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Minutes 2021-03-23 ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, MARCH 23, 2021 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA In compliance with the State Shelter at Home Order due to the coronavirus pandemic, and as allowed by the Governor's Executive Order N-29-20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was held by teleconference. 1. CALL TO ORDER Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Lan George, Kristen Barneich, Keith Storton, Mayor Pro Tern Jimmy Paulding, and Mayor Caren Ray Russom were all present via teleconference. Staff Present: City Manager Whitney McDonald, Assistant City Manager/Public Works Director Bill Robeson, City Attorney Timothy Carmel, City Clerk Jessica Matson, Community Development Director Rob Fitzroy, and Accounting Manager Nicole Valentine. 3. MOMENT OF REFLECTION Mayor Ray Russom requested that the moment of reflection be in memory of Elsie Cecchetti. 4. FLAG SALUTE Council Member Storton led the flag salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances read in title only. None. 6. SPECIAL PRESENTATIONS 6.a. Update Regarding Countywide COVID-19 Efforts. Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary. City Manager McDonald provided a brief update on COVID-19 efforts and responded to questions from Council. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. Minutes: City Council Page 2 Tuesday, March 23, 2021 6.b. City Manager Communications. Recommended Action: Receive correspondence/comments as presented by the City Manager and provide direction, as necessary. City Manager McDonald introduced Don Rhodes, Finance Consultant who will be working with the City's Administrative Services Department through the budget process; and spoke on the American Rescue Act. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.c. Honorary Proclamation Declaring April as "Month of the Child" and "Child Abuse Prevention Month". Mayor Ray Russom read the Honorary Proclamation recognizing the month of April 2021 as "Month of the Child" and "Child Abuse Prevention Month". Jamie Sanbonmatsu, representing Child Care Planning Council via teleconference, accepted the Proclamation. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. Speaking from the public was Jamie Sanbonmatsu. No further public comments were received. 8. CONSENT AGENDA Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Council commented on item 8.c., noting a correction under Council Communications to reflect that the South County Chambers of Commerce is looking for support for an Economic Impact Assessment for the Oceano Dunes; and item 8.f. regarding a two year rolling update in the future. Mayor Ray Russom invited public comment. No public comments were received. Action: Council Member Barneich moved to approve Consent Agenda Items 8.a. through 8.f., with the modification to the minutes of March 9, 2021 in Item 8.c. as noted by Mayor Pro Tern Paulding. Mayor Pro Tem Paulding seconded, and the motion passed on the following roll-call vote: AYES: Barneich, Paulding, Storton, George, Ray Russom NOES: None ABSENT: None Minutes: City Council Page 3 Tuesday, March 23, 2021 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period March 1, 2021 through March 15, 2021. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report listing of investment deposits of the City of Arroyo Grande, as of February 28, 2021, as required by Government Code Section 53646(b). 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of March 9, 2021, as modified. 8.d. Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic. Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC". 8.e. Consideration of an Amendment to the Agreement for Consultant Services with Quincy Engineering for the Swinging Bridge Project. Action: Approved and authorized the Mayor to execute Amendment No. 5 to the Consultant Services Agreement with Quincy Engineering to extend the contract expiration date to October 15, 2021, and approved the additional scopes of services to prepare a formal permit application for CDFW, prepare final plans and specifications for construction bid, and provide bid support and analysis in an amount not to exceed an additional $17,250.00. 8.f. Monthly Water Supply and Demand Update. Action: Received and filed the Monthly Water Supply and Demand Report. 9. PUBLIC HEARINGS None. 10. OLD BUSINESS: 10.a. Discussion and Consideration of Approval of the Central Coast Blue Operating Agreement and Adoption of a Resolution Adopting CEQA Findings, a Statement of Overriding Considerations, and a Mitigation Monitoring and Reporting Program, and Directing the City Clerk to File a Notice of Determination for the Project. Community Development Director Fitzroy presented the staff report and recommended that the Council review and approve the Central Coast Blue Operating Agreement and adopt a Resolution adopting CEQA Findings, a Statement of Overriding Considerations, and a Mitigation Monitoring and Reporting Program and directing the City Clerk to file the Notice of Determination for the Central Coast Blue project. Staff and Dan Heimel, Water Systems Consulting, responded to questions. Mayor Ray Russom invited public comment. Speaking from the public were Sean Perry, Scott Zimmerman, Ryan Stem, Jim Guthrie, John Silveira, Joshua Medrano, Bronson Ross, Autumn Brown, Mark Menges, and Manley McMench. No further comments were received. The Council discussed the benefits of a Community Workforce Agreement and the need for a governance committee. Minutes: City Council Page 4 Tuesday, March 23, 2021 Action: Mayor Ray Russom moved to approve the Central Coast Blue Operating Agreement, adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, AS A RESPONSIBLE AGENCY ADOPTING CEQA FINDINGS, A STATEMENT OF OVERRIDING CONSIDERATIONS, AND MITIGATION MONITORING AND REPORTING PROGRAM AND DIRECTING THE CITY CLERK TO FILE THE NOTICE OF DETERMINATION FOR THE CENTRAL COAST BLUE PROJECT'; direct the City Manager to request a Governance Committee, and direct the City Manager to procure a Community Workforce agreement. Council Member Barneich seconded. City Attorney Carmel noted that there is not a need to direct the City Manager to request a Governance Committee. Mayor Ray Russom modified her motion to remove the direction to City Manager. Brief discussion ensued. Mayor Ray Russom withdrew her motion. Action: Mayor Ray Russom moved to approve the Central Coast Blue Operating Agreement, subject to the Cities of Pismo Beach and Grover Beach separately agreeing to use a Community Workforce Agreement for project construction. Council Member George seconded, and the motion passed on the following roll-call vote: AYES: Ray Russom, George, Storton, Barneich, Paulding NOES: None ABSENT: None Action: Mayor Ray Russom moved to adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, AS A RESPONSIBLE AGENCY ADOPTING CEQA FINDINGS, A STATEMENT OF OVERRIDING CONSIDERATIONS, AND MITIGATION MONITORING AND REPORTING PROGRAM AND DIRECTING THE CITY CLERK TO FILE THE NOTICE OF DETERMINATION FOR THE CENTRAL COAST BLUE PROJECT". Council Member George seconded, and the motion passed on the following roll-call vote: AYES: Ray Russom, George, Storton, Barneich, Paulding NOES: None ABSENT: None Mayor Ray Russom called for a recess at 9:16 p.m. The Council reconvened at 9:23 p.m. Council Member George suggested and Council concurred to hear item 11.a. before item 10.b. 11. NEW BUSINESS 11.a. Consideration of Arroyo Grande Community Service Grant Program Allocations for Year 2021. Associate Planner Perez presented the staff report and recommended the Council adopt a Resolution approving the Arroyo Grande Community Service Grant Program awards for Year 2021. Minutes: City Council Page 5 Tuesday, March 23, 2021 Mayor Ray Russom invited public comments. Speaking from the public were Janna Nichols, and Judith Bernstein. No further comments were received. Action: Council Member George moved to approve a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING ARROYO GRANDE COMMUNITY SERVICE GRANT PROGRAM AWARDS FOR YEAR 2021" as modified to reduce funding from the 5Cities Homeless Coalition, Arroyo Grande In Bloom, Hospice, Historical Society, and CASA and reallocate a total of$2000 towards the Diversity Coalition. Mayor Pro Tem Paulding seconded, and the motion passed on the following roll-call vote: AYES: George, Paulding, Barneich, Storton, Ray Russom NOES: None ABSENT: None Council returned to item 10.b. 10. OLD BUSINESS: 10.b. Update Regarding Progress Toward the Top 10 Council Priorities for Fiscal Year 2020-2021 and Continued Consideration of a Draft Strategic Plan. City Manager McDonald presented the staff report and recommended that the Council: 1)Receive the update on the Top 10 Priorities; 2) Consider the Draft 2020 Strategic Plan; and 3) Direct staff to delay further strategic planning efforts until directed otherwise. Mayor Ray Russom invited public comment. Speaking from the public was Jim Guthrie. No further comments were received. Council expressed support for annual goal setting and top priority list. Action: Mayor Pro Tern Paulding moved to receive the update on the Top 10 Priorities, consider the Draft 2020 Strategic Plan, and direct staff to delay further strategic planning efforts until directed otherwise. Mayor Ray Russom seconded, and the motion passed unanimously on the following roll-call vote: AYES: Paulding, Ray Russom, Barneich, Storton, George NOES: None ABSENT: None Action: Mayor Ray Russom moved to continue Item 11.a., Consideration of General Fund Five- Year Financial Outlook, to a date certain of April 13, 2021. Council Member Storton seconded, and the motion passed unanimously on the following roll-call vote: AYES: Ray Russom, Storton, Barneich, George, Paulding NOES: None ABSENT: None 12. CITY COUNCIL REPORTS The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City's appointed representative. Minutes: City Council Page 6 Tuesday, March 23, 2021 (a) MAYOR RAY RUSSOM: (1) California Joint Powers Insurance Authority(CJPIA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Tourism Business Improvement District Advisory Board (b) MAYOR PRO TEM PAULDING: (1) Air Pollution Control District(APCD) (2) Brisco/Halcyon Interchange Subcommittee (3) Council of Governments/Regional Transit Authority(SLOCOG/SLORTA) (4) South County Transit(SCT) (c) COUNCIL MEMBER BARNEICH: (1) Homeless Services Oversight Council (HSOC) (2) South County Homeless Taskforce (3) Zone 3 Water Advisory Board (d) COUNCIL MEMBER STORTON: (1) Brisco/Halcyon Interchange Subcommittee (2) Five Cities Fire Authority(FCFA) (3) Integrated Waste Management Authority Board (IWMA) (4) South County Chambers of Commerce Governmental Affairs Committee (e) COUNCIL MEMBER GEORGE: (1) Community Action Partnership San Luis Obispo (CAPSLO) (2) County Water Resources Advisory Committee (WRAC) (3) Regional Water Initiatives (4) Visit SLO CAL Advisory Board 13. COUNCIL COMMUNICATIONS None. 14. CLOSED SESSION At 10:50 p.m., City Attorney Carmel announced that the Council would adjourn to closed session to consider the following items: a) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator: Whitney McDonald, City Manager Represented Employees: Service Employees International Union (SEIU) Local 620 b) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Whitney McDonald, City Manager Employee Organization: Arroyo Grande Police Officers' Association (AGPOA) At 10:59 p.m., the closed session concluded and City Attorney Carmel announced that there was no reportable action. He stated that this report would also be made at the beginning of the next City Council meeting as this portion of the meeting is not recorded or videotaped. Minutes: City Council Page 7 Tuesday, March 23, 2021 15. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 11:00 p.m. I P Caren Ra ' ussom, Mayor ATTEST: sica Matson, City Clerk (Approved at CC Mtg \\TS) )