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CC 2021-04-27_08c Approval of Minutes_04-13-21ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, APRIL 13, 2021 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA In compliance with the State Shelter at Home Order due to the coronavirus pandemic, and as allowed by the Governor’s Executive Order N-29-20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was held by teleconference. 1. CALL TO ORDER Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Lan George, Keith Storton, Kristen Barneich, Mayor Pro Tem Jimmy Paulding, and Mayor Caren Ray Russom were all present via teleconference. Staff Present: City Manager Whitney McDonald, Assistant City Manager/Public Works Director Bill Robeson, City Attorney Tim Carmel, City Clerk Jessica Matson, Community Development Director Rob Fitzroy, Accounting Manager Nicole Valentine. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Council Member Storton led the flag salute. 5. AGENDA REVIEW Assistant City Manager Robeson recommended that Item 8.e be postponed to a date certain of April 27, 2021. Action: Mayor Ray Russom moved to postpone Item 8.e. Consideration of Streets Selection for the 2021 Street Repairs Project, PW 2021-01 to a date certain of April 27, 2021. Council Member George seconded, and the motion passed on the following roll-call vote: AYES: Ray Russom, George, Storton, Barneich, Paulding NOES: None ABSENT: None Regular Meeting of March 23, 2021 5.a. Closed Session Announcements. a)CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator: Whitney McDonald, City Manager Represented Employees: Service Employees International Union (SEIU) Local 620 Item 8.c. - Page 1 Minutes: City Council Page 2 Tuesday, April 13, 2021 b) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Whitney McDonald, City Manager Employee Organization: Arroyo Grande Police Officers’ Association (AGPOA) City Attorney Carmel announced that there was no reportable action. 5.b. Ordinances Read in Title Only. None. 6. SPECIAL PRESENTATIONS 6.a. Update Regarding Countywide COVID-19 Efforts. Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary. City Manager McDonald provided a brief update on COVID-19 efforts and responded to questions from Council. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.b. City Manager Communications. Recommended Action: Receive correspondence/comments as presented by the City Manager and provide direction, as necessary. City Manager McDonald highlighted that the Police Department has a new social media channel and can now be found on Instagram; and commented that the South San Luis Obispo County Sanitation District has sent notices regarding future collection of fees on the tax roll. Mayor Ray Russom invited public comment. Speaking from the public was Linda Drummy. No further public comments were received. No action was taken on this item. 6.c. Honorary Proclamation Posthumously Honoring Arroyo Grande Native Elsie M. Cecchetti. Mayor Ray Russom read an Honorary Proclamation Posthumously Honoring Arroyo Grande Native Elsie M. Cecchetti. Mayor Ray Russom invited public comment. Speaking from the public was Alisa Cecchetti. No further public comments were received. No action was taken on this item. Item 8.c. - Page 2 Minutes: City Council Page 3 Tuesday, April 13, 2021 6.d. Honorary Proclamation Declaring the Month of April 2021 as “Sexual Assault Awareness Month”. Mayor Ray Russom read an Honorary Proclamation declaring the month of April 2021 as "Sexual Assault Awareness Month". Jennifer Baltes, representing RISE, accepted the Proclamation. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.e. Introduction of New Employee – Tashina Ureño, Human Resources Manager. City Manager McDonald introduced Tashina Ureño as the City’s new Human Resources Manager and highlighted her educational and professional background. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.f. Presentation by Central Coast Community Energy - Annual Member Agency Update. Lina Williams, representing Central Coast Community Energy, presented the 3CE Annual Member Agency Update and responded to questions from Council. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. Speaking from the public was Janna Nichols. No further public comments were received. 8. CONSENT AGENDA Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Staff responded to questions from Council on item 8.f. Council approved continuing Item 8.e. to a date certain of April 27, 2021 earlier in the meeting. Mayor Ray Russom invited public comment on the consent agenda items. No public comments were received. Action: Council Member Storton moved to approve Consent Agenda Items 8.a. through 8.d., and 8.f. with the recommended courses of action. Council Member Barneich seconded, and the motion passed on the following roll-call vote: AYES: Storton, Barneich, George, Paulding, Ray Russom NOES: None ABSENT: None Item 8.c. - Page 3 Minutes: City Council Page 4 Tuesday, April 13, 2021 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period March 16, 2021 through March 31, 2021. 8.b. Consideration of Acceptance of the Single Audit and Audit Report for the Transportation Development Act Transportation Fund Reports. Action: Received and filed the Single Audit and Audit Report for the Transportation Development Act Transportation Fund Reports for the fiscal year ended June 30, 2020. 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of March 23, 2021, as submitted. 8.d. Adoption of Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC”. 8.f. Consideration to Approve Two Agreements with the California Conservation Corp for Vegetation Management Services. Action: Approved and authorized the Mayor to execute two (2), three year agreements with the California Conservation Corps for annual vegetation management services. 9. PUBLIC HEARINGS None. 10. OLD BUSINESS: 10.a. Continued Consideration of Fiscal Year 2020-21 Mid-Year Financial Status Report, Approval of Mid-Year Budget Adjustment Requests, and Adoption of a Resolution Establishing a Salary Range for a Part-Time Executive Secretary and Approving the Updated Citywide Combined Salary Schedule. Accounting Manager Valentine presented the staff report and recommended that the Council: 1) Consider, receive, and file the Mid-Year Financial Status Report; 2) Approve Mid-Year Budget Adjustment Requests; and 3) Adopt a Resolution Establishing a Salary Range for Part-Time Executive Secretary and approve the Updated Citywide Combined Salary Schedule and responded to questions from Council. Mayor Ray Russom invited public comment. No public comments were received. Action: Mayor Pro Tem Paulding moved to consider, receive, and file the Mid-Year Financial Status Report; Approve Mid-Year Budget Adjustment Requests; and adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING A SALARY RANGE FOR A PART-TIME EXECUTIVE SECRETARY AND APPROVING THE UPDATED CITYWIDE COMBINED SALARY SCHEDULE”. Council Member Storton seconded, and the motion passed on following roll call vote: AYES: Paulding, Storton, Barneich, George, Ray Russom NOES: None Item 8.c. - Page 4 Minutes: City Council Page 5 Tuesday, April 13, 2021 ABSENT: None Mayor Ray Russom called for a recess at 7:20 p.m. The Council reconvened at 7:25 p.m. 10.b. Continued Consideration of Approval of the Central Coast Blue Operating Agreement and Consideration of Approval of Letter of Support to Bureau of Reclamation for Project Grant. City Manager McDonald presented the staff report and recommended that the Council receive an update regarding the outcome of discussions with the cities of Grover Beach and Pismo Beach following Council’s conditional approval of the Operating Agreement that occurred at the March 23, 2021 City Council meeting, continue considering approval of the proposed agreement, and consider approval of the letter of support to the Bureau of Reclamation for the WaterSMART Title XVI Water Reclamation and Reuse Grant Endorsement for Central Coast Blue. Mayor Ray Russom outlined communications between the Cities of Pismo Beach and Grover Beach since the March 23, 2021 City Council meeting. Staff responded to questions. Mayor Ray Russom invited public comment. Speaking from the public were Jeff Edwards, Ben Fine, Joshua Medrano, Julie Tacker, David Baldwin, Jim Guthrie, and Jocelyn Brennan. No further public comments were received. Extensive comments were made by Council in support of staff’s alternative option 4 to: “Rescind the City’s conditional approval of the Operating Agreement and direct staff to prepare a letter identifying specific changes to the agreement that the City requires in order to approve it. Under this alternative, Council may wish to approve the Operating Agreement subject to the cities of Grover Beach and Pismo Beach agreeing to the proposed amendment or addendum and include a deadline for the other parties’ approval. The action may be stated so that, if the deadline passes and the other parties do not approve the proposed amendment or addendum, the City’s conditional approval would become void.” Action: Mayor Ray Russom moved to rescind the City’s conditional approval of the Central Coast Blue operating agreement and to direct the City Manager to draft a letter to the Pismo Beach City Council and Grover Beach City Council stating: “In order to continue Arroyo Grande’s participation in the CCB project the following issues shall be addressed in the operating agreement: 1) Provisions for robust public participation via a management or oversight committee subject to the Brown Act throughout the life of the project; and 2) A governance structure that includes equal decision making by all member agencies in order to preserve their fiduciary oversight responsibilities to their respective ratepayers. We request notification in writing by May 31, 2021 as to whether these issues will be negotiated into the operating agreement at a future date to be determined by the City Managers. Should the responses from either or both cities be in the negative, or in the absence of an official response by the stated deadline, Arroyo Grande regretfully withdraws from the Central Coast Blue project, effective 12:00 a.m. on June 1, 2021”. Mayor Pro Tem Paulding seconded, and the motion passed on following roll call vote: AYES: Ray Russom, Paulding, Barneich, Storton, George NOES: None ABSENT: None Action: Mayor Ray Russom moved to approve of the letter of support to the Bureau of Item 8.c. - Page 5 Minutes: City Council Page 6 Tuesday, April 13, 2021 Reclamation for the WaterSMART Title XVI Water Reclamation and Reuse Grant Endorsement for Central Coast Blue as amended to remove the last paragraph. Council Member Barneich seconded, and the motion passed on following roll call vote: AYES: Ray Russom, Barneich, Storton, George, Paulding NOES: None ABSENT: None 11. NEW BUSINESS None. 12. COUNCIL COMMUNICATIONS Mayor Ray Russom commented on the South San Luis Obispo County Sanitation District as it relates to the placement of sewer rates on the tax roll and commented that the public hearing will be held June 2, 2021. Council Member George also made comments related to the South San Luis Obispo County Sanitation District and transparency. Council Member Barneich commented that she would like to discuss homeless issues as part of the Council Priorities staff report and confirmed that the report will be on the next City Council meeting agenda. Council Member Storton commented that AGIB added flower baskets to the newly re-opened Bridge Street Bridge and encouraged all to drive across it. Mayor Pro Tem Paulding commented that he has been working with other elected officials in other jurisdictions on a local initiative related to economic recovery, focused on housing, infrastructure, and clean energy. 13. CLOSED SESSION None. 14. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 10:46 p.m. ____________________________ Caren Ray Russom, Mayor ATTEST: _____________________________ Jessica Matson, City Clerk (Approved at CC Mtg ____________) Item 8.c. - Page 6