CC 2018-09-25_09d Accept 2018 Street Repairs Project
MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE 2018 STREET REPAIRS
PROJECT, PW 2018-04
DATE: SEPTEMBER 25, 2018
SUMMARY OF ACTION:
Take action to accept the 2018 Street Repairs Project and begin the one-year warranty
period for any defects that may arise.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The FY 2018/19 Capital Improvement Program (CIP) budget includes $1,164,500 for
the Pavement Management Program budget plus $87,445 carried over from FY
2017/18 for a total available budget of $1,251,945 for design, construction,
administration, inspection, etc. The recommended action will not impact staff resources.
RECOMMENDATION:
It is recommended the City Council:
1. Accept the project improvements as constructed by V. Lopez Jr. & Sons, G.E.C.,
Inc. in accordance with the plans and specifications for the 2018 Street Repairs
Project, PW 2018-04;
2. Direct staff to file a Notice of Completion; and
3. Authorize release of retention, thirty-five (35) days after the Notice of Completion
has been recorded, if no liens have been filed.
BACKGROUND:
On June 12, 2018, the Council awarded a construction contract to perform the 2018
Street Repairs Project to V. Lopez Jr. & Sons, G.E.C., Inc. in the amount of
$705,350.09 and authorized the City Manager to approve change orders in the amount
of $70,535.09. The contractor’s final construction cost for this project is $615,897.00.
The project consisted of digouts on approximately 2 miles of James Way, and digouts
and a pavement overlay of Garden Street (south of East Branch Street). It is anticipated
Item 9.d. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE 2018 STREET REPAIRS PROJECT,
PW 2018-04
SEPTEMBER 25, 2018
PAGE 2
that the ADA compliant curb ramps and pavement overlay of James Way will be
accomplished in the forthcoming fiscal year(s).
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications ahead of schedule, under the available budget, and there are no
outstanding issues.
At the completion of a project, a final balancing change order is prepared that
represents the final quantities completed on the project. For this project, actual
quantities placed were less than the contractor’s bid. For example, an allowance was
contained in the project specifications for the removal of unsuitable subgrade and
placement and compaction of six inches of hot mix asphalt (HMA) should it be
encountered while performing the digouts. Unsuitable subgrades were not encountered.
Therefore, this allowance was not required which resulted in a project cost savings.
These cost savings will be carried over to next phase of James Way which will consist
of accessible curb ramps, an overlay, and restriping.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Accept the 2018 Street Repairs project;
2. Do not accept the project;
3. Accept the project but do not authorize release of retention; or
4. Provide direction to staff.
ADVANTAGES:
The project is complete and accepting the improvements will allow staff to close out the
project. The street repairs provide a stable surface for the application of a pavement
overlay on Garden Street and a pavement overlay in future fiscal years on James Way.
The project is consistent with the Council goal to support City infrastructure
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is needed to accept the project.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1. Notice of Completion
Item 9.d. - Page 2
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1.The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2.The FULL NAME of the OWNER is: The City of Arroyo Grande
3.The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420
4.The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5.THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6.THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was
transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7.All work of improvement on the property hereinafter described was COMPLETED August 27, 2018
8.The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
V.Lopez Jr. & Sons, G.E.C., Inc.
9.The street address of said property is: Garden Street and James Way in the City of Arroyo Grande, CA
10.The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo,
State of California, and is described as follows: 2018 Street Repairs, PW 2018-04
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California
that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the
said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
_________________________________________________
Bill Robeson, Public Works Director
September 25, 2018, Arroyo Grande, California
-- END OF DOCUMENT --
ATTACHMENT 1
Item 9.d. - Page 3
THIS PAGE INTENTIONALLY LEFT BLANK
Item 9.d. - Page 4