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CC 2019-08-13_08d Approval of CC Minutes _07-23-19ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JULY 23, 2019 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ray Russom called the City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Lan George, Keith Storton, Jimmy Paulding, Mayor Pro Tem Kristen Barneich, and Mayor Caren Ray Russom were present. Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, City Clerk/Director of Legislative and Information Services Kelly Wetmore, Director of Public Works Bill Robeson, Director of Community Development Teresa McClish, Police Chief Beau Pryor, and Five Cities Fire Authority Chief Steve Lieberman. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Anne McCracken, representing Arroyo Grande Valley Kiwanis Club, led the Flag Salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Mayor Pro Tem Barneich moved, Council Member Storton seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Presentation by PG&E Regarding Community Wildfire Safety Program. Eric Daniels, PG&E Government Relations Representative, gave a presentation on the Community Wildfire Safety Program and the factors that would require a Public Safety Power Shutoff under certain weather conditions; spoke about outreach and educational efforts PG&E is undertaking to prepare customers in the event of an extended power shut off; referenced PG&E’s website, www.pge.com/wildfiresafety, for obtaining important safety information about wildfire prevention, emergency preparedness and support; and responded to questions from Council. City Manager Bergman addressed how the City is preparing for a long-term power outage and introduced Public Works Director Robeson, Police Chief Pryor, and Fire Chief Lieberman to provide brief presentations on the City’s emergency preparedness and planning efforts. Item 8.d. - Page 1 Minutes: City Council Meeting Page 2 Tuesday, July 23, 2019 Public Works Director Robeson spoke about the continuity of critical operations such as water, sewer, and facilties, and addressed traffic signal outages, fuel capacity, and working with the South San Luis Obispo County Sanitation District to ensure continuity of sewer services. Police Chief Pryor reviewed what the Police Department’s core essential functions would be during an extended power outage including implementation of alternative work schedules to increase staff resources; proactive patrol within the community; prioritizing responses to calls; activating a unified command location at the Police Department to provide minimum staffing and service levels; deploying its Mobile Command Trailer in the City to provide staff with additional resources; potential issuance of a mandatory curfew during the power outage; and assisting with any mandatory evacuations. Fire Chief Lieberman reinforced that fuel would be a key resource needed Countywide to ensure that essential service delivery remains uninterrupted during a power outage; that the Fire Authority would activate its Department Operation Center (DOC) if needed to support activated Emergency Operation Centers (EOCs) in multiple communities, maintain its capability to respond to “business as usual” 9-1-1 requests, and to triage and prioritize emergency calls. He referred to emergency preparedness checklists for people who are on medical equipment at home; and stated the Fire Authority would work with County Health, Arroyo Grande Hospital, and residential care facilities to assist medically dependent individuals as needed. City Manager Bergman and staff responded to additional questions by Council and concluded by stating that the presentation serves as a reminder to all members of the community that emergency preparedness is important. Mayor Ray Russom invited public comment. Speaking from the public were: Patty Welsh, stating that care centers are mandated to have backup power and asked if the Five Cities Fire Authority can check in with all of the care centers to verify they have backup power, and she noted that the Mobil gas station has a generator; Mary Scarborough, expressed concern about cell phones and loss of service and stated that PG&E and the City need to think of a place for people to go to power up and charge their special needs equipment and phones; Jeremy Freund, asked if there would be any potential compensation available to residents if there was a planned power outage; Anne McCracken, stated she previously worked for the Lucia Mar Unified School District and said they have emergency plans in place; Linda Osty, commended PG&E and City staff for their efforts; and Resident, referred to the Sheriff Advisory Foundation Disaster Center which he thinks PG&E is a part of and expressed concern about the disaster event in Puerto Rico. There were no further public comments. Mr. Daniels responded to questions posed by the public and commended staff on its presentation regarding the City’s preparedness efforts in the event of an extended power outage. Council comments ensued in support of the City’s emergency planning and preparedness efforts. There was no formal action taken on this item, and the presentation was received and filed. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. Speaking from the public were Linda Osty, who offered an invocation; Robert Olson, stated he was leaving Arroyo Grande for Northern Arizona, stated he was a volunteer for the Arroyo Grande Police Department for the last 7 years, spoke Item 8.d. - Page 2 Minutes: City Council Meeting Page 3 Tuesday, July 23, 2019 favorably about the Department, stated that the community was blessed to be protected by the Police Department, and wished the City and the Police Department the best; and Brad Snook, reported on actions taken at a recent Coastal Commission meeting. No further public comments were received. 8. CONSENT AGENDA Prior to consideration of the consent agenda, Council Member Paulding referred to Item 8.f. as it relates to the Fats, Oils & Grease Program Administration and Inspection, stated the report indicates a Request for Proposals (RFP) for on-call services was issued in 2016, and asked staff when a new RFP would be issued for on-call services. Director Robeson responded he would have to look into it since it has been three years. Mayor Ray Russom indicated she thought it was every five years. Director Robeson said it would likely be within the next two years. Mayor Ray Russom invited public comment on the consent agenda items. Speaking from the public was Brad Snook, regarding Item 8.f., stated that City staff should be conducting the inspections and ensuring that compliance is met. Director Robeson explained that the Program requires a very specialized inspection service and the City does not have the staff resources or specialization to perform the inspections in-house. No further public comments were received. Action: Mayor Pro Tem Barneich moved, and Council Member George seconded the motion to approve Consent Agenda Items 8.a. through 8.i., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Barneich, George, Paulding, Storton, Ray Russom NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period June 16, 2019 through July 15, 2019. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report listing of investment deposits of the City of Arroyo Grande, as of June 30, 2019, as required by Government Code Section 53646(b). 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of June 25, 2019, as submitted. 8.d. Monthly Water Supply and Demand Update. Action: Received and filed the monthly Water Supply and Demand Report. 8.e. Authorization to Purchase Water Meters. Recommended Action: Approved the purchase of water meters from Aqua Metric in the amount of $41,000 during FY 2019/20. 8.f. Consideration to Approve a Purchase Order with Wallace Group for Fats, Oil and Grease (FOG) Program Administration and Inspection and Sewer System Management Plan (SSMP) Revision. Recommended Action: Approved a purchase order with Wallace Group in an amount not to exceed $49,000.00 for the administration and inspection of the City’s FOG Program and the SSMP Revision. Item 8.d. - Page 3 Minutes: City Council Meeting Page 4 Tuesday, July 23, 2019 8.g. Consideration of Acceptance of the Sierra Drive Drainage Improvements Project, PW 2018-02. Recommended Action: 1) Accepted the project improvements as constructed by R. Burke Corporation in accordance with the plans and specifications for the Sierra Drive Drainage Improvements Project, PW 2018-02; 2) Directed staff to file a Notice of Completion; and 3) Authorized release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. 8.h. Consideration of Time Extension 19-006; One Year Time Extension in Accordance with the Subdivision Map Act and Arroyo Grande Municipal Code; Location – Rodeo Drive/Grace Lane (Tract 3079); Applicant – Rodeo-Grace Investors; Representative – Kirby Gordon. Recommended Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A ONE-YEAR TIME EXTENSION FOR VESTING TENTATIVE TRACT MAP NO. 16-001 (TIME EXTENSION 19-006); APPLIED FOR BY RODEO-GRACE INVESTORS; LOCATED AT RODEO DRIVE AND GRACE LANE (TRACT 3079). 8.i. Consideration of Temporary Use Permit 19-005; Authorizing Closure of City Streets and Use of City Property for the 82nd Annual Arroyo Grande Valley Harvest Festival, Friday and Saturday, September 27-28, 2019; Applicant – Anne McCracken. Recommended Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 19-005, AUTHORIZING CLOSURE OF CITY STREETS AND USE OF CITY PROPERTY FOR THE 82ND ANNUAL ARROYO GRANDE VALLEY HARVEST FESTIVAL”. 9. PUBLIC HEARINGS None. 10. OLD BUSINESS None. 11. NEW BUSINESS 11.a. Consideration of Selection of a Council Member and Alternate to Attend the Monthly South County Chambers of Commerce Governmental Affairs Committee Meetings. City Manager Bergman presented the staff report and recommended that the Council select a Council Member and an Alternate to attend the monthly South County Chambers of Commerce Governmental Affairs Committee meetings. Mayor Ray Russom invited public comment. No public comments were received. Action: Mayor Pro Tem Barneich moved to select Council Member Storton as the primary representative to attend the monthly South County Chambers of Commerce Governmental Affairs Committee meetings and Council Member Paulding as the alternate. Council Member George seconded, and the motion passed unanimously by voice vote. Item 8.d. - Page 4 Minutes: City Council Meeting Page 5 Tuesday, July 23, 2019 12. CITY COUNCIL REPORTS The Mayor and Council Members provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative. (a) MAYOR RAY RUSSOM: (1) California Joint Powers Insurance Authority (CJPIA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Tourism Business Improvement District Advisory Board (b) MAYOR PRO TEM BARNEICH: (1) Homeless Services Oversight Council (HSOC) (2) South County Homeless Taskforce (3) Zone 3 Water Advisory Board (c) COUNCIL MEMBER PAULDING: (1) Air Pollution Control District (APCD) (2) Brisco/Halcyon Interchange Subcommittee (3) Council of Governments/Regional Transit Authority (SLOCOG/SLORTA) (4) South County Transit (SCT) (d) COUNCIL MEMBER STORTON (ABSENT): (1) Brisco/Halcyon Interchange Subcommittee (2) Five Cities Fire Authority (FCFA) (3) Integrated Waste Management Authority Board (IWMA) (e) COUNCIL MEMBER GEORGE: (1) Community Action Partnership San Luis Obispo (CAPSLO) (2) County Water Resources Advisory Committee (WRAC) (3) Regional Water Initiatives (4) Visit SLO CAL Advisory Board 13. COUNCIL COMMUNICATIONS Council Member George reported that she attended a ride-a-long on July 2nd with Police Officer Dollman and commended Officer Dollman and the other officers on duty for the amount of work that they do and level of communication they have among each other in responding to calls for service. She commented on fireworks and stated that the officers responded to every single call that came in and thanked them for the amount of work they do to keep the community safe. Council Member Storton reported that he had the opportunity to speak at the Pismo and Arroyo Grande Kiwanis Club meetings and stated he received positive comments about the City Council, its teamwork, and civility during meetings; reported that the PulsePoint app is now available for download which allows the community to view emergency response information throughout San Luis Obispo County; and announced the upcoming Coffee with a Cop event to be held at Red Dirt Coffee on August 27th at 8:00 a.m. for those in the community who wish to attend and meet some of the City’s police officers. Item 8.d. - Page 5 Minutes: City Council Meeting Page 6 Tuesday, July 23, 2019 Mayor Pro Tem Barneich commented on the PulsePoint App stating that it covers calls Countywide and noted that Five Cities Fire Authority is identified with a code that begins with “66”. She also commended the Arroyo Grande Police Department for their response to a call regarding a solicitor that was conducting business door-to-door without a permit in violation of the City’s Municipal Code. 14. CLOSED SESSION None. 15. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 8:31 p.m. ___________________________ Caren Ray Russom, Mayor ATTEST: ______________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg __________) Item 8.d. - Page 6