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Minutes 2020-07-28 ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JULY 28, 2020 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA In compliance with the State Shelter at Home Order due to the coronavirus pandemic, and as allowed by the Governor's Executive Order N-29-20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was held by teleconference. 1. CALL TO ORDER Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m. via teleconference. 2. ROLL CALL City Council: Council Members Lan George, Jimmy Paulding, Kristen Barneich, Mayor Pro Tern Keith Storton, and Mayor Caren Ray Russom were all present via teleconference. Staff Present: Acting City Manager Bill Robeson, Acting Deputy City Manager Whitney McDonald, City Attorney Timothy Carmel, Administrative Services Director Mike Stevens, and Police Chief Michael Martinez, were present via teleconference. Director of Legislative and Information Services/City Clerk Kelly Wetmore, Information Technology Manager Walt Cuzick,and City Engineer Robin Dickerson were present in the Council Chambers. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Council Member George led the flag salute. 5. AGENDA REVIEW None. 5.b. Ordinances Read in Title Only. Mayor Ray Russom moved, Council Member George seconded, and the motion passed unanimously by roll-call vote that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Update Regarding Countywide COVID-19 Efforts. Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary. Acting Deputy City Manager McDonald provided a brief update on Countywide and Citywide COVID-19 efforts. She stated that the County and the Public Health Officers are requesting Minutes: City Council Meeting Page 2 Tuesday, July 28, 2020 the public's help by responding to calls from the contact tracers who are working to provide accurate information to those who have tested positive for COVID-19, and stated that the County has also requested the public to limit social gatherings as much as possible due to the rise in COVID-19 cases. She then provided an update on City efforts to continue helping local businesses, efforts to provide additional child care services, and efforts that are underway to possibly provide free Wi-Fi service at parks for children who need internet access for distance learning. Council Member George provided a brief summary of her meeting with Lucia Mar Unified School District as it relates to distance learning and the need to provide internet access to students who do not have access at home, and requested an item regarding Wi-Fi at public parks be placed on a future agenda for consideration. Council Member Barneich supported Council Member George's request. Mayor Ray Russom invited public comment. No public comments were received. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. Speaking from the public via teleconference was Frank Schiro, thanking Council and staff for helping local businesses during the COVID- 19 pandemic, and offering to help with internet access at Rooster Creek and Mason Bar & Kitchen as it relates to distance learning for the students in the community. No further public comments were received. 8. CONSENT AGENDA Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Council Member Barneich referred to Item 8.c. (Side Letter of Agreement to the Service Employees International Union Local 620 Memorandum of Understanding) and thanked the SEIU for their willingness to maintain their current salary for the next one-year period. Mayor Ray Russom referred to Item 8.b. (Statement of Investment Deposits) and thanked Administrative Services Director Stevens for his efforts in utilizing local banks for investments when possible. In response to questions from Mayor Ray Russom regarding Item 8.i. (Authorizing Modifications to the Temporary Closure of Short Street South of East Branch Street and North of Olohan Alley to Accommodate Its Use as an Outdoor Eating Area During the COVID-19 Reopening Process), Acting Deputy City Manager McDonald clarified that the only inconvenience to the temporary street closure would be to traffic wanting to access Olohan Alley from E. Branch Street, and stated that the temporary closure of Short Street would continue until the State releases its limitations on restaurant dining. She also responded that the City is not currently considering additional street closures; however, staff is reviewing options for providing parklets to provide businesses with additional space without impacting traffic flow. Mayor Ray Russom invited public comment. No public comments were received. Minutes: City Council Meeting Page 3 Tuesday, July 28, 2020 Action: Mayor Pro Tem Storton moved to approve Consent Agenda Items 8.a. through 8.i., with the recommended courses of action. Mayor Ray Russom seconded the motion. City Attorney Carmel read the full title of the Ordinance in Item 8.e., as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADDING CHAPTER 2.06 (ELECTRONIC FILING) TO TITLE 2(ADMINISTRATION AND PERSONNEL) OF THE ARROYO GRANDE MUNICIPAL CODE RELATING TO ELECTRONIC FILING OF CAMPAIGN STATEMENTS AND STATEMENTS OF ECONOMIC INTERESTS". The motion passed on the following roll-call vote: AYES: Storton, Ray Russom, Barneich, Paulding, George NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period July 1, 2020 through July 15, 2020. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the attached report listing of investment deposits of the City of Arroyo Grande, as of June 30, 2020, as required by Government Code Section 53646(b). 8.c. Consideration of a Side Letter of Agreement to the Service Employees International Union Local 620 Memorandum of Understanding. Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A SIDE LETTER OF AGREEMENT TO THE SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 620 MEMORANDUM OF UNDERSTANDING". 8.d. Consideration of Approval of Minutes. Action: Approved the minutes of the Special and Regular City Council Meetings of June 23, 2020, and the Regular City Council Meeting of July 14, 2020, as submitted. 8.e. Consideration of Adoption of an Ordinance Related to Electronic Filing and Administration of Fair Political Practices Commission Campaign Disclosure Statements and Statement of Economic Interests Forms. Action: Adopted an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADDING CHAPTER 2.06 (ELECTRONIC FILING) TO TITLE 2 (ADMINISTRATION AND PERSONNEL) OF THE ARROYO GRANDE MUNICIPAL CODE RELATING TO ELECTRONIC FILING OF CAMPAIGN STATEMENTS AND STATEMENTS OF ECONOMIC INTERESTS". 8.f. Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic. Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC". 8.g. Monthly Water Supply and Demand Update. Action: Received and filed the monthly Water Supply and Demand Report. Minutes: City Council Meeting Page 4 Tuesday, July 28, 2020 8.h. Consideration of an Amendment to License Agreement with HIOJT Ranches to Provide for the Use of Real Property for a Police Department Firearms Range. Action: Approved the Amendment to License Agreement with HIOJT Ranches for the use of real property for a Police Department firearms range and authorized the Mayor to execute the Agreement. 8.i. Consideration of Adoption of a Resolution Authorizing Modifications to the Temporary Closure of Short Street South of East Branch Street and North of Olohan Alley to Accommodate Its Use as an Outdoor Eating Area During the COVID-19 Reopening Process. Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING MODIFICATIONS TO THE TEMPORARY CLOSURE OF SHORT STREET SOUTH OF EAST BRANCH STREET AND NORTH OF OLOHAN ALLEY TO ACCOMMODATE ITS USE AS AN OUTDOOR EATING AREA DURING THE COVID-19 REOPENING PROCESS". 9. PUBLIC HEARINGS None. 10. OLD BUSINESS: 10.a. Consideration of Tourism Strategic Plan, Amended Arroyo Grande Tourism Business Improvement District (AGTBID) Fiscal Year 2020-21 Budget, and Amendment No. 3 to Agreement for Consultant Services with South County Chambers of Commerce. Recommended Action: 1) Receive presentation on the Tourism Strategic Plan; 2) Amend the FY 2020-21 AGTBID budget adding $30,000 for Arroyo Grande Tourism Strategic Planning; and 3)Approve Amendment No. 3 to the Agreement for Consultant Services with South County Chambers of Commerce. Acting Deputy City Manager McDonald provided introductory comments and introduced Jocelyn Brennan, President/CEO, South County Chambers of Commerce. Ms. Brennan provided introductory comments and then introduced Chelsea Modelin from Verdin Marketing and Beau Bennett from Coraggio Group, who provided background regarding the Tourism Strategic Plan and an overview of the stakeholder survey, respectively. Ms. Brennan spoke about the Strategic Plan framework and provided an overview of the 2021-2024 Strategic Plan. Staff and Ms. Brennan responded to extensive questions from the Council regarding the survey results and the additional scope of work and budget amendment, specifically as it relates to vacation rental compliance. Mayor Ray Russom invited public comments. City Clerk Wetmore read written correspondence received from Greg Steinberger in support of the proposed actions. No further public comments were received. Council comments ensued regarding removal of the vacation rental compliance component to allow staff more time to review alternatives. Council comments ensued in support of the remaining components, including tourism event management and outreach. Minutes: City Council Meeting Page 5 Tuesday, July 28, 2020 Action: Mayor Ray Russom moved to: 1) receive the presentation on the Tourism Strategic Plan; 2) amend the FY 2020-21 AGTBID Budget adding $18,000 for Arroyo Grande Tourism Strategic Planning (including the Content Library Toolkit, Tourism Event Management, and Outreach Campaign); 3) approve Amendment No. 3 to the Agreement for Consultant Services with South County Chambers of Commerce, as modified, to reflect the additional scope of work; and 4) direct staff to work with the Chamber to bring back a second half of the budget adjustment with reference to short term and vacation rentals coming into compliance. Council Member George seconded, and the motion passed on following roll call vote: AYES: Ray Russom, George, Barneich, Paulding, Storton NOES: None ABSENT: None 11. NEW BUSINESS 11.a. Consideration of a Project Status Update and Recommendation of a Preferred Closure Alternative for the Traffic Way Bridge Replacement Project. City Engineer Dickerson presented the staff report which provided a project status update for the Traffic Way Bridge Replacement Project; and recommended that the Council confirm the selection of the full closure with Bridge Street one-way alternative for the Traffic Way Bridge Replacement Project. City Engineer Dickerson and Joe Fernandez, Central Coast Transportation Consulting, responded to questions from Council. Mayor Ray Russom called for a brief break at 9:45 p.m. The Council reconvened at 9:50 p.m. Mayor Ray Russom invited public comment. No public comments were received. Action: Council Member Paulding moved to receive the project status update for the Traffic Way Bridge Replacement Project and to confirm the selection of the full closure with Bridge Street one-way alternative for the Traffic Way Bridge Replacement Project. Mayor Pro Tem Storton seconded, and the motion passed on following roll call vote: AYES: Paulding, Storton, Barneich, George, Ray Russom NOES: None ABSENT: None 12. CITY COUNCIL REPORTS The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City's appointed representative. (a) MAYOR RAY RUSSOM: (1) California Joint Powers Insurance Authority (CJPIA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Tourism Business Improvement District Advisory Board Minutes: City Council Meeting Page 6 Tuesday, July 28, 2020 (b) MAYOR PRO TEM STORTON: (1) Brisco/Halcyon Interchange Subcommittee (2) Five Cities Fire Authority (FCFA) (3) Integrated Waste Management Authority Board (IWMA) (4) South County Chambers of Commerce Governmental Affairs Committee (c) COUNCIL MEMBER BARNEICH: (1) Homeless Services Oversight Council (HSOC) (2) South County Homeless Taskforce (3) Zone 3 Water Advisory Board (d) COUNCIL MEMBER PAULDING: (1) Air Pollution Control District (APCD) (2) Brisco/Halcyon Interchange Subcommittee (3) Council of Governments/Regional Transit Authority (SLOCOG/SLORTA) (4) South County Transit (SCT) (e) COUNCIL MEMBER GEORGE: (1) Community Action Partnership San Luis Obispo (CAPSLO) (2) County Water Resources Advisory Committee (WRAC) (3) Regional Water Initiatives (4) Visit SLO CAL Advisory Board 13. COUNCIL COMMUNICATIONS Council Member Paulding referred to the Council's previous decision to not move forward with a sales tax measure on the November ballot and requested a discussion regarding other key economic development efforts, specifically whether cannabis is one avenue to provide economic development for the City and if the City should place a question on the 2020 ballot. He requested this issue be placed on a future agenda for discussion. City Clerk Wetmore responded that the deadline for placing a measure on the ballot is August 7th and that there would not be enough time to come back to Council with a new measure for placement on the November 2020 ballot. Mayor Ray Russom suggested that this could be included in the City's Strategic Plan. Discussion ensued regarding the timing for bringing the Strategic Plan back to Council for consideration. Staff indicated that at its meeting in April, the Council directed staff to bring the Strategic Plan back to Council for further consideration and public outreach at the Mid- Year Budget Review in 2021. Based on the discussion, Council Member Paulding requested a discussion of Council priorities be brought back to Council in September. Council Member George concurred. Minutes: City Council Meeting Page 7 Tuesday, July 28, 2020 14. CLOSED SESSION None. 15. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 10:26 p.m. iiime Ca Ra jar- •m, Mayor ATTEST: i ; / / Li ,iii i Kelly = mil e, City Clerk (Approved at CC Mtg 8 )