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Minutes 1998-06-23 . , MINUTES CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TUESDAY, JUNE 23,1998 CITY COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER The City Council/Redevelopment Agency met in regular session at 7:30 p.m., with Mayor/Chair A. K. "Pete" Dougall presiding. 2, AND 3, FLAG SALUTE AND INVOCATION Jenna Walton, Christie Mercier, and Margaret Martin of HE WA WIN SU Discovery Camp Fire Club led the Pledge of Allegiance. The Rev. Joseph Dominguez of UPC Gospel Lighthouse delivered the invocation. 4, ROLL CALL Present with Mayor/Chair Dougall were Mayor Pro TemNice Chair Michael Lady and Council/Board Members Thomas A. Runels and Steve Tolley. Council/Board Member Michael Fuller was absent. Staff members present were City Manager/Executive Director Robert L. Hunt, City Attorney/Counsel Timothy J. Carmel, City Clerk/Secretary Nancy A. Davis, Director of Financial Services Lynda Snodgrass, Chief of Police Rick TerBorch, Director of Public Works Don Spagnolo, Director of Building and Fire Terry Fibich, and Director of Parks and Recreation Dan Hernandez. 5, SPECIAL PRESENTATIONS a. A letter of appreciation will be presented at a later date to Dan O'Donnell, who retired from the Planning Commission, and could not attend the meeting. b. Mayor Dougall presented a proclamation for outstanding achievements at the California State High School Track and Field Championships to Stephanie Brown of Arroyo Grande High School. c. Mayor Dougall presented a proclamation for outstanding achievements at the California State Track and Field Championships to Joe Alexandrow of Arroyo Grande High School. 6, AGENDA REVIEW City Manager Hunt said a memorandum from Council Member Fuller concerning Agenda Items 10.a. and 11.a. was distributed to Council Members. 6.A, RESOLUTIONS AND ORDINANCES READ IN TITLE ONL Y It was moved by Runelsrrolley and the motion passed unanimously that all resolutions and ordinances presented at the meeting be read in title only and all further reading be waived. CITY COUNCIL MEETING MINUTES JUNE 23, 1998 7,A. PUBLIC HEARINGS None. 8, PUBLIC COMMENT None. 9, CONSENT AGENDA It was moved by Council/Board Member Runels and seconded by Mayor Pro TemNice Chair Lady to approve Consent Agenda Items 9.a. through9.p., with the recommended courses of action. The Council/Redevelopment Agency approved the motion on a roll call vote. Council/Board Member Tolley abstained on Items 9.m. through 9.p. only. Council/Board member Fuller was absent. 9.a. Cash Disbursement Ratification. Approved. 9.b. Minutes of May 26, June 3, and June 9, 1998 Special and Regular City Council and Redevelopment Agency Meetings. Approved. 9.c. Approval of Revised City Emergency Operations Plan. Council adopted Resolution No. 3297 Adopting the City of Arroyo Grande Emergency Operations Plan, Revised June, 1998 (Supercedes Resolution No. 1743). 9.d. Adoption of Ordinance Modifying Architectural Advisory Committee. Council adopted Ordinance No. 498 C. S. Amending Portions of Title 9 of the Arroyo Grande Municipal Code to Rename and Restructure the Architectural Advisory Committee. 9.e. Request to Purchase Patrol Vehicles. Approved. 9.f. Letters in Support of Assembly Bill 609 and Senate Bill 312 (Reclaimed Water). Approved. 9.g. Award of Bid, Don Roberts Field, City Project No. 80-98-2. Bid awarded to Karleskint-Crum, Inc. in the amount of $68,115. 9.h. Easement Grant Deed for Street Right-of-Way and Street Tree Easement for 122 Le Point Street. Rejected without prejudice as to future acceptance from Michael C. Thomas. 9.i. Award of Contract for Cost of Services Study and Impact Fee Analysis. Contract awarded to David M. Griffith, Inc. for $53,760. 9.j. Authorization to Solicit Bids for Playground Equipment at Elm Street Park. Approved. 2 CITY COUNCIL MEETING MINUTES JUNE 23, 1998 9.k. Adoption of Resolution Authorizing the Temporary Closure of Paul Place Between Elm Street and the West Property line of 2557 Paul Place on July 4, 1998 for a fourth of July Block Party. Resolution No. 3298 authorizing the closure was adopted. 9.1. Adoption of Resolution Authorizing the Temporary Closure of the South Cul-de-sac of Ruth Ann Way on July 4, 1998 for a fourth of July Block Party. Resolution 3299 authorizing the closure was adopted. 9.m. Five Cities Center - Lot Line Adjustment Map AGAL 98-053. Approved. Recordation upon receipt of all necessary bonds and fees authorized. 9.n. Five Cities Center - Reciprocal Easement. Resolution No. 3300 Approving a Reciprocal Easement and Maintenance Agreement was adopted. 9.0. Five Cities Center - Agreement to Construct Onsite/Offsite Improvements. Resolution No. 3301 Approving an Agreement to Construct On-siteIOff-site Improvements was adopted. 9.p. Five Cities Center - Easement Release. Resolution No. 3302 Releasing Interest in Existing Public Sewer and Storm Drain Easements was adopted. 10.A, MODIFICATION TO TRANSIENT OCCUPANCY TAX BALLOT MEASURE RESOLUTIONS City Attorney Carmel said on May 12, 1998 Council approved submittal to the electorate of a ballot measure for a transient occupancy tax rate increase. He said staff had subsequently determined that the exact wording of an amendment to Arroyo Grande Municipal Code Section 3-3.03 should be included within the ballot measure. He said staff recommended the Council approve Resolutions implementing the modification. It was moved by LadyITolley (4-0-1, with Lady, Tolley, Runels, and Dougall voting aye and Fuller absent) to adopt Resolution No. 3303 Amending Resolution No. 3285. It was moved by Tolley/Runels (4-0-1, with Tolley, Runels, Lady, and Dougall voting aye and Fuller absent) to adopt Resolution No. 3304 Amending Resolution No. 3286. It was moved by LadyITolley (4-0-1, with Lady, Tolley, Runels, and Dougall voting aye and Fuller absent) to adopt Resolution No. 3305 Amending Resolution No. 3287. 10,B, PROPOSED ARGUMENTS IN FAVOR OF BALLOT MEASURES FOR THE NOVEMBER 3, 1998 GENERAL ELECTION City Manager Hunt said it was recommended the Council provide direction to staff on staff-proposed language for arguments to be submitted in favor of Ballot Measures scheduled for the November 3rd General Municipal Election. He said the Measures dealt with the City's Transient Occupancy Tax, the City's Utility Users Tax, and the currently elected offices of the City Clerk and City Treasurer. He said the City Attorney 3 CITY COUNCIL MEETING MINUTES JUNE 23, 1998 had prepared impartial analyses of the three Measures. He said Council Member Fuller had written a memorandum expressing his support of the argument language. Mayor Dougall suggested a change in the Argument in Favor of Measure H-98. He said the second sentence should read, "This year, each Department submitted a list of reductions, totaling 10 percent of the Department expenditures, in order to help balance the budget." City Manager Hunt said the reductions ranged from 5 to 10 percent. It was agreed by the Council that the sentence should read, "This year, each Department submitted a list of reductions, ranging from 5% to 10% of Department expenditures, in order to help balance the budget." It was moved by Tolley/Runels to accept the revision to Attachment A (argument in favor of an increase to the Transient Occupancy Tax) and the motion passed with Tolley, Runels, Lady, and Dougall voting aye and Fuller absent. It was moved by Tolley/Runels to approve the proposed arguments in favor of changing the offices of City Clerk and City Treasurer from elective to appointive and continuing to collect the Utility Users Tax currently at the rate of 2.4 percent. The motion passed with Tolley, Runels, Lady, and Dougall voting aye and Fuller absent. 10,C, APPLICATION FOR REGIONAL FUNDING - TRANSPORTATION ENHANCEMENT ACTIVITIES (TEA) FUNDS Public Works Director Spagnolo and John Wallace, who contracts with the City on special projects, spoke to the Council about this agenda item. Mr. Spagnolo said on June 9, 1998 the projects for this year's applications for Transportation Enhancement Activities (TEA) funds were presented for Council discussion. He said during the discussions, Council requested that additional information be provided regarding the Bridge Street Bridge Deck Rehabilitation Project and for staff to identify other projects eligible for funding. He identified the following projects in priority order: 1. Bridge Street Bridge Deck Rehabilitation Project 2. Creekside Pedestrian Path, Phase I . 3. Creekside Pedestrian Path, Phase II Mr. Spagnolo said the City is requesting $949,280 of TEA funds that require a local funding match of $230,940. Council Members asked questions of staff and made comments about improvements to the Bridge Street Bridge and if there was any City liability connected with the existing Bridge. City Manager Hunt said if the City receives funding for the Bridge improvements, nearby merchants would be notified before the work begins. 4 CITY COUNCIL MEETING MINUTES JUNE 23, 1998 Council Members discussed the Creekside Pedestrian Path projects and suggested staff enhance the titles of the project to include the scenic and historic aspects. Otis Page, 606 Myrtle Street, encouraged the Council to apply for the TEA funding. It was moved by Runels/Lady (4-0-1, with Runels, Lady, Tolley, and Dougall voting aye, Fuller absent) to adopt Resolution No. 3306 Declaring the City's Interest in Obtaining Transportation Enhancement Activities (TEA) Funds Allocated to the City for Historic Preservation and Pedestrian Purposes. In addition to adopting the above Resolution, the Council approved the Transportation Enhancement Activities (TEA) funding applications for the Bridge Street Bridge deck rehabilitation project and the completion of Phase I of the Creekside Pedestrian Path (reconstruction of existing access points) in this priority; authorize staff to prepare a TEA funding application for Phase II of the Creekside Pedestrian Path, and direct staff to forward the TEA funding applications and Resolution to SLOCOG for funding consideration. 11.A, APPLICATIONS FOR REGIONAL FUNDING - REGIONAL STATEHIGHWAY ACCOUNT (RSHA) FUNDS Public Works Director Spagnolo said on September 23, 1997, the City Council approved and prioritized six (6) Regional State Highway Account (RSHA) funding applications and adopted a resolution indicating the Council's interest in securing RSHA funding for the proposed projects. He said staff was requesting the Council provide direction on prioritizing the following seven (7) RSHA funding applications and adopt a resolution indicating the Council's interest in securing RSHA funding for the proposed projects: 1. EI Campo/Route 101 (Project Study Report) 2. Brisco Road-Halcyon Road/Route 101 (Project Study Report) 3. Grand Avenue Reconstruction-Elm Street to Halcyon Road 4. Grand Avenue Corridor Study 5. Bikeway Project One-Paulding Middle School Bicycle Lanes 6. Branch Mill Road Bicycle Lanes 7. Valley Road/Fair Oaks Avenue Overlay Project Mr. Page spoke to the Council about procedures followed by the SLOCOG and said the Board always follows staffs recommendations. Council Members discussed the proposed projects and there was consensus to approve a revised prioritized list prepared by Council Member Fuller, as follows: 1. EI Campo/Route 101 2. Brisco Road-Halcyon Road/Route 101 3. Grand Avenue Reconstruction-Elm Street to Halcyon Road 4. Grand Avenue Corridor Study 5 . CITY COUNCIL MEETING MINUTES JUNE 23, 1998 5. Valley Road/Fair Oaks Avenue Overlay Project 6. Bikeway Project One-Paulding Middle School Bicycle Lanes 7. Branch Mill Road Bicycle Lanes It was moved by Runelsffolley (4-0-1, with Runels, Tolley, Lady, and Dougall voting aye and Fuller absent) to adopt Resolution 3307 Declaring the City's Interest in Obtaining Regional State Highway Account (RSHA) Funds Allocated to the City for Various Highway, Street, Road, and Bikeway Purposes. In addition to the above Resolution, Council directed staff to forward the RSHA funding applications and resolution to SLOCOG for funding consideration. , 11,8. TASK FORCE FORMATION TO STUDY FIRE SPRINKLER ORDINANCE Director of Building and Fire Fibich said several times in the history of the City there have been unsuccessful attempts to develop a fire sprinkler ordinance that would increase the safety of life and property in our community. He said as a means to arrive at an ordinance that would be most workable for owners, builders, and developers, as well as to provide the necessary level of safety, he had been seeking input from members of the community. He requested approval of the formation of an industry/citizen based Task Force to facilitate the development of a reasonable fire sprinkler ordinance, and appoint a Council Member to serve on the Task Force. He recommended Chris Skiff, Mark Vasquez, Royce Eddings, Bob Bowen, and Ed Dorfman, representing architecture, building, development,construction, and insurance interests in the City, to serve on the Committee. Council Members discussed the proposal, asked questions, and made comments about fire sprinkler programs in other cities, old building retrofitting costs, and the State Fire Code regulation regarding sprinklers. Council Member Lady said he did not wish to participate on the Task Force but he would listen carefully to its findings. Council Member Tolley volunteered to serve. It was moved by Tolley/Runels (3-1-1, with Tolley, Runels, and Dougall voting aye; Lady voting no, and Fuller absent) to approve Chief Fibich's recommendation and appoint Council Member Tolley to the Task Force. 12, CITY COUNCIL REPORTS (a) Mayor Dougall (1) South San Luis Obispo County Sanitation District - Mayor Dougall said the District is operating efficiently. (2) Local Agency Formation Commission - Mayor Dougall said major annexations proposed by the City of Pismo Beach were before the LAFCO Board. " (b) Mayor Pro Tem Lady (1) South County Area Transit - Mayor Pro Tern Lady said the Trolley will start running in Arroyo Grande by the end of July. He said the Board discussed transportation 6 . CITY COUNCIL MEETING MINUTES JUNE 23, 1998 services for Seniors and answered questions from the Arroyo Grande Senior Advisory Committee. (2) San Luis Obispo Council of Governments - Mayor Pro Tern Lady said the Board discussed a Caltrans request for funds. He said new officers are Mayor John Brown of Pismo Beach, President, and Council Member Dave Romero of San Luis Obispo, Vice President. (3) San Luis Obispo Regional Transit Authority -He said there had been a savings on a SLORT A bus project. (d) Council Member Runels (1) Zone 3 Water Advisory Committee - Council Member Runels said Committee Members discussed how the seismic problems will be repaired at Lopez Dam. He said it would be a five-year project, beginning in the year 2002. (2) Counter Water Resources Advisory Committee - No report. (e) Council Member Tolley (1) Long-Range Planning Committee - No report. (2) South County Youth Coalition - Council Member Tolley said the Coalition was studying the former Pizza Hut building for a youth center. (3) League of California Cities Safety Committee - He said there was discussion of card rooms and the status of Immigration and Naturalization Service Agents. He said he made a presentation for the Committee on the San Luis Obispo Police Department's handling of domestic violence. 13. COUNCIL COMMUNICATIONS Council Member Runels said some people in newspaper ads, concerning the City's General Plan Update meeting, did not own land in the City. He said the General Plan discussions would come down to the worth of the agricultural land. 14. STAFF COMMUNICATIONS Council Members supported the suggestion that the Creekside Pedestrian Path name be changed to the Scenic Creekside Walk Through the Historic Village of Arroyo Grande. 15, ADJOURNMENT It was moved by Runels/Lady and the motion passed unanimously to adjourn the me~g .m. R 11 ().~ NANCY ~S, CITY CLERK 7