CC 2019-11-12_08b Approval of CC Minutes_10_08_19__10_22_19__10_29_19ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, OCTOBER 8, 2019
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ray Russom called the City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Keith Storton, Jimmy Paulding, Lan George, Mayor Pro
Tem Kristen Barneich, and Mayor Caren Ray Russom were present.
Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Public Works Bill Robeson, Police Chief Beau Pryor, and Recreation
Services Director Sheridan Bohlken.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Bill Mihlhauser, representing Kiwanis of Greater Pismo Beach, led the Flag Salute.
5. AGENDA REVIEW
Mayor Ray Russom requested the Council consider reordering the Agenda to consider Item 10.a.
(Temporary Use Permit Case No. 19-011; Authorizing “Halloween in the Village”) prior to Item 8
to accommodate the number of people present for Item 10a. The Council concurred.
5.a. Closed Session Announcements.
City Council Meeting of September 24, 2019:
a)Conference with Legal Counsel- Existing Litigation pursuant to Government Code
Section 54956.9(d)(1): 5 Cases
-Name of Case: Santa Maria Valley Water Conservation District v. City of Santa
Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV
770214.
-Name of Case: JC and Elsie Teixiera Family LP et al., Santa Barbara Superior
Court, Case Number 19CV02086
-Name of Case: Kieran L Adam, et al. Santa Barbara Superior Court, Case
Number 19CV02091
-Name of Case: JC and Elsie Teixiera Family Limited Partnership, San Luis
Obispo Superior Court, Case Number 19CV-0230
-Name of Case: Koch California LTD et al., San Luis Obispo Superior Court,
Case Number 19CV-0227
City Attorney Whitham announced that the City Council met in closed session at a Regular
Meeting on September 24, 2019 to discuss the above items, and that there was no reportable
action.
Item 8.b. - Page 1
Minutes: City Council Meeting Page 2
Tuesday, October 8, 2019
5.b. Ordinances Read in Title Only.
Mayor Pro Tem Barneich moved, Council Member George seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all further
readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Honorary Proclamation Recognizing Dick Blankenburg.
Mayor Ray Russom presented an Honorary Proclamation to Dick Blankenburg recognizing his
60 years of dedication and service to the community.
6.b. Honorary Proclamation Declaring October 2019 as Domestic Violence Awareness
Month.
Mayor Ray Russom presented an Honorary Proclamation declaring October 2019 as "Domestic
Violence Awareness Month". Nancy DePue, Board Member for Stand Strong (formerly the
Women’s Shelter Program of San Luis Obispo County), accepted the Proclamation.
6.c. Honorary Proclamation Declaring October 6-12, 2019 as Fire Prevention Week.
Mayor Ray Russom presented an Honorary Proclamation declaring October 6-12, 2019 as "Fire
Prevention Week". Five Cities Fire Authority Chief Steve Lieberman, joined by Captain Patrick
Ferguson, Engineer Mark Searby, and Firefighter John Penner, accepted the Proclamation.
6.d. Presentation by Community Development Department Summer Interns from Arroyo
Grande High School.
Arroyo Grande High School students Zach Venzor and Tarek Hariri provided an overview of their
summer intern project in the Community Development Department, which included using their
knowledge and skills in computer science and coding to build a map-based platform for
conceptual business and residential development in the City.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Linda Osty, who
offered an invocation; Gaea Powell, Village Association (VA), regarding the status of the Village
Association’s reorganization; Frank Schiro, announced the upcoming 4th Annual Beer Feast to
benefit Meals on Wheels and also expressed appreciation for the sponsorship of the City summer
interns; Linda Busek, announced an upcoming event at the Five Cities Repair Café located at the
Exploration Station in Grover Beach to repair various electronic equipment; Jamie Sanbonmatsu,
regarding the “We Are The Care Initiative” of San Luis Obispo County to address the local child
care crisis; Marcia Alter, announced the upcoming Tiny Footprint Expo which will feature Tiny
Home models; and Lisa Suddarth, commented that she received a ballot for a sound wall for the
freeway and expressed concern that homeowners may not have been properly represented due
to the notice being sent to people who rent.
Item 8.b. - Page 2
Minutes: City Council Meeting Page 3
Tuesday, October 8, 2019
10. OLD BUSINESS
10.a. Consideration of Temporary Use Permit Case No. 19-011; Authorizing “Halloween
in the Village” on Thursday, October 31, 2019 and Directing Staff to Implement
Related Safety Measures Including No Parking Zones, Street Closures and Warning
Devices; Applicant – Krista Bandy, Hello Village.
City Manager Bergman presented the staff report, recommended that the Council adopt a
Resolution approving Temporary Use Permit 19-011 and appropriate $5,000 from the General
Fund Reserves for the event. Staff responded to questions from Council.
Mayor Ray Russom invited public comment. Speaking from the public were Krista Bandy,
applicant and Village business owner, spoke about the positive aspects of Halloween in the
Village, asked the Council to reconsider the event, and responded to questions from Council;
Joslynn Flowers, read a letter on behalf of Ashley Daoust from Lightning Joe’s Guitar Heaven, in
support of Halloween in the Village; Joslynn Flowers, spoke in support of Halloween in the
Village; Stephanie Burkhart; spoke on behalf of the 350 people in a Facebook group who support
Halloween in the Village; Jocelynn Brennan, representing South County Chambers of Commerce,
thanked the Council for its support and presented results of a survey taken regarding Halloween
in the Village which found that a majority of the businesses would like to participate in the event;
Mike Frederick, commended staff and the Council for getting the information out, acknowledged
City budget issues, supported efforts by members of the community who want to help, and offered
to donate financially toward the event; Camay Winston, Village business owner, commented that
her business loses money but the connection to community is a benefit and that she supported
the event; Marty Imes, stated the Halloween in the Village is a key event that draws families and
provides a sense of community; Susan Lintner, spoke in support of the event; Marcia Alter, spoke
in support of the event and offered to help financially; Lisa Suddarth, spoke in support the event
and urged the Council to reconsider; and Resident, spoke in support of the event. No further
public comments were received.
Action: Council Member Paulding moved to adopt a Resolution entitled: “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE
PERMIT CASE NO. 19-011 AUTHORIZING “HALLOWEEN IN THE VILLAGE” ON
THURSDAY, OCTOBER 31, 2019 AND DIRECTING STAFF TO IMPLEMENT RELATED
SAFETY MEASURES INCLUDING NO PARKING ZONES AND STREET CLOSURES;
APPLIED FOR BY KRISTA BANDY, HELLO VILLAGE”. Mayor Ray Russom seconded, and the
motion passed on following roll call vote:
AYES: Paulding, Ray Russom, Storton, George, Barneich
NOES: None
ABSENT: None
Mayor Ray Russom called for a break at 8:14 p.m. The Council reconvened at 8:20 p.m.
8. CONSENT AGENDA
Mayor Ray Russom asked the Council if they had any questions or would like to pull any items
for further discussion.
Item 8.b. - Page 3
Minutes: City Council Meeting Page 4
Tuesday, October 8, 2019
Mayor Pro Tem Barneich referred to Item 8.a. (Cash Disbursements) and asked about the $4,600
expense for the bomb taskforce for FY 19-20. City Manager Bergman explained that the City
participates in a Countywide effort to have a bomb taskforce which is managed by the San Luis
Obispo County Sheriff and consists of members from all police agencies in the County.
Mayor Ray Russom referred to Item 8.d. (Award of Contract to Ferravanti Grading & Paving for
Construction of the 2019 Street Repairs Project) as it relates to the funding and the project
schedule during the holiday season. Following staff and Council discussion, Mayor Ray Russom
requested this item be pulled for separate consideration.
Council Member Paulding referred to Item 8.i. (Resolution Authorizing the City Manager to Submit
an Application for the SB2 Planning Grants Program) and requested that the grant application
include accessory dwelling units as a component for the funding, and asked about the timeframe
for the City’s Housing Element Update. City Manager Bergman stated that staff would include
accessory dwelling units as a very important part of creating more affordable housing in the City,
and stated that the Housing Element Update is just starting, that selection of a consultant would
be forthcoming to the Council, and that the City is working closely with Grover Beach to coordinate
efforts.
Mayor Ray Russom also referred to Item 8.i. as it relates to Rezone to Permit By-Right (rezoning
for significant additional housing capacity without, or lesser, discretionary review) and stated that
extensive public outreach will need to be done on the front end and not just have it come forth as
part of the Housing Element Update.
Mayor Ray Russom invited public comment on the consent agenda items. No public comments
were received.
Mayor Ray Russom pulled Item 8.d. to be heard after Item 11.
Action: Mayor Ray Russom moved, and Mayor Pro Tem Barneich seconded the motion to
approve Consent Agenda Items 8.a. through 8.i., with the exception of Item 8.d., with the
recommended courses of action. The motion passed on the following roll-call vote:
AYES: Barneich, Paulding, Storton, George, Ray Russom
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period September 16, 2019
through September 30, 2019.
8.b. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of September 24,
2019, as submitted.
8.c. Consideration of Cancellation of the December 24, 2019 City Council Meeting.
Action: Cancelled the regularly scheduled Council meeting of December 24, 2019 due to
the holiday.
Item 8.b. - Page 4
Minutes: City Council Meeting Page 5
Tuesday, October 8, 2019
8.e. Consideration of Acceptance of the Lift Station No. 1 Force Main Replacement
Project, PW 2017-07.
Action: 1) Accepted the project improvements as constructed by Lyles Utility
Construction, LLC in accordance with the plans and specifications for the Lift Station No.
1 Force Main Replacement project, PW 2017-07; 2) Directed staff to file a Notice of
Completion; and 3) Authorized release of retention, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
8.f. Consideration of Acceptance of the 2019 Concrete Repairs Project, PW 2019-02.
Action: 1) Accepted the project improvements as constructed by CalPortland
Construction in accordance with the plans and specifications for the 2019 Concrete
Repairs Project, PW 2019-02; 2) Directed staff to file a Notice of Completion; and
3) Authorized release of retention, thirty-five (35) days after the Notice of Completion has
been recorded, if no liens have been filed.
8.g. Consideration of Time Extension 19-007; One Year Time Extension in Accordance
with the Arroyo Grande Municipal Code; Location – 1271 and 1281 James Way;
Applicant – Russ Sheppel; Representative – James Coleman; Steadfast Companies.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARROYO GRANDE APPROVING A ONE-YEAR TIME EXTENSION FOR
AMENDED CONDITIONAL USE PERMIT 15-001, VARIANCE 15-001, AND LOT LINE
ADJUSTMENT 16-001 (TIME EXTENSION 19-007); APPLIED FOR BY RUSS SHEPPEL;
LOCATED AT 1271 & 1281 JAMES WAY”.
8.h. Consideration of a Contract Services Agreement with Quincy Engineering, Inc. to
Include Engineering Design and Environmental Services for the Traffic Way Bridge
Replacement Project.
Action: Approved and authorized the Mayor to execute a Contract Services Agreement
with Quincy Engineering, Inc. in the amount of $1,237,398 for engineering design and
environmental services on the Traffic Way Bridge Replacement Project.
8.i. Consideration of a Resolution Authorizing the City Manager to Submit an
Application for the SB2 Planning Grants Program (Staff Project 19-005).
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE AUTHORIZING SUBMITTAL OF AN APPLICATION
FOR SB2 PLANNING GRANT PROGRAM FUNDS AND EXECUTION OF ANY
NECESSARY AGREEMENTS FOR THE USE OF GRANT FUNDS”.
9. PUBLIC HEARINGS
None.
10. OLD BUSINESS
10.b. Consideration to Approve Construction Plans and Specifications, Authorize the
Solicitation of Bids, and Approve an Eighth Amendment to Agreement for
Consultant Services with Quincy Engineering, Inc. for the Bridge Street Bridge
Rehabilitation Project, PW 2020-01.
Recommended Action: 1) Approve the construction plans & specifications for the Bridge
Street Bridge Rehabilitation Project, PW 2020-01; 2) Authorize the City Clerk to advertise
for construction bids; 3) Approve and authorize the Mayor to execute an Eighth
Amendment to the Agreement for Consultant Services ("Eighth Amendment") with Quincy
Engineering, Inc. for design support services during construction of the subject project.
Item 8.b. - Page 5
Minutes: City Council Meeting Page 6
Tuesday, October 8, 2019
City Manager Bergman provided introductory comments and introduced Mark Reno from Quincy
Engineering who gave a presentation of the Bridge Street Bridge Rehabilitation project, including
an environmental overview; an overview of all the public workshops and meetings that were
conducted; provided a project update with completed tasks, what tasks are currently underway,
and next steps; reviewed planned construction activities as it relates to the work zone, traffic
detours, and road closure; and reviewed the project schedule planned to begin in March 2020
and be complete in December 2020. Mr. Reno and staff responded to questions from Council.
Mayor Ray Russom invited public comment. No public comments were received.
Action: Mayor Ray Russom moved to: 1) Approve the construction plans & specifications for the
Bridge Street Bridge Rehabilitation Project, PW 2020-01; 2) Authorize the City Clerk to advertise
for construction bids; 3) Approve and authorize the Mayor to execute an Eighth Amendment to
the Agreement for Consultant Services ("Eighth Amendment") with Quincy Engineering, Inc. for
design support services during construction of the subject project. Council Member George
seconded, and the motion passed on following roll call vote:
AYES: Ray Russom, George, Paulding, Storton, Barneich
NOES: None
ABSENT: None
11. NEW BUSINESS
None.
ITEMS PULLED FROM THE CONSENT AGENDA
8.d. Consideration of an Award of Contract to Ferravanti Grading & Paving for
Construction of the 2019 Street Repairs Project, PW 2019-01.
Recommended Action: 1) Award a contract for the 2019 Street Repairs Project to
Ferravanti Grading & Paving in the amount of $936,275.90; and 2) Authorize the City
Manager to approve change orders for 10% of the contract amount, $93,627.59, for
unanticipated costs during the construction phase of the project.
Director Robeson explained how the project is funded, explained that funds not spent from prior
capital improvement projects are carried over to the next fiscal year to fund future projects, and
explained the timing for work on the W. Branch Street segment to avoid the shopping center
during the holiday season.
Action: Mayor Ray Russom moved to: 1) Award a contract for the 2019 Street Repairs Project to
Ferravanti Grading & Paving in the amount of $936,275.90; and 2) Authorize the City Manager to
approve change orders for 10% of the contract amount, $93,627.59, for unanticipated costs during
the construction phase of the project. Council Member Storton seconded, and the motion passed
on following roll call vote:
AYES: Ray Russom, Storton, Paulding, George, Barneich
NOES: None
ABSENT: None
Item 8.b. - Page 6
Minutes: City Council Meeting Page 7
Tuesday, October 8, 2019
12. COUNCIL COMMUNICATIONS
Council Member Storton announced that several members of the Council will be attending the
upcoming Annual League of California training conference.
Mayor Ray Russom announced that on Wednesday, October 16th at 10:30 am, she will hosting a
community coffee event with Assemblyman Cunningham at Café Andreini’s and invited members
of the public to attend.
Mayor Pro Tem Barneich announced Coffee with a Cop will be held at Café Andreini’s at 8:00 am
on October 26th, and also announced the next Senior Tech Clinic will be held on the same day in
the Council Chambers from 10-11:30 am.
Council Member George referred to a local commercial promoting 2-1-1 and stated that residents
can dial 2-1-1 for all non-emergency needs.
Council Member Paulding commended the Five Cities Fire Authrority for their quick response
today to a recent brush fire near Strother Park.
13. CLOSED SESSION
At 9:06 p.m., City Attorney Whitham announced the City Council would adjourn to closed session
to consider the following:
a) CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION.
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section
54956.9: One potential case
The City received a Notice of Violation of the California Voting Rights Act.
b) CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government
Code Section 54956.8:
Property: 400 Old Ranch Road, APN 007-011-056
Agency negotiators: James Bergman, City Manager; Teresa McClish, Community
Development Director
Negotiating parties: Kamla Hotels Inc. and The Mian Companies
Under negotiation: Price and terms of payment
Adjourned to Closed Session
14. RECONVENE TO OPEN SESSION
At 10:51 p.m., the meeting was reconvened to open session. City Attorney Whitham announced
that for Item a., the Council directed staff to bring forth an item for consideration to adopt a
Resolution declaring the Council’s intent to transition from at-large to district-based elections with
an elective Mayor; and for Item b., there was no reportable action.
14. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned
the meeting at 10:52 p.m.
Item 8.b. - Page 7
Minutes: City Council Meeting Page 8
Tuesday, October 8, 2019
__________________________
Caren Ray Russom, Mayor
ATTEST:
__________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ____________)
Item 8.b. - Page 8
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, OCTOBER 22, 2019
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1.CALL TO ORDER
Mayor Ray Russom called the City Council Meeting to order at 6:00 p.m.
2.ROLL CALL
City Council: Council Members Lan George, Keith Storton, Jimmy Paulding, Mayor Pro
Tem Kristen Barneich, and Mayor Caren Ray Russom were present.
Staff Present: Acting City Manager/Public Works Director Bill Robeson, City Attorney
Heather Whitham, Director of Legislative and Information Services/City
Clerk Kelly Wetmore, Director of Recreation Services Sheridan Bohlken,
Police Chief Beau Pryor, Police School Resource Officer Jeramy Adams,
and City Engineer Robin Dickerson.
3.MOMENT OF REFLECTION
4.FLAG SALUTE
Stephen Hamilton, representing Knights of Columbus, led the Flag Salute.
5.AGENDA REVIEW
5.a. Closed Session Announcements.
Regular City Council Meeting of October 8, 2019
a)Conference With Legal Counsel-Anticipated Litigation.
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section
54956.9: One potential case
The City received a Notice of Violation of the California Voting Rights Act.
b)Conference With Real Property Negotiators pursuant to Government Code Section
54956.8:
Property: 400 Old Ranch Road, APN 007-011-056
Agency negotiators: James Bergman, City Manager; Teresa McClish, Community
Development Director
Negotiating parties: Kamla Hotels Inc. and The Mian Companies
Under negotiation: Price and terms of payment
City Attorney Whitham announced that the City Council met in closed session at a Regular
Meeting on October 8, 2019 to discuss the above items and that for Item a., the Council directed
staff to bring forth an item for consideration to adopt a Resolution declaring the Council’s intent to
transition from at-large to district-based elections with an elective Mayor; and for Item b., there
was no reportable action.
Item 8.b. - Page 9
Minutes: City Council Meeting Page 2
Tuesday, October 22, 2019
5.b. Ordinances Read in Title Only.
Mayor Pro Tem Barneich moved, Council Member Storton seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all further
readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Introduction and Oath of Office – Police Officer David Culver.
Police Chief Pryor introduced Police Officer David Culver, highlighted his educational and
professional background, and facilitated the badge pinning ceremony. City Clerk Wetmore
administered the Oath of Office to Officer Culver.
6.b. Mayor’s Commendation Recognizing the 2019 Harvest Festival Committee.
Mayor Ray Russom presented a Mayor’s Commendation to the 2019 Harvest Festival Committee
in recognition of the extensive number of volunteer hours spent by all members of the committee
to plan, organize, and facilitate the 2019 Arroyo Grande Harvest Festival, which has been a
beloved local tradition for over 80 years and would not be possible without its dedicated committee
volunteers. Anne McCracken, Committee Chair, accepted the Commendation on behalf of the
committee.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public was Barbara Harmon,
representing Friends of Five Cities Fire Authority, regarding emergency preparedness and the
“Get Ready Five Cities” campaign. No further public comments were received.
8. CONSENT AGENDA
Mayor Ray Russom requested that Items 8.e. and 8.f. be pulled and asked the Council if they had
any questions or would like to pull any items for further discussion. Council Member Storton stated
he had questions on Items 8.c. and 8.f.
In response to questions by Council Member Storton regarding Item 8.c. (Consideration of
Proposition 68 Per Capita Program), Director Bohlken explained that any remaining funds
that are available above the minimum grant amount of $200,000 per agency would be divided
among the applicants; that public outreach will be conducted at pop-up events in public parks,
at Soto Sports Complex, at senior events and other events to seek feedback on the use of
grant funds in the City’s parks; and also referred to the list of park improvement projects
identified in the City’s approved Capital Improvement Program that grants could be utilized
for.
In response to a question by Mayor Ray Russom regarding Item 8.c. as it relates to availability of
funds should the City receive the grant, Director Bohlken explained the State’s application
process and deadlines and estimated it would be a six to eight month process. Director Bohlken
also responded to questions about public outreach efforts regarding use of the funds, which she
said would occur between now and January 31st and that she would be returning to the Council
with a list of proposed projects for prioritization prior to January 31st.
Item 8.b. - Page 10
Minutes: City Council Meeting Page 3
Tuesday, October 22, 2019
In response to questions by Mayor Ray Russom regarding Item 8.e., [Project Update and
Incorporation of a Local Roadway Safety Plan (LRSP) with the Systemic Safety Analysis
Report (SSAR)], City Engineer Dickerson explained the additional funding for adding the LRSP
to the current work program; explained Cycle 10 & 11 funds; clarified that Cycle 11 starts in 2022;
and explained which agencies are proposed to be included in the stakeholder group. Director
Robeson noted that SHSP is the acronym for Strategic Highway Safety Plan.
In response to questions by Mayor Ray Russom regarding Item 8.f. (Agreement for Consultant
Services with PlaceWorks Inc.) regarding potential grant funding opportunities for preparation
of the Housing Element Update, it was suggested that this item be postponed to the next
meeting in order to determine if grants funds are available. Director Robeson agreed that the
item could be postponed and he would look into it.
Council Member Storton asked if there were enough public outreach workshops included in the
consultant’s scope of work for the Housing Element Update. Director Robeson stated that the
City generally conducts additional staff facilitated public input workshops in addition to the
workshops led by the consultant.
Mayor Ray Russom invited public comment on the consent agenda items. No public comments
were received.
Action: Mayor Pro Tem Barneich moved, and Council Member Paulding seconded the motion to
approve Consent Agenda Items 8.a. through 8.e., with the recommended courses of action. The
motion passed on the following roll-call vote:
AYES: Barneich, Paulding, Storton, George, Ray Russom
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period October 1, 2019
through October 15, 2019.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing of investment deposits of the City of
Arroyo Grande, as of September 30, 2019, as required by Government Code Section
53646(b).
8.c. Consideration of Proposition 68 Per Capita Program – Resolution Authorizing
Application for Grant Funds for Park Improvements.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE APPROVING APPLICATION(S) FOR PER
CAPITA GRANT FUNDS”.
8.d. Monthly Water Supply and Demand Update.
Action: Received and filed the monthly Water Supply and Demand Report.
8.e. Consideration of a Project Update and Incorporation of a Local Roadway Safety
Plan (LRSP) with the Systemic Safety Analysis Report (SSAR).
Action: Received the project update and approve incorporation of the Local Roadway
Safety Plan (LRSP) within the SSAR.
Item 8.b. - Page 11
Minutes: City Council Meeting Page 4
Tuesday, October 22, 2019
CONSENT AGENDA ITEM 8.f.
8.f. Consideration of Approval of an Agreement for Consultant Services with
PlaceWorks Inc. to Assist the City with the Housing Element Update.
Recommended Action: Approve and authorize the Mayor to execute an Agreement
for Consultant Services with PlaceWorks Inc. to assist the City with the Housing
Element Update.
Action: Mayor Ray Russom moved, and Council Member Storton seconded the motion to
postpone consideration of Item 8.f. to a date certain of November 12, 2019 in order to follow up
on potential grant funds that may be available for the project. The motion passed on the following
roll-call vote:
AYES: Ray Russom, Storton, Paulding, George, Barneich
NOES: None
ABSENT: None
9. PUBLIC HEARINGS
None.
10. OLD BUSINESS
None.
11. NEW BUSINESS
11.a. Consideration of Prohibiting the Retail Sale of Electronic Cigarette Products and
Paraphernalia and Prohibiting the Possession of All Tobacco Products and
Paraphernalia by Persons Under Twenty-One.
City Attorney Whitham presented the staff report and options related to prohibiting the retail
sale of electronic cigarette products and paraphernalia and the prohibition of the possession
of all tobacco products and paraphernalia by persons under twenty-one and requested
direction as to whether the Council wishes staff to return to the Council with a draft ordinance.
City Attorney Whitham, School Resource Officer Adams, and Chief Pryor responded to extensive
questions from Council.
Mayor Ray Russom invited public comment. Speaking from the public was Ms. Cuevas, Arroyo
Grande High School student, who opposed the sale and use of e-cigarettes and the sale of
flavored tobacco; and Kayla, Arroyo Grande High School student, who also opposed the sale and
use of e-cigarettes and asked that the online purchase of e-cigarettes be banned in Arroyo
Grande. No further public comments were received.
Council comments ensued in support of the proposal to prohibit the retail sale of electronic
cigarette products and paraphernalia not approved by the Federal Drug Administration (FDA) and
prohibiting the possession of all tobacco products and paraphernalia by persons under twenty-
one. Council Member Paulding clarified that he supported a ban of sales of products not approved
by the FDA for local retailers only; however, he did not support prohibiting internet sales.
Item 8.b. - Page 12
Minutes: City Council Meeting Page 5
Tuesday, October 22, 2019
Action: Mayor Ray Russom moved to direct staff to bring forward a ban on the sale of all retail
e-cigarette products in the City of Arroyo Grande to include both brick and mortar and online
sales, that the ordinance be crafted after the San Francisco ordinance that ties it to FDA approval;
and further, to direct staff to bring forward a separate ordinance with a change to the Municipal
Code that prohibits the use and possession of all tobacco products by persons under the age of
twenty-one. Mayor Pro Tem Barneich seconded, and the motion passed on following roll call vote:
AYES: Ray Russom, Barneich, Storton, George
NOES: Paulding
ABSENT: None
Mayor Ray Russom called for a break at 8:31 p.m. The Council reconvened at 8:36 p.m.
11.b. Consideration of Adoption of a Resolution Declaring The Council’s Intent to
Transition from At-Large to a District-Based Election System by November 2022
and Authorizing the City Manager to Execute a Settlement Agreement with Maria
Minicucci.
City Attorney Whitham presented the staff report and recommended the Council: 1) adopt a
Resolution declaring the City Council’s intent to transition from at-large to a district-based
election system before the November 2022 regular election; 2) approve and authorize the
City Manager to execute a Settlement Agreement with Maria Miniccuci; and 3) appropriate
$31,211 from the unrestricted General Fund balance. Staff responded to questions from
Council.
Mayor Ray Russom invited public comment. Speaking from the public was Patricia Price,
expressed concern that the City was not more proactive in addressing this issue. No further public
comments were received.
Action: Mayor Ray Russom moved to adopt a Resolution entitled: “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING ITS INTENTION TO
TRANSITION FROM AT-LARGE TO DISTRICT-BASED ELECTIONS BY NOVEMBER
2022”; approve and authorize the City Manager to execute a Settlement Agreement with
Maria Miniccuci; and appropriate $31,211 from the unrestricted General Fund balance.
Council Member Paulding seconded, and the motion passed on following roll call vote:
AYES: Ray Russom, Paulding, Storton, George, Barneich
NOES: None
ABSENT: None
12. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other
subcommittee meetings that they attended as the City’s appointed representative.
(a) MAYOR RAY RUSSOM:
(1) California Joint Powers Insurance Authority (CJPIA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Tourism Business Improvement District Advisory Board
Item 8.b. - Page 13
Minutes: City Council Meeting Page 6
Tuesday, October 22, 2019
(b) MAYOR PRO TEM BARNEICH:
(1) Homeless Services Oversight Council (HSOC)
(2) South County Homeless Taskforce
(3) Zone 3 Water Advisory Board
(c) COUNCIL MEMBER PAULDING:
(1) Air Pollution Control District (APCD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Council of Governments/Regional Transit Authority (SLOCOG/SLORTA)
(4) South County Transit (SCT)
(d) COUNCIL MEMBER STORTON:
(1) Brisco/Halcyon Interchange Subcommittee
(2) Five Cities Fire Authority (FCFA)
(3) Integrated Waste Management Authority Board (IWMA)
(4) South County Chambers of Commerce Governmental Affairs Committee
(e) COUNCIL MEMBER GEORGE:
(1) Community Action Partnership San Luis Obispo (CAPSLO)
(2) County Water Resources Advisory Committee (WRAC)
(3) Regional Water Initiatives
(4) Visit SLO CAL Advisory Board
13. COUNCIL COMMUNICATIONS
Mayor Ray Russom reported on her attendance at the League of California Cities Annual
Conference and noted the sessions on economic development.
Mayor Pro Tem Barneich referred to Halloween in the Village and noted that staff can place no
parking signs out 24 hours in advance instead of 72 hours, so the signs will be placed in the
Village 24 hours prior to the event and will have larger print.
Mayor Pro Tem Barneich requested, and Council Member Paulding concurred, that staff place on
a future agenda a discussion on tiny homes. Brief discussion ensued about tying accessory
dwelling units into the discussion and whether this could be tied in to the Housing Element Update
process.
Mayor Pro Tem Barneich announced an upcoming free Senior Tech Clinic in the Council
Chambers on Saturday at 10:00 a.m.. She also announced the Coffee with a Cop event at Café
Andreini’s at 8:00 a.m. on Saturday.
Mayor Pro Tem Barneich thanked Teresa McClish for her 19 years of service to the City of Arroyo
Grande, acknowledged her leadership on many City projects, including Camp Arroyo Grande,
and wished her well in her endeavors.
Council Member Storton echoed the great work that Teresa has done for the City and agreed that
there are a lot of projects around the City that she should get a lot of credit for; announced the
Halloween Carnival and Haunted Maze on Saturday, October 26th; and referred to an emergency
notice of a power shut off in the community which was not accurate; however, it is a good
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Minutes: City Council Meeting Page 7
Tuesday, October 22, 2019
indication that everyone should be prepared. He thanked former Council Member Harmon for
passing out emergency preparedness information and urged residents to check the PG&E
website for further information.
Mayor Ray Russom also announced the Halloween in the Village event on October 31st, and
reminded the community that there is an opportunity to donate to the event to off-set the City’s
costs, thanked those who have donated, and stated that a budget line item has been created
specifically for donations.
14.CLOSED SESSION:
None.
15.ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned
the meeting at 9:22 p.m.
_________________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ________)
Item 8.b. - Page 15
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
“WATER, WASTEWATER AND STORM WATER RATE STUDY SESSION”
TUESDAY, OCTOBER 29, 2019
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ray Russom called the City Council Special Meeting/Study Session to order at 6:00 p.m.
and led the Flag Salute.
2. ROLL CALL
Council Members Jimmy Paulding, Keith Storton, Lan George, Mayor Pro Tem Kristen Barneich,
and Mayor Caren Ray Russom were present. Also present were City Manager Jim Bergman, City
Attorney Heather Whitham, Director of Legislative and Information Services/City Clerk Kelly
Wetmore, Director of Administrative Services Shannon Esenwein, Accounting Manager Nicole
Valentine, Director of Public Works Bill Robeson, and Utilities Manager Shane Taylor.
3. PUBLIC COMMENT
Mayor Ray Russom asked for clarification regarding public comment. City Clerk Wetmore stated that
this was an opportunity for preliminary public comments and that throughout the study session, there
would be opportunity for public participation and input. There were no public comments received.
4. WATER, WASTEWATER AND STORM WATER RATE STUDY SESSION
City Manager Bergman provided introductory comments regarding the interactive workshop format
to provide an opportunity for the Council and citizens to receive information, ask questions, and
discuss the water, wastewater and stormwater rate study. He introduced Clayton Tuckfield, Tuckfield
& Associates, the consultant who performed the study to determine the costs to operate the City’s
facilities. He also acknowledged Dan Heimel, from Water Systems Consulting, Inc., and City of
Pismo Beach Public Works Director Ben Fine, who were present and available to answer any
questions.
Mr. Tuckfield gave a presentation of the results from the Water, Wastewater, and Storm Water Rate
Study (a copy of which is on file in the City Clerk’s office). Throughout the presentation, Mr. Clayton,
Mr. Heimel, Mr. Fine, and staff responded to questions from the Council and members of the public
regarding the results of the study and the proposed water, wastewater and stormwater rate
structures.
No formal action was taken.
5. ADJOURNMENT
Mayor Ray Russom adjourned the study session at 8:45 p.m. to the Regular City Council Meeting of
November 12, 2019 at 6:00 p.m. in the Council Chambers located at 215 E. Branch Street.
_________________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ______________)
Item 8.b. - Page 16