CC 2019-06-11_11a Alternatives for 2019 Street Repairs Project
MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF ALTERNATIVES FOR THE 2019 STREET
REPAIRS PROJECT, PW 2019-01
DATE: JUNE 11, 2019
SUMMARY OF ACTION:
The City Council will review and select a preferred alternative for the 2019 Street Repairs
Project which may result in a change to the previous multi-year plan for the 2018 Street
Repair project (James Way).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
An allocation of $825,000 of Local Sales Tax funds, $70,000 of Urban State Highway
Account (USHA) funds, and $296,473 of Senate Bill 1 (SB1) monies are earmarked for
the Pavement Management Program in the FY 2019-20 Capital Improvement Program
budget. It is anticipated that approximately $534,305 will be carried over from FY 2018-
19 for a total available budget of $1,725,778. Of this overall budget, it is estimated there
will be approximately $1,440,070 available for construction and $144,008 for construction
contingencies.
RECOMMENDATION:
Review alternatives for the 2019 Street Repairs Project and select Alternative 2 - West
Branch Street as the preferred alternative.
BACKGROUND:
On April 10, 2018, the City Council reviewed treatment options for the 2018 Street Repairs
project (James Way) and selected Alternative 1 - Digouts and Overlay as the preferred
alternative. The fiscal impact estimated that 2-1/2 years of the City’s Pavement
Management Program budget would be dedicated to James Way. As follow-up to
Council’s action, the digouts were completed in Summer 2018 and the curb ramps and
overlay were scheduled to be performed in the subsequent years (e.g., 2019 and 2020).
The winter rains of 2019 were more significant than prior years which has caused a critical
arterial, West Branch Street, to move into a critical point of deterioration and will most
likely move into a reconstruction category without immediate repairs. The other critical
arterial that is moving into a reconstruction category is Traffic Way.
Item 11.a. - Page 1
CITY COUNCIL
CONSIDERATION OF ALTERNATIVES FOR THE 2019 STREET REPAIRS
PROJECT, PW 2019-01
JUNE 11, 2019
PAGE 2
ANALYSIS OF ISSUES:
Staff and its pavement design consultant have analyzed James Way and believe that the
digouts previously completed are effective and could hold up another year or two without
deteriorating while awaiting an overlay. West Branch Street on the other hand, in its
current condition, may not be able to withstand another rainy season and could move into
a reconstruction category.
In order to preserve West Branch Street, digouts versus an overlay was investigated. An
overlay is considered an alteration of a street under the Americans with Disabilities Act
(ADA) and would trigger the City’s obligation to provide ADA compliant curb ramps where
pedestrian walkways intersect the resurfaced street. While an overlay may be less
expensive than digouts, the cost to replace 22 non-compliant curb ramps would most
likely outweigh any cost savings of an overlay. The estimated cost to perform digouts on
West Branch Street is $1.4M and will correct the roadway’s structural deficiencies.
Staff also looked at digouts on Traffic Way (estimated at $315K) and believes that it would
be cost effective to perform digouts while a contractor is mobilized on West Branch Street
and could be considered as a bid alternate should favorable bids be received. In addition,
while a contractor is mobilized another bid alternate to be considered would be to refresh
the striping on James Way while it awaits an overlay.
Because of the significant investment needed for both James Way and West Branch
Street, and the impact to the City’s Pavement Management Program budget which would
result in the delay of addressing other roads in the City, staff is requesting direction from
Council.
Alternative 1 - James Way
2019 Curb Ramps on James Way
2020 Overlay and Striping on James Way
Alternative 2 - West Branch Street
2019 Base Bid: Digouts and Striping on West Branch Street
Bid Alt 1: Digouts and Striping on Traffic Way
Bid Alt 2: Refresh Striping on James Way
2020 Curb Ramps on James Way
2021 Overlay and Striping on James Way
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommended treatment of Alternative 2 - West Branch Street; or
2. Approve Alternative 1 - James Way; or
3. Direct Staff to investigate other potential streets; or
4. Provide other direction to staff.
Item 11.a. - Page 2
CITY COUNCIL
CONSIDERATION OF ALTERNATIVES FOR THE 2019 STREET REPAIRS
PROJECT, PW 2019-01
JUNE 11, 2019
PAGE 3
ADVANTAGES:
Providing a cost effective approach for the repair of collector and arterial streets in Arroyo
Grande.
DISADVANTAGES:
Selection of either alternative reduces available funding for other street maintenance
projects.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act (CEQA)
pursuant to CEQA Guideline Section 15301(c) covering the repair and maintenance of
existing streets, sidewalks, gutters and similar facilities.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
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