CC 2019-09-24_08d TUP_Christmas ParadeMEMORANDUM
TO: CITY COUNCIL
FROM: TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR
BY: MATTHEW DOWNING, PLANNING MANAGER
SUBJECT: CONSIDERATION OF TEMPORARY USE PERMIT CASE NO. 19-009;
AUTHORIZING THE VILLAGE CHRISTMAS PARADE ON SUNDAY,
DECEMBER 1, 2019, AND DIRECTING STAFF TO IMPLEMENT RELATED
SAFETY MEASURES INCLUDING NO PARKING ZONES, STREET
CLOSURES AND WARNING DEVICES
DATE: SEPTEMBER 24, 2019
SUMMARY OF ACTION:
Approval of the Temporary Use Permit will authorize the Village Christmas Parade and direct
staff to implement safety measures, including closure of East and West Branch Streets
between Traffic Way and Mason Street, establish no parking zones, and detour automobile
traffic on Sunday, December 1, 2019.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Direct equipment and staffing costs to facilitate the safety measures are estimated at $6,235.
This includes $2,735 from Public Works estimated as follows:
- $1,500 for Public Works staff time and materials;
- $850 for water barricade rentals, and
- $385 for contractor to fill water barricades.
The remaining $3,500 includes Police Department time and material costs as follows:
- (1) Sergeant as supervisor;
- (2) Officers on foot patrol;
- (2) Offices as a Reaction Team;
- (1) Motor Officer for traffic enforcement; and
- (1) Part-time Neighborhood Services Technician for parking enforcement.
The total financial impact does not account for time and materials from Community
Development Department staff that assist with the event, as that fluctuates year-to-year. The
total cost is consistent with last year’s event. The City typically co-sponsors this and other
community events by providing labor and equipment. It is recommended the Council
appropriate funds from the unallocated reserves to cover the City’s costs for the event.
RECOMMENDATION:
It is recommended the City Council: 1) Adopt a Resolution approving Temporary Use Permit
19-009; and 2) Appropriate $6,235 from the General Fund Reserve to facilitate
implementation of safety measures for the event.
Item 8.d. - Page 1
CITY COUNCIL
CONSIDERATION OF TEMPORARY USE PERMIT CASE NO. 19-009
SEPTEMBER 24, 2019
PAGE 2
BACKGROUND:
The Arroyo Grande Village Christmas Parade has been held annually for fifteen (15)
consecutive years on the Sunday immediately after Thanksgiving. This year’s parade is
scheduled for Sunday, December 1, 2019, from 5:00 pm to 6:00 pm. Other events occur in
the Village before and after the Parade, including live carolers, the lighting of the tree in front
of the Harvest Church at 124 W. Branch Street, nativity scene, and a visit from Santa Claus.
ANALYSIS OF ISSUES:
Similar to the last five (5) events, the applicant has proposed to continue using the reversed
traditional route. Parade staging would occur in Olohan Alley, proceed onto Short Street,
immediately turn west on East Branch Street and continue until turning north on Wesley
Street. The Parade would disband on Wesley Street and the Bank of America parking lot.
Although this requires full closure of Olohan Alley for staging, the route reversal provides
increased safety for parade organization and disbandment.
The Parade route requires “No Parking” restrictions and the closure of Olohan Alley from
Bridge Street to Mason Street, Short Street from Olohan Alley to East Branch Street, Branch
Street from Mason Street to Wesley Street, and Wesley Street from West Branch Street to
Larchmont from 4:00 pm until 8:00 pm. The applicant is proposing the “No Parking”
restrictions in Olohan Alley to begin at 2:00 pm, consistent with closures of the past three (3)
years.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution approving Temporary Use Permit 19-009;
2. Do not adopt the Resolution; or
3. Provide direction to staff.
ADVANTAGES:
The Parade serves as a community event that allows citizens and visitors to celebrate the
holiday season with organized activities in the Village. The continued reversal of the Parade
route is anticipated to result in a safer, more coordinated and less congested Parade event.
DISADVANTAGES:
“No Parking” restrictions and the closure of sections of Branch Street and Olohan Alley will
have an impact on traffic congestion and parking. Motorists not familiar with the Parade route
will have to use detours to get to their destinations, which may increase travel time.
ENVIRONMENTAL REVIEW:
In accordance with the California Environmental Quality Act (CEQA), it has been determined
that this project is categorically exempt per Section 15304(e) of the CEQA Guidelines
regarding minor temporary uses of land.
Item 8.d. - Page 2
CITY COUNCIL
CONSIDERATION OF TEMPORARY USE PERMIT CASE NO. 19-009
SEPTEMBER 24, 2019
PAGE 3
PUBLIC NOTIFICATION AND COMMENTS:
A condition of approval has been developed, which will require the applicant to notify property
owners and businesses located within the area of street closures and/or restricted parking.
The Agenda was posted at City Hall and on the City’s website in accordance with Government
Code Section 54954.2.
Attachment
1. Event map
Item 8.d. - Page 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO.
19-009 AND AUTHORIZING THE CLOSURE OF CITY STREETS
FOR THE ANNUAL ARROYO GRANDE VILLAGE CHRISTMAS
PARADE, DECEMBER 1, 2019
WHEREAS, Doc Burnstein’s Ice Cream Lab and the Arroyo Grande/Grover Beach Chamber of
Commerce applied for a Temporary Use Permit to utilize City streets and property for a
Christmas Parade; and
WHEREAS, the temporary closure of portions of Olohan Alley, Branch Street, and Wesley
Street will help to facilitate the parade for all people participating in the event; and
WHEREAS, the Arroyo Grande Municipal Code (AGMC) provides for the issuance of
Temporary Use Permits for events such as the Arroyo Grande Village Christmas Parade.
AGMC Section 10.16.050 authorizes the City Council to restrict parking on any street and
California Vehicle Code Section 21101(e) authorizes the closure of streets for parades and local
special events; and
WHEREAS, the temporary closure of the streets is necessary for the safety and protection of
persons using the closed portions of the streets during the temporary closure; and
WHEREAS, the City Council finds, after due study, the following circumstances exist:
FINDINGS FOR APPROVAL – TEMPORARY USE PERMIT
1. The operation of the requested use at the locations proposed and within the time period
specified will not jeopardize, endanger, or otherwise constitute a menace to the public
health, safety or general welfare due to the use of traffic safety equipment and dedicated
local law enforcement personnel.
2. The City streets to be used are adequate in size and shape to accommodate the
Christmas Parade event without material detriment to the use and enjoyment of other
properties located adjacent to and in the vicinity of the event.
3. The proposed site is adequately served by streets or highways having sufficient width
and improvements to accommodate the kind and quantity of traffic that the event will or
could reasonably be expected to generate.
4. Adequate temporary parking to accommodate vehicular traffic to be generated by the
event is available throughout the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does
hereby approve Temporary Use Permit 19-009 authorizing the following actions, with the above
findings and subject to the conditions as set forth in Exhibit "A", attached hereto and
incorporated herein by this reference:
Item 8.d. - Page 4
RESOLUTION NO.
PAGE 2
1. The establishment of a “No Parking” zone on Olohan Alley from Bridge Street to Mason
Street from 2:00 pm to 8:00 pm on December 1, 2019.
2. The establishment of a “No Parking” zone on Branch Street from Mason Street to Wesley
Street, on both sides of Wesley Street from Larchmont to Branch Street, and
approximately 40’ on the southwest corner of the intersection of Branch Street and Mason
Street from 3:00 pm until 8:00 pm on December 1, 2019.
3. The closure of Olohan Alley from Bridge Street to Mason Street, Short Street from Branch
Street to Olohan Alley, Branch Street from Mason Street to Wesley Street, and Wesley
Street from Larchmont to Branch Street from 4:00 pm to 8:00 pm on December 1, 2019.
4. The closure of intersections or major driveways onto East and West Branch Street, including
Bridge Street, Short Street, the Car Corral, and Nevada Street between the hours 4:00 pm to
8:00 pm on December 1, 2019.
5. The implementation of associated detour routes.
On motion of Council Member_____, seconded by Council Member______, and on the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was adopted this 24th day of September 2019.
Item 8.d. - Page 5
RESOLUTION NO.
PAGE 3
_____________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
_____________________________________
JAMES A. BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
_____________________________________
HEATHER K. WHITHAM, CITY ATTORNEY
Item 8.d. - Page 6
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 19-009
THE VILLAGE CHRISTMAS PARADE
GENERAL CONDITIONS:
1. This Temporary Use Permit authorizes the Village Christmas Parade and directs staff to
implement related safety measures, including no parking zones and street closures on
Sunday, December 1, 2019 as depicted in the Road Closure Plan included as
Attachment 1.
2. The applicant shall ascertain and comply with all State, County and City requirements
as are applicable to this project.
3. The event shall occur in substantial conformance with the application and plans on file in
the Community Development Department.
4. The applicant shall comply with all of the Conditions of Approval for Temporary Use
Permit 19-009.
5. The applicant shall agree to indemnify and defend at his/her sole expense any action
brought against the City, its agents, officers, or employees because of the issuance of
said approval, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and attorney’s
fees which the City, its agents, officers or employees may be required by a court to pay
as a result of such action. The City may, at its sole discretion, participate at its own
expense in the defense of any such action but such participation shall not relieve
applicant of his/her obligations under this condition.
6. The applicant shall notify all affected businesses and residents of street closures and
parking restrictions at least 48 hours prior to the event.
7. The applicant shall clean up all debris associated with the event to the satisfaction of
the Public Works Director.
8. Traffic detouring shall be coordinated with the Police Department.
9. The Public Works Department shall be responsible for ordering and directing the setup
of all traffic control equipment.
10. The applicant shall provide a $1,000,000 commercial general liability insurance policy
naming the City as additional insured, subject to approval by the City Attorney. Proof
of the insurance shall be submitted to the Director of Legislative and Information
Services ten (10) days before the event.
11. Traffic signals shall be set as directed by the Chief of Police.
Item 8.d. - Page 7
ATTACHMENT 1Item 8.d. - Page 8LE POINT ST, ~ I ID t--1 -I rr, ' rr, -< POOLE ST, HA Detour directional 111DJ Legend 35 A # of Orange cones REFERENCE NO. CITY OF ARROYO GRANDE ~ ~1111111~ Parade Route Directions sign 101111 # of Delineators ♦ Staging area 17AAA VILLAGE CHRISTMAS PARADE Road Closed (pre & post parade) # of '"A'" frame signs SHEET: ~ BRANCH STREET Detour Ahead RIB@<I Detour Route 26)--( # of water barricades ROAD CLOSURE PLAN _OF_