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Minutes 2001-04-10 MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, APRIL 10, 2001 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:05 p.m. 2. ROLL CALL City Council: Council Members- Runels, Lubin, Mayor Pro Tern Ferrara, and Mayor Lady were present. Council Member Dickens was absent. City Staff Present:. City Manager Adams; City Attorney Carmel; Director of Administrative Services Wetmore; Community Development Director McCants; Director of Parks, Recreation, and Facilities Hernandez, Director of Public Works Spagnolo; Associate Planner Heffernon; and Chief of Police TerBorch. 3. FLAG SALUTE Members of Cub Scout, Den 1, Pack 13, led the Flag Salute. 4. INVOCATION Pastor Jan Armstrong delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Proclamation - "5th Annual South County 24-Hour Relav Challenge" Mayor Lady presented the Proclamation recognizing the 5th Annual south County 24- Hour Relay Challenge and proclaiming May 19-20, 2001 as South County 24-Hour Relay Challenge Days in Arroyo Grande. Carol Harvey accepted the Proclamation. 6. AGENDA REVIEW 6.a. Resolutions and Ordinances Read in Title Only Council Member Runels moved, Mayor Pro Tern Ferrara seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading. be waived. 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS None. CITY COUNCIL MINUTES APRIL 10, 2001 PAGE 2 8. CONSENT AGENDA Council Member Runels moved and Mayor Pro Tern Ferrara seconded the motion to approve Consent Agenda Items 8.a. through 8.L, with the recommended courses of action: 8.a. Cash Disbursement Ratification. Action: Approved the listing of cash disbursements for the period March 16, 2001 through March 31,2001. 8.b. Statement of Investment Deposits. Action: Received and filed the report of current investment deposits as of March 31,2001. 8.c. Minutes of City Council Meeting of March 27, 2001. Action: Approved minutes as submitted. 8.d. The Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase II, Progress Payment No.3. Action: Authorized progress payment in the amount of $34,381.35 to R. Simons Company, Inc. 8.e. Authorization to Solicit Bids - Paulding Middle School Bicycle Lanes (Bikeway One) Project. Action: 1) Found that the capital improvement project is categorically exempt from CEQA pursuant to Section 15304(h) and direct the Administrative Services Department to file a Notice of Exemption; and 2) Approved the construction plans and specifications and authorize the Department of Public Works to solicit public construction bids for the Paulding Middle School Bicycle Lanes (Bikeway One, Phase II) Project. 8.f. Addition of a Lucia Mar Unified School District Member to the Long Range Planning Committee. Action: Authorized the addition of a Lucia Mar Unified School District representative to the Long Range Planning Committee. 8.g. Settlement of Industrial Disability. Action: Granted settlement authority to Gregory B. Bragg & Associates, Inc. in an amount not to exceed $18,000 to settle the Workers' Compensation case involving the industrial disability of Police Officer Jason Pole. 8.h. Approval of Revisions to Lease Agreement Between South County Historical Society and the City of Arroyo Grande. Action: Approved revisions to Lease Agreement with the South County Historical Society to include property located at 133 Mason Street. 8.i. Authorization to Solicit Bids - Landscape Maintenance Contract. Action: Authorized staff to solicit bids for the maintenance of eight (8) City landscape areas and authorize the City Manager to approve the award of bid. AYES: Runels, Ferrara, Lubin, Lady NOES: None ABSENT: Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. CITY COUNCIL MINUTES APRIL 10, 2001 PAGE 3 9. PUBLIC HEARINGS None. 10. CONTINUED BUSINESS None. 11. NEW BUSINESS 11.a. Authorization to Waive Application Fees and Use City Property for the March of Dimes Walk America on Saturday, May 5, 2001. Community Development Director McCants presented the staff report. Staff recommended the Council adopt a Resolution authorizing the waiver of permit application fees and use of City property for the 15th Annual March of Dimes Walk America to be held on May 5, 2001. Mayor Lady opened up the item for public comment. Pete Dougall, 801 Mesa Drive and Community Director for the March of Dimes WalkAmerica, spoke on behalf of the proposal and stated he was available to answer questions. Council Member Runels asked how many people participated in the event last year. Mr. Dougall responded about 450. . ,.. ~ Hearing no further public comments, Mayor Lady brought the issue back to the Council for consideration. Council Member Lubin moved to adopt a Resolution authorizing the waiver of permit application fees and use of City property for the 15th Annual March of Dimes Walk America to be held on May 5, 2001. Council Member Runels seconded the motion, and on the following roll-call vote, to wit: AYES: Lubin, Runels, Ferrara, Lady NOES: None ABSENT: Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 11.b. Pre-Application Review Case No. 00-010 to Construct a Medical Office and Surgery Center; 800 Oak Park B~vd; Russ Sheppell Associate Planner Heffernon presented the staff report. She stated the applicant was requesting feedback on a proposed project to be located on the corner of James Way and Oak Park Boulevard in the Oak Park Professional Plaza. She stated the entire CITY COUNCIL MINUTES APRIL 10, 2001 PAGE 4 plaza property is about 3.7 acres in size and the applicant is proposing to develop the remaining 1.8 acres with a split-level, 25,000 square foot medical office and surgery center with related parking. She stated the proposed project meets all relevant Development Standards for the Highway Service District of the Oak Park Acres Planned Development, including height requirements, setbacks, lot coverage and landscaping. Associate Planner Heffernon responded to questions from Council regarding the progress of the other two buildings on the site; and expJained the concept of the proposed elevator tower. Mayor Lady opened up the item for public comment. Kim Hatch, Pultz & Associates, representing the applicant, spoke regarding the potential for a group of doctors to locate in a similar facility to be located across the street in Pismo Beach; the desire for moving the project forward for Council to preview in order to meet requirements for tenant leasing commitments; the construction currently under way on Building 1; clarification that the building permits were close to being pulled for Building 2; and clarification regarding height limits for the proposed elevator tower. Council Member Dickens arrived and took his place at the dais at 7:28 p.m. Ray Bunnell, Casa Grande Inn, spoke in support of the project. He expressed concern regarding the existing easements through the property and said he wanted to ensure that they were maintained. Hearing no further public comments, Mayor Lady brought the issue back to Council for consideration. Further Council discussion and comments included whether or not there were any other surgery centers located in the South County; the importance of securing potential tenant leases for the medical office; the capacity of the surgery center; that the proposed parking is more than adequate; the proposed project is consistent with the existing development and completes the master plan for the PJaza; and that they would like to see the project applications processed in a timely manner. Council Member Lubin announced that as a precautionary measure, he would have to step down due to a potential conflict of interest involving possible tenants of the project. There was unanimous support of the .Council regarding the project as proposed. No action was taken on this item. Council Member Lubin returned to the dais. 12. CITY COUNCIL MEMBER ITEMS None. CITY COUNCIL MINUTES APRIL 10, 2001 PAGE 5 13. CITY MANAGER ITEMS None. 14. COUNCIL COMMUNICATIONS . '. ~ . Council Member Runels reported on the status of the Santa Maria groundwater litigation and requested that staff formalize the existing gentlemen's agreement. 15. STAFF COMMUNICATIONS None. 16. ADJOURNMENT Mayor Lady adjourned the meeting at 7:37 p.m. Michael A. L~dy.~??14 ATTEST: