CC 2020-02-25_08h On Call Engineering ServicesMEMORANDUM
TO: CITY COUNCIL
FROM: WHITNEY MCDONALD, DIRECTOR OF COMMUNITY DEVELOPMENT
BY: ROBIN DICKERSON, CITY ENGINEER
PATRICK HOLUB, PERMIT TECHNICIAN
SUBJECT: CONSIDERATION TO APPROVE AMENDMENTS TO CONSULTANT
SERVICE AGREEMENTS FOR CIVIL ENGINEERING, CONSTRUCTION
MANAGEMENT, MATERIALS TESTING, AND LAND SURVEYING
SERVICES
DATE: FEBRUARY 25, 2020
SUMMARY OF ACTION:
Approve Amendments to the Consultant Services Agreements to allow the City to
complete ongoing projects with current on call service firms.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
No costs are associated with the amendments. Costs will be incurred for specific
projects and services in compliance with City Council approved budgets.
RECOMMENDATION:
It is recommended the City Council approve Amendments to Consultant Services
Agreements to extend agreements with the following firms for specified services: Earth
Systems Pacific; Pavement Engineering Inc.; Cannon Corporation; MNS Engineers
Inc.; GHD; Wallace Group; Michael K Nunley and Associates; and Eikhof Design
Group.
BACKGROUND:
The use of on-call consultants has been found to be an effective tool in the delivery of
City projects and services. The current list of on-call civil engineering consultants was
established in February 2015 and those agreements will expire on February 28, 2020.
Prior to reissuing a new RFQ to establish a new on-call consultants list, staff is
recommending extension of the agreements with firms that are currently working on
active projects to allow the completion of those projects.
ANALYSIS OF ISSUES:
The intent of the on-call consultant services list is to provide the depth and breadth of
services needed that could not otherwise be completed in a timely manner with limited
City staff. Maintaining multiple consultants in a given work area provides redundancy
Item 8.h. - Page 1
CITY COUNCIL
AMEND CONSULTANT SERVICE AGREEMENTS FOR CIVIL ENGINEERING,
CONSTRUCTION MANAGEMENT, MATERIALS TESTING, AND LAND SURVEYING
SERVICES
FEBRUARY 25, 2020
PAGE 2
of services and increases the likelihood of receiving competitive proposals for a specific
project. Extension of the agreements with firms that the City is working with on current
projects will avoid losing progress made to date. Agreements are only being extended
to on-call firms that are currently working on active projects (Table 1). All other on-call
service agreements will expire on February 28, 2020 (Table 2). In the meantime, for
any new project requiring consultant services, the City will use the standard RFP
process to procure services until a new on-call list is established. In the next few
months, staff will be preparing and issuing new On Call Service RFQ’s so that a new
list of on-call service firms can be established.
TABLE 1
On-Call Firms with Active Projects to Extend
Firm Current Projects
Cannon Corporation 1. Monument Preservation Services
Earth Systems
Pacific
1. Compaction Testing and Geotechnical Observation for
Castillo del Mar Project
Eikhof Design Group 1. Castillo del Mar Extension
2. Material Bins at Corp. Yard
3. 2020 Concrete Repairs
4. Oak Park/ El Camino Real Storm Drain Repairs
5. Phase IV Soto Sports ADA Project (Pending CC approval of
CDBG project)
GHD (Formerly
Omni Means
Engineering
Solutions)
1. East Branch Streetscape Project
2. Systemic Safety Analysis Report
3. Circulation Element and Traffic Impact Study Guidelines
Michael K. Nunley
and Associates
1. Well 11 Project
2. Trenchless Sewer Rehab Project
MNS Engineers 1. On-Going Map Checking
Pavement
Engineering, Inc.
1. Materials Testing and Quality Services
Wallace Group 1. Fats, Oils and Greases Program
2. 2014 Sewer Master Plan Updates
3. Stormwater Outfall Water Quality Monitoring
TABLE 2
On-Call Consultant Firms with No Active Projects to Expire
Advanced Technical Services Inc. Filippin Engineering, Inc.
Lenhard Engineering, Inc. North Coast Engineering, Inc
Stantec Consulting Services Water Systems Consulting
Item 8.h. - Page 2
CITY COUNCIL
AMEND CONSULTANT SERVICE AGREEMENTS FOR CIVIL ENGINEERING,
CONSTRUCTION MANAGEMENT, MATERIALS TESTING, AND LAND SURVEYING
SERVICES
FEBRUARY 25, 2020
PAGE 3
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve Amendments and extend Agreements to allow work to be completed
on current projects;
2. Modify Amendments and extend Agreements for a different term;
3. Allow the Agreements to expire and terminate work in progress; or
4. Provide direction to staff.
ADVANTAGES:
Approving Amendments to the Consultant Service Agreements will continue to allow
the City to provide high quality services and projects within a reasonable time-period on
projects that are currently underway.
Over time, the on-call firms are developing a better understanding of the City's
procedures, practices, and expectations ultimately enhancing efficiency and product
delivery. Issuing RFPs for individual projects and working with a new firm for each one
results in lost efficiencies.
DISADVANTAGES:
None known at this time.
ENVIRONMENTAL REVIEW:
Environmental review is not required for the extensions of these contract agreements.
Each project completed will evaluate environmental impacts on a project-by-project
basis.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2. At the time of report publication, no comments
have been received.
Item 8.h. - Page 3
AGREEMENT FOR CONSULTANT SERVICES
AMENDMENT NO. 2
This Second Amendment ("Second Amendment") to Agreement for Consultant Services
(“Agreement”) by and between the CITY OF ARROYO GRANDE and EARTH SYSTEMS
PACIFIC (“Consultant”) is made and entered into this 25th day of February 2020.
WHEREAS, the parties entered into an Agreement dated March 1, 2015 for On-Call
Consultant Services; and
WHEREAS, the parties desire to further modify the Agreement as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1.Section 1(" TERM") of the Agreement, shall be modified in its entirety to read as
follows:
This Agreement shall be extended and remain and continue in effect until
September 30, 2020, or such date that the work is completed or unless sooner
terminated pursuant to the provisions of this Agreement.
2.To include the specific, previously authorized projects as specified in Exhibit "A"
attached hereto and incorporated herein by this reference.
3.Except as modified herein, all other terms and conditions set forth in the CSA, as
amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this First Amendment
the day and year first above written.
EARTH SYSTEMS PACIFIC
By:________________________________
CITY OF ARROYO GRANDE
By:________________________________
Caren Ray Russom, Mayor
Item 8.h. - Page 4
Exhibit A
Scope of Services
1.Compaction Testing and Geotechnical Observation for Castillo del Mar Project
Item 8.h. - Page 5
Item 8.h. - Page 6
March 6, 2019
Mr. John Benedetti
Assistant Engineer
Community Development, City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 93420
Proposal No.: SLO-19-03-002
PROJECT: CITY OF ARROYO GRANDE -CASTILLO DEL MAR EXTENSION
CASTILLO DEL MAR AT VALLEY ROAD
SUBJECT:
REF.:
ARROYO GRANDE, CALIFORNIA
Proposal to Provide Compaction Testing and Geotechnical Observation
City of Arroyo Grande RFP email from Mr. John Benedetti dated March 5,
2019
Dear Mr. Benedetti:
As requested, we have developed this proposal to provide compaction testing and geotechnical
observation during the planned Castillo Del Mar Extension in Arroyo Grande, California. Based
upon the referenced email, the project will include construction of an approximately 850 foot
road way extension of Castillo Del Mar through an agricultural field and to Valley Road.
As much as 4 feet of new fill will be placed through portions of the roadway to establish the new
profile. Installation of a double 36-inch storm drain line through the new fill is also planned. The
pavement will consist of hot mix asphalt (HMA) over aggregate base (AB).
SCOPE OF SERVICES
Our anticipated scope of services and estimated fees are as follows:
We have included 4 hours for attendance at a preconstruction meeting by a Senior Engineer.
Further, we will provide oversight of the compaction testing program and issue a final
compaction test report at the completion of the project. We have included one site visit by the
same engineer for consultation through construction.
We have included twelve visits for compaction testing during the placement of the fill and
aggregate base. We have assumed an average of 4 hours per visit. In-place densities and
moisture contents will be determined using nuclear test methods (ASTM D 6938). Laboratory
maximum dry density tests (ASTM D 1557) will be used to determine percent relative
compaction. We have assumed four different materials will be utilized as compacted fill including
one aggregate base source. Due to the scale of the project, we have assumed the aggregate
base and hot mix asphalt will be accepted by materials certification and testing of HMA in the
field will not be required.
Item 8.h. - Page 7
0 City of Arroyo Grande
Castillo Del Mar Extension
Senior Engineer
Technician
Max Density Tests
Nuclear density tests
Trip Charge, Mileage to the Site
2 March 6, 2019
FEES
16 hrs.@ $165.00/hr ..................... $2,640.00
48 hrs.@ $120.00/hr ....................... 5,760.00
4 tests@ $247.00/ea .......................... 988.00
30 tests @ $10.00/ea .......................... 300.00
14 trips@ $18.75/trip ........................ 262.50
ESTIMATED PROJECTTOTAL ................................................................ $9.950.S0
SCHEDULE AND CONDITIONS
The fees and conditions of this proposal will remain in effect for a period of 150 days from the
date of issue. Items not included within the above scope of services will be billed in accordance
with the Earth Systems Pacific's January 2019 Fee Schedule. Our technicians will attempt,
wherever practicable, to combine inspections or test multiple areas during site visits, in order to
keep the final bill as low as reasonable. However, as the presence of our personnel at the site
will depend upon the contractor's schedule and the progress of the work, the fees presented
above are to be considered as estimates only and shall not be construed as guaranteed maximum
fees. The invoices will reflect the actual amount of time spent and service performed and may
be greater or less than the estimated amounts.
The client or client's agent is to supply latest plans and specifications and notify us of any changes
pertinent to the performance of testing and observations. The client or client's agent is
responsible for contacting this firm when testing services are required. Earth Systems Pacific will
test at locations deemed appropriate to provide the client with information regarding the
acceptability of the tested areas. Previously failed areas may be retested after rework, if
required. Charges for retests due to failing results, or when tests are requested but the
contractor is not ready and does not cancel scheduled testing are not included in the estimate
and will be billed at the hourly rates listed previously. This firm shall not be responsible for
backcharging contractors for retests or re-inspections
All site visits will be subject to a 2-hour minimum charge, billed in 1-hour increments, plus a
mileage charge of $0.75/mile, with a portal-to-portal distance of 25 miles. This estimate is based
on the assumption that all services will be provided during normal working hours (Monday
through Friday, 0700 to 1700), and that all maximum density laboratory tests will be completed
under a normal turnaround schedule. Services provided beyond these hours or for rush
laboratory work will be subject to overtime or rush charges as per our Fee Schedule.
Item 8.h. - Page 8
0 City of Arroyo Grande
Castillo Del Mar Extension
3 March 6, 2019
Routine project management and one site visit during construction by a senior engineer has been
included in the above estimate. However, please note that the above estimate does not include
charges for additional meetings or site visits to address problems, or other such services. Fees
for such services will be charged at the Prevailing Wage Fee Schedule rates in effect at the time
of the services request. Based upon our current work load, we anticipate that the undersigned
will be the lead engineer for the project.
If the client finds the scope of work, terms, and estimated fees satisfactory, the return of the
attached Work Order indicating the legal entity that will be our client, signed and dated by the
party responsible for payment, will constitute authorization for work to begin. Please note that
effective August 1, 2016, we are required to submit certified payrolls for all Prevailing Wage
projects via eCPR. In order to upload certified payrolls to the State's website, the project's DIR
number is necessary. Please complete the attached Prevailing Wage and Accounts Payable
Information Request form and return to our office at your convenience. This agreement can be
terminated by either party upon notification in writing. Earth Systems Pacific's responsibility for
the project will end upon completion of the services described herein or termination of the
agreement, unless authorization to perform additional work and agreement for payment thereof
is provided by the client.
Thank you for your consideration of our firm for this project. If you have any questions or require
additional information, please contact me at your convenience.
Sincerely,
Earth Systems Pacific
Robert Down, PE
Executive Vice President
Attachments : Work Order
Terms
Prevailing Wage and Accounts Payable Information Request Form
Doc. No.: 1903-020.PRP/pm
Item 8.h. - Page 9
0 -!,~ ! ~~ F~! ~ ~a~ W:~spo, CA 93401 I Ph, 805.544.3276 I www.earthsystems.ro m
W WORK ORDER
EARTH SYSTEMS PACIFIC ("CONSULTANT'') AND CLIENT AGREE TO A WORK ASSIGNMENT FOR EARTH SYSTEMS PACIFIC AS FOLLOWS:
Date:
Name of Project:
Order Received by:
Client Name:
Client Address:
Location of Project:
Scope of Services:
Fees to be Charged:
Earth Systems Pacific
March 6, 2019 Doc. No.:
Proposal No.:
CITY OF ARROYO GRANDE -CASTILLO DEL MAR EXTENSION
Rochelle Wagner
City of Arroyo Grande, Attn.: Mr. John Benedetti
300 East Branch Street, Arroyo Grande, CA 93420
Castillo Del Mar, Arroyo Grande, California
Per Proposal dated March 6, 2019
Per Proposal dated March 6, 2019*
1903-020.PRP/pm
SLO-19-03-002
I have read and agree to all terms of this document,
including the attached terms for services (7 /2017).
AGREED TO AND ACCEPTED:
DIR Public istration No. 1000003643
Robert Down, PE 70206, ''";Z z;resldent
Date
PLEASE RETURN A SIGNED COPY
TO EARTH SYSTEMS PACIFIC
Client (Party responsible for payment)
by Authorized Representative (please print)
Signature and Title
Date
Telephone Number
Email Address
IF THE CLIENT DOES NOT OWN THE PROPERTY, PLEASE FILL IN THE PROPERTY OWNER'S NAME AND ADDRESS:
Name: _____________________ _
Add ress: ____________________ _
* Rates are subject to change due to changes in prevailing wage law or its application. In the event that it is
determined or alleged that Prevailing Wage Law applies to any additional aspect of the project, the client agrees to
pay Earth Systems Pacific (Consultant) any and all additional compensation necessary to adjust Consultant's wage,
to pay any penalties that may be levied against Consultant due to alleged noncompliance with the Prevailing Wage
Law, and to pay for apprentices, supervision, certified payrolls, and other administrative costs as necessary to comply
with Prevailing Wage Law. In the event that work thought to be subject to prevailing wage is determined not to be
subject to prevailing wage, no refund of fees will be given. January 2019 Fee Schedule
Item 8.h. - Page 10
TERMS FOR SERVICES
1. INVESTIGATION, MONITORING & INSPECTION If the serv i ces include monitoring or inspection of soil, constructi on and/or materials,
Client shall authorize and pay for Consultant to provide sufficient observation and professional inspection to permit Consultant to form
opinions according to accepted statistical sampling methods as to whether the work has been performed in accordance with
recommendations. Such opinions, while statistically valid, do not guaranty uniformity of conditions or materials. Similarly, soils and
geology investigations do not guaranty uniformity of subsurface conditions. Client hereby represents and warrants that it has provided
and shall provide to Consultant all information and sufficient advance notice necessary in order for Consultant to perform the appropriate
level of services. No statement or action of Consultant can relieve Client's contractors of their obligation to perform their work properly.
Consultant has no authority to stop the work of others.
2. SITE ACCESS & UTILITIES Client has sole responsibility for securing site access and locating utilities.
3. BILLING AND PAYMENT Client will pay Consultant the proposal amount or, if none is stated, according to the fee schedule attached to
the proposal. Payment is due on presentation of invoices, and is delinquent if Consultant has not rece ived payment within thirty (30) days
from date of an invoice. Client will pay an additional charge of 11/2 (l.S) percent per month (or the maximum percentage allowed by law,
whichever is lower) on any delinquent amount, excepting any portion of the invoiced amount that is disputed in good faith. Each payment
will first be applied to accrued interest, costs and fees and then to the principal unpaid amount. All time spent and expenses incurred
(including any in-house or outside attorney's fees) in connection with collection of any delinquent amount will be paid by the Client to
Consultant per Consultant's current fee schedule. Services to be performed by Consultant hereunder which are not set forth in this
proposal and/or Work order are additional services. Any additional services provided by Consultant shall be subject to the terms of this
contract and charged per Consultant's current fee schedule .
4. OWNERSHIP OF DOCUMENTS Consultant owns all documents it creates and grants Client limited license to use the documents for the
purposes stated in the documents. Consultant reserves the right to withhold delivery of documents to Client until payment in full of current
invoices has been received.
5. TERMINATION This agreement may be terminated by either party effective 7 days from the date of written notice, or if the client
suspends the work for three (3) months. In the event of termination, Consultant will be paid for services performed prior to the date of
termination plus reasonable termination expenses. If Consultant has not received payment for any invoice within 30 days from the date
of the invoice, or in the event of anticipatory breach by Client, Consultant may suspend performance of its services immediately and may
terminate this contract.
6. RISK ALLOCATION In order for Client to obtain the benefit of a fee which includes a lesser allowance for compensating Consultant for
its litigation risk, Client agrees t o in demnify, hold harmless an d defe nd Cons ultant. its agents, employees, or officers, from and aga inst any
and all loss, claim, expenses, including attorney's fees, injury, damages, liability or costs arising out of non -design services (i.e ., services
other than as defined by Civil Code Section 2784) performed by Consultant on this project, except where such loss injury, damage, liability,
cost, expenses or claims are the result of the sole negligence or willful misconduct of Consultant . Regarding any loss due to the negl igence
or w illful misconduct of Consultant, or any loss due to design defects, Client agrees to limit the t otal aggr egate lia bility o f Consultant. its
agents, employees, and officers to Client, and to all construction contractors and subcontractors on the entire project, to the greater of
$25,000 .00 or total fees charged by Consultant. Client further agrees to require of the contractor and his subcontractors an identical
limitation of Consultant's liability for damage suffered by the contractor or the subcontractor arising from any alleged breach or neg li gence
of Consultant . You shou ld consult w ith an attorney experien ced in constr ucti on contracts an d litiga t io n regardi ng t his prov isi on .
7. HAZARDOUS MATERIALS Consultant is responsible only for hazardous materials brought by Consultant onto the site . Client retains
ownership and responsibility in all respects for other hazardous materials and associated damage.
8. THIRD PARTIES AND ASSIGNMENT This Contract is intended only to benefit the parties hereto. No person who is not a signatory to this
Contract shall have any rights hereunder to rely on this Contract or on any of Consultant's services or reports without the express written
authorization of Consultant. This Contract shall not be assigned by Client without the Consultant's written consent. This Contract is binding
on any successor companies to Client or Consultant, and on the surviving corporation in the event of a merger or acquisition.
9. GOVERNING LAW, SURVIVAL AND FORUM SELECTION The contract shall be governed by laws of the Federal Government. If any of the
provisions contained in this agreement are held invalid, the enforceability of the remaining provisions will not be impaired . Limitat ions of
liability, indemnities, representations and warranties by Client will survive termination of th is agreement. The signatories represent and
wa r rant that they are authorized by the entities on whose behalf they sign to enter into this contract and that their principals have filed
fictitious business name statements, if required. All disputes between Consultant and client related to this agreement will be subm itted to
the court of the county where Consultant's principal place of business is located and client waives the right to remove the action to any
other county or judicial jurisdiction .
7/2017 HANDWRITTEN CHANGES NOT VALID Page 2
Item 8.h. - Page 11
{o ) ~7~ 0~ ~~a F~!, ~ ~~,:!~spo, CA 93401 I Ph 805544.3276 I www.earthsy,rems.oom -Prevailing Wage and Accounts Payable Information Request
Thank you for this opportunity to be of service on your public works project. Please complete and return this
form to allow us to comply with California's prevailing wage requirements, and to prepare Earth Systems'
invoices in accordance with your organization's billing requirements in a timely manner. Thank you!
Legal Name of Earth Systems Earth Systems Pacific
PWC Registration No. 1000003643
Earth Systems Project No .
PUBLIC WORKS PROJECT REGISTRATION INFORMATION:
CLIENT'S PROJECT NAME
DIR PROJECT ID (PWC-100)
APPLICABLE BID
ADVERTISEMENT DATE
CLIENT'S REPRESENTATIVE FOR Name:
DIR PROJECT ID INFORMATION E-mail:
Phone No .:
LABOR COMPLIANCE Yes or No
PROGRAM (LCP) APPLICABLE If yes, please confirm if Earth Systems will be subject to the LCP
TO THIS PROJECT? and provide a copy of the LCP manual to Earth Systems before
start of project.
CLIENT'S BILLING REQUIREMENTS:
PURCHASE ORDER NO.
(if applicable)
ADDITIONAL INFORMATION
REQUIRED ON INVOICES
SPECIFY ANY ADDITIONAL
FORMS OR BILLING FORMATS
REQUIRED TO BE SUBMITTED
WITH INVOICES
(please attach example)
ACCOUNTS PAYABLE CONTACT Name:
INFORMATION E-mail:
Phone No.:
INVOICE DELIVERY METHOD E-mail:
Mailing Address:
Date
Doc. No.: 1903-020.PRP/pm
Rev.:12.19.17
AGREEMENT FOR CONSULTANT SERVICES
AMENDMENT NO. 2
This Second Amendment ("Second Amendment") to Agreement for Consultant Services
(“Agreement”) by and between the CITY OF ARROYO GRANDE and PAVEMENT
ENGINEERING INCORPORATED (“Consultant”) is made and entered into this 25th day
of February 2020.
WHEREAS, the parties entered into an Agreement dated March 1, 2015 for On-Call
Consultant Services; and
WHEREAS, the parties desire to further modify the Agreement as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1.Section 1(" TERM") of the Agreement, shall be modified in its entirety to read as
follows:
This Agreement shall be extended and remain and continue in effect until
September 30, 2020, or such date that the work is completed or unless sooner
terminated pursuant to the provisions of this Agreement.
2.To include the specific, previously authorized projects as specified in Exhibit "A"
attached hereto and incorporated herein by this reference.
3.Except as modified herein, all other terms and conditions set forth in the CSA, as
amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this First Amendment
the day and year first above written.
PAVEMENT ENGINEERING INC
By:________________________________
CITY OF ARROYO GRANDE
By:________________________________
Caren Ray Russom, Mayor
Item 8.h. - Page 12
Exhibit A
Scope of Services
1. 2019 Street Repairs Project
Item 8.h. - Page 13
Item 8.h. - Page 14
{iJ Pavement Engineering Inc.
You can ride on our reputation
September 13, 2019
Jill McPeak
Capital Improvement Project Manager
City of Arroyo Grande
300 E. Branch Street
Arroyo Grande, CA 93420
MP19 -276A
Subject: Proposal for Quality Assurance Inspection and Testing for the 2019 Street
Repair Project
Dear Jill:
Based on your request, Pavement Engineering Inc. (PEI) has prepared a proposal for
engineering support, inspection and quality assurance services for the subject project.
Our proposal includes construction engineering support, construction inspection and
material testing services during construction. All work will be overseen directly by one of
our registered engineers. We also can modify the scope of work to reflect any areas
where the City will provide services.
FAMILIARIZATION WITH PROJECT AND MATERIALS
PEI is familiar with the subject project and specified materials. We were contracted by the
City to develop the design and prepare the contract package, and we anticipate that the
same individuals who developed the design will be providing the engineering support and
site observations.
Our experience with the City of Arroyo Grande, expertise with pavement products, and
understanding of the project's design intent makes PEI the best candidate for assisting
the City with specific pavement inspection and testing on this project.
Task 1 -QA Construction Engineering and Construction Inspection Services
PEI will provide construction engineering support throughout the duration of the project.
The engineer assigned to the project will work closely with the City and will provide the
support as requested, including:
a. Provide Pre-Bid Meeting and Pre-Construction Meeting Support.
b. Review contractor supplied Cal Trans Mix Design forms for submittals.
c. Compaction testing for the paving work with nuclear gauge.
During digout operations, PEI will provide one inspector to collect samples and monitor
temperature of the HMA materials placed as well as provide field density tests using a
nuclear density gauge to monitor the contractor's compaction efforts.
Serving California since 1987
www.pavementengineering.com
Item 8.h. - Page 15
Jill McPeak
MP19-276A
September 13, 2019
Page 2
Task 2 -Materials (Laboratory) Testing and Quality Assurance
During construction, PEI will include quality assurance testing of the Hot Mix Asphalt
(HMA) materials. We will collect HMA samples and perform mix tests for every 750 tons
of HMA placed, or one test per paving day for surface course material. Asphalt mix tests
include determining the following: L TMD (CTM 308), Rice Gravity (CTM 309), Stability
(CTM 366), Air Voids Content (CTM 367), and Asphalt Content (CTM 382).
PEI will prepare a final report that summarizes the laboratory tests and addresses the
contractor's compliance with specifications, plans, and applicable standards. The report
will outline any areas of non-compliance. We will also include copies of the compaction
reports.
PEI will monitor asphalt materials and contractor compliance to the specifications
throughout the project and will report non-compliant issues as soon as possible, so that
the City can notify the contractor on what items need to be addressed to avoid a
deduction.
PEI is committed to providing feedback throughout the project. Knowing immediately (in
some cases the next day) that a result did not meet the specified criteria creates a pro-
active environment to correct the problems as they come up and not after the fact. Having
up-to-date information on the contractor's ability to conform to project specifications
during the project will assist the City in managing its project and will result in the best
possible product.
PROPOSALFEEANDFEEBREAKDOWN
PEl's cost for these services is based on twenty (20) days of paving with the contractor
performing approximately 200,000 SF of digouts on W Branch Street and approximately
35,000 SF of digouts on Traffic Way. The contractor's actual schedule may result in a
different level of effort and a modified estimate. Our level of effort is estimated based on
an eight-hour day and providing engineering support/ contract administration, testing and
inspection services.
The attached breakdown shows our projected costs for each portion of the project. PE l's
work will be invoiced on a time-and-materials basis. The individual fees associated with
each task will serve as guidelines for progress payments.
Task 1 shows engineering support and construction inspection. Task 2 shows materials
testing. Our estimated fee to perform this work is $28,085.
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Item 8.h. - Page 16
Jill McPeak
MP19-276A
September 13, 2019
Page 3
Our work will be invoiced on a time and materials basis. Inspection services will be
invoiced as follows:
Between O and 4 hours will be invoiced at 4 hours
Between 4 and 8 hours will be invoiced at 8 hours
Overtime will be charged for days longer than eight hours. PEI requires a 72-hour
notification of changes in the schedule or a full eight-hour day will apply. Our inspection
fees account for prevailing wages.
This proposal assumes that the City will monitor the contractor pertaining to all labor,
traffic control, and City ordinance compliance issues.
All fees and costs associated with this project are subject to final negotiation with the City
of Arroyo Grande. The enclosed proposal conditions apply. Please feel free to contact
me at (805) 781-2265 with any questions.
Very truly yours,
PAVEMENT E EERING INC.
. Ririe, P.E.
Senior Principal Engineer
Enclosures: Proposal Conditions;
Estimated Fee Breakdown Schedule
pc: C File / M File / MP File S/R/P
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Item 8.h. - Page 17
Jill McPeak
MP19-276A
September 13, 2019
Page 4
ESTIMATED FEE BREAKDOWN SCHEDULE
Engineering Support, Construction Inspection and Quality Control
City of Arroyo Grande for the 2019 Street Repair Project
TASK 1-ENGINEERING SUPPORT AND CONSTRUCTION INSPECTION
Inspection , Sampling , and Quality Estimated Unit Overtime Double
Assurance Management Number of Cost a Rate Time
Hours ----Rate
Project Management/Engineering Oversite:
Responsibilities include project oversite and 6 $240 --
enqineerinq su p port
QA Manager/Engineer: Responsibilities
include Pre-Bid and Pre-Con support, 12 $160 --Quality Assurance operations and review of
test results
HMA Inspector (12x8 hour days on repairs) 96 $155 232 .5 310 compaction testinq and samplinq
Total Cost
• All inspectors, samplers, testers, and labs must possess all current Caltrans certifications relevant to their position .
b Hourly Cost includes travel of inspector/technician to and from the jobsite as well as all sample transportation costs.
TASK 2 -MATERIALS TESTING
Estimated Number of Tests
Extended
Cost
$1,440
$1 ,920
$14 ,880
$18,240
Test Quality Minimum Sampling and T t Unit Extended
Method(s) Characteristic Testing Frequency es s Cost Cost
Various a Production Start-up 1 Per HMA Mix
Various b HMA Mix Tests 1 Per 750 Tons, Minimum 1
PerDa
Various Tensile Strength 1 Per HMA Mix Ratio TSR
CT 382 Oven Correction 1 Per HMA Mix
• Production Start-ups include mix tests and various aggregate quality testing .
b Mix Tests include CT 308, CT 309, CT 366, CT 367, and CT 382 .
Z:\Shared\R Drive\Admin\Text\Marketing\Proposals\Proposals2019\MP 19-276A.docx
1 $900 $900
11 $525 $5,775
1 950 $950
1 $300 $300
Total Cost $9,845
Total Estimated Fees $28,085
li1
Item 8.h. - Page 18
Jill McPeak
MP19-276A
September 13, 2019
Page 5
PROPOSAL CONDITIONS
1. Proposal is valid for thirty days from the date of the proposal.
2. All work shall be performed utilizing common methods and practices of the civil
engineering profession. Reports and construction documents will be signed by a
registered civil engineer.
3. Fees for Lump Sum or Unit Price Proposals will be charged at the quoted price.
The quoted prices include all laboratory testing costs. Fees for Engineering and
Technical Services on a Time and Materials Basis will be charged at the applicable
hourly rates of the current PEI Fee Schedule.
4. The proposal is based upon providing insurance with limits as defined in the
referenced RFP.
5. One copy of an Engineering Report or Plans and Specifications will be provided to
the Owner of a project. Additional copies are $35 each .
6. Payment: Invoices will be submitted at the completion of the work for Engineering
Reports. Inspection fees will be invoiced on a monthly basis. All invoices are due
upon receipt. Interest of 1-1/2% per month (but not exceeding the maximum rate
allowable by law) will be payable on any amounts not paid within 30 days, payment
thereafter to be applied first to accrued interest and then to the principal unpaid
amount. Attorney's fees or other costs incurred in collecting any delinquent
amount shall be paid by the client.
Z:\Shared\R Drive\Admin\ Text\Marketing\Proposals\Proposals2019\MP 19-276A.docx Ii:/
AGREEMENT FOR CONSULTANT SERVICES
AMENDMENT NO. 2
This Second Amendment ("Second Amendment") to Agreement for Consultant Services
(“Agreement”) by and between the CITY OF ARROYO GRANDE and Cannon
Corporation (“Consultant”) is made and entered into this 25th day of February 2020.
WHEREAS, the parties entered into an Agreement dated March 1, 2015 for On-Call
Consultant Services; and
WHEREAS, the parties desire to further modify the Agreement as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1.Section 1(" TERM") of the Agreement, shall be modified in its entirety to read as
follows:
This Agreement shall be extended and remain and continue in effect until
September 30, 2020, or such date that the work is completed or unless sooner
terminated pursuant to the provisions of this Agreement.
2.To include the specific, previously authorized projects as specified in Exhibit "A"
attached hereto and incorporated herein by this reference.
3.Except as modified herein, all other terms and conditions set forth in the CSA, as
amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this First
Amendment the day and year first above written.
CANNON CORPORATION
By:________________________________
CITY OF ARROYO GRANDE
By:________________________________
Caren Ray Russom, Mayor
Item 8.h. - Page 19
Exhibit A
Scope of Services
1.Monument Preservation Services
Item 8.h. - Page 20
October 10, 2019
Ms. Jill McPeek
Capital Improvement Project Manager
City of Arroyo Grande
City Hall
300 East Branch Street
Arroyo Grande, CA 93420
PROJECT: City of Arroyo Grande Monument Preservation, PW2019-01
Dear Ms. McPeek:
Enclosed is our proposal to provide surveying services for monument preservation as part of the
2019 Street Repair Project. Our proposal is based on the information provided in your email dated
September 17, 2019.
SCOPE OF WORK
As part of the 2019 Street Repair project, the construction drawings prepared by Pavement Engineering
Inc. provided information regarding Monument Perpetuation on West Branch Street, Traffic Way, and East
Cherry Avenue. We will perform the surveying support before, during and after to preserve the
monuments and file the necessary corner records.
Task 1
Perform field survey to set ties to eight well monuments.
Task 2
Prepare and file pre-construction corner records. Four total.
Task 3
Perform field survey to set straddlers to eight well monuments.
Task 4
Perform field survey to punch eight well monuments.
Task 5
Prepare and file post-construction corner records. Four total.
ASSUMPTIONS
File eight total corner records at $17 each.
FEES $8,625.00
Fees are based on the hourly rates per the enclosed fee schedule. The fees are based upon
current California Prevailing Wages.
We are pleased to be considered for this work. Let me know if you have any questions about this
proposal, or if additional information would be helpful. Please feel free to call me at 805-544-7407
or email me at BobC@CannonCorp.us
Sincerely,
Robert A. Chanley
Land Surveyor
L 9249
CannonCorp.us 190942
Item 8.h. - Page 21
~ ~ Cannon
Proposal: Monument Preservation, PW2019-01
2019 Fee Schedule
Bill Rate Ranges
Subject to change
Survey Office Staff
Chief Surveyor / Sr. Consultant $ 160 - $ 195 Land Surveyor I-V $ 140 - $ 185
Sr. Surveyor / Survey Manager $ 160 - $ 185 Survey Technician I-VI / Assistant $ 90 - $ 155
Associate Surveyor $ 150 - $ 175 GIS Specialist / Tech $ 120 - $ 145
This schedule provides ranges for various staff classifications. The actual rate may differ depending on the discipline; however, it will
not be higher than the given range.
Survey Field Staff
Three-Man Crew $ 295 - $ 330 Three-Man HDS Crew $ 375
Two-Man Crew $ 245 - $ 280 Two-Man HDS Crew $ 285
One-Man Crew $ 160 - $ 195 One-Man HDS Crew $ 220
3D HDS Data Modeling $ 100 - $ 120
Prevailing Wage
Three-Man Crew $ 395 - $ 425 Three-Man HDS Crew $ 395
Two-Man Crew $ 305 - $ 325 Two-Man HDS Crew $ 305
One-Man Crew $ 190 - $ 220 One-Man HDS Crew $ 220
All of the above hourly rates include all direct labor costs and labor overhead, general and administrative expenses and profit. If the
client requests, or the client’s schedule requires work to be done on an overtime basis, a multiplier of 1.5 will be applied to the above
rates for weekdays and 2.0 for weekends and holidays.
Other Direct Charges
In-House Reproduction
Printing/Copies 8 ½ x 11 $0.05 per page Black Line Plots $2.00 per page
Printing/Copies 11 x 17 $1.00 per page Color Plots $5.00 per page
Outside Reproduction
Travel and Related Subsistence
Cost + 15%
Cost + 15%
CAD and Simulation Software
Automation & Electrical Materials
$15.00 per day
Cost + 25% (+tax)
Truck or Field Vehicle
Mileage Reimbursement
$80.00 per day
IRS Rate per mile
Subconsultant Fees Cost + 10%
All direct expenses, such as special equipment, shipping costs, travel other than by automobile, parking expenses, and permit fees will be billed If
the client requests, or the client’s schedule requires work to be done on an overtime basis, a multiplier of 1.5 will be applied to the stated rates If
the client requests field services to be provided outside of normal working hours (between 6:00 p.m. and 6:00 a.m.), a multiplier of 1.5 will be
Survey Crews are billed portal to portal, and mileage charges are included in the hourly rate.
The stated rates are subject to change, typically on an annual basis.
CannonCorp.us 190942
2Item 8.h. - Page 22
~ ~ Cannon
-----=~= -_ -_ -=-=
AGREEMENT FOR CONSULTANT SERVICES
AMENDMENT NO. 2
This Second Amendment ("Second Amendment") to Agreement for Consultant Services
(“Agreement”) by and between the CITY OF ARROYO GRANDE and MNS
ENGINEERING (“Consultant”) is made and entered into this 25th day of February 2020.
WHEREAS, the parties entered into an Agreement dated March 1, 2015 for On-Call
Consultant Services; and
WHEREAS, the parties desire to further modify the Agreement as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1. Section 1(" TERM") of the Agreement, shall be modified in its entirety to read as
follows:
This Agreement shall be extended and remain and continue in effect until
September 30, 2020, or such date that the work is completed or unless sooner
terminated pursuant to the provisions of this Agreement.
2. To include the specific, previously authorized projects as specified in Exhibit "A"
attached hereto and incorporated herein by this reference.
3. Except as modified herein, all other terms and conditions set forth in the CSA, as
amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this First
Amendment the day and year first above written.
MNS ENGINEERING
By:________________________________
CITY OF ARROYO GRANDE
By:________________________________
Caren Ray Russom, Mayor
Item 8.h. - Page 23
Exhibit A
Scope of Services
1. City Map Checking.
Item 8.h. - Page 24
www.mnsengineers.com
TNEMEGANAMNOITCURTSNOC|GNIYEVRUS|GNINNALP|GNIREENIGNE
SANTA BARBARA
201 N. Calle Cesar Chavez, Suite 300
Santa Barbara, CA 93103
805.692.6921 Phone
February 20, 2020
Robin Dickerson, PE City Engineer
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 93420
Re: Survey On-Call Proposal
Dear Robin:
Thank you for requesting a proposal for our professional surveying services. MNS has been
providing the City with private development review services since 2015. We have enjoyed our
relationship with the City and look forward to continuing this service into the future.
We propose to provide professional surveying services to the City of Arroyo Grande on an on-
call basis and on a time and materials basis according to the attached fee schedule. We will
provide these up to not to exceed $25,000.
Please let me know if you have any questions or comments.
Please contact me at 805-456-3535 or at mreinhardt@mnsengineers.com if you have any
questions or need any additional information.
Sincerely,
MNS Engineers Inc.
Mark E. Reinhardt, PLS
Item 8.h. - Page 25
ENGINEERS INC
2019 STANDARD SCHEDULE OF FEES
PROJECT/PROGRAM MANAGEMENT
Principal-In-Charge ............................... $275
Senior Project/Program Manager ...... 250
Project/Program Manager .................... 210
Assistant Project/Program Manager 180
Senior Project Coordinator ................... 155
Project Coordinator ................................. 125
ENGINEERING
Principal Engineer .................................. $240
Lead Engineer ............................................ 215
Supervising Engineer .............................. 200
Senior Project Engineer ......................... 185
Project Engineer........................................ 170
Associate Engineer .................................. 155
Assistant Engineer.................................... 140
SURVEYING
Principal Surveyor .................................. $225
Senior Survey Project Manager .......... 205
Supervising Surveyor .............................. 200
Senior Project Surveyor ......................... 180
Project Surveyor........................................ 160
Senior Land Title Analyst....................... 155
Associate Project Surveyor ................... 145
Assistant Project Surveyor .................... 130
Party Chief .................................................. 155
Chainperson ............................................... 135
One-Person Survey Crew ...................... 185
CONSTRUCTION MANAGEMENT
Principal Construction Manager ...... $250
Senior Construction Manager ............. 235
Resident Engineer .................................... 210
Structure Representative ....................... 190
Construction Manager ........................... 185
Assistant Resident Engineer................. 165
Construction Inspector (PW) .............. 152
Office Administrator ................................ 105
TECHNICAL SUPPORT
CADD Manager ....................................... $160
Supervising Technician .......................... 145
Senior Technician ..................................... 135
Engineering Technician .......................... 105
ADMINISTRATIVE SUPPORT
Senior Management Analyst ............. $160
Management Analyst............................ $135
Administrative Analyst ......................... $115
IT Technician ............................................... 110
Graphics/Visualization Specialist ....... 100
Administrative Assistant ........................... 75
GOVERNMENT SERVICES
City Engineer ........................................... $215
Deputy City Engineer .............................. 195
Assistant City Engineer ........................... 180
Plan Check Engineer................................ 170
Permit Engineer ......................................... 150
City Inspector ............................................. 125
City Inspector (PW) .................................. 150
Principal Stormwater Specialist .......... 155
Senior Stormwater Specialist ............... 140
Stormwater Specialist ............................. 125
Stormwater Technician .......................... 115
Building Official ......................................... 175
Senior Building Inspector ...................... 150
Building Inspector .................................... 135
Planning Director ...................................... 185
Senior City Planner .................................. 160
Assistant Planner ...................................... 145
Senior Grant Writer .................................. 160
Grant Writer ................................................ 135
Grant Associate ......................................... 105
Grant Assistant .............................................85
DIRECT EXPENSES
Use of outside consultants as well as copies, blueprints, survey stakes, monuments, computer plots, telephone, travel (out of area) and all similar charges directly connected with the work will be charged at cost plus fifteen percent (15%). Mileage will be charged at the current federal mileage reimbursement rate. Expert Witness services will be charged at three (3) times listed rate and will include all time for research, deposition, court appearance and expert testimony.
PREVAILING WAGE RATES
Rates shown with Prevailing Wage “(PW)” annotation are used for field work on projects subject to federal or state prevailing wage law and are subject to increases per DIR.
ANNUAL ESCALATION
Standard fee rates provided for each classification are subject to an annual escalation increase of 3.0% starting January 1, 2020.
OVERTIME
Overtime for non-exempt employees will be charged at 1.5 x hourly rate; overtime for non-exempt employees and other classification will be charged at 1 x hourly rate.
Item 8.h. - Page 26
ENGINEERS INC
AGREEMENT FOR CONSULTANT SERVICES
AMENDMENT NO. 3
This Second Amendment ("Second Amendment") to Agreement for Consultant Services
(“Agreement”) by and between the CITY OF ARROYO GRANDE and GHD (“Consultant”)
is made and entered into this 25th day of February 2020.
WHEREAS, the parties entered into an Agreement dated March 1, 2015 for On-Call
Consultant Services; and
WHEREAS, the parties desire to further modify the Agreement as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1.Section 1(" TERM") of the Agreement, shall be modified in its entirety to read as
follows:
This Agreement shall be extended and remain and continue in effect until
September 30, 2020, or such date that the work is completed or unless sooner
terminated pursuant to the provisions of this Agreement.
2.To include the specific, previously authorized projects as specified in Exhibit "A"
attached hereto and incorporated herein by this reference.
3.Except as modified herein, all other terms and conditions set forth in the CSA, as
amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this First
Amendment the day and year first above written.
GHD
By:________________________________
CITY OF ARROYO GRANDE
By:________________________________
Caren Ray Russom, Mayor
Item 8.h. - Page 27
Exhibit A
Scope of Services
1. East Branch Streetscape Project
2.Systemic Safety Analysis Report/LRSP
3. Circulation Element and Traffic Impact Study Guidelines
Item 8.h. - Page 28
GHD
669 Pacific Street Suite A San Luis Obispo California 93401 United States
T +1 805 242 0461 W www.ghd.com
March 15, 2019
Robin Dickerson, P.E.
City Engineer
City of Arroyo Grande Community Development
300 E. Branch Street
Arroyo Grande, CA 93420
RE: Preparation of a Systemic Safety Analysis Report (SSAR) for the City of Arroyo Grande
Dear Robin:
GHD is excited about the opportunity to continue to assist the City of Arroyo Grande under our
current on-call contract by preparing the Systemic Safety Analysis Report for streets within the
City.
Our proposal puts forward specific tasks to be performed that will result in a comprehensive safety
evaluation of the City’s street network and the identification of the highest-value projects for future
Highway Safety Improvement Program (HSIP) funding. These tasks will completely satisfy the
SSAR Program reporting requirements as detailed in the SSARP Guidelines dated February 2016.
Most importantly, this SSAR will help assure future safety for all users of these key City streets
and promote the integration of transportation safety with Arroyo Grande community values.
Our estimated cost to complete all of the work identified in the Scope of Services is $86,404. We
reviewed our scope, rates and hours to perform the work since the last proposal was submitted,
and had to adjust our overall cost. We can complete all of the work identified and provide the City
with a Final SSAR within six (6) months from receiving the Notice to Proceed.
Please do not hesitate to contact me should you have any questions regarding the enclosed
proposal. Thank you again for this opportunity to assist you.
Sincerely,
GHD
Jay Walter, PE TE
Project Manager
Enc. Scope of Services, Project Schedule and Cost Estimate
cc: Joe Weiland, Kathy Kleinschmidt
Item 8.h. - Page 29
P8016P8016PRL002 2
Project Background and Understanding
The City of Arroyo Grande has successfully competed for funding from the Caltrans Systemic
Safety Analysis Report Program (SSARP). The SSARP is a proactive safety approach that
focuses on evaluating an entire roadway network using a defined set of criteria. It looks at
crash history on an aggregate basis to identify high-risk roadway characteristics, rather than
looking at high-collision concentration locations through site analysis. The goal of the SSARP
is to help local agencies identify safety projects to submit for Highway Safety Improvement
Program (HSIP) funding consideration. It is anticipated that documented results from the SSAR
will identify high benefit-cost ratio safety projects that have been found in the past to be strong
HSIP candidates.
Project Limits
According to the SSAR application, the City of Arroyo Grande is not experiencing high collision
concentrations at specific locations. It is the City's intent that the SSAR consultant will perform
an analysis of the entire roadway system to identify high-risk roadway characteristics as
opposed to analyzing high collision sites. The City will supply crash data obtained and cataloged
by its police department, and mapped by its engineering staff. It is the City's goal to identify
inf rastructure improvement countermeasures that mitigate the City's primary crash type trends
which include rear ends, sideswipes, pedestrian/bicycle and broadsides.
Overall Project Objectives
There are four basic objectives of the SSAR Program:
1) Identifying Focus Crash Types and Risk Factors;
2)Screening and Prioritizing Candidate Locations;
3)Selecting Potential Low-Cost Countermeasures; and
4)Prioritizing Projects per Benefit-Cost Ratios using the TIMS B/C Calculation Tool
Addressing Strategic Highway Safety Plan (SHSP) Challenge Areas
Based on its application, the City’s SSAR will address up to three Strategic Highway Safety
Plan (SHSP) Challenge Areas including:
1)Intersection, Interchanges and Other Roadway Access
2) Pedestrians
3)Bicyclists
Item 8.h. - Page 30t,:i 5 id
P8016P8016PRL002 3
Scope of Services
GHD will provide professional services to completely achieve the scope of work as defined in the
City’s SSARP application form. Additionally, Omni/GHD will ensure that all specific work tasks
identified in the SSARP Guidelines dated February 2016 are completed in a high-quality manner.
Task 1 Project Management, Coordination and Meetings
1.1 Project Management and Coordination
GHD will serve as the overall project manager for all tasks included in this Scope of Services
and will work closely with City of Arroyo Grande project manager and staff throughout the
course of the SSAR project. GHD’s project management responsibilities throughout the
course of this study will include:
•Organize and participate in project meetings;
•Provide on-going telephone and email communications with the City’s Project
Manager;
•Prepare and update master project schedule;
•Ensure that quality assurance and quality control is provided for all project
deliverables; and
•Submit monthly progress reports to accompany invoices.
1.2 Project Meetings
GHD will organize and participate in up to four (4) project meetings including the project
initiation (or kick-off) meeting. The project initiation meeting will provide the opportunity to
meet with City staff, and others as appropriate, to review the project’s goals, objectives, tasks,
and timeline; the City’s expectations, and Caltrans’ grant requirements. The project initiation
meeting will outline the plan for completing all tasks.
For each meeting, GHD will provide in advance meeting materials including a meeting agenda.
GHD will then prepare and provide a meeting record stating the decisions and conclusions
reached during each meeting.
Note: The following tasks are intended to fully meet the reporting requirements as
outlined in the SSARP Guidelines dated February 2016. In addition, GHD will, to the
degree possible, follow guidance provided in the Local Roadway Safety Manual (LRSM)
as recommended in the SSARP Guidelines.
Item 8.h. - Page 31t,:i 5 id
P8016P8016PRL002 4
Task 2 Project Research and Data Collection
Safety Data Utilized (Crash, Volume, Roadway) – SSARP Reporting
Requirement 6.4
2.1 Data Collection
GHD will obtain five years of the most current crash data for the City of Arroyo Grande’s
overall major street network and roadways and/or requested by the City to be included.
Crash data will be retrieved from the City’s own database, the California’s Internet
Statewide Integrated Traffic Records System (I-SWITRS) database, and/or the UC
Berkeley Transportation Injury Mapping System (TIMS).
In addition to the most current crash data, GHD will research and obtain any available
multimodal volume data (vehicle, pedestrian, bike) within the city and supplement, as
needed, with new volume data. GHD will map the past five years of crashes on the City’s
major roadways with ArcGIS to identify crash hot spots, crash types, and crash severity
to include locations with fatal and injury crashes. GHD will provide the City these maps
in identifying high crash and high risk locations at intersections and roadway segments
in forming the top ten locations to initially focus on in the SSAR.
2.2 Observational Information
Following review of the crash data, GHD will, with assistance from the City’s project
manager, schedule interviews with the City’s police and fire department, and road
maintenance personnel for historical, personal observations of problem areas, crash
frequency and types. For budgeting purposes, GHD assumes that we will conduct up to
two (2) interviews under this task, both on the same day.
2.3 Other Interviews
Harloe Elementary, Ocean View Elementary, Paulding Middle School and Arroyo Grande
High School are all located within the City. GHD will make contact to schedule interviews
with appropriate school officials and with administrators from the Lucia Mar Unified
School District to identify their historical and personal observations of potential safety
problem areas. GHD will talk with City staff about safety issues on City streets that may
have come in from members of the community, at Council meetings or through other
correspondence. Finally, we will contact the SLO Bicycle Club to schedule interviews.
For budgeting purposes, GHD assumes that we will contact and conduct up to six (6)
interviews under this task.
2.4 Field Assessment
GHD will conduct a field assessment to collect relevant information to aid in completing
the safety analyses and identifying potential countermeasures. This assessment will
include (but, not be limited to) taking photos, measurements, documenting safety
barriers, hazards and potential non-standard conditions. During the field assessment,
GHD will be evaluating areas for compliance with the minimum safety standards as
provided in the California Manual of Uniform Traffic Control Devices (CAMUTCD) and
Item 8.h. - Page 32t,:i 5 id
P8016P8016PRL002 5
any specific city standards. Where the City’s street network interfaces with the State
Highway System, GHD will evaluate conditions for compliance with the Caltrans Highway
Design Manual.
Task 3 Data Analysis and Countermeasures
3.1 Data Analysis Techniques and Results – SSARP Reporting Requirement
6.5
GHD will thoroughly analyze the data obtained in Task 2 to reveal any crash trends and crash
concentrations. Leading causes of fatalities and injuries will be identified. Special attention will
be paid to:
•Location
•Date and time
•Crash type
•Crash severity
•Weather conditions
•Lighting conditions
•Sequence of events and most harmful events
•Contributing circumstances
•Driver/non-motorized user variables
Crashes will be identified on ‘rate’ basis with actual rates developed for comparison to typical
average rates for a similar facility.
3.2 Highest Occurring Crash Types – SSARP Reporting Requirement 6.6
Based on the SSARP Reporting Requirement 6.6, GHD will conduct an overall review and
provide a discussion of the top (3 to 10) crash types responsible for fatalities and severe
injuries occurring on the City’s overall street circulation system.
3.3 High Risk Corridors and Intersections (Crash History and Roadway
Characteristics) – SSARP Reporting Requirement 6.7
The City of Arroyo Grande’s SSARP application did not focus on high-risk corridors, but rather
the entire city street network. GHD will complete a quantitative analysis of the
roadway/intersection data using both Crash Frequency and Crash Rate methodologies. GHD
will look for patterns in the crash data, including types of crashes, severity of crashes, mode
of travel, pavement conditions, roadway characteristics, time of day, and intersection controls
in place. We will also review the crash data to determine which SHSP Challenge Areas are
applicable in determining appropriate countermeasures.
Item 8.h. - Page 33t,:i 5 id
P8016P8016PRL002 6
3.4 Countermeasures Identified to Address the Safety Issues – SSARP
Reporting Requirement 6.8
GHD will use the crash data evaluations completed in Tasks 3.1‐3.3 to select appropriate
countermeasure(s) for identified areas of concern. The goal will be to provide a balance
between countermeasures that mitigate on a systemic basis while also addressing
high-crash locations. GHD will prepare exhibits illustrating each recommended
countermeasure and location, and prepare an estimated cost to implement the
countermeasure. The exhibits will be prepared on readily available aerial images
supplemented, if needed, with topography available from InterMap.
Task 4 Viable Project Scopes and Prioritized List of Safety Projects
4.1 Viable Project Scopes and Prioritized List of Safety Projects – SSARP
Reporting Requirement 6.9
GHD will create preliminary safety project scopes for each of the systemic countermeasures
identified in Task 3.4. Using the TIMS B/C Calculation Tool from the University of California,
GHD will then prepare a Benefit Cost Analyses for each countermeasure and compare, re-
evaluate, and conduct follow‐up analyses if necessary based upon findings. Utilizing this
information and guidance provided in the Local Roadway Safety Manual (LRSM), GHD will
work with City staff to develop a prioritized list of safety projects.
Task 5 SSAR Documentation
5.1 Draft SSAR Development and Circulation
GHD will prepare a Draft SSAR summarizing the data collected and the qualitative and
quantitative analyses completed; the recommended countermeasures, viable project scopes,
and the prioritized list of safety projects. The draft report will also include the following SSARP
reporting requirements:
6.1 - Executive Summary
6.2 - Engineer’s Seal
6.3 - Statement of Protection of Data from Discovery and Admissions
6.10 - Attachments and Supporting Documentation
GHD will first circulate and/or present the Draft SSAR for review by City staff. When the City
has completed their review and the initial comments have been addressed, the Draft SSAR
will then be provided to appropriate Caltrans District 5 staff for their review and comment.
5.2 Final SSAR Development and Circulation
GHD will prepare the Final SSAR incorporating comments, feedback and recommended edits
and additions provided by the City and by Caltrans on the draft report.
Item 8.h. - Page 34t,:i 5 id
P8016P8016PRL002 7
Project Schedule
Omni/GHD can complete all of the work identified in the Scope of Services and provide the City
with a Final SSAR within approximately six (6) months from receiving the Notice to Proceed as
shown in the following schedule.
Item 8.h. - Page 35
<B:11 § ,
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Task Name
SSAR for City of Arroyo Gran de
Notice t o P roceed -Assumed
Task 1 Project Managemen t, Coordination and Meetings
Project Management & Coordin ation (1 .1)
Project Meeting (1 .2)
Project Meeting #2 (1.2)
Project Meeting #3 (1.2)
Project Meeting #4 (1.2)
Task 2 Project Research a nd Data Collection
Data Collection (2.1)
Observational Information (2.2)
Other Interviews (2.3)
Field Assessment (2 .4)
T ask 3 Data Analysis and Countermeasures
Data Analysis T echniques and Results (3.1)
Highest Occur ing Crash Types (3.2)
High Ris k Corridors and Intersections (3 .3)
Countermeasures Identified to Address Safety Issues (3.4)
SSAR f o r City of A rroyo G rond e
Prelim inary Project Sche dule
140 days Wed 5/1/19
140 days Wed 5/1/19
1 day Wed 5/1/19
0 days Wed 5129/19
0 days Mon 7/29/19
0 days Mon 9/16/19
30 days Thu 5/2/19
20 days Thu 5/2/19
20 days Thu 5/2119
20 days Thu 5/2119
10 days Thu 5130/19
50 days Thu 6113119
20 days Thu 6113/19
12 days Thu 7/11/19
13 days Thu 7/11/19
17 days Tue 7/30/19
T ask 4 Viable Project Scopes and Prioritized List of Safety Proj ec 25 days Thu 8122/19
Develop Viable Proj ect Scopes (4 .1) 9 days Thu 8/22119
Prepare Benefit Cost Analysis (4.1) 9 days Thu 8/22119
Develop Initial Priioritized List of Saf ely Projects (4.1) 4 days Wed914/19
Ciry Review & Commem 8 days Tue 9110/19
Prepare Final Prioriized List of Safety Projects (4 .1) 4 days
T ask 5 SSAR Documentat ion 35 days
Prepare Draft SSAR (5 .1 ) 8 days
Ciry Review & Commem 8 days
Prepare Drafl SSAR (5.1) 4 days
City/Caltrans Review & Comment 10 days
Prepare Final SSAR (5.2 )
J ul
7/29
Q l r4, 20 19
Oct N ov Dec
' ' I
' ' ' ' 9/16
P8016P8016PRL002 8
Cost Estimate
The Omni/GHD estimated cost to complete all of the work identified in the Scope of Services is
$86,404 as provided in the following table:
Item 8.h. - Page 36
<B:11 § ,
\//alter
ProfeciFuncuon P M Engr c Eng-A consumables
o.ns1oe Total Ta :,k Tota.I
ITas~ Task Descripti on Rate S245 S145 $11 5 Seniices Hoors Suototal
1 Project Management. Coordination and Meetings $12.052
·u Prq ect r11a1agemern ana coorama1100 32 $'192 32 $8,032
1.2 Prq ect Meetings (4 ) 10 10 $120 20 $4,020
12 Project Research and Data Coll ection S32 , 118
2.1 Dctld CUll~lion 12 S72 $14 ,3(0 12 $15,752
2.2 Ob<;ervational lnformaUon (.2) 4 8 572 12 $1,572
2.3 Other ln:erviews (S) 10 20 $180 30 $5,530
2.4 field A.5se.s.:sment 0 16 4 0 = G4 $9,2G4
~ 03'.3 AMlysis ~nri Count@rm@.lsurt s $23,688
3.1 uata Anruys,s 1ecnn1ques ano Rerults 1 lti L4 $L4b 4 1 So,011
3.2 Highest Occuring Crash Types 1 10 16 $162 27 $3,697
3.3 High Risk Gorrido!s and lntersectioos 2 10 16 $168 28 $3,948
3.4 Cuu11lt::fll~O::::UI~ IU:!111.ifit:U lu AiJUrt::::;:s Sorely l:s:;uo 8 24 40 $4J2 72 S 10,472
14 Vi;1bl• Proj .ct Scop4ts & Priorhized L ist of S3f•ty Projects $9,846
4 .1 Viable Proiect Scopes & Pn or1tiz ed List of Safety Projects 6 36 24 $396 66 $9,846
5 SSAR Oocument.1tiot1 $8,700
5.1 Drafl SSAR Oevetop-nent and Ctculation 4 16 2A $264 ,u SG,324
5.2 Fina l SSAR Deve1oemen1 and c ,cu la ioo 2 6 8 S96 16 $2,376
Hours 84 168 212 464
Dollars $20,500 $24 ,3GO $2 4,300 $2,704 $14,30D $06,404 $86,404
669 Pacific Street, Suite A, San Luis Obispo, CA USA
T 1 805-858-3141 W www.ghd.com
August 26, 2019
Robin Dickerson, PE
City Engineer
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 93420
Re: Proposal for a Local Roadway Safety Plan as part of the Systemic Safety
Analysis Report Project
Dear Robin,
We are excited about helping the City of Arroyo Grande in the preparation of the Systemic
Safety Analysis Report (SSAR) for streets within the City. We recognize the critical
importance of developing the SSAR with a focus on identifying the safety issues for the
City’s roadway network.
As we have become aware, Caltrans is now strongly recommending that local agencies
also develop a Local Roadway Safety Plan (LRSP) as part of the SSAR process, which
will result in a formal plan of projects that will compete for future Highway Safety
Improvement Program (HSIP) funding. We have prepared this supplemental proposal to
include the preparation of a LRSP. We believe that we are at the perfect point with the
SSAR analysis to begin engagement with a LRSP working group formed of stakeholders
selected by the City. We will be working throughout the process to identify and recommend
safety countermeasures and incorporating valuable feedback and comments from the
working group. The budget for the extra work involved in the LRSP process is $13,204.
Please contact me with any questions you might have regarding the extra work proposal.
Thank you again for the opportunity to offer our services for this very important effort.
Sincerely,
GHD
Jay Walter PE TE
Project Manager
Item 8.h. - Page 37~ft ... , Iii:.. •
Budget Estimate - SSAR & LRSP for the City of Arroyo GrandePrepared For: City of Arroyo Grande Submitted By: GHD Walter ProjectFunctionPM Engr C Engr ATask Task DescriptionRate$245 $145 $1151$12,0521.1 Project Management and Coordination 32$19232 $8,0321.210 10$12020 $4,0202 Project Research and Data Collection$32,1182.112 $72 $14,300 12 $15,7522.24 8$7212 $1,5722.3Other Interviews (6)10 20$18030 $5,5302.48 16 40 $38464 $9,2643 Data Analysis and Countermeasures$13,2163.11 16 24 $24641 $5,5713.21 10 16 $16227 $3,6973.32 10 16 $16828 $3,9483A Form Local Roadway Safety Plan Working Group$19,0223A.1 Working Group Meetings10 40$30050 $8,550$8,5503.4 Countermeasures Identified to Address Safety Issues8 24 40 $43272 $10,4724$9,8464.16 36 24 $39666 $9,8465$13,3545.14 24 32 $36060 $8,500$2,1765.22 16 16 $20434 $4,854$2,478Hours94 226 228548New Total:Dollars$23,030 $32,770 $26,220 $3,288 $14,300$99,608$99,608$13,204Original contract: $86,404LRSP Extra WorkConsumablesOutside ServicesTotal Hours SubtotalTask TotalObservational Information (2)Field AssessmentData Analysis Techniques and ResultsHighest Occuring Crash TypesProject Management, Coordination and MeetingsProject Meetings (4)Final SSAR/LRSP Development and CirculationSSAR DocumentationDraft SSAR/LRSP Development and CirculationHigh Risk Corridors and IntersectionsViable Project Scopes & Prioritized List of Safety ProjectsViable Project Scopes & Prioritized List of Safety ProjectsData CollectionPage 1P1989BUD003Item 8.h. - Page 38-I
Item 8.h. - Page 39
OHO
April 24, 2019
Teresa McCllsh
Director of Community Development
City of Arroyo Grande
300 E. Branch Street
Arroyo Grande, CA 93421
EXHIBIT A
RE: PROPOSAL -Circulation Study, Transportation Impact Fee, and Transportation Impact
Study Guidelines Update, and Circulation Element with Environment Document
Dear Teresa:
GHD appreciates the opportunity to provide this proposal to complete the above transportation planning
documents for the City of Arroyo Grande. New development and growth in the region continue to put
pressure on the exisUng Arroyo Grande transportation system. The completion of these transportation plans
and updates is Imperative to ensure the City is adequately prepared to Implement improvements necessary
to sustain efficient, safe, multimodal transportation systems as demand grows. GHD has prepared this
proposal to ensure the plans that are in Draft form today are updated to be consistent with applicable
legislative requirements, finalized, and adopted. GHD has Included preparation of the supporting
environmental document and attendance at up to two goveming board hearings to this end.
Given the number years that have passed since initiating the preparation of these studies, the existing base
transportaUon conditions have become dated. As a part of this effort, recent peak hour counts conducted In
the City will be used and supplemented with new peak hour counts at critical Intersections, as needed, to
ensure exlsUng base conditions are representative of 2019. These new base conditions will be utilized, in
conjunction with the latest San Luis Obispo Council of Government (SLOCOG) regional travel demand
model, to develop existing and future analysis and Identify a capital Improvement program necessary to
support the next 20+ years of land development and regional growth.
Once the Circulation Study has been completed, the primary focus will then tum to working with City staff to
review and update the Circulation Element, Transportation Impact Study Guidelines, and Transportation
Impact Fees internally, and then with City officials and the community. To achieve CEQA compliance, the
performance metrics of SB 743 will be included in the CEQA document alongside currently adopted metrics.
GHD will include appropriate policies and analysis requirements to fulfill these requirements moving forward.
GHD wlll work with SLOCOG to Identify appropriate VMT thresholds consistent with the latest Regional
Transportation Plan/ Sustainable Community Strategy (RTP/SCS). GHO has included SWCA on our team
to prepare the appropriate environmental document, anticipated at this point to be a Mitigated Negative
Declaration.
The timely completion of this effort Is Important as the CE and TIF Updates are currently key priorities for the
City. A more detailed scope of work is provided in the following.
943 Reserve Drive Roseville California 95678 United Stales
T +1 916 782 8688 F + 1 916 782 8689 W www ghd.com
Item 8.h. - Page 40
1. Scope of Work
Task 1 Proiect Management and Meetings.
Task2
Task3
Task4
Tasks
This task is for Project Management/Communication throughout the remaining update
process. The GHD Project Manager will establish and maintain a regular communication
schedule with City. staff to assure consistent progress on this update process. A kick-off
meeting with City staff at the start of the project will establish the communication schedule as
well as delivery of key products and public meetings.
GHD will attend one (1) Planning Commission meeting and one (1) City Council meeting, as
required. These meetings will be established in consultation With City staff. Advance
authorization will be required if additional meetings require GHD attendance.
Circulation Study Update
This task is Intended to refresh the existing conditions analysis and travel demand forecasts
with new traffic counts and forecast runs from the latest SLOCOG RTP/SCS model. Critical
to this update, is not only to update the LOS to meet existing City policy goals, but also to
include VMT analysis guidance and thresholds to help meet the requirements of SB 743.
This circulation study update will include a capital Improvement program necessary to
support travel demand under local and regional buildout conditions. The study's findings will
be formatted in a manner that facilitates Incorporation into the environmental document,
anticipated to be a Mitigated Negative Declaration.
Finalize Circulation Element Policies, Map and Document.
The draft Circulation Element (CE) Update document, including its policies and map has
been prepared and were awaiting completion of City staff review before vetting the draft
document with City officials and the community. Since the completion of the previous draft,
recent leglslatlon, like AB 1358 and SB 743, has added additional requirements prompting
corresponding policy updates to the CE Update, including relating to VMT and Complete
Streets. It is anticipated that this task will be interactive with City staff to finalize the draft
document for public review, and then, following public review, finalization of the document for
approval before City Council.
Finalize Transportation Impact Analysis Report Guidelines.
The draft Transportation Impact Analysis (TIAR) Guidelines document had been prepared
and was awaiting completion of City staff review before vetting the draft document with the
community and City officials. GHD will work with City Staff to include policies that help guide
impact analysis under SB 743 while preserving operational analysis requirements (LOS),
with appropriate screening crHerla to aid Implementation. It is anticipated that this task will be
interactive with City staff to finalize the draft document for public review, and then, following
public review, finalization of the document for approval before City Council.
Finalize Transportation Impact Fee Update.
Based on the planned Improvements Identified on the Circulation Study and Circulation
Element and Map, opinions of cost will be updated and the portion to be funded by the TIF
identified. GHD will then prepare draft fee calculations by land use type for remaining vacant
P8278PRl.001 Relrised.docx 2
Item 8.h. - Page 41
mi .
I F
Task6
and/or underdeveloped lands within the City of Arroyo Grande. These draft fee calculations
will be reviewed by the City and adjusted as necessary. Transportation improvements to be
Included In the TIF program will not only include improvements to support vehicular travel,
but also pedestrian, bicycle and public transit travel within and through the City.
Prepare Mitigated Negative Declaration.
To prepare the environmental document. GHD has retained SWCA as a sub-consultant to
lead its preparation. GHD will coordinate with the City and SWCA to assure Its timely
completion. The budget for this effort was based on the assumption that a Mitigated Negative
Declaration would be adequate document for CEQA compliance. Attached to this proposal Is
SWCA's proposal for preparing the Mitigated Negative Declaration.
2. Schedule and Budget
Our fee to perform the Circulation Study Update and completion of the CE Update, TIF Update,
Transportation Impact Study Guidelines and preparation of a Mitigated Negative Declaration is $90,630, as
indicated in the attached budget. This budget considers the number of remaining issues that still need to be
resolved and addressing the additional requirements of SB 743. Also, any additional meetings beyond those
included in Task 1 may be added on a $2,000 per meeting basis. The schedule for the completion of this
effort will largely be driven by the noticing and preparation of the supporting environmental document and
the scheduling of public meetings. To provide some parameter of schedule, a most optimistic schedule might
be sixteen (16) weeks from authorization.
Please feel free to give me a call if you have any questions.
Sincerely,
Attachment: SWCA Proposal
P8278PRLOD1 Relrised.dac,c 3
Item 8.h. - Page 42
Arroyo Grande CE Update, TIF Update, TIAR Guidelines and TIAR for Negative Declaration.
Budget Estimate
Job No. 8278
File No. P8278BUD001
Inouye Tregenza Zciilemake
Proposal Class PIC/PM QC Southern Thornton
Task Task Description Rate S250 S185 $150 $105 $120
Other Total Total OMNI
Hours $ Direct
Costs
rf ~~~11;teft>J~t~~~Q~J~~miJJl1~~fl9~:~7tfJ~1fRf5;f~>:I~~: }'.'.\~1~~~Fff~~:Jfi\;~f:r~i~~·~::\I: '.\~1S[if;J}!l~~~f'.{t~t~;:?~[:~~ti➔~~ff§f~11J1~~1t~t~l1~~{~J]~~~~i~:t11F;~
8 32 16 $1,500 56 $11,100
C
Ji~~f?-;[~~~1~lfi~].l~~JfifS~:~,::~~=~~:r.~-~~;0·:JF~0·:~~~: ;y ;-~~, ;,~-~~5;~~~;·:}1¥K~"1J~~F~1&?·~-,.~:1w~1~7:~f=t~'?fi~I~J?.'Eg~IU~.h~--~~~-};r~~~2~:i~:~~i;;1:~:?;t;t~~(~~~.~~~~t},r*:e~i t~;.:,
4 8 36 100 4 $18,380 .
2 4 8 16 4 $4,120 ~-~~~Aflf:iR•11f•Xt~~~~;~~~5:Fr:i:t;~~~:~;·~::7~~~liY~~?7~~~~;r~\:~~=~:~;1~-~~~~i:·)g~~~~!FMW::(?~;:~~~~t~~~\·~~t~:~~s-;=~1~~~~&r~1:r.~wt{~k-21E:~G~:t~?0i~~ :r'.~
2 4 12 16 34 $4,720
2 8 32 24 66 $8,220 [i$~6JfF;R,Pir~I~ifg~~~~@iiS:~!~Q~~~g;f;;?•:EE~s¥ -1-~~0J2~~t]3~~~~:\·.:;:1;·~~-~~:r1Nr~:~;J:;;.~~~{f.~~;,~IJ~4?l~J~~-'?~~~~~~~~~~;£~~~tff~:1:0.~~~~p~~~f[~~~1~~~~-1li ~
2 4 4 10 20 $2,890
Notes:
Subtotal Hours Hours
Subtotal Dollars DoJIBTS
20
$5000
60
$11100
60
$9000
------·-----~------c-c,-~--
1. Billing rates are avera9es. Client will be billed for actual rates for employes that perform the work.
2. _BIiiing rates Increase by approximately 5% per Y._ear. --------------· ·--.
3. Direct costs will be marked u 10%
190
$19 950
Page 1
24
$2880 $1 500
184 $49,430.00
Item 8.h. - Page 43
• omni -means
ENGINEERING SOLUTIONS
September 4, 2015
Matt Horn
City Engineer
City of Arroyo Grande
300 E. Branch Street
Arroyo Grande, CA 93420
RE: East Branch Street Streetscaping Project -On-Call Civil Engineering Service
Dear Matt:
The Omni-Means Team is very excited about the opportunity to once again provide assistance to
the City under our existing on -call agreement. We are committed to working closely with both
Community Development and Public Works to bring forward a specific plan that will enhance the
East Branch Street corridor landscape and streetscape and promote the livability that is so
important to the City.
Our team of engineers, surveyors, planners and landscape architects, in close partnership with the
City staff and community stakeholders, is ready to move from "concept" to a fully-vetted quality set
of plans that will allow the City to quickly bid and build a great streetscape project. We are
confident in our ability to produce high-quality conceptual designs and equally confident in our
ability to respond to staff and community feedback to systematically improve those concepts and
arrive at final plans that fully meet the City staff and community's expectations.
We recognize that the East Branch Street corridor is one in transition and that it will be critically
important to ultimately design and construct street improvements that find the balance between
safety and mobility for all users, accessibility for existing and future businesses, effective way-
finding for visitors, and landscape that enhances the visual experience for all.
To assist us in providing the services you require, we have teamed with two local firms, including
Yeh and Associates located in Grover Beach for Geotechnical Services and McMillan Land
Surveys located in San Luis Obispo for topographic and right of way surveys.
We are pleased to submit the enclosed Scope of Work, Fee Estimate and Schedule for your
consideration. We look forward to working with you and other City staff on this project. Please feel
free to give us a call if you have any questions.
Sincerely,
Omni-Means, Ltd .
~·-~~
Joseph W. Weiland, P.E.
PrincipalNice-President
Jonathan, "Nate" Stong, P.E.
Project Manager
Enc : Scope of Services and Fee Proposal
NLS:nls
669 Pacific Stre et I Suite A I San Lu is Obispo, CA 93401 I p . 805 .242 .0461 I omnimeans .com
Napa I Redding I Roseville I San Luis Ob ispo I Visalia I Walnut Creek
Project Understanding and Approach / Key Issues
East Branch Street Streetscaping Project I City of Arroyo Grande l September 4, 2015
P6968PRL002.docx l Page 1
Project Understanding and Approach
Omni-Means understands how important the Village and East Branch Street are to the City of
Arroyo Grande. In many respects this corridor is the heart of the City and the City has
continually worked with individual citizens, community groups and the business community to
sustain the corridor’s unique character. Time has come to turn attention to the segment of East
Branch Street between Mason Street and Paulding Circle and plan, design and build the
streetscape that will extend and enhance the unique Village character through this segment of
the corridor. Additionally, an effective streetscape in this segment of East Branch Street will
serve as the perfect gateway for those persons coming into the Village from the Edna and
Huasna Valleys.
Omni-Means also understands how important it is that the streetscape improvements made
between Mason Street and Paulding Circle strongly complement the existing streetscape
through the Village. It is critical that upon completion of the streetscape project, that visitors and
residents alike move comfortably between the Village core and the Mason-Paulding segment
with no readily apparent change in context or character. At the same time, the new streetscape
has to function as a contemporary facility in terms of safety and mobility for all users.
Omni-Means is especially skilled at bringing forward context sensitive solutions while insuring
that safety and mobility are in no way compromised. Pedestrians, bicyclists, transit riders and
motorists can all be confident that their specific needs will be addressed as the streetscape
project proceeds in a collaborative yet systematic fashion. Omni-Means, working closely with
City staff and the business community, will also pay special attention to enhancing accessibility
for existing and planned development. ADA compliance will be fully addressed as well. Given
how many tourists seek the Village as their destination, special attention will be given to
implementing effective wayfinding.
The City of Arroyo Grande has a strong reputation for engaging a diverse group of community
stakeholders whenever significant infrastructure changes are considered. Omni-Means intends
to take full advantage of standing City Committees that can help guide the development of the
streetscape plan. With their input and guidance, we are confident that the conceptual
streetscape designs we bring forward will not only unify East Branch Street thematically, but will
enhance the natural environment with innovative drainage features and construct the necessary
improvements so that the corridor achieves complete street objectives.
Omni-Means will make certain that all concepts that are developed will be presented in formats
that are easily understood by a wide range of community members. The design plans will be
sufficient in detail and quality so that City staff and others can quickly grasp the improvements
being proposed and visualize both their functionality and aesthetic value. The City can be
confident that Omni-Means will always produce high-quality products within the schedule and
budget agreed to and that City review comments will be fully addressed in timely fashion.
The entire Omni-Means team, based right here on the Central Coast, stands ready to take full
advantage of our extensive local knowledge of the Arroyo Grande street system and work in
partnership with City staff to see the East Branch Street Streetscaping project to its completion.
Item 8.h. - Page 44 "
Project Understanding and Approach / Key Issues
East Branch Street Streetscaping Project I City of Arroyo Grande l September 4, 2015
P6968PRL002.docx l Page 2
Key Issues
Balance On-Street Parking Needs with "Complete Streets"
Automobile parking can often be a conflicting and confusing issue for a community like Arroyo
Grande. Lack of accessible parking can hurt local businesses and decrease the quality of life for
residents in a mixed use corridor like East Branch Street.
Typically there is no one specific solution to parking challenges. In the case of East Branch
Street, a balance has to be achieved between safe multi-modal mobility on the street and
reasonably accommodating parking. The East Branch Street Streetscaping Project offers an
opportunity to bring strategic parking into the “complete street” envisioned and valued by the
community.
Omni-Means, in close coordination with City staff, the City Traffic Commission and community
stakeholders, is confident that the streetscape concept that ultimately moves into construction
will strike the correct balance. With community input we will explore and delineate effective
design that integrates the limited on-street parking with the available off-street parking
opportunities. Given the large number of visitors to the Village, the parking strategy that moves
forward will be fully integrated with an effective way-finding program.
Opportunities for Stormwater Quality Integration with Landscaping
This project presents an opportunity to manage storm
water in a fashion that promotes a “green” street as
well. Omni-Means is well-staffed and experienced in
the latest in “green street” technology to strategically
intercept, filter and infiltrate storm water from street
runoff through a series of landscaped curb extensions,
swales, planter strips, bio-filtration planters, and street
trees.
Item 8.h. - Page 45
Project Understanding and Approach / Key Issues
East Branch Street Streetscaping Project I City of Arroyo Grande l September 4, 2015
P6968PRL002.docx l Page 3
Omni-Means is confident that, with City staff and public input, we can incorporate Best
Management Practices to ensure compliance with the latest Regional Water Quality Control
Board Phase 2 NPDES permitting requirements and implement project features that promote
corridor aesthetics while enhancing the water quality. At the same time, a model can be created
that adjacent private development can follow and ultimately enhance utilizing some of these
same features in yet to be developed adjacent properties or in the retrofit of existing businesses.
Pedestrian Mobility and Safety
The Village of Arroyo Grande (East Branch Street) has evolved into a very walk-able and livable
“main street.” Pedestrians generally feel safe strolling through the Village and the experience is
a very pleasant one that many out-of-towners have come to appreciate and come back to on a
regular basis. The challenge and the opportunity for the East Branch Street Streetscaping
Project is to carry this same livability and “sense of place” easterly through Paulding Circle.
Item 8.h. - Page 46
GREEN STREETS: STORMWATER TREE TRENCH
Streol View
Evapotransp l ra1lon
Ol &t rlbulctd through Troo Trench ,
then ,1ow reloued Into c,i.ls11ng
,10,m sewer, If neceuary lnflltra1lon
Subg,ade View
Rainfa l l
S10,mwater Flow
'il[Wl ECS
01 R1eur10111P n
Project Understanding and Approach / Key Issues
East Branch Street Streetscaping Project I City of Arroyo Grande l September 4, 2015
P6968PRL002.docx l Page 4
Omni-Means sees great opportunity to enhance the pedestrian experience in the corridor
incorporating some of the same effective features seen west of Mason Street, thereby carrying
forward some of the themes and infrastructure that have already proven to enhance the safety
for Village pedestrians such as textured cross walks, in-roadway lighting and sign-mounted
flashing beacons at crosswalks, landscaped bulb-outs, landscaped median refuge areas, and
strategic placement of street furniture.
Special attention will be paid to making sure that the corridor is ADA compliant and that project
features meant to enhance mobility for persons with disabilities are incorporated in an
innovative and sensitive way. We are confident that working closely with community
stakeholders and City staff, the Omni-Means team will bring forward integrated project concepts
and construction details that meet ADA needs without appearing as project “add-ons”.
Accommodating Left-Turns While Enhancing Median Planting
Raised medians offer great benefit to a corridor like East Branch Street. They can provide areas
to be planted with appropriate trees or other vegetation thereby enhancing corridor aesthetics.
At the same time they can be strategically placed so that traffic turning movements are
controlled in a way that pedestrian, bicyclist and motorist safety are enhanced. At the same
time, consideration must be given to left-turn access and parking for businesses and properties
adjacent to the street.
We are confident that the Omni-Means team, working collaboratively with City staff and
community stakeholders, will be able to place and design the raised medians in a fashion that
meets the project aesthetic objectives, enhances the safety for all users, and does not
inordinately compromise access for adjacent properties. The planting and other treatment of the
raised medians will be sustainable in nature and sensitive to City’s limited maintenance staff
and water supply.
Item 8.h. - Page 47
Project Understanding and Approach / Key Issues
East Branch Street Streetscaping Project I City of Arroyo Grande l September 4, 2015
P6968PRL002.docx l Page 5
All median landscaping (median and roadside) and other features (planters, trees, light poles),
will be designed so as fully meet stopping sight distance requirements.
Consistent Bicycle Facilities
Special attention will be paid to striping for bike lanes. The East Branch Street segment
between Mason Street and Paulding Circle is a transition zone for cyclists either leaving the
Village or entering the Village from the rural Edna and Huasna Valley areas. The Omni-Means
team will be sure to consult and seek consistency with the City’s Bicycle and Trails Master Plan
(an Omni-Means product) when designing bike facilities for the East Branch Street segment
between Mason Street and Paulding Circle.
It is of note that with the construction of the East Branch Street Retaining Wall project, there are
now Class II Bike lanes coming into the corridor from the east. However, through the Village
core, there are no designated bike lanes and a “share the lane” situation exists. Careful
consideration will be given to the “bicycle transition zone” between Mason Street and Paulding
Circle, and a continuation of the bicycle shared lane markings and signage west of Mason
Street to provide consistency along the bicycle route.
Traffic Operations
Omni-Means is well versed in traffic operations, and we will bring our expertise to this project to
ensure safe, accessible and efficient mobility for all users. We have recently assisted the City of
Arroyo Grande with an analysis of the traffic circulation within the Crown Hill neighborhood, and
the data collected and analysis performed in that effort gives us a unique understanding of the
traffic volumes and patterns in the area, specifically at the intersections of Crown Hill Street with
East Branch Street and Le Point Terrace with East Branch Street.
Modifications to exclusive left turn lanes such as at the westbound East Brach Street approach
to Mason Street may be considered during project development. Omni-Means will collect the
necessary data and perform traffic evaluations to ensure the design meets standards and the
City's level of service criteria.
Concept Layout
The following pages present a concept layout developed for the corridor illustrating Omni-Means
capabilities and approach to the project. The concept illustrates the Key Issues identified above
and presents opportunities for consideration.
Item 8.h. - Page 48 "
East Branch Street, Arroyo Grande, CA STREETSCAPE CONCEPT P6968/ILLUSTRATIVE EXHIBITILLUSTRATIVE CONCEPT VIEWSILLUSTRATIVE CONCEPT VIEWS DESIGN OPPORTUNITIES The following exhibits illustrate a variety of design opportunities that will extend and unify the village theme east of Mason Street. These ideas will also enhance the pedestrian and bicyclist experience / safety, and provide landscaped gateway opportunities approaching the downtown core. (See Exhibit 2 for more callouts) Exhibit 1 Item 8.h. - Page 490 0 I Section" ~ NTS CALLOUT LEGEND SYMBOL 0 0 0 0 0 0 0 0 0 @ DESCRIPTION Continue bike route with shared use markings and signs through the village Opportunity for enhanced crosswalk at intersection with landscaped bulb outs Landscaped bulb outs -possible bio-filtration at existing drain inlet Bicycle detector loop at signal Gateway monument/ sign opportunity Retain key on-street parking Minimize conflict points by limiting access at Le Point Terrace and East Paulding Circle Class II bike lanes continue to Paulding Wall restriping Opportunity for a mid-block pedestrian cross walk Landscaped median to restrict left turn movement at first driveway to north parking lot ~omni• means ~ ENGINEERING SOLUTIONS
East Branch Street, Arroyo Grande, CA STREETSCAPE CONCEPT P6968/ILLUSTRATIVE EXHIBITILLUSTRATIVE CONCEPT VIEWSILLUSTRATIVE CONCEPT VIEWS (See Exhibit 1 for more callouts) Exhibit 2 Item 8.h. - Page 50CALLOUT LEGEND SYMBOL DESCRIPTION 0 0 0 0 0 0 0 0 0 @ Continue bike route with shared use markings and signs through the village Opportunity for enhanced crosswalk at intersection with landscaped bulb outs Landscaped bulb outs -possible bio-filtration at existing drain inlet Bicycle detector loop at signal Gateway monument/ sign opportunity Retain key on-street parking Minimize conflict points by limiting access at Le Point Terrace and East Paulding Circle Class II bike lanes continue to Paulding Wall restriping Opportunity for a mid-block pedestrian cross walk Landscaped median to restrict left turn movement at first driveway to north parking lot ~omni• means ~ ENGINEERING SOLUTIONS
Work Experience
East Branch Street Streetscaping Project I City of Arroyo Grande l September 4, 2015
P6968PRL002.docx l Page 10
Work Experience
Omni-Means' team of Civil Engineers, Traffic Engineers and Landscape Architect is well-suited
and experienced in streetscape design and provides a "one-stop shop" for coordinated project
development that addresses all of the design issues important to the success of a project.
Omni-Means provides design services spanning from preliminary analysis and design, through
stakeholder outreach and final design to construction support.
The following pages present
samples of our relevant
streetscape and gateway
monument design work
experience. The following materials
also demonstrate our capabilities
with visual materials key to
conveying design concepts and
alternatives to a broad audience.
Item 8.h. - Page 51
Complete Street Improvement Concept
Highway 49 /88 Corridor -Main St. to Highway 88
D 2012 Capital Improvement Program Update
City of Jackson
Scope of Services
East Branch Street Streetscaping Project I City of Arroyo Grande l September 4, 2015
P6968PRL002.docx l Page 21
Scope of Services
Task 1 Project Management
1.1 Project Management
Omni-Means’s project management responsibilities shall include:
Kick off meeting with City staff to review the scope of services and
deliverables, review existing corridor conditions and identify streetscape goals,
and to develop stakeholders list;
Attend one (1) meeting with City staff to review the preliminary conceptual
design alternatives plans developed in Task 3;
Attend up to four (4) conceptual design review meetings during Task 3;
Attend up to two (2) meetings with City staff to review the 50% and 95% PS&E
submittal and to receive/discuss staff comments;
Participate in phone and email communications with the City PM;
Provide technical support to the City;
Provide internal quality control;
Lead, direct and monitor all sub-consultants progress and work products;
Prepare meeting agendas and minutes; and
Provide monthly invoices, schedule updates and project progress reports
Task 1 Work Products:
Active Project Management, Coordination, Quality Control and Documentation
Task 2 Project Area Survey
2.1 Data Collection
Existing information including (but not limited to) parcel maps, record of survey maps,
City right of way maps and deeds, and as-built drawings will be obtained along East
Branch Street within and immediately adjacent to the project corridor. As part of our
data collection effort, we will also contact Caltrans to request copies of any as-builts and
right of way maps and deeds they may have retained.
Omni-Means will obtain available traffic data from the City and supplement with new
counts as required for the design. Omni-Means obtained peak hour intersection turning
movement data as part of the Crown Hill Circulation Study which will be used and
supplemented with, at a minimum, peak hour turning movement counts at the
intersection of East Branch Street and Mason Street.
2.2 Topographic and Right of Way Surveys
McMillan Land Surveys will conduct a topographic survey that will map the existing
physical features of the project area. Items to be surveyed and mapped include City
Item 8.h. - Page 52 "
Scope of Services
East Branch Street Streetscaping Project I City of Arroyo Grande l September 4, 2015
P6968PRL002.docx l Page 22
right of way, visible features of existing utilities, curb, gutter and sidewalks, curb ramps,
driveways, crossings, street trees or wells, roadway striping including parking
delineation and lane widths, street lights, traffic signals, public signage, bus stops,
storefronts, street furniture, and existing land uses/business types. Survey will provide
adequate detail for areas where ADA compliance could be challenging including curb
ramps, driveways, crossings and storefronts.
The right of way lines along E. Branch Street with the corridor project limits will be
established from found monuments and recorded information.
Task 2.1 and 2.2 Work Products:
Electronic files of topographic surveys and corridor right of way limits in both PDF and
AutoCAD file format
2.3 Early Utility Coordination
Omni-Means will develop and maintain a master list (spreadsheet) of all utility contacts
in the project area. The spreadsheet will be used to track all utility submittals, responses
by utility agencies, and conflict resolutions. Under this task, all utility companies
believed to have facilities in the area will, at a minimum, be noticed of the project scope
and limits and information requested regarding facility types and locations. Utility
coordination will continue under Task 4.2 during the subsequent submittals at the 50%,
95% and 100% design stages.
Task 3 Conceptual Design Alternatives
3.1 Preliminary Layout Plans
Omni-Means will prepare up to two (2) conceptual streetscape designs that unify East
Branch Street thematically and encourage bicycle and pedestrian use. Physical
constraints and potential impacts associated with the design elements will be identified
and addressed.
The concepts will identify opportunities and constraints for specific improvements,
including bike lanes, enhanced bicycle markings for shared use areas, sidewalk and
crosswalk hardscapes including in-roadway lighting and signage with flashing beacons,
street trees, tree grates and guards, opportunities for bio-filtration or other stormwater
quality improvements, bulb-outs, benches, litter receptacles, bicycle racks, street signs
and posts, and traffic striping. Identification of potential utility conflicts and relocation will
be identified for each alternative. Preliminary estimates of cost will be prepared for each
alternative.
3.2 Preliminary Landscape Architecture Plans
The preliminary landscape architecture design will consist of a detailed layout of all
plant materials, a plant palette with photographs of all plant materials proposed, and
proposed irrigation system approach. 3D Sketchup images will be prepared to
illustrate the key components of the concept. This task will also include:
Discussions with the City staff regarding long term maintenance expectations,
irrigation system material preference
Item 8.h. - Page 53 "
Scope of Services
East Branch Street Streetscaping Project I City of Arroyo Grande l September 4, 2015
P6968PRL002.docx l Page 23
Illustrative exhibits to be utilized at presentations to stake holders and City
officials
Preliminary cost estimate
Task 3.1 & 3.2 Work Products:
Electronic files and reproducible hardcopy for up to two (2) conceptual design
alternatives
Preliminary Planting Plans for up to two (2) conceptual design alternatives.
Preliminary estimates of construction costs for up to two (2) alternatives
3.3 Submittals and Reviews
As identified in the RFP, the City anticipates up to four (4) conceptual design reviews
involving City staff and stakeholders for each alternative with revisions required
following each review. Omni-Means will be available to attend up to four (4)
City/stakeholder design review meetings to present the design concepts, provide our
input and to answer questions. PDF documents of all exhibits will be provided to City
staff in advance or each meeting for distribution as needed.
Following each design review and upon receiving all review comments, Omni-Means
will also modify each alternative as needed and submit copies of the modified designs
to the City for further review and comment. As previously noted, we are assuming up
to four (4) rounds of reviews and modifications for each conceptual design alternative.
Task 3.3 Work Products:
Attend up to four (4) project review meetings
Provide up to four (4) conceptual design revisions for each alternative.
Task 4 Final Design of Selected Alternative
It is anticipated that the City will identify the preferred project improvement alternative
at the conclusion of Task 3. It will be this selected alternative that will be carried
forward through final design in Task 4.
4.1 Geotechnical Evaluation and Report
Yeh and Associates (Subconsultant) will provide all geotechnical testing,
evaluations and reporting for this project. The main geotechnical considerations for
the project will be to provide pavement design and grading recommendations for hot-
mix asphalt and Portland cement concrete. Low-impact design considerations will also
be qualitatively addressed from a geotechnical standpoint as appropriate. The scope
of work for the geotechnical evaluation is described below.
1. Consult with Omni-Means to initiate the project, collect background
information from Omni-Means and the City that may be pertinent to the
geotechnical evaluation, and coordinate site access, schedule field
exploration activities, and review the scope of the work. This work assumes
that site access and any permits required to perform the field work within the
roadway will be provided to at no cost.
Item 8.h. - Page 54 "
Scope of Services
East Branch Street Streetscaping Project I City of Arroyo Grande l September 4, 2015
P6968PRL002.docx l Page 24
2. Prepare a health and safety plan for the field work, visit the site to mark the
locations of the explorations, and contact Underground Services Alert (USA)
to contact utilities and review the locations prior to beginning the field
exploration program.
3. Perform a ½-day field exploration program consisting of drilling two to three
holes to depths of approximately 5 feet below the ground surface. Borings
would be drilled either in parking spots or in the roadway median. Traffic
control will consist of cones and signs. No lane closures or flagging are
planned.
4. The holes will be drilled using a truck-mounted rig equipped with hollow stem
auger. Existing roadway sections will be measured and the borings will be
sampled at selected intervals using a drive sampler, and by taking cuttings
from the auger flights. The holes will be filled with excavated cuttings and/or
sand after drilling. The roadway surface will be patched with fast-setting
concrete colored black. Laboratory tests for in-situ moisture and density, and
R-value will be performed on selected samples recovered from the drill holes.
5. Prepare a Geotechnical Report for the design of the improvements. A draft of
the report will be submitted for review by Omni-Means and the City. The
report will provide drawings showing the location of the site and the drill
holes, logs of the drill holes, and laboratory test results. The report will
provide recommendations regarding grading, subgrade preparation and
stabilization (if needed), compaction, trench backfill, reuse of excavated on-
site soil and imported fill materials, design for flexible and rigid pavements,
and geotechnical considerations for low impact development improvements.
6. Prepare the final Geotechnical Report for the project and submit one pdf
copy, unless otherwise requested. The final report will be submitted after
review comments have been incorporated into the report. It is not anticipated
that the final report would incorporate evaluating additional alternatives,
information or recommendations for improvements that area not described in
this proposal.
Task 4.1 Work Products:
Draft Geotechnical Report for review and comment
Final Geotechnical Report
4.2 Utility Submittals and Coordination (Design Phase)
The information received during initial noticing to the utility companies and data
requested under Task 2.3 will be incorporated into the design base maps and used in
the design to identify potential conflicts and resolutions. All utility companies known to
have facilities in the area will, at a minimum, be noticed at the 50%, 95% and 100%
design stages.
Should utility relocation be required, Omni-Means will coordinate with the affected
utility(s) to determine whether their facilities are under a franchise or if easements are
present. The affected utility company will complete their relocation plans with input
Item 8.h. - Page 55 "
Scope of Services
East Branch Street Streetscaping Project I City of Arroyo Grande l September 4, 2015
P6968PRL002.docx l Page 25
from Omni-Means. For instance, identification of easements, utility sleeves,
clearances, and cost and schedules to relocate are typical items addressed under this
task. This task also includes meeting with utility owners as needed to facilitate final
relocation plans.
Task 4.2 Work Products:
Utility Master List, Utility Noticing and Utility Coordination.
4.3 50% Design Plans
Under this task, Omni-Means will prepare preliminary design drawings for the
selected alternative identified at the conclusion of Task 3. All engineering design will
be completed in conformance with City of Arroyo Grande and/or Caltrans 2010
standards and specifications. All plans will be prepared using the City of Arroyo
Grande title block.
The 50% design will include the following plans:
Cover Sheet
Layout Plans
Typical Sections including structural pavement sections
Grading Plan
Pavement Delineation and Signage Plan
Lighting Plan
Street Furniture Plan
Stormwater quality details (bio-filtration or structural BMPs)
Planting and Irrigation plans, details, schedules / notes, water calculations
A drainage memorandum will be prepared under this task identifying any changes to
drainage patterns, storm drain gutter, inlet and/or piping modifications, and potential
impacts/benefits to storm water quality using low-impact development strategies.
At the conclusion of this task, 50% plans will be submitted to the City for review and
comment. Copies of the plans will also be provided to each affected utility owner.
Task 4.3 Work Products:
Reduced size 50% plans (11”x17”): Two (2) sets provided to City of Arroyo Grande, and
additional sets as needed for each affected utility owner
Electronic copy of 50% plans in PDF format will be provided to City of Arroyo Grande
4.4 95% Plans, Specifications and Estimates (PS&E)
Omni-Means will review all comments provided by the City on the 50% plans will and
updated plan sheets as needed. In addition to those plans prepared for the 50%
submittal, the following plans will be prepared.
General Construction Notes
Demolition plans showing improvements that will be removed during
construction
Item 8.h. - Page 56 "
Scope of Services
East Branch Street Streetscaping Project I City of Arroyo Grande l September 4, 2015
P6968PRL002.docx l Page 26
Construction Details
Utility Plan including adjustment or resetting of drainage inlets, water valve and
sewer manhole frames and covers
Lighting Plan
Omni-Means will prepare the draft construction specifications. Construction
specifications will be formatted in accordance with the City Standard Specifications.
Omni-means will also prepare a detailed construction cost estimate and bid item
schedule for all work included in the project.
The plans will also be reviewed internally an experienced member of the Omni-Means
Construction Management team who will concentrate on conducting a thorough
review of the plans and specifications and bid item schedule. Special focus will be
given to the PS&E documents for their overall constructability and review for any
anomalies that could lead to potential claims that may arise during the course of
construction.
At the conclusion of this task, 95% PS&E will be submitted to the City for review and
comment. Copies of the 95% plans will also be provided to each affected utility owner.
Task 4.4 Work Products:
Reduced size 95% plans (11”x17”): Two (2) sets provided to City of Arroyo Grande, and
additional sets as needed for each affected utility owner
Draft Specifications and Engineer’s Estimate: Two (2) sets/copies to City of Arroyo
Grande. If additional sets/copies are requested by others, they will be provided in
portable document format (PDF)
Electronic copies of the 95% PS&E in PDF format will be provided to the City of
Arroyo Grande
4.5 100% PS& E
Under this task, the Omni-Means team will review the City’s comments on the 95%
PS&E submittal, incorporate revisions into the 100% PS&E, and prepare a formal
response to comments spreadsheet.
This task includes final plotting, transmittal letters, reproduction, copying, preparation,
and packaging, and mailing of the 100% PS&E submittal package.
Task 4.5 Work Products:
Full size Plans (24”x36”): Two (2) sets to the City of Arroyo Grande
Reduced size Plans (11”x17”): Two (2) sets to City of Arroyo Grande, and additional
sets for each affected utility owner
Specifications and Engineer’s Estimate: Two (2) sets/copies to City of Arroyo Grande. If
additional sets/copies are requested by others, they will be provided in portable
document format (PDF).
Electronic copies of the 100% PS&E in PDF format will be provided to the City of
Arroyo Grande
One copy of Omni-Means’ internal QA/QC redlines, and the City’s redlined plans will
also be provided.
Item 8.h. - Page 57 "
Scope of Services
East Branch Street Streetscaping Project I City of Arroyo Grande l September 4, 2015
P6968PRL002.docx l Page 27
4.6 Final PS&E Contract Documents
This task addresses final plotting and compilation of the bid documents. One (1) set of
original Vellum plan sheets and one (1) camera ready set of construction Specials,
signed by the Engineer will be provided to the City of Arroyo Grande. Final PS&E will
include all of the information required for public bidding and construction of the
project.
Task 4.6 Work Products:
Submit Final Contract Documents to City for advertisement of bids.
Optional Services
Omni-Means, if requested by the City and under separate scope of services and budget, will also
be available to assist the City as follows:
Attend and participate at public hearing(s)
Bidding Support
Construction Support
Public Outreach Support
Item 8.h. - Page 58 "
Project Schedule
East Branch Street Streetscaping Project I City of Arroyo Grande l September 4, 2015
P6968PRL002.docx l Page 28
The preliminary project schedule outlined below identifies a 17-month process from notice to
proceed to final construction documents, including a total of approximately 8 months for City and
stakeholder reviews and approvals.
Item 8.h. - Page 59
E. Branch Street Streetscapin g Project
Pre lim inary Proj ect Sched ule
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Cost Proposal East Branch Street Streetscaping Project I City of Arroyo Grande l September 4, 2015 P6968PRL002.docx l Page 29 The following cost proposal represents a not-to-exceed total fee of $69,689 broken down by employee hours and rates for the tasks described in the Scope of Services. If directed and authorized by the City, extra design or optional services would be billed at the hourly rates shown below. East Branch Street Streetscaping PlanOmni-Means, Ltd.Budget EstimatePro No. 6968File No. P6968BUD001.xlsxTask Task DescriptionJob TitleWeiland PICStong PMRobertson LLAHuffman EngrHowardSurveyWenhamQA/QCSupplies and ReimbursablesTotal HoursTotal OMNI $McMillan Land SurveysYeh and Assoc.Mark upTask SubtotalTask Total Rate$201 $175 $180 $116 $165 $2105%1 Project Management$4,2001.1Project Management2424 $4,200$0 $4,2002 Project Area Survey$8,3722.1Data Collection2810 $1,278$0 $1,2782.2Topographic & Right of Way Surveys4 26 $794 $5,000$250 $6,0442.3Early Utility Coordination66 $1,050$0 $1,0503 Conceptual Design Alternatives$25,9423.1Preliminary Layout Plans 2 84858 $7,370$0 $7,3703.2Preliminary Landscape Architecture Plans4040 $7,200$0 $7,2003.3Submittals and Reviews4 8 20 4880 $11,372$0 $11,3724 Final Design of Selected Alternative$31,1754.1Geotechnical Evaluation and Report44 $700$4,500 $225 $5,4254.2Utility Submittals and Coordination88 $1,400$0 $1,4004.350% Design Plans8 16 40468 $9,760$0 $9,7604.495% PS&E4 8 40254 $7,200$0 $7,2004.5100% PS&E4242 $250.00 30 $4,154$0 $4,1544.6Final PS&E Contract Documents2 2 162 $250.00 22 $3,236$0 $3,236Subtotal HoursHours678 86 228 2 10410Subtotal DollarsDollars$1,206 $13,650 $15,480 $26,448 $330 $2,100 $500$59,714 $5,000 $4,500 $475 $69,689$69,689Subconsultants9/4/2015Item 8.h. - Page 60~ f i ' j ' t I I I I
AGREEMENT FOR CONSULTANT SERVICES
AMENDMENT NO. 2
This Second Amendment ("Second Amendment") to Agreement for Consultant Services
(“Agreement”) by and between the CITY OF ARROYO GRANDE and WALLACE
GROUP (“Consultant”) is made and entered into this 25th day of February 2020.
WHEREAS, the parties entered into an Agreement dated March 1, 2015 for On-Call
Consultant Services; and
WHEREAS, the parties desire to further modify the Agreement as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1. Section 1(" TERM") of the Agreement, shall be modified in its entirety to read as
follows:
This Agreement shall be extended and remain and continue in effect until
September 30, 2020, or such date that the work is completed or unless sooner
terminated pursuant to the provisions of this Agreement.
2. To include the specific, previously authorized projects as specified in Exhibit "A"
attached hereto and incorporated herein by this reference.
3. Except as modified herein, all other terms and conditions set forth in the CSA, as
amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this First
Amendment the day and year first above written.
WALLACE GROUP
By:________________________________
CITY OF ARROYO GRANDE
By:________________________________
Caren Ray Russom, Mayor
Item 8.h. - Page 61
Exhibit A
Scope of Services
1. City’s Fats, Oils and Greases program.
2. 2014 Sewer Master Plan Updates.
3. Stormwater Outfall Water Quality Monitoring.
Item 8.h. - Page 62
May 3, 2019
Shane Taylor
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, California 93421
Subject: City of Arroyo Grande FOG Program FY 2019/20
Dear Mr. Taylor:
Wallace Group appreciates the opportunity to provide you with our proposal for Water
Resources services for the above referenced project. Based on our discussion, the
following Scope of Services has been prepared for your consideration:
PROJECT UNDERSTANDING
The City’s FOG Program consists of permitting, semi-annual inspections, and follow-up on
non-compliance with approximately 70 Food Service Establishments (FSEs). The City
requested Wallace Group to prepare a proposal to manage and implement the FOG
Inspection Program for the 2019/2020 Fiscal year.
SCOPE OF SERVICES
FOG Program Administration and Inspection
Wallace Group will perform FOG permitting, inspections, and re-inspections for the City’s
FSEs for the 2019/2020 fiscal year upon notification from the City to start work and
receipt of a signed notice-to-proceed.
The FOG Program is an element of the City’s Sewer System Management Plan (SSMP)
which is a requirement of the Statewide General Waste Discharge Requirement 2006-
0003-DWQ enacted by the State Water Resources Control Board. The FOG program will
include:
Meeting to discuss goals for the 2019/2020 fiscal year FOG Program:
o One (1) hour FOG Program meeting to review the status of the existing Program
Semi-annual inspection of approximately 70 FSEs
Performance of re-inspections when needed to assist in FSE compliance
Assistance with enforcements of significant violations
Re-permitting of all FSEs enrolled in the FOG Program
Permitting of new FSEs that opened for business in 2019/2020 fiscal year and removal
from the FOG Program of those FSEs that have closed
Issuance of monthly FOG program status reports
Item 8.h. - Page 63
WALLACE GROUP@
CIVIL AND
TRANSPORTATION
ENGINEERING
CONSTRUCTION
MANAGEMENT
LANDSCAPE
ARCHITECTURE
MECHANICAL
ENGINEERING
PLANNING
PUBLIC WORKS
ADMINISTRATION
SURVEYING/
GIS SOLUTIONS
WATER RESOURCES
WALLACE GROUP
A California Corporation
612 CLARION CT
SAN LUIS OBISPO
CALIFORNIA 93401
T 805 544-4011
F 805 544-4294
www.wallacegroup.us
PP19-6866
City of Arroyo Grande
May 3, 2019
Page 2 of 3
Deliverables:
Electronic copies of all inspection reports (PDF format)
Electronic copies of FOG inspection procedure updates as applicable
Electronic copies of all permit applications and permits issued (PDF format)
Monthly reporting of FOG Inspection program status (PDF format)
Electronic copies of updated outreach materials provided to FSEs as applicable
(PDF format)
Electronic copies of updated outreach materials for residential FOG education
as applicable (Word format)
Electronic copies of updated FOG Inspection Procedures (PDF format)
SCHEDULE
FOG Inspections will be conducted at six (6) month intervals with re-inspections occurring
based on the status of each FSE’s compliance status. All FSE FOG Permits will be issued
for a three (3) year period.
ADDITIONAL SERVICES
Wallace Group can provide the following services, directly, upon request:
FSE Storm Water Inspections and MS4 Program Support
Development of Standard Operations and Maintenance Procedures and Emergency
Response Procedures for Sanitary Sewer Systems
TO BE PROVIDED BY THE CLIENT
Verification of current list of FSE’s
PROJECT FEES
FOG Program Management
Wallace Group will perform the services denoted in the proposed Scope of Services in
accordance with the attached Standard Billing Rates (Exhibit A). These estimates reflect the
cost for program administration and to have one (1) inspector perform each inspection
and re-inspection. These services will be invoiced monthly on an accrued cost basis, and our
total fees, including reimbursables will not exceed our estimated fee of $27,000 without
receiving written authorization from the Client.
At your request, additional services to the Scope of Services will be performed by Wallace
Group following the signature of our Contract Amendment or the initiation of a new
contract.
Item 8.h. - Page 64
WALLACE GROUP@
PP19-6866
City of Arroyo Grande
May 3, 2019
Page 3 of 3
TERMS AND CONDITIONS
In order to convey a clear understanding of the matters related to our mutual
responsibilities regarding this proposal, the City of Arroyo Grande Agreement for
Consultant Services dated April 6, 2018 is considered a part of our proposal agreement. If
this proposal meets with your approval, please sign where indicated and return one
original to our office and/or prepare a Purchase Order, which will serve as our notice-to-
proceed.
We want to thank you for this opportunity to present our proposal for professional
services. If you would like to discuss this proposal in greater detail, please feel free to
contact me.
Sincerely,
WALLACE GROUP, a California Corporation TERMS AND CONDITIONS ACCEPTED:
Bill Callahan ____________________________________
Senior Environmental Compliance Specialist Signature
612 Clarion Court ____________________________________
San Luis Obispo Printed Name
California 93401 ____________________________________
T 805 544-4011 Title
F 805 544-4294 ____________________________________
www.wallacegroup.us Date
Attachments
kc: PP19-6866, 2017
Exhibit A
THIS PROPOSAL IS VALID FOR 60 DAYS FROM THE DATE OF THIS DOCUMENT.
Item 8.h. - Page 65
WALLACE GROUP@
Exhibit A
Standard Billing Rates
Public Works Administration Services:
Project Analyst I - IV ..................................................... $ 95 - $140
Senior Project Analyst I - III ............................................ $145 - $155
Senior Environmental Compliance Specialist I - III .................. $158 - $166
Support Services:
Office Assistant ........................................................... $ 60
Project Assistant I – III ................................................... $ 75 - $ 85
Additional Professional Services:
Fees for expert witness preparation, testimony, court appearances, or depositions will be billed at
the rate of $300 an hour. As authorized in advance by the Client, overtime on a project will be billed
at 1.5 times the employee’s typical hourly rate.
Direct Expenses:
Direct expenses will be invoiced to the client and a handling charge of 15% may be added. Sample
direct expenses include, but are not limited to the following:
travel expenses sub-consultant services agency fees
delivery/copy services mileage (per IRS rates) other direct expenses
Invoicing and Interest Charges:
Invoices are submitted monthly on an accrued cost basis in accordance with this Fee Schedule. A
finance charge of 1.5% per month may be assessed on all balances that are thirty days past due.
Right to Revisions:
Wallace Group reserves the right to revise this Schedule of Fees on an annual basis, personnel
classifications may be added as necessary.
WALLACE GROUP 1
2017 Standard Billing Rates Amended 2018-01-17
Item 8.h. - Page 66
WALIACE GROUP®
May 3, 2019
Shane Taylor
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, California 93421
Subject: Regulatory Compliance Assistance: Sanitary Sewer Management Plan (SSMP) 5 –
Year Update 2019
Dear Mr. Taylor:
Wallace Group appreciates the opportunity to provide you with our proposal for Public Works
Administration services for the above referenced project. Based on our discussion, the
following revised Scope of Services has been prepared for your consideration:
PROJECT UNDERSTANDING
The State Water Resources Control Board (SWRCB) established Statewide General Wastewater
Discharge Requirements (GWDR) for Sanitary Sewer Systems, Orders No. 2006-0003-DWQ and
revised Monitoring and Reporting Program WQ 2013-0058-EXEC, which required all public
entities that own or operate sanitary sewer systems greater than one mile in length in
California to create, implement, and maintain a SSMP. WDR Order No. 2006-0003-DWQ
requires all agencies to develop and update their SSMP as described below:
WDR Order No. 2006-0003-DWQ:
To facilitate proper funding and management of sanitary sewer systems, each
Enrollee must develop and implement a system-specific Sewer System
Management Plan (SSMP). To be effective, SSMPs must include provisions to
provide proper and efficient management, operation, and maintenance of
sanitary sewer systems, while taking into consideration risk management and
cost benefit analysis. Additionally, an SSMP must contain a spill response plan
that establishes standard procedures for immediate response to an SSO in a
manner designed to minimize water quality impacts and potential nuisance
conditions.
WDR Order No. 2006-0003-DWQ, Section D.14:
The SSMP must be updated every five (5) years, and must include any
significant program changes. Re-certification by the governing board of the
Enrollee is required in accordance with D.14 when significant updates to the
SSMP are made. To complete the re-certification process, the Enrollee shall
enter the data in the Online SSO Database and mail the form to the State Water Board,
as described above.
The City of Arroyo Grande (City) SSMP was last formally updated by the City in 2014 and last
audited in August 2018 as required by the WDR Order described above. The City is requesting
assistance with a required 5-Year Update to their SSMP to address areas identified as deficient
and/or out of compliance with the GWDRs. Based on the findings in the 2018 Audit and
discussions with the City, we have prepared the following Scope of Services for your
consideration:
Item 8.h. - Page 67
WALLACE GROUP@
CIVIL AND
TRANSPORTATION
ENGINEERING
CONSTRUCTION
MANAGEMENT
LANDSCAPE
ARCHITECTURE
MECHANICAL
ENGINEERING
PLANNING
PUBLIC WORKS
ADMINISTRATION
SURVEYING/
GIS SOLUTIONS
WATER RESOURCES
WALLACE GROUP
A California Corporation
612 CLARION CT
SAN LUIS OBISPO
CALIFORNIA 93401
T 805 544-4011
F 805 544-4294
www.wallacegroup.us
PP19-6687
City of Arroyo Grande
May 3, 2019
Page 2 of 4
SCOPE OF SERVICES
Task 1: Project Management
This task includes coordination of project activities, including scheduling and budget controls,
Client coordination, quality control, and other related project management activities.
Task 2: SSMP Update
Wallace Group will develop and update each of the eleven (11) elements of the City SSMP
Revision 1, dated 2014.
The current City SSMP requires development and update for compliance with the SSSWDRs.
The scope of the update will include 2013 MRP requirements and the recommendations
identified in the 2018 SSMP Audit. Wallace Group Staff will work collaboratively with City staff
to develop and update the existing SSMP and to obtain any additional materials and
documentation necessary for this update. The SSMP will be formatted to clearly identify
sections and sub-sections of document to applicable GWDRs. Appendices with reference
materials will be included for each Element of the SSMP as applicable. The table below
summarizes the scope of the recommended update:
Table 1- City of Arroyo Grande SSMP Summary of Recommended Updates
SSMP Requirement
2006 GWDR Section D.13
Wallace Group Recommended Updates
System History and Overview Update general introduction, Executive
Summary, and system description/overview.
i. Goal Develop new Goals that are specific to the
City’s collection and conveyance system. These
goals will be assessed and measured in Element
9: Monitoring Measurement and Program
Modifications.
ii. Organization Update the City organization chart and SSO
Chain of Communication for compliance with
2013 MRP requirements.
iii. Legal Authority Include any necessary updates based on changes
to the City Municipal Code and Ordinances.
iv. Operation and Maintenance
Program
Update this section to reflect current practices
and planned activities. Include references to
City storm drain maps. Include descriptions of
updated Rehabilitation/Replacement and
Capital Improvement Plans and schedules.
Include status of projects in CIP. Develop a plan
and schedule as well as description of CCTV
Program and additional areas identified in the
Audit recommended for update. Include
supporting documents; line cleaning and
manhole logs, manhole inspection report
template, and map revision sheet. Develop a
plan and schedule for the development and
implementation of Operations and Maintenance
Standard Operating Procedures and associated
Training Program.
v. Design and Performance
Provisions
Include existing Public Works Design Standards
and Testing Requirements the City will follow.
Incorporate these documents or document links
into appendices.
Item 8.h. - Page 68
WALLACE GROUP@
PP19-6687
City of Arroyo Grande
May 3, 2019
Page 3 of 4
vi. Overflow Emergency Response
Plan (OERP)
Update the OERP to reflect any changes in City
operational strategies used to respond to SSOs.
Develop a plan and schedule for the
implementation of Emergency Operating
Procedures (EOPs), associated Training
Program, and additional areas found to be
deficient in the 2018 Audit.
vii. Fats, Oils and Grease (FOG)
Control Program
Minor updates to outline current FOG Program,
High Maintenance Areas and FSEs.
viii. System Evaluation and Capacity
Assurance Plan
Integrate the findings the 2012 WSMP into this
Element with planned short and long-term CIP
and funding information.
ix. Monitoring, Measurement, and
Program Modifications
Create a program/matrix to schedule, track,
and evaluate SSO trends, the effectiveness of
Preventative Maintenance, and the
effectiveness of each Element of the SSMP
annually. Provide tracking schedule for
implementation of each Element.
x. SSMP Program Audits Create a SSMP Audit, SSMP revision and 5-year
Update schedule. Identify Audit format.
xi. Communication Program Update the plan and schedule to communicate
SSMP revisions, implementation, and
accomplishments with the public.
A general task list and schedule will be included with the final SSMP to help identify critical
implementation dates and activities identified in the SSMP.
Wallace Group anticipates two (2) 3-hour meetings with City Staff to develop and finalize the
SSMP.
Deliverables:
Updated SSMP (One (1) hard copy and one (1) electronic PDF)
Two (2) meetings with City staff are anticipated to complete final Updated SSMP
TO BE PROVIDED BY THE CLIENT
Word version of existing 2014 SSMP
a. Additional items to be determined; collection system reports, records, procedures,
and exhibits necessary to update SSMP.
Additional Budgetary and Capital Projects information
GIS or other electronic City Storm Drain Maps and Data
Other Operations and Maintenance information, studies and reports that may be necessary
for the update to the SSMP
SCHEDULE
Upon receipt of this signed purchase order, Wallace Group Public Works Regulatory
Compliance Staff will work with City staff to develop a schedule for project completion. The
City’s 5-Year Update is due for recertification on or before August 2, 2019. Due to the timing
of the execution of this contract (after July 1, 2019), Wallace Group does not anticipate the
City completing a final 5-Year Update for City Council rectification prior to the August 2, 2019
deadline.
Item 8.h. - Page 69
WALLACE GROUP@
PP19-6687
City of Arroyo Grande
May 3, 2019
Page 4 of 4
ADDITIONAL SERVICES
The following services may also benefit your project. Wallace Group can provide these
services, directly or through sub-consultants; however, they are not included in the
current Scope of Services or estimate of fees:
MS4 Program Assistance
Development of Standard O&M and Emergency Response Procedures for the City’s Sewer
Collection and Conveyance System
Additional meetings
PROJECT FEES
Wallace Group will perform the services denoted in the proposed Scope of Services on a time
and materials basis for a cost not to exceed $22,000. These services will be invoiced monthly
on an accrued basis in accordance with the attached Schedule of Fees (Exhibit A).
Reimbursables are included in the time and materials estimated fee amount stated above.
At your request, additional services to the Scope of Services will be performed by Wallace
Group following the signature of our Contract Amendment or the initiation of a new contract.
TERMS AND CONDITIONS
In order to convey a clear understanding of the matters related to our mutual responsibilities
regarding this proposal, the City of Arroyo Grande Agreement for Consultant Services dated
March 1, 2015 is considered a part of our proposal agreement. If this proposal meets with your
approval, please sign where indicated and return to our office and/or prepare a Purchase
Order, which will serve as our notice-to-proceed.
We want to thank you for this opportunity to present our proposal for professional services. If
you would like to discuss this proposal in greater detail, please feel free to contact me.
Sincerely,
WALLACE GROUP, a California Corporation TERMS AND CONDITIONS ACCEPTED:
Bill Callahan ____________________________________
Senior Environmental Compliance Specialist Signature
612 Clarion Court ____________________________________
San Luis Obispo Printed Name
California 93401 ____________________________________
T 805 544-4011 Title
F 805 544-4294 ____________________________________
www.wallacegroup.us Date
Attachments
kc: PP19-6687, 2017
Exhibit A
THIS PROPOSAL IS VALID FOR 60 DAYS FROM THE DATE OF THIS DOCUMENT.
Item 8.h. - Page 70
WALLACE GROUP @
Exhibit A
Standard Billing Rates
Public Works Administration Services:
Project Analyst I - IV ..................................................... $ 95 - $140
Senior Project Analyst I - III ............................................ $145 - $155
Senior Environmental Compliance Specialist I - III .................. $158 - $166
Support Services:
Office Assistant ........................................................... $ 60
Project Assistant I – III ................................................... $ 75 - $ 85
Additional Professional Services:
Fees for expert witness preparation, testimony, court appearances, or depositions will be billed at
the rate of $300 an hour. As authorized in advance by the Client, overtime on a project will be billed
at 1.5 times the employee’s typical hourly rate.
Direct Expenses:
Direct expenses will be invoiced to the client and a handling charge of 15% may be added. Sample
direct expenses include, but are not limited to the following:
travel expenses sub-consultant services agency fees
delivery/copy services mileage (per IRS rates) other direct expenses
Invoicing and Interest Charges:
Invoices are submitted monthly on an accrued cost basis in accordance with this Fee Schedule. A
finance charge of 1.5% per month may be assessed on all balances that are thirty days past due.
Right to Revisions:
Wallace Group reserves the right to revise this Schedule of Fees on an annual basis, personnel
classifications may be added as necessary.
WALLACE GROUP 1
2017 Standard Billing Rates Amended 2018-01-17
Item 8.h. - Page 71
WALIACE GROUP®
February 3, 2020
Ron Simpson
City of Arroyo Grande
1375 Ash Street
Arroyo Grande, California 93420
Subject: MS4 Stormwater Monitoring
Dear Mr. Simpson:
We appreciate the opportunity to provide you with our proposal for professional services
for the above referenced project.
PROJECT UNDERSTANDING
Wallace Group has been asked to assist the City in adhering to its 303(d)-monitoring
program for E. coli and fecal coliform bacteria. This proposal is based on the November
12, 2015 version of the monitoring program plan and Quality Assurance Program. Based on
our discussions with the previous consultant who has conducted the work since 2015, we
have prepared a similar Scope of Services for your consideration:
SCOPE OF WORK
The following scope of work is provided for your consideration.
TASK 1. IN-STREAM SAMPLING
Twice a year, five samples will be collected at the Talley Ho Creek sampling location (at
Grand Avenue) within a 30-day period in accordance with standard operating procedures
outlines in the Quality Assurance Program for the parameters identified in Table 1.
Sampling series will occur once in the dry season, and once in the wet season. We will
coordinate with the County samplers in an attempt to obtain samples on the same day.
Table 1: Applicable Water Quality Thresholds
PARAMETEIL METHOD WATER QUALITY THRESHOLD
E. Coli SM9223 Geometric mean of E. coli samples greater than 126 MPN/100
ml, nor shall more than ten percent of total samples during any
30- day period exceed 410 MPN/100ml.
Fecal Coliform SM9221E Fecal coliform concentration, based on a minimum of not less
than five samples for any 30-day period, shall not exceed a log
mean of 200 MPN/100 ml, nor shall more than ten percent of
total samples during any 30-day period exceed 400 MPN/100 ml.
TASK 2. WET WEATHER SAMPLING
Three times a year, wet weather samples will be collected at the sampling locations
identified in table 2 in accordance with standard operating procedures outlines in the
Quality Assurance Program for the parameters identified in Table 1 (except for the 30-day
period criteria).
Item 8.h. - Page 72
WALLACE GROUP@
CIVIL AND
TRANSPORTATION
ENGINEERING
CONSTRUCTION
MANAGEMENT
LANDSCAPE
ARCHITECTURE
MECHANICAL
ENGINEERING
PLANNING
PUBLIC WORKS
ADMINISTRATION
SURVEYING/
GIS SOLUTIONS
WATER RESOURCES
WALLACE GROUP
A California Corporation
612 CLARION CT
SAN LUIS OBISPO
CALIFORNIA 93401
T 805 544-4011
F 805 544-4294
www.wallacegroup.us
PP20-6885
City of Arroyo Grande
February 3, 2020
Page 2 of 4
Table 2: Sample Site Names, Location
SITE ID. DESCRIPTION LATITUDE LONGITUDE DISCHARGE TYPE
SD174 AG Creek @ Traffic Way 35.122021 -120.580084 Culvert
SB101 SB 101 off-ramp @ Grande Ave 35.120789 -120.584007 Open Channel
SD70 Creekview Ct 35.113719 -120.586872 Culvert
LB Los Berros Bypass 35.103568 -120.586625 Open Channel
TASK 3. DRY WEATHER SAMPLING
Three times a year, an attempt to collect dry weather samples will be made at the
sampling locations identified in table 2. If dry weather flows are present, we will collect
dry weather samples in accordance with standard operating procedures outlines in the
Quality Assurance Program for the parameters identified in Table 1 (except for the 30-day
period criteria).
For sample locations above that have unanticipated flow (flowing during dry weather), we
will conduct an investigation to determine the likely source of the flow. Observations will
be recorded in the field log. In cases where the discharge is considered an illicit discharge,
the City will be notified immediately.
TASK 4. DATA SYNTHESIS AND REPORTING
A summary report will be prepared once the laboratory has provided results. Sampling
values that receive or discharge into the County MS4 Permit Coverage area will be shared
with the County person of contact (with reciprocation anticipated). Monthly, we will
evaluate sampling data values from a watershed perspective to see if recommendations
for modifications to the program are appropriate. The summary event report will be
capable of being compiled into an Annual Report suitable for submission to the Water
Board.
FOR ALL TASKS
A field log, and custody forms will be maintained. Samples, along with Chain of Custody
forms, will be taken to the City for pickup by the designated laboratory, Clinical
Laboratory of San Bernardino, Inc. It is assumed that the Laboratory will provide sampling
bottles and send (EDEN-compatible results to Wallace Group electronically.
Flow data will be estimated for all sampling locations and events where flow is present. If
no flow is present, no samples will be obtained, and a future visit will NOT be scheduled
(but paperwork to document the effort to time events to be able to collect samples will
be provided).
SCHEDULE
The period of performance for this proposal is January 1 through June 30th, 2020.
In stream sampling events will begin Mid-January and mid-May.
Wet weather sampling will occur January, February and March (wet weather sampling
may begin in late December (in lieu of March) if approval to proceed and sampling
bottles are received early enough-- and lab holiday hours permit processing)
Item 8.h. - Page 73
WALLACE GROUP@
PP20-6885
City of Arroyo Grande
February 3, 2020
Page 3 of 4
Attempts at dry sampling will occur monthly, with at least one sample collected at the
end of June. Dry weather sampling will only occur if the preceding 72 hours had no
rainfall.
ADDITIONAL SERVICES
Wallace Group can provide the following MS4 Stormwater compliance services, directly,
upon request, in compliance with MS4 General Permit 2013-0001-DWQ Section E.9.-
E.16.:
Illicit Discharge Detection and Elimination Plan (IDDE)
Spill Response Plan
TMDL-WAAP Update
Municipal Facilities Assessment
Municipal SWPPPs- Compliance Review (QSD conducted)
Development Review SWPPPs and Erosion Control Plans (QSD conducted) plan check
O&M SOPs: MS4 Stormwater Standard Operating Procedures (SOPs) for Municipal
Operations & Maintenance (O&M) including Landscape & Maintenance
Staff Training: Municipal Staff Compliance Training for O&M and Stormwater BMPs
Post Construction Requirements Compliance Review of Planning & Development
ordinance, LID programs and tracking compliance
Integrated MS4 Stormwater inspections (conducted with FOG Inspections) targeting
Coliform reduction in runoff
TO BE PROVIDED BY THE CLIENT
Last two years of sampling reports and any related stormwater information provided
by Lenhardt Engineering
Knowledge of and access to any stormwater equipment provided to the city by
Lenhardt Engineering
Lock Keys or permissions to access sampling locations
ITEMS NOT INCLUDED IN SCOPE OF SERVICES
The following services are not included in this Scope of Services or estimate of fees:
Lab Analysis
Participation Fees for CCAMP Sampling group
PROJECT FEES
Wallace Group will perform the services denoted in the proposed Scope of Services for a
time and materials, not to exceed fee of $10,000. In accordance with the attached
Standard Billing Rates (Exhibit A), this amount will be invoiced on a time and material
basis and will not exceed $10,000 without authorization from the client. Reimbursables
are included in the fee amount stated above.
At your request, additional services to the Scope of Services will be performed by Wallace
Group following the signature of our Contract Amendment or the initiation of a new
contract.
Item 8.h. - Page 74
WALLACE GROUP@
PP20-6885
City of Arroyo Grande
February 3, 2020
Page 4 of 4
TERMS AND CONDITIONS
In order to convey a clear understanding of the matters related to our mutual
responsibilities regarding this proposal, the City of Arroyo Grande Agreement for
Consultant Services dated March 1, 2015 is considered a part of our proposal agreement. If
this proposal meets with your approval, please sign where indicated and return to our
office and/or prepare a Purchase Order, which will serve as our notice-to-proceed.
We want to thank you for this opportunity to present our proposal for professional
services. If you would like to discuss this proposal in greater detail, please feel free to
contact me or Glenn Rider, Project Manager at 805-544-4011.
Sincerely,
WALLACE GROUP, a California Corporation TERMS AND CONDITIONS ACCEPTED:
Kari E. Wagner, PE C66026 ____________________________________
Director of Water Resources Signature
612 Clarion Court ____________________________________
San Luis Obispo Printed Name
California 93401 ____________________________________
T 805 544-4011 Title
F 805 544-4294 ____________________________________
www.wallacegroup.us Date
Attachments
sr: PP20-6885, 2019
Exhibit A
THIS PROPOSAL IS VALID FOR 60 DAYS FROM THE DATE OF THIS DOCUMENT.
Item 8.h. - Page 75
WALIACE GROUP@
Exhibit A
Standard Billing Rates
Engineering, Design & Support Services:
Assistant Designer/Technician ......................................... $ 90
Designer/Technician I – IV .............................................. $ 95 - $125
Senior Designer I – III .................................................... $138 - $148
GIS Technical Specialist ................................................. $135
Senior GIS Technical Specialist ........................................ $145
Associate Engineer I – III ............................................... $ 115 - $135
Engineer I – IV ............................................................. $145 - $160
Senior Engineer I - III .................................................... $170 - $180
Director .................................................................... $185
Principal Engineer/Consulting Engineer .............................. $215
Principal ................................................................... $230
Support Services:
Office Assistant ........................................................... $ 85
Project Assistant I – III ................................................... $ 90 - $100
Additional Professional Services:
Fees for expert witness preparation, testimony, court appearances, or depositions will be billed at
the rate of $300 an hour. As authorized in advance by the Client, overtime on a project will be
billed at 1.5 times the employee’s typical hourly rate.
Direct Expenses:
Direct expenses will be invoiced to the client and a handling charge of 15% may be added. Sample
direct expenses include, but are not limited to the following:
travel expenses sub-consultant services agency fees
delivery/copy services mileage (per IRS rates) other direct expenses
Invoicing and Interest Charges:
Invoices are submitted monthly on an accrued cost basis in accordance with this Fee Schedule. A
finance charge of 1.5% per month may be assessed on all balances that are thirty days past due.
Right to Revisions:
Wallace Group reserves the right to revise this Schedule of Fees on an annual basis, personnel
classifications may be added as necessary.
WALLACE GROUP 1
2019 Standard Billing Rates Amended 2019-07-31
Item 8.h. - Page 76
WALIACE GROUP®
AGREEMENT FOR CONSULTANT SERVICES
AMENDMENT NO. 2
This Second Amendment ("Second Amendment") to Agreement for Consultant Services
(“Agreement”) by and between the CITY OF ARROYO GRANDE and Michael K. Nunley
and Associates, Inc. (“Consultant”) is made and entered into this 25th day of February
2020.
WHEREAS, the parties entered into an Agreement dated March 1, 2015 for On-Call
Consultant Services; and
WHEREAS, the parties desire to further modify the Agreement as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1. Section 1(" TERM") of the Agreement, shall be modified in its entirety to read as
follows:
This Agreement shall be extended and remain and continue in effect until
September 30, 2020, or such date that the work is completed or unless sooner
terminated pursuant to the provisions of this Agreement.
2. To include the specific, previously authorized projects as specified in Exhibit "A"
attached hereto and incorporated herein by this reference.
3. Except as modified herein, all other terms and conditions set forth in the CSA, as
amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this First
Amendment the day and year first above written.
MICHAEL K. NUNLEY AND ASSOCIATES
By:________________________________
CITY OF ARROYO GRANDE
By:________________________________
Caren Ray Russom, Mayor
Item 8.h. - Page 77
Exhibit A
Scope of Services
1. Well 11 Project
2. Trenchless Sewer Rehab Project
Item 8.h. - Page 78
0 MKN & Associates, Inc.
1 P O Box 1604
2 Arroyo Grande CA 93421
3 805 904 6530
February 12, 2018
Jill McPeek
Capital Improvement Project Manager
City of Arroyo Grande
(Submitted Electronically)
Re: Construction Phase Services for Water Well No. 11 Treatment Plant Project – Cost for Completion
Dear Jill,
MKN and Associates, Inc. (MKN) is currently providing Construction Phase Services for the Water Well No.
11 Treatment Plant Project. The project was originally scheduled to be completed by September 2, 2017.
Due to delays in scheduling of receiving PG&E service (see CCO#1) the project’s completion date was
extended to October 31, 2017. Substantial completion was obtained by the project completion date,
however, additional observation and management has been performed to follow up with completion of
punch list items. These items are anticipated to be completed by the end of the month.
Because of the additional construction time we have reached the end of our approved budget for
construction phase services. In addition, MKN has been providing assistance to the City to troubleshoot
treatment system issues.
Scoped tasks still remaining include: observation of remaining punch list items; delivery of project files
including submittals, RFIs, daily observation reports, and production of record drawings. In addition, the
City has requested MKN to organize and supply an O&M Manual for the well and treatment system. This
manual will be based on the Well #10 manual and will be comprised of the various equipment O&M
manuals. MKN will also provide further assistance to the City in diagnosing treatment system issues and
providing recommendations.
MKN is requesting additional budget in the amount of $4,500 be approved to provide ongoing support on
an as‐needed basis.
If this proposed Scope Amendment is acceptable, please provide approval via email. If you have any
questions, contact me at jreichmuth@mknassociates.us or by phone at (805) 904‐6530 x106.
Sincerely,
J.J. Reichmuth, PE
Item 8.h. - Page 79
mkn
WATER • WASTEWATER • REUSE
0 MKN & Associates, Inc.
1 P O Box 1604
2 Arroyo Grande CA 93421
3 805 904 6530
May 4, 2018
Jill McPeek
Capital Improvement Project Manager
City of Arroyo Grande
(Submitted Electronically)
Re: Construction Phase Services for Water Well No. 11 Treatment Plant Project – Treatment/Start-Up
Assistance
Dear Jill,
Construction of the well and treatment facility is complete and MKN and Associates, Inc. (MKN) is compiling
the project files (including Record Drawings) for delivery to the City. In addition, MKN has been assisting City
Staff with determining and recommending treatment strategies and tests for production of water in
compliance with drinking water standards.
We have reached the end of our approved budget for services and are requesting additional budget in the
amount of $5,000 for ongoing support on an as-needed basis. We will also prepare an O&M manual for
the well and treatment system once the system is fully operational and producing in-spec water. It is
assumed this manual will be similar to the Well #10 O&M Manual and will mostly involve compiling
vender information for the well and treatment system.
If this proposed Scope Amendment is acceptable, please provide approval via email. If you have any
questions, contact me at jreichmuth@mknassociates.us or by phone at (805) 904-6530 x106.
Sincerely,
J.J. Reichmuth, PE
Item 8.h. - Page 80
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WATER • WASTEWATER • REUSE
FEE SCHEDULE FOR PROFESSIONAL SERVICES
MKN & Associates, Inc.
PO Box 1604
Arroyo Grande, CA 93421
805 904 6530
ENGINEERS AND TECHNICAL SUPPORT STAFF
Project Director/ Operations Manager $206/HR
Principal Engineer $191/HR
Senior Project Engineer $180/HR
Project Engineer/ Senior Scientist $159/HR
Water Resources Planner $145/HR
GIS Specialist $139/HR
Assistant Engineer II $136/HR
Assistant Engineer I $115/HR
GIS Technician $115/HR
Supervising Drafter $138/HR
Drafting/Design Technician II $128/HR
Drafting/Design Technician I $105/HR
Administrative Assistant $65/HR
Engineering Intern $60/HR
Routine office expenses such as computer usage, software licenses and fees, telephone
charges, office equipment and supplies, incidental postage, copying, and faxes are
included as a 3% fee on labor cost.
DIRECT PROJECT EXPENSES
Outside Reproduction Cost + 10%
Subcontracted or Subconsultant Services Cost + 10%
Travel & Subsistence (other than mileage) Cost
Auto Mileage Current IRS Rate ‐ $.58/mi.
Item 8.h. - Page 81
mlm
WA TER · WASTEWATER · REUSE
MKN & Associates, Inc.
P O Box 1604
Arroyo Grande CA 93421
805 904 6530
Construction Management Services for Municipal Water Well No. 11
April 6, 2017
Jill McPeek
Capital Improvement Project Manager
City of Arroyo Grande
(Submitted Electronically)
RE: Construction Management Services for Municipal Water Well No. 11 (PW 2017‐07)
Dear Jill,
Michael K. Nunley & Associates, Inc., (MKN) is pleased to submit this proposal for Construction
Management Services for the City’s Municipal Water Well No. 11 Project (PW 2017‐07). This proposal
includes the scope of work, key personnel resumes, and budget anticipated for this project.
PROJECT UNDERSTANDING
The City will be starting construction this month on Municipal Well No. 11 located on La Canada. The well
was constructed approximately 25 years ago to provide irrigation water for the Rancho Grande housing
project, and was dedicated to the City in 2012.
The Municipal Well No. 11 Project will generally consist of installation of a submersible well pump and
associated wellhead piping at the existing well site and construction of a treatment facility 240 feet to the
south of the well along La Canada. The treatment system will include a filter vessel and injection
equipment for chlorine, ammonia, and caustic soda. Additional project site work will include new electrical
service, retaining walls, pavers, concrete, and connection of a waste discharge line to the City’s sewer
collection system.
MKN’s key staff members have unmatched expertise performing design and construction phase services
of water treatment systems similar to this project. Below is a list of projects highlighting MKN’s team
experience:
Item 8.h. - Page 82
m
Jill McPeek
Page 2
Construction Management Services for Municipal Water Well No. 11
Project Description
DJ Farms Well and Obispo No. 2
Tank
MKN designed and is currently performing construction management
of a new 1,000 gpm well, transmission line and 750,000 gallon welded
steel tank to serve a new development in the City of Guadalupe.
Morro Bay Seawater
Desalination Plant Operations
Plan and Well Evaluation
Water quality was evaluated from 5 existing wells and MKN
developed methods of treating high iron concentrations to enable
operation of the Morro Bay Water Treatment Plant RO system. The
project included developing process and instrumentation diagrams to
capture plant modifications that have been performed over the 24
years since the plant was developed, as well as designing plant and
well retrofits and improvements to allow for emergency operation in
the future.
Bakersfield 5 Wells Project Designed and performed Construction Management services for the
City of Bakersfield for installation of arsenic treatment systems at five
wells. This included assistance in process equipment selection under
an emergency authorization to expedite installation.
Tognazinni Well Improvements Project to rehabilitate a municipal water well in the City of Guadalupe.
MKN’s design included well swabbing and development, new pump
and column, flowmeter, controls, SCADA, replacement of electrical
systems, and piping improvements. MKN is currently performing
construction management for the project.
Water Treatment Plant Plate
Settler Performance
Improvements
Heritage Ranch Community Services District was experiencing
operational challenges at their water treatment plant (WTP) including
inadequate TOC removal, and poor removal of powdered activated
carbon (PAC) resulting in diminished filter run times. MKN evaluated
the operations at the WTP, including the addition of PAC, polymer,
coagulant (aluminum sulfate), potassium permanganate, and sodium
hypochlorite. By managing laboratory testing including free lamella
settling tests, MKN identified the potential to meet the Districts
treatment goals by utilizing ferric chloride alone.
Arroyo Grande Creek Sewer
Rehabilitation
Designed and performed Construction Management Services for the
City of Arroyo Grande for lining of 2,400 feet of sewer pipe with
cured‐in‐place pipe (CIPP).
Arroyo Grande Lift Station No. 1
Repair
Designed and performed Construction Management Services for the
City of Arroyo Grande for repair of the influent gravity pipe adjacent
to the lift station.
TrussPro Emergency Sewer
Repair
Performed construction management services for the City of
Guadalupe to repair and replace a failing sewer line crossing under
the Union Pacific Railroad tracks. The new sewer line was installed by
using jack and bore construction techniques. The project included
coordination efforts with Union Pacific Railroad and adjacent property
owners during construction.
Grit Improvement Project MKN provided Construction Management Services for the South San
Luis Obispo County Sanitation District’s grit removal facility for the
WWTP. Responsibilities included construction observations,
management of submittals and RFIs and evaluation of potential
change orders.
Item 8.h. - Page 83m
Jill McPeek
Page 3
Construction Management Services for Municipal Water Well No. 11
Construction management and observations for this project will be performed by J.J. Reichmuth who has
over 16 years of construction management experience including several recent City projects. Treatment
system technical assistance and startup observations will be performed by Chris Martin who has over 30
years of advanced water treatment experience and is an expert in municipal water quality issues. Resumes
highlighting individual experience are attached to this letter.
SCOPE OF WORK
Task Group 100 – Construction Management Services
Pre‐Construction Conference – Conduct a pre‐construction conference with the City, Design Engineer,
and Contractor’s team prior to mobilization on the Project. As part of this effort MKN will: (1) review
project requirements with the Contractor to facilitate the Contractor’s understanding of the Project;
(2) review the Contractor's construction schedule and resource scheduling including equipment, labor
and supervision planning; and (3) outline contract requirements including communication protocol
and safety matters such as traffic control.
Progress Pay Estimate – Review the Contractor’s progress pay estimates in accordance with the
contract documents. Progress estimates will be supported by source documents, which represent
measured quantities. A monthly pay estimate will be forwarded to the City with recommendations
regarding contractor payment. Maintain a current estimate of overall construction costs based on
the contractor’s bid and the earned value of the work performed. It is assumed up to three (3)
payment request will be reviewed.
Submittal Management ‐ MKN will maintain a log of, manage, and circulate contractor submittals and
shop drawings to the City and/or Design Engineer for review and response. It is anticipated that up to
20 submittals will be received. It is assumed that no more than one original submittal will be received,
and that no more than 6 conforming resubmittals will be required.
Requests for Information (RFIs) Management ‐ MKN will maintain a log of, manage, and circulate
contractor RFIs to the City and/or Design Engineer for review and response. It is anticipated that up
to 10 RFIs will be received.
Change Order Management – MKN will investigate proposed change orders submitted by the
Contractor or requested by the City. MKN will evaluate potential impacts on the project schedule and
budget, and will recommend approval or disapproval. As part of this task MKN will:
o Assemble documentation to include such items as inspection reports, test reports,
drawings, sketches, photographs, and other materials as required.
o Circulate potential change order requests to the City and/or Design Engineer for
additional information and comments.
o Assess the impacts of the proposed change on the Contractor's schedule and operations;
and prepare a written response summarizing the impact of the proposed change in terms
of extra costs / cost savings, schedule, and effect on Contractor's obligations.
o Coordinate responses to RFIs. Evaluate the Contractor's price proposals and accuracy of
construction quantities, rates and unit prices, and time and schedule impacts.
Item 8.h. - Page 84.i E
Jill McPeek
Page 4
Construction Management Services for Municipal Water Well No. 11
o Maintain a change order log as a means for tracking change order proposals through the
review and approval process. MKN will establish files for potential change orders or claims
to accumulate supporting documentation should the issues result in a change order or
claim.
MKN will review three (3) change order requests from the contractor and provide a recommendation
to the City.
Final Inspection and Punch List ‐ MKN will, in conjunction with the City, evaluate the near‐completed
facilities to confirm general compliance and/or identify discrepancies and deficiencies in the work
performed by the Contractor. MKN will prepare the necessary punch list to identify such items. Upon
correction of the punch‐list items by the contractor MKN will report to the City on the completion of
the project, and recommend project acceptance and final payment to the Contractor.
Record Drawings – MKN will receive the Contractor’s redlines and review for completeness and
accuracy based on observation reports, photos, RFIs and approved change orders. Redlines will be
then be provided to the City and/or Design Engineer for development of Record Drawings.
Task Group 200 – Construction Observation
Construction Observation – For budgetary purposes, this proposal assumes that MKN will have an
onsite observer at the project site approximately three hours per working day (assumed 60 working
days). The actual observation time requirements may vary. At the first indication of complications or
complexities that would require additional observation time, the City will be notified.
MKN will implement observation guidelines for monitoring the quality of the Contractor's work,
conduct field observation, and prepare documentation (on an as‐needed basis) of construction tasks.
Copies of significant photographs of construction activities will be provided to the City. Additionally,
MKN will obtain delivery slips and tickets for materials delivered to the jobsite to use when checking
payment requests.
Upon witnessing (and discussing with City) materials, installation process, or levels of quality that do
not meet the requirements of the construction contract documents, MKN may issue a
Non‐Conformance Report notifying the Contractor of such deviation, and inquire about the
Contractor's proposed corrective action. Copies will be immediately forwarded to the City.
MKN will hold bi‐weekly construction meetings with the Contractor at the job site to review project
schedule and to coordinate special inspection if required. City personnel will be invited to attend these
meetings but will not be required to attend unless notified regarding a specific topic to
review/coordinate with the Contractor. The design engineer may also be requested to attend when
requested by the Contractor to discuss design issues.
The Contractor has sole responsibility for compliance with safety requirements. MKN staff will
monitor the Contractor's general compliance with its safety program.
Startup Services – MKN will be onsite for the duration of the water treatment system startup
(assumed 8 hours) to observe the Contractors startup and testing program to assure water quality
compliance with the requirements of the project construction documents local regulatory standards.
Item 8.h. - Page 85.i E
Jill McPeek
Page 5
Construction Management Services for Municipal Water Well No. 11
MKN can assist the Contractor with troubleshooting of the treatment system in the event water
quality standards are not being met.
ASSUMPTIONS:
MKN shall be entitled to rely reasonably upon the accuracy of data and information provided by or
through Client and will use good professional judgment in reviewing and evaluating such
information. If MKN identifies any error or inaccuracy in data or information provided by or through
Client, or determines that additional data or information is needed to perform the services, MKN
shall promptly notify the client.
The City will be responsible for providing special inspection services and materials testing services
including but not limited to compaction testing, rebar inspection, masonry inspection, and concrete
and grout sampling.
The City will be responsible for providing building inspection of the treatment system structure for
compliance with applicable local and state building codes.
The City will be responsible for providing sampling and lab testing associated with disinfection of
pipelines or the water treatment facility.
The Design Engineer will be responsible for submittal review, response to design related RFIs,
attending project meetings and site visits as requested or as required per Project Contract
Documents, and will be preparing Record Drawings based on Contractor’s redlines.
BUDGET
MKN proposes to complete this work on a time and material basis with a budget not to exceed $35,140.
A breakdown of costs is provide below. A detailed breakdown of costs is provide on the attached
spreadsheet. Hourly rates are attached but may be revised annually. Other direct costs will be charged
with a 10% markup.
Project Task Budget
Task Group 100‐ Construction Management Services $6,800
Task Group 200‐ Construction Observation $28,340
Total $35,140
Thank you for providing MKN with the opportunity to provide professional services for your project. If you
have any questions regarding this proposal, please let me know.
Sincerely,
J.J. Reichmuth, PE Michael K. Nunley, PE
Project Manager Principal
Attachment: MKN Resumes
Budget Spreadsheet
Fee Schedule
Item 8.h. - Page 86m
MKN & Associates, Inc.
PO Box 1604
Arroyo Grande, CA 93421
805-904-6530
Joseph J. Reichmuth
Joseph J. Reichmuth, PE
Project Engineer
Education
BS Civil Engineering, California
Polytechnic State University, San Luis
Obispo, 1999
Years of Experience
Joined MKN 2014
With others 13 years
Registration
Professional Civil Engineer, CA
(#63124)
Affiliations
American Society of Civil
Engineers
www.mknassociates.us
EXPERIENCE
Mr. Reichmuth is a Project Engineer with over 16 years of design
experience as a project engineer specializing in wastewater treatment
facilities, lift stations, pipelines, and water facilities and performing
construction management services. Mr. Reichmuth also has nearly a
decade of experience working in the geotechnical engineering discipline
specializing in field engineering and construction observation.
RELEVANT PROJECTS
DJ Farms Water Storage Tank and Well, City of Guadalupe, California.
Project Engineer. Design and construction of a new 750,000 gallon welded
steel tank and 1,000 gpm well to serve a new development in the City of
Guadalupe. Also provided construction phase service for the City.
DJ Farms Housing Development Observation Services, City of
Guadalupe, CA. Performed construction observation services for the City
of Guadalupe. Field checked water and sewer system improvements for
conformance to the City’s specifications and approved development
plans. Provided the City with recommendations regarding compliance of
completed work with approved development plans and/or City standards.
Prepared daily field reports and other documentation.
TrussPro Emergency Sewer Repair/Replacement Project, City of
Guadalupe, California. Performed construction management services for
project to repair and replace a failing sewer main crossing under the
Union Pacific Railroad tracks. New sewer line was installed using by jack
and bore construction techniques.
Tognazzini Well Improvements, City of Guadalupe, California. Project
Engineer. Project included rehabilitation of a municipal water well in the
City of Guadalupe. Design included well swabbing and development, new
pump and column, flowmeter, controls, SCADA, replacement of electrical
systems, and piping improvements. Currently performing construction
management for the project.
Arroyo Grande Creek Sewer Rehabilitation Project, City of Arroyo
Grande, California. Project Engineer. Developed construction documents
for the rehabilitation of 2,400 feet of aging sewer main for the City of
Arroyo Grande. Due to the close proximity of the sewer main to the
Arroyo Grande Creek, cured-in-place-pipe (CIPP) was proposed.
Construction phase services was also performed for the City.
Arroyo Grande Lift Station No.1 Project, City of Arroyo Grande,
California. Project Engineer. Developed construction documents for the
repair of an incoming gravity sewer main into Lift Station No. 1.
Construction phase services was also performed for the City.
Grit Removal Project, South San Luis Obispo County Sanitation District,
CA. Project Engineer. Provided construction phase services for a new grit
removal facility for the WWTP. Responsibilities included performing
construction observations, coordination of special inspection, and review
of submittals, submittals, and RFIs.
Item 8.h. - Page 87
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WATER -WAS.TE:WATE.R -REUSE:
Joseph J. Reichmuth 2
Plan Review Services, City of Arroyo Grande, CA. Performed various development plan review services for the City
of Arroyo Grande. Performed review of proposed public improvements associated with development projects
including storm water drainage, water, and sewer improvements for conformance with City’s Standard
Specifications.
San Simeon Wellfield Evaluation and Rehabilitation, San Simeon Community Services District, CA. Project
Engineer. Provide construction management and construction observation for two new wellhead facilities including
pumps, process piping, electrical, and SCADA.
El Camino Real Storm Drain Rehabilitation, City of Arroyo Grande, California. Project Engineer. Project consists of
rehabilitating an existing 24-inch corrugated metal pipe located under an existing structure. Services included
design and construction observation of 300 linear feet of cured-in-place pipe (CIPP). The next phase of the project
includes design of storm drain piping within El Camino Real so that the City can abandon the existing pipe under the
structure.
Observation Services, Nipomo Community Services District, CA. Performed observation services for NCSD. Field
checked water system improvements for conformance to the District’s specifications and approved development
plans. Provided the District with recommendations regarding compliance of completed work with approved
development plans and/or District standards. Prepared daily field reports and other documentation.
Tognazzini Well Intertie Pipeline, City of Guadalupe, California. Performed construction management for new 8
inch PVC transmission pipeline to convey well water to City distribution system.
Digester Upgrade, City of Morro Bay/Cayucos Sanitary District, California. Performed construction management
for rehabilitation of Anaerobic Digester 2. Construction included surface preparation and recoating of all concrete
and metal interior surfaces, repair of gas injection lances, concrete crack repair, and steel manway repair.
DJ Farms Housing Development Observation Services, City of Guadalupe, CA. Performed construction observation
services for the City of Guadalupe. Field checked water and sewer system improvements for conformance to the
City’s specifications and approved development plans. Provided the City with recommendations regarding
compliance of completed work with approved development plans and/or City standards. Prepared daily field
reports and other documentation.
2010 Sewer Rehab Project, City of El Paso de Robles, CA. Project Engineer/Construction Observer. Performed
observation services for the City at several sewer segments identified to be rehabilitated. Performed field
observations on improvements for conformance to the City’s specifications. Provided the City with
recommendations regarding compliance of completed work with approved City standards. Prepared daily field
reports and other documentation.
Sulfur Spring Pipeline Construction Phase Services, City of El Paso de Robles, CA. Project Engineer/Construction
Observer. Project to capture spring water that erupted in the City Hall parking lot as a result of the San Simeon
Earthquake. Provide construction management and construction observation for collection system, pipeline, and
leach field to transport thermal spring water to the Salinas River.
Foothill PRV Vault Design, City of San Luis Obispo, California. Project Engineer. Performed design and production
of construction documents to replace and relocate a 16 inch pressure reducing valve. An 8 inch low flow bypass
was incorporated into the design to improve system performance.
Branch Street Waterline Improvements, Nipomo Community Services District, California. Project Engineer.
Project consists of abandoning an aged 6-inch waterline and installation of approximately 400 linear feet of new 8
inch waterline, reconnecting water services and installation of a new fire hydrant. MKN developed project
alternatives, provided recommendations to the District, produced plans and specifications for public bid and an
opinion of construction cost.
Item 8.h. - Page 88
m
MKN & Associates, Inc.
PO Box 1604
Arroyo Grande, CA 93421
805-904-6530
Christopher J. Martin
Christopher J. Martin
Principal Chemical Engineer
Education
B. S. Ch. E. 1982 University of
Washington, Seattle
Years of Experience
Joined MKN 2016
With others 34 years
Registration
Registered Chemical Engineer –
California (CH 4597)
Affiliations
American Water Works
Association
American Membrane Technology
Association
www.mknassociates.us
EXPERIENCE
Mr. Martin has 30 years of experience in advanced water treatment
processes, such as reverse osmosis, ion exchange, and specialty
adsorbents. He is an expert in water quality issues both in the municipal
and industrial industries, with over 30 treatment plant designs and
dozens of evaluations and feasibility studies. Mr. Martin has presented
numerous papers at water industry conferences concerning water quality
and treatment topics, and is a recognized expert in these fields.
RELEVANT PROJECTS
Seawater Desalination Plant Emergency Operations Plan, City of Morro
Bay, California.
Project Engineer. Evaluated water quality from 5 existing wells and
developed methods of treating high iron concentrations to enable
operation of the Morro Bay Water Treatment Plant RO system. The
project included developing process and instrumentation diagrams to
capture plant modifications that have been performed over the 24 years
since the plant was developed, as well as designing plant retrofits and
improvements to allow for emergency operation in the future.
5 Well Project, City of Bakersfield, California.
Project Engineer. Designed and performed Construction Management
services for the City of Bakersfield for installation of arsenic treatment
systems at five wells. This included assistance in process equipment
selection under an emergency authorization to expedite installation.
City of Santa Nella, CA
Project engineer responsible for development of chemical storage and
metering facilities for a 20 MGD membrane filtration treatment plant for
municipal water supply.
Monte Vista Water District Well 33
Project engineer for nitrate removal project. Facilities included ion
exchange treatment for nitrate removal and softening,
blending to allow delivery of selectable nitrate concentration to two
different water systems, salt storage and brine facilities,
and chemical feed systems including chlorine and ammonia feeds for
chloramination.
Santa Margarita Water District
Design engineer for chlorine and ammonia feed systems and UV
disinfection system for the Upper Chiquita Reservoir project.
Petronas ANGSI Offshore CEOR Project
Served as lead engineer for development of a 1060 m3/d (6.7 MGD)
membrane filtration, reverse osmosis, and vacuum tower deaeration
system to be installed offshore in the South China Sea.
Item 8.h. - Page 89
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WATER -WAS.TE:WATE.R -REUSE:
Christopher J. Martin 2
The project included Chemical Enhanced Oil Recovery (CEOR) chemical storage and mixing systems requiring
addition of over 250 tons per day of soda ash and other chemicals in an offshore environment. After review of the
logistics, Petronas repeated the project development process in an onshore environment, requiring development
of methods to coordinate and control delivery of the CEOR injection water through a 170 km pipeline to the
offshore field.
Appomattox Ultrapure Water Generation System
Served as lead engineer for development of a 12 gpm ultrapure boiler feed water system for the Appomattox
offshore platform. The project included reverse osmosis, membrane deaeration, and continuous
electrodeionization to stringent water quality requirements.
Waterflooding Study Offshore Angola
Project manager for study of facilities requirements for 600,000 bpd (25 MGD) offshore waterflood. Processes
studied included membrane filtration, nanofiltration, reverse osmosis, and deaeration technologies as well as
subsea pumping and treatment. The objective of the study was to determine weight and footprint impacts of
various processes to enable design of the floating production and storage vessel.
Water Standard CEOR Demonstration Pilot
Project manager for in-house piloting demonstrating the ability to meet stringent injection water quality targets
using seawater as a source. The project required developing innovative process combinations as well as proprietary
control schemes to assure compliance with water quality targets.
Various CEOR Systems
Developed processes and methods for treating seawater and produced water to provide injection water for over 30
users in various locations throughout the world, both onshore and offshore. Provided water quality consultation to
clients to ensure the viability of the CEOR process.
Water Systems for St. Joseph EOR Pilot Project and Angsi CEOR Field Development Project FEED
Designed the membrane treatment systems and was responsible for directing all process engineering activities,
including the development P&IDs, PFDs, and HMBs.
Capistrano Desalter
Project engineer for design of treatment process and chemical systems, including reverse osmosis process, iron and
manganese removal, storage systems, and chlorine and ammonia feed equipment for chloramination.
Long Beach Water Department.
Performed a feasibility evaluation for onsite chlorine gas generation for the Long Beach Water Department’s
Groundwater Treatment plant.
Front Porch Development.
Provided peer review of evaluation of the Marina Coast Water District seawater desalter to determine cost and
feasibility of returning the desalter to service after 10-year shutdown.
Poseidon Resources
Provided concept-level design for 50 MGD seawater desalination system to be located in Carlsbad, CA. Design
included significantly constrained site. Design was used to support proposal to MWDSC to obtain subsidy.
Metropolitan Water District of Orange County
Technical leader for concept level design of 50 MGD seawater desalination plant to be located near Dana Point.
Design was used to support proposal to MWDSC to obtain subsidy. Provided process design for the 1.15 MGD
Cambria, California seawater reverse osmosis treatment plant.
Item 8.h. - Page 90
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City of Arroyo Grande- Well No. 11 Project
Principal EngineerProject Engineer Assistant EngineerAdministrative Assistant Total Hours (MKN) Subtotal Labor (MKN) Subconsultant and ODCs Total Cost Task Group 100 Construction Management Services
Pre Construction Meeting 2 2 290$ 290$
Progress Payment review (up to 3)3 1 4 560$ 560$
Submittal Review (up to 20 submittals and 6 resubmittals)4 10 2 16 1,940$ 1,940$
Review Change Orders (up to 3)6 3 9 1,245$ 1,245$
Respond to RFIs (up to 10)2 5 1 8 970$ 970$
CM Administration 8 1 9 1,215$ 1,215$
Final Walkthrough and Punchlist 4 4 580$ 580$
Subtotal 0 29 19 4 52 6,800$ -$ 6,800$
Task Group 200 Construction Observation
Construction Observation (3 hours per day/60 working days)18 162 180 26,640$ 300$ 26,940$
Water Treatment System Startup 8 8 1,400$ 1,400$
Subtotal 26 162 0 0 188 28,040$ 300$ 28,340$
TOTAL BUDGET 26 191 19 4 240 34,840$ 300$ 35,140$
Billing Rates $/hr
Principal Engineer 175
Project Manager 165
Project Engineer 145
Assistant Engineer 125
Drafter 93
Administrative Assistant 55
Mileage to be reimbursed at IRS rate
Item 8.h. - Page 91
mkn
MKN & Associates, Inc.
PO Box 1604
Arroyo Grande, CA 93421
805 904 6530
FEE SCHEDULE FOR PROFESSIONAL SERVICES
ENGINEERS AND TECHNICAL SUPPORT STAFF
Principal Engineer $175/HR
Senior Project Engineer $165/HR
Project Engineer $145/HR
Water Resources Planner $135/HR
Assistant Engineer $125/HR
GIS Specialist $125/HR
GIS Technician $105/HR
Senior Design Technician $92/HR
Administrative Assistant $55/HR
Routine office expenses such as computer usage, telephone charges, office equipment and
supplies, incidental postage, copying, faxes, etc., are included in the hourly rates.
DIRECT PROJECT EXPENSES
Outside Reproduction Cost + 10%
Subcontracted or Subconsultant Services Cost + 10%
Travel & Subsistence (other than mileage) Cost
Auto Mileage Current IRS Rate ‐ $.54/mi.
Item 8.h. - Page 92
mlm
WATER · WASTEWATER · REUSE
MKN & Associates, Inc.
P O Box 1604
Arroyo Grande CA 93421
805 904 6530
Trenchless Sewer Rehabilitation Project
February 12, 2020
Jill McPeek
Capital Improvement Project Manager
City of Arroyo Grande
(Submitted Electronically)
RE: Trenchless Sewer Rehabilitation Project
Dear Jill,
PROJECT UNDERSTANDING
It is our understanding that the City intends to rehabilitate sections of sewer mains located on South
Alpine Street, between Farroll Avenue and Sandalwood Avenue west of South Halcyon, between Wood
Place and Alder Street north of Dodson Way, and Vernon Street. These sewer main sections were
identified in the 2012 Sewer Master Plan as having root intrusion, minor cracks, offsets, and/or minor
structural defects. Rehabilitation of these pipelines will be performed using cured-in-place pipe.
As requested, Michael K. Nunley and Associates (MKN) is pleased to provide this proposal to provide
construction documents for rehabilitation of the identified pipelines and to provide construction
management services during construction. The following scope of work identifies items necessary to
perform the project.
SCOPE OF WORK
Task Group 100 –Construction Documents
MKN will review sewer videos to be obtained by the City. After reviewing, MKN will meet with City staff
to discuss the project. In particular the following items will be discussed with the City:
• Any issues and constraints observed in the video
• Site access
• Sewer bypassing constraints
MKN will then prepare project construction documents for public bid. It is anticipated that the
construction documents will include the City’s standard front-end documents, technical specifications for
temporary bypassing and sewer lining, and an exhibit outlining the general location and limits of the
project. It is anticipated that the sewer lining specifications developed for previous rehabilitation projects
will be utilized for this project.
MKN will prepare the project bid schedule based on the videos. It is anticipated the schedule will include
segment lengths, pipe material, diameter, number of laterals associated with each segment, traffic
control, and temporary bypassing.
Item 8.h. - Page 93
m
Jill McPeek
Page 2
Trenchless Sewer Rehabilitation Project
One copy of electronic specifications saved as PDF files will be provided to the City for review at the draft
design submittal. The final construction contract documents will be signed and sealed by a registered
professional engineer licensed in the State of California and will be provided in electronic format. An
Engineer’s Opinion of Construction Cost will be provided with the draft and final specifications.
MKN staff will attend one progress meeting to discuss comments from the City’s review of the draft
construction documents.
Task Group 200- Bid Phase Services
During bidding of the project MKN will provide the following services:
• Prepare and conduct a pre-bid meeting and job walk
• Compile a list of bidders
• Respond to requests for information (RFIs) during the bidding period and prepare addenda for
issuance to bidders by the City.
• Review submitted bids
• Prepare a recommendation for the award of the construction contract.
Task Group 300 – Construction Phase Services
• Pre-Construction Conference – Conduct a pre-construction conference with the City and
Contractor’s team as they prepare to mobilize for the Project. As part of this effort MKN will: (1)
review the specifications with the Contractor to facilitate the Contractor’s understanding of the
Project; (2) review the Contractor's construction schedule and resource scheduling including
equipment, labor and supervision planning; and (3) outline contract requirements regarding security
and safety matters such as fences, traffic control, and notification of residents of the work.
• Progress Pay Estimate – Review the Contractor’s progress pay estimates in accordance with the
contract documents. Progress estimates will be supported by source documents, which represent
measured quantities. A monthly pay estimate will be forwarded to the City with recommendations
regarding contractor payment. Maintain a current estimate of overall construction costs based on
the contractor’s bid and the earned value of the work performed. It is assumed up to three (3)
payment request will be reviewed.
• Submittal Management - MKN will maintain a log of, manage, and review contractor submittals and
shop drawings and provide comments to the contractor. It is anticipated that up to twelve (12)
submittals will be received. It is assumed that no more than one original submittal will be received,
and that no more than 3 conforming resubmittals will be required.
• Change Order Management and Requests for Information (RFIs) – MKN will investigate proposed
change orders submitted by the Contractor or requested by the City. MKN will evaluate potential
impacts on the project schedule and budget, and will recommend approval or disapproval. As part
of this task MKN will:
o Assemble documentation to include such items as inspection reports, test reports,
drawings, sketches, photographs, and other materials as required.
o Assess the impacts of the proposed change on the Contractor's schedule and
operations; and prepare a written response summarizing the impact of the proposed
Item 8.h. - Page 94.i E
Jill McPeek
Page 3
Trenchless Sewer Rehabilitation Project
change in terms of extra costs / cost savings, schedule, and effect on Contractor's
obligations.
o Coordinate responses to RFIs. Evaluate the Contractor's price proposals and accuracy of
construction quantities, rates and unit prices, and time and schedule impacts.
o Maintain a change order log as a means for tracking change order proposals through the
review and approval process. MKN will establish files for potential change orders or
claims to accumulate supporting documentation should the issues result in a change
order or claim.
MKN will review two (2) change order requests from the contractor and provide a recommendation
to the City.
• Construction Observation - For budgetary purposes, this proposal assumes that MKN will have an
onsite observer at the project site approximately three hours per working day (assumed 12 working
days) including time required to record observations. The actual observation time requirements may
vary. At the first indication of complications or complexities that would require additional
observation time, the City will be notified.
MKN will implement observation guidelines for monitoring the quality of the Contractor's work,
conduct field observation, and prepare documentation (on an as-needed basis) of construction
tasks. Copies of significant photographs of construction activities will be provided to the City.
Additionally, MKN will obtain delivery slips and tickets for materials delivered to the jobsite to use
when checking payment requests.
Upon witnessing (and discussing with City) materials, erection or installation process, or levels of
quality that do not meet the requirements of the construction contract documents, MKN may issue
a Non-Conformance Report notifying the Contractor of such deviation, and inquire about the
Contractor's proposed corrective action. Copies will be immediately forwarded to the City.
The Contractor has sole responsibility for compliance with safety requirements. MKN staff will
monitor the Contractor's general compliance with its safety program.
• Final Inspection and Punch List - MKN will, in conjunction with the City, evaluate the
near-completed facilities to confirm general compliance and/or identify discrepancies and
deficiencies in the work performed by the Contractor. We will prepare the necessary punch list to
identify such items. Upon correction of the punch-list items by the contractor MKN will report to the
City on the completion of the project, and recommend project acceptance and final payment to the
Contractor.
ASSUMPTIONS:
• The City will provide sewer line videos
• The City will provide front-end documents
• The City will provide access to locate manholes.
• MKN shall be entitled to rely reasonably upon the accuracy of data and information provided by or
through Client and will use good professional judgment in reviewing and evaluating such
information. If MKN identifies any error or inaccuracy in data or information provided by or through
Item 8.h. - Page 95.i E
Jill McPeek
Page 4
Trenchless Sewer Rehabilitation Project
Client, or determines that additional data or information is needed to perform the services, MKN
shall promptly notify the client.
• The City will be responsible for providing materials testing services (if required).
BUDGET
MKN proposes to complete this work on a time and material basis with a budget not to exceed $28,982.
A breakdown of costs is provide below. A detailed breakdown of costs is provide on the attached
spreadsheet. Hourly rates are attached but may be revised annually. Other direct costs will be charged
with a 10% markup.
Project Task Budget
Task Group 100- Construction Documents $12,226
Task Group 200- Bid Phase Services $ 2,272
Task Group 200- Construction Phase Services $14,484
Total $28,982
Thank you for providing MKN with the opportunity to provide professional services for your project. If you
have any questions regarding this proposal, please let me know.
Sincerely,
J.J. Reichmuth, PE Michael K. Nunley, PE
Project Manager Principal
Attachment: Budget Spreadsheet
Fee Schedule
Item 8.h. - Page 96
rrfLet(o/
mle
City of Arroyo Grande‐ Trenchless Sewer Rehabilitation Project
Principal EngineerSenior Project Engineer Assistant Engineer/ Construction ObserverDrafter Administrative Assistant Total Hours (MKN) Subtotal Labor (MKN) ODCs Total Cost Task Group 100 Construction Documents
Sewer Video Review 2 6 8 1,176$ 35$ 1,211$
Draft Construction Documents 3 12 24 12 1 52 7,718$ 232$ 7,950$
Final Construction Documents 1 4 8 4 1 18 2,616$ 78$ 2,694$
Meetings (kickoff and draft submittal review) 2 2 360$ 11$ 371$
Subtotal 4 20 38 16 2 80 11,870$ 356$ 12,226$
Task Group 200 Bid Phase Services
Pre‐Bid Job Walk 2 2 360$ 11$ 371$
Respond to Bid Period RFIs and prepare Bid Addendum (up to two)4 2 1 7 1,057$ 32$ 1,089$
Compile list of bidders, review submitted bids, and prepare
recommendation for reward 1 4 1 6 789$ 24$ 813$
Subtotal 0 7 6 0 2 15 2,206$ 66$ 2,272$
Task Group 300 Construction Phase Services
Pre Construction Meeting 2 2 4 632$ 19$ 651$
Progress Payment review (up to 3)2 3 5 678$ 20$ 698$
Submittal Review (up to 12 submittals and 3 resubmittals)8 20 28 4,160$ 125$ 4,285$
Review Change Orders (up to two)2 4 6 904$ 27$ 931$
Respond to RFIs (up to two)4 4 720$ 22$ 742$
Construction Observation (3 hours per day/12 working days)36 36 4,896$ 147$ 5,043$
CM Administration 8 8 1,440$ 43$ 1,483$
Final Walkthrough and Punchlist 2 2 4 632$ 19$ 651$
Subtotal 0 28 67 0 0 95 14,062$ 422$ 14,484$
TOTAL BUDGET 4 55 111 16 4 190 28,138$ 844$ 28,982$
Billing Rates $/hr
Principal Engineer 191
Senior Project Engineer 180
Project Engineer 159
Assistant Engineer/ Construction Observer 136
Drafter 138
Administrative Assistant 65
Mileage to be reimbursed at IRS rate
Item 8.h. - Page 97
mk
AGREEMENT FOR CONSULTANT SERVICES
AMENDMENT NO. 2
This Second Amendment ("Second Amendment") to Agreement for Consultant Services
(“Agreement”) by and between the CITY OF ARROYO GRANDE and EIKHOF DESIGN
GROUP, INC. (“Consultant”) is made and entered into this 25th day of February 2020.
WHEREAS, the parties entered into an Agreement dated March 1, 2015 for On-Call
Consultant Services; and
WHEREAS, the parties desire to further modify the Agreement as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1.Section 1(" TERM") of the Agreement, shall be modified in its entirety to read as
follows:
This Agreement shall be extended and remain and continue in effect until
September 30, 2020, or such date that the work is completed or unless sooner
terminated pursuant to the provisions of this Agreement.
2.To include the specific, previously authorized projects as specified in Exhibit "A"
attached hereto and incorporated herein by this reference.
3.Except as modified herein, all other terms and conditions set forth in the CSA, as
amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this First
Amendment the day and year first above written.
EIKHOFF DESIGN GROUP, INC.
By:________________________________
CITY OF ARROYO GRANDE
By:________________________________
Caren Ray Russom, Mayor
Item 8.h. - Page 98
Exhibit A
Scope of Services
1.Castillo del Mar Extension
2.Material Bins at Corp. Yard
3.2020 Concrete Repairs
4.Phase IV Soto Sports ADA Project
Item 8.h. - Page 99
4875 El Camino Real • Atascadero, CA 93422 • Phone: 805-470-1910 • Fax: 805-461-3175
Eikhof Design Group Page 1
September 12, 2019
Jill McPeek
Capital Improvement Project Manager
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 93420
RE: Engineering Services for Corporation Yard Material Storage Project
Dear Jill:
Thank you for the opportunity to provide engineering services for the Corporation Yard Materials
Storage Project. The proposed services include the following items of work:
• Prepare a preliminary conceptual design plan.
• Conduct a site meeting with the City of Arroyo Grande staff at the site to review the conceptual
design plan.
• Conduct research regarding options for materials containment and shelter options.
• Prepare footing design for pre-engineered building.
• Analyze and determine adequacy of existing covered storage structure. Design either attached
or detached structure to cover paint cleaning area.
• Prepare 60%, 90% and100% design plans for City review and correction, including building
department.
• An Engineer’s Estimate will be prepared with alternates to meet the anticipated project budget.
• Prepare bid documents using City boilerplate and technical specifications.
• Construction Management and inspection services will be provided by the City. However, Eikhof
Design Group will be available for construction support and to answer field questions.
• Record Drawings will be prepared and submitted following completion of the project.
The table below outlines the estimated costs to perform the work as outlined above.
Item 8.h. - Page 100
EI KHOF
DESIGN GROUP
Eikhof Design Group Page 2
Fee Proposal for Corporation Yard Material Storage Project
Position Rate ($/hour) No. of Hours Total
Task 1 – Conceptual Plan, Design Kick-off, Measurements, Research
Principal Engineer $170.00 4 $680.00
Project Manager $150.00 8 $1,200.00
Engineering Technician $130.00 4 $520.00
Task 1 Total $2,400.00
Position Rate ($/hour) No. of Hours Total
Task 2 - Prepare 60% Design Plans, Analyze Existing Structure, and conduct additional research
Principal Engineer $170.00 10 $1,700.00
Project Manager $150.00 2 $300.00
Engineering Technician $120.00 40 $5,200.00
Task 2 Total $7,200.00
Task 3 - Prepare 90% Bid Documents and consult with City staff
Principal Engineer $170.00 2 $340.00
Project Manager $150.00 3 $450.00
Engineering Technician $130.00 10 $1,300.00
Task 3 Total $2,090.00
Task 4 - 100% Bid Documents, Pre-Bid Meeting, Bidding Support
Principal Engineer $170.00 2 $340.00
Engineering Technician $130.00 7 $910.00
Task 4 Total $1,250.00
Task 5 - Construction Support, Record Drawings (As Needed)
Principal Engineer $170.00 4 $680.00
Engineering Technician $130.00 4 $520.00
Task 5 Total $1,200.00
Estimated Design Fee $14,140.00
Please contact me if you have any questions or would like to discuss this further. I can be reached at
805-470-1910 ext 101 or by e-mail at jeff@eikhofdesigngroup.com.
Respectfully,
Jeff van den Eikhof, PE
President, Eikhof Design Group, Inc
Attachment: Fee Schedule.
Item 8.h. - Page 101
EI KHOF
DESIGN GROUP
Eikhof Design Group Page 3
2019 Fee Schedule
Personnel Description Typical Rate/Hour
Principal Civil Engineer ...................................................................................................................... $ 170.00
Civil Engineer ..................................................................................................................................... $ 160.00
Project / Construction Management ................................................................................................ $ 150.00
Assistant Engineer ............................................................................................................................. $ 140.00
Engineering Technician ..................................................................................................................... $ 130.00
Inspection .......................................................................................................................................... $ 125.00
Drafting ............................................................................................................................................. $ 100.00
Clerical ............................................................................................................................................... $ 80.00
Reimbursable Expenses Fee
The hourly costs indicated include all reproduction fees for the project.
Subcontracted Services ................................................................................................................. Cost + 15%
Mileage .....................................................................................................$0.58/mile (Current Federal Rate)
Q:\_PROPOSALS\2019\2019-12 AG Corp Yard Material Storage\AG - Corporation Yard Materials Storage Design R1.docx
Item 8.h. - Page 102
EI KHOF
DESIGN GROUP
4875 El Camino Real • Atascadero, CA 93422 • Phone: 805-470-1910 • Fax: 805-461-3175
Eikhof Design Group Page 1
December 2, 2019
Jill McPeek
Capital Improvement Project Manager
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 93420
RE: Engineering Services for 2020 Concrete Repairs Project
Dear Jill:
Thank you for giving Eikhof Design Group the opportunity to provide engineering services for the 2020
Concrete Repairs Project. The proposed services include the following items of work:
• Field assessment of sidewalks and concrete repair locations identified in the Candidate projects
list provided by the City, including the following;
o Areas of Trips and Falls
o Village Glen Drive neighborhood
o Areas Known to need repairs
Field measurements will be taken using a measuring wheel and tape measure to determine
quantities
• Preparation of a preliminary Engineers Estimate confirming the locations for design work. If the
project budget allows for the inclusion of additional candidate project locations, Eikhof Design
Group will prepare a cost estimate for the additional design work for consideration by the City
• Design for repairs of concrete locations listed above.
• The bid package will include the previously designed concrete repair work on Halcyon Avenue as
part of the base-bid.
• An Engineer’s Estimate will be prepared with alternates to meet the approved budget of
approximately $110,000.
• Preparation of bid documents using City boilerplate and technical specifications. Bid documents
will include tabulated repair areas located by address.
• The City will provide Construction Management and inspection services. However, Eikhof Design
Group will be available for construction support and to answer field questions.
• Record Drawings will be prepared and submitted following completion of the project.
The table below outlines the estimated costs to perform the work as outlined above.
Item 8.h. - Page 103
EI KHOF
DESIGN GROUP
Eikhof Design Group Page 2
Fee Proposal for 2019 Concrete Repairs Project
Position Rate ($/hour) No. of Hours Total
Task 1 - Design Kick-off, Measurements, Document Review
Principal Engineer $170.00 2 $340.00
Project Manager $150.00 9 $1,350.00
Engineering Technician $130.00 9 $1,170.00
Task 1 Total $2,860.00
Task 2 - Prepare Preliminary Estimates and Location Spreadsheet
Project Manager $150.00 6 $900.00
Engineering Technician $130.00 24 $3,120.00
Task 2 Total $4,020.00
Task 3 - Prepare 90% Bid Documents and Meeting with Staff
Principal Engineer $170.00 6 $1,020.00
Project Manager $150.00 4 $600.00
Engineering Technician $130.00 66 $8,580.00
Task 3 Total $10,200.00
Task 4 - 100% Bid Documents, Pre-Bid Meeting, Bidding Support
Principal Engineer $170.00 4 $680.00
Project Manager $150.00 3 $450.00
Engineering Technician $130.00 16 $2,080.00
Clerical $80.00 2 $160.00
Task 4 Total $3,370.00
Task 5 - Construction Support, Record Drawings (As Needed)
Principal Engineer $170.00 4 $680.00
Engineering Technician $120.00 4 $520.00
Task 5 Total $1,200.00
Estimated Design Fee $21,650.00
Please contact me if you have any questions or would like to discuss this further. I can be reached at
805-470-1910 ext 101 or by e-mail at jeff@eikhofdesigngroup.com.
Respectfully,
Jeff van den Eikhof, PE
President, Eikhof Design Group, Inc
Attachment: Fee Schedule.
Item 8.h. - Page 104
EIKHOF
DESIGN GROUP
Eikhof Design Group Page 3
2019 Fee Schedule
Personnel Description Typical Rate/Hour
Principal Civil Engineer $ 170.00
Civil Engineer / Licensed Land Surveyor $ 160.00
Project / Construction Management $ 150.00
Assistant Engineer $ 140.00
Development Review Services $ 135.00
Engineering Technician $ 130.00
Public Works Inspection $ 125.00
Draftsman $ 100.00
Clerical $ 80.00
Reimbursable Expenses Fee
Subcontracted Services .................................................................................................... Cost + 15%
Mileage ....................................................................................... $0.54/mile (Current Federal Rate)
Reproduction Services Cost + 15%
Q:\_PROPOSALS\2019\2019-19 AG 2020 Concrete Repair Project\2019-19 AG - 2020 Concrete Repairs Design.docx
Item 8.h. - Page 105
EIKHOF
DESIGN GROUP
4875 El Camino Real • Atascadero, CA 93422 • Phone: 805-470-1910 • Fax: 805-461-3175
Eikhof Design Group Page 1
February 17, 2020
Jill McPeek
Capital Improvement Project Manager
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 93420
RE: Engineering Services for the Soto Sports Complex ADA – Phase IV
Dear Jill:
Thank you for giving Eikhof Design Group the opportunity to provide engineering services for the Soto
Sports Complex ADA – Phase IV. Eikhof Design Group’s involvement with all the Sports Complex ADA
upgrades since 2013 will be beneficial in the completion of this next phase.
Based on the scope of the work, and the conceptual location of the ADA pathway, the estimated
engineering fees for design is $25,000. Our work does not include field surveying. Also excluded from
the estimated fee is the design of retaining walls over three feet in height. The design of walls over three
feet tall will require additional costs and a soils report to determine the design parameters.
We look forward to working with the City to complete this next phase of the Soto Sports Complex.
Please contact me if you have any questions or would like to discuss this further. I can be reached at
805-470-1910 ext 101 or by e-mail at jeff@eikhofdesigngroup.com.
Respectfully,
Jeff van den Eikhof, PE
President, Eikhof Design Group, Inc
Attachment: Fee Schedule.
Item 8.h. - Page 106
EI KHOF
DESIGN GROUP
Eikhof Design Group Page 2
Fee Schedule
Personnel Description Typical Rate/Hour
Principal Civil Engineer $ 170.00
Civil Engineer / Licensed Land Surveyor $ 160.00
Project / Construction Management $ 150.00
Assistant Engineer $ 140.00
Development Review Services $ 135.00
Engineering Technician $ 130.00
Public Works Inspection $ 125.00
Draftsman $ 100.00
Clerical $ 80.00
Reimbursable Expenses Fee
Subcontracted Services ................................................................................................. Cost + 15%
Mileage ..................................................................................... $0.54/mile (Current Federal Rate)
Reproduction Services Cost + 15%
Q:\_PROPOSALS\2020\2020-05 AG Soto Sports Complex Phase IV\2020-05 AG - Soto Sports Complex Phase IV.docx
Item 8.h. - Page 107
EI KHOF
DESIGN GROUP
4875 El Camino Real • Atascadero, CA 93422 • Phone: 805-470-1910 • Fax: 805-461-3175
Eikhof Design Group Page 1
February 17, 2020
Jill McPeek
Capital Improvement Project Manager
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 93420
RE: Engineering Services for Castillo del Mar Design Road Extension – Phase I (Amendment No. 3)
Dear Jill:
As we have discussed, the Castillo del Mar project has been extremely complex with many moving
portions. Eikhof Design Group has been working on the project since May 2018. The overall scope of
work has changed several times over the past 20 months, including removing and adding portions of
work, preparing multiple exhibits and additive alternates, and preparing construction easement
documents. Thankfully, the project is nearing completion and should be ready to bid soon.
To cover the costs of the additional work, we respectfully request an additional $10,000 amendment to
our contract. This amendment should cover the final preparation of the bid documents including the
technical specifications and exhibits, construction easement documents, and assistance during the
bidding process.
Please contact me if you have any questions or would like to discuss this further. I can be reached at
805-470-1910 ext 101 or by e-mail at jeff@eikhofdesigngroup.com.
Respectfully,
Jeff van den Eikhof, PE
President, Eikhof Design Group, Inc
Attachment: Fee Schedule.
Item 8.h. - Page 108
EI KHOF
DESIGN GROUP
Eikhof Design Group Page 2
Fee Schedule
Personnel Description Typical Rate/Hour
Principal Civil Engineer $ 170.00
Civil Engineer / Senior Project Manager $ 160.00
Construction Management / Project Manager $ 150.00
Assistant Engineer $ 140.00
Development Review Services $ 135.00
Engineering Technician $ 130.00
Public Works Inspection $ 125.00
Draftsman $ 100.00
Clerical $ 80.00
Reimbursable Expenses Fee
Subcontracted Services ................................................................................................. Cost + 15%
Mileage ..................................................................................... $0.54/mile (Current Federal Rate)
Reproduction Services Cost + 15%
Q:\_PROPOSALS\2019\2019-04 AG Castillo Del Mar Design Review\P2019-04 AG - Castillo Del Mar Design Review - Amend No. 3.docx
Item 8.h. - Page 109
EI KHOF
DESIGN GROUP
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Item 8.h. - Page 110