Minutes 2020-03-24 ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, MARCH 24, 2020
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
In compliance with the State and County Shelter at Home Orders due to the coronavirus
pandemic, and as allowed by the Governor's Executive Order N-29-20, which allows for a
deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was held by
teleconference.
1. CALL TO ORDER
Mayor Ray Russom presided from the dais in the Council Chambers and called the Regular City
Council Meeting to order at 6:14 p.m.
2. ROLL CALL
City Council: Council Members Lan George (via teleconference), Jimmy Paulding (via
teleconference), Kristen Barneich (via teleconference), Mayor Pro Tern
Keith Storton (via teleconference), and Mayor Caren Ray Russom.
Staff present: City Manager James Bergman, City Attorney Timothy Carmel,
Administrative Services Director Mike Stevens, Accounting Manager
Nicole Valentine, Director of Public Works Bill Robeson, and Community
Development Director Whitney McDonald were all present via
teleconference. City Clerk Kelly Wetmore and Information Technology
Manager Walt Cuzick were present in the Council Chambers.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
None.
5.b. Ordinances Read in Title Only.
Mayor Ray Russom moved, Council Member Barneich seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all further
readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Introduction of New Employee — Michael Stevens, Director of Administrative
Services.
City Manager Bergman introduced Michael Stevens as the new Director of Administrative
Services and highlighted his educational and professional background.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public was Thomas Murray, who
expressed concern that the traffic light sensors at Rancho Parkway and West Branch Street near
the Five Cities Center are not working properly. No further public comments were received.
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Tuesday, March 24, 2020
8. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from
the consent agenda for further discussion.
In response to questions by Council Members George and Paulding, Community Development
Director McDonald provided additional information regarding Item 8.e. (Consideration of the 2019
General Plan Annual Report.)
Mayor Ray Russom invited public comments on the Consent Agenda. No public comments were
received.
Action: Mayor Ray Russom moved, and Council Member Barneich seconded the motion to
approve Consent Agenda Items 8.a. through 8.g., with the recommended courses of action. The
motion passed on the following roll-call vote:
AYES: Ray Russom, Barneich, Paulding, George, Storton
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period March 1, 2020 through
March 15, 2020.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the attached report listing of investment deposits of the City of
Arroyo Grande, as of February 29, 2020 as required by Government Code Section
53646(b).
8.c. Consideration of a Resolution Authorizing the Deposit of City Funds in Various
Financial Institutions.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE AUTHORIZING THE DEPOSIT OF CITY FUNDS IN
VARIOUS FINANCIAL INSTITUTIONS".
8.d. Consideration of an Amendment to the Agreement for Consultant Services with
Quincy Engineering for the Swinging Bridge Project.
Action: Approved and authorized the Mayor to execute Amendment No. 4 to the
Consultant Services Agreement with Quincy Engineering to extend the contract expiration
date to April 13, 2021.
8.e. Consideration of the 2019 General Plan Annual Report.
Action: Reviewed and accepted the 2019 General Plan Annual Report and directed staff
to forward the Report to the Governor's Office of Planning and Research and the
Department of Housing and Community Development.
8.f. Consideration of Approval of the Turf and Sprinklers Replacement Project Within
the Parkside Village Assessment District.
Action: Approved the Turf and Sprinklers replacement project within the Parkside
Assessment District and appropriated $18,333 from the Parkside Village Assessment
District fund for the cost of the project.
8.g. Monthly Water Supply and Demand Update.
Action: Received and filed the monthly Water Supply and Demand Report.
9. PUBLIC HEARINGS
None.
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Tuesday, March 24, 2020
Action: Mayor Ray Russom moved to adopt a Resolution entitled: "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, RATIFYING THE
DIRECTOR OF EMERGENCY SERVICES/CITY MANAGER'S PROCLAMATION OF THE
EXISTENCE OFA LOCAL EMERGENCY(COVID-19)". Council Member George seconded, and
the motion passed on following roll call vote:
AYES: Ray Russom, George, Barneich, Paulding, Storton
NOES: None
ABSENT: None
12. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other
subcommittee meetings that they attended as the City's appointed representative.
(a) MAYOR RAY RUSSOM:
(1) California Joint Powers Insurance Authority (CJPIA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Tourism Business Improvement District Advisory Board
(b) MAYOR PRO TEM STORTON:
(1) Brisco/Halcyon Interchange Subcommittee
(2) Five Cities Fire Authority (FCFA)
(3) Integrated Waste Management Authority Board (IWMA)
(4) South County Chambers of Commerce Governmental Affairs Committee
(5) Attended Mayor's Meeting on behalf of the Mayor
(c) COUNCIL MEMBER BARNEICH:
(1) Homeless Services Oversight Council (HSOC)
(2) South County Homeless Taskforce
(3) Zone 3 Water Advisory Board
(d) COUNCIL MEMBER PAULDING:
(1) Air Pollution Control District (APCD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Council of Governments/Regional Transit Authority (SLOCOG/SLORTA)
(4) South County Transit (SCT)
(e) COUNCIL MEMBER GEORGE:
(1) Community Action Partnership San Luis Obispo (CAPSLO)
(2) County Water Resources Advisory Committee (WRAC)
(3) Regional Water Initiatives
(4) Visit SLO CAL Advisory Board
13. COUNCIL COMMUNICATIONS
Mayor Ray Russom announced that www.readyslo.org is a resource available for the public to
find information on COVID-19; that there is now a Hotline to report non-compliant businesses;
that the Recreation Services Department has launched a Virtual Recreation page on the City's
website that provides free recreation activities; and announced "Take-out Tuesday" as a way to
support local restaurant businesses during the pandemic.
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10. OLD BUSINESS:
None.
11. NEW BUSINESS
11.a. Consideration of Resolution Ratifying the Proclamation of the Existence of a Local
Emergency.
City Manager Bergman presented the report and recommended that the Council adopt a
Resolution ratifying the existence of a local emergency as declared by the Director of Emergency
Services/City Manager.
Mayor Ray Russom acknowledged for the record that correspondence regarding this matter was
received from a member of the public and was distributed to the Council prior to the meeting as
supplemental information.
Mayor Ray Russom invited public comments. No public comments were received.
Action: Mayor Pro Tern Storton moved to adopt a Resolution entitled: "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, RATIFYING THE
DIRECTOR OF EMERGENCY SERVICES/CITY MANAGER'S PROCLAMATION OF THE
EXISTENCE OFA LOCAL EMERGENCY(COVID-19)". Council Member George seconded, and
the motion passed on following roll call vote:
AYES: Storton, George, Barneich, Paulding, Ray Russom
NOES: None
ABSENT: None
11.b. Addition of Emergency Agenda Item —March 24, 2020 City Council Meeting Relating
to COVID-19 Pandemic; Consideration of Resolution Expressly Affirming Actions
of the County of San Luis Obispo Related to the COVID-19 Pandemic as Applicable
and Enforceable within City Jurisdiction and Making Related Determinations
Regarding the Proclaimed Local Emergency.
City Attorney Carmel presented the staff report and recommended that the Council: 1) determine
by majority vote that an emergency situation exists in the City as a result of the COVID-19
pandemic and add item 11.b. to the agenda, and 2) adopt a Resolution Expressly Affirming
Actions of the County of San Luis Obispo Related to the COVID-19 Pandemic as Applicable and
Enforceable Within City Jurisdiction and Making Related Determinations Regarding the
Proclaimed Local Emergency.
Action: Mayor Ray Russom moved to find that an emergency situation exists in the City of Arroyo
Grande as a result of the COVID-19 pandemic and add Item 11.b. to the agenda. Mayor Pro Tem
Storton seconded, and the motion passed on following roll call vote:
AYES: Ray Russom, Storton, Barneich, Paulding, George
NOES: None
ABSENT: None
Mayor Ray Russom invited public comments. No public comments were received.
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Tuesday, March 24, 2020
Mayor Ray Russom requested, and Council Member George concurred, that staff place on a
future agenda an item to consider delaying Transient Occupancy Tax (TOT) late payment
penalties.
Mayor Ray Russom requested, and Council Member Barneich concurred, that staff place on a
future agenda an item to consider authorizing refund of deposits for facility rentals.
Mayor Ray Russom requested, and Council Member George concurred, that staff place on a
future agenda an item to consider waiving late fees on utility bills.
Council Member Paulding thanked staff and Council Members for their efforts during the COVID-
19 pandemic and listed resources available to the public on www.emergency.cvc.gov and listed
ways to cope during the pandemic. He further urged the public to support local businesses.
Council Member Barneich reminded the public of the City's email address that is available for any
questions and thanked staff for their efforts in quickly updating the City website and social media
sites with current information.
Mayor Pro Tem Storton thanked the Mayor for her leadership during the pandemic and the
dedication of City staff.
14. CLOSED SESSION
None.
15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned
the meeting at 7:20 p.m.
Caren`Ray usso' , Mayor
ATTEST:
Kelly We mot.", City Clerk
(Approved at CC Mtg 0"-(y-2020)