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Agenda Packet 2001-06-12 CITY COUNCIL B"&PI' AGENDA ~d~ Michael A. Lady Mayor Tony M. Ferrara Mayor Pro Tern Steven Adams City Manager Thomas A. Runels Council Member Timothy J. Carmel City Attorney Jim Dickens Council Member Kelly Wetmore Director, Administrative Services Sandy Lubin Council Member NOTICE OF SPECIAL MEETING CITY COUNCIL AGENDA SUMMARY TUESDAY, JUNE 12, 2001 6:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 6:00 P.M. 2. ROLL CALL: 3. FLAG SALUTE 4. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS on Special Meeting Agenda Items. Members of the public wishing to address the Council on any item described in this Notice may do so when recognized by the Presiding Officer. 5. PRESENTATION BY CAL POL Y CITY AND REGIONAL PLANNING OF EAST GRAND A VENUE MASTER PLAN The City Council will receive a presentation to review the East Grand Avenue Master Plan concepts prepared by the Cal Poly City and Regional Planning Department. 6. ADJOURNMENT to Regular City Council Meeting of Tuesday, June 12, 2001 at 7:00 p.m. in the Council Chambers, 215 East Branch Street. CITY COUNCIL B"&PI' AGENDA ~/l'~ Michael A. Lady Mayor Tony M. Ferrara Mayor Pro Tern Steven Adams City Manager Thomas A. Runels Council Member Timothy J. Carmel City Attorney Jim Dickens Council Member Kelly Wetmore Director, Administrative Services Sandy Lubin Council Member AGENDA SUMMARY CITY COUNCIUREDEVELOPMENT AGENCY MEETING TUESDAY, JUNE 12, 2001 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL COUNCIURDA 3. FLAG SALUTE: ROTARY CLUB OF ARROYO GRANDE 4. INVOCATION: PASTOR JIM SHIELDS, OAK PARK CHRISTIAN CHURCH, GROVER BEACH 5. SPECIAL PRESENTATIONS: 5.a. Proclamation - Mid-State Bank & Trust "40th Anniversary" 5.b. Proclamations - Attained the Rank of Eaale Scout: Peter Macv. Daniel Mannon. Todd Vansteenwvk. Jacob Weintraub 6. AGENDA REVIEW: 6a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. -- AGENDA SUMMARY - JUNE 12,2001 PAGE 2 7. CITIZENS'INPUT, COMMENTS, AND SUGGESTIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication; however, in compliance with the Brown Act, will not take any action on items that are not on the agenda. Upon completing your comments: . You may be directed to staff for assistance; . A Council Member may indicate an interest in discussing your issue with you subsequent to the Council meeting; . The Council may direct staff to research the issue and subsequently report back to the Council (generally in the form of a memorandum or staff report); or . No action is required or taken. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash Disbursement Ratification (SNODGRASS) Recommended Action: Approve the listing of cash disbursements for the period May 16, 2001 through May 31,2001. 8.b. Statement of Investment Deposits (SNODGRASS) Recommended Action: Receive and file the report of current investment deposits as of May 31, 2001. 8.c. Award of Contract to DMG-Maximus for Mandated Cost Recovery (SNODGRASS) Recommended Action: Adopt Resolution authorizing the City Manager to enter into a binding agreement with DMG-MAXIMUS for mandated cost recovery services. 8.d. Mileaae Reimbursement Rate for Employees and Volunteers (SNODGRASS) [COUNCIURDA] Recommended Action: Establish 34.5~ per mile as the employee/volunteer mileage reimbursement rate for FY 2001-02. 8.e. Approval of Minutes (WETMORE) Recommended Action: Approve minutes as submitted for Special City Council Meeting of May 31, 2001; Special City Council Meeting of May 22, 2001; and Regular City Council/Redevelopment Agency Meeting of May 22, 2001. ~- AGENDA SUMMARY - JUNE 12,2001 PAGE 3 8. CONSENT AGENDA (continued): 8.f. Adoption of Ordinance Modifyina the California Public Employees' Retirement System (CaIPERS) Contract (SNODGRASS) Recommended Action: Adopt Ordinance No. 526 C.S. amending the contract with California Public Employees' Retirement System. 8.g. Confirmation of Assessments (SNODGRASS) Recommended Action: 1) Adopt Resolution confirming landscaping assessments of forty dollars ($40) for all parcels within Tract 1158; and 2) Adopt Resolution confirming landscaping and lighting assessments of one hundred dollars ($100) for all parcels within Tract 1769. 8.h. Consideration of Salary/Benefit Adiustments for Manaaement and Part-time Employees (ADAMS) Recommended Action: Adopt Resolutions approving salary and benefit adjustments for management employees for FY 2001-02; salary and benefit adjustments for part-time employees for FY 2001-02; adjusting the pay rate for the Fire Department's Fire Mechanic; and establishing two new engineering position classifications. 8.L The Scenic Creekside Walk Throuah the Historic Villaae of Arroyo Grande - Phase II, Proaress Payment No.5 (SPAGNOLO) Recommended Action: Authorize progress payment in the amount of $100,260.94 to R. Simons Company, Inc. for work completed on the project. 8.j. Award of Contract for the Pauldina Middle School Bicycle Lanes Proiect, City Proiect No. PW-2001-2 (SPAGNOLO) Recommended Action: 1) Award the construction contract for the Paulding Middle School Bicycle Lanes project to R. Burke Corporation in the amount of $41,736.50; 2) Authorize the City manage to approve change orders not to exceed the contingency of $4,200 for use only if needed for unanticipated costs during the construction phase of the project; and 3) Direct staff to issue the Notice of Award and Notice to Proceed with other necessary contract documents. 9. PUBLIC HEARING: 9.a. Conditional Use Permit Case No. 99-013 to Construct Five (5) Professional Office Buildinas, and Variance Case No. 01-001 to Deviate from the Maximum Wall Heiaht Reauirement: Northwest Corner of Camino Mercado and West Branch Street: Stephen Cool and Gary White (McCANTS) Recommended Action: It is recommended the City Council continue this item to the Regular City Council Meeting of July 10, 2001. ----------- ------ - --..---..--- ~-_.- ._.'._~----- AGENDA SUMMARY - JUNE 12,2001 PAGE 4 10. CONTINUED BUSINESS: 10.a. Adoption of Fiscal Year 2001-02 Budaet (ADAMS) [COUNCIURDA] Recommended Action: Adopt Resolution approving the FY 2001-02 Annual Budget. 11. NEW BUSINESS: 11.a. Reauest to Waive Water and Sewer Connection Fees for the Clark Center for the Performina Arts (SPAGNOLO) Recommended Action: Deny the request by Lucia Mar Unified School District and the Clark Center to waive the water and sewer connection fees related to the Clark Center for the Performing Arts. 11.b. Leaaue of California Cities Ballot on Grassroots Network (ADAMS) Recommended Action: Approve the addition of Article XVI to the League of California Cities by-laws relating to the establishment of a League Grassroots Network and direct the City Manager to submit the ballot to the League of California Cities with the "yes" vote. 12. CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. (a) Consideration of 4/5 City Council vote requirement for major land use changes and prior City Council direction to refer the matter to the Planning Commission (Lady). 13. CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. (a) Scheduling of pilot telecasts of City Council meetings (b) East Branch and East Grand SLOCOG Streetscape Funding Requests 14. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. ---'.~-- --_.._-,-_._".."..^._---~~_._- AGENDA SUMMARY - JUNE 12,2001 PAGE 5 15. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 16. ADJOURNMENT * * * * * * * Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administrative Services and are available for public inspection and reproduction at cost. If you have questions regarding any agenda item, please contact the Director of Administrative Services at (805) 473- 5414. * * * * * * * In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the Director of Administrative Services at the number listed above at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting. * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. www.arrovoqrande.orq I i CITY OF ARROYO GRANDE - ABBREVIATIONS revised 08lO4lOO A Agricultural Preserve AB Assembly Bill LAFCO Local Agency Formation Commission ADA Americans with Disabilities Act LOCC League of California Cities AG General Agriculture LLA Lot Line Adjustment AGMC Arroyo Grande Municipal Code LUE Land Use Element AGPOA Arroyo Grande Police Officers' Association MER Lot Merger APN Assessor's Parcel Number MF Condominium/Townhouse APCB Air Pollution Control Board MFA Apartments APCD Air Pollution Control District MHP Mobile Home Parks ARC Architectural Review Committee 0 Office Professional ASCE American Society Civil Engineers OCSD Oceano CommUnity Services DIstrict ASD Administrative Services Department OSCE Open Space and Conservation Element AWWA American Water Works Association PC Planning Commission BD Building Division PD Police Department CA City Attorney PF Public/Quasi Public CC City Council PPR Plot Plan Review CCC California Conservation Corps PRD Parks & Recreation Department CCCSIF Central Coast Cities Self-Insurance Fund PRE-APP Pre-application CD Community Development PSHHC Peoples' Self-Help Housing Corp. CDBG Community Development Block Grant PSP Planned Sign Program CE Circulation Element PUD Planned Unit Development CEC California Energy Commission PW Public Works Department CECA California Environmental Quality Act RDA Redevelopment AQeooy CIP Capitallmprovernent Program RE Residential Estate CIWMP California Integrated Waste Management Plan RFP Request for PropouIa CM City Manager's Office RFQ Request for Qualifications cue California Men's Colony RH HUlslde Residential CMP Congestion Management Plan RHNP Regional HousIng Needs Plan COC CertIficate of Compliance RR Rural Residential CPI ConsLmer Price Index RS Suburban ResidentIal CUP Conditional Use Pennit RTA Reversion to Acreage DARE Drug Abuse Resistance Education RWacB Regional Water Quality Control Board DC Development Code SAC Staff AdvIsory Committee DEA Drug Enforcement Administration SB Senate BUI E.C. Bection Code SCAT South County Area Transit EDD Economic Development Department SEIU ServIce Employees International Union EDU Equivalent Dwelling Unit SF Single Family EIR Environmental Impact Report SLO San Luis ObIspo EIS Environmental Impact Statement SLOCOG San Luis Obispo Council of Govemrnents EOC Economic Opportunity Commission SLOHA San Luis ObIspo HousIng Authority EVC Economic Vitality Corporation SLONTF San Luis Obispo Narc0tic8 Task Force FAU Federal Aid Urban SLORTA San Luis Obispo Regional Transit Authority FD Fire Division SLOWRAC San Luis Obispo County Water Resources Advisory FDAA Federal Disaster Assistance Administration Committee FEMA Federal Emergency Management Agency SR Senior Housing FID Financial Sarvices Department SSLOCOWA South San Luis Obispo County Water A880ciation FPPC Fair Political Practices Commission SSLOCSD South San Luis ObIspo County SanItation District FTA Federal Transit Administration SRRE Source Reduction & RecyctIng Element FY FI8caI Year SWRCD State Water Re8oufoee Control Board G.C. Government Code TPM Tentative Parcel Map GC General Commercial TT Tentative Tract Map GF General Fund TTAC Transportation Technical Advisory Committee GP General Plan TUP Temporary Use Pennit GPA General Plan Amendment UBC Unifonn Building Code HCD California Department of Housing and Community UFC Unifonn fire Code Development USA . Underground ServIce Alert HOP Home Occupancy Pennit VAR Variance HUD Housing and Urban Development Dept. VC Village CommercIal I Industrial and Business Park VCB SLO County VI8ItonI & Conference Bureau ISTEA Intermodal Surface Transportation VSR View Shed Review JPA Joint Powers Authority ZONE 3 San Luis Obispo County Flood Control and Water Conservation Di8trIct - Zone 3 (Lopez Project) .~--_..- Honorary Proclamation Recognlzlllg Mld-8tate Bank & Trust 40th Anniversary WHEREAS, Mid-State Bank & Trust started in Arroyo (!rande on June 12, 1961; and WHEREAS, Mid-State Bank & Trust has grown to 34 offices from Paso Robles to Oxnard with $1.4 billion in assets; and WHEREAS, Mid-State Bank & Trust is the leading private sector employer in Arroyo Grande with 250 employees based here; and WHEREAS, Mid-State Bank & Trust is a charter member of the Arroyo Grande ChamberofConunerce;and WHEREAS, Mid-State Bank & Trust has raised nearly half a million dollars in the local March of Dimes WalkAmerica since 1983; and WHEREAS, Mid-State Bank & Trust strives to be a partner in the community, cleaning up Highway 101 through Arroyo Grande every month as part of the Adopt-A-Highway program; and WHEREAS, Mid-State Bank & Trust also supports efforts to put computers into the hands of local underprivileged children, and supports Junior Achievement programs at local schools; and WHEREAS, Mid-State Bank & Trust sponsors numerous local youth sporting and academic events, and allows time for its employees to participate in numerous local service organizations and serve as volunteers for conununity non-profit, such as, Special Olympics. NOW THEREFORE, BE IT RESOLVED, that I, Michael A. Lady, Mayor of the City of Arroyo Grande, on behalf of the City Council, do hereby congratulate and proudly recognize Mid-State Bank & Trust for its 40 years of providing outstanding conununity service to the City of Arroyo Grande, it citizens, and the entire South County by being "Partners in Our Community" . IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be affixed this 12th day of June, 2001. MICHAEL A. LADY, MAYOR --~-_._- -~,-------- -- I ! 5.b. , I I ~. .~~~; tllora~ Proclamation R ~.ft.. ." tJ'." "~<~..",,, .,' ;~,,~.~~;f\.~).\'. PETER MACY" ~. :i.:~/.~.: : ~\ ~.;~ .~.~~ . . \ ' : ,- , ~,....~' :,~~i~~;;.~;~ l.or' Attaining th. . ,.",~ I( ~~.i' ~""~ --~. ,,~ _~~ " ~ ,-I\>:r~~': <P~$j; , '. '~, :,:~~/:'/'~I.,~, ank 0" Eagle Scoft ...,~... 'f~'.7.'~ . ,~, .,~ 'i!> ",~,,\.:"I ~ ;:-~~.' .' ~"'~. it __\ '~:R' ~...:1- '..: -..:.--.';f'''''- ~ ~ '\ . '''"(....~: ':i:.~ "'~ ~ ":tc.~~r;.\: -fl;. ~ --;...-. "- "," ",Y'V..~:$f~i? ,,;~~~~~he ~oy. Scouts ~f ~erica, ~~ce its fo~~g in 1910 has been ~e ~~,.W~~!~,!-1.91\~amzatton for mstilling positive values m Its youth membership; ." . !~,... '.' .,~, '~r # "!~:::i.:~'?~;\~ . . .l .)Yt'!?~~'t~pproximately two percent of all Boy Scouts nationwide a~~!~' the ~Ei~1C,;of"E~e'Scout. and " .~f :;t;t;;'~: ,.J. ..y' ',,,' ..,' , . .,,,.~ ,,"' .'.~: \. ~;J'.~[.e;~:::" \ ..~:i.." '~~(~~~VW:7~:~' ~~~'~g;QQd Citizenship, Character Development, Physi~t:fj~~~~1ffi.t~~:~;~' Sei'v!~~\:~~.~~~~:, are ~alities pro~oted by the Boy Scout~~~-t~f~~':t~~t~ demo~~~~e~m both attitude and action of Eagle Scout,s; an~~r;...::,~g~;, . '.. , ,~,'::"/:,v>, .' I '. < '. .~;';ft{;~~~';:;,~~,;t;~.+*i"j~{:~.~i. '. ~.. WI[ERQA$, )'r.oop 413 of Arroyo Grande', _C~i{onua'i'~s'~p6j( "+~e-:of.:'itsj~,~?;' ve" own jfienibers - PETER MACY" who Jms.~iiftfi~atHe~ . 6' ,-, .'iif'i~AGtE"-; J;y . . ." "~'''Y''''"""~ . , "', ',"" SC'OUT . ." ',;. .."o~~~, .' ".~r ;':':~~i',';~'. .,..~iLt,">'; :. . ," , , ..' .... y,.".".. "~"}'" .... "5t'~~',., .',. . ,. . .,~,j ..... '..... + ,. ...."~f:}~.!i~ts~~~~1~~;1;:~~(:!j~"',~}'::.;~~;~~:o;~. ' ,;~:t..~ NOW; TIl1JilEF{)l!.E/i!JE;;n;1lEso1;/ijjJ;i, ~lli~tj,Mi~a~J1\.~';'Ladji'l'~:ayor of ~,-. '", ":.:;"_. f;~;~.,..".,,~-,:::.t_,:~ ':',.._..../,:."....;. :!,~-',t:.-i:>';',;'~,-- .:;' -":,~'"c,~..,.~; ...".;f.~-_....-'; ":--/" . the qi~..o~~Atiolg..Qt't~d~:,;\pn;~1J.F~a.1f.:tof,ij1e. ,City' ~C6unci1, do hereby congra~a~~~J3~~Jli:,~~Y\for ~~.~~'the rank of. EAGLE ~~OUT, and take this .tOl!ep!Y:::t~.,,:recOgntZ~.PETER'S commttment, diligence, and dedication in r~d completing his Eagle Scout Project. The outcome of w:1Uch re~lIi~.gn ani! construction of a Contemplation brick patio withla~~e ;X:,:~~rtheS~Lu1s .~~ispo Women's Shelter. . - ";.,,1.,,,.< . ..... ....... . Ii ~~ IN ~~'#d~'~)Iia~~tQ set my hand and caused the Seal of . the City .of Arro;.fuide>i5~e;': !'\', ta this 12th day of June , 2001. .' . 'It" .~...\; . ~;'~~~{i~~;)L' ~'. .","d II~ ".:'. /~ If.'. .- :,.."'~{~_-_ _ ""... ':' II. ""'1;. .~'" MICHAEL A. LADY, MAy<tk. f ;, Hlora~Proclamation Ree . . . .~ - DANIEL MANNON , . . .' . A":' :ff -for Attalnlngth.' ):j' .<1 . " ' ~Rank o-f Eagle Beot_ ....,~ . . y. .( ., .:. ': . '. ',,::",:\~i:1,:~ . . ">WHq~S;The Boy Scouts of America, since its founding in 1910 has been the .@.-..., . pree,l'iirieJit o~ganization for instilling positive values in its youth membership; , ..... '1\< " . and ;.- . -. "'.",. , , ..t, ""}%~~;":"~:>' .<.... . J ""WIiE.JtEA5, . Approximately two percent of all Boy Scouts nationwide ilttai~r~ the rank ofEaite-,Scout. and' . .,;~'r:.';,i~; . " ...... ", .. , ~.:-' ',/ ,'!~~:ij,1~~1 /..,~'I/ WHERQ~ G~od Citizenship, Character Development, Physi~a.1~~:Fil~~~~:~.~:',i Service to ,~ers, are ~ties prW?oted by the Boy SCO~,~jc:/" demonstrate,d mboth attitude and action of Eagle Scout~; ~,,>pr .:,,.1i,;..,;.~,; t;:~~'!0t.'" ..~t.~~"-' '.' s. .... .., - ~_ .~;:;!~~:(~~\~~~~: ",;"'-",,~-- -;,'-::: >~~:-,; -"i:-~k.-~~':'~:-:".:.,. " . ~ WHEREAS; TJ;,Qop 413 of Arroyo Grande,Califo'inia,-:,j~.~1i"o:d~d~g..~i;t.e'Qf~its~\5':' very o-wnmembers - DANIEL MANNON, ,~}v~g~J!~'~iJ.d 'ti1e~,~:a:~.1i"~f>' EAGLE SCOUT "'," <.,;:~~;;~;:.~<;)j;;X'".;i,ta~ '.' ;f".'''~;\?'i." . . '. .~~l:~,',.;,:,:~',.'.::~~-.~~~~r{:'~t~::':<::J;~~~::t., ._:,'-,>>~.~_: _~#':~~" "j; '1r::'t>/ .':~.. ". ......,Xi,.~;~.,;;~~..~...~..~~~~;. ..., ,/p::s,>'~:: ./~;.>/ NOW; THEREFORE, JiE.fI' RESOf,mp,:.lliat:'I, Michael1\.; -taity. Mayor of t." , ,: ~ ,,',_ ' ~', ._ '-.:'-..- "'."'" _,":,"', ,'" ',", '.: , " ",' " _, _ " ''-._' .', ,,', the cl,~ '. of:.j:A:troy()~~de~. on:i:4b~half:: of ,tJte CitY"Counci1, do hereby congratuIi~e~DANIEL;~ON fo~,a~J1i.eVing the rank of EAGLE SCOUT, -- ":-.'-"~;",- :u'--~''''''~~:1k'~Mt'''~r:><,-;,-\S;-,'\, .,' ,:...-::,;.-z and take this 'tpPP:Q~~:to recognIze .DJ\NIEL'S commitment, diligence, and dedication in;miI.?#'~idWg~~d completing his Eagle Scout Project. The outcome of Which resUttet;1n t4~:{'esign and construction of a beautiful, high-quality '. .' ... "',., 't~' . \. redwood trellis/arbor for the San Luis Obispo Women's Shelter. 1':;~. . ... ".::.. <'I if.;! . . ~'~~--' '. I;. 1" ",t, ",'.',' """ ..,:~,_;,_" '-, "',,,', ,.t- IN WITNESS ~t!lj:fYJ.OFj1I~aveher.eunto set my hand and caused the. Seal of the City" of ArroYdIGHinde to'be adixed this 12th day' of JUne, 2001., '. -..<" , Y." '."" \" '.' t1ji " ,~" " .:' . l,~;t;' ~':\" . .;' . e'L'f<", < ,';:'''\~~~~ '~'~t>. N .,c.:'. " ~.,...~ \ ;~~>r)~:,- - ''; iti\ ...~,; MICHAELA. LADY, MAY(j)R , ~H P I af R I. ~~~\:~, ,~~ onora~ roc am Ion :~}y~:,~;.~~~lt'~:. " .", '} ,'Y'~,;,~,~,'1~,~:T~DD VANSTEENWYK :.'..'.:....~:~. .' i:~\r:t:;'/)4IcJi~', i to Att lith ~>,:..:~:~";,~~2;,' , ran ng, . '~<;.~/\~~~~.!'~~.Rank of Eagle Scott " :i \...:.. ,1~l~L;1:; '. ',,:,.'t!t~~f~:[he Boy Scouts of America, since its founding in 1910 has been the .:::pt~en\f~en!\'9J:ganization for instilling positive values in its youth membership; "'. ari()~:)~:~~~',;:!':~;: I ,..""',.-"..,, :.k"~' .,' " r~~~~:}.",~,c";;,... . ..' "p ~J7fH.~!iP1:~ .:4pproximately two percent of all Boy Scouts nation~de~tt~~.r ~~ r~s2f E,:~~.Scout; and .~ ..i t!'~;' ~ . ;';'\'':'';,<~''':k';;~''~' "b/,'{;~:;:l1i~::,)' . .-," WHER!fAS,'Gopd Citizenship, Character Development, Physica1~~i.tD~~;~~4~,:j\J Seryif;~..,toOthers, are qualities promoted by the Boy Scout ~~~~~'~~}t:~~~, deniOnstrated in both attitude and action of Eagle SCOU~.and t~";'J~'~\\"~ '-,;oi:,;. c, '. .", . :'l~t;.'2ig{~~ ,)1': ,,:;.': ~ ':;'i;;I!':'i"\ ( Jf!fEREA~;"Troop 413 of Arroyo Gtande,C~i~Qr;qJ~;~A~~.;~~t;~~~of:.~t~t~: . very own ft1~b~s - TODD V ANSTEE~,'~6~t~1!~~~8!d;tIi~J~1"~~f"' EAGLE SCOUT . ~-': ''',''-,' ''''<'''':{'');'''~'~,t."",. '" ...""., . ,~.. '. ;.,~~'>' \, ",'~:~'.';:^~~~~;;'~~"":~.~~:t'\~.~~:'~:'~' NOW; THEREFORE, BEIT,RESOL-vpp,that I., MichaeIA~"'Lady,':Mayor of " ,...- "',' ,'\_'-"-':~~ ,-:",;.":'~~".'.~'''''.' -"',,.'-' ,,", ,~-:".,~ ,-,,-'--\' . the C111.. of Nro:>:2 ....,G!@.D.de;:,on'tbe~~:of .the Clty,.Qounci1, do hereby congrattq$te'f:TQJ?D:?'Y~STEENWYK. .;:for achieving the rank of EAGLE SCOUT ,';"'an~,~,;:~~~~;@~>~,~pportuJJ.tty to recognize TODD'S . commitment, diligence, ana~tt,<;c1!c~~c;w~ in undertaking and completing his Eagle Scout ~-,--- '.:-_.,y,.'i_'~' ~',"~' ,~~- Project. -~he ~utc.gJD.e'of.;;which respIted in the construction of a new foundation and..walkway~fQri:the clijiaren's pJ~yroom at the San Luis Obispo Women's Sh It.- . tI:~~r'ti' : ,"", ;,: ?' 'i, e er." ~~:,;J, ;<;'/'$~! /~~; .w''''(':''."',:+~ ,\ '. IN WITNESS JilH~iiEOF,'tIhave~efeunto set my hand and caused the Seal of the City of Arr~y~lBlride to~~~~e~,this 12th day of June, 2001. . ~.,. ,f,'';' ,.- '~~':. .~ ":r;~' "'. . '~~y' ~ " . t- i 1t-. MICHAEL A. LADY, MAYOR, '.;1- " I I I ,---_._---~- _I '~~9Ira~ Proclamation lee ... ..... I I ~. ... - " .J~COB WEINTRAPB ':~f}~' ('for Attaining the ." _,....c. # . '.. \!B-nk of' Eagle Scott: );;~~'}~';;~r-'; ~4~.the Boy Scouts of America, since its founding in 1910 has been the "pr~~111in~nt()fganization for instilling positive values in its youth membership; .-....-.,....,' ,-" -..- ... " . ~tlj~:.i.>!~.,,.~;:,~5,t~~~: .;l ",~,,,>.::,,,,.. " , .iA: JfH.f~~"~pproximately two percent of all Boy Scouts nation~de ~d.'- the r~:;.~" ~~~$cout; and ':.:,." .,!';~.~J~ ,,:' , '. .:'" ", ... ..... .; r.;;~. .:/ic!~~#i~,~i\;" ,A'"~;" WHEll!J.1:~ '~~{>>d Citizenship, Character Development, Physi9J1~!i~~~l~~4,)~'W', Service to O~ets, are qualities promoted by the Boy Scout Pr,j '~~~[~4a.tr ".,;t' . '.~ .:-'. .. ",- ,.,-."" " ~-';'~""'~-:~:,'~"'''?._<';::_-'''''<"':-:~'''' - "';~:,'_:- . demoDs~~ted. in both attitude and action of Eagle Scout~;,~~..'..' 0 ~:"~~~1~~:'~2};~~~"~.jf~~ . . '.' ....... .~~4 .... ,."..""'.. ." ..' __ ,/~ : ,_:,..., '. ,:. ~~.__.,. '--'.'t-, ,~j~../::t~~,~~!~;~{ , ,,;-:j:\::"~::,:.,_~_ ':>~. .. ..~;~~ ~ ~~ . _..,:':',~~~;,~,.J' WHEREA~.T!oop 413 of Arroyo Grande;:iC:~~i.f9~~"f~~lh~DJ ..~~..,tJg.;i!'.}.if;~" very own members - JACOB WEINTRAUBf;,who..jtii\~)ia.. 'i1l\e!~'ffhe'"" .' \7,of . EAGLE scouT' '.;;.<;';~~~t*~i,t€ii$~~~'''~ ",,:j;r~;{:.c . . ~ ;.~ittt"J'~i1;"""W"~~"~'..T"~~~~i',,,~ "'.' . , . . ",.~,",.':.,.,~:.,''t.. 'I' .<...... .... ,.' ..... .,~"-:;.;:t.~N,'~'.~;(Q<J_.,~;,C'i;-::,;;F.~'~.:,.,c,:'~'~,;/t~',~ NOwt THEilEFOilE, i:ll.EffRES6i~Y!iO/ffiat:'I/Michaei.X.'.iiclr{1\I~yor of .'c. 4.,"" ~'f, ' '." '.;'.\,.{",~ y--lt ~ '",', '. ' ,... " '. .:'...., . the City of.;ArroYQGij;Ulde,;'i'on~:,~~:I;1alf-:ofthe,,'Cityo;Gounci1, do hereby ,~",;,,~_,.,.,u., .,' ._..,,_,,\.,;_.~e.,_f'T,,~, ".-":'"'~J~:~\-~' _,_'._ _ "'., _ congranu~t~,,,lAQQB,~INTRAUBfor achieving the rank of EAGLE SCOUT, ..,-.-, :>,:,_~:-,-,,"_---:'-M~_I;-"'~,~",",q, :""<J._"_',,",~ and take thiS:'Jm~9$n1ty"'to recognize ,JACOB'S commitment, diligence, and dedication in ~l~#i"k.i~,~~d compieting his Eagle Scout iProject. JACOB'S project W~ t6~.bUi1d a~peOnanent ~BQ structure for the Arroyo Grande High School Boost!'r16iib. 'Rt'created "and coordinated all the efforts needed to . "''''1_:', '"..:C:, . . .," .... . '. . '.1 :' complete thisNCt,.!Jef!.~,'~:;" -~,~...t\' . J._ '. :~. . :;-;~.:;.. ~ ,,~,' '_'" _ >~ ":.~': IN ~ :~:'.V1'j9~a:1~o set my hand and caused the Seal of the City of Arroyo~de~O b~~, ,. . ,~~Jthis 12th day of June, 2001. ~ ?'}1~~> .. ,,;; I}" J"J' .... ; ,~~" MICHAELA. LADY, MAYOR 8.a. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~ JANET M. HUWALDT, ACCOUNTING SUPERVISOqlt' BY: SUBJECT: CASH DISBURSEMENT RA TIFICA TION DATE: JUNE 12, 2001 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period May 16 - May 31, 2001. FUNDING: There is a $700,754.15 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT 1 - Cash Disbursement Listing ATTACHMENT 2 - May 18, 2001 Accounts Payable Check Register ATTACHMENT 3 - May 18, 2001 Payroll Checks and Benefit Checks ATTACHMENT 4 - May 25,2001 Accounts Payable Check Register ATTACHMENT 1 CITY OF ARROYO GRANDE CASH DISBURSEMENTS For the Period of May 15 Through May 31, 2001 June 12, 2001 Presented are the cash disbursements issued by the Department of Financial Services for the period May 15 to May 31, 2001. Shown are cash disbursements by week of occurrence and type of payment. May 18, 2001 Accounts Payable Cks 100734-100824 2 239,045.94 Payroll Checks and Benefit Checks 3 252,303.42 491,349.36 May 25, 2001 Accounts Payable Cks 100846-100935 4 398,130.39 Less Payroll Cks included in Attachment 3 (188,725.60) 209,404.79 Two Week Total $ 700.754.15 CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND (010) SPEGAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - Administrative Services Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Funds 4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272) 4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271) 4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274) Public Safety (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279) 4201 - Police Redevelopment Agency ( Fund 284) 4211 - Fire 4103 - Redevelopment Administration 4212 - Building & Safety ENTERPRISE FUNDS Public Works (Fund 010) Sewer Fund (Fund 612) 4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance 4303 - Street/Bridge Maintenance Water Fund (Fund 640) 4304 - Street Lighting 4710 - Water Administration 4305 - Automotive Shop 4711 - Water Production Parks & Recreation (Fund 010) 4712 - Water Distribution 4420 - Parks Lopez Administration (Fund 641) 4421 - Recreation 4750 - Lopez Administration 4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS (Fund 350) 4423 - Pre-School Program 5501-5599 - Park Projects 4424 - Recreation-Special Programs 5601-5699 - Streets Projects 4425 - Children in Motion 5701-5799 - Drainage Projects 4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects 4430 - Soto Sport Complex 5901-5999 - Water Projects 4213 - Government Buildings 4460 - Parkway Maintenance Dept. Index for CounciI.xl. --"--_.._-- ATTACHMENT 2 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 05/16/01 08:39 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 389 05/10/01 088296 UNITED STATES POSTMASTE POSTAGE BY PHONE 010.4145.5201 2,000.00 2,000.00 100734 05/18/01 000468 A T & T-L/DIST SVC. L/DIST FAX-473-0386 010.4145.5403 30.63 100734 05/18/01 000468 A T & T-L/DIST SVC. L/DIST.FAX-FIRE 010.4211.5403 23.49 54.12 100735 05/18/01 100994 ADMINISTRATIVE FIRE SER REGIS-AFSS QTLY MEETING-HAGLUN 010.4211.5501 20.00 20.00 100736 05/18/01 100584 AIR LIQUIDE AMERICA COR OXY/ACET.GAS 010.4305.5303 50.13 100736 05/18/01 100584 AIR LIQUIDE AMERICA COR OXY/ACET.GAS 640.4712.5610 50.12 100.25 100737 05/18/01 003120 AMERICAN INDUSTRIAL SUP LATEX GLOVES/LEATHER GLOVES 612.4610.5255 58.64 58.64 100738 05/18/01 100897 AMERICAN TEMPS RHINEHART SVCS-4/28 220.4303.5303 703.20 100738 05/18/01 100897 AMERICAN TEMPS RHINEHART SVCS-5/5 220.4303.5303 703.20 1,406.40 100739 05/18/01 009750 BRENDA BARROW REIMB.SUPPLIES-BARROW 010.4424.5252 22.89 22.89 100740 05/18/01 102278 MICAH BENEVEDO B/BALL LGE.SCORER-BENEVEDO 010.4424.5352 15.00 15.00 100741 05/18/01 101074 JOY BREHM B/BALL LGE.OFFICIAL-J.BREHM 010.4424.5352 16.00 16.00 100742 05/18/01 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.5604 98.00 98.00 100743 05/18/01 101619 ROB BURT B/BALL LGE.OFFICIAL-ROB BURT 010.4424.5352 48.00 48.00 100744 05/18/01 102373 C.CALIF.METRO SOFTBALL UMPIRE REGIS 010.4424.5257 270.00 270.00 100745 05/18/01 016692 CALIF. PEACE OFFICER'S A LEGISLATIVE DIGEST SVCS TO JAN 010.4201. 5503 120.00 120.00 100746 05/18/01 102378 VICKI CANDELARIO REF. PARK DEP-CANDELARIO 010.0000.4354 25.00 25.00 100747 05/18/01 102377 CHELE'S FOOD & SPIRITS VOLUNTEER APPRECIATION DINNER 010.4201. 5504 45.61 45.61 100748 05/18/01 023322 CHRISTIANSON CHEVROLET SIGNALS 010.4301. 5603 74.14 74.14 100749 05/18/01 024832 COMMUNICATION SOLUTIONS PUMP STATION REVIEW 640.4712.5303 180.00 100749 05/18/01 024832 COMMUNICATION SOLUTIONS REPL.LEVEL TRANSDUCER 612.4610.5610 753.78 100749 05/18/01 024832 COMMUNICATION SOLUTIONS REPL.ANTENNA 612.4610.5610 264.69 1,198.47 100750 05/18/01 102263 MARCUS CONAWAY B/BALL LGE.SCORER-CONAWAY 010.4424.5352 7.50 7.50 100751 05/18/01 025428 CONSOLIDATED ELECTRICAL MOTOR 010.4420.5605 73.75 73.75 100752 05/18/01 101638 TYLER COON S/BALL LEAGUE SCORER-COON 010.4424.5352 15.00 15.00 100753 05/18/01 101585 CSFA 2001 FIRE SVCS DIRECTORIES 010.4211.5503 60.00 60.00 100754 05/18/01 027144 L.N CURTIS & SONS FIRE TENT SHELTER 010.4211.5272 1,910.34 1,910.34 100755 05/18/01 027534 D.G.REPAIR REPL. CLUTCH 010.4301. 5601 564.82 100755 05/18/01 027534 D.G.REPAIR VALVE COVER GASKET 010.4301.5603 47.98 612.80 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 05/16/01 08:39 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 100756 05/18/0,1 102380 DE BLAUW BUILDERS REF.L/SCAPE BOND-580 JENNY 010.0000.2210 1,200.00 1,200.00 100757 05/18/01 101716 JIM DECECCO S/BALL LEAGUE UMP-DECECCO 010.4424.5352 48.00 48.00 100758 05/18/01 101255 DORFMAN HOMES,INC. REF.L/SCAPE-132 ANDRE DR 010.0000.2210 1,200.00 1,200.00 100759 05/18/01 030584 DEBI DYKZEUL S/BALL SCORER-DYKZEUL 010.4424.5352 15.00 15.00 100760 05/18/01 033424 FENCE FACTORY CEDAR SPLIT RAIL POSTS 350.5607.7001 203.18 203.18 100761 05/18/01 101379 FERGUSON ENTERPRISES,IN SERVICE SADDLES 640.4712.5610 378.79 100761 05/18/01 101379 FERGUSON ENTERPRISES,IN IRRIGATION METER SUPPLIES 640.4712.5610 533.13 911.92 100762 05/18/01 102084 FIRE SERVICE SPECIFlCAT FIRE HOSE 010.4211.6201 1,381.01 100762 05/18/01 102084 FIRE SERVICE SPECIFICAT RESCUE TOOL 010.4211.6201 9,259.78 10,640.79 100763 05/18/01 100691 FIVE CITIES-TIMES LEGAL #89416 010.4130.5301 46.50 46.50 100764 05/18/01 036114 FULTON FIRE ENGR. INC. REVIEW F.SPRINK-VILLAGE CREEK 010.4212.5303 330.00 330.00 100765 05/18/01 102320 JOSH GOTTLIEB S/BALL LEAGUE UMPIRE-GOTTLIEB 010.4424.5352 64.00 64.00 100766 05/18/01 038532 GRAND PERFORMANCE MUSIC SVCS CALL-SOUND SYSTEM 010.4002.5602 45.00 45.00 100767 05/18/01 101036 GUIDANCE SOFTWARE,INC ENCASE V1/V2 UPGRADES 272 .4201. 6201 1,671. 61 1,671.61 100768 05/18/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 197.92 197.92 100769 05/18/01 100348 JAMIE HEINZE B/BALL LGE.SCORER-HEINZE 010.4424.5352 7.50 7.50 100770 05/18/01 102384 MICHAEL HERNANDEZ REF.C/B.DEP-HERNANDEZ 010.0000.2206 250.00 250.00 100771 05/18/01 042174 HIGGINS & ASSOC,INC. CIRCULATION ELEMENT-GENERAL PL 010.4130.5318 17,208.00 100771 05/18/01 042174 HIGGINS & ASSOC, INC. CIRCULATION ELEMENT-GENERAL PL 010.4130.5318 3,684.00 20,892.00 100772 05/18/01 100325 KEVIN HUNSTAD REF.L/SCAPE BOND-438 STAGECOAC 010.0000.2210 1,200.00 1,200.00 100773 05/18/01 102375 DAN HUTCHINSON REF.L/SCAPE BOND-585 JENNY 010.0000.2210 1,200.00 1,200.00 100774 05/18/01 102260 BRYCEN IKEDA B/BALL LGE.SCORER-lKEDA 010.4424.5352 15.00 15.00 100775 05/18/01 046176 J J'S FOOD COMPANY VOLUNTEER DINNER SUPPLIES 010.4201.5504 17.62 100775 05/18/01 046176 J J'S FOOD COMPANY VOLUNTEER DINNER SUPPLIES 010.4201. 5504 8.54 26.16 100776 05/18/01 100380 KING'S WAY LIFE CENTER REF. PARK DEPOSIT-KING'S WAY 010.0000.4354 25.00 25.00 100777 05/18/01 100985 DOUG LINTNER B/BALL LGE.OFFICIAL-LINTNER 010.4424.5352 32.00 100777 05/18/01 100985 DOUG LINTNER S/BALL LGE.OFFICIAL-LINTNER 010.4424.5352 32.00 64.00 100778 05/18/01 053118 LUCIA MAR UN.SCH.DIST. CUSTODIAL CHARGES-2/10/01 010.4426.5553 162.47 162.47 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 05/16/01 08:39 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 100779 05/18/01 053390 M & M LOCK & KEY RE-KEY CITY HALL 010.4213.5303 516.95 516.95 100780 05/18/01 102261 KIMBERLY MARSALEK B/BALL LGE.SCORER-MARSALEK 010.4424.5352 15.00 15.00 100781 05/18/01 056580 MID STATE BANK ACH DISTRIB-5/07/01 010.4145.5555 57.55 57.55 100782 05/18/01 056394 MIDAS MUFFLER & BRAKE REPR.WASHER/LUBE/OIL/FILTER 010.4301. 5255 101.12 100782 05/18/01 056394 MIDAS MUFFLER & BRAKE REPR.BRAKE LIGHT 010.4301.5603 136.88 238.00 100783 05/18/01 057096 MINER'S ACE HARDWARE STRAPS/KITCHEN SUPPLIES 010.4211.5255 31. 02 100783 05/18/01 057096 MINER'S ACE HARDWARE BROOMS/DUSTPANS 010.4420.5605 34.20 100783 05/18/01 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES 010.4420.5605 17.93 100783 05/18/01 057096 MINER'S ACE HARDWARE HARDWARE 010.4211.5255 57.74 100783 05/18/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010.4201.5605 16.35 100783 05/18/01 057096 MINER'S ACE HARDWARE PAINTING 010.4201.5605 46.00 100783 05/18/01 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES 010.4420.5605 8.52 100783 05/18/01 057096 MINER'S ACE HARDWARE SPRAYPAINT 010.4211.5601 6.39 100783 05/18/01 057096 MINER'S ACE HARDWARE MENDER HOSE 010.4420.5605 7.67 100783 05/18/01 057096 MINER'S ACE HARDWARE BOLTS 010.4420.5605 4.69 100783 05/18/01 057096 MINER'S ACE HARDWARE DRAIN CLEANER 640.4712.5604 2.64 100783 05/18/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 640.4712.5610 8.61 100783 05/18/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 640.4712.5603 18.56 100783 05/18/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES/HOLE SAW 010.4211.5601 17.39 100783 05/18/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010.4213.5604 44.16 100783 05/18/01 057096 MINER'S ACE HARDWARE AA BATTERIES 640.4712.5255 6.73 100783 05/18/01 057096 MINER'S ACE HARDWARE MURIATIC ACID/CLEANER 612.4610.5255 11. 09 100783 05/18/01 057096 MINER'S ACE HARDWARE BUBBLERS 010.4420.5605 14.96 354.65 100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 4.95 100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4425.5255 24.58 100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4420.5201 27.29 100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4421.5201 19.31 100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 130.55 100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 9.92 100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 19.24 100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4420.5201 46.87 100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4421. 5201 180.78 463.49 100785 05/18/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5303 53.90 53.90 100786 05/18/01 102262 KATHRYN MONTGOMERY B/BALL LGE.SCORER-MONTGOMERY 010.4424.5352 15.00 15.00 100787 05/18/01 058890 RICHARD MUNOZ S/BALL LEAGUE UMPIRE-MUNOZ 010.4424.5352 64.00 64.00 100788 05/18/01 062712 ORCHARD SUPPLY HARDWARE URINAL KIT 010.4420.5605 14.97 14.97 I 100789 05/18/01 VERONICA PEREZ S/BALL LGE.SCORER-PEREZ 010.4424.5352 37.50 37.50 , 100548 I 100790 05/18/01 066924 PLAQUE SHAQUE TROPHIES FOR ADULT B/BALL LGE 010.4424.5257 331.70 331. 70 100791 05/18/01 067548 POOR RICHARD'S PRESS COPIES OF BIKE LANE PROJECT 350.5643.7001 166.44 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 05/16/01 08:39 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 100791 05/18/01 067548 POOR RICHARD'S PRESS TYPESET BUSINESS CARDS 010.4102.5306 19.80 186.24 100792 05/18/01 102385 JOHNNIE REINHARDT REF. PARK DEPOSIT-REINHARDT 010.0000.4354 25.00 25.00 100793 05/18/01 071682 GREG ROSE S/BALL LEAGUE OFFICIAL-ROSE 010.4424.5352 32.00 32.00 100794 05/18/01 075660 SAN LUIS PAINTS PAINT SUPPLIES 010.4213.5604 51. 69 100794 05/18/01 075660 SAN LUIS PAINTS FIELD MARKING PAINT/MISC TOOLS 010.4430.5255 62.23 100794 05/18/01 075660 SAN LUIS PAINTS PAINT 010.4420.5605 18.13 100794 05/18/01 075660 SAN LUIS PAINTS PAINT/PAINTING SUPPLIES 010.4213.5604 46.28 100794 05/18/01 075660 SAN LUIS PAINTS FIELDMARKING PAINT 010.4430.5605 143.94 100794 05/18/01 075660 SAN LUIS PAINTS PAINT 010.4213.5604 35.24 357.51 100795 05/18/01 076128 CITY OF SANTA BARBARA CC DIV.QTLY MEETING-FERRARA 010.4001. 5501 25.00 25.00 100796 05/18/01 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 82.50 82.50 100797 05/18/01 102381 TIMOTHY SCHENBERG RE O/PMT-163 BRISCO RD #F 640.0000.4751 59.91 59.91 100798 05/18/01 078156 SEBASTIAN OIL DISTRIB. DIESEL FUEL 010.4212.5608 235.47 235.47 100799 05/18/01 101621 TOM SHIFFRAR B/BALL LGE.OFFICIAL-SHIFFRAR 010.4424.5352 32.00 32.00 100800 05/18/01 102216 R. SIMONS COMPANY,INC. SCENIC CREEKSIDE WALK#4 350.5607.7001 41,986.39 41,986.39 100801 05/18/01 101039 SLO CNTY FIRE DEPARTMEN REGIS-WHITNEY/MALONEY 010.4211.5501 1,350.00 100801 05/18/01 101039 SLO CNTY FIRE DEPARTMEN HAND BOOKS 010.4211.5501 128.00 100801 05/18/01 101039 SLO CNTY FIRE DEPARTMEN REGIS FEE-PALM 010.4211.5501 225.00 1,703.00 100802 05/18/01 074880 SLO CNTY TAX COLLECTOR PROP. TAX #007,890,043-RES#5 010.4145.5551 340.59 340.59 100803 05/18/01 101223 SLO CO. FIRE TRAINING URBAN INTERFACE REGIS-FIBICH 010.4211.5501 20.00 20.00 100804 05/18/01 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-4/01 760.0000.2304 59,596.55 100804 05/18/01 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-4/01 760.0000.2305 24,000.00 100804 05/18/01 080808 SOUTH SLO COUNTY SANIT 4-1 SAN.DIST-203 N.RENA 010.4145.5401 13.47 100804 05/18/01 080808 SOUTH SLO COUNTY SANIT 4-1 SAN.DIST-ASH R/RM 010.4145.5401 13.47 83,623.49 100805 05/18/01 080886 SOUTHERN AUTO SUPPLY SAE 30W OIL 010.4305.5603 4.67 4.67 100806 05/18/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 150.93 100806 05/18/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 292.66 100806 05/18/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 10.19 100806 05/18/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 78.60 100806 05/18/0J., 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 232.65 I 100806 05/18/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 69.96 100806 05/18/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 94.11 100806 05/18/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 71. 05 1,000.15 100807 05/18/01 081432 BOB SPEAR B/BALL LEAGUE OFFICIAL-SPEAR 010.4424.5352 32.00 32.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 05/16/01 08:39 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 100808 05/18/01 102376 MICHELE STEARNS REIMB.VOL.APPRECIATION DINNER 010.4201. 5504 191.88 191.88 100809 05/18/01 102171 STRONG PLANNING SVCS, IN GENERAL PLAN UPDATE-EIR 010.4130.5318 14,965.00 14,965.00 100810 05/18/01 084278 TEE'S PLUS 2001 DARE TEES/MEDALLION 010.4201.5504 144.73 144.73 100811 05/18/01 084474 TELEGRAM TRIBUNE T/T SUBSCR TO 9/01/01 010.4120.5503 40.50 40.50 100812 05/18/01 084900 THOMA ELECTRIC CO. ELECTRIC LABOR/MATERIALS 272.4201.6101 815.00 815.00 100813 05/18/01 102318 DENNIS THURMAN S/BALL LEAGUE OFFICIAL-THURMAN 010.4424.5352 64.00 64.00 100814 05/18/01 102383 KIM TOMASKO REF. PARK DEPOSIT-TOMASKO 010.0000.4354 25.00 25.00 100815 05/18/01 086346 TROESH READY MIX SAND SLURRY 640.4712.5610 259.66 259.66 100816 05/18/01 088062 UNION ASPHALT INC ASPHALT 220.4303.5613 165.83 165.83 100817 05/18/01 088084 UNITED GREEN MARK,INC. COMBO STUB WRENCH 010.4420.5605 3.52 3.52 100818 05/18/01 102007 VERIZON WIRELESS CELL PHONE-F.CHIEF 010.4211. 5403 19.74 100818 05/18/01 102007 VERIZON WIRELESS CELL PHONE-INESS 010.4305.5403 49.08 100818 05/18/01 102007 VERIZON WIRELESS CELL PHONE-TAYLOR 640.4710.5403 53.04 100818 05/18/01 102007 VERIZON WIRELESS CELL PHONE-SPAGNOLO 010.4301. 5403 31.12 100818 05/18/01 102007 VERIZON WIRELESS CELL PHONE-EXTRA 010.4301. 5403 39.99 100818 05/18/01 102007 VERIZON WIRELESS CELL PHONE-INSPECTOR 010.4301. 5403 39.99 100818 05/18/01 102007 VERIZON WIRELESS CELL PHONE-STREET SUPER 220.4303.5403 37.41 270.37 100819 05/18/01 101866 VERIZON WIRELESS MESSAG GOV'T BUILDING PAGERS 010.4213.5303 23.71 23.71 100820 05/18/01 090246 JOHN WALLACE & ASSOC. GENERAL CONSULTING SVCS 010.4301. 5303 11,007.10 100820 05/18/01 090246 JOHN WALLACE & ASSOC. CREEKSIDE PATH 350.5607.7301 3,297.50 100820 05/18/01 090246 JOHN WALLACE & ASSOC. OAK PARK BLVD. WIDENING 350.5609.7301 2,033.50 100820 05/18/01 090246 JOHN WALLACE & ASSOC. PAVEMENT MANAGEMENT SYSTEM 350.5613.7701 1,273.75 100820 05/18/01 090246 JOHN WALLACE & ASSOC. BRISCO/101 INTERCHANGE ALTS 350.5615.7301 162.50 100820 05/18/01 090246 JOHN WALLACE & ASSOC. EL CAMPO/101 INTERCHANGE ALTS 350.5616.7301 293.00 100820 05/18/01 090246 JOHN WALLACE & ASSOC. ROUTE 227 RELINQUISHMENT STUDY 350.5628.7701 286.81 100820 05/18/01 090246 JOHN WALLACE & ASSOC. TALLY HO RECON/227 TO LEPOINT 350.5631.7301 185.00 100820 05/18/01 090246 JOHN WALLACE & ASSOC. FAIR OAKS/VALLEY RD TRAFFIC 350.5636.7301 32.50 100820 05/18/01 090246 JOHN WALLACE & ASSOC. SPRUCE STREET SIDEWALK 350.5641.7501 65.00 100820 05/18/01 090246 JOHN WALLACE & ASSOC. BIKEWAY ONE,PHASES 11 & 111 350.5643.7501 3,961.40 100820 05/18/01 090246 JOHN WALLACE & ASSOC. HUASNA RD OVERLAY 350. 5j45. 7501 689.75 100820 05/18/01 090246 JOHN WALLACE & ASSOC. NEWSOM SPRINGS 350.5754.7501 402.50 100820 05/18/01 090246 JOHN WALLACE & ASSOC. GRAND RECON/PH 3 ELM/OAK PARK 350.5812.7501 88.75 100820 05/18/01 090246 JOHN WALLACE & ASSOC. SEWER MASTER PLAN 350.5814.7701 14,832.79 100820 05/18/01 090246 JOHN WALLACE & ASSOC. RESERVIOR NO.1 DESIGN 350.5903.7501 748.17 100820 05/18/01 090246 JOHN WALLACE & ASSOC. LIERLY LN/MYRTLE WATER MAIN 350.5906.7501 1,603.75 40,963.77 100821 05/18/01 092274 STEVE WHITNEY REIMB.TRAVEL-OES ENGINE 010.4211.5501 134.48 134.48 100822 05/18/01 100290 WILDERNESS OUTFITTERS HELMET 010.4211. 5272 42.56 I I I i ----- I VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 05/16/01 08:39 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 100822 05/18/01 100290 WILDERNESS OUTFITTERS HIP BOOTS 010.4211.5272 199.34 241. 90 100823 05/18/01 092976 WITMER-TYSON IMPORTS K-9 MAINT.TRAINING-APRIL 010.4201. 5322 135.00 135.00 100824 05/18/01 102379 SANDRA ZARATE REF. PARK DEPOSIT-ZARATE 010.0000.4354 25.00 25.00 TOTAL CHECKS 239,045.94 --~- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 05/16/01 08:39 VOUCHER/CHECK REGISTER FOR PERIOD 11 FUND TITLE AMOUNT 010 GENERAL FUND 76,043.44 220 STREETS FUND 1,807.56 272 CA LAW ENFORCMT TCHNLGY EQUIP. 2,486.61 350 CAPITAL IMPROVEMENT FUND 72,312.68 612 SEWER FUND 1,247.91 640 WATER FUND 1,551.19 760 SANITATION DISTRIBUTION FUND 83,596.55 TOTAL 239,045.94 i I i ----- --..---.- I ATTACID-1ENT 3 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 4/271 TO 5/10/01 05/18/01 FUND 010 222,654.19 Salaries Full time 153,366.39 FUND 220 9,457.89 Salaries Part-Time 20,611.25 FUND 284 4,776.01 Salaries Over-Time 12,221.54 FUND 612 4,643.03 Holiday Pay 529.96 FUND 640 10,772.30 Sick Pay 3,275.88 252,303.42 Annual Leave Pay - Vacation Buyback - Sick Leave Buyback - Vacation Pay 2,643.33 Compo Pay 3,361.63 Annual Leave Pay 969.42 PERS Retirement 14,878.87 Social Security 14,023.14 PARS Retirement 223.38 State Disability Ins. 653.85 Health Insurance 19,390.76 Dental Insurance 3,367.53 Vision Insurance 719.46 Life Insurance 542.50 I I Long Term Disability 779.81 I Uniform Allowance - Car Allowance 400.00 Council Expense - Employee Assistance 244.72 Uniform Allowance - Motor Pay 100.00 Total: 252,303.42 ----.~- '-- ATTACHMENT 4 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 OS/23/01 08:28 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 390 05/17/01 005616 CITY OF ARROYO GRANDE G.A.REIMB.5-10-01 P/R 011.0000.1015 188,725.60 188,725.60 100846 OS/25/01 000234 A & R WELDING SUPPLY CYLINDER RENTAL 010.4211.5601 14.00 14.00 100847 OS/25/01 102360 SHIREEN ALFARO REF.C/B.DEPOSIT-ALFARO 010.0000.2206 250.00 250.00 100848 OS/25/01 004134 AMERICAN WATER WORKS AS AWWA STANDARDS REVISIONS 640.4710.5503 335.00 335.00 100849 OS/25/01 102372 AQUA LAB INDUSTRIES, INC AIR BOTTLE SVCS 010.4211. 5303 16.00 100849 OS/25/01 102372 AQUA LAB INDUSTRIES,INC AIR BOTTLE SVCS 010.4211. 5303 132.00 148.00 100850 OS/25/01 100287 ARROYO GRANDE BAKERY REFRESHMENTS-LIEBERT/CASSIDY 010.4001. 5501 69.08 69.08 100851 OS/25/01 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4001. 5501 9.05 100851 OS/25/01 101044 CITY OF ARROYO GRANDE TRAINING SUPPLIES 010.4001. 5501 20.50 100851 OS/25/01 101044 CITY OF ARROYO GRANDE SUPPLIES 010.4101. 5201 17.92 100851 OS/25/01 101044 CITY OF ARROYO GRANDE BREAKFAST SUPPLIES 284.4103.5505 6.99 100851 OS/25/01 101044 CITY OF ARROYO GRANDE TRAINING SUPPLIES 010.4001. 5501 13.00 100851 OS/25/01 101044 CITY OF ARROYO GRANDE CC MEETING SUPPLIES 010.4001. 5201 32.58 100851 OS/25/01 101044 CITY OF ARROYO GRANDE TRANS. FILM 010.4130.5201 22.46 100851 OS/25/01 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 284.4103.5505 7.00 100851 OS/25/01 101044 CITY OF ARROYO GRANDE CALBO PARKING 010.4212.5501 6.00 100851 OS/25/01 101044 CITY OF ARROYO GRANDE CSMFO MEETING SUPPLIES 010.4120.5501 24.87 100851 OS/25/01 101044 CITY OF ARROYO GRANDE TC MILEAGE/OFFICE SUPPLIES 010.4301.5201 17.01 100851 OS/25/01 101044 CITY OF ARROYO GRANDE TC MILEAGE/OFFICE SUPPLIES 010.4301. 5201 25.61 100851 OS/25/01 101044 CITY OF ARROYO GRANDE LOPEZ TECH SUPPLIES 010.4001. 5201 8.20 100851 OS/25/01 101044 CITY OF ARROYO GRANDE SUPPLIES 010.4101. 5201 15.76 100851 OS/25/01 101044 CITY OF ARROYO GRANDE CODE ENFORCEMENT PHOTO 010.4130.5201 8.08 100851 OS/25/01 101044 CITY OF ARROYO GRANDE BANDAIDS-OFFICE SUPPLIES 010.4120.5201 1. 07 100851 OS/25/01 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4301. 5201 33.84 269.94 100852 OS/25/01 009008 BANKCARD CENTER CALED REGIS-DICKENS 010.4001.5501 480.00 100852 OS/25/01 009008 BANKCARD CENTER GASOLINE-WETMORE 010.4002.5501 24.49 100852 OS/25/01 009008 BANKCARD CENTER GASOLINE-WETMORE 010.4002.5501 43.21 100852 OS/25/01 009008 BANKCARD CENTER HOTEL-WETMORE 010.4002.5501 489.85 100852 OS/25/01 009008 BANKCARD CENTER HOTEL-SHEELEY 284.4103.5501 140.61 100852 OS/25/01 009008 BANKCARD CENTER HOTEL-DICKENS 010.4001. 5501 290.38 100852 OS/25/01 009008 BANKCARD CENTER MEETING SUPPLIES-DEPT. HEALTH 640.4712.5255 34.83 100852 OS/25/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4301.5201 79.13 100852 OS/25/01 009008 BANKCARD CENTER ROOM/GASOLINE-SEMINAR 640.4710.5501 489.71 100852 OS/25/01 009008 BANKCARD CENTER COLOR PRINTER 010.4130.6001 630.19 100852 OS/25/01 009008 BANKCARD CENTER LGC SLIDE SHOW 010.4130.5201 55.00 100852 OS/25/01 009008 BANKCARD CENTER ROOM-MONTEREY 284.4103.5501 435.75 100852 OS/25/01 009008 BANKCARD CENTER AWWA SPRING CONF-TAYLOR 640.4712.5501 160.00 100852 OS/25/01 009008 BANKCARD CENTER GASOLINE 640.4712.5501 18.00 100852 OS/25/01 009008 BANKCARD CENTER GASOLINE 640.4712.5501 36.00 100852 OS/25/01 009008 BANKCARD CENTER UNIFORM BRASS 010.4211. 5272 16.56 100852 OS/25/01 009008 BANKCARD CENTER FUEL 010.4211.5324 27.50 100852 OS/25/01 009008 BANKCARD CENTER FUEL 010.4211.5324 27.40 100852 OS/25/01 009008 BANKCARD CENTER ROOM-FIBICH 010.4211. 5324 90.72 100852 OS/25/01 009008 BANKCARD CENTER REGIS-SCHMIDT/WIEGAND 010.4212.5255 290.00 3,859.33 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 OS/23/01 08:28 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 100853 OS/25/01 010412 ALBERT BEATTIE REIMB.BOOKS/TUITION-BEATTIE 010.4201.5502 33.07 33.07 100854 OS/25/01 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.5303 89.00 89.00 100855 OS/25/01 013026 BRISCO MILL & LUMBER FENCE TOOL PLIERS 220.4303.5273 45.95 100855 OS/25/01 013026 BRISCO MILL & LUMBER KEEPER STRAPS/SPARK LIGHTER 220.4303.5613 5.85 100855 OS/25/01 013026 BRISCO MILL & LUMBER DUP.KEYS/KEY RINGS 220.4303.5255 14.87 66.67 100856 OS/25/01 101752 BSN/PASSON'S/GSC/CONLIN 1-4 WHEEL DRY LINE MARKER 010.4430.5605 238.00 238.00 100857 OS/25/01 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-MAY 1-14 225.4553.5507 1,788.00 1,788.00 100858 OS/25/01 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINTS-PD 010.4201.5324 127.00 100858 OS/25/01 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINTS-CITY 010.4425.5315 32.00 159.00 100859 OS/25/01 017628 CA. ST . EMERGENCY SERVI CE SEMS EXECUTIVE COURSE/LOCAL 278.4207.5255 4,500.00 4,500.00 100860 OS/25/01 014382 CAL POLY FOUNDATION FIXED PRICE AGREE-E.GRAND DESI 010.4130.5318 2,800.00 2,800.00 100861 OS/25/01 022464 CHAMPLAIN PLANNING PRES SUBSCRIPTION-PLANNING COMMISS 010.4130.5503 95.00 95.00 100862 OS/25/01 023010 RICHARD CHECANSKY PARKING/TUITION-CHECANSKY 010.4201.5502 103.50 103.50 100863 OS/25/01 102386 CHIEF SUPPLY RADIO BATTERIES 010.4201.5606 270.96 270.96 100864 0~/25/01 102282 CINGULAR WIRELESS CELL PHONE-CROCKETT 010.4130.5201 17.67 17 .67 100865 OS/25/01 023490 CITY NATIONAL BANK 97 LEASE PURCHASE 97-036-AF 010.4145.5803 57,895.56 100865 OS/25/01 023490 CITY NATIONAL BANK 97 LEASE PURCHASE 97-036-AF 612.4610.5803 45,379.04 100865 OS/25/01 023490 CITY NATIONAL BANK 97 LEASE PURCHASE 97-036-AF 640.4712.5803 27,669.50 100865 OS/25/01 023490 CITY NATIONAL BANK 97 LEASE PURCHASE 97-036-AF 220.4303.5803 2,210.37 133,154.47 100866 OS/25/01 024492 COLD CANYON LAND FILL AGPD TO DUMP 010.4420.5307 12.00 12.00 100867 OS/25/01 101528 COMPUTERLAND NETSHELTER STAND/WIRING/SWITCH 272 .4201. 6101 3,317.00 100867 OS/25/01 101528 COMPUTERLAND PANEL PATCH/BRKT/CORD 272.4201.6101 340.41 100867 OS/25/01 101528 COMPUTERLAND HUB TCOM OFC-SPED 8PT 10 272.4201.6101 116.63 3,774.04 100868 OS/25/01 101638 TYLER COON S/BALL LEAGUE SCORER-COON 010.4424.5352 37.50 37.50 100869 OS/25/01 100612 CRISTANDO HOUSE,INC. SUPER. MANAGEMENT-MCBRIDE 010.4201. 5501 203.00 203.00 100870 OS/25/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421.5201 35.00 100870 OS/25/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4130.5201 21. 67 100870 OS/25/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101. 5201 21.67 100870 OS/25/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 21. 66 100.00 100871 OS/25/01 027534 D.G.REPAIR REPR.AIR CONDITIONING 010.4201.5601 426.24 100871 OS/25/01 027534 D.G.REPAIR REPR.DRlVE LINE 220.4303.5603 260.00 686.24 100872 OS/25/01 101369 KIMBERELY DEBLAUW REIMB.BOOKS/TUITION/EVAL FEE 010.4201.5502 552.48 552.48 ----.- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 OS/23/01 08:28 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 100873 OS/25/01 101716 JIM DECECCO S/BALL LEAGUE UMP-DECECCO 010.4424.5352 48.00 48.00 100874 OS/25/01 030584 DEB I DYKZEUL S/BALL SCORER-DYKZEUL 010.4424.5352 15.00 15.00 100875 OS/25/01 101379 FERGUSON ENTERPRISES,IN BOLT SETS 640.4712.5610 29.70 29.70 100876 OS/25/01 033702 TERENCE FIBICH PARKING/FUEL-FIBICH 010.4211. 5255 34.85 34.85 100877 OS/25/01 101817 FIVE CITIES YOUTH BASKE REF. EXCESS B/BALL REVENUES 010.4426.5319 16,969.50 16,969.50 100878 OS/25/01 035802 FRANK'S LOCK & KEY INC REPL.IGNITION CYLINDER/KEY 010.4201. 5601 51.94 51.94 100879 OS/25/01 101763 BILLYE GIFFORD REF. PARK DEPOSIT-GIFFORD 010.0000.4354 25.00 25.00 100880 OS/25/01 102320 JOSH GO'ITLIEB S/BALL LEAGUE UMPIRE-GOTTLIEB 010.4424.5352 64.00 64.00 100881 OS/25/01 038376 GRAND AUTO PARTS OIL 010.4201.5601 29.40 29.40 100882 OS/25/01 101881 GREATAMERlCAN LEASING C PANASONIC COPIER LEASE 010.4130.5303 319.07 319.07 100883 OS/25/01 102357 CRAIG HENDRICKS REIMB.TUITION-MASTERS 010.4201. 5502 800.00 100883 OS/25/01 102357 CRAIG HENDRICKS REIMB.BOOKS-MASTERS 010.4201.5502 97.94 897.94' 100884 OS/25/01 044496 INFORMATION SERVICES DP ON LINE TRANS-APRIL 010.4201.5606 53.14 53.14 100885 OS/25/01 045708 INTOXlMETERS, INC. REPR.BREATHING MANIFOLD 010.4201.5255 138.57 138.57 100886 OS/25/01 046176 J J'S FOOD COMPANY CMC SODAS 220.4303.5613 45.71 45.71 100887 OS/25/01 046508 JACK'S REPAIR SERVICE REPL.BATTERY/SERVICE 010.4201. 5601 143.83 143.83 100888 OS/25/01 052270 LIGHTNING POWDER CO,INC NIK STICK #3 010.4201.5255 15.99 15.99 100889 OS/25/01 101557 LINEAR SYSTEMS LINEAR DIGITAL CAMERA KIT 272 .4201. 6201 1,657.60 1,657.60 100890 OS/25/01 100985 DOUG LINTNER S/BALL LGE.OFFICIAL-LINTNER 010.4424.5352 48.00 48.00 100891 OS/25/01 101173 LONGS DRUG STORE PHOTO PROCESSING-APRIL 010.4201. 5255 23.79 23.79 100892 OS/25/01 053118 LUCIA MAR UN.SCH.DIST. TRANS.HARLOE & OCEAN VIEW 010.4425.5303 210.00 210.00 100893 OS/25/01 053274 LYON & CARMEL PROF.LEGAL SVCS-4/01 010.4003.5304 11,157.94 11,157.94 100894 OS/25/01 056394 MIDAS MUFFLER & BRAKE R/R BRAKE RELEASE CABLE 010.4420.5601 54.55 54.55 100895 OS/25/01 057096 MINER'S ACE HARDWARE PVC PIPE 010.4420.5605 2.13 100895 OS/25/01 057096 MINER'S ACE HARDWARE ELBOWS 010.4420.5605 6.29 100895 OS/25/01 057096 MINER'S ACE HARDWARE LADDER 010.4201. 5605 53.49 100895 OS/25/01 057096 MINER'S ACE HARDWARE HOOKS/CLEANER 010.4211.5255 12.81 100895 OS/25/01 057096 MINER'S ACE HARDWARE WALL PLATES 010.4213.5604 2.95 100895 OS/25/01 057096 MINER'S ACE HARDWARE KITCHEN SUPPLIES/CORD 010.4211. 5255 10.67 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 OS/23/01 08:28 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 100895 OS/25/01 057096 MINER'S ACE HARDWARE CONNECTOR 010.4211.5255 9.62 100895 OS/25/01 057096 MINER'S ACE HARDWARE HAMMERS 640.4712.5273 24.37 100895 OS/25/01 057096 MINER'S ACE HARDWARE PAINT SUPPLIES 640.4 712.5255 9.08 100895 OS/25/01 057096 MINER'S ACE HARDWARE COUPLERS/HEX BUSHING/ELBOWS 640.4712.5609 31.69 100895 OS/25/01 057096 MINER'S ACE HARDWARE ELBOWS/NIPPLE 640.4712.5609 5.75 100895 OS/25/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 640.4712.5609 2.23 171 . 08 100896 OS/25/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 284.4103.5201 8.01 100896 OS/25/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 62.83 100896 OS/25/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 17.97 100896 OS/25/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 23.90 100896 OS/25/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 224.59 100896 OS/25/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 74.63 411.93 100897 OS/25/01 058890 RICHARD MUNOZ S/BALL LEAGUE UMPIRE-MUNOZ 010.4424.5352 32.00 32.00 100898 OS/25/01 059124 MUSTANG TREE CARE PRUNE TREE-436 TANNER 010.4420.5303 487.50 100898 OS/25/01 059124 MUSTANG TREE CARE PRUNE TREE-437 TANNER 010.4420.5303 168.75 100898 OS/25/01 059124 MUSTANG TREE CARE PRUNE TREE-439 TANNER 010.4420.5303 356.25 1,012.50 100899 OS/25/01 101749 NAT'L ASSOC.WATCH/CLOCK REF.C/B.DEPOSIT-WATCH/CLOCK 010.0000.2206 250.00 250.00 100900 OS/25/01 062712 ORCHARD SUPPLY HARDWARE IRRIGATION SUPPLIES 640.4712.5609 168.39 168.39 100901 OS/25/01 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 185.77 100901 OS/25/01 063960 PACIFIC BELL ALARM 473-1935 640.4710.5403 33.34 100901 OS/25/01 063960 PACIFIC BELL ALARM 473-2041 010.4145.5403 18.44 100901 OS/25/01 063960 PACIFIC BELL PHONE 489-2345 010.4145.5403 34.64 100901 OS/25/01 063960 PACIFIC BELL SLO CLETS NET 021-2713 010.4145.5403 297.42 100901 OS/25/01 063960 PACIFIC BELL ALARM 841-3953 010.4211. 5403 31. 83 100901 0,5/25/01 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 31. 83 100901 OS/25/01 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 31. 83 100901 OS/25/01 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 31. 83 100901 OS/25/01 063960 PACIFIC BELL ALARM 271-7480 010.4201. 5403 64.61 100901 OS/25/01 063960 PACIFIC BELL SLO CLETS NET 267-8633 010.4145.5403 97.08 100901 OS/25/01 063960 PACIFIC BELL PAY PHONE 479-9816 010.4145.5403 51.85 100901 OS/25/01 063960 PACIFIC BELL PAY PHONE 489-9867 010.4201. 5403 53.78 964.25 100902 OS/25/01 101598 PACIFIC GAS & ELECTRIC STREET LIGHT CONNECT. FEE-CREEK 350.5607.7001 440.00 440.00 100903 OS/25/01 100548 VERONICA PEREZ S/BALL LGE.SCORER-PEREZ 010.4424.5352 37.50 37.50 100904 OS/25/01 066320 PIONEER EQUIPMENT CO. REPACK CURBSIDE STABILIZER 220.4303.5603 217.68 217.68 100905 OS/25/01 066690 PITNEY BOWES POSTAGE METER RIBBON CASS. 010.4201. 5201 56.46 56.46 100906 OS/25/01 066924 PLAQUE SHAQUE ACRYLIC BADGE PLAQUE 010.4201.5504 74.90 100906 OS/25/01 066924 PLAQUE SHAQUE ENGRAVED PLATES-DARE PLAQUES 010.4201.5504 21.40 96.30 100907 OS/25/01 067890 PRAXAIR DISTRIBUTION,IN OXYGEN 010.4211.5206 17.43 100907 OS/25/01 067890 PRAXAIR DISTRIBUTION,IN OXYGEN 010.4211.5206 19.11 36.54 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 OS/23/01 08:28 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 10'0908 OS/25/01 100686 PURCHASE POWER POSTAGE LATE FEES 010.4201.5201 33.25 33.25 100909 OS/25/01 069576 RADIO SHACK PHOTOLIT BATTERIES 220.4303.5255 10.69 10.69 100910 OS/25/01 100723 RON'S NURSERY PLANT 010.4420.5605 42.80 42.80 100911 OS/25/01 071682 GREG ROSE S/BALL LEAGUE OFFICIAL-ROSE 010.4424.5352 32.00 32.00 100912 OS/25/01 100200 RRM DESIGN GROUP PROF.SVCS-R.G.PK PLAN 350.5512.7501 8,215.89 8,215.89 100913 OS/25/01 099082 SAN JOSE STATE UNIV. REGIS-JIM WILLIAMS (ROBBERY) 010.4201. 5501 404 . 00 404 . 00 100914 OS/25/01 102388 SAN LUIS BAY INN REF. PARK DEPOSIT-SL BAY INN 010.0000.4354 25.00 25.00 100915 OS/25/01 075130 SAN LUIS OBISPO CNTY.NE CLASSIFIED AD-PARKS & REC 010.4421.5316 272.11 272.11 100916 OS/25/01 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 45.00 45.00 100917 OS/25/01 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,433.06 1,433.06 100918 OS/25/01 100124 SLO CNTY OFFICE OF EDUC LIVE SCAN FINGERPRINTS 010.4425.5315 12.00 12.00 100919 OS/25/01 080886 SOUTHERN AUTO SUPPLY NO TOUCH TIRE CLEANER 010.4420.5603 17 .08 100919 OS/25/01 080886 SOUTHERN AUTO SUPPLY FILTER 220.4303.5603 4.55 100919 OS/25/01 080886 SOUTHERN AUTO SUPPLY FILTER/LITHIUM GREASE 010.4211.5601 60.65 100919 OS/25/01 080886 SOUTHERN AUTO SUPPLY FUEL STABILIZER 010.4201.5601 2.42 100919 OS/25/01 080886 SOUTHERN AUTO SUPPLY TIRE CLEANER 010.4201.5601 22.44 107.14 100920 OS/25/01 102387 SOUTHERN CA. INSTITUTE 0 REIMB.TUITION-CHECANSKY 010.4201. 5502 2,085.00 2,085.00 100921 OS/25/01 081432 BOB SPEAR S/BALL LEAGUE UMPIRE-SPEAR 010.4424.5352 32.00 32.00 100922 OS/25/01 082134 STATEWIDE SAFETY & SIGN PAPER "NO PARKING" SIGNS 220.4303.5613 107.00 107.00 100923 OS/25/01 102376 MICHELE STEARNS REIMB.BAND-VOLUNTEER DINNER 010.4201. 5504 200.00 200.00 100924 OS/25/01 082328 STERLING COMMUNICATIONS RADIO SVC. AGREEMENT 010.4201.5606 995.00 100924 OS/25/01 082328 STERLING COMMUNICATIONS ANT VHF/CABLE ACCESSORIES 010.4211.5603 81.11 1,076.11 100925 OS/25/01 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201.5601 145.40 100925 OS/25/01 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4301.5601 13.95 100925 OS/25/01 083226 SUNSET NORTH CAR WASH, CAR WASHES 010.4420.5601 21. 95 100925 OS/25/01 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4305.5601 13.95 100925 OS/25/01 083226 SUNSET NORTH CAR WASH CAR WASHES 612.4610.5601 31. 90 100925 OS/25/01 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303.5601 19.95 10092S OS/25/01 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201.5601 37.06- 100925 OS/25/01 083226 SUNSET NORTH CAR WASH CAR WASHES 612.4610.5601 29.76- 180.28 100926 OS/25/01 084084 TAYLOR'S TUNE-UP SHOP TUNE UP-PW24 612.4610.5601 258.25 258.25 100927 OS/25/01 102318 DENNIS THURMAN S/BALL LEAGUE OFFICIAL-THURMAN 010.4424.5352 32.00 32.00 _......_--_._~-_.- ----, VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 OS/23/01 08:28 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 100928 OS/25/01 085878 TRANS-KING TRANSMISSION FLUSH TRANS 612.4610.5601 126.61 126.61 100929 OS/25/01 102327 SHERI TRUPPA REF. PARK DEPOSIT-TRUPPA 010.0000.4354 25.00 25.00 100930 OS/25/01 088062 UNION ASPHALT INC ASPHALT 220.4303.5613 294.26 294.26 100931 OS/25/01 088218 UNITED STATES POSTMASTE BULK PERMIT #37 POSTAGE-GRAND 284.4103.5501 700.00 700.00 100932 OS/25/01 101866 VERIZON WIRELESS MESSAG F.D. PAGER SVCS 010.4212.5403 76.74 76.74 100933 OS/25/01 102374 VETRONIX CORPORATION CRASH DATA RETRIEVAL UNIT 272 .4201. 6201 2,507.50 2,507.50 100934 OS/25/01 092430 JAMES WILLIAMS ROBBERY INVEST-WILLIAMS 010.4201.5501 757.00 757.00 100935 OS/25/01 092586 LEE WILSON ELECTRIC COM RELOCATE CONTROLLER 010.4213.5303 560.00 100935 OS/25/01 092586 LEE WILSON ELECTRIC COM AGPD RELOCATE CONTROLLER 010.4201. 5605 200.00 760.00 TOTAL CHECKS 398,130.39 --"-.-- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 OS/23/01 08:28 VOUCHER/CHECK REGISTER FOR PERIOD 11 FUND TITLE AMOUNT 010 GENERAL FUND 106,860.74 011 PAYROLL CLEARING FUND 188,725.60 220 STREETS FUND 3,268.71 225 TRANSPORTATION FUND 1,788.00 272 CA LAW ENFORCMT TCHNLGY EQUIP. 7,939.14 278 99-00 FED LOCAL LAW ENFORCE GT 4,500.00 284 REDEVELOPMENT AGENCY FUND 1,298.36 350 CAPITAL IMPROVEMENT FUND 8,655.89 612 SEWER FUND 46,014.53 640 WATER FUND 29,079.42 TOTAL 398,130.39 ---~--- - ,,- 8.b. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES 9 BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR 91- SUBJECT: STATEMENT OF INVESTMENT DEPOSITS DATE: JUNE 12, 2001 Attached please find a report listing the current investment deposits of the City of Arroyo Grande, as of May 31, 2001, as required by Government Code Section 53646 (b). --.....-- ------ CITY OF ARROYO GRANDE MONTHLY INVESTMENT REPORT As of May 31, 2001 June 12, 2001 This report presents the City's investments as of May 31, 2001. It includes all investments managed by the City, the investment institution, type of investment, maturity date, and rate of interest. As of May 31, 2001, the investment portfolio was in compliance with all State laws and the City's investment policy. Current Investments: The City is currently investing all short-term excess cash in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a very high quality investment in terms of safety, liquidity, and yield. The City may readily transfer the LAIF funds to the City's checking account when funds are needed. At this time, the City does not hold any other investments. The following is a comparison of investments based on book values as of May 31, 2001 compared with the prior month and the prior year. Date: May 2001 April 2001 May 2000 Amount: $10,100,000 10,350,000 7,710,000 Interest Rate: 6.16% 6.16% 5.8% B.c. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES~ SUBJECT: AWARD CONTRACT TO DMG-MAXIMUS FOR MANDATED COST RECOVERY SERVICES DATE: JUNE 12, 2001 RECOMMENDATION: It is recommended the City Council adopt a resolution authorizing the City Manager to enter into a binding agreement with DMG-MAXIMUS for mandated cost recovery services. FUNDING: Funding of a maximum of $5,550 for mandated cost recovery will be made from the Non-departmental budget for contract services and from recovered costs. DISCUSSION: When the State of California mandates certain actions and procedures of local government agencies, they are required to reimburse for costs incurred by the local agencies to comply with these mandates. The firm of DMG-MAXIMUS specializes in compiling the costs to carry out State mandates, completing required forms and documentation, and filing the actual claims on behalf of local agencies. The City of Arroyo Grande has contracted with DMG-MAXIMUS for mandated cost recovery services during the last five years. During this five-year period the City has received approximately $140,100 from the State of California for mandated cost while paying DMG-MAXIMUS approximately $18,700, thus receiving a net benefit of approximately $121,400. The following table reports the revenue and expenses by fiscal year. Fiscal State Consultant Net Year Payments Fee Benefit 1996-97 $ 24,690.00 $ 2,700.00 $ 21,990.00 1997-98 30,904.00 3,322.00 27,582.00 1998-99 15,851.00 3,371.00 12,480.00 1999-00 25,531.00 3,386.00 22,145.00 2000-01 43,160.00 5,896.00 37,264.00 Total $ 140,136.00 $ 18,675.00 $ 121,461.00 - -.--- -- -'~'-'-'-~-- MANDATED COST RECOVERY JUNE 12, 2001 PAGE 2 The contract is divided into two categories. The first category is called "Annual Fall Claims" which includes business tax reporting, open meeting law claims, and investment reporting claims. The cost to file these claims on behalf of the City will be a fixed fee of $2,800. The second claim category is "New Claims", which will include claims for new mandates approved by the State and claims previously funded but unpaid by the State. The cost for new claim reporting will be on a contingent basis of 30% of recovered cost with a maximum fee of $2,750. In Fiscal Year 1999-00 the City paid $2,550 for the Annual Fall Claims. Because the State did not remit monies for new claims that year, the City was not obligated to pay DMG-MAXIMUS a contingent fee. For Fiscal Year 2001-02 the City can expect to pay between the $2,800 minimum (Fall Claim fee) and the $5,550 maximum ($2,800 plus $2,750). The City has gained over $121,400 from previous contracts with DMG-MAXIMUS. At worst, the minimum cost without matching revenues for the 2001-02 contract could be $2,800 if the State denied all claims. However, it is likely that the City would receive approximately $10,000 for open meeting law claims and business tax reporting claims. Therefore, it is recommended that the City Council authorize the City Manager to contract with DMG-MAXIMUS for continued mandated cost recovery services. AL TERNA TIVES: The following alternatives are presented for the City Council's consideration: - Approve staff recommendation; - Deny staff recommendation; - Modify staff recommendation and approve; - Provide direction to staff. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING A CONTRACT WITH DMG-MAXIMUS FOR MANDATED COST RECOVERY SERVICES WHEREAS, City of Arroyo Grande ("City") is a duly authorized municipal corporation existing under the laws of the State of California; and WHEREAS, City desires to enter into agreements for the development, submission, and negotiation of cost claims pertaining to state mandated programs; and WHEREAS, DMG-MAXIMUS ("Corporation") has the resources, skill, and expertise to provide City with mandated cost recovery services of the highest level. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Arroyo Grande that the City Manager is hereby authorized in the name and on behalf of the City to enter into binding agreements with the Corporation for mandated cost recovery services, upon such terms as deemed to be advisable to said officer and to execute, as agent for the City, all necessary agreements. On motion of Council Member , seconded by Council Member ,and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2001. RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ,-....-.---..--- ----,-,._--- Contract Number: 01F-233 Agreement to Provide Mandated Cost Claiming Services TillS AGREEMENT, entered into this day of , 2001 and effective immediately by and between DMG-MAXIMUS (hereinafter "Consultant") and the City of Arroyo Grande (hereinafter "City"), WHEREAS, Article xum of the California State Constitution provides that cities may recover costs associated with carrying out programs mandated by the State of California, WHEREAS, the City desires to obtain maximum reimbursement for costs incurred in carrying out State mandated programs, and has determined that engaging the Consultant to assist in the mandated cost claim preparation process is the most economical and cost effective means for preparing the City's state mandated cost claims; and WHEREAS, the Consultant is staffed with personnel knowledgeable and experienced in determining the costs of governmental programs and in the submission of cost claims to the State of California, and WHEREAS, the City desires to engage the Consultant to assist in developing, submitting, and negotiating cost claims pertaining to state mandated programs. NOW, THEREFORE, the parties hereto mutually agree as follows: 1. Scone of Services The Consultant shall prepare claims for reimbursable state mandated c9sts as provided herein. A. Annual State Mandated Cost Reimbursement Claims The Consultant shall prepare and file applicable actual annual state mandated cost reimbursement claims for the 2000-200 I fiscal year and estimated claims for the 2001- 2002 fiscal year. The fiscal year 2000-2001 actual.claims to be filed are claims that are included in the State Controller's Claiming Instructions that provide for timely filed claims to be submitted by January 15,2002. B. All Other Claims for Which Claiming Instructions Are Issued in FY 2001- 2002 With the exception of the claims in Scope of Services I.A. above, the Consultant shall prepare, submit and file on the City's behalf, all other eligible actual and estimated state mandated cost reimbursement claims for which State Controller Claiming Instructions are issued in the 2001-2002 fiscal year. City of Arroyo Grande - 1 - Apri123,2001 " -".~.~ -~_.-.~ Contract Number: 01F-233 2. Consultant Claim Filine Reauirements The Consultant shall file these claims to the extent that appropriate documentation is available and verifiable and that claim amounts exceed $200 per claim. 3. Costs and Method of Compensation A. Scope of Services 1.A. - Annual State Mandated Cost Reimbursement Claims For the services provided pursuant to Scope of Services I.A., the City agrees to pay the Consultant upon submission of the claims to the State Controller, a fixed fee of two thousand eight hundred dollars ($ 2,800). The fee would be due in four equal installments: Twenty-five percent (25%) or $ 700 of the fixed fee shall be due on September 1, 2001, December 1,2001, March 1, 2002, and June 1,2002. B. Scope of Services 1.B. - All Other New Claims for Which Claiming Instructions are Issued in FY 2001-2002 For the services provided pursuant to Scope of Services l.B, the City agrees to pay the Consultant a contingent fee of 30% of the amount claimed and paid, to a maximum of two thousand seven hundred fifty dollars ($ 2,750). Payment shall be made from monies actually received from the State resulting from the Consultant's efforts. Monies received shall be defined as payments resulting from the Consultant's filing of cost claims in Scope of Services I.B. In the event that the total amount of claims paid by the State is less than one thousand six hundred sixty-seven dollars ($1,667), the City shall pay the Consultant a fixed fee of five hundred dollars ($500). The fee, which in no case shall exceed the maximum amount, is due within four weeks of City receipt of reimbursement from the State. I Three-Year Option The City may elect to secure a three-year contract pursuant to Scope of Services I.A. and l.B. at a secured rate as follows with the fees structured as Costs and Method of Compensation 3 above: Annual Claims Other Claims 2001-2002 $ 2,800.00 $ 2,750.00 2002-2003 $ 2,950.00 $ 2,900.00 2003-2004 $ 3,100.00 $ 3,050.00 . City of Arroyo Grande -2- Apri123,2001 -"~".._.- ._~ __~U" Contract Number: 01F-233 Please check and initial here our choice for a three- ear contract: DYes for three-year option o No for three-year option (initials) (initials) 4. Services and Materials to be Furnished bv the City The Consultant shall provide guidance to the City in determining the data required for claims submission. The Consultant shall assume all data so provided to be correct. The City further agrees to provide all specifically requested data, documentation and information to the Consultant in a timely manner. Consultant shall make its best effort to file claims in a timely manner pursuant to Scope of Services. Consultant shall not be liable for claims that cannot be filed as a result of inadequate data or data provided in an untimely manner. F or purposes of this Agreement, data that is requested by the Consultant must be provided within three weeks of the request, or three weeks prior to the filing deadline, whichever would come first, to be deemed to have been received in a timely manner. It is the responsibility of the City to provide the Consultant with payment information upon receipt of disbursements from the State for any and all claims filed pursuant to this agreement. 5. Third Party Obiil!ations The parties hereby agree that Consultant may assign, conveyor transfer its interest in this Agreement to an affiliated company or its parent company which succeeds to substantially all of the business of the Consultant. 6. Consultant Liabilitv if Audited The Consultant will assume all financial and statistical information provided to the Consultant by City employees or representatives is accurate and complete. Any . subsequent disallowance of funds paid to the City under the claims for whatever reason is I the sole responsibility of the City. I f I City of Arroyo Grande -3- Apri123,2001 ----"---.----------- Contract Number: 01F-233 7. Indirect Costs The cost claims to be submitted by the Consultant may consist of both direct and indirect costs. The Consultant may either utilize the ten percent (10%) indirect cost rate allowed by the State Controller or calculate a higher rate if City records support such a calculation. The Consultant by this Agreement is not required to prepare a central service cost allocation plan or departmental indirect cost rate proposals for the City. 8. Consultant Assistance if Audited If audited, the Consultant shall make workpapers and other records available to the State auditors. If requested by the City, the Consultant shall provide assistance to the City in defending claims at the desk audit level if an audit results in a disallowance of at least twenty percent (20%) or seven hundred fifty dollars ($750), whichever is greater. Reductions of less than twenty percent (20%) or seven hundred fifty dollars ($750) shall not be contested by the Consultant. Nothing in this section or any part of this Agreement shall be construed to include Incorrect Reduction Claims preparation. 9. Insurance Consultant shall acquire and maintain appropriate general liability insurance, workers' compensation insurance, automobile insurance, and professional liability insurance. 10. Chane:es The City may, from time to time, require changes in the scope of services of the Consultant to be performed hereunder. Such changes, which are mutually agreed upon by and between the City and the Consultant, shall be incorporated in written amendment to this agreement. 11. Termination of Ae:reement If, through any cause, the Consultant shall fail to fulfill in a timely and proper manner its obligation under this agreement, the City shall thereupon have the right to terminate this agreement by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least five (5) days before the effective date of such termination. City of Arroyo Grande -4- April 23, 2001 - _.._.._----'_..._~._-----_. Contract Number: 01F-233 12. City Contact Person The City designates the following individual as contact person for this contract: Name: Telephone: Title: Fax: Address: OFFER IS MADE BY CONSULTANT OFFER IS ACCEPTED BY CITY By: City Official Date: April 23. 2001 Date: City of Arroyo Grande -5- Apri123,2001 ---...--- B.d. MEMORANDUM TO: CITY COUNCIL/REDEVELOPMENT AGENCY BOARD OF DIRECTORS FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~ SUBJECT: MILEAGE REIMBURSEMENT RATE FOR EMPLOYEES AND VOLUNTEERS DATE: JUNE 12, 2001 RECOMMENDATION: It is recommended the City Council/Agency establish 34.5~ per mile as the employee/volunteer mileage reimbursement rate for FY 2001-02. FUNDING: A minor fiscal impact will occur by increasing the reimbursement rate from 32.5~ to 34.5~ per mile. Sufficient funding is currently budgeted in respective Department accounts for the increase. DISCUSSION: The City's Administrative Policy No. A-013, Mileage Reimbursement for Private Vehicles, states that authorized expenses shall be reimbursed at the per-mile reimbursement rate established by the City Council. Staff is proposing that the Council/Board establish the mileage rate at 34.5~ per mile for FY 2001-02. Mileage is currently being reimbursed, in most cases, at 32.5~ per mile in accordance with City Council action of June 13, 2000. However, in certain instances involving training, the Police Department reimburses using the Peace Officers Standards & Training (POST) rate of 31 ~ per mile. The change to 34.5~, from 32.5~, will bring the City into compliance with the Internal Revenue Service rate. AL TERNA TIVES: The alternatives available to the City Council/RDA Board are as follows: 1. Establish the mileage reimbursement rate for employees at 34.5~ per mile for FY 2001-02. 2. Establish the rate at a cost figure established by the City Council. 3. Provide direction to staff. -_.~_._- 8.e. MINUTES SPECIAL MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY THURSDAY, MAY 31, 2001 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER The City Council/Redevelopment Agency of the City of Arroyo Grande met in special session at 6:30 p.m. to consider the Fiscal Year 2001-02 Preliminary Annual Budget, with Mayor/Chair Michael A. Lady presiding. 2. ROLL CALL Mayor/Chair Lady, Mayor Pro TemNice-Chair Ferrara, Council/Board Member Runels, Council/Board Member Dickens, and Council/Board Member Lubin were present. Staff members present were City Manager Adams, Chief of Police TerBorch, Director of Administrative Services Wetmore, Director of Building and Fire Fibich, Public Works Director Spagnolo, Parks, Recreation, and Facilities Director Hernandez, Community Development Director McCants, Financial Services Director Snodgrass, and Economic Development Director Sheeley. 3. FLAG SALUTE Mayor/Chair Lady led the Pledge of Allegiance. 4. CITIZENS'INPUT. COMMENTS. AND SUGGESTIONS Cari Brandt, President of the Arroyo Grande Firefighters' Association, spoke on behalf of the Association and expressed support for the proposed funding for a3rd Fire Captain. He. explained that this would result in full-time coverage at the Fire Station. He thanked the Council for its continued support of the Department. Jonni Biaggini, Executive Director, San Luis Obispo County Visitors and Conference Bureau, acknowledged the City's support this past year and expressed appreciation for the funding. She requested the Council consider an increase in funding next fiscal year to support the SLOVCB's programs. 5. CONSIDERATION OF FISCAL YEAR 2001-02 PRELIMINARY ANNYAL BUDGET City Manager Adams presented the FY 2001-02 Preliminary Budget to the City Council/RDA Board Members. He explained the Budget presentation would include an overview of goals and accomplishments, revenue projections, fund balances, expenditure and service level recommendations, capital improvement program, and other issues. He stated the total budget for 2001-02 was $15,095,853 (8.8% decrease); the General Fund budget was $9,685,455 (1.9% increase), and the projected year-end available fund balance in the Reserve Fund was $822,800, a $377,988 increase over the FY 2000-01 amended budget. City Manager Adams then gave a brief overview of issues facing the ---_.~--,,-_.._~--- SPECIAL CITY COUNCIURDA MEETING MINUTES MAY 31,2001 PAGE 2 City; the overall budget process; budget priorities for FY 2001-02; accomplishments during FY2000-01; and goals for FY 2001-02. Financial Services Director Snodgrass presented an overview of projected 2001-02 Citywide Revenues and Transfers ($17,147,000); reviewed how revenue projections are made; reviewed types of revenue sources; reviewed growth trend of Citywide revenue; projected a 2% increase of General Fund revenues; reviewed recurring and one-time revenues; and reviewed the trend of General Fund revenue growth over the past seven years. Financial Services Director Snodgrass then reviewed the City's projected Fund Balances for 2001-02, including General Fund ($1,183,100), Special Revenue Funds ($2,986,200), and Enterprise Funds ($5,927,100). City Manager Adams gave an overview of City expenditures; methods to address Redevelopment Agency operating shortfall; methods to increase City reserves; and methods to address projected utility cost increases; plans for infrastructure maintenance; proposed funding for the addition of one paid Fire Captain position as a result of the Fire Department Needs Study; goals to address findings as a result of the City's Risk Management Study; proposed funding for replacing outdated vehicles/equipment; and proposed funding for other personnel and project-related items. Director of Public Works Spagnolo gave an overview of the City's Five-Year Capital Improvement Program (CIP). He stated that for FY 2001-02, there were 32capital projects budgeted totaling $7,291,550, 66% of which are street projects. He gave a brief overview of the major projects and projects that may be funded by future grant funding. Director Spagnolo answered questions from Council regarding projects on The Pike, Huasna Road, Rancho Grande Park, and for widening Oak Park Boulevard. Council Member Dickens inquired about plans for improving the City's public restroom facilities. Director of Parks, Recreation, and Facilities Hernandez responded that American with Disabilities Act (ADA) retrofits at the public restrooms are funded by Community Development Block Grant (CDBG) funds, and that staff would be pursuing other funding mechanisms to accomplish further improvements to the City's public restrooms. Director Spagnolo continued with an overview of the FY 2001-02 CIP Proposed Funding Sources, and FY 2001-02 CIP Expenditures by Project Type. He answered questions from Council regarding the status of the Reservoir #1 project. City Manager Adams concluded the budget presentation by reviewing other budget issues that would require future Council direction, such as the City's financial system upgrade, community organization request process, legal services budget recommendations, and other City Council requests/issues. SPECIAL CITY COUNCIURDA MEETING MINUTES MAY 31, 2001 PAGE 3 Further Council questions and discussion ensued regarding the proposed financial system upgrade/conversion; clarification on the three-year plan for replacing Police Department vehicles; funding issues related to Redevelopment Agency projects; the placement of various documents on the City's web site; the projected date the City could realistically meet its reserve goal of 15%; the potential for upgrading the Council Chambers to accommodate televised Council meetings in the future; and clarification on proposed funds for Public Works contractual services as it relates to the Assistant City Engineer position. Mayor Lady opened up the item for public comment. Dave Spaur, CEO, Economic Vitality Corporation, announced his last day as CEO would be tomorrow. Ray Johnson has been appointed as interim CEO. He spoke in support of the EVC's request for continued funding and relayed some of the EVC's goals for improving better tracking and reporting of activities. Jonni Biaggini, SLO County Visitors and Conference Bureau, spoke in support of their funding request and requested that the funds not be taken from the Redevelopment Agency budget. She requested that the funds be associated with the City's Transient Occupancy Tax. Mayor Pro Tem Ferrara indicated the City was looking into the potential for generating additional revenue through a tourism assessment fee and the Council would be receiving further information regarding the issue at a future meeting. Hearing no further public comments, Mayor Lady closed the public comment period and brought the issue back to Council for questions and discussion. Mayor Pro Tern Ferrara referred to a typographical error to be corrected on page 71, Department account 4426. He referred to page 247 and inquired how Public Works positions are funded. Director Spagnolo responded that most of the engineering positions are divided among the administration and enterprise funds in the Public Works budget. Mayor Pro Tem Ferrara referred to page 280, CIP Project Summary by Type of Project, and asked for a brief overview of the line item detail for the EI Campo PSR and 5-Cities Center. Director Spagnolo responded that the funds for the EI Campo PSR are a carryover from the previous budget year, and explained the account. for the 5-Cities Center was an expenditure recovery account that is used for collecting reimbursements from the developer for the project. Mayor Pro Tern Ferrara referred to the population figure of 16,426 on page 323 and asked the source of the figure and if the growth rate had been factored in. SPECIAL CITY COUNCIURDA MEETING MINUTES MAY 31, 2001 PAGE 4 There was further discussion regarding the population figure and Mayor Pro Tem Ferrara suggested that for planning and budgeting purposes, the City should determine which figure was going to be used. There was no further discussion. 6. ADJOURNMENT to the next Regular Meeting on Tuesday, June 12, 2001 at 7:00p.m. Time: 8:50 p.m. Michael A. Lady, Mayor ATTEST: . Kelly Wetmore, Director of Administrative Services/ Deputy City Clerk '-'-- -----...-. '. ,-~'"-,._-~"---~,------ MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, MAY 22,2001 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA SPECIAL CITY COUNCIL MEETING Mayor Lady called the meeting to order at 6:18 P.M. Mayor Pro Tem Ferrara, Council Members Runels, Dickens and Lubin, City Manager Adams, Public Works Director Spag- nolo and City Attorney Carmel were present. 1. PUBLIC COMMENT: None. 2. CLOSED SESSION: Mayor Lady announced that the Council was going to meet in closed session to discuss the following matters: a. PUBLIC EMPLOYMENT pursuant to Government Code Section 54957: Title: Assistant City Engineer b. PUBLIC EMPLOYEE PERFORMANCE EV ALUA TION pursuant to Govern- ment Code Section 54957 Title: City Manager 3. CLOSED SESSION ANNOUNCEMENTS: . Mayor Lady announced that there was no reportable action from the closed session. 4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING: The meeting was adjourned at 6:52 P.M. to the regular City Council meeting of May 22, 2001. Michael A. Lady, Mayor ATTEST: Kelly Wetmore, Director of Administrative Services/ Deputy City Clerk -~-_. .._._-'_._'------~--".._- MINUTES REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY TUESDAY, MAY 22,2001 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:00 p.m. 2. ROLL CALL City Council: Council Members Runels, Dickens, Lubin, Mayor Pro Tem Ferrara, and Mayor Lady were present. Redevelopment Agency: Board Members Runels, Dickens, Lubin, Vice-Chair Ferrara, and Chair Lady were present. City Staff Present: City Manager Adams; City Attorney Carmel; Director of Administrative Services Wetmore; Director of Financial Services Snodgrass, Director of Public Works Spagnolo, Director of Parks, Recreation & Facilities; Director of Community Development McCants; Associate Planner Heffernon; Associate Planner McClish; and Public Works Supervisor Taylor. 3. FLAG SALUTE Representatives from the Arroyo Grande Lions Club led the Flag Salute. 4. INVOCATION Pastor Robert Underwood, First United Methodist Church, delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Proclamation - Public Work~ Week Mayor Lady presented a proclamation to Public Works Director Don Spagnolo and staff declaring the week of May 20, 2001 as "National Public Works Week ". 6. AGENDA REVIEW None. 6.a. Resolutions and Ordinances Read in Title Only Council Member Dickens moved, Mayor Pro Tem Ferrara seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. --.---... CITY COUNCIL MINUTES MAY 22, 2001 PAGE 2 7. CITIZENS' INPUT , COMMENTS, AND SUGGESTIONS None. 8. CONSENT AGENDA Council/Board Member Runels moved and Council/Board Member Lubin seconded the motion to approve Consent Agenda Items 8.a. through 8.1., with the recommended courses of action: 8.a. Cash Disbursement Ratification. Action: Approved the listing of cash disbursements for the period May 1, 2001 through May 15, 2001. 8.b. Cash Flow Analysis/Approval of Interfund Advance from the Water Facility Fund. Action: Received and filed April 2001 Cash Report and approve the interfund advance from the Water Facility Fund to cover cash deficits in other funds as of April 30, 2001. 8.c. Fiscal Year 2000-01 Appropriation Limit. Action: Adopted Resolution establishing the appropriation limit from tax proceeds for Fiscal Year 2001-02. 8.d. Rejection of Claims Against City. Action: Rejected claims submitted by R. Harris; F. Wolf; and Ride-On Transportation. 8.e. Approval of Minutes. Action: Approved minutes as submitted for the Special City Council Meeting of May 8, 2001; Regular City Council Meeting of May 8, 2001; Adjoumed Regular City Council Meeting of April 30, 2001; and Regular City Council Meeting of April 24, 2001. 8.f. Temporary Use Permit Case No. 01-010; Authorization to Close City Streets, Use City Property, and Waive Fees for the "Arroyo Valley Car Sho" on Saturday, July 28, 2001. Action: Adopted Resolution authorizing the closure of City streets and the use of City property; and authorize the waiver of permit and police services fees. 8.g. Professional Services Agreement for Interim Community Development Director Services. Action: Approved Agreement with Kerry McCants to provide professional services as Interim Community Development Director through October 5, 2001. 8.h. Acceptance of Improvements. for Parcel Map AG 99-0246. Action: Adopted Resolution accepting improvements, offers of dedication, and easements within Parcel Map 99-0246 located at 1047 Maple Street. 8.i. Authorization to Solicit Bids - Huasna Road Pavement Overlay, Project No. PW-2001-3. Action: 1) Found that the capital improvement project is categorically exempt from CEQA pursuant to Section 15301 (c) and direct the Administrative Services Director to file a Notice of Exemption; and 2) Approved the construction plans --'---,---....,.-..,--". CITY COUNCIL MINUTES MAY 22, 2001 PAGE 3 and specifications and authorize the Public Works Department to solicit public construction bids for the project. 8.j. Disadvantaged Enterprises Program (DBE) for FFY 2001-02. Action: 1) Approved the submittal of the FFY 2001-02 DBE Program with "proposed" Overall Annual DBE Goal to Caltrans by June 1, 2001; 2) Directed the Director of Administrative Services to publish a public notice in accordance with Section XIV of the Program; and 3) Directed staff to return to the Council with a summary of public comments and approval to submit the FFY 2001-02 OBE Program with "established" Overall Annual DBE Goal to Caltrans by September 1, 2001. 8.k. Communications Site Lease Agreements with Cox PCS Assets, LLC for FY 2001/02. Action: Approved and authorized the Mayor to execute two (2) Lease Agreements for use of approximately 288 square feet of property located at Reservoir #2 and 288 square feet of property located at Reservoir #4 as well as space on the water tank. 8.1. Award of Audit Service Contract. [COUNCIURDA] Action: Authorized the Mayor/Chair to enter into a three-year agreement, with three one-year extensions based upon satisfactory performance, with the firm of Moss, Levy & Hartzheim, Certified Public Accountants. City Council AYES: Runels, Lubin, Dickens, Ferrara, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. RDA AYES: Runels, Lubin, Dickens, Ferrara, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 9. PUBLIC HEARINGS: 9.a. Lot Line Adjustment Case No. 01-004 to Adjust Two Residential Lots at 823 and 841 Los Ciervos Street - Tract 1834, Applied for by Greg Slowinski. Associate Planner McClish presented the staff report. She explained that the property was located in the Highlands portion of Rancho Grande, consisting of two residential lots totaling 1.3 acres, developed with two newly constructed single-family residences. She stated the purpose of the lot line adjustment was to increase the size of Lot 26 by -----.-'----...,.,.-,,--.---.- CITY COUNCIL MINUTES MAY 22, 2001 PAGE 4 approximately 1,650 feet, providing more space between the residence and the eastern property line. Mayor Lady opened the public hearing. Hearing no public comments, Mayor Lady closed the public hearing. Mayor Pro T em Ferrara moved to adopt a Resolution conditionally approving Lot Line Adjustment Case No. 01-004 for two (2) lots, located at 841 and 823 Los Ciervos Street, applied for by Greg Slowinski. Council Member Lubin seconded the motion, and on the following roll-call vote, to wit: AYES: Ferrara, Lubin, Runels, Dickens, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 9.b. Conditional Use Permit Case No. 01-005 to. Construct a Medical Office and Surgery Center and Lot Line Adjustment Case No. 01-001 to Reconfigure Six Lots into Four; 880 Oak Park Blvd; Applicant: Russ Sheppel Council Member Lubin announced that when the item came before the Council as a pre-application review, he had stepped down due to a potential conflict of interest. He stated he had since determined that he did not have a conflict of interest and would participate in the item. Associate Planner Heffernon presented the staff report. She explained that the project site was located on the corner of James Way and Oak Park Boulevard ~n the Oak Park Professional Plaza, which is approximately 3.7 acres in size. She stated the applicant was proposing to develop the remaining 1.8 acres with a split-level, 25,000 square foot medical office and surgery center with shared parking which meets the City's height, parking, setbacks, lot coverage, and landscaping requirements. She gave a brief overview of the environmental review process and stated mitigation measures have been included in the conditions of approval. Mayor Lady opened the public hearing. Kim Hatch, Pultz & Associates, stated the applicant agreed with staffs comments and recommendations and spoke in support of approving the project. Hearing no further public comments, Mayor Lady closed the public hearing. Following Council comments in support of the project, Mayor Pro T em Ferrara moved to: 1) adopt a Resolution adopting a mitigated negative declaration, instructing the -"-- .__.~._-_.__._- "~--.- CITY COUNCIL MINUTES MAY 22, 2001 PAGE 5 Director of Administrative Services to file a Notice of Determination, and approving Conditional Use Permit Case No. 01-005, located at 880 Oak Park Boulevard, applied for by Russell Sheppel; and 2) adopt a Resolution approving Lot Line Adjustment Case No. 01-001, located at 880 Oak Park Boulevard, applied for by Russell Sheppel. Council Member Dickens seconded the motion, and on the following roll call vote, to wit: AYES: Ferrara, Dickens, Runels, Lubin, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 9.c. Urban Water Management Plan Update. Director of Public Works Spagnolo presented the staff report. He explained that the draft plan was presented to the Council on December 12, 2000 and that after the public hearing and discussion, the Council requested that staff modify the plan to include an updated population and projected growth rate. He stated that population projections and growth rate information was provided by the City's General Plan consultant. Director Spagnolo responded to questions from Council regarding future sources of water supply; projected population growth; clarification on projections based on various assumptions; and the importance of reconciling the plan with the City's Water Master . Plan. In response to a question from Council Member Dickens regarding past water use and projected water use as depicted in Tables 4 & 5 of the plan, Public Works Supervisor Taylor explained that the water usage figures were reflective of past rainfall and that water production was cut back due to the rain. Further Council and staff discussion ensued regarding the City's use of water from Lopez and from City wells; water usage for landscape irrigation; and various conservation measures. Mayor Lady opened the public hearing. Howard Mankins, 200 Hillcrest Drive, commented on the adjudication of the groundwater basin; what affect that has on the City's Water Master Plan; pumping to maintain the City's groundwater rights; and that the Council should consider an application for State Water. Patrick Williams, 2420 Brady, inquired whether water would be available to farmers during a drought. Hearing no further public comments, Mayor Lady closed the public hearing. Council Member Runels spoke of drought conditions in the late 80's and early 90's when the City used all of its water entitlement from Lopez. He addressed the adjudication issue and stated the impact of the Santa Maria Valley water rights lawsuit on the City was not yet known. ---~ _ _.__.___....._.M.._~'__ _~,,___ "--'--~ CITY COUNCIL MINUTES MAY 22, 2001 PAGE 6 Council Member Dickens addressed Mr. Mankins' comments regarding the adjudication of the groundwater basin; commented on the use of surplus water from Lopez; commented that the State has recognized that agriculture users have water rights over municipalities; and commented on the Plan's assumptions, expressing concerns about water availability over the next ten years with planned. development in the pipeline. He stated these concerns should be addressed in the General Plan Update, and he would support this document as presented. Mayor Pro T em Ferrara agreed and referred to population statistics in the Plan. He inquired how often the Urban Water Management Plan was updated. Director Spagnolo responded every five years. Mayor Pro Tem Ferrara commented it was important to monitor the City's growth rate so that projections in the Plan were more accurate. Council Member Dickens recommended updating the Urban Water Management Plan and the Water Master Plan after the General Plan Update was complete. Council Member Runels moved to adopt a Resolution approving the Urban Water Management Plan Update. Council Member Dickens seconded the motion, and on the following roll-call vote, to wit: AYES: Runels, Dickens, Lubin, Ferrara, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS 10.a. Voter Approval of Major Land Use and General Plan Changes Community Development Director McCants presented the staff report and recommended the Council discuss the concept of requiring voter approval and/or a 4/5 vote of the City Council for General Plan Amendments and major land use changes and provide direction to staff. He answered questions from Council regarding legislative acts versus agency sponsored measures; provided clarification on CECA review requirements; and provided clarification on the referenda process. The following members of the public spoke regarding the matter: Otis Page, 606 Myrtle; Lee Webb, 116 Visa Drive; Bob Blair, Arroyo Grande resident; Don Fielding, 410 Spanish Moss Lane; Colleen Martin, 855 Martin; Frank Lintner; Nick Alter, 354 Corbett Canyon Road; Jan Scott, 520 Via Vaquero; Nan Fowler, 630 Cerra Vista; Don McHaney, 140 Ruth Ann Way; Stephanie Painter, 541 Mesa View Drive; -..-----,....-- ---_..,_._~~- CITY COUNCIL MINUTES MAY 22,2001 PAGE 7 Tom Parsons, 1219 Montego; Hal Rosen, representing Affordable Homes; Mike Frederick, President, ALC; Jack Hardy, 250 Estruary Way; Ella Honeycutt, 560 Oak Hill Road; Howard Mankins, 200 Hillcrest Drive; Peggy Carmichael, 2041 Carriage Lane. Council Member Lubin addressed some of the public comments and stated his role was to try to represent all citizens of the City and not just one group, regardless of the issue. He expressed concern about putting in place obstacles for future development, growth, and progress and keeping it the same as it is. He stated that if this process were put to a vote of the people, it would become a political process that was going to be controlled largely by money. He commented that Councils go through philosophical changes based on the people who are voted into office. Council Member Runels stated there was already a process in place and addressed the referenda process. He stated he viewed this issue as a no-growth proposition. He spoke about the younger generation and the need for affordable housing. He stated he was not in favor of changing the process currently in place. Council Member Dickens stated the issue tonight was to discuss alternatives and concepts. He stated he felt that comparisons to the SOAR initiative were inaccurate. He spoke about SOAR being a Countywide initiative and that presumptions have been made on its defeat. He responded to some of the public comments and stated it was important to look at the best interest of the public. He felt the concepts presented had value, and people should have a say in how resources are being affected. He indicated he had spoken to a variety of people regarding the requirement for a 4/5 vote of the Council on major land use issues and he received mixed responses. He recommended that thresholds be determined and recommended including annexations, conversion of agricultural land, and changes to the Village. He stated he was in favor of pursuing further review and discussion of the issue. Mayor Pro Tem Ferrara clarified that the issue was to review and discuss concepts and he was not prepared to vote on any of the concepts. He agreed that criteria needed to be developed and presented for public hearings. He talked about the General Plan Update and its role as a supporting document.. He acknowledged letters submitted for the record tonight opposing the issue. He expressed his commitment to the General Plan and representative government and favored exploring the concepts further to enhance representative government. Mayor Lady commented that he did not want to do anything to divide the community; however, taking the easy way out was not the answer. He spoke of the 4/5 vote requirement and stated this option may be worthy of further public hearings. He said it was the public's responsibility to be a part of local government and recommended the issue be brought forth to the Planning Commission for determining specific criteria and to obtain further public input on the matter. CITY COUNCIL MINUTES MAY 22,2001 PAGE 8 Following further discussion, there was majority consensus of the Council directing the Planning Commission to conduct public hearings to obtain additional public input on a potential 4/5 vote requirement for major land use changes and to provide recommendations on the specific types of actions that should be included in the requirement. Specific ones identified for consideration included conversion of land currently zoned agricultural, annexations, and for projects in the Village. 10.b. Broadcasting City Council Meetings on Cable TV. City Manager Adams presented the staff report and answered questions from Council regarding how the Public, Education, and Government (PEG) Access Fund can be implemented; how the PEG Access Funds could be used; and the approximate cost to cable subscribers if the PEG Access Funds was activated. Mayor Lady opened the discussion for public comment. Hilding Larsen, Matrix Mobile Production, gave an overview of his experience televising public meetings. Steve Mathieu, A.G.P. Video, gave an overview of his experience televising public meetings. Jan Scott, 520 Via Vaquero, stated televising Council meetings was extremely important. She spoke in favor of televising the meetings and supported the use of manned cameras. Ed Merrill, Charter Communications, spoke about PEG Access and his support of the program, stating it was a great public service. He stated Charter was committed to assisting cities with starting the process. Colleen Martin, 855 Olive, responded to the 1 % charge to cable subscribers and spoke in opposition. Nan Fowler, 630 Cerro Vista, spoke in opposition. John Keen, 298 N. Elm Street, spoke in opposition. Hearing no further public comments, Mayor Lady brought the issue back to the Council for discussion. Council Member Lubin stated he was not in favor of charging people to watch Council meetings; however, he liked the community calendar option. He expressed concerns regarding costs. "- -~-~--,._,- ---,-._~--'-_._'- CITY COUNCIL MINUTES MAY 22, 2001 PAGE 9 Council Member Dickens stated that access to local government was essential as there was a segment of the population that does not go out at night. He stated this could be a tool to be used in local schools. He addressed the issue from a technology standpoint and stated the community bulletin board was an opportunity to reach more people about City meetings and events. He expressed some concern about potential distractions with manned cameras and the overall cost for implementing such a program. He spoke in favor of moving forward and suggested conducting a test first. He stated he did not favor the City purchasing the equipment. He supported activating the PEG Access Fund. Mayor Pro T em Ferrara expressed support in moving forward with trial runs to compare televised meetings that are filmed with remote cameras versus those that are filmed with manned cameras. He supported activating the PEG Access Fund. He stated this . tool provides a medium to keep the people informed. Mayor Lady stated there was a need in the community and supported moving forward. Council Member Dickens moved to direct staff to work with the two broadcasting firms to each film and broadcast one meeting on a pilot basis and to obtain sample tapes from cities that use mounted cameras before Council decides on the preferred option for televising the meetings; and further activate the PEG Access Fund with Charter Communications. Mayor Pro T em Ferrara seconded the motion, and on the following roll-call vote, to wit: AYES: Runels, Dickens, Ferrara, Lady NOES: Lubin ABSENT: None There being 4 A YES and 1 NO, the motion is hereby declared to be passed. 11. NEW BUSINESS 11.a. Authorization to Waive Application Fees for the Lighthouse Christian School Cherry Sale. Community Development Director McCants presented the staff report and recommended the Council consider the request from Lighthouse Christian School to waive the fees for a Temporary Use Permit to conduct a cherry sale. Mayor Lady opened the discussion for public comment. Colleen Martin, 855 Olive, spoke in opposition to approving the fee waiver request. Hearing no further public comments, Mayor Lady brought the issue back to the Council for consideration. CITY COUNCIL MINUTES MAY 22,2001 PAGE 10 Council Member Runels moved to adopt a Resolution authorizing the waiver of permit application fees for the Lighthouse Christian School Cherry Sale. Mayor Pro Tem Ferrara seconded the motion, and on the following roll-call vote, to wit: AYES: Runels, Dickens, Lubin, Ferrara, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 11.b. Time Extension Case No. 01-001 for Conditional Use Permit Case No. 98- 570; Quarterdeck Restaurant Expansion; 1500 W. Branch Street. Community Development Director McCants presented the staff report and recommended the Council approve a one year time extension for Conditional Use Permit Case No. 98-570. Council Member Dickens moved to adopt a Resolution approving a one-year time extension for Conditional Use Permit Case No. 98-570. Council Member Runels seconded the motion, and on the following roll-call vote, to wit: AYES: Dickens, Runels, Lubin, Ferrara, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 11.c. Third Quarter Budget Report. Director of Financial Services Snodgrass presented the staff report and recommended the Council approve detailed budget adjustments and recommendations as shown in Schedule B; approve Schedules A through E included in the Third. Quarter Budget Status Report; and approve or deny a donation request from Ocean View Elementary School Destination Imagination Team. Mayor Lady opened up the discussion for public comment. Brent Mooney, 227 Fair View, spoke on behalf of Ocean View Elementary School's request and requested the Council consider approving a donation for the Destination Imagination Team. Lee Beckstrom 1531 Hillcrest, spoke on behalf of Ocean View Elementary School's request and requested the Council consider approving a donation for the Destination Imagination Team. - -,..,- -.------,.-.- .--.----- n_..___" CITY COUNCIL MINUTES MAY 22, 2001 PAGE 11 Council Member Dickens asked Mr. Beckstrom if the Lucia Mar School District promotes the program and what kind of commitment the District has made to the Team. Mr. Beckstrom replied that Destination Imagination was an extracurricular program at Ocean V,ew School with no direct teacher involvement. He explained a parent coached the Ocean View Team. He stated the School District has committed to paying 50% of the Team's expenses to compete at the National level. Colleen Martin, 855 Olive, spoke in opposition to the approval of a donation. Hearing no further public comments, Mayor Lady closed the public comment period and brought the issue back to the Council for consideration. Council/Board Member Lubin moved to: 1) Approve detailed budget adjustments and recommendations as shown on Schedule B; 2) Approve Schedules A through E included in the Third Quarter Budget Status Report; and 3) Approve a $500 donation to Ocean View Elementary School for the Destination Imagination Program~ CouncillBoard Member Dickens seconded the motion, and on the following roll-call vote, to wit: City Council AYES: Dickens, Runels, Lubin, Ferrara, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. RDA AYES: Dickens, Runels, Lubin, Ferrara, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 12. CITY COUNCIL REPORTS Upon consensus, the City Council decided to postpone City Council reports until next month, due to the late hour. a. MAYOR MICHAEL LADY (1) South San Luis Obispo County Sanitation District (SSLOCSD). No report. (2) Other. None. ----.---.-----.--------. CITY COUNCIL MINUTES MAY 22, 2001 PAGE 12 b. MAYOR PRO TEM TONY M. FERRARA (1) Integrated Waste Management Authority Board (IWMA). No report. (2) Air Pollution Control District (APCD). No report. (3) Long Range Planning Committee (LRPC). No report. (4) Other. No report. c. COUNCIL MEMBER THOMAS A. RUNELS (1) Zone 3 Advisory Board. No report. (2) County Water Resources Advisory Committee (WRAC). No report. (3) Other. None. d. COUNCIL MEMBER JIM DICKENS (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORT A). No report. (2) Community Recreation Center Subcommittee. No report. (3) Economic Opportunity Commission (EOC). No report. (4) South County Youth Coalition. No report. (5) Other. None. e. COUNCIL MEMBER SANDY LUBIN (1) South County Area Transit (SCAT). No report. (2) Economic Vitality Corporation. No report. (3) Other. None. 13. CITY COUNCIL MEMBER ITEMS None. 14. CITY MANAGER ITEMS None. 15. COUNCIL COMMUNICATIONS None. 16. STAFF COMMUNICATIONS None. 17. ADJOURNMENT Mayor Lady adjourned the meeting at 11 :43 p.m. -,.,._..,-_.~--"_._~- CITY COUNCIL MINUTES MAY 22, 2001 PAGE 13 Michael A. Lady, Mayor ATTEST: Kelly Wetmore, Director of Administrative Services/ Deputy City Clerk -"-'-"'-"~-~ 8.f. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS. DIRECTOR OF FINANCIAL SERVICES ~ SUBJECT: ADOPTION OF ORDINANCE NO. 526 C.S. MODIFYING THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CaIPERS) CONTRACT DATE: JUNE 12, 2001 RECOMMENDATION: It is recommended the City Council adopt Ordinance No. 526 C.S. amending the contract with California Public Employees' Retirement System. FUNDING: This modification will cause the City to incur $16,050 of additional costs during the 2001-02 Fiscal Year. DISCUSSION: The attached Ordinance was introduced, without modification, at the City Council meeting of May 8, 2001. The ordinance and contract change increase retirement benefits for police officers from 2% at age 50 to 3% (for each year worked) at age 55, effective January 4, 2002. As discussed at the May 8th City Council meeting, the City's annual contribution rate for police officers will increase by 2.29%, or $32,100 per year ($16,050 with a 1/04/02 implementation date). The Arroyo Grande Police Officers Association has agreed to reduce the maximum accrued compensatory time to help compensate for the increased cost. AL TERNA TIVES: The following alternatives are presented for the City Council's consideration: - Approve staff recommendation; - Deny staff recommendation; - Modify staff recommendation and approve; - Provide direction to staff. ---'--~---_.'"._~---- ---- ORDINANCE NO. 526 C.S. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE CONTRACT BETWEEN THE CITY AND THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM WHEREAS, the City of Arroyo Grande, County of San Luis Obispo, State of California ("City") is duly authorized and existing under the laws of said State; and WHEREAS, the City of Arroyo Grande has contracted with the Board of Administration of the California Public Employees' Retirement System to provide retirement benefits to the employees; and WHEREAS, the City of Arroyo Grande wishes to adopt the provisions of Section 21363.1 (3% @ 55 Modified formula) for local police members. NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Arroyo Grande, as follows: Section 1: That an amendment to the contract between the City Council of the City of Arroyo Grande and the Board of Administration of the California Public Employees' Retirement System is hereby authorized, a copy of said amendment being attached hereto, marked "Exhibit", and by such reference made a part hereof as though herein set out in full. Section 2: The Mayor of the City of Arroyo Grande is hereby authorized, empowered, and directed to execute said amendment for and on behalf of said City. Section 3. This Ordinance shall take effect on January 4, 2002. Section 4: Within fifteen (15) days after passage of this Ordinance, it shall be published, together with the names of the Council Members voting thereon, in a newspaper of general circulation within the City. On motion of Council Member , seconded by Council Member and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Ordinance was passed and adopted this day of 2001. . ORDINANCE NO. C.S. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: ~~ E N ADAMS, CITY MANAGER APPROVED AS TO FORM: ~~~ TI THY RMEL, CITY ATTORNEY "Exhibit" A CalPERS California Public Employees' Retirement System . AMENDMENT TO CONTRACT Between the Board of Administration California Public Employees' Retirement System and the City Council City of Arroyo Grande . The Board of Administration, California Public Employees' Retirement System, hereinafter referred to as Board, and the governing body of the above public agency, hereinafter referred to as Public Agency, having entered into a contract effective July 10, 1964, and witnessed June 16, 1964, and as amended effective September 16, 1966, May 24, 1973, July 4, 1980, June 24, 1988, February 12, 1999, October 15, 1999 and September 28, 2000 which provides for participation of Public Agency in said System, Board and Public Agency hereby agree as follows: A. Paragraphs 1 through 12 are hereby stricken from said contract as executed effective September 28, 2000, and hereby replaced by the following paragraphs numbered 1 through 13 inclusive: 1. All words and terms used herein which are defined in the ,Public Employees' Retirement Law shall have the meaning as defined therein u.nless otherwise specifically provided. "Normal retirement age" shall mean age 55 for local miscellaneous members; age 50 for local fire members and age 55 for local police members. . 2. Public Agency shall participate in the Public Employees' Retirement System from and after July 10, 1964 making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting agency. 3. Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement: a. Local Fire Fighters (herein referred to as local safety'members); b. Local Police Officers (herein referred to as local safety members); c. Employees other than local safety members (herein referred to as local miscellaneous members). 4. In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System: a. EMPLOYEES COMPENSATED ON AN HOURLY BASIS; AND b. ELECTED OFFICIALS. 5. The percentage of final compensation to be provided for each year of credited prior and current service as a local miscellaneous member shall be determined in accordance with Section 21354 of said Retirement Law subject to the reduction provided therein for Federal Social Security (2% at age 55 Modified and Full). 6. The percentage of final compensation to be provided for each year of credited prior and current service as a local fire member shall be determined in accordance with Section 21362 of said Retirement Law subject to the reduction provided therein for Federal Social Security (2% at age 50 Modified). 7. The percentage of final compensation to be provided for each year of credited prior and current service as a local police member shall be . determined in accordance with Section 21363.1 of said Retirement Law subject to the reduction provided therein for Federal Social Security (3% at age 55 Modified). The required member contribution rate is 9% of reportable compensation in excess of $133.33. 8. Public Agency elected and elects to be subject to the following optional provisions: a. Section 21222.1 (One-Time 5% Increase - 1970). Legislation repealed said Section effective January 1, 1980. b. Section 20965 (Credit for Unused Sick Leave). c. Section 21024 (Military Service Credit as Public Service), Statutes of 1976. d. Section 21027 (Military Service Credit for Retired Persons). e. Section 20042 (One-Year Final Compensation) for local miscellaneous members and local police members only. 9. Public Agency, in accordance with Government Code Section 20790, ceased to be an "employer" for purposes of Section 20834 effective on July 4, 1980. Accumulated contributions of Public Agency shall be fixed and determined as provided in Government Code Section 20834, and accumulated contributions thereafter shall be held by the Board as provided in Government Code Section 20834. 10. Public Agency shall contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members and local safety members of said Retirement System. 11. Public Agency shall also contribute to said Retirement System as follows: a. A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract'to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the .periodic investigation and valuations required by law. b. A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law. 12. Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the, Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law. - --...- ,,--,,-----_._--- ~ . . - . 13. Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation. If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances. . Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board. B. This amendment shall be effective on the day of I BOARD OF ADMINISTRATION CITY COUNCIL PUBLIC EMPLOYEES' RETIREMENT SYSTEM CITY OF ARROYO GRANDE BY BY KENNETH W. MARZION, CHIEF PRESIDING OFFICER ACTUARIAL & EMPLOYER SERVICES DIVISION PUBLIC EMPLOYEES' RETIREMENT SYSTEM Witness Date Attest: Clerk AMENDMENT PERS-CON-702A (Rev. 8\96) -----.--, "_... -'. 8.g. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES~ SUBJECT: CONFIRMATION OF ASSESSMENTS DATE: JUNE 12, 2001 RECOMMENDATION: It is recommended the City Council: . Adopt a resolution confirming landscaping assessments of forty dollars ($40) for all parcels within Tract 1158; . Adopt a resolution confirming landscaping and lighting assessments of one hundred dollars ($100) for all parcels within Tract 1769. FUNDING: San Luis Obispo County charges two dollars ($2) per assessment to collect the assessments on the tax roll, which is paid by the lot owners as part of the assessment. Therefore, there is no fiscal impact to the City. DISCUSSION: On June 9, 1992 Landscaping and Lighting Assessment District No. 1 was created to provide landscaping and lighting improvement and maintenance for Tract 1769. The annual assessment was $100 per parcel located within Tract 1769 (a total of $3,000). The Tract 1769 landscaping and lighting assessment must be confirmed each year. On May 28, 1996, at the request of the homeowners within Tract 1158, the City agreed to provide landscaping and related maintenance to a portion of the greenbelt and appurtenances located on Oak Park Boulevard for the benefit of parcels located within Tract 1158. The City Council and parcel owners agreed to an annual $40 per parcel City charge (for a total of $2,800) for this service. The Tract 1769 landscaping and lighting assessment and the Tract 1158 landscape maintenance charge will be added to the tax roll of the affected property owners and collected by the San Luis Obispo County Tax Collector. ..-.- -'- CONFIRMA TION OF ASSESSMENTS JUNE 12, 2001 PAGE 2 AL TERNA TIVES: The following alternatives are presented for the City Council's consideration: - Approve staff recommendation; - Deny staff recommendation; - Modify staff recommendation and approve; - Provide direction to staff. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE CONFIRMING A LANDSCAPING ASSESSMENT WHEREAS, on May 28, 1996, the Arroyo Grande City Council approved an Amendment to Covenants, Conditions, and Restrictions for Tract 1158 (Oak Park Villas) whereby the City of Arroyo Grande agreed to provide certain specified landscaping and related maintenance on real property located along Oak Park Boulevard adjacent to Tract 1158, Arroyo Grande, California, which maintenance was previously provided by the homeowners in Tract 1158 and administered by the Oak Park Villas Homeowners Association; and, WHEREAS, the owners of Lots 1 through 70, Tract 1158, agreed to pay an annual assessment of $40 per property, in exchange for the City's agreement to provide said maintenance services; and, WHEREAS, the City Council may reduce the agreed upon $40 annual assessment when such a reduction is deemed appropriate. WHEREAS, the proposed assessment complies with the provisions of Proposition 218. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: 1. That the above recitals are true and correct. 2. That the assessment for the current fiscal year shown on Exhibit "A", attached hereto and incorporated herein by this reference, are confirmed as true and correct. 3. Immediately after adoption, a certified copy of this Resolution shall be filed with the County Auditor. 4. The assessment shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. After collection by the County, the new amount of the assessments, after deducting compensation due the County for collection, shall be paid to the City. RESOLUTION NO. PAGE 2 On motion by Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this _ day of , 2001. RESOLUTION NO, PAGE 3 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY INPut DOCmdENf E.1t"'u." -- TR 1158 .. AG Landscape LLJ LLJ ~ U-J ~ U-J ~ U-J \ftl U-J lB\ U-J \.B\ U-J \B\ U-J @ U-J \eJ U-J \81 U-J \ill U-J &! U-J \.ill U-J \flj U-J ~ U-J \M U-J \.B:\ L-W \8J U-J . W U-J \8J U-J ~ U-J 'Phon.e ------ l'~GE~Of . ~\da\aenttY .dc2 1Nl'\YI DOCmvtEN't . 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A - Add C - Change D - Delete Jl-4) (14-24) Fun Number Tax Charge l&I ~ ~ LLJ U ~ LLLLLLJ LU U ~ LLLLLLJ LU U ~ LLLLLLJ LU U ~ LLLLLLJ LU U ~ LLLLLLJ LU U ~ LLLLLLJ LU U ~ LLLLLLJ LU U LLLLJ LLLLLLJ LU U ~ LLLLLLJ LU U LLLLJ LLLLLLJ LU U LLLLJ LLLLLLJ LU U LLLLJ LLLLLLJ LU U ~ LLLLLLJ LLJ U ~ LLLLLLJ LLJ U ~ LLLLLLJ LLJ U LLLLJ LLLLLLJ LLJ U ~ LLLLLLJ LLJ U LLLLJ LLLLLLJ LLJ U ~ LLLLLLJ LU. U ~ LLLLLLJ LLJ U ~ LLLLLLJ LLJ U ~ LLLLLLJ UJ Grand Total Count I. () Amount ~, 6t91J. em Dept!Dis~ ~~ ~~ Contact Person 5 A tJ E: .,.. ~ cJ f\- ~ 1) .,.- Phone ~ DoS" 13 - S Ll3 0 PAGEL'OF~ MASTER - l\IAKE EXTRA COPIES tax\dataentry .de2 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE CONFIRMING A LANDSCAPING AND LIGHTING ASSESSMENT WHEREAS, on June 9, 1992, the City Council of the City of Arroyo Grande ordered the formation of Arroyo Grande Landscaping and Lighting Assessment District No.1, within Tract 1769, containing 30 single-family homesites located at Farroll Avenue and Oak Park Boulevard; and. WHEREAS, it is the intention of the City Council of the City of Arroyo Grande to levy assessments totaling $3,000 ($100 per assessable parcel) for Landscaping and Lighting Assessment District No.1 for the Fiscal Year 2001-02; and, WHEREAS, the proposed assessment complies with the provisions of Proposition 218. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: 1. That the above recitals are true and correct. 2. That the assessments shown on Exhibit "A", attached hereto and incorporated herein by this reference, are confirmed as true and correct. 3. Immediately after adoption, a certified copy of this Resolution shall be filed with the County Auditor. 4. The assessment shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. After collection by the County, the new amount of the assessments, after deducting compensation due the County for collection, shall be paid to the City. On motion by Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: The foregoing Resolution was passed and adopted this _ day of ,2001. ---~-----_._---- RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELL Y WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/ DEPUTY CITY CLERK APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER --- ---'~--""-'-_.~ -.--,-.-- . . . " INPUT DOCUMENT .:. '\.. Exhibit A . . . . ~ A-Add AG L/Scape TR 1769 C - Change D - Delete JI-4) (14-24) Fun Number Tax Charge l1iJ ~ LlLLQJQ!.eIQJ UJ lill ~ UJ liiJ ~ UJ till U1.lQlQlQlg UJ (ill UJJ.QJQlQIQj UJ ,L8J ~ LU lliJ ~ LU L8J ~ LU ~ ~ LU LB.J ~ LU lliJ LllJ.Q.lQiQlQJ LU ltIJ ~ LU LW ~ LU laJ ~ LU LI2J ~ LU IfiJ ~ UJ L&J ~ UJ illJ Uili2J.QtQ1QJ UJ lfu., Ll1J.QlQ!QlQj UJ LaJ ~ LJ...j,. l1J LL1lQlQ!Q1QI UJ LBJ U1J.QlQtQlQJ UJ l8.J ~ LL.LlQl..QlQLQJ ,UJ Grand Total Count Amount DeptIDistlCity Contact Person Phone MASTER - MAKE EXTRA COPIES PAGE I OF ~ tax\dataentry .de2 -----.----...-,--.-.. .~-,- ------ . . INPUT DOCUMENT . " " '\." . . . . " A-Add C - Change D - Delete JI-4) (14-24) Fun Number Tax Charge l!2J ~ ~ LU ~ ~ ~ LU I1!J ~ ~ LU lliJ ~ ~ LU l&J ~ ~ LU I1!J ~ ~ LU U ~ ~ LU U LU--LJ LLLLLLJ LU U LLLLJ LLLLLLJ LU U LU--LJ LLLLLLJ LU U LU--LJ LLLLLLJ ~ U LU--LJ LLLLLLJ ~ U LLLLJ. LLLLLLJ ~ .' U LU--LJ LLLLLLJ ~ U LU--LJ LLLLLLJ ~ U LU--LJ LLLLLLJ LU U ' LLL-'-J LLLLLLJ ~ U LU--LJ LLLLLLJ ~ U. LLL.U LLLLLLJ LU U LLL.U LLLLLLJ w. U LLL.U LLLLLLJ LU U LU--LJ LLLLLLJ LU U LLLlJ LLLLLLJ LU Grand Total Count 30 Amount ~ 3,()1)O ,0-0 DePtIDis@ ftlVW YO 6 RR-tV DG Contaet Person ::JA-tJ(3( !w tJA-i.. t)T Phone 80S 113.5c/30 MASTER - MAKE EXTRA COPIES PAGE ~ OF ~ tax\dataentry .de2 ---_.._.__.".,,~..---.~--_..~..._..__.__..-. ------....- 8.h. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER~ SUBJECT: SALARY AND BENEFIT ADJUSTMENTS FOR MANAGEMENT AND PART-TIME EMPLOYEES DATE: JUNE 12,2001 RECOMMENDATION: It is recommended the City Council adopt the attached resolutions approving salary and benefit adjustments for management employees for FY 2001-02; salary and benefit adjustments for part-time employees for FY 2001-02; adjusting the pay rate for the Fire Department's Fire Mechanic; and establishing two new engineering position classifications. FUNDING: The cost impact of the recommendations include approximately $60,000 for the COLA adjustments, about $14,000 for the adjustment to the Assistant City Engineer salary range, and about $5,000 for the adjustment to the Fire Mechanic pay rate. The Fire Mechanic increase will be addressed within the Fire Department's existing proposed budget. Therefore, there are no budget impacts from this or the new engineering classifications. All other funding required has been included in the FY 2001-02 Annual Budget. The Assistant City Engineer salary range increase was $5,000, but results in an impact to the budget of about $14,000 due to related benefit costs and the fact that it was originally budgeted at the lower point in the salary range. DISCUSSION: The attached resolutions include the following changes: . Cost of living adjustment (COLA) for management and part-time employees of 3%. . Increase in the salary range for the Assistant City Engineer position to the 65th percentile based upon the current salary survey. . Increase in the part-time pay rate for the Fire Department mechanic from $15 per hour to $20 per hour. The existing rate is well below comparative pay for a , --.J CITY COUNCIL SALARY AND BENEFIT ADJUSTMENTS JUNE 12,2001 PAGE 2 position requiring the required skill level involved. The City has been fortunate to be able to utilize the part-time skills of a retiree from another department. If we are unable to maintain this employee, it may become necessary to contract out maintenance. Given the specialized equipment involved, this will be much more costly both in terms of the rate charged for maintenance and the distance required to locate a qualified firm. Since this position is included with the volunteers, a separate resolution is provided. . Establishing two new Public Works position classifications of Assistant Engineer and Senior Engineer. The classifications are recommended in order to create more flexibility to assist in recruiting and maintaining engineering staff. No funded positions are proposed in these classifications at this time. Therefore, there is no cost impact. Salary ranges were determined by conducting salary surveys and establishing appropriate amounts in relation to other existing engineering classifications. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Adopt resolutions approving the salary and benefit adjustments outlined above. - Modify and approve the resolutions approving salary and benefit adjustments; - Provide direction to staff. _.,--~~_..- --.---....-,-....---,.. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING SALARY AND BENEFIT ADJUSTMENTS FOR MANAGEMENT EMPLOYEES FOR FISCAL YEAR 2001-02 WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest of the City that compensation and benefits for Management employees be adjusted as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: 1. Management classifications shall receive a salary Cost of Living Adjustment (COLA) of 3%. 2. In order to correct inequities determined by an analysis of relevant market conditions, the salary range for the Assistant City Engineer classification shall be modified to be $4,954 - $6,021 (Range 50 - Management). 3. The terms of this Resolution shall be effective as of July 1, 2001. 4. All other Management employee salary and benefit terms and conditions remain in full force and effect. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2001. --__...__M________._^ RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER , APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A SALARY AND BENEFIT PROGRAM FOR PART -TIME EMPLOYEES FOR FISCAL YEAR 2001-02 WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest of the City that compensation for part-time employees be fixed as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: 1. Part-time employees shall receive a salary Cost of Living Adjustment (COLA) of 3% as designated in Exhibit "A" attached hereto and incorporated herein by this reference. 2. The terms of this Resolution shall be effective as of July 1, 2001. 3. All other part-time employee salary and benefit terms and conditions remain in full force and effect as set forth in Resolution No. 3463. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2001. RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ._----"'---,~_..- -. ..._.." RESOLUTION NO. PAGE 3 EXHIBIT "A" PART -TIME EMPLOYEES SALARIES 2001-02 PERMANENT PART-TIME EMPLOYEES POLICE DEPARTMENT HOURL Y RATE Designated Levell Reserve Officer $ 18.48 Senior Police Reserve Officer 16.47 Police Reserve Officer 14.68 Police Reserve Officer Trainee 12.34 Police Dispatcher/Clerk II 15.77 Police Dispatcher/Clerk I 13.87 Police Dispatcher/Clerk Trainee 12.01 HOURLY RATE PARKS AND START 1 YEAR 2 YEARS 3 YEARS (+) RECREATION DEPARTMENT PAY SERVICE SERVICE SERVICE Recreation Senior Leader $ 8.27 $ 8.49 $ 8.91 $ 9.33 Recreation Assistant Senior Leader 6.90 7.11 7.48 7.85 Recreation Leader I 6.68 6.84 7.21 7.58 Recreation Leader II, High School 6.44 6.61 6.94 7.28 AM/PM Childcare Coordinator 10.39 10.66 11.20 11.72 AM/PM Teacher 8.81 9.02 9.50 9.97 AM/PM Assistant Teacher 8.27 8.49 8.91 9.33 AM/PM Assistant I 7.16 7.32 7.69 8.06 AM/PM Assistant II 6.90 7.11 7.48 7.85 AM/PM Assistant III, High School 6.44 6.61 6.94 7.28 Pre-School Teacher 10.39 10.66 11.20 11.72 MISCELLANEOUS PART-TIME HOURLY RATE Printer $ 14.68 Recreation Building Supervisor 8.81 Recreation Building Coordinator 6.84 Office Assistant 11.28 START 1 YEAR 2 YEARS (+) PAY SERVICE SERVICE Maintenance Worker - Parks, Public Works, Building $ 8.87 $ 9.98 $ 12.14 Mechanic's Assistant 12.07 12.95 14.69 --'-"'-'---'---",,", . RESOLUTION NO. PAGE 4 EXHIBIT "A" PART-TIME EMPLOYEES SALARIES 2001-02 TEMPORARY PART -TIME EMPLOYEES POLICE DEPARTMENT HOURLY RATE Police Cadet $ 6.44 Crossing Guard 7.29 HOURL Y RATE PARKS AND START 1 YEAR 2 YEARS 3 YEARS (+) RECREATION DEPARTMENT PAY SERVICE SERVICE SERVICE (Substitute) Recreation Senior Leader $ 8.27 $ 8.49 $ 8.91 $ 9.33 (Substitute) Recreation Assistant Sr. Ldr. 6.90 7.11 7.48 7.85 (Substitute) Recreation Ldr. I 6.68 6.84 7.21 7.58 (Substitute) Recreation Ldr. II, High School 6.44 6.61 6.94 7.28 (Substitute) AM/PM Childcare Coordinator 10.39 10.66 11.20 11.72 (Substitute) AM/PM Teacher 8.81 9.02 9.50 9.97 (Substitute) AM/PM Assistant Teacher 8.27 8.49 8.91 9.33 (Substitute) AM/PM Assistant I 7.16 7.32 7.69 8.06 (Substitute) AM/PM Assistant II 6.90 7.11 7.48 7.85 (Substitute) AM/PM Assistant III, High School 6.44 6.61 6.94 7.28 (Substitute) Pre-School Teacher 10.39 10.66 11.20 11.72 MISCELLANEOUS PART-TIME HOURLY RATE Administrative Secretary $ 13.73 Office Assistant 11.28 (Seasonal) Maintenance Worker - Parks, 8.87 Public Works, Building Student Intern 6.60 START 1 YEAR 2 YEARS (+) PAY SERVICE SERVICE Administrative Intern $ 9.27 $ 9.73 $ 10.22 ---~ RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE MODIFYING BENEFITS FOR FIRE VOLUNTEERS FOR FISCAL YEAR 2001-02 WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest of the City and its fire volunteers that a stipend and specified benefits be fixed as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: 1. The pay rate for the Department's Fire Mechanic shall be established at $20 per hour. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2001. -----"---..--..-- --.---.--.--.-,--..--..-- RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE POSITION CLASSIFICATIONS OF ASSIST ANT ENGINEER AND SENIOR ENGINEER WHEREAS, the City Council is authorized to establish position classifications and compensation levels for those positions as it deems necessary to effectively operate municipal services; and WHEREAS, the City Council desires to establish new position classifications of Senior Engineer and Assistant Engineer in the Public Works Department; and WHEREAS, the City Council deems it to be in the best interest of the City of Arroyo Grande to establish a salary range for the positions of Senior Engineer and Assistant Engineer. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: 1. The position classification of Assistant Engineer is established with a salary range of $3,331 - $4,049 (Range 35 - SEIU). 2. The position classification of Senior Engineer is established with a salary range of $4,266 - $5,183 (Range 50 - SEI U). On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2001. --~,----~_._,._,.."."----,--- --..----- "_....._._-~_...- RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY a.i. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER llr SUBJECT: THE SCENIC CREEKSIDE PATH THROUGH THE HISTORIC VILLAGE OF ARROYO GRANDE, PHASE II, PROGRESS PAYMENT NO.5 DATE: JUNE 12,2001 RECOMMENDATION: It is recommended the City Council authorize Progress Payment No.5 in the amount of $100,260.94 to R. Simons Company, Inc. for work completed on the Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase II project. FUNDING: On November 14, 2000, the City Council awarded the Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase II project to R. Simons Company, Inc. in the amount of $225,555.85 and authorized a contingency of $22,600 to be used for unanticipated costs during the construction phase of the project ($248,155.85 total available construction funds). As of this progress payment, approximately $236,900 of the available construction funds had been expended. DISCUSSION: The City received an application for Progress Payment No.5 from R. Simons Company, Inc. for work completed between April 27, 2001 and May 26,2001. Staff has reviewed the application and has determined that the amount requested is in conformance with the quantity of work completed as of May 26, 2001. Progress Payment NO.5 is in the amount of $111,401.05 of which $11,140.11 will be held in retention until the project is completed in accordance with the project specifications. AL TERNA TIVES: The following alternatives are presented for the Council's consideration: - Approve staffs recommendation; - Do not approve staff's recommendation; - Modify as appropriate and approve staffs recommendation; or - Provide direction to staff. Attachments: 1. Application for Progress Payment NO.5 jep:232.5607\phasell\contractadmin\progress payments\prog pay 5.creekside lI.doc , i ..--. _J C~y of A vvoyo- G v~ Public Works Department Application lor Progress Payment Contract Name: The Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase II Contract No: PW-2000-3 Progress Payment No: 5 City Account No: 350-5607-7001 = $90,912.64 350-5607-7201 = $9,348.30 Payment Date: 06/12/01 Bid Estimate Amended Estimate Pav to Date Bid 'Un~ Un~ Un~ % Item Una DescrlDtIon Qtv Price Amount Qtv Price Amount Qtv Price Amount Come GENERAL REQUIREMENTS 1 LS Mobilization Allowance 1 $ 2,000.00 $ 2,000.00 1 $ 2,000.00 $ 2,000.00 1 $ 2,000.00 $ 2,000.00 100% 2 LS Construction Area & TraffIc Control 1 $ 2,200.00 $ 2,200.00 1 $ 2,200.00 $ 2,200.00 1 $ 2,200.00 $ 2,200.00 100% 3 LS Compliance with OSHA Requirements 1 $ 2,200.00 $ 2,200.00 1 $ 2,200.00 $ 2,200.00 1 $ 2,200.00 $ 2,200.00 100% 4 l,S Clear & Grub, Earthwork 1 $ 3,000.00 $ 3,000.00 1 $ 3,000.00 $ 3,000.00 1 $ 3,000.00 $ 3,000.00 100% 5 SF Demolition and Removal 01 Existing Concrete 142 $ 21.00 $ 2,982.00 142 $ 21.00 $ 2,982.00 142 $ 21.00 $ 2,982.00 100% 6 LS Construction Survey 1 $ 7 000.00 $ 7000.00 1 $ 7000.00 $ 7 000.00 1 $ 7 000.00 $ 7000.00 100% SOUTH CREEKSIDE HARDSCAPEIMPROVEMENTS 7 LF spla Ran Fence (Llmaed) 260 $ 14.15 $ 3,679.00 260 $ 14.15 $ 3,679.00 260 $ 14.15 $ 3,679.00 100% 8 SF Overlook Deck Structure 665 $ 29.50 $ 19,617.50 665 $ 29.50 $ 19,617.50 665 $ 29.50 $ 19,617.50 100% 9 LF Overlook Guardrail & Posts 85 $ 52.50 $ 4,462.50 85 $ 52.50 $ 4,462.50 85 $ 52.50 $ 4,462.50 100% 10 LF 18" High Retaining Wall, Seat and Planter 85 $ 257.00 $ 21,845.00 85 $ 257.00 $ 21,845.00 85 $ 257.00 $ 21,845.00 100% 11 LF CMU Retaining Wall 65 $ 195.00 $ 12,675.00 65 $ 195.00 $ 12,675.00 65 $ 195.00 $ 12,675.00 100% 12 EA Concrete Pier and Post Cap 5 $ 4,725.00 $ 23,625.00 5 $ 4,725.00 $ 23,625.00 5 $ 4,725.00 $ 23,625.00 100% 13 SF Brick Paving 225 $ 37.80 $ 8,505.00 225 $ 37.80 $ 8,505.00 225 $ 37.80 $ 8,505.00 100% 14 SF Concrete Paving 245 $ 6.30 $ 1,543.50 245 $ 6.30 $ 1,543.50 245 $ 6.30 $ 1,543.50 100% 15 LF Concrete Curb 780 $ 15.25 $ 11,895.00 780 $' 15.25 $ 11,895.00 780 $ 15.25 $ 11,895.00 100% 16 LF 8" Wide Concrete Wall Cap 54 $ 15.75 $ 850.50 54 $ 15.75 $ 850.50 54 $ 15.75 $ 850.50 100% 17 TON Aggregate Subbase 3 $ 262.50 $ 787.50 3 $ 262.50 $ 787.50 3 $ 262.50 $ 787.50 100% 18 SF Decomposed Gran~e/Resin Base Walkway 2900 $ 7.35 $ 21,315.00 2900 $ 7.35 $ 21,315.00 2900 $ 7.35 $ 21,315.00 100% 19 EA Relocate Historic Pilasters 2 $ 315.00 $ 630.00 2 $ 315.00 $ 630.00 2 $ 315.00 $ 630.00 100% 20 LS Boulder Placement 1 $ 1 525.00 $ 1 525.00 1 $ 1 525.00 $ 1 525.00 1 $ 1 525.00 $ 1 525.00 100% DRAINAGE 21 LF 4' ABS Perforated Drainpipe wlDrainguard 90 $ 12.60 $ 1,134.00 90 $ 12.60 $ 1,134.00 90 $ 12.60 $ 1,134.00 100% 22 LS 4' PVC Rigid Drainpipe wi Catch Basins 1 $ 5,160.00 $ 5,160.00 1 $ 5,160.00 $ 5,160.00 1 $ 5,180.00 $ 5,160.00 100% 23 LS Rock RID-RaD SloDe Protection 1 $ 1 900.00 $ 1 900.00 1 $ 1 900.00 $ 1 900.00 1 $ 1 900.00 $ 1 900.00 100% PLANTING 24 EA Tree - 24' Box 1 $ 360.00 $ 360.00 1 $ 360.00 $ 360.00 1 $ 360.00 $ 360.00 100% 25 EA Tree (15 gallon) 9 $ 115.00 $ 1,035.00 9 $ 115.00 $ 1,035.00 9 $ 115.00 $ 1,035.00 100% 26 EA Shrubs (1 gallon) 69 $ 10.50 $ 724.50 69 $ 10.50 $ 724.50 69 $ 10.50 $ 724.50 100% 27 EA Ground Cover (1 gallon) 148 $ 10.50 $ 1,554.00 148 $ 10.50 $ 1,554.00 148 $ 10.50 $ 1,554.00 100% 28 EA Ground Cover (4-inch) 89 $ 4.20 $ 373.80 89 $ 4.20 $ 373.80 89 $ 4.20 $ 373.80 100% 29 EA Ground Cover (Flat) 4 $ 32.00 $ 128.00 4 $ 32.00 $ 128.00 4 $ 32.00 $ 128.00 100% 30 SF SoD Preparation 2025 $ 0.37 $ 749.25 2025 $ 0.37 $ 749.25 2025 $ 0.37 $ 749.25 100% 31 SF Erosion Control Matting 2025 $ 0.27 $ 546.75 2025 $ 0.27 $ 546.75 0 $ 0.27 $ - 0% 32 SF Broadcast Seed 2025 $ 0.36 $ 729.00 2025 $ 0.36 $ 729.00 2025 $ 0.36 $ 729.00 100% 33 LS 90 Dav Maintenance 1 $ 975.00 $ 975.00 1 $ 975.00 $ 975.00 0 $ 975.00 $ 0% IRRIGATION 34 EA Controller 1 $ 367.50 $ 367.50 1 $ 367.50 $ 367.50 1 $ 367.50 $ 367.50 100% 35 EA Control Zone K~ 5 $ 142.00 $ 710.00 5 $ 142.00 $ 710.00 5 $ 142.00 $ 710.00 100% 36 EA Coupling Valve 5 $ 115.00 $ 575.00 5 $ 115.00 $ 575.00 5 $ 115.00 $ 575.00 100% 37 EA AIr Relief Valve 5 $ 42.00 $ 210.00 5 $ 42.00 $ 210.00 5 $ 42.00 $ 210.00 100% 38 EA Gate Valve 6 $ 84.00 $ 504.00 6 $ 84.00 $ 504.00 6 $ 84.00 $ 504.00 100% 39 EA Main Line 285 $ 7.50 $ 2,137.50 285 $ 7.50 $ 2,137.50 285 $ 7.50 $ 2,137.50 100% 40 LF Drip Tube 2180 $ 1.10 $ 2,398.00 2180 $ 1.10 $ 2,398.00 2180 $ 1.10 $ 2,398.00 100% 41 LF SI_in" 110 $ 2.10 $ 231.00 110 $ 2.10 $ 231.00 110 $ 2.10 $ 231.00 100% ELECTRICAL 42 EA Light Poles 4 $ 1,470.00 $ 5,880.00 4 $ 1,470.00 $ 5,880.00 4 $ 1,470.00 $ 5,880.00 100% 43 LF Trenchin" Backfill Conduk and Wire 600 $ 11.00 $ 6 600.00 600 $ 11.00 $ 6 600.00 600 $ 11.00 $ 6 600.00 100% NORTH CREEKSIDE HARDSCAPEIMPROVEMENTS 44 CY Aggregate Subbase 1 $ 267.50 $ 267.50 1 $ 267.50 $ 267.50 1 $ 267.50 $ 267.50 100% 45 SF Concrete Paving 30 $ 42.00 $ 1,260.00 30 $ 42.00 $ 1,260.00 30 $ 42.00 $ 1,260.00 100% 43 SF Concrete Stem Wall 10 $ 252.00 $ 2,520.00 10 $ 252.00 $ 2,520.00 10 $ 252.00 $ 2,520.00 100% 47 LF spla Faced Retaining Wall 19 $ 126.00 $ 2,394.00 19 $ 126.00 $ 2,394.00 19 $ 126.00 $ 2,394.00 100% 48 LS Antl-Graffitl seal System 1 $ 945.00 $ 945.00 1 $ 945.00 $ 945.00 1 $ 945.00 $ 945.00 100% 49 EA Concrete Pier with Post 4 $ 1,225.00 $ 4,900.00 4 $ 1,225.00 $ 4,900.00 4 $ 1,225.00 $ 4,900.00 100% 50 SF Wood Deck Structure 42 $ 94.50 $ 3,969.00 42 $ 94.50 $ 3,969.00 42 $ 94.50 $ 3,969.00 100% 51 LF Wood Stairs 108 $ 23.10 $ 2,494.80 108 $ 23.10 $ 2,494.80 108 $ 23.10 $ 2,494.80 100% 52 LF Guard Rail and Post 54 $ 52.50 $ 2,835.00 54 $ 52.50 $ 2,835.00 54 $ 52.50 $ 2,835.00 100%, 53 LF Stair Handran 41 $ 15.75 $ 645.75 41 $ 15.75 $ 645.75 41 $ 15.75 $ 645.75 100%' 54 SF Soil Preparation 500 $ 0.37 $ 185.00 500 $ 0.37 $ 185.00 500 $ 0.37 $ 185.00 100% 55 SF Erosion Control Matting 500 $ 0.27 $ 135.00 500 $ 0.27 $ 135.00 0 $ 0.27 $ - 0%' 56 SF Broadcast Seed 500 $ 0.36 $ 180.00 500 $ 0.36 $ 180.00 500 $ 0.36 $ 180.00 100% 57 LS 9O-Dav Maintenance 1 $ 575.00 $ 575.00 1 $ 575.00 $ 515.00 0 CI: 575.00 $ - 0% The Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase II Progress Payment No: 5 Contract No. PW-2000-3 Payment Date: 06/12/01 Bid Estimate Amended Estimate Pay to Date Bid Qtv Un~ Un~ Qtv Un~ % Item Unt Descriotion Price Amount Qtv Price Amount Price Amount Como PLANTING 58 EA Tree (15 gallon) 6 $ 114.00 $ 684.00 6 $ 114.00 $ 684.00 6 $ 114.00 $ 684.00 100% 59 EA Shrubs II oallon1 63 $ 10.50 $ 661.SO 63 $ 10.50 $ 661.SO 63 $ 10.SO $ 661.SO 100% SUBTOTAL (BASE BID) $ 211,971.35 $ 211,971.35 $ 209,739.80 99% BID ALTERNATE NO.1 SITE FURNISHINGS AIt 1 EA Bench 5 $ 1,386.00 $ 6,930.00 5 $ 1,386.00 $ 6,930.00 5 $ 1,386.00 $ 6,930.00 100% Alt2 EA Trash Receptacle 2 $ 655.00 $ 1,310.00 2 $ 655.00 $ 1,310.00 2 $ 655.00 $ 1,310.00 100% Alt3 LS Drinking Fountain (Includes 112" PVC Wateriln 1 $ 3,675.00 $ 3,675.00 1 $ 3,675.00 $ 3,675.00 1 $ 3,675.00 $ 3,675:00 100% Alt4 EA Bollards - Removable 1 $ 157.SO '$ 157.50 1 $ 157.50 $ 157.50 1 $ 157.SO $ 157.SO 100% Alta EA Bollards - Non - Removable 12 $ 126.00 $ 1512.00 12 $ 126.00 $ 1512.00 12 $ 126.00 $ 1512.00 100% SUBTOTAL (BID ALTERNATE NO.1) $ 13,584.50 $ 13,584.50 $ 13,584.50 100% CONTRACT CHANGE ORDERS CCOI LS Tree Removal 0 $ - $ . 1 $ 440.00 $ 440.00 1 $ 440.00 $ 440.00 100% CC02 LS Electrical Pull Box 0 $ - $ 1 $ 415.00 $ 415.00 1 $ 415.00 $ 415.00 100% CC03 LS Orinklng Foundation Valve 0 $ - $ - 1 $ 90.00 $ 90.00 1 $ 90.00 $ 90.00 100% CC04 LS TIme extension 0 $ - $ - 1 $ $ - 1 $ - $ - 100% CC05 LS Handrail 0 $ $ - 1 $ 445.00 $ 445.00 1 $ 445.00 $ 445.00 100% CC06 LS Slope StabBlzation 0 $ $ - 1 $ 7,800.00 $ 7,800.00 1 $ 7,800.00 $ 7,800.00 100% CC07 LS Control for Lighting 0 $ $ - 1 $ 816.00 $ 816.00 1 : 816.00 $ 816.00 100% CC08 LS Gorilla Hair Mulch 0 $ - $ - 1 $ 821.00 $ 821.00 1 821.00 $ 821.00 100% SUBTOTAL CONTRACT CHANGE ORDERS $ . $ 10,827.00 $ 10,827.00 100% TOTAL $ 225,555.85 $ 238,382,85 $ 234,151,10 89% ~ ~fr~/ Pay to Date $234,151.10 Retention $23,415.11 Contractor Date Previous Payments $110,475.04 ?tif~ A kA~ OJ-, G(/ I at This Payment ~:~:::::]~~:M].~.I Project Manager Date Contract Start Date: 12118/00 Original Contract Days: 90 Adjusted Contract Days: 75 Public Works Director Date Adjusted Contract End Date: 06/01/01 City Manager Date Send Pavment to: R. Simons Company, Inc. P,O. Box 810 Nipomo, CA 93444 (805) 929-3517 lep 232.560~hase 11\5607 Progress Payments xis 04127101 ---_.~_...---- -.....---- I , I 1 8.j. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: AWARD OF CONTRACT FOR THE PAULDING MIDDLE SCHOOL BICYCLE LANES PROJECT, CITY PROJECT NO. PW-2001-2 DATE: JUNE 12,2001 RECOMMENDATION: It is recommended the Council: A. award a construction contract for the Paulding Middle School Bicycle Lanes Project to R. Burke Corporation in the amount of $41 ,736.50; B. authorize the City Manager to approve change orders not to exceed the contingency of $4,200 for use only if needed for unanticipated costs during the . construction phase of the project (total construction costs = $41,736.50 + $4,200 = $45,936.50); and, C. direct staff to issue the Notice of Award and Notice to Proceed with other necessary contract documents. FUNDING: The FY 2000/01 amended capital improvement program budget includes $78,700 as the construction budget for the Paulding Middle School Bicycle Lanes Project. The funding for the project is from State Proposition 116 funds. DISCUSSION: On April 10, 2001, the City Council directed staff to solicit bids for the Paulding Middle School Bicycle Lanes capital improvement project.. On May 22,2001, one bid was publicly opened which was submitted by R. Burke Corporation in the amount of $41,736.50. This phase of the project seeks to construct a bicycle route connecting the Phase I bicycle lanes on Huasna Road to the intersection of Fair Oaks Avenue and Traffic Way where the Arroyo Grande High School/Margaret Harloe Elementary School bicycle project ends. The bid has been verified for accuracy and found to be in compliance with the contract specifications. Work is expected to begin in July 2001 and be completed in August 2001 as shown in the attached tentative project schedule. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: -Approve staff's recommendations; -Do not approve staff's recommendations; -Modify as appropriate and approve staff's recommendations; or -Provide direction to staff. Attachments: 1. Bid Opening Log Sheet 2. Project Schedule - -_._"._.~---- ATTACHMENT 1 BID OPENING LOG SHEET CiTY OF ARROYO GRANDE - BID OPENING: May 22, 2001 Paulding Middle School Bicycle Lanes Engineer's Estimate - $39,500 BIDDER'S NAME, CITY TOTAL R. Burke Corporation $41,736.50 San Luis Obispo . c: Director of Public Works City Manager ~. -.,,---- ~-_._._-"'-'- ATTACHMENT 2 reityof~ C&~ Tentative Project Schedule For Paulding Middle School Bike Lanes Project (City Project No. PW -2001-2) Authorization to Solicit Bids. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 10, 2001 1 st Notice to Bidders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 13, 2001 2nd Notice to Bidders ................................................ April 20, 2001 Pre-Bid Job Walk (Thursday, 2:00 p.m. at City Council Chambers) . . . . . . . . . . . . . . . . . . April 26, 2001 . Bid Opening (Tuesday, 2:00 p.m. City Council Chamber) . . . . . . . . . . . . . . . . , . . . . . . .. May 22, 2001 Award of Bid .............. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. June 12,2001 Notice of Award. . . .. . . .. . . . . . . . .. . . . . . . . . . . . , . . . . ., . . . . . . . . . . . . . . ., June 15,2001 Notice to Proceed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July 2, 2001 Start Construction .................................................... July 9, 2001 Contract Completion (30 calendar days) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. August 7, 2001 --~----..._....~_.-.._-,--...__._--_.,. ......--..----.....- -...--, -_._----_.~ 9.a. MEMORANDUM TO: CITY COUNCIL FROM: KERRY McCANTS, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: CONDITIONAL USE PERMIT CASE NO. 99-013, TO CONSTRUCT FIVE (5) PROFESSIONAL OFFICE BUILDINGS, AND VARIANCE CASE NO. 01 -001 TO DEVIATE FROM THE MAXIMUM WALL HEIGHT REQUIREMENT; NORTHWEST CORNER OF CAMINO MERCADO AND WEST BRANCH STREET; STEPHEN COOL AND GARY WHITE DATE: JUNE 12, 2001 RECOMMENDATION: Staff recommends the City Council continue this item to the regularly scheduled July 1 0, 2001 City Council meeting to allow staff to provide adequate written notice to neighboring property owners. , \. ----- 10.a. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGE~ SUBJECT: LYNDA SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~ FY 2001-02 ANNUAL BUDGET DATE: JUNE 12, 2001 RECOMMENDATION: It is recommended the City Council adopt the attached resolution approving the FY 2001-02 Annual Budget. FUNDING: The proposed General Fund budget is $9,699,955 and the total recommended City budget is $15,110,353. All funds are balanced. . DISCUSSION: The Preliminary Budget for FY 2001-02 was presented and reviewed at the special City Council workshop on May 31, 2001. Text corrections identified by City Council have been made. No direction was received to modify the proposed allocations. Therefore, the budget presented for City Council action remains unchanged with the one exception of the Assistant City Engineer position salary inequity adjustment reviewed by City Council at the May 22, 2001 special meeting. This resulted in an increase to the General Fund Budget of $14,500. A resolution adopting the FY 2001-02 Annual Budget is attached for City Council consideration. , I The Annual Budget document is important because it represents staffs recommendation, and ultimately City Council's direction, for the work plan for the upcoming year. All funds are balanced under the proposal. The recommendations address each of the budget priorities established by the City Council and make progress toward achieving the City's Fiscal Policy goals. Staff believes the budget presents a balanced and responsible approach to providing quality services and projects in the most cost effective manner. The proposed General Fund budget is $9,699,955, which includes an increase of about 2% over the FY 2000-01 adjusted budget amount. This is well below the existing CPI rate of 3.8%, although inclusion of Huasna Road improvement funding in the FY 2000- 01 budget is partially responsible for the small percentage adjustment. Costs for --_._-~--- CITY COUNCIL FY 2001-02 ANNUAL BUDGET JUNE 12, 2001 PAGE 2 services and supplies are proposed to actually decrease by $150,661, or about 6.82%. The total recommended City budget is $15,110,353. This represents a decrease of 8.7% from the FY 2000-01 approved budget. The reduction is attributed primarily to a decrease in new funding for capital projects. The FY 2000-01 amount is higher due primarily to CIP funding budgeted the past year for replacement of Reservoir #1 and one-time STIP (State Transportation Improvement Program) funding for the Fair Oaks, Tally Ho and East Grand Avenue improvement projects. While not dramatic, revenue projections continue to show favorable trends. General Fund revenues, excluding transfers, are forecasted to be approximately $146,500 over the estimated actual revenues for FY 2000-01. In addition, increases in reoccurring revenues, such as sales tax, are more than compensating for decreases in one-time revenues. Given current uncertainties regarding the State's budget and the economy, a conservative approach was utilized in forecasting revenues. No revenue was budgeted for ERAF reimbursements and only minor increases were included for the State's backfill funding for motor vehicle license fee revenue. FY 2000-01 actual revenues are now estimated to be greater, and expenditures less, than originally projected. This will increase the reserve by approximately $275,000 when comparing estimated actual to amended budget amounts. The process for preparing the budget was modified this year. The most significant change was beginning the process by establishing budget priorities, recommended by the department directors and approved by the City Council. Departments were directed to maintain their operating budgets within a maximum of a 2% increase. Items requiring expenditures above the 2% amount, new or expanded services, and staffing changes required submittal of a Service Level Change/Budget Amendment Request. Departments were also instructed that any increases would focus primarily on the priorities established. After a number of individual review meetings, overall recommendations were developed by the City Manager and Director of Financial Services and presented to the Department Director team. The final recommendations presented to the City Council for consideration are the consensus of all the department directors. Key items included in the proposed budget are as follows: . Projected increase in the reserve ($88,200). . Cost of living increases ($158,525). . Change in AGPOA PERS plan to 3% @ 55 ($16,050). . Implementation of approved changes regarding the Redevelopment Agency budget to address the operating deficit ($87,000). I J CITY COUNCIL FY 2001-02 ANNUAL BUDGET JUNE 12, 2001 PAGE 3 . General Fund street improvement funding ($30,500). By budgeting the Huasna Road funding received from the Lopez Dam retrofit project over a two-year period, it can enable the City to meet the maintenance of effort requirement for FY 2000-01 State Traffic Congestion Relief funding, as well as a portion of the requirement for FY 2001-02. The additional proposed amount of $30,500 will make the City eligible for any Traffic Congestion Relief program funding approved by the State for FY 2001-02. It is not recommended to appropriate funding above this level this fiscal year in order to reduce the City's maintenance of effort requirement for future funding. . Addition of one paid Fire Captain position ($74,000). . Increases in equipment replacement, particularly for Police and Parks, Recreation & Facilities Departments ($94,378). . Funding for development of a City-wide employee development program ($5,000) and disaster management training/exercises ($2,000). . Provision of access to the Municipal Code on the City's web site ($1,950). . Improvements to the City's computer network infrastructure ($28,100). . Development of a GIS (geographic information system) land use database ($5,000). . East Grand Avenue Master Plan ($6,000) - additional utilization of Cal Poly students or professional services for completion of the final plan, design guidelines and development code amendments. . Community Development special projects ($10,000) - funding that will be reserved for professional services for projects directed by City Council when staffing is not available to complete within the desired time frame. . Addition of intern for the Community Development Department ($10,000). . Funding for utility rate cost increases ($31,000). . Reclassification of a Public Works contract maintenance worker and part-time office assistant to permanent full-time employees ($18,705). . Increase in Public Works contractual services for John Wallace & Associates (20,000). . The City's obligation for funding the new structure of the Local Agency Formation Commission ($11,000). CITY COUNCIL FY 2001-02 ANNUAL BUDGET JUNE 12,2001 PAGE 4 . Cost of the League of California Cities Grassroots Lobbying Effort, if approved by the City Council ($2,800). While the recommended budget should be viewed as a positive direction in meeting the City's needs, a number of issues and challenges remain. While the City has been extremely successful in obtaining grants, particularly for street improvement projects, the most serious concern is the lack of sufficient ongoing funding for infrastructure improvements or major capital projects. Reserves are increasing, but remain below the Fiscal Policy goals and would not enable the City to withstand fluctuations in the economy without service level impacts. In addition, little progress has been made in establishing reserves for ongoing equipment replacement. Lastly, while implementation of a plan to address Redevelopment Agency operating deficits is now under way, the impacts of those shortfalls on the General Fund, Sewer Facility Fund and Water Facility Fund continue to be a concern. These issues will be addressed in the discussion and development of the Long-Range Financial Plan. Therefore, while a number of financial issues exist, staff believes the proposed budget provides an effective step in addressing community needs in a cost efficient manner and will serve as a solid foundation for initiation of the long-range financial planning process. We are proud to present to the City Council this proposed budget document. It is important to recognize some of the key efforts involved. First of all, the budget format and fiscal procedures in place in the City are outstanding, particularly given the size of the organization. As you know, they have received numerous well-deserved awards. The major extent of the work involved has been done by Lynda Snodgrass, the Director of Financial Services. Second, individually and as a team, each of the department directors has excelled in managing and preparing their budgets in a cost efficient and responsive manner. Last, but of course not least, the progress we are making with regard to the fiscal health of the City is largely attributed to the ongoing prudent fiscal approach of the City Council. Staff recognizes and appreciates the decisions and support involved in that approach. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Adopt resolution approving FY 2001-02 Annual Budget; - Modify and approve FY 2001-02 Annual Budget; - Provide direction to staff. ---..----------..-- ------. ---~-~.- RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING THE FISCAL YEAR 2001-02 ANNUAL BUDGET AND MAKING APPROPRIATIONS FOR THE AMOUNT BUDGETED WHEREAS, a proposed Annual Budget for the City of Arroyo Grande for the Fiscal Year commencing July 1, 2001 and ending June 30, 2002 was submitted to the City Council and is on file with the Director of Administrative Services; and WHEREAS, the City Council also serves as the Redevelopment Agency Board of Directors; and WHEREAS, proceedings for adoption of said Budget have been duly taken; and WHEREAS, the City Council made certain revisions, corrections, and modifications to reflect the changes ordered by the City Council. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES RESOLVE AS FOLLOWS: SECTION 1. The Budget, as amended, is adopted as the Annual Budget for the City of Arroyo Grande for the Fiscal Year commencing July 1, 2001 and ending June 30, 2002. SECTION 2. At the close of the Fiscal Year, unexpended appropriations in the Operating Budget will be carried forward to the next fiscal year as necessary to underwrite the expense of outstanding purchase commitments. Unexpended appropriations for authorized, but uncompleted projects as approved by the City Council, may be carried forward to the next succeeding Budget upon recommendation by the Financial Services Director and approval of the City Manager. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2001. RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: . STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY 11.a. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: REQUEST TO WAIVE WATER AND SEWER CONNECTION FEES FOR THE CLARK CENTER FOR THE PERFORMING ARTS DATE: JUNE 12, 2001 RECOMMENDA TION: It is recommended the Council deny the request by Lucia Mar Unified School District and the Clark Center to waive the water and sewer connection fees related to the Clark Center for the Performing Arts. FUNDING: Water and sewer connection fees would result in revenue to the Water Fund of $5,964 and to the Sewer Fund of $46,474. DISCUSSION: The Lucia Mar Unified School District and the Clark Center have requested a waiver of water and sewer connection fees for the Clark Center for the Performing Arts. The Center is under construction and is anticipated to be completed by the end of this year. Construction plans call for a 2" water meter, a 4" sewer lateral, and a 6" fire connection to serve the new building. In accordance with Chapter 6 of the Municipal Code, applicants for water and sewer service are required to pay a fee to connect to City facilities. The fees for the Clark Center based on the size of the proposed facilities are as follows: Water (2" meter) Meter Charge $ 1,104 Installation of meter Lopez Charge 1,500 Standby charge for water availability Distribution Fee 3,360 Facility impact fee for maintenance and improvements to the existing distribution system Water Fee Subtotal $ 5,964 Sewer (4" lateral) Sanitation District 0 Waived by the Sanitation District Sewer Benefit Unit Charge 46,4 7 4 Fee based on fixture count: Proportional share of cost for the original cost of the main Sewer Acreage Charge 0 Impact fee not charged because of existing service Sewer Fee Subtotal $46,474 Total Utility Fees $52,438 The School District and the Clark Center are requesting that the City waive all fees associated with the Clark Center for the Performing Arts, as indicted in the letters dated April 30, 2001 (attached). If the Council desires to reduce or waive a portion of the fees, staff has developed an alternative for a partial waiver. The Sewer Benefit Unit Charge may be re-calculated based on the number of plumbing fixtures required by the Uniform Building Code (UBC), instead of the actual number of plumbing fixtures being provided. Additional plumbing facilities are being provided above minimum requirements for the convenience of the patrons and employees, including additional toilets and showers. The number of equivalent plumbing fixture units needed per the UBC is 182. Based on this minimum required number of fixture units, the sewer fee would be $26,350. Calculation of Costs: Benefit Unit Fee for the sewer connection based on 321 fixture units (fu) - $46,474 [(321 fu - 15 fu allowance) x $50.27 per unit = $754.10 first unit] x 2.88 inflation factor (from Engineering News Record) = $46.473.75 total benefit unit fee Benefit Unit Fee for the sewer connection based on 182 fixture units (fu) - $26,350 [(182 fu - 15 fu allowance) x $50.27 per unit + $754.10 first unit] x 2.88 inflation factor (from Engineering News Record) = $26.350 total benefit unit fee The Council may also consider entering into an amortization agreement with the Performing Arts Center to establish payment of the fee over time. As indicated in the attached letters the City/Agency has supported the project by making a donation of $50,000 to the South County Performing Arts Foundation for construction of the Performing Arts Center. i -~-----....- ...,' "-~~ -- ....--... .. .,.-.- ... -.--, ..- ..,-._..~'--'----_._'",- ~_._--------_.__.-._.., ,.".- "'-'-'''' -_.._~....".-_,..- J AL TERNA TIVES: The following alternatives are provided for the Council's consideration: 1. Approve staffs recommendation to deny the request to waive the fees. 2. Approve request to waive the fees. 3. Waive a portion of the fees based on the reduced fixture units - Total water and sewer connection fees based on the reduced fixtures- 5,964 (water) + 26,350 (sewer) = 32,314 4. Direct staff to prepare an amortization agreement allowing the fees to be paid over time. 5. Provide direction to staff. Attachments: 1. Letter dated April 30, 2001 from Lucia Mar Unified School District 2. Letter dated April 30, 2001 from Clark Center 3. Letter dated June 5, 2001 from Ron & Bernie Kautz ---_.~-,-,_._..~.. -"'- Attachment 1 Lucia Mar Unified School District 602 Orchard Street ~ Arroyo Grande, CA 93420 (80S) 473.4390 ~ Fax: (80S) 473.1593 ARRoyo GRANDE NIPOMO GROVER BEACH OCEANO PlSMO BEACH OFFICE OF THE SUPERINTENDENT C;-) 0 -,,1 .' - --" April 30, 2001 ::: C) ~ -'1 ::;:0 -< ::> rr1 I ?) ("") - ;.tlfT1 The Honorable City Council 0:2 ~ -< rr1 City of Arroyo Grande -- 00 - r71 Branch Street - :::) .. Arroyo Grande, CA 93420 - N i'--('I RE: Utility Fee Waiver, Clark Center for the Performing Arts Dear City Council Members: In a joint request with the Clark Center for the Performing Arts, we are requesting to be on your agenda to request a waiver of the water and sewer fees related to the completion of the Clark Center Theatre. Your council has supported the development of the Clark Center as a joint school- community project and has endorsed its value as an educational and cultural facility that is not only a gift from the community to the students but also benefits organizations and citizens in Arroyo Grande and adjoining areas. This request for the waiver of the utility fees will further enable us to complete the Center debt-free. The information provided by city staff indicates that of the total $52,438 in fees only $1,104 are related to the hard costs of water meter installation. A portion of the remaining fees relate to future improvements and expansions of the city's water system. Attached is a schedule of the fees and information relating to some of the fee determinations. Thank you for placing us on your agenda. A separate letter of request is being submitted by the Clark Center for the Performing Arts. Sincerely, f1CL~ '0 tS1P "'-t.- Nancy DePue Superintendent Attachment ----_._-- --.-----.-...---- -,....,--~ ..~----"- ---------------"--~-------'-_. -.-.----..---...--...-' Att8Cblltent2 fa....... . CLARJ.. · xCEN.TER.... '. . ........... '.." . .... .... ..,. . . " "', '.' - , ,.RECEWEIi1 ' ,.., , "" A Cultural and Educational Perl"ormingArts FacifJ~Y OrAR~OYO('.I?,~ ~.\~;: 8OARDOFDIRECTORS Jl. .' . ..' ,~.? . \11\;"11,.", '- Cliffo.... Ii. C18rk^ , PRESIDENT 0' HAY -, PH~: 40.' Gene D. Mintz , VI<:E PRESIDENT J8_W:,Stegilll,Sr. ~FFINA!'/CIALQFFICER A. .1.30 2'001 Ju!i)' H"'th . pn, , sECRETARY Timothy Qlelrd. ~.D. 0IIryI L FI_ ' Margie C:,GQdfrey .' ' J: ErIk Howell .' Scott RLIothtop .' ,"~MiUer \ ~ The Honorable City ~ouncil C.....IR,ust .' .~ · f d R"'iert &l1~ ~ CIty 0 Arroyo Gran . e Director E".'eriJus ' i 214 East. Branch Street MiSOcIATES. ~ ' ' o.}'idP.Cumll,C.P.A. Arroyo Grande CA 9342.0 Acq>UNTANT, ' .'..,. "" StephenN <:001, Att6mey -C01JNSE~ ' , '. .... ..... " '. ,'._: ., ", '.' Subj: Utility Fee Waiver, Clark Centerfor the Perfonning Arts CAMPAlCNCABINET. ' " " .' ' ,. ". ~""I, K8Utz 'cB,ua', ". ' Gncill~llo - Dear CIty Counctl Members, Shirley ,Bu~cher All. . CWrOrd H. CI..... t:;;:::~ . . In a joint request with the Lu~ia Mar School I>istrictweat:~'~~ to', C""U18:'ltz-Gerald be on your agenda to request a waiver of the water and sewerfees~hU:edtOthe N.nFoWlet ..... "" " ." .. ' "'" , Mich.et~eW. completIon of the Clark Ce~ter theatre. ' Suullile a.n"enon ~8ckieHOrg ,"' , _. . , ~=~= , Your council has supported the developmentoftheC~~-{~efltetas_a :e~~n:t ' joint scoool-conununityprojectandhas endorsed its v~ue:a$,~,~~9naland Ho~'M.R!dDs cultural facility that is not only a gift from the, cOmmunitytothe"~'.but is , ~~:"dGIJ , also benefits organizations and citizens in Arroyo Gr.andeand.~mjng~as' ~:::=eld This request for the waiver of the utility feeswillfurther,enablttU,sctQtrom'pIete:' , CtJlLDBOARD the center debt free. ". . . 'Wdwd R\I~ PREsIDENT , , ' " '. ,.., . ,"',. .. '. ',. ' W:-::ERSJUP ~. The information provided J)y citystaff indicates tlu~t'()f:the~~$5~;43g, SteIIIo s..( ", '. , in fees only $1,1 04 are related to the' hard costs of watermeteribStatfltijou,-A:. p~~~SA ~EAN~. . portion of the remaining fees relate to futureimprove111e~'and~pa,nsi()~of , ,N::::~~ECRE:'R'" , ,the city's water system. Attached is a schedu1e'of~e fees.a.n4~n CORRESroNDI\IIGSECRETARY 1. . fth ,~ 'd' . " ., "".' "", Pet~Gia",baJvo;. re atmg to some 0 e lee eterrmnations.' TREASt'{U;R Helen SUl!ImerfteJd , . Sh:':J~~~~JIi< Thankyoufor placing us ~n your'agenda. A separ~teletter ()fI'e(J:~stjs ~mg , Bt'U~e:Be8UdoID. submitted by the Lucia Mar School district. W,lter Funk ,- , Chris'C8rey Ann""n1pso~ I;oISHulhe. . 'P.t Ti..imu : Arlena "",esd81e -JerrY T.U!\ : . . IUnd811 Voss M8.ry-Lee C"rk . GUILD,\D\iJSOR Judy Hnth ' FOUNDATION LIAISON GeorI$ieO'Conn~r SCHOOL BOARD REP. OFFICE MANAGER J.dde Ho,,!! , ", _ " c':', '",,"J\ " \" . ',...,,_., South County Performing Ans, Building~o~,,~,' , . . ,\ 540 Camino Mercado 0 Afroy()t)rande,Ca,ifornia 9342o-18I(iO(~)~~~lltfAX: (805) 489:'4287 " ',' ,,':~:;~IJ?~J;J.;":"T' ',. . . "",,' " FEES FOR THE CLARK CENTER FOR THE PERFORMING ARTS WATER Installation of meter, box and lateral Subdivision Fee $1,104 - hard costs Lopez Charge 1,500 Standby charge for water availability (t.") New facility impact fee for maintenance and Distribution Fee 3.360 improvements to the existing distribution system Subtotal $5.964 SEWER Sanitation District 0 Waived by the Sanitation District Fee based on fixture count: Proportional share of Sewer Fee 46,474 cost for the original cost of the main. Sewer Acreage Fee 0 Impact fee not charged because of existing service Subtotal $46.474 Total Utility Fees $52.438 I ----..---.--..- .---..-.--.-----.--- ----~_._._.- J Attachment 3 RECEIVED June 5, 2001 :,~~lT't CF ;\RRO'{Q [-l.=\f:DE 01 Jurl - 7 Pi'; I: 24 The Honorable City Council City of Arroyo Grande 214 East Branch Arroyo Grande, CA 93420 Dear City Council Members: Your council has been continually generous in your support of the Clark Center. Now at question are fees that could, in effect, offset your generousity.The following are cogent points of consideration in your honorable council's deliberation over the request for fee waiver. 1. The facility has been conceived, designed, and is being built as a joint school district and community facility meeting a wide variety of educational and cultural needs. In addition it will provide a site for public meetings and hearings that are of such size as not to be accommodated in your council chambers. 2. A portion of the fees are associated with the number of restroom fixtures that exceed the minimum required. The additional fixtures are designed to more comfortably and quickly serve the occupancy during events and will not increase the total usage related to the seating capacity of the Center. In addition much of the use of the Center is replacing the use of existing facilities on campus, both by the school and the community. 3. The addition of the center will not reflect a major growth in usage for the community. The population level will remain the same. However, the number of students occupying the campus by day or evening will be reduced by the completion of the new high school in Nipomo. The Center will be a significant enhancement to the educational environment and the cultural quality of life in Arroyo Grande. The edifice is adding an architectural landmark to the area and is being used by realtors as one of the attractions for buying here. With very little effect on the utility needs of the city, the Center will become a center of community pride. Thank you for your attention to this request. Sincerely, iR~ ".~ ~ Ron & Bernie Kautz 271 Tally Ho Road Arroyo Grande, CA 93420 _._.~--- n~ ii.b. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER? SUBJECT: LEAGUE OF CALIFORNIA CITIES BALLOT ON GRASS ROOTS NETWORK DATE: JUNE 12,2001 RECOMMENDATION: It is recommended the City Council vote to approve the addition of Article XVI to the League of California Cities Bylaws relating to the establishment of a League Grassroots Network and direct the City Manager to submit the ballot to the League of California Cities with the "yes" vote. FUNDING: If the Grassroots Network is approved, the increased cost in FY 2001-02 to the City will be $2,784 over the FY 2000-01 League dues amount. However, the League of California Cities dues are assessed by calendar year. Therefore, of this increase, $861 is to implement the program for the remaining half of 2001, and $132 represents a 4% increase in the base dues amount. The actual increase in dues for 2002 directly attributed to the Grassroots Network proposal is $1,791. Funding for this program has been incorporated in the FY 2001-02 Annual Budget. DISCUSSION: The City recently received a ballot from the League of California Cities to amend their bylaws in order to establish a new program referred to as the Grassroots Network, which is attached. The City is requested to provide a vote on the change by July 6, 2001. The primary purpose of the proposed program is to increase the effectiveness of local government advocacy efforts aimed at better protecting our financial resources at the State level. The proposal is the outcome of a strategic planning process initiated by the League nearly 18 months ago, which focused on the primary mission to restore and protect local control for cities through education and advocacy to enhance the quality of life for all Californians, and has since been refined by a special League task force. It would provide 14 new and reallocate 3 existing staff in 10 field offices to support the League's 16 regional divisions and 476 cities. These staff members would be available to assist city officials and the League's regional divisions to work more closely with legislators, -..---------- --- --~ ---~---~---_.._._------ CITY COUNCIL LEAGUE OF CALIFORNIA CITIES GRASSROOTS NETWORK JUNE 12,2001 PAGE 2 legislative district staff, news media, and community groups to form coalitions that will help protect city revenues and local control. In approving the Grassroots Network, the League Board included a number of accountability measures, including: . The Board will establish long-range goals (e.g., constitutional protection of local revenues) and annual objectives (e.g., specific legislation) for the program, and provide regular reports to the membership; . The Board will retain a qualified firm to conduct periodic unbiased, professional evaluations of member attitudes about the program and its effectiveness; and . After five full years of operation, the League membership will be asked to vote on whether to continue operation of the program and imposing the dues to fund it. While the League of California Cities has historically been a valuable resource for cities, it is recognized that it has not been particularly successful at protecting against negative impacts of State policies on local government's financial resources. Addressing this problem was the impetus for the Grassroots Network proposal. A recent report found that between the State budget years of 1977-78 and 2000-01, State general fund spending grew 574 percent (from $11.7 billion to $78.8 billion). This is an average of 25 percent per year, unadjusted for inflation. It includes all State general fund spending, including the backfill to local governments from the recent cut in the Vehicle License Fee (VLF). Much of this increase has come at the expense of local government revenues and authority. The most significant impact was in 1991-1992 when the State began taking local property tax to fund schools without increasing overall funding to schools. In 2001, this revenue shift cost cities statewide over $1.6 billion, amounting to 7% of total property tax collections statewide ($22 billion). The loss of revenue to the City of Arroyo Grande thus far is estimated to be over $3 million. In 2000, with a $15 billion dollar surplus and a $100 billion State budget, the legislature and Governor were still unwilling to restore property taxes taken from cities. More recently, Vehicle License Fees were cut 25% in 1999 and 35% in 2000, with only a conditional legislative commitment to fund the difference from the State general fund. Last year, over the strong objections of California cities, the legislature passed and the Governor signed SB 402, which imposed a mandatory system of binding arbitration on local governments involved in salary and benefit disputes with public safety employees. Given the current uncertainty with the economy and the State's budgetary situation in addressing the electricity supply crisis, there is serious concern over what the impact may be to local government revenues. There has been no evidence that the State's approach will be any more supportive of local governments' position than in the past. CITY COUNCIL LEAGUE OF CALIFORNIA CITIES GRASSROOTS NETWORK JUNE 12,2001 PAGE 3 While no proposals have been made at this time to the contrary, of particular interest is protection of the backfill of VLF revenue. This revenue source currently accounts for $941,000 of the City's budget for FY 2001-02. One of the key problems is that cities are consistently outspent and out-lobbied by groups that are able to commit substantially more resources to influencing legislative decisions. While cities and the League may not make campaign contributions, they do have a network of local elected and appointed officials with extensive community contacts. The proposal is designed to better capitalize on this network approach. If approved by 2/3 of the cities voting, the effective date of the dues increase is July 1, 2001. At this time, the League will also begin recruitment of the field coordinators. There is a "sunset provision" at which time the full Grassroots Network program will be evaluated after five years. Based on that assessment, cities will be asked whether they wish to continue the program. Additional information provided by the League of California Cities is attached on the proposal. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve a "yes" vote by the City, which would vote to approve and add Article XVI to the League of California Cities Bylaws; - Approve a "no" vote by the City, which would vote to reject Article XVI to the League of California Cities Bylaws; - Provide direction to staff. Attachments: 1. League of California Cities Ballot on Grassroots Network 2. Grassroots Network Overview 3. Grassroots Network Frequently Asked Questions 4. Grassroots Network Proposed Distribution of Staff 5. Grassroots Network Action Plan ------ --- -~,~.~--_...--_.._--, ., Attachment 1 .. . League of California Cities Ballot on Grassroots Network City of Does your city vote to approve the addition of article XVI to the League's bylaws relating to the establishment of a League Grassroots Network (attached as Attachment A and incorporated by reference in this ballot), along with the dues schedule (attached as Attachment B and also incorporated by reference in this ballot)? [ ] Yes [ ] No Ballot returned by: City Official Name City Official Title Ballots must be returned by First Class Mail and postmarked no later than July 6, 2001. Return ballots to: League of California Cities 1400 K Street, 4th Floor Sacramento, CA 95814 Attention: Counting Committee _ ~_H"'.'_",_ # Attachment A: Proposed Addition to League Bylaws Article XVI: Establishment and Financing of Grassroots Network Section 1: Enhancement of Advocacy Efforts. To enhance the League's advocacy efforts on behalf of cities, the League hereby establishes a Grassroots Network. The Grassroots Network consists of a series of field offices throughout California, responsible for coordinating city advocacy efforts and promoting statewide League policy priorities. Section 2: Dues Increase (a) Initial Financing. The dues increase approved concurrently with the addition of Article XVI shall finance the League's Grassroots Network for the second half of 2001 and for 2002. The increase shall be used exclusively to finance the Grassroots Network. (b) Continued Financing. Any subsequent dues increases shall occur in accordance with Article IV.1 Section 3: Accountability (a) Annual Goal-Setting and Performance Assessment. The League Board shall set long-term goals and annual objectives for the League's Grassroots Network. The League Board shall periodically report to the League's Member Cities on the Grassroots Network's performance in meeting those goals and objectives. (b) Board Discontinuance. If at any time the League Board finds the Grassroots Network is not meeting its objectives on behalf of cities, the League Board may discontinue the Grassroots Network. (c) Membership Vote on Program Continuation. On or before December 31, 2007, the Board shall ask Member Cities to vote on whether to continue the Grassroots Network beyond December 31, 2008.2 1 Explanatory Note: "Article IV" is the existing section of the League's bylaws, which provide for 1) a two-thirds vote of approval by the League board for all dues increases as well as 2) division ratification of dues increases in excess of the Consumer Price Index. Article IV also caps individual city dues increases at $5,000 per year. 2 The League's bylaws provide that a majority of votes cast is necessary for decision on League votes. See Article XII, S 4. _.__._._~-~---~ . Attachment B: " Proposed Dues to Establish the Grassroots Network (A) (E) Total Dues Including Base Grassroots Dues Network Paid in 2002 (Est) For cities having a population of: 2001 [C + OJ 1 to 500. . . $37 $59 501 to 600. . . 99 157 601 to 700. . . 197 312 701 to 800. . . 216 342 801 to 900. . . 259 410 901 to 1,000. . . 317 503 1,001 to 1,250. . . 494 784 1,251 to 1,500.. . 611 969 1,501 to 1,750... 727 1,152 1,751 to 2,000. . . 865 1,373 2,001 to 2,250. . . 921 1,461 2,251 to 2,550. . . 1,020 1,618 2,501 to 2,750.. . 1,078 1,710 2,751 to 3,000 ... 1,176 1,865 3,001 to 4,000. . . 1,316 2,088 4,001 to 5,000. . . 1,570 2,490 5,001 to 7,500. . . 2,044 3,241 7,501 to 10,000. . . 2,359 3,741 10,001 to 15,000. . . 2,848 4,516 15,001 to 20,000. . . 3,279 5,201 20,001 to 25,000. . . 4,105 6,511 25,001 to 30,000. . . 4,930 7,818 30,001 to 40,000. . . 6,068 9,624 40,001 to 50,000. . . 7,382 11,708 50,001 to 60,000. . . 8,504 13,487 60,001 to 70,000. . . 9,346 14,823 70,001 to 80,000. . . 9,817 15,570 80,001 to 90,000. . . 10,464 16,597 90,001 to 100,000... 11,464 18,182 100,001 to 125,000. . . 13,075 20,737 125,001 to 150,000. . . 14,392 22,826 150,001 to 200,000. . . 16,357 25,942 200,001 to 500,000 17,176 17,863 27,241 Plus 819 852 1,299 per each ful/1 O. 000 of population over 200,001 500,001 to 640,000 41,693 _ 43,361 _ 66,125 Plus 757,,~*:_,1,: 787, . . . 1,201 per each ful/1 0, 000 of population over 500,001 Over 640,000 51,950 54,028 82,393 For purposes of establishing the grassroots network, the $5,000 dues cap in League bylaws article IV, section 2, is suspended for the years 2001 and 2002. The dues cap will apply to base dues without interruption and will apply to total dues in year 2003 and years following. The League board will consider in September whether a cost-of-living adjustment for dues will be needed in 2002. This table shows 2002 dues with a cost-of-living adjustment of 4%. Attachment 2 Grassroots Network Overview Purpo~ City officials have experienced deep frustration in recent years as the state government has amassed more resources and power at the expense of local govemment services. The League has a solid reputation as an advocate of city interests,. but in the new era of term limits, traditional lobbying methods are often a poor match for grassroots campaigns and financial contributions by other competing interests. Many organizations have already responded to the new political reality in Sacra- mento by investing in a stronger grassroots organization, including the powerful education lobby, which recently launched a new, high profile and well-funded grassroots organization called EdVoice. The League now has to respond in kind to this new climate by building a solid grassroots network to coordinate city officials' efforts locally to influence legislators, their staff, potentially helpful community groups, and the news media. Major Elements The Network would consist of 10 field offices that would be staffed by 14 new and 3 existing staff (15 coordinators/2 support). The coordinators would work with city officials and the regional divisions of the League to promote key League legislative priorities with legislators, district staff, local media and other supporting community groups. They would arrange meetings, plan news conferences, organize letter writing and media campaigns, and coordinate grassroots efforts with community groups with similar agendas. In short, they would increase the impact of the League's 16 regional divisions and the already busy city officials in each division on the state legislature's and govemor's decisions affecting cities. Cost The Network would cost cities an additional $1.6 million each year in dues. This is the equivalent of four one hundredths of one percent (0.04%) of the $3.8 billion cities collect each year in sales and use taxes, and about one tenth of one percent of the $1.57 billion cities receive each year in VLF revenues. Most observers believe both revenue sources could become victims of legislative raids in the next recession. Individual city costs for the Network will vary depending on city population. For example, a city of 50,001 to 60,000 population would pay an additional $4,643. Such a dues increase will require amendment of the League bylaws approved by no less than 213 of the voting League membership. Membership Review The idea of the Grassroots Network originated with the City Managers Department and was more fully developed by a special Task Force appointed by the League board of directors. Information on the program was developed and disseminated to the full League leadership ( board, divisions, departments, policy committees and caucuses), as well as to every city manager. Dozens of presentations on the proposal were made to each League division, many departments, and to most of the area city manager groups throughout the state. Accountability to the Membership Based upon membership input, the Task Force recommended, and the board adopted, significant changes to the original proposal. These include: establishing long-term goals, annual program objectives, and regular reports to the membership; an unbiased, professional evaluation three times during the first five years; and a vote of the membership after five years to continue the program. Under the League's current bylaws, the board may also vote to discontinue the Grassroots Network at any time. Next Steps Cities are now asked to vote to approve the addition of article XVI to the League's bylaws relating to the establishment of the Grassroots Network, along with a new increased dues schedule to pay for the program. A ballot will be sent to each city. Ballots returned to the League must be postmarked no later than July 6, 2001. Revised 05/07/01 Attachment 3 , Grassroots Network Frequently Asked Questions What is the Grassroots Coordinator Network? The, Grassroots Coordinator Network would consist of 10 field offices staffed by 14 new and 3 existing staff who would serve as grass roots coordinators. Their job would be to work with city officials and the regional divisions of the League to aggressively promote key League legislative priorities with legislators, district staff, local media and other supporting community groups. Why do we need a Grassroots Network? The Network proposal was developed by a task force (see page 4 for a list of task force members) authorized by the League Board of Directors as part of its strategic planning process. It responds to the deep frustration of many local officials about the cities'loss of political clout, compared with other, better-positioned interest groups that contribute millions of dollars to campaigns. The concept of establishing local field offices is used very successfully by political campaigns, as well as by teach- ers, labor and other statewide membership organizations. These groups find that a network of field offices is a well- tested means to communicate with a dispersed membership, and to mobilize local support for the organization's causes. A recent survey by researchers at Wake Forest University found that key congressional staff, as well as government and public affairs executives, ranked grass roots activities as more effective in influencing the outcome of legislation than corporate or contract lobbying, campaign contributions or advocacy advertising. California's powerful education lobby must agree: they recently launched a new, high profile and well-funded grassroots organization called EdVoice. These are the interests against which the League must compete in Sacramento. How will cities benefit from this proposal? The goal of the Grassroots Network is to focus on major issues of concern to all cities, such as fiscal reform, increased funding for transportation and local control. Cities will benefit from the increased visibility of city issues in local and statewide media, and by holding legislators accountable back home for the votes they cast in Sacramento. The potential payback for this investment is enormous. For example, on a statewide basis the proposed $1.6 million dues increase needed to pay fo'r the network is equivalent to only four one hundredths of one percent (0.04%) of the annual $3.8 million cities receive in sales and use taxes. It is one tenth of one percent of the $1.57 billion cities receive each year in VLF revenues. Portions of both VLF and sales and use tax revenues are at risk from legislative raids if the state suffers another recession. The costs are also rel~tively small when compared to the expenditures made by organizations that compete with cities and the League for the allocation of dollars in Sacramento. For example, the 1999-2000 legislative session just two of the statewide public employee unions1 that sponsored or lobbied for 5B 402 (the binding arbitration bill) reported spending about $3.1 million in campaign contributions to legislators, candidates for statewide office or ._......_~- Page 2 of 4 current statewide office holders, in addition to their expenditures for in-house or contract lobbying. During the same period, the California Teachers Association, which competes very effectively for funding in Sacramento, reported spending approximately $2.7 million on lobbying expenses on education issues. In the same period, the CTA also spent approximately $6.3 million on campaign contributions to legislators, candidates for statewide office and current statewide office holders, and $35.2 million on initiative campaigns to further advance their policy agenda. What would the grass roots coordinators do? The coordinator's role is to increase the impact of the League's 16 regional divisions, by helping busy city officials focus strategic attention on state legislators' and the governor's decisions affecting cities. The coordinators will work to build relationships with local elected and appointed officials, local media, and other individuals and organizations in the region who might be called upon to be part of a local coalition on a particular League initiative or pending legislation. The coordinators' would: . Arrange meetings for city officials with legislators, plan news conferences, organize letter writing and media campaigns, and coordinate grassroots efforts with community groups with similar agendas. . Support mayors, council members and city managers in drafting sample ,letters from cities; and train city staff on understanding and accessing the legislative process. . Provide regular presentations on legislative developments and insight into the political dynamics influencing legislative developments. . Meet regularly with legislative staff, media representatives and community groups about the League's legislative priorities. What kind of person will be hired to staff the Network? Everyone associated with this project has concluded that the best way to make this Network effective is to hire seasoned, professional, political organizers, not policy analysts or technical people right out of college. The budget provides an attractive salary and benefit package to do this. In addition to reassigning some League staff, we expect to recruit savvy political people who have worked' on legislative or local elections, staffed legislative offices, or worked in public affairs or campaign consulting firms. Where will the field offices be located? The 10 field offices would be located around the state to ensure that coordinators are available to serve each of the League's 16 geographic divisions, while still balancing the need to maintain close contact with legislative districts and to be accessible to all cities. A map of the distribution by region is available in the information packet developed by the League. The League will send out Requests for Proposals (RFPs) to solicit interest by cities in hosting a coordinator. The goal will be to achieve the highest impact on League lobbying and greatest visibility among mem- bers, while still keeping expenses as low as possible. ------_....-.- '--'.-- - Page 3 of 4 How does the Network relate to the ABC effort? Action for Better Cities was created to make expenditures and engage in "political" activities such as statewide initiative campaigns. Recently, through in-kind contributions of staff time and strategic counsel, ABC was able to playa major role in helping to defeat Proposition 37, the initiative that would have severely limited cities' abilities to impo~e fees to support local regulatory activities and provide services. While both the proposed Network and ABC share a similar objective, namely to gain more political clout for cities, the Network coordinators will focus on organizing local activities in support of League legislative positions. ABC will lead any initiative effort in support of fiscal stability and similar objectives. Our city already pays a lobbyist. Why do we need this network too? The Network doesn't replace the ongoing need to have a strong lobbying presence in Sacramento. (In fact, part of the task force recommendation which has been approved by the League Board of Directors is to set aside at least $50,OOO/year in the budget to hire contract lobbyists in Sacramento to assist League staff at strategic times on some key issues.) Cities that currently have their own contract or in-house lobbyist will probably continue to find that having their own representation makes sense, for two reasons. First, the League's lobbying program represents the interests of all 476 cities. It lobbies the legislature on matters of statewide importance to cities, and cannot provide the representation needed to address the individual needs of cities or even a single region. Second, the grassroots coordinators will be networking and organizing people, not lobbyists. This work will support and enhance the efforts of all city lobbyists, regardless of whether they are con- tractors or in-house staff. Several prominent contract lobbyists who represent individual cities have commented that they see the network proposal as complementary to their ability to represent their clients. What criteria will be used to measure the Network's effectiveness? The League board specified that, if the Network were approved by the membership, the board would set both long- term goals and annualized objectives for the program and report them to the membership. The board also required that the League engage the services of a consultant to conduct a professional membership survey that establishes a base line of information about city officials' perceptions of the effectiveness of the League's legislative advocacy efforts and the relative level of involvement of city officials in support of that advocacy work. The board's intention is to repeat that survey at the end of year three and following year five, comparing changing attitudes and levels of efforts. How will the League be held accountable for the Network's success or failure? In addition to the survey to assess members' perceptions and actual involvement in grassroots activities, the board also directed the staff to (1) establish a separate Grassroots Network account in the League budget, so that mem- bers can track Network expenses; (2) publish an annual legislative voting records report, including a ranking of legislators and the Governor on key city issues; (3) report board goals and annual legislative and policy objectives to the membership; (4) provide regular reports at the Executive Forum, Annual Conference and League department and division meetings; and (5) provide periodic reports to the membership. Will this new program have a sunset date? On or before the end of the sixth year of the program (December 31,2007), the board will ask the membership to vote on the question of continuing the program. If the membership votes against the program continuation, the Network would be shut down, and cease operations by no later than the end of the seventh year (December 31, 2008). -~-- Page 4 of 4 What will it cost? The estimated annualized cost is $1.6 million, spread among all member cities. This estimate is based upon the following assumptions: . Several current League staff members will be reassigned. Approximately 14 new staff will be hired. . Much of the cost for the individual offices will be subsidized by the cities where the office is located, for ex- ample, by making office space and support staff available within a city facility. How will costs be distributed? Costs would be distributed among all cities based upon the League's dues structure, which is based on population. Some small cities pay only a few hundred dollars, while the largest cities pay tens of thousands of dollars. The median dues statewide are currently about $4,930. The Network would increase median dues by approximately $2,588.2 When would a dues increase start? If the membership votes to approve the bylaw amendment the proposed dues increase would be effective on July 1, 2001. Grassroots Lobbying Task Force Harriet Miller, Mayor, Santa Barbara - Chair John Thompson, City Manager, Vacaville, and President of the City Managers' Department - Vice Chair Eileen Ansari, Council Member, Diamond Bar Harry Armstrong, Council Member, Clovis Lee Ann Garcia, Council Member, Grand Terrace Tom Haas, City Attorney, Walnut Creek Jim Marshall, City Manager, Merced Patsy Marshall, Council Member, Buena Park Dave Mora, City Manager, Salinas Kevin O'Rourke, City Manager, Fairfield Susan Peppler, Council Member, Redlands Greg Pettis, Council Member, Cathedral City Mike Siminski, Council Member, Lompoc Armour Smith, Vice Mayor, Modesto Anne Solem, Council Member, Mill Valley Richard Tefank, Former Chief of Police, Buena Park Ruth Vreeland, Council Member, Monterey Endnote 1 The California Professional Firefighters Association and the Police Officers Research Association of California. 2 For purposes of establishing the grassroots network, the $5,000 dues cap in League bylaws article IV, section 2, is would be suspended for the years 2001 and 2002. The dues cap will apply to base dues without interruption and will apply to total dues in year 2003 and years following. -~." Attachment 4 Grassroots Network Proposed Distribution of Staff Among League Divisions [] 1 Legislative Coordinator III 2 Legislative Coordinators 2 . 3 Legislative Coordinators Regional Divisions 4 1. Redwood Empire 2. Sacramento Valley 3. Central Valley 4. South San Joaquin Valley 5. Desert-Mountain 6. Inland Empire 7. Riverside County 8. Imperial County 9. San Diego County 10. Orange County 11. Los Angeles County 12. Channel Counties 9 8 13. Monterey Bay 14. Peninsula 15. East Bay 16. North Bay Grassroots Coordinator Network Proposed Staff Assignments: Cities and Legislative Districts DIVISION # STAFF # cmES #LEG. DIST: North Bay & Redwood Empire 1 46 6 Sacramento Valley 1 58 8 South San Joaquin 1 37 7 Central Valley 1 26 4 Riverside, Inland Empire, Desert Mtn. 2 54 13 Orange County 1 34 10 Los Angeles County 3 86 33 Channel Counties 1 24 6 Peninsula, East Bay, Monterey Bay 3 86 23 San Diego, Imperial County 1 25 10 - ......---.. Attachment 5 . Grassroots Network Action Plan The following dates constitute the time frame and action steps to implement, operate, evaluate and manage the grassroots network if approved by the League membership. DATES ACTION Man:h,2oo1 - On-going Develop data base for political action. July, 2001 Implement recruitment program for grassroots coordinators - advertise positions. Send out Requests for Proposals (RFPs) to cities to solicit interest in providing office space/equipment. Initiate professional survey of membership perceptions of involvement with League legislative advocacy. August 2001 Deadline for coordinator candidates' resumes. j Deadline for RFPs on office space. September, 2001 Interviews for grassroots coordinator candidates. October, 2001 Make job offers to grassroots coordinators. Site Selection Committee chooses office locations. Complete membership survey November, 2001 Grassroots Coordinators report to work. Training Workshops for grassroots coordinators to cover: 1) League organization, history, goals and key issues; and, 2) Operating a grassroots program. Board of Directors sets long-term goals/short-term objectives and distributes to League membership. December, 2001 - On-going Program begins with introductions to membership and involvement in city official meetings. December, 2003 Complete mid-program survey of membership perceptions of involvement with League legislative advocacy. December, 2006 Program completes five years of operation. Third survey of membership is initiated to evaluate success. December, 2007 League membership votes to continue program. December, 2008 Grassroots program terminates, if membership turns down program. Program continues if membership votes to retain it. ~,~~~-------