CC 2019-01-22_08i Amendment to Agreement with Hamner JewellMEMORANDUM
TO: CITY COUNCIL
FROM: TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR
BY: ROBIN DICKERSON, PE, CITY ENGINEER
SUBJECT: CONSIDERATION OF APPROVAL OF AN AMENDMENT TO EXTEND
THE TERM OF THE AGREEMENT FOR CONSULTANT SERVICES WITH
BEACON INTEGRATED PROFESSIONAL RESOURCES, INC., DBA
HAMNER, JEWELL & ASSOCIATES FOR RIGHT OF WAY
ACQUISITION AND APPRAISAL SERVICES FOR THE BRIDGE STREET
BRIDGE REHABILITATION PROJECT
DATE: JANUARY 22, 2019
SUMMARY OF ACTION:
Approving Amendment No. 1 extending the term of the Agreement for Consultant
Services with Hamner, Jewell & Associates will allow the City to complete the acquisition
of temporary construction easements for the Bridge Street Bridge Rehabilitation project.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
No additional budget impacts are anticipated. This is just a time extension of the
agreement.
RECOMMENDATION:
It is recommended the City Council:
1. Approve Amendment No. 1 to extend the term of the Agreement for Consultant
Services with Beacon Integrated Professional Resources, Inc. dba Hamner, Jewell &
Associates from December 31, 2018 to December 31, 2019 to allow the consultant
time to complete the contracted scope of services.
2. Authorize the Mayor to sign Amendment No. 1.
BACKGROUND:
In order to construct the Bridge Street Bridge Rehabilitation project, temporary
construction easements (TCEs) will be required. A TCE allows a City and its contractors
to enter private property for temporary use during the construction of a project. For this
project, existing utilities that are supported by the Bridge Street Bridge will need to be
relocated during construction to adjacent private properties. In addition, TCEs are
Item 8.i. - Page 1
CITY COUNCIL
CONSIDERATION OF APPROVAL OF AN AMENDMENT TO EXTEND THE
AGREEMENT FOR CONSULTANT SERVICES WITH BEACON INTEGRATED
PROFESSIONAL RESOURCES, INC., DBA HAMNER, JEWELL & ASSOCIATES FOR
RIGHT OF WAY ACQUISITION AND APPRAISAL SERVICES FOR THE BRIDGE
STREET BRIDGE REHABILITATION PROJECT
JANUARY 22, 2019
PAGE 2
necessary to occupy areas for material and equipment staging, and to gain access points
to the construction area.
Due to the various requirements of the Highway Bridge Program (HBP) funding and
specialization of services in estimating and acquiring rights of way, most local agencies
utilize real estate and appraisal consulting firms. The use of these firms is a reimbursable
expense under the HBP program if the local agency acquires the firm in accordance with
the HBP guidelines and through an open and competitive procurement process as
outlined by the City’s Caltrans Local Assistance Engineer.
On March 5, 2018, Caltrans authorized right of way (R/W) funding for the project. On
March 7, 2018, staff distributed Requests for Proposals (RFPs) via e-mail to three R/W
appraisal and acquisition firms, as suggested by the City’s Caltrans Local Assistance
representative, requesting proposals by March 28, 2018. On March 15, 2018, one
proposal was received from Hamner, Jewell & Associates, the only local firm from the
Caltrans-provided list.
The City Council authorized the execution of the agreement, which expired on December
31, 2018, during the City Council Meeting on June 24, 2018.
ANALYSIS OF ISSUES:
The City Council authorized the execution of the agreement during the City Council
Meeting on June 24, 2018. The agreement expired on December 18, 2018 and not all
the temporary construction easements have been secured. At this time, staff is
recommending to extend the agreement for one year to December 31, 2019. There is no
increase required to the existing budget.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendations;
2. Do not approve staff’s recommendations; or
3. Provide direction to staff.
ADVANTAGES:
Extension of the agreement will allow Hamner, Jewell & Associates to complete their
contract obligations. There are no additional budget impacts.
Item 8.i. - Page 2
CITY COUNCIL
CONSIDERATION OF APPROVAL OF AN AMENDMENT TO EXTEND THE
AGREEMENT FOR CONSULTANT SERVICES WITH BEACON INTEGRATED
PROFESSIONAL RESOURCES, INC., DBA HAMNER, JEWELL & ASSOCIATES FOR
RIGHT OF WAY ACQUISITION AND APPRAISAL SERVICES FOR THE BRIDGE
STREET BRIDGE REHABILITATION PROJECT
JANUARY 22, 2019
PAGE 3
DISADVANTAGES:
No disadvantages have been identified related to extension of the Agreement.
ENVIRONMENTAL REVIEW:
No environmental review is required for approval of the Amendment.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Item 8.i. - Page 3
AGREEMENT FOR CONSULTANT SERVICES
AMENDMENT NO. 1
This First Amendment ("First Amendment") to Agreement for Consultant Services
(“Agreement”) by and between the CITY OF ARROYO GRANDE (“City”) and BEACON
INTEGRATED PROFESSIONAL RESOURCES, INC., DBA HAMNER, JEWELL &
ASSOCIATES (“Consultant”) is made and entered into this 22nd day of January, 2019.
WHEREAS, the parties entered into an Agreement dated April 16, 2018 for right of way
acquisition and appraisal services for the Bridge Street Bridge Rehabilitation Project; and
WHEREAS, the parties desire to extend the term of the Agreement as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1. Section 1(" TERM") of the Agreement, shall be modified in its entirety to read as
follows:
This Agreement shall be extended and remain and continue in effect until
December 31, 2019, unless sooner terminated pursuant to the provisions of this
Agreement.
2. Except as modified herein, all other terms and conditions set forth in the Consultant
Services Agreement, as amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this First Amendment
the day and year first above written.
CITY OF ARROYO GRANDE: BEACON INTEGRATED
PROFESSIONAL RESOURCES, INC.,
DBA HAMNER, JEWELL &
ASSOCIATES:
______________________________ _______________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
Item 8.i. - Page 4