Minutes 2019-05-14
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, MAY 14, 2019
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ray Russom called the City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Lan George, Keith Storton, Jimmy Paulding, Mayor Pro
Tem Kristen Barneich, and Mayor Caren Ray Russom were present.
Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Public Works Bill Robeson, Director of Administrative Services Shannon
Esenwein, Director of Community Development Teresa McClish, Director
of Recreation Services Sheridan Bohlken, Police Chief Beau Pryor, Human
Resources Manager Lisa Christensen, and Five Cities Fire Authority
(FCFA) Fire Chief Steve Lieberman.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Loni Kuentzel, representing Central Coast Senior Center, led the Flag Salute.
5. AGENDA REVIEW
Mayor Ray Russom deferred to staff regarding changes to the Agenda. City Attorney Whitham
referred to Item 13.a. (Closed Session) and reported that the matter had been resolved and
therefore, there would be no closed session this evening.
City Clerk Wetmore referred to Item 6.a. (Proclamation Recognizing Rick Blankenburg) and stated
that it was requested this item be postponed until the May 28, 2019 meeting as Mr. Blankenburg
was participating in a Special Olympics qualifying event today and could not be present to accept
the Proclamation.
5.a. Closed Session Announcements.
None.
5.b. Ordinances Read in Title Only.
Mayor Pro Tem Barneich moved, Council Member George seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all further
readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Honorary Proclamation Recognizing Rick Blankenburg for his 50 Years of
Dedication to Special Olympics.
This item was postponed to the May 28, 2019 City Council meeting.
Minutes: City Council Meeting Page 2
Tuesday, May 14, 2019
6.b. Honorary Proclamation Declaring May 2019 as National Foster Care Month.
Mayor Ray Russom presented an Honorary Proclamation declaring May 2019 as National Foster
Care Month. Felipe Gonzalez, County of San Luis Obispo Program Review Specialist for Foster
Care Support, accepted the Proclamation.
6.c. Honorary Proclamation Declaring May 2019 as Public Service Recognition Month.
Mayor Ray Russom presented an Honorary Proclamation declaring May 2019 as Public Service
Recognition Month. Lisa Christensen, Human Resources Manager, accepted the Proclamation
on behalf of the City’s employees.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were: Sissy Pace, who
offered an invocation; and Monica Grant, Chief Executive Officer, San Luis Obispo County YMCA,
who thanked the City for the positive changes that have occurred in the City and provided an
overview of YMCA programs and services.
8. CONSENT AGENDA
In response to a question by Council Member George regarding Item 8.d. (Temporary Use Permit
for Beer and Food Festival), staff explained the criteria for application fee waivers.
In response to questions by Mayor Pro Tem Barneich regarding Item 8.f. (Swinging Bridge
Project), staff explained that the proposed amendment is for additional design and environmental
work only and that the project cost provided in the report is currently the best estimate for design
and construction of the project.
Mayor Ray Russom invited public comment. No public comments were received.
Action: Council Member Storton moved, and Mayor Pro Tem Barneich seconded the motion to
approve Consent Agenda Items 8.a. through 8.k., with the recommended courses of action. The
motion passed on the following roll-call vote:
AYES: Storton, Barneich, Paulding, George, Ray Russom
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period April 16, 2019 through
April 30, 2019.
8.b. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of April 23, 2019, as
submitted.
8.c. Consideration of Appointment to the Arroyo Grande Tourism Business
Improvement District Advisory Board.
Action: Appointed Fred Reed to the Arroyo Grande Tourism Business Improvement
District Advisory Board.
Minutes: City Council Meeting Page 3
Tuesday, May 14, 2019
8.d. Consideration of Temporary Use Permit No. 19-002; Authorization to Use City
Property for a Beer and Food Festival on Saturday, October 12, 2019, and Waiver of
Application Fees; Location – Heritage Square Park; Applicant – Arroyo Grande
Village Improvement Association; Representative – Bob Lund.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE TEMPORARY USE PERMIT 19-002 AND WAIVER
OF APPLICATION FEES; AUTHORIZATION TO USE CITY PROPERTY FOR A BEER
AND FOOD FESTIVAL ON OCTOBER 12, 2019; LOCATED AT HERITAGE SQUARE
PARK; APPLIED FOR BY THE ARROYO GRANDE VILLAGE IMPROVEMENT
ASSOCIATION”.
8.e. Consideration to Adopt Resolution Accepting Public Improvements for Parcel Map
AG 14-0098 Located at 1079 Farroll Avenue.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE ACCEPTING PUBLIC IMPROVEMENTS FOR
PARCEL MAP AG 14-0098 CONSTRUCTED BY TERENCE AND LINDA FIBICH”.
8.f. Consideration of an Amendment to the Agreement for Consultant Services with
Quincy Engineering for the Swinging Bridge Project.
Action: Approved and authorized the Mayor to execute Amendment No. 3 to the
Consultant Services Agreement with Quincy Engineering to complete the Design and
Environmental Phase, in an amount not to exceed $26,000.
8.g. Consideration of a Project Update and Appropriation of a Budget Supplement for
the Systemic Safety Analysis Report (SSAR).
Action: Appropriated $8,904 from the Community Development Contractual Services
account for the scope of services.
8.h. Consideration of Approval of a Second Amendment to the Agreement for
Consultant Services with GHD Inc. for the General Plan Circulation Element Update
(GPA 19-001).
Action: Approved Amendment No. 2 to the Agreement with GHD Inc. for preparation of
the General Plan Circulation Element Update, Transportation Impact Analysis Report
Guidelines, Transportation Impact Fee Update, and required environmental review.
8.i. Consideration of an Award of Contract to Lyles Utility Construction, LLC for the Lift
Station No. 1 Force Main Replacement Project, PW 2017-07.
Action: 1) Awarded a contract for the Lift Station No. 1 Force Main Replacement Project
to Lyles Utility Construction, LLC in the amount of $644,281.60; and 2) Authorized the City
Manager to approve change orders for 10% of the contract amount, $64,428.16, for
unanticipated costs during the construction phase of the project.
8.j. Consideration of an Award of Contract to R. Burke Corporation for the Sierra Drive
Drainage Improvements Project, PW 2018-02.
Action: 1) Awarded a contract for the Sierra Drive Drainage Improvements Project to R.
Burke Corporation in the amount of $86,700; and 2) Authorized the City Manager to
approve change orders for 10% of the contract amount, $8,670, for unanticipated costs
during the construction phase of the project.
8.k. Consideration of a Second and Final Time Extension to the Contract with Waterboys
Plumbing, Inc. for the Plumbing Retrofit Program.
Action: 1) Approved the Second Amendment to the Contract for the Plumbing Retrofit
Program with Waterboys Plumbing, Inc. in the amount of $51,170; and 2) Authorized the
Mayor to execute the Second Amendment.
Minutes: City Council Meeting Page 4
Tuesday, May 14, 2019
9. PUBLIC HEARINGS
None.
10. OLD BUSINESS
None.
11. NEW BUSINESS
11.a. Discussion by the City Council Related to Visioning and Other Strategic Planning
Techniques.
City Manager Bergman presented the staff report and recommended the Council receive
information about visioning and other strategic planning options and provide direction to staff.
Staff responded to questions and comments from Council regarding the status of the City’s
General Plan and its associated Elements; how the Strategic Plan works in conjunction with the
General Plan and other City policy/plan documents, including the City Budget; whether
benchmarks and reporting were put in place for the Strategic Plan; the need to seek community
input and formulate a shared vision for the City; and clarification regarding the status of the East
Grand Avenue Master Plan as it relates to economic development efforts.
Mayor Ray Russom invited public comment. Speaking from the public was: Mike Drees,
expressed concern about the Council focusing on the Strategic Plan and General Plan right now
when there is a need to focus on funding for current operations. No further public comments were
received.
Council comments ensued regarding the need to establish a vision for the City; the need to update
the Strategic Plan and set benchmarks so that they can be used to defend decisions that are
made; that one of the most important issues for the City is economic development and how to
generate revenue; and engaging the public in this process.
City Manager Bergman requested a brief recess in order to confer with the Executive
Management Team.
Mayor Ray Russom called for a recess at 8:30 p.m. The Council reconvened at 8:40 p.m.
City Manager Bergman acknowledged Council’s comments and recommended the Council direct
staff to provide an update of the 2007 Strategic Plan and utilize the categories of short term,
medium term, and long term goal with regard to the achievement of each item and bring it back
to Council for review and discussion; stated that the City must become financially sustainable;
identify where funding is needed to accomplish various goals; identify where staff should focus
short term and long term visioning efforts; and that Council provide staff direction to develop a
new strategic plan in the future and include community engagement in that process.
The Council unanimously concurred to direct staff to update the 2007 Strategic Plan and bring it
back to the Council for review and discussion.
Minutes: City Council Meeting Page 5
Tuesday, May 14, 2019
12. COUNCIL COMMUNICATIONS
Mayor Pro Tern Barneich complimented staff on the increased public outreach efforts on the City's
social media platforms.
Council Member Storton referred to the recent notice from PG&E regarding the expansion and
enhancement of its Community Wildfire Safety Program (CWSP) to further reduce wildfire risks,
and noted that City residents will be receiving information about the expanded Public Safety
Power Shutoff (PSPS) program. He also thanked the Police Department for implementing the
Home Surveillance Camera Registration Program.
Council Member George commented that she attended the Grand Opening of the Matthew Will
Memorial Medical Center and shared a story of a woman who lives locally that can now receive
medical treatments in Arroyo Grande instead of driving to Santa Maria.
Mayor Pro Tern Barneich suggested inviting Eric Daniels from PG&E to give a presentation at an
upcoming Council meeting in order to provide more information to residents about the Public
Safety Power Shutoff Program. The Council unanimously concurred.
City Manager Bergman commented on the proposed increase in solid waste fees and that
residents will be receiving a public hearing notice in the mail with more information about the
upcoming meeting.
13. CLOSED SESSION
a) Conference With Legal Counsel- Anticipated Litigation - Initiation of litigation
pursuant to paragraph (4) of subdivision (d) of Section 54956.9: One case
The closed session was cancelled.
13. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned
the meetin• at 8:48 p.m.
10! ,1.P
Caren Ray - - m, Mayor
ATTEST:
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Kelly etm, e, City Clerk
(Approved at CC Mtg 5-28-20 i1 )