CC 2019-10-22_08c Prop 68 Grant Funds for ParksMEMORANDUM
TO: CITY COUNCIL
FROM: SHERIDAN BOHLKEN, RECREATION SERVICES DIRECTOR
SUBJECT: CONSIDERATION OF PROPOSITION 68 PER CAPITA PROGRAM –
RESOLUTION AUTHORIZING APPLICATION FOR GRANT FUNDS FOR
PARK IMPROVEMENTS
DATE: OCTOBER 22, 2019
SUMMARY OF ACTION:
Authorizing the submittal of a grant application allows the City the opportunity to apply for
grant funding for local park rehabilitation, creation and improvements through the
Proposition 68 “Per Capita Program”, known as the “Parks and Water Bond Act of 2018”
(Senate Bill 5).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact associated with the grant application. Through the “Per Capita
Program”, the City may be eligible for a minimum award of $200,000. Projects not serving
a “severely disadvantaged community” require a local 20% match, or $40,000, which can
be met through Federal, City or private funds, in-house employee service or volunteer
labor, and if awarded, can be included in the Fiscal Year 2020-22 budget.
RECOMMENDATION:
It is recommended that the City Council adopt a Resolution authorizing the City Manager
to submit an application for the Prop 68 Per Capita Program and execute any agreements
necessary for the use of grant funds.
BAC KGROUND:
On June 5, 2018, California voters approved Proposition 68, the “Parks and Water Bond
Act of 2018” (Senate Bill 5). A number of grant programs for drought, water, parks,
climate, coastal protection, and outdoor access will be supported with Proposition 68
bond proceeds. One is the “Per Capita Program”, which provides $185,000,000 to cities
and counties statewide for local park rehabilitation, creation and improvements on a per
capita basis, with a minimum award of $200,000. Under this program, grant recipients are
encouraged to utilize awards to rehabilitate existing infrastructure and to address
deficiencies in neighborhoods lacking access to the outdoors.
Item 8.c. - Page 1
CITY COUNCIL
CONSIDERATION OF PROPOSITION 68 PER CAPITA PROGRAM - RESOLUTION
AUTHORIZING APPLICANTION FOR GRANT FUNDS FOR PARK IMPROVEMENTS
OCTOBER 22, 2019
PAGE 2
ANALYSIS OF ISSUES:
The process to obtain these funds is initiated by City Council adoption of a Resolution
authorizing the City of Arroyo Grande to apply to the “Per Capita Program”. The Council
must adopt the Resolution language as provided by the State and by the deadline of
November 1, 2019. Adoption of the Resolution expresses the City Council’s agreement
with the State funding contract and confirmation that the City will complete, operate and
maintain the grant-funded projects. The Resolution also designates an authorized
position, the City Manager, to represent the City and execute all documents and
negotiations on behalf of the City.
After submission of the Resolution to the Office of Grants and Local Services (OGALS),
the next step is to submit the application packet(s) by January 31, 2020. Once approved
and executed per agreement, a completion packet of said project(s) must be sent to
OGALS no later than March 31, 2022.
City staff has identified several projects that meet the criteria for the “Per Capita Program”
through the Capital Improvement Project Program. Some examples of projects identified
in the FY 2018-2020 Budget as Unfunded Parks Projects include: Lighting at Soto Sports
Complex, Strother Park Sidewalk and Concrete Replacement, Rancho Grande Park
Playground Replacement, Soto Sports Complex Resurface Tennis Courts, Elm Street
Park Playground Structure, Elm Street Park ADA Drinking Fountain, etc. City staff plans
to conduct a community engagement process that will include at least one open,
community meeting and solicit feedback and support from relevant user groups, service
groups, advisory bodies and the general public. City Council and the community will be
apprised of these outreach opportunities and of the final project(s) to be submitted for the
grant.
ADVANTAGES:
Submittal of the grant application is anticipated to result in the award of $200,000 to
address rehabilitation, creation and improvements in City parks.
DISADVANTAGES:
If the grant is awarded, and volunteer service hours and/or Federal funds or private
donations are not available to be used toward the 20% match required for the $200,000
grant, the City would need to appropriate $40,000 from the Park Improvement Fund or
the General Fund.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution authorizing the City Manager to submit an application for the
“Per Capita Program” grant funding and execute any agreements necessary for
the use of grant funds; or
2. Provide direction to staff.
Item 8.c. - Page 2
CITY COUNCIL
CONSIDERATION OF PROPOSITION 68 PER CAPITA PROGRAM - RESOLUTION
AUTHORIZING APPLICANTION FOR GRANT FUNDS FOR PARK IMPROVEMENTS
OCTOBER 22, 2019
PAGE 3
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance
with Government Code 54954.2. At the time of report publication, no comments were
received.
Attachment:
1.FY 2018-2020 Biennial Budget (page 58) - Capital Improvement Program, Unfunded
Parks Projects
Item 8.c. - Page 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING APPLICATION(S) FOR
PER CAPITA GRANT FUNDS
WHEREAS, the State Department of Parks and Recreation has been delegated the
responsibility by the Legislature of the State of California for the administration of the Per
Capita Grant Program, setting up necessary procedures governing application(s); and
WHEREAS, said procedures established by the State Department of Parks and
Recreation require the grantee’s Governing Body to certify by resolution the approval of
project application(s) before submission of said applications to the State; and
WHEREAS, the grantee will enter into a contract with the State of California to complete
projects(s); and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby:
1.Approves the filing of project application(s) for Per Capita program grant project(s),
and;
2.Certifies that said grantee has or will have available, prior to commencement of
project work utilizing Per Capita funding, sufficient funds to complete the project(s),
and;
3.Certifies that the grantee has or will have sufficient funds to operate and maintain
the project(s), and;
4.Certifies that all projects proposed will be consistent with the park and recreation
element of the City of Arroyo Grande general or recreation plan (PRC §80063(a)),
and;
5.Certifies that these funds will be used to supplement, not supplant, local revenues
in existence as of June 5, 2018 (PRC §80062(d)), and;
6.Certifies that it will comply with the provisions of §1771.5 of the State Labor Code,
and;
7.(PRC §80001(b)(8)(A-G)) To the extent practicable, as identified in the
“Presidential Memorandum—Promoting Diversity and Inclusion in Our National
Park, National Forests, and Other Public Lands and Waters,” dated January 12,
2017, the City of Arroyo Grande will consider a range of actions that include, but
are not limited to, the following:
Item 8.c. - Page 4
RESOLUTION NO.
PAGE 2
(A)Conducting active outreach to diverse populations, particularly minority, how-
income, and disabled populations and tribal communities, to increase
awareness within those communities and public generally about specific
programs and opportunities.
(B)Mentoring new environmental, outdoor recreation, and conservation leaders to
increase diverse representation across these areas.
(C) Creating new partnerships with state, local, tribal, private, and nonprofit
organizations to expand access for diverse populations.
(D) Identifying and implementing improvements to existing programs to increase
visitation and access by diverse populations, particularly minority, low-income,
and disabled populations and tribal communities.
(E)Expanding the use of multilingual and culturally appropriate materials in public
communications and educational strategies, including through social media
strategies, as appropriate, that target diverse populations.
(F)Developing or expanding coordinated efforts to promote youth engagement
and empowerment, including fostering new partnerships with diversity-serving
organizations, urban areas, and programs.
(G) Identifying possible staff liaisons to diverse populations, and;
8.Agrees that to the extent practicable, the project(s) will provide workforce
education and training, contractor and job opportunities for disadvantaged
communities (PRC §80001(b)(5)), and;
9.Certifies that the grantee shall not reduce the amount of funding otherwise
available to be spent on parks or other projects eligible for funds under this division
in its jurisdiction. A one-time allocation of other funding that has been expended
for parks or other projects, but which is not available on an ongoing basis, shall not
be considered when calculating a recipient’s annual expenditures (PRC
§80062(d)), and;
10. Certifies that the grantee has reviewed, understands, and agrees to the General
Provisions contained in the contract shown in the Procedural Guide, and;
11. Delegates the authority to the City of Arroyo Grande’s City Manager, or designee
to conduct all negotiations, sign and submit all documents, including, but not
limited to applications, agreements, amendments, and payment requests, which
may be necessary for the completion of the grant scope(s), and;
Item 8.c. - Page 5
RESOLUTION NO.
PAGE 3
12. Agrees to comply with all applicable federal, state and local laws, ordinances,
rules, regulations and guidelines.
On motion of Council Member ______________, seconded by Council Member
_____________, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 22nd day of October, 2019.
Item 8.c. - Page 6
RESOLUTION NO.
PAGE 4
CAREN RAY RUSSOM, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
JAMES A. BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
HEATHER K. WHITHAM, CITY ATTORNEY
Item 8.c. - Page 7
City of Arroyo Grande Capital Improvement Program
Project Summary by Type of Project
Total
Proj.Project Prior Year Total
No.Project Name Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 5 Year CIPSource of Funds
New Funding
Unfunded Parks Projects
55XX Lighting at Soto Sports Complex (not ball field
lighting)
55XX Strother Park Sidewalk and Concrete Replacement 20,000
PRIORITY #555XXRancho Grande Park Playground Structure/ PIP
Large
80,000
PRIORITY #655XXSoto Sports Complex Resurface Tennis Courts 15,000
PRIORITY #755XXElm Street Park Playground Structure/PIP 75,000
PRIORITY #855XXElm Street Park ADA Drinking Fountain 10,000
PRIORITY #9 - SHOWN ABOVE55XXSoto Sports Complex Porter Field Lighting 150,000
PRIORITY #1055XXOro Park Play Structure 60,000
PRIORITY #1155XXOro Park Engineered Wood Chips Surfacing 5,000
PRIORITY #1255XXParkside Park ADA Drinking Fountain 5,000
PRIORITY #1355XXParkside Park Playground Structure/PIP 25,000
PRIORITY #1455XXStrother Park Fencing Repairs/Replacement 10,000
PRIORITY #1555XXRancho Grande Park Playground Structure/ PIP
Small
25,000
PRIORITY #1655XXRancho Grande Park 10,000
PRIORITY #1755XXStrother Park Playground Structure Small 25,000
PRIORITY #1855XXJames Way Open Space Foot Bridge 35,000
PRIORITY #2055XXStrother Park Basketball Court Resurfacing 5,000
PRIORITY #2155XXSoto Sports Complex Campbell/Pilg Sports Field
Lighting
150,000
PRIORITY #22 Subtotal - Unfunded Parks Projects 705,000
Total Parks Projects 755,000 50,000 30,000 10,000 10,000 50,000
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ATTACHMENT 1
Item 8.c. - Page 8