CC 2020-06-23_08e Award Contract Concrete Repairs
MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO G. SOSA
CONSTRUCTION, INC. FOR CONSTRUCTION OF THE 2020
CONCRETE REPAIRS PROJECT, PW 2020-03
DATE: JUNE 23, 2020
SUMMARY OF ACTION:
Award a construction contract for concrete repairs within the City. Work is anticipated to
start in August 2020.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The proposed contract and change order authorization will result in a total of $114,359 in
expenses to the City, $103,963 for the direct contract amount and $10,396 (10% of the
contract amount) for contingencies. The contract is included as part of the FY 2020-21
Capital Improvement Program budget and is funded through Local Sales Tax revenue. In
addition, staff time will be necessary to provide construction management and inspection
services for the project.
RECOMMENDATION:
It is recommended the City Council:
1. Award a contract for the 2020 Concrete Repairs Project to G. Sosa Construction,
Inc. in the amount of $103,963; and
2. Authorize the Acting City Manager to approve change orders for 10% of the
contract amount, $10,396, for unanticipated costs during the construction phase
of the project (total construction costs = $103,963 + $10,396 = $114,359).
BACKGROUND:
On April 28, 2020, the Council approved construction plans and specifications for the
2020 Concrete Repairs project. The work involves the removal of mature Liquid Amber
trees that are damaging and/or uplifting the adjacent sidewalk along Village Glen Drive
and replacing them with Arbutus Marina trees. The project also includes removal and
replacement of trees at two locations on Woodland Drive.
Item 8.e. - Page 1
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TO G. SOSA CONSTRUCTION,
INC. FOR CONSTRUCTION OF THE 2020 CONCRETE REPAIRS PROJECT, PW
2020-03
JUNE 23, 2020
PAGE 2
Following tree removal, sidewalk repairs will be performed. Sidewalk areas where
displacements are still minimal (less than 2 inches) will be repaired using lower-cost
concrete slicing. Sidewalk areas with larger displacements will consist of removing and
replacing the damaged sidewalk panels. The project scope also includes sidewalk repairs
in various locations where trip and falls have been noted.
Because the work to be performed is within residential areas, the specifications restrict
work hours to 8:00 a.m. to 5:00 p.m. on all streets, except East Grand Avenue.
ANALYSIS OF ISSUES:
On June 2, 2020, seven bids were received for the 2020 Concrete Repairs project.
Following review and mathematical corrections, the lowest base bid was received from
G. Sosa Construction, Inc. in the amount of $103,963, which is approximately $28,000
below the engineer’s estimate of $131,500. There were no bid alternates proposed for
the project.
The project specifications state that the lowest bidder will be determined using the base
bid. G. Sosa Construction, Inc.’s base bid has been determined to be responsive and G.
Sosa Construction, Inc. to be a responsible bidder. Therefore, an award of a construction
contract to G. Sosa Construction, Inc. is being recommended for the proposed
improvements listed in the table below.
Address Tree Removal/
Replacement
Sidewalk
Slicing
Locations
Sidewalk Removal/
Replacement
Locations
316 Village Glen Drive 1 1
322 Village Glen Drive 1 1
323 Village Glen Drive 2 1
330 Village Glen Drive 2 4
331 Village Glen Drive 1 2
338 Village Glen Drive 1 1
339 Village Glen Drive 2 1 1
346 Village Glen Drive 1
347 Village Glen Drive 2 1
352 Village Glen Drive 2
353 Village Glen Drive 2
360 Village Glen Drive 2
361 Village Glen Drive 3 1
368 Village Glen Drive 3
369 Village Glen Drive 2 1
374 Village Glen Drive 2 1
Item 8.e. - Page 2
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TO G. SOSA CONSTRUCTION,
INC. FOR CONSTRUCTION OF THE 2020 CONCRETE REPAIRS PROJECT, PW
2020-03
JUNE 23, 2020
PAGE 3
Address Tree Removal/
Replacement
Sidewalk
Slicing
Locations
Sidewalk Removal/
Replacement
Locations
375 Village Glen Drive 2 1 2
382 Village Glen Drive 2 1 2
383 Village Glen Drive 2
388 Village Glen Drive 2
389 Village Glen Drive 2 1
394 Village Glen Drive 4
395 Village Glen Drive 2 1 1
398 Village Glen Drive 3
399 Village Glen Drive 2 1
430 Woodland Drive 1 1
451 Woodland Drive 2
631 Del Sol Street 1
1126 Vard Loomis Lane 2
335 Old Ranch Road 1
1401 East Grand Ave 1
1690 East Grand Ave 5 2
Linda Drive (e/o Brisco) 9
Total 51 29 21
The contract time is 30 working days and it is anticipated work will be completed in August
2020.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve the recommended actions as proposed;
2. Award a construction contract to the lowest responsive/responsible bidder but
limit the amount of change orders that can be approved by the Acting City
Manager;
3. Do not award a construction contract for the project at this time; or
4. Provide direction to staff.
ADVANTAGES:
The project will reduce the potential trip and fall hazards along selected streets, address
complaints received from the public, and improve access for individuals with mobility
limitations. The project will reduce deferred maintenance costs by helping to protect
existing City infrastructure by removing trees that damage and uplift sidewalk panels and
replacing them with more appropriate species.
Item 8.e. - Page 3
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TO G. SOSA CONSTRUCTION,
INC. FOR CONSTRUCTION OF THE 2020 CONCRETE REPAIRS PROJECT, PW
2020-03
JUNE 23, 2020
PAGE 4
DISADVANTAGES:
There will be intermittent sidewalk closures during the project. These will be minimized
as much as possible and the project specifications require the contractor to notify affected
residents and businesses in advance.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act (CEQA)
pursuant to Guideline Section 15301(c) for repairs to existing sidewalk, gutter, and similar
facilities.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1. Bid Opening Log Sheet
Item 8.e. - Page 4
ATTACHMENT 1Item 8.e. - Page 5CITY OF ARROYO GRANDE BID OPENING LOG SHEET DEADLINE: TUESDAY, JUNE 2, 2020 -2:00 PM PROJECT NAME: 2020 CONCRETE REPAIRS PROJECT NO.: PW-2020-03 ESTIMATED CONSTRUCTION COST: $131,500 SUBMITTED BY: BASE BID: 1. D-Kal Engineering $122,538.00 San Luis Obispo, CA 93406 2. G. Sosa Construction, Inc. $103,528.00 Santa Maria, CA 93458 3. J. F. Will Company $115,002.00 Santa Maria, CA 93455 4. Spiess Construction Co. Inc. $139,797.00 Santa Maria, CA 93457 5. Brough Construction $105,018.00 Arroyo Grande, CA 93420 6. CalPortland Construction $130,623.00 Santa Maria, CA 93456 7. R. Burke Corporation $153,542.00 San Luis Obispo, CA 93406 Glenda Boner, Administrative Secretary c: Public Works Director Capital Improvement Project Manager
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Item 8.e. - Page 6