Minutes 1999-06-10 SP
MINUTES
SPECIAL MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY
THURSDAY, JUNE 10, 1999
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
The City Council/Redevelopment Agency of the City of Arroyo Grande met in
special session at 6:30 p,m, to consider the Fiscal Year 1999-00 Preliminary
Annual Budget, with Mayor/Chair Michael A. Lady presiding.
2. ROLL CALL
Mayor/Chair Lady, Mayor Pro TemNice-Chair Ferrara, Council Member/Board
Member Runels, Council Member/Board Member Tolley, and Council
. Member/Board Member Dickens were present, Staff members present were City
Manager Robert L. Hunt, Director of Administrative Services Kelly Wetmore, Chief
of Police Rick TerBorch, Director of Building and Fire Terry Fibich, Public Works
Director Don Spagnolo, Parks and Recreation Director Dan Hernandez, Financial
Services Director Lynda Snodgrass, and Engineering Technician Albert Ducusin.
3. FLAG SALUTE
Mayor/Chair' Lady led the Pledge of Allegiance.
4. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS .
,. Jim Levy, Executive Director of Family Services Center, presented an operations
overview of the' Family Services Center arid requested funds from the City's FY
1999-00 Budget.
A.K. "Pete" Dougall, Arroyo Grande, complimented staff on the Budget document.
Paul Reinhardt, Pismo Beach, spoke on behalf of the YMCA's effort to create a
permanent multi-use facility that will accommodate both roller hockey and
basketball activities at Paulding School in Arroyo Grande. He distributed a letter
to Council from the San Luis Obispo County YMCA which requested funds from
the City's FY 1999-00 Budget and encouraged the Council to grant the request.
Ron Rodriguez, Pismo Beach, spoke to the Council in support of the YMCA's
request for funds. He stated that this was an opportunity to invest in the future of
the community and the children.
5. CONSIDERATION OF FISCAL YEAR 1999-00 PRELIMINARY ANNUAL BUDGET
City Manager Hunt presented the FY 1999-00 Preliminary Budget to. the City
Council. He commended staff for its work on the comprehensive budget
document and noted that it was the best document presented to the Council in
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SPECIAL CITY COUNCIUREDEVELOPMENT AGENCY MINUTES - JUNE 10, 1999
PAGE 2
the last four to five years in terms of the City's revenue and expenditure status.
He said that the City's financial future continues to rely on the State; however,
this budget document did not include any anticipated funding from pending State
legislature. City Manager Hunt recommended the Council review, modify as
appropriate, and approve the base budget document, and then consider and
address the Policy Items. He further recommended the Council hold in abeyance
and re-evaluate at the First Quarter Budget Report the request for fiinding from
the Family Services Center ($1,000) and the San Luis Obispo County Visitors and
Conference Bureau ($5,450).
Financial Services Director Snodgrass presented an overview of the 1999;.Q0
Preliminary Annual Budget, as follows:
General Fund - $7,811,300 (62%)
Administration - $1,696,750
Public Safety - $4,248,150
Public Works - $759,000
Parks and Recreation - $1,107,400
Special Revenue Funds - $1,522,600 (6%)
Enterprise Funds - $3,268,550 (17%)
CIP Fund - $1,933;900 (15%)
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. Director Snodgrass continued with a presentation of the Financial Services
Department Budget which included statistics for payroll processing, check
disbursements, and utility billing; FY 1998-99 accomplishments, and FY 1999-00
proposed expenditures, . Director Snodgrass also presented the Non-
Departmental Budget for FY 1999-00. '
Directors of the Publiq Works, Administrative Services, Parks and Recreation,
Police, and Building and Fire Departments reviewed their 1999-00 budgets and
answered questions from Council.
City Manager Hunt reviewed the Community Development, City Council, City
Administration, Management Information Systems, Redevelopment Agency, and
City Attorney budgets for FY 1999-00.
After discussing the various Policy Items, there was consensus from the Council
.to add the following to the Base Budget:
. Department of Building and Fire, Division of Fire - Priority 1 - Implement full-
time position of one Captain ($52,600)
SPECIAL CITY COUNCIUREDEVELOPMENT AGENCY MINUTES - JUNE 10. 1999
PAGE 3
. Community Development Department - Priority 1 - Code Enforcement Officer
($46.600)
. Management Information Systems - Priority 1 - Computer Support Technician
($57.600)
. Public Works Department - Priority 2 - . Reclassification of Engineering
Technician Position to Engineering Assistant ($400)
. City Manager/Financial Services - Priority 1 - Public Information/Personnel
Specialist - Management Analyst ($52.300)
. Parks and Recreation Department - Priority 1 - Reclassify permanent part-time
Recreation Child Care Coordinator to full-time Recreation Child Care
Coordinator ($2.600)
. Parks and Recreation Department - Priority 3 - Funding for Department interns
during the academic year of 199-00 from Cal Poly San Luis Obispo ($1.500)
. Redevelopment Agency - Priority 2 - Contribution to the South County
Performing Arts Center [to be made after ground-breaking on the project]
($10.000)
Mayor Lady opened up the discussion to the public,
Colleen Martin. 855 Olive. spoke about the traffic and parking impacts that will be
associated with the South County Performing Arts Center project. She suggested
two ideas for Policy Items: 1) including funds for increasing public
communication through a Voice Mail system or activity hotline; and 2) having a
line item for beautification efforts in the City.
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, Hearing no further comments. Mayor Lady closed the public discussion,
Parks and Recreation Director Hernandez informed the Council about tt,e funds
that are included in the Parks and Recreation budget for the planting of trees and
seasonal flowers in the City. He also explained the Community Garden Program
that is available to citizens.
Council Member Tolley moved to adopt the resolution approving the Fiscal Year
1999-00 Annual Budget. as modified. Council Member Runels seconded the
motion.
_Voice Vote
-1LRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Aye Tolley
Aye Dickens
There being 5 A YES and 0 NOES. the motion is hereby declared to be passed.
SPECIAL CITY COUNCIUREDEVELOPMENT AGENCY MINUTES - JUNE 10, 1999
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There was consensus of the Council to consider the requests from the Family
Services Center, the San Luis Obispo County Visitors and Conference Bur,a~;
and the YMCA at the First Quarter Budget Report.
6. ADJOURNMENT to the next Regular Meeting on Tuesday, June 22., 1999 at 7:30
p.m. ..
Time: 8:45 p.m.
MIC:E~r;f
ATTEST:
RE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
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