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CC 2021-02-09_08c Approval of CC Minutes_01-26-21ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JANUARY 26, 2021 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA In compliance with the State Shelter at Home Order due to the coronavirus pandemic, and as allowed by the Governor’s Executive Order N-29-20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was held by teleconference. 1. CALL TO ORDER Mayor Ray Russom called the Regular City Council Meeting to order at 6:01 p.m. 2. ROLL CALL City Council: Council Members Lan George, Keith Storton, Kristen Barneich, Mayor Pro Tem Jimmy Paulding, and Mayor Caren Ray Russom were all present via teleconference. Staff Present: City Manager Whitney McDonald, Assistant City Manager/Public Works Director Bill Robeson, City Attorney Timothy Carmel, Interim City Clerk Annamarie Porter, Director of Administrative Services Mike Stevens, Police Chief Mike Martinez, Associate Planner Andrew Perez, and City Engineer Robin Dickerson. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Mayor Pro Tem Paulding led the flag salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Mayor Ray Russom moved, Council Member Barneich seconded, and the motion passed unanimously by roll-call vote that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Update Regarding Countywide COVID-19 Efforts. Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary. City Manager McDonald provided a brief update on COVID-19 efforts and responded to questions from Council. Item 8.c. - Page 1 Minutes: City Council Page 2 Tuesday, January 26, 2021 Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.b. City Manager Communications. Recommended Action: Receive correspondence/comments as presented by the City Manager and provide direction, as necessary. City Manager McDonald stated the City was preparing for the rainy weather and flash flood warnings. Assistant City Manager/Public Works Director Robeson spoke about efforts being taken to prepare for the upcoming storm, and provided information regarding the Olohan Alley Asphalt Replacement Project. Mayor Ray Russom invited public comment. Speaking from the public was Linda Drummy. No further public comments were received. No action was taken on this item. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. Speaking from the public was Linda Drummy. No further public comments were received. 8. CONSENT AGENDA Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Item 8.g. was pulled for discussion. Mayor Ray Russom invited public comment on the remaining consent agenda items. No public comments were received. Action: Mayor Ray Russom moved to approve Consent Agenda Items 8.a. through 8.i., with the exception of Item 8.g., with the recommended courses of action. Council Member Storton seconded, and the motion passed on the following roll-call vote: AYES: Ray Russom, Storton, Barneich, George, Paulding NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period January 1, 2021 through January 15, 2021. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the attached report listing of investment deposits of the City of Arroyo Grande, as of December 31, 2020, as required by Government Code Section 53646(b). Item 8.c. - Page 2 Minutes: City Council Page 3 Tuesday, January 26, 2021 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council/Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency Meeting of January 12, 2021, as submitted. 8.d. Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC”. 8.e. Calendar Year 2020 Water Supply and Demand Update. Action: Received and filed the Calendar Year 2020 Water Supply and Demand Report. 8.f. Consideration to Approve Construction Plans & Specifications and Authorize the Solicitation of Bids for the Ikeda Field Barrier Removal Project, PW 2020-06, and Authorization of a Budget Adjustment in the Amount of $31,981 from the Park Improvement Fund to 350-Capital Improvement Program for the Subject Project. Action: 1) Approved the construction plans & specifications for the Ikeda Field Barrier Removal Project, PW 2020-06; 2) Authorized the City Clerk to advertise for construction bids; 3) Authorized a budget adjustment in the amount of $31,981 from the Park Improvement Fund to 350-Capital Improvement Program for the subject project; 4) Found that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c); and 5) Directed the City Clerk to file a Notice of Exemption. 8.h. Consideration of a Resolution Accepting Public Improvements and Easements for Tract 3079 Located at Rodeo Court. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING PUBLIC IMPROVEMENTS AND EASEMENTS FOR TRACT 3079, LOCATED AT RODEO COURT”. 8.i. Consideration of Adoption of a Resolution Authorizing the Community Development Director to Submit an Application for Local Early Action Planning Grants Program (Staff Project 21-002). Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE COMMUNITY DEVELOPMENT DIRECTOR TO SUBMIT AN APPLICATION FOR AND ENTER INTO A GRANT AGREEMENT FOR RECEIPT OF LOCAL EARLY ACTION PLANNING GRANT PROGRAM FUNDS”. 8. ITEMS PULLED FROM THE CONSENT AGENDA 8.g. Consideration of Residential Lease for 202 East Le Point Street. Recommended Action: Approve and authorize the City Manager to execute a residential lease between the City of Arroyo Grande as the landlord and Jena Simmons and Chad Jackson as the tenants for the house located at 202 East Le Point Street. Staff responded to questions from Council regarding the proposed residential lease. Discussion ensued including support to delay an increase in the monthly rent for one year. Mayor Ray Russom invited public comment. No public comments were received. Item 8.c. - Page 3 Minutes: City Council Page 4 Tuesday, January 26, 2021 Action: Mayor Ray Russom moved to approve and extend the lease for a one-year period, as amended to not increase the rent this year; and further, to direct staff to evaluate the use of a property management firm for management of the property moving forward. City Attorney Carmel clarified that the lease would be amended to state that the rent would be $1,320 per month payable in advance on the first day of each calendar month to the landlord. He also noted that there were several notice provisions omitted from the lease that need to be included in the lease regarding Megan’s Law, carbon monoxide and smoke detectors, and mold; and recommended that the motion be further amended to state approval of the lease subject to the inclusion of the additional provisions as recommended by the City Attorney. Mayor Ray Russom agreed to further amend the motion as stated by the City Attorney. Council Member Barneich seconded, and the motion passed on the following roll call vote: AYES: Ray Russom, Barneich, Storton, George, Paulding NOES: None ABSENT: None 9. PUBLIC HEARINGS 9.a. Consideration of Adoption of the Housing Element Update, General Plan Amendment 19-002, and Addendum to the General Plan Environmental Impact Report; Location – Citywide. Associate Planner Perez presented that staff report and recommended that the Council adopt a Resolution adopting the 2020 Housing Element Update, and consider, rely upon and adopt an addendum to the General Plan EIR in compliance with the California Environmental Quality Act (CEQA). Staff and consultant Amy Sinsheimer, PlaceWorks, responded to questions from Council. Mayor Ray Russom opened the public hearing. Upon hearing no comments, Mayor Ray Russom closed the public hearing. Action: Mayor Pro Tem Paulding moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING GENERAL PLAN AMENDMENT NO. 19-002, ADOPTING THE HOUSING ELEMENT UPDATE, AND APPROVING AN ADDENDUM TO THE GENERAL PLAN ENVIRONMENTAL IMPACT REPORT”. Council Member Barneich seconded, and the motion passed on following roll call vote: AYES: Paulding, Barneich, George, Storton, Ray Russom NOES: None ABSENT: None Mayor Ray Russom called for a brief break at 8:33 p.m. The Council reconvened at 8:39 p.m. Item 8.c. - Page 4 Minutes: City Council Page 5 Tuesday, January 26, 2021 10. OLD BUSINESS: 10.a. Consideration of a Project Status Update, and Adoption of the Initial Study/Mitigated Negative Declaration, and Authorization to Prepare and Issue Request for Proposals for Design of the Brisco-Halcyon Road Interchange Modifications Project. City Engineer Dickerson presented the staff report and recommended that the Council: 1) Receive a project status update for the Brisco-Halcyon Road Interchange modifications project; and 2) Adopt a Resolution adopting the MND and authorizing the issuance of a Request for Proposals for the design of the Project. Staff and consultants from Wood Rogers and SWA responded to questions from Council. Mayor Ray Russom invited public comment. Interim City Clerk Porter read into the record written correspondence received from Janice Reid. Speaking from the public were Theresa Schultz and Bob Perez. No further public comments were received. Action: Council Member Storton moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING THE INITIAL STUDY/MITIGATED NEGATIVE DECLARATION FOR THE BRISCO-HALCYON ROAD INTERCHANGE MODIFICATIONS PROJECT AND AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSAL FOR DESIGN WORK”. Council Member George seconded, and the motion passed on following roll call vote: AYES: Storton, George, Barneich, Paulding NOES: Ray Russom ABSENT: None 11. NEW BUSINESS None. 12. CITY COUNCIL REPORTS The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative. (a) MAYOR RAY RUSSOM: (1) California Joint Powers Insurance Authority (CJPIA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Tourism Business Improvement District Advisory Board (b) MAYOR PRO TEM PAULDING: (1) Air Pollution Control District (APCD) (2) Brisco/Halcyon Interchange Subcommittee (3) Council of Governments/Regional Transit Authority (SLOCOG/SLORTA) (4) South County Transit (SCT) Item 8.c. - Page 5 Minutes: City Council Page 6 Tuesday, January 26, 2021 (c) COUNCIL MEMBER BARNEICH: (1) Homeless Services Oversight Council (HSOC) (2) South County Homeless Taskforce (3) Zone 3 Water Advisory Board (d) COUNCIL MEMBER STORTON: (1) Brisco/Halcyon Interchange Subcommittee (2) Five Cities Fire Authority (FCFA) (3) Integrated Waste Management Authority Board (IWMA) (4) South County Chambers of Commerce Governmental Affairs Committee (e) COUNCIL MEMBER GEORGE: (1) Community Action Partnership San Luis Obispo (CAPSLO) (2) County Water Resources Advisory Committee (WRAC) (3) Regional Water Initiatives (4) Visit SLO CAL Advisory Board At 10:59 p.m., Mayor Ray Russom stated that pursuant to Council policy, the Council must vote unanimously to continue the meeting past 11:00 p.m. Action: Mayor Ray Russom moved to continue the meeting to 11:10 p.m. Mayor Pro Tem Paulding seconded, and the motion passed on the following roll-call vote: AYES: Ray Russom, Paulding, Barneich, Storton, George NOES: None ABSENT: None 13. COUNCIL COMMUNICATIONS Council Member Barneich commented that both her parents received the vaccine without any side effects. Council Member Storton announced that the City will be honoring City volunteers this year with a drive-through recognition event and thanked all City volunteers. Mayor Pro Tem Paulding requested that staff analyze accrued late water and sewer payment penalties and include recommendations on how this money could be utilized when preparing the staff report for the use of SB 1090 funds. Mayor Ray Russom concurred. Mayor Ray Russom requested staff place information on the City website to promote housing and other assistance programs. Mayor Ray Russom requested support to write a letter on behalf of the City Council to request that the 5 Cities Homeless Coalition change their name. Council Member Barneich and Mayor Pro Tem Paulding concurred. Item 8.c. - Page 6 Minutes: City Council Page 7 Tuesday, January 26, 2021 Mayor Ray Russom requested that City Manager McDonald develop a “COVID Superstars Campaign”. City Manager McDonald thought publicizing could be done right away, however, funding would likely come forth as part of the SB 1090 relief package. 14. CLOSED SESSION None. 15. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 11:10 p.m. in memory of former Mayor and City Council Member Mark Millis. _______________________________ Caren Ray Russom, Mayor ATTEST: ________________________________ Annamarie Porter, Interim City Clerk (Approved at CC Mtg _______________) Item 8.c. - Page 7 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.c. - Page 8