Minutes 2020-08-25 ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, AUGUST 25, 2020
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
In compliance with the State Shelter at Home Order due to the coronavirus pandemic, and
as allowed by the Governor's Executive Order N-29-20, which allows for a deviation of
teleconference rules required by the Ralph M. Brown Act, this meeting was held by
teleconference.
1. CALL TO ORDER
Mayor Pro Tern Storton called the Regular City Council Meeting to order at 6:00 p.m. via
teleconference. He noted that Mayor Ray Russom was travelling and has called in to
participate in the meeting; however, he would be serving as the presiding officer during the
meeting in the event she experiences any technical connection issues.
2. ROLL CALL
City Council: Council Members Lan George, Jimmy Paulding, Kristen Barneich,
Mayor Pro Tern Keith Storton, and Mayor Caren Ray Russom were all
present via teleconference.
Staff Present: Acting City Manager Bill Robeson, Acting Deputy City Manager
Whitney McDonald, City Attorney Timothy Carmel, Administrative
Services Director Mike Stevens, Director of Recreation Services
Sheridan Bohlken, City Engineer Robin Dickerson, and Five Cities
Fire Authority Chief Steve Lieberman were present via
teleconference. Police Chief Mike Martinez, Commander Shawn
Cosgrove, Acting Police Commander Mike Smiley, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, and
Information Technology Manager Walt Cuzick were present in the
Council Chambers.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Pro Tern Storton led the flag salute.
5. AGENDA REVIEW
None.
5.b. Ordinances Read in Title Only.
Mayor Pro Tern Storton moved, Council Member George seconded, and the motion passed
unanimously by roll-call vote that all ordinances presented at the meeting shall be read by
title only and all further readings be waived.
Minutes: City Council Meeting Page 2
Tuesday, August 25, 2020
6. SPECIAL PRESENTATIONS
6.a. Update Regarding Countywide COVID-19 Efforts.
Recommended Action: Receive update, accept public comments, discuss, and
provide direction, as necessary.
Acting Deputy City Manager McDonald provided a brief update on local COVID-19 efforts and
stated that the parklet program has been implemented and is up and running, k-rails have
been installed for safety, that seventeen (17) businesses are participating and eight (8)
parklets have been installed. She also noted that in the news recently, some counties have
been taken off the State's monitoring list; however, San Luis Obispo County is still on the
monitoring list and local epidemiology markers are still above the State's requirements at
105.8 cases per 100,000 residents.
Mayor Ray Russom reported that the number of hospitalizations has come down significantly
and cases are trending down. She also reported that the County is allowing anyone access
to testing, regardless of whether they have symptoms or not.
Council Member George requested the Council's support in drafting a letter to the Governor
to help bring back local control to re-open beauty salons and requested the item be placed
on a future agenda for consideration. Mayor Ray Russom supported Council Member
George's request and the Council concurred with this item being scheduled for consideration
at a future meeting.
Mayor Pro Tern Storton invited public comment. No public comments were received.
6.b. Honorary Proclamation Commending Police Sergeant Michael Smiley for
Bravery in the Line of Duty.
Mayor Pro Tern Storton noted that Mayor Ray Russom had previously presented this
Honorary Proclamation to Sergeant Smiley at the Police Department and read the
Proclamation into the record acknowledging Police Sergeant Michael Smiley for his bravery
and leadership in the line of duty during a recent incident of crisis. Brief Council comments
ensued acknowledging and commending Sergeant Smiley.
6.c. Police Department Policy and Training Update.
Recommended Action: Receive and file.
Chief Martinez provided introductory comments and stated this was a follow up of the
Department's presentation that was given on June 23, 2020. Commander Cosgrove
presented updates and revisions to the current use of force policy as a result of changes in
State law. Acting Commander Smiley presented an update on annual training standards, the
firearms training program, and the professional development program. Staff responded to
questions from Council.
Mayor Pro Tern Storton invited public comment. No public comments were received.
No action was taken on this item. The presentation was received and filed.
Minutes: City Council Meeting Page 3
Tuesday, August 25, 2020
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Pro Tern Storton invited public comment. Speaking from the public via teleconference
was Kris Roudebush, regarding the We Are the Care Initiative. No further public comments
were received.
8. CONSENT AGENDA
Mayor Pro Tern Storton asked the Council if there were any questions or any items to be
pulled from the consent agenda for further discussion.
Council Member Barneich requested that Item 8.1. be pulled, and Mayor Ray Russom
requested that Item 8.k. be pulled for separate consideration.
Council Member George referred to a spelling error on page 4 of Item 8.d. (Approval of
Minutes) stating that Costa is spelled with a "K." Mayor Pro Tern Storton noted the correction
for staff.
Council Member Storton referred to Item 8.c. (Consideration of a Resolution Extending the
Wages and Benefits Set Forth in Resolution No. 4870 for Management Employees Through
Fiscal Year 2020-21) and thanked the management employees for their willingness to
maintain their current salary and benefits for the next one-year period in recognition of the
significant financial impacts that the City is dealing with due to COVID-19.
Mayor Pro Tern Storton invited public comment on Items 8.a. through 8.j. No public comments
were received.
Action: Council Member George moved to approve Consent Agenda Items 8.a. through 8.j.,
with the recommended courses of action. Mayor Ray Russom seconded, and the motion
passed on the following roll-call vote:
AYES: George, Ray Russom, Barneich, Paulding, Storton
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period August 1, 2020
through August 15, 2020.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the attached report listing of investment deposits of the
City of Arroyo Grande, as of July 31, 2020, as required by Government Code Section
53646(b).
8.c. Consideration of a Resolution Extending the Wages and Benefits Set Forth in
Resolution No. 4870 for Management Employees Through Fiscal Year 2020-21.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE EXTENDING THE WAGES AND BENEFITS
SET FORTH IN RESOLUTION NO. 4870 FOR MANAGEMENT EMPLOYEES
THROUGH FISCAL YEAR 2020-21".
Minutes: City Council Meeting Page 4
Tuesday, August 25, 2020
8.d. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of August 11,
2020, as amended.
8.e. Consideration of Resolution Declaring Surplus Property.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE DECLARING CERTAIN PROPERTY AS
SURPLUS AND AUTHORIZING ITS DISPOSAL".
8.f. Adoption of a Resolution Declaring a Continued Local Emergency Related to
the Coronavirus (COVID-19) Pandemic.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL
EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC".
8.g. Monthly Water Supply and Demand Update.
Action: Received and filed the monthly Water Supply and Demand Report.
8.h. Consideration to Approve Revegetation Plan & Specifications, Authorize the
Solicitation of Bids, Approve an Amendment to Agreement for Consultant
Services with Quincy Engineering, Inc., Approve an Amendment to Contract for
Consultant Services with Filippin Engineering, Inc., and Approve an
Amendment to the Fiscal Year 2020-21 Capital Improvement Budget for the
Habitat Mitigation Phase of the Bridge Street Bridge Rehabilitation Project, PW
2020-08.
Action: 1) Approved the revegetation plan & specifications for the Habitat Mitigation
Implementation, Maintenance, Monitoring, and Reporting for the Bridge Street Bridge
Rehabilitation Project, PW 2020-08; 2) Authorized the City Clerk to advertise for
construction bids; 3) Approved a Ninth Amendment to the Agreement for Consultant
Services ("Ninth Amendment") with Quincy Engineering, Inc. for engineering services
and design support services during construction for the project; 4)Approved a Second
Amendment to the Contract for Consultant Services ("Second Amendment") with
Filippin Engineering, Inc. for construction management and inspection services for the
project; and 5) Approved an amendment to the Fiscal Year 2020-21 Capital
Improvement Program budget to add $250,000 of HBP funds for the subject project.
8.i. Consideration of Approval of an Agreement with GSI Water Solutions, Inc. for
the Preparation of the Northern Cities Management Area Annual Report and
Monitoring Program.
Action: Approved and authorized the Mayor to execute an Agreement for Consultant
Services with GSI Water Solutions, Inc. for preparation of the 2020 NCMA Annual
Report.
8.j. Consideration of Approval of Amendment to the Agreement for Consultant
Services with GHD to Extend the Term and Add Changes in Scope for the Local
Roads Safety Program (LRSP) and the Highway Safety Improvement Program
(HSIP) Grant Applications.
Action: 1) Approved and authorized the Mayor to execute Amendment No. 5 to the
Consultant Services Agreement with GHD to extend the term of the agreement
through June 30, 2021, and to complete the LRSP and prepare two HSIP Cycle 10
grant applications.
Minutes: City Council Meeting Page 5
Tuesday, August 25, 2020
ITEMS PULLED FROM CONSENT AGENDA
8.k. Consideration of Approval of Amendment to Extend the Agreement for
Consultant Services with Wood Rogers, Inc. for the Brisco Interchange Project.
Recommended Action: Approve and authorize the Mayor to execute Amendment
No. 17 to the Consultant Services Agreement with Wood Rogers, Inc. to extend the
contract expiration date to December 30, 2020, to allow the consultant additional time
to complete the contracted scope of services.
Mayor Ray Russom stated that she wanted to pull the item for separate consideration to be
consistent with her previous vote on the project and that she was not voting on it to move
forward.
Council Member Paulding commented since the City was not pursuing a local sales tax
measure on the ballot, that it was important to relook at this project in its entirety as it relates
to the rest of the City's finances, that he would be interested in seeing if a majority of the
Council has arrived at the same conclusion, and suggested if the available funding for this
project could be used for other street improvement projects.
Brief Council discussion ensued regarding how circumstances have changed since approval
of the project alternative and whether the project should be revisited.
Acting Deputy City Manager McDonald clarified the proposed action is a time extension on
an existing agreement with the City's consultant to complete the environmental review and
preliminary design process with CalTrans and there is no additional commitment of funding
or commitment beyond what has already been made on the project and that this will just
provide additional time for the consultant to complete the work that has been contracted. With
regard to the project itself, she explained that an update and next steps in the process for the
project would come forward at a future meeting for discussion and consideration.
8.1. Consideration of a Resolution Amending the Arroyo Grande Tourism Business
Improvement District (AGTBID) Fiscal Year 2020-21 Budget.
Recommended Action: Adopt a Resolution amending the FY 2020-21 AGTBID
budget eliminating the City's $5,000 contribution and increasing the use of AGTBID's
available fund balance by $5,000.
Council Member Barneich requested that the $5,000 that is being eliminated from the TBID
budget be added to the City's FY 2021 Community Services Grant Program. Council Member
George supported the request. Mayor Ray Russom also supported the request and asked for
clarification from legal counsel on whether this request would need to come back to Council
for separate consideration.
City Attorney Carmel confirmed that the request would need to be brought back to the Council
for consideration as a separate item. Acting Deputy City Manager McDonald stated staff
could bring the additional funding request forward when the Community Services Grant
Program comes to Council for consideration.
Minutes: City Council Meeting Page 6
Tuesday, August 25, 2020
Council Member Paulding moved to approve Item 8.k. as proposed to approve and authorize
the Mayor to execute Amendment No. 17 to the Consultant Services Agreement with Wood
Rogers, Inc. to extend the contract expiration date to December 30, 2020, to allow the
consultant additional time to complete the contracted scope of services. Council Member
Barneich seconded the motion. Mayor Ray Russom stated that the purpose of her voting no
on this has been affected by the future agenda item so she will vote in favor to close out the
current scope of work and she looks forward to future discussion.
The motion passed on the following roll call vote:
AYES: Paulding, Barneich, George, Storton, Ray Russom
NOES: None
ABSENT: None
Council Member Barneich moved to approve Item 8.1. to adopt a Resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING
THE FISCAL YEAR 2020-21 BUDGET FOR THE ARROYO GRANDE TOURISM
BUSINESS IMPROVEMENT DISTRICT', and to direct staff to include a proposal to allocate
an additional $5,000 to the Community Services Grant Program fund when that item comes
forward at a future meeting. Council Member George seconded, and the motion passed on
the following roll call vote:
AYES: Barneich, George, Paulding, Storton, Ray Russom
NOES: None
ABSENT: None
9. PUBLIC HEARINGS
9.a. Consideration to Adopt Resolution Amending the Master Fee Schedule for the
Recreation Services Department by Establishing a New Fee for Children In
Motion's Enrichment Lab Child Care Program.
Recreation Services Director Bohlken presented the staff report and recommended that the
City Council adopt a Resolution amending the Master Fee Schedule for the Recreation
Services Department by establishing a new fee in the amount of $195 dollars per week for
the Children In Motion Enrichment Lab child care program. Director Bohlken responded to
questions from Council.
Mayor Pro Tern Storton opened the public hearing, and upon hearing no comments, he closed
the public hearing.
Action: Council Member George moved to adopt a Resolution entitled: "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE MASTER
FEE SCHEDULE FOR THE RECREATION SERVICES DEPARTMENT BY ESTABLISHING
A NEW FEE IN THE AMOUNT OF$195 DOLLARS PER WEEK FOR THE CHILDREN IN
MOTION ENRICHMENT LAB CHILD CARE PROGRAM." Council Member Barneich
seconded, and the motion passed on following roll call vote:
Minutes: City Council Meeting Page 7
ITuesday, August 25, 2020
AYES: George, Barneich, Paulding, Storton, Ray Russom
NOES: None
ABSENT: None
10. OLD BUSINESS:
None.
11. NEW BUSINESS
None.
12. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or
other subcommittee meetings that they attended as the City's appointed representative.
(a) MAYOR RAY RUSSOM:
(1) California Joint Powers Insurance Authority (CJPIA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Tourism Business Improvement District Advisory Board
(b) MAYOR PRO TEM STORTON:
(1) Brisco/Halcyon Interchange Subcommittee
(2) Five Cities Fire Authority (FCFA)
(3) Integrated Waste Management Authority Board (IWMA)
(4) South County Chambers of Commerce Governmental Affairs
Committee
(c) COUNCIL MEMBER BARNEICH:
(1) Homeless Services Oversight Council (HSOC)
(2) South County Homeless Taskforce
(3) Zone 3 Water Advisory Board
(d) COUNCIL MEMBER PAULDING:
(1) Air Pollution Control District (APCD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Council of Governments/Regional Transit Authority
(SLOCOG/SLORTA)
(4) South County Transit (SCT)
(e) COUNCIL MEMBER GEORGE:
(1) Community Action Partnership San Luis Obispo (CAPSLO)
(2) County Water Resources Advisory Committee (WRAC)
(3) Regional Water Initiatives
(4) Visit SLO CAL Advisory Board
13. COUNCIL COMMUNICATIONS
Council Member Paulding thanked Mayor Pro Tern Storton for running a great meeting.
Minutes: City Council Meeting Page 8
Tuesday, August 25, 2020
Council Member Barneich provided an update on Five Cities Fire Authority personnel that
have been assigned to wildfires within the State. She also announced changes to the
upcoming Empty Bowls fundraiser event, stated that tickets are available, and more
information can be found on the 5 Cites Homeless Coalition website.
Council Member George recognized the Five Cities Fire Authority firefighters for their work in
fighting the fires in California.
14. CLOSED SESSION
None.
15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Pro Tern Storton
adjourned the meeting at 7:40 p.m.
410
Wit
Caren R.r' ssom, Mayor
ATTEST:
11,4, 1A4M/tk
Kelly We mot, City Clerk
(Approved at CC Mtg '7 4 8-Zo 2O