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CC 2019-03-26_08d Approval of CC Minutes 03-12-2019ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, MARCH 12, 2019 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ray Russom called the City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Lan George, Keith Storton, Jimmy Paulding, Mayor Pro Tem Kristen Barneich, and Mayor Caren Ray Russom were present. Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, City Clerk Kelly Wetmore, Director of Public Works Bill Robeson, Director of Community Development Teresa McClish, Director of Administrative Services Shannon Esenwein, Police Chief Beau Pryor, City Engineer Robin Dickerson, and Planning Manager Matt Downing. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Gary Hoving, representing South County Historical Society, led the Flag Salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Mayor Pro Tem Barneich moved, Council Member George seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Introduction of New Employee - Shannon Esenwein, Director of Administrative Services/City Treasurer. City Manager Bergman introduced Shannon Esenwein as the City’s new Director of Administrative Services/City Treasurer and highlighted her educational and professional background. 6.b. Informational Presentation by Rick Engineering Regarding Roundabout Design and Operation. Nate Stong, Rick Engineering Company, and Sean Houck, Kimley-Horn, gave a presentation regarding roundabouts, including what they are; why they work; types of roundabouts (mini, single-lane, and multilane); safety benefits (reduced conflict points, crash severity, crash reduction); improved traffic flow; pedestrian and bicycle circulation through a roundabout; vehicle- pedestrian conflict points; large vehicle accommodation; design and landscaping elements; Item 8.d. - Page 1 Minutes: City Council Meeting Page 2 Tuesday, March 12, 2019 examples of roundabouts in other communities; roundabouts in school zones; benefit/cost analysis of intersection control in terms of safety, delay, and emissions, as well as initial capital costs; and benefits of roundabouts for older drivers. Mr. Houck responded to questions from Council. Mayor Ray Russom invited public comment. Speaking from the public were: Alicia Lara, requested that the roundabout PowerPoint presentation be posted on the City website and also requested that the upcoming staff report include information regarding funding sources for the project; Patricia Price, commented on pedestrian crossing and right of way issues with roundabouts; Teresa Schultz, commented on the cost of the roundabout in a restrained economy and asked the Council to consider the project carefully; Robert Olsen, referred to a roundabout located at an interchange in Truckee, CA and commented on its success which has resulted in fewer accidents; and Carlos Gutierrez, from Boy Scout Troop 450, asked how his Troop could be involved with the project. In response to public comment, Community Development Director McClish noted that written comments received will be distributed with the agenda packet for the March 26th meeting, with a recommendation that the Council select a project alternative; explained that the Council would not be certifying the environmental document at the next meeting and that it would come back; provided further explanation about the Environmental Impact Report; stated that a detailed funding analysis would be provided; and stated that staff would look for examples of roundabouts from other areas in the State to include in the report. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. Speaking from the public were: Jerry Kaufman, representing Vietnam Veterans of America Chapter 982, regarding Wreaths Across America; Linda Osty, offered an invocation; Stephen Hanamaikai, SLOCOG Transportation Planner, announced the public review and comment period for the 2019 Regional Transportation Plan (RTP); and Nan Fowler, South County Historical Society Membership Chair, announced Spirit Night at McLintock’s on April 10th. No further comments were received. 8. CONSENT AGENDA Mayor Ray Russom requested that Item 8.b. be pulled. Mayor Ray Russom invited public comment on the consent agenda items. No public comments were received. Action: Mayor Pro Tem Barneich moved, and Council Member Paulding seconded the motion to approve Consent Agenda Items 8.a. through 8.e., with the exception of 8.b., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Barneich, Paulding, Storton, George, Ray Russom NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period February 16, 2019 through February 28, 2019. Item 8.d. - Page 2 Minutes: City Council Meeting Page 3 Tuesday, March 12, 2019 8.c. Consideration to Approve Construction Plans and Specifications and Environmental Exemption for the Sierra Drive Drainage Improvements Project, PW 2018-02. Action: 1) Approved the construction plans and specifications for the Sierra Drive Drainage Improvements Project, PW 2018-02; 2) Authorized the City Clerk to advertise for construction bids; 3) Found that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c); and 4) Directed the City Clerk to file a Notice of Exemption. 8.d. Consideration to Approve Construction Plans and Specifications and Environmental Exemption for the Lift Station No. 1 Force Main Replacement Project, PW 2017-07. Action: 1) Approved the construction plans and specifications for the Lift Station No. 1 Force Main Replacement Project, PW 2017-07; 2) Authorized the City Clerk to advertise for construction bids; 3) Found that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(b); 4) Directed the City Clerk to file a Notice of Exemption. 8.e. Consideration of a Resolution Authorizing Adoption of Caltrans’ Local Assistance Procedure Manual Chapter 10. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE ADOPTION OF CALTRANS’ LOCAL ASSISTANCE PROCEDURES MANUAL CHAPTER 10”. ITEMS PULLED FROM CONSENT AGENDA 8.b. Consideration of Approval of Minutes. Recommended Action: Approve the minutes of the Regular City Council Meeting of February 26, 2019, as submitted. Mayor Ray Russom referred to page 4 of the minutes regarding Item 10.a. (Provide Direction Related to Fire Service within the City of Arroyo Grande) and noted that the Council asked a significant amount of questions over several hours regarding the report and requested that the minutes be amended to reflect that. Action: Mayor Ray Russom moved, and Mayor Pro Tem Barneich seconded the motion to approve Consent Agenda Item 8.e, as amended. The motion passed on the following roll-call vote: AYES: Ray Russom, Barneich, Paulding, Storton, George NOES: None ABSENT: None 9. PUBLIC HEARINGS 9.a. Consideration of Community Development Block Grant (CDBG) Projects and Jim Guthrie Community Service Grant Program Allocations for Year 2019. Council Member Paulding declared a potential conflict of interest due to the fact that his spouse serves as a Board Member on the Five Cities Diversity Coalition, stated that he is seeking a Item 8.d. - Page 3 Minutes: City Council Meeting Page 4 Tuesday, March 12, 2019 written opinion from the Fair Political Practices Commission (FPPC), and stepped down from the dais. Mayor Pro Tem Barneich noted that she has a letter on file with the City from the FPPC stating that she does not have a conflict of interest as a Board Member of the Five Cities Homeless Coalition. Planning Manager Downing presented the staff report and recommended the Council: 1) Adopt a Resolution approving projects to be funded with the City’s allocation of CDBG funds for the Year 2019; and 2) Adopt a Resolution approving projects to be funded with the City’s Jim Guthrie Community Service Grant Program funds. Staff responded to questions from Council regarding both programs. Mayor Ray Russom opened the public hearing. Speaking from the public in support of the funding requests and thanking the Council for current and past support were: Rudy Xavier, representing Five Cities Diversity Coalition; Nan Fowler and Kathy LaMartina, representing Arroyo Grande Public Art; Ralph Perez, representing Family Care Network; and Jenny Lucian, representing Big Brothers Big Sisters of San Luis Obispo County. Hearing no further public comments, Mayor Ray Russom closed the public hearing. Council and staff discussion ensued regarding CDBG funding for public services, the criteria for receiving funds from the Jim Guthrie Community Service Grant Program, and the panel committee’s recommendations. Following discussion, Council concurred that in future years, funding for public services should come from the Community Service Grant Fund and that CDBG funds should be dedicated to ADA projects. Action: Mayor Pro Tem Barneich moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2019”, and adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING JIM GUTHRIE COMMUNITY SERVICE GRANT PROGRAM PROJECTS FOR YEAR 2019”, as amended to reduce the funding amount for Arroyo Grande Public Art from $1,500 to $750, split the balance of $750 between the SLONOOR Foundation and Meals That Connect; and, further, to direct staff to focus future CDBG funds on ADA projects and the Community Service Grant funds on public services. Council Member George seconded the motion, and the motion passed on following roll call vote: AYES: Barneich, George, Storton, Ray Russom NOES: None ABSENT: Paulding Council Member Paulding returned to the dais. Mayor Ray Russom called for a break at 8:11 p.m. The Council reconvened at 8:15 p.m. 10. OLD BUSINESS 10.a. Continued Discussion – Provide Direction Related to Fire Service within the City of Arroyo Grande. Item 8.d. - Page 4 Minutes: City Council Meeting Page 5 Tuesday, March 12, 2019 City Manager Bergman presented the staff report and recommended the City Council consider: 1) updates regarding meetings with representatives of County of San Luis Obispo and a meeting of the managers of the three communities; and 2) a proposed six month extension of the current Memorandum of Agreement. Staff responded to questions from the Council regarding the proposed funding formula and what will occur during the extended six month time period. Mayor Ray Russom invited public comment. Speaking from the public were: Barbara Harmon, in support of the six month extension, encouraged the Council to demonstrate positive messaging and support for the Oceano ballot measure, and expressed concern regarding staffing issues; Patricia Price, supported positive messaging and full disclosure of all costs and any alternatives, and expressed concern with how the City would be able to afford full time staffing and about the financial welfare of the City; and Sean McMahon, commented that the Five Cities Fire Authority already has PERS liability and that he appreciates the Council’s support in moving forward. No further comments were received. Council comments ensued in support of the six month extension, and that amendments to the JPA should include: 1) Determine to which stage the City can responsibly fund the Strategic Plan (priority of items that can be funded); 2) Continue to refine the funding formula; 3) Require Oceano to do their due diligence in placing a measure on the March 2020 ballot to fund their portion of the formula; 4) Ensure that Oceano seeks sufficient funds in its ballot measure to cover future priorities of the Strategic Plan; 5) a provision that Oceano will withdraw if the ballot measure is unsuccessful and is unable to provide its share of necessary funding based on the new formula; 6) clarification of the effective date of the new funding formula; 7) include a contingency plan for the remaining agencies of the JPA if Oceano withdraws, which includes the distribution of assets and liabilities; 8) Include a provision to amend Section 17a for a wind down of 8 months that would begin once the outcome of the measure is known; 9) that a set date/year be established for the JPA to be reviewed; and 10) that the amendment be brought back to the Council no later than September 1, 2019. Additional comments included ensuring that work continues concurrently on having a backup plan and costs in place should the measure fail and Oceano withdraws from the JPA, and ensuring that worker’s compensation and PERS liabilities are addressed in the discussion of the funding formula. Action: Mayor Pro Tem Barneich moved to authorize the City Manager to enter into a six month extension of the current Memorandum of Agreement. Council Member Paulding seconded the motion, and the motion passed on following roll call vote: AYES: Barneich, Paulding, Storton, George, Ray Russom NOES: None ABSENT: None 11. NEW BUSINESS None. 12. COUNCIL COMMUNICATIONS Mayor Pro Tem Barneich announced the 2nd Annual We Heart AG event on April 7, 2019 and stated that more volunteers are needed for maintenance activities around the City. Item 8.d. - Page 5 Minutes: City Council Meeting Page 6 Tuesday, March 12, 2019 Council Member Paulding announced that SLOCOG would be hosting a public meetingregarding the El Campo/101 intersection on March 21st at the Arroyo Grande Community Hospital Annex Room; announced that California State Parks is seeking public comment on the Public Works Plan for Pismo State Beach and the Oceano Dunes State Vehicular Recreation Area and encouraged the public to submit comments by March 19th. Council Member Paulding requested an item be placed on a future Agenda regarding the Community Choice Energy Program. At the request of Mayor Ray Russom, City Manager Bergman provided a brief overview of the Community Choice Energy Program and stated that discussions will be coming to Council possibly in May. Mayor Ray Russom commended Public Works Director Robeson and City Manager Bergman for personally helping to clear a blocked storm drain and recognized the dedication and hard work of all City staff during the recent storms. Council Member George requested, and the Council concurred, that items be placed on a future agenda regarding Council priorities, as well as revenue generating ideas. City Manager responded that these discussions are scheduled to come to Council in April. 13. CLOSED SESSION None. 14. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 9:36 p.m. ____________________________________ Caren Ray Russom, Mayor ATTEST: _____________________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg __________) Item 8.d. - Page 6