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CC 2021-10-12_08b Approval of Minutes_09-28-21ACTION MINUTES REGULAR MEETINGS OF THE CITY COUNCIL TUESDAY, SEPTEMBER 28, 2021 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA In compliance with the State Shelter at Home Order due to the Coronavirus pandemic, and as allowed by the Governor’s Executive Order N-29-20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was held by teleconference. 1. CALL TO ORDER Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Lan George, Keith Storton, Kristen Barneich, Mayor Pro Tem Jimmy Paulding, and Mayor Caren Ray Russom were all present. Staff Present: City Manager Whitney McDonald, Assistant City Manager/Public Works Director Bill Robeson, City Attorney Timothy Carmel, City Clerk Jessica Matson, Director of Administrative Services Nicole Valentine, Utilities Manager Shane Taylor. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Mayor Pro Tem Paulding led the flag salute. Mayor Ray Russom recognized the Arroyo Grande Valley Kiwanis. Member Maureen Sharon provided an overview of the Arroyo Grande Valley Kiwanis activities, goals, and local contributions. Maureen Sharon declared the City of Arroyo Grande the grand prize theme winner of the Scarecrow Contest, Community Together. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances read in title only. None. 6. SPECIAL PRESENTATIONS 6.a. Update Regarding Countywide COVID-19 Efforts. Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary. City Manager McDonald provided a brief update on COVID-19 efforts and responded to questions from Council. City Manager McDonald stated there is a new testing site open in Morro Bay, as well as a drop in reported cases for the localized area. Item 8.b. - Page 1 Minutes: City Council Page 2 Tuesday, September 28, 2021 Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.b. City Manager Communications. Recommended Action: Receive correspondence/comments as presented by the City Manager and provide direction, as necessary. City Manager McDonald provided information on upcoming City Council items; recommendations will be brought to the October 12, 2021 City Council meeting to discuss anticipated funding from the American Rescue Plan Act; Water and Sewer Rate Study is anticipated to come before City Council on November 9, 2021; additional districting workshop is scheduled for Oct 28th at 6:00PM; 5 Cities Homeless Coalition issued a press release announcing a partnership with San Luis Obispo County and the City of Grover Beach to put together a pallet house shelter project in Grover Beach. Assistant City Manager/Director of Public Works Bill Robeson provided a brief overview on the SoCal Gas Project on the Bridge Street Bridge which is estimated to be completed in November. City Manager McDonald and Assistant City Manager/Director of Public Works Robeson responded to questions from Council Members. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.c. Mayor’s Commendation Recognizing JB Auto for its Commercial Beautification. Mayor Ray Russom read the Mayor’s Commendation recognizing JB Auto for its Commercial Beautification. Joseph Ball accepted the Commendation. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.d. Mayor’s Commendation Recognizing Rugged Radios for its Exceptional Design. Mayor Ray Russom read the Mayor’s Commendation recognizing Rugged Radios for its Exceptional Design. Greg Cottrell accepted the Commendation. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. Speaking from the public was Jeff Edwards. No further public comments were received. 8. CONSENT AGENDA Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Item 8.b. - Page 2 Minutes: City Council Page 3 Tuesday, September 28, 2021 City Manager Whitney McDonald responded to questions from Council regarding Item 8.h. Mayor Ray Russom invited public comment. No public comments were received. Action: Council Member Barneich moved to approve Consent Agenda Items 8.a. through 8.h., with the recommended courses of action. Council Member Storton seconded, and the motion passed on the following roll-call vote: AYES: Barneich, Storton, George, Paulding, Ray Russom NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period September 1, 2021 through September 15, 2021. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the attached report listing of investment deposits of the City of Arroyo Grande, as of August 31, 2021, as required by Government Code Section 53646(b). 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of September 14, 2021, as submitted. 8.d. Adoption of Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC”. 8.e. Adoption of Resolution Making Findings in Accordance with AB 361 and Government Code Section 54953(e), Authorizing Remote Teleconference Meetings. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE MAKING FINDINGS IN ACCORDANCE WITH AB 361 AND GOVERNMENT CODE SECTION 54953(e) AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF ARROYO GRANDE”. 8.f. Consideration to Approve an Amendment to the Fiscal Year 2021-22 Capital Improvement Budget for the Castillo Del Mar Extension Project, PW 2020-05. Action: Approved an amendment to the Fiscal Year 2021-22 Capital Improvement Program budget to transfer $15,000 of Local Sales Tax funds from fund balance to the subject project. 8g. Consideration of a First Amendment to Agreement for Consultant Services with Pavement Engineering, Inc. for the 2021 Street Repairs Project, PW 2021-01. Action: 1) Approved a First Amendment to the Agreement for Consultant Services (“First Amendment”) with Pavement Engineering, Inc. to extend the duration of the Agreement for the subject project; and 2) Authorized the Mayor to execute the First Amendment. Item 8.b. - Page 3 Minutes: City Council Page 4 Tuesday, September 28, 2021 8.h. Monthly Water Supply and Demand Update. Action: Received and filed the Monthly Water Supply and Demand Report. 9. PUBLIC HEARINGS 9.a. Public Hearing to Receive Input from the Community Regarding the Consideration of Approval of a Resolution Declaring a Stage 1 Water Shortage Emergency. Director of Administrative Services Nicole Valentine presented the staff report and revised recommendation that the City Council: 1) Conduct a Public Hearing in accordance with Water Code Section 350 et seq.; and 2) Continue the Public Hearing to the October 12, 2021 City Council meeting. Utilities Manager Shane Taylor presented background information. Staff responded to questions from Council regarding prior year baselines, water school, effects on accessory dwelling units, water conservation programs such as Cash for Grass, and water conservation requirements for commercial properties. Mayor Ray Russom opened the public hearing. Upon hearing no public comments, Mayor Ray Russom closed the public hearing. Action: Council Member George moved to continue the item to a date certain of October 12, 2021. Council Member Storton seconded, and the motion passed on the following roll-call vote: AYES: George, Storton, Barneich, Paulding, Ray Russom NOES: None ABSENT: None 10. OLD BUSINESS: None. 11. NEW BUSINESS None. 12. CITY COUNCIL REPORTS The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative. (a) MAYOR RAY RUSSOM: (1) California Joint Powers Insurance Authority (CJPIA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Tourism Business Improvement District Advisory Board Item 8.b. - Page 4 Minutes: City Council Page 5 Tuesday, September 28, 2021 (b) MAYOR PRO TEM PAULDING: (1) Air Pollution Control District (APCD) (2) Brisco/Halcyon Interchange Subcommittee (3) Council of Governments/Regional Transit Authority/South County Transit (SLOCOG/SLORTA/SCT) (c) COUNCIL MEMBER BARNEICH: (1) Homeless Services Oversight Council (HSOC) (2) South County Homeless Taskforce (3) Zone 3 Water Advisory Board (d) COUNCIL MEMBER STORTON: (1) Brisco/Halcyon Interchange Subcommittee (2) Five Cities Fire Authority (FCFA) (3) Integrated Waste Management Authority Board (IWMA) (4) South County Chambers of Commerce Governmental Affairs Committee (e) COUNCIL MEMBER GEORGE: (1) Community Action Partnership San Luis Obispo (CAPSLO) (2) County Water Resources Advisory Committee (WRAC) (3) Regional Water Initiatives (4) Visit SLO CAL Advisory Board 13. COUNCIL COMMUNICATIONS Council Member Barneich stated that she volunteered at the Empty Bowls event, reporting almost all of the bowls were purchased. Mayor Pro Tem Paulding asked Council Member Storton about the County’s redistricting process and how many maps they had received. Mayor Ray Russom asked that a discussion regarding how much turf is allowed in the City be placed on a future City Council agenda due to repeated drought. Council Member Barneich concurred. 14. CLOSED SESSION None. 15. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 7:53 p.m. Item 8.b. - Page 5 Minutes: City Council Page 6 Tuesday, September 28, 2021 ___________________________ Caren Ray Russom, Mayor ATTEST: ___________________________ Jessica Matson, City Clerk (Approved at CC Mtg _________) Item 8.b. - Page 6