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CC 2019-01-22_08e Approval of Minutes_01-08-19ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL/SUCCESSOR AGENCY TO THE DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY TUESDAY, JANUARY 8, 2019 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor/Chair Caren Ray Russom called the City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council/SA Board: Council/Board Members Jimmy Paulding and Keith Storton, Mayor Pro Tem/Vice Chair Kristen Barneich, and Mayor/Chair Caren Ray Russom were present. Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Interim Director of Administrative Services Nicole Valentine, Director of Community Development Teresa McClish, Director of Recreation Services Sheridan Bohlken, Chief of Police Beau Pryor, Director of Public Works Bill Robeson, and Five Cities Fire Authority Chief Steve Lieberman. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Ken Levine, representing Arroyo Grande Lions Club, led the Flag Salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Mayor Ray Russom moved, Mayor Pro Tem Barneich seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Presentation to Former Council Member Tim Brown. Mayor Ray Russom presented former Council Member Tim Brown with a plaque for his seventeen (17) years of service as a Council Member and highlighted his many accomplishments. Mr. Brown stated it has been his privilege and honor to have served the community and thanked everyone for their support. Members of the City Council thanked Mr. Brown for his service and dedication to the City. 6.b. Introduction of New Employee – Susan Velazquez, Senior Accounting Clerk-Payroll. Interim Administrative Services Director Valentine introduced Susan Velazquez as the City’s new Senior Accounting Clerk and highlighted her educational and professional background. Item 8.e. - Page 1 Minutes: City Council/Successor Agency Meeting Page 2 Tuesday, January 8, 2019 6.c. Introduction and Oath of Office – Police Officer Alejandro Estrada. Chief of Police Pryor introduced Police Officer Alejandro Estrada, highlighted his educational and professional background, and facilitated the badge pinning ceremony. City Clerk Wetmore administered the Oath of Office to Officer Estrada. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. Speaking from the public was Linda Osty, who offered an invocation. No further public comments were received. 8. CONSENT AGENDA Mayor/Chair Ray Russom invited public comment on the consent agenda. No public comments were received. Action: Mayor Pro Tem/Vice Chair Barneich moved, and Council/Board Member Storton seconded the motion to approve Consent Agenda Items 8.a. through 8.g., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Barneich, Storton, Paulding, Ray Russom NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period December 1, 2018 through December 31, 2018. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report listing of investment deposits of the City of Arroyo Grande, as of November 30, 2018, as required by Government Code Section 53646(b). 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of December 11, 2018, as submitted. 8.d. Consideration of Annual Financial Report – Fiscal Year 2017-18 Receipt and Use of Water and Sewer Capacity and Connection Fees/Charges. Action: Received and filed the annual report of the receipt and use of water and sewer capacity and connection fees and charges, in compliance with Government Code Section 66013. 8.e. Consideration of Resolution Accepting the Status Report on Development Impact Fees (AB-1600). Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING THE STATUS REPORT ON DEVELOPMENT IMPACT FEES (AB-1600)”. 8.f. Consideration of Adoption of Resolution Approving a Rule Regarding Ex-Parte Communications by Attorneys Representing the City in Quasi-Judicial Proceedings. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A LOCAL RULE REGARDING EX- PARTE COMMUNICATIONS BY ATTORNEYS REPRESENTING THE CITY OF ARROYO GRANDE IN QUASI-JUDICIAL PROCEEDINGS”. Item 8.e. - Page 2 Minutes: City Council/Successor Agency Meeting Page 3 Tuesday, January 8, 2019 8.g. Consideration of Adoption of a Resolution Approving the Administrative Budget for Fiscal Year 2019-20 and Adoption of a Resolution Approving the Recognized Obligation Payment Schedule (“ROPS”) for Fiscal Year 2019-20. [SUCCESSOR AGENCY] Action: 1) Adopted a Resolution entitled: “A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY APPROVING THE ADMINISTRATIVE BUDGET FOR FISCAL YEAR 2019-20”; and 2) Adopted a Resolution entitled: “A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY APPROVING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) FOR FISCAL YEAR 2019-20”, pursuant to Health and Safety Code Section 34177 and taking certain related actions. 9. PUBLIC HEARINGS None. 10. OLD BUSINESS 10.a. Consideration of Appointment to Fill City Council Vacancy. City Attorney Whitham presented the staff report and recommended that: 1) the City Council approve an appointment to fill the existing City Council vacancy; and 2) the individual appointed be sworn in by the City Clerk and be seated for the remainder of the meeting. City Clerk Wetmore conducted a random drawing to determine the order in which the applicants would make their presentation to the Council. The results of the random drawing were as follows for the five applicants: Andrea Montes, Bruce Berlin, Coleen Kubel, Lan George, and Jason Telander. The applicants were asked to step into a separate room while each applicant addressed the Council. Each applicant presented a statement no more than five minutes long and then responded to the following questions from the City Council: 1) If the City received a $1 million grant to use any way it wanted, what would you recommend the City do with it and why?; 2) Sometimes people are very angry about an issue before the City Council. How do you handle people who are angry?; 3) What is your expectation of the citizens of Arroyo Grande and how would you get them more engaged in civic activities?; and 4) What lessons have you learned from campaigning/watching our local election in 2018, and how have they influenced you as you seek this appointment now? Each applicant also responded to follow up questions from Council to assess their knowledge, qualifications, and application details. Mayor Ray Russom invited public comment. Speaking from the public were: Tom Costa, Peak Wifi, in support of applicant Lan George; Linda Drummy, in support of applicant Coleen Kubel; Patricia Price, in support of applicant Coleen Kubel; Jonna Clark, in support of applicant Lan George; Ron Arnoldson, in support of applicant Coleen Kubel; Robert Olson, stated his respect for all applicants and observed that no one mentioned the City’s pension obligations; Terry Fowler-Payne, in support of applicant Lan George; John Keen, in support of applicant Lan George; Shirley Gibson, in support of applicant Lan George; Jill Jackson, in support of applicant Andrea Montes; Michelle Berlin, in support of applicant Bruce Berlin; and Jim Guthrie, commented on the appointment process and stated that while applicant Coleen Kubel should be given Item 8.e. - Page 3 Minutes: City Council/Successor Agency Meeting Page 4 Tuesday, January 8, 2019 consideration, there is no precedence to automatically give priority to a candidate who ran for office but did not win. No further public comments were received. Each Council Member then proceeded with the completion of their ranking sheet and submitted them to the City Clerk. Each individual ranking sheet was displayed for the benefit of the public, and City Clerk Wetmore entered the results onto a Final Ranking Sheet. Upon final tabulation, the final applicant ranking results were displayed and City Clerk Wetmore announced applicant Lan George as the top ranked applicant. Brief Council comments ensued regarding the quality of the candidates and the appointment process. Council Members thanked all the candidates who applied and encouraged them to serve the City in other ways, such as on a City Commission, Committee, or Board. Action: Mayor Pro Tem Barneich moved to appoint Lan George to fill the City Council vacancy. Council Member Paulding seconded, and the motion passed on the following roll-call vote: AYES: Barneich, Storton, Paulding, Ray Russom NOES: None ABSENT: None City Clerk Wetmore administered the Oath of Office to newly appointed Council Member Lan George. Council Member George then took her seat at the dais. Mayor Ray Russom called for a break at 8:03 p.m. The Council reconvened at 8:10 p.m. 10.b. Consideration of Appointment of Council Members to Regional and Local Boards and Committees. City Clerk Wetmore presented the staff report and recommended that the Council make appointments to those regional and local boards and committees with Council representation, and authorize the City Clerk to update FPPC Form 806 (Agency Report of Public Official Appointments) for posting on the City website. Mayor Ray Russom invited public comment. No public comments were received. The following appointments to regional boards, commissions, and committees were discussed, assigned, and/or reaffirmed: AGENCY PRIMARY ALTERNATE Air Pollution Control District (APCD) Jimmy Paulding Keith Storton Staff Representative: City Manager Audit Committee Kristen Barneich Caren Ray Russom Staff Representative: Administrative Services Director Brisco/Halcyon Interchange Subcommittee Jimmy Paulding N/A Staff Representative: Community Development Keith Storton Director Item 8.e. - Page 4 Minutes: City Council/Successor Agency Meeting Page 5 Tuesday, January 8, 2019 AGENCY PRIMARY ALTERNATE California Joint Powers Insurance Caren Ray Russom N/A Authority (CJPIA) Staff Representative: City Manager, Human Resources Manager City Selection Committee (Mayors) Caren Ray Russom N/A Staff Representative: Not Applicable Community Action Partnership San Lan George Caren Ray Russom Luis Obispo (CAPSLO) Council of Governments/Regional Transit Jimmy Paulding Keith Storton Authority (SLOCOG/SLORTA) Staff Representative: Community Development Director County Water Resources Advisory Committee Lan George Kristen Barneich (WRAC) Staff Representative: Community Development Director Five Cities Fire Authority Keith Storton Lan George Staff Representative: City Manager Homeless Services Oversight Council (HSOC) Kristen Barneich Lan George Staff Representative: City Manager Integrated Waste Management Authority Board Keith Storton Kristen Barneich (IWMA) Staff Representative: Not applicable South County Transit (SCT) Jimmy Paulding Keith Storton Staff Representative: City Manager South San Luis Obispo County Sanitation Caren Ray Russom Lan George District (SSLOCSD) Staff Representative: Not Applicable Tourism Business Improvement District Caren Ray Russom N/A Advisory Board Staff Representative: City Manager Visit SLO CAL Advisory Board Lan George Caren Ray Russom Staff Representative: City Manager Zone 3 Water Advisory Board Kristen Barneich Caren Ray Russom Staff Representative: Public Works Director Action: Mayor Pro Tem Barneich moved to confirm the appointments to those regional and local boards and committees with Council representation as discussed and noted, and authorized the City Clerk to update FPPC Form 806 (Agency Report of Public Official Appointments) for posting on the City website. Mayor Ray Russom seconded, and the motion passed on the following roll- call vote: Item 8.e. - Page 5 Minutes: City Council/Successor Agency Meeting Page 6 Tuesday, January 8, 2019 AYES: Barneich, Ray Russom, Paulding, Storton, George NOES: None ABSENT: None 11. NEW BUSINESS 11.a. City Manager Presentation – A Brief Overview of Previous Council Direction and Upcoming Agenda Items. City Manager Bergman provided a presentation of the City’s history and accomplishments; addressed the City’s current budget; displayed a yearly calendar of recurring Council agenda items; commented on upcoming notable agenda items, such as the Brisco Halcyon Interchange preferred alternative, Five Cities Fire Authority Joint Powers Agreement, mid-year budget, adoption of second year of budget (FY 2019-20), Halcyon Streets Plan, East Grand Avenue Master Plan, and Circulation Element; spoke of challenges facing the City; provided an overview of previous City infrastructure assessment reports and the additional funding needed for maintenance; addressed population growth and State housing requirements; and concluded with a video presentation of the City. 12. COUNCIL COMMUNICATIONS Mayor Pro Tem Barneich suggested that City Manager Bergman’s video from the presentation be posted on the City’s social media pages if possible. Council Member Storton informed the Council that he and City Manager Bergman would be attending the Peoples’ Self Help Housing groundbreaking for its new affordable housing project, Guadalupe Court, in Guadalupe on January 10th. Mayor Ray Russom stated that most of the Council will be attending the League of California Cities Conference for new Council Member training. She also announced her last name has changed. 13. CLOSED SESSION None. 14. ADJOURNMENT Mayor/Chair Ray Russom adjourned the meeting at 9:12 p.m. ____________________________________ Caren Ray Russom, Mayor/Chair ATTEST: ____________________________________ Kelly Wetmore, City Clerk/Secretary (Approved at CC/SA Mtg ____________) Item 8.e. - Page 6