CC 2018-12-11_11b Council Appointments to Regional Boards
MEMORANDUM
TO: CITY COUNCIL
FROM: JAMES BERGMAN, CITY MANAGER
BY: KELLY WETMORE, DIRECTOR OF LEGISLATIVE AND INFORMATION
SERVICES/CITY CLERK
SUBJECT: CONSIDERATION OF APPOINTMENT OF COUNCIL MEMBERS TO
REGIONAL AND LOCAL BOARDS AND COMMITTEES
DATE: DECEMBER 11, 2018
SUMMARY OF ACTION:
Appointment of Council Members to serve on the various regional and local boards and
committees.
IMPACT TO FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact from this action.
RECOMMENDATION:
It is recommended the City Council make appointments to those regional and local
boards and committees with Council representation, and authorize the City Clerk to
update Fair Political Practices Commission (FPPC) Form 806 (Agency Report of Public
Official Appointments) for posting on the City website.
BACKGROUND:
Historically, after each election cycle, the Council makes appointments to the various
regional and local boards and committees throughout the County that have Council
representation. Options include filling vacancies, making reappointments, and/or
selecting new assignments. Once the appointments are approved by the Council, the
names of the Council representatives are submitted to the respective agencies. The
City Council’s past practice has been to determine committee assignments (primary
representatives and alternates) through a process of discussion and consensus.
ANALYSIS OF ISSUES:
After each election cycle, the Council makes its appointments to the various regional
and local boards and committees that require Council representation. A list of the
Item 11.b. - Page 1
CITY COUNCIL
CONSIDERATION OF APPOINTMENT OF COUNCIL MEMBERS TO REGIONAL
AND LOCAL BOARDS ANDCOMMITTEES
DECEMBER 11, 2018
PAGE 2
regional and local boards and committees is attached for the Council’s review, which
sets forth existing appointees, as well as vacancies that have occurred due to the
election. Most of the regional agencies listed require the appointment of a primary
representative and an alternate representative to its board or committee. There are a
few exceptions in which the Mayor is required to serve as the primary representative on
the board.
The appointments list identifies the specific board/committee, the frequency of
meetings, the day, time, and location of the respective meetings, the staff representative
(if applicable), and any requirements regarding the appointment. Additionally, the list
contains existing committee assignments that include current members of the Council in
case the Council determines any changes are desired, as well as those that are vacant
and need new representation. A description of each committee or board is included in
Attachment 2.
Due to the existing vacancy on the Council, the Council may wish to consider appointing
an alternate representative to certain committees and leave the primary representative
vacant until such time the vacant Council seat is filled and the new Council Member can
be formally appointed as the primary representative to that committee. Alternatively, the
Council may wish to make all committee appointments at this time and then
review/revisit the entire appointments list after the vacant City Council seat is filled. It is
necessary to make the appointments now rather than waiting until the Council vacancy
is filled as there are upcoming meetings for which the City does not currently have a
designated council member to attend.
Once all primary and alternate appointments are made, it is recommended the Council
authorize the City Clerk to update the FPPC Form 806, which is used to report
additional compensation that public officials receive when appointing themselves to
positions on committees or boards of a public agency.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Make the various appointments, reappointments, and/or reassignments;
2. Make selected appointments and provide direction to staff regarding unfilled
boards/committees/subcommittees; or
3. Provide direction to staff.
ADVANTAGES:
These appointments will provide City representation on the various regional and local
boards and committees that are currently listed on the appointments list. The proposed
appointments are consistent with past practice.
Item 11.b. - Page 2
CITY COUNCIL
CONSIDERATION OF APPOINTMENT OF COUNCIL MEMBERS TO REGIONAL
AND LOCAL BOARDS ANDCOMMITTEES
DECEMBER 11, 2018
PAGE 3
DISADVANTAGES:
No disadvantages are identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in accordance with Government Code Section 54954.2.
Attachment:
1. Appointments List
2. Council Committees and Boards
Item 11.b. - Page 3
CITY OF ARROYO GRANDE
CITY COUNCIL APPOINTMENTS
TO REGIONAL AND LOCAL BOARDS AND COMMITTEES
DECEMBER 11, 2018
Page 1
CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE
Air Pollution Control District (APCD)
Meetings held 4th Wednesday of odd numbered months;
9:00 am; Board of Supervisors Chambers, County Government
Center
Staff Representative: City Manager
Audit Committee
Meets twice a year before and after Audit;
Meeting time varies; AG Council Chambers Conference Room;
Staff Representative: Administrative Services Director
Caren Ray
Brisco/Halcyon Interchange Subcommittee
(Two members)
Meets as needed; time varies; Council Chambers Conference
Room
Staff Representative: Community Development Director
N/A
California Joint Powers Insurance Authority (CJPIA)
Meets in July for Annual Board Meeting in La Palma, CA
Staff Representatives: City Manager, Human Resources
Manager
Caren Ray
City Selection Committee (Mayors)
(Enabling legislation requires the Mayor to be the primary
representative)
Meets as needed; time varies; Board of Supervisors Chambers,
County Government Center
Staff Representative: Not applicable
Caren Ray N/A
Community Action Partnership San Luis Obispo (CAPSLO)
Meetings held 3rd Thursday of each month, 5:15 pm;
Classrooms 1 & 2, 1030 Southwood Drive, San Luis Obispo
Staff Representative: Not applicable
Caren Ray
Council of Governments/Regional Transit Authority
(SLOCOG/SLORTA)
Meetings held 1st Wednesday of each month (SLOCOG and RTA
meetings are scheduled in alternating months); 8:30 am; Board
of Supervisors Chambers, County Government Center
Staff Representative: Community Development Director
ATTACHMENT 1
Item 11.b. - Page 4
CITY OF ARROYO GRANDE
CITY COUNCIL APPOINTMENTS
TO REGIONAL AND LOCAL BOARDS AND COMMITTEES
DECEMBER 11, 2018
Page 2
CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE
County Water Resources Advisory Committee (WRAC)
Meetings held 1st Wednesday of each month; 1:30 pm
City/County Library Community Room, San Luis Obispo
Staff Representative: Community Development Director
Kristen Barneich
Five Cities Fire Authority
Meetings held 3rd Friday of each month; 10:00 am
Grover Beach Council Chamber
154 S. 8th Street, Grover Beach
Staff Representative: City Manager
Homeless Services Oversight Council (HSOC)
Meetings held 3rd Wednesd ay of odd‐numbered months;
1:00 – 3:00 pm; SLO Veterans Hall, 801 Grand Avenue, SLO
Staff Representative: City Manager
Kristen Barneich
Integrated Waste Management Authority Board (IWMA)
Meetings held 2nd Wednesday of odd‐numbered months;
1:30 pm; Board of Supervisors Chamber (Enabling legislation
requires the Mayor to be the primary representative)
Meets as needed; time varies; Board of Supervisors Chamber
Staff Representative: Not applicable
South County Transit (SCT)
Meetings held Quarterly on the 3rd Wednesday; 1:30 pm;
Arroyo Grande Council Chambers
Staff Representative: City Manager
Caren Ray Kristen Barneich
South San Luis Obispo County Sanitation District
(Enabling legislation requires the Mayor to be the primary
representative)
Meetings held 1st and 3rd Wednesday of each month; 6:00 pm
Rotates Arroyo Grande & Grover Beach Council Chambers
Staff Representative: Public Works Director
Caren Ray
Tourism Business Improvement District Advisory Board
Meetings held 4th Monday of each month; 3:30 pm
South County Regional Center Conference Room
Staff Representative: City Manager
Caren Ray Kristen Barneich
Item 11.b. - Page 5
CITY OF ARROYO GRANDE
CITY COUNCIL APPOINTMENTS
TO REGIONAL AND LOCAL BOARDS AND COMMITTEES
DECEMBER 11, 2018
Page 3
CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE
Visit SLO CAL Advisory Board
Meetings held semi‐annually;
Location varies
Staff Representative: City Manager
Zone 3 Water Advisory Board
Meetings held 3rd Thursday of odd‐numbered months;
6:30 pm; Rotates between South County agencies
Staff Representative: Public Works Director
Kristen Barneich
Item 11.b. - Page 6
Page 1
CITY OF ARROYO GRANDE
COUNCIL COMMITTEES & BOARDS
Air Pollution Control District Board (APCD)
The San Luis Obispo County Air Pollution Control District (APCD) is the local agency working to
protect the health of county residents by preserving good air quality. By partnering with the local
communities and businesses, the APCD Board implements regulations and programs to reduce
air pollution and assist the county in reaching all outdoor air quality standards. The Board is
comprised of all five County Supervisors and an elected official from each of the seven
incorporated cities.
Audit Committee
In order to comply with the Statement of Auditing Standards (SAS) No. 114, the City of Arroyo
Grande has established an Audit Committee.
Brisco/Halcyon Interchange Subcommittee
This is a City Council subcommittee to coordinate with staff and report back to City Council
regarding efforts related to the Brisco/Halcyon Road Route 101 Interchange improvement
project.
California Joint Powers Insurance Authority (CJPIA)
The CJPIA is governed by a Board of Directors, consisting of one elected official appointed by each
Member Agency. The Board elects a President, Vice President and seven Members of the
Executive Committee, which meets monthly to supervise and conduct CJPIA affairs. The Executive
Committee has an advisory City Managers Committee that meets monthly and a Finance Officers
Committee, which meets quarterly. The CJPIA Board of Directors meets annually at the CJPIA
offices in La Palma. The Board Director must be an elected official. The Alternate(s) may be either
an elected official or staff and may serve as the Voting Delegate in the Director's absence. Staff
recommends appointing the City Manager and Human Resources Manager, along with one
Council Member, as Alternates to ensure that a staff representative is available to attend the
annual meeting if the Council representatives are unable to attend.
City Selection Committee
The City Selection Committee is comprised of the Mayor of each of the seven incorporated cities.
The City Selection Committee makes appointments to the Airport Land Use Commission,
California ID System Advisory Board, Local Agency Formation Commission (LAFCO), and
Supplemental Law Enforcement Oversight Committee.
Community Action Partnership San Luis Obispo (CAPSLO)
CAPSLO is governed by a Board of Directors with equal representation from the business
community, local government, and low‐income residents. CAPSLO is a nonprofit agency that is
committed to eliminating the causes of poverty in the County by empowering low‐income
individuals and families to achieve self‐sufficiency through a wide array of community‐based
collaborations and programs to help participants secure and retain employment; maintain
ATTACHMENT 2
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Page 2
adequate housing; receive medical services; obtain energy and utility subsidies and minor home
repairs; and provide childcare and pre‐school education.
Council of Governments/Regional Transit Authority (SLOCOG/RTA)
SLOCOG is a regional governing body organized through a joint powers agreement that has
responsibility for regional transportation planning, preparing the Regional Housing Needs
Allocation and the Sustainable Communities Strategy as part of the Regional Transportation Plan.
The Board is comprised of all five County Supervisors and an elected official from each of the
seven incorporated cities. RTA is operated through a joint powers agreement with SLOCOG
responsible for regional rideshare programs and outreach activities offering alternative modes
of transportation. SLOCOG and the RTA share the same board of directors and trade off meeting
times every month.
County Water Resources Advisory Committee (WRAC)
This organization is involved with water supplies and availability of water on a Countywide basis.
The purpose is to advise the County Board of Supervisors concerning all policy decisions relating
to water resources of the SLO County Flood Control & Water Conservation District, to
recommend specific water resource programs, and to recommend methods of financing water
resource programs. (*Appointed representatives to the Committee need not be a Council
Member, but do need to be individuals knowledgeable regarding water issues. According to
WRAC staff, cities may appoint a Council Member as the lead representative who would be
available when policy issues are discussed, with a staff member as the alternate for attending
most of the meetings.) Note: Council appointed representatives require approval by the Board of
Supervisors.
Five Cities Fire Authority
Provision of fire protection services provided through a joint powers agreement with the Cities
of Grover Beach and Arroyo Grande and the Oceano Community Services District. The Authority
Board consists of an elected official from each member agency. The Fire Chief serves as the
Executive Officer of the Authority.
Homeless Services Oversight Council (HSOC)
The HSOC was created by the San Luis Obispo County Board of Supervisors in 2009 and its
purpose is to lead, facilitate, and provide oversight for implementation of the 10‐Year Plan to End
Homelessness. The HSOC is an advisory committee that discusses the Countywide approach to
homelessness and services for the homeless, including both housing and supportive services.
Membership is comprised of a broad spectrum of representatives from the County Board of
Supervisors, each City, certain County government departments (health, planning, social
services, veteran services, and probation), law enforcement, business organizations, academic
institution, faith community, as well as interested community members.
Integrated Waste Management Authority Board (IWMA)
The San Luis Obispo County Integrated Waste Management Authority (IWMA) combines the
powers of the member agencies to achieve State‐mandated waste diversion goals, satisfy the
requirements of the Integrated Waste Management Act, and develop waste management
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Page 3
facilities for the benefit of the County and all its cities and special districts. The Board is comprised
of all five County Supervisors, an elected official from each of the seven incorporated cities, and
one representative from all authorized Community Service Districts. (Note: Approval by the Board
of Supervisors is not required for these assigned representatives.)
South County Transit (SCT)
This Joint Powers Authority is responsible for providing a regional rapid transit system for the
Five Cities Area and a connector for the Countywide rapid transit system.
South San Luis Obispo County Sanitation District (SSLOCSD)
The City contracts with the Sanitation District for wastewater collection and treatment. The
District is governed by a Board of Directors composed of the presiding officer from the Cities of
Grover Beach and Arroyo Grande and the Oceano Community Services District, or their respective
alternates (per Memorandum of Understanding between the City and the Sanitation District, as
well as Health and Safety Code sections 4730‐4735).
Tourism Business Improvement District (TBID) Advisory Board
The Arroyo Grande TBID was formed to provide revenue through an assessment levied on all
lodging businesses within the District to promote scenic, recreational, cultural and other
attractions in the District as a tourist destination. The Advisory Board makes recommendations
to the City Council on the expenditure of the revenues derived from the assessments for the
purpose of tourism marketing and promotional efforts. The Council representative does not sit
on this Board; however, the representative attends the Advisory Board meetings in order to
provide the Council with monthly updates on the activities of the Board.
Visit SLO CAL Advisory Committee
Visit SLO CAL promotes Countywide tourism opportunities and complements the efforts of local
communities and organizations. It is a private, non‐profit organization with membership
comprised of local businesses, chambers of commerce, County government, and most
incorporated cities in the County. The Visit SLO CAL Advisory Committee is comprised of elected
officials and city managers, who participate in semi‐annual meetings and liaise back to the
communities they represent with programming updates and overall metrics demonstrating the
impacts of the Tourism Marketing District on the County and cities.
Zone 3 Water Advisory Board
This is a County organized committee to handle the operation of Lopez Lake for both recreation
and water facilities. The Advisory Committee works closely with the Zone 3 Technical Advisory
Committee. Note: Council‐appointed representatives require final approval by the Board of
Supervisors.
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