CC 2019-05-14_08g Appropriation_Systemic Safety Analysis Report
MEMORANDUM
TO: CITY COUNCIL
FROM: TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR
BILL ROBESON, PUBLIC WORKS DIRECTOR
BY: ROBIN DICKERSON, CITY ENGINEER
SUBJECT: CONSIDERATION OF A PROJECT UPDATE AND APPROPRIATION OF
A BUDGET SUPPLEMENT FOR THE SYSTEMIC SAFETY ANALYSIS
REPORT (SSAR)
DATE: MAY 14, 2019
SUMMARY OF ACTION:
The budget allocation will allow GHD to begin work on the SSAR.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The City was successful in securing $67,500 of state funds for preliminary engineering
work for the preparation of the Systemic Safety Analysis Report (SSAR). The cost of the
scope of services is $86,404.
SSARP Funding secured $67,500
SLOCOG Transportation Safety Program secured $10,000
Additional funds from CD Contractual Services $ 8,904
Total $86,404
The additional $8,904 will be allocated from the Community Development Contractual
Services Account (010-4301-5303).
RECOMMENDATION:
It is recommended the City Council appropriate $8,904 from the Community Development
Contractual Services account for the scope of services.
BACKGROUND:
The City of Arroyo Grande has successfully competed for funding from the Caltrans
Systemic Safety Analysis Report Program (SSARP). The SSARP is a proactive safety
approach that focuses on evaluating an entire roadway network using a defined set of
criteria. It looks at crash history on an aggregate basis to identify high-risk roadway
characteristics, rather than looking at high-collision concentration locations through site
analysis. The goal of the SSARP is to help local agencies identify safety projects to submit
for Highway Safety Improvement Program (HSIP) funding consideration. It is anticipated
Item 8.g. - Page 1
CITY COUNCIL
CONSIDERATION OF A PROJECT UPDATE AND APPROPRIATION OF A BUDGET
SUPPLEMENT FOR THE SYSTEMIC SAFETY ANALYSIS REPORT (SSAR)
MAY 14, 2019
PAGE 2
that documented results from the SSAR will identify high benefit-cost ratio safety projects
that have been found in the past to be strong HSIP candidates.
There are four basic objectives of the SSAR Program:
1) Identifying Focus Crash Types and Risk Factors;
2) Screening and Prioritizing Candidate Locations;
3) Selecting Potential Low-Cost Countermeasures; and
4) Prioritizing Projects per Benefit-Cost Ratios using the Transportation Injury
Mapping System (TIMS) Calculation Tool
ANALYSIS OF ISSUES:
On July 24, 2018, the Council approved a program supplement agreement for the
SSARP. Staff elected to use on-call services for this project and sought three proposals
from the on-call list. GHD provided the only valid proposal in the timeline needed to
complete this work. GHD has expertise in this area, and is well qualified for this type of
project.
The City of Arroyo Grande is not experiencing high collision concentrations at specific
locations. It is the City's intent that the SSAR consultant will perform an analysis of the
entire roadway system to identify high-risk roadway characteristics as opposed to
analyzing high collision sites. The City will supply crash data obtained and cataloged by
its Police Department, and mapped by its engineering staff. It is the City's goal to identify
infrastructure improvement countermeasures that mitigate the City's primary crash type
trends which include rear ends, sideswipes, pedestrian/bicycle and broadsides.
The City’s SSAR will address up to three Strategic Highway Safety Plan (SHSP)
Challenge Areas including:
1) Intersection, Interchanges and Other Roadway Access
2) Pedestrians
3) Bicycling
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
1. Appropriate $8,904 from Community Development Contractual Services Account
for the SSAR;
2. Do not appropriate $8,904 from Community Development Contractual Services
Account for the SSAR; or
3. Provide direction to staff.
ADVANTAGES:
Supplementing the grant funding to cover the cost of the study will allow the City to identify
projects with the required cost to benefit ratio needed to secure the safety improvement
funding. Procuring a consultant team that specializes in this type of work will ensure the
project progresses through the development process smoothly.
Item 8.g. - Page 2
CITY COUNCIL
CONSIDERATION OF A PROJECT UPDATE AND APPROPRIATION OF A BUDGET
SUPPLEMENT FOR THE SYSTEMIC SAFETY ANALYSIS REPORT (SSAR)
MAY 14, 2019
PAGE 3
DISADVANTAGES:
The preparation of this report will require staff time and City funds. If Preliminary
Engineering work is not completed in a timely manner, it is possible that the grant funding
could be deobligated by Caltrans. Not preparing this report will significantly impact the
City's financial circumstances in securing future funding.
ENVIRONMENTAL REVIEW:
The SSAR does not require environmental review. In compliance with California
Environmental Quality Act (CEQA) the project is categorically exempt per section
15061(b)(3) of the CEQA Guidelines. Each project completed will evaluate environmental
impacts on a project-by-project basis. The individual projects developed from the SSAR
will include the necessary environmental reviews and studies.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2. At the time of report publication, no comments have
been received.
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