CC 2020-10-13 Agenda Summary
City Council
Caren Ray Russom Mayor
Keith Storton Mayor Pro Tem
Kristen Barneich Council Member
Jimmy Paulding Council Member
Lan George Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, OCTOBER 13, 2020
6:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
In compliance with the State and County Shelter at Home Orders, and pursuant to the Governor’s Executive
Order N‐29‐20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, City
Council meetings will be held by teleconference only until further notice. Meetings can be viewed on Channel
20 and are live‐streamed on the City’s website and on www.slo‐span.org . Members of the public may provide
public comment during the meeting by calling 1‐833‐493‐5844 or by submitting written public comments to
the Clerk of the Council at publiccomment@arroyogrande.org.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW:
5.a. Closed Session Announcements
None.
5.b. Move that all ordinances presented for introduction or adoption be read in title only
and all further readings be waived
Agenda
AGENDA SUMMARY – OCTOBER 13, 2020
PAGE 2
6. SPECIAL PRESENTATIONS:
6.a. Update Regarding Countywide COVID-19 Efforts (McDONALD/RAY RUSSOM)
Recommended Action: Receive update, accept public comments, discuss, and provide
direction, as necessary.
6.b. City Manager Communications (McDONALD)
Recommended Action: Receive correspondence/comments as presented by the City
Manager and provide direction, as necessary.
6.c. Honorary Proclamation Declaring October 2020 as “Domestic Violence Awareness
Month”
6.d. Presentation by Central Coast Community Energy - Annual Member Agency Update
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments
should be limited to those matters that are within the jurisdiction of the City Council. The
Brown Act restricts the Council from taking formal action on matters not published on the
agenda. In response to your comments, the Mayor or presiding Council Member may:
Direct City staff to assist or coordinate with you.
A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future Council
agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whole and not directed to
individual Council members.
Slanderous, profane or personal remarks against any Council Member or member
of the audience shall not be permitted.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any member of the public who wishes to
comment on any Consent Agenda item may do so at this time. Any Council Member may
request that any item be withdrawn from the Consent Agenda to permit discussion or
change the recommended course of action. The City Council may approve the remainder
of the Consent Agenda on one motion.
AGENDA SUMMARY – OCTOBER 13, 2020
PAGE 3
8. CONSENT AGENDA (cont’d):
8.a. Consideration of Cash Disbursement Ratification (STEVENS)
Recommended Action: Ratify the listing of cash disbursements for the period September
16, 2020 through September 30, 2020.
8.b. Consideration of a Resolution Authorizing the Deposit of City Funds in Various
Financial Institutions (STEVENS)
Recommended Action: Adopt a Resolution authorizing the deposit of City funds in
various financial intuitions and updating the names of designated employees in certain
positions who are authorized to make deposits of City funds and enter into banking or
investment arrangements.
8.c. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Regular City Council Meeting of
September 22, 2020, as submitted.
8.d. Adoption of a Resolution Declaring a Continued Local Emergency Related to the
Coronavirus (COVID-19) Pandemic (McDONALD/CARMEL)
Recommended Action: Adopt a Resolution declaring a continued local emergency
related to the Coronavirus (COVID-19) pandemic.
8.e. Cancellation of the December 22, 2020 City Council Meeting (McDONALD)
Recommended Action: Cancel the regularly scheduled Council meeting of December 22,
2020 due to the holiday.
8.f. Consideration of Program Supplement No. F018 to Administering Agency-State
Agreement for Federal Aid Project No. 05-5199F15 and Award of Contract to
Quincon, Inc. for Construction of the Habitat Mitigation Phase of the Bridge Street
Bridge Rehabilitation Project, PW 2020-08 (ROBESON)
Recommended Action: 1) Adopt a Resolution authorizing the Mayor to execute Program
Supplement No. F018 to Administering Agency-State Agreement for Federal-aid Project
No. 05-5199F15; 2) Award a contract for the Habitat Mitigation Phase of the Bridge Street
Bridge Rehabilitation Project to Quincon Inc. in the amount of $317,419; 3) Authorize the
City Manager to approve change orders for 10% of the contract amount, $317,419, for
unanticipated costs during the construction phase of the project (total construction costs =
$317,419 + $31,741 = $349,160); and 4) transfer $166,060 of Local Sales Tax funds from
the Annual Pavement Management Program budget to the subject project.
8.g. Consideration of an Amendment to the Fiscal Year 2020-21 Capital Improvement
Budget for the Five Cities Fire Authority Station 1 Security Fencing and Gate Project,
PW 2020-12 (LIEBERMAN)
Recommended Action: 1) Authorize the City Manager to approve change orders for 10%
of the contract amount for unanticipated costs during the construction phase of the project
(total construction costs = $23,190 (contract amount) + $2,319 (10% contingency) =
$25,509); 2) find that project is categorically exempt from the California Environmental
Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(a) and direct the City
Clerk to file a Notice of Exemption; and 3) approve an amendment to the Fiscal Year 2020-
21 Capital Improvement Program budget to add $2,509 of Fire Impact Fees for the subject
project.
AGENDA SUMMARY – OCTOBER 13, 2020
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9. PUBLIC HEARINGS:
None.
10. OLD BUSINESS:
None.
11. NEW BUSINESS:
11.a. Consideration of Fiscal Year 2019-20 Year-End Financial Status Report (STEVENS)
Recommended Action: Consider and file the FY 2019-20 Year-End Financial Status
Report.
11.b. Consideration of an Update on CARES Act 2020 Funding and Direction and
Authorization on the Use of Those Funds (STEVENS/McDONALD)
Recommended Action: Receive an update on the CARES Act 2020 funding and provide
direction to staff on use of those funds, including consideration of an allocation of a portion
of the City’s CARES Act revenue to a business assistance grant program, the Community
Service Grant program, and/or a grant for holiday lights in the Village.
12. COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or
report briefly on his or her activities. In addition, subject to Council policies and
procedures, Council Members may request staff to report back to the Council at a
subsequent meeting concerning any matter or request that staff place a matter of business
on a future agenda. Any request to place a matter of business for original consideration
on a future agenda requires the concurrence of at least one other Council Member.
13. CLOSED SESSION:
a) PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
Section 54957:
Title: City Attorney
Announcement(s) of any reportable action(s) taken in Closed Session will be made at the
beginning of the next City Council meeting as this portion of the meeting is not recorded or
videotaped
14. ADJOURNMENT
AGENDA SUMMARY – OCTOBER 13, 2020
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All staff reports or other written documentation, including any supplemental material distributed to a majority of the
City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for
public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If
requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as
required by the Americans with Disabilities Act. To make a request for disability-related modification or
accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible
and at least 48 hours prior to the meeting date.
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This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be
accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive
email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
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City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel
20. The rebroadcast schedule is published at www.slo-span.org.
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