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CC 2020-12-08_08c Approval of Minutes_11-24-20ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL/SUCCESSOR AGENCY TO THE DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY TUESDAY, NOVEMBER 24, 2020 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA In compliance with the State Shelter at Home Order due to the coronavirus pandemic, and as allowed by the Governor’s Executive Order N-29-20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was held by teleconference. 1. CALL TO ORDER Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Lan George, Jimmy Paulding, Kristen Barneich, Mayor Pro Tem Keith Storton, and Mayor Caren Ray Russom were all present via teleconference. Staff Present: City Manager Whitney McDonald, Assistant City Manager/Public Works Director Bill Robeson, City Attorney Timothy Carmel, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Mike Stevens, Police Chief Mike Martinez, Police Officer Elia Esparza, and Building Official Johnathan Hurst. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Mayor Ray Russom led the flag salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Mayor Ray Russom moved, Council Member Barneich seconded, and the motion passed unanimously by roll-call vote that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Update Regarding Countywide COVID-19 Efforts. Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary. City Manager McDonald provided a brief update on COVID-19 efforts and stated that the County is currently in the purple tier which means indoor closures are in effect for restaurants, gyms, and Item 8.c. - Page 1 Minutes: City Council/Successor Agency Meeting Page 2 Tuesday, November 24, 2020 places of worship; that the governor issued a modified shelter at home order with a curfew between 10:00 pm and 5:00 am, that a travel advisory is in effect, and that residents are urged to self-quarantine if close contacts test positive for COVID-19; that there is new face covering guidance that is more clear and more strict which urges the community to wear a face mask anytime while outside and to carry a mask at all times in case a situation arises where six feet distance cannot be maintained; and clarified rumors that the County will not be closing outdoor dining or limiting lodging. Staff responded to questions. Mayor Ray Russom invited public comment. No public comments were received. 6.b. City Manager Communications. Recommended Action: Receive correspondence/comments as presented by the City Manager and provide direction, as necessary. City Manager McDonald stated that the City has been working with South County Sanitary Service to reschedule Clean Up Week and that they will be offering a one-time curbside pick-up service during the month of December and that residents should call to schedule the service; reported that the Planning Commission held a workshop on the Circulation Element Update and stated that the Community Development Department is actively working on the Circulation Element Update and that more information is available on the City’s website, as well as a link to an interactive map and that there is an ability to provide public input. Assistant City Manager/Public Works Director Robeson provided an update on the Bridge Street Bridge project. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.c. Update Regarding Business Assistance Grant Program City Manager McDonald reported that the City awarded eighteen small business assistance grants to local Arroyo Grande businesses in amounts ranging from $1,000 to $5,000 each and thanked the review committee. Mayor Ray Russom invited public comment. The following grant recipients thanked the City Council for the award of grant funds and provided brief comments on how they will use the funds: Denise Miller-Andreini, Café Andreini, Laura Jeffrey, 101 wine tours; Louisa and Bob Lindquist, Verdad & Lindquist Family Wine Tasting Room; Ben and Ryan Crandall, Banner Coffee Co.; and Leanne Johnston, Hair Color Designs. Jocelyn Brennan, South County Chambers of Commerce, thanked the City for sharing a portion of its CARES Act funds to support Arroyo Grande businesses. No further public comments were received. No action was taken on this item. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. No public comments were received. Item 8.c. - Page 2 Minutes: City Council/Successor Agency Meeting Page 3 Tuesday, November 24, 2020 8. CONSENT AGENDA Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. In response to questions by Mayor Ray Russom regarding Item 8.a. (Consideration of Statement of Investment Deposits), Director Stevens stated that the increase in total salary compared to the prior month was due in part to Police Department overtime and additional costs for new Recreation staff, and that staff is still looking into the matter for a full determination. In response to questions by Council Member Paulding regarding Item 8.d. (Consideration of Annual Adjustment of Development Impact Fees), City Manager McDonald confirmed that Accessory Dwelling Units up to 750 sq. feet are exempt from development impact fees and those that are over 750 sq. feet are charged impact fees in proportion to the amount charged for the primary dwelling. In response to questions by Council Member Barneich regarding Item 8.i. (Consideration of a Resolution Authorizing the Community Development Director to Submit an Application for Regional Early Action Planning Grants Program and Approve a Corresponding Budget Amendment Request in the Amount of $104,053 to Department 4130-Planning for Consulting Services), City Manager McDonald explained that the intent is to develop objective standards to streamline the housing development process and include in the beginning of the application requirements pertaining to the look and feel of the structure; that the City Council will have ample input, and that objective design standards may be adopted by reference. Council Member Paulding provided an example of E. Grand Ave regarding objective design standards and that it would give builders more certainty and stated this is a step in the right direction. Council Member Paulding referred to Item 8.j. regarding the Bridge Street Bridge Rehabilitation project and commended staff for obtaining additional federal grant funds and returning previously allocated funds for the project to the Local Sales Tax Fund. Mayor Ray Russom invited public comment on the consent agenda items. No public comments were received. Action: Mayor Pro Tem Storton moved to approve Consent Agenda Items 8.a. through 8.k., with the recommended courses of action. Council Member Barneich seconded the motion. Mayor Ray Russom requested that Item 8.a. (Cash Disbursement Ratification) be deferred to the next meeting for consideration until she received a complete response to her questions. Mayor Pro Tem Storton agreed to amend his motion to approve Consent Agenda Items 8.b. through 8.k., with the recommended courses of action, and to defer ratification of Item 8.a. to the next meeting. Council Member Barneich seconded the amendment, and the motion passed on the following roll- call vote: AYES: Storton, Barneich, Paulding, George, Ray Russom NOES: None ABSENT: None Item 8.c. - Page 3 Minutes: City Council/Successor Agency Meeting Page 4 Tuesday, November 24, 2020 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the attached report listing of investment deposits of the City of Arroyo Grande, as of October 31, 2020, as required by Government Code Section 53646(b). 8.c. Consideration of Resolution Accepting the Status Report on Development Impact Fees (AB-1600). Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING THE STATUS REPORT ON DEVELOPMENT IMPACT FEES (AB 1600)”. 8.d. Consideration of Annual Adjustment of Development Impact Fees. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADJUSTING DEVELOPMENT IMPACT FEES BY THE CHANGE IN THE ENGINEERING NEWS RECORD CONSTRUCTION COST INDEX”. 8.e. Consideration of Adjustment of Sewer Connection Fees Based on Changes in the Engineering News Record Construction Cost Index. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADJUSTING SEWER CONNECTION FEES BY THE CHANGE IN THE ENGINEERING NEWS RECORD CONSTRUCTION COST INDEX”. 8.f. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of November 10, 2020, as submitted. 8.g. Consideration of Modifications to the Citywide Records Retention Schedule. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A MODIFIED CITYWIDE RECORDS RETENTION SCHEDULE AND AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS”. 8.h. Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC”. 8.i. Consideration of a Resolution Authorizing the Community Development Director to Submit an Application for Regional Early Action Planning Grants Program (Staff Project 20-002) and Approve a Corresponding Budget Amendment Request in the Amount of $104,053 to Department 4130-Planning for Consulting Services. Action: 1) Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE COMMUNITY DEVELOPMENT DIRECTOR TO SUBMIT AN APPLICATION FOR REGIONAL EARLY ACTION PLANNING GRANT PROGRAM AND APPROVE A CORRESPONDING BUDGET AMENDMENT REQUEST IN THE AMOUNT OF $104,053 TO DEPARTMENT 4130-PLANNING FOR CONSULTING SERVICES”; and 2) Approved a Budget Amendment Request in the amount of $104,053 to Department 4130-Planning for consulting services. Item 8.c. - Page 4 Minutes: City Council/Successor Agency Meeting Page 5 Tuesday, November 24, 2020 8.j. Consideration to Approve an Amendment to Agreement for Consultant Services with Quincy Engineering, Inc.; Approve an Amendment to Contract for Consultant Services with Filippin Engineering, Inc.; and Approve a Corresponding Budget Amendment Request in the amount of $389,590 to fund 350-Capital Improvement Program for the Bridge Street Bridge Rehabilitation and Habitat Mitigation Projects. Recommended Action: 1) Approved a Tenth Amendment to the Agreement for Consultant Services ("Tenth Amendment") with Quincy Engineering, Inc. for additional construction engineering services; 2) Approved a Third Amendment to the Contract for Consultant Services ("Third Amendment") with Filippin Engineering, Inc. for additional construction management and inspection services; and 3) Approved an amendment to the Fiscal Year 2020-21 Capital Improvement Program budget to add $389,590 of HBP funds to the Bridge Street Bridge Rehabilitation and Habitat Mitigation projects. 8.k. Monthly Water Supply and Demand Update. Recommended Action: Received and filed the monthly Water Supply and Demand Report. 9. PUBLIC HEARINGS 9.a. Consideration of Adoption of an Ordinance of the City Council of the City of Arroyo Grande Amending Provisions in Chapters 8.04 and 15.04 of the Arroyo Grande Municipal Code Related to the Adoption By Reference of the 2019 California Fire Code, 2018 International Fire Code, 2019 California Building Code, 2018 International Building Code, 2019 California Residential Code, 2018 International Residential Code, 2019 California Electrical Code, 2019 California Mechanical Code, 2019 California Plumbing Code, 2019 California Green Building Code, 2019 California Existing Building Code, 2018 International Existing Building Code, 2019 California Energy Code, 2019 California Historical Building Code, and the 2018 International Property Maintenance Code, Amending Section 15.10.040 Related to Stop Work Notices, and Repealing Arroyo Grande Municipal Code Section 8.32.200 Relating to Recycling of Construction and Demolition Debris. City Manager McDonald presented the staff report and recommended that the Council conduct the public hearing and adopt an Ordinance amending provisions of the Arroyo Grande Municipal Code and adopting by reference the various 2019 California Building Codes and Fire Code, as well as the 2018 International Fire Code, 2018 International Existing Building Code, and 2018 International Property Maintenance Code. Mayor Ray Russom opened the public hearing. Upon hearing no comments, Mayor Ray Russom closed the public hearing. Action: Mayor Pro Tem Storton moved to adopt an Ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING PROVISIONS IN CHAPTERS 8.04. AND 15.04 OF THE ARROYO GRANDE MUNICIPAL CODE RELATED TO THE ADOPTION BY REFERENCE OF THE 2019 CALIFORNIA FIRE CODE, 2018 Item 8.c. - Page 5 Minutes: City Council/Successor Agency Meeting Page 6 Tuesday, November 24, 2020 INTERNATIONAL FIRE CODE, 2019 CALIFORNIA BUILDING CODE, 2018 INTERNATIONAL BUILDING CODE, 2019 CALIFORNIA RESIDENTIAL CODE, 2018 INTERNATIONAL RESIDENTIAL CODE, 2019 CALIFORNIA ELECTRICAL CODE, 2019 CALIFORNIA MECHANICAL CODE, 2019 CALIFORNIA PLUMBING CODE, 2019 CALIFORNIA GREEN BUILDING CODE, 2019 CALIFORNIA EXISTING BUILDING CODE, 2018 INTERNATIONAL EXISTING BUILDING CODE, 2019 CALIFORNIA ENERGY CODE, 2019 CALIFORNIA HISTORICAL BUILDING CODE, AND THE 2018 INTERNATIONAL PROPERTY MAINTENANCE CODE, AMENDING ARROYO GRANDE MUNICIPAL CODE SECTION 15.10.040 RELATED TO STOP WORK NOTICES, AND REPEALING ARROYO GRANDE MUNICIPAL CODE SECTION 8.32.200 RELATING TO RECYCLING OF CONSTRUCTION AND DEMOLITION DEBRIS”. Mayor Ray Russom seconded, and the motion passed on following roll call vote: AYES: Storton, Ray Russom, Barneich, Paulding, George NOES: None ABSENT: None 10. OLD BUSINESS: None. 11. NEW BUSINESS 11.a. Consideration of Fiscal Year 2020-21 First Quarter Financial Status Report and Request to Approve Four Budget Adjustment Requests. Administrative Services Director Stevens presented the staff report and recommended that the Council: 1) Consider, receive, and file the FY 2020-21 First Quarter Financial Status Report; and 2) Approve four Budget Adjustment Requests. Staff responded to questions from Council. Mayor Ray Russom invited public comment. No public comments were received. Action: Council Member Paulding moved to receive and file the FY 2020-21 First Quarter Financial Status Report and approve the four budget adjustment requests. Mayor Pro Tem Storton seconded, and the motion passed on following roll call vote: AYES: Paulding, Storton, Barneich, George, Ray Russom NOES: None ABSENT: None 12. CITY COUNCIL REPORTS The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative. (a) MAYOR RAY RUSSOM: (1) California Joint Powers Insurance Authority (CJPIA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Tourism Business Improvement District Advisory Board Item 8.c. - Page 6 Minutes: City Council/Successor Agency Meeting Page 7 Tuesday, November 24, 2020 (b) MAYOR PRO TEM STORTON: (1) Brisco/Halcyon Interchange Subcommittee (2) Five Cities Fire Authority (FCFA) (3) Integrated Waste Management Authority Board (IWMA) (4) South County Chambers of Commerce Governmental Affairs Committee (c) COUNCIL MEMBER BARNEICH: (1) Homeless Services Oversight Council (HSOC) (2) South County Homeless Taskforce (3) Zone 3 Water Advisory Board (d) COUNCIL MEMBER PAULDING: (1) Air Pollution Control District (APCD) (2) Brisco/Halcyon Interchange Subcommittee (3) Council of Governments/Regional Transit Authority (SLOCOG/SLORTA) (4) South County Transit (SCT) (e) COUNCIL MEMBER GEORGE: (1) Community Action Partnership San Luis Obispo (CAPSLO) (2) County Water Resources Advisory Committee (WRAC) (3) Regional Water Initiatives (4) Visit SLO CAL Advisory Board 13. COUNCIL COMMUNICATIONS Mayor Ray Russom wished everyone a happy and healthy Thanksgiving. 14. CLOSED SESSION At 7:42 p.m., City Attorney Carmel announced that the Council would adjourn to closed session to consider the following items: SUCCESSOR AGENCY a) CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Property: APN: 006-151-027; Located at Faeh Avenue and El Camino Real Agency Negotiators: Whitney McDonald, City Manager Negotiating Parties: ELA Foods, Inc. Under Negotiation: Price and terms of payment At 8:10 p.m., the closed session concluded and City Attorney Carmel announced that the City Council took the following action: Motion was made by Mayor Ray Russom to extend the purchase agreement for an additional six months (to June 30, 2021), Buyer to increase the deposit to $95,000 (10% of purchase price) which becomes nonrefundable if no application for a conditional use permit is filed with the City by March 31, 2021. Second made by Council Member Barneich. Motion passed unanimously. He stated that this report would also be made at the beginning of the next City Council meeting as this portion of the meeting is not recorded or videotaped. Item 8.c. - Page 7 Minutes: City Council/Successor Agency Meeting Page 8 Tuesday, November 24, 2020 15. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 8:11 p.m. _____________________________ Caren Ray Russom, Mayor ATTEST: _____________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg ____________) Item 8.c. - Page 8