CC 2020-09-08 Agenda Summary City Council
Caren Ray Russom Mayor
Keith Storton Mayor Pro Tem
Kristen Barneich Council Member
Jimmy Paulding Council Member
Lan George Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, SEPTEMBER 8, 2020
6:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
In compliance with the State and County Shelter at Home Orders, and pursuant to the Governor’s Executive
Order N‐29‐20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, City
Council meetings will be held by teleconference only until further notice. Meetings can be viewed on Channel
20 and are live‐streamed on the City’s website and on www.slo‐span.org . Members of the public may provide
public comment during the meeting by calling 1‐833‐493‐5844 or by submitting written public comments to
the Clerk of the Council at publiccomment@arroyogrande.org.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW:
5.a. Closed Session Announcements
None.
5.b. Move that all ordinances presented for introduction or adoption be read in title only
and all further readings be waived
Agenda CITY OF
AGENDA SUMMARY – SEPTEMBER 8, 2020
PAGE 2
6. SPECIAL PRESENTATIONS:
6.a. Update Regarding Countywide COVID-19 Efforts (McDONALD/RAY RUSSOM)
Recommended Action: Receive update, accept public comments, discuss, and provide
direction, as necessary.
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments
should be limited to those matters that are within the jurisdiction of the City Council. The
Brown Act restricts the Council from taking formal action on matters not published on the
agenda. In response to your comments, the Mayor or presiding Council Member may:
Direct City staff to assist or coordinate with you.
A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future Council
agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whole and not directed to
individual Council members.
Slanderous, profane or personal remarks against any Council Member or member
of the audience shall not be permitted.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any member of the public who wishes to
comment on any Consent Agenda item may do so at this time. Any Council Member may
request that any item be withdrawn from the Consent Agenda to permit discussion or
change the recommended course of action. The City Council may approve the remainder
of the Consent Agenda on one motion.
8.a. Consideration of Cash Disbursement Ratification (STEVENS)
Recommended Action: Ratify the listing of cash disbursements for the period August 16,
2020 through August 31, 2020.
8.b. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Special City Council Meeting of
August 18, 2020 and the Regular City Council Meeting of August 25, 2020, as submitted.
8.c. Adoption of a Resolution Declaring a Continued Local Emergency Related to the
Coronavirus (COVID-19) Pandemic (McDONALD/CARMEL)
Recommended Action: Adopt a Resolution declaring a continued local emergency
related to the Coronavirus (COVID-19) pandemic.
AGENDA SUMMARY – SEPTEMBER 8, 2020
PAGE 3
8. CONSENT AGENDA (cont’d):
8.d. Consideration of Grant Acceptance from the Office of Traffic Safety for Traffic/DUI
Enforcement and Approval of a Budget Amendment Request for FY 2020-21 in the
Amount of $42,000 to Department 4209-OTS Special Grant Program (MARTINEZ)
Recommended Action: 1) Adopt a Resolution authorizing the Chief of Police to execute
a grant agreement with the California Office of Traffic Safety (OTS) to accept grant funding
through the Selective Traffic Enforcement Program (STEP) for traffic and driving under the
influence (DUI) enforcement services; and 2) Approve a Budget Amendment Request for
FY 2020-21 in the amount of $42,000 to department 4209-OTS Special Grant Program.
8.e. Consideration of Approval of Agreement for Contractor Services with Quincon, Inc.,
Environmental Exemption, and an Amendment to the Fiscal Year 2020-21 Capital
Improvement Budget for the Police Station Evidence Room Secondary Access
Project, PW 2020-10 (MARTINEZ)
Recommended Action: 1) Approve and authorize the Acting City Manager to execute an
Agreement for Contractor Services with Quincon, Inc. in the amount of $16,890 for the
Police Station Evidence Room Secondary Access Project, PW 2020-10; 2) Authorize the
Acting City Manager to approve change orders for 10% of the contract amount, $18,579,
for unanticipated costs during the construction phase of the project; 3) Find that the project
is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to
CEQA Guidelines Section 15301 and direct the City Clerk to file a Notice of Exemption;
and 4) Approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program
budget to add $8,579 of Police Impact Fees for the subject project.
8.f. Consideration of Letter to the Governor Regarding COVID-19 Restrictions on
Personal Care Services (McDONALD)
Recommended Action: Approve and authorize the Mayor to send a letter to the Governor
regarding the reopening plan for personal care services such as nail salons as a result of
the COVID-19 pandemic.
9. PUBLIC HEARINGS:
None.
10. OLD BUSINESS:
None.
11. NEW BUSINESS:
11.a. Discussion and Consideration of Policy Establishing Thresholds of Significance for
Evaluating Transportation Impacts Under the California Environmental Quality Act
Pursuant to SB 743 (McDONALD)
Recommended Action: Adopt a Resolution adopting the policy establishing thresholds of
significance for evaluating transportation impacts under CEQA in compliance with SB 743.
AGENDA SUMMARY – SEPTEMBER 8, 2020
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11. NEW BUSINESS (cont’d):
11.b. Consideration of Appointment of Voting Delegates for the Virtual League of
California Cities Annual Conference and Direction Regarding the Annual
Conference Resolution (ROBESON/McDONALD)
Recommended Action: 1) Appoint one Council Member as the voting delegate and one
Council Member as the alternate voting delegate for the virtual League of California Cities
Annual Conference; and 2) Provide direction to the voting delegates regarding a City
position on the League of California Cities Resolution concerning an amendment to the
Communications Decency Act of 1996.
11.c. Consideration of: (1) Resolution Appointing Whitney McDonald as City Manager and
Approving Related Employment Agreement; (2) Adoption of Resolution Establishing
the Position of Assistant City Manager/Public Works Director, and Establishing a
Salary Range for the Position and Amending the Citywide Combined Salary
Schedule; and (3) Approving Amendment of Employment Agreement with Bill
Robeson for Position of Assistant City Manager/Public Works Director (CARMEL)
Recommended Action: 1) Adopt the Resolution appointing Whitney McDonald as City
Manager and approving the Employment Agreement; 2) Adopt the Resolution establishing
the position of Assistant City Manager/Public Works Director and a salary range for the
position, and amending the Citywide combined salary schedule; and 3) Approve the
Amendment to Employment Agreement with Bill Robeson for the position of Assistant City
Manager/Public Works Director.
12. COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or
report briefly on his or her activities. In addition, subject to Council policies and
procedures, Council Members may request staff to report back to the Council at a
subsequent meeting concerning any matter or request that staff place a matter of business
on a future agenda. Any request to place a matter of business for original consideration
on a future agenda requires the concurrence of at least one other Council Member.
13. CLOSED SESSION:
None.
14. ADJOURNMENT
AGENDA SUMMARY – SEPTEMBER 8, 2020
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All staff reports or other written documentation, including any supplemental material distributed to a majority of the
City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for
public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If
requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as
required by the Americans with Disabilities Act. To make a request for disability-related modification or
accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible
and at least 48 hours prior to the meeting date.
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This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be
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City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel
20. The rebroadcast schedule is published at www.slo-span.org.
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