Agenda Packet 2001-06-26CITY COUNCIL
AGENDA
Michael A. Lady
Tony M. Ferrara
Thomas A. Runels
Jim Dickens
Sandy Lubin
Mayor �
Mayor Pro Tem
Council Member
Council Member
Council Member
�
, -
„ „-
Steven Adams City Manager
Timothy J. Carmel City Attorney
Kelly Wetmore Director, Administrative Services
AGENDA SUMMARY
CITY COUNCIL/REDEVELOPMENT AGENCY MEETING
TUESDAY, JUNE 26, 2001
7:00 P.M. .
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER:
2. ROLL CALL
3. FLAG SALUTE:
4.
5.
6.
6a.
7:00 P.M.
COUNCIURDA
BOY SCOUT TROOP 489
INVOCATION: REVEREND DR. NORMAN SOMES
ST. BARNABAS EPISCOPAL CHURCH,
ARROYO GRANDE
SPECIAL PRESENTATIONS:
None.
AGENDA REVIEW:
Move that all resolutions and ordinances presented tonight be read in title only
and all further readings be waived.
AGENDA SUMMARY — JUNE 26, 2001
PAGE 2
7. CITIZENS' INPUT, COMMENTS. AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council
will listen to all communication; however, in compliance with the Brown Act, will
not take any action on items that are not on the agenda.
Upon completing your comments:
♦ You may be directed to staff for assistance;
♦ A Council Member may indicate an interest in discussing your issue
with you subsequent to the Council meeting;
♦ The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or
staff report); or
♦ No action is required or taken.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a
group. The recommendations for each item are noted. Any Council Member
may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements for the period
June 1, 2001 through June 15, 2001.
8.b. Cash Flow Analvsis/Aaaroval of Interfund Advance from the Water Facilitv
Fund (SNODGRASS)
Recommended Action: Receive and file May 2001 Cash Report and approve
the interfund advance from the Water Facility Fund to cover cash deficits in other
funds as of May 31, 2001.
8.c. Consideration of Aareement with Economic Vitalitv Coraoration of San
Luis Obisuo Countv (SHEELEY)
Recommended Action: Approve the Economic Vitality Corporation of San Luis
Obispo County Agreement.
8.d. Consideration of Aareement with San Luis Obispo Countv Visitors and
Conference Bureau (SHEELEY)
Recommended Action: Approve the San Luis Obispo County Visitors and
Conference Bureau Agreement.
AGENDA SUMMARY — JUNE 26, 2001
PAGE 3
8. CONSENT AGENDA (continued):
8.e. Approval of Minutes (WETMORE)
Recommended Action: Approve minutes as submitted for the Special City
Council Meeting of June 12, 2001 and Regular City Council/Redevelopment
Agency Meeting of June 12, 2001.
8.f. Authorization of Pavment for Scenic Creekside Walk Throuah the Historic
Villas�e of Arrovo Grande - Phase II Proaress Pavment No 6 and Notice of
Comuletion (SPAGNOLO) �
Recommended Action: 1) Authorize progress payment in the amount of
$2,008.57 to R. Simons Company for work completed on the project; 2) Direct
staff to file a Notice of Completion; and 3) Authorize the release of the retention
of $23,638.30, thirty-five (35) days after the Notice of Completion has been
recorded, if no liens have been filed.
8.g. Authorization of Additional Funds for the Fair Oaks AvenueNallev Road
Traffic Sis�nal, Proiect No. PW-2000-7 (SPAGNOLO)
Recommended Action: Appropriate $25,500 from the Traffic Signalization Fund
for the Fair Oaks AvenueNalley Road Traffic Signal project for unanticipated
additional work.
8.h. Authorization to Aaalv for Grant Funds for Per Caaita Grant Proaram of the
Safe Neis�hborhood Parks. Clean Water. Clean Air, and Coastal Protection
Bond Act of 2000 (HERNANDEZ)
Recommended Action: Adopt Resolution authorizing staff to apply for per capita
grant funds allocated to the City of Arroyo Grande by the Safe Neighborhood
Parks, Clean Water, Clear Air, and Coastal Protection Bond Act of 2000.
8.i. Consideration of Settlement of Claims Aaainst Envicom (CARMEL)
Recommended Action: Authorize the Mayor to execute a release settling the
City's claims against Envicom Corporation relating to work on the General Plan
Update. �
9. PUBLIC HEARINGS
9.a. Consideration of Proposed Ordinance to Exnand the Citv's Creek
Dedication Reauirement to Include Meadow Creek and Its Tributaries
(MCCANTS)
Recommended Action: Introduce Ordinance for first reading by title only the
proposed ordinance expanding the City's creek dedication requirement for new
discretionary projects to include the area 25 feet from the top of the stream bank
for Meadow Creek and its tributaries.
AGENDA SUMMARY — JUNE 26, 2001
PAGE 4
9. PUBLIC HEARINGS (continued):
9.b. Consideration of Conditional Use Permit Case No. 00-021 • Installation of
Cellular Communication Antennas on the Trader Joe's Buildina located at
937 Rancho Parkwav in the Five Cities Center (McCANTS)
Recommended Action: Adopt Resolution approving the installation of cellular
communication antennas, flush mounted on the existing Trader Joe's building
located at 937 Rancho Parkway.
10. CONTINUED BUSINESS:
10.a. Consideration of General Plan Uudate Follow-un Issues (McCANTS)
Recommended Action: Provide direction to staff regarding the following two
geographical areas as it relates to the draft Land Use Map: 1) east of the Village
Core at the edge of the single family residential neighbofiood south of Arroyo
Grande Creek along East Myrtle and East Cherry Avenues; and 2) Sphere of
Influence expansion altematives related to the area southeast of the City limits.
11. NEW BUSINESS
11.a. Discussion Res�ardina Potential Tourism Business Imarovement District
[COUNCIURDA) (SHEELEY)
Recommended Action: Receive information on Tourism Business Improvement
Districts and provide direction to staff.
11.b. Consideration of Policv Modification for Develooment Impact Fees for
Proiects Aaproved Prior to Adontion of New Imaact Fees (ADAMS)
Recommended Action: It is recommended the City Council leave intact the
existing policy of assessing development impact fees based upon the fees in
effect at the time of building permit issuance.
12. CITY COUNCIL REPORTS
This item gives the Mayor and Council Members the opportunity to present
reports to the other members regarding committees, commissions, boards, or
special projects on which they may be participating.
(a) MAYOR MICHAEL A. LADY:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Other
(b) MAYOR PRO TEM TONY M. FERRARA:
(1) Integrated Waste Management Authority (IWMA)
(2) Air Pollution Control District (APCD)
(3) Long-Range Planning Committee (LRPC)
(4) Other
AGENDA SUMMARY — JUNE 26, 2001
PAGE 5
12. CITY COUNCIL REPORTS (continued):
(c) COUNCIL MEMBER THOMAS A. RUNELS:
(1) Zone 3 Water Advisory Board
(2) County Water Resources Advisory Committee (WRAC)
(3) Other
(d) COUNCIL MEMBER JIM DICKENS:
(1) San Luis Obispo Council of Governments/San Luis Obispo
Regional Transit Authority (SLOCOG/SLORTA)
(2) Community Recreation Center Subcommittee
(3) Economic Opportunity Commission (EOC)
(4) South County Youth Coalition
(5) Other
(e) COUNCIL MEMBER SANDY LUBIN:
(1) South County Area Transit (SCAT)
(2) Economic Vitality Corporation (EVC)
(3) Other
13. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would
like to receive feedback, direct staff to prepare information, and/or request a
formal agenda report be prepared and the item placed on a future agenda. No
formal action can be taken.
(a) None.
14. CITY MANAGER ITEMS
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can
be taken.
(a) None.
15. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
16. STAFF COMMUNICATIONS
Correspondence/Comments as presented by the City Manager.
17. ADJOURNMENT
AGENDA SUMMARY — JUNE 26, 2001
PAGE 6
* * * * * * *
Copies of the staff reports or other written materials relating to each item of business
referred to on this agenda are on file with the Director of Administrative Services and are
available for public inspection and reproduction at cost. If you have questions regarding
any agenda item, please contact the Director of Administrative Services at (805) 473-
5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at
the number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time
set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or
call the Director of Administrative Services at (805) 473-5414 for more information.
www.arroyoarande.orq
CITY OF ARROYO GRANDE — ABBREVIATIONS revised 08/04/00
A Agricultural Preserve
AB Assembly Bill
ADA Americans with Disabilities Act
AG General Agriculture
AGMC Arroyo Grande Muniapal Code
AGPOA Arroyo Grande Police Officers' Association
APN Assessor's Parcel Number
APCB Air PolluGon Control Board
APCD Air Pollution Control District
ARC Arohitectural Review Committee
ASCE American Society Civil Engineers
ASD Administrative Services Department
AWWA American Water Wwks Association
BD Building Division
CA City Attomey
CC City Counal
CCC Califomia Conservation Corps
CCCSIF CenVal Coast Cities Self-Insurance Fund
CD Community Development
CDBG Community Development Blodc Grant
CE Circulatlon Element
CEC Califomia Energy Commission
CEQA Califomia Environmental Quality Act
CIP Capital improvement Program
CIWMP Califomia lntegrated Waste Management Plan
CM City Manager's Office
CMC Califomia Men's Colony
CMP Congestion Management Plan
COC Certificate of Compliance
CPI Consumer Price Index
CUP Condidonal Use Permit
DARE Drug Abuse Resistance Education
DC Development Code
DEA Drug Enforcement Administration
E.C. Election Code
EDD Economic Development Department
EDU Equivalent Dwelling Unit
EIR Environmental Impact Report
EIS Environmental Impact Statement
EOC Economic Opportunity Commission
EVC Economic Vitality Corporation
FAU Federal Aid Urban
FD Fire Division
FDAA Federal Dlsaster Assistance AdminisVaGon
FEMA Federal Emergency Management Agency
FID Finanaal Services Depanment
FPPC Fair Political Practices Commission
FTA Federal Transit Administration
FY Flscal Year
G.C. Govemment Code
GC General Commeraal
GF General Fund
GP General Plan
GPA General Plan Amendment
HCD Califomia Departrnent of Housing and Communiry
Development
HOP Home Oocupancy Pertnit
HUD Housing and Urban Development Dept.
I Industrial and Business Park
ISTEA Intertnodal Surface Transportatio�
JPA Jant Powers Authority
LAFCO
LOCC
LLA
LUE
MER
MF
MFA
MHP
O
OCSD
OSCE
PC
PD
PF
PPR
PRD
PRE-APP
PSHHC
PSP
PUD
PW
RDA
RE
RFP
RFQ
RH
RHNP
RR
RS
RTA
RWQCB
SAC
SB
SCAT
SEIU
SF
SLO
SLOCOG
SLOHA
SLONTF
SLORTA
SLOWRAC
SR
SSLOCOWA
SSLOCSD
SRRE
SWRCD
TPM
n
TTAC
TUP
UBC
UFC
USA
VAR
VC
VCB
VSR
ZONE 3
Local Agency Formation Commission
League of Califomia Cities
Lot Line Adjustment
Land Use Element
Lot Merger
Condominium/Townhouse
Apartments
Mobile Home Parks
Office Professional
Oceano Community Services District
Open Space and Conservation Element
Planning Commission
Police Department
Pubii�Quasi Public
Plot Plan Review
Parks & Recreation Departrnent
Pre-application
Peoples' Self-Help Housing Corp.
Planned Sign Program
Planned Unit Development
Public Wo�ics Department
Redevelopment Agency
Residential Estate
Request for Proposals
Request for Qualifications
Hillside Residendal
Regional Housing Needs Plan
Rural ResidenGal
Suburban Residential
Reversion to Acreage
Regional Water Quality Control Board
Staff Advisory Committee
Senate Bill
South County Area Transit
Service Employees IntemaGonal Union
Single Family
San Luis Obispo
San Luis Obispo Council of Govemments
San Luis Obispo Housi�g Authoriry
San Luis Obispo Narcotics Task Force
San Luis Obispo Regional Transit Authority
San Luis Obispo County Water Resources Advisory
Committee
Senior Housing
South San Luis Obispo County Water Association
Soufh San Luis Obispo County Sanitation District
Source Reductior► 8 RecyGing Element
Sfate Water Resources Control Board
Tentative Parcel Map
Tentative Tract Map
TransportaUon Technical Advisory Committee
Temporary Use Permit
Uniform Building Code
Uniform Fire Code
Underground Service Alert
Variance
Viilage Commercial
SLO CouMy Visitors 8 Conference Bureau
View Shed Revlew
San Luis Obispo County Flood Control and Water
Conservadon Disfrict — Zone 3(Lopez Project)
8.a.
� T
\ � � t91 * MEMORANDUM
\�FORN�
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR �
�
SUBJECT: CASH DISBURSEMENT RATIFICATION
DATE: JUNE 26, 2001
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period June 1— June 15, 2001.
FUNDING:
There is a$770,161.32 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1— Cash Disbursement Listing
ATTACHMENT 2— June 1, 2001 Accounts Payable Check Register
ATTACHMENT 3— June 1, 2001 Payroll Checks and Benefit Checks
ATTACHMENT 4— June 8, 2001 Accounts Payable Check Register
ATTACHMENT 5— June 15, 2001 Accounts Payable Check Register
ATTACHMENT 6— June 15, 2001 Payroll Checks and Benefit Checks
ATTACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of June 1 Through June 15, 2001
June 26, 2001
Presented are the cash disbursements issued by the Department of Financial Services for
the period June 1 to June 15, 2001. Shown are cash disbursements by week of occurrence
and type of payment.
june 1, 2001
Accounts Payable Cks 100936-101012
Payroll Checks and Benefit Checks
june 8, 2001
Accounts Payable Cks 101030-101128
June 15, 2001
Accounts Payable Cks 101129-101224
Payroll Checks and Benefit Checks
2 56,155.07
3 277,365.05
333,520.12
4 60,541.53
5
6
122,115.08
253,984.59
376,099.67
Two Week Total $ 770.161.32
CITY OFARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENIIZAL FUND (010�
Cifiy Government (Fund 010)
400i - c�ry co���i
4002 - Administrative Services
4003 - City Attorney
4101 - City Manager
4102 - Printing/Duplicating
4120 - FinancialServices
4121 - Taxes/ Insurance/ Bonds
4130 - Community Development
4131 - Community Building (CDBG)
4140 - Management Information System
4145 - Non Departmental
Public Sa�u (Fund 010)
4201 - Police
4211 - Fire
4212 - Building & Safety
Public Works (Fund 010)
4301 - Public Works-Admin & Engineering
4303 - Street/Bridge Maintenance
4304 - Street Lighting
4305 - Automotive Shop
Parks & Recreation (Fund 010)
4420 - Parks
4421 - Recreation
4422 - General Recreation
4423 - Pre-School Program
4424 - Recreation-Special Programs
4425 - Children in Motion
4426 - Five Cities Youth Basketball
4430 - Soto Sport Complex
4213 - Government Buildings
4460 - Parkway Maintenance
SPEQAL REVINUE FUNDS
Pazk Development Fee Fund (Fund 213)
4550 - Park Development Fee
Traffic Signal Fund (Fund 222)
4501 - Traffic Fund
Transportation Fund (Fund 225)
4553 - Public Transit System
Construction Tax Fund (Fund 230)
4556 - Construction Tax
Police Grant Funds
4201 - Law Enforcement Equip. (Fd 272)
4202 - State AB3229 Cops Grant (Fd 271)
4203 - Federal Universal Hiring (Fd 274)
4208 - Federal Local Law Enforcmt (FD 279)
Redevelopment Agency ( Fund 284)
4103 - Redevelopment Administration
ENTERPRISE FUNDS
Sewer Fund (Fund 612)
4610 - Sewer Maintenance
Water Fund (Fund 640)
4710 - Water Administration
4711 - Water Production
4712 - Water Distribution
Lopez Administration (Fund 641)
4750 - Lopez Administration
CAPITAL IMPROVEMENT PROGRAMS (Fund 350�
5501�5599 - Park Projects
5601-5699 - Streets Projects
5701-5799 - Drainage Projects
5801-5899 - Water/Sewer/Street Projects
5901-5999 - Water Projects
Dept ]ndex for Council.xls
ATTACHMENT 2
VOUCHI2E2 CITY OF ARROYO GRANDE
OS/30/O1 08:23 VOUCHER/CFIECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR pENDOR ITEM ACCOUNT
NU[�IDER DATE NUhIDER NAME DESCRIPTION NUMBER
100936 06/O1/O1 100897 AMERICAN TEMPS RHINEHP.RTS SVCS-5/12 220.4303.5303
100937 06/O1/O1 102050 AVAYA,INC. MERLIN PHONE SVC.AGREE 010.4145.5403
100938 06/O1/O1 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274
100939 06/O1/O1 101782 BOB'S EXPRESS WASH CAR WASH 010.4201.5601
100940 06/O1/O1 102391 JUI,IA BORDEMAN REF.CHILD IN MOTION CARD-BORDE 010.0000.4602
100941 06/O1/O1 012168 BOXX EXPRESS UPS SHIPPING-APRIL 010.4201.5201
100942 06/O1/O1 013572 BRUMIT DIESEL,INC WINDOW KIT 010.4211.5601
100943 06/Ol/O1 016724 CA.PRISON INDUSTRY AUTH SHIRTS/PANTS 010.4211.5272
100943 06/O1/O1 016724 CA.PRISON INDUSTRY AUTH SHIRTS 010.4211.5272
100944 06/O1/O1 019812 ARON CANBY WELDING FLAT METAL-PAVER 220.4303.5603
100945 06/O1j01 021918 CENTRAL COAST SUPPLY TRASH BAGS 220.4303.5613
100946 06/O1/O1 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES 640.4710.5310
100947 06/O1/O1 024102 COAST GRAPHIC SUPPLY SUPPLIES 010.4102.5255
100948 06/O1/O1 101638 TYLER COON S/BALL LEAGLTE SCORER-COON 010.4424.5352
100949 06/O1/O1 101870 COUNCIL FOR URBAN RENEWAL DUES-SHEELEY 284.4103.5503
100950 06/Ol/O1 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001.5201
100951 06/O1/O1 027144 L.N CURTIS & SONS HELMETS/KNEE BOOTS 010.4211.5272
100952 06/O1/O1 101716 JIM DECECCO S/BALL LEAGUE UMP-DECECCO 010.4424.5352
100953 06/O1/O1 016302 DEPARTMENT OF CORRECTIO CMC LABOR-APRIL 220.4303.5303
100954 06/O1/O1 029250 J.B. DEWAR,INC. OIL 220.4303.5608
100954 06/O1/O1 029250 J.B. DEWAR,INC. OIL 640.4712.5608
100955 06/O1/O1 029484 DIESELRO INC. SVC/LLJBE/OIL/FILTERS 220.4303.5601
100956 06/O1/O1 030584 DEBI DYKZEUL S/BALL SCORER-DYKZEUL 010.4424.5352
100957 06/O1/O1 102394 TAMMY EARL REF.CHILDREN IN MOTION-EARL 010.0000.4602
100958 06/O1/O1 033702 TERENCE FIBICH REIMB.MECHANIC'S MEETING 010.4211.5255
100959 06/O1/O1 102320 JOSH GOTTLIEB S/BALL LEAGUE UMPIRE-GOTTLIEB 010.4424.5352
100960 06/O1/O1 100547 HI-TECH EMERGENCY PRESSURE HOSE 010.4211.5601
ITEM
AMOUNT
703.20
28.16
580.10
18.00
78.50
57.85
19.69
301.74
65.81
18.11
89.88
520.00
169.19
15.00
325.00
15.00
1,264.87
48.00
1,546.55
24.05
24.06
597.13
22.50
22.50
50.00
96.00
50.35
PAGE 1
CHECK
AMOUNT
703.20
28.16
580.10
18.00
78.50
57.85
19.69
367.55
18.11
89.88
520.00
169.19
15.00
325.00
15.00
1,264.87
48.00
1,546.55
48.11
597.13
22.50
22.50
50.00
96.00
50.35
�
VOUCFIl2E2
OS/30/O1 08:23
VOUCHER/
CHECK CHECK VENDOR VENDOR
Ni7MBER DATE NUMBER NAME
CITY OF ARROYO GRANDE
VOUCHER/CHECK REGISTER
FOR PERIOD 12
ITEM
DESCRZPTION
ACCOUNT ITEM
NUhIDER AMOUNT
100961 06/Ol/O1 042302 HINDERLITER,DE LLAMAS SALES TAX REPORT-4Q 00/O1 010.4120.5303
100961 06/O1/O1 042302 HINDERLITER,DE LLAMAS SALES TAX RECOVERED CONTRACT 010.4120.5303
100962 06/O1/Ol 102393 INT'L COUNCIL OF ICSC DUES-SHEELEY 284.4103.5503
100963 06/O1/O1 101848 INVENSYS METERING SYSTE WATER METERS 640.4712.5207
100963 06/O1/O1 101848 INVENSYS METERING SYSTE TOUCH READ REGISTERS 640.4712.5207
100964 06/O1/Ol 046176 J J'S FOOD COMPANY LOPEZ TECH MEETING SUPPLIES 010.4001.5201
100964 06/O1/O1 046176 J J'S FOOD COMPANY BBQ SUPPLIES-PW WEEK 640.4712.5255
100964 06/O1/O1 046176 J J'S FOOD COMPANY BBQ SUPPLIES-PW WEEK 640.4712.5255
100964 06/O1/O1 046176 J J'S FOOD COMPANY SUPPLIES-LIEBERT 010.4001.5501
100964 06/O1/O1 046176 J J'S FOOD COMPANY SUPPLIES 010.4001.5201
100964 06/O1/O1 046176 J J'S FOOD COMPANY SUPPLIES-LIEBERT 010.4001.5501
100964 06/O1/O1 046176 J J'S FOOD COMPANY FARMER MP,RKET SUPPLIES 640.4712.5255
100965 06/O1/O1 101604 BARBIE JONES REII�ID.SNACK SUPPLIES-JONES 010.4425.5259
100965 06/O1/O1 101604 BARBIE JONES REINID.SUPPLIES-JONES 010.4425.5255
100966 06/O1/O1 052270 LIGHTNING POWDER CO,INC NIK STICK 010.4201.5255
100967 06/O1/O1 053118 LUCIA MP,R UN.SCH.DIST. GYM USE-B/BALL 010.4424.5257
100967 06/O1/O1 053118 LUCIA MP.R UN.SCH.DIST. GYM USE-B/BALL 010.4424.5257
100968 06/O1/O1 101252 MCI WORLDCOM L/DIST.CHARGES
100968 06/Ol/O1 101252 MCI WORLDCOM CALLING CARDS
100969 06/O1/O1 102086 MEDSTOP URGENT CARE PRE-EMPLOY.PHY-A.FEAR
100970 06/O1/O1 056628 MID STATE BANK-MASTERCA GASOLINE
100970 06/O1/O1 056628 MID STATE BANK-MASTERCA VOLUNTEER DINNER SUPPLIES
100970 06/O1/O1 056628 MID STATE BANK-MASTERCA TRAINING/MEETING EXPENSES
100970 06/O1/O1 056628 MID STATE BANK-MASTERCA HOLDERS/INSIGNIAS
100971 06/O1/O1 102397 MID-STATE BANK
100973 06/O1/O1 057096 MINER'S ACE HARDWARE
100973 06/O1/O1 057096 MINER'S ACE HARDWARE
100973 06/Ol/O1 057096 MINER'S ACE HP.RDWARE
100973 06/O1/O1 057096 MINER'S ACE HARDWARE
100973 06/O1/O1 057096 MINER'S ACE HP,RDWARE
100973 06/O1/O1 057096 MINER'S ACE HP.RDWARE
100973 06/O1/O1 057096 MINER'S ACE HARDWARE
100973 06/O1/O1 057096 MINER'S ACE HARDWARE
100973 06/O1/O1 057096 MINER'S ACE HARDWARE
100973 06/O1/O1 057096 MINER'S ACE HP.RDWARE
100973 06/O1/O1 057096 MINER'S ACE HARDWARE
100973 06/O1/O1 057096 MINER'S ACE HARDWARE
100973 06/Ol/O1 057096 MINER'S ACE HARDWARE
100973 06/O1/O1 057096 MINER'S ACE HP.RDWARE
100973 06/O1/O1 057096 MINER'S ACE HP.RDWARE
010.4145.5403
010.4145.5403
010.4425.5315
010.4201.5608
010.4201.5504
010.4201.5501
010.4201.5255
PURCHASE USED PRINTING PRESS 010.4102.620�
PLUNIDING SUPPLIES
PLIERS/GAl7DEN HOE
D BATTERY/LUMBER CRAYON
HAND TOOLS
PVC ELBOWS/CONDUIT
ELECTRICAL SUPPLIES
EPDXY/SPRAY PAINT
SOAP/RING
MISC.TOOLS
HARDWARE
PROTECTANT/PAINT
l�Al1 BATTERIES
PVC ADAPTER
HINGE SHVPTER
RECT.BAR
612.4610.5603
220.4303.5273
010.4212.5201
010.4211.5255
640.4712.5609
640.4712.5609
640.4712.5603
010.4211.5601
220.4303.5613
010.4211.5601
220.4303.5613
640.4712.5255
640.4712.5610
010.4211.5601
010.4211.5601
975.00
178.58
100.00
1,505.75
5,715.72
PAGE 2
CHECK
AMOUNT
1,153.56
100.00
7,221.47
7.31
59.62
13.92
37.30
7.98
19.31
28.76 174.20
298.32
39.37 337.69
35.97 35.97
839.36
819.00 1,658.36
225.96
2.67 228.63
50.00 50.00
61.01
96.00
950.61
32.25 1,139.87
7,000.00 7,000.00
1.25
72.71
17.54
6.36
18.02
1.86
24.13
14.87
14.93
28.09
29.47
4.06
4.76
4.48
4.48
VOUCHRE2 CITY OF ARROYO GRANDE
OS/30/O1 08:23 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT
NUMBER DATE NUI�ER NAME DESCRIPTION NUf�ffiER
100973 06/O1/O1 057096 MINER'S ACE HARDWARE FLAT STEEL/HARDWARE 640.4712.5603
100973 06/O1/O1 057096 MINER'S ACE HP.RDWARE LETTER SETS 640.4712.5609
100973 06/O1/O1 057096 MINER'S ACE HARDWARE KITCHEN SUPPLIES 010.4211.5255
100973 06/O1/O1 057096 MINER'S ACE HARDWARE CORNER BRACE 010.4211.5255
100974 06/O1/O1 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 220.4303.5201
100975 06/O1/O1 058890 RICHP.RD MUNOZ S/BALL LEAGUE UMPIRE-MUNOZ 010.4424.5352
100976 06/O1/O1 102390 CATHY NALLORY REIMB.SUPPLIES-MALLORY 010.4423.5253
100977 06/O1/O1 100256 NEXT DAY SIGNS PW BANNER 010.4301.5201
100978 06/O1/O1 102044 NOSSAMAN,GUTHNER,KNOX & PROF.SVCS-S.M.VALLEY WATER 640.4710.5575
100979 06/O1/O1 101750 OFFZCEMAX CREDIT PLAN OFFICE SUPPLIES 010.4120.5201
100980 06/O1/O1 063960 PACIFIC BELL PHONE 489-2174 010.4201.5403
100980 06/O1/O1 063960 PACIFIC BELL PHONE 473-2198 010.4145.5403
100980 06/O1/O1 063960 PACIFIC BELL PI-IONE 473-5100 010.�145.5403
100980 06/O1/O1 063960 PACIFIC BELL PHONE 473-5141 010.4145.5403
100980 06/O1/O1 063960 PACIFIC BELL CENTREX PHONE-5400 010.4145.5403
100980 06/O1/O1 063960 PACIFIC BELL PHONE 481-6944 010.4201.5403
100980 06/O1/O1 063960 PACIFIC BELL L/DIST.FAX 473-0386 010.4145.5403
100981 06/O1/O1 064194 PACIFIC GAS & ELECTRIC SIGNAL-ELECTRIC 010.4304.5402
100981 06/O1/Ol 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402
100981 06/O1/O1 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4712.5402
100981 06/Ol/O1 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4711.5402
100981 06/O1/O1 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612.4610.5402
100981 06/O1/O1 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401
100981 06/O1/O1 064194 PACIFIC GAS & ELECTRIC ELECTRIC 217.4460.5355
100982 06/O1/O1 064258 PAGING NETWORK OF LA PAGING SVCS-MAY 010.4421.5602
100983 06/O1/O1 100548 VERONICA PEREZ S/BALL LGE.SCORER-PEREZ 010.4424.5352
100984 06/O1/O1 066690 PITNEY BOWES EZ SEAL SUPPLIES 010.4101.5201
100984 06/O1/O1 066690 PITNEY BOWES EQUIPMENT MAINT-MAILING/SCALES 010.4102.5602
100985 06/O1/01 068200 PM7{ SYNETRON GLOVES 010.4211.5206
100986 06/O1/O1 067548 POOR RICHP.RD'S PRESS PRINTING SVCS-TYPESETTING 010.4102.5603
100987 06/O1/O1 071682 GREG ROSE S/BALL LEAGUE OFFICIAL-ROSE 010.4424.5352
100988 06/O1/O1 102346 CITY OF SPNTA MP.RIA REGIS-3 PEOPLE TACTICAL PATROL 010.4201.5501
100989 06/O1/O1 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SPNTOS 010.4424.5351
100990 06/O1/O1 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352
ITEM
AMOUNT
6.30
5.76
20.61
21.36
40.92
32.00
32.95
221.12
4,564.66
14.63
34.47
111.42
806.73
230.83
1,439.63
187.40
24.25
255.65
1,424.81
245.46
5,670.92
816.10
5,535.41
7.29
115.23
37.50
59.37
572.40
270.44
10.70
64.00
380.00
90.65
75.00
PAGE 3
CHECK
AMOUNT
301.04
40.92
32.00
32.95
221.12
4,564.66
14.63
2,834.73
13,955.64
115.23
37.50
631.77
270.44
10.70
64.00
380.00
90.65
75.00
VOUCHRE2 CITY OF ARROYO GRANDE
O5/30/O1 08:23 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT
NUMBER DATE N[7MBER NAME DESCRIPTION NIIMBER
100991 06/O1/O1 078156 SEBASTIAN OIL DISTRIB. TIJBES 010.4211.5601
100991 06/O1/O1 078156 SEBASTIAN OIL DISTRIB. DIESEL/GASOLINE 010.4211.5608
100992 06/O1/O1 101556 DIANE SHEELEY REIIVffi.TRAVEL-SHEELEY 284.4103.5501
100993 06/Ol/Ol 101223 SLO CO.FIRE TRAZNING FEE-URBAN INTERFACE 010.4211.5255
100994 06/O1/O1 073660 SLOCO DATA, INC. PRINTING POSTCARDS/DATA DISC 010.4211.5599
100995 06/O1/O1 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401
100996 06/O1/O1 102376 MICHELE STEARNS REGIS-BASIC CRIME PREVENT. 010.4201.5501
100997 06/O1/O1 102389 MICHELE STEARNS REIMB.DECORATZONS-DINNER 010.4201.5504
100998 06/O1/O1 102392 JULIE STEHLIK REF.CHILDREN IN MOTION-STEHLIK 010.0000.4602
100999 06/O1/O1 082328 STERLING CONA�tUNICATIONS RELOCATE REMOTE RADAR UNIT 010.4201.5601
100999 06/O1/O1 082328 STERLING COMMUNICATIONS INSTL.EQUIPMENT VOL.CAR 010.4201.5601
101000 06/01/O1 082486 STEWARD CO PLASTIC BINDINGS 010.4102.5255
101001 06/O1/O1 102318 DENNIS THURMAN S/BALL LEAGUE OFFICIAL-THURMAN 010.4424.5352
101002 06/O1/O1 102244 TITAN INDUSTRIAL TRANSMISSION PARTS 220.4303.5603
101003 06/O1/O1 101641 TOMARK SPORTS,INC HOMEPLATE EXTENSION 010.4424.5257
101003 06/O1/O1 101641 TOMP.RK SPORTS,INC SCOREBOARD 010.4424.5257
101004 06/O1/O1 085664 TOM TOTH S/BALL LEAGUE UMPIRE-TOTH 010.4424.5352
101005 06/O1/O1 088062 UNION ASPHALT INC ASPHALT 220.4303.5613
101006 06/O1/O1 102007 VERIZON WIRELESS CELL PHONE-CM 010.4101.5403
101006 06/O1/O1 102007 VERIZON WIRELESS CELL PHONE-SHEELEY 284.4103.5403
101006 06/O1/O1 102007 VERIZON WIRELESS CELL PHONE-CHIEF'S PORTABLE 010.4211.5403
101006 06/O1/O1 102007 VERIZON WIRELESS CELL PHONE-ENGINE 010.4211.5403
101007 06/O1/O1 090480 WAYNE'S TIRE REPL.TIRE 220.4303.5601
101008 06/O1/O1 009282 WEST GROUP CCR TITLE 19 COMPLETE AMENDS 010.4211.5503
101009 06/O1/O1 092274 STEVE WHITNEY REINID.MEDIC BAGS 010.4211.5255
101010 06/O1/O1 100431 WILLARD PAPER CO PAPER 010.4102.5255
101010 06/O1/O1 100431 WILLP,RD PAPER CO PAPER/NCR 010.4102.5255
101010 06/O1/O1 100431 WILLARD PAPER CO ENVELOPES/PAPER 010.4102.5255
101011 06/O1/O1 092586 LEE WILSON ELECTRIC COM SIGNAL MAINT-APRIL 010.4304.5303
101011 06/O1/O1 092586 LEE WILSON ELECTRIC COM REPR.HALCYON/GRAND LOOP 010.4304.5303
ITEM
AMOUNT
14.13
264.07
39.00
80.00
699.41
121.76
638.00
76.57
16.25
43.00
321.00
35.96
32.00
710.91
38.24
77.76
48.00
292.78
32.23
44.46
17.68
22.31
64.00
��.00
15.04
401.25
457.59
539.93
1,212.75
63.00
PAGE 4
CHECK
AMOUNT
278.20
39.00
80.00
699.41
121.76
638.00
76.57
16.25
364.00
35.96
32.00
710.91
116.00
48.00
292.78
116.68
64.00
��.00
15.04
1,398.77
1,275.75
VOUCHRE2 CITY OF ARROYO GRANDE
PAGE 5
OS/30/O1 08:23 VOUCHER/CHECK REGISTER
FOR PERIOD 12
FUND TITLE pMp�
O10 GENERAL FLJND 31,623.47
217 LANDSCAPE MAINTENANCE DISTRICT '7,29
220 STREETS FUND 4,204.64
284 REDEVELOPMENT AGENCY FUND 508.46
612 SEWER FUND 817.35
640 WATER FUND 18,993.86
TOTAL 56,155.07
ATTACHMENT 3
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 5/11/01 TO 5/24/01
06/01 /01
FUND 010
FUND 220
FUND 284
FUND 612
FUND 640
247,337.55
10,225.69
4,713.80
4,151.28
10,936.73
277,365.05
Salaries Full time
Salaries Part-Time
Salaries Over-Time
Holiday Pay
Sick Pay
Annual Leave Pay
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
PERS Retirement
Social Security
PARS Retirement
State Disability Ins.
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Uniform Allowance
Motor Pay
Total:
148, 770.54
28,857.73
7, 547.74
5,441.35
2,551.29
13,330.53
4,363.51
3,923.27
3,207.19
15, 398.95
15,668,46
223.85
641.05
21,634.86
3,657.21
781.42
541.10
350.00
375.00
100.00
277,365.05
ATTACFiNIENT 4
VOUCHRE2 CITY OF ARROYO GRANDE
06/06/O1 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT
NU[�ER DATE NiIMBER NAME DESCRIPTION NUMSER
101030 06/08/O1 100499 9-1-1 MAGAZINE 911 MAGAZINE SUBSCRIPTION 010.4201.5503
101031 06/08/Ol 000468 A T& T-L/DIST SVC. MIS L/DIST 473-0379 010.4140.5303
101032 06/08/O1 003042 AMERICAN EQUIPMENT SVCS DUMP BIN 010.4213.5303
101033 06/08/O1 102400 AMERICAN MOBILE ALIGN/REPR.BALL JOINT 640.4712.5603
101034 06/08/O1 100897 AMERICAN TEMPS RHINEHART SVCS-5/25 220.4303.5303
101034 06/08/O1 100897 AMERICAN TEMPS RHINEHP.RT SVCS-5/18 220.4303.5303
101034 06/08/O1 100897 AMERICAN TEMPS STEELE SVCS-5/25 010.4130.5318
101035 06/08/O1 102411 ANGELA ANDERSON REF.PARK DEPOSIT-ANDERSON 010.0000.4354
101036 06/09/O1 102407 ARROYO VALLEY CAR CLUB REF.TEMP.USE PERM-A.�7LY CAR 010.0000.4164
101037 06/08/O1 101810 BASIC CHEMICAL SOLUTION SODIUM IIYPOCHLORITE 640.4712.5273
101037 06/OS/O1 101810 BASIC CHEMICAL SOLLTPION SODIUM HYPOCHLORITE 640.4712.52�4
101038 06/08/O1 101389 BC ELECTRIC REPR.LIGHT BALLAST 010.4213.5303
101039 06/08/O1 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.5303
101040 06/08/O1 013026 BRISCO MILL & LUMBER 3 BOXES-CEILING PANELS 010.4213.5604
101041 06/OB/O1 100441 C.C.C.GERANIUM CLUB REF.C/B.DEPOSIT-CCC GERANIUM 010.0000.2206
101042 06/08/O1 102412 DEANNA CP,BANSAG REF.PARK DEPOSIT-CABANSAG 010.0000.4354
101043 06/08/01 102410 SHELI CAVANILLAS REF.PARK DEPOSIT-CAVANILLAS 010.0000.4354
101044 06/08/O1 101142 CENTER FOR CREATIVE THO REF.PARK DEPOSIT-CTR.CREATIVE 010.0000.4354
101045 06/08/O1 021918 CENTRAL COAST SUPPLY RESTROOM SUPPLIES-CHEMICALS 010.4213.5604
101046 06/OB/O1 022632 CHAPP.RRAL COPY USEAGE MAINT-6/03/O1 010.4421.5602
101047 06/OB/O1 101856 CHARTER COMMUNICATIONS CABLE MODEM CHARGES 010.4140.5303
101048 06/OS/O1 102339 GUADALUPE CHAVEZ REF.C/B.DEP-CHAVEZ 010.0000.2206
101049 06/08/O1 023010 RICHARD CHECANSKY REIMB.BOOKS-CHECANSKY 010.4201.5502
101050 06/08/O1 023322 CHRISTIANSON CHEVROLET REPR.AIR CONDITIONING 010.4201.5601
101051 06/08/O1 023634 CLASSIC TEES & SIGNS ADULT B/BALL SHIRTS 010.4424.5257
101052 06/OB/O1 102404 STACY CLEMENTS REF.PARK DEPOSIT-CLEMENTS 010.0000.4354
101053 06/OB/O1 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307
101053 06/08/O1 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307
ITEM
AMOUNT
45.95
33.76
1,375.00
420.00
703.20
775.72
543.60
25.00
101.00
365.25
236.34
133.18
68.00
84.49
250.00
25.00
25.00
25.00
697.00
123.23
227.90
125.00
122.98
147.58
1,023.72
25.00
12.00
12.00
PAGE 1
CHECK
AMOUNT
45.95
33.76
1,375.00
420.00
2,022.52
25.00
101.00
601.59
133.18
68.00
84.49
250.00
25.00
25.00
25.00
697.00
123.23
227.90
125.00
122.98
147.58
1,023.72
25.00
VOUCHRE2 CITY OF ARROYO GRANDE
06/06/O1 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT
NUNIDER DATE NUMBER NAME DESCRIPTION NUMBER
101053 06/08/O1 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307
101054 06/OB/O1 025428 CONSOLIDATED ELECTRICAL BALLAST 010.4213.5604
101055 06/08/O1 101638 TYLER COON S/BALL LEAGUE SCORER-COON 010.4424.5352
101056 06/OB/O1 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301.5201
101057 06/08/O1 101779 CTE COMPUTER TRAINING C PAGEMAKER 6.5 INTRO-NEFF 010.4140.5501
101058 06/08/O1 102402 DUSTIN DAVIS REF.C/B.DEPOSIT-DAVIS 010.0000.2206
101059 06/OB/O1 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612.4610.5303
101060 06/OS/O1 101969 DE LAGE LANDEN FINANCIA COPIER LEASE#93791 010.4421.5602
101061 06/08/O1 101716 JIM DECECCO S/BALL LEAGUE UMP-DECECCO 010.4424.5352
101062 06/08/O1 100514 DEWAINE'S CRANE CRANE SVCS-CHANGE LIGHTS 010.4430.5552
101063 06/08/O1 100978 DRAIN DOCTOR'S PLUMBING REPR.R/ROOM DRAINS 010.4213.5303
101064 06/08/O1 030584 DEBI DYKZEUL S/BALL SCORER-DYKZEUL 010.4424.5352
101065 06/08/O1 033150 FEDERAL EXPRESS CORP FED EX SHIPMENT-ABBEY GROUP 010.4201.5201
101066 06/08/Ol 101379 FERGUSON ENTERPRISES,IN COUPLINGS 640.4712.5610
101066 06/08/O1 101379 FERGUSON ENTERPRISES,IN I�TER BOX 640.4712.5610
101066 06/08/O1 101379 FERGUSON ENTERPRISES,IN METER BOX LIDS 640.4712.5610
101067 06/08/O1 033702 TERENCE FIBICH REINID.FIRE SEASON MEETING 010.4211.5501
101068 06/08/O1 100691 FIVE CITIES-TIMES PUBLIC HEARING#87368 010.4130.5301
101068 06/08/O1 100691 FIVE CITIES-TIMES PUBLIC HEARING#87369 010.4130.5301
101068 06/OB/O1 100691 FIVE CITIES-TIMES PLTBLIC HEARING #88743 010.4002.5301
101068 06/08/O1 100691 FIVE CITIES-TIMES PUBLIC HEARING#89475 010.4002.5301
101068 06/08/O1 100691 FIVE CITIES-TIMES PLTBLIC HEARING#89476 010.4002.5301
101068 06/08/O1 100691 FIVE CITIES-TIMES PUBLIC HEARING#89477 010.4002.5301
101068 06/08/O1 100691 FIVE CITIES-TIMES PUBLIC HEARING#89592 010.4130.5301
101068 06/08/O1 100691 FIVE CITIES-TIMES PUBLIC HEARING#69593 010.4130.5301
101068 06/OB/O1 100691 FIVE CITIES-TIMES PUBLIC HEARING#89594 010.4130.5301
101069 06/08/O1 101662 FORD QUALITY FLEET CARE REPL.LIGHTING CONTROL MODULE 010.4201.5601
101069 06/08/O1 101662 FORD QUALITY FLEET CARE REPR.IGNITION SYSTEM 640.4712.5601
101070 06/08/O1 035802 FRANK'S LOCK & KEY INC DUP.KEYS 010.4213.5604
101070 06/08/O1 035802 FRANK'S LOCK & KEY INC LOCK 010.4420.5605
101071 06/08/O1 102405 SUNIMER FRAPPIER REF.PARK DEPOSIT-FRAPPIER 010.0000,4354
101072 06/08/O1 038376 GRAND AUTO PARTS BLADE TIP 640.4712.5273
ITEM
AMOUNT
12.00
36.38
15.00
20.00
265.00
250.00
5,875.12
141.25
48.00
320.00
80.00
30.00
18.98
49.23
63.13
189.39
10.00
54.00
43.50
48.00
51.00
46.50
55.50
57.00
57.00
57.00
245.85
147.99
16.05
13.90
25.00
10.37
PAGE 2
CHECK
AMOUNT
36.00
36.38
15.00
20.00
265.00
250.00
5,875.12
141.25
48.00
320.00
80.00
30.00
18.98
301.75
10.00
469.50
393.84
29.95
25.00
VOUCHRE2 CITY OF ARROYO GRANDE
06/06/O1 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT
NUMBER DATE NiIMBER NAME DESCRIPTION NUMBER
101072 06/OB/O1 038376 GRAND AUTO PARTS LIGHTS 640.4712.5603
101073 06/08/O1 100635 HARRY'S RP.DIATOR SVCS REPR.WATER PUMP/TIMING BELT 010.4430.5601
101074 06/08/O1 042158 BOB HICKS TURF EQUIPMEN THIRD MEMBER ASSY 010.4420.5603
101074 06/OB/O1 042158 BOB HICKS TLTF2F EQUIPMEN THIRD MENffiER ASSY 010.4420.5605
101075 06/08/O1 100325 KEVIN HUNSTAD REF.L/SCAPE BOND-1599 CHILTON 010.0000.2210
101076 06/OS/O1 044496 INFORMATION SERVICES MIS SYS.TECHNICAL SUPPORT 010.4140.5303
101077 06/08/O1 101848 INVENSYS METERING SYSTE TURBO METER-AG HIGH 640.4712.5207
101078 06/08/O1 046176 J J'S FOOD COMPANY CMC CREW SUPPLIES 220.4303.5613
101079 06/08/O1 046956 JOBS AVAZLABLE INC. JOB AD-COPM7UNITY DEV. 010.4130.5316
101080 06/08/O1 100866 KIM KRAFT REF.PARK DEPOSIT-KRAFT 010.0000.4354
101081 06/OS/O1 100752 KUSTOM SIGNALS,INC. 2 EYEWITNESSES VIDEO SYSTEM 271.4202.6201
101082 06/08/O1 100985 DOUG LINTNER S/BALL LGE.OFFICIAL-LINTNER 010.4424.5352
101083 06/OS/O1 043640 LOGIN/IACP NET ANNUAL RENEWAL-IACP NET 010.4140.5607
101084 06/OS/O1 053118 LUCIA MAR UN.SCH.DIST. GYM USE/DUMPSTER CHP.RGES 010.4424.5257
101084 06/08/O1 053118 LUCIA MP.R UN.SCH.DIST. GYM USE/CUSTODIAL CHARGES 010.4424.5257
101085 06/08/O1 102406 DONALD MARONEY REF.PARK DEPOSIT-MARONEY 010.0000.4354
101086 06/08/O1 102401 CINDY MCDONALD ACT 2000 TRAINING 284.4103.5501
101087 06/08/O1 056394 MIDAS MUFFLER & BRAKE WIPERS/TRANS FLUSH 010.4201.5601
101087 06/08/O1 056394 MIDAS MUFFLER & BRAKE INSTL BATTERY SAVER 010.4201.5601
101087 06/OB/O1 056394 MIDAS MUFFLER & BRAKE BATTERY 010.4201.5601
101087 06/08/O1 056394 MIDAS MUFFLER & BRAKE ROTATE/LiTBE/OIL 010.4201.5601
101088 06/08/O1 057096 MINER'S ACE HP.RDWARE PAINT/PAINTING SUPPLIES 010.4213.5604
101088 06/08/O1 057096 MINER'S ACE HP.RDWARE DESK LIGHTS 010.4201.5604
101088 06/08/O1 057096 MINER'S ACE HARDWARE HAND PRUNER 010.4420.5273
101088 06/08/O1 057096 MINER'S ACE HARDWARE ELECTRICAL BOX/COAER 010.4420.5605
101088 06/08/O1 057096 MINER'S ACE HARDWARE SHEET METAL 010.4420.5605
101088 06/08/O1 057096 MINER'S ACE HARDWARE ELECTRICAL BOX COVER 010.4420.5605
101088 06/08/O1 057096 MINER'S ACE HP.RDWARE HOSE BIB KEY 010.4420.5605
101088 06/OB/O1 057096 MINER'S ACE HARDWARE ADJUST.WRENCH 640.4712.5273
101088 06/08/O1 057096 MINER'S ACE HARDWARE SANDPAPER/SANDRUM/FILLER 640.4712.5604
101088 06/08/O1 057096 MINER'S ACE HARDWARE 6 STATION TIMER/ELBOW 010.4420.5605
101088 06/08/O1 057096 MINER'S ACE HARDWARE ELBOW 010.4420.5605
101088 06/08/O1 057096 MINER'S ACE HARDWARE FLAGGING TAPE 640.4712.5255
101088 06/08/O1 057096 MINER'S ACE HP.RDWARE BULBS/PAINTING SUPPLIES 640.4712.5604
101088 06/08/O1 057096 MINER'S ACE HP,RDWARE BALLASTS/BLUB 010.4420.5605
ITEM
AMOUNT
34.84
339.57
770.00
311.99
1,200.00
582.00
1,125.12
18.40
297.00
25.00
11,382.73
128.00
800.00
302.63
517.26
25.00
240.00
153.52
33.16
85.59
72.29
51.83
48.12
25.67
12.25
3.41
3.77
1.27
20.85
14.18
29.84
8.45
12.78
26.87
35.27
PAGE 3
CHECK
AMOUNT
45.21
339.57
1,081.99
1,200.00
582.00
1,125.12
18.40
297.00
25.00
11,382.73
128.00
800.00
819.89
25.00
240.00
344.56
294.56
VOUCHRE2 CITY OF ARROYO GRANDE
06/06/O1 08:28 VOUCHER/CAECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT
NUMBER DATE NUMBER NAME DESCRIPTION N[7NffiER
101089 06/08/O1 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201
101089 06/08/O1 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4102.5255
101089 06/08/O1 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 284.4103.5201
101089 06/08/O1 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 284.4103.5201
101089 06/08/O1 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 284.4103.5201
101089 06/OB/O1 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201
101089 06/08/O1 057174 MISSZON OFFICE PLUS OFFICE SUPPLIES 010.4421.5201
101090 06/OS/O1 101219 MP.RGARET MOORE REF.PARK DEPOSIT-MOORE 010.0000.4354
101091 06/08/O1 058890 RICHARD MONOZ S/BALL LEAGUE UMPIRE-MUNOZ 010.4424.5352
101092 06/08/O1 102413 OCEAN VIEW SCHOOL DONATION-DESTINATION IMAGINATI 010.4001.5504
101093 06/08/O1 063960 PACIFIC BELL MIS DATA LINE 473-0379 010.4140.5303
101094 06/OB/O1 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402
101095 06/08/O1 100548 VERONICA PEREZ S/BALL LGE.SCORER-PEREZ 010.4424.5352
101096 06/08/O1 066924 PLAQUE SHAQUE VALLEY VIEW DARE PLAQUE 010.4201.5504
101097 06/OS/O1 101068 POLICE POLICE MAGAZINE SUBSCRIPTION 010.4201.5503
101098 06/OB/O1 067548 POOR RICHARD'S PRESS LOGO STAMP 010.4301.5201
101099 06/08/O1 102237 PRIMARY CARE DOG & CAT PHYSICAL/TEST-FANNI 010.4201.5322
101099 06/08/O1 102237 PRIMP,RY CARE DOG & CAT PHYSICAL/EXAM-FANNI 010.4201.5322
101100 06/OB/O1 071682 GREG ROSE S/BALL LEAGUE OFFICIAL-ROSE 010.4424.5352
101101 06/OB/O1 102409 HORTENCIA RUBIO REF.PARK DEPOSIT-RUB20 010.0000.4354
101102 06/08/Ol 101633 LEANN RUBIO REF.PARK DEPOSIT-RUBIO 010.0000.4354
101103 06/08/O1 072638 S& L SAFETY PRODUCTS SAFETY GLASSES/GLOVES/SWVAIR 220.4303.5255
101104 06/08/O1 102403 YOVELLI SALIGAN REF.PARK DEP-SALIGAN 010.0000.4354
101105 06/08/O1 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352
101106 06/08/O1 077532 ALLEN SCHOFIELD ELECTRI HAND DRYERS 010.4213.5303
101106 06/08/O1 077532 ALLEN SCHOFIELD ELECTRI ELECT.SUPPLIES/LIGHTS/LAMPS 010.4213.5303
101106 06/08/O1 077532 ALLEN SCHOFIELD ELECTRI SECURITY LIGHT 010.4430.5605
101107 06/08/O1 102395 SEWER EQUIPMENT COMPANY LEADER HOSE/HOSE GUIDE/NOZZLES 612.4610.6201
101108 06/OB/01 102046 RICHARD SLADE & ASSOC PROF.SVCS-S.M.VLY WATER 640.4710.5575
101109 06/08/O1 074490 SLO CNTY DEPT.HEALTH CROSS CONNECTION-3/1-4/30 640.4710.5303
ITEM
AMOUNT
32.09
200.15
102.75
3.91
138.03
75.44
2.28-
25.00
32.00
1,000.00
92.26
12,349.30
15.00
55.64
45.00
23.97
196.76
30.00
32.00
25.00
25.00
230.39
25.00
60.00
1,194.00
716.00
840.00
494.38
776.70
1,394.73
PAGE 4
CHECK
AMOUNT
550.09
25.00
32.00
1,000.00
92.26
12,349.30
15.00
55.64
45.00
23.97
226.76
32.00
25.00
25.00
230.39
25.00
60.00
2,750.00
494.38
776.70
1,394.73
VOUCHI2E2 CITY OF ARROYO GRANDE
06/06/O1 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR yENDOR ITEM ACCOUNT
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER
101110 06/08/O1 080144 SMITH & WESSON I-KIT ANNUAL RENTAL MODEL 2000 010.4201.5255
101111 06/08/O1 080886 SOUTHERN AUTO SUPPLY CROWN LID TOOL 010.4305.5603
101111 06/08/O1 080886 SOUTHERN AUTO SUPPLY CR:CORE RETURN 010.4211.5601
101111 06/08/O1 080886 SOUTHERN ALTfO SUPPLY BATTERY 640.4712.5603
101111 06/OB/O1 080886 SOUTHERN AUTO SUPPLY CR:CROWN LID TOOL 010.4305.5603
101112 06/08/O1 102408 SPECIALTY LAMP INTERNAT BULBS 010.4430.5605
101113 06/08/O1 102328 ANNA STEWART REF.PARKINGING CITE #D15994 010.0000.4203
101114 06/08/O1 100799 SUPER SEER CORP. MOTORCYCLE HELMET 010.4201.5272
101114 06/08/O1 100799 SUPER SEER CORP. SPEAKER/BOOM MIKE 010.4201.5606
101115 06/08/O1 083382 SUPERIOR QUALITY COPIER CLEAN HP4050 PRINTER 010.4201.5602
101115 06/08/O1 083382 SUPERIOR QUALITY COPIER COPIER MAINT AGREEMENT 640.4710.5602
101116 06/08/Ol 102318 DENNIS THURMAN S/BALL LEAGUE OFFICIAL-THURMAN 010.4424.5352
101117 06/08/O1 102244 TITAN INDUSTRIAL SAFETY GLASSES/HOLDERS/ICY HOT 010.4420.5255
101117 06/08/O1 102244 TITAN ZNDUSTRIAL PORTABLE EYE WASH STATION 010.4420.5605
101117 06/08/O1 102244 TITAN INDUSTRIAL ANTIBACTERIAL ADDITIVES-EYE 010.4420.5605
101117 06/08/01 102244 TITAN INDUSTRIAL COUGH DROPS 010.4420.5255
101118 06/08/O1 101641 TOMARK SPORTS,INC B/BALL BASES 010.4430.5605
101118 06/08/O1 101641 TOMARK SPORTS,INC B/BALL NETS 010.4420.5605
101119 06/08/O1 085664 TOM TOTH S/BALL LEAGUE UMPIRE-TOTH 010.4424.5352
101120 06/08/O1 102399 UNILAB W/C HEP B SCREENING-HAMILTON 010.4201.5324
101121 06/08/O1 088084 UNITED GREEN MARK,INC. SPRINKLER PARTS 010.4430.5605
101121 06/08/O1 088084 UNITED GREEN MARK,INC. SPRINKLER PARTS 010.4420.5605
101121 06/08/O1 088084 UNITED GREEN MARK,INC. SPRINKLER PARTS 010.4420.5605
101121 06/08/O1 088084 UNITED GREEN MARK,INC. SPRINKLER PARTS 010.4420.5605
101121 06/08/O1 088084 UNITED GREEN MP.RK,INC. SPRINKLER PARTS 010.4430.5605
101121 06/08/O1 088084 UNITED GREEN MP.RK,INC. SPRINKLER PARTS 010.4420.5605
101121 06/08/O1 088084 UNITED GREEN MARK,INC. SPRINKLER PARTS 010.4430.5605
101122 06/08/O1 087672 UNITED RENTALS RENTAL-ROTOTILLER 010.4420.5552
101122 06/08/O1 087672 UNITED RENTALS RENTAL-TRACTOR/SCRAPER 010.4420.5552
101122 06/08/O1 087672 UNITED RENTALS RENTAL-TRACTOR/FLAIL MOWER 220.4303.5552
101123 06/OB/O1 088296 UNITED STATES POSTMASTE POSTAGE 010.4201.5201
101124 06/OB/O1 102007 VERIZON WIRELESS CELL PHONE-P&R DIRECTOR 010.4421.5602
101124 06/08/O1 102007 VERIZON WIRELESS CELL PHONES-PD PATROL CARS 010.4201.5403
101124 06/OB/O1 102007 VERIZON WIRELESS CELL PHONE-PKS.SUPER 010.4421.5602
101124 06/OB/O1 102007 VERIZON WIRELESS CELL PAONE-PD 010.4201.5403
101124 06/OB/O1 102007 VERIZON WIRELESS CELL PHONE-PD 010.4201.5403
101124 06/OB/O1 102007 VERIZON WIRELESS CELL PHONE-PD 010.4201.5403
ITEM
AMOUNT
436.56
280.69
160.50-
203.30
280.69-
443.89
20.00
295.00
315.00
85.00
243.00
32.00
182.81
212.93
119.84
9.10
384.55
32.11
32.00
309.00
131.53
11.22
24.92
94.04
23.49
3.69
70.46
53.70
259.34
439.98
200.00
52.33
300.09
15.46
86.32
18.93
15.88
PAGE 5
CHECK
AMOUNT
436.56
42.80
443.89
20.00
610.00
328.00
32.00
524.68
416.66
32.00
309.00
359.35
753.02
200.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
06/06/O1 08:28 VOUCHER/CHECK REGZSTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM
NUMBER DATE NUhIDER NAME DESCRIPTION
101124 06/08/O1 102007 VERIZON WIRELESS CELL PHONE-PD
101124 06/OB/O1 102007 VERIZON WZRELESS CELL PFiONE-PD
101124 06/08/O1 102007 VERIZON WIRELESS CELL PHONE-PD
101124 06/08/O1 102007 VERIZON WIRELESS CELL PHONE-PD
101124 06/OB/O1 102007 VERIZON WIRELESS CELL PHONE-CHAVEZ
101125 06/08/O1 090480 WAYNE'S TIRE REPR.TIRE
101125 06/08/O1 090480 WAYNE'S TIRE TIRES
101126 06/OB/O1 091026 WEST GROUP PAYMENT CTR. CA CODES ON CD ROM
101127 06/08/Ol 102398 EVAN WOESTE REF.CITE #D15653
101128 06/OS/O1 093132 WOMEN PEACE OFFICERS AS DUES-ERIN TAYLOR
ACCOUNT
NUMHER
010.4201.5403
010.4201.5403
010.4201.5403
010.4201.5403
010.4430.5605
010.4420.5601
640.4712.5601
010.4003.5503
010.0000.4203
010.4201.5503
ITEM
AMOUNT
18.93
20.19
23.32
18.93
24.62
12.00
155.13
145.52
20.00
35.00
CHECK
AMOUNT
595.00
167.13
145.52
20.00
35.00
TOTAL CHECKS 60,541.53
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
06/06/O1 08:28 VOUCFiER/CHECK REGISTER
FOR PERIOD 12
FUND TITLE
O10 GENERAL FUND
220 STREETS FUND
271 STATE COPS BLOCK GRANT FUND
284 REDEVELOPMENT AGENCY FUND
612 SEWER FUND
640 WATER FUND
AMOUNT
34,611.72
2,203.69
11,382.73
464.69
6,369.50
5,489.20
TOTAL 60,541.53
ATTACHMENT 5
VOUCHRE2 CITY OF ARROYO GRANDE
06/12/O1 14:37 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT
NUMBER DATE NUMBER NAME DESCRIPTION NUhIDER
393 06/08/O1 101820 ROGER WZGHTMAN REGIONAL TOURNAMENT ADVANCE 010.4424.5257
101129 06/15/O1 102417 A& P WATER TRUCKS RENTAL-TRASH PUMPS 010.4430.5605
101130 06/15/O1 000234 A& R WELDING SUPPLY OXY & ACETYLENE GASES 010.4305.5303
101131 06/15/O1 102354 ABS DELIVERY SYSTEMS,IN EVIDENCE DELIAERY CHP.RGES 010.4201.5324
101132 06/15/O1 000856 ADAMSON INDUSTRIES EXTERNAL ASSALT SHELL LOAD 010.4201.5272
101132 06/15/O1 000858 ADAMSON INDUSTRIES BEARING \7ESTS 010.4201.5255
101133 06/15/O1 102425 ADVANCE PROFESSIONAL SE VIDEO-PREVENT.SCHOOL VIOLENCE 010.4201.5255
101134 06/15/Ol 003120 AMERICAN INDUSTRIAL SUP PDI SANDI-DEX 010.4201.5272
101135 06/15/O1 100897 AMERICAN TEMPS RHINEHART SVCS-6/2 220.4303.5303
101135 06/15/O1 100897 AMERICAN TEMPS STEELE SVCS-6/1 010.4130.5318
101136 06/15/Ol 004680 STEVE ANDREWS COMMUNITY STRAT.CRIMES 010.4201.5501
101137 06/15/O1 004914 APEX SHP,RPENING WORKS LINE/FUEL HOSE 220.4303.5603
101137 06/15/O1 004914 APEX SHP.RPENING WORKS STARTER ROPE 220.4303.5603
101138 06/15/O1 102415 APPLIED INDUSTRIAL TECH MOWER BEARING/BUSHING 010.4420.5605
101139 06/15/O1 006006 ARROYO GRANDE FLOWER SH FLOWERS-OSTRANDER 010.4201.5504
101140 06/15/O1 102391 JULIA BORDEMAN REF.CHILD IN MOTION CARD-BORDE 010.0000.4602
101141 06/15/O1 013026 BRISCO MILL & LUNIDER S HOOK 010.4201.5604
101142 06/15/O1 013806 BURKE AND PACE OF AG TREATED POSTS 220.4303.5613
101142 06/15/O1 013806 BURKE AND PACE OF AG DRILL BIT 010.4420.5605
101143 06/15/O1 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-MAY 15-31 225.4553.5507
101144 06/15/O1 015132 CA.CONF.OF ARSON INVEST REGZS-KEVIN MCBRIDE 010.4211.5501
101144 06/15/O1 015132 CA.CONF.OF ARSON INVEST MEhIDERSHIP-MCBRIDE 010.4211.5503
101145 06/15/O1 023088 CHERRY LANE NURSERY TREES/POLES/MULCH/GOPHER CAGES 640.4712.5609
101146 06/15/O1 023634 CLASSIC TEES & SIGNS STAFF T-SHIRTS 010.4425.5255
101147 06/15/O1 102182 COASTAL CHRISTIAN SCH00 REF.PARK DEP-COASTAL CHRISTIAN 010.0000.4354
101148 06/15/O1 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307
101148 06/15/O1 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307
101148 06/15/O1 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307
101148 06/15/O1 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307
101148 06/15/O1 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307
101148 06/15/Ol 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307
ITEM
AMOUNT
1,000.00
380.00
14.00
34.25
300.00
489.13
195.00
57.14
562.56
483.20
60.00
34.08
5.35
42.52
32.10
31.00
2.44
48.15
12.94
1,751.50
zzs.oa
55.00
673.84
229.84
25.00
12.00
12.00
12.00
12.00
12.00
12.00
PAGE 1
CHECK
AMOUNT
1,000.00
380.00
14.00
34.25
769.13
195.00
57.14
1,045.76
60.00
39.43
42.52
32.10
31.00
2.44
61.09
1,751.50
280.00
673.84
229.84
25.00
72.00
VOUCHRE2 CITY OF ARROYO GRANDE
06/12/O1 14:37 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT
NOMBER DATE NU[�IDER NAME DESCRIPTION N[JMBER
101149 06/15/O1 101638 TYLER COON S/BALL LEAGUE SCORER-COON 010.4424.5352
101150 06/15/O1 025618 LARRY COOPER REIhffi.VEHICLE DAMAGED-GATE 010.4201.5601
101151 06/15/Ol 027534 D.G.REPAIR R/R REAR END-MOWER 010.4213.5303
101152 06/15/Ol 101716 JIM DECECCO S/BALL LEAGUE UMP-DECECCO 010.4424.5352
101153 06/15/O1 102422 DELL COMPUTER CORP DELL COMPUTER 272.4201.6101
101154 06/15/O1 102419 DENISE DIAZ REF.PARK DEP-DIAZ 010.0000.4354
101155 06/15/Ol 101255 DORFMAN HOMES,INC. REF.STREET TREE FEE 010.0000.2202
101156 06/15/O1 101241 ROBERT F. DRIVER CO,INC EQUIP.INS-2000 GPM FIRE TRUCK 010.4145.5579
101157 06/15/O1 030584 DEBI DYKZEUL S/BALL SCORER-DYKZEUL 010.4424.5352
101158 06/15/O1 032682 FAIR OAKS PHARMACY SPONGE DRESSINGS 010.4211.5206
101159 06/15/O1 101379 FERGUSON ENTERPRISES,IN BALL VALVES 640.4712.5610
101159 06/15/O1 101379 FERGUSON ENTERPRISES,IN BALL VALVES 640.4712.5610
101160 06/15/O1 101924 J.A. FISCHER,INC. RED DIESEL FUEL 010.0000.1202
101161 06/15/O1 100691 FIVE CITIES-TIMES PUBLIC HEARING-LONGS 010.4130.5301
101161 06/15/O1 100691 FI\7E CITIES-TIMES PLTBLIC HEARING-LONGS 010.4130.5301
101162 06/15/O1 035568 FOX VALLEY SYSTEMS,INC. USA MP.RKING PAINT 612.4610.5255
101162 06/15/O1 035568 FOX VALLEY SYSTEMS,INC. USA MARKING PAINT 640.4712.5255
101163 06/15/O1 102421 RICHARD GONZALEZ REF.O/PMT-538 FARMIiOUSE 640.0000.4751
101164 06/15/O1 102320 JOSH GOTTLIEB S/BALL LEAGUE UMPIRE-GOTTLIEB 010.4421.5303
101164 06/15/O1 102320 JOSH GOTTLIEB S/BALL LEAGUE UMPIRE-GOTTLIEB 010.4424.5352
101165 06/15/O1 039312 CITY OF GROVER BEACH SEWER BILL-CORP.YARD 612.0000.4751
101166 06/15/O1 100583 NANCY HAGLUND REIMB.MEETING SUPPLIES 010.4211.5255
101167 06/15/O1 102420 JAY HARRISON REF.PARK DEP-HARRISON 010.0000.4354
101168 06/15/O1 042158 BOB HICKS TURF EQUIPMEN RETAINER/SEAL/BEARING 010.4213.5303
101169 06/15/O1 101848 INVENSYS METERING SYSTE METER REGISTERS 640.4712.5611
101170 06/15/O1 046098 J C LANDSCAPING LANDSCAPE MAINT. 010.4420.5303
101170 06/15/O1 046098 J C LANDSCAPING LANDSCAPE MAINT. 217.4460.5356
101171 06/15/O1 046176 J J'S FOOD COMPANY MEETING SUPPLIES 010.4301.5201
ITEM
AMOUNT
37.50
222.62
599.07
48.00
1,259.39
25.00
210.00
186.48
37.50
11.75
354.70
479.90
1,789.76
57.00
52.50
40.00
80.53
76.08
350.00
80.00
40.58
21.83
25.00
131.44
147.73
380.00
120.00
3.08
PAGE 2
CHECK
AMOUNT
37.50
222.62
599.07
48.00
1,259.39
25.00
210.00
186.48
37.50
11.75
834.60
1,789.76
109.50
120.53
76.08
430.00
40.58
21.83
25.00
131.44
147.73
500.00
3.08
VOUCHRE2 CITY OF ARROYO GRANDE
06/12/O1 14:37 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT
NUhIDER DATE NUMBER NAME DESCRIPTION NDhffiER
101172 06/15/O1 046332 J P TOOL REPAIR MAKITA CORDLESS DRILL SWITCH 010.4420.5273
101173 06/15/Ol 046410 J.W.ENTERPRISES TOILET RENTAL 220.4303.5552
101174 06/15/Ol 046508 JACK'S REPAIR SERVICE REPR 191 010.4201.5601
101175 06/15/O1 101557 LINEAR SYSTEMS CANON ELPH DIGITAL CAMERA 272.4201.6101
101176 06/15/O1 100985 DOUG LINTNER S/BALL LGE.OFFICIAL-LINTNER 010.4424.5352
101177 06/15/O1 053118 LUCIA MAR UN.SCH.DIST. TRANSPORATION-HP.RLOE/OCEAN 010.4425.5303
101178 06/15/O1 053274 LYON & CARMEL PROF LEGAL SVCS-MAY 010.4003.5304
101179 06/15/O1 102414 NIDE,INC. FIELD TRAINING SOFTWARE 272.4201.6101
101180 06/15/O1 056394 MIDAS MUFFLER & BRAKE INSTL.SPOT LIGHT 010.4201.5601
101181 06/15/Ol 056940 MIER BROS. CONCRETE 640.471i.5610
101181 06/15/O1 056940 MIER BROS. CONCRETE 640.4712.5610
101183 06/15/O1 057096 MINER'S ACE HARDWARE MISC.SUPPLIES 220.4303.5613
101183 06/15/O1 057096 MINER'S ACE HARDWARE MISC.SUPPLIES 220.4303.5273
101183 06/15/O1 057096 MZNER'S ACE HP.RDWARE DRAIN CLEANER 010.4211.5255
101183 06/15/O1 057096 MINER'S ACE HARDWARE SPRINKLER 010.4420.5605
101183 06/15/Ol 057096 MINER'S ACE HP.RDWARE TWIST TO LOCK PWR ADPTR 010.4211.5601
101183 06/15/O1 057096 MINER'S ACE HARDWARE PLATE MENDER 010.4211.5603
101183 06/15/Ol 057096 MINER'S ACE HARDWARE ELECTRZCAL SUPPLIES 010.4420.5605
101183 06/15/O1 057096 MINER'S ACE HARDWARE PLUPIDING SUPPLIES 010.4420.5605
101163 06/15/O1 057096 MINER'S ACE HARDWARE ROPE/MISC.HARDWARE/HOOKS 010.4211.5255
101183 06/15/O1 057096 MINER'S ACE HARDWARE PUI,L/LATCH 640.4712.5609
101183 06/15/Ol 057096 MINER'S ACE HARDWARE DOOR STOPS 010.4213.5604
101183 06/15/Ol 057096 MINER'S ACE HP.RDWARE BULBS 010.4211.5255
101183 06/15/O1 057096 MINER'S ACE HARDWARE ENAMEL 010.4420.5605
101183 06/15/O1 057096 MINER'S ACE HARDWARE HAND TOOLS/LEVEL LINE 640.4712.5273
101183 06/15/O1 057096 MINER'S ACE HARDWARE CR:PATIO DOOR LOCK 010.4213.5604
101163 06/15/O1 057096 MINER'S ACE HP.RDWARE EYE BOLT/PULLEY 010.4211.5603
101183 06/15/O1 057096 MINER'S ACE HP,RDWARE ELECTRICAL SUPPLIES/PVC CEMENT 010.4420.5605
101183 06/15/O1 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES 010.4420.5605
101183 06/15/O1 057096 MINER'S ACE HARDWARE SIMPLE GREEN/PAINTING SUPPLIES 220.4303.5613
101183 06/15/O1 057096 MINER'S ACE HARDWARE AA BATTERIES/TRASH BAGS/COOLER 640.4712.5255
101184 06/15/O1 057174 MISSION bFFICE PLUS OFFICE SUPPLIES 010.4425.5255
101184 06/15/O1 057174 MISSION OFFICE PLUS OFFICE'SUPPLIES 010.4421.5201
101184 06/15/O1 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4120.5201
101185 06/15/O1 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303
101185 06/15/O1 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4301.5148
101185 06/15/O1 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303
101185 06/15/O1 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712.5143
101185 06/15/O1 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143
ITEM
AMOUNT
20.00
91.70
152.69
706.52
32.00
330.00
9,918.25
1,120.00
90.31
68.37
43.34
33.57
41.39
4.70
4.27
34.22
5.54
4.87
26.22
68.76
13.73
43.40
12.80
17.08
19.54
5.10-
13.64
23.07
28.25
34.28
30.78
17.29
42.75
30.44
160.34
13.44
28.44
92.60
139.29
PAGE 3
CHECK
AMOUNT
20.00
91.70
152.69
706.52
32.00
330.00
9,916.25
1,120.00
90.31
111.71
455.01
90.46
VOUCHI2E2 CITY OF ARROYO GRANDE
06/12/O1 14:37 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK NENDOR VENDOR ITEM ACCOUNT
NUMBER DATE NUMSER NAME DESCRIPTION NUMBER
101185 06/15/O1 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4420.5143
101185 06/15/O1 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143
101185 06/15/O1 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303
101185 06/15/O1 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303
101185 06/15/O1 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143
101186 06/15/O1 056208 F. MORTON PITT C0. 4 NAMEPLATES 010.4201.5255
101187 06/15/O1 061814 NOBLE SAW,INC. LOADER HEADS/LINE 220.4303.5603
101187 06/15/O1 061814 NOBLE SAW,INC. AUTO CUT HEAD/SPARK PLUGS 220.4303.5603
101187 06/15/O1 061814 NOBLE SAW,INC. REBUILD CARB.KIT 220.4303.5603
101188 06/15/O1 102382 NOVELL,INC. SOF'TWARE LICENSES 010.4140.5602
101189 06/15/O1 101750 OFFICEMAX CREDIT PLAN LAPTOP CASE 272.4201.6101
101190 06/15/O1 062322 ONE HOUR PHOTO PLUS FILM DEV/PRINTS 010.4130.5201
101191 06/15/O1 101665 ONEMAIN.COM INTERNET SVCS TO 6/20 010.4140.5607
101192 06/15/O1 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402
101193 06/15/O1 100548 VERONICA PEREZ S/BALL LGE.SCORER-PEREZ 010.4424.5352
101194 06/15/O1 063726 PJ'S TOP SHOP POLO W/POCKET 010.4211.5272
101195 06/15/O1 067890 PRAXAIR DISTRIBUTION,IN OXYGEN 010.4211.5303
101196 06/15/Ol 070590 RICHETTI WATER CONDIT20 MAY/JUNE RENTAL 010.4201.5604
101197 06/15/O1 100482 ROBOTRONICS REPR.ROMOTE CONTROL 010.4201.5603
101198 06/15/O1 071682 GREG ROSE S/BALL LEAGLTE OFFICIAL-ROSE 010.4424.5352
101199 06/15/O1 100192 SAN LUIS MAILING SVC UTILITY BILLS MAILED-MAY 640.4710.5201
101200 06/15/O1 076740 SANTA MARIA TIMES PUBLIC NOTICE #87556 010.4130.5301
101200 06/15/O1 076740 SANTA MP,RIA TIMES PUBLIC NOTICE #87580 010.4130.5301
101201 06/15/O1 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352
101202 06/15/O1 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608
101203 06/15/O1 100473 SHERIFF'S RELIEF FOUNDA REGIS-STEVE ANDREWS(COI�7UNITY) 010.4201.5501
101204 06/15/O1 102424 SIRCHIE FINGERPRINT LAB FIELD EVIDENCE INVES.KIT 010.4201.5255
101205 06/15/O1 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-5/O1 760.0000.2305
101205 06/15/O1 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-5/O1 760.0000.2304
101205 06/15/O1 080808 SOUTH SLO COUNTY SANIT 5-1 SAN.DIST-214 E.BRANCH 010.4145.5401
101205 06/15/O1 080808 SOUTFI SLO COUNTY SANIT 5-1 SAN.DIST-215 E.BRPNCH 010.4145.5401
ITEM
AMOUNT
91.90
55.84
28.10
44.92
126.20
33.10
164.20
327.88
53.65
133.76
53.49
81.84
46.90
45.86
22.50
25.68
18.55
30.00
240.63
16.00
949.27
235.13
277.88
67.50
1,713.13
60.00
622.50
30,000.00
43,040.17
19.63
13.47
PAGE 4
CHECK
AMOUNT
781.07
33.10
545.73
133.76
53.49
81.84
46.90
45.86
22.50
25.68
18.55
30.00
240.63
16.00
949.27
513.01
67.50
1,713.13
60.00
622.50
_.
VOUCHRE2 CITY OF ARROYO GRANDE
06/12/O1 14:37 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT
NOMBER DATE NUMBER NAME DESCRIPTION NU[�ffiER
101205 06/15/O1 080808 SOUTH SLO COUNTY SANIT 5-1 SAN.DIST-208 E.BRANCH 010.4145.5401
101205 06/15/O1 080808 SOUTH SLO COUNTY SANIT 5-1 SAN.DIST-211 VERNON 010.4145.5401
101205 06/15/O1 080808 SOUTH SLO COUNTY SANIT 5-1 SAN.DIST-140 TRAF.WAY 010.4145.5401
101205 06/15/O1 080808 SOUTH SLO COUNTY SANIT 5-1 SAN.DIST-STROTHER R/R 010.4145.5401
101206 06/15/O1 080886 SOUTHERN AUTO SUPPL� STEERING WHEEL COVER 640.4712.5601
101206 06/15/O1 080886 SOUTHERN AUTO SUPPLY SOCKET 010.4211.5603
101206 06/15/O1 080866 SOUTHERN AUTO SUPPLY LIGHT BULBS 010.4211.5601
101207 06/15/O1 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401
101207 06/15/O1 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401
101207 06/15/O1 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401
101207 06/15/O1 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401
101207 06/15/O1 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401
101207 06/15/O1 080964 SOUTHERN CF�I,IFORNIA GAS GAS SERVICES 010.4145.5401
101208 06/15/O1 081432 BOB SPEAR S/BALL LEAGUE UMPIRE-SPEAR 010.4424.5352
101209 06/15/O1 082134 STATEWIDE SAFETY & SIGN 35 MPH SIGNS 220.4303.5613
101210 06/15/O1 062836 STREATOR PIPE & SUPPLY FLEX TUBE/FAUCET 010.4420.5605
101211 06/15/O1 102171 STRONG PLANNING SVCS,IN GENERAL PLAN UPDATE/EIR 010.4130.5318
101211 06/15/O1 102171 STRONG PLANNING SVCS,IN O/BILLED MILEAGE(.35 VS .325) 010.4130.5318
101212 06/15/O1 084900 THOMA ELECTRIC CO. REPL.BAD CHARGER 010.4213.5303
101213 06/15/O1 102318 DENNIS THURMAN S/BALL LEAGDE OFFICIAL-THiJRMAN 010.4424.5352
101214 06/15/O1 102244 TITAN INDUSTRIAL YELLOW MARKING CHALK 010.4201.5255
101215 06/15/O1 085664 TOM TOTH S/BALL LEAGUE UMPIRE-TOTH 010.4424.5352
101216 06/15/Ol 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303
101216 06/15/O1 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303
101217 06/15/O1 088842 VALLEY AUTO SERVICE REPR.TIRE 010.4420.5603
101217 06/15/O1 088842 VALLEY AUTO SERVICE REPR.FLAT TIRE 010.4420.5601
101218 06/15/O1 102007 VERIZON WIRELESS CELL PHONE-DIV.CHIEF 010.4212.5403
101219 06/15/Ol 090480 WAYNE'S TIRE LUBE/OIL/FILTER 010.4201.5601
101220 06/15/O1 091182 WESTERN CITY MAGAZINE CLASS AD-DIR.CD 010.4130.5316
101221 06/15/O1 092274 STEVE WHITNEY REINffi.BIKE PARTS 010.4211.5603
101222 06/15/O1 100431 WILLP.RD PAPER CO PAPER 010.4102.5255
101223 06/15/O1 102416 PAUL WILLZAMSON REF.WATER DEP-533 CAROL PLC 640.0000.2302
101223 06/15/O1 102416 PAUL WILLIAMSON CLOSING BILL-533 CAROL PL 640.0000.4751
ITEM
AMOUNT
13.47
13.47
13.47
13.47
7.48
34.02
40.10
9.86
37.54
32.54
12.52
75.59
9.86
48.00
77.52
74.31
13,101.79
9.00-
147.50
32.00
26.54
96.00
380.21
145.96
12.00
16.00
16.57
53.96
aso.00
33.41
461.45
180.00
19.93-
PAGE 5
CHECK
AMOUNT
73,127.15
81.60
177.91
48.00
77.52
74.31
13,092.79
147.50
32.00
26.54
96.00
526.17
28.00
16.57
53.96
aso.00
33.41
461.45
VOUCHRE2 CITY OF ARROYO GRANDE
PAGE 6
06/12/O1 14:37 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR
NUMBER DATE NUMBER NAME
101223 06/15/O1 102416 PAUL WILLIAMSON
101224 06/15/O1 092976 WITMER-TYSON IMPORTS
ITEM ACCOUNT
DESCRIPTION N[JMHER
PREVIOUS BALANCE-533 CAROL PLA 640.0000.4751
MAINT.TRAINING/SUPPLIES-MAY 010.4201.5322
TOTAL CHECKS
ITEM
AMOUNT
81.20-
282.66
CHECK
AMOUNT
78.87
282.66
122,115.08
VOUCHI2E2 CITY OF ARROYO GRANDE
PAGE 7
06/12/Ol 14:37 VOUCHER/CHECK REGISTER
FOR PERIOD 12
F� TITLE
O10 GENERAL FUND
217 LANDSCAPE MAINTENANCE DISTRICT
220 STREETS FUND
225 TRANSPORTATION FUND
272 CA LAW ENFORCMT TCHNLGY EQUIP.
612 SEWER FUND
640 WATER FUND
760 SANITATION DISTRIBUTION FUND
AMOUNT
39,054.85
120.00
1,672.53
1,751.50
3,139.40
219.87
3,116.76
73,040.17
TOTAL 122,115.08
ATTACHMENT 6
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 5/25/01 TO 6/07/01
06/15/01
FUND 010
FUND 220
FUND 284
FUND 612
FUND 640
223,093.68
10, 762.00
4, 765.99
4,298.94
11, 063.98
253,984.59
Salaries Full time
Salaries Part-Time
Salaries Over-Time
Holiday Pay
Sick Pay
AnnualLeave Pay
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
PERS Retirement
Social Securiry
PARS Retirement
State Disability Ins.
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Uniform Allowance
Motor Pay
Total:
145,039.23
25, 046.32
13,780.55
911.63
2,181.27
5, 901.41
3,539.28
2,898.79
14,615.96
14, 021.02
269.63
657.58
19, 094.87
3, 367.53
719.46
534.10
713.90
350.00
242.06
100.00
253,984.59
8.b.
/PRRO YO
/��c . c9
� INCORPORATEO �Z MEMORANDUM
V T
* JUIY 70. 1911 *
C4 ��FORN� P
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE
SUBJECT: CASH FLOW ANALYSIS/APPROVAL OF INTERFUND ADVANCES
FROM THE WATER FACILITY FUND
DATE: J U N E 26, 2001
RECOMMENDATION:
It is recommended the City Councii:
• Accept the May cash report,
• Approve the interfund advance of $642,640 from the Water Facility Fund to
cover cash deficits in other funds as of May 31, 2001.
FUNDING:
No outside funding is required.
Attachment
A— Cash Balance/Interfund Advance Report
Attachment A
CITY OF ARROYO GRANDE
CASH BALANCE / INTERFUND ADVANCE REPORT
At May 31, 2001
Fund
O10 General Fund
210 Fire Protection Impact Fees
212 Police Protecdon Impact Fees
213 Park Development
214 Park Improvement
215 Recreation Cominunity Center
217 Landscape Maintenance
220 Street (Gas Tax) Fund
222 Traffic Signalization
223 Traffic Circulation
224 Transportation Facility Impact
225 Transportation
226 Water Neutralization Impact
230 Construction Tax
231 Drainage Facility
232 In-Lieu Af�'ordable Housing
241 Lopez Facility Fund
271 State COPS Block Grant Fund
2'72 Calif. Law Enf. Technology Grant
274 Federal Universal Hiring Grant
277 98-99 Fed Local Law Enforcement Grant
278 99-00 Fed Local Law Enforcement Grant
279 00-01 Fed Local Law Enforcement Grant
284 Redevelopment Agency
285 Redevelopment Set Aside
350 Capital Projects
612 Sewer Fund
634 Sewer Facility
640 Water Fund
641 Lopez
642 Water Faciliry
751 Downtown Parking
760 Sanitation District Fund
Balance at
1,464,011
50,728
7,073
440,002
26,427
1,528
28,174
117,887
513,274
457,695
1,736,065
12,294
155,141
240,960
13,602
252,411
�96,545
51,308
101,154
(15,521)
106
2,731
8,810
(257,791)
28,812
(343,8=t5)
(2�,483)
98,605
2,414,135
�37,649
1,612,996
36,410
73,051
Recommended
Advances
15,521
257,791
343,845
25,483
(642,640)
Total City Wide Cash
10,436,944
�17
TI-iE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER
OF TF-IE CITY OF ARROYO GRANDE AS OF MAY 31, 2001
� - � ° .'�
nda K. Snodgrass
Director of Financial Services
Revised
Balance
1,464,011
50,728
7,073
440,002
26,427
1,528
28,174
117,887
513,274
457,695
1,736,065
12,294
155,141
240, 960
13,602
252,411
596,545
51,308
101,154
0
106
2,731
8,810
0
28,812
0
0
98,605
1,771,495
537,649
1,612,996
36,410
73,051
10,436,944
pRR
V �
� JULY 10, 1811 *
c4 ��FORN� P
TO:
FROM:
SUBJECT:
DATE:
CITY COUNCIL
MEMORANDUM
DIANE K. SHEELEY, ECONOMIC DEVELOPMENT DIRECTOR �-S
ECONOMIC VITALITY
COUNTY AGREEMENT
JUNE 26, 2001
CORPORATION OF SAN LUIS OBISPO
RECOMMENDATION:
It is recommended the City Council approve the Economic Vitality Corporation of San
Luis Obispo County (EVCSLOC) Agreement.
FUNDING:
The Redevelopment Agency will provide the $5,000 funding for the EVCSLOC
Agreement. Funding was included in the approved FY 2001-02 budget.
DISCUSSION:
The incorporated cities of San Luis Obispo County have agreed to participate in and
support the establishment of the regional economic development effort, the EVCSLOC.
The EVCSLOC's mission is "to stimulate the economic vitality of San Luis Obispo
County, generate jobs, and increase financial investment within the County by
promoting the retention, expansion, and attraction of business and industry to the area."
Currently, Council Member Sandy Lubin represents the City of Arroyo Grande on the
EVCSLOC Board of Directors. Additionally, the Economic Development Director
attends monthly EVCSLOC meetings.
The EVCSLOC will continue to develop and maintain collaborative partnerships that
leverage funding and staff resources that can be brought to the City of Arroyo Grande to
provide assistance when deemed necessary and appropriate. The EVCSLOC has
agreed to provide these services and more pursuant to the attached Agreement
(Attachment 1) and the Description of Services (Attachment 2).
8.c.
City Council
EVCSLOC Agreement
June 26, 2001
Page 2
Alternatives
The following alternatives are provided for the Cify Council's consideration:
1. Approve the EVCSLOC Agreement;
2. Modify and approve the EVCSLOC Agreement;
3. Reject the EVCSLOC Agreement;
4. Provide direction to staff.
Attachments:
1. Description of Services — Exhibit "A"
2. EVCSLOC Agreement
Attachment 1
Economic Vitality Corporation of
San Luis Obispo County Agreement
Description of Services
Exhibit "A"
The Economic Vitality Corporation of San Luis Obispo County (EVCSLOC) shall provide
regional economic development services and activities as follows:
Assure strong communication and compatibility with City goals and policies;
coordinate all City related business retention, expansion, and recruitment
activities consistent with a protocol satisfactory to the City's Economic
Development Director.
2. Assist in the development of job employment, training and business
opportunities for residents of the City of Arroyo Grande.
3. Assist in the preparation and delivery of an annual economic development
update that may include, but not be limited to, an Overall Economic
Development Plan, an Economic Element of the General Plan, and other
comprehensive economic development policies, strategies, and needs
assessment.
4. Assist in the preparation and submittal of application on behalf of the City of
Arroyo Grande and/or participating agencies to public and private funding
sources for financing and/or to state and federal agencies for special
designations in support of economic, business, and employment development
activities.
5. Assist in providing research, analysis, and recommendations to the City of
Arroyo Grande and private organizations on economic development.
6. Provide appropriate countywide business marketing and business retention
and expansion activities and to liaison with appropriate local, regional, state
and federal agencies, and private parties, including actively participating in
the Central Coast Marketing Team and providing copies of the agendas and
minutes to the City.
7. Provide semi-annual reports of its activities to the City of Arroyo Grande. The
reports shall include activities from the previous time period as well as
anticipated future activities. Said reports shall include a detailed breakdown
of all activities that specifically benefit the City of Arroyo Grande.
Attachment 2
ECONOMIC VITALITY CORPORATION OF
SAN LUIS OBISPO COUNTY AGREEMENT
This Agreement is made upon the date of execution, as set forth below, by and between
ECONOMIC VITALITY CORPORATION OF SAN LUIS OBISPO COUNTY, a California
non-profit corporation (hereinafter referred to as "EVCSLOC"), and the CITY OF ARROYO
GRANDE, a Municipal Corporation (hereinafter referred to as "CITY"). The parties hereto, in
consideration of the mutual covenants contained herein, hereby agree to the following terms and
conditions:
1.00 GENERAL PROVISIONS
1.01 TERMS: This Agreement will become effective on the date of execution set forth
below and shall continue in effect until June 30, 2002. This Agreement may be renewed each year
hereafter, for periods of one year, commencing July 1 through June 30 of the succeeding year, by
action of the City CounciURedevelopment Agency and EVCSLOC's acceptance of said renewal.
1.02 SERVICES TO BE PERFORMED BY EVCSLOC: EVCSLOC agrees to
perform or provide the services specified in "Description of Services" attached hereto as Exhibit "A"
and incorporated herein by this reference.
EVCSLOC shall determine the method, details and means of performing the
above-referenced services.
EVCSLOC may, at EVCSLOC's own expense, employ such assistants as EVCSLOC
deems necessary to perform the services required of EVCSLOC by this Agreement. CIT'Y may not
control, direct or supervise EVCSLOC's assistants or employees in the performance of those
services.
1.03 COMPENSATION: In consideration for the services to be performed by
EVCSLOC, CITY agrees to pay EVCSLOC $5,000 payable in two (2) equal bi-annual installments
of $2,500.
2.00 OBLIGATIONS OF EVCSLOC
2.01 MINIMUM AMOUNT OF SERVICE BY EVCSLOC: EVCSLOC agrees to
devote the hours necessary to perform the services set forth in this Agreement in an efficient and
effective manner. EVCSLOC may represent, perform services for and be employed by additional
individuals or entities, in EVCSLOC's sole discretion, as long as the performance of these
extra-contractual services does not interfere with or present a conflict with CITl"s business. When
in doubt as to the existence of such a conflict, EVCSLOC shall contact the City's Economic
Development Director and/or the City Manager in advance of providing said services.
2.02 WORKERS' COMPENSATION AND OTHER EMPLOYEE BENEFITS:
CITY and EVCSLOC intend and agree that EVCSLOC is an independent contractor of CITl' and
agrees that EVCSLOC and EVCSLOC's employees and agents have no right to workers'
compensation and other employee benefits from City. If any workers' compensation insurance
protection is desired, EVCSLOC agrees to provide workers' compensation and other employee
benefits, where required by law, for EVCSLOC's employees and agents. EVCSLOC agrees to hold
harmless and indemnify CITY from any and all liability, cost, or damage arising out of any claim
for injury, disability, or death of EVCSLOC and EVCSLOC's employees or agents.
2.03 INDEMNIFICATION: EVCSLOC hereby agrees to, and shall, hold CITY, its
elective and appointive boards, officers, agents and employees, harmless and shall defend the same
from any liability for damage or claims for damage, or suits or actions at law or in equity which may
allegedly arise from EVCSLOC's or any of EVCSLOC's employees' or agents' operations under
this Agreement, whether such operations be by EVCSLOC or by any one or more persons directly
or indirectly employed by, or acting as agent for, EVCSLOC provided as follows:
a. That CITY does not, and shall not, waive any rights against EVCSLOC
which it may have by reason of the aforesaid hold-harmless agreement, because of the acceptance
by CITY, or the deposit with CITY by EVCSLOC, of any of the insurance policies hereinafter
described.
b. That the aforesaid hold-harmless agreement by EVCSLOC shall apply to all
damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason
of any of the aforesaid operations of EVCSLOC or any agent or employee of EVCSLOC regardless
of whether or not such insurance policies shall have been determined to be applicable to any of such
damages or claims for damages.
2.04 INSURANCE: EVCSLOC shall not commence work under this Agreement until
it has obtained all insurance required under this section and such insurance shall have been approved
by CITY as to form, amount and carrier:
a. Public Liabilitv and Propertv Dama�e Insurance. EVCSLOC shall take out
and maintain during the life of this Agreement such public liability and property damage insurance
as shall protect CITY, its elective and appointive boards, officers, agents and employees, and
EVCSLOC and any agents and employees perfornung work covered by this Agreement from claims
for damages for personal injury, including death, as well as from claims for property damage which
may arise under this Agreement, whether such operations be by EVCSLOC or by anyone directly
or indirectly employed by EVCSLOC and the amounts of such insurance shall be as follows:
(1) Public Liabilitv Insurance. In an amount not less than (One Million
Dollars ($1,000,000) for injuries, including, but not limited to, death to any one person and, subject
to the same limit for each person, in an amount not less than One Million Dollars ($1,000,000) on
account of any one occurrence:
(2) Propertv Dama�e Insurance. In an amount of not less than One
Million Dollars ($1,000,000) for damage to the property of each person on account of any one
occurrence.
b. Comprehensive Automobile Liabilitv. Bodily injury liability coverage of One
Million Dollars ($1,000,000) for each person in any one accident and for injuries sustained by two
or more persons in any one accident. Property damage liability of One Million Dollars ($1,000,000)
for each accident.
c. Workers' Comnensation Insurance. In the amounts required by law as set
forth in Section 2.02 above.
d. Proof of Insurance. EVCSLOC shall furnish CITY, concurrently with the
execution hereof, with satisfactory proof of carriage of the insurance required, and adequate legal
assurance that each carrier will give CITY at least thirty (30) days' prior notice of the cancellation
of any policy during the effective period of this Agreement. The certificate or policy of liability of
insurance shall name CITY as an additional insured with EVCSLOC.
3.00 OBLIGATIONS OF CITY
3.01 COOPERATION: CITY agrees to comply with all reasonable requests of
EVCSLOC necessary to the performance of EVCSLOC's duties under this Agreement.
4.00 TERMINATION OF AGREEMENT
4.01 TERMINATION OF NOTICE. Notwithstanding any other provision of
this Agreement, any party hereto may terminate this Agreement, at any time, without cause by giving
at least thirty- (30) days' prior written notice to the other party to this Agreement.
4.02 TERMINATION ON OCCURRENCE OF STATED EVENTS. This Agreement
shall terminate automatically on the occurrence of any of the following events:
a. Bankruptcy or insolvency of any party;
b. The end of the 30 days as set forth in Section 4.01;
c. June 30, 2002, unless extended per Section 1.01, above.
4.03 TERMINATION BY ANY PARTY FOR DEFAULT OF EVCSLOC: Should
any party default in the performance of this Agreement or materially breach any of its provisions,
the non-breaching party, at its option, may terminate this Agreement, immediately, by giving written
notice of termination to the breaching party.
5.00 MISCELLANEOUS
5.01 REMEDIES: The remedies set forth in this Agreement shall not be exclusive but
shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
5.02 NO WAIVER: The waiver of any breach by any party of any provision of this
Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this
Agreement.
5.03 ASSIGNMENT: This Agreement is specifically not assignable by EVCSLOC to
any person or entity. Any assignment or attempt to assign by EVCSLOC, whether it be voluntary
or involuntary, by operation of law or otherwise, is void and is a material breach of this Agreement
giving rise to a right to terminate as set forth in Section 4.03.
5.04 ATTORNEY FEES: In the event of any controversy, claim or dispute between the
parties hereto, arising out of or relating to this Agreement, or the breach thereof, the prevailing party
shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for
attorney fees.
5.05 TIME FOR PERFORMANCE: Except as otherwise expressly provided for in this
Agreement, should the performance of any act required by this Agreement to be performed by either
party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability
to secure materials, or any other cause except financial inability not the fault of the party required
to perform the act, the time for performance of the act will be extended for a period of time
equivalent to the period of delay and performance of the act during the period of delay will be
excused; provided, however, that nothing contained in this section shall exclude the prompt payment
by either party as required by this Agreement or the performance of any act rendered difficult or
impossible solely because of the financial condition of the party required to perform the act.
5.06 NOTICES: Except as otherwise expressly provided by law, any and all notices or
other communications required or permitted by this Agreement or by law to be served on or given
to any party to this Agreement shall be in writing and shall be deemed duly served and given when
personally delivered or in lieu of such personal service when deposited in the United States mail,
first-class postage prepaid to the following address for each respective party:
CITY: Diane K. Sheeley
Economic Development Director
City of Arroyo Grande
P.O. Box 550 — 215 E. Branch Street
Arroyo Grande, CA 93421-0550
EVCSLOC: Ray Johnson, Interim President/CEO
Economic Vitality Corp. of San Luis Obispo County
P.O. Box 5257
San Luis Obispo, CA 93403
5.07 GOVERNING LAW: This Agreement and all matters relating to this Agreement
shall be governed by the laws of the State of California in force at the time any need for the
interpretation of this Agreement or any decision or holding concerning this Agreement arises.
5.08 BINDING EFFECT: This Agreement shall be binding on and shall inure to the
benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but
nothing in this section shall be construed as a consent by CITY to any assignment of this Agreement
or any interest in this Agreement.
5.09 SEVERABILITY: Should any provision of this Agreement be held by a court of
competent jurisdiction or by a legislative or rule-making act to be either invalid, void or
unenforceable, the remaining provisions of this Agreement shall remain in full force and effect,
unimpaired by the holding, legislation or rule.
5.10 SOLE AND ENTIRE AGREEMENT: This Agreement constitutes the sole and
entire agreement between the parties with respect to the subject matter hereof. This Agreement
correctly sets forth the obligations of the parties hereto to each other as of the date of this Agreement.
All agreements or representations respecting the subject matter of this Agreement not expressly set
forth or referred to in this Agreement are null and void.
5.11 TIME: Time is expressly declared to be of the essence of this Agreement.
5.12 DiTE AUTHORITY: The parties hereby represent that the individuals executing this
Agreement are expressly authorized to do so on and in behalf of the parties.
5.13 AMENDMENTS: Amendments to this Agreement shall be in writin� and shall be
made only with the mutual written consent of all of the parties to this Agreement.
Executed on June 26, 2001 at Arroyo Grande, California.
ATTEST:
Kelly Wetmore, Director of Administrative
Services/Deputy City Clerk
APPROVED AS TO FORM:
CITY OF ARROYO GRANDE
By:
Michael A. Lady, Mayor
EV F N L S OBISPO COUNTY
By �----._
Ray Johnso , In erim President/CEO
Econg�ic Vitality �'g�p. of SLO County
$�„�j(/j,C'�/ GZ�I(.O`1L__,
Michael . C� on, Chair
Econo c Vit lity Corp. of SLO County
By:
Timothy J. Carmel, City Attorney
/pRROYO
� Z
V �
T
* JULY 10 ,s„ * MEMORANDUM
c ���FOR�� P
TO: CITY COUNCIL
FROM: DIANE K. SHEELEY, ECONOMIC DEVELOPMENT DIRECTOR �' }
SUBJECT: SAN LUIS OBISPO COUNTY VISITORS & CONFERENCE BUREAU
AGREEMENT
DATE: JUNE 26, 2001
RECOMMENDATION:
It is recommended the City Council approve the San Luis Obispo County Visitors &
Conference Bureau (SLOCVCB) Agreement.
FUNDING:
The Redevelopment Agency will provide the $6,500 funding for the SLOCVCB
Agreement. Funding was included in the approved FY 2001-02 budget.
DISCUSSION:
The incorporated cities of SLO County have agreed to participate in and support the
regional tourism effort of the SLOCVCB. "The mission of the SLOCVCB is to promote
the county's economic opportunities through its primary industry — tourism." Currently,
the Economic Development Director represents the City of Arroyo Grande on the
SLOCVCB Board of Directors.
The City's Economic Development Strategy includes a section on tourism. Specifically,
one of the goals is "to become an active participant in the San Luis Obispo Countywide
tourism programs."
The SLOCVCB will more aggressively advertise and promote the region as a travel
destination to increase tourism on the Central Coast. The City's funds will permit the
SLOCVCB to expand their outreach throughout the state and nation. The SLOCVCB
has agreed to provide these services and more pursuant to the attached SLOCVCB
Agreement (Attachment 1) and the Description of Services attached thereto
(Attachment 2).
8.d.
City Council
SLOCVCB Agreement
June 26, 2001
Page 2
Alternatives
The following alternatives are provided for the City Council's consideration:
1. Approve the SLOCVCB Agreement;
2. Modify and approve the SLOCVCB Agreement;
3. Reject the SLOCVCB Agreement;
4. Provide direction to staff.
Attachments:
1. Description of Services — Exhibit "A"
2. SLOCVCB Agreement
Attachment 1
San Luis Obispo County Visitors &
Conference Bureau Agreement
Description of Services
Exhibit "A"
The San Luis Obispo County Visitors & Conference Bureau shall provide regional
tourism services and activities that shall include, but not be limited to, the following:
1. Assuring strong communication and compatibility with City goals and policies;
coordinate all City related tourism activities consistent with a protocol
satisfactory to the City's Economic Development Director.
2. Developing direct sales efforts to attract leisure, group business, and
conferences. Major markets would include, but not be limited to, Los
Angeles, San Francisco, Sacramento, Bakersfield, and Fresno.
3. Providing leads for potential conferences with individual properties including
the South County Regional Center, the Arroyo Grande Woman's Club
Community Center, and the South County PerForming Arts Center (Clark
Center).
4. Developing and distributing countywide promotional materials, including
Arroyo Grande's promotional materials, to be used in the marketing program.
5. Submitting biannual reports on the progress of the SLOCOVCB to the City's
Economic Development Director. Reports will contain information from the
most recent time period as well as anticipated future activities, including a
detailed breakdown of activities that specifically benefit the City of Arroyo
Grande.
6. Acting as the County Film Commission to attract film business to the area.
Attachment 2
SAN LUIS OBISPO COUNTY VISITO�RS
& CONFERENCE BUREAU AGREEMENT
This Agreement is made upon the date of execution, as set forth below, by and between SAN
LUIS OBISPO COUNTY VISITORS & CONFERENCE BUREAU, a California non-profit
organization (hereinafter referred to as "SLOCVCB"), and the CITY OF ARROYO GRANDE,
a Municipal Corporation (hereinafter referred to as "CITY"). The parties hereto, in consideration
of the mutual covenants contained herein, hereby agree to the following terms and conditions:
1.00 GENERAL PROVISIONS
1.01 TERMS: This Agreement will become effective on the date of execution set forth
below and shall continue in effect until June 30, 2002. This Agreement may be renewed each year
hereafter, for periods of one year, commencing July 1 through June 30 of the succeeding year, by
action of the City CounciURedevelopment Agency and SLOCVCB's acceptance of said renewal.
1.02 SERVICES TO BE PERFORMED BY SLOCVCB: SLOCVCB agrees to
perform or provide the services specified in "Description of Services" attached hereto as Exhibit "A"
and incorporated herein by this reference.
SLOCVCB shall determine the method, details and means of performing the
above-referenced services.
SLOCVCB may, at SLOCVCB's own expense, employ such assistants as SLOCVCB
deems necessary to perform the services required of SLOCVCB by this Agreement. CIT'Y may not
control, direct or supervise SLOCVCB's assistants or employees in the performance of those
services.
1.03 COMPENSATION: In consideration for the services to be performed by
SLOCVCB, CITY agrees to pay SLOCVCB $6,500 payable in two (2) equal bi-annual installments
of $3,250.
2.00 OBLIGATIONS OF SLOCVCB
2.01 MINIMUM AMOUNT OF SERVICE BY SLOCVCB: SLOCVCB agrees to
devote the hours necessary to perform the services set forth in this Agreement in an efficient and
effective manner. SLOCVCB may represent, perform services for and be employed by additional
individuals or entities, in SLOCVCB's sole discretion, as long as the performance of these
extra-contractual services does not interfere with or present a conflict with CITY's business.
2.02 WORKERS' COMPENSATION AND OTHER EMPLOYEE BENEFITS:
CITY and SLOCVCB intend and agree that SLOCVCB is an independent contractor of CITY and
agrees that SLOCVCB and SLOCVCB's employees and agents have no right to CITY Workers'
Compensation and other employee benefits. If any worker insurance protection is desired,
SLOCVCB agrees to provide Workers' Compensation and other employee benefits, where required
by law, for SLOCVCB's employees and agents SLOCVCB agrees to hold harmless and indemnify
CITY from any and all liability, cost, or damage arising out of any claim for injury, disability, or
death of SLOCVCB and SLOCVCB's employees or agents.
2.03 INDEMNIFICATION: SLOCVCB hereby agrees to, and shall, hold CITY, its
elective and appointive boards, officers, agents and employees, harmless and shall defend the same
from any liability for damage or claims for damage, or suits or actions at law or in equity which may
allegedly arise from SLOCVCB's or any of SLOCVCB's employees' or agents' operations under
this Agreement, whether such operations be by SLOCVCB or by any one or more persons directly
or indirectly employed by, or acting as agent for, SLOCVCB provided as follows:
a. That CITY does not, and shall not, waive any rights against SLOCVCB
which it may have by reason of the aforesaid hold-harmless agreement, because of the acceptance
by CITY, or the deposit with CITY by SLOCVCB, of any of the insurance policies hereinafter
described.
b. That the aforesaid hold-harmless agreement by SLOCVCB shall apply to all
damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason
of any of the aforesaid operations of SLOCVCB or any agent or employee of SLOCVCB regardless
of whether or not such insurance policies sha11 have been determined to be applicable to any of such
damages or claims for damages.
2.04 INSURANCE: SLOCVCB shall not commence work under this Agreement until
it has obtained all insurance required under this section and such insurance shall have been approved
by CITY as to form, amount and carrier:
a. Public Liabilitv and Propertv Damage Insurance. SLOCVCB shall take out
and maintain during the life of this Agreement such public liability and property damage insurance
as shall protect CITY, its elective and appointive boards, officers, agents and employees, and
SLOCVCB and any agents and employees performing work covered by this Agreement from claims
for damages for personal injury, including death, as well as from claims for property damage which
may arise from SLOCVCB's or any SLOCVCB's operations under this Agreement, whether such
operations be by SLOCVCB or by anyone directly or indirectly employed by SLOCVCB and the
amounts of such insurance shall be as follows:
(1) Public Liabilitv Insurance. In an amount not less than (One Million
Dollars ($1,000,000) for injuries, including, but not limited to, death to any one person and, subject
to the same limit for each person, in an amount not less than One Million Dollars ($1,000,000) on
account of any one occurrence:
- (2) Propertv Damage Insurance. In an amount of not less than One
Million Dollars ($1,000,000) for damage to the property of each person on account of any one
occurrence.
b. Comprehensive Automobile Liabilitv. Bodily injury liability coverage of One
Million Dollars ($1,000,000) for each person in any one accident and for injuries sustained by two
or more persons in any one accident. Property damage liability of One Million Dollars ($1,000,000)
for each accident.
c. Workers' Compensation Insurance. In the amounts required by law as set
forth in Section 2.02 above.
d. Proof of Insurance. SLOCVCB shall furnish CITY, concurrently with the
execution hereof, with satisfactory proof of carriage of the insurance required, and adequate legal
assurance that each carrier will give CITY at least thirty (30) days' prior notice of the cancellation
of any policy during the effective period of this Agreement. The certificate or policy of liability of
insurance shall name CITY as an additional insured with SLOCVCB.
3.00 OBLIGATIONS OF CITY
3.01 COOPERATION: CITY agrees to comply with all reasonable requests of
SLOCVCB necessary to the performance of SLOCVCB's duties under this Agreement.
4.00 TERMINATION OF AGREEMENT
4.01 TERMINATION OF NOTICE. Notwithstanding any other provision of
this Agreement, any party hereto may terminate this Agreement, at any time, without cause by giving
at least thirty- (30) days' prior written notice to the other party to this Agreement.
4.02 TERMINATION ON OCCURRENCE OF STATED EVENTS. This Agreement
shall terminate automatically on the occurrence of any of the following events:
a. Bankruptcy or insolvency of any party;
b. The end of the 30 days as set forth in Section 4.01;
c. June 30, 2002, unless extended per Section 1.01, above.
4.03 TERMINATION BY ANY PARTY FOR DEFAULT OF SLOCVCB: Should
any party default in the performance of this Agreement or materially breach any of its provisions,
a non-breaching party, at its option, may terminate this Agreement, immediately, by giving written
notice of termination to the breaching party.
5.00 MISCELLANEOUS
5.01 REMEDIES: The remedies set forth in this Agreement shall not be exclusive but
shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
5.02 NO WAIVER: The waiver of any breach by any party of any provision of this
Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this
Agreement.
5.03 ASSIGNMENT: This Agreement is specifically not assignable by SLOCVCB to
any person or entity. Any assignment or attempt to assign by SLOCVCB, whether it be voluntary
or involuntary, by operation of law or otherwise, is void and is a material breach of this Agreement
giving rise to a right to terminate as set forth in Section 4.03.
5.04 ATTORNEY FEES: In the event of any controversy, claim or dispute between the
parties hereto, arising out of or relating to this Agreement, or the breach thereof, the prevailing party
shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for
attorney fees.
5.05 TIME FOR PERFORMANCE: Except as otherwise expressly provided for in this
Agreement, should the performance of any act required by this Agreement to be performed by either
party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability
to secure materials, or any other cause except financial inability not the fault of the party required
to perform the act, the time for performance of the act will be extended for a period of time
equivalent to the period of delay and performance of the act during the period of delay will be
excused; provided, however, that nothing contained in this section shall exclude the prompt payment
by either party as required by this Agreement or the performance of any act rendered difficult or
impossible solely because of the financial condition of the party required to perform the act.
5.06 NOTICES: Except as otherwise expressly provided by law, any and all notices or
other communications required or permitted by this Agreement or by law to be served on or given
to any party to this Agreement shall be in writing and shall be deemed duly served and given when
personally delivered or in lieu of such personal service when deposited in the United States mail,
first-class postage prepaid to the following address for each respective party:
CITY: Diane K. Sheeley
Economic Development Director
City of Arroyo Grande
P.O. Box 550 — 215 E. Branch Street
Arroyo Grande, CA 93421-0550
SLOCVCB: Jonni S. Biaggini
Executive Director
SLO County Visitors & Conference Bureau
1037 Mill Street
San Luis Obispo, CA 93401
5.07 GOVERNING LAW: This Agreement and all matters relating to this Agreement
shall be governed by the laws of the State of California in force at the time any need for the
interpretation of this Agreement or any decision or holding concerning this Agreement arises.
5.08 BINDING EFFECT: This Agreement shall be binding on and shall inure to the
benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but
nothing in this section shall be construed as a consent by CITY to any assignment of this Agreement
or any interest in this Agreement.
5.09 SEVERABILITY: Should any provision of this Agreement be held by a court of
competent jurisdiction or by a legislative or rule-making act to be either invalid, void or
unenforceable, the remaining provisions of this Agreement shall remain in full force and effect,
unimpaired by the holding, legislation or rule.
5.10 SOLE AND ENTIRE AGREEMENT: This Agreement constitutes the sole and
entire agreement between the parties with respect to the subject matter hereof. This Agreement
correctly sets forth the obligations of the parties hereto to each other as of the date of this Agreement.
All agreements or representations respecting the subject matter of this Agreement not expressly set
forth or referred to in this Agreement are null and void.
5.11 TIME: Time is expressly declared to be of the essence of this Agreement.
5.12 DUE AUTHORIT'Y: The parties hereby represent that the individuals executing this
Agreement are expressly authorized to do so on and in behalf of the parties.
5.13 AMENDMENTS: Amendments to this Agreement shall be in writin� and shall be
made only with the mutual written consent of all of the parties to this Agreement.
Executed on June 26, 2001 at Arroyo Grande, California.
ATTEST:
Kelly Wetmore, Director of Administrative
Services/Deputy City Clerk
APPROVED AS TO FORM:
:
Timothy J. Carmel, City Attorney
councilagendaitems/vcbagreementfy0102.doc
CITY OF ARROYO GRANDE
B
Michael A. Lady, Mayor
SAN LUIS OBISPO COUNTY VISITORS
& C�ONFERENCE BUREAU
� � ,
Jo ' S. Biag ' i, E` c�tive Director
SLO oun isitor fere ce Bureau
�_
Jami allace, esi ent
SL County Visitors & Conference Bureau
8.e.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, JUNE 12, 2001
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Special City Council meeting to order at 6:00 p.m.
2. ROLL CALL
Mayor Lady, Mayor Pro Tem Ferrara, Council Member Runels, Council Member Dickens,
and Council Member Lubin were present. Staff members present were City Manager
Adams, Chief of Police TerBorch, Director of Administrative Services Wetmore, Public
Works Director Spagnolo, Community Development Director McCants, and Assistant
Planner Foster.
3. FLAG SALUTE
Mayor Lady led the Pledge of Allegiance.
4. CITIZENS' INPUT, COMMENTS. AND SUGGESTIONS
None.
5. PRESENTATION BY CAL POLY CITY AND REGIONAL PLANNING OF EAST
GRAND AVENUE MASTER PLAN
Community Development Director McCants introduced Professor Zeljka Howard.
Professor Howard presented opening remarks and explained the nature of the
presentation. The presentation was prepared by the second year design students of the
Cal Poly City and Regional Planning Department. She introduced the three students who
would be making presentations as Heidi Vonblum, website creator; Inge Lundegaard,
representing the Street Team; and Oxo Slayer, representing the other Street Team.
Heidi Vonblum gave a demonstration and overview of the Cal Poly website that displays
the material being presented at the special meeting. The website address is
http://suntzu.larc.calpoly.edu/GrandAveAG
Inge Lundegaard explained that the designs were created from information compiled from
the City's workshops, a visual survey, and a community encounter survey in which
members of the class came down to Arroyo Grande to interview citizens and get their
input. She then proceeded to present East Grand Avenue Design "Concept A- The
Boulevard" for the segment of East Grand befinreen Elm Street and Oak Park Boulevard.
Oxo Slayer presented the East Grand Avenue "Concept B- Main Street".
Council Members, staff, and the public were given the opportunity to view the drawings
and concepts and ask questions of the students.
SPECIAL CITY COUNCIL MEETING MINUTES
MAY 31, 2001
PAGE 2
City Manager Adams reported that the.drawings and concepts would be used in upcoming
workshops in order to receive community feedback and the issue would come back to
Council at a later date.
Mayor Lady thanked the Cal Poly City and Regional Planning students for their excellent
presentation and materials.
6. ADJOURNMENT to the Regular Meeting of Tuesday, June 12, 2001 at 7:00 p.m.
Time: 6:58 p.m.
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Services/
Deputy City Clerk
MINUTES
REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY
TUESDAY, JUNE 12, 2001
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council meeting to order at 7:00 p.m:
2. ROLL CALL
City Council:
Redevelopment
Agency:
Council Members Runels, Dickens, Lubin, Mayor Pro Tem Ferrara,
and Mayor Lady were present.
Board Members Runels, Dickens, Lubin, Vice-Chair Ferrara, and
Chair Lady were present.
City Staff Present: City Manager Adams; City Attorney CarmeC; Director of
Administrative Services Wetmore; Director of Financial Services
Snodgrass; Community Development Director McCants; Director of
Building and Fire Fibich; Director of Public Works Spagnolo; and
Chief of Police TerBorch.
3. FLAG SALUTE
Melinda Hanson, Rotary Club of Arroyo Grande, led the Flag Salute.
4. INVOCATION
Mayor Lady delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Proclamation -"Mid-State Bank & Trust "40 Anniversary".
Mayor Lady presented the Proclamation recognizing Mid State Bank & Trust's 40
Anniversary. Jim Lokey, President of Mid State Bank, accepted the Proclamation.
5.b. Proclamation - Attained the Rank of Eagle Scout: Peter Macy, Daniel
Mannon, Todd Vansteenwyk, Jacob Weintraub.
Mayor Lady presented the Proclamations recognizing Peter Macy, Daniel Mannon,
Todd Vansteenwyk, and Jacob Weintraub for their commitment, diligence, and
dedication in undertaking and completing their Eagle Scout projects and for attaining the
rank of Eagle Scout. .
6. AGENDA REVIEW
6.a. Resolutions and Ordinances Read in Title Only
Council Member Dickens moved, Council Member Runels seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
CITY COUNCIL MINUTES
JUNE 12, 2001
PAGE 2
7. CITIZENS' INPUT, COMMENTS. AND SUGGESTIONS
Otis Page, 606 Myrtle, read into the record portions of e-mail correspondence sent to
and received from Mayor Pro Tem Ferrara.
8. CONSENT AGENDA
Councif/Board Member Runels moved and Council/Board Member Lubin seconded the
motion to approve Consent Agenda Items 8.a. through 8.j., with the recommended
courses of action. City Attorney Carmel read the title of Ordinance No. 526 C.S. in Item
8.f.
8.a. Cash Disbursement Ratification.
Action: Approved the listing of cash disbursements for the period May 16, 2001
through May 31, 2001.
8.b. Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of May
31, 2001.
8.c. Award of Contract to DMG-Maximus for Mandated Cost Recovery.
Action: Adopted Resolution No. 3532 authorizing the City Manager to enter into
a binding agreement with DMG-MAXIMUS for mandated cost recovery services.
8.d. Mileage Reimbursement Rate for Employees and Volunteers.
[COUNCIL/RDA]
Action: Established 34.5¢ per mile as the employee/volunteer mileage
reimbursement rate for FY 2001-02.
8.e. Approval of Minutes.
Action: Approved minutes as submitted for Special City Council Meeting of May
31, 2001; Special City Council Meeting of May 22, 2001; and Regular City
Council/Redevelopment Agency Meeting of May 22, 2001.
8.f. Adoption of Ordinance Modifying the California Public Employees'
Retirement System (Ca1PERS) Contract.
Action: Adopted Ordinance No. 526. C.S. amending the contract with California
Public Employees' Retirement System.
8.g. Confirmation of Assessments_
Action: 1) Adopted Resolution No. 3533 confirming landscaping assessments of
forty dollars ($40) for all parcels within Tract 1158; and 2) Adopted Resolution
No. 3534 confirming la�dscaping and lighting assessments of one hundred
dollars ($100) for all parcels within ;Tract 1769.
8.h. Consideration of Salary/Benefit Adjustments for Management and Part-time
� Employees.
Action: Adopted Resolution No.'s 3535 and 3536 approving salary and benefit
adjustments for management employees for FY 2001-02; salary and benefit
adjustments for part-time employees for FY 2001-02; adjusting the pay rate for
the Fire Department's Fire Mechanic; and establishing finro new engineering
position classifications.
CITY COUNCIL MINUTES
JUNE 12, 2001
PAGE 3
8.i. The Scenic Creekside Walk Through the Historic Village of Arroyo Grande -
Phase Ii, Progress Payment No. 5.
Action: Authorized progress payment in the amount of $100,260.94 to R.
Simons Company, Inc. for work completed on the project.
8.j. Award of Contract for the Paulding Middle School Bicycle Lanes Project,
City Project No. PW-2001-2.
Action: 1) Awarded the construction contract for the Paulding Middle School
Bicycle Lanes project to R. Burke Corporation in the amount of $41,736.50; 2)
Authorize the City manage to approve change orders not to exceed the
contingency of $4,200 for use only if needed for unanticipated costs during the
construction phase of the project; and 3) Direct staff to issue the Notice of Award
and Notice to Proceed with other necessary contract documents. .
Council
AYES: Runels, Lubin, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
RDA
AYES: Runels, Lubin, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
9. PUBLIC HEARINGS
9.a. Conditional Use Permit Case No. 99-013 to Construct Five (5) Professional
Office Buildings, and Variance Case No. 01-001 to Deviate from the
Maximum Wall Height Requirement; Northwest Corner of Camino Mercado
and West Branch Street; Stephen Cool and Gary White.
This item was continued to the Regular City Council Meeting of July 10, 2001.
10. CONTINUED BUSINESS
10.a. Adoption of Fiscal Year 2001-02 Budget.
[COUNCIURDA]
City Manager Adams stated the Preliminary Budget for FY 2001-02 was presented and
reviewed at the Special City Council Meeting on May 31, 2001. The proposed General
Fund budget is $9,699,955 and the total recommended City budget is $15,110,353. All
funds are balanced. He explained that text corrections identified by the Council/RDA
had been made and no direction was received to modify the proposed allocations. He
stated the budget presented for City Council/RDA action remained unchanged with the
CITY COUNCIL MINUTES
JUNE 12, 2001
PAGE 4
one exception of the Assistant City Engineer position salary inequity adjustment
reviewed by City Council at the May 22, 2001 Special Meeting. Staff recommended the
Council adopt a resolution approving FY 2001-02 Annual Budget.
Council Member Dickens requested clarification on the types of road segment projects
to be funded by grant funds. City Manager Adams responded that those capital projects
would be selected and prioritized by the Council based on funding available through the
San Luis Obispo Council of Governments (SLOCOG). He clarified that the projects
have to be of regional significance to qualify for the grant funds.
Mayor Lady opened up the discussion for public comments, and hearing none, brought
the issue back to the Council for consideration.
Council Member Lubin moved to adopt a Resolution adopting the Fiscal Year 2001-02
annual budget and making appropriations for the amount budgeted. Council Member
Runels seconded the motion, and on the following roll-call vote, to wit:
AYES: Runels, Lubin, Dickens,.Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is� hereby declared to be passed.
11. NEW BUSINESS
11.a. Request to Waive Water and Sewer Connection Fees for the Clark Center
for the Performing Arts.
Council Member Dickens stated that the Lucia Mar Unified School District (LMUSD) was
the co-applicant for this request, declared a conflict of interest due to his employment
with LMUSD, and stepped down from the dais.
Director of Public Works Spagnolo presented the staff report, highlighting the
alternatives available for consideration by the Council as follows: 1) Approve staff s
recommendation to deny the request to waive the fees; 2) Approve the request to waive
the fees; 3) Waive a portion of the fees based on the reduced fixture units; 4) Direct
staff to prepare an amortization agreement allowing the fees to be paid over time; or 5)
provide direction to staff.
Staff responded to questions and comments from Council regarding City sewer
connection fees versus Sanitation District hook-up fees; explained that the water fees
included a meter charge, a Lopez charge, and a distribution fee; explained the sewer
benefit unit charge; clarified the required number of fixture units for the project and the
costs based on the number of fixture units; explained the City's "hard costs" versus "soft
costs"; and clarified the Council could determine the terms of an amortization
agreement if the fees were to be paid over a period of time.
CITY COUNCIL MINUTES
JUNE 12, 2001
PAGE 5
The following members of the public spoke in support of a waiver of the water and
sewer connection fees:
Clifford Clark, representing the Clark Performing Arts Center
Mike Sears, representing the Lucia Mar Unified School District
Frank Jarrett, representing the Performing Arts Association
Mike Greenelsh, 453 Tanner Lane
Peter Keith, Grover Beach resident and Arroyo Grande property owner
Hearing no further comments, Mayor Lady brought the issue back
consideration.
to Council for
Council Member Lubin stated he was a strong supporter of the project and suggested
reducing the fees substantially by charging the water fees ($5,964) and waiving the
sewer connection fees ($46,474).
Council Member Runels stated that the City of Arroyo Grande was the first municipality
to step up to the plate with a donation. He commented on the intersection signal and
infrastructure improvements the City has made surrounding the project and referred to
past discussion on the issue of fee waivers. He supported Alternative #3 to waive a
portion of the fees based on the reduced fixture units.
Mayor Pro Tem Ferrara suggested approving a combination of Alternatives #3 and #4,
which would reduce the fees and allow the fees to be paid over a period of time through
an amortization agreement.
Mayor Lady commented that the City of Grover Beach had also donated $50,000 to the
project and the City of Pismo Beach may donate as well. He spoke of the benefits of
the project to the City of Arroyo Grande and supported a complete waiver of the fees.
Following further discussion regarding budget impacts, Mayor Lady moved to approve
the request by Lucia Mar Unified School District and the Clark Center to waive the water
fees of $5,964 and the sewer connection fees of $46,474 related to the Clark Center for
the Performing Arts.
Council Member Runels requested an amendment to the motion to include that this
would be the last approval from this Council to waive any other fees related to this
project. Mayor Lady agreed to amend the motion. Council Member Lubin seconded the
motion, and on the foflowing roll-call vote, to wit:
AYES: Lady, Lubin,
NOES: None
ABSENT: Dickens
Runels, Ferrara
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
CITY COUNCIL MINUTES
JUNE 12, 2001
PAGE 6
11.b. League of California Cities Ballot on Grassroots Nefinrork.
City Manager Adams presented the staff report. He explained the primary purpose of
the proposed program was to increase the effectiveness of local government advocacy
efforts aimed at better protecting the City's financial resources at the State level. Staff
recommended the Council approve the addition of Article XVI to the League of
California Cities by-laws relating to the establishment of a League Grassroots Network
and direct the City Manager to submit the ballot to the League of California Cities with
the "yes" vote.
Council and staff discussion ensued regarding the League's proposal and clarification
that there is a sunset provision at which time the full Grassroots Network program will
be evaluated after five years.
Mayor Lady moved to approve the addition of Article XVI to the League of California
Cities by-laws relating to the establishment of a League Grassroots Network and direct
the City Manager to submit the ballot to the League of California Cities with the "yes"
vote. Mayor Pro Tem Ferrara seconded the motion, and on the following roll-call vote,
to wit:
AYES: Lady, Ferrara, Dickens, Runels, Lubin
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
At the request of a member of the public, Mayor Lady reopened Agenda Item 7.,
Citizens' Input, Comments, and Suggestions.
Bernard Landsman, 579 Newman, spoke regarding the Arroyo Linda Crossroads
project, reading and submitting his correspondence into the record.
Don Gillickson, 513 E. Cherry, referred to the issue of the potential 4/5 Council vote
requirement on certain land use approvals and spoke in opposition.
Lee Webb, 116 Vista Drive, spoke regarding the representative form of government and
clarified his views for the record.
12. CITY COUNCIL MEMBER ITEMS
(a) Consideration
and prior City
(Lady).
of 4/5 City Council vote requirement for major land use changes
Council direction to refer the matter to the Planning Commission
Mayor Lady stated that at the last City Council meeting, staff was directed to refer this
issue to the Planning Commission for further public hearings. He stated at this time, he
felt there was no need for spending additional staff time on this issue. He spoke of the
CITY COUNCIL MINUTES
JUNE 12, 2001
PAGE 7
upcoming public hearings on the General Plan Update, which would provide an
opportunity to hear input on the draft documents. He recommended that staff not
pursue this issue any further. Council Members Lubin and Runels agreed and stated
they had not changed their position on the matter from the previous meeting.
Council Member Dickens stated he had supported investigating the issue of requiring a
4/5 Council vote on major land use amendments; however, he respected the Mayor's
comments and direction. He supported bringing back the issue at a later date.
Mayor Pro Tem Ferrara stated that the priority was getting clear direction on the
General Plan and that the idea was to explore ways on how to protect the new General
Plan. He wondered how a 4/5 Councif vote was not the best form of representative
government. He stated he hoped that the Mayor would open the issue for discussion in
the future after the General Plan was adopted. He supported tabling the issue until the
completion of the General Plan Update.
Mayor Lady stated there was a significant contribution of the community in the General
Plan Update process and in the future he would be open to ideas on how to protect the
provisions of the new General Plan. There was consensus of the Council to table the
issue.
13. CITY MANAGER ITEMS
(a) Scheduling of pilot telecasts of City Council meetings
City Manager Adams asked for direction from the Council on whether the pilot telecasts
should be of a regular or special meeting. Following discussion, Council directed staff
to schedule two pilot cable television broadcasts at regular City Council meetings, but to
target meetings with agenda items of particular interest to the public. Staff was further
directed to determine if telecasting operators would be willing to provide finro additional
free broadcasts in order to broadcast two General Plan public hearings.
(b) East Branch and East Grand SLOCOG Streetscape Funding Requests
City Manager Adams gave an overview of the program, and Council directed staff to
move forward with submitting applications for streetscape funding projects for East
Branch and East Grand Avenues.
14. COUNCIL COMMUNICATIONS
Council Member Lubin thanked City Manager Adams for responding to the issue
regarding recycling for multi-family residential properties. He requested the issue be
further addressed. Mayor Pro Tem Ferrara reported on the IWMA's work plan to add
staff to address the issue. Council Member Lubin suggested that enclosures for
recycling bins should be required for new construction.
Council Member Runels reported on the status and progress of the Lopez Dam
remediation project.
CITY COUNCIL MINUTES
JUNE 12, 2001
PAGE 8
15. STAFF COMMUNICATIONS
None.
16. ADJOURNMENT
Mayor Lady adjourned the meeting at 9:26 a.m.
Michael A. Lady, Mayor
ATTEST:
Keliy Wetmore, Director of Administrative Services/
Deputy City Clerk
pRRO��
,� INCORGOAATED 9 2
� T MEMORANDUM
* JULY 10, 1911 ,*
c4 � � F ORN�
TO: CITY COUNCIL
8.f.
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER�
SUBJECT: THE SCENIC CREEKSIDE PATH THROUGH THE HISTORIC VILLAGE
OF ARROYO GRANDE, PHASE II, PROGRESS PAYMENT NO. 6 AND
NOTICE OF COMPLETION
DATE: JUNE 26, 2001
RECOMMENDATION:
It is recommended the City Council:
A. authorize Progress Payment No. 6 in the amount of $2,008.57 to R. Simons
Company, Inc. for work completed on the Scenic Creekside Walk Through the
Historic Village of Arroyo Grande, Phase II project;
B. direct staff to file a Notice of Completion; and,
C. authorize the release of the retention of $23,638.30, thirty-five (35) days after the
Notice of Completion has been recorded, if no liens have been filed.
FUNDING:
On November 14, 2000, the City Council awarded the Scenic Creekside Walk Through
the Historic Village of Arroyo Grande, Phase II project to R. Simons Company, Inc. in the
amount of $225,555.85 and authorized a contingency of $22,600 to be used for
unanticipated costs during the construction phase of the project ($248,155.85 total
availabfe construction funds).
DISCUSSION:
The City received an application for Progress Payment No. 6 from R. Simons Company,
Inc. for work completed between May 27, 2001 and June 1, 2001. As of June 1 R.
Simons Company, Inc. had completed all items of work on the project in accordance with
the plans and specifications. Final calculation of the contract bid item quantities has
resulted in a final adjusted contract amount (including contract change orders) of
$236,382.85 which is $11,773 less than the available funding in the approved
construction budget.
Deducting the 10% retention of $23,638.30 and the money previously paid in the amount
of $210,735.98 from the final adjusted contract amount of $236,382.85 gives a current
progress payment of $2,008.57.
CREEKSIDE WALK, PHASE II
PROGRESS PAYMENT NO. 6
PAGE TWO
Staff is recommending that the 10% retention of $23,638.30 be released to R. Simons
Company, Inc. thirty-five (35) days after the Notice of Completion has been recorded, if
no liens have been filed.
ALTERNATIVES:
The following alternatives are presented for the Council's consideration:
- Approve staff's recommendations;
- Do not approve staff's recommendations;
- Modify as appropriate and approve staff's recommendations; or
- Provide direction to staff.
Attachments:
1. Application for Progress Payment No. 6
2. Notice of Completion
3. Application for Retention Payment
jep:232.5607�phasell\contractadmin�progress payments�prog pay 6.creekside Il.doc
Attachment 1
G i,ty o f
�/ I� � � I Public Works Department
.�
Application forProgressPayment
Contract Name:
Con�act No:
Progress Payment No:
City Account No:
Payment Date:
The Scenic Creekside Walk Through fhe Historic Viilage ofAnoyo Giande, Phase 11
PW-2000.3
350.5607-7001 = $2,008.57
06/Z6/01
Bid Estimete Amended Estlmate Pe to Dete
Bid Unit � Unit Unit •/.
Item Unit DeseA don � PAee Amount Q PAce Amount Q Price Amount Com
OENERAL REQUIREMENTS
1 �S MobilaaUonPJlawance 1 $ 2,000.00 $ 2,000.00 1 $ 2,000.00 $ 2,000.00 1 $ 2,000.00 $ 2,000.00 100%
2 LS Constr�ction Area 8 TreRc Contrd 1 $ 2.200.00 $ 2.200.00 1 $ 2,200.00 $ 2.200.00 1 $ 2.200.00 $ 2.200.00 100 %
3 LS Complienee with OSHA Requirements 1 $ 2,200.00 $ 2,200.00 1 $ 2,200.00 $ 2,200.00 1 $ 2,200.00 $ 2,200.00 100 %
4 LS qeer& G�ub, Earthwork t $ 3,000.00 $ 3,000.00 1 $ 3,000.00 $ 3,000.00 1 $ 3,000.00 5 3,000.00 100%
5 SF Demditlon and Removel of 66sting Concrete 142 $ 21.00 $ 2,982.00 142 $ 21.00 $ 2,982.00 142 $ 21.00 $ 2,982,00 100/
6 LS ConstNdlon SUNB 7 $ 7 000.00 $ 7 000.00 1 $ 7 OOO.00 $ 7 000.00 1 $ 7 OOO.00 $ 7,000.00 100°/.
SOUTH CREEKSIDE
HARDSCAPEIMPROVEMENTS
7 LF SpBt Reil Fenea (Limited) 260 $ 14.15 $ 3,679.00 260 S 14.15 $ 3,679.00 260 $ 14.15 $ 3,679.00 100 %
8 SF OvsAook Dedc StruGUre 665 $ 29.50 $ 19,617.50 665 $ 29.50 $ 19,677.50 665 $ 29.50 $ 19,617.50 100%
9 LF OwAook Guardrnil & Posts 85 $ 52.50 $ 4,462.50 85 S 52.50 $ 4,462.50 85 $ 52.50 $ 4,462.50 100 %
10 LF 18' High Reteining Well, Seet end Plnntar 85 $ 257.00 $ 21,845.00 85 $ 257.00 $ 21,845.00 85 $ . 257.00 $ 21,845.00 100%
11 LF CMU Reteining Wall 65 $ 195.00 $ 12,675.00 65 $ 195.00 $ tt,675.00 65 $ 195.00 $ 12,675.00 100 %
12 EA Conaete Pfer end Post Cap 5 $ 4,725.00 $ 23,625.00 5 $ 4,725.00 $ 23,625.00 5 $ 4,725.00 $ 23,625.00 100 %
13 SF BridcPeNng 225 $ 37.80 $ 8.505.00 Y25 $ 37.80 $ 8,505.00 225 $ 37.80 $ 8.505.00 700%
14 SF Conaete PeNng 245 $ 6.30 $ 1,543.50 245 $ - 6.30 $ 1,543.50 245 $ 6.30 $ 1,543.50 100%
15 lf ConaeteCurb 780 $ 1525 $ 11,895.00 780 $ 15.25 $ 17,895.00 780 $ 15.25 $ 11,895.00 100%
16 lF 8' Wide Concrele Wdl Cep 54 $ 15.75 $ 850.50 54 $ 15.75 $ 850.50 54 $ 15.75 $ 850.50 100%
17 TON Aggregate Subbese 3 $ 262.50 $ 787.50 3 $ 262.50 $ 787.50 3 $ 26250 $ 787.50 100 %
18 SF Oecomposed Grenita/Resin Bese Welkwey 2900 $ 7.35 $ 21,315.00 2900 $ 7.35 $ 21,315.00 2900 $ 7.35 $ 21,315.00 100%
19 EA Relacete HistaAe Pilasters 2 $ � 315.00 $ 630.00 2 $ 315.00 $ 630.00 2 $ 315.00 3 630.00 100%
20 LS BoulderPlecement 1 3 1,525.00 $ 1525.00 1 $ 1525.00 $ 1525.00 1 $ 1525.00 $ 1525.00 100%
DRPJNAGE
21 LF 4' ABS Perfornted Drainpipe w/Droinguerd 90 $ 12.60 $ 1,134.00 90 $ 12.60 $ 1,134.00 90 $ 12.60 $ 1,134.00 100%
22 LS 4' PVC Pogid Drninpipew/Catch Basins 1 $ 5,160.00 $ 5,160.00 1� $ 5,160.00 $ 5,160.00 1 $ 5,160.00 $ 5,160.00 100%
23 LS Rodc Po-Ra SI e Protedion 1 $ 1.900.00 $ 1.900.00 1 $ 1.900.00 $ 1 900.00 1 $ 1.900.00 $ 1.900.00 � 100 %
PLANTINO
24 EA Tree - 24' Baa 1 $ 360.00 $ 360.00 1 $ 360.00 $ 360.00 1 $ 360.00 $ 360.00 100 %
25 EA Tree (15 gellon) 9 $ 115.00 $ 1,035.00 9 $ 115.00 $ 1,035.00 9 $ 115.00 $ 1,035.00 100%
26 EA Shrubs(tgellon) 69 $ 10.50 $ 724.50 69 $ 10.50 $ 724.50 69 $ 10.50 $ 724.50 100%
27 EA Ground Cwer(t gallon) 148 $ 10.50 $ 1,554.00 148 $ 10.50 $ 1,554.00 148 $ 10.50 $ 1,554.00 100%
28 EA GroundCwer(4-inch) 89 $ 4.20 $ 373.80 89 $ 420 $ 373.80 89 $ 420 $ 373.80 100%
29 EA GroundCaver(Flnt) 4 $ 32.00 $ 128.00 4 $ 32.00 $ 128.00 4 $ 32.00 $ 128.00 100%
30 SF Soil PreparaUon 2025 $ 0.37 $ 749.25 2025 $ 0.37 $ 749.25 2025 $ 0�.37 $ 749.25 100%
31 Sf Erosion Contrd Metting 2025 $ 0.27 $ 546.75 2025 $ 0.27 $ 546.75 2025 $ 027 $ 546.75 100%
32 Sf Broedeest Seed 2025 $ 0.36 $ 729.00 2025 $ 0.36 $ 729.00 2025 $ 0.36 $ 729.00 100 %
33 LS 90 Meintenence 1 $ 975.00 $ 975.00 1 $ 975.00 $ 975.00 1 $ 975.00 $ 975.00 100%
IRRIOATION
34 EA Contrdler 1 $ 367.50 $ 367.50 1 $ 367.50 $ 367.50 1 $ 367.50 $ 367.50 100%
35 EA Contrd Zone fGt 5 $ 142.00 $ 710.00 5 $ 142.00 $ 710.00 5 $ 142.00 3 710.00 100%
36 EA Coupling Velve 5 $ 115.00 S 575.00 5 $ 115.00 $ 575.00 5 $ 115.00 $ 575.00 700%
37 EA AlrRel(efVdve 5 $ 42.00 $ 210.00 5 $ 42.00 $ 210.00 5 $ 42.00 $ 210.00 100%
38 EA GnteValve 6 3 84.00 $ 504.00 6 $ 84.00 $ 504.00 6 $ 84.00 $ 504.00 100% .
39 EA Mein LJne 285 $ 7.50 $ 2,137.50 285 $ 7.50 $ 2,137.50 285 $ 7.50 $ 2,137.50 100%
40 LF DAp Tube 2180 $ 1.70 $ 2.398.00 2180 $ 1.10 $ 2.398.00 2180 $ 1.10 $ 2.398.00 100%
41 LF Slee�in 110 $ 2.10 $ 231.00 110 $ 2.10 $ 231.00 110 $ 2.10 $ 231.00 100%
ELECTRICAL
42 EA Light Pdes 4 $ 1,470.00 $ 5,880.00 4 $ 1,470.00 $ 5,880.00 4 $ 1,470.00 $ 5,880.00 100%
43 LF Trenchin Baekfill, Conduit nnd wre 600 $ 11.00 $ 6,600.00 600 $ 17.00 $ 6 600.00 600 $ 11.00 $ 6,600.00 100%
NORTH CREEKSIDE
HARDSCAPEIMPROVEMENTS
44 CY Aggregate Subbese 1 $ 267.50 $ 267.50 1 $ 267.50 $ 267.50 7 $ 267.50 $ 267.50 100 %
45 SF ConaetePaHng 30 $ 42.00 $ 1,260.00 30 $ 42.00 $ 1,260.00 30 $ 42.00 $ 1,260.00 100%
43 SF Conerete Stem Wall 10 $ 252.00 $ 2,520.00 10 $ 25200 $ 2.520.00 10 $ 252.00 $ 2,520.00 100 %
47 LF Split Faced Reteining Well 19 $ 126.00 $ 2,394.00 19 $ 126.00 $ 2,394.00 19 $ 126.00 $ 2,394.00 100 %
48 LS MG-Grn�d Seel System i $ 945.00 $ � 945.00 1 $ 945.00 $ 945.00 1 $ 945.00 5 945.00 100 %
49 EA Conaete P'ierwith Post 4 $ 1,225.00 $ 4,900.00 4 $ 1,225.00 $ 4,900.00 4 $ 1,225.00 $ 4,900.00 100%
50 SF WoodDedcStructure 42 $ 94.50 $ 3,969.00 � 42 $ 94.50 $ 3,969.00 42 $ 94.50 $ 3,969.00 100%
51 LF Wood Stairs 108 $ 23.10 $ 2.494.80 108 $ 23.10 $ 2.494.80 108 $ 23.10 $ 2.494.80 100%
52 LF Guerd Rail end Post 54 $ 52.50 $ 2,835.00 54 $ 52.50 $ 2,835.00 54 $ 52.50 S 2,835.00 100%
53 LF Steir Hendreil 41 $ 15.75 $ 645.75 41 $ 15.75 $ 645.75 41 $ 75.75 S 645.75 100°/.
54 SF Soil Preparatlon � 500 $ 0.37 $ 185.00 500 $ 0.37 $ 185.00 500 $ 0.37 $ 185.00 100%
55 SF Erosian Contrd Matting 500 $ 0.27 $ 135.00 500 $ 0.27 $ 135.00 500 S 027 $ 135.00 100%
56 SF Broedeest Seed 500 $ 0.36 $ 180.00 500 $ 0.36 $ 180.00 500 $ 0.36 $ 180.00 100°'.
57 LS 90-De Meintanenee 1 $ 575.00 $ 575.00 1 $ 575.00 $ 575.00 1 $ 575.00 S 575.00 100%
The Scenic Creekside Walk Thsough fhe Hisforic Village ofAnoyo Grande, Phase 11 Piogress Paymenf No: 6
Contract No. PW-2000-3 Payment Dafe: 06/16/01
� Bid Estlmete � Amended Estimete Pe to Date
Bid Unit Unit Unit �
Item Unit Deseri tlon Q P�ice Amount � Price Amount Q PAce Amount Com
PLAN7INO
58 EA Tree(15 gallon) 6 $ 114.00 $ 684.00 6 $ 114.00 $ 684.00 6 $ 114.00 $ 684.00 100°'.
59 EA Shrubs 1 allon 63 $ 10.50 $ 661.50 6;i $ 70.50 $ 661.50 63 $ 10.50 $ 661.50 100%
SUBTOTAL (BASE BID) S 211,971.35 S 211,971.35 S 211,977.35 700Y.
BID ALTERNATE NO. 1
SITE FURNISHINGS .
AIl1 EA Bench 5 $ 1,386.00 $ 6,930.00 5 $ 1,386.00 $ 6,930.00 5 $ 1,386.00 $ 6,930.00 100%
Alt 2 EA Trash Receptade 2 $ 655.00 $ 1,310.00 2 $ 655.00 $ 1,310.00 2 $ 655.00 $ 1,310.00 100%
Alt 3 LS Drinking Fountein (indudes 1/2' PVC W¢terlin 1 $ 3,675.00 $ 3,675.00 1 $ 3,675.00 $ 3,675.00 1 $ 3,675.00 $ 3,675.00 100 %
Mt 4 EA Ballerds - Removeble 1 $ 157.50 $ 157.50 1 $ 157.50 $ 157.50 1 $ 157.50 $ 157.50 100 %
Alt 5 EA Bdlards - Non - Remwede 12 $ 126.00 $ 1 512.00 72 $ 126.00 $ 1 512.00 12 $ 726.00 $ 1 512.00 100 %
SUBTOTAL (BID ALTERNATE NO. 1) S 13,564.50 S 13,564.50 S 13,584.50 100Y.
CONTRACT CHANOE ORDERS
CCO 1 LS Troe Removel 0 $ - $ - 1 $ 440.00 $ 440.00 1 $ 440.00 $ 440.00 100%
CCO2 LS �edrieel Pull Baoc 0 $ - $ - 1 $ 415.00 $ 415.00 1 $ 415.00 $ 415.00 100%
CCO3 LS Drinldng FoundaUon Velve 0 $ - $ - t $ 90.00 $ 90.00 1 $ 90.00 $ 90.00 100 %
CC04 lS TimeEMansion 0 $ - $ - 1 $ - $ - 1 $ - $ - 100%
CCO5 LS Hnndreil 0 $ - $ - 1 $ 445.00 $ 445.00 1 $ 445.00 $ 445.00 100%
CC06 LS SlopeSlabilization 0 $ - $ - 1 $ 7,800.00 $ 7,800.00 1 $ 7,800.00 $ 7,800.00 100%
CC07 �S Cantrd for Lighting 0 $ - $ - 1 $ 816.00 $ 816.00 1 $ 816.00 $ 816.00 100 %
CCOS LS Gorilla Hair Muleh 0 $ $ 1 $ 821.00 $ 821.00 1 $ 821.00 $ 821.00 100 %
SUBTOTAL CONTRACT CHANGE ORDERS S - S 10,827.00 S 70,827.00 100%
TOTAL S 225,555.85 S 236,38285 S 236,38285 100Y.
/
Con or
�Q,� � ���Q-Q.�l./�
Project Manager
�' fP =o/
Date
� � C�/
Date
Payto Date
Retention
Previous Payments
$236,382.85
$23,638.29
$210,735.98
Public Works Director
City Manager
Send PaVment to:
R. Simons Company, Inc.
P.O. Box 810
Nipomo, CA 93444
(805) 929-3517
Date
Date
This Payment
Contract Start Date:
Original Contract Days:
Adjusted Contract Days:
Adjusted Contract End Date:
12I18/00
90
75
06/01/01
jep232.560Tphase 1�5607 Propress Paymenls.#s O6/15/01
Attachment 2
RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:
CITY OF ARROYO GRANDE
Office of Administrative Services
P.O. Box 550, 214 East Branch Street
Arroyo Grande, Califomia 93421
NOTICE OF COMPLETION
Project Title: The Scenic Creekside Walk Through the Historic Village of Arroyo Grande,
Phase II
City's Project No.: PW-2000-3
Contract Date: November 15, 2000
Project Completed: Reconstruct former deteriorated stairway on the north side of Arroyo
Grande Creek; and construct bluff-top pedestrian path and overlook on
south side of Arroyo Grande Creek
Date of Completion: June 1, 2001
The work performed under this Contract has been inspected by authorized representatives of the
State, the Contractor, and the Engineer, and the Project is hereby accepted by the Owner and
declared to be substantially completed on the above date.
Completion of the Work shall be the date of such acceptance of the Work by the Owner, as
provided under California Civil Code Section 3086. Completion shall mean substantial
performance of the contract as such is defined in Black's Law Dictionary, Revised Fourth Edition,
West Publishing Company.
NO TRANSFERORS
JOHN L. WALLACE & ASSOCIATES R. S COMPANY, INC.
� � �e �� %
�� ��
Engineer/Date Contractor/Date
The Owner accepts the project as substantially completed and will assume full possession of the
Project at 5:00 P.M., on June 1, 2001. The responsibility for maintenance, security and
insurance under the Contract Documents will be assumed by the Owner after that date.
I,.the undersigned say: I am the Owner of the declarant of the foregoing Notice of Completion; I
have read said Notice of Completion and know the contents thereof; the same is true of my own
knowledge. I declare under penalty of perjury that the foregoing is true and correct.
CITY OF ARROYO GRANDE By:
OWNER Authorized Representative
Attachment 3
C i,ty a f
� I ��� � I Public Works Depaz�ent
.�
Application forProgressPayment
Contract Name: T'he Scenic Cieekside Walk Through the Historic Village ofAnoyo Grande, Phase 11
Contract No: PW-2000.3
Progress Payment No: Refetttion
City Account No: 350.5607-7001 = $22,599.60
350.5607-7201 = $1,038.70
Payment Date: 06/L6/Ol
&d Estimate Ameaded Estlmate Pa to Date
Bid Unit Unit Unit ^/,
Item Unit Dudi Uon Q Price Amount Q Price Amount Q Priee Amount Com
OENERAL REQUIREMENTS
1 LS MobiliznBonfUlwvance 1 $ 2.000.00 $ 2.000.00 1 $ 2.000.00 $ 2.000.00 1 $ 2.000.00 $ 2.000.00 100%
2 LS Construction Arae & TrnKc Contrd 1 $ 2.200.00 $ 2.200.00 1 $ 2.200.00 $ 2.200.00 1 $ 2.200.00 $ 2.200.00 100 %
3 LS CompliencewithOSHARequirements 1 $ 2,200.00 $ 2,200.00 1 $ 2.200.00 $ 2.200.00 1 $ 2.200.00 $ 2.200.00 100%
4 LS qeerBGr�b,Enrthwork 1 $ 3,000.00 S 3,000.00 1 $ 3,000.00 $ 3,000.00 1 $ 3,000.00 $ 3,000.00 700%
5 SF DemdiUon nnd Removel ot 6dsUng Conerete 142 $ 21.00 $ 2,982.00 142 $ 21.00 $ 2.982.00 142 $ 21.00 $ 2.982.00 100%
6 LS ConSlNCtion SUN t $ 7 OOO.00 $ 7 000.00 1 $ 7 000.00 S 7 000.00 1 $ 7 000.00 $ ] 000,pp 100•/,
SOUTH CREEKSIDE
HARDSCAPEIMPROVEMENTS
7 LF Split Reil Fence (Llmtted) 260 $ 14.15 $ 3,679.00 260 $ 14.15 $ 3,679.00 260 $ 14.15 $ 3,679.00 100%
8 SF Ove�look Deck Strvdura 665 $ 29.50 $ 19,617.50 665 $ 29.50 $ 19.617.50 665 $ 29.50 $ 19,617.50 100%
9 LF OvsAook Guerdrnil 8 Posts 85 $ 52.50 $ 4,462.50 85 $ 52.50 $ 4,46250 85 $ 52.50 $ 4,462.50 100%
10 LF 18' High Reteining Well, Seet end Ponnter 85 $ 257.00 $ 21,845.00 85 $ 257.00 $ 21,845.00 85 $ 257.00 $ 21,845.00 100%
11 LF CMU Reteining Well 65 $ 195.00 $ 12.675.00 65 S 195.00 $ 12,675.00 65 $ 195.00 $ 12,675.00 100%
12 EA . Conerete P'ier and Post Cep 5 $ 4,725.00 $ 23,625.00 5 $ 4,725.00 $ 23,625.00 5 $ 4,725.00 $ 23,625.00 100 %
13 SF BAdcPaving 225 $ 37.80 $ 8.505.00 225 $ 37.80 $ 8.505.00 225 $ 37.80 $ 8,505.00 100%
14 SF ConerstePaNng 245 $ 6.30 $ 1,543.50 245 $ 6.30 $ 1.543.50 245 $ 6.30 $ 1,543.50 100%
15 LF ConersteCurb 780 $ 15.25 $ 11,895.00 780 $ 15.25 $ 11,895.00 780 $ 1525 $ 11,895.00 100%
16 LF 8' Wide Concrete Wall Cep 54 $ 15.75 $ 850.50 54 $ 15.75 $ 850.50 54 $ i5.75 $ 850.50 100%
17 TON Aggrogate Subbese 3 $ 262.50 $ 787.50 3 $ 262.50 $ 787.50 3 $ 262.50 $ 787.50 100%
18 SF Decomposed Gmnita/Resin Base Walkway 2900 $ - 7.35 $ 21,315.00 2900 $ 7.35 $ 21,315.00 2900 $ 7.35 $ 21,315.00 100%
19 EA Relocete Historic Pilasters 2 $ 315.00 $ 630.00 2 $ 315.00 $ 630.00 2 $ 315.00 $ 630.00 100%
20 LS BoulderPlecement 1 $ 1525.00 $ 1525.00 1 $ 1525.00 $ 1525.00 1 $ 1525.00 $ 1525.00 100%
DR/UNAGE
21 LF 4' ABS PeRarated Drninpipe w/Drainguard 90 $ 12.60 $ 1.134.00 90 $ 12.60 $ 1.134.00 90 $ 12.60 $ 1.134.00 100%
22 LS 4' PVC Pogid Drainpipew/Catch Basins 1 $ 5,160.00 $ 5,160.00 1 $ 5,160.00 $ 5,160.00 1 $ 5,160.00 $ 5,160.00 100%
23 LS Rock Po Re Slo e Protection 1 $ 1,900.00 $ 1,900.00 1 S 1.900.00 $ 1,900.00 1 $ 1,900.00 $ 1,900.00 100 %
PLANTINO
24 EA Trae - 24' Box t $ 360.00 $ 360.00 1 $ 360.00 $ 360.00 1 $ 360.00 $ 360.00 100 %
25 EA Tree (15 gellon) 9 $ 115.00 $ 1,035.00 9 $ 115.00 $ 1.035.00 9 $ 115.00 $ 1,035.00 100 %
26 EA Shrvbs (1 gallan) 69 $ 10.50 $ 724.50 69 $ 10.50 $ 724.50 69 $ 10.50 $ 724.50 100 %
27 EA GroundCover(lgallon) 148 $ 10.50 $ 1,554.00 148 $ 10.50 $ 1,554.00 148 $ 10.50 $ 1,554.00 100%
28 EA GrcwndCover(4-inch) 89 $ 4.20 $ 373.80 89 S 4.20 $ 373.80 89 $ 4.20 $ 373.80 100%
29 EA GroundCwer(Flet) 4 $ 32.00 $ 128.00 4 $ 32.00 $ � 128.00 4 $ 32.00 $ 128.00 100%
30 SF Soil Prepnretlon 2025 $ 0.37 $ 749.25 z025 $ 0.37 $ 749.25 2025 $ 0.37 $ 749.25 100%
31 SF Erosion Contrd Metting 2025 $ 0.27 $ 546.75 2025 $ 0.27 $ 546.75 2025 $ 0.27 $ 546.75 100%
32 SF Broedenst Seed 2025 $ 0.36 $ 729.00 2025 $ 0.36 $ 729.00 2025 $ 0.36 $ 729.00 100 %
33 LS 90 De Meintenenee t $ 975.00 $ 975.00 1 $ 975.00 $ 975.00 1 $ 975.00 $ 975.00 100%
IRRIOATION
34 EA Cantrdler t $ 367.50 $ 367.50 1 3 367.50 $ 367.50 1 $ 367.50 $ 367.50 100%
35 EA Cantrd Zone Kit 5 $ 142.00 $ 710.00 5 $ 142.00 $ 710.00 5 $ 142.00 $ 710.00 100 %
36 EA CouplingVdve 5 $ 115.00 $ 575.00 5 $ 115.00 $ 575.00 5 $ ii5.00 $ 575.00 100%
37 EA pirRellefVdve 5 $ 42.00 $ 210.00 5 $ 42.00 $ 210.00 5 $ 42.00 $ 210.00 100%
38 EA GateValve 6 $ 84.00 $ 504.00 6 $ &4.00 $ 504.00 6 $ 84.00 $ 504.00 100%
39 EA Mein Line 285 $ 7.50 $ 2,137.50 285 $ 7.50 $ 2.137.50 285 $ 7.50 $ 2,137.50 100%
40 LF DripTube 2180 $ 1.10 $ 2.398.00 2180 $ 1.10 $ 2.398.00 2180 $ 1.10 $ 2.398.00 100%
47 LF SIee�An 110 $ 2.10 $ 231.00 110 $ 2.10 $ 231.00 110 $ 2.10 $ 231.00 100%
ELECTRICAL
42 EA LightPdes 4 $ 1,470.00 $ 5,880.00 4 5 1,470.00 $ 5,880.00 4 $ 1,470.00 $ 5,880.00 100%
43 lF Trenehin , Beekfill, Conduit end Wire 600 $ 11.00 $ 6,600.00 600 $ 11.00 $ 6,600.00 600 $ 11.00 $ 6,600.00 100%
NORTH CREEK5IDE
HARDSCAPEIMPROVEMENTS
44 CY Aggregete Subbese 1 $ 267.50 $ 267.50 1 $ 267.50 $ 267.50 1 $ 267.50 $ 267.50 700%
45 SF Concrote Paving 30 $ 42.00 $ 1.260.00 30 .$ . 42.00 $ 1,260.00 30 $ 42.00 $ 7,260.00 100%
43 SF Conerete Stem Wall 10 S 252.00 $ 2,520.00 10 S 252.00 $ 2,520.00 10 $ 252.00 $ 2,520.00 100 %
47 LF Splil Faced Releining Wall 19 $ 126.00 $ 2,394.00 19 $ 126.00 $ 2,394.00 19 $ 126.00 $ 2,394.00 700%
48 LS Mtl-Gra�tl Sael System 7 $ 945.00 $ 945.00 1 $ 945.00 $ 945.00 1 $ 945.00 $ 945.00 100%
49 EA ConcrelePierwithPost 4 $ 1,225.00 $ 4,900.00 4 $ 1,225.00 $ 4,900.00 4 $ 1,225.00 $ 4,900.00 100%
50 SF WoodDedcStrudura 42 $ 94.50 $ 3,969.00 42 $ 94.50 $ 3,969.00 42 $ 94.50 $ 3,969.00 100%
57 LF Wood Steirs 108 $ 23.10 $ 2.494.80 108 $ 23.10 $ 2.494.80 108 $ 23.10 $ 2.494.80 100%
52 LF Guard Reil nnd Post 54 $ 52.50 $ 2.835.00 54 $ 52.50 $ 2,835.00 54 $ � 52.50 $ 2,835.00 100%
53 LF SlairHandrnil 41 $ 15.75 $ 645.75 41 $ 15.75 $ 645.75 41 $ 75.75 $ 645.75 100%
54 SF Shc Properndon 500 $ 0.37 $ 185.00 500 $ 0.37 $ 185.00 500 $ 0.37 $ 185.00 100 %
55 SF Erosion Contrd Matting 500 $ 0.27 $ 135.00 500 $ 0.27 $ 135.00 500 $ 0.27 $ 135.00 100 %
56 SF BroadcastSeed 500 $ 0.36 $ 180.00 500 $ 0.36 $ 180.00 500 $ 0.36 $ 180.00 100%
57 LS 90-Da Meintenance 7 $ 575.00 $ 575.00 1 $ 575.00 $ 575.00 1 $ 575.00 $ 575.00 100%
The Scenic Creekside Walk Through the Historic Village ofAnoyo Grande, Phase II Rentention
Conhact No. PW-2000.3 Payment Date: 06/26/Ol
Bid Estimete Amended Estimete Pa to Dete
Bid Unit Unit Unit /
hem Unit Desai tlon Q Price Amount Q PAce Amaunt Q PAce Amount Com
PLANTING
58 EA Tree (15 gellon) 6 $ 114.00 $ 684.00 6 $ 114.00 $ 684.00 6 $ 114.00 $ 684.00 100%
59 EA Shrubs t ellon 63 $ 10.50 $ 661.50 63 $ 10.50 $ 661.50 63 $ 10.50 $ 661.50 100%
SUBTOTAI (BASE BID) S 211,971.15 S 271,977.35 S 211,971.35 100Ye
BID ALTERNATE NO. 1
SITE FURNISHINGS
Pll1 EA Beneh 5 $ 1,386.00 $ 6,930.00 5 $ 1,386.00 $ 6,930.00 5 $ 1,386.00 $ 6,930.00 100%
All2 EA Trash Receptade 2 $ 655.00 $ 1,310.00 2 $ 655.00 $ 1,310.00 2 $ 655.00 $ 1,310.00 100%
Alt 3 lS Drinking Fountain (indudes 12' PVC Waterlin 1 $ 3,675.00 $ 3,675.00 1 $ 3,675.00 $ 3,675.00 1 $ 3,675.00 $ 3,675.00 100%
All4 EA Bdlards - Removeble 1 $ 157.50 $ 157.50 1 $ 157.50 $ 157.50 1 $ 157.50 $ 157.50 100%
All 5 EA Bdlerds - Non - Removnble 12 $ 126.00 $ 1 512.00 12 $ 126.00 $ 1 512.00 12 $ 126.00 $ 1 512.00 100 %
SUBTOTAL (BID ALTERNATE NO. 1) S 13,564.50 S 13,384.50 S 73,584.50 t00Y.
CONTRACT CHANGE ORDERS
CCO1 LS TreeRemovel 0 $ - $ - 1 $ 440.00 $ 440.00 1 $ � 440.00 $ 440.00 100%
CCO2 lS �eddcal Pull Box 0 $ - $- - 1 $ 415.00 $ 415.00 1 $ 415.00 $ 415.00 100%
CCO3 LS DAnking Foundation Velve 0 $ - $ - 1 $ 90.00 $ 90.00 1 $ 90.00 $ 90.00 100%
CC04 LS Time Extension 0 $ - $ - 1 $ - $ - 1 $ - $ - 100%
CCO5 LS Handrail � 0 $ - $ - 1 $ 445.00 $ 445.00 1 $ 445.00 $ 445.00 100%
CCO6 LS Slope Stabilizatlon 0 $ - $ - 1 $ 7,800.00 $ 7,800.00 1 $ 7,800.00 $ 7,800.00 100%
CC07 LS Co�trdtorLighting 0 $ - $ - 1 $ 816.00 $ 816.00 7 $ 816.00 $ 816.00 100%
CCOB LS GorilleHairMulch 0 $ $ 1 $ 821.00 $ 821.00 1 $ 821.00 $ 821.00 100%
SUBTOTAL CONTRACT CHANGE ORDERS S - S 70,827.00 S 10,877.00 100%
TOTAL S 225,555.85 S 236,382.85 S 2:16,382.85 100X
- �_
ontractor
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Project Manager
Public Works Director
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Date
�/ o
ate
Date
Payto Date
Retention
Previous Payments
This Payment
Contract Start Date:
Original Contract Days:
Adjusted Contract Days:
Adjusted Contract End Date:
$236,382.85
$0.00
$212,744.55
1211 S/00
90
75
06/01/01
Cily Manager
Send PaVment to:
R. Simons Company, Inc.
P.O. Box 810
Nipomo, CA 93444
(805) 929-3517
Date
jep:232.560Tphase 1115607 Propress Paymen6.�ds OW15/Ot
/PRRO y�\
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INCORPORATE 2
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C4 ��FORN� P
TO:
FROM:
CITY COUNCIL
MEMORANDUM
8.g.
DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER�
SUBJECT: APPROPRIATION
AVENUENALLEY
2000-7
OF ADDITIONAL FUNDS FOR THE FAIR OAKS
ROAD TRAFFIC SIGNAL, CITY PROJECT NO. PW-
DATE: JUNE 26, 2001
RECOMMENDATION:
It is recommended the City Council appropriate $25,500 from the Traffic Signalization
Fund for Fair Oaks Avenue/Valley Road Traffic Signal project for unanticipated
additional work.
FUNDING:
The FY 2000/01 adjusted Capital Improvement Program includes $133,731 of Traffic
Signalization funds for the Fair Oaks AvenueNalley Road Traffic Signal project.
On December 12, 2000, the Council awarded the Fair Oaks AvenueNalley Road Traffic
Signal project to Lee Wilson Electric Company in the amount of $108,652.50 and
authorized a contingency amount of $10,865, for a total construction allocation of
$119,517.5. To date, $8,000 of the construction contingency has been utilized to fund
an extension of electrical service, and $2,865 is remaining for other unknown field
changes that may arise.
The FY 2000/01 projected year-end fund balance for the Traffic Signalization Fund is
approximately $336,206. The recommended allocation of $25,500 will reduce the year-
end fund balance to $310,706.
DISCUSSION:
During the course of project construction, an unanticipated and unforeseeable issue
arose that cannot be accommodated within the construction contingency.
The property owner adjacent to the intersection has requested that the main driveway to
the property be relocated westerly into the intersection limits so that the driveway can
be controlled by the traffic signal. The revised driveway location is shown on
Attachment 1 and will require a modification to the plans to provide for a 4-way traffic
signal. This work includes additional traffic signal heads, loop detectors for the
proposed driveway, and revisions to the existing striping. The signal controller
equipment will be modified to include the proposed loop detector, which will signal the
controller only when vehicles are present at the driveway. Relocation of the driveway to
the intersection is intended to facilitate turning movements and improve the overall
FAIR OAKS AVENUENALLEY ROAD TRAFFIC SIGNAL
JUNE 26, 2001
PAGE 2
circulation and operation of the intersection. The driveway relocation work is estimated
to cost a total of $25,500. This includes $5,600 for additional engineering and design
services to modify the construction plans ($4,100 Associated Traffic Engineers and
$1,500 John L. Wallace and Associates); an estimated cost of $16,500 for the
contractor to construct the modifications; and $3,400 for PG&E to install a new utility
pole to replace an existing down guy which is in conflict with the relocated driveway, to
set a new meter, and to connect electrical service to the intersection. Only work within
the City right of way will be included as part of the additional work performed by the
Contractor. Relocation of the driveway outside the right of way will be the responsibility
of the property owner.
The recommendation to allocate $25,500 from the signalization fund will allow the
remaining construction contingency of $2,865 to remain available.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
Attachment
Attachment 1 - Driveway Location
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" " MEMORANDUM
� ,,�r ,o. ,s„ *
c � O ��FORN� P
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS, RECREATION AND �
FACILITIES
SUBJECT: AUTHORIZATION TO APPLY FOR GRANT FUNDS FOR PER CAPITA
GRANT PROGRAM OF THE SAFE NEIGHBORHOOD PARKS, CLEAN
WATER, CLEAN AIR AND COASTAL PROTECTION BOND ACT OF
2000
DATE: JUNE 26, 2001
RECOMMENDATION:
It is recommended the City Council adopt the attached resolution authorizing staff to
apply for per capita grant funds allocated to the City of Arroyo Grande by the Safe
Neighborhood Parks, Clean Water, Clean Air and Coastal Protection Bond Act of 2000.
FUNDING:
The adoption of the resolution is a requirement to the grant process for allowing the City
to receive $149,000 allocated by the per capita program of the grant.
DISCUSSION:
Funds received will be earmarked for use in the development of Rancho Grande Park.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation and adopt resolution;
- Modify staff's recommendation;
- Don't approve staff's recommendation;
- Provide direction to staff.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING THE APPLICATION FOR GRANT
FUN.DS FOR THE PER CAPITA GRANT PROGRAM UNDER THE
SAFE NEIGHBORHOOD PARFCS, CLEAN WATER, CLEAR AIR,
AND COASTAL PROTECTION BOND ACT OF 2000
WHEREAS, the Legislature and Gove�nor of the State of California have approved a
grant under the Safe Neighborhood Parks, Clean Water, Clear Air, and Coastal
Protection Bond Act of 2000; and
WHEREAS, the California Department of Parks and Recreation has been delegated
the responsibility for the administration of the grant program, setting up necessary
procedures; and
WHEREAS, said procedures established by the California Department of Parks and
Recreation require the governing body to certify by resolution the approval of the
Grantee to apply for the per capita allocation; and
WHEREAS, the Grantee will enter into a Contract with the State of California for subject
Project(s).
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande:
1. Approves the filing for local assistance funds from the Per Capita Grant
Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and
Coastal Protection Bond Act of 2000; and
2. Certifies the grantee has or will have sufficient funds to operate and maintain the
Project(s); and
3. Certifies that Grantee has reviewed, understands and agrees to the General
Provision contained in the Contract shown in the Procedural Guide for the
Program; and
4. Appoints the Director of the Parks, Recreation and Facilities Department as
agent to conduct all negotiations, execute and submit all documents including,
but not limited to applications, agreements, payment requests and so on, which
may be necessary for the completion of Project(s).
On motion of Council Member , seconded by Council Member
and or� the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of , 2001.
RESOLUTION NO.
PAG E 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
°yo
��
,�
Y 10, 1811 *
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TO:
FROM:
SUBJECT:
DATE:
CITY COUNCIL
MEMORANDUM
TIMOTHY J. CARMEL, CITY ATTORNE��j
�.�
CONSIDERATION OF SETTLEMENT OF CLAIMS AGAINST ENVICOM
JUNE 26, 2001
RECOMMENDATION:
It is recommended the City Council authorize the Mayor to execute a release settling
the City's claims against Envicom Corporation ("Envicom") relating to work on the
General Plan Update.
FUNDING:
If approved, settlement will be in the total amount of $24,626.14.
DISCUSSION:
The City terminated its relationship with Envicom on October 25, 2000. Staff was
directed to pursue recovery of a portion of the funds paid to Envicom and to seek
discharge of any amounts allegedly owing Envicom. Staff has negotiated a proposed
settlement which, considering all relevant circumstances, staff believes to be in the best
interests of the City. Staff recommends that the Council authorize the Mayor to sign the
attached release. The terms of the settlement include a cash payment of $18,000 from
Envicom within thirty (30) days of executing the release and an additional $6,626.14 in
pending Envicom invoices will be immediately discharged.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Authorize the Mayor to execute the Release;
- Do not authorize the Mayor to execute the Release; or
- Provide direction to Staff.
.
.1.
Attachment: Release
RELEASE
In consideration for payment of $18,000, payable within thirty (30) days following execution of this Release,
and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,
the City of Arroyo Grande, by and through its mayor/chairman, Michael A. Lady, and for the City Council of
the City of Arroyo Grande and each and all of its individual City Council members, and for each and all of
their respective agents, servants, employees, representatives, attorneys, officers, members of their boards of
directors, insurers, affiliates, and residents of the City of Arroyo Grande, and their respective heirs, successors
and assigns, past and present, and each of them (collectively, as "City") hereby releases, remisses and forever
discharges Envicom Corporation, a California corporation, and each and all of its agents, servants, employees,
representatives, attorneys, of�cers, members of its board of directors, parent and/or affiliated companies,
insurers, heirs, successors and assigns, past and present, and each of them (collectively, as "Envicom"), from
any and all matters, claims, contracts, demands, obligations and suits of every kind, nature or description, and
from any and all damages, injuries, actions, causes of action, either at law, in equity or otherwise, that
occuned, existed or was omitted at any time before the date hereof, whether known or unknown, suspected or
unsuspected by the City, which the City holds or any time heretofore has held or owned against Envicom, and
any of them, including any claim for damages arising out of any alleged agreement between the parties for
services.
The City represents and warrants to Envicom that it is familiar with the provisions of California Civil Code §
1542 and expressly waives and relinquishes any and all rights and benefits it may have under said § 1542 to
the fullest extent permitted by law, which states:
"A GENERAL RELEASE DOES NOT EXTEND TO CLAINIS WHICH THE CREDITOR DOES
NOT KNOW OR SI/SPECT TO EXIST IN HIS FA vOR AT THE TIME OF EXECUTING THE
RELEASE, WHICH IF KNOWIV BY HIM MIJST HAVE MATERIALLYAFFECTED HIS
SETTLEMENT WITH THE DEBTOR. "
The City acknowledges that it has an opportunity to consult with an attorney before executing this Agreement,
understands its meaning, including the effect of Section 1542, and expressly consents that this Agreement shall
be given full force and effect according to each and all of its express terms and provisions, including those
relating to the release of unknown and unsuspected claims, demands and causes of action.
It is understood and agreed that this Agreement is a compromise between the parties and that nothing
contained herein shall be interpreted or construed as an admission or acknowledgment of any wrongdoing by
any party, which is expressly denied, and that this Agreement, and the settlement set forth herein shall remain
strictly confidential and that the parties shall refrain from saying, writing or doing anything to disparage the
other.
The City represents and warrants to Envicom that it has relied upon its own judgment, belief and knowledge of
the existence, nature and extent of any claim or demand it may have against Envicom, which are hereby
released, and that it has not been influenced to any extent in entering into this Agreement by any
representations, warranties or statements, whether written or oral, by Envicom.
This Agreement cannot be modified or amended in any way, except by a writing executed by the City and
Envicom. The provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto
and their respective agents, representatives, successors and assigns, past and present. The warranties and
representations herein are deemed to survive the date of execution thereof. This Agreement has been executed
on June 5, 2001.
ENVICOM CORPORATION,
a California corporation
:�
THE CITY OF ARROYO GRANDE,
a Califomia corporation
I�
Michael A. Lady, Mayor/Councilman
9.a.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a Public Hearing
on the following item:
CASE NO. Development Code Amendment No. 01-001
APPLICANT: City of Arroyo Grande
LOCATION: Citywide
PROPOSAL: Amendment to portions of Chapter 14 of Title 9 of the Arroyo Grande
Municipal Code expanding the City's creek dedication requirement for new
discretionary projects to include the area 25 feet from the top of the stream
bank for all creeks in Arroyo Grande.
ENVIRONMENTAL:
DETERMINATION: Exempt Per CCR Section 15061(b)(3)
REPRESENTATIVE: Kerry McCants, Community Development Director
The proposed ordinance will amend portions of Chapter 14 of Title 9 of the Arroyo Grande Municipal
Code establishing a 25-foot creek dedication requirement from the top of the stream bank for all creeks
within Arroyo Grande. Currently the City requires a creek dedication for discretionary projects abutting
the Arroyo Grande Creek or its tributaries. The ordinance will expand the requirement to include new
projects abutting other creeks in Arroyo Grande for stream bank areas designated as environmentally
sensitive or beneficial for the purposes of open space or flood control.
In compliance with the California Environmental Quality Act (CEQA), it has been determined pursuant to
Section 15061(b)(3) of the CEQA Guidelines that there is no possibility that the activity may have a
significant effect on the environment.
Any person affected or concemed by this issue may submit written comments to the Community
Development Director before the City Council hearing, or appear and be heard in support of, or opposition
to, the project. Any person interested in the proposal can contact the Community Development
Department at 214 E. Branch Street, Arroyo Grande, Califomia, during normal business hours (8:00 a.m.
to 5:00 p.m.). The proposed Ordinance will be available for public inspection at the above address.
If you challenge an item in court, you may be limited to raising only those issues you or someone else
raised at the public hearing described in this notice, or in written correspondence delivered to the City
Council at, or prior to, the public hearings.
Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the
action of the legislative body for which the notice was given.
Date and Time of Hearing:
Place of Hearing:
Tuesday, June 26, 2001 at 7:00 P.M.
Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, Califomia 93420
C/t�e����.�_
Kelly etmore, Director of Administrative Services/
Deputy City Clerk
Publish 1 T, 1/8 page, Friday, June 15, 2001
� PRROyO \
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� INCORPORATED �
V T
* JULY 10, 1911 *
c4 ��FORN� P
MEMORANDUM
TO: CITY COUNCIL
�' �
FROM: KERRY McCANTS
COMMUNITY DEVELOPMENT DIRECTOR
BY: TERESA MCCLISH
ASSOCIATE PLANNER
SUBJECT: PROPOSED ORDINANCE TO EXPAND THE CITY'S CREEK DEDICATION
REQUIREMENT TO INCLUDE MEADOW CREEK AND ITS TRIBUTARIES
DATE: JUNE 26, 2001
RECOMMENDATION:
It is recommended that the City Council introduce for first reading by title only the
proposed ordinance entitled, "Expanding the City's Creek Dedication Requirement for
New Discretionary Projects to Include the Area 25 Feet from the Top of the Stream
Bank for Meadow Creek and Its Tributaries" (reference Attachment 1).
FUNDING:
No fiscal impact.
DISCUSSION:
In an effort to preserve critical riparian and biological habitats, on March 27, 2001, the
City Council directed staff to prepare for consideration an amendment to the
Development Code to revise portions of Chapter 14 of Title 9 of the Arroyo Grande
Municipal Code to establish a 25 foot creek dedication requirement from the top of the
stream bank for Arroyo Grande Creek and its tributaries and Meadow Creek and its
tributaries. Currently the City requires a creek dedication only for discretionary projects
abutting the Arroyo Grande Creek or its tributaries. The ordinance will expand this
requirement, applying it to new projects that abut other creeks in Arroyo Grande
containing stream bank areas designated as environmentally sensitive or beneficial for
the purposes of open space or flood control.
The Planning Commission reviewed the proposed code revisions on June 5, 2001 and
adopted Resolution No. 01-1792 by a 4-0 vote recommending that the City Council
adopt the proposed ordinance (reference Attachment 2).
Attachment 1
DRAFT ORDINANCE NO. C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AMENDING TITLE 9, CHAPTER 14
OF THE MUNICIPAL CODE TO EXPAND THE CITY'S
CREEK DEDICATION REO.UIREMENT FOR NEW
DISCRETIONARY PROJECTS TO INCLUDE THE AREA 25
FEET FROM THE TOP OF THE STREAM BANK FOR
ARROYO GRANDE CREEK AND ITS TRIBUTARIES AND
MEADOW CREEK AND ITS TRIBUTARIES
WHEREAS, Section 9-14.060(R) of the Municipal Code includes creek dedication
requirements for subdivisions and development projects that abut Arroyo Grande
Creek or its tributaries; and
WHEREAS, the City Council of the City of Arroyo Grande has determined that
expanding the creek dedication requirements to include Meadow Creek and its
tributaries is critical to the preservation and protection of riparian and biological
habitats and is in the best interests of the City of Arroyo Grande; and
WHEREAS, the City of Arroyo Grande has conducted an environmental review for
adoption of an ordinance expanding creek dedication requirements to other creeks
in Arroyo Grande and has found that it can be seen with certainty that there is no
possibility that the proposed amendment to Section 9-14.060(R) of the Municipal
Code will have an effect on the environment and therefore is exempt from the
provisions of CEQA; and
WHEREAS, the City Council of the City of Arroyo Grande has reviewed and
considered the information in the proposed document and staff report, as well as
public testimony presented at the hearing and has made the following findings of
fact:
A. The proposed amendment to Section 9-14.060(R) of the Municipal Code is
consistent with the goals, objectives, policies, and programs of the General
Plan, and is desirable in order to implement the provisions of the General
Plan.
B. The proposed amendment to Section 9-14.060(R) of the Municipal Code will
not adversely affect the public health, safety, and welfare.
C. The proposed amendment to Section 9-14.060(R) of the Municipal Code is
consistent with the purpose and intent of Title 9.
City Council
Ordinance Expanding Creek Dedication Requirement
June 26, 2001
Page 2 of 3
Affected creeks in the City include Arroyo Grande Creek and its tributaries (Tally Ho
Creek, Spring Creek, Newsom Springs Creek and Los Berros Creek), and Meadow Creek
and its unnamed tributaries. Attachment 3(figure 2 from the City's "Drainage Master
Plan", 1999) shows the creeks affected by the proposed Ordinance. Projects that abut
Meadow Creek or its tributaries are not currently required to dedicate a portion of the
stream and bank area.
Objective 5.0 of the Open Space and Conservation Element of the Arroyo Grande
General Plan seeks to "Maintain, protect, and preserve biologically significant habitats
within the study area, including riparian areas, oak woodlands, and other areas of natural
significance as part of the need for development of a balanced community." The
relevant General Plan Policy Statements (Policies 5.1 through 5.4 [Attachment 4])
strongly encourage preservation of riparian habitat. Additionally, the U.S. Soil
Conservation Service has identified the soils within 100 feet of Meadow Creek and its
unnamed tributaries as being subject to serious flooding and cave-in as well as wind
erosion (Soil Survey of San Luis Obispo County, 1984). Meadow Creek and its
tributaries have been identified as critical to the health of the Pismo Lake Marsh (Coastal
San Luis Resource Conservation District, 1998►.
The area to be protected by the creek dedication easement includes the stream bed and
twenty-five feet (25') back from the existing top of the stream bank, or the future top
of bank resulting from an approved creek alteration project. The setback area to be
dedicated may be measured from the edge of the predominant pattern of riparian
vegetation if it is decidedly farther from the creek flow line than the top of bank.
The following language is an example of restrictions included in public creek easement
dedications required for riparian protection, which shall be based on a report by qualified
biologist:
"That within said easement, for the purposes of protecting biological resources, the
City shall prohibit: the construction or placement of any temporary or permanent
structures, parking, grading or paving of any kind, areas used for storing or working
on vehicles, equipment or material storage, agricultural development, removal or
alteration of native plants or animals, landscaping with plant species that are known
to be invasive in nature or otherwise hazardous to native species, animal raising and
keeping of specialized animal facilities, or any activity that would accelerate soil
erosion and subsequent sedimentation of the adjacent creek."
For creek dedications required for the purposes of open space, the Director of Parks,
City Council
Ordinance Expanding Creek Dedication Requirement
June 26, 2001
Page 3 of 3
Recreation and Facilities will recommend the size and extent of the area to be dedicated.
Similarly, the Public Works Director recommends necessary easement dedications for
flood control purposes.
ENVIRONMENTAL ASSESSMENT:
In compliance with the California Environmental Quality Act (CEQA►, it has been
determined pursuant to Section 15061(b)(3) of the CEQA Guidelines that there is no
possibility that the activity may have a significant effect on the environment.
PUBLIC COMMENTS:
A public notice, 1/8 page in size, was placed in the Times-Press-Recorder. Staff has not
received any public comments to date.
ALTERNATIVES:
The following alternatives are presented for Council consideration:
— Introduce the Ordinance;
— Modify and introduce the Ordinance;
— Reject the Ordinance;
— Provide direction to staff.
Attachments:
Attachment 1
Attachment 2
Attachment 3
Attachment 4
Proposed Ordinance in legislative format
Planning Commission minutes 6/5/01
Map of Arroyo Grande creeks
Open Space & Conservation Element Objective 5.0 and Policies
5.1 — 5.4
ORDINANCE NO. C.S.
PAGE 2 of 4
D. There is no possibility that the proposed amendment to Section 9-7.030 of
the Municipal Code will have a negative effect on the environment and
therefore is exempt from the provisions of CEQA.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES
ORDAIN AS FOLLOWS:
SECTION 1: Arroyo Grande Municipal Code Section 9-14.060(R) is amended to
expand creek dedication requirements as follows:
R. Creek Dedications
For any subdivision or parcel map or development project requiring discretionary
review abutting Arroyo Grande Creek ef includina its tributaries (Tallv Ho Creek,
Spring Creek, Newsom Springs Creek and Los Berros Creek), or Meadow Creek
including its tributaries, the subdivider or developer shall dedicate to the City all the
area that includes the stream bed and twenty-five (25) feet back of the stream
bank, areas that are designated as environmentally sensitive based on a biological
report prepared by a qualified biologist, or other appropriate areas mutually
acceptable for the purposes of "open space", flood control, or "green belt."
Exceptions to the requirements established in this subsection can be made only
upon a finding that its application would violate Federal or State law.
SECTION 2: If any section, subsection, subdivision, paragraph, sentence, clause or
phrase of this Ordinance or any part thereof is for any reason held to be unlawful,
such decision shall not affect the validity of the remaining portion of this Ordinance
or any part thereof. The City Council hereby declares that it would have passed
each section, subsection, subdivision, paragraph, sentence, clause or phrase
thereof, irrespective of the fact that any one or more section, subsection,
subdivision, paragraph, sentence, clause or phrases be declared unlawful.
SECTION 3: Within fifteen days after passage of this Ordinance, it shall be
published, together with the names of the Council Members voting thereon, in a
newspaper of general circulation within the City.
ORDINANCE NO. C.S.
PAGE3of4
SECTION 4: This Ordinance shall become effective thirty (30) days after the date
of its adoption.
On motion of Council Member
Council Member
to-wit:
, seconded by
and on the following roll call vote,
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this
2001.
day of
ORDINANCE N0. C.S.
PAGE4of4
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
ATTACHMENT 2
D. DEVELOPMENT CODE AMENDMENT (DCA) 01-001; CREEK SETBACKS; CITY OF
ARROYO GRANDE
Teresa McClish, Associate Planner said this Development Code Amendment is to
expand the City's creek dedication requirement for new discretionary projects to
include the area 25 feet from the top of the stream bank for all creeks in Arroyo
Grande"
On March 27, 2001, by consensus, the City Council directed staff to amend the
Development Code to revise portions of Chapter 14 which establishes a 25 foot creek
dedication from the top of the stream bank for projects abutting Arroyo Grande creek and
its tributaries. The proposed ordinance expands the requirement to new projects abutting
other creeks in Arroyo Grande for stream bank areas designated as environmentally
sensitive or beneficial for the purposes of open space or flood control.
Figure 2 from the City's "Drainage Master Plan", shows the creeks affected by the
proposed Ordinance. Projects that abut Meadow Creek are not currently required to
dedicate a portion of the stream and bank area.
The area to be protected by the creek dedication easement includes the steam bed and
twenty-five feet (25') back from the existing top of the stream bank, or the future top of
bank resulting from an approved creek alteration project.
Restrictions included in a public creek easement dedications for riparian protection
purposes are based on a report by qualified biologist.
The Planning Commission disucussed the changes to the ordinance and had comments
and questions for staff.
Staff explained that:
■ The language regarding the biologist's report was not changed from the existing
language and the process is the same in effect for Arroyo Grande Creek and the
tributaries. The biological review is triggered in environmental review and then
staff requests particular reports from the applicant.
■ The Flood zone for Meadow Creek is contained within the banks of the creek
and most of the creek is located in an open space area on the referenced
portion. Problems of flooding on specific new projects that come before us are
directed to Public Works and conditioned.
■ With regard to clearing of the creeks for flood control this requires a permit from
the Fish and Game
Public comment period opened:
Ella Honevcutt, 560 Oak Hill Road handed out booklets referencing flooding and
erosian. Ms. Honeycutt stated that for flooding protection it would be wise to include
this information in the plans.
Public comment closed.
The Planning Commission stated that they supported the idea of including the
protection of other major creek areas also.
Commissioner Brown moved that the Planninq Commission recommended that the Citv
Council adopt:
RESOLUTION NO. 01-792
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY
OF ARROYO GRANDE RECOMMENDING THAT THE CITY
COUNCIL AMEND TITLE 9, CHAPTER 14 OF THE ARROYO
GRANDE MUNICIPAL CODE BY EXPANDING THE CITY'S CREEK
DEDICATION REO.UIREMENT FOR NEW DISCRETIONARY
PROJECTS TO INCLUDE ALL CREEKS IN ARROYO GRANDE
Commissioner Guthrie seconded the motion. The motion was approved bv the
followinq roll call vote:
ROLL CALL VOTE
X Commissioner Brown
X Commission Fowler
X Commissioner Guthrie
Absent Vice Chair Keen
X Chair Costello
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ATTACHMENT 4
BIOLOGICAL RESOURCES
The native plants and animals which once inhabited the Arroyo Grande area have undergone
considerable transitions over the years. Urban, rural, and agricultural development have
removed large areas of naturai vegetative cover. Wildlife that once inhabited the vailey floor
have been forced to nearby undisturbed areas to the north, northeast, and east of the City limits.
Within the City, several significant biologicai habitats and plant species remain. Oak woodlands
remain within hiilside areas, and healthy wetlands areas thrive along Arroyo Grande and Taily Ho
creeks. These areas are not only intrinsically valuabie for their biological carrying capacity, but
also provide a reminder of Arroyo Grande's past, and are an important part of the City's unique
and desirable character today.
Objective 5.0
Maintain, protect, and preserve biologically significant habitats within the study area,
including riparian areas, oak woodlands, and other areas of natural significance as part
of the need for development of a balanced community.
Policy Statements and Implementation Actions:
5.1 Preserve and protect Arroyo Grande Creek and Tally Ho Creek in their natural
state as open spaces, natural resources, and biological habitats, providing oniy
such recreational and culturai opportunities as can be developed in a manner
sensitive to the environment.
Implementaiion Actions:
a. Where feasible, create creekside trails for pedesirians and bicyclists in
accordance with the Arroyo Grande Park and Recreation E/ement.
b. As developmeni and redeve/opment occurs adjacent to Arroyo Grande and
Tally Ho creeks, require dedication of creekside trails, as well as access
from public roads and wa/kways to the creeks, in accordance wirh the
Master Plan of Trails referenced in ifem e. be/ow.
c. Require ihat new uses locaiing along Arroyo Grande Creek and Tally Ho
Creek reiain view corridors so as fo open up views of the creeks and that
buildings face both the creek and �he sireet on which they are located.
d. Require that the nalural location of, and ra�e of discharge inio, creeks and
channe/s is not increased withouc sufficient mitigation to protecr the creek
from significant alteraiion.
e. Review and update the Greenbel� Study as part of preparation of a Master
plan of T�ails along Arroyo Grande and Tally Ho Creeks.
CI TT Of ARROTO GRANDE GENERAL PLAN OSCE-14
Adonted Mav 22. 1990
5.2 Ensure that all development, including roads, proposed adjacent to riparian and
other biologically sensitive habitats avoid significant impacts to such areas.
Implementaiion Actions:
a. Require thaf new development proposed in such locations be designed to:
♦ minimize or eliminate the potential for unauthorized entry into the
sensitive area;
♦ creafe buffer areas adjacent fo the sensitive a�ea, incorporating the
most passive uses of the adjacent property;
♦ Proteci the visuai seclusion of forage areas from road inirusion by
providing vegetative buffering;
♦ Provide wildlife movemeni linkages to water sources;
♦ Provide vegetation ihai can be used by wildlife for cover along
roadsides; and
♦ Avoid intrusion of night lighting inio the sensitive area.
b. If, following a repori by a qualified biologist, it is determined that a
subdivision design and relaied improvements are likely to cause
significanr adverse damage to bioric resources, exercise authoriry under
the provisions of Governmenf Code Seciion 66474 and deny rhe project.
5.3 Preserve existing mature trees and vegetation.
Implementafion Actions:
a. Within rura/ and hillside residentia/ areas, permii only such natural
vegeiation to be removed as is necessary to locate homesites and
construct access roads.
b. Require that healthy mature trees be preserved and protecied from cuning
or remova/ as sei forih in the Ciry's revised tree ordinance.
c. Require thai mature trees to be preserved within a development be
protected by enclosing them within an appropriate consiruciion barrier,
such as chain link fencing or oiher means accepiable to the Ciry, prior fo
the issuance of any grading permit or building permii, and prior to ihe
commencement of work.
d. Require thai ihe barriers referenced in /tem 'd' above are to remain in
p/ace during all phases of consirucfion and may not be removed without
ihe consen! of ihe Ciry.
e. Prohibit substantia/ disrupfion or remova/ of the sirucfural or absorptive
roots of marure trees being preserved.
f. Prohibif ihe placement of fil! materia/ within the dripline of mature trees
being preserved wifhout fhe approva! of a qualified arborist or landscape
archifecf and consenf of the Ciry.
g, Prohibi� substantial compaciion of the soi! wiihin ihe dripline of marure
irees being preserved.
CI TY OF ARROYO GRANDE GENERAL PLAN OSCE-15
Adopted May 22, 1990
h. Prohibit construction, including structures, walls, and trenching that
disrupi the root sysiem of a preserved iree.
Estabiish guidelines for ihe maintenance of trees ihat will assure use of
the latesi research base knowledge in tree care practices.
j. Require builders and developers to prune, treat, and maintain existing
trees and plant new ones within fuiure rights-of-way, public lands, common
areas, and development projecis in such a fashion that when the trees
become Ciry, association, or private property, the trees will be free of
various damage, pesis, diseases, and dead branches. The irees shall be
in good bio/ogica/ and aestheiic condition upon accepiance.
k. Require fhat pruning prior to iransfer of maiure trees to the Ciry,
associations, or privafe owners be accomplished by builders and
developers, and as follows:
♦ Remove /eaves, debris, dead branches and suckers accumulated
along the base of the tree or as may be necessary for reasons of
public health and safety.
♦ Remove dead or hazardous branches and irim the iree sfructure as
may be necessary io protect public health, safery, and improve
aesihefics.
♦ Trim trees fo protect their natura/ structure with ihe undersianding
that such pracrices as topping, pollarding, or trunk stripping shall
not be permitted.
♦ Remove unsightly or pooriy crotched limbs and heavily leaning
branches.
♦ Make cuts in line with proper arboricultural practices.
• Remove dead, diseased, or dying trees as may be necessary, and
replace them with minimum 15 galion trees.
l. Incorporate where feasib/e, ihe inpui of a ceriified arborist, landscape
architecf, and/or qualified horticuliurisi into the review and approval of
landscape proposa/s through ihe design review process.
C I TY OF ARROTO GRANDE GENERAL PIAN OSCE-16
Adopted May 22, 1990
5.4 Where the removal of existing trees is unavoidabie, ensure that appropriate
mitigation is provided.
lmplementation Actions:
a. Require replacement at a 3:1 ratio of all mature trees (those with 4'
diameters or greater), which are removed, with 15 gallon minimum sized
nursery trees, with the following excepfions:
♦ Permit relocafion within the site in lieu of replacement ac a 3:1 ratio
if determined feasible by a qualified arborist or landscape
architecf.
♦ Where tree rypes planted for agricul�ural production or natura!
groves exist on-site and render replacement at a 3:1 ratio
impractical, preserve such groves or portions thereof, io the extent
feasible, for incorporation into the design of the projeci. (i.e.
models, na�ural landscape, common open space, traii dedications,
etc.)
b. Coordinaie a volunteer communiry tree planfing program.
C I TT OF ARROYO GRANDE GENERAL PLAN OSCE-17
Adopted May 22, 1990
ENERGY RESOURCES
The availability of energy resources is a growing societal concern. Urban, rural, and agricultural
land uses within the study area all rely on the availability of a continuing supply of affordable
energy resources. However, recent experience has been that, unless society's awareness of the
critical nature of energy availability is increased, significant dislocations iri the economy and
local quality of life can result. Energy conservation is not only necessary to the continued
functioning of modern society, but provides immediate benefits to rndividuals and businesses in
utility bill savings and improved air quality. This section proposes energy efficient building and
land use practices. Many other actions needed to conserve energy require cooperation with
federal and State agencies, as well as with PG&E, which has indicated its interest in promoting
energy conservation.
Objective 6.0
Encourage efficient use of energy resources by minimizing the consumption of energy
resources to the minimal amount needed to support existing and planned land uses,
through a combination of efficier�t land use patterns and passive and active energy
conservation systems.
Policy Statements and Implementation Actions:
6.1 Encourage innovative building, site design, and orientation techniques which
minimize energy use.
Implementation Actions:
a. In conjunction with review of residential, commercia/, and industrial
development applications, require the incorporaiion, where feasible, of rhe
following:
♦ Provide for clusters of buildings wiih proiected indoor or
p/aza/open areas within multiple familyresidenrial, commercial, and
industrial projects io promote wind and sun proteciion.
♦ Construct internal roadways at the minimum widihs necessary for
safe circulation in order to minimize solar refleciion and heat
radiation.
♦ Where possib/e, locate ref/ective surfaces (i.e. parking lofs) on rhe
north and easf side of buildings; a/iernaiive/y, where parking areas
must be located to the souih or wesi of buildings, provide
landscaping to reduce heat gain.
♦ Orient the maximum amouni of g/ass possible ioward the south, rhe
side wiih ihe greatest amount of solar collection (heat gain
potentia!), in combinaiion wifh other measures for shading to
mitigaie summer heat.
♦ Use appropriate burlding shapes and locations in order to promote
maximum feasib/e solar access of individual units.
♦ Design individua/ buildings to maximize natural interna! lighting
through interior court wells, inierior court areas, skylighis,
clerestory windows, and building shapes.
CI TY OF ARROYO GRANDE GENERAL PLAN OSCE-18
Adopted May 22, 1990
9.b.
CITY OF ARROYO GRANDE
CITY COUNCIL MEETING
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a
Public Hearing on the following project:
CASE NO.
APPLICANT:
LOCATION:
PROPOSAL:
ENVIRONMENTAL
DETERMINATION:
REPRESENTATIVE:
Conditional Use Permit Amendment 00-021
Alpine PCS
937 Rancho Parkway
Installation of cellular communication antennas
Mitigated Negative Declaration
J.M. Consulting, Trey Sklar
The City Council will consider a Conditional Use Permit to allow the installation of eight (8)
panel cellular communication antennas four to six feet (4' - 6') in height, flush mounted on
the existing Trader Joe's Building. Two equipment cabinets will also be installed below the
parapet of the building roof.
In compliance with the California Environmental auality Act, the Community Development
Department has prepared a Mitigated Negative Declaration on the above project. The
Mitigated Negative Declaration is available for review at the Community Development
Department, City of Arroyo Grande. If the City Council does not feel that a Mitigated
Negative Declaration is appropriate, project approval will not be considered.
Any person affected or concerned by this application may submit written comments to the
Community Development Department at 214 E. Branch Street, Arroyo Grande, California,
during normal business hours (8:00 A.M. to 5:00 P.M.) before the City Council hearing, or
appear and be heard in support of or opposition to the project and the environmental impacts
at the time of hearing.
If you challenge an item in court, you may be limited to raising only those issues you or
someone else raised at the public hearing described in this notice, or in written
correspondence delivered to the City Council at, or prior to, the public hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to
invalidate the action of the legislative body for which the notice was given.
Date and Time of Hearing:
Tuesday, June 26, 2001, at 7:00 P.M.
Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, California 93420
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Kelly V1/etmore, Director of Administrative Services/
Deputy City Clerk
Publish 1 T, Friday, June 15, 2001
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c�9��FORN`P MEMORANDUM
TO: CITY COUNCIL � �
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FROM: KERRY McCANTS � ��
COMMUNITY DEVELOPMENT DIRECTOR
BY: TERESA McCLISH
ASSOCIATE PLANNER
SUBJECT: CONDITIONAL USE PERMIT CASE NO. 00-021 TO PLACE A
WIRELESS ANTENNA FACILITY ON THE TRADER JOE'S
BUILDING IN THE FIVE CITIES CENTER
DATE: JUNE 26, 2001
RECOMMENDATION:
Staff recommends the City Council adopt the attached resolution adopting a
mitigated negative declaration, instructing the Director of Administrative Services to
file a notice of determination, and approving Conditional Use Permit Case No. 00-
021, applied for by Alpine PCS.
FUNDING:
No fiscal impact.
BACKGROUND:
The Planning Commission considered this item on June 5, 2001 and recommended
that the City Council adopt a resolution approving Conditional Use Permit Case No.
00-021 (reference Attachment 1 for Planning Commission meeting minutes).
Because this project is located within a Planned Development (PD 1.2), the City
Council must grant any final approvals.
Proiect Description:
The project site is located at the Trader Joe's building in the Five Cities Center
(Attachment 2). The proposed project is for modular cellular equipment for a
wireless antenna site that would serve a portion of Highway 101 and sections of
Arroyo Grande, Pismo Beach and Grover Beach. The project includes installation of
six (6) panel telecommunication antennas, six feet (6') in height, flush mounted in
pairs on three sides of the existing Trader Joe's building. Two additional four-foot
(4') panels are proposed on one of the roof cupolas on the store front. Dummy
City Council
June 26, 2001
Conditional Use Permit 00-021
Page 2
arrays are proposed for the other cupola so that the both cupolas are identical in
appearance.
All proposed antennas and the panel enclosures will be painted to match the
existing building. The applicant has placed mock up antennas on the building for
previewing prior to the Planning Commission and City Council meetings. Photo
simulations of the antenna installations are included in Attachment 3.
Three equipment cabinets, six (6) feet in height, are proposed to be located on a 50
square foot lease area on top of the building roof. Additional proposed roof-
mounted equipment includes conduits, a work-light, cables and a one (1) square
foot wall-mounted cabinet. The roof-mounted equipment will be painted to match
the roof and screened from adjacent areas by the roof parapet. The applicant has
placed mock cabinets on the roof to demonstrate that they are indeed adequately
screened by the parapet wall (Attachment 4►.
Issues to consider include consistency with existing federal regulations regarding
these facilities, consistency with existing local land use regulations, and aesthetics.
Staff Advisorv Committee
The SAC reviewed the proposed project on January 23, 2001 and April 17, 2001
(Attachments 5 and 6). The first proposal included the equipment installation on the
ground area between Trader Joe's and the adjacent commercial building. However,
since this area is visible from several vantage points, the SAC recommended
relocation of the equipment structure. Issues identified in the second SAC meeting
include roof loads required with the proposed equipment cabinets, use and screening
of the existing electrical service panel box, and third party certification for zero
interference with emergency communications.
Architectural Review Committee
The ARC considered the project on May 7, 2001 and recommended approval of the
project after offering the following comments (Attachment 7):
• The applicant should build mock wall mounted antennas and roof cabinets prior to
the Planning Commission meeting to ensure adequate screening.
• Exact paint matching is necessary for effective screening of the existing service
panel box and the proposed antennas and equipment cabinets.
The applicant noted that the proposed work light had been re-positioned below the
roofline and proposed it to be fitted with an automatic shut-off timer.
DISCUSSION:
Telecommunications Act of 1996
The Telecommunications Act of 1996 (the "1996 Act") was adopted to deregulate
and restructure the communications industry, which in turn has created a
City Council
June 26, 2001
Conditional Use Permit 00-021
Page 3
tremendous growth of cellular and personal communications technologies and
service providers. This expansion has been evident throughout the state, and more
recently has been apparent within the City of Arroyo Grande.
The 1996 Act contains provisions concerning the development of personal wireless
communication facilities. Section 704 of the 1996 Act places certain limitations on
local governments while preserving local zoning authority. Specifically, Section
704 states that a local government shall:
1. Not discriminate among providers of functionally equivalent services.
2. Not prohibit or have the effect of prohibiting the provision of personal
wireless services.
3. Act on any request for authorization to place, construct, or modify
personal wireless service facilities within a reasonable period of time after
the request is filed.
4. Put any decision to deny a personal wireless service facility into writing
and support such decision by substantial evidence contained in a written
record.
5. Not regulate personal wireless service facilities on the basis of the
environmental effects of radio frequency emission to the extent that such
facilities comply with the FCC Guidelines for such emissions.
Public Health
The applicant submitted informational materials, including an analysis of Alpine PCS
transmitting facilities and a site specific Radio Frequency Report to explain the
technology and associated potential impacts to public health and safety (Attachment
8). The reports state that the facility would operate at power levels with a radio
frequency exposure within acceptable limits set by regulating agencies including the
Federal Communications Commission (FCC), American National Standards Institute
(ANSI), the Institute of Electrical and Electronic Engineers (IEEE) and the National
Council on Radiation Protection and Measurements (NCRP). Specifically, the site
specific Radio Frequency Report indicates that at a distance of eleven feet (11') from
the proposed antennas, the closest publicly accessible location, the cumulative RF
exposure is .56 percent of the FCC limit.
Land Use
The General Plan and zoning designations for the site is Planned Development (PD
1.2). Telecommunication facilities are not specifically listed as an allowable use in
the PD 1.2 zoning district. However, commercial uses and accessory uses that are
compatible with the total development plan are conditionally allowed pursuant to
approval by the City Council. Currently, the City of Arroyo Grande reviews
wireless communication facilities on a case-by-case basis subject to approval of a
conditional use permit. The purpose of the PD district is to grant or require
diversification in the location of structures and other site elements which are
believed to be appropriately compatible, while ensuring adequate standards relating
City Council
June 26, 2001
Conditional Use Permit 00-021
Page 4
to the public health, safety, welfare, comfort and convenience.
Aesthetics
The proposed antennas will be placed on an existing commercial building that is
visible from several vantage points within the City, particularly along Highway 101,
a portion of the Five Cities Center and nearby residential developments. Because
the proposed panels are flush mounted to the sides of the building and painted to
match, and the equipment cabinets are below the top of the roof parapet, the
antennas and equipment will not be obvious from roads, the shopping center or
surrounding neighborhoods. As proposed, this project does not have any additional
poles, extrusions or projections above the building height.
PUBLIC COMMENTS:
A public notice was sent to all property owners within 300 feet of the proposed
project, and a public notice was plaeed in the Times-Press-Recorder. To date, staff
has not received any written correspondence.
ENVIRONMENTAL ASSESSMENT:
Staff has reviewed this project in compliance with the California Environmental
Quality Act (CEQA1, the CEQA Guidelines and the City of Arroyo Grande Rules and
Procedures for Implementation of CEQA. Because the equipment used for the
proposed facility operates quietly and does not emit any fumes or odors, and because
the facility is unmanned and requires periodic maintenance, the proposed facility is
not anticipated to create unusual noise, traffic or other conditions or situations that
may be objectionable, detrimental or incompatible with other permitted uses in the
vicinity. Based on this review, staff does not anticipate that this project will have a
significant effect on the environment. Staff has therefore prepared a negative
declaration with mitigation measures for adoption by the Commission (reference
Attachment 9).
ALTERNATIVES:
The following alternatives are presented for Council consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation;
- Modify staff's recommendation;
- Provide direction to staff.
Attachments:
Resolution of Approval
Exhibit A: Conditions of Approval
Exhibit B1— B4: Site Plans
City Council
June 26, 2001
Conditional Use Permit 00-021
Page 5
1. Planning Commission Meeting Minutes of June 5, 2001
2. Location map
3. Photo simulations
4. Mock-up photographs
5. SAC meeting minutes 1/23/01
6. SAC meeting minutes 4/24/01
7. ARC meeting minutes 5/7/01
8. Reports on the Analysis of Alpine PCS Transmitting Facilities and
informational CD ROM
9. Initial Study and Draft Mitigated Negative Declaration
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING A MITIGATED NEGATIVE
DECLARATION, INSTRUCTING THE DIRECTOR OF
ADMINISTRATIVE SERVICES TO FILE A NOTICE OF
DETERMINATION, AND APPROVING CONDITIONAL USE
PERMIT CASE NO. 00-021, LOCATED 937 RANCHO
PARKWAY, APPLIED FOR BY ALPINE PCS
WHEREAS, the City Council of the City of Arroyo Grande has considered Conditional
Use Permit Case No. 00-021, filed by Alpine PCS, for construction of a wireless
antenna facility on the existing Trader Joe's Building; and .
WHEREAS, the City Council has held a public hearing on this application in
accordance with the City Code; and
WHEREAS, the City Council has found that this project is consistent with the General
Plan and the environmental documents associated therewith; and
WHEREAS, the City Council has reviewed this project in compliance with the
California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the
Arroyo Grande Rules and Procedures for Implementation of CEQA and has
determined that a Mitigated Negative Declaration can be adopted; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing,
the following circumstances exist:
FINDINGS FOR APPROVAL
Conditional Use Permit Findings:
1. The proposed use is conditionally permitted within the Planned Development -
1.2 district pursuant to Section 9-03.050 of the Development Code, and
complies with all applicable provisions of the Development Code, the goals and
objectives of the Arroyo Grande General Plan, and the development policies
and standards of the City.
2. The proposed use will not impair the integrity and character of the district in
which it is to be established or located.
3. The site is suitable for the
proposed because all the
setbacks would be provided.
type and intensity of use or development that is
necessary easements, circulation, parking and
4. There are adequate provisions for water, sanitation, and public utilities and
services to ensure the public health and safety.
5. The proposed use will not be detrimental to the public health, safety, or
welfare, or materially injurious to properties and improvements in the vicinity
because the proposed project would not create adverse environmental impacts.
RESOLUTION NO.
PAGE 2
Architectural Review Findings:
1. The proposal is consistent with the General Architectural Review Guidelines for
the City of Arroyo Grande.
2. The proposal is consistent with the text and maps of the Arroyo Grande
General Plan, and the City of Arroyo Grande Development Code.
3. The proposal will not be detrimental to the health, safety, comfort and general
welfare of the persons residing or working in the neighborhood of the proposed
project.
4. The general appearance of the proposed building is consistent with the
character of the neighborhood because the structure will follow the existing
site contours and the building materials colors will be muted and derived from
the surrounding environment.
5. The proposal is not detrimental to the orderly and harmonious development of
the City.
6. The proposal will not impair the desirability of investment or occupation in the
neighborhood.
Department of Fish and Game Required Findings of Exemption and Mitigated Negative
Declaration Findings:
1. The City of Arroyo Grande has prepared an initial study pursuant to Section
15063 of the Guidelines of the California Environmental Quality Act (CEQA),
for Conditional Use Permit Case No. 00-015.
2. Based on the initial study, a Mitigated Negative Declaration (MND) was
prepared for public review. A copy of the MND related materials is located at
Arroyo Grande City Hall in the Community Development Department.
3. After holding a public hearing pursuant to State and City Codes, and
considering the record as a whole, the Planning Commission recommended
that the City Council adopt the mitigated negative declaration and found that
there is no substantial evidence of any significant adverse effect, either
individually or cumulatively on wildlife resources as defined by Section 711.2
of the Fish and Game Code or on the habitat upon which the wildlife depends
as a result of development of this project. Further, the Council finds that said
MND reflects the City's independent judgement and analysis.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby adopts a Mitigated Negative Declaration, instructs the Director of
Administrative Services to file a Notice of Determination, and approves Conditional
Use Permit Case No. 00-021, with the above findings and subject to the conditions
as set forth in Exhibit "A", attached hereto and incorporated herein by this reference.
RESOLUTION NO.
PAGE 3
On motion by Council Member , seconded by Council Member
, and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 26 day of June 2001.
RESOLUTION N0.
PAGE 4
MICHAEL A. LADY, MAYOR _ .
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
PAGE 5
EXHIBIT "A"
CONDITIONS OF APPROVAL
CONDITIONAL USE PERMIT CASE NO. 00-021
ALPINE PCS
TRADER JOE'S BUILDING, FIVE CITIES CENTER
COMMUNITY DEVELOPMENT DEPARTMENT
GENERAL CONDITIONS
This approval authorizes the construction of a wireless communications facility
including three equipment cabinets at the existing Trader Joe's building — Five Cities
Center.
1. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
2. The applicant shall comply with all conditions of approval for Conditional use
Permit Case No. 00-021.
3. This application shall automatically expire on June 5, 2003 unless a building
permit is issued. Thirty (30) days prior to the expiration of the approval, the
applicant may apply for an extension of one (1) year from the original date of
expiration.
4. Development shall occur in substantial conformance with the plans presented to
the Planning Commission at the meeting of June 5, 2001 and marked Exhibits "B-
1 through B-5".
5. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its present or former agents, officers, or employees because of
the issuance of said approval, or in anyway relating to the implementation thereof,
or in the alternative, to relinquish such approval. The applicant shall reimburse the
City, its agents, officers, or employees, for any court costs and attorney's fee's
which the City, its agents, officers or employees may be required by a court to
pay as a result of such action. The City may, at its sole discretion, participate at
its own expense in the defense of any such action but such participation shall not
relieve applicant of his/her obligations under this condition.
6. Construction shall be limited to between the hours of 7:00 a.m. and 7:00 p.m.
Monday through Friday and between 8:00 a.m. and 5:00 p.m. on Saturday.
7. Development shall conform to the Planned Development 1.2 (PD 1.2) zoning
requirements except as otherwise approved.
8. This Conditional Use Permit shall be subject to review by the Planning
RESOLUTION NO.
PAG E 6
Commission at the end of five (5) years from the date of approval. At any time,
the Planning Commission may modify existing conditions or impose new
conditions to protect the public health, safety and general welfare, as deemed
necessary by the Commission.
SPECIAL CONDITIONS
9. The antennas and equipment cabinets shall be painted to match with the existing
Trader Joe's building.
10. The facilities shall not bear any signs or advertising devices other than
certification, warning, or other required seals or signage.
1 1. The existing electrical cabinet associated with the operation of the wireless
facility shall be painted to match the existing Trader Joe's building.
BUILDING AND FIRE DEPARTMENT
12.The applicant shall obtain a building permit for the equipment cabinets located
on the lease area of Trader Joe's roof and provide specifications and
calculations for the additional roof load.
13. The project shall comply with the most recent editions of the California State
Fire and Building Codes and the Uniform Building and Fire Codes as adopted by
the City of Arroyo Grande.
PUBLIC WORKS DEPARTMENT
GENERAL IMPROVEMENT REQUIREMENTS
14. Site Maintenance - The developer shall be responsible during construction for
cleaning city streets, curbs, gutters, and sidewalks of dirt tracked from the project
site. The flushing of dirt or debris to storm drain or sanitary sewer facilities shall
not be permitted. The cleaning shall be done after each day's work or as directed
by the Director of Public Works.
15. Work Coordination — The applicant shall notify the City 48 hours prior to
commencing work.
16. Fees - The applicant shall pay all applicable City fees at the time they are due.
�
PROCEDURE FOR PROTESTING FEES, DEDICATIONS, RESERVATIONS OR
EXACTIONS:
(A)Any party may protest the imposition of any fees, dedications, reservations,
or other exactions imposed on a development project-, for the purpose of
RESOLUTION NO.
PAGE 7
de#raying all or a portion of the cost of public facilities related to the
development project by meeting both of the following requirements:
(1) Tendering any required payment in full or providing satisfactory evidence
of arrangements to pay the fee when due or ensure performance of the
conditions necessary to meet the requirements of the imposition.
(2) Serving written notice on the City Council, which notice shall contain
all of the following information:
(a) A statement that the required payment is tendered or will be tendered
when due, or that any conditions which have been imposed are provided
for or satisfied, under protest.
(b) A statement informing the City Council of the factual elements of the
dispute and the legal theory forming the basis for the protest.
(B) A protest filed pursuant to subdivision (A) shall be filed at the time of the
approval or conditional approval of the development or within 90 days after
the date of the imposition of the fees, dedications, reservations, or other
exactions to be imposed on a development project.
(C) Any party who files a protest pursuant to subdivision (A) may file an action
to attack, review, set aside, void, or annul the imposition of the fees,
dedications reservations, or other exactions imposed on a development
project by a local agency within 180 days after the delivery of the notice.
(D) Approval or conditional approval of a development occurs, for the purposes
of this section, when the tentative map, tentative parcel map, or parcel map
is approved or conditionally approved or when the parcel map is recorded if a
tentative map or tentative parcel map is not required.
(E) The imposition of fees, dedications,
for the purposes of this section,
specific development.
reservations, or other exactions occurs,
when they are imposed or levied on a
MITIGATION MEASURE(S)
17. Hazards (Zero Conflict with City's Communication) - Prior to issuance of
building permit, the applicant shall perform a radio frequency study to determine
possible conflicts with the City's communication system, and to develop
alternatives to eliminate any such conflicts. Prior to activation of the proposed
Cellular system, the applicant shall perform a live radio test to ensure that there
is no unanticipated interference with the City's radio system. If the proposed
system does interfere with the operation of the City's communication systems at
RESOLUTION NO.
PAGE 8
any time, the proposed system shall remain inactive until such time that the
proposed system can be made to cause zero interference.
Monitoring:
Responsible Department:
Timeframe:
The applicant shall conduct a radio frequency
study and submit the results to the Public
Works Department.
Public Works Department
Prior to issuance of building permit
Attachment 1
MINUTES
PLANNING COMMISSION
JUNE 5, 2001
Page 1
CALL TO ORDER
Chair Costello called the regular meeting of the Planning Commission of the City of Arroyo
Grande to order at 7:00 p.m.
ROLL CALL
X
X
X
Absent
X
Commissioner Brown
Commission Fowler
Commissioner Guthrie
Vice Chair Keen
Chair Costello
APPROVAL OF MINUTES
The minutes of the May 3, and May 15, 2001 were approved as submitted.
ITEM I.
A. ORAL COMMUNICATIONS
None
B. WRITTEN COMMUNICATIONS
1. A letter from George and Patricia Haugen dated June 4, 2001, concerning
Conditional Use Permit 00-017, Nextel Communications.
2. Staff Report of May 22, 2001 on the Voter Approval of General Plan
Amendments and Major Land Use Changes.
3. A correction of the resolution for Alpine PCS Conditional Use Permit 00-021.
ITEM II. PUBLIC HEARING ITEMS
A. CONDITIONAL USE PERMIT CASE NO. 01-001; LOCATION - 861 EAST
CHERRYAVENUE; APPLICANT - DISA THORENSEN
Kelly Heffernon, Associate Planner, said the project site is located at the end of East
Cherry Avenue, is approximately 1-acre in size, and is zoned Agriculture. The proposed
project is to convert and expand an existing garage into an attached second residential
unit, and construct a new detached two-car garage and carport. The second residence
would be 638 square feet in size, and would be attached to the main residence by a
covered breezeway.
The proposed second unit meets Development Code requirements for setbacks, height,
maximum floor area and parking. The Architectural Review Committee evaluated the
exterior building materials and colors of the proposed second residence and determined
that the architectural style is consistent with the primary residence, as required.
The Planning Commission said they had concerns with:
• The hours of operation that the contractor intended to work.
• The agricultural buffer.
MINUTES
PLANNING COMMISSION
JUNE 5, 2001
Page 2
James Buckingham, Contractor, said distance from the property line to the structure is
approximately 100-feet with 12-foot high, very thick bushes that separate the property
from the field and then 16-18 feet before the field starts.
Disa Thorensen, the applicant had a letter from her neighbors at 861 East Cherry stating
they had no objection to the project. She also talked to her other neighbor, whose house
sits quite a ways from her house, and they also had no objection.
The Planning Commission requested maintenance of trees and shrubs along the property
line, the applicant be required to record a"right to farm" notice, and that the hours of
construction be from 7:00 a.m. to 7:00 p.m.
Commissioner Brown moved that the Planninq Commission adopt:
RESOLUTION NO. 1793
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY
OF ARROYO GRANDE APPROVING CONDITIONAL USE PERMIT
CASE NO. 00-011, LOCATED AT 861 EAST CHERRY AVENUE,
APPLIED FOR BY DISA THORENSEN
Commissioner Guthrie seconded the motion. The motion was apqroved bv the
followinq roll call vote:
ROLL CALL VOTE
X Commissioner Brown
X Commission Fowler
X Commissioner Guthrie
Absent Vice Chair Keen
X Chair Costello
B. CONDITIONAL USE PERMIT CASE NO. 00-017; LOCATION — 200 HILLCREST DRIVE;
APPLICANT — NEXTEL COMMUNICATIONS
Kelly Heffernon, Associate Planner, said Nextel is proposing to locate a
telecommunications facility at City Reservoir No. 2 located near the top of Hillcrest
Drive. The installation of this new facility will include replacing the existing City-owned
lattice structure with an 80-foot tall monopole, relocating all operating antennas from
the lattice tower and water tank to the new monopole, and extending the existing
pump house to include an additional 140 square foot equipment shelter. The proposed
pole would be camouflaged as a pine tree to blend in with the existing grove of mature
pine trees surrounding the water tank.
The monopole facility will consist of 12 panel antennas configured in 3 sectors of 4
panels each. The height of the monopole is necessary to receive and send signals at
the proper radio frequency without interference from the existing pine trees. The site is
MINUTES
PLANNING COMMISSION
JUNE 5, 2001
Page 3
highly visible from the Highway 101 corridor, from the surrounding residential
development, and adjacent Elementary School.
When this project was first submitted last September, the plans were for a 75-foot tall
monopole. At that time, staff requested that the height of the monopole be increased
to 80 feet to allow for future communication carriers at this location without having to
construct additional tower structures. Last month, Sprint submitted an application to
co-locate on Nextel's monopole, and after performing a radio frequency study, they
determined that a 90-foot tall pole is necessary to avoid interference with or substantial
trimming of the existing trees. Nextel is prepared to install a 90-foot tall monopole, but
is not willing to jeopardize their project approval to do so. In considering the proposed
height of the Nextel tower facility, staff requests that the Planning Commission
consider the added height for purposes of cost efficiency and aesthetics.
Staff recommends that a condition be added requiring the applicant to replace any trees
and submit a landscape plan subject to review and approval by the Parks and
Recreation Director.
Public comment period opened:
Carver Chui, Representative gave a description of the project and explained what
coverage they would achieve through the proposed facility. He said Nextel's initial
proposal was for a 75-foot Larsen pine monopole, which is comparable in height to the
existing trees. At a Staff Advisory Committee meeting they had been asked to
consider raising the height to 80-feet to accommodate a second carrier.
Scott Adams, 1222 Monteqo Street: He had concerns with:
• The close proximity to his house
• The athestics
• The high intensity radio frequencies that would be emitted
• The elementary school down the street.
Wendv Beckham, 220 Hillcrest Drive: Basically she had the same concerns as Scott
Adams, but added:
• The Fire Department in Camarillo has a lawsuit against Nextel
• Any disturbance of the trees on the site may upset the wildlife.
Tom Parsons, 1219 Montecao Street: The same concerns as Mr. Scott, but stated that
height of the monopole seems to be continuously being increased.
Carie Randolfh, 1310 Sierra Drive: The same concerns as Mr. Scott
Carver Chui stated that the proposed facility is in full compliance with federal
standards. Nextel is prepared to maintain the site to be in compliance with federal
standards. A maintenance person would be available to go out to the site monthly and
a person available for emergency a response.
MINUTES
PLANNING COMMISSION
JUNE 5, 2001
Page 4
Howard Mankins, 200 Hillcrest Drive: The issue of the applicant passing over his
property to get to the site has been resolved, but he was not aware that the pole was
going to be 80-90 feet high. He understood his neighbors concerns.
Scott Adams: He said the concern was not just the amount of emissions but the
exposure over a long period of time to these emissions.
Public comment closed.
Kerry McCants told the Planning Commission that in making a decision Section 704 of the
Telecommunications Act of 1996 should be taken into consideration, specifically
regulation #5 which states you cannot regulate personal wireless service facilities on the
basis of the environmental effects of radio frequency emission to the extent that such
facilities comply with the FCC Guidelines for such emissions.
After further discussion the Planning commission decided that:
• A monopole higher than 75 feet would not be desirable
• They would like to see a true representation of where the pole would sit in relation
to the existing trees, tank, and the height of the hill.
• They would like to see a proposed agreement between the City and the provider
dealing with contingencies that we should be in place if the trees need to be
replaced.
Commissioner Guthrie moved that the Planninq Commission: continue the project to the
June 19, 2001 meeting and directed staff to prepare an agreement between the City and
the applicant regarding tree planting for additional screening purposes, and directed the
applicant to visually demonstrate on the project site, the height of the proposed monopole
in relation to the existing trees.
Commissioner Brown seconded the motion. The motion was approved bv the followinq
roll call vote:
ROLL CALL VOTE
X Commissioner Brown
X Commission Fowler
X Commissioner Guthrie
Absent Vice Chair Keen
X Chair Costello
C. CONDITIONAL USE PERMIT 00-021; LOCATION — 937 RANCHO PARKWAY;
APPLICANT — ALPINE
Teresa McClish, Associate Planner said the project site is located at the Trader Joe's
building in the Five Cities Center. The proposed project is for modular cellular
equipment that includes installation of 6 panel telecommunication antennas, 6' in
height, flush mounted in pairs on three sides of the existing Trader Joe's building. Two
MINUTES
PLANNING COMMISSION
JUNE 5, 2001
Page 5
4' panels are proposed on one of the roof cupolas on the store front. Dummy arrays
matching the flush mounted cupola antennas are proposed to match the other cupola.
All proposed antennas and the panel enclosures will be painted to match the existing
building. Three cabinets, 6 feet in height and related equipment, are proposed on a 50
square foot lease area on the roof and screened from adjacent areas by the roof
parapet.
Issues to consider for this application include consistency with existing federal
regulations, consistency with existing local land use regulations, and aesthetics.
The General Plan and zoning designations for the site is Planned Development (PD 1.2).
Telecommunication facilities are not specifically listed as an allowable use in the PD 1.2
zoning district. However, commercial uses and accessory uses that are compatible
with the total development plan are conditionally allowed pursuant to approval by the
City Council.
Regarding aesthetics, since the proposed panels are flush mounted to the sides of the
building and painted to match, and the equipment cabinets are proposed to be located
below the top of the roof parapet, the facility will not be obvious from roads, the
shopping center or surrounding neighborhoods.
The applicant and members of their staff spoke giving a detailed explanation of the
project.
Public comment period opened:
Tom Parsons, 1219 Monteao Street: He asked the applicant to explain what the
coverage area for the atenna was.
The engineer for the applicant displayed a large map highlighting the total coverage
areas for their specific site.
Public comment closed.
After further discussion the Planning Commission said they had not been able to detect
the "mock-up" of the antennas on the roof of Trader Joes and it was a sound proposal
and a sound design.
Commissioner Fowler moved that the Planninq Commission recommend that the Citv
Council adopt:
RESOLUTION NO. 01-1794
MINUTES
PLANNING COMMISSION
JUNE 5, 2001
Page 6
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY
OF ARROYO GRANDE ADOPTING A MITIGATED NEGATIVE
DECLARATION, INSTRUCTING THE SECRETARY TO FILE A
NOTICE OF DETERMINATION, AND APPROVING CONDITIONAL
USE PERMIT CASE NO. 00-021, APPLIED FOR BY ALPINE PCS
Commissioner Guthrie seconded the motion. The motion was approved bv the
followina roll call vote:
ROLL CALL VOTE
X Commissioner Brown
X Commission Fowler
X Commissioner Guthrie
Absent Vice Chair Keen
X Chair Costello
D. DEVELOPMENT CODE AMENDMENT (DCA) 01-001; CREEK SETBACKS; CITY OF
ARROYO GRANDE
Teresa McClish, Associate Planner said this Development Code Amendment is to
expand the City's creek dedication requirement for new discretionary projects to
include the area 25 feet from the top of the stream bank for all creeks in Arroyo
Grande"
On March 27, 2001, by consensus, the City Council directed staff to amend the
Development Code to revise portions of Chapter 14 which establishes a 25 foot creek
dedication from the top of the stream bank for projects abutting Arroyo Grande creek and
its tributaries. The proposed ordinance expands the requirement to new projects abutting
other creeks in Arroyo Grande for stream bank areas designated as environmentally
sensitive or beneficial for the purposes of open space or flood control.
Figure 2 from the City's "Drainage Master Plan", shows the creeks affected by the
proposed Ordinance. Projects that abut Meadow Creek are not currently required to
dedicate a portion of the stream and bank area.
The area to be protected by the creek dedication easement includes the steam bed and
twenty-five feet (25') back from the existing top of the stream bank, or the future top of
bank resulting from an approved creek alteration project.
Restrictions included in a public creek easement dedications for riparian protection
purposes are based on a report by qualified biologist.
The Planning Commission disucussed the changes to the ordinance and had comments
and questions for staff.
Staff explained that:
■ The language regarding the biologist's report was not changed from the existing
language and the process is the same in effect for Arroyo Grande Creek and the
MINUTES
PLANNING COMMISSION
JUNE 5, 2001
Page 7
tributaries. The biological review is triggered in environmental review and then
staff requests particular reports from the applicant.
■ The Flood zone for Meadow Creek is contained within the banks of the creek
and most of the creek is located in an open space area on the referenced
portion. Problems of flooding on specific new projects that come before us are
directed to Public Works and conditioned.
■ With regard to clearing of the creeks for flood control this requires a permit from
the Fish and Game
Public comment period opened:
Ella Honevcutt, 560 Oak Hill Road handed out booklets referencing flooding and
erosian. Ms. Honeycutt stated that for flooding protection it would be wise to include
this information in the plans.
Public comment closed.
The Planning Commissiorr stated that they supported the idea of including the
protection of other major creek areas also.
Commissioner Brown moved that the Planninq Comm.ission recommended that the Citv
Council adopt:
RESOLUTION NO. 01-1792
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY
OF ARROYO GRANDE RECOMMENDING THAT THE CITY
COUNCIL AMEND TITLE 9, CHAPTER 14 OF THE ARROYO
GRANDE MUNICIPAL CODE BY EXPANDING THE CITY'S CREEK
DEDICATION REaUIREMENT FOR NEW DISCRETIONARY
PROJECTS TO INCLUDE ALL CREEKS IN ARROYO GRANDE
Commissioner Guthrie seconded the motion. The motion was approved bv the
followinq roll call vote:
ROLL CALL VOTE
X Commissioner Brown
X Commission Fowler
X Commissioner Guthrie
Absent Vice Chair Keen
X Chair Costello
ITEM III.
NON-PUBLIC HEARING ITEMS
None
MINUTES
PLANNING COMMISSION
JUNE 5, 2001
Page 8
ITEM IV.
DISCUSSION ITEMS
None
ITEM V.
PLANNING COMMISSION ITEMS AND COMMENTS
None
ITEM VI.
COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW UP REPORTS
A. Kerry McCants discussed item #2, under Written Communications. He said City
Council requested this be brought to them for consideration with respect to the kinds of
land use projects that should be subject to this 4/5 vote requirement.
B. The joint meeting of the Planning Commission and the Architectural Review Committee
is scheduled for Wednesday, June 20, 2001, at 6:00 p.m.
ITEM VIL
ADJOURNMENT
The meeting was adjourned at 9:45 P.M. to the next scheduled meeting on June 19,
2001.
ATTEST:
Lyn Reardon-Smith, Acting Commission Clerk Joseph M. Costello, Chair
AS TO CONTENT:
Kerry McCants
Community Development Director
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STAFF ADVISORY COMMITTEE - CITY OF ARROYO GRANDE
Meeting Notes of January 23, 2001
Attachment 5
STAFF ADVISORY COMMITTEE MEMBERS
Community Development Department - Kerry McCants, Kelly Heffernon, Teresa McClish,
Kathleen Fryer
Fire Department - Terry Fibich
Chief Building Official - Larry Schmidt
Police Department - Steve Andrews
Public Works Department - Rodger Olds
Parks, Recreation and Facilities Department - Absent
Economic Development - Diane Sheeley
I. Oral Communications - None.
II. Approvals of Notes - The meeting notes of December 19, 2000 were approved as
written.
III. Projects
A. 1. Applicant: Alpine PCS
2. Representative: Emily Habib
3. Case Number: Conditional Use Permit Case No. 00-021
4. Proposal: The applicant has submitted a Conditional Use Permit to
allow the installation of wireless panel antennas on the
Trader Joe's building located in the Five Cities Center at 911
Rancho Parkway.
5. Location: West Branch Street
6. Staff Contact: Teresa McClish
Teresa McClish, Assistant Planner, presented the project to the SAC stating that the application
was for a wireless antenna facility. The proposed antennae would be 6 to 8 feet in length and
would be installed flush against the walls of Trader Joe's. The applicant was proposing to
construct an equipment structure between Trader Joe's and the next building, which would be
screened by an 8-foot high block wall. The structure would be approximately 215 square feet
and would be placed on a concrete pad. The SAC and Ms. Habib discussed what would be
installed in the equipment structure.
Ms. McClish explained that the City did not have any specific development standards for wireless
facilities at this time. The project would be subject to the Planned Development 1.2
requirements, the Conditions of Approval for the Five Cities Center, and the performance
standards from the Development Code. Ms. McClish asked if the frequency used would interfere
with emergency frequencies; if there would be any noise from the equipment; and if there would
be any lighting on the equipment structure?
Ms. Habib replied that the frequency would not interfere with the emergency frequency used by
the City, there would be no noise associated with any of the equipment, and the only lighting
would be a small work light mounted on the cabinet, facing downward and used only if someone
has to work at night, which is unlikely as all maintenance is done during the day.
Rodger Olds, Public Works, stated that the Public Works Department had no issues with this.
They would require a written statement that there would be no conflict with the City's
emergency frequencies. Mr. Olds also stated that they would do an analysis and that after the
SAC Meeting Notes
January 23, 2001
Page 2
system was installed they would do a test to insure that it did not interfere with the City's
frequencies.
Larry Schmidt, Building Department, stated that a building permit would be required for the
equipment facility. He also stated that something in writing is required to insure that the
frequency did not interfere with the City's frequency.
Steve Andrews, Police Department, stated that he felt that all local cities in the area might have
the same concerns about frequency interference.
Kerry McCants, Community Development Director, was concerned about the visibility of the
equipment structure. He asked if it would be possible to locate the equipment in an existing
building, or put the equipment in an underground vault?
Ms. Habib replied that they had inquired as to whether they could lease space in one of the
adjoining buildings and were told it was not possible. Ms. Habib replied that she was not sure
about an underground vault because there tended to be problems with water leakage, etc.
The SAC and Ms. Habib discussed the possibility of putting the equipment on the roof of Trader
Joe's. The SAC was very clear that this would only be possible if the equipment was placed
behind the parapet where it would not be seen from the residences above the Five Cities Center.
Mr. Schmidt pointed out to Ms. Habib that the buildings were not built in such a way that the
roof would hold the weight of the proposed equipment. This would mean that the building would
have to be modified to adapt to the weight.
Mr. McCants again stated that this was only a possibility if the equipment could not be seen.
Ms. McClish stated that the applicant should submit detailed plans for the equipment enclosure
so that staff could see exactly what the enclosure would look like.
After a brief discussion about the alternatives for this site, and the possibility of using another
site in the City, it was decided that the applicant and staff inembers would do a"site" walk and
further discuss the project.
B. 1. Applicant: S& S Homes/Berry Gardens
2. Representative: John Mack
3. Case Number: Pre-application Case No. 00-021
4. Proposal: The applicant is requesting a review of a Pre-application to
construct a 23 unit Planned Unit Development located in
Sub-area 2 of the Berry Gardens Specific Plan.
5. Location: Ash Street.
6. Staff Contact: Kelly Heffernon
Kelly Heffernon, Associate Planner, explained that this project would be an "extension" of the
Berry Gardens project. This would be in Sub-area 2 of the Berry Gardens Specific Plan, along
Ash Street. It would be a 23-unit residential development; all lots are above the 6,000 square
feet minimum lot size standard set by the Specific Plan.
Ms. Heffernon informed the applicant that the City Council would be very interested in having a
portion of this development designated as "affordable" housing versus payment of the in-lieu
fee.
SAC Meeting Notes
January 23, 2001
Page 3
Rodger Olds, Public Works Department, stated that the "knuckle" of the access road was not
City standard. Mr. Olds explained what the City standard was. The SAC discussed this issue
with the applicant and how it would relate to their lots with regards to width, etc. The sewer
and water pump stations from Berry Gardens can be used, however their capacity will have to be
increased. The drainage basin will have to be enlarged, however the Public Works Department
does not like the idea of making it deeper. The Department does not know how close the depth
of the basin is to the ground water. Mr. Mack and Mr. Olds discussed the possibility of hiring a
geologist to see what the tolerance would be for a deeper basin.
Mr. Mack stated that before he hired a geologist to study the situation, he wanted to make sure
that the City would allow a deeper basin if the study proved that the ground water would not be
compromised.
Mr. Olds stated that the concern of the City was the depth with regards to the ground water.
Mr. Olds stated that the applicant would need to install sidewalks along Ash Street and the
Public Works Department needs the calculations for the sewer and water pump.
Mr. Mack and Mr. Olds discussed sidewalk easements and landscape easements along a
meandering sidewalk. The minimum sidewalk width is 5 feet.
Mr. Mack asked if the alignment of Berry Blvd. was all right? Mr. Olds and Mr. Mack discussed
the alignment of Berry Blvd. and the entrance to the proposed development.
Mr. Olds discussed the drainage with the applicant and stated that any grading that was done
would have to have the project drain to the main basin.
Steve Andrews, Police Department, stated that the Spruce Street intersection was very near to
this area. He asked the applicant where the intersection to the new road would be in relation to
the ball fields because this area has a lot of traffic now? He also stated that he felt the new
homes should be blocked somewhat from the ball fields by some type of landscaping.
Terry Fibich, Fire Chief, stated that one of the problems with installing wood fences along the
property lines of the homes that backed up to the street was that the fences quickly fell into
disrepair. He asked how this could be remedied?
After a brief discussion with the applicant, it was decided that Lots 17 through 23 would be
conditioned to have a block wall fence with landscape material covering it.
Mr. Mack and Mr. Olds discussed if this development site was part of the traffic study that was
done for Berry Gardens. Mr. McCants asked Mr. Olds to please check on this and let both the
Community Development Department and the applicant know the results.
Mr. Schmidt, Building Department stated that the applicant should submit a fire hydrant plan,
which shows hydrants every 300 feet, that produces 1,000 gallons per minute for 2 hours. Mr.
Schmidt also cautioned the applicant to be careful that all structures (or any part of a structure)
that are more than 150 feet from the street are required to have fire sprinklers installed. This
150 feet is measured from where the fire truck can be parked and they do not park in the
driveways. Mr. Schmidt asked about the grading in relation to the fence heights. Mr. McCants
stated that it should be dealt with and the fence details should be put in the plans now.
SAC Meeting Notes
January 23, 2001
Page 4
Ms. Heffernon informed the applicant that it was the recommendation of the Community
Development Department that this pre-application be reviewed by the City Council.
The applicant and the SAC discussed the Affordable Housing ordinance and its significance to
this project.
C. 1. Applicant: Joe DeLucia
2. Representative: Kim Hatch, Pults and Associates
3. Case Number: Conditional Use Permit Case No. 01-002
4. Proposal: The applicant is requesting a reduction in shared parking to
facilitate a restaurant use at the Village Centre.
5. Location: West Branch/VNesley Streets
6. Staff Contact: Kelly Heffernon
Kelly Heffernon, Community Development Department, presented the project to the SAC stating
that the applicant was requesting a reduction to the parking requirement to enable a portion of
Building B to be used as a restaurant. Ms. Heffernon explained that there is a shared parking
situation at this development and the Development Code allows for a 30% reduction in shared
parking if it is justified through the off-hours of operation. Only a portion of Building B is
proposed for restaurant use, with the remaining to be used for office/retail as originally
approved.
Ms. Heffernon further stated that Penfield and Smith had done an analysis and they felt that
106 parking spaces would be required. This would leave a deficit of 12 spaces, which would
be a reduction of 13% that they would be requesting. This analysis was done on a weekday
and then on a weekend day. It was done throughout the day using all hours of operation.
Mr. Hatch, Pults and Associates, representing the applicant stated that he wanted to clarify that
the requested use, that of a restaurant, was not an issue with this application. The Village
Centre is at about 70% occupancy and use of the restaurant is "parkable" with the parking that
is there now. The problem would come when the rest of the project is leased out.
Mr. Hatch pointed out that the applicant was originally required to put in a water retention basin
on the back of the property, but that the Conditions of Approval were amended to show this
area as a"re-catch" basin only. It was not required for the retention of water but as an area to
catch logs, etc. that might come done the hill in heavy rains. He stated that this requirement,
coupled with the right-of-way access that were required to provide for future, probable access
between the adjoining parking lots, had taken away some parking potential. The project was
also conditioned to provide some "indirect" access from Larchmont to the parking lot, which
created a problem with the circulation. These Conditions limit the amount of parking on the
project. Mr. Hatch questioned Ms. Heffernon's numbers with regard to the parking. Ms.
Heffernon and Mr. Hatch discussed these figures. Mr. Hatch explained that he had met with
Penfield and Smith to ensure that they had the appropriate figures to use in the study.
Ms. Heffernon asked Mr. Hatch to submit the total amount of square footage of the entire
center for office and retail, divide this by 300 and submit this number, then take the total
amount of public space and divide this by 100 to decide the number of parking spaces that are
needed. Ms. Heffernon stated that the applicant also needed to clarify the inclusion of the patio
seating. The SAC discussed adding more parking at the site of the water retention basin.
Ms. Heffernon stated that the applicant had not demonstrated that the hours of operation
justified a reduction in shared parking. THe options opened to the applicant are to try to provide
SAC Meeting Notes
January 23, 2001
Page 5
more parking or reduce the amount of public space in the restaurant.
The SAC and Mr. Hatch discussed trying to modify the catch basin. The applicant will have to
discuss this option with the Public Works Department to see what could be allowed. Ms.
Heffernon stated that there would be no parking allowed over the driveway easements.
Larry Schmidt, Building Department, stated that relating to restaurants in general, if the
restaurant becomes an "A" occupancy, there would be many different issues with the building
that have not been addressed and would need to be before a restaurant was allowed to be put
in here. He stated that the Fire Department would require a separate permit for a Class 1 hood
and a grease trap would have to be installed. Mr. Hatch stated that there was already a grease
trap in place.
D. 1. Applicant: D B& M Property
2. Representative: Joseph Boud
3. Case Number: Conditional Use Permit Case No. 01-001
4. Proposal: The applicant is proposing the development of a retail commercial,
office and residential complex with related parking, site
development, landscaping and creek enhancement improvements in
the Village.
5. Location: 415 East Branch Street
6. Staff Contact: Kelly Heffernon
Kelly Heffernon, Community Development Department, stated that the SAC had seen this application
before as a pre-application. There are five (5) buildings having a total square footage of approximately
35,000. Building E would be used as some type of residential use, i.e. apartments or a bed &
breakfast. The rest of the project would be retail/office use.
Rodger Olds, Public Works Department, had the following conditions:
• Access
- The northern most area is in conflict with the residential area, and will most likely generate
protest from the residents.
- Crown Hill entrance (existing) is commonly blocked by traffic waiting to turn on Branch St.
- Branch St. entrance would be in conflict with traffic from Crown Hill entering Branch St. Site
distance may be a problem as well.
Mr. Boud and Mr. Olds discussed this issue and possible mitigation for some of the traffic concerns.
• Show existing utilities on Grading Plan.
• Mr. Olds explained which of the utilities would have to be placed underground.
• Make sure that no buildings are in the floodway zone except for the existing building.
• The Caltrans right-of-way needs to be identified on the map.
• A sidewalk will be needed along Le Point.
• The preliminary Title Report indicates that the applicant will have to do a lot merger concurrently
with the Conditional Use Permit. The lot merger application will have to be submitted at the time of
the Conditional Use Permit application.
• A portion of the parking lot is within the City right-of-way.
Mr. Boud explained that he had submitted a letter to the City asking for a right-of-way abandonment.
This was discussed and the Mr. Olds will check on what the City standards are for this procedure.
• All easements should be shown on the site plan.
• There will be a 25' foot creek easement. (From the top of the creek bank)
• The applicant should submit an erosion control plan.
• The existing Traffic Study is not to City standards.
• With regards to Building A and the Flood Plain Ordinance - If the building is improved by more
SAC Meeting Notes
January 23, 2001
Page 6
than 50% then it must be in 100% compliance with the Ordinance. Mr. Olds will double check this and
let the applicant know.
Larry Schmidt, Building Department, stated that if the buildings are "sprinkled" then the fire flow that is
necessary can be reduced by 75% which brings it down to 1500 gallons per minute for 4 hours. If
they are not "sprinkled" then the requirement is 4500 gallons per minute for 4 hours. Mr. Boud and Mr.
Schmidt discussed the current fire flows and the fact that those flows were not there at this time.
Mr. Boud stated that they were planning on installing fire sprinklers to the new buildings. The only
building that may not be "sprinkled" is the existing building. Mr. Boud asked how the Fire Department
would view this situation.
Mr. Schmidt stated that neither the Fire nor Building Codes speak to the percentage of the
improvements. The concern would be the amount of water required for the entire project.
Mr. Fibich stated that because of the access issues associated with this project, i.e. the congestion on
Branch Street, it could be a problem. Especially with all the natural growth in this area, there is a real
possibility that a fire could spread to the other buildings. Mr. Fibich stated that even with details like
the separation between the buildings and square footage of the building, he was hoping that Mr. Boud
would understand the limitations of fighting fires in Arroyo Grande, such as the proximity to Branch
Street and the difficulty of getting the fire engines close enough. He would like to see the building have
sprinklers installed to make it easier for the Fire Department to do their job.
Mr. Boud was concerned that this would cause the improvement of this building to go over the 50%
improvement with regards to the flood plain issue.
It was decided that this issue needed to have some further research done.
Mr. Schmidt further stated that:
• The fire hydrants have to be installed before bringing anything that is combustible onsite.
• Knox boxes will have to be installed.
• Will have to have a monitored fire alarm system.
• Before a grading permit or building permit can be issued, any building that is going to be abandoned,
must be done so in the proper manner.
• A demolition permit will be required before any building can be removed. Mr. McCants informed the
applicant that any demolition permit for any for the buildings on the site would require an
environmental determination.
• Mr. Schmidt presented an outline of the building fees and any credits the applicant would received.
Mr. McCants explained to Mr. Boud that it was case law that if there was any question about the
historical significance of the existing buildings, an environmental determination would have to be made.
Ms. Heffernon discussed some of the traffic issues as they related to Caltrans and the relinquishment
of Hwy 227.
The SAC and Mr. Boud discussed the traffic issues.
III. Written Communications/Staff Comments - None
IV. Adjoumment — 12:15 p.m.
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STAFF ADVISORY COMMITTEE - CITY OF ARROYO GRANDE
Meeting Notes of April 24, 2001
Attachment 6
STAFF ADVISORY COMMITTEE MEMBERS
Community Development Department - Kerry McCants, Kelly Heffernon, Teresa McClish,
Kathleen Fryer, Ryan Foster
Fire Department - Terry Fibich
Chief Building Official - Larry Schmidt
Police Department - Steve Andrews
Public Works Department - Rodger Olds
Parks, Recreation and Facilities Department - Dan Hernandez
Economic Develoament - Absent
I. Oral Communications - None.
II. Approvals of Notes
III. Projects
A. 1. Applicant: South County Historical Society
2. Representative: Doug LeSage
3. Case Number: Temporary Use Permit Case No. 01-008
4. Proposal: The applicant is requesting a Temporary Use Permit to allow
weddings and the Founder's Day yard party at the Historical
Society Museum.
5. Location: 126 S. Mason Street
6. Staff Contact: Teresa McClish
Teresa McClish, Associate Planner, stated that normally the permit for functions at the Museum were
routed to the SAC, however, she wanted to bring this Temporary Use Permit to the SAC to make sure
that there was nothing being missed in the Conditions. This permit will cover Weddings on May 5, 12,
and 13; June 2, 3, 9, 16, 23, 30; July 13, 21; August 11; September 1, 15; and October 2, 3, 9, 16,
23, and 30. It will also cover the Founder's Day part on June 10 and the Christmas Walk on December
8.
Larry Schmidt, Building Department, stated that the applicant needed to provide portable restrooms that
were ADA accessible. After a discussion on this issue it was decided that if the function was over 2
hours long then the applicant would need to provide an ADA accessible restroom.
Rodger Olds, Public Works Department, reminded the applicant that the creek walk project would be
ongoing until the end of May, so the area would be a construction site until then.
B. 1. Applicant: Cynthia Jones (The auarterdeck Restaurant)
2. Representative: Craig Smith, AIA
3. Case Number: Time Extension Case No. 01-001
4. Proposal: The applicant is requesting a Time Extension to approved
Conditional Use Permit Case No. 98-570.
5. Location: 1500 West Branch Street
6. Staff Contact: Teresa McClish
Teresa McClish, Associate Planner, stated that the applicant had received an approved Conditional Use
Permit in 1998 to build a 4,000 +/- patio on the rear of the restaurant and to expand the entrance.
Circumstances have not permitted the applicant to go forward with the project, however the applicant
would like to complete the expansion in the near future, so a Time Extension is being requested.
SAC Meeting Notes
April 24, 2001
Page 2
DRAFT
The SAC did not have any comments. Ms. McClish explained to the applicant that the project would
go before the Planning Commission on May 15, 2001. Because the project is in a PD Zone it will also
have to be heard by the City Council.
C. 1. Applicant:
2. Representative:
3. Case Number:
4. Proposal:
5. Location:
6. Staff Contact:
Greg Slowinski
Greg Slowinski
Lot Line Adjustment Case No. 01-004
The applicant is requesting to adjust a lot line between two
(2) residential lots.
841 Los Ciervos — Lot 26 and 27
Teresa McClish
Teresa McClish, Associate Planner, stated that the applicant, Mr. Slowenski was requesting a lot line
adjustment because his house sits very near to the lot line and he wanted to have more yard space.
Ms. McClish stated that the lots would remain conforming, it would not effect any easements, and the
access would remain the same.
Rodger Olds, Public Works Department, stated that he had no problem with the project. Ms. McClish
asked about the issue of "toe to bluff" with this lot and Mr. Olds and Mr. Schmidt stated that it did not
apply in this case.
D. 1. Applicant:
2. Representative
3. Case Number:
4. Proposal:
5. Location:
6. Staff Contact
Russell Sheppel
Kim Hatch, Pults and Associates
Planned Sign Program Case No. 01-002
The applicant is proposing signage for installation for the Oak Park
Professional Plaza.
880 Oak Park Blvd.
Kelly Heffernon
Kelly Heffernon, Associate Planner, stated that this was a revised Planned Sign Program for the Oak
Park Medical Plaza. Ms. Heffernon stated that there was an existing monument sign that was going to
change location along James Way, and it should be placed close to the entrance. The plans show 3
directory signs and only two are allowed. The square footage of the directory signs is all right. Ms.
Heffernon explained that the applicant was allowed one wall sign, per business, per frontage.
Ms. Heffernon asked Mr. Hatch to please put the summary of all the square footage of the signs on the
legend for the plans. There were no details for the Sheppel office building sign. Ms. Heffernon asked
for this so that she could calculate it into the sign program.
Larry Schmidt, Building Department, stated that the applicant would need a permit if there were any
electrical to the signs. They also needed to have handicapped signage to announce that the site was
handicapped accessible. Mr. Schmidt stated that it did not have to be incorporated into the sign
program but it might be easier to do so.
Rodger Olds, Public Works Department, stated that if there were any flood lights they should be
pointed down so there did not shine in the eyes of the passing motorists. If moving of the monument
sign causes any damage to the sidewalk the applicant will have to pay the City. Also, if moving the
sign requires equipment or work being done to be in the City right-of-way, the applicant will need an
encroachment permit.
Ms. Heffernon asked that the revisions are made to the plans and then, if everything has been turned
SAC Meeting Notes
April 24, 2001
Page 3
DRAFT
into the Community Development Department in time, this will go before the ARC on May 7, 2001.
E. 1. Applicant:
2. Representative:
3. Case Number:
4. Proposal:
5. Location:
6. Staff Contact:
Disa Thorensen
Buckingham Builders
Conditional Use Permit Case No. 00-011
The applicant is proposing to convert an existing garage into an
attached second residential dwelling unit, and construct a new
detached garage with two (2) stables.
861 E. Cherry Ave.
Kelly Heffernon
Associate Planner, Kelly Heffernon, stated that the applicant was requesting a Conditional Use Permit
to convert an existing garage into an attached second residential unit, and to construct a new two- car.
garage and carport. The proposed second residence would be attached to the primary residence by
means of a covered breezeway.
Rodger Olds, Public Works Department, stated that the applicant would have to underground any
existing utility poles and overhead wires. The SAC discussed the fact that when the utilities were
placed underground the applicant would have to close the road so arrangements would have to be
made with the neighbors.
Larry Schmidt, Building Department, stated that the applicant would have to verify that the septic
system would be able to handle the extra load. .
Mr. Schmidt stated that the applicant did not have the minimum amount of water pressure for the fire
flow for a single-family residence.
Terry Fibich, Fire Department, stated that there was an issue with the access because this was a
private road. Also, the area has a minimal water supply because there is only a four-inch line and it
may not be up to capacity because of its age. Mr. Fibich stated that the Fire Department was
requesting that the applicant sprinkle the new addition.
Mrs. Thorensen, applicant of the project, stated that there was an existing agricultural well on the
property and they were planning on making sure that this well was operational and they would have a
holding tank there with an outlet for fire purposes. Mrs. Thor.ensen and Mr. Fibich discussed this issue.
Kerry McCants, Community Development Director, asked Ms. Heffernon to review the Development
Code and make sure that a second residential unit was allowable in the AG zone.
Ms. Heffernon informed the applicant that the project would go before the ARC on May 7, 2001.
F. 1. Applicant:
2. Representative:
3. Case Number:
4. Proposal:
5. Location:
6. Staff Contact
Alpine PCS
J.M. Consulting
Conditional Use Permit Case No. 00-021
The applicant has revised a proposal to install wireless antennas on
the Trader Joe's building.
955 Rancho Parkway
Teresa McClish
Teresa McClish, Associate Planner, stated that the applicant was proposing to install eight (8) antennas
on Trader Joe's. Since the last SAC meeting, when this project was first reviewed, the applicant has
SAC Meeting Notes
April 24, 2001
Page 4
DRAFT
redesigned the project so that all necessary equipment will be on the roof. The antennas will be
painted to match the existing exterior. The applicant believed that the existing mansards on the roof
would completely screen the equipment.
The applicant stated that the equipment would be approximately five (5) feet high. The applicant
explained the need to have the equipment close in proximity to the panel antennas.
Terry Fibich, Fire Department, asked the applicant to explain the technology that was being used and
the purpose for it.
The applicant and Mr. Fibich discussed the technology aspects of the project. The applicant stated that
these antennas would be used for both wireless and cellular purposes.
Larry Schmidt, Building Department, informed the applicant that the structural engineering of the roof
would have to be reexamined to determine if it will hold the proposed equipment. Mr. Schmidt stated
that if a change has to be made to the roof structure, it would be incorporated into the building permit,
which the applicant will have to get to install the panels.
Mr. McCants asked if the applicant would have to install an electric meter?
The applicant replied that they would be installing a separate meter for this project.
Mr. McCants stated that there was a desire on the part of the Planning Commission to see the
"services" interior to the buildings.
Mr. Schmidt stated that there was a meter box already in place that would house the meter.
Mr. McCants stated that the applicant might be asked to paint the existing box.
Dan Hernandez, Parks, Recreation and Facilities, stated that possibly some landscape screening could
be used in front of the "box" that would not block it such as Manzanita or Bougainvillea.
Ms. McClish informed the applicants that they should come up with proof that the equipment that is
proposed on the roof is really invisible, possibly with pictures. This should be done before the Planning
Commission meeting so that the Commission can see just what will be visible.
The applicant stated that they would be happy to do a"mock up" of the equipment on the roof and
leave it so the Planning Commission and City Council members could go and see the project for
themselves.
Rodger Olds stated the City is requiring third party certification that the frequency of the new panels
does not interfere with City frequencies.
SAC Meeting Notes
April 24, 2001
Page 5
G. 1. Applicant:
2. Representative:
3. Case Number:
4. Proposal:
5: Location
6. Staff Contact
DRAFT
Arroyo Grande Car Club
Warren Jacks/Darrell Pilkington
Temporary Use Permit Case No. 01-010
The applicant is requesting a Temporary Use Permit for the 11 `
Annual Arroyo Grande Car Club show to be held the weekend of
July 28, 2001.
Olohan Alley, Bridge Street from Branch to Traffic Way,
Nelson Street from Bridge to Mason Street, Short Street
from Grand to Nelson Street, the City Hall parking lot and
the park at the corner of Nelson and Mason Streets. The
applicant is also requesting permission to close Mason
Street between Branch Street and Nelson Street.
Teresa McClish
Teresa McClish, Associate Planner, asked the SAC if there were any changes they wanted to
make to the previous year's Temporary Use Permit Conditions of Approval. The SAC discussed
the permit and did not make any changes.
Mr. Olds and Mr. Pilkington discussed the installation of the banner cables and the hanging of
the banner. Mr. Olds stated that the City was waiting for the encroachment permit from Cal
Trans and an additional Cal Trans permit is required for the Car Show banner.
H. 1. Applicant: City of Arroyo Grande
2. Representative: Teresa McClish
3. Case Number: Development Code Amendment Case No. 01-001
4. Proposal: Development Code Amendment to require setbacks from all
City creeks.
5. Location: City wide
6. Staff Contact: Teresa McClish
Teresa McClish, Associate Planner, explained that this was a proposed Development Code
amendment to change Section 9-14.060 "Creek Dedications". Ms. McClish stated that
currently the language included Arroyo Grande Creek and its tributaries, and the proposal is to
include all creeks in Arroyo Grande, including tributaries to Meadow Creek.
Ms. McClish stated that the two issues were to name Meadow Creek and its tributaries, which
goes through Tract 1998, and through the PD 1.1 next to the Sheppel project, whether the
setback should be 25 feet, and whether the purpose of the setback, which is currently for the
purposes of flood control, open space, or riparian habitat protection should be more specific.
Also, staff wanted to discuss if the language requiring a certified biologist to make the
determination of riparian habitat protection should be left in place.
Ms. McClish stated that she was in contact with the water board for setbacks specific to
riparian corridor protection and with Rob Strong, the General Plan consultant, so that any
decision made will be consistent with the new General Plan.
The SAC discussed the different aspects of this issue and how best to establish what the
setbacks should be. Ms. McClish stated that possibly the best way to decide would be to have
staff decide on the distance of the setbacks depending on the purpose of the setback.
It was discussed that when projects come before the SAC, Public Works would look at the
SAC Meeting Notes
April 24, 2001
Page 6
DRAFT
project from the perspective of flood protection, Parks, Recreation, and Facilitates will look at
the issue in terms of the "greenbelt" area, and Community Development Department will include
a setback analysis as part of the environmental review. This way the setback for each project
will be set on a case by case basis.
III. Written Communications/Staff Comments - None
IV. Adjournment — 12:30 p.m.
� t��ment 7
ri
NOTES
CITY OF ARROYO GRANDE
ARCHITECTURAL REVIEW COMMITTEE (ARC)
MONDAY, MAY 7, 2001
The meeting of the City of Arroyo Grande Architectural Review Committee was
called to order at 2:45 p.m.
Roll Call: Present were Committee Members, Warren Hoag, Chair, Chuck Fellows,
Melanie Hodges, and Jamie Ohler. Chet Kielan was absent. Also present were
staff inembers, Kerry McCants, Kelly Heffernon, Teresa McClish, and Lyn Reardon-
Smith.
Approval of Notes: The notes for the meeting of April 2, 2001 were approved with
the following corrections:
1. Jamie Ohler was present (not absentl.
2. Change Arroyo Valley Car Show to say "Arroyo Valley Car Sho" - 1 sT
paragraph, page 4.
3. Change Minor extent to Minor Exception - page 4.
4. Change interior campus to Interior location and round sign to ground sign -
page 4, 2" paragraph.
5. Change the word precedence to precedent - pages 5 and 6.
I - Oral Communications
None
II. Projects
A. Shetler Construction, Inc., Amended Architectural Review 01-003,
Addendum #2 to Rancho Grande Master Fence and Signage Plan
Teresa McClish, Associate Planner, said the fencing for the Rancho Grande
Master Plan was approved in 1995 and changed again in 1996. The
applicant is now proposing to change the style of the originally approved
fencing (Douglas fir rail fencing) along the east-side of La Canada and north-
side of James Way, bordering Tract 1998. The Lodge Pole fencing approved
in the first addendum for areas in Tract 1834 (The Highlands), is now being
proposed.
Don Ritter, the Applicant, stated that because Tract 1834 had been changed
to the Lodge pole fencing on both sides, they were proposing to use the
same fencing along the exterior and interior of Tract 1998, for consistency.
Warren Hoaa commented that the fencing will look different on the left side
of La Canada if this fencing is used. He asked, would it be more important
Notes
ARC Meeting
May 7, 2001
Page 2 of 10
DRAFT
to look visually consistent on the main street going in, or have one side of
the main street visually consistent with the interior of the Tracts going in?
Don Ritter said Tract 1997 is a semi-custom sub-division, separate from
1834 and Tract 1998 and the intent was to make this fact obvious,
Chuck Fellows said he thought both fences looked good, but the Douglas Fir
fencing appears to look more substantial and more of a barrier than the
Lodge Pole fencing.
Ms. Hodges said she thought that variety is not a negative, and that there is
a lot going on in this area, and having a different fence on one side of the
street would not be inconsistent.
Jamie Ohler said he believed it would look more consistent to run the same
fence all the way round the Tract, matching 1834.
The ARC discussion included the possibility of either Lodge Pole fencing to
match Tract 1834 on the east side of La Canada or the Douglas Fir Rail
fence to match Tract 1997 on the west side, and felt that it was more
important to maintain continuity of the fencing on the same side of the street
within Tract 1998.
A motion was made by Committee Member Hodges, and seconded by
Committee Member Ohler to approve Addendum #2 to the Rancho Grande
Master Fence and Signage project as submitted.
With the following role call vote:
AYES: 4
NOES: 0
PRESENT: 4
6. Disa Thorensen, Conditional Use Permit 00-011, 861 East Cherry Avenue
Kelly Heffernon, Associate Planner, said the applicant is proposing to convert
an existing garage into an attached second residential unit in the AG zone,
and construct a new two-car garage, stables, and carport. They will have
more than adequate parking.
Disa Thoresen, the Applicant, informed the ARC that the second residential
dwelling is for her parents to live in and that they are building the two-car
garage and carport to meet the legal requirements. The intention is to make
Notes
ARC Meeting
May 7, 2001
Page 3 of 10
DRAFT
all the buildings look unified. The awning is being reduced and the building
extended, which will make the building appear smaller than it looks now.
Warren Hoaa asked staff to confirm the square footage. He figured it to be
638 square feet leaving 2 square feet to spare.
Ms. Heffernon said that was correct.
Chuck Fellows
because there
shrubbery.
said he had not been able to clearly view the property
was a"No Trespassing" sign posted and because of the
Ms. Thorensen said no trees would be taken out as all their trees were
planted along the edge of the property. The exterior of the house is a
combination of vinyl (to keep the Swallows away) and stucco.
Warren Hoaq said he did not think this addition would cause any social problems,
such as additional traffic, since it is basically an extension of the existing single-
family residence. With regard to any impact from agricultural operations there are
regulations in place that the County Agricultural Department enforces.
A motion was made by Committee Member Fellows, seconded by Committee
Member Hodges to approve the project as submitted.
With the following roll call vote:
AYES: 4
NOES: 0
PRESENT: 4
C. California Pacific Annual Conference of the Methodist Church, Conditional
Use Permit 01-004, 250 Wesley Street
Kelly Heffernon, Associate Planner, said this is the first proposal for a cellular
communication facility on private property, all others have been on City
property. The proposed project area is approximately 10,000 square feet and
will house an 80-foot tall monopine, which will be able to accommodate up
to 5 different carriers, and will be fenced off for security and screening
purposes. On two sides it will have 6-foot tall chain link fencing with two
feet of barbwire on top. On the other two sides, facing the campground,
there will be a 6-foot tall wood fence. The leased areas on the ground will
be various sizes, depending on needs. The small structures are proposed to
match the architectural style of the existing campground (rustic-like cabins).
The outside perimeter of the fence area is to be landscaped with trees and
Notes
ARC Meeting
May 7, 2001
Page 4 of 10
DRAFT
shrubs. No trees are proposed to be removed and the trees that are there
(Oak and Eucalyptus trees) are not nearly as tall as the proposed
"monopine".
Joel Rosen, representative, said the carrier at the top of the monopine will be
AT&T (fixed wireless) so their technology is different from the other arrays
that would be below them. AT&T are subscriber driven and need to be
located relatively close to their subscribers (preferably upper-end residential
areas that subscribe to their services). This site is a prime location for them
and because of the elevation other carriers will follow, and they will have full
arrays. In addition, because they are close to residential areas at a few
points, the applicant is aware that it is crucial to make this "Pine tree" look
as much like a Pine tree as possible, and conceal the shelters that will house
the carriers equipment to blend in with the other landscape that is around the
camp site.
A discussion followed on the tree with the ARC making the following
comments:
1. The tree is a Chameleon Pine tree and the ARC liked the look of the
sample of the tree the applicant showed them.
2. The Committee would like to see a picture of the Chameleon Pine tree.
(The picture the applicant had shown them was of the Larsen tree).
3. The branches of the tree will be placed around the arrays.
4. If the existing access road is used, grading improvements will have to be
done.
5. There are single Pine trees interspersed with the other trees, so this
Pine tree will not be out place.
Warren Hoact said the monopole would not really stand out from the village
side of town, but from the Rodeo Drive area or from the freeway and EI
Camino Real it will. Landscaping around the base, such as Coast Redwoods
and Cork Oak, would help fill out the lower to mid-ground area. These sites
create somewhat of a dilemma because everybody wants to use cell phones
and pagers; it is esthetics versus fun�tion. They need to be extremely visible
to have frequency clearance. The ARC approved the one on the water tank
on Hillside Drive because it was surrounded by a lot of pines. This one on
the ridgeline will definitely be a sentinel, but camouflaging it with the Pine
tree is better than just a monopole.
Melonie Hodges said she agreed that if it is possible to have some other
trees to fill in around the monopole (without blocking it), then it might be
more acceptable to the community.
Notes
ARC Meeting
May 7, 2001
Page 5 of 10
DRAFT
Joel Rosen said that one of the functions of this monopole is to
accommodate at least 5 other carriers at the same location instead of having
5 different locations. The fixed wireless technology is to provide high speed
Internet service and various other technologies. It is not an array so it would
be flush-mounted and should not be visible.
Chuck Fellows stated that he realized there are no viable alternatives and
would like to think that it would look as nice as shown in the renderings.
However, he wanted to go on record to say he thought it was unattractive.
Joel Rosen said the proposed tree will look even nicer than the one shown
on the photograph (which is about 4 years old).
After further discussion the following comments were made:
• The site should be screened from the backyard views of residents
of the Ranch Road as well as fo.r the on-site campus.
• The ARC would like assurance that the branches of the tree will
substantially obscure the arrays and that the tree will also look
symmetrical.
• A model of the tree should be provided for the Planning Commission.
Mr. Rosen informed the Committee that the branches on the tree are
removable so as each of the arrays are installed the brar�ches can be moved
to camouflage them.
Warren Hoag made the suggestion that when this project is noticed to the
Rancho Grande area Homeowners Associations also be noticed, even though
they were outside of the 300 feet range (noticing areal.
A motion was made by Committee Member Fellows, seconded by Committee
Member Hodges to recommend approval to the Planning Commission, with
the following stipulations:
1. Because the ARC is extremely concerned about the esthetics,
Committee members will support this project only if state-of-the-
art, best available technology, be used to camouflage the arrays to
the maximum extent possible.
2. The Chameleon tree would be acceptable, but the Planning
Commission should be provided with a picture of the actual tree
and a true-to-scale, 3D model of the t�ee.
3. There should be substantial density of branches around the arrays.
Notes
ARC Meeting
May 7, 2001
Page 6 of 10
With the following roll call vote:
AYES: 3
NOES: 1
PRESENT: 4
DRAFT
D. Alpine PCS, Conditional Use Permit 00-021, 955 Rancho Parkway
Teresa McClish said this is a wireless telecommunications facility and is
proposed for the Trader Joe's building in the Five Cities Center. There are
eight, six-foot panels proposed to be flush-mounted against the building and
new equipment cabinets will be located on the roof and concealed from view
by the shape of the roof. The applicant will be painting the existing electrical
cabinets to screen them.
Warren Hoaa said to ensure more effective screening, the existing cabinets
should be painted the exact same color as the building.
Trev Sklar, representative, explained in detail the layout of the equipment. In
answer to questions from the Committee he gave the following information:
• There would be dummy arrays added for symmetry, they will be
painted not textured (as it would lesson the signal that goes out) to
match the building.
• The antenna will be mounted flush to the wall and painted to match
the building.
• There will be 2, four-foot antennas and 6, six-foot antennas.
• The equipment shelters on the roof will protrude from one angle by
about 1%2 " from the building and will be painted to match.
• We are getting the antennas and equipment mocked up on the roof
this week for the Planning Commission.
• We will be structurally reinforcing the building for the extra load.
A motion was made by Committee Member Ohler, seconded by Committee
Member Fellows, to recommend approval to the Planning Commission as
submitted, including painting the existing electrical cabinets.
With the following roll call vote:
AYES: 4
NOES: 0
PRESENT: 4
Notes
ARC Meeting
May 7, 2001
Page 7 of 10
DRAFT
E. Daniel Beher, Architectural Review 01-002, Lot 34, Tract 1994, 170 Refugio
Place
Teresa McClish said this is a design review for a height deviation for Lot 34,
Tract 1994, Los Robles de Rancho Grande. The applicant is requesting to
exceed the 19-foot height limitation by approximately 15".
Daniel Beher, the architect, said it only exceeds the height in about a 15-foot
section of the ridgeline and the site has quite a steep grade and the owner
wanted to have the floor plan incorporated into the lot as much as possible.
The design was originally under the allowed height, but we were asked to
reduce the building footprint (thereby having to increase the height of the
roof) to allow preservation of an existing Oak tree.
The Committee made the following observations:
• The additional 15 inches would have no affect on the views from lot
33, 35, or from across the street.
• A 15" deviation for this much of the ridgeline is inconsequential.
• The deviation is a good trade off in order to be able to keep the Oak tree.
• There was a suggestion to inform the owners of the "For Sale" lot
next door of the height deviation.
A motion was made by Committee Member Hodges, seconded by Committee
Member Ohler to approve the height deviation as submitted.
With the following roll call vote:
AYES: 4
NOES: 0
PRESENT: 4
B. Village Improvement Association (VIA), Plot Plan Review 01-001, East
Branch Street in the Village
Teresa McClish said this is a revised application to place 30 new poles with
16" wire baskets for flowering plants along East Branch Street. The
proposed poles are green, 11.5 feet tall and would each hold two mesh
baskets hung to ensure an 8-foot clearance height above the sidewalk. The
VIA will supply the materials, install the poles, and provide plant
maintenance including rotating watering days with the City.
Eddie EI-Helou, VIA representative, described the project in further detail
saying that the poles are maintenance free, durable fiberglass, with
Notes
ARC Meeting
May 7, 2001
Page 8 of 10
DRAFT
reinforced composite. The color will be close to Hunter Green, maybe a little
darker.
Chuck Fellows asked if a paint chip could be provided for the ARC?
Eddie EI-Helou said they could.
Jamie Ohler asked who was going to pay for this?
Eddie EI-Helou said the VIA is trying to raise money for this through sponsors
and also grants.
Warren Hoaa asked how the poles would be spaced?
Bob Lund, VIA, said they will be spaced between existing poles so as to be
esthetically pleasing and to not look cluttered.
Warren Hoaa reminded the VIA to take into consideration the existing power
poles and the traffic directional signing that is already present, and also to
not obscure store front signs.
Eddie EI-Helou said they also have to take into consideration the parking and
make sure the poles do not get in the way.
A discussion followed on the design of the posts. The Madison design had
been chosen because of the base (the hangers are all the same) as it was
closest to a Victoria design. The base of the poles is 48" in diameter. The
ARC looked at the choices of different bases that were available.
Chuck Fellows said he would prefer not to see plaques placed on the posts
from donors.
Eddie EI-Helou said he agreed, and said the intention of the VIA is to add to
the beauty of the village, and there are a lot of silent donors who would not
request a plaque.
A motion was made by Committee Member Ohler, seconded by Committee
Member Hodges to recommend approval to the Planning Commission as
submitted with the following conditions:
1. The color chip and the location plan is to come back to the Committee
for review.
Notes
ARC Meeting
May 7, 2001
Page 9 of 10
DRAFT
2. They approved the Madison base unless the applicant chooses a
different base later, which would mean the applicant would have to
come back to the ARC.
With the following roll call vote:
AYES: 4
NOES: 0
PRESENT: 4
G. Village Improvement Association, Temporary Use Permit 01-002 Review of
the Stawberry Festival Proposed Banner
Teresa McClish said this will be the first banner, if approved, to go up across
East Branch Street. It has red lettering on both sides on a white background.
The lettering shows the event name, and underneath the location and
weekend time in smaller lettering. The font name for the lettering proposed
on this banner is unknown.
Warren Hoaq said he believed the standards say the style of the banner
should appear as "old time as possible, stay away from the very modern,
very perfect computed generated look so the banners have more of a
handcrafted appearance from each side". We do have the font examples as
guidelines. I think the font on this banner is a more modern font than we
expected to see.
Melonie Hodctes commented that the font on this banner is not really
structured and the lettering has different widths.
Chuck Fellows said previously they had a lot of discussion about old-
fashioned, old-time, old style fonts, and he did not think this font followed
these recommendations. He asked the applicant how committed they were
to this font?
Bob Lund, the Applicant, said he was not committed to this font. The font is
just something the sign person came up with and if the Committee wanted
to change it to something more old-style it would be fine.
The Committee discussed further and had the following comments:
1. They did not want to stifle creativity, but in this case the applicant
should choose one of the recommended fonts, as there was not time
to come back to Committee.
2. They recommended the Bookman style with serifs, as being closest to
what the applicant's sample shows, and would fit the village better.
Notes
ARC Meeting
May 7, 2001
Page 10 of 10
DRAFT
A motion was made by Committee Member Fellows, and seconded by
Committee Member Hodges to approve the wording, size, layout, content,
and colors, but to change the fonts to one of the recommended fonts on the
standards.
With the following roll call vote:
AYES: 4
NOES: 0
PRESENT: 4
III. Discussion Item — Scheduling a Date and Time for the Joint Meeting of the ARC
and Planning Commission
After some discussion the ARC came to the conclusion that Monday July 2,
immediately after the ARC meeting, would be the best time for a joint meeting.
Kerry McCants said he would talk to the Planning Commission to confirm this
date.
IV. Update of Projects
Kerry McCants said the General Plan Update is moving along. The Draft for the
45-day review period will be ready on May 21, 2001.
IV. Written Communications/Staff Comments
None
V. Adjournment
The meeting was adjourned at 5:00 p.m. The next meeting is scheduled for
Monday, June 4, 2001.
10.a.
/pRRO ���
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V T
� JULY 10. 1911 *
c4 � � F oRN�
TO:
FROM:
CITY COUNCIL
� �� ,�
!► ' �
KERRY McCANTS, COMMUNITY DEVELOPMENT DIRECTOR
ROB STRONG, AICP, GENERAL PLAN UPDATE AND EIR CONSULTANT
SUBJECT: GENERAL PLAN FOLLOW-UP ISSUES
DATE: JUNE 26, 2001
RECOMMENDATION:
Provide staff direction with respect to the General Plan Update.
FUNDING:
There is no fiscal impact at this time.
BACKGROUND:
The draft General Plan Update and EIR were made available for public review on May 21,
2001. The comment period will end on July 5, 2001. The Planning Commission has
scheduled hearings on July 18, and 19, 2001. In March and April 2001, the Long Range
Planning Committee and City Council reviewed twelve study areas that involved
clarification or change after the Envicom draft LUE map of March 2000 at the request of
City Council. In completing the General Plan Update Land Use Element Map for public
review and comment, staff reviewed prior property owner requests to verify that they had
correctly reflected prior Council direction. As a result of this review two additional areas
requiring Council direction were identified.
DISCUSSION:
There are iwo additional areas that deserve Council discussion/direction prior to Planning
Commission General Plan Update public hearings in July.
1. One additional area, east of the Village Core at the edge of the Single Family
Residential neighborhood south of Arroyo Grande Creek along East Myrtle and East
Cherry Avenues was found that should have been discussed with Land Use Study
area #7E. Approximately 21 acres in this area is currently classified Rural
Residential on the 1990 General Plan, zoned RR in the City, enabling 1 acre single
family residential development. The Envicom draft map of March 2000, in response
to written request from finro (Stilwell and Estes) of the finrelve separate owners, had
recommended the density of this Single Family Residential area be increased to
Medium Density rather than Low Density as currently classified.
MEMORANDUM
2001 General Plan Update
June 26, 2001
Page 2
To avoid last minute map changes or clarifications without Council reconsideration,
staff left the public review and comment map unchanged, showing SFR-LD, Single
Family Residential, Low Density. (See Page LUE-S, Table LU-1 and page LUE-7,
policy LU2 regarding the range of densities and comparison of Low to Medium
Density).
In the Draft EIR, however, staff added a subarea to Land Use Study Area #7E (on
page EIR 36) and discussed alternative Single Family Residential densities for this
subarea (on pages EIR-51 and 52.). The cumulative effects of this density
d'ifference were also included in Table EIR-2 to enable consideration of Low to
Medium Density SFR alternatives during public hearings on the General Plan
Update.
2. Staff anticipates that additional Sphere of Influence (SOI) expansion alternatives
may be appropriate for General Plan Update discussion, related to Land Use Study
Area #8, Frederick/ALC and Williams Properties southeast of the City Limits.
On page EIR-56, it was noted that ..."the City could extend physically to the foot of
Picacho Hill, based on geographic constraints alone." Consideration of future
sphere and annexation of agricultural lands should not be precluded if the City
wants better control over this gateway portion of the Area of Environmental Concem
(AEC) (See Map EIR-1 on page EIR-2).
It should be recognized, however, that both LAFCO and the County would be
involved in any Sphere of Influence or planning area boundary changes to the
General Plan Update. The Draft EIR does not cover the cumulative effects of
further urban expansion alternatives if these properties were to be considered non-
agricultural.
Nonetheless, if the Council or the affected property owners want to consider further
Sphere of Influence or planning area changes, the General Plan Update is the
appropriate initial opportunity to do so.
The consultant and staff investigated ownership and Williamson Act contracts for
lands located further southeast along both sides of Freeway 101, all classified
Agriculture by the County Land Use Element. (Most of the area is part of the South
County rather than San Luis Bay Planning Area.)
The City or the property owners southeast of Williams properties, the Laetitia
Vineyard & Winery on the north side of Freeway 101, could propose additional
agricultural properties be added to the City's Sphere and/or planning area rather
than remain part of the South County/Nipomo area. Only if these properties were
2001 General Plan Update
June 26, 2001
Page 3
considered urban would water resources, circulation and air quality impacts become
significant issues that would probably require a separate EIR similar to
Frederick/ALC and Williams Specific Plan areas.
Staff recommends that any proposed alternatives for SOI or AEC boundary or land
use changes be outlined in written comment to enable response in the Final EIR
prior to General Plan Update public hearings. Otherwise, subsequent proposals
would be considered as separate General Plan amendments rather than as part of
the General Plan Update.
Attachments:
1. Assessors Parcel Map
2. Excerpt from the County Land Use Element Map
3. Land Use Study Area 7E Addition
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" �� "• • IIENT 3
� PRROYo
o ��, 10.a.
� INCORPOAATED �
� T MEMORANDUM
� JULY 10, 1811 *
c9 ��FORN� P
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER���i
SUBJECT: SUPPLEMENTAL INFORMATION REGARDING AGENDA ITEM 10.A. —
CONSIDERATION OF GENERAL PLAN UPDATE FOLLOW-UP ISSUES
DATE: JUNE 26, 2001
Attached is a revised General Plan Update Land Use Study Area 7E Addition Map, and
two letters. One letter is from Grace Stilwell, 734 Myrtle Street, and the other letter
is from Reuel D. Estes, 81 1 E. Cherry Avenue. This supplemental information was
received subsequent to the distribution of the Council agenda on June 26t
c:\supp.memo.agenda.062601.
� o Grande ,���,..�,�/��j � �� �
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Reuel D. Estes
81 I E. Cherry Avenue
Arroyo Grande, CA 93420
Doreen Liberto-Blanck
Director, Community Developmerrt Departmerrt
City of Arrayo Grande
P.O. Box 550
Arroyo Grande, CA 93421
Dear Ms. tiberto-Blanck;
City of krroye :,�anae
�mmtx�ity Development Dept.
�0�° �.4 �99�
It is my understanding that Arroyo Grande is updating the 6enerai Pfan. The current zoning of my residence at 811 E
Cherry Avenue is RR The properqr is two acres. four (4) of the seven (1) properties adjaining mine are far less than
minimum required square footage for RR zoning. Three (3� are in reality Ri in size.
I request that in changing the General Plan my zoning be changed to RI, or perhaps CR, so that 1 might practice "out of
house" one day. �
Sincerely, �
.Reuel D. Estes
� P 1�.� : - 7-��7 I - 0 ( �7
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November 13,1997
� PRROr �
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� INCOFPOqATE Z
V O
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� JUIY 10. 1911 *
c ���FORN� P
TO:
FRQM:
SUBJECT:
DATE:
MEMORANDUM
CITY COUNCIL/REDEVELOPMENT AGENCY
DIANE K. SHEELEY, ECONOMIC DEVELOPMENT DIRECTOR 8K-S
TOURISM BUSINESS IMPROVEMENT DISTRICT
JUNE 26, 2001
RECOMMENDATION:
It is recommended the City Council/Redevelopment Agency receive information on
Tourism Business Improvement Districts (TBIDs) and provide direction to staff.
FUNDING:
None.
DISCUSSION:
At the request of Mayor Pro Tem Tony Ferrara, staff researched TBIDs. In California,
the City of Sacramento and San Mateo County have adopted resolutions authorizing
TBIDs. Although there may be other TBIDs in California, as of this writing, these are
the only TBIDs staff was able to confirm.
TBIDs are created under the Parking and Business Improvement Area Law of 1989 (the
"Act"), in which the Legislature finds and declares that tourism is a large and growing
contributor to California's economy, and that promotion of a city's scenic, recreational,
cultural, and other attractions as a tourist destination is an important public purpose.
One additional specific stated purpose of the Act is to provide a method of financing
public programs to attract tourist visits to areas where tourism is economically important
and desired. By following the procedures under the Act, a tourism business
improvement district can be formed to provide revenue to defray the cost of services,
activities and programs promoting tourism, which will benefit the operators of hotels and
other businesses within the district. The Act authorizes assessments against
businesses to finance these improvements and to otherwise promote tourism. The
provisions of Proposition 218 do not apply to assessments that are imposed on
businesses rather than parcels of real property per Howard Jarvis Taxpavers
Association vs. City of San Diego.
11.a.
CITY COUNCIUREDEVELOPMENT AGENCY
TOURISM BUSINESS IMPROVEMENT DISTRICT
JUNE 26, 2001
PAGE 2
Typically, a TBID is initiated by local motel/hotel operators petitioning the City to
establish a TBID on their behalf. Once the City Council has approved a resolution of
intention to establish a parking and business improvement area, a copy of the TBID
proposal and resolution is sent to all affected businesses. After the City Council
conducts two (2) public hearings, it may approve the TBID establishment by ordinance,
provided written protests are not received from business operators who represent 50°/a
or more of the total assessments proposed to be levied.
As an initial step, the Council is required to appoint an advisory body (usually composed
of representatives from affected businesses) which makes recommendations to the
Council on the method and basis of levying assessments and on the expenditure of
revenues derived from the levy of assessments. Generally, assessments are levied on
businesses on the basis of the relative benefit from the promotional activities to be
funded. The City of Sacramento's assessment range is from $.20 per room/per day to
$1.50 per room/per day, based primarily on room revenues during the preceding
calendar year and distance from major tourism attractions. Although the City does not
have any existing data on Arroyo Grande occupancy/vacancy rates, the San Luis
Obispo County Visitors and Conference Bureau reports a 68% Countywide occupancy
rate during the calendar year 2000. Therefore, if an occupancy rate of 50% for Arroyo
Grande is assumed for analysis purposes, based on Sacramento's assessment
amounts, the TBID would generate from $11,132 to $83,493 per year.
Revenue from the TBID can be used to fund a variety of tourism marketing activities.
Such activities could include developing tourism marketing brochures, web sites,
cooperative advertising, participating in trade shows, and coordinating special events
within the TBID.
Should the Council wish to proceed to consider the establishment of a TBID, it is
recommended that Staff be directed to meet with the hotel/motel/bed and breakfast
operators and owners to discuss the overall tourist business improvement district
concept as well as process issues, and to generally determine if there is a desire to
proceed within the affected businesses community. Staff will report back to the Council
with the results of that meeting and with an overall recommendation on how best to
proceed in this matter.
ALTERNATIVES:
The following alternatives are provided for the Council's/Redevelopment Agency's
consideration:
- Direct staff to take no additional action;
- Direct staff to meet with hotel/motel/bed and breakfasts to discuss TBIDs;
- Provide direction to staff.
o � pRROy 11 .1�.
� INCORPOAATE Z
V �
T
� ,�r �o, �s» ,f MEMORANDUM
c4 ��FORN� P
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER�
SUBJECT: DEVELOPMENT IMPACT FEES FOR PROJECTS APPROVED PRIOR
TO ADOPTION OF NEW FEES
DATE: JUNE 26, 2001
RECOMMENDATION:
It is recommended that the City Council leave intact the existing policy of assessing
development impact fees based upon the fees in effect at the time of building permit
issuance.
FUNDING:
The fiscal impact to the City of applying impact fees in effect at the time of project
approval is approximately $86,260.
DISCUSSION:
At the May 8, 2001 City Council meeting, staff was requested to place on the City
Council agenda for consideration a modification to the existing policy of assessing
development impact fees based upon fees in effect at the time of building permit
issuance. The issue is whether to change the policy and assess impact fees based
upon fees in effect at the time of project approval. Under current policy, fees are
determined and charged at the time building permits are issued. It has been structured
in this way because it is often not possible to determine the specific uses upon which
impact fees are based until building permits are issued. Often this is because project
tenants cannot be located until a developer has a project approval in hand. AGMC
Section 3-2.603 indicates that "this article establishes development impact fees which
are imposed as a condition of approval upon all development projects for which a
building permit is issued on or after the effective date of this ordinance."
Changes to the development impact fee amounts and method of calculation were
approved by the City Council on March 28, 2000 and took effect 60 days later. The
changes were based upon an impact fee study prepared by DMG Maximus under
contract with the City, also completed in March 2000. Fees were determined to address
the estimated costs generated by future development for facility needs related to street
improvements, traffic signals, fire protection, police, park improvements, and community
centers. Fees for water facilities were also later addressed based on a separate study.
CITY COUNCIL
DEVELOPMENT IMPACT FEES
JUNE 26, 2001
PAGE 2
One exception to assessing the fees based upon the requirements in effect at the time
building permits are issued is for approved vesting tentative maps, which essentially
establishes for the property owner requirements at the time the map application is
determined to be complete. Fee changes can be applied to vesting tentative maps in
effect if it is determined that a failure to do so would place residents of the subdivision or
community in a condition dangerous to their health and safety or in order to comply with
Federal or State laws. On May 9, 2000, the City Council approved a resolution that
found this determination with regard to the Fire and Police facility fees.
Since then, additional modifications to the fee structure have been approved on March
27, 2001 and May 8, 2001. However, these changes were designed to streamline and
simplify the fee charts and calculations, and did not make any overall changes to the fee
amounts.
Discussion of this item was primarily initiated by a request regarding the office project at
565 Camino Mercado. The complaint of the applicant is that an estimate of applicable
fees was provided at the time the use permit was approved, which was used in the
applicanYs planning for the project's financing. The Planning Commission issued the
CUP on January 18, 2000. Now that they are ready to proceed with construction, they
have just learned of the change in the impact fee amounts. For that project, total impact
fees were increased from approximately $51,700 to about $74,000, a difference of
$22,700.
There are a number of other projects that can be considered to have similar
circumstances. The table on the following page shows existing projects that obtained
land use approval prior to the change in the fees, but have or will have building permits
issued following the change. Impact fee amounts estimated under the prior and existing
fees are also shown. The total difference is projected to be $90,500. However, since
Police & Fire impact fees were applied to vesting tentative maps, staff has assumed that
no change would be made to these fees. Therefore, the total difference applicable to
the other impact fees is $86,260.
The primary reason for consideration of modifying the policy would be to address the
situation that each of these projects has probably experienced to some extent by
planning the project under an assumption of project costs and then being assessed a
higher amount. While the consideration and approval of the current impact fees was
properly noticed, there are often many people that understandably are not aware when
changes are proposed and approved.
CITY COUNCIL
DEVELOPMENT IMPACT FEES
JUNE 26, 2001
PAGE 3
Proiect Address
Sheppel 860 Oak
Park
Kennedy 1291 James
Way
Kolbo 565 Camino
Mercado
White 410 Elm St.
James 136 Bridge
St.
Development Impact Fee Comparison
size of
Date Bldg. Police �
Status Approved Use s. ft. Fire Fees
Under 6/29/99 Office 11,000 $726
construction
Ready to issue 7/13/99 Health
Club
Ready to issue 1/18/00 Office
Land use 11/18/97 9 Unit
approval P.U.D.
Land use 5/18/99 Office
approval 1 /4/00
19,000
10,000
18,000
2,300
$1,189
$1,719
$287
319
Total Total
New Fee Old Fee
$74,000 $51,800
$102,000 $83,200
$74,000 $51,700
$133,000 $112,400
21 700 15 100
Totals 60,300 $4,240 $404,700 $314,200
Two justifications for not modifying the practice are provided. First, when the increase
in fees was adopted, the ordinance specifically addressed the applicability of the fees to
projects when the building permit is issued. Second, the fee amounts were developed
based upon projections of actual costs for projects determined to be necessary to
mitigate the impacts of future development on the community. Any significant changes
would result in fee amounts that are not sufficient to generate the needed revenue to
mitigate impacts from future development.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Make no changes to the existing practice of assessing development impact fees
based upon the fees in effect at the time of building permit issuance;
- Direct staff to prepare a resolution applying to current projects the development
impact fees in effect at the time the permit was approved;
- Rather than modifying the practice of assessing development impact fees to
impact all the projects identified, the City Council may consider a fee waiver
request by the project applicant at 565 Camino Mercado only. This would require
the applicant to deposit the fees and submit a formal appeal;
- Provide staff direction.
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:� INDEL/BLE /NKS • INSPECT/ON MARK/NG • INDUSTR/AL MARK/NG DEVICES
Dear City Council and Staff,
I appreciate the quick response and attention you have given to the issue of
Grand Fatherirrg In the potential properties that received City Council approval and Conditional
Use Permits prior to May 2000. The issue of grand fathering those properties is legitimate. In my
case, as in others, the fees have significantly increased and are 50% or more higher than the city
fees that were estimated at approval time. This type of dramatic increase can be very detrimental
to small businesses such as mine. As well as any small canstruction project. Especially, when
the new fees are presented to you just prior to permit issuance.
I realize that Council and Staff are sensitive to the fact that these increases are important and are
needed to mitigate the present day cost of growth in our community. I also know that Council and
Staff are eager to encourage small, clean industry projects within the City of Arroyo Grande. My
proposal; a fair and tegitimate settlement for the City of Arroyo Grande, City Council, and to
future small, clean industry developments would be to create a simplified penmit fee structure for
property developments that were/are under a certain property size and percentage of overall
development of that property. This simplified fee structure for small, clean industry developments
would show Council's desire to bring head of household jobs to Arroyo Grande, while promoting
sensible low impact building projects.
I cannot speak for other property owners; however, it is my understanding Council and Staff were
aware that properties in the pipeline (with prior approval) would be affected by the increase in
fees. I am sure ttiat Staff knew, or could of easily found out, which properties were affected, and
then informed them of the increases that had taken affect. To my knowledge, there was never any
contact or notification regarding these substantial increases of fees. In the case of my project,
notification of fee increases would have helped me better budget my project with a local bank. In
addi#ion, I would not of had another delay in getting my project under way.
City Council has already approved a modification of the original fee increase. It is my
understanding that the new calculation depends upon square foota.ge of a building not overall size
of property. The modific�tion is a step towazds showing small, clean industry developments that
the City of Arroyo Grande wants them. In conclusion I hop the Council will initia the Grand
Fathering In of the nronerties that had their a,p�rovals rior to the March 2000 decision
However if that is not attamable I believe the council should ado t the additional wordin that
would allow for simnlified or reduced fee structures for small clean industry develo ments This
would encourage future building projects such as mine to prosper here in Arroyo Grande.
u a or r is' this matter.
- � il and C sty �olbo
Property Owners on Camino Mercado
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v1�7Marking 2053-D Preisker Lane • Santa Maria, CA 93454 • Phone 800-782-6790 • FAX 800743-3135