Minutes 2023-07-25 CITY OF
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1111.r,;-<°='T' =� = REGULAR MEETING OF THE CITY COUNCIL
July 25, 2023, 6:00 p.m.
Hybrid City Council ChamberNirtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tern
Barneich, Council Member George, Council
Member Guthrie, Council Member Secrest
Staff Present: City Clerk Jessica Matson, City Attorney Isaac
Rosen, City Manager Whitney McDonald,
Assistant City Manager/Public Works Director
Bill Robeson,Administrative Services Director
Nicole Valentine, Human Resources Officer
Tashina Ureno, Community Development
Director Brian Pedrotti,Associate Planner
Patrick Holub, City Engineer Shannon
Sweeney
This meeting was conducted in a hybrid in-person/virtual format.
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:01 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Peggy Burdine, Optimist Club, led the flag salute.
5. AGENDA REVIEW
5.a Closed Session Announcements
City Council Meeting of July 11, 2023
a) PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957(b):
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PUBLIC EMPLOYEE APPOINTMENT
Position: Interim City Manager
b) LABOR NEGOTIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6:
CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: City Attorney
Unrepresented employee: Interim City Manager
City Attorney Rosen announced that there was no reportable action.
City Council Meeting of July 25, 2023
PUBLIC EMPLOYMENT PER GOVERNMENT CODE SECTION 54957(b)
PUBLIC EMPLOYEE APPOINTMENT
Position: Interim City Manager
City Attorney Rosen announced that the City Council offered the position of Interim City
Manager to Bill Robeson.
CONFERENCE WITH LABOR NEGOTIATORS PER GOVERNMENT CODE SECTION
54957.6
1. Employee Organization: Arroyo Grande Police Officers'Association
a. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno,
Human Resources Officer; Nicole Valentine, Director of Administrative Services
2. Employee Organization: Service Employees International Union, Local 620
a. City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno,
Human Resources Officer; Nicole Valentine, Director of Administrative Services
3. Unrepresented Management Employees
a. City-designated negotiators: Che Johnson, Special Labor Counsel
4. City Manager
a. City-designated negotiators: Che Johnson, Special Labor Counsel
City Attorney Rosen announced that there was no reportable action.
5.b Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Mayor Pro Tem Barneich
Move that all ordinances presented at the meeting shall be read by title only and all further
readings be waived.
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AYES (5): Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council
Member Guthrie, and Council Member Secrest
Passed (5 to 0)
6. SPECIAL PRESENTATIONS
6.a City Manager Communications
City Manager McDonald made remarks regarding her time serving the City.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
7. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other
subcommittee meetings that they attended as the City's appointed representative.
7.a MAYOR RAY RUSSOM:
1. California Joint Powers Insurance Authority (CJPIA)
2. Central Cost Blue Regional Recycled Water Authority Board
3. Five Cities Fire Authority
4. San Luis Obispo County Mayor's Meeting
5. South San Luis Obispo County Sanitation District (SSLOCSD)
6. Other
7.b MAYOR PRO TEM BARNEICH:
1. Audit Committee
2. Homeless Services Oversight Council (HSOC)
3. Zone 3 Water Advisory Board
4. Other
7.c COUNCIL MEMBER GEORGE:
1. Five Cities Fire Authority
2. Tourism Business Improvement District Advisory Board
3. Visit SLO CAL Advisory Board
4. Other
7.d COUNCIL MEMBER GUTHRIE:
1. County Water Resources Advisory Committee (WRAC)
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2. Council of Governments/Regional Transit Authority/ South County Transit
(SLOCOG/SLORTA/SCT)
3. Integrated Waste Management Authority Board (IWMA)
4. REACH Economic Development Roundtable
5. Other
7.e COUNCIL MEMBER SECREST:
1. Air Pollution Control District (APCD)
2. South County Chambers of Commerce Governmental Affairs Committee
3. Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Gaea Powell, Darcy Cole,
No Name Provided, Tim Olivas, and Bruce Blair. No further public comments were received.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the
consent agenda for further discussion.
City Attorney Rosen commented on there being no conflict of interest for Item 9.f.
Mayor Pro Tern Barneich requested Item 9.k. be pulled for separate vote and announced she is
recusing herself from voting due to a potential conflict of interest.
Council Member Guthrie requested Item 9.n. be pulled for separate vote and announced that he would
recuse himself from voting due to his position as Chairman of the committee.
Council made comments regarding Items 9.e., 9.n., and 9.m.
Mayor Ray Russom invited public comment. Speaking from the public was Scott Collins. No further
public comments were received.
Moved by Mayor Pro Tem Barneich
Seconded by Council Member George
Approve Consent Agenda Items 9.a. through 9.m., with the exception of item 9.k. and 9.n., with the
recommended courses of action.
AYES (5): Mayor Pro Tern Barneich, Council Member George, Council Member Secrest, Council
Member George, and Mayor Ray Russom
Passed (5 to 0)
9.a Consideration of Cash Disbursement Ratification
1) Ratified the attached listing of cash disbursements for the period of June 1 through June 30,
2023; 2) Determined that ratifying the cash disbursements is not a project subject to the
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California Environmental Quality Act ("CEQA") because it has no potential to result in either a
direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA
Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.b Consideration of Statement of Investment Deposits
1) Received and filed the report listing investment deposits of the City of Arroyo Grande as of
May 31, 2023, as required by Government Code Section 53646(b); 2) Determined that receiving
the report of investment deposits is not a project subject to the California Environmental Quality
Act ("CEQA") because it has no potential to result in either a direct, or reasonably foreseeable
indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-
(3), 15378.)
9.c Consideration of Adoption of a Resolution Declaring a Continued Local Emergency
Related to the Ongoing Storm Events
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY WITHIN THE CITY
OF ARROYO GRANDE(ONGOING STORM EVENTS BEGINNING DECEMBER 27, 2022)";
and 2) Make findings that adopting the Resolution continuing a local emergency is not a project
subject to the California Environmental Quality Act ("CEQA") because the continued declaration
in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical
change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.d Approval of Minutes
Approved the minutes of the 1) Special City Council Meeting of June 22, 2023; 2) Regular City
Council Meetings of June 27, 2023, and July 11, 2023; and 3) Central Coast Blue Joint City
Council Special Meeting of June 5, 2023, contingent on the approval of Grover Beach City
Council and Pismo Beach City Council; as submitted.
9.e Consideration of Appointment to the San Luis Obispo Council of Government's Citizens'
Transportation Advisory Committee
Approved Council Member Guthrie's recommendation to appoint Duane Paul Leib to the
Citizens'Transportation Advisory Committee.
9.f Consideration of Adoption of a Resolution to Revise the Arroyo Grande Tourism
Business Improvement District Advisory Board By-laws
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING THE ARROYO GRANDE TOURISM BUSINESS
IMPROVEMENT DISTRICT ADVISORY BOARD BYLAWS".
9.g Consideration to Authorize the Purchase of Water Meters
Authorized the purchase of water meters from Aqua Metric in the amount of$53,500 during FY
2023-24.
9.h Consideration of Parklet Concrete Barrier and Planter Procurement
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1)Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING THE PURCHASE OF DECORATIVE CONCRETE
BARRIERS AND PLANTERS FOR THE LONG-TERM PARKLET PROGRAM"; 2) Made
findings that continuing administrative or maintenance activities—such as purchases for
supplies, personnel-related actions, and general policy and procedure making—do not qualify
as a project under CEQA.
9.i Consideration of an Award of Contract for Construction of the 2022 Concrete Repairs
Project, PW 2022-07
1)Authorized the City Manager, on the City's behalf, to enter into a contract for the 2022
Concrete Repairs Project to JJ Fisher Construction, Inc. in the amount of $398,351 for the Base
Bid only, subject to minor revisions in consultation with the City Attorney that effectuate the
intent of City Council's approval, once the City receives the necessary agreement from CDBG
obligating the funds; and 2)Authorized the City Manager to approve change orders of 10% of
the contract amount, $39,835, for unanticipated costs during the construction phase of the
Project.
9.j June 2023 Monthly Water Supply and Demand Update
Received and filed the Monthly Water Supply and Demand Update.
9.1 Consideration of Lease Renewal for Portion of Car Corral Public Parking Lot Located
Between 103 and 109 E. Branch Street for an Additional Five-Year Term from August 1,
2023 to July 31, 2028
Approved and authorized the Mayor to execute the Agreement of Lease ("lease")with Kevin
Delaney on behalf of the City; and authorize the City Manager to make any such minor changes
necessary to further the intent of the parties, subject to the approval of the City Attorney.
9.m Consider Approval of Allocation from the Affordable Housing Trust Fund to Support the
Affordable Housing Project at 700 Oak Park Blvd
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING A BUDGET ADJUSTMENT FROM THE AFFORDABLE
HOUSING TRUST FUND AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
REGULATORY AGREEMENT WITH THE HOUSING AUTHORITY OF SAN LUIS OBISPO".
9.k Consideration of Adoption of an Ordinance Amending Title 16 of the Arroyo Grande
Municipal Code Regarding Emergency Shelters; Development Code Amendment 23-004
Moved by Council Member George
Seconded by Council Member Guthrie
Adopted an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING SECTIONS 16.36.030 AND 16.52.091 OF THE ARROYO
GRANDE MUNICIPAL CODE REGARDING EMERGENCY SHELTERS AND FINDING THE
ORDINANCE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITYACT"; and
found that the Ordinance is exempt from the California Environmental Quality Act (CEQA)
because it will not result in a direct or reasonably foreseeable indirect physical change in the
environment. (State CEQA Guidelines sections 15060, subd. (c)(2), (3); 15061(b)(3)).
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AYES (4): Council Member George, Council Member Guthrie, Council Member Secrest, and
Mayor Ray Russom
ABSTAINED (1): Mayor Pro Tern Barneich
Passed (4 to 0)
9.n Consideration of Temporary Use Permit 23-006; Authorizing Closure of City Streets and
Use of City Property for the 84th Annual Arroyo Grande Valley Harvest Festival, Friday
and Saturday, September 29-30, 2023; Applicant—Jim Guthrie
Moved by Mayor Pro Tern Barneich
Seconded by Council Member George
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 23-006, AUTHORIZING
CLOSURE OF CITY STREETS AND USE OF CITY PROPERTY FOR THE 85th ANNUAL
ARROYO GRANDE VALLEY HARVEST FESTIVAL, FRIDAY AND SATURDAY, SEPTEMBER
29-30, 2023".
AYES (4): Mayor Pro Tern Barneich, Council Member George, Council Member Secrest, and
Mayor Ray Russom
ABSTAINED (1): Council Member Guthrie
Passed (4 to 0)
10. PUBLIC HEARINGS
10.a Consideration of Conditional Use Permit 23-001 and Request for Fee Waiver; Corbett
Creek Floodplain and Stream Restoration Project- Corbett Creek Between E Branch St
and 379 Corbett Canyon Rd; Applicant - Coastal San Luis Resource Conservation District
Community Development Director Pedrotti introduced the item and Associate Planner Holub
provided a presentation on the item and responded to questions from Council.
Mayor Ray Russom opened the public hearing. Speaking from the public were No Name
Provided, Jeff Martin, Gary, No Name Provided, Duane Leib, Jennifer Martin, Nancy Macy, No
Name Provided, Todd Tuttle, Hallie Richard, Charlie, Christina Carrol, No Name Provided, No
name Provided, Monica Wall. Upon hearing no further public comments, Mayor Ray Russom
closed the public hearing. Mr. Holub, Assistant City Manager/Public Works Director Robeson,
and Hallie Richard, San Luis Obispo County Resource Conservation District, responded to
questions from the public.
Council discussion ensued regarding support of the Project. City Attorney Rosen provided
clarification regarding Conditional Use Permits (CUPs) and requested that the motion maker
add a condition.
Moved by Council Member Guthrie
Seconded by Council Member Secrest
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Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING CONDITIONAL USE PERMIT 23-001 AND GRANTING A
FEE WAIVER FOR THE ASSOCIATED APPLICATION FEES; LOCATION—AN
APPROXIMATELY ONE-MILE STRETCH OF CORBETT CREEK BETWEEN EAST BRANCH
STREET AND 379 CORBETT CANYON ROAD;APPLICANT— COASTAL SAN LUIS
RESOURCE CONSERVATION DISTRICT"as amended to include an additional condition to
read: The approval shall be considered vested after completion of the first phase of
construction.
AYES (5): Council Member Guthrie, Council Member Secrest, Council Member George, Mayor
Pro Tem Barneich, and Mayor Ray Russom
Passed (5 to 0)
11. OLD BUSINESS
Mayor Ray Russom called for a brief break at 8:15 p.m. The Council reconvened at 8:25 p.m.
11.a Consideration of Approval of the Halcyon Road Complete Streets Plan and Adoption of
the Mitigated Negative Declaration
Community Development Director Pedrotti introduced the item and Todd Tregenza, GHD,
provided a presented the Plan, Initial Study and Mitigated Negative Declaration.
Mayor Ray Russom invited public comment. Speaking from the public were Linda Willett, Geoff
Straw, Jimmy, Betty Winholtz, Nancy Bask, No Name Provided, Ken Dalebout, Natania, Michael
Skenen. No further public comments were received.
Council discussion ensued regarding support for the project.
Moved by Council Member Guthrie
Seconded by Mayor Pro Tem Barneich
1)Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE TO ADOPT THE INITIAL STUDY AND MITIGATED NEGATIVE
DECLARATION OF ENVIRONMENTAL IMPACT REPORT AND APPROVE THE HALCYON
COMPLETE STREETS PLAN"; 2)Approve the Halcyon Road Complete Streets Plan; and 3)
Direct staff to complete design and engineering for construction of the Plan, including Alternative
2 identified for the Halcyon/Fair Oaks intersection.
AYES (5): Council Member Guthrie, Mayor Pro Tern Barneich, Council Member George, Council
Member Secrest, and Mayor Ray Russom
Passed (5 to 0)
12. NEW BUSINESS
12.a Appointment of Interim City Manager and Approval of Employment Agreement
City Attorney Rosen commented on the terms of the Interim City Manager Contract.
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Mayor Ray Russom invited public comment. No public comments were received.
Moved by Mayor Pro Tern Barneich
Seconded by Council Member Guthrie
Appoint Bill Robeson as the Interim City Manager and approve the employment agreement in
substantial final form subject to any minor technical changes that may be necessary.
AYES (5): Mayor Pro Tern Barneich, Council Member Guthrie, Council Member George, Council
Member Secrest, and Mayor Ray Russom
Passed (5 to 0)
12.b Discussion and Consideration of Support for the Regional Housing and Infrastructure
Plan
Community Development Director Pedrotti introduced the item. Carolyn Berg, Cobalt
Collaborative and Sarah Sanders, SLOCOG, presented findings and responded to questions
from Council.
Mayor Ray Russom invited public comment. Speaking from the public were No Name Provided,
Betty Winholtz, and Natalia. No further public comments were received.
Council discussion ensued regarding support of the Plan.
Moved by Council Member Guthrie
Seconded by Council Member George
Recommitment to the 2020 San Luis Obispo Countywide Regional Compact and direct staff to
return with a discussion on ways to utilize and implement the Regional Housing and
Infrastructure Plan during the comprehensive General Plan update.
AYES (5): Council Member Guthrie, Council Member George, Council Member Secrest, Mayor
Pro Tern Barneich, and Mayor Ray Russom
Passed (5 to 0)
13. COUNCIL COMMUNICATIONS
Mayor Ray Russom stated that she spoke at the Diablo Canyon's relicensing hearing and thanked the
Council for covering while she was out.
Council Member George requested that the Council consider directing staff to agendize a discussion
item regarding dedicating a park bench in honor of former Planning Commissioner, John Keen. Mayor
Ray Russom concurred.
14. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the
meeting at 10:56 p.m. in honor of former Planning Commissioner and community leader, John Keen.
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ALL.._
Caren Ray Ru- o}, Mayor
ATTEST:
. v C �_
Jessica Matson, City Clerk
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