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CC 2020-12-08_11a Council Appointments to Regional Boards MEMORANDUM TO: CITY COUNCIL FROM: KELLY WETMORE, DIRECTOR OF LEGISLATIVE AND INFORMATION SERVICES/CITY CLERK SUBJECT: REVIEW OF COUNCIL APPOINTMENTS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES DATE: DECEMBER 8, 2020 SUMMARY OF ACTION: Review the list of Council appointments currently serving on the various regional and local boards and committees and determine if any reassignments are desired. IMPACT TO FINANCIAL AND PERSONNEL RESOURCES: There is no fiscal impact associated with this action. RECOMMENDATION: It is recommended the City Council review the current list of appointments to those regional and local boards, commissions, and committees with Council representation, and: 1) Maintain current Council assignments and reappoint for the next two-year period, or 2) Reassign and approve new Council appointments to any of the regional and local boards and committees as desired; and 3) Direct the City Clerk to update Fair Political Practices Commission (FPPC) Form 806 (Agency Report of Public Official Appointments) for posting on the City website. BACKGROUND: Historically, after each election cycle, the Council makes appointments to the various regional and local boards and committees throughout the County that have Council representation. Options generally include filling vacancies, making reappointments, and/or selecting new assignments. Once the appointments are approved by the Council, the names of the Council representatives are submitted to the respective agencies. The City Council’s past practice has been to determine board and committee assignments (primary representatives and alternates) through a process of discussion, consensus, and approval. ANALYSIS OF ISSUES: After each election cycle, the Council makes its appointments to the various regional and local boards and committees that require Council representation. However, at the close Item 11.a. - Page 1 CITY COUNCIL REVIEW OF COUNCIL APPOINTMENTS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES DECEMBER 8, 2020 PAGE 2 of the nomination period in August for the City offices of Mayor and two members of the City Council, only one person was nominated for each office. Based on State law, which provides procedures for appointment to the office if only one person is nominated for an elective office, the Council appointed the nominees as if they were elected and cancelled the November 3, 2020 General Municipal Election. Therefore, there are currently no vacancies on the regional and local boards and committees and the current members of the City Council continue to serve on the boards and committees to which they are currently assigned. A current list of the regional and local boards and committees is provided for the Council’s review, which sets forth the existing appointees (Attachment 1). A primary representative and an alternate are currently assigned to most of the regional agency boards. There are a few exceptions in which the Mayor is required to serve as the primary representative on the board, and for which an alternate is not required. The appointments list identifies the specific board/committee, the frequency of meetings, the day, time, and location of the respective meetings, the staff representative (if applicable), and any requirements regarding the appointment. A description of each committee or board is included in Attachment 2. At this time, the Council may review and determine that no changes to primary or alternate appointments are desired and approve reappointments for the next two-year period; or the Council can rotate various primary or alternate assignments and make new appointments to any of the regional and local boards and committees. Once all primary and alternate appointments are made or approved for reappointment, it is recommended the Council authorize the City Clerk to update FPPC Form 806, Agency Report of Public Official Appointments, which is used to report additional compensation that public officials receive when appointing themselves to positions on committees or boards of a public agency. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Review current appointments, make no changes and reappoint Council Members to their current assignments; 2. Review current appointments and approve reassignments as desired; or 3. Provide direction to staff. ADVANTAGES: These appointments provide City representation on the various regional and local boards and committees that are currently on the appointments list. Review of the list and approval of appointments or reappointments every two years is consistent with past practice. Item 11.a. - Page 2 CITY COUNCIL REVIEW OF COUNCIL APPOINTMENTS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES DECEMBER 8, 2020 PAGE 3 DISADVANTAGES: No disadvantages are identified. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in accordance with Government Code Section 54954.2. Attachment: 1. Current Appointments List 2. Council Committees and Boards 3. Current FPPC Form 806 – Agency List of Public Official Appointments Item 11.a. - Page 3 CITY OF ARROYO GRANDE CURRENT CITY COUNCIL APPOINTMENTS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES Page 1 CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE Air Pollution Control District (APCD) Meetings held 4th Wednesday of every numbered month; 9:00 am; Board of Supervisors Chambers, County Government Center Staff Representative: City Manager Jimmy Paulding Keith Storton Audit Committee Meets twice a year before and after Audit; Meeting time varies; AG Council Chambers Conference Room; Staff Representative: Administrative Services Director Kristen Barneich Caren Ray Russom Brisco/Halcyon Interchange Subcommittee (Two members) Meets as needed; time varies; Council Chambers Conference Room Staff Representative: Community Development Director Jimmy Paulding Keith Storton N/A California Joint Powers Insurance Authority (CJPIA) Meets in July for Annual Board Meeting in La Palma, CA Staff Representatives: City Manager, Human Resources Manager Caren Ray Russom N/A City Selection Committee (Mayors) (Enabling legislation requires the Mayor to be the primary representative) Meets as needed; time varies; Board of Supervisors Chambers, County Government Center Staff Representative: Not applicable Caren Ray Russom N/A Community Action Partnership San Luis Obispo (CAPSLO) Meetings held 3rd Thursday of each month, 5:00 pm; Classrooms 1 & 2, 1030 Southwood Drive, San Luis Obispo Staff Representative: Not applicable Lan George Caren Ray Russom Council of Governments/Regional Transit Authority (SLOCOG/SLORTA) Meetings held 1st Wednesday of each month (SLOCOG and RTA meetings are scheduled in alternating months); 8:30 am; Board of Supervisors Chambers, County Government Center Staff Representative: Community Development Director Jimmy Paulding Keith Storton ATTACHMENT 1 Item 11.a. - Page 4 CITY OF ARROYO GRANDE CURRENT CITY COUNCIL APPOINTMENTS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES Page 2 CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE County Water Resources Advisory Committee (WRAC) Meetings held 1st Wednesday of each month; 1:30 pm City/County Library Community Room, San Luis Obispo Staff Representative: Community Development Director Lan George Kristen Barneich Five Cities Fire Authority Meetings held 3rd Friday of each month; 10:00 am Grover Beach Council Chamber 154 S. 8th Street, Grover Beach Staff Representative: City Manager Keith Storton Lan George Homeless Services Oversight Council (HSOC) Meetings held 3rd Wednesday of odd-numbered months; 1:00 – 3:00 pm; SLO Veterans Hall, 801 Grand Avenue, SLO Staff Representative: City Manager Kristen Barneich Lan George Integrated Waste Management Authority Board (IWMA) Meetings held 2nd Wednesday of every month; 1:30 pm; Board of Supervisors Chamber Staff Representative: Not applicable Keith Storton Kristen Barneich Regional Water Initiatives Meets as needed Staff Representative: City Manager, CDD Director Lan George Jimmy Paulding South County Chambers of Commerce Meetings held on the 3rd Wednesday; 10:30 am Chamber Conference Room, 800 W. Branch Street Staff Representative: City Manager Keith Storton Jimmy Paulding South San Luis Obispo County Sanitation District (Legislation requires the Mayor to be the primary representative) Meetings held the 1st (and 3rd Wednesday, if needed) of each month; 6:00 pm Rotates Arroyo Grande & Grover Beach Council Chambers Staff Representative: Public Works Director Caren Ray Russom Lan George Item 11.a. - Page 5 CITY OF ARROYO GRANDE CURRENT CITY COUNCIL APPOINTMENTS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES Page 3 CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE Tourism Business Improvement District Advisory Board Meetings held 4th Monday of each month; 3:30 pm South County Regional Center Conference Room Staff Representative: City Manager Caren Ray Russom N/A Visit SLO CAL Advisory Board Meetings held semi-annually; Location varies Staff Representative: City Manager Lan George Caren Ray Russom Zone 3 Water Advisory Board Meetings held 3rd Thursday of odd-numbered months; 6:30 pm; Rotates between South County agencies Staff Representative: Public Works Director Kristen Barneich Caren Ray Russom Item 11.a. - Page 6 Page 1 CITY OF ARROYO GRANDE COUNCIL COMMITTEES & BOARDS Air Pollution Control District Board (APCD) The San Luis Obispo County Air Pollution Control District (APCD) is the local agency working to protect the health of county residents by preserving good air quality. By partnering with the local communities and businesses, the APCD Board implements regulations and programs to reduce air pollution and assist the county in reaching all outdoor air quality standards. The Board is comprised of all five County Supervisors and an elected official from each of the seven incorporated cities. Audit Committee In order to comply with the Statement of Auditing Standards (SAS) No. 114, the City of Arroyo Grande has established an Audit Committee. Brisco/Halcyon Interchange Subcommittee This is a City Council subcommittee to coordinate with staff and report back to City Council regarding efforts related to the Brisco/Halcyon Road Route 101 Interchange improvement project. California Joint Powers Insurance Authority (CJPIA) The CJPIA is governed by a Board of Directors, consisting of one elected official appointed by each Member Agency. The Board elects a President, Vice President and seven Members of the Executive Committee, which meets monthly to supervise and conduct CJPIA affairs. The Executive Committee has an advisory City Managers Committee that meets monthly and a Finance Officers Committee, which meets quarterly. The CJPIA Board of Directors meets annually at the CJPIA offices in La Palma. The Board Director must be an elected official. The Alternate(s) may be either an elected official or staff and may serve as the Voting Delegate in the Director's absence. Staff recommends appointing the City Manager and Human Resources Manager, along with one Council Member, as Alternates to ensure that a staff representative is available to attend the annual meeting if the Council representatives are unable to attend. City Selection Committee (Mayors) The City Selection Committee is comprised of the Mayor of each of the seven incorporated cities. The City Selection Committee makes appointments to the Airport Land Use Commission, California ID System Advisory Board, Local Agency Formation Commission (LAFCO), and Supplemental Law Enforcement Oversight Committee. Community Action Partnership San Luis Obispo (CAPSLO) CAPSLO is governed by a Board of Directors with equal representation from the business community, local government, and low-income residents. CAPSLO is a nonprofit agency that is committed to eliminating the causes of poverty in the County by empowering low-income individuals and families to achieve self-sufficiency through a wide array of community-based collaborations and programs to help participants secure and retain employment; maintain adequate housing; receive medical services; obtain energy and utility subsidies and minor home repairs; and provide childcare and pre-school education. ATTACHMENT 2 Item 11.a. - Page 7 Page 2 Council of Governments/Regional Transit Authority (SLOCOG/RTA) SLOCOG is a regional governing body organized through a joint powers agreement that has responsibility for regional transportation planning, preparing the Regional Housing Needs Allocation and the Sustainable Communities Strategy as part of the Regional Transportation Plan. The Board is comprised of all five County Supervisors and an elected official from each of the seven incorporated cities. RTA is operated through a joint powers agreement with SLOCOG responsible for regional rideshare programs and outreach activities offering alternative modes of transportation. SLOCOG and the RTA share the same board of directors and trade off meeting times every month. In South County, local fixed-route service levels (days, hours, routes, etc.), marketing efforts, and operating/capital budgets for local fixed-routes are controlled through the RTA South County Transit Committee (SCTC). The SCTC is comprised of the RTA Board members from the cities of Arroyo Grande, Grover Beach, and Pismo Beach, as well as one member from the Board of Supervisors. The SCTC meets at least annually to address public transit issues of interest to the SCTC members and to consider the following year’s budget for local public transit services in the Five Cities Area. County Water Resources Advisory Committee (WRAC) This organization is involved with water supplies and availability of water on a Countywide basis. The purpose is to advise the County Board of Supervisors concerning all policy decisions relating to water resources of the SLO County Flood Control & Water Conservation District, to recommend specific water resource programs, and to recommend methods of financing water resource programs. (*Appointed representatives to the Committee need not be a Council Member, but do need to be individuals knowledgeable regarding water issues. According to WRAC staff, cities may appoint a Council Member as the lead representative who would be available when policy issues are discussed, with a staff member as the alternate for attending most of the meetings.) Note: Council appointed representatives require approval by the Board of Supervisors. Five Cities Fire Authority Provision of fire protection services provided through a joint powers agreement with the Cities of Grover Beach and Arroyo Grande and the Oceano Community Services District. The Authority Board consists of an elected official from each member agency. The Fire Chief serves as the Executive Officer of the Authority. Homeless Services Oversight Council (HSOC) The HSOC was created by the San Luis Obispo County Board of Supervisors and its purpose is to lead, facilitate, and provide oversight for implementation of the 10-Year Plan to End Homelessness. The HSOC is an advisory committee that discusses the Countywide approach to homelessness and services for the homeless, including both housing and supportive services. Membership is comprised of a broad spectrum of representatives from the County Board of Supervisors, each City, certain County government departments (health, planning, social services, veteran services, and probation), law enforcement, business organizations, academic institution, faith community, as well as interested community members. Item 11.a. - Page 8 Page 3 Integrated Waste Management Authority Board (IWMA) The San Luis Obispo County Integrated Waste Management Authority (IWMA) combines the powers of the member agencies to achieve State-mandated waste diversion goals, satisfy the requirements of the Integrated Waste Management Act, and develop waste management facilities for the benefit of the County and all its cities and special districts. The Board is comprised of all five County Supervisors, an elected official from each of the seven incorporated cities, and one representative from all authorized Community Service Districts. (Note: Approval by the Board of Supervisors is not required for these assigned representatives.) Regional Water Initiatives Given the continued need for agency collaboration on various regional water initiatives, a Council Member is selected to serve as a representative to participate in meetings with staff and Council/Board representatives from area agencies on regional water initiatives. South County Chambers of Commerce A Council Member is selected to attend the monthly South County Chambers of Commerce Governmental Affairs Committee to provide a brief update on upcoming business related items or issues, as well as to provide general City updates and highlights of City programs, services, or special events. The Council Member is not a voting member of the committee. South San Luis Obispo County Sanitation District (SSLOCSD) The City contracts with the Sanitation District for wastewater collection and treatment. The District is governed by a Board of Directors composed of the presiding officer from the Cities of Grover Beach and Arroyo Grande and the Oceano Community Services District, or their respective alternates (per Memorandum of Understanding between the City and the Sanitation District, as well as Health and Safety Code sections 4730-4735). Tourism Business Improvement District (TBID) Advisory Board The Arroyo Grande TBID was formed to provide revenue through an assessment levied on all lodging businesses within the District to promote scenic, recreational, cultural and other attractions in the District as a tourist destination. The Advisory Board makes recommendations to the City Council on the expenditure of the revenues derived from the assessments for the purpose of tourism marketing and promotional efforts. The Council representative does not sit on this Board; however, the representative attends the Advisory Board meetings in order to provide the Council with monthly updates on the activities of the Board. Visit SLO CAL Advisory Committee Visit SLO CAL promotes Countywide tourism opportunities and complements the efforts of local communities and organizations. It is a private, non-profit organization with membership comprised of local businesses, chambers of commerce, County government, and most incorporated cities in the County. The Visit SLO CAL Advisory Committee is comprised of elected officials and city managers, who participate in semi-annual meetings and liaise back to the communities they represent with programming updates and overall metrics demonstrating the impacts of the Tourism Marketing District on the County and cities. Item 11.a. - Page 9 Page 4 Zone 3 Water Advisory Board This is a County organized committee to handle the operation of Lopez Lake for both recreation and water facilities. The Advisory Committee works closely with the Zone 3 Technical Advisory Committee. Note: Council-appointed representatives require final approval by the Board of Supervisors. Item 11.a. - Page 10 ATTACHMENT 3 Item 11.a. - Page 11 Item 11.a. - Page 12