Minutes 2019-01-22 ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JANUARY 22, 2019
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Caren Ray Russom called the City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Jimmy Paulding, Keith Storton, Lan George and Mayor
Caren Ray Russom were present. Mayor Pro Tem Kristen Barneich was
absent.
Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Interim
Director of Administrative Services Nicole Valentine, Director of
Community Development Teresa McClish, Director of Recreation
Services Sheridan Bohiken, Chief of Police Beau Pryor, Director of
Public Works Bill Robeson, and Utilities Manager Shane Taylor.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Jared and Maureen Sharon, representing Arroyo Grande Valley Kiwanis, led the Flag Salute.
j 5. AGENDA REVIEW
5.a. Closed Session Announcements.
None.
5.b. Ordinances Read in Title Only.
Mayor Ray Russom moved, Council Member George seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all further
readings be waived.
Mayor Ray Russom requested, and the Council concurred, to move Item 11.a. up on the Agenda
prior to consideration of the consent agenda.
11. NEW BUSINESS
11.a. Consideration Request to Rename the Elm Street Community Center and to Name
Certain Facilities Located at Rancho Grande Park.
Recreation Services Director Bohiken presented the staff report and recommended that the
Council consider a request by Mayor Ray Russom to: 1) Adopt a Resolution to rename the Elm
Street Community Center to "Mark M. Millis Community Center", in honor of his civic service to
the City of Arroyo Grande; and 2)Adopt a Resolution to name the children's playground facility at
Rancho Grande Park the "Mel Cottrell Children's Playground", in recognition of his volunteerism,
community service, and donations benefitting the City of Arroyo Grande. Staff responded to
questions from Council.
Minutes: City Council Meeting Page 2
Tuesday, January 22, 2019
Mayor Ray Russom invited public comment. Speaking from the public were: Greg Cottrell, in
support of naming the playground facility at Rancho Grande Park after his father, Mel Cottrell;
and Laura Hansen, in support of renaming the Elm Street Community Center after her father,
Mark M. Millis. No further public comments were received.
Action: Mayor Ray Russom moved to adopt a Resolution entitled: "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE RENAMING THE ELM STREET
COMMUNITY CENTER THE "MARK M. MILLIS COMMUNITY CENTER". Council Member
Storton seconded, and the motion passed on the following roll-call vote:
AYES: Ray Russom, Storton, Paulding, George
NOES: None
ABSENT: Barneich
Action: Mayor Ray Russom moved to adopt a Resolution entitled: "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE NAMING THE PLAYGROUND AREA
AT RANCHO GRANDE PARK THE"MEL COTTRELL CHILDREN'S PLAYGROUND". Council
Member Storton seconded, and the motion passed on the following roll-call vote:
AYES: Ray Russom, Storton, Paulding, George
NOES: None
ABSENT: Barneich
6. SPECIAL PRESENTATIONS
None.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public was: Timothy Mahoney,
Southern California Gas Company, regarding balanced energy and the use of renewable natural
gas. No further public comments were received.
8. CONSENT AGENDA
Council Member George requested that Item 8.k. be pulled.
Council Member Storton requested that Items 8.d. and 8.j. be pulled.
Mayor Ray Russom invited public comment on the consent agenda. Speaking from the public
were: Alicia Lara, representing the Royal Oaks Neighborhood Stakeholders group for the
Brisco/Halcyon/101 interchange project, commented on Item 8.h. and stated that the group looks
forward to meeting with the subcommittee regarding the next steps that will be taken to finalize
the project; and Chuck Kass, co-chair of the Stakeholders group, stated the group has provided
a great deal of information to the Council regarding the project, they are anxious to know who has
been appointed to the Council Subcommittee, and wanted to ensure that the group remains
involved in the process. No further public comments were received.
Mayor Ray Russom noted that Council Members Paulding and Storton are the Council appointed
representatives to the Brisco/Halcyon/101 Interchange Project Subcommittee, and City Manager
Bergman stated that the project is tentatively scheduled for the Council's March 12th agenda.
Minutes: City Council Meeting Page 3
Tuesday, January 22, 2019
Action: Council Member Storton moved, and Mayor Ray Russom seconded the motion to
approve Consent Agenda Items 8.a. through 8.c. and 8.e. through 8.i., with the recommended
courses of action. The motion passed on the following roll-call vote:
AYES: Storton, Ray Russom, Paulding, George
NOES: None
ABSENT: Barneich
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period January 1, 2019 through
January 15, 2019.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing of investment deposits of the City of Arroyo
Grande, as of December 31, 2018, as required by Government Code Section 53646(b).
8.c. Consideration of Resolution Authorizing the Deposit of City Funds in Various
Financial Institutions.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE AUTHORIZING THE DEPOSIT OF CITY FUNDS IN
VARIOUS FINANCIAL INSTITUTIONS" and updating the names of designated
employees in certain positions authorized to enter into banking or investment
arrangements.
8.e. Consideration of Approval of Minutes.
Action:Approved the minutes of the Regular City Council Meeting of January 8, 2019, as
submitted.
8.f. Consideration of Council Appointments to Various City Commissions, Boards, and
Committees.
Action: Approved the appointments to various City Commissions, Boards and
Committees.
8.g. Consideration of Approval of First Amendment to Land Lease Agreement with
Verizon Wireless - 1221 Ash Street.
Action: Approved and authorized the Mayor to execute a First Amendment to the Land
Lease Agreement with Verizon Wireless for use of an additional approximately 130 square
feet of property located at 1221 Ash Street for an upgrade to their existing
telecommunication facility equipment.
8.h. Consideration of Approval of Amendment to Extend the Agreement for Consultant
Services with Wood Rodgers for the Brisco Interchange Project.
Action: Approved and authorized the Mayor to execute Amendment No. 15 to the
Consultant Services Agreement with Wood Rodgers, Inc. to extend the contract expiration
date from December 31, 2018 to August 31, 2019, to allow the consultant additional time
to complete the contracted scope of services.
8.i. Consideration of-Approval of an Amendment to Extend the Term of the Agreement
for Consultant Services with Beacon Integrated Professional Resources, Inc., DBA
Hamner, Jewell & Associates for Right of Way Acquisition and Appraisal Services
for the Bridge Street Bridge Rehabilitation Project.
Action: 1) Approved Amendment No. 1 extending term of the agreement for Consultant
LI Services with Beacon Integrated Professional Resources, Inc. dba Hamner, Jewell &
Associates from December 31, 2018 to December 31, 2019 to allow the consultant time
to complete the contracted scope of services; and 2) Authorized the Mayor to sign
Amendment No. 1.
Minutes: City Council Meeting Page 4
Tuesday, January 22, 2019
ITEMS PULLED FROM THE CONSENT AGENDA
8.d. Consideration of Annual Adjustment of Development Impact Fees.
Recommended Action:Adopt a Resolution approving the annual adjustment to the City's
Development Impact Fees pursuant to Municipal Code Section 3.36.040.
In response to questions from Council Member Storton, staff provided an update on the status of
the funding for the development impact fee study that was started in FY 2014-15 but was not
completed due to the downturn in the economy and staffing changes, and explained that the data
gathered for the study would be applicable to complete the study in the next year. City Manager
Bergman briefly explained the basis for development impact fees to appropriately mitigate
development impacts in the City.
Action: Council Member Storton moved to adopt a Resolution entitled: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADJUSTING DEVELOPMENT
IMPACT FEES BY THE CHANGE IN THE ENGINEERING NEWS RECORD CONSTRUCTION
COST INDEX". Council Member George seconded, and the motion passed on the following roll-
call vote:
AYES: Storton, George, Paulding, Ray Russom
NOES: None
ABSENT: Barneich
8.j. Consideration of a Consultant Services Agreement with Tuckfield &Associates to
Prepare a Water and Wastewater Rate Study Update.
Recommended Action: 1) Approve a Consultant Services Agreement with Tuckfield &
Associates to prepare a water and wastewater study update; and 2) Appropriate $30,000
from the Water Fund and $6,300 from the Sewer Fund for the study.
In response to questions from Council Member Storton, staff explained Senate Bill 231 regarding
stormwater fees and that the goal is to establish a new stormwater enterprise fund to fund all new
discharge, reporting, and upgrade requirements; explained that sales tax funds are currently
being used to fund stormwater reporting requirements and Public Works staff is absorbing costs
for maintenance and operation; that public engagement is included in the scope of work; that
Central Coast Blue is not part of the scope of the study at this time; that staff time for preparing
the annual stormwater report will be included in the study; and that the fee would be reflected in
customer utility bills. City Manager Bergman further explained costs associated with State
mandated regulations for managing stormwater runoff.
Action: Council Member Storton moved to: 1) Approve a Consultant Services Agreement with
Tuckfield & Associates to prepare a water and wastewater study update; and 2) Appropriate
$30,000 from the Water Fund and $6,300 from the Sewer Fund for the study. Council Member
George seconded, and the motion passed on the following roll-call vote:
AYES: Storton, George, Paulding, Ray Russom
NOES: None
ABSENT: Barneich
Minutes: City Council Meeting Page 5
Tuesday, January 22, 2019
8.k. Calendar Year 2018 Water Supply and Demand Update.
Recommended Action: Receive and file the Calendar Year 2018 Water Supply and
Demand Report.
In response to questions from Council Member George, staff provided a 10-year history of City
water usage per capita before water conservation measures were instituted, and explained that if
the City were to declare a Stage 1 emergency, a 10%water use reduction would be implemented.
Action: Council Member George moved to receive and file the Calendar Year 2018 Water Supply
and Demand Report. Council Member Storton seconded, and the motion passed on the following
roll-call vote:
AYES: George, Storton, Paulding, Ray Russom
NOES: None
ABSENT: Barneich
' • 9. PUBLIC HEARINGS
None.
10. OLD BUSINESS
None.
11. NEW BUSINESS
_ 1
11.b. Consideration of an Ordinance Amending Chapter 9.32 and Adding Chapter 9.33 to
Title 9 of the Arroyo Grande Municipal Code Relating to Mobile Vending and
Sidewalk Vending.
Community Development Director McClish presented the staff report and recommended that the
Council introduce an Ordinance amending Chapter 9.32 and adding Chapter 9.33 to Title 9 of the
Arroyo Grande Municipal Code relating to Mobile Vending and Sidewalk Vending. Staff
responded to questions from Council.
Mayor Ray Russom invited public comment. Speaking from the public was: Robert Olsen, who
commented that the permit fee covers the cost of issuing a permit, and expressed concern about
impacts to public works and police staff as it relates to picking up trash in the street or responding
to mediate vendor/customer interactions, and encouraged the Council to continue informing the
public about new State regulations that are being approved. No further public comments were
received.
Council comments ensued regarding the proposed Ordinance. Council suggested staff develop
seasonal exclusive concessionaire agreements for the various sports groups that are providing
vending services at the Soto Sports Complex. City Attorney Whitham stated she would consult
with Recreation Services Director Bohlken to review the City's existing agreements and update
them as deemed appropriate.
LIAction: Council Member Storton moved to introduce an Ordinance entitled: "AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING CHAPTER 9.32
AND ADDING CHAPTER 9.33 TO TITLE 9 OF THE ARROYO GRANDE MUNICIPAL CODE
Minutes: City Council Meeting Page 6
Tuesday, January 22, 2019
RELATING TO MOBILE VENDING AND SIDEWALK VENDING". Council Member Paulding
seconded, and the motion passed on the following roll-call vote:
AYES: Storton, Paulding, George, Ray Russom
NOES: None
ABSENT: None
12. COUNCIL COMMUNICATIONS
Council Member Storton reported on his attendance at the League of California Cities conference
in Sacramento for new Council Members and Mayors; stated he attended the ceremony for Eagle
Scout James Lyman and presented him with a Mayor's Commendation; announced that the City
issued a press release regarding the Sheriffs Smart 911 program and placed information about
the program on the City's website; reported that he and City Manager Bergman attended the
groundbreaking ceremony for the Guadalupe Court housing project in Guadalupe; and reported
that the IWMA Board is in the process of selecting a new Manager.
Council Member George reported on her attendance at the League of California Cities
conference, thanked the City for the opportunity to attend, stated it was a great learning
experience, and stated she also had the opportunity to meet other elected officials and staff from
the neighboring cities in San Luis Obispo County.
Council Member Paulding reported that he also attended the League of California Cities
conference; provided a brief report on the recent SLOCOG Board meeting which included
discussion on the El Campo intersection; and requested the Council consider placing on the next
agenda discussion of stakeholder engagement in order to review the history of the Brisco
Interchange project. Following brief discussion, the Council directed City Manager Bergman to
work with the Council Subcommittee at its upcoming meeting on public outreach methods to
encourage public participation and input on the Brisco Interchange project.
Mayor Ray Russom reported on her attendance at the League of California Cities conference and
noted that the Council had an opportunity to meet with Assemblyman Cunningham in two different
groups, and that she and Council Member George had an opportunity to meet with Senator
Monning as well.
13. CLOSED SESSION
None.
14. ADJOURNMENT
There bein• no further business, Mayor Ray Russom adjourned the meeting at 7:44 p.m.
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Caren Ray -u •` Mayor
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Kelly W-tm• e, City Clerk
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