CC 2020-02-11_08c Jim Guthrie Community Service Grant ProgramMEMORANDUM
TO: CITY COUNCIL
FROM: WHITNEY McDONALD, COMMUNITY DEVELOPMENT DIRECTOR
BY: CAMILLA KARAMANLIS, PROGRAM ANALYST
SUBJECT: CONSIDERATION OF UPDATES TO THE JIM GUTHRIE COMMUNITY
SERVICE GRANT PROGRAM COMMITTEE CRITERIA
DATE: FEBRUARY 11, 2020
SUMMARY OF ACTION:
Update of the Jim Guthrie Community Service Grant Program Committee criteria.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no financial impact related to the proposed action. There will be no change to
staffing requirements in order to administer the program.
RECOMMENDATION:
It is recommended the City Council approve an update to the Jim Guthrie Community
Service Grant Committee criteria.
BACKGROUND:
In September 2014, the City Council approved the Community Service Grant Program as
an alternative to funding community service organization projects through the Community
Development Block Grant (CDBG) program. In March 2017, the Community Service
Grant Program was subsequently renamed as the Jim Guthrie Community Service Grant
Program.
When the Community Service Grant Program was created, a process was established to
ensure effective and impartial selection of grantees by establishing appropriate criteria.
Part of this process included creation of a committee to review all applications and
develop recommendations for consideration by the City Council. In order to designate a
committee knowledgeable in community needs, it was recommended that each City
board, commission and committee with functions serving the entire community designate
one member to serve on the Community Service Grant Committee.
Item 8.c. - Page 1
CITY COUNCIL
CONSIDERATION OF AN UPDATE TO THE JIM GUTHRIE COMMUNITY SERVICE
GRANT PROGRAM REVIEW PANEL CRITERIA
FEBRUARY 11, 2020
PAGE 2
As a result, the committee was approved to consist of:
One member of the Planning Commission
One member of the Historical Resources Committee
One member of the Parks and Recreation Commission
One member of the Traffic Commission
One member of the Architectural Review Committee
One member of the Downtown Parking Advisory Board
ANALYSIS OF ISSUES:
In November 2018, the City Council adopted Ordinance No. 695 to disband the Historical
Resources Committee, Parks and Recreation Commission, and Traffic Commission to
address staffing and budgetary shortfalls and to streamline City practices. Because these
committees and commissions were disbanded, there is a need to update the Jim Guthrie
Community Service Grant Committee criteria accordingly. To allow for future flexibility,
staff recommends that the criteria for the committee membership be updated to read as
follows:
The Jim Guthrie Community Service Grant Committee shall consist of one
designated representative from each of the City’s current Council created
committees, commissions and boards, and one member from the Chamber
of Commerce Board of Directors.
Based on the City’s current commissions, committees and boards, this year, the Jim
Guthrie Community Service Grant Committee would consist of one member from the
Planning Commission, one member from the Architectural Review Committee, one
member from the Downtown Parking Advisory Board, one member from the Arroyo
Grande Tourism Business Improvement District Board, as well as the addition of one
member from the Chamber of Commerce Board of Directors.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff's recommendations;
2. Modify and approve the committee selection criteria; or
3. Provide other direction to staff.
ADVANTAGES:
The proposed revisions to the Jim Guthrie Community Service Grant Committee will
provide more flexibility for the composition of future review panels should the City create
new boards, committees, or commissions, while still ensuring an impartial and effective
process to award grants to community service organizations.
Item 8.c. - Page 2
CITY COUNCIL
CONSIDERATION OF AN UPDATE TO THE JIM GUTHRIE COMMUNITY SERVICE
GRANT PROGRAM REVIEW PANEL CRITERIA
FEBRUARY 11, 2020
PAGE 3
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
ATTACHMENTS:
1. City of Arroyo Grande 2015 Community Service Grant Program
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