CC 2020-10-27_08h Acceptance of 2020 Concrete Repairs Project
MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, ASSISTANT CITY MANAGER/PUBLIC WORKS
DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE 2020 CONCRETE
REPAIRS PROJECT, PW 2020-03
DATE: OCTOBER 27, 2020
SUMMARY OF ACTION:
Accept the 2020 Concrete Repairs Project and begin the one-year warranty period for
defects that may arise.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The final contract and change orders resulted in a total cost of $110,817 to the City,
$103,963 for the direct contract amount and $6,854 for contingencies. The contract was
included as part of the FY 2020-21 Capital Improvement Program budget and was funded
by Local Sales Tax. The recommended action will not impact staff resources.
RECOMMENDATION:
It is recommended the City Council: 1) Accept the project improvements as constructed
by G. Sosa Construction, Inc. in accordance with the plans and specifications for the 2020
Concrete Repairs Project, PW 2020-03; 2) Direct staff to file a Notice of Completion; and
3) Authorize release of retention, thirty-five (35) days after the Notice of Completion has
been recorded, if no liens have been filed.
BACKGROUND:
On June 23, 2020, the Council awarded a construction contract to perform the 2020
Concrete Repairs Project to G. Sosa Construction, Inc. in the amount of $103,963 and
authorized the City Manager to approve change orders in the amount of $10,396. The
contractor’s final construction cost for the project is $110,817.
The work involved the removal of mature Liquid Amber trees that were damaging and/or
uplifting the adjacent sidewalk along Village Glen Drive and replacing them with Chinese
Pistache or Arbutus Marina trees. The project also included removal and replacement of
trees at two locations on Woodland Drive.
Following tree removal, sidewalk repairs were performed. Sidewalk areas where
displacements were still minimal (less than 2 inches) were repaired using lower-cost
Item 8.h. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE 2020 CONCRETE REPAIRS
PROJECT, PW 2020-03
OCTOBER 27, 2020
PAGE 2
concrete slicing. Sidewalk areas with larger displacements consisted of removing and
replacing the damaged sidewalk panels. The project scope also included sidewalk repairs
in various locations where trip and falls have been noted.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications within the contract time frame, under the available budget, and there are
no outstanding issues. It is, therefore, recommended that the City accept the 2020
Concrete Repairs Project and begin the one-year warranty period for defects that may
arise.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Accept the 2020 Concrete Repairs project;
2. Do not accept the project;
3. Accept the project but do not authorize release of retention; or
4. Provide direction to staff.
ADVANTAGES:
The project is complete and accepting the improvements will allow staff to close out the
project. The project reduces potential trip and fall hazards along selected streets,
addresses complaints received from the public, and improves access for individuals with
mobility limitations. The project reduces deferred maintenance costs by helping to protect
existing City infrastructure by removing trees that damage and uplift sidewalk panels and
replacing them with more appropriate species.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is needed to accept the project.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1. Notice of Completion
Item 8.h. - Page 2
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1.The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2.The FULL NAME of the OWNER is: The City of Arroyo Grande
3.The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420
4.The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5.THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6.THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was
transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7.All work of improvement on the property hereinafter described was COMPLETED October 15, 2020
8.The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
G. Sosa Construction, Inc.
9.The street address of said property is: Various locations within the City of Arroyo Grande, CA
10.The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo,
State of California, and is described as follows: 2020 Concrete Repairs, PW 2020-03
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California
that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the
said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
_________________________________________________
Bill Robeson, Assistant City Manager/Public Works Director
October 27, 2020, Arroyo Grande, California
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