Agenda Packet 2001-08-14
CITY COUNCIL (5&f/
AGENDA ~/7~
Michael A. Lady Mayor
Tony M. Ferrara Mayor Pro Tern Steven Adams City Manager
Thomas A. Runels Council Member Timothy J. Carmel City Attorney
Jim Dickens Council Member Kelly Wetmore Director, Administrative Services
Sandy Lubin Council Member
NOTICE OF
CITY ,COUNCIL SPECIAL MEETING
Tuesday
AUGUST 14, 2001
6:15 P.M.
Arrovo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
AGENDA
1. ROLL CALL
2. PUBLIC COMMENT on Special Meeting Agenda Items.
Members of the public wishing to address the Council on any item described in this
Notice may do so when recognized by the Presiding Officer.
3. CITY COUNCIL CLOSED SESSION:
a. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to
Government Code Section 54956.9(a):
Name of Case: Santa Maria Valley Water Conservation District vs. City of
Santa Maria, et al. {and related cross-actions}.
Santa Clara Superior Court' No. CV 770214
4. RECONVENE TO OPEN SESSION:
Announcement of reportable action from closed session, if any.
5. ADJOURNMENT.
c:closedsession.agenda,08140 1.
CITY COUNCIL (5"& f/
AGENDA ~/7~
Michael A. Lady Mayor
Tony M. Ferrara Mayor Pro Tern Steven Adams City Manager
Thomas A. Runels Council Member Timothy J. Carmel City Attorney
Jim Dickens Council Member Kelly Wetmore Director, Administrative Services
Sandy Lubin Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, AUGUST 14, 2001
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL
3. FLAG SALUTE
4. INVOCATION: PASTOR ROBERT BANKER
OPEN DOOR CHURCH, OCEANO
5. SPECIAL PRESENTATION:
5.a. Presentation of SLOCOG Regional Transportation Plan and Regional
Housing Needs Allocation Process
6. AGENDA REVIEW:
6a. Move that all resolutions and ordinances presented tonight be read in title only
and all further readings be waived.
AGENDA SUMMARY - AUGUST 14, 2001
PAGE 2
7. CITIZENS" INPUT. COMMENTS. AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council
will listen to all communication; however, in compliance with the Brown Act, will
not take any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue
with you subsequent to the Council meeting;
. The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or
staff report); or
. No action is required or taken.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a
group. The recommendations for each item are noted. Any Council Member
may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approye the listing of cash disbursements for the period
July 15, 2001 through July 31,2001.
8.b. Statement of Investment Deposits (SNODGRASS)
Recommended Action: Receive and file the report of current investment
deposits as of July 31,2001.
8.c. Annual Report - Fiscal Year 2000-01 Cash Activity in Transportation
Facilities Development Impact Fund (SNODGRASS)
Recommended Action: Accept the annual report of Transportation Facilities
Development Impact Fund cash activity and ending cash balance at June 30,
2001.
8.d. Rejection of Claim Against City - E. Toal (WETMORE)
Recommended Action: Reject claim.
8.e. Approval of Minutes (WETMORE/DAVIS)
Recommended Action: 1) Approve minutes as submitted for the Regular City
Council meeting of July 10, 2001; and 2) Approve minutes as submitted for the
Special City Council meeting of July 31,2001.
AGENDA SUMMARY - AUGUST 14, 2001
PAGE 3
8. CONSENT AGENDA (continued):
8.f. Authorization to Purchase Two Replacement In-Car Video Systems
(TerBORCH)
Recommended Action: Authorize staff to purchase two (2) replacement Kustom
Signal Industrial Grade Patrol Car Surveillance Systems, for a total cost of
$8,690, including tax and delivery.
8.g. Authorization to Purchase Two Replacement Unmarked Police Vehicles
(TerBORCH)
Recommended Action: Authorize staff to purchase two replacement unmarked
Police Department vehicles from Mullahey Ford for $36,176, including tax.
8.h. Consideration of Award of Bid - Parks Division Vehicle (HERNANDEZ)
Recommended Action: Award the bid to Santa Maria Ford for the purchase of a
2002 F-150 half-ton truck in the amount of $17,602.38.
8.L Consideration of Award of Bid - Public Works Vehicle (SPAGNOLO)
Recommended Action: Award bid of $23,227.21 from Mullahey Ford for a Y2-ton
pick up truck for the Public Works Department.
8.j. Consideration of Disadvantaged Business Enterprise (DBE) Program for
FFY 2001/2002 (SPAGNOLO)
Recommended Action: Approve the submittal of the City's FFY 2001-2002 DBE
Program with "established" Overall Annual DBE Goal to Caltrans by September
1 , 2001.
8.k. Consideration of Summary Vacation of a Portion of a Drainage and Public
Service Easement Adjacent to Pearwood Avenue (SPAGNOLO)
Recommended Action: Adopt Resolution summarily vacating a portion of an
existing drainage and public service easement.
8.1. Adoption of Resolution Approving Conditional Use Permit Case No. 99-013
to Construct Five (5) Professional Office Buildings. and Variance Case No.
01-001 to Deviate from the Maximum Wall Height Requirement: Northwest
Corner of Camino 'Mercado and West Branch Street: Stephen Cool and
Gary White (McCANTS)
Recommended Action: Adopt Resolution adopting a mitigated negative
declaration, instructing the Director of Administratiye Services to file a Notice of
Determination, and approving Conditional Use Permit Case No. 99-013; and
approving Variance Case No. 01-001.
8.m. Authorization to Close City Streets and Use City Property for the 64th
Annual Arroyo Grande Valley Harvest Festival. September 28..29, 2001
(McCANTS)
Recommended Action: Adopt Resolution authorizing the closure of City streets
and use of City property and authorize the waiver of City fees/costs for the
annual Arroyo Grande Valley Harvest Festival.
AGENDA SUMMARY - AUGUST 14, 2001
PAGE 4
8. CONSENT AGENDA (continued):
8.n. Consideration of Resolution Approving a Side Letter of Agreement with
Service Employees International Union (SEIU) Local 620 for Uniform
Allowance for Certain Fire Fighting Personnel (ADAMS)
Recommended Action: Adopt Resolution approving a Side Letter of Agreement
amending the existing Memorandum of Understanding (MOU) with SEIU LOCAL
620 to provide uniform allowance to certain Fire Fighting Personnel.
8.0. Council Appointment to San Luis Obispo Council of Governmentsl
Regional Transit Authority (SLOCOG/SLORTA) (ADAMS)
Recommended Action: Appoint Mayor Pro Tem Tony Ferrara as the City's
primary representative and Jim Dickens as the alternate representative.
8.p. Authorization to Contract for Televising of General Plan Update Public
Hearings (ADAMS)
Recommended Action: Authorize the City Manager to contract with AGP Video
for televising of the General Plan Update Public Hearings on August 16, 2001
and August 23, 2001.
9. PUBLIC HEARINGS:
None.
10. CONTINUED BUSINESS:
None.
11. NEW BUSINESS:
11.a. Approval of East Branch Streetscape Enhancement Project Funding
Application (ADAMS)
Recommended Action: Authorize staff to prepare a SLOCOG funding
application for the East Branch Streetscape Enhancement Project; and adopt a
resolution declaring the City Council's interest in obtaining 2002 Transportation
Enhancement Program funds for the project.
11.b. Consideration of Selection of 2002 State Transportation Improvement
Program (STIP) Funding Projects (SPAGNOLO)
Recommended Action: 1) Provide direction to staff on selection and
prioritization of proposed 2002 State Transportation Improvement Program
(STIP) projects; 2) Adopt Resolution indicating the Council's interest in securing
2002 STIP funding for the proposed projects; 3) Authorize staff to prepare
SLOCOG funding applications for the candidate projects selected by the Council;
and, 4) Direct staff to forward the funding applications and Resolution to
SLOCOG for funding consideration.
AGENDA SUMMARY - AUGUST 14, 2001
PAGE 5
11. NEW BUSINESS (continued):
11.c. Review Pre-application Case No. 01-002, Proposed Senior Housing Facility,
Located at 579 Camino Mercado; Central Coast Real Estate Development,
Inc. (McCANTS)
Recommended Action: Review the proposed project and provide direction and
comments to the applicant.
11.d. Authorization to Distribute Draft Ordinance and Resolution Amending the
Sewer Connection Fees (SPAGNOLO)
Recommended Action: 1) Authorize the distribution of a Draft Ordinance
amending the Sewer Connection Fees; and 2) Direct staff to return in
approximately 45 days with a summary of public comments and to introduce the
proposed Ordinance for first reading.
11.e. Consideration of Resolution Approving Agreement Regarding Management
of the Arroyo Grande Groundwater Basin (SPAGNOLO/CARMEL)
Recommended Action: Adopt Resolution approving Agreement.
12. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would
like to receive feedback, direct staff to prepare information, and/or request a
formal agenda report be prepared and the item placed on a future agenda. No
formal action can be taken.
(a). None.
13. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can
be taken.
(a). None.
14. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
15. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
AGENDA SUMMARY - AUGUST 14, 2001
PAGE 6
16. ADJOURNMENT: To the Special City Council Meeting of August 16, 2001 at
6:30 p.m., Council Chambers, 215 E. Branch Street, Arroyo Grande, CA.
* * * * * * *
Copies of the staff reports or other written materials relating to each item of business
referred to on this agenda are on file with the Director of Administrative Services and are
available for public inspection and reproduction at cost. If you have questions regarding
any agenda item, please contact the Director of Administrative Services at (805) 473-
5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at
the number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time
set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or
call the Director of Administrative Services at (805) 473-5414 for more information.
www.arroyoQrande.orQ
CITY OF ARROYO GRANDE - ABBREVIATIONS revised 08104100
A Agricultural Preserve
AB Assembly Bill LAFCO Local Agency Formation Commission
ADA Americans with Disabilities Act LOCC League of California Cities
AG General Agriculture LLA Lot Line Adjustment
AGMC Arroyo Grande Municipal Code LUE Land Use Element
AGPOA Arroyo Grande Police Officers' Association MER Lot Merger
APN Assessor's Parcel Number MF Condominium/Townhouse
APCB Air Pollution Control Board MFA Apartments
APCD Air Pollution Control District MHP Mobile Home Parks
ARC Architectural Review Committee 0 Office Professional
ASCE American Society Civil Engineers OCSD Oceano Community Services District
ASD Administrative Services Department OSCE Open Space and Conservation Element
AWWA American Water Works Association PC Planning Commission
BD Building Division PD Police Department
CA City Attorney PF Public/Quasi Public
CC City Council PPR Plot Plan Review
CCC Califomia Conservation Corps PRD Parks & Recreation Department
CCCSIF Central Coast Cities Self-Insurance Fund PRE-APP Pre-application
CD Community Development PSHHC Peoples' Self-Help Housing Corp.
CDBG Community Development Block Grant PSP Planned Sign Program
CE Circulation Element PUD PlaMed Unit Development
CEC Califomia Energy Commission PN Public Works Department
CEOA California Environmental Quality Act RDA Redevelopment Agency
CIP Capital Improvement Program RE Residential Estate
CIWMP California Integrated Waste Management Plan RFP Request for Proposals
CM City Manager's Office RFQ Request for Qualifications
CMC California Men's Colony RH Hillside Residential
CMP Congestion Management Plan RHNP Regional Housing Needs Plan
COC Certificate of Compliance RR Rural Residential
CPI Consumer Price Index RS Suburban Residential
CUP Conditional Use Permit RTA Reversion to Acreage
DARE Drug Abuse Resistance Education RWacB Regional Water Quality Control Board
DC Development Code . SAC Staff Advisory Committee
DEA Drug Enforcement Administration SB Senate Bill
E.C. Election Code SCAT South County Area Transit
EDD Economic Development Department SEIU Service Employees International Union
EDU Equivalent Dwelling Unit SF Single Family
EIR Environmental Impact Report SLO San Luis Obispo
EIS Environmemallmpact Statement SLOCOG San Luis Obispo Council of Governments
EOC Economic Opportunity Commission SLOHA San Luis Obispo Housing Authority
EVC Economic Vitality Corporation SLONTF San Luis Obispo Narcotics Task Force
FAU Federal Aid Urban SLORTA San Luis Obispo Regional Transit Authority
FD Fire Division SLOWRAC San Luis Obispo County Water Resources Advisory
FDAA Federal Disaster Assistance Administration Committee
FEMA Federal Emergency Management Agency SR Senior Housing
FID Financial Services Department SSLOCOWA South San Luis Obispo County Water Association
FPPC Fair Political Practices Commission SSLOCSD South San Luis Obispo County Sanitation District
FTA Federal Transit Administration SRRE Source Reduction & Recycling Bement
FY Fiscal Year SWRCD State Water Resources Control Board
G.C. Government Code TPM Tentative Parcel Map
GC General Commercial TT Tentative Tract Map
GF General Fund TTAC Transportation Technical Advisory Committee
GP General Plan TUP Temporary Use Permit
GPA General Plan Amendment UBC Unifonn Building Code
HCD California Department of Housing and Community UFC Uniform Fire Code
Development USA Underground Service Alert
HOP Home Occupancy Permit VAR Variance
HUD Housing and Urban Development Dept. VC VHlage Commercial
I Industrial and Business Park VCB SLO County VISitors & Conference Bureau
ISTEA Intermodal Surface Transportation VSR View Shed Review
JPA Joint Powers Authority ZONE 3 San Luis Obispo County Flood Control and Water
Conservation District - Zone 3 (Lopez Project)
B.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR9~
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: AUGUST 14, 2001
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period July 15 - July 31, 2001.
FUNDING:
There is a $369,596.96 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
A TT ACHMENTS:
ATTACHMENT 1 - Cash Disbursement Listing
ATTACHMENT 2 - July 19, 2001 Accounts Payable Check Register (00/01)
ATTACHMENT 3 - July 20,2001 Accounts Payable Check Register (01-02)
ATTACHMENT 4 - July 27,2001 Accounts Payable Check Register (01-02)
ATTACHMENT 5 - July 27,2001 Accounts Payable Check Register (00-01)
ATTACHMENT 6 - July 27,2001 Payroll Checks and Benefit Checks
---_.~-_.._---_.,-
ATTACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of July 16 Through July 31, 2001
"-,-
August 14,2001
Presented are the cash disbursements issued by the Department of Financial Services for
the period July 16 to July 31, 2001. Shown are cash disbursements by week of occurrence
and type of payment.
WEEK TYPE OF PAYMENT SCHEDULE AMOUNT
July 20, 2001
Accounts Payable Cks 101684-101718 (00/01) 2 26,689.18
Accounts Payable Cks 101719-101790 (01/02) 3 240,921.23
Less Payroll Cks included in previous
Attachment 9 (205,722.42)
61,887.99
July 27, 2001
Accounts Payable Cks 101791-101851 (01/02) 4 19,506.31
Accounts Payable Cks 101852-101870 (00/01) 5 19,198.88
Payroll Checks and Benefit Checks 6 269,003.78
307,708.97
Two Week Total $ 369.596.96
CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND (010) SPECIAL REVENUE FUNDS
City Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - Administrative Services Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Funds
4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272)
4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271)
4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274)
Public Safety (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279)
4201 - Police Redevelopment Agency ( Fund 284)
4211 - Fire 4103 - Redevelopment Administration
4212 - Building & Safety ENTERPRISE FUNDS
Public Works (Fund 010) Sewer Fund (Fund 612)
4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance
4303 - Street/Bridge Maintenance Water Fund (Fund 640)
4304 - Street Lighting 4710 - Water Administration
4305 - Automotive Shop 4711 - Water Production
Parks & Recreation (Fund 010) 4712 - Water Distribution
4420 - Parks Lopez Administration (Fund 641)
4421 - Recreation 4750 - Lopez Administration
4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS (Fund 350)
4423 - Pre-School Program 5501-5599 - Park Projects
4424 - Recreation-Special Programs 5601-5699 - Streets Projects
4425 - Children in Motion 5701-5799 - Drainage Projects
4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects
4430 - Soto Sport Complex 5901-5999 - Water Projects
4213 - Government Buildings
4460 - Parkway Maintenance
Dept. Index for Council.xls
ATTACHMENT 2
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
07/16/01 16:32 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
101684 07/19/01 102354 ASS DELIVERY SYSTEMS,IN EVIDENCE DELIVERY CHARGES-JUNE 010.4201.5324 17.25 17.25
101685 07/19/01 100897 AMERICAN TEMPS RHINEHART SVCS-6/29 220.4303.5303 703.20 703.20
101686 07/19/01 006006 ARROYO GRANDE FLOWER SH FLORAL ARRANGEMENT 010.4001. 5504 210.78 210.78
101687 07/19/01 010998 BETTER BEEP PAGER SVCS-PARKS 010.4425.5255 329.76 329.76
101688 07/19/01 013026 BRISCO MILL & LUMBER PHONE CORD 010.4201. 5606 4.27 4.27
101689 07/19/01 017202 CA. ST . BOARD OF EQUALI ZA DIESEL FUEL TAX 4Q-00/01 010.0000.1202 230.76 230.76
101690 07/19/01 027144 L.N CURTIS & SONS KNEE BOOTS/GOGGLES/PANTS 010.4211.5272 2,878.81 2,878.81
101691 07/19/01 029484 DIESELRO INC. REPR.TRAILER 220.4303.5603 246.31
101691 07/19/01 029484 DIESELRO INC. REPR.TRUCK BED-PW50 640.4712.5603 25.74
101691 07/19/01 029484 DIESELRO INC. REPR.TRUCK BED-PW50 612.4610.5603 25.74
101691 07/19/01 029484 DIESELRO INC. REPR.TRUCK BED-PW50 220.4303.5603 25.75 323.54
101692 07/19/01 102482 FRENCH HOSPITAL MED.CTR HEP B TEST 010.4201.5303 33.00 33.00
101693 07/19/01 102225 GTS MOTOROLA RADIO W/SCAN 010.4211.5325 1,065.00 1,065.00
101694 07/19/01 101088 HANSON AGGREGATES SLURRY 640.4712.5610 292.11 292.11
101695 07/19/01 041184 HEACOCK WELDING NORTH TRAILER TAIL GATE 010.4420.5601 397.50 397.50
101696 07/19/01 100547 HI-TECH EMERGENCY KIT REPR.DRAIN VALVE 010.4211.5601 252.42 252.42
101697 07/19/01 042862 HONEYWELL,INC. REPL.CONDENSER COIL 010.4213.5303 403.77 403.77
101698 07/19/01 044496 INFORMATION SERVICES MIS SUPPORT SVCS 010.4140.5303 2,583.00 2,583.00
101699 07/19/01 101384 JB DESIGN 981 SPOTLIGHT HANDLE 010.4201. 5601 93.88 93.88
101700 07/19/01 048516 KEYLOCK SECURITY SPECIA MASTER PADLOCKS/DUP KEYS 010.4420.5605 15.09 15.09
101701 07/19/01 101252 MCI WORLDCOM L/DIST.PHONE SVCS-JUNE 010.4145.5403 252.52 252.52
101702 07/19/01 102086 MEDSTOP URGENT CARE DMV PHYSICAL-RITTERBUSH 010.4211.5315 55.00
101702 07/19/01 102086 MEDSTOP URGENT CARE PRE-EMPLOY.PHYSICAL-S RHYNE 010.4211.5315 142.00
101702 07/19/01 102086 MEDSTOP URGENT CARE PRE-EMPLOY. PHYSICAL-GROSSMAN 010.4211.5315 60.00
101702 07/19/01 102086 MEDSTOP URGENT CARE PRE-EMPLOY. PHYSICAL-GUERRERO 010.4425.5315 253.00
101702 07/19/01 102086 MEDSTOP URGENT CARE PRE-EMPLOY. PHYSICAL-KRUSE 010.4211. 5315 60.00
101702 07/19/01 102086 MEDSTOP URGENT CARE DMV PHYSCIAL-MADRID 010,4301. 5315 80.00
101702 07/19/01 102086 MEDSTOP URGENT CARE PRE-EMPLOY.PHYSCIAL-MARTINS 010.4301. 5315 473.00
101702 07/19/01 102086 MEDSTOP URGENT CARE DMV PHYSICAL-SOARES 010.4421. 5315 80.00
101702 07/19/01 102086 MEDSTOP URGENT CARE DMV PHYSICAL-KAUFMAN 010.4211.5315 65.00
101702 07/19/01 102086 MEDSTOP URGENT CARE PRE-EMPLOY. PHYSICAL-SIMMONS 010.4425.5315 170.00
101702 07/19/01 102086 MEDSTOP URGENT CARE DMV PHYSICAL-JUAREZ 010.4301.5315 80.00
1.01702 07/19/01 102086 MEDSTOP URGENT CARE PRE-EMPLOY. PHYSICAL-STUMPH 010.4211.5315 280.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
07/16/01 16:32 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
101702 07/19/01 102086 MEDSTOP URGENT CARE PRE-EMPLOY. PHYSICAL-JOHNSON 010.4421. 5315 228.00
101702 07/19/01 102086 MEDSTOP URGENT CARE PRE-EMPLOY. HEP. B-SIMMONS 010.4425.5315 60.00
101702 07/19/01 102086 MEDSTOP URGENT CARE DMV PHYSICAL-SCHMIDT 010.4301.5315 80.00 2,166.00
101703 07/19/01 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/ALIGN/WIPERS 010.4201. 5601 465.28
101703 07/19/01 056394 MIDAS MUFFLER & BRAKE R/R PASS.WINDOW/ADJ RIGHT DOOR 010.4213.5601 92.36
101703 07/19/01 056394 MIDAS MUFFLER & BRAKE BATTERY SAVER/WINDOW SWITCH 010.4201. 5601 66.32 623.96
101704 07/19/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 120.31
101704 07/19/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 21. 33
101704 07/19/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4301. 5148 16.72
101704 07/19/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4420.5143 73.52
101704 07/19/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 28.10
101704 07/19/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 1. 00
101704 07/19/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 44.92 305.90
101705 07/19/01 058578 MULLAHEY FORD REPL.SHIFTER HANDLE ASSY 010.4201. 5601 142.02 142.02
101706 07/19/01 101665 ONEMAIN. COM INTERNET SVCS-JUNE/JULY 010.4140.5607 46.90 46.90
101707 07/19/01 102237 PRIMARY CARE DOG & CAT FANNI ADVANTAGE/MEDICATION 010.4201. 5322 67.25 67.25
101708 07/19/01 076830 SANTA MARIA TIRE INC. TIRES/BALANCE/VALVE STEMS 010.4212.5601 265.96 265.96
101709 07/19/01 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4211. 5608 218.86
101709 07/19/01 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,489.30 1,708.16
101710 07/19/01 102200 SOFTCHOICE COPR. MS OFFICE SOFTWARE LICENSES 010.4140.5602 2,700.00
101710 07/19/01 102200 SOFTCHOICE COPR. MS OFFICE SOFTWARE LICENSES 010.4140.6101 667.66
101710 07/19/01 102200 SOFTCHOICE COPR. MS OFFICE LICENSES 010.4140.6101 42.32 3,409.98
101711 07/19/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 9.86
101711 07/19/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 11.30
101711 07/19/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 10.42
101711 07/19/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 27.28
101711 07/19/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 68.91 127.77
101712 07/19/01 102483 TRAINING INNOVATIONS,IN TMS/DATA CONVERSION/SUPPORT 272 .4201. 6101 5,565.00 5,565.00
101713 07/19/01 086346 TROESH READY MIX CONCRETE 220.4303.5307 178 .24
101713 07/19/01 086346 TROESH READY MIX CONCRETE 350.5632.7001 314 . 91 493.15
101714 07/19/01 101945 UNITED RENTALS,INC.HWY GLASS BEADS 220.4303.5613 467.63 467.63
101715 07/19/01 092976 WITMER-TYSON IMPORTS K-9 MAINT/TRAINING-JUNE 010.4201. 5322 135.00 135.00
101716 07/19/01 102460 WOODCREST UNIFORMS BDU'S/TACTlCAL EQUIPMENT-SRT 010.4201. 5272 711. 39 711. 39
101717 07/19/01 093210 WORKRITE NOMEX PANTS/SHIRTS 010.4211.5272 231.45 231. 45
101.71.8 07/1.9/01 102162 WULFING'S BACKGROUND & POLYGRAPH 459 PC SUSPECT 010.4201. 5303 135.00 135.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
07/16/01 16:32 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
FUND TITLE AMOUNT
010 GENERAL FUND 18,844.55
220 STREETS FUND 1,621.13
272 CA LAW ENFORCMT TCHNLGY EQUIP. 5,565.00
350 CAPITAL IMPROVEMENT FUND 314.91
612 SEWER FUND 25.74
640 WATER FUND 317.85
TOTAL 26,689.18
ATTACHMENT 3
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
07/17/01 16:48 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
403 07/12/01 074178 SLO CNTY CLERK-RECORDER FILING FEE-CREEK DEDICATION 010.4002.5201 25.00 25.00
404 07/12/01 005616 CITY OF ARROYO GRANDE G.A.REIMB.7-05-01 P/R 011.0000.1015 205,722.42 205,722.42
405 07/16/01 054482 MAINTENANCE SUPERINTEND 7 PEOPLE-MSA MONTHLY MEETING 220.4303.5501 105.00 105.00
101719 07/20/01 001000 ADVANCED PAGING CHILDCARE COORD. PAGER 010.4421. 5602 246.21
101719 07/20/01 001000 ADVANCED PAGING BLDG. COORD. PAGER 010.4421.5602 246.21
101719 07/20/01 001000 ADVANCED PAGING PKS.SUPER PAGER 010.4421. 5602 246.21
101719 07/20/01 001000 ADVANCED PAGING REC.SUPER PAGER 010.4421. 5602 246.21
101719 07/20/01 001000 ADVANCED PAGING REC.SUPER PAGER 010.4421. 5602 246.21
101719 07/20/01 001000 ADVANCED PAGING P & R DIRECT. PAGER 010.4421. 5602 272.12
101719 07/20/01 001000 ADVANCED PAGING PARKS LEAD PERSON PAGER 010.4421. 5602 130.70
101719 07/20/01 001000 ADVANCED PAGING GOV'T BLDG. PAGER 010.4213.5303 130.70
101719 07/20/01 001000 ADVANCED PAGING GOV'T BLDG. PAGER 010.4213.5303 130.70 1,895.27
101720 07/20/01 101958 AMERICAN BENEFIT SERVIC LASERFICHE SUPPORT/LICENSING 010.4140.5303 2,403.00 2,403.00
101721 07/20/01 003042 AMERICAN EQUIPMENT SVCS DUMP BIN 010.4213.5303 1,250.00 1,250.00
101722 07/20/01 003120 AMERICAN INDUSTRIAL SUP LATEX GLOVES 640.4712.5255 13.70 13.70
101723 07/20/01 101863 ARCH WIRELESS PAGER CONTRACT 010.4421. 5602 145.56 145.56
101724 07/20/01 006084 ARROYO GRANDE GLASS REPL.WINDOW GLASS 220.4303.5255 83.67 83.67
101725 07/20/01 102475 MYRIAM BARRERA REF. PARK DEPOSIT-BARRERA 010.0000.4354 25.00 25.00
101726 07/20/01 009750 BRENDA BARROW REIMB.CIM SUPPLIES-BARROW 010.4425.5255 269.29
101726 07/20/01 009750 BRENDA BARROW REIMB.PLAYGROUND SUPPLIES 010.4422.5256 97 .44
101726 07/20/01 009750 BRENDA BARROW REIMB.PRESCHOOL SUPPLIES 010.4423.5254 37.50 404.23
101727 07/20/01 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 300.79 300.79
101728 07/20/01 102493 MELISSA BAUGHMAN REF. PARK DEPOSIT-BAUGHMAN 010.0000.4354 25.00 25.00
101729 07/20/01 102474 ANTONIA BENTLEY REF. PARK DEPOSIT-BENTLEY 010.0000.4354 25.00 25.00
101730 07/20/01 099170 BEREAN BIBLE CHURCH REF. PARK DEP-BEREAN 010.0000.4354 25.00 25.00
101731 07/20/01 012168 BOXX EXPRESS BOXES 640.4712.5255 29.89
101731 07/20/01 012168 BOXX EXPRESS UPS SHIPMENTS 010.4201. 5201 21.37 51. 26
101732 07/20/01 102481 FIDEL BRAVO REF.C/B.DEP-BRAVO 010.0000.2206 250.00
101732 07/20/01 102481 FIDEL BRAVO EXTRA C/B.BLDG.CLEANING-BRAVO 010.0000.4353 30.00- 220.00
101733 07/20/01 100622 CASTLE ROCK DEVELOPMENT REF.BLDG.PERM-791 LOS CIERVOS 010.0000.4181 56.00
101733 07/20/01 100622 CASTLE ROCK DEVELOPMENT REF.ELECT.PERM-791 LOS CIERVOS 010.0000.4183 1. 00
101733 07/20/01 100622 CASTLE ROCK DEVELOPMENT REF.MECHANICAL PERM-791 LOS CI 010.0000.4187 9.00
101733 07/20/01 100622 CASTLE ROCK DEVELOPMENT REF.PLUMBING PERM-791 LOS CIER 010.0000.4182 11.00
101733 07/20/01 100622 CASTLE ROCK DEVELOPMENT REF.SMIP-791 LOS CIERVOS 010.0000.2208 1. 00 78.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
07/17/01 16:48 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
101734 07/20/01 101739 LUKE CAYWOOD B/BALL LGE.SCORER-CAYWOOD 010.4424.5352 97 50 97.50
101735 07/20/01 100529 CENTRAL COAST ROADRUNNE SOCCER CAMP-70% 010.4424.5351 1,316.18
101735 07/20/01 100529 CENTRAL COAST ROADRUNNE REIMB.T-SHIRTS 010.4424.5351 189.75
101735 07/20/01 100529 CENTRAL COAST ROADRUNNE LESS 30% FEE-A. PETTIT 010.4424.5351 19.50- 1,486.43
101736 07/20/01 021918 CENTRAL COAST SUPPLY BLDG.MAINT.SUPPLIES 010.4213.5604 666.40
101736 07/20/01 021918 CENTRAL COAST SUPPLY BLDG.MAINT.SUPPLIES 010.4213.5604 197.95 864.35
101737 07/20/01 101856 CHARTER COMMUNICATIONS CABLE PIPELINE/MODEM CHARGES 010.4140.5303 227.90 227.90
101738 07/20/01 102491 JULIE ANN CHRISS REF.COMM.GARDEN-CHRISS 010.0000.4605 15.00 15.00
101739 07/20/01 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES 640.4710.5310 472.00 472.00
101740 07/20/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
101740 07/20/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
101740 07/20/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
101740 07/20/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 48.00
101741 07/20/01 102473 VIERLYN CONNESS REF.PARK DEPOSIT-CONNESS 010.0000.4354 25.00 25.00
101742 07/20/01 025428 CONSOLIDATED ELECTRICAL 2 LIGHTS/BALLAST 010.4213.5604 40.66 40.66
101743 07/20/01 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 15.00 15.00
101744 07/20/01 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SANTOS 010.4424.5351 280.00
101744 07/20/01 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SANTOS 010.4424.5351 53.55
101744 07/20/01 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SANTOS 010.4424,5351 101.58 435.13
101745 07/20/01 101716 JIM DECECCO S/BALL LEAGUE UMP-DECECCO 010.4424.5352 96.00 96.00
101746 07/20/01 029484 DIESELRO INC. REPR.TAILGATE/WIRING SYSTEM 640.4712,5603 121. 48
101746 07/20/01 029484 DIESELRO INC. REPR.TAILGATE/WIRING SYSTEM 612.4610.5603 121. 48
101746 07/20/01 029484 DIESELRO INC. REPR.TAILGATE/WIRING SYSTEM 220.4303.5603 121. 4 9 364.45
101747 07/20/01 101241 ROBERT F. DRIVER CO,INC COMM.PROP 3ZH16235101 010.4145.5579 7,809.46
101747 07/20/01 101241 ROBERT F. DRIVER CO,INC BOILER/MACH FBP3917011 010.4145.5579 311.00
101747 07/20/01 101241 ROBERT F. DRIVER CO,INC BOILER/MACH M5JBMG445DOO 010.4145.5579 311.00 8,431.46
101748 07/20/01 030584 DEB I DYKZEUL S/BALL SCORER-DYKZEUL 010.4424.5352 90.00 90.00
101749 07/20/01 101379 FERGUSON ENTERPRISES,IN BALL VALVES/SADDLES/PIPE 640.4712.5610 528.59
101749 07/20/01 101379 FERGUSON ENTERPRISES,IN PIPE/FITTINGS 640.4712.5610 102.54 631.13
101750 07/20/01 100446 FIRST ASSEMBLY OF GOD REF. PARK DEPOSIT-FIRST ASSEMBL 010.0000.4354 26.00 26.00
101751 07/20/01 102476 LINDA OR DAN GIROUX REF,O/PMT-615 BENNETT AVE 640.0000.4751 59.18 59.18
101752 07/20/01 102492 DARLA GREEN REF. PARK DEP-GREEN 010.0000.4354 26.00 26.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
07/17/01 16:48 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
101753 07/20/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 97.91
101753 07/20/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 199.57 297.48
101754 07/20/01 102494 DIANA HERSHEY REF.PARK DEP-HERSHEY 010.0000.4354 25.00 25.00
101755 07/20/01 100547 HI-TECH EMERGENCY POWER PACKER PUMP/LENSE/BELT 010.4211.5601 1,531.16 1,531.16
101756 07/20/01 102462 DESIREE HONAKER S/BALL LEAGUE SCORER-HONAKER 010.4424.5352 45.00 45.00
101757 07/20/01 046176 J J'S FOOD COMPANY KITCHEN SUPPLIES 010.4301. 5201 7.00 7.00
101758 07/20/01 100087 HOLLY JARRATT JAZZERCISE CLASSES 010.4424.5351 84.27 84.27
101759 07/20/01 102477 EHRHARDT LANG REF.O/PMT-649 GAYNFAIR TERR 640.0000.4751 103.04 103.04
101760 07/20/01 100985 DOUG LINTNER S/BALL LEAGUE OFFICIAL-LINTNER 010,4424.5352 144.00 144.00
101761 07/20/01 057096 MINER'S ACE HARDWARE MOTION SENSOR SWITCHES/BULBS 010.4213.5601 76.12
101761 07/20/01 057096 MINER'S ACE HARDWARE SEALING CLEAR TAPE 010.4420.5605 2.13
101761 07/20/01 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES/COUPLERS 010.4420.5605 16.70
101761 07/20/01 057096 MINER'S ACE HARDWARE MISC.HAND TOOLS 010,4211,5272 4.24
101761 07/20/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 640.4712.5610 51. 54
101761 07/20/01 057096 MINER'S ACE HARDWARE AM BATTERY 640.4712.5255 4.06
101761 07/20/01 057096 MINER'S ACE HARDWARE LUMBER 640.4712.5604 44.83
101761 07/20/01 057096 MINER'S ACE HARDWARE BATTERIES 640.4712.5255 12.84
101761 07/20/01 057096 MINER'S ACE HARDWARE BULBS 010.4213.5604 10.68
101761 07/20/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 640.4712.5610 110.17
101761 07/20/01 057096 MINER'S ACE HARDWARE KNEE PAD/BATTERY/HOOKS/EYES 220.4303.5613 43.82
101761 07/20/01 057096 MINER'S ACE HARDWARE BALLAST 010.4213.5604 16.04
101761 07/20/01 057096 MINER'S ACE HARDWARE QUI CK CRETE 220.4303.5613 21. 29
101761 07/20/01 057096 MINER'S ACE HARDWARE DUST MASK/LIQ.WRNCH/SQUARE COM 220.4303.5613 79.19 493.65
101762 07/20/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4423.5253 2.31
101762 07/20/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 122.17
101762 07/20/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4211.5201 11.92 136.40
101763 07/20/01 102496 RACHEL MOLES REF.PARK DEP-MOLES 010.0000.4354 25.00 25.00
101764 07/20/01 102480 MSA 2001 MSA 2001 CONF REGIS-MADRID 220.4303.5501 365.00 365.00
101765 07/20/01 058890 RICHARD MUNOZ S/BALL LEAGUE UMPIRE-MUNOZ 010.4424.5352 144.00 144.00
101766 07/20/01 062712 ORCHARD SUPPLY HARDWARE BYPASS PRUNER/HOLSTER 010.4420.5273 35.29 35.29
101767 07/20/01 102479 PANDORA & COMPANY MARKETING BROCHURES 284.4103.5505 1,916.00 1,916.00
101768 07/20/01 102488 STEVE PARKER S/BALL LEAGUE UMPIRE-PARKER 010.4424.5352 160.00 160.00
101769 07/20/01 100548 VERONICA PEREZ S/BALL LGE.SCORER-PEREZ 010.4424.5352 45.00 45.00
101770 07/20/01 065714 PERVO PAINT CO. PAINT/PAINTING SUPPLIES 220.4303.5613 700.85 700.85
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
07/17/01 16:48 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
101771 07/20/01 102495 RES-CARE NORMAL LIFE REF. PARK DEP-RES-CARE 010.0000.4354 26.00 26.00
101772 07/20/01 102487 GABRIEL ROMERO REF.C/B.DEP-ROMERO 010.0000.2206 250.00 250.00
101773 07/20/01 071682 GREG ROSE S/BALL LEAGUE OFFICIAL-ROSE 010.4424.5352 48.00 48.00
101774 07/20/01 072638 S & L SAFETY PRODUCTS TY-VEX COVERALLS 220.4303.5255 232.99 232.99
101775 07/20/01 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 105.00 105.00
101776 07/20/01 074490 SLO CNTY DEPT. HEALTH CROSS CONNECTION 5/1-6/30 640.4710.5303 1,524.24 1,524.24
101777 07/20/01 101976 SPARKLE JANITORIAL & MA CARPETS CLEANED-CITY HALL 010.4213.5303 260.00 260.00
101778 07/20/01 081432 BOB SPEAR S/BALL LEAGUE UMPIRE-SPEAR 010.4424.5352 32.00 32.00
101779 07/20/01 102484 ANDREAS STRAUB REF.WTR.DEP-1245 NEWPORT AVE 640.0000.2302 180.00
101779 07/20/01 102484 ANDREAS STRAUB CLOSING BILL-1245 NEWPORT AVE 640.0000.4751 63.23- 116.77
101780 07/20/01 102318 DENNIS THURMAN S/BALL LEAGUE OFFICIAL-THURMAN 010.4424.5352 144.00 144.00
101781 07/20/01 085664 TOM TOTH S/BALL LEAGUE UMPIRE-TOTH 010.4424.5352 112 . 00 112.00
101782 07/20/01 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303 145.96
101782 07/20/01 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303 380.21 526.17
101783 07/20/01 086346 TROESH READY MIX CONCRETE 350.5632.7001 470.08
101783 07/20/01 086346 TROESH READY MIX SLURRY 640.4712.5610 254.66
101783 07/20/01 086346 TROESH READY MIX SLURRY 640.4712.5610 636.65
101783 07/20/01 086346 TROESH READY MIX SLURRY 640.4712.5610 582.08
101783 07/20/01 086346 TROESH READY MIX CONCRETE 350.5632.7001 260.75
101783 07/20/01 086346 TROESH READY MIX SLURRY 640.4712.5610 327.42 2,531.64
101784 07/20/01 088084 UNITED GREEN MARK,INC. HUNTER SPRINKLERS 010.4430.5605 131. 53
101784 07/20/01 088084 UNITED GREEN MARK, INC. FLEX CONNECTORS 010.4420.5605 2.47
101784 07/20/01 088084 UNITED GREEN MARK,INC. LID/BUCKNER PARTS 010.4420.5605 80.38
101784 07/20/01 088084 UNITED GREEN MARK, INC. V-BOX/LID 010.4420.5605 17.78 232.16
101785 07/20/01 102486 WATERBOYS PLUMBING REPL.WATER HEATER-ELM ST CTR 010.4213.5604 435.92 435.92
101786 07/20/01 090480 WAYNE'S TIRE TIRES 010,4420.5601 314.46
101786 07/20/01 090480 WAYNE'S TIRE TIRES/LUBE/OIL/FILTERS 010.4213.5601 49.90 364.36
101787 07/20/01 102489 BETH WILCOX REF.C/B.DEPOSIT-WILCOX 010.0000,2206 250.00
101787 07/20/01 102489 BETH WILCOX SET UP SUPERVISION-WILCOX 010.0000.4355 27.00-
101787 07/20/01 102489 BETH WILCOX SUPERVISION-WILCOX 010.0000.4355 54.00- 169.00
101788 07/20/01 092586 LEE WILSON ELECTRIC COM MONTHLY SIGNAL MAINT 010.4304.5303 1,212.75 1,212.75
101789 07/20/01 102490 JANEE WITT CHEER & POM CLASS-WITT 010.4424.5351 65.00 65.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
07/17/01 16:48 VOUCHER/CHECK REGISTER
FOR PERIOD 14
FUND TITLE AMOUNT
010 GENERAL FUND 24,920.25
011 PAYROLL CLEARING FUND 205,722.42
220 STREETS FUND 2,098.78
284 REDEVELOPMENT AGENCY FUND 1,916.00
350 CAPITAL IMPROVEMENT FUND 730.83
612 SEWER FUND 121. 48
640 WATER FUND 5,411.47
TOTAL 240,921. 23
ATTACHMENT 4
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
07/24/01 15:38 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
406 07/19/01 064450 CITY OF PASO ROBLES CHANNEL COUNTIES QTLY MEETING 010.4001. 5501 25.00 25.00
101791 07/27/01 000468 A T & T-L/DIST SVC. L/DIST.PHONE-FAX 010.4211. 5403 24.25 24.25
101792 07/27/01 102504 STEVEN ADAMS REIMB-MEETING SUPPLIES 010.4101. 5501 10.00
101792 07/27/01 102504 STEVEN ADAMS REIMB-MILEAGE 010.4101. 5501 189.75 199.75
101793 07/27/01 100882 ADVANCE MARKING SYSTEMS PASSPORT/NAME TAGS 010.4211.5324 53.21 53.21
101794 07/27/01 100824 AM.SOCIETY OF CIVIL ASCE DUES-OLDS 010.4301. 5503 115.00 115.00
101795 07/27/01 100897 AMERICAN TEMPS STEELE SVCS-7/7 010.4130.5303 475.65
101795 07/27/01 100897 AMERICAN TEMPS STEELE OVERTIME-7/6 010.4130,5303 86.83 562.48
101796 07/27/01 004914 APEX SHARPENING WORKS CHAINSAW PARTS 010.4211. 5603 6.31 6.31
101797 07/27/01 101044 CITY OF ARROYO GRANDE REIMB.PRE-EMPLOY FINGERPRINTS 010.4301. 5201 10.00
101797 07/27/01 101044 CITY OF ARROYO GRANDE CARPET TAPE 010.4301,5201 3.20
101797 07/27/01 101044 CITY OF ARROYO GRANDE KITCHEN SUPPLIES 010.4101. 5201 29.29
101797 07/27/01 101044 CITY OF ARROYO GRANDE CAMERA BATTERY 010.4301. 5255 8.55
101797 07/27/01 101044 CITY OF ARROYO GRANDE KITCHEN SUPPLIES 010.4301. 5201 11.98
101797 07/27/01 101044 CITY OF ARROYO GRANDE REIMB.CSMFO MEETING SUPPLIES 010.4120.5501 12.13
101797 07/27/01 101044 CITY OF ARROYO GRANDE LOCC POLICY PER DIEM-FERRARA 010.4001.5501 22.00
101797 07/27/01 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4101. 5201 16.33
101797 07/27/01 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4301. 5503 30.00
101797 07/27/01 101044 CITY OF ARROYO GRANDE BATTERY 010.4101. 5201 4.80 148.28
101798 07/27/01 102050 AVAYA, INC. PHONE SVC.AGREEMENT 010,4145.5403 28.16 28.16
101799 07/27/01 101253 BIO-DETEK DEFIB ADULT SOLID GEL ELECTROD 010.4211.5206 138.35 138.35
101800 07/27/01 012168 BOXX EXPRESS SHIPPING CHARGES 010.4211.5201 6.50 6.50
101801 07/27/01 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-JULY 1-14 225.4553.5507 835.75 835.75
101802 07/27/01 102497 CA.ASSN.POLICE TRNG.OFF CAPTO DUES-FERDOLAGE 010.4201. 5503 40.00 40.00
101803 07/27/01 100307 CA. CRIME PREVENT. OFFICE CCPOA DUES-STEARNS 010.4201. 5503 30.00 30.00
101804 07/27/01 102508 JACIE CABALLERO REF. PARK DEPOSIT-CABALLERO 010.0000.4354 25.00 25.00
101805 07/27/01 019812 ARON CANBY WELDING PLATES/TUBE STEEL 640.4712.5610 36.17 36.17
101806 07/27/01 021918 CENTRAL COAST SUPPLY RESTROOM SUPPLIES 010.4420.5605 1,190.70
101806 07/27/01 021918 CENTRAL COAST SUPPLY MARSHALL VACUUM 010.4213.5273 481.50
101806 07/27/01 021918 CENTRAL COAST SUPPLY VAC BAGS 010.4213.5604 32.10 1,704.30
101807 07/27/01 024102 COAST GRAPHIC SUPPLY DEVELOPER/GLUE 010.4102.5255 104.61 104.61
101808 07/27/01 100544 ECONOMIC VITALITY CORP EVC CONTRACT 284.4103.5303 2,500.00 2,500.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
07/24/01 15:38 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
101809 07/27/01 102500 EMED COMPANY,INC FLASHLIGHT CENTER 220.4303.5613 20d.55 200,55
101810 07/27/01 101379 FERGUSON ENTERPRISES,IN FLEX COUPLING/BOLT 640.4712.5610 111.26 111. 26
101811 07/27/01 100691 FIVE CITIES-TIMES LEGAL #107189 010.4130.5301 46.50 46.50
101812 07/27/01 038376 GRAND AUTO PARTS BATTERY 010.4430.5601 59.29 59.29
101813 07/27/01 101881 GREATAMERICAN LEASING C PANASONIC COPIER LEASE 010.4130.5303 319.07 319.07
101814 07/27/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 200.24 200.24
101815 07/27/01 100117 IMAGING PRODUCTS INT'L FILM 010.4201.5255 231.12 231.12
101816 07/27/01 046176 J J'S FOOD COMPANY CMC CREW SUPPLIES 220.4303.5613 58.81
101816 07/27/01 046176 J J'S FOOD COMPANY KITCHEN SUPPLIES 010.4211.5255 5.38 64.19
101817 07/27/01 101604 BARBIE JONES REIMB.SNACK SUPPLIES-JONES 010.4425.5259 116.10
101817 07/27/01 101604 BARBIE JONES REIMB.SUPPLIES-JONES 010.4425.5255 30.97
101817 07/27/01 101604 BARBIE JONES REIMB.SNACK SUPPLIES 010.4425.5259 106.11
101817 07/27/01 101604 BARBIE JONES REIMB.TRAVEL-JONES 010.4425.5303 25.76
101817 07/27/01 101604 BARBIE JONES REIMB.SNACK SUPPLIES 010.4425.5259 15.14
101817 07/27/01 101604 BARBIE JONES REIMB.SUPPLIES 010.4425.5255 88.43 382.51
101818 07/27/01 102498 RAUL JUAREZ REIMB,CLASS A LIC-JUAREZ 010.4305.5501 64.00 64.00
101819 07/27/01 101173 LONGS DRUG STORE PHOTO PROCESSING 010.4201. 5255 51. 88 51. 88
101820 07/27/01 053118 LUCIA MAR UN.SCH.DIST. TRANS-PISMO BOWL FIELD TRIP 010.4425.5303 210.00 210.00
101821 07/27/01 102414 MDE, INC. FIELD TRAINING S/WARE MANT. 010.4201.5607 112 . 00 112.00
101822 07/27/01 056580 MID STATE BANK ACH DISTRIB-7/06/01 010.4145.5555 21. 20 21. 20
101823 07/27/01 056394 MIDAS MUFFLER & BRAKE SAFETY INSPECT/MOTOR MOUNTS 010.4305.5601 530.99
101823 07/27/01 056394 MIDAS MUFFLER & BRAKE AIR FILTER/LUBE/OIL 010.4420.5601 65.14 596.13
101824 07/27/01 102507 ROGER MILLER REF. PARK DEPOSIT-MILLER 010.0000.4354 83.00 83.00
101825 07/27/01 057096 MINER'S ACE HARDWARE TRASH BAGS 640.4712.5604 8.07
101825 07/27/01 057096 MINER'S ACE HARDWARE SPRAYPAINT/FAN LIGHT 010.4213.5604 10.03
101825 07/27/01 057096 MINER'S ACE HARDWARE BULBS 010.4213,5604 16.03
101825 07/27/01 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4212.5255 1. 34
101825 07/27/01 057096 MINER'S ACE HARDWARE PRIMER/CAULKING 010.4213.5604 13.88
101825 07/27/01 057096 MINER'S ACE HARDWARE BULBS 640.4712.5604 3.83
101825 07/27/01 057096 MINER'S ACE HARDWARE LITHIUM BATTERIES 010.4201. 5255 25.55
101825 07/27/01 057096 MINER'S ACE HARDWARE MISC. TOOLS 010.4211.5273 15.54
101825 07/27/01 057096 MINER'S ACE HARDWARE GROMMET KIT 010.4211.5272 10.48
101825 07/27/01 057096 MINER'S ACE HARDWARE PAINTING SUPPLIES 220.4303.5613 19.26
101825 07/27/01 057096 MINER'S ACE HARDWARE SPRAYPAINT/PAINTING SUPPLIES 010.4420.5605 37.42
101825 07/27/01 057096 MINER'S ACE HARDWARE ANCHOR BOLTS 640.4712.5610 7.53
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
07/24/01 15:38 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
101825 07/27/01 057096 MINER'S ACE HARDWARE CONDUIT/ELBOWS/ADAPTERS 010.4430.5605 4.72
101825 07/27/01 057096 MINER'S ACE HARDWARE BAR PULL/BUMPER RECESS/GLUE 640.4712.5604 8.70
101825 07/27/01 057096 MINER'S ACE HARDWARE MOTION SENSOR SWITCHES 010.4213,5604 54.54
101825 07/27/01 057096 MINER'S ACE HARDWARE POLISH/CLEANER 010.4420.5601 43.61
101825 07/27/01 057096 MINER'S ACE HARDWARE NIPPLE/BOLTS 640.4712.5610 20.70
101825 07/27/01 057096 MINER'S ACE HARDWARE BINS 010.4305.5601 16.03 317.26
101826 07/27/01 059124 MUSTANG TREE CARE TREE THINNING-840 TURQUOISE 010.4420.5303 297.50
101826 07/27/01 059124 MUSTANG TREE CARE TREE THINNING-856 TURQUOISE 010.4420.5303 550.00
101826 07/27/01 059124 MUSTANG TREE CARE TREE THINNING-860 TURQUOISE 010.4420.5303 573.75 1,421.25
101827 07/27/01 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 186.13
101827 07/27/01 063960 PACIFIC BELL ALARM 841-3953 010.4211.5403 31.89
101827 07/27/01 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 31.89
101827 07/27/01 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 31.89
101827 07/27/01 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 31. 89
101827 07/27/01 063960 PACIFIC BELL PHONE 474-500 010.4145.5403 1,737.93
101827 07/27/01 063960 PACIFIC BELL PAY PHONE 489-9816 010.4145.5403 51.95 2,103.57
101828 07/27/01 066690 PITNEY BOWES' POSTAGE METER RENTAL 010.4201. 5602 174.68 174.68
101829 07/27/01 066924 PLAQUE SHAQUE ENGRAVE RADIOS 010.4211.5255 15.00 15.00
101830 07/27/01 067782 DENNIS PORTE PUppy PLAY SCHOOL CLASSES 010.4424.5351 829.85 829.85
101831 07/27/01 063180 MADDY QUAGLINO SUPER SITTER/MOM'S BIG HELPER 010.4424.5351 315.00 315.00
101832 07/27/01 070590 RICHETTI WATER CONDITIO 4 REVERSED OSMOSIS SYSTEM 010.4211. 5206 495.00 495.00
101833 07/27/01 102506 PAUL ROSE REF. PARK DEPOSIT-ROSE 010.0000.4354 26.00 26.00
101834 07/27/01 102505 SAN LUIS AMBULANCE REF. PARK DEPOSIT-SAN LUIS AMBU 010.0000.4354 25.00 25.00
101835 07/27/01 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4211.5608 218.50 218.50
101836 07/27/01 080886 SOUTHERN AUTO SUPPLY 50 AMP TEST CLIP/CAR WASH SOAP 010.4211.5603 11.49
101836 07/27/01 080886 SOUTHERN AUTO SUPPLY 6.6 GAL. PLASTIC 010.4211.5603 27.16
101836 07/27/01 080886 SOUTHERN AUTO SUPPLY DEGREASER/FUSES 010.4211. 5601 36.05
101836 07/27/01 080886 SOUTHERN AUTO SUPPLY VALVES/CHROME SLEEVES 010.4211.5601 6.67
101836 07/27/01 080886 SOUTHERN AUTO SUPPLY SEALED MARKERS/DOME CAP 010.4211. 5601 19.69
101836 07/27/01 080886 SOUTHERN AUTO SUPPLY 9 VOLT BATTERY 010.4305.5601 7.73
101836 07/27/01 080886 SOUTHERN AUTO SUPPLY TRUCK CLEANING ITEMS 010.4420.5601 59.31 168.10
101837 07/27/01 101976 SPARKLE JANITORIAL & MA CARPET CLEANED-BUILDING 010.4213.5303 120.00
101837 07/27/01 101976 SPARKLE JANITORIAL & MA CARPETS CLEANED-ELM/COMM.CTR 010.4213.5303 325.00 445.00
101838 07/27/01 102376 MICHELE STEARNS REIMB.TRAFFIC CONES 010.4201. 5255 82.27 82.27
101839 07/27/01 082328 STERLING COMMUNICATIONS RADIO SERVICE AGREE-AUG 010.4201. 5606 995.00 995.00
101840 07/27/01 083382 SUPERIOR QUALITY COPIER COPIER STAPLES 010.4101. 5201 56.07 56.07
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
07/24/01 15:38 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
101841 07/27/01 102244 TITAN INDUSTRIAL MARKING PAINT 010.4201. 5255 106.57
101841 07/27/01 102244 TITAN INDUSTRIAL GLOVES/TRAUMA KIT 010,4201. 5272 191. 90
101841 07/27/01 102244 TITAN INDUSTRIAL BATTERIES 010.4201. 5255 32.36
101841 07/27/01 102244 TITAN INDUSTRIAL RUBBER WORK GLOVES 612.4610.5255 70.99 401. 82
101842 07/27/01 102499 PATRICIO TORRES REF.WTR DEP-508 CAROL PL 640.0000.2302 180.00
101842 07/27/01 102499 PATRICIO TORRES CLOSING BILL-508 CAROL PL 640.0000.4751 71.76- 108.24
101843 07/27/01 085644 TOSTE GRADING & PAVING TACK OIL 220.4303.5613 120.00 120.00
101844 07/27/01 086346 TROESH READY MIX CONCRETE 350.5632.7001 368.45
101844 07/27/01 086346 TROESH READY MIX SLURRY 640.4712.5610 274.66 643.11
101845 07/27/01 101945 UNITED RENTALS,INC.HWY STEEL TOE RUBBER BOOTS 220.4303.5255 40.80
101845 07/27/01 101945 UNITED RENTALS,INC.HWY STEEL TOE RUBBER BOOTS 220.4303.5255 14.23 55.03
101846 07/27/01 102007 VERIZON WIRELESS CELL PHONE-SHEELEY 284.4103.5403 42.58
101846 07/27/01 102007 VERIZON WIRELESS CELL PHONE-CM 010.4101. 5403 31.91
101846 07/27/01 102007 VERIZON WIRELESS CELL PHONE-PORTABLE 010.4211.5403 16.57
101846 07/27/01 102007 VERIZON WIRELESS CELL PHONE-ENG.l 010.4211.5403 16.51 107.57
101847 07/27/01 101866 VERIZON WIRELESS MESSAG PAGERS SERVICE 010.4211.5403 74.24 74.24
101848 07/27/01 090480 WAYNE'S TIRE LUBE/OIL/FILTERS/WIPERS 010.4201. 5601 187.01
101848 07/27/01 090480 WAYNE'S TIRE LUBE/OIL/FILTER/TIRES 010.4305.5601 232.85
101848 07/27/01 090480 WAYNE'S TIRE TIRES/SERVICE 220.4303.5601 145.30
101848 07/27/01 090480 WAYNE'S TIRE TIRES/OIL/FILTERS 640.4712.5601 54.63 619.79
101849 07/27/01 102502 SARA WHITE REF. CHILD IN MOTION-WHITE 010.0000.4602 72.50 72.50
101850 07/27/01 092274 STEVE WHITNEY REIMB.WEBBING EYELETS/VELCRO 010.4211. 5272 21.16 21.16
101851 07/27/01 100431 WILLARD PAPER CO COPY PAPER/COVER TEXT 010.4102.5255 259.24 259.24
TOTAL CHECKS 19,506.31
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
07/24/01 15:38 VOUCHER/CHECK REGISTER
FOR PERIOD 14
FUND TITLE AMOUNT
010 GENERAL FUND 14,191.78
220 STREETS FUND 831.08
225 TRANSPORTATION FUND 835.75
284 REDEVELOPMENT AGENCY FUND 2,542.58
350 CAPITAL IMPROVEMENT FUND 368.45
612 SEWER FUND 70.99
640 WATER FUND 665.68
TOTAL 19,506.31
Attachment 5
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
07/25/01 10:37 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
101852 07/26/01 000468 A T & T-L/DIST SVC. L/DIST FAX 473-0386 010.4145.5403 18.46 18.46
101853 07/26/01 102472 AMERICAN LAFRANCE AERIA FILTERS 010.4211.5601 79.24 79.24
101854 07/26/01 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4301.5201 17.00
101854 07/26/01 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4101. 5201 16.99
101854 07/26/01 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4301.5503 15.00
101854 07/26/01 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4421.5201 7.48
101854 07/26/01 101044 CITY OF ARROYO GRANDE PHOTO PROCESSING 010.4130.5201 4.84
101854 07/26/01 101044 CITY OF ARROYO GRANDE NETWORK CABLES 010.4140.5602 17.87
101854 07/26/01 101044 CITY OF ARROYO GRANDE EXPRESS MAIL 010.4130.5201 16.00
101854 07/26/01 101044 CITY OF ARROYO GRANDE FILM/DEVELOPMENT 010.4301. 5255 14.21 109.39
101855 07/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4140.6101 38.50
101855 07/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4002.5201 36.45
101855 07/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4002.5201 213.99
101855 07/26/01 009008 BANKCARD CENTER RADIO SHACK SUPPLIES 010.4140.6101 42.79
101855 07/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4140.6101 366.91
101855 07/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101. 5201 17.11
101855 07/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101.5201 17.11-
101855 07/26/01 009008 BANKCARD CENTER FILM DEVELOPED 010.4101.5201 27.91
101855 07/26/01 009008 BANKCARD CENTER ART/CRAFT SUPPLIES 010.4425.5255 70.59
101855 07/26/01 009008 BANKCARD CENTER ART/CRAFT SUPPLIES 010.4425.5255 36.25
101855 07/26/01 009008 BANKCARD CENTER MEETING SUPPLIES 284.4103.5505 54.00
101855 07/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 284.4103.5201 16.04
101855 07/26/01 009008 BANKCARD CENTER MEETING SUPPLIES 284.4103.5505 36.57
101855 07/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4301.5201 708.67
101855 07/26/01 009008 BANKCARD CENTER PRE-PACKAGED EMERGENCY MEALS 010.4211.5325 539.55
101855 07/26/01 009008 BANKCARD CENTER FLASHLITES/MASK BAGS/ETC 010.4211.5325 759.36
101855 07/26/01 009008 BANKCARD CENTER SUSPENDERS/CHIN STRAPS 010.4211.5272 1,084.75
101855 07/26/01 009008 BANKCARD CENTER HOSE LINE TEES & NOZZLES 010.4211.5603 1,039.30
101855 07/26/01 009008 BANKCARD CENTER AFSS MEETING SUPPLIES 010.4211. 5501 8.24
101855 07/26/01 009008 BANKCARD CENTER AFSS MEETING SUPPLIES 010.4211.5501 19.71
101855 07/26/01 009008 BANKCARD CENTER AFSS MEETING FUEL 010.4211.5501 25.02
101855 07/26/01 009008 BANKCARD CENTER AFSS MEETING-LODGING 010.4211.5501 49.31
101855 07/26/01 009008 BANKCARD CENTER AFSS MEETING SUPPLIES 010.4211. 5501 18.56
101855 07/26/01 009008 BANKCARD CENTER OFFICER'S STAFF MEETING SPLYS 010.4211.5501 37.00
101855 07/26/01 009008 BANKCARD CENTER SEWING MACHINE NEEDLES 010.4211.5255 9.16
101855 07/26/01 009008 BANKCARD CENTER MEDIC BIKE BAGS 010.4211.5206 87.20
101855 07/26/01 009008 BANKCARD CENTER OFFICE CHAIR 010.4211. 5602 804.55
101855 07/26/01 009008 BANKCARD CENTER WATER/COOLER 010.4211. 5325 126.41
101855 07/26/01 009008 BANKCARD CENTER GPS 010.4211.5324 503.42
101855 07/26/01 009008 BANKCARD CENTER GOGGLES & EAR PROTECTORS 010.4211.5272 201.57
101855 07/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5501 80.75
101855 07/26/01 009008 BANKCARD CENTER COPYING 010.4130.5318 208.68
101855 07/26/01 009008 BANKCARD CENTER TAPES/TRANSCRIBER 010.4130.5501 224.68
101855 07/26/01 009008 BANKCARD CENTER BOOKCASE/PAINT SHOP 010.4130.5201 181. 88
101855 07/26/01 009008 BANKCARD CENTER RETURN TRANSCRIBER 010.4130.5501 213.99-
101855 07/26/01 009008 BANKCARD CENTER COMPUTER ACCESSORIES 010.4130.5201 334.22 7,778.00
101856 07/26/01 102282 CINGULAR WIRELESS CELL PHONE-CROCKETT 010.4130.5201 33.42 33.42
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
07/25/01 10:37 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
101857 07/26/01 101528 COMPUTERLAND SEVER NETWORK SERVICE 272.4201.6101 375.00 375.00
101858 07/26/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421. 5201 40.00
101858 07/26/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4130.5201 55.55
101858 07/26/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101. 5201 55.55
101858 07/26/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 55.55
101858 07/26/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001.5201 10.00
101858 07/26/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4212.5201 15.00 231. 65
101859 07/26/01 101662 FORD QUALITY FLEET CARE CHECK HEADLAMP CIRCUITS 010.4201. 5601 131.86
101859 07/26/01 101662 FORD QUALITY FLEET CARE REPL.HEADLAMP SWITCH 010.4201. 5601 135.25
101859 07/26/01 101662 FORD QUALITY FLEET CARE REPL.HEADLAMP SWITCH 010.4201. 5601 95.10
101859 07/26/01 101662 FORD QUALITY FLEET CARE REPL.SEAT BELT BUCKLE ASSEMBLY 010.4201. 5601 50.93 413 . 14
101860 07/26/01 102478 HARTFORD CHEMICAL FIRE FIGHTING FOAM 010.4211.5255 286.80 286.80
101861 07/26/01 044496 INFORMATION SERVICES DP-ON-LlNE TRANS 010.4201. 5606 48.04
101861 07/26/01 044496 INFORMATION SERVICES CITATION PROCESSING FEE 010.4201. 5303 474.00 522.04
101862 07/26/01 101750 OFFICEMAX CREDIT PLAN 2 KEYBOARDS 010.4140.5607 42.78
101862 07/26/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4212.5201 524.34
101862 07/26/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4211. 5201 109.05
101862 07/26/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4201. 5201 16.35
101862 07/26/01 101750 OFFICEMAX CREDIT PLAN CDR SPINDLE 272.4201. 6101 85.56 778.08
101863 07/26/01 075130 SAN LUIS OBISPO CNTY.NE CLASS AD-5483050 010.4130.5301 101.05
101863 07/26/01 07513 0 SAN LUIS OBISPO CNTY.NE LEGAL AD #5494304 010.4130.5301 71. 99 173.04
101864 07/26/01 073632 CITY OF SAN LUIS OBISPO BOMB TASK FORCE PROGRAM 010.4201. 5328 4,000.00 4,000.00
101865 07/26/01 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 95.96
101865 07/26/01 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 47.98 143.94
101866 07/26/01 102046 RICHARD SLADE & ASSOC PROF.SVCS-S.M.VALLEY WATER 640.4710.5575 1,412.50 1,412.50
101867 07/26/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 69.25 69.25
101868 07/26/01 082040 STAPLES OFFICE SUPPLIES 010.4211.5201 71.33 71.33
101869 07/26/01 083382 SUPERIOR QUALITY COPIER FAX MACHINE MAINT.AGREE 010.4101.5602 195.00
101869 07/26/01 083382 SUPERIOR QUALITY COPIER COPIER MAINT AGREE 010.4211.5602 440.35
101869 07/26/01 083382 SUPERIOR QUALITY COPIER COPIER MAINT.AGREE 010.4102.5602 1,815.37 2,450.72
101870 07/26/01 102007 VERIZON WIRELESS CELL PHONE 612.4610.5403 71.81
101870 07/26/01 102007 VERIZON WIRELESS CELL PHONE 010.4305.5403 45.96
101870 07/26/01 102007 VERIZON WIRELESS CELL PHONE-STREETS 220.4303.5403 55.12
101870 07/26/01 102007 VERIZON WIRELESS CELL PHONE-PW INSPECTOR 010.4301.5403 40.00
101870 07/26/01 102007 VERIZON WIRELESS CELL PHONE-SPARE PHONE 010.4301.5403 39.99 252.88
TOTAL CHECKS 19,198.88
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
07/25/01 10:37 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
FUND TITLE AMOUNT
010 GENERAL FUND 17,092.28
220 STREETS FUND 55.12
272 CA LAW ENFORCMT TCHNLGY EQUIP. 460.56
284 REDEVELOPMENT AGENCY FUND 106.61
612 SEWER FUND 71.81
640 WATER FUND 1,412.50
TOTAL 19,198.88
ATTACHMENT 6
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 7/06/01 TO 7/27/01
07/27/01
FUND 010 234,383,77 Salaries Full time 137,752.32
FUND 220 12,609.24 Salaries Part-Time 30,398.03
FUND 284 4,912.50 Salaries Over-Time 13,487.08
FUND 612 4,659.02 Holiday Pay 443.32
FUND 640 12,439,25 Sick Pay 4,007.80
269,003.78 Annual Leave Pay 3,483.00
Vacation Buyback -
Sick Leave Buyback -
Vacation Pay 10,436.16
Comp Pay 5,461.74
Annual Leave Pay 8,400.46
PERS Retirement 13,933.55
Social Security 14,664.98
PARS Retirement 382.85
State Disability Ins. 682.34
Health Insurance 19,390,76
Dental Insurance 3,476.16
Vision Insurance 737.44
Life Insurance 552.30
Long Term Disability 718,73
Uniform Allowance -
Car Allowance 350.00
Council Expense -
Employee Assistance 144.76
Boot Allowance
Motor Pay 100,00
Total: 269,003.78
8.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
JANET M. HUWALDT, ACCOUNTING SUPERVISOR Cj/J-'
BY:
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: AUGUST 14, 2001
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of July 31,2001, as required by Government Code Section 53646 (b).
CITY OF ARROYO GRANDE
MONTHL Y INVESTMENT REPORT
As of July 31, 2001
'''"" -" "",,-
August 14,2001
This report presents the City's investments as of July 31, 2001. It includes all
investments managed by the City, the investment institution, type of investment,
maturity date, and rate of interest. As of July 31, 2001, the investment portfolio was in
compliance with all State laws and the City's investment policy.
Current Investments:
The City is currently investing all short-term excess cash in the Local Agency
Investment Fund (LAIF) administered by the State Treasurer. This is a very high
quality investment in terms of safety, liquidity, and yield. The City may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
time, the City does not hold any other investments. The following is a comparison of
investments based on book values as of July 31, 2001 compared with the prior month
and the prior year.
LAIF INVESTMENT CURRENT PRIOR MONTH PRIOR YEAR
Date: July 2001 June 2001 July 2000
Amount: $9,650,000 10,350,000 7,295,000
Interest Rate: 5.32% 6.16% 6.19%
S.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES 9
SUBJECT: ANNUAL REPORT - FISCAL YEAR 2000-01 CASH ACTIVITY IN
TRANSPORTATION FACILITIES DEVELOPMENT IMPACT FUND
DATE: AUGUST 14,2001
RECOMMENDATION:
It is recommended the City Council accept the annual report of Transportation Facilities
Development Impact Fund cash activity and ending cash balance at June 30,2001.
FUNDING:
No outside funding is required.
DISCUSSION:
Section 6 of Resolution 3021, Attachment B, requires that within sixty days of the close
of each fiscal year, an accounting of the Transportation Facilities Development Impact
Fund shall be made available to the public,
Resolution 3021 requires the cash balance to be reported within sixty days of the close
of the fiscal year, several months before the City's annual audit is complete, The firm of
Vavrinek, Trine, Day & Company completed the 1999-00 independent audit on
November 9, 2000, almost three months after the issuance of the Cash Activity Report.
Therefore, to present a complete picture of the cash activity in this fund, a reconciliation
from the 1999-00 Cash Activity Report (reported August 8, 2000) and the independent
audit balance is presented at the top of the Attachment A.
This reconciliation to the audit shows an increase to the Transportation Development
Fund of $10,628, which resulted from changes to the funding of capital improvement
projects at year-end, After last years cash report was presented to the City Council a
review of revenues and expenditures in the capital improvement program showed the
Fund contributed an excess amount toward capital projects. The funding for paving of
the parking lot behind City Hall was reduced by $21,054 when the total project was
completed under budget. The 1999-2000 pavement management program required
$14,807 less in funding from the Transportation Development Fund because all paving
projects were not completed by year-end. However, these savings were off set by
additional funding of $25,233 for the Brisco Road/101 Interchange study, which was
further along than originally estimated.
TRANSPORTATION FACILITIES DEVELOPMENT REPORT
AUGUST 14, 2001
PAGE 2
Attachment A reports the cash balance as of June 30, 2000, audit adjustments, audited
balance, cash collected and disbursed during the 2000-01 Fiscal Year, and the ending
unaudited cash balance at June 30, 2001.
Attachments
A - Report of Cash Activity and Ending Unaudited Cash Balance
B - Resolution No. 3021
A TT ACHMENT A
CITY OF ARROYO GRANDE
TRANSPORTA TION FACILITIES IMPACT FEE FUND
REPORT OF CASH ACTIVITY AND ENDING UNAUDITED CASH BALANCE
AT JUNE 30, 2001
Reconciliation to Audit:
Cash Balance at July 1, 2000 $1,543,933
1999-00 Audit Adjustments 10,628*
Audited Cash Balance as of June 30, 2000 $1,554.561
2000-01 Cash Activitv:
Collections, 2000-01 Fiscal Year
Interest Income $ 94,164
Facility Impact Fees 93.795
Total Revenues 187,959
Disbursements, 2000-01 Fiscal Year 28.045
Ending Cash Balance, June 30, 2001 $1.714,475
'" Audit Adjustments:
The 1999-00 report was filed before the independent audit was completed. The audit
adjustments to expenditures are as follows:
Adjustments to funding of capital improvement projects:
Brisco Road /101 Interchange Study $25,233
Paving of Council Chamber Lot (21,054)
99/00 Pavement Management Program (14.807)
Total reduction of expenditures $(10.628)
ATTACHMENT B
RESOLUTION NO. 3021
A RESOLUTION OF TIlE CITY OF ARROYO GRANDE SETTING
FORTII TilE AMOUNT OF PUBLIC FACILITY IMPACT FEES
,.
WHEREAS, Ordinance No. 461 C.S. of the City of Arroyo Grande establishes
transportation facility impact fees and provides for the setting of fee amounts by resolution of
the City Council; and,
WHEREAS, the City has conducted a study which estimates the costs of public facilities
needed to maintain the existing level of public services to existing and future residents and
businesses in the City of Arroyo Grande, which is attached hereto as Exhibit" A" and which is
hereby incorporated herein by reference; and,
.
WHEREAS, pursuant to California Government Code Section 66016, said study has been
available for public inspection and review at least ten (10) days prior to a public hearing held
on this matter and public notice was provided fourteen (14) days prior to the public hearing;
and,
WHEREAS, pursuant to California Government Code Section 66017, this resolution
shall become effective sixty (60) days from the passage of Ordinance 461 CS.
NOW, THEREFORE, the City Council of the City of Arroyo Grande finds and resolves
that:
1. FindjJl~s:
a. The purpose of transportation facilities impact fees is to protect the public health, safety
and welfare by maintaining the existing level of public services for existing and future
residents and businesses within the City of Arroyo Grande, and to pay for the cost of
providing such facilities. -
b. The fees collected pursuant to this resolution shaH be used only to pay for public
facilities identified in Exhibit" A" pursuant to Ordinance No. 461 C.S.
c. There is a reasonable relationship between the types of development on which fees are
imposed and the purpose for which such fees will be used.
.
2. Cost Estimates:
The estimated-costs of public facilities to be funded with the fees established by this resolution
are set forth in attached Exhibit "A". If the actual or estimated cost of public facilities, as
identified. and shown in attached Exhibit" A" should change, the City Manager sh.all review the
fees to determine whether such fees are still adequat~. If the fees should be changed, the City
Manager shall. recommend to the City Council a revised fee schedule be adopted by resolution.
3. Amount of Fees:
a. The amount of the public facility impact fees shall be as set forlh in attached Exhibit
"B."
b. The Standard Industrial Classification Manual (SIC) shall be used to interpret land use
categories, when it is unclear.
EXHIBIT "A"
Table 1
, Transportation System Improvement Plan
>.
Estimated Other Arroyo Grande Auoyo Granda
Impro'llement Description Cost Agencies Parcentaga Cost priority
Involved?
Widen Brisco Roed undercrosslng $2,000,000 No 100% $2,000,000 1
EI Camino Reel. Brisco to $510,QOO No 100% $510.000 1
Helcyon; .....iden to four lanes ,'-
West Btench Street. 4 lana from $1,690.000 No 100% $1,690,000 1
Oak Park to Brisco
Wast Branch Streot - 5 lona from $740,000 No 100% $740.000 5
Brisco to Grend Ave.
Oak Perk Roed - Widon to 4 $760,000 Grover BOlIch 50% $380.000 5
lanes Grond Ave. to 101
Huune Roed/227 - Signalize $120,000 County, 33% $39.600 5
Intersection Celtrans
Brench St.rrrell1c Way. $736.000 No 100% $736.000 I
reconngure Intersection Including
relftted Improvements
Traffic WaylFair Oaks - signalize $ 120.000 No 100% $120.000 5
Intersection Including ralatad
ImprQvament~
Halcyon Rd./Grand Ava. - NB laft $:225.000 No 1000/0 $ 225.000 5
turn. we left turn
Elm St.1 Fauo1J Ava. . signallu $120.000 No 100% $120.000 5
Intersection .
Vallay Road. raalign curva et $33,000 No 100% $33.000 J
school
Fair Oaks. Wldan to 51ann $ 499.000 No 100% $499,000 5
(rom Trame Way to croak
-
Hunne Roed - Widan to 4 lann $693,000 No 100% $693,000 5
frQm Cleronca t~ Verd Loomis
Brench Mill/Charry Av,hua . $288,000 No 100% $268,000 1
upgrada exlatlng roa<!,,,,,ey
Elm St. . Acquira ROW for $50.000 No 100% $50,000 5
wldanlng
Halcyon Rd. - Acqulta ROW for $ 200,000 No 100% $200.000 5
widening ..
f TOTAL i $8,764.000 i i I $8.303,600 I I
Sour-cn: Cornp"rh'lnsiva South County Traffic Mada' and Study, Final R.port, November 1992. City of Arroyo Grand. Circl/lstian EI.merrt
of ths Gansral Plsn. City of Arroyo Granda Public Works Dapartment. Californie Stete Department of Transportation (Caltralls!.
Priority 1.5
1 - Highest
3 . Moderte
5 . lowest --
-
B.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVIC~~
SUBJECT: REJECTION OF CLAIM AGAINST CITY - E. TOAL
DATE: AUGUST 14, 2001
RECOMMENDATION:
It is recommended the City Council reject the attached Claim for Damages against the
City filed by Edward Toal, 295 B Dawn Road, Nipomo.
FUNDING:
None.
DISCUSSION:
The City's insurance administrators have reviewed the claim of Edward Toal and
recommend it be rejected.
~~A Next Report Due: September !O'!~B.~~\~P,~" ..
. " >.,
STATUS REPORT #2 01 JUl f 6 PI) 4: 08
July 11,2001
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93420
Attention: Steven Adams, City Administrator
RE: My Principal City of Arroyo Grande
DOl 4/04/01
Claimant Edward Toal
My File No. AI0360S
Dear Mr. Adams:
PREVIEW:
The claimant alleges that a rock ITom a city truck damaged his windshield.
GOVERNMENT CODE REQUIREMENTS
A Action By Public Entity:
I recommend that the City forward a standard rejection letter to the following claimant:
Edward Toal
295 B Dawn Rd
Nipomo CA 93444
Please send a copy of this letter to me to document this file.
B. Statute Of Limitations:
The statute oflimitations will expire six months ITom the rejection.
~: ~I~W.
1 Ib ~\
CARL WARREN &CO.
CLAIMS MANAGEMENT. CLAIMS ADJUSTERS
P.O. Box 1052 · San Luis Obispo. CA 93406-1052
Phone: (805) 544-7963 . Fax: (805) 544-1068
City of Arroyo Grande
Steven Adams
July 11,2001
Page Two (A10360-S)
CLAIMANT VERSION
The claimant claims he was following behind a City of Arroyo Grande dump truck when
rocks poured out of the back and one struck his windshield. The claimant was adamant
that this is where the rock that hit his windshield came from. The claimant did not
inspect the city dump truck after the driver of the dump truck pulled over. The incident
occurred in the number 2 lane of northbound Highway 101.
CITY REPORT
The claimant's statements were discussed with City of Arroyo Grande Public Services
Department Supervisor, Randy Robinson and the dump truck driver, Manuel Martin.
Both indicated that there was no way the rock could have come from the city truck.
Manuel stated that each load is wetted down and the vehicle is inspected before it is
driven, Manuel claims he inspected the back of the dump truck after the claimant had
talked to him. He found no evidence of rock or rocks present in the tailgate area of the
truck. Mr. Martin indicated that the claimant had been tailgating him for fifteen minutes
before he pulled him over. The claimant was verbally offensive and in a hurry.
LIABILITY
The City of Arroyo Grande is not responsible for this loss. There is no proof that the
rock that damaged the claimant's windshield was from the city dump truck. It is a
common occurrence for a vehicle to kick up a rock from the roadway into the air. This is
considered a road hazard, which there is no liability.
CLAIM STATUS:
Claim Status Reserves
LPD- Toal, Edward Open $195.00 Loss
$500,00 Expense
City of Arroyo Grande
Steven Adams
July 11, 2001
Page Three (A10360-S)
COMMENT:
I am placing my file on diary for September 10,2001 awaiting receipt of requested copy
of the rejection letter.
Very truly yours,
Carl Warren & Company
~::,LPCS,CCLA
e: ~ -f\-~ CUy of Arroyo Grande
~ L0~ CLAIM FOR DAMAGES
~ k..JN~ f\r. 0 PERSON OR PROPERTY f;[GEI'lED
!5(q ~ - ,-" " ~ ,~" n" r. ".. , ~
File with: 1:11 RESERVE FOR FI~NG STAM~' [ .," (,,;,;,,_: i.) :
CITY CLERK'S OFFICE Claim No. . IOJ 01 '}ry -9 P~j ": 33
214 East Branch Street 11.1 I .;
Arroyo Grande, CA 93420
INSTRUCTIONS
1. Claims for death, injury to person or personal property must be filed
not later than six months after the occurrence. (Gov. Code Sec. 911.2)
2. Claims for damages to real property must be filed not later than 1 year
after the occurrence. (Gov. Code Sec. 911.2)
3. Read entire claim form before filing.
4. See page 2 fOr diagram upon which to locate place of accident.
5. This claim form must be signed on Page 2 at bottom.
6. Attach separate sheets, if necessary, to give full details.
SIGN EACH SHEET. '"'
TO: (Name of City) Date of Birth
of Claimant 7
Occupation of Claimant
.G' Ol-t/ -1' /t' "P TtY,1 L FCtl/C6' Co tV TIJ /Ie To/? C-/s
Home Address of Claimant City/State Home Telephone Number
/;2"7 ~ '6>/' .c>~W/ll I?p IV///<JP'/o rA Q1J.' tI 3JS 'J1./3-0:tt8
Business Address of Claimant City/state Business Telephone Number
5' A /1-1/::- ~cJ ~ J (t.3 ). 10 ..4
Give address and telephone number to Claimant's Social
which you desire notices or communica- Security Number
tions to be sent regarding this claim: 1S-$-~2.. -~<)99
When did DAMAGE or INJURY occur? Names of any City employees
Date '7< -~ -0 I Time /.so ;:> /"'? involved in INJURY or DAMAGE
If claim is for Equitable
Indemnity, give date claimant /'1 /11/) t/ /J t.. ,tt1/j /2 7/ ,/l/' S-
served with that complaint:
Date:
Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on
reverse side of this sheet. Where appropriate, give street names an~
address and measurements from landmarks: (L..O/?I1?C~ wi 7,., / II ~ock..
~ I 4//Jf" (.:"'utt-Uk//;V C /I Clf)' T/2.vcktO/l/ I'Iw! /0/
/1'clJt:>Itr/G /1/')/<71"1 /96tr40t?t=.....r/ fV//'Q/"1u /JtY.P 4"el'euYo C/llJtVb6~ (f{/l16 /I all'
O~ t!20("K p6t/~t::-b Dt/T t<"'/20~ (/lIIo6"""rl. Tltc- T/?/L 6/1/7', OIf.lC/Z~C~,IiIT /116
1'1 y w/"'P sh'/t:lP -!NtP ~?'T /9 ~Ij()(.~' M',r /}If/P CI2/1CKt:-P /T, 7:j"w/c.~ IVCt.:O 1f:.6'~t4c/ ..
Describe in detail how the DAMAGE or INJURY occurred.
Why do you claim the city is responsi~ P;'CI f.//I//I$ 6'YE
IT W,q.5 /I Clf?' Tt2l/C 1<... tC.IC ~ C '3 S34t:< :<.
/1 /9171(/4 t.. ~..112 T //lI' ~ w /-/u Pt/t..t- c.....p ()t/c''Z W/Y6o/ Z ~/c;v4tc'p To /I/~J
/tNP //[ w-1S' t/6P! Y tP,X-./ T 6" -1 AI' ~ (/ NP 6"l ~ 1'191/1 P //1/ (f.
Describe in detail each INJURY or DAMAGE
SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE
The amount claimed, as of the date of presentation of this claim
is computed as follows: '
Damage incurred to date (exact) : Estimated prospective damages
as far as known:
Damage to property......$ Future expenses for medical
Expenses for medical and hospital care.....$
and hospital care.......$ Future loss of
Loss of earnings........$ earnings. . . . . . . . . . . . . . $
special damages for other prospective special
....................... .$ damages...;...........$
General damages.........$ Prospective general
Total damages incurred damages...............$
to date............... $ Total estimate prospective
damages.............$
Total amount claimed as of date of
presentation of this claim........$
Was damage and/or injury investigated by pollee? lilt)
If so, what city:
Were paramedics or ambulance called?
If so, name city or ambulance
If injured, state date, time, name and address of doctor of your first
visit
WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons
known to have information: III/O()MO cA
NameeolA/,,<1.12.t> F '0/9 L Address l~qS IJ pAw,) /1.1> '9J'I?JJ Phone 8115 sf/- '3-0J. ~ ?
Name Address Phone
Name Address Phone
DOCTORS and HOSPITALS:
Hospital Address Phone
Doctor Address Phone
Doctor Address Phone
READ CAREFULLY
For all accident claims place on following diagram names of streets,
including North, East, South, and West; indicate place of accident by "X"
and by showing house numbers or distances to street corners. If City
Vehicle was involved, designate by letter "A" location of city vehicle when
you first saw it, and by "B" location of yourself or your vehicle when you
first saw city vehicle: location of City Vehicle at time of accident by "A-
I" and location of yourself or your vehicle at the time of the accident by
"B-1" and the point of impact by "X."
NOTE: If diagrams below do not fit the situation, attach hereto a proper
diagram signed by claimant.
! I L
SIDEWALK
cuns
P^AKW^Y
SIDEW^LI(
1 I
Signature of Claimant or person Typed Name: Date: ~ _ f- - 0 /
filing on behalf giving
relationship to claimant:
BE FI LE .TH CITY CLERK (Gov. Code Sec. 915a).
false claim is a felony (Pen. Code Sec. 72) .
. c;ae.#....~ . ..J' ....
.~. ~ .,' .
,...uL___),~........'.' ....~...;i::~
~~"" .... ". ....' .... L..., .'......=..m-N14
~~TRA.'nVE_vtClS"'. :FAX:__~
'. 'S;~t~AwTo,.......
.' August 15; 2001 .
, " ," "",
EdWarii'T6al'
"\295:.S0awnRo~d .
. NipomoCA93444.' "
~,. ' , 'i
'. · . "R&JletIQt40f':~tM>PRESE8~"'M1'itIN,i$t)(\MOHtHS
,', : -. . . .., ..', ~ ,'1'< - _ .<~__" """ " <~'~'};'>~"-'," ~".~.' ,_,~"f :'.<.: ":,-:' ,', '". 'f.t ~> " "
Dear Mr. Trial: .
..... ..'Notice:'..iS'~by-gi\l~n,'yja.(tb$i~~.',YoU'P"e$t?f1t~,\tP:1fi~,.Cjt;y'~ncif'Of; the' City
'OfArrQ~$~e'on,.M.j\9~~~wa~J~j~()I1.~~:,1;4'~~001.~ ....'
.'W'. .~. ".' 'tNG' '.'
0' - ,-' .
, ,"
" . 'Sqbje~' to ,cEntait)e)(cepti(j~":YOU~V~-onIY$IX:(6r:mon~.s"fro,J,;~th~date fhi~
, . '" - ',_ '_,'" ,. ,_ '. ':- . , _, . ' , . ,. __ . ',.,:' ", ,'I, L _ ,_ 1_' d.,,_ ' _' _ ," 'c:' ' _ '''. :' '_ "~ ,_'" ,.' ':" ,_'-'0- .~ . ' : _ ' , >',' '
notice',}Y8~...~rysonatly.~~ivQI"8(f\:Qr, \~~ifed'4r:t-~.;~f1~'~~'"'~H;.,tp'fite.,$
CourtA~~m:~':Mur)iQi~l:ci!'.~(~Q~r.~ft~I:~S~8-,\ft:~"~taon.this'
Crain'1 (See GOY.ern)'1'\Snf~e.S~tlbff945,6)~>_. ..; ~"> y, ..,'."; '.
'"',.,'..',;"":"',::.,,,:i ,j'> "".:. '.' . .,;,' ....' '.'
.'. .YQu:may $$,k.'tl1!.ad~iceof)"r!,~~~y'o~~r~~~jn'.~~~with this
RJatter. .If you desIre- to;QOosutt,$\ attQmey!~()U,$bP~,ij.".9';SO ""~i<<tEtly.. .
,
'KeUy,We.trnpre,' .'. ':'. ..',.::', " ~" ',:, !:'.'
'..I)Jr.c.tQi"OfA~J-,i~",.v.~; ;
c:
8.e.
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JULY 10, 2001
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council: Council Members Runels, Dickens, Lubin, Mayor Pro Tem Ferrara,
and Mayor Lady were present.
City Staff Present: City Manager Adams; City Attorney Carmel; Director of
Administrative Services Wetmore; Director of Financial Services
Snodgrass; Community Development Director McCants; Director of
Building and Fire Fibich; Director of Public Works Spagnolo;
Director of Economic Development Sheeley; and Associate Planner
Heffernon.
3. FLAG SALUTE
David Mathe, representing Knights of Columbus, led the Flag Salute.
4. INVOCATION
Pastor Paul Jones delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. MA YOR"S COMMENDATION
Mayor Lady presented a plaque commending the Cal Poly City and Regional Planning
Department for the preparation and presentation of the East Grand Avenue Master Plan
Concepts. Jaka Howard and Richard Millgrom accepted the commendation on behalf of
the Cal Poly City and Regional Planning Department.
6. AGENDA REVIEW
6.a. Resolutions and Ordinances Read in Title Only
Council Member Dickens moved, Council Member Runels seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
7. CITIZENS" INPUT, COMMENTS, AND SUGGESTIONS
Nick Alter, 354 Corbett Canyon Road, gave a report on the recommendations of the
Guadalupe Air Quality Mitigation Funding Committee, a South County citizen
committee, to evaluate funding options for reducing air pollutant emissions generated by
the Guadalupe Oil Field Remediation Project. He explained how the Committee was
formed, the Committee's role, the proposal evaluation process, and the results of the
CITY COUNCIL MINUTES
JULY 10, 2001
PAGE 2
funding recommendations. He stated the Air Pollution Control District's Board of
Directors would consider the recommendations following a public hearing on July 25,
2001.
Sandy Facchetti, 248 Tally Ho Road, spoke about the silt and debris that flowed into the
creek from the new construction off of James Way during the last rainy season. He
requested that the appropriate agencies and staff meet at the location to discuss the
issue.
Mary Morey, 350 Old Ranch Road, stated there is not a street light at W. Branch Street
and Old Ranch Road and it is very dark. She expressed concerns about the dangerous
condition of the intersection when rainwater flows down the hill. She indicated that the
previous property owner, CZ Brown, had requested the installation of a solar light and
requested the City consider this option.
Otis Page, 606 Myrtle, inquired what the City's policy was regarding Council Member
statements to the press. He referred to recent letters to the editor written by one
member of the City Council that he believed implied he was,speaking for the City. He
suggested the Council consider what its policy should be regarding this matter.
8. CONSENT AGENDA
Council Member Runels pulled Item 8.d. for clarification and a separate roll-call vote.
Council Member Runels moved and Council Member Lubin seconded the motion to
approve Consent Agenda Items 8.a. through 8.g., with the exception of 8.d., with the
recommended courses of action.
8.a. Cash Disbursement Ratification.
Action: Approved the listing of cash disbursements for the period June 16, 2001
through June 30, 2001.
8.b. Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of June
30, 2001.
8.c. Approval of Minutes.
Action: Approved minutes as submitted for the Regular City
Council/Redevelopment Agency meeting of June 26, 2001.
8.e. Authorization to Solicit Bids - Parks Division Vehicle.
Action: Authorized staff to solicit bids for a %-ton regular cab pick up truck for
the Parks Division.
8.f. Authorization to Solicit Bids - Public Works Vehicle.
Action: Authorized staff to solicit bids for a %-ton pick up truck for the Public
Works Department.
8.g. Award of Contract for the Huasna Road Pavement Overlay Project, City
Project No. PW-2001-3.
Action: 1) Awarded a construction contract to Madonna Construction in the
amount of $229,120; 2) Appropriated $23,235 of Traffic Congestion Relief Funds
for the project; 3) Authorized the City Manager to approve change orders not to
CITY COUNCIL MINUTES
JULY 10, 2001
PAGE 3
exceed the contingency of $22,912 for use only if needed for unanticipated costs
during the construction phase of the project; and 4) Directed staff to issue the
Notice of Award and Notice to Proceed with other necessary contract documents.
AYES: Runels, Lubin, Dickens, Lady
NOES: None
ABSENT: Ferrara
There being 4 AYES and 1 ABSENT, the motion is hereby declared to be passed.
8.d. Adoption of Ordinance - Creek Dedications.
Council Member Runels asked for clarification from the City Attorney as to the legality of
the proposed ordinance when applied to certain hypothetical situations. City Attorney
Carmel explained that when applied to some specific projects, under some
circumstances, the Ordinance requirements might be so onerous as to constitute a
regulatory taking. City Attorney Carmel pointed out that under those circumstances, the
City could reduce or eliminate the requirements through the exception provision in the
Ordinance.
Council Member Lubin moved to approve staff's recommendations to adopt the
Ordinance and direct the Director of Administrative Services to file a Notice of
Determination with the County Clerk-Recorder. City Attorney Carmel read the title of
Ordinance No. 527 C.S. amending Title 9, Chapter 14 of the Municipal Code to expand
the City's creek dedication requirement for new discretionary projects to include the
area 25 feet from the top of the stream bank for Arroyo Grande Creek and its tributaries
and Meadow Creek and its tributaries. Council Member Dickens seconded the motion,
and on the following roll-call vote, to wit:
AYES: Lubin, Dickens, Lady
NOES: Runels
ABSENT: Ferrara
There being 3 AYES, 1 NO, and 1 ABSENT, the motion is hereby declared to be
passed.
9. PUBLIC HEARING
9.a. Conditional Use Permit Case No. 99-013 to Construct Five (5) Professional
Office Buildings, and Variance Case No. 01-001 to Deviate from the
Maximum Wall Height Requirement; Northwest Corner of Camino Mercado
and West Branch Street; Stephen Cool and Gary White.
Associate Planner Heffernon presented the staff report. She highlighted aspects of the
proposed project, located in the Highway Service District of the Oak Park Acres
Planned Development, consisting of five (5) professional office buildings having a total
area of 24,300 square feet. She stated that except for the retaining wall height, the
CITY COUNCIL MINUTES
JULY 10, 2001
PAGE 4
project met all site development standards of the Development Code and the specific
standards of the Oak Park Acres Planned Development. The applicant requested a
variance to exceed the 6-foot wall height limit to construct walls up to 14 feet in height
along the back of the property adjacent to the motel, and in sections along the W.
Branch Street frontage. She also explained that based on the traffic study prepared for
the project, a traffic signal was warranted at the West Branch Street/Camino Mercado
intersection and the applicant would be required to install a signal at this location as a
condition of approval to the project. She explained that the City had received written
correspondence regarding the project concerning oak tree impacts and visual impacts.
The Planning Commission recommended the Council deny the project based on the
Commission's inability to make the necessary Conditional Use Permit and Variance
findings. Staff recommended the Council consider the proposed project and Planning
Commission's concerns, and provide direction to staff.
Council Member Lubin referred to the adjacent motel's existing sign and inquired
whether an increase in the height of the sign would require a variance. Associate
Planner Heffernon responded that in the Oak Park Acres Planned Development, it
specified the sign could be raised up to fifty (50) feet in height with an approved
Planned Sign Program.
Mayor Lady opened the Public Hearing.
Steve Cool, 1577 EI Camino Real, introduced Gary White and Mike Obayashi, his
associate and architect respectively. He displayed a model of the proposed project and
spoke in support of the proposed project, giving a general overview of the project with
responses to some of the issues raised in the report. He stated the project includes
extensive parking, lush landscaping, Mediterranean architecture, and a clock tower. He
stated the project would include high-end professional offices; would be a low traffic
generator based on professional office uses; and that the proposed development
represents the best use of the site and would serve as a visual buffer between the K-
Mart and Wal-Mart shopping centers. He referred to Table 2, page 5, in the Penfield-
Smith Traffic Study, which indicates all of the intersections along W. Branch are
currently operating at or better than level "C" and would continue to operate at level "C"
even after the proposed project is built. Mr. Cool commented that they did not feel a
traffic signal was necessary; however, they were not objecting to the condition of
approval for the required installation of a traffic signal. He further addressed the City-
wide traffic issues; the removal of oak trees that are diseased; the size of the project;
and the proposed retaining wall along the property. He submitted a color rendering for
the record showing how the retaining wall would be screened with landscaping. He
concluded by stating the project was consistent with the applicable zoning, with
numerous General Plan policies, with the rural atmosphere of the area; with the Open
Space and Conservation Element by maintaining native landscaping; and with the
Economic Development Strategy. Mr. Cool submitted a letter for the record from the
Arroyo Grande Chamber of Commerce in support of the project. He requested support
of the Council for the CUP and the Variance.
CITY COUNCIL MINUTES
JULY 10, 2001
PAGE 5
Mayor Lady asked Mr. Cool for clarification regarding the elevation of the project as it
relates to the adjacent motel sign.
Mr. Cool agreed that Building 3 obscures the visibility of the sign and asked for the
City's support in allowing the motel owners to raise the elevation of the sign.
Mike Obayashi, architect, spoke in support of the project and added that as far as the
mass, the project's floor area ratio is 21 % versus the allowable 50%; with 21 %
landscaping, which far exceeds the minimum 5% landscaping requirement.
Otis Page, 606 Myrtle, stated this was an excellent project for the City and was an
excellent plan for this type of property. He expressed concern about the traffic issue
and stated that the level of service standard should be further analyzed as
recommended by the General Plan Update Consultant.
Les Krouch, resident of San Diego and one of the owners of the Premier Inn Motel,
stated upfront that as neighbors, they have no real objection to a project of this nature;
however, they have certain serious problems with the project as designed. He stated
this was not a low impact, low profile project. He stated the project consists of three
buildings and addressed the building heights. He suggested the buildings could be
lowered and still maintain ocean views. He stated that they had hired an engineer who
prepared renderings to depict view blockage of the motel. He expressed serious
concerns about the motel going out of business if the view of the motel from the
highway is blocked. He stated the Planning Commission had previously denied a
request for a sign height increase. He suggested that the project could be rearranged
so that the motel is not significantly blocked from view.
Mike Obayashi, architect, stated the renderings Mr. Krouch displayed were not accurate
and provided clarification regarding the elevations of the buildings and of the clock
tower.
Andrew Merriam, representing the motel owner, stated he had received the proposed
plans from the Planning Department in order to create renderings with height depictions.
Mr. Krouch stated he would be happy to have superimposed pictures re-done to reflect
the revised height of the buildings.
Gary White, trustee for owners of the property, addressed the view issue with regard to
the motel sign.
Hearing no further comments, Mayor Lady closed the Public Hearing.
Council Member Dickens stated that professional office was an ideal use for the
property; however, he stated his major issue with the proposed project is for the
variance needed for the retaining wall. He stated his opposition to the height and mass
of the retaining wall and its proposed location. He stated he would consider a variance
for up to eight (8) feet, but not fourteen (14) feet. He also expressed a desire for a
CITY COUNCIL MINUTES
JULY 10, 2001
PAGE 6
second opinion on the arborist report regarding the oak trees affected by the project.
Council Member Dickens further expressed concerns that the project will visually impair
the motel and that Buildings #4 & #5 need to be downscaled. He also spoke about
economic issues for surrounding businesses. He stated he could not approve the
variance as submitted and encouraged the applicant to come back with a modified
project.
Council Member Lubin agreed that professional office was a good use for the location.
With regard to traffic, Council Member Lubin stated he felt comfortable that a traffic
signal would allow the intersection to maintain a level of service of "C" or better. He
stated his concerns regarding the retaining wall facing W. Branch Street were resolved
upon viewing the applicant's rendering with landscape screening; he accepted the
findings in the arborist report; and indicated that he had no concerns about the visibility
of the motel from the freeway. He stated that the economic viability of the motel should
be considered and he would favor an increase in height for the motel sign. Council
Member Lubin expressed support for the project as proposed.
Council Member Runels stated he had no problem with the project and he could support
it.
Mayor Lady stated he favored the layout and design of the project; liked the rendering of
the retaining wall design with appropriate screening; was not convinced that the height
of the building would impede the motel business; and stated that although traffic is a
concern, the impacts would be mitigated with a traffic signal. He supported the project.
Council Member Lubin moved to take tentative action to approve Conditional Use
Permit Case No. 99-013 and Variance Case No. 01-001, and direct staff to return with a
supporting resolution at the next regular Council meeting. Council Member Runels
seconded the motion, and on the following roll-call vote, to wit:
AYES: Lubin, Runels, Lady
NOES: Dickens
ABSENT: Ferrara
There being 3 AYES, 1 NO, and 1 ABSENT, the motion is hereby declared to be
passed.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
None.
12. CITY COUNCIL MEMBER ITEMS
(a) Public Opinion Survey Regarding Growth (Ferrara).
CITY COUNCIL MINUTES
JULY 10, 2001
PAGE 7
Mayor Pro Tem Ferrara distributed a handout to the Council regarding a survey he
conducted of California cities relative to municipal decision making. The handout
summarized the results of the survey, which included the responses received from cities
regarding the use of a super-majority voting requirement (4/5th,s vote) or voter approval
requirement for certain decisions. Mayor Pro Tem Ferrara requested the Council bring
the issue back for discussion at a future meeting, following the adoption of the General
Plan Update.
13. CITY MANAGER ITEMS
(a) Pilot City Council meeting broadcasts on cable television.
City Manager Adams confirmed that the Special Cit~ Council meeting of July 31st and
the Regular City Council meetings of August 14 h and September 11th would be
televised. He also informed the Council that Charter Communications would be
implementing the PEG Access Fund fee beginning with the August cable billing, as
previously directed by the Council.
14. COUNCIL COMMUNICATIONS
Council Member Runels referred to a condition of approval for wrought iron fencing
around the perimeter of Tract 2207 and stated in his opinion, it was not needed on the
west or south side due to the existing chain link fencing. He stated the money could be
used to improve the fencing along the freeway. He requested the Community
Development Director look into the matter.
Council Member Lubin referred to the visual blight of the step-down retaining walls at
the Highlands project and inquired what could be done to require the homeowners to
install the landscaping in a timely manner. Mayor Lady concurred with Council Member
Lubin's concerns.
Council Member Runels requested that staff pursue potential funding for improvements
to Branch Mill Road. City Manager Adams responded that staff would be coming forth
in October with potential street projects eligible for funding through SLOCOG.
15. STAFF COMMUNICATIONS
City Manager Adams reported that a Town Hall meeting has been scheduled for July
26, 2001 at 6:00 p.m. for discussion regarding the potential relinquishment of Hwy 227
and Streetscape improvements; and on October 4th, a Special Meeting has been
scheduled to present concepts on the East Grand Avenue Master Plan.
16. ADJOURNMENT
Mayor Lady adjourned the meeting at 8:45 p.m.
CITY COUNCIL MINUTES
JULY 10, 2001
PAGE 8
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Servicesl
Deputy City Clerk
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, JULY 31,2001
COUNCIL CHAMBERS, 214 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Special City Council meeting to order at 7:00 p.m. He
announced that this was the first time that an Arroyo Grande City Council meeting
had been.televised. He said it was a live telecast for the citizens of Arroyo Grande
and hoped it would encourage more people to become interested and participate in
City government. He introduced Steve Mathieu of AGP Video, who contracted with
the City and Charter Cable Television to present the meeting on television. Mr.
Mathieu said the meeting and those televised in the future would be shown live on
Channel 62 and would be rebroadcast at 9:00 a.m., 6:00 p.m., and 1 :00 a.m. Mr.
Mathieu said there would be room for more public information on the channel.
2. ROLL CALL
City Council: Council Members Lubin, Dickens, and Runels; Mayor Pro Tem Ferrara,
and Mayor Lady were present.
City Staff: City Manager Adams, City Attorney Carmel, City Clerk Davis, Director of
Community Development McCants, and General Plan Update and EIR Consultant
Rob Strong, AICP.
3. FLAG SALUTE
Mayor Lady led the Pledge of Allegiance to the Flag.
4. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS ON ITEMS NOT ON THE
AGENDA
None.
5. CONSIDERATION OF THE 2001 GENERAL PLAN UPDATE POLICY
DOCUMENTS AND ELEMENTS AND FINAL ENVIRONMENTAL IMPACT
REPORT (FEIR)
Community Development Director McCants discussed the staff presentation for this
meeting. He said Council questions of staff would be followed by public testimony on
the process, Final EIR, General Plan Update, and issues of concern. He said
another hearing is scheduled for August 16, 2001, for the presentation of Element
objectives and policies, with particular focus on proposed changes from the 1990
Special City Council Meeting
July 31,2001
Page 2
General Plan. He said a hearing has been tentatively scheduled for August 23,
2001, at which time the City's General Plan Update traffic consultant, Higgins and
Associates, will present and explain the Traffic Model Analysis Findings and
Conclusions. Mr. McCants said final Council action is anticipated to take place
September 11, 2001.
Mr. Strong, General Plan Update and EIR Consultant, discussed the following:
1. A summary of the 2001 General Plan Update process to date and the remaining
steps required for adoption;
2. A presentation of the draft EIR Summary of Impacts, Table EIR-1, pages EIR 12
through 15;
3. Comments received and response topics on revisions or additions to General Plan
policies; areas of controversy - Land Use Changes and Alternatives; build out
population, and potentially significant impacts - water resources,
traffic/circulation/transportation, and air quality.
4. Overview and highlights of 2001 General Plan Update and Planning Commission
Recommendations concerning Planning Area, Sphere of Influence, County Fringe,
Urban Area, Land Use, and Circulation Classifications, in addition to Element by
Element objectives and major policies.
There were no Council questions of the staff.
Mayor Lady opened the Public Hearing. Members of the Public speaking to the
Council were:
Steven Smith, 762 Los Ciervos Court
John Farnsworth, 407 E. Cherry Avenue
Heather Jensen, 569 May Street
Matt Janowicz, 527 Crown Hill, Apartment A
Tony Janowicz, 447 Lierly Lane
Bruce Berlin, 221 Avenida de Diamante
Gary Kobara, 2595 Gracia Way
Jan Scott, 520 Via Vaquero
Reuel D. Estes, 811 E. Cherry Avenue
Dennis Allan, 690 Heritage
Paul B. Farrell, 765 Asilo
Cindy Fear, 317 E. Cherry
Wayne King, 965 Airport, San Luis Obispo
Jayme Wachtel, 500 E. Cherry Avenue
Grace Mitchell Berg, 432 La Canada
Frank Lindner, Arroyo Grande
Paul Karp, 596 Woodland Drive
!
Special City Council Meeting
July 31, 2001
Page 3
Lee Webb, 116 Vista Drive
William Kapp, 617 Woodland Drive
Victor Tose, 295 Alder Street
Douglas Tait, 645 Asilo
Robert Brownson, 653 Asilo
Vard Ikeda, 1276 Branch Mill Road
Jerre D. Sumter, 575 Via Las Aguilas
Chuck Fellows, 507 LePoint Street
Linda Osty, 309 E. Cherry Avenue
Don Gullickson, 513 E. Cherry Avenue
Cindi Oberg, 613 Grove Court
Mike Titus, 404 Lierly
Patty Welsh, 1151 Pradera Court
L. E. Vandeveer, 756 Myrtle Street
Karen Cross Harmon, 390 Mercedes Lane
Ed Dorfman, 285 La Cresta
Citizens spoke for and against the following General Plan Update potential
reclassifications of land:
1. Reclassifying to residential 12 acres of agriculture land South of East Cherry
Avenue and East of Traffic Way - frontage.
2. Reclassifying from Residential Rural to Single Family Residential, Medium Density
(subject to a neighborhood development plan) 22 acres on East Myrtle, East Cherry
and East Cherry Extension East of Noguera Place and South of Arroyo Grande
Creek, including Lierly Lane.
3. Reclassifying a parcel in Royal Oaks Estates from Planned Development to Single
Family Residential Low Density with Planned Development combining designation
allowing a maximum of 20 dwelling units at one dwelling unit per 1.5 acres, exclusive
of the tree preservation easement area shown as Conservation/Open Space.
4. Reclassifying a parcel of land at 1110 Sunset Drive (A through G) from the
currently zoned designation of 11 units-per acre (multi-family apartments) to Single
Family Residential, Medium Density.
5. Reclassifying parcels at 295, 279, and 265 Alder from Single Family Residential to
Multi-family, Very High Density.
6. Reclassifying 26 acres in Rancho Grande on La Canada from Planned
Development to Conservation/Open Space and Planned Development combining
Special City Council Meeting
July 31, 2001
Page 4
designation allowing one dwelling unit per five acres (enabling up to five units subject
to Planned Development approval).
7. Changing the General Plan Update to add "Professional Offices" to the already
existing "Light Manufacturing" section beginning on Page ED-3, the language reading
"Light Manufacturing/Professional Offices."
8. Reclassifying land at 1273 Branch Mill Road from Agriculture to Single Family
Residential, Medium Density.
In addition to letters submitted by speakers, there were letters received concerning
several of the above topics from Ron Nisbett and David and Michele Norwood, all of
Arroyo Grande.
Several citizens made suggestions for either improving the General Plan Update
document or the City in general, as follows:
1. Making the Design Guidelines for the Village stronger.
2. Developing a program to preserve the City's mature street trees.
3. Having two copies of the General Plan Update and EIR at the South County
Library so one could be "checked out" by citizens.
4. Requesting that the proposed Arroyo Linda project be described in the General
Plan Update as "potentially" not "ultimately" in the City's service area.
5. Doing an annual inventory of the City's water and consistently enforcing the
findings.
6. A petition containing 43 signatures of residents of Grove Court, Fieldview Place,
Hillside Court, Farmhouse Place, Sierra Drive, and Los Olivos reading, "The 2001
General Plan Update contains several proposed changes in our area (items # 7 & 8)
which will affect our neighborhood (the Village Homes). The issues are: traffic, water
drainage/flooding, water usage, and aesthetics. As, homeowners, we want to be
informed with good information such as names of streets on maps and in a timely
manner. We also want to be involved regarding these changes before they occur."
After all speakers were heard, Mayor Lady closed the Public Hearing and Council
Members made comments and asked questions of staff.
Special City Council Meeting
July 31,2001
Page 5
Council Member Runels asked a question with regard to the future affect on owners
of land in Area 9 around Valley Road. Mr. Strong said the land use designations of
Area 9 in the Update are open for alternative policies.
Council Member Lubin said he was concerned that one speaker said the public was
discouraged from participating in this General Plan Update process. Mr. Strong said
public input was encouraged and General Plan Amendments may be made four
times a year. Mr. McCants said approximately 3,000 notices on the General Plan
Update were sent to residents and all the documents are available on the City's
Website.
Council Member Lubin asked staff to address the designation of Specific Plan, which
is recommended for Arroyo Linda. Mr. Strong said the area Council Member Lubin
referred to, unlike all the areas of the City, lacks any underlying land use designation
in the Update. He said it was an intentional direction from City officials. He said at
this stage anything might happen. It may remain agricultural, hillside, rural
residential, or residential hillside designations; it may never be subdivided; it may be
subdivided tomorrow. He said a Specific Plan and an Environmental Impact Report
would have to occur before any development. He said the 185 acres adjacent to the
City is within the adopted Sphere of Influence and also is shown as a potential
Specific Plan Reserve.
Council Member Lubin asked the City Attorney for clarification on the impact the
General Plan Update would have on Tract 1998, the 26 acres in the Rancho Grande
area located on La Canada street. City Attorney Carmel said the project is a vesting
tentative tract map and under California law the City can only impose the law that
was in effect at the time the application for that map was determined by the City to be
complete. He said in this case the applicable date was either April or May ( 2001),
which means that the General Plan Update that was the subject of the meeting and
that had not yet been adopted, would have no impact on that particular vesting map
application.
Council Members Lubin and Mayor Lady expressed concern about a large Magnolia
tree recently cut down by the City. City Manager Adams said the tree roots were
damaging the sidewalk and street, any further trimming of the tree roots would have
jeopardized the tree, and it was decided the tree should be cut down. Mayor Lady
asked staff to notify the Council before cutting down trees in the future.
Council Member Dickens asked about AB947 concerning pesticide use in farming.
Mr. Adams said the bill creates some new requirements on school districts within
certain areas of agriculture in terms of preparing emergency plans. He said it gives
the County Agriculture Commissioner additional authority over setting buffers and
Special City Council Meeting
July 31, 2001
Page 6
other requirements and regulating or restricting practices at agriculture properties
within certain distances of hospitals, schools, and other sensitive facilities. He said
the Agriculture Commissioner did not feel the bill would impact properties within
Arroyo Grande.
Council Member Dickens said there may be some public confusion about the
designation as Specific Plan on the Arroyo Linda project and wondered if there is
another way to identify that property without referencing it as the Arroyo Linda
Crossroads. Mr. Strong said specific name references could be deleted and map or
map numbers used, but they might add more confusion.
Council Member Dickens asked if when Mr. Strong was making assumptions
regarding Arroyo Linda Crossroads was he only talking about water, traffic, and
infrastructure on the property within the City. Mr. Strong said there are some
references in the Update to Phase 2, which is outside the City limits, but those are
strictly hypothetical and the analyses reveal that there are substantial infrastructure
constraints.
Council Member Dickens asked for information on where the City stands with regard
to its water resources and possible "triggers" that could be put in place to make sure
water resources are not depleted. Mr. Strong discussed sources of City Water. He
said the most conservative approach would be to take the "drought yield" and try to
live within that amount. He said, if necessary, conservation measures, enforceable
mitigation, and growth controls could be started. He suggested the Council revisit the
issue with more qualified individuals such as the Public Works Director and water use
consultants at the next General Plan Update meeting scheduled for August 16, 2001.
Mayor Pro Tem Ferrara said the document labeled "Circulation Element" is the Traffic
Analysis for the Circulation Element. He asked about making the Village Design
Guidelines more stringent and what progress has been made on the matter. Mr.
McCants said staff had met with the Architectural Review Committee on the matter,
but because of the department's workload and reduced staff, it would be October
before the stronger guidelines are completed.
Mayor Pro Tem Ferrara asked for more explanation of the requests for
reclassification of the properties on Sunset and Alder. Mr. Strong said if the Sunset
property designation is left the same as in the 1990 General Plan, it would not be
included in the 2001 General Plan Update. He said if Council agreed to the request
to change the Alder property to Multi-Family, Very High Density, it could be listed that
way in the 2001 Update and the property owner could apply for are-zoning.
Special City Council Meeting
July 31, 2001
Page 7
Mayor Pro Tem Ferrara requested further information about the Arroyo Grande
ground water basin possibly being larger than what is believed at this time, and City
Manager Adams said the matter would be discussed at the next General Plan Update
meeting on August 16, 2001.
Mayor Lady asked staff for some insight on the Vanderveen property history. Mr.
Strong said the Vanderveen land does not fit the criteria for a "widowed parcel" and
therefore has not been given the chance to be considered for conversion from
agriculture. He said before he became the General Plan consultant, three or four
property owners in the Branch Mill Road area had requested that their land be given
consideration and the City had denied their requests. Council Member Runels said
Mr. Vanderveen had been denied a well and asked what is going to be the City's
policy on agriculture wells in the future. Council Member Dickens said Mr.
Vanderveen had been denied a well for domestic use, not agriculture use. Mr. Strong
suggested if there is not enough ground water for Mr. Vanderveen, maybe the City
could do some trade offs on water.
After Mr. Strong brought up for comparison a parcel on Farroll Road, Mayor Pro Tem
Ferrara said that the criteria for the Council looking at that property were the
limitations created the quality of the soil. He said the Council referred directly to the
CASP Study and the fact that the soils there could only grow strawberries. He also
said adjacent residents objected to the use of one special pesticide on the
strawberries.
6. ADJOURNMENT
At 10:56 p.m. Mayor Lady continued the Public Hearing to a Special Meeting on
Thursday, August 16, 2001, at 6:30 p.m. in City Council Chambers, 214 E. Branch
Street.
Michael A. Lady, Mayor
Attest:
Nancy A. Davis, City Clerk
8.f.
MEMORANDUM
TO: CITY COUNCIL
RICK TerBORCH, CHIEF OF POLlC~
FROM:
SUBJECT: AUTHORIZA TION TO PURCHASE TWO REPLACEMENT IN-CAR VIDEO
SYSTEMS
DATE: AUGUST 14, 2001
RECOMMENDA TION:
It is recommended that the City Council authorize staff to purchase two (2)
replacement Kustom Signal Industrial Grade Patrol Car Surveillance Systems, for a total
cost of $8,690, including tax and delivery.
FUNDING:
The FY 2001-02 Police Department Budget includes $12,700 for the purchase of two
(2) replacement in-car video systems. The recommended purchase is $4,010 under
the budgeted amount.
DISCUSSION:
The City Council authorized an appropriation in the FY 2001-02 Budget for the
replacement of two (2) in-car video systems. The systems to be replaced were
originally purchased in 1996 and are approaching five (5) years of intensive usage.
Given the extent of the usage, the systems are undergoing frequent repairs and are
becoming unreliable. The in-car video systems have proven their value by
documenting incidents for prosecution in court, training, and protection from civil
liability.
Four (4) in-car video systems were replaced in FY 2000-01. These replacement units
are the same as those recommended in this report, the Kustom Signal Industrial Grade
Patrol Car Surveillance System. These units have proven to be highly reliable and are
the same units that the California Highway Patrol is installing in its entire marked fleet.
With the acquisition of these two (2) systems, the entire Police Department fleet will
be equipped with the Kustom Signal in-car video equipment. We are able to purchase
these systems through the State of California, BID NO. 48956, PO NO. 56337
(Attachment "A"). The total cost using the State purchase price is $8,690, including
tax and shipping. This results in a significant savings and is approximately $3,400
less than if purchased outside of the State price. Given the fact that 1) the Police
Department is currently utilizing seven (7) of the Kustom Signal in-car video systems
in its fleet and that these units perform very well, and 2) the same equipment can be
obtained through the State bid at a substantial discount, no bids were obtained from
other in-car video system manufacturers.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation; or
- Do not approve staff's recommendation.
, B3/Apr/2BBl B7:24 PDT FROM: Concord Fax Seruice TO: DICK RAYBURN PAGE: BB2
ATTACHMENT ftAft
1(((((((( Quotation
Page 1 of 1
KUnGM SIGNALS, INC
A SUBSIDIARY OF PUBUC SAFETY EQUIPMENT. INC
9325 Pftumm. Lenua KS 66215-3347
913-492-1400 Fax 913-492-1703
sales@}kustomsignals.com www.kustomsignals.com
Date 4/312001
To... DICK RAYBURN Quote # 3740999342507
ARROYO GRANDE POLICE DEPT Terms Net 30
This Quote Expires on 10/0112001
200NHALCYONRD Phone 805-473-5100
ARROYO GRANDE CA 93420-2525 Fax 805-473-2198
Item Qh:: Product Description Unit Price SubTotal
1 U ClIP PRICE - BID NO 48956, PO NO 56337 U
2 2 EYEWITNESS INDUSTRIAL GRADE PATROL CAR SURVEILLANCE SYSTEM, 4,295.00 $8,590.00
HEATED VAULT TYPE LOCKER, VHS RECORDER, OVERHEAD CONSOLE
WIINTEGRATED CONTROL CENTER AND COLOR MONITOR, COLOR
CAMERA W!M:OTORIZED 12:1 ZOOM
3 UNIT PRICE INCLUDES IN CAR MIC, TONE CODED SQULECH, SHIPPING
AND HANDLING
4 2 TAPE GUARD 50.00 $100.00
5 CA SALES TAX @ 7% 608.30
Total $8,690.00
Si~nature ~~
t)
Title INSIDE SALES REP
DONNA BERGER - dber~er~kustomsi~nals.com
9325 PFLUMM RD
LENEXA, KS 66215-3347
" ,
8.g.
MEMORANDUM
TO: CITY COUNCIL
RICK TerBORCH, CHIEF OF POLlc4
FROM:
SUBJECT: AUTHORIZATION TO PURCHASE TWO (2) REPLACEMENT UNMARKED
POLICE DEPARTMENT VEHICLES
DATE: AUGUST 14, 2001
RECOMMENDATION:
It is recommended that the City Council authorize staff to purchase two (2)
replacement unmarked Police Department vehicles from Mullahey Ford for $36,176,
including tax.
FUNDING:
The FY 2001-02 Police Department Budget includes $42,000 for the purchase of two
(2) replacement unmarked cars. The recommended purchase is for $36,176.
Additionally, there will be approximately $1,800 for the acquisition and installation of
emergency equipment which is included in the budgeted amount. This, combined with
the purchase price of the vehicles, is approximately $4,024 under the budgeted
amount.
DISCUSSION:
On July 24, 2001, the City Council authorized staff to solicit bids for replacement of
two (2) unmarked Police Department vehicles. Replacement vehicles were to be mid-
sized sedans equipped for police use. Staff obtained bids from four (4) dealers
(Attachment A). The bids are as follows:
Mullahey Ford Ford Taurus $36,176.00
Arroyo Grande
Christianson Chevrolet Chevrolet Malibu $37,314.00
Arroyo Grande
Downey Ford Ford Taurus $34,985.00
Downey, CA
Fairway Ford Ford Taurus $36,365.00
Placentia, CA
All bids include a 3 year, 36,000 mile warranty. All dealers have the vehicles ready
for immediate delivery. Downey Ford is the low bid. However, when the 5% Local
Preference Option is applied, the Mullahey Ford bid is reduced by $1,809, resulting in
an adjusted bid of $34,367. Given the Local Preference Option, MuJlahey Ford
becomes the low bid. The non-adjusted bid from Mullahey Ford is approximately
$5,824 less than the budgeted amount. The budgeted amount also includes the
acquisition and installation of emergency equipment such as lights, siren, radio
installation, secured weapon racks, etc. Upon factoring in the acquisition and
installation of the emergency equipment (approximately $1,800), the total cost to
purchase and equip the vehicles is approximately $4,024 under the amount budgeted
for the vehicles.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation; or
- Modify as appropriate and approve staff's recommendation.
Attachment
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MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS, RECREATION AN~
FACILITIES.
SUBJECT: CONSIDERATION OF AWARD OF BID - PARKS DIVISION VEHICLE
DATE: AUGUST 14,2001
RECOMMENDATION:
It is recommended the City Council award the bid to Santa Maria Ford for the purchase
of a 2002 F-150 half (1/2) ton regular cab pick up truck in the amount of $17,602.38.
FUNDING:
In the Fiscal Year 2001-02 Recreation Administration budget, $25,000 was allocated for
the purchase of a new vehicle to replace P-28 (1978 3/4 ton truck).
DISCUSSION:
The current vehicle is a 1978 Ford three-quarter (3/4) ton pick-up currently valued at
less than $1,500 with repair expenditures in FY 2000-01 exceeding $2,000.
Replacement of the current vehicle is in compliance with the City Equipment
Replacement Policy C-007 (Attachment 1). A total of five bids were received. The bid
from Santa Maria Ford included a 6-year/75,000 mile extended warranty (valued at
$750) and was the lowest complete bid. Mullahey Ford submitted the next lowest bid at
$18,514.93. Taking into account the 5% preference to local vendors, the adjusted bid
for Mullahey Ford is $17,589.21, resulting in a lower bid of $12.92 pursuant to
Purchasing Policies and Procedures Manual. However, the warranty offered by
Mullahey is a 6-year/70,000 mile, which is less than the 6-year/75,000 mile warranty
offered by Santa Maria Ford.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Modify staff's recommendation;
- Do not approve staff's recommendation;
- Provide direction to staff.
Attachments: Policy #C-007 (Attachment 1)
Bid Specifications (Attachment 2)
Bid Sheet (Attachment 3)
S:\StaffRpt\AwardbidP28.813
Attachment 1
CITY OF ARROYO GRANDE ADMINISTRATIVE POLICY AND PROCEDURES
POLICY #: C-007 SUBJECT: EVALUATION CRITERIA FOR
REPLACEMENT OF SPECIALIZED
EQUIPMENT/MACHINERY
ISSUED: 6/1/96
.' EFFECTIVE: 6/1/96
CANCELLATION DATE: N/A
SUPERSEDES: NEW
..
.-
POLICY:
Equipment is currently capitalized if the value of the item at the
time of purchase exceeds $500. Replacement of capital equipment
must be authorized 'py the City Council. Criteria for evaluating
when replacement should occur is listed below. The recommendation
for replacement should be. a composite evaluation utilizing the
criteria listed coup~ed with the actual condition of the equipment.
_,'!i:;':::'.'
General Criteria:
* Age of the equipment
* Maintenance history of the equipment
* Condition of t~~ equipment
Specific criteria:
Acre - Standard;zed gstimated useful life. which mav varv deDendincr
on quality and usacre.
* Dump Truck - 15 years
* Service Truck (1 Ton and 5 Ton) - 15 years
* Backhoe - 10 years
* Generator - 20 years
* Portable Generator ,- 10 years
* Trash Pump - 15 years
* Vibrating Rammer - 10 years
* Boring Machine - 20 years
* Valve Machine - 10 years
* Tapping Machine - 20 years
* Hydraulic Breaker - 15 years
* Hydraulic Sump Pump - 15 years
* Bank Saw - 20 years
* CUt Off Saw - 10 years
* Radial AIm Saw - 20 years
* Chain Saw - 4 years
* Concrete Saw - 10 years
* Table Saw - 20 years
* Leak Detector - 20 years
* Hydraulic Hoist - 15 years
* Pipe Locator - 15 years
* Hydraulic Impact Wrench - 10 years
POLICY #: C-007.
PAGE 2
* Vactor Jet Rodder - ~O years
* Gas Detector - ~O years
* Concrete/Asphalt Grinder - ~5 years
* Walking Striper - 20' years
-* Pesticide Sprayer, mobile - ~Q years
... Paint Shaker - 20 years
* Tamper - 7 years
* Weed Eater/Brush Cutter - 4 years
* Vibrating Roller - ~5 years
* Air Compressor A mobile - ~O years
* Jackhammer - 5 .,years
* Arc Welder - 20 years
* Tire Changer - ~O years
* Wheel. Balancer - ~5 years
* ~" Impact Wrench - ~o years
* Hydraulic Jack - ~O years
* Front-end Loader- ~5 years
* Motor Grader - 20 years
* Line Striper - 20 years
* Vehicle and Equipment Trailer - 20 years
* Crack Sealer - ~5 years
* Asphalt Spreader Box - 20 years
* Small Equipment Trailer - 15 years
* Concrete Mixer - 20 years
* Brush Chipper - ~5 years
* Drill Press - 20 years
* Hand-held Blower - 3 years
Maintenance Historv
* Recommendation by. maintenance personnel that equipment is not
economically repairable
* Does not meet current safety needs
Condition
* Hazardous or dangerou~ for the employee, to use.
* Broken parts that are not adequately repairable
* Replacement parts not available
* No longer able to ftL~ction in accord with its intended use due
to damage, age, or altered requirements
KoL-{(jL. . f{ Lt:ul"
ROBERT L. HUNT
CITY MANAGER
Attachment 2
CITY OF ARROYO GRANDE
PARKS, RECREATION & FACILITIES DEPARTMENT
JULY 11, 2001
BID NOTICE
The City of Arroyo Grande Parks, Recreation and Facilities Department is requesting
bid proposals for one new 2001 % ton regular cab pickup truck which meets the
following specifications:
SPECIFICATIONS:
1. Fuel injected V-8 engine, gasoline
2. 6400 GVWR minimum
3. 133" - 139" wheel base
4. Automatic transmission
5. 8' cargo box
6. Fleet-side body I
7. Tinted windshield 7;fr-
8. Front bumper with license plat~ bracket
9. Back bumper with license plate bracket
10. Power steering
11. Power brakes
12. Bench seat, fabric.
13. Cargo area lamp
14. Interior rearview mirror
15. Air conditioning
16. AM/FM radio
17. Sun visors
18. ~olt meter, oil pressure gauge, engine temp gauge, tachometer
19. Spare t[re and wheel (steel)
20. Exterior mirrors (driver and passenger side)
21. Intermittent windshield wiper system
22. Mechanical jack and wheel wrench
23. Paint color: white
24. Seat belts for three (3) passengers
25. Truck shall de delivered within sixty (60) days of order date
26. Extended warranty: 6 year/70,000 miles/bumper to bumper/$O.OO deductible
All proposals shall include all applicable taxes and delivery charges. All proposals shall
be sealed and on company letterhead with the envelope marked "Pickup Truck".
Please submit your sealed bid to:
City of Arroyo Grande
Attn: Kelly Wetmore, Administrative Services Director
PO Box 550
Arroyo Grande, CA 93421
Attachment 3
- -
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: August 3, 2001
Parks and Recreation Truck
'BIDDER"S NAME. CITY TOTAL WARRANTY
Iversen Motor Co. $18,682.38 Included
Santa Maria Ford $17,602.13 Included
Jerry Reneau Paso Robles $18,540.65 Included
Mullahey Ford $18,514.93 Included
Perry Ford $19,113.15 Included
~~
Mary Bass ' ~
Deputy City Clerk
c: Director of Parks, Recreation, and Facilities
City Manager
a.i.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: CONSIDERATION OF AWARD OF BID - PUBLIC WORKS Yz-TON PICK
UP TRUCK
DATE: AUGUST 14, 2001
RECOMMENDA TION:
It is recommended that the City Council award the bid of $23,227.21 from Mullahey Ford
for a %-ton pick up truck for the Public Works Department.
FUNDING:
Funding for this vehicle is included in the FY 2001/02 budget. A total of $27,000 was
budgeted in account # 010-4301-6301.
DISCUSSION:
On July 10, 2001, the City Council authorized the Public Works Department to solicit bids
for a %-ton pick up truck to replace City Vehicle PW-21. The proposed replacement
vehicle was specified as a %-ton pick up truck capable of carrying four (4) passengers and
having sufficient space for tools and equipment to more adequately provide for the needs
of the Streets Supervisor in the Public Works Department.
The Public Works Department sent out five (5) bid notices and only received three (3)
responses. The lowest bid was received by Mullahey Ford.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation and award the bid;
- Do not approve staff's recommendation;
- Modify staff's recommendation as appropriate and approve; or
- Provide direction to staff.
Attachment: Bid Opening Log Sheet
Attachment 1
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: July 24, 2001
Public Works Truck
BIDDER"S NAME. CITY TOTAL WARRANTY
Paso Robles GMC $25,033.08 $1,495.00
Mullahey Ford $23,227.21 Included
Christianson Chevrolet $23,700.00 + taxi license $994.00
~ IAk~
Kelly etm re
Director of Administrative Services
c:
City Manager
a.j.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: CONSIDERATION OF DISADVANTAGED BUSINESS ENTERPRISE
(DB E) PROGRAM FOR FFY 2001/02
DATE: AUGUST 14, 2001
RECOMMENDATION:
It is recommended the City Council approve the submittal of the FFY 2001/02 DBE
Program with "established" Overall Annual DBE Goal to Caltrans by September 1, 2001,
FUNDING:
It is anticipated that the following Federal-aid highway funds will be expended for the City
in FFY 2001/02:
. Bridge Street Bridge Replacement (design) - Highway Bridge Replacement and
Rehabilitation Program (HBRR) funds in the amount of $37,500.
. Traffic Way Bridge Barrier Rail Replacement (all phases of work) - Highway Bridge
Rail Replacement and Rehabilitation Program (HBRR) funds in the amount of
$122,900; and,
. Rodeo Drive Sidewalk Repair (construction) - Federal Highway Administration-
Emergency Relief (FHWA-ER) funds in the amount of $118,400.
DISCUSSION:
On May 22,2001, the Council approved the submittal of its FFY 2001/02 DBE Program
with a "proposed" Overall Annual DBE Goal of 9% to Caltrans. Caltrans reviewed the
City's DBE Program with "proposed" Overall Annual DBE Goal and instructed the City to
begin its public review process.
On May 22, 2001, the Council also directed the Director of Administrative Services to
publish a public notice in the local newspaper in accordance with Section XIV of the DBE
Program. The notice was published on June 15, 2001 and the public comment period
ended July 30, 2001. There were no public comments received by either the City or
Caltrans.
Since there was no public comment received, it is recommended the Council approve the
City's FFY 2001/02 DBE Program with an "established" Overall Annual DBE Goal of 9%.
The City's FFY 2001/02 DBE Program with "established" Overall Annual DBE Goal, proof
of publication, and summary of the public participation process and comments are to be
submitted to Caltrans by September 1,2001.
--------
AUGUST 14, 2001
DISADVANTAGED BUSINESS ENTERPRISE (DB E) PROGRAM FOR FFY 2001/02
PAGE TWO
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
- Do not approve staffs recommendation;
- Modify as appropriate and approve staffs recommendation;
- Provide direction to staff.
Attachments
1. Letter to Caltrans with "established" overall annual DBE goals.
2. Final Disadvantaged Business Enterprise (DBE) Program for FFY 2001/02.
jep:232.0001 (19}\00.01 DBE\Staff.Report.8, 14.01 ,wpd
(City of Arroyo Grande Letterhead)
August 15, 2001
Mr. Jerald T. Gibbs, Local Assistance Engineer
Caltrans District 5
50 Higuera Street
San Luis Obispo, CA 93401
Subject: Established Annual Overall Disadvantaged Business Enterprise (DBE) Goal
Information
Dear Mr. Gibbs:
The amount of overall goal, methodology, breakout of estimated race-neutral and
race-conscious participation, and any DBE program updates are presented herein in
accordance with Title 49 of the Code of Federal Regulations Part 26, and as described in
the Local Assistance Procedures Manual.
The City of Arroyo Grande submits our annual overall goal information (and any needed
updates of our DBE program) for your review and comment. We have established an
annual overall DBE goal of 9% for the Federal Fiscal Year 2001/02, beginning on October
1,2001 and ending on September 30,2002.
Methodology
The "Utilizing the Bidders List" methodology was used to determine the City of Arroyo
Grande's overall goal for Federal fiscal Year FY 2001/02.
The City of Arroyo Grande elected to utilize the following methodology in establishing the
City of Arroyo Grande's Base Figure of relative DBE availability for FFY 2001/02.
For the Numerator: DBE Firms in City of Arrovo Grande's Bidders List
For the Denominator: All Firms in City of Arroyo Grande's Bidders List
The City of Arroyo Grande calculated its weighted Base Figure by first determining the
number of ready, willing and able DBEs in its FY 2000/01 Bidders List by work category,
and dividing the number of DBEs by the total number of firms in the same work category.
Through this method, the City of Arroyo Grande measured the availability by the number
of firms that have directly participated in, or attempted to participate in, City of Arroyo
Grande's DOT-assisted contracting in FY 2000/01.
Mr. Jerald T. Gibbs
August 15, 2001
Page 2
Application of this formula yielded the following baseline information:
Number of Readv. Willing and Able DBE's = BASE FIGURE
Number of All Ready, Willing and Able Firms
The Base Figure resulting from this calculation was determined to be 9%.
Breakout of Estimated Race-Neutral and Race-Conscious Participation
Of the overall annual 9% goal for DBE participation, the City of Arroyo Grande projects
meeting 4% of the goal utilizing race-neutral methods, including making efforts to assure
that bidding and contract requirements facilitate participation ~y DBEs and other small
businesses; unbundling large contracts to make them more accessible to small
businesses; encouraging prime contractors to subcontract portions of the work that they
might otherwise perform themselves; and providing technical assistance, and other support
services to facilitate consideration of DBEs and other small businesses. The remaining 5%
of the goal is anticipated to be accomplished through race-conscience measures, which
includes establishing contract specific goals on contracts with contracting possibilities,
when needed, to meet the City's overall annual DBE goal.
DBE Program Updates
N/A.
Public Participation Process
The City of Arroyo Grande has completed its public participation process. A public notice
was published on June 15, 2001 in the Five Cities Times-Press-Recorder. The City made
available to the public a copy of its FFY 2001/02 DBE Program with "proposed" Overall
Annual DBE Goal for 30 days following the date of publication. In addition, the City allowed
45 days following the date of publication (or July 30,2001) to receive public comment. No
comments were received by either the City or Caltrans District 5. A copy of the public
notice with proof of publication is included with this letter.
Please contact me at (805) 473-5440 or Jill Peterson, Consultant Senior Engineer, at (805)
544-4011 if you have any questions regarding this information.
Sincerely,
Don Spagnolo, P.E.
Director of Public Works/City Engineer
Attachment: Proof of Publication
jep:232.0102{19}\01 ,02DBE Program\Established.GoaI.Ltr.wpd
..., "."............
(
'"- -
PROOF OF PUBLICATION This space for the County Clerk's Filing Stam[)
(2015.5 C.C.P.) -
STATE OF CALIFORNIA
COUNTY OF SAN LUIS OBISPO
I am a citizen of the United States and a resident of the
County aforesaid; I am over the age of eighteen years,
and not a party to or interested in the above-entitled
matter. I am the principal clerk of the printer of the Five
Cities TIMES-PRESS-RECORDER, a combination of
Pismo Times, Grover City Press and Arroyo Grande PROOF OF PUBLICATION OF
Herald-Recorder, a newspaper of general circulation, ,PUBLIC NOTICE
published in the City of Arroyo Grande, County of San N~~.Y
Luis Obispo, C:ilifornia, and which newspaper has been
,G N. that the City of
adjudged a newspaper of general circulation by the 'Arroao Grande has estab-
1ishe '. an ,Overall 'Annual
Superior Court of San Luis Obispo, State of California, ~ Disadvant~:;,"Business
En,terpl'ise. , ; a~Cable to
under the date of December 17, 1951, Case Number contractin~ . ,'op rtunities
scheduled oar awarded dur-
18811; that the notice of which the annexed is a printed Paste Clipping of Notic f&pte~Jk .s1PTg:rJ: ,Space
2002.TIte Clty.o Arroyo
copy (set in type not smaller than nonpareil), has been Grande s ProMsed Overall
Annual Goal and its rationale
were deve= in resronse to
published in each regular and entire issue of said U.S.', pmmen of
Triln~rtittion's New
newspaper and not in any supplement thereof on the Disa vantaged Business
Ente;?Kise Program Final
Rule -.9 C~ Part 26) and are
following dates, to-wit: avail . Ie ~ insm:;.tion. for
thirty PO} , ~s fo lowin\ the
June 15 date 0 this otice. from :00
a.m. to, 5: ~.m., Pacific
~li~t,; ,Monday
uti Fnday, at our rorincl-
pal p ace of liusiness ocated
8' ". "",'"
lof Arroyo "Grande ,'.
.. \\1ce; of 'Administrative
Services "to <, "
214 East aranCh Street
Arro~O ,~ ,ramie, California
934 ,','
all'in the year 2O-Ol.- . Phon~: ~) 473-S400
Web Ass:. www.arroyo-
~~~<~iUbeaccef.1ed
~ the Goal for f~fivF 4~)
ayrfromtheda ots
I certify (or declare) under penalty of perjury that the Notice. Comments can be or- :
warded to the ,CI~of Arroyo j
Grande at the. a ve stated
foregoing is true and correct. address or to Jerald T.Gibbs,
District ,Local Assistanch
~rrt...... DtsafCt s. '
\ bO iguera ~ San luiS:
-1>jsp<>, California 93~1. .. __
Dated at Arroyo Grande, California, !fu!~t,~01~ 9J:Yd~t 'I
. u3f. 2OO'i 'M" ".
19th day of June 01 : Ke yWem'",
this 20 ~o AdriUnistrative " !
, - ServIC~~ Ci1! Clerk
No. 90785. . 1 ,June 15.
2001.
~~~
/ Signature
.
PROOF OF PUBLICATION
City of Arroyo Grande
Disadvantaged Business Enterprise (DBE) Program
for FFY 2001/02
City of Arroyo Grande
Public Works Department
P.O. Box 550
Arroyo Grande, CA 93421
(805) 473-5440
August 2001
* This Program is in accordance with Title 49 of the Code of Federal Regulations Part 26
CITY OF ARROYO GRANDE
DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM
I. Definitions of Terms
The terms used in this program have the meanings defined in 49 CFR 926.5.
II. ObjectiYes/Policy Statement (9926.1, 26.23)
The City of Arroyo Grande has established a Disadvantaged Business Enterprise (DBE)
program in accordance with regulations of the U.S. Department of Transportation (DOT),
49 CFR Part 26. The City of Arroyo Grande has received Federal financial assistance from
the DOT, and as a condition of receiving this assistance, the City of Arroyo Grande will sign
an assurance that it will comply with 49 CFR Part 26.
It is the policy of the City of Arroyo Grande to ensure that DBEs, as defined in part 26,
have an equal opportunity to receive and participate in DOT-assisted contracts. It is also
our policy:
. To ensure nondiscrimination in the award and administration of DOT-assisted
contracts;
. To create a level playing field on which DBEs can compete fairly for DOT-assisted
contracts;
. To ensure that the DBE Program is narrowly tailored in accordance with applicable
law;
. To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are
permitted to participate as DBEs;
. To help remove barriers to the participation of DBEs in DOT-assisted contracts; and
. To assist the development of firms that can compete successfully in the market
place outside the DBE Program.
The Director of Public Works has been delegated as the DBE Liaison Officer. In that
capacity, the Director of Public Works is responsible for implementing all aspects of the
DBE program. Implementation of the DBE program is accorded the same priority as
compliance with all other legal obligations incurred by the City of Arroyo Grande in its
financial assistance agreements with the California Department of Transportation
(Caltrans).
The City of Arroyo Grande has disseminated this policy statement to the Arroyo Grande
City Council and all the components of our organization. We have distributed this
statement to DBE and non-DBE business communities that perform work for us on
DOT-assisted contracts by publishing this statement in general circulation,
minority-focused and trade association publications.
City of Arroyo Grande
DBE Program for FFY 2001/02 Page 1 August 2001
III. Nondiscrimination (926.7)
The City of Arroyo Grande will never exclude any person from participation in, deny any
person the benefits of, or otherwise discriminate against anyone in connection with the
award and performance of any contract covered by 49 CFR Part 26 on the basis of race,
color, sex, or national origin.
In administering its DBE program, the City of Arroyo Grande will not, directly or through
contractual or other arrangements, use criteria or methods of administration that have the
effect of defeating or substantially impairing accomplishment of the objectives of the DBE
program with respect to individuals of a particular race, color, sex, or national origin.
IV. DBE Program Updates (926.21)
The City of Arroyo Grande will continue to carry out this program until the City of Arroyo
Grande has established a new goal setting methodology or until significant changes to this
DBE Program are adopted. The City of Arroyo Grande will provide to Caltrans a proposed
overall goal and goal setting methodology and other program updates by June 1 of every
year.
V. Quotas (926.43)
The City of Arroyo Grande will not use quotas or set asides in any way in the administration
of this DBE program.
VI. DBE Liaison Officer (DBELO) (926.45)
The City of Arroyo Grande has designated the following individual as the DBE Liaison
Officer:
Mr. Don Spagnolo, P.E.
Director of Public Works/City Engineer
City of Arroyo Grande
P.O. Box 550
214 East Branch Street
Arroyo Grande, CA 93421
(805) 473-5440
dspagnolo@arroyogrande.org
In that capacity, Mr. Spagnolo is responsible for implementing all aspects of the DBE
program and ensuring that the City of Arroyo Grande complies with all provisions of 49
CFR Part 26. This is available on the Internet at: osdbuweb.dot.gov/main.cfm. Mr.
Spagnolo has direct, independent access to the City Manager concerning DBE program
matters. The DBELO has a staff of two support personnel who will devote a portion of hisl
her time to the program. An organization chart displaying the DBELO's position in the
organization is found in Attachment A to this program.
City of Arroyo Grande
DBE Program for FFY 2001/02 Page 2 August 2001
The DBELO is responsible for developing, implementing and monitoring the DBE program,
in coordination other appropriate officials. Duties and responsibilities include the following:
1. Gathers and reports statistical data and other information as required.
2. Reviews third party contracts and purchase requisitions for compliance with this
program.
3. Works with all departments to set overall annual goals.
4. Ensures that bid notices and requests for proposals are available to DBEs in a
timely manner.
5. Identifies contracts and procurements so that DBE goals are included in solicitations
(both race-neutral methods and contract specific goals) and monitors results.
6. Analyzes the City of Arroyo Grande's progress toward goal attainment and identifies
ways to improve progress.
7. Participates in pre-bid meetings.
8. Advises the CEO/governing body on DBE matters and achievement.
9. Chairs the DBE Advisory Committee.
10. Participates with the legal counsel and project director to determine contractor
compliance with good faith efforts.
11. Provides DBEs with information and assistance in preparing bids, obtaining bonding
and insurance.
12. Plans and participates in OBE training seminars.
13. Provides outreach to OBEs and community organizations to advise them of
opportunities.
VII. Federal Financial Assistance Agreement Assurance (~26.13)
The City of Arroyo Grande will sign the following assurance, applicable to all
FHWA-assisted contracts and their administration as part of the program supplement
agreement for each project:
The recipient shall not discriminate on the basis of race, color, national origin, or sex in the
award and performance of any DOT-assisted contract or in the administration of its DBE
Program or the requirements of 49 CFR part 26. The recipient shall take all necessary and
reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and
administration of DOT-assisted contracts. The recipient's DBE Program, as required by
49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement.
Implementation of this program is a legal obligation and failure to carry out its terms shall
be treated as a violation of this agreement. Upon notification to the recipient of its failure
to carry out its approved program, the Department may impose sanctions as provided for
under part 26 and may, in appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.).
City of Arroyo Grande
DBE Program for FFY 2001/02 Page 3 August 2001
VIII. DeE Financial Institutions
It is the policy of the City of Arroyo Grande to investigate the full extent of services offered
by financial institutions owned and controlled by socially and economically disadvantaged
individuals in the community, to make reasonable efforts to use these institutions, and to
encourage prime contractors on DOT-assisted contracts to make use ofthese institutions.
Information on the availability of such institutions can be obtained from the DBE Liaison
Officer. The Caltrans Disadvantaged Business Enterprise Program may offer assistance
to the DBE Liaison Officer.
IX. Directory (926.31)
The City of Arroyo Grande will refer interested persons to the DBE directory available from
the Caltrans Disadvantaged Business Enterprise Program website at:
www.dot. ca.qov/hq/bep.
X. Overconcentration (926.33)
The City of Arroyo Grande has not identified any types of work in DOT-assisted contracts
that have a overconcentration of DBE participation. If in the future the City of Arroyo
Grande identifies the need to address overconcentration, measures for addressing
overconcentration will be submitted to the DLAE for approval.
XI. Business Development Programs (926.35)
The City of Arroyo Grande does not have a business development or mentor-protege
program. Ifthe City of Arroyo Grande identifies the need for such a program in the future,
the rationale for adopting such a program and a comprehensive description of it will be
submitted to the DLAE for approval.
XII. Required Contract Clauses (9926.13, 26.29)
Contract Assurance
The City of Arroyo Grande ensures that the following clause is placed in every
DOT-assisted contract and subcontract:
The contractor or subcontractor shall not discriminate on the basis of race, color, national
origin, or sex in the performance ofthis contract. The contractor shall carry out applicable
requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts.
Failure by the contractor to carry out these requirements is a material breach of this
contract, which may result in the termination of this contract or such other remedy as
recipient deems appropriate.
City of Arroyo Grande
DBE Program for FFY 2001/02 Page 4 August 2001
Prompt Payment
The City of Arroyo Grande ensures that the following clauses or equivalent will be included
in each DOT -assisted prime contract:
Satisfactory Performance
The prime contractor agrees to pay each subcontractor under this prime contract for
satisfactory performance of its contract no later than 10 days from the receipt of each
payment the prime contractor receives from the City of Arroyo Grande. Any delay or
postponement of payment from the above referenced time frame may occur only for good
cause following written approval of the City of Arroyo Grande. This clause applies to both
DBE and non-DBE subcontractors
Release of Retainage
The prime contractor agrees further to release retainage payments to each subcontractor
within 30 days after the subcontractor's work is satisfactorily completed. Any delay or
postponement of payment from the above referenced time frame may occur only for good
cause following written approval of the City of Arroyo Grande. This clause applies to both
DBE and non-DBE subcontractors.
XIII. Monitoring and Enforcement Mechanisms (926.37)
The City of Arroyo Grande will assign a Resident Engineer (RE) or Contract Manager to
monitor and track actual DBE participation through contractor and subcontractor reports
of payments in accordance with the following:
After Contract Award
After the contract award the City of Arroyo Grande will review the award documents for the
portion of items each DBE and first tier subcontractor will be performing and the dollar
value of that work. With these documents the RE/Contract Manager will be able to
determine the work to be performed by the DBEs or subcontractors listed.
Preconstruction Conference
A preconstruction conference will be scheduled between the RE and the contractor or their
representative to discuss the work each DBE subcontractor will perform.
Before work can begin on a subcontract, the local agency will require the contractor to
submit a completed "Subcontracting Request," Exhibit 16-B of the LAPM or equivalent.
When the RE receives the completed form it will be checked for agreement of the first tier
subcontractors and DBEs. The RE will not approve the request when it identifies someone
other than the DBE or first tier subcontractor listed in the previously completed "Local
Agency Bidder DBE Information," Exhibit 15-G. The "Subcontracting Request" will not be
City of Arroyo Grande
DBE Program for FFY 2001/02 Page 5 August 2001
approved until any discrepancies are resolved. If an issue cannot be resolved at that time,
or there is some other concern, the RE will require the contractor to eliminate the
subcontractor in question before signing the subcontracting request. A change in the DBE
or first tier subcontractor may be addressed during a substitution process at a later date.
Suppliers, vendors, or manufacturers listed on the "Local Agency Bidder DBE Information"
will be compared to those listed in the completed Exhibit 16-1 of the LAPM or equivalent.
Differences must be resolved by either making corrections or requesting a substitution.
Substitutions will be subject to the Subletting and Subcontracting Fair Practices Act (FPA).
Local agencies will require contractors to adhere to the provisions within Subletting and
Subcontracting Fair Practices Act (State Law) Sections 4100-4144. FPA requires the
contractor to list all subcontractors in excess of one half of one percent (0.5%) of the
contractor's total bid or $10,000, whichever is greater. The statute is designed to prevent
bid shopping by contractors. The FPA explains that a contractor may not substitute a
subcontractor listed in the original bid except with the approval of the awarding authority.
The RE will give the contractor a blank Exhibit 17 -F, "Final Report Utilization of
Disadvantaged Business Enterprises, First Tier Subcontractors" and will explain to them
that the document will be required at the end of the project, for which payment can be
withheld, in conformance with the contract.
Construction Contract Monitoring
The RE will ensure that the RE's staff (inspectors) know what items of work each DBE is
responsible for performing. Inspectors will notify the RE immediately of apparent
violations.
When a firm other than the listed DBE subcontractor is found performing the work, the RE
will notify the contractor of the apparent discrepancy and potential loss of payment. Based
on the contractor's response, the RE will take appropriate action: The DBE Liaison Officer
will perform a preliminary investigation to identify any potential issues related to the DBE
subcontractor performing a commercially useful function. Any substantive issues will be
forwarded to the Caltrans Disadvantaged Business Enterprise Program. If the contractor
fails to adequately explain why there is a discrepancy, payment for the work will be
withheld and a letter will be sent to the contractor referencing the applicable specification
violation and the required withholding of payment.
If the contract requires the submittal of a monthly truck document, the contractor will be
required to submit documentation to the RE showing the owner's name; California Highway
Patrol CA number; and the DBE certification number of the owner of the truck for each
truck used during that month for which DBE participation will be claimed. The trucks will
be listed by California Highway Patrol CA number in the daily diary or on a separate piece
of paper for documentation. The numbers are checked by inspectors regularly to confirm
compliance.
Providing evidence of DBE payment is the responsibility of the contractor.
City of Arroyo Grande
DBE Program for FFY 2001/02 Page 6 August 2001
Substitution
When a DBE substitution is requested, the RE/Contract Manager will request a letter from
the contractor explaining why substitution is needed. The RE/Contract Manager must
review the letter to be sure names and addresses are shown, dollar values are included,
and reason for the request is explained. If the RE/Contract Manager agrees to the
substitution, the RE/Contract Manager will notify, in writing, the DBE subcontractor
regarding the proposed substitution and procedure for written objection from the DBE
subcontractor in accordance with the Subletting and Subcontracting Fair Practices Act. If
the contractor is not meeting the contract goal with this substitution, the contractor must
provide the required good faith effort to the RE/Contract Manager for local agency
consideration.
If there is any doubt in the RE/Contract Manager's mind regarding the requested
substitution, the RE/Contract Manager may contact the DLAE for assistance and direction.
Record Keeping and Final Report Utilization of Disadvantaged Business Enterprises
The contractor shall maintain records showing the name and address of each first-tier
subcontractor. The records shall also show:
1. The name and business address, regardless of tier, of every DBE subcontractor,
DBE vendor of materials and DBE trucking company.
2. The date of payment and the total dollar figure paid to each of the firms.
3. The DBE prime contractor shall also show the date of work performed by their own
forces along with the corresponding dollar value of the work claimed toward DBE
goals.
When a contract has been completed the contractor will provide a summary of the records
stated above. The DBE utilization information will be documented on Exhibit 17 -F and will
be submitted to the DLAE attached to the Report of Expenditures. The RE will compare
the completed Exhibit 17-F to the contractor's completed Exhibit 15-G and, if applicable,
to the completed Exhibit 16-B. The DBEs shown on the completed Exhibit 17 -F should be
the same as those originally listed unless an authorized substitution was allowed, or the
contractor used more DBEs and they were added. The dollar amount should reflect any
changes made in planned work done by the DBE. The contractor will be required to
explain in writing why the names of the subcontractors, the work items or dollar figures are
different from what was originally shown on the completed Exhibit 15-G when:
. There have been no changes made by the RE.
. The contractor has not provided a sufficient explanation in the comments section
of the completed Exhibit 17-F.
The explanation will be attached to the completed Exhibit 17 -F for submittal. The RE will
file this in the project records.
City of Arroyo Grande
DBE Program for FFY 2001/02 Page 7 August 2001
The local agency's Liaison Officer will keep track of the DBE certification status on the
Internet at www.dot.ca.gov/hq/bep and keep the RE informed of changes that affect the
contract. The RE will require the contractor to act in accordance with existing contractual
commitments regardless of decertification.
The DLAE will use the PS&E checklist to monitor the City of Arroyo Grande's commitment
to require bidders list information to be submitted to the City of Arroyo Grande from the
awarded prime and subcontractors as a means to develop a bidders list. This monitoring
will only take place if the bidders list information is required to be submitted as stipulated
in the special provisions.
The City of Arroyo Grande will bring to the attention of the DOT through the DLAE any
false, fraudulent, or dishonest conduct in connection with the program, so that DOT can
take the steps (e.g., referral to the Department of Justice for criminal prosecution, referral
to the DOT Inspector General, action under suspension and debarment or Program Fraud
and Civil Penalties rules) provided in 926.109. The City of Arroyo Grande also will consider
similar action under our own legal authorities, including responsibility determinations in
future contracts.
XIV. Overall Goals (926.45)
Amount of Goal
The City of Arroyo Grande's overall goal for the Federal fiscal year FY 2001/02 is the
following: 9% ofthe Federal financial assistance in FHWA-assisted contracts. This overall
goal is broken down into 5% race-conscious and 4% race-neutral components.
Methodology
The "Utilizing the Bidders List" methodology was used to determine the City of Arroyo
Grande's overall goal for Federal fiscal Year FY 2001/02.
1. DOT-Assisted Contracting Program for FVY 2001/02
The following represents the City of Arroyo Grande's projected FHWA funded
contracts and expenditures by work category and corresponding North American
Industry Classification System (NAICS) for FFY 2001/02:
City of Arroyo Grande
DBE Program for FFY 2001/02 Page 8 August 2001
Engineering Services 541330 $ 60.300 22%
- Bridge Street Bridge (HBRR) $ 37,500
- Traffic Way Bridge Rail (HBRR) $ 22,800
Bridge & Tunnel Const 234120 $ 100.100 36%
- Traffic Way Bridge Rail (HBRR) $ 100,100
Roadway Construction 234110 $ 118,400 42%
- Rodeo Drive (FHWA-ER)
TOTAL $ 278,800 100%
2. Goal-methodology
Step I: Determination of a Base Figure (49 CFR 26.45)
The City of Arroyo Grande elected to utilize the following methodology in
establishing the City of Arroyo Grande's Base Figure of relative DBE availability for
FFY 2001/02.
For the Numerator: DBE Firms in City of Arroyo Grande's Bidders List
For the Denominator: All Firms in City of Arroyo Grande's Bidders List
The City of Arroyo Grande will calculate its weighted Base Figure by first
determining the number of ready, willing and able DBEs in its FY 2000/01 Bidders
List by work category, and dividing the number of DBEs by the total number of firms
in the same work category. Through this method, the City of Arroyo Grande can
measure availability by the number of firms that have directly participated in, or
attempted to participate in, City of Arroyo Grande's DOT-assisted contracting in FY
2000/01.
Application of this formula yields the following baseline information:
Number of Ready. Willing and Able DBE's = BASE FIGURE
Number of All Ready, Willing and Able Firms
The Base Figure resulting from this calculation is as follows:
Base Figure = .22(DBEs in 541330)+. 36(DBEs in 234120)+. 42(DBEs in 234110)
Firms in 541330 Firms in 234120 Firms in 234110
City of Arroyo Grande
DBE Program for FFY 2001/02 Page 9 August 2001
Base Figure = { .22(0) + .36(0) + .42(2) }
(0) (0) (9)
Base Figure = [ .22(0) + .25(0) + .42(.22) ]
Base Figure = [ 0 + 0 + .093 ] x 100
Base Figure = [ .093] x 100 = 9%
Step II: Adjusting the Base Figure
The Base Figure was not adjusted for FFY 2001/02.
Breakout of Estimated Race-Neutral and Race-Conscious Participation
Of the overall annual 9% goal for DBE participation, the City of Arroyo Grande projects
meeting 4% of the goal utilizing race-neutral methods, including making efforts to assure
that bidding and contract requirements facilitate participation by DBEs and other small
businesses; unbundling large contracts to make them more accessible to small
businesses; encouraging prime contractors to subcontract portions of the work that they
might otherwise performthemselves; and providing technical assistance, and other support
services to facilitate consideration of DBEs and other small businesses. The remaining 5%
of the goal is anticipated to be accomplished through race-conscience measures, which
includes establishing contract specific goals on contracts with contracting possibilities,
when needed, to meet the City's overall annual DBE goal.
Process
Starting with the Federal fiscal year 2002, the amount of overall goal, the method to
calculate the goal, and the breakout of estimated race-neutral and race-conscious
participation will be required annually by June 1 in advance of the Federal fiscal year
beginning October 1 for FHWA-assisted contracts. Submittals will be to the Caltrans'
DLAE. An exception to this will be if FTA or FAA recipients are required by FTA or FAA
to submit the annual information to them or a designee by another date. FHWA recipients
will follow this process:
Once the DLAE has responded with preliminary comments and the comments have been
incorporated into the draft overall goal information, the City of Arroyo Grande will publish
a notice of the proposed overall goal, informing the public that the proposed goal and its
rationale are available for inspection during normal business hours at the City of Arroyo
Grande's principal office for 30 days following the date of the notice, and informing the
public that City of Arroyo Grande comments will be accepted on the goals for 45 days
following the date ofthe notice. Advertisements in newspapers, minority focus media, trade
publications, and websites will be the normal media to accomplish this effort. The notice
will include addresses to which comments may be sent and addresses (including offices
and websites) where the proposal may be reviewed.
City of Arroyo Grande
DBE Program for FFY 2001/02 Page 10 August 2001
The overall goal resubmission to the Caltrans DLAE, will include a summary of information
and comments received during this public participation process and City of Arroyo
Grande's responses. This will be due by September 1 to the Caltrans DLAE. The DLAE
will have a month to make a final review so the City of Arroyo Grande may begin using the
overall goal on October 1 of each year.
If there is a design build please refer to Appendix B of this DBE Program.
XV. Contract Goals (926.51)
The City of Arroyo Grande will use contract goals to meet any portion of the overall goal
the City of Arroyo Grande does not project being able to meet by the use of race-neutral
means. Contract goals are established so that, over the period to which the overall goal
applies, they will cumulatively result in meeting any portion of the overall goal that is not
projected to be met through the use of race-neutral means.
Contract goals will be established only on those DOT-assisted contracts that have
subcontracting possibilities. Contract goals need not be established on every such
contract, and the size of contract goals will be adapted to the circumstances of each such
contract (e.g., type and location of work, availability of DBEs to perform the particular type
of work). The contract work items will be compared with eligible DBE contractors willing
to work on the project. A determination will also be made to decide which items are likely
to be performed by the prime contractor and which ones are likely to be performed by the
subcontractor(s). The goal will then be incorporated into the contract documents. Contract
goals will be expressed as a percentage of the total amount of a DOT-assisted contract.
XVI. Transit Vehicle Manufacturers (926.49)
If DOT-assisted contracts will include transit vehicle procurements, the City of Arroyo
Grande will require each transit vehicle manufacturer, as a condition of being authorized
to bid or propose on transit vehicle procurements, to certify that it has complied with the
requirements of 49 CFR Part 26, Section 49. The City of Arroyo Grande will direct the
transit vehicle manufacturer to the subject requirements located on the Internet at:
httD ://osd buweb. dot. gov /prog rams/d be/d be. htm.
XVII. Good Faith Efforts (926.53)
Information to be Submitted
The City of Arroyo Grande treats bidders'/offerors' compliance with good faith effort
requirements as a matter of responsiveness. A responsive proposal is meeting all the
requirements of the advertisement and solicitation.
Each solicitation for which a contract goal has been established will require the
bidders/offerors to submit the following information to:
City of Arroyo Grande
DBE Program for FFY 2001/02 Page 11 August 2001
City of Arroyo Grande
Attn: Director of Administrative Services
P.O. Box 550
214 East Branch Street
Arroyo Grande, CA 93421
no later than 4:00 p.m. on or before the fourth day, not including Saturdays, Sundays and
legal holidays, following bid opening:
1. The names and addresses of known DBE firms that will participate in the contract;
2. A description of the work that each DBE will perform;
3. The dollar amount of the participation of each DBE firm participation;
4. Written and signed documentation of commitment to use a DBE subcontractor
whose participation it submits to meet a contract goal;
5. Written and signed confirmation from the DSE that it is participating in the contract
as provided in the prime contractor's commitment; and
6. If the contract goal is not met, evidence of good faith efforts.
Demonstration of Good Faith Efforts
The obligation of the bidder/offeror is to make good faith efforts. The bidder/offeror can
demonstrate that it has done so either by meeting the contract goal or documenting good
faith efforts. Examples of good faith efforts are found in Appendix A to part 26 which is
attached.
The following personnel are responsible for determining whether a bidder/offeror who has
not met the contract goal has documented sufficient good faith efforts to be regarded as
responsive: The City of Arroyo Grande Director of Public Works.
The City of Arroyo Grande will ensure that all information is complete and accurate and
adequately documents the bidder/offeror's good faith efforts before a commitment to the
performance of the contract by the bidder/offeror is made.
Administrative Reconsideration
Within 10 days of being informed by the City of Arroyo Grande that it is not responsive
because it has not documented sufficient good faith efforts, a bidder/offeror may request
administrative reconsideration. Bidder/offerors should make this request in writing to the
following reconsideration official:
Mr. Steven Adams, City Manager
City of Arroyo Grande
P.O. Box 550
214 East Branch Street
Arroyo Grande, CA 93421
(805) 473-5404
City of Arroyo Grande
DBE Program for FFY 2001/02 Page 12 August 2001
The reconsideration official will not have played any role in the original determination that
the bidder/offeror did not make document sufficient good faith efforts.
As part of this reconsideration, the bidder/offeror will have the opportunity to provide written
documentation or argument concerning the issue of whether it met the goal or made
adequate good faith efforts to do so. The bidder/offeror will have the opportunity to meet
in person with the reconsideration official to discuss the issue of whether it met the goal
or made adequate good faith efforts to do. The City of Arroyo Grande will send the
bidder/offeror a written decision on reconsideration, explaining the basis for finding that the
bidder did or did not meet the goal or make adequate good faith efforts to do so. The
result of the reconsideration process is not administratively appealable to Caltrans,FHWA
or the DOT.
Good Faith Efforts when a DBE is Replaced on a Contract
The City of Arroyo Grande will require a contractor to make good faith efforts to replace a
DBE that is terminated or has otherwise failed to complete its work on a contract with
another certified DBE, to the extent needed to meet the contract goal. The prime
contractor is required to notify the RE immediately of the DBE's inability or unwillingness
to perform and provide reasonable documentation.
In this situation, the prime contractor will be required to obtain City of Arroyo Grande prior
approval of the substitute DBE and to provide copies of new or amended subcontracts, or
documentation of good faith efforts. If the contractor fails or refuses to comply in the time
specified, the City of Arroyo Grande contracting office will issue an order stopping all or
part of payment/work until satisfactory action has been taken. If the contractor still fails to
comply, the contracting officer may issue a termination for default proceeding.
VXIII. Counting DBE Participation (926.55)
The City of Arroyo Grande will count DBE participation toward overall and contract goals
as provided in the contract specifications for the prime contractor, subcontractor, joint
venture partner with prime or subcontractor, or vendor of material or supplies. See the
Caltrans' Sample Boiler Plate Contract Documents previously mentioned. Also, refer to
XI, A. "After Contract Award."
XIX. Certification (926.83(a))
The City of Arroyo Grande ensures that only DBE firms currently certified on the Caltrans'
directory will participate as DBEs in our program.
City of Arroyo Grande
DBE Program for FFY 2001/02 Page 13 August 2001
XX. Information Collection and Reporting
Bidders List
The City of Arroyo Grande will create and maintain a bidders list, consisting of information
about all DBE and non-DBE firms that bid or quote on its DOT-assisted contracts. The
bidders list will include the name, address, DBE/non-DBE status, age, and annual gross
receipts of firms.
Monitoring Payments to DBEs
Prime contractors are required to maintain records and documents of payments to DBEs
for three years following the performance of the contract. These records will be made
available for inspection upon request by any authorized representative ofthe City of Arroyo
Grande, Caltrans, or FHWA. This reporting requirement also extends to any certified OBE
subcontractor.
Payments to DBE subcontractors will be reviewed by the City of Arroyo Grande to ensure
that the actual amount paid to DBE subcontractors equals Qr exceeds the dollar amounts
stated in the schedule of DBE participation.
Reporting to Caltrans
The City of Arroyo Grande's final utilization of DBE participation will be reported to the
DLAE using Exhibit 17 -F of the Caltrans' LAPM.
Confidentiality
The City of Arroyo Grande will safeguard from disclosure to third parties information that
may reasonably be regarded as confidential business information, consistent with Federal,
state, and local laws.
This Disadvantaged Business Enterprises Program is approved by:
Steven Adams Date
City Manager
This Disadvantaged Business Enterprises Program is accepted by:
Jerald T. Gibbs Date
Caltrans District 5
Local Assistance Engineer
City of Arroyo Grande
DBE Program for FFY 2001/02 Page 14 August 2001
A TTACHMENT A
ORGANIZA TIONAL CHART
THE ELECTORS
I
MAYOR AND
CITY COUNCIL
I
CITY MANAGER
Steven Adams
I
PUBLIC WORKS DEPARTMENT
Don Spagnolo, P. E.
Director/City EngineerlDBELO
I
I I
- Vacant- Jill E. Peterson
Associate Civil Engineer/ Sr. Consultant Engineer!
DBE Support Staff DBE Support Staff
City of Arroyo Grande
DBE Program for FFY 2001/02 Attachment A - Page 1 August 2001
APPENDIX A TO PART 26
GUIDANCE CONCERNING GOOD FAITH EFFORTS
I. When, as a recipient, you establish a contract goal on a DOT-assisted contract, a
bidder must, in order to be responsible and/or responsive, make good faith efforts
to meet the goal. The bidder can meet this requirement in either of two ways, First,
the bidder can meet the goal, documenting commitments for participation by DBE
firms sufficientfor this purpose. Second, even if it doesn't meet the goal, the bidder
can document adequate good faith efforts. This means that the bidder must show
that it took all necessary and reasonable steps to achieve a DBE goal or other
requirement of this part which, by their scope, intensity, and appropriateness to the
objective, could reasonably be expected to obtain sufficient DBE participation, even
if they were not fully successful.
II. In any situation in which you have established a contract goal, part 26 requires you
to use the good faith efforts mechanism of this part. As a recipient, it is up to you
to make a fair and reasonable judgment whether a bidder that did not meet the goal
made adequate good faith efforts. It is important for you to consider the quality,
quantity, and intensity of the different kinds of efforts that the bidder has made. The
efforts employed by the bidder should be those that one could reasonably expect
a bidder to take if the bidder were actively and aggressively trying to obtain DBE
participation sufficient to meet the DBE contract goal. Mere pro forma efforts are
not good faith efforts to meet the DBE contract requirements. We emphasize,
however, that your determination concerning the sufficiency of the firm's good faith
efforts is a judgment call: meeting quantitative formulas is not required.
III. The Department also strongly cautions you against requiring that a bidder meet a
contract goal (Le., obtain a specified amount of DBE participation) in order to be
awarded a contract, even though the bidder makes an adequate good faith efforts
showing. This rule specifically prohibits you from ignoring bona fide good faith
efforts.
IV. The following is a list of types of actions which you should consider as part of the
bidder's good faith efforts to obtain DBE participation. It is not intended to bea
mandatory checklist, nor is it intended to be exclusive or exhaustive. Other factors
or types of efforts may be relevant in appropriate cases.
A. Soliciting through all reasonable and available means (e.g. attendance at
pre-bid meetings, advertising and/or written notices) the interest of all
certified DBEs who have the capability to perform the work of the contract.
The bidder must solicit this interest within sufficient time to allow the DBEs
to respond to the solicitation. The bidder must determine with certainty if the
DBEs are interested by taking appropriate steps to follow up initial
solicitations.
City of Arroyo Grande
DBE Program for FFY 2001/02 Appendix A - Page 1 August 2001
B. Selecting portions of the work to be performed by DBEs in order to increase
the likelihood that the DBE goals will be achieved. This includes, where
appropriate, breaking out contract work items into economically feasible units
to facilitate DBE participation, even when the prime contractor might
otherwise prefer to perform these work items with its own forces.
C. Providing interested DBEs with adequate information about the plans,
specifications, and requirements of the contract in a timely manner to assist
them in responding to a solicitation.
D. (1 ) Negotiating in good faith with interested DBEs. It is the bidder's
responsibility to make a portion of the work available to DBE subcontractors
and suppliers and to select those portions of the work or material needs
consistent with the available DBE subcontractors and suppliers, so as to
facilitate DBE participation. Evidence of such negotiation includes the
names, addresses, and telephone numbers of DBEs that were considered;
a description of the information provided regarding the plans and
specifications for the work selected for subcontracting; and evidence as to
why additional agreements could not be reached for DBEs to perform the
work.
(2) A bidder using good business judgment would consider a number of
factors in negotiating with subcontractors, including DBE subcontractors, and
would take a firm's price and capabilities as well as contract goals into
consideration. However, the fact that there may be some additional costs
involved in finding and using DBEs is not in itself sufficient reason for a
bidder's failure to meet the contract DBE goal, as long as such costs are
reasonable. Also, the ability or desire of a prime contractor to perform the
work of a contract with its own organization does not relieve the bidder of the
responsibility to make good faith efforts. Prime contractors are not, however,
required to accept higher quotes from DBEs if the price difference is
excessive or unreasonable.
E. Not rejecting DBEs as being unqualified without sound reasons based on a
thorough investigation of their capabilities. The contractor's standing within
its industry, membership in specific groups, organizations, or associations
and political or social affiliations (for example union vs. non-union employee
status) are not legitimate causes for the rejection or non-solicitation of bids
in the contractor's efforts to meet the project goal.
F. Making efforts to assist interested DBEs in obtaining bonding, lines of credit,
or insurance as required by the recipient or contractor.
G. Making efforts to assist interested DBEs in obtaining necessary equipment,
supplies, materials, or related assistance or services.
City of Arroyo Grande
DBE Program for FFY 2001/02 Appendix A - Page 2 August 2001
H. Effectively using the services of available minority/women community
organizations; minority/women contractors' groups; local, state, and Federal
minority/women business assistance offices; and other organizations as
allowed on a case-by-case basis to provide assistance in the recruitment
and placement of DBEs.
v. In determining whether a bidder has made good faith efforts, you may take into
account the performance of other bidders in meeting the contract. For example,
when the apparent successful bidder fails to meet the contract goal, but others meet
it, you may reasonably raise the question of whether, with additional reasonable
efforts, the apparent successful bidder could have met the goal. If the apparent
successful bidder fails to meet the goal, but meets or exceeds the average DBE
participation obtained by other bidders, you may view this, in conjunction with other
factors, as evidence of the apparent successful bidder having made good faith
efforts.
""-
City of Arroyo Grande August 2001
DBE Program for FFY 2001/02 Appendix A - Page 3
APPENDIX B
TO BE USED FOR DESIGN-BUILD CONTRACTS
The following are hereby incorporated into the Agency's Disadvantaged Business
Enterprise (DBE) Program:
II. Objectives IPolicy Statement (9926.1, 26.23)
At the end of the first paragraph, add the following:
The Agency recognizes that certain modifications are necessary to adapt the program for
use in connection with design-build contracts, and has therefore established certain
procedures applicable to design-build DBE contracts under the DBE Program. Public
Contract Code Section 4109 requires subcontractors to be identified by the prime
contractor for the subletting or subcontracting of any portion of the work in excess of
one-half of 1 percent of the prime contractor's total bid. Exceptions are only in the cases
of public emergency or necessity, and then only after a finding. reduced to writing as a
public record of the awarding authority setting forth the facts constituting the emergency
or necessity. The written public record of the awarding authority/Agency as to either
emergency or necessity is attached hereto (See Appendix C for sample).
XIII. Monitoring and Enforcement Mechanisms (926.37)
At the end of the first paragraph below "After Contract Award", add the following
paragraph:
After Design-Build Contract A ward
As described in the Section entitled "GOOD FAITH EFFORTS" below, each proposer for
an Agency design-build contract will be required to submit a DBE Performance Plan as
part of a responsive proposal. Following award of a design-build contract and during both
the design and construction portions of the project, the design-build contractor will be
required to submit documentation, in the form of progress reports described below, to show
that the design-build contractor is meeting the contract goal for the project, or if the goal
is not being met, the design-build contractor must submit satisfactory evidence that it has
made good faith efforts, in accordance with that Section, to meet the goal. Evidence of
good faith efforts, as described in 49 CFR Part 26 Section 26.5349 and Appendix A, will
be monitored by the Agency throughout the duration of the design-build project.
City of Arroyo Grande
DBE Program for FFY 2001/02 Appendix B - Page 1 August 2001
At the end of the first paragraph below "Preconstruction Conference", add the following
sentence:
The contractor will promptly provide the Agency with the information required by the form
entitled "Local Agency DBE Information" upon selection of any DBE or other subcontractor
not previously identified by the design-build contractor. During the course of the contract,
differences must be explained and resolved by either making co"ections or requesting a
substitution.
At the end of the fourth paragraph below "Construction Contract Monitoring", add the
following paragraph:
The contractor will provide DBE Progress Reports to the Agency with each invoice and will
provide an annual report on or before August 1 of each year of the design-build contract.
Each report must also include a na"ative summary stating whether the contractor is on
target with respect to the DBE goal set forth in the design-build contract, whether the goal
has been exceeded (stating the amount of the excess), or whether the contractor is behind
target (stating the amount of the deficit).
XVII. Good Faith Efforts (926.53)
At the end of the third paragraph below "Information to be Submitted", add the following
items:
7. A DBE Performance Plan containing a detailed description of the design-build
contractor's planned methodology for achieving the DBE goal stated in the contract,
including a description of the good faith efforts the design-build contractor intends
to undertake to achieve that goal.
8. A design-build proposal must also include an affidavit that the proposer will either
attain the DBE goals for the design-build contract or will exercise good faith efforts
to do so.
At the end of the first paragraph below "Demonstration of Good Faith Efforts", add the
following sentence:
If it is a design-build contract, each contractor proposing will be required to submit DBE
Performance Plan as part of a responsive proposal and good faith efforts.
This Disadvantaged Business Enterprises Program for design-build contracts is approved
by:
Steven Adams Date
City Manager
City of Arroyo Grande
DBE Program for FFY 2001/02 Appendix B - Page 2 August 2001
This Disadvantaged Business Enterprises Program for design-build contracts is accepted
by:
Jerald T. Gibbs Date
Caltrans District 5
Local Assistance Engineer
City of Arroyo Grande August 2001
DBE Program for FFY 2001/02 Appendix B - Page 3
APPENDIX C
SAMPLE RESOLUTION
RESOLUTION OF THE CITY OF ARROYO GRANDE
REGARDING NECESSITY OR EMERGENCY FOR
SUBSEQUENT SUBCONTRACTOR IDENTIFICATION AND
SELECTION FOR DESIGN-BUILD CONTRACTS (REQUIRED
BY PUBLIC CONTRACT CODE SECTION 4109 ENTITLED
"PUBLIC EMERGENCY GROUNDS FOR CHANGE")
A. EXPLANATION OF PUBLIC NECESSITY OR EMERGENCY:
B. FACTS CONSTITUTING THE PUBLIC NECESSITY OR EMERGENCY:
C. FINDINGS:
D. RESOLUTION FOR SUBSEQUENT IDENTIFICATION OF SUBCONTRACTORS:
E. ADOPTION OF PROCEDURE TO BE USED BY DESIGN-BUILD CONTRACTOR
FOR SUBSEQUENT IDENTIFICATION OF SUBCONTRACTORS:
F. CERTIFICATE OF SECRETARY
1. MOTION MADE AND DATE
2. VOTING RESUL TS
3. SIGNATURES:
(a) (Secretary)
(b) (Chairperson)
City of Arroyo Grande
DBE Program for FFY 2001/02 Appendix C . Page 1 August 2001
8.k.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: SUMMARY V ACA TION OF A PORTION OF A DRAINAGE AND PUBLIC
SERVICE EASEMENT ADJACENT TO PEARWOOD AVENUE
DATE: AUGUST 14, 2001
RECOMMENDATION:
It is recommended the Council adopt the attached resolution summarily vacating a portion
of an existing drainage and public service easement.
FUNDING:
No fiscal impact.
DISCUSSION:
Tract 176 is a residential subdivision located on the north side of Huasna Road, and
bordering the City limits. Eighteen lots border Pearwood Avenue adjacent to the City limits.
Along the back of these lots is a 15 foot wide drainage and public utility easement. This
easement was offered to the public on the recorded tract map and accepted by the City
Council on April 25, 1962.
The City has received a written request from Jens and Loretta Wagner to abandon a
minimum of three feet of the easement in order to accommodate construction of a small
addition to their residence. The City has also received other requests to abandon all or
part of this easement.
Upon review of the site, staff has determined that with the construction of the underground
storm drain pipe and refurbishment of the above ground swale, the southwesterly five feet
of the easement is no longer needed for the detention basin. Also based on review by the
utility companies, vacation of this portion of the easement does not affect operations of
existing utilities. It should be noted that the existing fence is located to exclude the five
foot (5') area intended to be vacated. Therefore, staff recommends that this five foot wide
portion of the drainage easement be vacated.
Section 8333 (a) of the Streets and Highways Code allows a local agency to summarily
vacate a public service easement that has not been used for the purpose for which it has
been dedicated for a period of five years preceding the proposed vacation. As stated
above, this easement has not been used during the last five years, and therefore may also
be summarily vacated.
The 15 foot wide easement is both a public drainage easement and a public utility
easement. The summary vacation of the southwesterly five feet (5') will apply to both
easements. The City has notified all of the affected utility companies of the intention to
summarily vacate.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE SUMMARILY VACATING A PORTION
OF AN EXISTING PUBLIC DRAINAGE AND PUBLIC
SERVICE EASEMENT LOCATED ADJACENT TO
PEARWOOD AVENUE
WHEREAS, on April 25, 1962, the City Council accepted a 15 foot wide public drainage
and public utility easement as a part of approving Tract 176 in the City of Arroyo Grande;
and
WHEREAS, the Streets and Highways Code, Section 8330 et seq. allows a local agency to
summarily vacate a public service easement if the easement has not been used for the
purpose offered, during the five years preceding the proposed vacation; and
WHEREAS, a five foot wide portion of the public drainage and public utility easement has
not been used for public drainage or for public utilities; and
WHEREAS, owners of the properties have requested the abandonment of the unused
portion of the easement.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby summarily vacates the portion of the existing public drainage and public service
easement as described in Exhibit A and shown graphically on Exhibit B.
On motion of Council Member , seconded by Council Member , and on the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of 2001.
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
EXHIBIT A
LEGAL DESCRIPTION
FOR SUMMARY V ACA TION OF A PORTION
OF AN EASEMENT
That portion of a 15 feet wide public drainage and public utility easement shown on Tract
176 as recorded April 25, 1962 in Book 6 of Maps at Page 77 in the office of the County
Recorder of the County of San Luis Obispo, State of California. Said 15 feet wide public
drainage and public utility easement being the northeasterly 15 feet of said Tract 176. Said
portion to be vacated being the southwesterly 5 feet of said 15 feet wide drainage
easement.
EXHIBIT B
V ACA TION OF EASEMENT
VI
~ EXISTING 15 FT.
29 ~
PUBLIC DRAINAGE AND
~ PUBLIC UTILITIES
..\11 EASEMENT
V1
VI 5 FT. PORTION OF
~
28 ~ DRAINAGE AND
PUBLIC UTILITIES EASEMENT
f".- ~ TO BE VACATED
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8.1.
MEMORANDUM
TO: CITY COUNCIL
FROM: KERRY McCANTS
COMMUNITY DEVELOPMENT DIRECTOR
BY: '\\~, KELLY HEFFERNON
ASSOCIATE PLANNER
SUBJECT: ADOPTION OF RESOLUTION APPROVING CONDITIONAL USE
PERMIT CASE NO. 99-013 TO CONSTRUCT FIVE (5)
PROFESSIONAL OFFICE BUILDINGS, AND VARIANCE CASE
NO. 01-001 TO DEVIATE FROM THE MAXIMUM WALL HEIGHT
REQUIREMENT; NORTHWEST CORNER OF CAMINO MERCADO
AND WEST BRANCH STREET; STEPHEN COOL AND GARY
WHITE
DATE: AUGUST 14, 2001
RECOMMENDA TION:
Staff recommends the Council adopt a resolution adopting a mitigated negative
declaration, instructing the Director of Administrative Services to file a Notice of
Determination, and approving Conditional Use Permit Case No. 99-013 and
Variance Case No. 01-001.
FUNDING:
No fiscal impact.
BACKGROUND:
At its meeting of July 10, 2001, the City Council tentatively approved Conditional
Use Permit Case No. 99-013 and Variance Case No. 01-001, and directed staff to
return with a supporting resolution of approval.
DISCUSSION:
Pursuant to Council action and direction at its July 10, 2001 meeting, attached for
the Council's consideration is a resolution approving Conditional Use Permit Case
No. 99-013 and Variance Case No. 01-001. Staff has re-confirmed that the project
complies with applicable building height regulations.
City Council
August 14, 2001
CUP 99-013; VAR 01-001
Page 2 of 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
1 . Approve the resolution.
2. Do not approve the resolution.
3. Provide direction to staff.
Attachments:
1 . Resolution of approval
2. Location Map
A TT ACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING A MITIGATED NEGATIVE
DECLARATION, INSTRUCTING THE DIRECTOR OF
ADMINISTRATIVE SERVICES TO FILE A NOTICE OF
DETERMINATION, AND APPROVING CONDITIONAL USE
PERMIT CASE NO. 99-013 AND VARIANCE CASE NO.
01-001, LOCATED ON THE NORTHWEST CORNER OF
CAMINO MERCADO AND WEST BRANCH STREET,
APPLIED FOR BY STEPHEN COOL AND GARY WHITE
WHEREAS, the City Council of the City of Arroyo Grande has considered Conditional
Use Permit Case No. 99-013 and Variance Case No. 01-001, filed by Stephen Cool
and Gary White, to construct five (5) professional office buildings and to deviate from
the six foot (6') maximum wall height; and
WHEREAS, the City Council has held a public hearing on these applications in
accordance with the City Code; and
WHEREAS, the City Council has found that this project is consistent with the General
Plan and the environmental documents associated therewith; and
WHEREAS, the City Council has reviewed this project in compliance with the
California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the
Arroyo Grande Rules and Procedures for Implementation of CEQA and has
determined that a Mitigated Negative Declaration can be adopted; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing,
the following circumstances exist:
FINDINGS FOR APPROVAL
Conditional Use Permit Findings:
1 . The proposed use is permitted within the Highway Service (H-S) District of the
Oak Park Acres Planned Development (PD 1.1) pursuant to Section 9-03.050
of the Development Code, and complies with all applicable provisions of the
Development Code, the goals and objectives of the Arroyo Grande General
Plan, and the development policies and standards of the City.
2. The proposed use will not impair the integrity and character of the district in
which it is to be established or located because the proposed use is similar to
surrounding uses.
3. The site is suitable for the type and intensity of use or development that is
proposed because all. the necessary easements, circulation, parking and
setbacks would be provided.
4. There are adequate provisions for water, sanitation, and public utilities and
services to ensure the public health and safety.
RESOLUTION NO.
PAGE 2
5. The proposed use will not be detrimental to the public health, safety, or
welfare, or materially injurious to properties and improvements in the vicinity
because the proposed project would not create adverse environmental impacts.
Variance Findings:
1. The strict or literal interpretation and enforcement of the maximum wall height
regulation would result in practical difficulty or unnecessary hardship not
otherwise shared by others within the surrounding area because a strict
interpretation of the Development Code does not take into consideration the
sloping topography of the project site.
2. There are exceptional or extraordinary circumstances or conditions applicable to
the property involved or to the intended use of the property that do not apply
generally to other properties classified in the same zone. Specifically, the project
site rises considerably from West Branch Street and requires a retaining wall to
hold back the slope for any development on the property. A combination retaining
wall and railing is necessary for safety purposes along the access driveway.
Complying with the maximum six-foot (6') height limit would require excessive
grading and oak tree removal.
3. The strict or literal interpretation and enforcement of the maximum wall height
regulation would deprive the applicant of privileges enjoyed by the owners of
other properties classified in the same zone because other surrounding property
owners have combination wall/fences of similar heights.
4. The granting of the variance will not constitute a grant of special privilege
inconsistent with the limitations on other properties classified in the same zone
because surrounding properties have wall/fences of similar heights.
5. The granting of the variance will not be detrimental to the public health, safety or
welfare, or materially injurious to properties or improvements in the vicinity.
6. The granting of a variance is consistent with the objectives and policies of the
General Plan and the intent of the Development Code.
Architectural Review Findings:
1 . The proposal is consistent with the "General Architectural Review Guidelines"
for the City of Arroyo Grande.
2. The proposal is consistent with the text and maps of the Arroyo Grande
General Plan, and the City of Arroyo Grande Development Code.
3. The proposal will not be detrimental to the health, safety, comfort and general
welfare of the persons residing or working in the neighborhood of the proposed
project.
4. The general appearance of the proposed building is consistent with the
character of the neighborhood because the size and design are consistent with
other buildings in the vicinity.
RESOLUTION NO.
PAGE 3
5. The proposal is not detrimental to the orderly and harmonious development of
the City.
6. The proposal will not impair the desirability of investment or occupation in the
neighborhood.
Required CEQA Findings:
1 . The City of Arroyo Grande has prepared an initial study pursuant to Section
15063 of the Guidelines of the California Environmental Quality Act (CEQA),
for Conditional Use Permit Case No. 99-013.
2. Based on the initial study, a Mitigated Negative Declaration was prepared for
public review. A copy of the Mitigated Negative Declaration and related
materials is located at City Hall in the Community Development Department.
3. After holding a public hearing pursuant to State and City Codes, and
considering the record as a whole, the City Council adopts a negative
declaration and finds that there is no substantial evidence of any significant
adverse effect, either individually or cumulatively on wildlife resources as
defined by Section 711.2 of the fish and Game Code or on the habitat upon
which the wildlife depends as a result of development of this project. further,
the Council finds that said Mitigated Negative Declaration reflects the City's
independent judgment and analysis.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby adopts a Mitigated Negative Declaration, instructs the Director of
Administrative Services to file a Notice of Determination, and approves Conditional
Use Permit Case No. 99-013 and Variance Case No. 01-001, with the above findings
and subject to the conditions, mitigation measures and monitoring program as set
forth in Exhibit "A", attached hereto and incorporated herein by this reference.
On motion by Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this day of 2001.
RESOLUTION NO.
PAGE 4
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
PAGE 5
EXHIBIT" A"
CONDITIONS OF APPROVAL
CONDITIONAL USE PERMIT CASE NO. 99-013 AND
VARIANCE CASE NO. 01-001
Stephen Cool and Gary White
Northwest Corner of Camino Mercado and West Branch Street
COMMUNITY DEVELOPMENT DEPARTMENT
GENERAL CONDITIONS
This approval authorizes the construction of five (5) professional office buildings
totaling approximately 24,300 square feet, and a deviation from the six foot (6')
maximum wall height to allow up to a 14' wall height for the wall located along the
north (rear) property line and up to a 13'-6" wall height for the wall located along the
south (front) property line.
1 . The applicant shall ascertain and comply with all Federal, State, County and
City requirements as are applicable to this project.
2. The applicant shall comply with all conditions of approval for Conditional Use
Permit Case No. 99-013 and Variance Case No. 01-001.
3. This application shall automatically expire on August 14, 2003 unless a
building permit is issued. Thirty (30) days prior to the expiration of the
approval, the applicant may apply for an extension of one (1) year from the
original date of expiration.
4. Development shall occur in substantial conformance with the plans presented
to the City Council at the meeting of August 14, 2001 and marked Exhibits
"B1 -B13".
5. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its present or former agents, officers, or employees because
of the issuance of said approval, or in anyway relating to the implementation
thereof, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and
attorney's fee's which the City, its agents, officers or employees may be
required by a court to pay as a result of such action. The City may, at its sole
discretion, participate at its own expense in the defense of any such action but
such participation shall not relieve applicant of his/her obligations under this
condition.
DEVELOPMENT CODE
6. Development shall conform to the Highway Service (H-S) zoning requirements
of the Oak Parks Planned Development except as otherwise approved.
RESOLUTION NO.
PAGE 6
7. Signage shall be subject to the requirements of Development Code Chapter 9-
13.
8. Setbacks, lot coverage, and floor area ratios shall be as shown on the
development plans except as specifically modified by these conditions.
NOISE
9. Construction shall be limited to between the hours of 7 a.m. and 6 p.m.
Monday through Friday and between 8 a.m. and 5 p.m. on Saturday or
Sunday.
WATER
10. All new construction shall utilize fixtures and designs that minimize water
usage. Such fixtures shall include, but are not limited to, low flow shower
heads, water saving toilets, instant water heaters and hot water recirculating
systems. Water conserving designs and fixtures shall be installed prior to final
occupancy.
SOLID WASTE
11. Solid waste pick-up location as identified is acceptable.
12. Trash enclosures shall be reserved exclusively for dumpster and recycling
container storage. Miscellaneous tires, auto parts, boxes, bins, racks, etc.,
will not be allowed within the enclosure.
PRIOR TO ISSUING A BUILDING PERMIT:
13. The applicant shall submit wall elevations identifying surface materials for
review and approval by the Community Development Director.
14. A landscaping and irrigation plan shall be prepared by a licensed landscape
architect subject to review and approval by the Community Development
Department and Parks and Recreation Department. The landscaping plan shall
include the following:
a. Tree staking, soil preparation and planting detail;
b. The use of landscaping to screen ground-mounted utility and mechanical
equipment;
c. The required landscaping and improvements. This includes:
1. Deep root planters shall be included in areas where trees are within
five feet (5') of asphalt or concrete surfaces and curbs;
2. Water conservation practices including the use of low flow heads,
drip irrigation, mulch, gravel, drought tolerant plants and mulches
shall be incorporated into the landscaping plan; and
3. An automated irrigation system.
RESOLUTION NO.
PAGE 7
4. Trees to be removed shall be replaced at a 3: 1 ratio with 15-gallon
size native trees.
5. Permeable paving shall be placed in the parking area under the
dripline of all existing oak trees to remain.
PRIOR TO ISSUING THE CERTIFICATE OF OCCUPANCY:
15. Development shall comply with Development Code Sections 9-10.070,
"Fences, Walls and Hedges" (subject to approval of a Variance application); 9-
10.080, "Lighting"; 9-10.110, "Performance Standards"; and 9-10.120
"Screening Requirements".
ARCHITECTURAL REVIEW COMMITTEE
16. All ducts, meters, air conditioning equipment, and other mechanical equipment,
whether on the ground, on the structure or elsewhere, shall be screened from
public view with materials architecturally compatible with the main structure.
17. All electrical panel boxes shall be installed inside the building.
PARKS AND RECREATION DEPARTMENT CONDITIONS
18. The applicant shall comply with the provisions of Ordinance 431 C.S., the
Community Tree Ordinance.
19. Linear root barriers shall be used at the front of the project to protect the
sidewalks.
20. All street front trees shall be 24-inch box.
POLICE DEPARTMENT
PRIOR TO ISSUING THE CERTIFICATE OF OCCUPANCY:
21. The applicant shall install a burglary alarm system per Police Department
guidelines, and pay the Police Department alarm permit application fee.
BUILDING AND FIRE DEPARTMENT
22. The project shall comply with the most recent editions of the California State
Fire and Building Codes and the Uniform Building and Fire Codes as adopted by
the City of Arroyo Grande.
23. The project shall have a fire flow as determined by the Uniform Fire Code. The
duration shall depend on the construction type.
RESOLUTION NO.
PAGE 8
PRIOR TO ISSUING A 'BUILDING PERMIT:
24. The applicant shall show proof of properly abandoning all non-conforming
items such as septic tanks, wells, underground piping and other undesirable
conditions.
PRIOR TO OCCUPANCY:
25. The applicant shall post designated fire lanes, per Section 22500.1 of the
California Vehicle Code.
26. Fire hydrant(s) shall be placed in accordance with the Uniform Fire Code
requirements.
27. The applicant must provide an approved "security key vault" per Building and
Fire Department guidelines.
28. The building must be fully sprinklered per Building and Fire guidelines.
29. An opticom traffic signal pre-emption device shall be installed that meets
Building and Fire Department requirements at the intersection of Camino
Mercado and West Branch Street.
PUBLIC WORKS DEPARTMENT
GENERAL IMPROVEMENT REQUIREMENTS
30. Fees - The applicant shall pay all applicable City fees at the time they are
due.
31. Site maintenance - The developer shall be responsible during construction for
cleaning city streets, curbs, gutters and sidewalks of dirt tracked from the
project site. The flushing of dirt or debris to storm drain or sanitary sewer
facilities shall not be permitted. The cleaning shall be done after each day's
work or as directed by the Director of Public Works or the Community
Development Director.
32. Encroachment Permit - The applicant shall be responsible for obtaining an
encroachment permit for all work within a public right of way.
33. Grading - All grading shall be done in accordance with the City Grading
Ordinance.
CONDITIONS REQUIRED PRIOR TO ISSUING A BUILDING PERMIT
34. Improvements required - All project improvements shall be designed and the
plans approved in accordance with the City of Arroyo Grande Standard Drawings
and Specifications, except as may be modified by these conditions of approval.
RESOLUTION NO.
PAGE 9
The following improvement plans shall be prepared by a registered Civil
Engineer and approved by the Public Works Department:
a. Grading, drainage and erosion control.
b. Curb, gutter and sidewalk.
c. Public utilities.
d. Water and sewer.
e. Traffic Signal, Street Improvement for the intersection at Camino Mercado
and West Branch.
f. Signing and Stripping plan for the intersection at Camino Mercado and
West Branch.
35. Site Plan Requirements - The site plan shall include the following:
a. The location and size of all water, sewer and storm water facilities within
the project site and abutting streets or alleys.
b. Location, quantity and size of all sewer laterals.
c. The location, size and orientation of all trash enclosures.
d. All parcel lines and easem~nts related to the property.
e. The location and dimension of all paved areas.
f. The location of all public or private utilities.
36. Traffic Signal Design - Prior to issuing building permit, all plans related to the
traffic signal at Camino Mercado and West Branch shall be completed, and
approval by the City and Caltrans shall be obtained.
37. Fee reimbursement - The developer shall implement the design and installation
of the Camino Mercado - West Branch Street signalization improvements, as
described in these conditions. The City will reimburse the developer for the
design and construction costs for the signalization improvements, if such funds
become available for the improvement project, and to the extent that such costs
exceed the developer's responsibility to pay traffic signalization fees. The
improvements that are included in the reimbursement are the signal installation,
related signage and striping, and island modification. The widening of West
Branch Street is not included.
38. Reimbursement Agreement - Prior to signal plan approval, the developer shall
enter into a reimbursement agreement with the City. The reimbursement
agreement shall include the method to determine the amount of reimbursement.
Requirements will be set forth in the reimbursement agreement to ensure that
the installation of the signal, and execution of the signal contract, is consistent
with projects paid for by local public funds.
39. Drainage design - All drainage facilities shall be designed to accommodate a
1 OO-year storm flow.
40. Sewer design - With plan submittals, the developer shall provide calculations
for anticipated wastewater flow from the project.
RESOLUTION NO.
PAGE 10
41. Parking lot design - The cross slope on parking lot driving lanes shall not
exceed 5 percent.
42. Entrance design - The driveway entrances shall be designed with curb returns
having a minimum radius of 15 feet, and handicapped ramps.
43. Inspection agreement - Prior to approval of any improvement plans, the
applicant shall enter into an agreement with the City for inspection of the
required improvements.
44. Soils report - A preliminary soils report shall be prepared by a registered civil
engineer and supported by adequate test borings. All earthwork design and
grading shall be performed in accordance with the approved soils report.
45. Adjacent structures - The grading plan design shall include measures to
protect the adjacent structures from damage due to the construction.
46. Landscape approvals - Landscape and irrigation plans are required within the
public right of way, and shall be approved by the Community Development and
Parks and Recreation Departments, and Public Works Department.
47. Utility company review - All public improvement plans shall be submitted to the
public utility companies for review and comment. Utility comments shall be
forwarded to the Director of Public Works for approval.
48. Plan submittals - Upon approval of the improvement plans, the applicant shall
provide a reproducible mylar set and 3 sets of prints of the improvements for
inspection purposes. Prior to acceptance of the improvements, the applicant
shall provide reproducible mylars, and 2 sets of prints of the approved record
drawings (as builts).
49. Recorded documents - All easements, abandonments, or similar documents to
be recorded as a document separate from a map, shall be prepared by the
applicant on 8%" x 11" City standard forms, and shall include legal descriptions,
sketches, closure calculations, and a current preliminary title report. The
applicant shall be responsible for all required fees, including any additional
required City processing fees.
CONDITIONS REQUIRED PRIOR TO A CERTIFICATE OF OCCUPANCY
50. Improvement bonding - All project improvements shall be constructed prior to
occupancy, except for non-essential improvements, which may be guaranteed
by an agreement, and financial securities as provided for in Section 9-15.070 of
the Development Code. The intersection improvements shall be considered an
essential improvement that must be constructed prior to occupancy.
RESOLUTION NO.
PAGE 11
51. Water Neutralization Program - Consistent with Mitigation Measure No. 1 of
the Initial Study, The applicant shall complete measures to neutralize the
estimated increase in water demand created by the project by either:
Implement an individual water program consisting of retrofitting existing high-flow
plumbing fixtures with low flow devices. The calculations shall be submitted to
the Director of Public Works for review and approval. The proposed individual
water program shall be submitted to the City Council for approval prior to
implementation; or,
Pay an in lieu fee of $2,200 per equivalent residential unit water usage.
52. Intersection improvements - The intersection and Camino Mercado and West
Branch shall be modified to provide for anticipated traffic conditions. The
modifications will include widening on West Branch (approximately 12 feet),
restriping, sidewalk, curb return, and island modifications and construction,
signal installation, and transitions. The lane configuration shall be generally as
described for future traffic conditions in the January 26, 2001 letter and plan
prepared by Penfield and Smith (reference Exhibit C), subject to the approval of
the Director of Public Works. The applicant is responsible for obtaining an
encroachment permit from Caltrans. The pavement structural section shall be
based on a Traffic Index (TI) of 7.0.
53. Intersection Signalization - A traffic signal at Camino Mercado and West
Branch shall be installed and operational.
54. Right of way dedication - Right of way shall be dedicated for the widening of
Camino Mercado.
55. Curb and sidewalk - Concrete curb, gutter and 6 feet wide concrete sidewalk
shall be constructed on West Branch along the property frontage. Any damaged
curb, gutter or sidewalk on Camino Mercado shall be removed and replaced.
56. Curb return - A new curb return, handicapped ramp, spandrel, and storm drain
drop inlet shall be constructed at Camino Mercado and West Branch Street.
57. Parking lot striping - The parking lot spaces shall utilize double line striping
58. Site Drainage - Roof drainage and parking lot drainage shall be collected in a
storm drain system. The majority of the site drainage shall be conveyed via
pipes to the public storm drain system in Camino Mercado. The design of the
site drainage shall include an evaluation of the capacity of the existing storm
drain to determine if any upgrades are required.
59. Storm Drains - The onsite storm drain system shall be private. The storm
drains in Camino Mercado and West Branch shall be public.
RESOLUTION NO.
PAGE 12
60. Onsite private fire lines - Private onsite fire sprinkler lines shall be connected to
the public water system with a backflow prevention assembly. The backflow
assembly shall be painted green. Fire department connections shall be painted
red and located per the Fire Department requirements.
61. Onsite public fire lines - A 15 feet wide easement shall be provided for public
waterlines serving onsite fire, as required by the Director of Public Works.
62. Water-sewer crossings - All sewer mains or laterals crossing or parallel to
public water facilities shall be constructed in accordance with California State
Health Agency standards.
63. Water meters - Water meters shall be located in the public sidewalk or as
approved by the Director of Public Works. Separate meters may be used for
irrigation.
64. Sewer Connection - The onsite sewer system shall be private and shall
connect to the public sewer system in a single location. Sewer laterals larger
than 4 inches shall connect to the public system at a manhole.
65. Existing Services - Existing water and sewer services not used by the project
shall be abandoned per the requirements of the Director of Public Works.
66. Undergrounding of utilities - All new public utilities shall be installed as
underground facilities except as noted. All existing overhead public utilities shall
be placed underground, including all overhead wires and service poles onsite,
along the frontage and within 6 feet of side and rear yard lines.
67. Utilities operational - Prior to approving any building permit within the project
for occupancy, all public utilities shall be operational.
MITIGATION MEASURES
A negative declaration with mitigation measures has been adopted for this project.
The following mitigation measures shall be implemented as conditions of approval
and shall be monitored by the appropriate City department or responsible agency.
The applicant shall be responsible for verification in writing by the monitoring
department or agency that the mitigation measures have been implemented.
Mitigation Measures:
68. The applicant shall complete measures to neutralize the estimated increase in
water demand created by the project by either:
Implement an individual water program that utilizes fixtures and
designs that minimize water usage. The calculations shall be submitted
to the Director of Public Works for review and approval. The proposed
individual water program shall be submitted to the City for approval
prior to implementation; or, pay the in lieu fee.
RESOLUTION NO.
PAGE 13
Monitoring: . Review of individual water program or
payment of the in lieu fee
Responsible Department: Public Works Department
Timeframe: Prior to issuance of building permit
69. All new construction shall utilize fixtures and designs that minimize water
usage. Such fixtures shall include, but are not limited to, water saving toilets,
instant water heaters and hot water recirculating systems. Water conserving
designs and fixtures shall be installed prior to final occupancy.
Monitoring: Review of building plans
Responsible Department: Building and Fire Department
Timeframe: Prior to issuance of building permit
70. All landscaping shall be consistent with water conservation practices including
the use of drought tolerant landscaping, drip irrigation, and mulch. To the
greatest extent possible, lawn areas and areas requiring spray irrigation shall be
minimized.
Monitoring: Review of landscaping and irrigation plans
Responsible Department: Parks & Recreation Department
Timeframe: Prior to issuance of building permit
71. The applicant shall provide detailed drainage calculations indicating that
increased run-off can be accommodated by existing facilities and/or provide
on-site retention basins to the satisfaction of the Director of Public Works.
Monitoring: Review of grading plans
Responsible Department: Public Works Department
Timeframe: Prior to issuance of a grading permit
72. During construction, water trucks or sprinkler systems shall be used to keep all
areas of vehicle movement damp enough to prevent dust from leaving the site.
At a minimum, this would include wetting down such areas in the later
morning and after work is completed for the day and whenever wind exceeds
15 miles per hour.
73. Soil stockpiled for more than two days shall be covered, kept moist, or treated
with soil binders to prevent dust generation.
74. Permanent dust control measures identified in the revegetation and landscape
plans should be implemented as soon as possible following completion of any
soil disturbing activities.
75. Exposed ground areas that are planned to be reworked at dates greater than
one month after initial grading should be sown with fast-germinating native
grass seed and watered until vegetation is established.
RESOLUTION NO.
PAGE 14
76. All vehicles hauling dirt, sand, soil, or other loose materials are to be covered
or should maintain at least two feet of freeboard (minimum vertical distance
between top of load and top of trailer) in accordance with CVC Section
23114. (This measure has the potential to reduce PM10 emissions from this
source by 7 - 14%).
77. Install wheel washers where vehicles enter and exit unpaved roads onto
streets, or wash off trucks and equipment leaving the site. (This measure has
the potential to reduce PMlO emissions from this source by 40 - 70%).
78. Sweep streets at the end of each day if visible soil material is carried onto
adjacent paved roads. Water sweepers with reclaimed water should be used
where feasible. (This measure has the potential to reduce PMlO emissions
from this source by 25 - 60%).
For Mitigation Measures No. 72 - 78:
Monitoring: Review of grading and building plans and site
inspections
Responsible Depts: Public Works, Building & Fire Departments
shall inspect plans and spot check in the field
Timeframe: Prior to issuance of a grading permit and
during construction
79. The applicant shall install a traffic signal at the intersection of Camino Mercado
and West Branch Street. The applicant and the City shall enter into a
reimbursement agreement providing that the City shall reimburse the applicant
the difference in costs between the signal installation and. the project's
Signalization Impact fee. The applicant may be reimbursed for those costs to
the extent that signalization impact fees are available and programmed for this
project.
Monitoring: The applicant shall install the traffic signal
Responsible Department: Public Works Department
Timeframe: Prior to issuance of Certificate of Occupancy
80. The applicant shall pay the City's Transportation Facilities Impact fee prior to
issuance of building permit.
Monitoring: The applicant shall pay the fees
Responsible Department: Building & Fire Department
Timeframe: Prior to issuance of building permit
81. The applicant shall retain an arborist during the grading and construction
phases of the project to ensure tree protection measures are implemented.
The recommendations outlined in the arborist report prepared for the project
shall be followed.
RESOLUTION NO.
PAGE 15
Monitoring: Field Inspection
Responsible Department: Parks & Recreation, Community Development
Departments
Timeframe: During grading and construction
82. Protective fencing shall be installed around each tree to remain at the dripline.
The fencing shall be installed prior to any site clearing, grading, or demolition
activities, and shall remain in place until construction is complete, including
landscaping. Weatherproof signs shall be permanently posted on the fences,
stating the following:
Tree Protection Zone
No personnel, eauipment, materials, or vehicles are allowed
Do Not move or remove this fence
[Name of arborist or consultant]
[Name and phone number of developer or general contractor]
Monitoring: Field inspection
Responsible Depts: Parks & Recreation, Community Development
Departments
Timeframe: Prior to issuance of grading permit
83. All trees to be removed shall be marked with either colored ribbon or paint.
Monitoring: Field inspection
Responsible Depts: Parks & Recreation, Community Development
Departments
Timeframe: Prior to issuance of grading permit
84. The applicant shall submit written reports prepared and signed by an arborist
stating that all tree protection measures have been met per International
Society of Arboriculture (lSA) Guidelines.
Monitoring: Review of reports
Responsible Depts: Parks & Recreation, Community Development
Departments
Timeframe: Reports filed on a monthly basis commencing
after issuance of grading permit
85. Removal of any oak trees shall be replaced in-kind at a 3: 1 ratio with a
minimum size of 1 5-gallon and planted on-site.
RESOLUTION NO.
PAGE 16
Monitoring: Review landscape plans/Field inspection
Responsible Department: Parks & Recreation Department
Timeframe: Prior to occupancy
86. The following note shall be placed on the grading and improvement plans for
the project:
IIln the event that during grading, construction or development of the
project, archeological resources are uncovered, all work shall be halted
until the significance of the resources are determined. If human remains
(burials) are encountered, the County Coroner (781-4513) shall be
contacted immediately. The applicant may be required to provide
archaeological studies and/or additional mitigation measures as required
by the California Environmental Quality Act if archaeological resources
are found on the site. II
Monitoring: Review of grading plans and site visits by the
Public Works Inspector
Responsible Depts: Public Works, Building & Fire Departments
Timeframe: Prior to issuance of a grading permit and
during site grading
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EXHIBIT C
PenfieldftSmilh
ENGINEERS . SURVEYORS
101 EAST VICTORIA STREET 2051 NORTH SOLAR DRIVE
P.O. BOX 98 SUITE 225
SANTA BARBARA. CALIFORNIA 93102 OXNARD. CALIFORNIA 93030
805-963-9532 . FAX 805-966-9801 805-983-7499 . FAX 805-983-1826
W.O. 13693.01
NOTICE OF TRANSMITTAL DATE: January 26, 2001
TO: Community Development Department RECEIVED
City of Arroyo Grande
214 E. Branch Street JAN 2 9 2001
Arroyo Grande, Ca 93421 CITY OF ARROYO GRANDE
ATTENTION: Ms. Kelly.Heffemon COMMUN!TY DEVELOPMENT DEPT.
SUBJECT: Camino Mercado Office Project, Arroyo Grande
BY HAND D
MAll~
OTHER D
WE ARE TRANSMITTING HEREWITH THE FOllOWING:
- One (1) each Traffic Signal Installation W. Branch Street and Hwy 101 Ramps/Camino
Mercado Drawings; Attachments C and D.
PURPOSE: For your use.
PENFIELD & SMITH
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MEMORANDUM
TO: CITY COUNCIL ~
FROM: KERRY MCCANTS, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: AUTHORIZATION TO CLOSE CITY STREETS AND USE CITY
PROPERTY FOR THE 64th ANNUAL ARROYO GRANDE VALLEY
HARVEST FEST IV AL, SEPTEMBER 28-29, 2001
DATE: AUGUST 14, 2001
RECOMMENDATION:
It is recommended the City Council adopt the attached resolution authorizing
closure of City streets and use of City property and authorize the waiver of City
fees/costs for the annual Arroyo Grande Valley Harvest Festival.
FUNDING:
The event organizers are requesting that the fees/costs for City services necessary
to support the event be waived. If the Council approves the waiver of fees/costs,
the reduction in revenue is approximately $6,780.
Historically, the City has waived fees/costs because the City has served as an
unofficial co-sponsor of the event.
DISCUSSION:
The 64th Annual Arroyo Grande Valley Harvest Festival is scheduled for September
28-29, 2001, the last Friday and Saturday of the month. Activities will begin on
Thursday, September 27, 2001 at 5:00 p.m. and end on Sunday, September 30,
2001 at 10:00 a.m. Activities at the Festival will include entertainment, food and
game booths, craft booths, contests, and a parade. The activities are held along
Short Street, Olohan Alley, and East Branch Street. The parade is held on East
Grand Avenue and East Branch Street between Halcyon Road and Mason Street.
The Festival organizers are requesting the closure of Short Street, East Branch
Street, and Olohan Alley for food and game booths, craft booths and
entertainment, and East Grand Avenue/East Branch Street for the parade.
A temporary use permit will only be issued upon approval by the City Council of
the request for street closures and use of City property.
CITY COUNCIL
AUTHORIZATION TO CLOSE CITY STREETS AND USE CITY PROPERTY
FOR THE 64th ANNUAL ARROYO GRANDE VALLEY HARVEST FESTIVAL
AUGUST 14. 2001
PAGE 2
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
-adopt the attached resolution;
-modify the attached resolution and adopt;
-reject the attached resolution;
-provide direction to staff
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE, AUTHORIZING CLOSURE OF CITY
STREETS AND USE OF CITY PROPERTY FOR THE 64th
ANNUAL ARROYO GRANDE VALLEY HARVEST
FESTIVAL, FRIDAY AND SA TURDA Y, SEPTEMBER 28-
29,2001
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival have
requested closure of City streets and use of City property; and
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival will be
responsible for the removal of all garbage and debris generated by the event.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby approve that the following actions are authorized and the
following described City property may be used for the Harvest Festival:
1. The City parking area behind City Hall from the entrance of Mason Street and
extending to the area of the Gazebo and Short Street for use between the hours
of 5:00 p.m. Thursday, September 27, 2001 until 10:00 a.m. the morning of
Sunday, September 30, 2001.
2. The parking area beginning at the Gazebo and extending westerly to Bridge Street
beginning at 6:00 a.m. Friday, September 28, 2001 until 10:00 a.m. Sunday,
September 30, 2001.
3. The use of the City owned Nelson Street property adjacent to Mason Street for
various displays and contests from 12:00 noon to 9:00 p.m. on Friday, September
28, 2001 and from 8:00 a.m. to 6:00 p.m. on Saturday, September 29, 2001 for
a variety of activities, contests, and displays.
4. The City's electrical service as needed for the lighting of booths, sound system,
and contests.
5. That request be made by the Arroyo Grande Police Department to the State of
California Department of Transportation for permission to close a portion of
Branch Street, also known as Highway 227, from U.S. Highway 101 to Stanley
Avenue, and the closure of entrance and exit ramps of U.S. Highway 101 at East
Grand Avenue on September 29, 2001 between the hours of 7:00 a.m. and 1 :00
p.m.
RESOLUTION NO.
PAGE 2
Grand Avenue on September 29, 2001 between the hours of 7:00 a.m. and 1 :00
p.m.
6. That the City Council authorizes closure of a portion of East Branch Street, also
known as Highway 227, from U.S. Highway 101 to Stanley Avenue and the
closure of entrance and exit ramps of U.S. Highway 101 at East Grand Avenue
upon authorization from the State Department of Transportation for said closure.
7. That the Arroyo Grande Police Department will control traffic along and around the
parade route, and police officers will be stationed to give instructions to motorists
on detouring the parade route; and further, the Police Department will restrict
traffic on Route 227 to one lane and control traffic at the freeway ramps from
9:30 a.m. to 12:00 noon on Saturday, September 29, 2001.
BE IT FURTHER RESOLVED, that the following streets shall be closed for the Harvest
Festival parade on the morning of Saturday, September 29, 2001: beginning at East
Grand Avenue and Brisco Road and east to the corner of East Branch and Mason
Streets; and Halcyon Road from EI Camino Real to Fair Oaks Avenue from 7:00 a.m.
to 1 :00 p.m.
BE IT FURTHER RESOLVED, that the organizers of the Harvest Festival will adhere
to certain requirements and conditions set forth by the Public Works, Police, Parks,
Recreation and Facilities, and Building and Fire Departments regarding cleanup and
traffic control and all other applicable conditions of a Temporary Use Permit to be
issued by the City with the above findings and subject to the conditions as set forth
in Exhibit" A", attached hereto and incorporated herein by this reference.
On motion by Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 14th day of August, 2001.
RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
EXHIBIT II A"
CONDITIONS OF APPROVAL
TEMPORARY USE PERMIT CASE NO. 01-0XX
ARROYO GRANDE V ALLEY ANNUAL HARVEST FESTIVAL
General Conditions
1 . The applicant shall ascertain and comply with All State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application
and plans on file in the Community Development Department.
3. The event organizers shall comply with all the conditions of City Council
Resolution No. , adopted on August 14, 2001.
4. The applicant shall agree to defend at his/her sole expense any action
brought against the City, its agents, officers, or employees because of
the issuance of said approval, or in the alternative, to relinquish such
approval. The applicant shall reimburse the City, its agents, officers, or
employees, for any court costs and attorney's fees which the City, its
agents, officers or employees may be required by a court to pay as a
result of such action. The City may, at its sole discretion, participate at
its own expense in the defense of any such action but such participation
shall not relieve applicant of his/her obligations under this condition.
Parks, Recreation and Facilities Department Conditions
5. The Harvest Festival Committee is to contact the Parks, Recreation and
Facilities Department no later than September 14, 2001 regarding the
number and location of trash receptacles to be placed in the downtown
area.
6. The Harvest Festival Committee is responsible for disposal of its garbage
into large trash containers. The Harvest Festival Committee IS
responsible for providing a small cargo dumpster (20 cubic yards) in
addition to required trash containers.
7. The Harvest Festival Committee is responsible for providing trashcan
liners for all trash containers.
8. The Harvest Festival Committee is responsible for providing additional
restroom supplies for the festival. Should the City provide these
supplies, the Harvest Festival Committee will reimburse the City for the
cost of these supplies.
Public Works Department Conditions
9. Restroom facilities, barricades, signing and detour routes shall be
provided by applicant.
10. The event organizers shall provide (pay for) all traffic barricades and
delineators. The Public Works Department will place the barricades and
delineators.
11 . The event organizers shall place an advertisement in the September 26,
2001 edition of the Five Cities Times-Press Recorder advising residents
of street closures.
12. The event organizers shall provide a $1,000,000 personal liability
insurance policy naming the City as additional insured. Proof of
insurance shall be submitted to the Director of Administrative Services
ten (10) days before the event.
13. The event organizers shall contact the Public Works Department two
weeks prior to the event to check on the status of street
maintenance/construction activities. The Public Works Department may
require the event organizers to provide temporary construction (orange
plastic) fencing around areas designated as potentially hazardous.
Building and Fire Department Conditions
14. All food booths (cooking) must comply with the Fire Department
guidelines.
15. A handicapped accessible toilet shall be included where other portable
toilets are located.
16. All electrical must be inspected by the Building and Life Safety Division,
prior to the event opening.
17. Emergency access must be maintained to the satisfaction of the Director
of Building and Fire.
18. The use of generators must be reviewed and approved by the Director
of Building and Fire.
19. All tape used for marking the booth locations shall be removed by the
event organizers.
Police Department Conditions
20. The Police Department shall obtain the necessary permit from Cal-Trans
to close a portion of Branch Street, also known as Highway 227, from
U.S. Highway 101 to Stanley Avenue and the entrance and exit ramps
of U.S. Highway 101 at Grand Avenue.
8.n.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER
BY: KAREN SISKO, HUMAN RESOURCES MANAGER ~,
SUBJECT: CONSIDERATION OF RESOLUTION APPROVING A SIDE LETTER OF
AGREEMENT WITH SERVICE EMPLOYEES INTERNATIONAL UNION
(SEIU) LOCAL 620 FOR UNIFORM ALLOWANCE FOR CERTAIN FIRE
FIGHTING PERSONNEL
DATE: AUGUST 14, 2001
RECOMMENDATION:
It is recommended that the City Council adopt a Resolution approving the Side Letter of
Agreement amending the existing Memorandum of Understanding (MOU) with the
Service Employee's International Union (SEIU) Local 620 to provide a uniform
allowance to the position of full time Fire Fighter through the position of Fire Captain
under Article 15.
FUNDING:
The funding for the uniform allowance has been included in both the Fiscal Year 2000 -
2001 budget, and the Fiscal Year 2001 - 2002 budget, under Fire and Emergency
Services, account number 010-4211-5143. No additional appropriation is required.
DISCUSSION:
When the current SEIU MOU was negotiated in 1999, the position of Fire Captain was
not yet in place. This position was not included in the list that would be eligible to
receive a uniform allowance. The intent was for the position of Fire Captain to receive
the uniform allowance as is indicated by its inclusion in the budget. The position would
be eligible to receive $800 per year cash allowance, as is consistent with the uniform
allowance for Police Officers. The attached copy of the Agreement outlines the benefit.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
1. Approve staffs recommendation;
2. Do not approve staffs recommendation;
3. Modify as appropriate and approve staffs recommendation; or
4. Provide direction to staff.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING A SIDE LETTER OF
AGREEMENT TO THE SERVICE EMPLOYEES INTERNATIONAL
UNION (SEIU) LOCAL 620 MEMORANDUM OF
UNDERSTANDING (MOU) PROVIDING A UNIFORM
ALLOWANCE TO FULL TIME FIREFIGHTERS THROUGH THE
POSITION OF FIRE CAPTAIN
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to offer an $800 annual uniform allowance to full time Firefighters
through the position of Fire Captain, as hereinafter provided.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande that:
1. An amendment to the Memorandum of Understanding (MOU) with the Service
Employees International Union (SEIU) Local 620 is hereby authorized, a copy of
said amendment entitled "Side Letter of Agreement, Modification to Memorandum
of Understanding" being attached hereto, marked Exhibit "A", and by this reference
made a part hereof as though herein set out in full.
2. This Resolution shall take effect retroactive to January 1, 2000.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2001.
RESOLUTION NO.
PAGE 2
MICHAEL LADY, MAYOR
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED TO AS FORM:
TIMOTHY CARMEL, CITY ATTORNEY
Exhibit "A"
SIDE LETTER OF AGREEMENT
MODIFICATION TO MEMORANDUM OF UNDERSTANDING
For valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the City of Arroyo Grande ("City") and the Service Employees
International Union, Local 620 do hereby agree to modify the current Memorandum of
Understanding ("MOU") between the City and the SEIU Local 620 as follows:
The City shall provide cash allowances of $800 annually to full time Fire Fighters
through the range of Fire Captain. One-half (1/2) of such allowance shall be paid in July
of each year for the period of July through December of the same calendar year. The
remaining half of such allowance shall be provided by the City during January for the
period January through June of the same calendar year. The uniform allowance will be
paid on the first non-pay date Friday of the month due.
Such allowances shall be used by the employee to replace, maintain, repair, and clean
all designated uniform garments, hats, caps, shoes, leatherwear, and ornamentation.
Upon the hiring of a Fire Department employee designated in this provision, the City will
provide applicable safety equipment and initial uniforms and ancillary equipment as
specified by the Department of Building and Fire policy. The City will provide
replacement safety equipment as necessary as designated by said Department's policy.
The provisions of this Agreement will be incorporated into the next Memorandum of
Understanding (MOU) between the City and SEIU Local 620. It is further agreed that
costs associated with this Agreement are currently contained in the City's budget and
said costs will not be included in calculating any increases in total compensation
resulting from future contract negotiations.
For City of Arroyo Grande For SEIU Local 620, AFL-CIO
Date Date
8.0.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER#"
SUBJECT: COUNCIL APPOINTMENT TO SAN LUIS OBISPO COUNCIL OF
GOVERNMENTS/REGIONAL TRANSIT AUTHORITY
(SLOCOG/SLORT A)
DATE: AUGUST 14, 2001
RECOMMENDATION:
It is recommended the City Council appoint Mayor Pro Tem Tony Ferrara as the
City's primary representative to the San Luis Obispo Council of
Governments/Regional Transit Authority (SLOCOG/SLORT A) and Jim Dickens
as the alternate representative.
FUNDING:
There is no fiscal impact.
DISCUSSION:
At the City Council meeting of July 24th, Council Member Dickens requested the
Council consider appointing another Council Member to the San Luis Obispo
Council of Governments/Regional Transit Authority due to a conflict with his
upcoming work-related schedule that will not permit his attendance at the
SLOCOG/SLORT A meetings on an on-going monthly basis. Mayor Pro Tem
Tony Ferrara offered to assume the primary representation. Council Member
Dickens also offered to be the alternate representative for the City.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Make the appointments;
- Make no appointments at this time;
- Provide direction to staff.
---~---
8.p.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGE~
SUBJECT: TELEVISING OF GENERAL PLAN UPDATE PUBLIC HEARINGS
DATE: AUGUST 14, 2001
RECOMMENDATION:
Authorize City Manager to contract with AGP Video for televising of the General Plan
Update public hearings scheduled on August 16, 2001 and August 23, 2001.
FUNDING:
It is estimated that the cost to televise the two hearings will be approximately $1,200.
The expenditure can be funded from revenue that will be generated from the Public,
Education and Government (PEG) Access Fund being established by Charter
Communications consistent with the City's franchise agreement.
DISCUSSION:
At the May 22, 2001 City Council meeting, staff was directed to proceed with
arrangements to televise City Council meetings on the City's government channel.
There were several options identified with regard to the equipment and methods in
which to film and broadcast the meetings. To assist the City Council in determining the
preferred alternatives, the two local firms providing broadcast services offered to
telecast a meeting at no cost to the City. AGP Video will be televising the August 14,
2001 meeting. Matrix Mobile Television will be broadcasting the September 11, 2001
meeting.
Subsequently, interest was expressed in televising the General Plan Update public
hearing on July 31, 2001, which AGP Video volunteered to do as an additional pilot
telecast. The response has been generally favorable. Two additional public hearings
have been scheduled on August 16, 2001 and August 23, 2001. As a result, staff
believes that there will be an expectation by some in the community that these will also
be broadcast.
Since these meetings will be beyond the pilot telecasts agreed upon, there would be a
charge at this point for the cable casting services. AGP Video has submitted a proposal
to provide cable casting for these two meetings. It is recommended that the City
CITY COUNCIL
TELEVISING OF GENERAL PLAN UPDATE PUBLIC HEARINGS
AUGUST 14, 2001
PAGE 2
contract with AGP Video since they did the prior meeting and minimal planning and
coordination will be necessary.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Modify and approve staff's recommendation;
- Do not approve staff's recommendation;
- Provide staff direction.
11.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGE~
SUBJECT: EAST BRANCH STREETSCAPE ENHANCEMENT PROJECT FUNDING
APPLICATION
DATE: AUGUST 14, 2001
RECOMMENDATION:
Authorize staff to prepare a SLOCOG funding application for the East Branch
Streetscape Enhancement Project and adopt a Resolution Declaring the City Council's
Interest in Obtaining 2002 Transportation Enhancement Program Funds for the East
Branch Street Streetscape Enhancement Project.
FUNDING:
The total cost of the project is projected to be approximately $497,000. A local match of
11.47% is required, which equals $57,000. It is proposed that $25,000 be funded from
the Downtown Parking Fund, which would require consideration and approval by the
Downtown Parking Advisory Board. The justification for use of these funds would be
expenses related to refurbishment of the Corral Parking Lot. The remainder of the
matching funds, approximately $32,000 would need to be appropriated in the City's FY
2002-03 Annual Budget. Therefore, funding for the project could not be committed until
a determination was made that funding is available in next year's budget. The grant
funding request is proposed to be $440,000. It is also estimated that the project would
result in an annual landscape maintenance cost of approximately $12,000.
DISCUSSION:
The City was recently notified that grant funding for streetscape improvements is
available from the San Luis Obispo County Council of Governments (SLOCOG) under
the Transportation Enhancement funding program. Concurrently, the Village
Improvement Association (VIA) has submitted ideas on proposed beautification
improvements on East Branch Street and the community has identified a number of
concerns regarding traffic in the Village. As a result, the Transportation Enhancement
program provides an opportunity to address some of these requests and issues.
In order to submit a funding request, a conceptual plan has been developed. A copy of
the schematic plan is attached. Ideas have been presented and discussed at VIA
meetings, at a Town Hall Meeting held on July 26, 2001, and with individual business
CITY COUNCIL
STREETSCAPE ENHANCEMENT PROJECT FUNDING APPLICATION
AUGUST 14,2001
PAGE 2
owners. If the grant is approved, additional changes may still be made during the
design process. The purpose of the conceptual plan is to identify costs and develop
general consensus on the ideas included in the plan.
Currently, any proposed street improvements will require Caltrans approyal. Discussion
of the Route 227 relinquishment will be discussed at the September 11, 2001 City
Council meeting. If relinquishment is approved, Caltrans approval will no longer be
necessary. Initial feedback from Caltrans is that they will support the majority of the
concepts, but some may require modification.
The project is referred to as a streetscape enhancement plan because the intent is to
enhance rather than change the overall character of the Village. Specific goals of the
project include the following:
. To improve safety and mobility for pedestrians
. Maintain traffic flow
. Beautification
The project includes the following features:
Bulb Outs at Crosswalks
For safety purposes, bulb outs would be constructed at crosswalks to increase visibility
of pedestrians to oncoming traffic and to reduce the crossing distance for pedestrians.
Stamped Concrete Crosswalks
The crosswalks would be improved for beautification and to increase the visibility of the
crosswalks to oncoming traffic. The existing two crosswalks at Short Street would also
be reduced to one to improve safety.
Alternating Poles with Hanging Flower Baskets and Street Trees
Poles with hanging flower baskets and street trees would be installed where sidewalk
width is sufficient. The primary purpose would be for general beautification. The flower
baskets have been proposed and would be maintained by the VIA. The trees would
replace the existing potted plants. In order to prevent an impact on the visibility of
business signs, trees and poles would be located between businesses as much as
possible and a horizontal tree species with narrow canopy would be selected.
Street Furniture
The existing concrete benches would be replaced with a more decorative style.
CITY COUNCIL
STREETSCAPE ENHANCEMENT PROJECT FUNDING APPLICATION
AUGUST 14,2001
PAGE 3
Corral Parking Lot Refurbishment
The parking lot would be repaved and shade trees would be added. Signage would
also be improved to better direct drivers to parking located behind the businesses on
the north side of the street.
East Branch Street/Bridae Street Intersection
Stamped concrete medians would be constructed to better discourage existing illegal
left turns and to eliminate left turns onto Nevada Street. This would improve safety by
reducing conflicting vehicle movements. By utilizing stamped concrete, the medians
would be visible, but not be raised. Therefore, they would not restrict parade
participants or emergency vehicles from crossing over them when necessary. The
crosswalk is proposed to be moved to the west side of Bridge Street. It currently
traverses a number of turning movement areas. The street is also narrower on the west
side, which will better facilitate pedestrian crossing.
Closure of Short Street
The closure of Short Street is proposed, which would be replaced with a landscaped
area that would provide a more pedestrian oriented, park-like setting in front of the
gazebo. East-west access through the parking lot in front of the gazebo would be
maintained. This improvement would also facilitate traffic flow by reducing turning
movements and forcing turns at or re-directing traffic to Mason Street, which is a
signalized intersection. However, some concerns haye been expressed by businesses
regarding the potential impact on access to the parking lot and ability for vehicles to
turn-around. Therefore, this component of the plan will require additional discussion
and consideration.
Traffic Way Pedestrian Island
Currently, crossing East Branch at Traffic Way requires first entering a pedestrian
island. It is proposed to modify this island to provide for a more protected pedestrian
area while waiting for the signal to cross.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Adopt resolution and authorize staff to prepare and submit the grant application;
- Modify the proposed project concepts and authorize staff to submit the
application;
- Direct staff to not submit a funding application;
- Provide staff direction.
CITY COUNCIL
STREETSCAPE ENHANCEMENT PROJECT FUNDING APPLICATION
AUGUST 14, 2001
PAGE 4
Attachments:
1. East Branch Street Streetscape Enhancement Project
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE DECLARING ITS INTEREST IN
OBTAINING 2002 TRANSPORTATION ENHANCEMENT
PROGRAM FUNDS FOR THE EAST BRANCH STREET
STREETSCAPE ENHANCEMENT PROJECT
WHEREAS, the City Council of the City of Arroyo Grande desires to seek 2002
Transportation Enhancement (TE) funds made available through the San Luis Obispo
Council of Governments (SLOCOG); and
WHEREAS, SLOCOG requires all candidate project forms and the jurisdiction's
governing board endorsement be submitted to SLOCOG by September 5, 2001.
WHEREAS, the City Council of the City of Arroyo Grande is requesting that $440,000 of
TE funds be programmed for the East Branch Street Streetscape Enhancement Project;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby request that $440,000 in TE funds be programmed for use by the
City of Arroyo Grande for street and pedestrian purposes.
BE IT FURTHER RESOLVED that the City Council of Arroyo Grande hereby appoints
the Mayor as the official representative authorized to sign the SLOCOG funding
applications.
On motion of Council Member seconded by Council Member
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2001.
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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11.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: CONSIDERATION OF SELECTION OF 2002 STATE TRANSPORTATION
IMPROVEMENT PROGRAM (STIP) FUNDING PROJECTS
DATE: AUGUST 14, 2001
RECOMMENDATION:
It is recommended the City Council:
A. provide direction to staff on selection and prioritization of proposed 2002 State
Transportation Improvement Program (STIP) projects;
B. adopt a resolution declaring the Council's interest in obtaining 2002 STIP funding
for the proposed projects;
C. authorize staff to prepare SLOCOG funding applications for the candidate projects
selected by the Council; and,
D. direct staff to forward the funding applications and resolution to SLOCOG for
funding consideration.
FUNDING:
The City is requesting $287,000 of Local Streets & Roads Project funds for the project(s)
as prioritized by the Council (no local match is required).
DISCUSSION:
For the 2002 State Transportation Improvement Program (STIP) cycle, the region will
receive $3.58 million for Local Streets & Roads Projects that will be allocated directly to the
local agencies. The City of Arroyo Grande is expected to receive $287,000.
The region will also receive funds that will be programmed on a competitive basis. These
funds include $20.54 million for State Highway Improvements; $3.55 million for Projects
on Routes of Regional Significance; $2.96 million for Enhancement Projects; and $1.33
million for Transit, Intelligent Transportation Systems (ITS) & Rail Projects.
AUGUST 14, 2001
CONSIDERATION OF SELECTION OF 2002 STIP FUNDING PROJECTS
PAGE 2
Local agencies are to submit candidate project forms and authorizing resolutions indicating
the Council's interest in securing 2002 STIP funding and endorsing/committing the required
local match (if a local match is required) to SLOCOG by September 5,2001 for funding
consideration at the November 7,2001 SLOCOG Board meeting. A final action by the
SLOCOG Board is scheduled for December 5, 2001.
Local Streets & Roads Projects Funding
Staff has identified the following projects, in alphabetical order, as potential candidates for
the City's $287,000 of Local Streets & Roads Projects funding. Each project will repair the
existing pavement by grinding off 1 to 1- Y2 inches of existing pavement, installing a 1 to 1-
Y2 inch asphalt concrete overlay, and replacing water and sewer mains/laterals as needed,
2002 STI P Water/Sewer
Funds Funds
. Branch Mill Road - Huebner Lane to Newsom $ 244,000 $ 0
Springs Road (includes minor drainage improvements)
. Brisco Road - East Grand Avenue to Linda Drive $ 78,000 $ 0
. Brisco Road - Linda Drive to EI Camino Real $ 140,400 $ 0
. EI Camino Real - Oak Park Boulevard to Hillcrest $ 465,700 $ 0
Drive
. EI Camino Real - Hillcrest Drive to Brisco Road $ 468,000 $ 0
. EI Camino Real - Brisco Road to Halcyon Road $ 109,200 $ 0
. Farroll Avenue - West City Limits to Elm Street $ 191,600 TBD
. Farroll Avenue - Elm Street to Pecan Street $ 149,800 TBD
. Farroll Avenue - Pecan Street to Halcyon Road $ 164,000 TBD
Any water and sewer funds needed for main/lateral replacement will be budgeted in the
City's FY 2002-03 Capital Improvement Program.
AUGUST 14, 2001
CONSIDERATION OF SELECTION OF 2002 STIP FUNDING PROJECTS
PAGE 3
Staff is requesting the Council provide direction as to which project(s) should be submitted
to SLOCOG for funding in the 2002 STIP.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendations;
- Do not approve staffs recommendations;
- Modify as appropriate and approve staffs recommendations;
- Provide direction to staff.
jep:232.0001 (19)\200STIP\Applications.Staff Report.8.01.wpd
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING ITS INTEREST IN
OBTAINING 2002 STATE TRANSPORT A TION
IMPROVEMENT PROGRAM (STIP) FUNDS ALLOCATED TO
THE CITY FOR STREET PURPOSES
WHEREAS, the City Council of the City of Arroyo Grande desires to seek certain 2002
State Transportation Improvement Program (STIP) funds made available through the San
Luis Obispo Council of Governments (SLOCOG); and
WHEREAS, SLOCOG requires all candidate project forms and the jurisdiction's governing
board endorsement/commitment for a local match (if required) be submitted to SLOCOG
by September 5, 2001; and
WHEREAS, the City Council of the City of Arroyo Grande is requesting that $287,000 of
Local Streets & Roads Project funds be programmed for projects prioritized and adopted
by the City Council on August 14, 2001; and
WHEREAS, the City Council of the City of Arroyo Grande hereby establishes its
commitment to budgeting local funds if needed for the projects prioritized and adopted by
the City Council on August 14, 2001; and,
WHEREAS, the City Council of the City of Arroyo Grande hereby appoints the Mayor as
the official representative authorized to sign the SLOCOG funding applications.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
does hereby request that $287,000 in Local Streets & Roads Project funds be programmed
for use by the City of Arroyo Grande for street purposes.
On motion of Council Member I seconded by Council Member
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
the foregoing Resolution was passed and adopted this day of ,
2001.
RESOLUTION NO. -
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
11.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: KERRY McCANTS, COMMUNITY DEVELOPMENT DIRECTOR
BY: ~~, KELLY HEFFERNON, ASSOCIATE PLANNER
SUBJECT: REVIEW PRE-APPLICATION CASE NO. 01-002; PROPOSED SENIOR
HOUSING FACILITY, LOCATED AT 579 CAMINO MERCADO;
CENTRAL COAST REAL ESTATE DEVELOPMENT, INC.
DATE: AUGUST 14, 2001
RECOMMENDATION:
Staff recommends that Council review the above project and provide direction and
comments to the applicant.
FUNDING:
No fiscal impact at this time.
BACKGROUND:
The project site is located within the Professional Commercial District ("P-C") of the
Oak Park Acres Planned Development (PD 1.1) and is approximately four (4) acres
in size. Surrounding the site is vacant land to the west (approved for office
development), single-family residences to the east, the Oak Park Professional
Center to the south, and open space property maintained by the Rancho Grande
Homeowners Association to the north. The proposed project is to construct forty
(40) two-bedroom apartments, and twenty (20) one-bedroom apartments. Twenty-
five percent (25%) of the units would be restricted for moderate-income senior
housing. The project also includes a 3,000 square foot senior recreational center.
Previous Land Use Applications
In 1986, an application for a 180-room skilled nursing facility was approved.
Construction for that project began in 1987, but ceased in early 1988 after several
pads were cut and retaining walls installed. Although several oak trees were
removed at that time, the applicant for the proposed project does not propose to
remove any additional oak trees.
On February 13, 2001, the City Council denied an application to develop an 84-
room assisted care facility totaling approximately 100,000 square feet with 50
parking spaces. Findings for denial were based on issues of affordable housing,
building height and mass, density, handicapped accessibility, and traffic.
City Council
Pre-Application 01-002
August 14, 2001
Page 2 of 5
Staff Advisory Committee:
The Staff Advisory Committee (SAC) reviewed this Pre-Application on June 19,
2001 (Attachment 1) and discussed the following issues:
. Fuel management of the back slope located adjacent to and north of the
project site (Rancho Grande open space parcel).
. Slope of the proposed driveway and adherence to ADA standards.
. Driveway clearance and access for emergency vehicles.
. Possible bus stop location.
. Traffic impacts and parking requirements.
. Height of retaining walls.
. Impact fees.
. Fire hydrants and sprinklers to mitigate Fire Department accessibility.
PlanninQ Commission:
The Planning Commission reviewed this Pre-Appl ication on July 17, 2001
(Attachment 2) and expressed the following concerns:
. ADA compatibility.
. Parking.
. Traffic studies.
. Visual impact.
DISCUSSION:
The proposed project is subject to the site development standards of the
Development Code and the specific standards listed in the P-C District of PD 1.1.
Because this is a Pre-Application, detailed information regarding setbacks,. lot
coverage and landscaping is not included on the project plans and will be
considered as part of the formal Conditional Use Permit application. The following
conclusions are based on information provided by the applicant.
BuildinQ HeiQht
The Development Code allows a maximum building height in the P-C District of
either two (2) stories or thirty feet (30'), whichever is less. Building height is
defined as the vertical distance between the average finished grade and the highest
point of the roof (excluding mechanical equipment, chimneys, etc.). The proposed
project is within this height limit.
Traffic Impacts
According to the Institute of Transportation Engineers (lTE) Trip Generation Manual,
under "Elderly Housing - Attached", the project is expected to generate six (6) PM
peak hour trips. The proposed senior center, evaluated as a "Recreational
City Council
Pre-Application 01-002
August 14, 2001
Page 3 of 5
Community Center" in the ITE Manual, is projected to generate five (5) PM peak
hour trips. The eleven (11) total trips expected to be generated is less than the
twenty (20)-peak hour trip threshold that the City established as a potentially
significant environmental impact.
BioloQical Impacts
The biological survey previously prepared for the Horizon Senior Housing project
identified three populations of Pismo Clarkia on the project site, a plant species
federally listed as an endangered species and classified as a State Rare Plant. The
applicant will be required to protect these plant populations.
Density
The Professional Commercial District of PD 1.1 is silent with regard to density
standards. The zoning district that most closely resembles the proposed land use is
the Senior Housing Residential District (SR), which allows up to 25 units per acre
when twenty-five percent (25%) of the units are reserved for low and moderate-
income housing. Placing sixty (60) units on the 3.97-acre project site calculates to
a density of fifteen (15) dwelling units per acre.
Moderate Income Restriction
Twenty-five (25%) of the units, or 15 units, would be restricted to moderate-
income senior housing. A deed restriction, or equivalent restriptive covenant,
would. be placed on each unit to ensure that the rent remains at the moderate-
income level. An independent agency, such as the San Luis Housing Authority,
would review the facility records to verify compliance. These records would be
submitted to the City of Arroyo Grande on an annual basis for review.
The applicant has submitted a letter of intent to apply for funding assistance from
the City's in-lieu funds collected for affordable housing purposes (Attachment 3).
The applicant intends to use these funds to offset infrastructure and City fees. To
date, the City has not implemented a process for utilizing these funds. The current
fund balance is approximately $301,145.82. The applicant also wishes to offset a
portion of the Parks and Recreation fees, which would total approximately
$113,160.00 with the inclusion of the senior center into this project.
ParkinQ
The Development Code requires the following number of parking spaces for
independent living-senior housing, including a 3,000 square foot senior center:
City Council
Pre-Application 01-002
August 14, 2001
Page 4 of 5
PARKING REQUIREMENTS
Required Number of Proposed Number of
Parking Spaces Parking Spaces
1 Bedroom (20 units): 1 covered space per unit
(Development Code Sec. 9- (20 covered spaces)
12.060. 1.1.)
2 + bedrooms (40 units): 1 covered space per unit
and 0.5 uncovered space
per unit (40 covered and
20 uncovered spaces)
Visitor Parking: 0.5 uncovered space per
unit (30 uncovered spaces)
SUBTOTAL: 60 covered and 50
uncovered spaces (110
spaces)
------------- ------------- ------------
------------- ------------- ------------
3,000 square foot Senior 1 parking space per 50
Center (Development Code square feet of floor area
Sec. 9-12.060.2.b.) designed for public
assembly (40 spaces,
assuming 2,000 square
feet is used lor public
assembly)
------------- ------------- ------------
------------- ------------- ------------
TOTAL: 1 50 total parking spaces 140 total parking spaces
(96 covered and 44
uncovered)
As indicated in the above table, the proposed project is 1 0 parking spaces under
the Development Code requirement. The applicant is requesting that an exception
to this parking requirement be made based on parking requirement comparisons of
similar projects in other jurisdictions.
City Council
Pre-Application 01-002
August 14, 2001
Page 5 of 5
Attachments:
1. SAC meeting notes for June 19, 2001
2. Planning Commission meeting notes for July 17, 2001
3. Letter from applicant dated July 30, 2001
A TT ACHMENT 1
A. Applicant: Central Coast Real Estate Development, Inc.
Representative: Gary Young
Case Number: Pre-Application Review 01-002
Proposal: Senior Housing - forty 2-bedroom apartments, and
twenty 1-bedroom apartments.
Location: 597 Camino Mercado
Staff Contact: Kelly Heffernon
Kelly Heffernon, Associate Planner: The project is on the same site as the Horizon Senior
Housing project which was denied in February due to several issues: the mass and height of
the buildings; ADA compliance; affordable housing; and traffic. The proposal is to construct
a 60-unit apartment complex for senior housing.
Gary Young, applicant: The following concerns have been addressed:
. Mass and Density - limited to 2-story buildings; parking on the first level; apartments
on the second level, and the number of units has been reduced from the 83 that the
Horizon project proposed to 60.
. Affordable Housing - 20% of the units will be dedicated to moderate income senior
housing.
. ADA compliance - the slope of the driveway from Camino Mercado has been reduced
to no more than 10% - or, if that is not satisfactory, a meandering walkway down
the slope (avoiding the Oak trees) is possible, with benches/handrails as ADA
required.
. A senior center is needed on the East Side of the freeway and has been included in
the project. The senior center would be available to the City of Arroyo Grande for a
ten-year period at no cost; more details could be worked out after the ten-year period.
. Fire sprinklers will be installed.
. Penfield and Smith will be retained to do the traffic analysis and asked if staff had
any comments on this choice.
Staff commented that Penfield and Smith is very familiar with this project.
Terry Fibich, Fire Department: Negotiations had taken place with the previous applicant to
have the walking trail meandering between the two properties. The adjoining property
behind Bldg. 'A' is open space and City owned, and the slope down is quite steep. If a
wind-driven fire got started it could come over the top of this area and lap over to Bldg. A.
We would like about 100-feet of the slope to be maintained by the applicant (Oak trees not
to be taken out), the under-story cleaned out (annually) and the canopy raised once every 3-
5 years.
Gary Young, Applicant: They would take care of the maintenance of everything 100-feet
down the slope adjoining the property. Additionally, they would like to run a 1" irrigation
head for emergencies as a water buffer on top of the slope.
Terry Fibich, FD: The slope of the driveway looks good.
Larry Schmidt, Building: Fire access was a concern. The 10% driveway is not ADA
accessible. However, it was determined in the last hearing that although it was a concern it
was not a code requirement.
Gary Young, Applicant: He asked staff for their opinion on having a meandering walkway
going down to Camino Mercado. Jason Blankenship (his assistant) has contacted the
County transportation dept. about getting a bus stop; there would be an inlet, red painted
curb and it would be on the route. We would keep the slope down, and it would be a 3-foot
wide path with handrails, and benches every 20-feet.
Larry Schmidt, Bldg: A bus stop would drive the ADA requirement for access to it; all
buildings will need to meet the code.
Steve Puglisi, Architectect: described the driveway clearances and access points for
emergency vehicles.
Terry Fibich, FD: We will have to condition fire hydrants and sprinklers (trade off for the
access).
Larry Schmidt, Bldg: This is a new discretionary project and will be affected by all the new
impact fees.
Gary Young: Would the 3000 square foot senior center mitigate a good portion of the park
fees?
Dan Hernandez, Parks & Rec: It would be up to interpretation.
Larry Schmidt, Bldg.: Some of the open space may be able to be dedicated as a park.
There was a discussion on the traffic impacts with Staff advising the applicant to make sure
the information they get from the consultant is relevant and up-to-date.
Kelly Heffernon: The parking will be measured the same as for apartments.
Steve Puglisi, Architect: Would it make more sense if we had current traffic data, from a
bona fide traffic engineer, showing that given this type of project here is what the parking is
really going to be?
Rodger Olds, Public Works: If it was a similar type of project and in a similar type of area we
would prefer this type of data.
Steve Puglisi, Arch: There are 140 parking spaces shown because of the senior center, but
we would like to come in with less parking (we believe we are over-parked). After further
discussion he said they would design the project to meet the code, come in with a realistic
traffic report, and the Planning Commission and City Council could advise them from there.
Kelly Heffernon: What will the retaining walls look like?
Steve Puglisi: The largest wall is 3% - 4 feet tall.
Dan Hernandez, P & R: It would be advisable to give more detail on the Senior Center.
Gary Young, Applicant: The project would go next to the Planning Commission as a Pre-
Application and he would have the traffic report ready for this.
Rodger Olds, PW: There is a sewer in the street, the water pressure is on the high end, and
the water storage would have to be mitigated.
A TT ACHMENT 2
ITEM. III. NON-PUBLIC HEARING ITEMS
A. PRE-APPLlCA TION CASE NO. 01-002; APPLICANT - CENTRAL COAST
REAL ESTATE DEVELOPMENT, INC.; LOCATION 597 CAMINO MERCADO.
The project site is located within the Professional Commercial District ("P_C") of the
Oak Park Acres Planned Development (PD 1.1) and is approximately four (4) acres
in size. Surrounding the site is vacant land to the west (approved for office
development), single-family residences to the east, the Oak Park Professional
Center to the south, and open space property maintained by the Rancho Grande
Homeowners Association to the north. The proposed project is to construct forty
(40) two-bedroom apartments, and twenty (20) one-bedroom apartments. Twenty-
five percent (25%) of the units would be restricted for moderate-income senior
housing. The project also includes a 3,000 square foot senior recreational center.
Applicant Gary Young 281 5 Mesa Alpha, and Architect Steve Puglisi presented
proposed plans for:
. One and two bedroom units for senior living.
. Dedication of 15 units for those with moderate income.
. Senior living area with a Senior Center.
. Addressed concerns of previous failed project including:
. ADA compliance,
. Traffic, parking and fire access
. Height and mass of buildings
. Asked for input from Planning Commission and Staff to meet any
immediate concerns.
The Planning Commission expressed concerns regarding ADA compatibility,
parking, traffic studies, and visual impact.
Mr. Paulding, President of the Five Cities Seniors Associate spoke in support of this
project and the much-needed senior center.
ITEM. IV. DISCUSSION ITEMS
Director Kerry McCants discussed the format for the General Plan Update
meetings of July 1 8 and 1 9, 2001. This discussion included the introduction and
approval of sign in sheets for members of the public wishing to speak and limitation
of time for these speakers and reserving parking for the Commissioners.
A TT ACHMENT 3
Central Coast Real Estate DeveloDment . Inc.
2815 Mesa Alta Lane
Arrovo Grande. CA. 93420 805-459-0356 fax 805-473-9485
email- earvone(Q)hotmail.com
July 30,2001
Kerry McCants
Community Development Director
214 E. Branch Street
Arroyo Grande Ca. 93421
Dear Keny.
We arc planning on making application for funding assistance through the
housing in-lieu fund. Would you please advise us as to the procedure for this process?
We are anticipating application for these funds to offset infrastructure and city fees.
Thanks,
~B~~
Json B. Blankenship
Associate Planner
G.d dOG:G1 10 DE: Inr
ii.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: AUTHORIZE TO DISTRIBUTE DRAFT ORDINANCE AND RESOLUTION
AMENDING THE SEWER CONNECTION FEES
DATE: AUGUST 14, 2001
RECOMMENDATION:
It is recommended the Council:
1. authorize the distribution of a Draft Ordinance and Resolution amending the Sewer
Connection Fees; and,
2. direct staff to return in approximately 45 days with a summary of public comments
and to introduce the proposed ordinance for first reading.
FUNDING:
The modified sewer connection fee will provide revenue for the Sewer Facility Fund in an
amount sufficient to pay the cost of providing sewer service to new development.
DISCUSSION:
On October 24, 2000 the City Council requested that staff revise the sewer area charge to
address open space easements and to review the basis for the fees. A study was
prepared by Tuckfield and Associates which analyzed the sewer connection fees, including
the sewer area charge (a copy of which is available for review at the Public Works
Department).
The study recommends the following modifications:
1. The present connection fee, which consists of a sewer area charge and a benefit
unit charge, should be consolidated into a single fee based on equivalent dwelling
units. This addresses open space because it only considers the sewage producing
use of the property, is defensible as a basis for the fees, and is easily applied.
2. For residential uses, a single residential use is the basis for the fee. Adjustment
factors are used for multifamily and mobile home uses, which generate less
wastewater than a standard residence.
3. For non-residential uses, the proposed connection fee would be based on water
meter size, which is reflective of the amount of wastewater a commercial use
generates relative to a single family residence.
4. The recommended fees and a comparison with other agencies is shown in
Attachment 1. In general, the recommended fees are comparable to connection
fees charged by several surrounding agencies.
5. The fees include an automatic annual adjustment, based on the Engineering News
Record (ENR) Construction cost index. This is the same formula used to annually
adjust development impact fees.
The sewer connection fees are established in the Arroyo Grande Municipal Code, and
therefore require the ordinance to be modified. Staff recommends that the amount of the
fees be adopted by resolution in order to provide maximum flexibility for future
mod ifications. A draft ordinance and resolution are included as Attachment 3 and 4
respectively for Council consideration.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
- Do not approve staffs recommendation;
- Modify as appropriate and approve staffs recommendation; or
- Provide direction to staff.
Attachments:
Attachment 1 - Proposed Fees and Comparison with other Agencies
Attachment 2 - Existing Municipal Code, Articles 4 and 5 of Title 6
Attachment 3 - Draft Ordinance
Attachment 4 - Draft Resolution Establishing Fees
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6-6.401 6-6.404
Article 4. Pem:xits and Connection Fees
Sec. 6-6.401. Pennits: R eauired.
It shall be unlawful for any person, other than the City, to make any connection to any,p.tblic !
f
or building sewer, or to construct, perfonnmaintenance, or alter any public sewer main or building sewer
within the City without first obtaining a permit from the City for such work. Permits issued pursuant to
the provisions of this chapter shall not be transferable from one person to another without the consent
of the City.
(Sec. 1, Ord. 105 C.S., as amended by Sec. 3, Ord. 321 CoS., adopted March 26, 1985)
Sec 6-6.402. Pennits: Applications: Issuance.
Any person desiring a permit for any work involving sewers shall make an application in writing
to the City, givin'g suchinfonnation as the City may require, on foDDS furnished for that p..1rpose. If it
appears therc:from that the work to be performed thereW1der is to be done according to the regulations
set forth in this chapter and accordin'g to the laws governing the construction of such work, a peanit
shall be issued upon the payment of the required fees.
(Sec. 1, Ord. 105 C.S., dL October 24, 1974)
Sec. 6-6.403. Peanits : Exc c: txiu!lS.
Nothing contained in this article shall be deemed to require the application for, or the
issuance of, a pennit for: the puqx>se of removing stoppages or repairing leaks in a building sewer,
e.J:cept when it is necessary to replace any part of such sewer. For the p.1rpose of this O1apter,
building sewer: is defined as all sewerage exclusive of City main line including, but' not limited to the
wyes, tees, saddles, laterals, and plumbing.
(Sec. 1, Ord. 105 C.S., as amended by Sec. 4, Ord. 321 C. S., adopted March 26, 1985)
Sec. 6-6.404. Pennittec:s: Liability.
The person to whom a permit fo.- construction has been,issued and the person perfonning the
work under such pennit shall be liable for all damages of whatsoever nature occasioned by or resulting
from the performance of such work, and such persons shall hold the: City and its c:mfloyees and agents
harmless from all loss, including exr-enses incurred in defending any action against the City arising out
of such construction work. The applicant shall be liable for defects in the work and for any failure
MUch may develop in the facilities because of dc:fective work or materials.
(Sec. 1, Ord. 105 C.S., eff. October 24, 1974)
223-4 Reprint No. 34 (11/1/85)
6-6.405 6-6.407
Sec. 6-6.405. Permits: Fees.
1he General Sewer Permit fees shall be as follows:
(a) Seven and no/100ths (~7.00) Dollars for the sewer permit and inspections; and
(b) Connection charges as adopted by the Governing Board of the South San Luis
Obispo County Sanitation District for said sanitation district.
(Sec. 1, Ord. 105 C.S., as amended by Sec. 5, Ord. 321 C. S., adopted March 26, 1985)
Sec. 6-6.406. Permits: Fees: Disposition.
Permit fees collected under Section 6-6.405 (a) shall be deposited in the General Fund of the
City.
Permit fees collected under Section 6-6.405 (b) shall be disbursed monthly to the South San
Luis Obispo County Sanitation District.
(Sec. 1, Ord. 105 C.S., as amended by Sec. 6, Ord. 321 C.S., adopted March 26, 1985)
Sec. 6-6.407. Connections : Fees: Ccmp.1tations.
For each lot cormection of a building sewer to a p.ililic sewer, a connection fee shall be
collected by the City, before the permit for the connection work is issued, as follows:
" (a) Four Hundred Ninety-On~ ~d 20/l00ths Dollars ($491.20) per acre "acre
charge"; and
(b) Seven Hundred Fifty-Four and 10/100ths Dollars ($754.10) per unit "~nefit
unit charge".
The charges for comecting to any p.tblic sewer on or after October 24, 1974, shall be
deteanined by app.ying the following foanula to the above stated charges:
1+ (Current E.N.R. Cost Index) - Base E.N.R. Cost Ind~= Multip.ier i \ . 7 7,+
Base E.N.R. Cost Index 1.--094-. J I
"Base E.N.R. Cost Index" shall be the Engineering News Record Construction cost
Index in effect on October 24, 1974.
"Current E.N.R. Cost Index" shall be the Engineering News Record Construction
Cost Index at the time of connecting to the p.tblic sewer.
"Multipier" shall be the figure used to multip.y the charges set forth in subsections
(a) and (b) of this section by to adjust such charges to the current construction costs.
~
,- ./
223-5 Reprint No. H (11/1/85)
6-6.407 6-6.408
Type of DeveJopncnt (cont'd) Nunber of Benefit Units (cont'd)
Coomercial develofIDent
with 15 or less fixture
units (as defined by the
Unifonn Plunbing Code) in-
cluding retail, restaurants,
professional office
buildings or condomini\m1S 1 per building
Coomercial devdopnent with
more than 15 fixture units
including retail, restaurant,
professional office buildings
or condomini\m1S 1 per building, p.us Fifty
and 27/10 Oth Dollars
(~50.27) peL fixture unit over
15 fixture units
, (Sec. I, Ord. 105 C.S., as amended. by Sec. 7, Ord. 321 C.S., adopted March 26, 1985)
Sec. 6-6.408. Connections : Fees: Adjustments.
An adjustment to the area charge may be made as follows:
(a) When a lot is one and one-third (11/3) acres or larger and when, in the opinion of the
Gty, such lot qualifies for subdivision into five (5) or more lots, an adjustment will be
made to allow for the loss of acreage in developnent. 1l1e adjusted acreage to
which the basic area charge shall be app,ied shall be seventy (70%) percent of the
gross acreage.
(b) When a lot is one and one-third (11/3) acres or larger and.when, in the opinion of the
Gty, such lot qualifies for subdivision into fin (5) or more lots, an adjustment will be
made to allow for the loss of acreage in develofIDent. An additional adjustment may
be made for adverse topogra~y or other special conditions which make difficult the
developnent of all the property into minimun size City lots. If the latter condition
exists, at the sole discretion of the Cit}j the final adjusted acreage to which the /
basic area charge shall be app,ied shall be sixty-three (63%) percent of the gross
acreage.
(Sec. I, Ord. 105 C.S., eff. October 24, 1974)
\
; ......::.,../
223-7 Reprint No. 34 (11/1/85)
6-6.409 6-6.411
. -
~c. 6-6.409. Connections: Fees: Disposition.
All moneys derived from sewer connection fees shall be deposited
as follows:
( a) Ten (10%) percent shall be deposited in the General
Fund of the City to pay the administrative costs.
(b) Ninety (90%) percent shall be deposited in a special
fund to be known as the "Future Sewer Facility Fund", which fund is
hereby created. The money in said fund shall be used to help pay for
improvements and future capacity as necessary to meet the needs of the
City resulting from growth and expansion, and portions of said fund,
when necessary, may also be used for further maintenance and opera-
tion. Said fund shall not be used to pay for new services, except to
ke refunds to any person or developer who has installed a sewer line
rtension benefiting other lots as such lots connect into such exten-
sion and their connection fees are deposited into said fund.
(Sec. 1, Ord. 105 C.S., eff. October 24, 1974)
Sec. 6-6.410. Connections: Fees: Exceptions.
For sewer service to any lot not included in the provisions of
Section 6-6.409 of this article', the City shall determine the amount
of the connection fee on such a basis that such fee will be equivalent
to that paid by other users.
(Sec. 1, Ord. 105 C.S., eff. October 24, 1974)
Sec. 6-6.411. Char~es for extraordinary 8e~i.ces .
It is the' intent of the City to equalize the cost of sewer ser-
vice throughout the area of the City by the application of the provisions
.: this article, and notwithstanding any provisions of the foregoing
.'
223-8 Reprint No. 12 - 2-28-75
.
6-6.411 6-S.412
._ provisions of this article, the City may in any instance increase the
service charges to be charged for any extraordinary service to achieve
such objective.
(Sec. 1, Ord. 105 C>S., eff. Ortober 24, 1974)
Sec. 6-6.412. Connections~ Fees~ Credits.
In considerations for credit, the Director of Public Works shall
consider each application and determine whether the property has been
assessed in assessment district proceedings for collector line con-
struction, or whether the owner or dAveloper of the property has con-
tributed to the cost of construction, or whether the developer has
constructed a sewer line which would allow him a credit. A credit shall
~~:;f:: qiven against the approprlate sewer connection fee if the Director
of: Pubiic Works determines that~
(a) The land is or was part of an assessment district upon
,
,
which the cost of sewer collector lines was assessed and the owner of
the land, or his predecessor, has paid or was assessed an area charge
and benefit unit chargee Credits shall be allowed for all land
assessed for area charges. and credits shall be given for all benefit
unit charges previously assessed; and
( b) The owner or developer, or his predecessor, either con-
structed a sewer or contributed to the costs of ronstruction of a
sewer. A credit for a sewer line extension in the public streets
shall be given against the connection charce as set forth in Section
6-6.502 of this article.
(Sec. I, Ord. 105 CoS.. eff, October 24., 1974)
,,"-~;~.j 12 - 2-28-75
223.-9 Reprint No.
.- ,- r')l 6-6.502
9:0.::H . ,
Artiele 5. Publ:c; f;;"::~J,:';'"C' ~;xtensions
Sec.. :.-6.501. i'.pu' iC"lt-'; 0"(: S' Installa L'i.(;llS: Cost s: Refunds.
~ '-.~-L.. _.1 . ---.-------.-
,:'m;y person c1.esirjnr; an extension tCl the public se'Her system to
serve Droperty' wittli~ t: l"l€-; lJ is t ::-:.'1.. l~" t: ~~ ;-'" i.:. r:; "~r': .. 8. !_1:'.~~1uest in ::lri ting
t ';--1-(.-. ('10-.'--7 -F',.-,,:-, ":I .....r'\.~~:i;""'rii- - .... "/"":1I.._"r';/",,:,1 ;....~ -." ""f -rb ~ "b"lo.t f
L~":'. '.iI.. '.' .:.....,. C. J'-<-... .J nary l!l\jt_.:.JvJ..c~:.J.L,..:..OlJ \.) v.8 .leaSl l l Y 0
.:::L~I~ll ;:;:{"L: f:?:llS i.011 0 If such sewer line extension is feasible, the City
s."'''' notify the person requesting such extension that he may proceed
lLI...".
as ;ocn as ne ha,s acquired the neC2SS3~~ uermits for the work. All
I- ,
e~.:-:; <:;nr: i or} ;-; -~., 0 -[;1.11..; 1 i (~ ~~::j\'le]: lirles sli8.~Ll })~3 in~3talled by a contractor
:.C:I1381"l ;:) dc; 3 ~)\',re 1.-' '..~JCJ]~:'};':. rrh- r 1")-'-""'1'".. '.- f)'Tl ~"r I'e"u"'" CT in po such se"Jer
-. v d- \.. ..:.:.."...- 1./,., ....~..t c...... - ,,:t vV'.J --0 'C
. . stt ::"J.l. 1 T) c1;:/ for the i.nstallatiou of such line. rrhe
i...: 1(; :,,:'\, ::n~n.(jn
.,"j ~~ ~ ("' :. _'- t: ~/ 0 '. /rL e.r- !r:n.;I a.T~'I)j- jT I..',..) trle (;'1 t~l (0.:. ::' refund of the cost of such
. '" '.. <> 11 ,... t . less the following charges:
flu. G.. ....0. ,lon,
(a) The sewer connection charges; and
,. ) 1'en (109~) percent of thereflmd to cover the City's
I, ......
. .,
... '-'
'.": C.. ~J t 2 ~ the administration of such l'fdund.
".-" ~-
, ..... , (J crl. 10') C.d., eri' . October ~~.q., 19/1... )
,> c , ,
,:,,-,..~ ()-6. 502. Installa.tions: Co se s : Re t".lndG: Ap.,-reements.
....)\:J...:, .
ri.'h1. 'i ~. ~l [T; ;.J,-) ~ltJr)I-:'t) fJe a refund aL;-r-ee;T1im. t ';Ii th a person OT .:leveloper
) h~';; iJ. foc publie sewer extensions. r~u'.~h agreements shall provide
C'O-L~ ~- : .!...~c-imburf:;ement of 'f',he costs for S8";,,:1' line extensions benefit-
J.n' ~Lher lots as such lots are connected into the .1- . The
eXt,enSlons.
refund~, shr:.ll be paid from revenue p&id to the City for the benefit
u Lt C]1(..:',:S on the lots as the;y connec; t to such extensions.
i;.lt~ term of any executed refund agreement shall be a maximum of
1 , ()) years from the date of execution. shall not
\.~,,"~!l Such agreement
223-10 Reprint No. 12 - 2-28-75
be transferred or assigned, except upon th~'! \'lritten consent of th~
Council..
(Sec 0 1., Orc... ' 05 G '"' eff.. October 24-, 1(74)
.1. ,,00 ~
See.. 6~6..503.. Co:n:n.ections: Charg~ ~ Payment..
No sewer service shall be pTovided to any lot by a lateral sewer
, .
connection. to a se\ver- extension. w.ltil the Oi,mer of such lot has paid
the sewer corh~ectiorr charges on the lot or has entered into an agree-
ment with the Cit:.'l to pa;:r such cha:rges in annual installments over a
period not to exceed ten (10) years, with interest accrued at seven
(7%) percent per.' :T8.:u', compound.ed B-.TIDuaJ..ly on the unpaid balance..
(Sec.o 1~ Ord.. \ 05 (' ,., effo Octobe:::-:' 2L~, 1974-)
, _ J"vo,
: . ""I Article 6.. Inspections
Sec:" 6~.S.. 601 ~ +fieoll; 7):::.d
-..---...---'---.---. ':.._.--6--=~~.. 0
14.~L]. seVJE-),I~ Cr':Jll:::i-t:CV.Cl-:ioIl ~'l;)]71{ ') i.!.'l\~J_'LldiI).g t:ap s -~_Il t;c: sewer malns,
\rJithin the G:it~y- shall be done in strict compliance with the City plans
roid specifications therefor and the current Uniform Plumbing Code.
SUGh work shall be inspected by a City inspector.
(0r- " l~ Ordo J.05 (;. s. , eff" October 24, 1974)
i...-,c;t.; 0
Seeo 6"~6,, 602. Notic~s: Preparation of work: Defects.
All "'iOl.'k (lone pursu.ant to the provisions of this chapt;er shall be
subject to j~spectiGn by the City. Notices requesti.ng such inspections
~:;"~-,'-;11 br C;'~ ~'E:'-"" -; n ,.ry-i 'r'; ;,0' -to 'r:1""" ('-i +-v b-r the po"Y>scn firm, or corpora-
1.........._ _. I e c-~.L" .L. ~_.._ .~---~._..-o ~ I.. .J.'.J J_..IJOJ J #-." v...l. ) '}
t' .., . - or causing slich work to be done, one Morking d~Y,
lQn Qo~ng alien worK, '.
wi.thin the normal 'Norking lH;>urs, in advance of the time the inspect~Qn
is to be d.one" U:p to the time of the inspection all work shall reft1ain
tlr.covered an.d convenient for the inspector's examinationo If 8D:Y
, 223~.11 Reprint No. 12 - 2-28-75
'-J
ORDINANCE NO. - C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING ARTICLES 4 AND 5 OF TITLE 6 OF THE ARROYO
GRANDE MUNICIPAL CODE
WHEREAS, the City of Arroyo Grande has commissioned a study to update its sewer
connection fees; and,
WHEREAS, the study recommended equitable and proportional connection fees in order
to fund the infrastructure needed to provide sewer capacity to new users, and,
WHEREAS, the City desires to implement such connection fees.
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS
FOLLOWS:
SECTION 1: Articles 4 and 5 of Chapter 6 of the Arroyo Grande Municipal Code are
hereby amended in their entirety as shown in Exhibit A attached hereto and incorporated
by this reference as though set forth in full.
SECTION 2: If any section, subsection, subdivision, paragraph, sentence, clause or
phrase of this Ordinance or an part thereof is for any reason held to be unlawful or
unconstitutional, such decision shall not affect the validity of the remaining portion of this
Ordinance or any part thereof. The City Council hereby declares that it would have
passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase
thereof, irrespective of the fact that anyone or more section, subsection, subdivision,
paragraph, sentence, clause or phrase be declared unlawful or unconstitutional.
SECTION 3: A summary of this Ordinance shall be published in a newspaper published
and circulated in the City of Arroyo Grande at last five (5) days prior to the City Council
meeting at which the proposed ordinance is to be adopted. A certified copy of the full text
of the proposed Ordinance shall be posted in the office of the Director of Administrative
Services/Deputy City Clerk. Within fifteen (15) days after adoption of the Ordinance, the
summary with the names of those City Council Members voting for and against the
Ordinance shall be published again, and the Director of Administrative Services/Deputy
City Clerk shall post a certified copy of the full text of such adopted Ordinance.
ORDINANCE NO. - C.S.
PAGE 2
On motion of Council Member , seconded by Council Member
, and on the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this _th day of ,2001.
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
EXHIBIT A
Article 4. Permits and Connection Fees
Sec. 6-6.401 Approval: Required
It shall be unlawful for any person, other than the City, to make any
connection to any public or building sewer, or to construct, perform maintenance, or
alter any public sewer main or building sewer within the City without first obtaining
approval from the City for such work.
Sec. 6-6.402 Approval: Process
Any person desiring to perform work involving sewers shall make a request in
writing to the City, providing specific details of the proposed work and any other such
information as the City may require. The work to be performed shall be done in
accordance with City Standards and Codes. Approval of the proposed work will be
issued in the form of an encroachment permit, a building permit, approved
subdivision plans, or other permit applicable to the overall project involved. The
applicant shall pay all such permit and inspection fees associated with the approval.
Sec. 6-6.403 Approval: Exceptions
Nothing contained in this Article shall be deemed to require the application
for, or the issuance of, a permit for the purpose of removing stoppages or repairing
leaks in a building sewer, except that when it is necessary to replace any part of
such sewer. For the purpose of this Chapter, building sewer is defined as all
sewerage exclusive of City main line including, but not limited to the wyes, tees,
saddles, laterals, and plumbing.
Sec. 6-6.404 Permittees: Liability
The person to whom a permit for construction has been issued and the
person performing the work under such permit shall be liable for all damages of
whatsoever nature occasioned by or resulting from the performance of such work,
and such persons shall hold the City and it's employees and agents harmless from
all loss, including expenses incurred in defending any action against the City arising
out of such construction work. The applicant shall be liable for defects in the work
and for any failure which may develop in the facilities because of defective work or
materials.
Sec. 6-6.405 South San Luis Obispo County Sanitation District Fees
Each connection to the sewer system shall be charged a fee as adopted by
the Governing Board of the South San Luis Obispo County Sanitation District for
said sanitation district.
Sec. 6-6.406 Connections: Fees: Capacity.
For each connection of a building sewer to a public sewer, a connection fee is
hereby established. The fee shall be collected by the City before the permit for the
connection work is issued. The City Council may from time to time, by resolution,
set forth the amount of the sewer connection fees. Said resolution shall provide for
a method of adjusting the amount of the fees to account for changes in construction
costs or other considerations affecting the reasonable relationship between the fees
and the cost of the public sewer system.
Every house and building requiring a sewer service shall have an
independent connection to the public sewer, except that more than one building
located on a lot under one ownership, or condominium, or planned unit development
may be connected to the same building sewer in conformance with Section 6-6.309.
With the exception of condominium and planned unit developments, in the event a
lot with a house or building so connected is subdivided, an independent sewer
connection with appropriate easements shall be provided for each differently owned
premises. With the exception of condominium and planned unit developments, no
two (2) owners of adjacent lots fronting on the same street shall be permitted to join
in the use of the same building sewer.
Sec. 6-6.407 Sewer Connections Outside the City Limits
Sewer connections to an area outside the City limits shall be subject to the
following conditions:
(a) The applicant shall provide detailed calculations that demonstrate that
the proposed sewage flow, plus the projected sewage flow from the
areas within the City limits at buildout can be conveyed by the City
sewer system. The analysis shall be reviewed and approved by the
Director of Public Works.
(b) The applicant shall provide a will serve letter demonstrating that the
South San Luis Obispo Sanitation District will accept the additional
sewage.
(c) Pay connection fees as described in this Article, plus an additional 20
percent of the City connection fee for City overhead for administration
of the outside sewer connection. In addition, the applicant shall be
responsible for all costs associated with the outside sewer connection.
(d) For sewer connections of a single residence unit, the Director of Public
Works may approve the outside connection. For connections of more
than a single residence unit, the outside connection shall be approved
by the City Council.
(e) Provide evidence of approval of all necessary government bodies,
including but not limited to the Local Agency Formation Commission.
Sec. 6-6.408 Connections: Fees: Disposition
All moneys derived from sewer connection fees shall be deposited in a
special fund known as the "Sewer Facility Fund". The money in said fund shall be
used to pay for sewer improvements and future sewer capacity as necessary to
meet the needs of the City resulting from growth and expansion. The fund shall not
be used to pay for operation and maintenance.
Sec. 6-6.409 Connections: Fees: Exceptions
Whenever new development replaces existing development, the connection
fees shall be as stated in this Article, less any credits determined in accordance with
Section 6-6.411 .
For any sewer connection not included in the provisions of this Article, the
City shall determine the amount of the connection fee on such basis that such fee
will be equivalent to that paid by other users.
Sec. 6-6.410 Charqes for Extraordinary Services
It is the intent of the City to equalize the cost of sewer service throughout the
area of the City by the application of the provisions of this Article, and
notwithstanding any provisions of this Article, the City may in any instance increase
the service charges to be charged for any extraordinary service to achieve such
objective.
Sec. 6-6.411 Connections: Fees: Credits
A person making a sewer connection may apply for credit against the fees
due. Credit may be allowed for connection fees, a portion thereof, or an equivalent
that has been previously paid. The Director of Public Works shall determine that
amount of credit allowed.
No excess will be refunded. No reductions in connection fees shall be
transferable to another parcel of land.
Article 5. Public Sewer Extensions
Sec. 6-6.501 Applications: Installations: Costs: Reimbursement
Any person extending a public sewer to the benefit of other properties may
request a reimbursement agreement. The City Council shall approve or disapprove
of any reimbursement agreement. The reimbursement agreement shall not reduce
the connection fees to be paid to the City. The maximum term of a reimbursement
agreement shall be 10 years.
Sec. 6-6.502 Connections: Charqes: Payment.
No sewer service shall be provided until the sewer connection fees have been paid.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ESTABLISHING SEWER
CONNECTION FEE AMOUNTS
WHEREAS, the City Council adopted Ordinance C.S. amending Sewer
Connection Fees; and
WHEREAS, the City Council may by resolution establish the amount of the fees
pursuant to the above referenced Ordinance;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby adopts the fees set forth in Exhibit "A" attached hereto and incorporated
herein by this reference as though set forth in full. This Resolution shall take effect sixty
(60) days after its adoption per Government Code Section 66017.
On motion of Council Member , seconded by Council Member , and on
the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of 2001.
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
.
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
EXHIBIT A
SEWER CONNECTION FEES
For each connection of a building sewer to a public sewer, a connection fee shall
be collected by the City before the permit for the connection work is issued. The
amount of the fee collected is as follows:
Type of Development Connection Fee
Residential - per dwelling unit
Single Family $ 728
Multifamily (a) $ 539
Trailer Park/Mobile Home $ 597
Non-Residential - per water meter size (b)
5/8 inch $ 728
3/4 inch $1,090
1 inch $1,820
1 1/2 inch $3,640
2 inch $5,824
3 inch $10,920
4 inch $18,200
6 inch $36,400
8 inch $72,800
10 inch $109,200
12 inch $160,160
(a) Multifamily includes duplex, triplex, apartments, and condominiums
(b) For meter sizes larger than shown, connection fee determined based
on the ratio of the maximum safe operating capacity of the meter to
that of a 5/8 inch meter.
The connection fees shall be increased each January 1 with the annual
percentage increase of the annual average ENR Construction Cost Index as
established in the Engineering News Record publication. The ENR basis for the
fees as listed above is 6221.
Adjustment Formula:
Adjusted Fee = (Current Fee) x (Current ENR Index) / (6221)
11.e.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
TIMOTHY J. CARMEL, CITY ATTORNEY
SUBJECT: CONSIDERATION OF RESOLUTION APPROVING AGREEMENT
REGARDING MANAGEMENT OF THE ARROYO GRANDE
GROUNDWATER BASIN
DATE: AUGUST 14, 2001
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution approving the
Agreement Regarding Management of the Arroyo Grande Groundwater Basin and
authorizing the Mayor to sign the same.
FUNDING:
No fiscal impact at this time.
BACKGROUND:
This report is prepared to update the councils of the Cities of Arroyo Grande, Grover
Beach, and Pismo Beach, and the board of the Oceano Community Services District with
respect to the recommendations for updating and formalizing the "Gentlemen's Agreement"
that has been in effect between these entities since February of 1983. The "Gentlemen's
Agreement" governs the respective entities' pumping of groundwater from the Arroyo
Grande Groundwater Basin. It was adopted in the form of multiple individual resolutions
adopted by each ofthe respective parties. The update and formalization of the agreement
has become a priority issue due to the Santa Maria Groundwater Adjudication, to which all
of the parties to the agreement have been named as defendants and cross-defendants.
An ad hoc committee of staff and attorneys representing the proposed signatories to a new
updated agreement has met on several occasions to work out recommended language for
updating and formalizing the agreement. That language is presented to you as Exhibit "C"
to this report. The ad hoc committee recommends the adoption of the attached resolution
that approves the agreement and authorizes its execution.
DISCUSSION:
Responsible management of the groundwater resources on the Arroyo Grande
Groundwater Basin (the "Basin") is important to all of the public entities in the Basin. This
CITY COUNCIL
UPDATED AND FORMALIZED "GENTLEMEN'S AGREEMENT"
AUGUST 14, 2001
PAGE 2
goal has been accomplished historicaJly through the informal "Gentlemen's Agreement"
entered into by the entities in 1983. The implementation of the "Gentlemen's Agreement"
resulted in the successful management of the groundwater resources in the Basin for
nearly twenty years. Formalization of the agreement will serve the parties' interests in
responsible management of the groundwater resources and provide a structure upon which
to proceed into the future. The formalization will, additionally, confirm to all other parties
claiming an interest in water within the Basin the commitment of the entities to continue
responsible management ofthe groundwater resources,. giving momentum to the court and
litigants in the Santa Maria Groundwater Basin Adjudication (sometimes herein the
"Adjudication Litigation") to let the signatories to the agreement out of the pending
Adjudication Litigation.
A. Historical Context.
The public entities in the Arroyo Grande Groundwater Basin have historically relied upon
groundwater resources to meet their potable water needs, at least in part. The Lopez
Reservoir Project did not change the fact of that reliance, though it provided a significant
alternative source of potable water for contracting members of the project.
The continued reliance on groundwater resources in the Basin was documented in the
1979 report prepared by the Department of Water Resources entitled Ground Water in the
Arroyo Grande Area. Additionally, that report identified concems regarding over drafting of
the Basin due to reliance on the groundwater resources. The interested parties convened
an "Ad Hoc Technical Advisory Sub-Committee" to study the issue of over-drafting and to
make recommendations on how to address the problem.
The Ad Hoc Technical Advisory Sub-Committee reviewed the data regarding safe yield and
the historical use of groundwater resources of the Basin. The Ad Hoc Technical Advisory
Sub-Committee then made a recommendation on the division ofthe Basin's safe yield via a
memorandum dated January 24, 1983 to the South San Luis Obispo County Water
Association (the "Association"), a copy of which is attached hereto as Attachment 1. On
February 9, 1983, the Association adopted the recommendations of the Sub-Committee via
Resolution No. 83-1, a copy of which is attached as Attachment 2. The public entities of
the Basin, including the Cities of Arroyo Grande, Grover Beach, and Pismo Beach, and the
Oceano Community Services District, adopted resolutions "approving and supporting" the
terms of Resolution No. 83-1. These individualized resolutions constitute the "Gentlemen's
Agreement" under which the water users in the Arroyo Grande Groundwater Basin
generally operated since early 1983.
The "Gentlemen's Agreement" was negotiated as a compromise that would allow all the
public entities to meet their water needs as projected through 1995 - 2000. Two agencies,
CITY COUNCIL
UPDATED AND FORMALIZED "GENTLEMEN'S AGREEMENT"
AUGUST 14, 2001
PAGE 3
the City of Arroyo Grande and the City of Pismo Beach, agreed to not insist on an
allocation of their full historical use of groundwater in order to balance the Basin
groundwater budget. Specifically, Arroyo Grande chose not to pursue 358 acre feet per
year of historical use and Pismo Beach chose not to pursue 20 acre feet per year of
historical use to balance the water budget. This negotiated compromise allowed all the
agencies to meet their projected water needs into 1995-2000.
B. Current Circumstances.
The Arroyo Grande Groundwater Basin is currently being well managed and is in balance.
The revised final draft of the Department of Water Resources report entitled Water
Resources of Arroyo Grande and Nipomo Mesa, January 2000 has concluded that the
Arroyo Grande Groundwater Basin is well managed and shows no signs of overdraft.
Thus, the Gentlemen's Agreement has been successful in protecting the resources of the
Basin.
The public entities overlying the Basin have been added as defendants and cross-
defendants in the Santa Maria Basin Groundwater Adjudication. This litigation has been
ongoing for approximately two years. The case is a massive lawsuit between all of the
major groundwater users within the Santa Maria Groundwater Basin. Parties to this
Adjudication Litigation seek to have the groundwater resources within the overall Santa
Maria Groundwater Basin allocated to specific users. It has been determined that the
Arroyo Grande Groundwater Basin is in fact part of the overall Santa Maria Groundwater
Basin, and thus, the Gentlemen's Agreement agencies have been added as defendants
and cross-defendants in the multiple lawsuits. The Adjudication Litigation could have a
significant impact on the water rights of the Gentlemen's Agreement agencies. The
Gentlemen's Agreement agencies have, therefore, actively defended the lawsuit, taking the
position that our water use in the Arroyo Grande area does not affect other users in the
Santa Maria Groundwater Basin and we should be removed from the litigation. The
Gentlemen's Agreement agencies are jointly defended in that lawsuit since they have a
unity of interest based upon the Gentlemen's Agreement.
Our counsel in the Adjudication Litigation has recommended we update and formalize the
Gentlemen's Agreement in the form of a written contract. They belieye the formalization of
the agreement will provide considerable motivation to the parties of the Adjudication
Litigation to allow Gentlemen's Agreement agencies out of the Adjudication Litigation and
will assist the court in determining that the Arroyo Grande Groundwater Basin should be
treated as a separate management unit within the overall Santa Maria Groundwater Basin
so that we can be removed from the overall Adjudication Litigation.
CITY COUNCIL
UPDATED AND FORMALIZED "GENTLEMEN'S AGREEMENT"
AUGUST 14, 2001
PAGE 4
The key issue in the Adjudication Litigation affecting the Gentlemen's Agreement agencies
is set for trial in October of 2001. The attorneys representing the Gentlemen's Agreement
agencies have recommended an update to the Gentlemen's Agreement and a
formalization of the agreement. The update and formalization is intended to assure other
water users that we will continue to responsibly manage our groundwater resources into
the future and to support our position regarding removal from the Adjudication Litigation.
C. Proposed Updated and Formalize Gentlemen's AQreement.
The Gentlemen's Agreement agencies have met through their technical staffs and counsel
as a new ad hoc committee to update and formalize the Gentlemen's Agreement. We
have concluded our review and negotiations and each agency's representatives
recommend the proposed language to update and formalize the agreement based upon
the historic compromise of the original Gentlemen's Agreement.
There are three key issues addressed in the proposed new agreement. They are as
follows:
1. Historical Compromise: The ad hoc committee has agreed that the success of the
Gentlemen's Agreement should continue to be pursued. Changing the basis for the
groundwater pumping of the last eighteen years would not be realistic in light of the time
frame for updating and formalizing the agreement. Additionally, the Gentlemen's
Agreement compromise has successfully protected the groundwater resources in the Basin
for these eighteen years and we did not believe it appropriate at this time to "mess with
success". Thus, the proposed updated agreement uses the original allocation of
groundwater resources as the basis for future division.
2. ChanQes of Yield: We also agreed that changes of safe yield that occur in the
future, if there are any, should essentially be divided between the parties on a pro rata
basis using the original Gentlemen's Agreement compromise, with one exception. Under
the proposed new agreement, both Arroyo Grande and Pismo Beach are given a priority to
recover the historic water use they did not pursue when entering into the original
Gentlemen's Agreement, should it be determined that the Basin has supplemental water
that can be divided between the urban parties to the agreement.
3. AQricultural Conversion: The proposed new agreement includes an agricultural
conversion factor that allows for urban parties to increase their allocation based upon
conversion of agricultural lands to urban uses. This conversion factor is simply intended to
allow for the urban parties to utilize the water otherwise available for agricultural uses when
the land is converted to urban use. The technical staffs of all the agencies met to decide
CITY COUNCIL
UPDATED AND FORMALIZED "GENTLEMEN'S AGREEMENT"
AUGUST 14, 2001
PAGE 5
upon and recommend the specific formula for the conversion factor provided in the
proposed new agreement.
4. Term of the AQreement: It was agreed to make the agreement last indefinitely since
it has been successful for eighteen years, but to provide for periodic review and for any
agency to opt out of the agreement should there be a significant change of circumstances
that put that party at risk of not being able to meet its potable water needs.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendations;
- Do not approve staff's recommendations;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
Attachments:
1. January 24, 1983, memorandum to the South San Luis Obispo County Water
Association
2. Resolution 83-1 of the South San Luis Obispo County Water Association
C:\CLlENTS\Arroyo Grandel2001\Gent's Agmt Staff Report
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING THE AGREEMENT
REGARDING MANAGEMENT OF THE ARROYO GRANDE
GROUNDWATER BASIN AND AUTHORIZING THE MAYOR
TO SIGN THE SAME
WHEREAS, it is in the best interest of the City of Arroyo Grande to responsibly manage the
groundwater resources of the Arroyo Grande Groundwater Basin; and
WHEREAS, the "Gentlemen's Agreement" entered into in 1983 has proven to be a method
for responsible management of those groundwater resources; and
WHEREAS, a stable and assured groundwater supply is in the best interest of the City of
Arroyo Grande and other public entities in the Arroyo Grande Groundwater Basin, now and
into the future;
NOW, THEREFORE, BE 'IT RESOLVED that the City Council of the City of Arroyo Grande
does hereby find and determine that the "Agreement Regarding Management of the Arroyo
Grande Groundwater Basin" is hereby approved and the Mayor of the City of Arroyo
Grande is authorized to execute the agreement in substantially the form attached hereto as
Exhibit "A".
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted on this day of ,2001.
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO FORM:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Exhibit "A"
AGREEMENT REGARDING
MANAGEMENTOF THE
ARROYO GRANDE GOUNDW ATER BASIN
A. Parties
This Agreement is entered into among the San Luis Obispo Farm Bureau, the
Cities of Arroyo Grande, Pismo Beach, Grover Beach and the Oceano Community
Services District (collectively referred to hereinafter as "Parties"). The Cities of Arroyo
Grande, Pismo Beach, and Grover Beach and the Oceano Community Services District,
are hereinafter referred to collectively as "Urban Parties."
B. Recitals
WHEREAS, in January 1983, a Technical Advisory Committee consisting of
representatives of Arroyo Grande, Grover City, Pismo Beach, Oceano Community
Services District, Port San Luis Harbor District, the Farm Bureau, Avila Beach County
Water District and the County of San Luis Obispo ("Committee") determined in
reliance on the 1979 Report of the Department of Water Resources entitled Ground
Water in the Arroyo Grande Area that the safe yield of the Arroyo Grande Groundwater
Basin ("Basin") is 9,500 acre feet per year;
WHEREAS, in or about February 1983, the Parties agreed to enter into a
voluntary groundwater management plan to provide for effective management of
groundwater resources in the Basin through which each party was given sufficient
water to meet its needs as then projected; such needs being met in part by the City of
Arroyo Grande foregoing 358 acre feet per year of its historical use and the City of
Pismo Beach foregoing 20 acre feet per year of its historical use;
WHEREAS, this management plan provided a reasonable division of the safe
yield of the Basin without court imposed groundwater basin adjudication;
WHEREAS, on February 9, 1983, the terms of the management plan were
incorporated into Resolution No. 83-1 of the South San Luis Obispo County Water
Association Approving the Recommendations of the Committee relating to the Basin
(the "Resolution");
WHEREAS, each of the Parties have adopted individual resolutions endorsing the
provisions of the Resolution;
WHEREAS, the Parties have generally complied with the terms and conditions of
the Resolution; and
WHEREAS, general compliance with the Resolution has proven to be a fair and
efficient means of managing and protecting groundwater resources in the Basin as
confirmed by the revised final draft report prepared by the Department of Water
Resources entitled, Water Resources of Arroyo Grande and Nipomo Mesa, January
2000.
PAGE 1 or5 AGREEMENT REGARDING
ARROYO GRANDE GROUNDWATER BASIN
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. Division of Safe Yield.
a. The parties agree to a division of the safe yield of the Basin as follows:
Applied Irrigation 5,300 acre feet
Subsurface flow to ocean 200 acre feet
Urban Use:
City of Arroyo Grande 1,202 acre feet
City of Grover Beach 1,198 acre feet
City of Pismo Beach 700 acre feet
Oceano Community Services District 900 acre feet
b. Any increase or decrease in the safe yield of the Basin attributable to changed
operation of the Lopez Reservoir, or any other cause, shall first be divided between the
Urban Parties and applied irrigation on a pro rata basis using the formula from the
1983 Gentlemen's Agreement, sixty percent (60%) to applied irrigation and forty
percent (40%) to the Urban Parties. Thereafter, the first 378 acre feet per year of any
increase of safe yield allocated to the Urban Parties shall be divided between the City of
Arroyo Grande and the City of Pismo Beach on a pro rata basis (95% to Arroyo Grande
and 5% to Pismo Beach).
c. The entitlements of each respective Urban Party may be increased based
upon the conversion of irrigated agricultural lands to urban use. An Urban Party to
this Agreement may increase its entitlement for urban use by a factor of three (3) acre
feet per acre per year minus the calculated urban usage per acre per year upon the
conversion of irrigated agricultural land to urban usage. "Irrigated agricultural land"
shall be that land within the corporate limits of the party that was identified as irrigated
agricultural land in the 1979 Department of Water Resources Report entitled Ground
Water in the Arroyo Grande Area. This agricultural conversion factor may be applied
to all acreage converted to urban use from January 1, 1983, throughout the life of this
Agreement. Such an agricultural conversion factor is in the best interests of the overall
Basin in that it will not result in any decline in the groundwater service over time. The
Parties agree that no water should be converted to urban use within the Basin without
establishing that it was irrigated agricultural land as defin~d in the 1979 Department
of Water Resources Report, Groundwater in the Arroyo Grande Area.
d. The Parties agree and understand that the safe yield figures utilized in
this Agreement are a product of the 1979 Department of Water Resources Report
regarding the Arroyo Grande Basin as adjusted by the 1983 ad hoc Technical Advisory
Committee and that the division of the resources is based upon the historical use of
each party and a practical accommodation of each Party's needs as they existed at the
time of the adoption of the 1983 agreement. It is agreed that the Parties will meet and
confer on issues related to safe yield and division of existing water resources upon the
PAGE 2 OF 5 AGREEMENf REGARDING
ARROYO GRANDE GROUNDWATER BASIN
final adoption of the new Arroyo Grande Basin study performed by the Department of
Water Resources, which is currently in draft.
2. Shared Information and Monitoring: The Urban Parties to this Agreement shall
freely share information with each other regarding each of their respective uses of
groundwater in the Basin, including all pumping data such as amounts of water
extracted, well static water levels, and water quality. The Urban Parties to this
Agreement shall meet on a quarterly basis to share this information and to discuss
water usage and impacts upon the Basin. The Parties shall conduct a review of water
usage and the impacts on Basin hydrology in 2010 and 2020.
3. Term:
a. This Agreement shall bind the Parties indefinitely absent a significant
change of circumstances as to available water, water quality, or hydrogeology of the
Arroyo Grande Basin. A significant changed circumstances shall allow any party to opt
out of this Agreement if the significant change of circumstances put that party at risk of
not being able to meet its potable water needs.
b. Significant changed circumstances shall include changes within the
Basin or outside of the Basin, including but not be restricted to, a change in the Lopez
Reservoir safe yield or an increase in Lopez Reservoir discharges for conservation
purposes that threatens the ability of the urban Parties to obtain their contractual
allotments under their Lopez agreements, or a significant change in groundwater yields
or quality, or a reduction in foreign water imported by any Urban Party. The Parties
recognize that rainfall within the watershed is the most significant factor in affecting
the yield of Lopez Reservoir and the Basin.
c. The Parties shall revisit the issue of the allocation of groundwater
resources within the Arroyo Grande Basin in 2010 and 2020 in the context of the
review provided for in section 2 of this Agreement. The Parties shall make new
allocations of groundwater resources at that time if circumstances justify it and if no
harm will result to other groundwater users. Priority shall be given to reallocation of
historical use of groundwater to Arroyo Grande and Pismo Beach that those agencies
chose not to pursue in the entering into of the original Gentlemen's Agreement in 1983
should such. new allocations be made.
d. A Party may opt out of this Agreement if significant changed
circumstances arise as defined in this section. Such a party shall give all other parties
to the agreement not less than six months written notice of its intention to opt out. The
written notice shall describe in detail the significant changed circumstances upon
which the Party bases its election to opt out of the Agreement.
4. Mediation Agreement: The Parties agree to mediate any disputes that arise out
of the Parties' performance under this Agreement, or the interpretation of the terms of
this Agreement, prior to instituting any litigation against or between any other party to
this Agreement. Should a party institute litigation without first offering in good faith to
mediate any such dispute, any party may move for an order compelling mediation and
staying the proceedings in the litigation until after mediation has been completed. The
prevailing party on a motion to compel mediation shall be entitled to recover its
attorney's fees against any resisting party or any party who filed litigation without first
PAGE3OF5 AGREEMENT REGARDING
ARROYO GRANDE GROUNDWATER BASIN
making a good faith attempt to mediate the dispute. This mediation requirement shall
not apply where the health and safety of any of the Parties, or any of the Parties'
residents, is threatened and they must seek, and have obtained, preliminary relief for
the purposes of preserving health and safety.
5. No Third Party Beneficiaries: The Parties are entering into this Agreement in
order to reasonably allocate existing groundwater resources between themselves and
not to benefit any third parties. This agreement shall only be enforceable between the
Parties themselves. This Agreement does not create any right enforceable by any person
or entity that is not a party to this Agreement.
6. General Provisions:
a. The Parties warrant that all necessary approvals and authorizations have
been obtained to bind them to all terms of this Agreement, and further warrant that the
persons signing have authority to sign on behalf of their respective Parties.
b. Written notice under this Agreement shall be given by placing such
notice in the first class mail, postage prepaid, or by hand delivery to the current address
of the office of any Party to this Agreement.
c. No amendment to this Agreement will be binding on any of the Parties
unless it is in writing and signed by an authorized representative of all of the Parties.
d. This Agreement will be construed in accordance with, and governed by,
the laws of the State of California as applied to contracts that are executed and
performed entirely in California.
e. If any provision of this Agreement is held invalid or unenforceable by
any final judgment, it is the intent of the Parties that all other provisions of this
Agreement be construed to remain fully valid, enforceable, and binding on the Parties.
f. This Agreement may be executed simultaneously in one or more
counterparts, each of which will be considered an original, but all of which together
will constitute one and the same instrument.
g. The Parties represent that prior to the execution of this Agreement, they
consulted independent legal counsel of their own selection regarding the substance of
this Agreement.
WHEREFORE, the Parties publicly consent to the terms and conditions of this
Agreement by executing the same as set forth below.
PAGE 4 OF 5 AGREEMENf REGARDING
ARROYO GRANDE GROUNDWATER BASIN
Dated: , 2001. City of Arroyo Grande
By:
Print Name and Title:
Dated: , 2001. City of Pismo Beach
By:
Print Name and Title:
Dated: , 2001. City of Grover Beach
By:
Print Name and Title:
Dated: , 2001. Oceano Community Services District
By:
Print Name and Title:
Dated: , 2001. San Luis Obispo County Farm Bureau
By:
Print Name and Title:
H: IPBCJ'YIPWlagr.ARGroundwa/erBasin.OI0731.doc
PAGE 5 OF 5 AGREEMENT REGARDING
ARROYO GRANDE GROUNDWATER BASIN
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Attachment 1
'TO: SOUTH SAN LUIS OBISPO COUNTY \lATER ASSOCIATION
FRorla : AD HOC TECHNICAL ADVISORY SUBCOMMITTEE
SUBJECT: GROUNDWATER ENTITLEMENT OF THE ARROYO GRANDE GROUNDWATER BASIN
DATE: JANUARY 24> 1983
This report will bring together information from several sources related to the
Arroyo Grande Plain-Tri-Cities Mesa Groundwater Basin -- information such as the
safe yield of the groundwater basin, the historic and projected needs of the
agricultural community, and the historic peak pumping pf all of the urban users.
From this information a recommended urban preliminary planning entitlement will
be presented. These recommended entitlements consider the information outlined
above but also the needs of the early 1990's of the four urban agencies. (The
City of Arroyo Grande, the City of Grover City, the City of Pismo Beach, and the
Oceano Community Services District)
The subcommittee has assumed that for preliminary planning purposes the safe
yield of the Arroyo Grande Groundwater Basin is 9,500 acre feet per year.
Please see the attached Table II of the June 1979 Groundwater"in the Arroyo
Grande Area prepared by the State of Cal.iforf\ia Department of Water Resources.
This table shows the categories of il'}flo\'1 and outflow. Please note that the
table has been amended to reflect the contractual subsurface recharge and/or
surface \'/ater 'entitlement of the Lopez project in the amount of 4,200 acre feet.
. .
Also presented in Tabl~ II under categorie~ of outflow,is the ap~lied irrigation
demand (assumed 2.S a r.1cximum 5,300 acre feet). Leroy E. t1cChesney of the Farm
Bureau has indicated that demand will continue to be relatively constant.
Considering a safe yield of 9>500 acre feet, the maximum of a 5,300 acre foot
demand for agriculture, and a 200 acre foot subsurface outflow to the Ocean, it
is assumed then that an estimated 4,000 acre feet is available for urban uses.
Please find attached a Table 5 entitled "Groundwater Extractions by Urban
Entities of the Arroyo Grande Basin". This table is from the Grover Cit~
Facil ity Resource Report prepared in 1978 by Camp Dressor and McKee (Cor'l. From
that table the following chart of peak pre-Lopez pumping can be shown for each
agency.
PRE-LOPEZ PEAK PUMPING
Year Acre Feet Percent
Arroyo Grande 1968 1,202 39
Grover City 1966 875 29
Pismo Beach 1966 549 18 ~
Oceano 1968 421 14
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Total 3,047 100%
Based upon the information in the above chart and the assumption that there are
4 000 ~cre feet available for urban use, it can be seen that all agencies may
r~ceive an entitlcloent equal to or greatcr than each agency's use prior to the
Lopcz Pt"oj ecL
L! C: (!,c~)/ {~i"-lA/)t eA .J
;} "-
'"
"'-
The first stab at establishing a preliminary entitlement for the four urban
users \'Ias based upon an ext~ns i on of peak pumpi ng percentages as fo 11 OVIS:
Acre Feet Percent
Arroyo Grande 1,560 39
Grover Ci ty 1,160 29
Pismo Beach 720 18
Oceano 560 14
Total 4,000 100% wPzL
-
As the subcommittee discussed the abov~ concept of establishing the urban users
entitlements several problems surfaced. Problems such as some communities being
assigned an entitlement \'hich \'lOuld meet their needs well into the 21st Century
while son1e co~unities would be essentially out of water today (both groundwater
and Lopez). The subcommittee also fully realizes that for a voluntary
groundwater ~anagement plan to work it will need unanimous support of all of the
agencies.
.
Through this d1scussi~n it was agreed tQ lOQk at the water needs of the early
1990' s for each agency while at the :.~ame time insuring that rio agency received
less than they were pumping prior to' Lopez. The representatives of each agency
indicated what their 1990-95 needs would be and the following' chart was
developed:
...
1990-95 URBAN GROUNDWATER ENTITLEMENT NEEDS
Acre Feet Percent
ArrQYo Grande 1)202 30
Grover City 1,198 30
Pismo Beach 700 18
Oceario 900 22
Total 4,000 100%
As can be seen no agency will receive less than their pre-Lopez peak pumping and
also based upon the infol~mation supplied to the subcommittee each agency \'Iill
have a sufficient amount of water to meet the projected den1ands of 1990-95
depending upon growth rates.
Being able to closely estimate \'/hen each agency will require additional or
supplemental water sources) whether its conservation, Feather River/State Water
Project or rtacimiento lake, Hater Project, is a much needed planning tool as it
"Ii 11 obviously take community ...dde coopel4ation for those projects. .
The subcommittee is of the opinion that the above chart represents a possible
division of the estimated 4)000 acre feet of ground\'iate}~ in the Arroyo Grande
Groundwater Basin. The subcownittee further is of the opinion that with the
adoption of the listed recommendations, the agencies could avoid a "race to the
pump house" situation \.thich may lead to (} court imposed groundwater basin
adjudictltion. .
- 2 -
'RECOMMENDATIONS:
1. The subcommittee \'lQuld recommend that the follm-ling table of preliminary
planning entitl ements of the Arroyo Grande Ground\,tater be taken back to
each member agency and the Faro Bureau for conceptual approval.
THE PRELIMINARY PLANNING ENTITLEMENTS
User
Applied irrigation 5,300 acre feet
Subsurface flow to ocean 200 acre feet
Urban Use
City of Arroyo Grande' 1,202 acre feet
City of Grover City 1,198 acre feet
City of Pismo Beach 700 acre feet
Dceano Community Services
District 900 acre feet
..... Total 9,500 acre f.eet
.
2. The subcor::mi ttee I S second recommen'dati on is that \'i th the support of each
agency the subcommittee be directed to pr.epare the appropriate documents
for a Grourrd'ilater f1anagement Plan based upon the preliminary planning
entitlel"i!ents in Recommendation #1. .
3. The subcoiiTI":1tttee recommends that t.herequired steps tmvard the development
of a supple~entaT water source be initiated so that supplemental water is
available by 1995-2000.
4. That the plan developed under recommendation #2 include a requirement for
periodic reevaluation of projected demands, supply and quality of water
resources vii tni n the South County.
SUt-:t.IARY: The l"i!e~bers of the subcommittee are of the opinion that the planning
and management of the Groundwater Basin is purely of local concern. The members
of the subcommittee are also of the opinion that the management of the
groundvlater can be accomplished through cooperative efforts of the affected
agencies themselves.
."
.
- 3 -
,.} ''\
~
~
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TABLE II . 1
SUMMARY ESTIMATED INFLOW AND OUTFLOW TO
THE GROUtlD YlA TER BASIN IN THE ARROYO GRANDE STUDY AREA
Arroyo Grande Plain - Tri-Cities Mesa' i
Category of inflow {'..tJbic hec.tometres .Acre-feet
Deep percolation of precipitaOtion 2.96 2.400 1
Subsurface seepage 0.89 720 4,2007
Infiltration in Arroyo Grande Creek 2.47 to 3.70 2,000 Lv J.':;O':; f
Irrigation and urban water return 2.71 2.200
t
Total I ~ 9.03 to 10.26 7.320 to :::.::8
Ca.tegory of outflow o9~500* i
Appl ied irrigation 6.54 5.300
Urban supply 0.74 . -600 I
Subsurface outflow to ocean O~25 200 .
: - --'--
.
Tota 1 7.53 . .6,1 00
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C~tegory of inflow- Cubic hectometres . -Acre-feet . I
Deep percolation of precipitation ~.:" 4.07" . 3.300
-
. 0.62 -.. . 500
Sub~urf.ace ::>eep<!ge .,
Irrigation and urban water return - 1.23 1.000 I
.
-
Total 5.92 4.800
Category of outflow !
Applied irrigation 2.47 2.000
Urban supply 0.37 300 .
Industry cooling water 0.80 650
Subsurface outflow 4.07 3.300
-
Total . 7.71 ; 6.250
Santa Haria .V:11Icy (S.L. O. County)
- .
Cate&ory of inflo..... Cubic hcctometrcs Acre-feet
Deep percolation of precipitation 9.B7 8.000 .
Subsurr~ce secp<1ge 24.05 19.500
11.10 9.000 .
Irrigation return
Total 45.02 36.500 ,-
~
Cah:gory or outflow
Applied irrigati(,'~ 35.77 29.000
9.87 8.000
Outflow to occtln - . .
Total . 45.64 37.000
. ..
* Reflects contractual sub5~rf~ce recharge3~dlor su~face water entitlement from Lopez
- .
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- .
. : ." . ~ Attachment 2
. . ..
RESOLUTION ~O. 83-1
."
RESOLUTION OF THE SOUTH SAN LUIS OBISPO COUNT1 WAiER ASSOCIATION
APPROVING THE RECOMMENDATIONS OF THE AD HQC C~.~ITTEE
RELATING TO THE ARROYO GRANDE CROUNDWATER 8ASIN
WHEREAS, the South San Luis Obispo Ccunty Wa~t~ Asso~:ation recently
re-adopted Resolution No. 80-1 wh1ch cal1ed for steps to be ta.ken re1at1ng
to good management of groundwater resources in the S~~th CCvnty. and
WHEREAS. this Resolut1on cal1e4 for e determin~tion to be made in ,the
area confined to Zcne Three based on , safe yield cQ~cept and establishing
base lines for urban and agricultural extract;ons of 9r~uncwater. and
WHEREAS. an Ad Hoc Committee made up of Paul Karp of Arroyo Grande, Tom
Sullivan of Grover City. Charlie Johnson of P1s~ Beach. Rich Hill of Oceano
Cornnunity Services Oistrict, Jim Garing of Avila Be3c:h County Water
District, Bill King of Port San Luis Marbor District, Lero) McChesney of the
Farm Bureau~ and Clint Milne of the County of San Luis Obispo were
designated to meet as a technica' advisory group to $tudy this issue. and
WHEREAS. after .numerous meeti~9s this technica~ advisory group has
recommended that A division of the safe yield of the Basin be accomplished
based on the following figures:
Applied irrigation 5.300 acre feet
Subsurface flow to ocean 200 acre feet
Urban Use
City ,of Arroyo Grande 1.202 acre feet
City of Grover City 1.198 acrE: feet
City of PismO Beach iOO acre feet
Oceano Co~~n1ty Services 9QO acre feet
District
WHEREAS, the Subcommittee recocrrnends that wi th the support of each
agency the Subcommittee be directed to prepare the appropriate documents for
a Groundwater Management Plan based upon the preliminary pl~nn1n9
ent1t1eme~ts above; and .
WHEREAS. the Subcommittee recommends that the required $teps toward the
developmeot of a supplemental water source be ioit;atei so that supplemental
wat~r is available by 1995-2000. and
WHEREAS. it is recommended the Plan developed include a requirement for
periodic reevaluation of projected demands. supply and quality of water
resources within th& South County;
NOW. THEREFORE. BE JT RESOLVED that the South San ~u1S Obispo County
Water Association does hereby approve sa1d rec~tenda::ons and would request
that each of the various representatives to the South SDn lu1s Obispo County
Water Association 8doft it resoll.1tion supporting sarote and subll1it that
reso'ution to the new 1 elected Cha1~n of the Water AssQ.:1ation. Matt
Ga1lagher. for compilation. '
PASSED, APPROVEO AND ADOPTED this 9th day of re~ruary. 1983.
~t~.9.~
ATTEST;
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