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CC 2019-05-14_08b Approval of CC Minutes_04.23.19ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, APRIL 23, 2019 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Pro Tem Barneich called the City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Lan George, Keith Storton, Jimmy Paulding, and Mayor Pro Tem Kristen Barneich were present. Mayor Caren Ray Russom was absent. Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Public Works Bill Robeson, Director of Community Development Teresa McClish, Utilities Manager Shane Taylor, and Five Cities Fire Authority Fire Chief Steve Lieberman. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Mary Sansone, representing Arroyo Grande Rotary Club, led the Flag Salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Mayor Pro Tem Barneich moved, Council Member George seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Presentation by San Luis Obispo Council of Governments/Rideshare Regarding Bike Month - May 2019; Bike to School Day - May 8, 2019; and Bike to Work Day - May 17, 2019. Peter Williamson, Employer Outreach Coordinator, gave a presentation about planned events during Rideshare Week to encourage alternative transportation to work and school. 6.b. Honorary Proclamation Declaring April 2019 as “Sexual Assault Awareness Month”. Mayor Pro Tem Barneich presented an Honorary Proclamation declaring the month of April 2019 as “Sexual Assault Awareness Month”. Sebony Campos and Janae Sargent, representing RISE, accepted the Proclamation. Item 8.b. - Page 1 Minutes: City Council Meeting Page 2 Tuesday, April 23, 2019 6.c. Honorary Proclamation Recognizing May 5-11, 2019 as “National Travel and Tourism Week”. Mayor Pro Tem Barneich presented an Honorary Proclamation recognizing the week of May 5-9, 2019 as “National Travel and Tourism Week”. Michael Wambolt, representing Visit SLOCal, accepted the Proclamation. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Pro Tem Barneich invited public comment. No public comments were received. 8. CONSENT AGENDA Council Member Storton requested that Items 8.g. and 8.h. be pulled for questions. Mayor Pro Tem Barneich invited public comment on the remaining consent agenda items. No public comments were received. City Attorney Whitham read the full title of the Ordinance Item 8.d. as follows: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING CHAPTER 8.08 OF THE ARROYO GRANDE MUNICIPAL CODE RELATING TO THE DISCHARGE OF SAFE AND SANE FIREWORKS”. Action: Council Member Storton moved, and Council Member George seconded the motion to approve Consent Agenda Items 8.a. through 8.l., with the exception of Items 8.g. and 8.h., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Storton, George, Paulding, Barneich NOES: None ABSENT: Ray Russom 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period April 1, 2019 through April 15, 2019. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report listing of investment deposits of the City of Arroyo Grande, as of March 31, 2019, as required by Government Code Section 53646(b). 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of April 9, 2019, as submitted. 8.d. Consideration of Adoption of an Ordinance Amending Chapter 8.08 of Title 8 of the Arroyo Grande Municipal Code Regarding Fireworks. Action: Adopted an Ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING CHAPTER 8.08 OF THE ARROYO GRANDE MUNICIPAL CODE RELATING TO THE DISCHARGE OF SAFE AND SANE FIREWORKS”. Item 8.b. - Page 2 Minutes: City Council Meeting Page 3 Tuesday, April 23, 2019 8.e. Consideration of the Purchase of Replacement Radio Equipment for the Police Department. Action: Approved the purchase of new replacement handheld radios for the Police Department funded through the C.O.P.S. Grant Program. 8.f. Consideration of Adoption of Resolutions Ordering the Preparation and Filing of Annual Engineer’s Reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting District No. 1, within Tract 1769, for Fiscal Year 2019-2020. Action: Adopted Resolutions entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ORDERING THE PREPARATION AND FILING OF THE ANNUAL ENGINEER’S REPORT FOR THE PARKSIDE VILLAGE ASSESSMENT DISTRICT FOR FISCAL YEAR 2019-2020”, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ORDERING THE PREPARATION AND FILING OF THE ANNUAL ENGINEER’S REPORT FOR THE GRACE LANE ASSESSMENT DISTRICT FOR FISCAL YEAR 2019-2020” and “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ORDERING THE PREPARATION AND FILING OF THE ANNUAL ENGINEERS REPORT FOR THE ARROYO GRANDE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 1, WITHIN TRACT 1769, FOR FISCAL YEAR 2019-2020”. 8.i. Consideration of a Resolution to Adopt Projects to be Funded by the Road Repair and Accountability Act of 2017 (SB1) Funding for Fiscal Year 2019/20. Action: 1) Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A LIST OF PROJECTS TO BE FUNDED BY SB1 IN FISCAL YEAR 2019/20”; and 2) Authorized the Director of Administrative Services to submit the list of projects to the California Transportation Commission (CTC). 8.j. Consideration of Request from Architectural Review Committee Member Lori Hall for Consecutive Absences from Architectural Review Committee Meetings. Action: Consented to three consecutive absences by Architectural Review Committee Member Lori Hall. 8.k. Consideration of Temporary Use Permit 19-003; Authorization for the Sale of Beer and Wine at the 2019 Heritage Square Park Summer Concert Series Events and Application Fee Waiver; Location – Heritage Square Park; Applicant – Arroyo Grande Rotary Club; Representative – Mary Sansone and Paul Provence. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO. 19-003 AND APPROVING A WAIVER OF FEES; AUTHORIZATION FOR THE SALE OF BEER AND WINE AT THE 2019 HERITAGE SQUARE PARK SUMMER CONCERT SERIES; APPLIED FOR BY THE ARROYO GRANDE ROTARY CLUB AND THE SOUTH COUNTY HISTORICAL SOCIETY”, and approved the request for an application fee waiver. 8.l. Consideration of a Resolution Approving the Installation of Two (2) Domestic Wells on Property Zoned Residential Estate; Location – 747 Printz Road; Applicant – Billy Kilmer. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE INSTALLATION OF TWO (2) NEW DOMESTIC SUPPLY WELLS ON PROPERTY ZONED RESIDENTIAL ESTATE; LOCATED AT 747 PRINTZ ROAD; APPLIED FOR BY BILLY KILMER”. Item 8.b. - Page 3 Minutes: City Council Meeting Page 4 Tuesday, April 23, 2019 ITEMS PULLED FROM CONSENT AGENDA 8.g. Consideration to Approve Construction Plans & Specifications and Environmental Exemption for the 2019 Concrete Repairs Project, PW 2019-02. Recommended Action: 1) Approve the construction plans & specifications for the 2019 Concrete Repairs Project, PW 2019-02; 2) Authorize the City Clerk to advertise for construction bids; 3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c); and 4) Direct the City Clerk to file a Notice of Exemption. In response to questions by Council Member Storton, Director of Public Works Robeson explained how the planned concrete repairs would be coordinated with the Halcyon Complete Streets Plan project. He also explained that concrete repairs near the proposed residential development project at Fair Oaks and S. Halcyon Road would be limited to areas needing immediate repair due to high pedestrian traffic near the elementary school and that other sidewalk work would be performed by the project developer. Brief discussion ensued regarding tree removal and replacement and ensuring the City’s approved street tree list is current. Mayor Pro Tem Barneich invited public comment. No public comments were received. 8.h. Consideration of an Award of Contract to Sancon Technologies, Inc. for the Huasna Road/Oro Drive Corrugated Metal Pipe (CMP) and Woodland Drive Sewer Lining Project, PW 2018-01. Recommended Action: 1) Award a contract for the Huasna Road/Oro Drive CMP and Woodland Drive Sewer Lining Project to Sancon Technologies, Inc. in the amount of $242,061; and 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $24,206, for unanticipated costs during the construction phase of the project. In response to questions by Council Member Storton regarding the bid evaluation and award process, Director of Public Works Robeson explained that the bid specifications state that the contract is awarded based on the lowest responsive base bid, and that bid alternates are added based on available funding for the project. Mayor Pro Tem Barneich invited public comment. No public comments were received. Action: Council Member Storton moved, and Council Member Paulding seconded the motion to approve Consent Agenda Items Items 8.g. and 8.h., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Storton, Paulding, George, Barneich NOES: None ABSENT: Ray Russom 9. PUBLIC HEARINGS None. Item 8.b. - Page 4 Minutes: City Council Meeting Page 5 Tuesday, April 23, 2019 10. OLD BUSINESS None. 11. NEW BUSINESS 11.a. Consideration of Annual Report and Adoption of Resolution of Intention for Levy of Annual Assessment for Arroyo Grande Tourism Business Improvement District. City Manager Bergman provided a brief overview of the staff report which recommended that the Council 1) Receive and approve the annual report of the Arroyo Grande Tourism Business Improvement District (AGTBID) Advisory Board; 2) Adopt a Resolution of Intention to levy and collect assessments within the AGTBID area for Fiscal Year 2019-20 at the same rate as in Fiscal Year 2018-19; and 3) Set the date for the public hearing for May 28, 2019. He then introduced Jocelyn Brennan, President/CEO of the South County Chambers of Commerce. Ms. Brennan provided an overview of the Advisory Board’s activities over the past year to market Arroyo Grande as a travel destination and increase lodging stays in the City. She then turned it over to Verdin Marketing representatives Ashley Akers, Chelsea Modlin, and Lisa Campolmi, who presented the AGTBID Annual Report and responded to questions from Council. Mayor Pro Tem Barneich invited public comment. No public comments were received. Council comments ensued in support of the AGTBID. Mayor Pro Tem Barneich referred to the number of vacation rentals that are being advertised in the City of Arroyo Grande and suggested the Council consider allocating a portion of future TBID funds for enforcement of unpermitted vacation rentals. City Manager Bergman noted that the proposed AGTBID Budget for FY 19-20 would be coming to Council in May and the Council could consider setting aside funding in the budget at that time. Action: Council Member George moved to approve staff’s recommendations including adoption of a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING ITS INTENTION TO CONTINUE THE ARROYO GRANDE TOURISM BUSINESS IMPROVEMENT DISTRICT, TO CONTINUE THE BASIS FOR AND TO LEVY THE ASSESSMENT FOR THE DISTRICT, AND TO SET A DATE FOR THE PUBLIC HEARING ON THE DISTRICT AND THE ASSESSMENT FOR THE 2019-20 FISCAL YEAR”, and setting May 28, 2019 as the date for the public hearing. Mayor Pro Tem Barneich seconded, and the motion passed on following roll call vote: AYES: George, Barneich, Paulding, Storton NOES: None ABSENT: Ray Russom Item 8.b. - Page 5 Minutes: City Council Meeting Page 6 Tuesday, April 23, 2019 11.b. Consideration of a Resolution Amending the 2012 Water System Master Plan to Include a Future Water Well Project at Strother Park. Public Works Director Robeson and Utilities Manager Taylor presented the staff report which recommended that the Council: 1) Receive and file the Well Siting Study report dated March 6, 2019 by Cleath-Harris Geologists, Inc.; and 2) Adopt a Resolution amending the 2012 Water System Master Plan to include a future water well project at Strother Park. Utilities Manager Taylor introduced Tim Cleath, Cleath-Harris Geologists, Inc., who presented the Well Siting Study. Mr. Cleath and Utilities Manager Taylor responded to questions from Council. Mayor Pro Tem Barneich invited public comment. No public comments were received. Action: Mayor Pro Tem Barneich moved to receive and file the Well Siting Study report dated March 6, 2019 by Cleath-Harris Geologists, Inc., and to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE 2012 WATER SYSTEM MASTER PLAN TO INCLUDE A FUTURE WATER WELL PROJECT AT STROTHER PARK”. Council Member Storton seconded, and the motion passed on following roll call vote: AYES: Barneich, Storton, Paulding, George NOES: None ABSENT: Ray Russom 11.c. Monthly Water Supply and Demand Update and Two-Year Water Supply and Demand Projections. Director of Public Works Robeson provided introductory comments. Utilities Manager Taylor provided an overview of the monthly Water Supply and Demand Report and presented two- year Water Supply and Demand projections. Utilities Manager Taylor responded to questions from Council. Mayor Pro Tem Barneich invited public comment. No public comments were received. Action: Mayor Pro Tem Barneich moved to receive and file the monthly Water Supply and Demand Report and two-year Water Supply and Demand projections. Council Member Paulding seconded, and the motion passed on following roll call vote: AYES: Barneich, Paulding, Storton, George NOES: None ABSENT: Ray Russom 11.d. Consideration of Selection of City Council Representatives for Regional Water Initiatives. Community Development Director McClish presented the staff report and recommended the Council appoint one Council Member and one alternate to serve as a representative for Item 8.b. - Page 6 Minutes: City Council Meeting Page 7 Tuesday, April 23, 2019 regional water initiatives, including Central Coast Blue. Community Development Director McClish responded to questions from Council and provided a brief update on the Central Coast Blue project. Mayor Pro Tem Barneich invited public comment. No public comments were received. Action: Mayor Pro Tem Barneich moved to appoint Council Member George to serve as the representative for regional water initiatives, and to appoint Council Member Paulding as the alternate. Council Member Storton seconded, and the motion passed unanimously by voice vote. 12. CITY COUNCIL REPORTS The Mayor and Council Members provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative. (a) MAYOR RAY RUSSOM: (ABSENT) (1) California Joint Powers Insurance Authority (CJPIA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Tourism Business Improvement District Advisory Board (b) MAYOR PRO TEM BARNEICH: (1) Homeless Services Oversight Council (HSOC) (2) South County Homeless Taskforce (3) Zone 3 Water Advisory Board (c) COUNCIL MEMBER PAULDING: (1) Air Pollution Control District (APCD) (2) Brisco/Halcyon Interchange Subcommittee (3) Council of Governments/Regional Transit Authority (SLOCOG/SLORTA) (4) South County Transit (SCT) (d) COUNCIL MEMBER STORTON: (1) Brisco/Halcyon Interchange Subcommittee (2) Five Cities Fire Authority (FCFA) (3) Integrated Waste Management Authority Board (IWMA) (e) COUNCIL MEMBER GEORGE: (1) Community Action Partnership San Luis Obispo (CAPSLO) (2) County Water Resources Advisory Committee (WRAC) (3) Visit SLO CAL Advisory Board 13. COUNCIL COMMUNICATIONS None. 14. CLOSED SESSION None. Item 8.b. - Page 7 Minutes: City Council Meeting Page 8 Tuesday, April 23, 2019 15. ADJOURNMENT There being no further business to come before the City Council, Mayor Pro Tem Barneich adjourned the meeting at 8:30 p.m. __________________________________ Caren Ray Russom, Mayor ATTEST: __________________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg ______________) Item 8.b. - Page 8