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CC 2018-10-23_09c Approval of CC Minutes_10-09-18ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, OCTOBER 9, 2018 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Hill called the City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Kristen Barneich, Barbara Harmon and Tim Brown, Mayor Pro Tem Caren Ray, and Mayor Jim Hill were present. Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Debbie Malicoat, Director of Public Works Bill Robeson, Chief of Police Beau Pryor, Planning Manager Matt Downing, and City Engineer Robin Dickerson. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Members of South County Presenters Toastmasters led the Flag Salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Mayor Hill moved, Council Member Brown seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Introduction of New Employee – Andrew Perez, Assistant Planner. Community Development Director McClish introduced Andrew Perez as the City’s new Assistant Planner and highlighted his educational and professional background. 6.b. Introduction and Oath of Office – Police Officer Juan Carranza Chief of Police Pryor introduced Police Officer Juan Carranza, highlighted his educational and professional background, and facilitated the badge pinning ceremony. City Clerk Wetmore administered the Oath of Office to Officer Carranza. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Hill invited public comment. Speaking from the public were: Linda Osty, who offered an invocation; Patty Welsh, who requested traffic enforcement on Huasna Road; Joshua Aguilar, Central Coast New Tech High student, who proposed that all public areas of Arroyo Grande be tobacco free, including dining establishments, entryways, public events, recreation areas, service Item 9.c. - Page 1 Minutes: City Council Meeting Page 2 Tuesday, October 9, 2018 areas, sidewalks and work sites; Terry Fowler-Payne, regarding the recent HEAL SLO Healthy Communities “Health and Housing – Build the Connection” Seminar; Linda Drummy, requested signage for the Berry Gardens development to identify the neighborhood; and Coleen Kubel, expressed concern about vandalism and theft of campaign signs and asked that anyone who witnesses theft or vandalism of signs to report it because candidates spend a lot of money to purchase campaign signs. Mayor Hill asked if staff could provide any information regarding traffic enforcement on Huasna Road. City Manager Bergman responded that speed surveys have been completed and the Engineer is preparing a final report for City Council consideration which is tentatively scheduled for the November 13th meeting. Mayor Pro Tem Ray asked if data collected by the Police Department over the past six months could be provided to Ms. Welsh, with a copy to the City Council. Police Chief Pryor indicated he could provide data from the radar trailer, as well as traffic accident, collision and citation data. 8. CITY MANAGER/DIRECTOR REPORTS No reports were given at this time. 9. CONSENT AGENDA Mayor Pro Tem Ray requested that Items 9.g. and 9.h. be pulled. Mayor Hill referred to Item 9.f. and asked if all the work on the Woman’s Club Kitchen remodel project had been completed. City Manager Bergman confirmed that the project is complete and it is being recommended the City Council accept the project. Mayor Hill invited public comment on the consent agenda items. No public comments were received. Action: Council Member Brown moved, and Council Member Barneich seconded the motion to approve Consent Agenda Items 9.a. through 9.f., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Brown, Barneich, Harmon, Ray, Hill NOES: None ABSENT: None 9.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period September 16, 2018 through September 30, 2018. 9.b. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of September 25, 2018, as submitted. 9.c. Consideration of a Side Letter of Agreement to the Service Employees International Union Local 620 Memorandum of Understanding. Action: Adopted a Resolution entitled: “Á RESOLuTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A SIDE LETTER OF AGREEMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 620 ARROYO GRANDE CHAPTER AND CITY OF ARROYO GRANDE”. Item 9.c. - Page 2 Minutes: City Council Meeting Page 3 Tuesday, October 9, 2018 9.d. Consideration of Appointment to the Arroyo Grande Tourism Business Improvement District Advisory Board. Action: Appointed April Schirmer to the Arroyo Grande Tourism Business Improvement District Advisory Board. 9.e. Consideration of an Amendment to the Fiscal Year 2018-19 Capital Improvement Program Budget. Action: Approved an amendment to the Fiscal Year 2018-19 Capital Improvement Program budget to add funds donated by the Woman’s Club of Arroyo Grande in the amount of $10,600 for the City of Arroyo Grande and Woman’s Club Community Center Interior Lighting Project, PW 2018-07. 9.f. Consideration of Acceptance of the City of Arroyo Grande and Woman’s Club Community Center Kitchen Renovation Project, PW 2016-01. Recommended Action: Accepted the project improvements as constructed by Effect Contractors in accordance with the plans and specifications for the City of Arroyo Grande and Woman’s Club Community Center Kitchen Renovation Project, PW 2016-01. ITEMS PULLED FROM THE CONSENT AGENDA Mayor Pro Tem Ray referred to Items 9.g. and 9.h. and noted that the safety measures for each event were not included in the current budget and suggested that these costs be included in the FY2019-20 Budget during the Mid-Year Budget review. City Manager Bergman responded that he would bring this issue forward during the Mid-Year Budget review. Action: Mayor Pro Tem Ray moved, and Council Member Barneich seconded the motion to approve Consent Agenda Items 9.g. through 9.h., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Ray, Barneich, Brown, Harmon, Hill NOES: None ABSENT: None 9.g. Consideration of Temporary Use Permit Case No. 18-017; Authorizing “Halloween in the Village” on Wednesday, October 31, 2018 and Directing Staff to Implement Related Safety Measure Including No Parking Zones, Street Closures and Warning Devices. Action: Adopted a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 18-017 AUTHORIZING ‘HALLOWEEN IN THE VILLAGE” ON WEDNESDAY, OCTOBER 31, 2018 AND DIRECTIRNG STAFF TO IMPLEMENT RELATED SAFETY MEASURES INCLUDING NO PARKING ZONES AND STREET CLOSURES”, and appropriate $5,435 from the General Fund Reserve to facilitate implementation of safety measures for the event. 9.h. Consideration of Temporary Use Permit Case No. 18-015; Authorizing the Village Christmas Parade on Sunday, November 25, 2018 and Directing Staff to Implement Related Safety Measures Including No Parking Zones, Street Closures and Warning Devices. Action: Adopted a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 18-015 AND AUTHORIZING THE CLOSURE OF CITY STREETS FOR THE ANNUAL ARROYO Item 9.c. - Page 3 Minutes: City Council Meeting Page 4 Tuesday, October 9, 2018 GRANDE VILLAGE CHRISTMAS PARADE, NOVEMBER 25, 2018”, and appropriate $5,000 from the General Fund Reserve to facilitate implementation of safety measures for the event. 10. PUBLIC HEARINGS 10.a. Consideration of an Ordinance Making Administrative Updates to Various Sections of Title 2 (Administration and Personnel), Title 10 (Vehicles & Traffic), Title 12 (Streets, Sidewalks, and Public Places), and Title 16 (Development Code) of the Arroyo Grande Municipal Code (Development Code Amendment No. 18-004); Location Citywide. Community Development Director McClish presented the staff report and recommended the Council introduce an Ordinance making administrative updates to various sections of Titles 2, 10, 12, and 16 of the Arroyo Grande Municipal Code to reassign duties previously assigned by the Arroyo Grande Municipal Code to the Traffic Commission, Historical Resources Committee and Parks and Recreation Commission. Mayor Hill opened the public hearing. Hearing no public comments, Mayor Hill closed the public hearing. Mayor Hill requested that the City Attorney read the full title of the Ordinance. City Attorney Whitham read the full title of the Ordinance, as follows: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE MAKING ADMINISTRATIVE UPDATES TO VARIOUS SECTIONS OF TITLE 2 (ADMINISTRATION AND PERSONNEL), TITLE 10 (VEHICLES AND TRAFFIC), TITLE 12 (STREETS, SIDEWALKS AND PUBLIC PLACES) AND TITLE 16 (DEVELOPMENT CODE) OF THE ARROYO GRANDE MUNICIPAL CODE.” Mayor Pro Tem Ray noted that consistent with her previous vote against disbanding the three advisory boards, she would be voting against the proposed Ordinance. Action: Council Member Brown moved to introduce the Ordinance as read in title by City Attorney Whitham. Council Member Barneich seconded the motion, and the motion passed on the following roll-call vote: AYES: Brown, Barneich, Harmon, Hill NOES: Ray ABSENT: None 11. OLD BUSINESS None. 12. NEW BUSINESS 12.a. Receive Information Regarding City Neighborhood Traffic Calming Guidelines. Community Development Director McClish presented the staff report and recommended the City Council receive and file information regarding the City’s Neighborhood Traffic Calming Guidelines. Director McClish and Police Chief Pryor responded to questions from Council. Item 9.c. - Page 4 Minutes: City Council Meeting Page 5 Tuesday, October 9, 2018 Mayor Hill invited public comment. Speaking from the public were John Mack, thanked Chief Pryor for traffic enforcement efforts in the Berry Gardens neighborhood, that he has witnessed tickets being issued, stated that he believes the previous traffic study is incorrect regarding the number of accidents in the neighborhood, opposed having a petition signed for implementing traffic measures; and expressed concern that two stop signs in Berry Gardens are not being observed; Pat Lynch, expressed concern about traffic speed in the Berry Gardens neighborhood; Michael Morrow, expressed concern about traffic not stopping at stop signs within the Berry Gardens neighborhood and pedestrian safety; Kathy Andrews, stated she has seen an increase in traffic with the increase of homes in the area surrounding Berry Gardens ; Ed Cox, Todd Lane resident, asked when the last traffic study was conducted on Fairs Oaks and expressed concern about turning left from Todd Lane onto Fair Oaks with the increase of density in uses; Linda Drummy, commented on traffic cutting through from Oak Park Blvd to Blackberry to Grand Avenue to avoid signals, and stated traffic calming measures are needed on Blackberry such as speed humps; Patricia Price, stated she was listening to people expressing concern for public safety and encouraged the Council to consider traffic calming measures; Fernando Garcia, Berry Gardens resident, stated he looked at his surveillance system and did not see any speeding issues, commented that the Police Department is conducting traffic enforcement, referred to the Specific Plan for the development which identifies Courtland as a collector road meant to alleviate traffic from Oak Park Blvd, and stated there is not a speeding problem on Blackberry. No further public comments were received. Staff responded to additional questions from Council and brief discussion ensued regarding lighted stop signs. Following Council comments, City Manager Bergman summarized Council direction to staff to look into options for more visible stop signs that would illuminate during peak traffic times, paint better markings on the streets, hold off on painting speed limits on the road, and coordinate with the Post Office to discuss options for relocating some of the mailboxes to reduce the need for residents to cross the street. No formal action was taken on this item. The report was received and filed. 13. COUNCIL COMMUNICATIONS Council Member Harmon announced that on Saturday, October 13th, from 10:00 am to 2:00 pm, the Five Cities Fire Authority will have an open house in observance of Fire Prevention Week, and also announced that flu shots will be available at the Arroyo Grande Fire Station on October 21st from 9:00 a.m. to noon, sponsored by the San Luis Obispo Health Department. Council Member Barneich announced that HEAP Funds will be discussed on November 7th, that the time and location is to be determined and will be announced at a later time; and thanked everyone who attended the Empty Bowls fundraiser event which raised $44,000. 14. COMMUNITY COMMENTS AND SUGGESTIONS Susan Garcia, Berry Gardens resident, commented that Berry Gardens is a great neighborhood, acknowledged that the police have been patrolling traffic which is great, and suggested the use of lighted crosswalks in Berry Gardens in the area of the stop signs, and also commented that it is very important that the Council has control of its meetings, to ensure that audience members are not speaking during public comment when others are at the podium; and Coleen Kubel, Item 9.c. - Page 5 Minutes: City Council Meeting Page 6 Tuesday, October 9, 2018 explained that Chief Pryor was outside speaking to the people who were talking and stated he was already taking care of the problem. 15. CLOSED SESSION None. 16. ADJOURNMENT Mayor Hill adjourned the meeting at 8:17 p.m. ______________________________________ Jim Hill, Mayor ATTEST: _______________________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg ___________) Item 9.c. - Page 6