R 3545
RESOLUTION NO. 3545
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING CLOSURE OF CITY
STREETS AND USE OF CITY PROPERTY FOR THE 64th
ANNUAL ARROYO GRANDE VALLEY HARVEST
FESTIVAL, FRIDAY AND SA TURDA Y, SEPTEMBER 28-
29,2001
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival have
requested closure of City streets and use of City property; and
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival will be
responsible for the removal of all garbage and debris generated by the event.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby approve that the following actions are authorized and the
following described City property may be used for the Harvest Festival:
1. The City parking area behind City Hall from the entrance of Mason Street and
extending to the area of the Gazebo and Short Street for use between the hours
of 5:00 p.m. Thursday, September 27, 2001 until 10:00 a.m. the morning of
Sunday, September 30, 2001.
2. The parking area beginning at the Gazebo and extending westerly to Bridge Street
beginning at 6:00a.m. Friday, September 28, 2001 until 10:00 a.m. Sunday,
September 30, 2001.
3. The use of the City owned Nelson Street property adjacent to Mason Street for
various displays and contests from 12:00 noon to 9:00 p.m. on Friday, September
28, 2001 and from 8:00 a.m. to 6:00 p.m. on Saturday, September 29, 2001 for
a variety of activities, contests, and displays.
4. The City's electrical service as needed for the lighting of booths, sound system,
and contests.
5. That request be made by the Arroyo Grande Police Department to the State of
California Department of Transportation for permission to close a portion of
Branch Street, also known as Highway 227, from U.S. Highway 101 to Stanley
Avenue, and the closure of entrance and exit ramps of U.S. Highway 101 at East
RESOLUTION NO. 3545
PAGE 2
Grand Avenue on September 29, 2001 between the hours of 7:00 a.m. and 1 :00
p.m.
6. That the City Council authorizes closure of a portion of East Branch Street, also
known as Highway 227, from U.S. Highway 101 to Stanley Avenue and the
closure of entrance and exit ramps of U.S. Highway 101 at East Grand Avenue
upon authorization from the State Department of Transportation for said closure.
7. That the Arroyo Grande Police Department will control traffic along and around the
parade route, and police officers will be stationed to give instructions to motorists
on detouring the parade route; and further, the Police Department will restrict
traffic on Route 227 to one lane and control traffic at the freeway ramps from
9:30 a.m. to 12:00 noon on Saturday, September 29, 2001.
BE IT FURTHER RESOLVED, that the following streets shall be closed for the Harvest
Festival parade on the morning of Saturday, September 29, 2001: beginning at East
Grand Avenue and Brisco Road and east to the corner of East Branch and Mason
Streets; and Halcyon Road from EI Camino Real to Fair Oaks Avenue from 7:00 a.m.
to 1 :00 p.m.
BE IT FURTHER RESOLVED, that the organizers of the Harvest Festival will adhere
to certain requirements and conditions set forth by the Public Works, Police, Parks,
Recreation and Facilities, and Building and Fire Departments regarding cleanup and
traffic control and aU other applicable conditions of a Temporary Use Permit to be
issued by the City with the above findings and subject to the conditions as set forth
in Exhibit n A", attached hereto and incorporated herein by this reference.
On motion by Council Member Dickens, seconded by Council Member Ferrara, and by
the following roll call vote, to wit:
AYES: Council Members Dickens, Ferrara, Runels, Lubin, and Mayor Lady
NOES: None
ABSENT: None
The foregoing Resolution was passed and adopted this 14th day of August, 2001.
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RESOLUTION NO. 3545
PAGE 3
ATTEST:
J /i UU/Ul--
RE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~~
STE N(ADAMS, CITY MANAGER
APPROVED AS TO FORM:
EXHIBIT" A"
CONDITIONS OF APPROVAL
TEMPORARY USE PERMIT CASE NO. 01-0XX
ARROYO GRANDE V ALLEY ANNUAL HARVEST FESTIVAL
General Conditions
1 . The applicant shall ascertain and comply with All State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application
and plans on file in the Community Development Department.
3. The event organizers shall comply with all the conditions of City Council
Resolution No. , adopted on August 14, 2001.
4. The applicant shall agree to defend at his/her sole expense any action
brought against the City, its agents, officers, or employees because of
the issuance of said approval, or in the alternative, to relinquish such
approval. The applicant shall reimburse the City, its agents, officers, or
employees, for any court costs and attorney's fees which the City, its
agents, officers or employees may be required by a court to pay as a
result of such action. The City may, at its sole discretion, participate at
its own expense in the defense of any such action but such participation
shall not relieve applicant of his/her obligations under this condition.
Parks, Recreation and Facilities Department Conditions
5. The Harvest Festival Committee is to contact the Parks, Recreation and
Facilities Department no later than September 14, 2001 regarding the
number and location of trash receptacles to be placed in the downtown
area.
6. The Harvest Festival Committee is responsible for disposal of its garbage
into large trash containers. The Harvest Festival Committee is
responsible for providing a small cargo dumpster (20 cubic yards) in
addition to required trash containers.
7. The Harvest Festival Committee is responsible for providing trashcan
liners for all trash containers.
8. The Harvest Festival Committee is responsible for providing additional
restroom supplies for the festival. Should the City provide these
supplies, the Harvest Festival Committee will reimburse the City for the
cost of these supplies.
Public Works Department Conditions
9. Restroom facilities, barricades, signing and detour routes shall be
provided by applicant.
10. The event organizers shall provide (pay for) all traffic barricades and
delineators. The Public Works Department will place the barricades and
delineators.
11 . The event organizers shall place an advertisement in the September 26,
2001 edition of the Five Cities Times-Press Recorder advising residents
of street closures.
12. The event organizers shall provide a $1,000,000 personal liability
insurance policy naming the City as additional insured. Proof of
insurance shall be submitted to the Director of Administrative Services
ten (10) days before the event.
13. The event organizers shall contact the Public Works Department two
weeks prior to the event to check on the status of street
maintenance/construction activities. The Public Works Department may
require the event organizers to provide temporary construction (orange
plastic) fencing around areas designated as potentially hazardous.
Building and Fire Department Conditions
14. All food booths (cooking) must comply with the Fire Department
guidelines.
15. A handicapped accessible toilet shall be included where other portable
toilets are located.
16. All electrical must be inspected by the Building and Life Safety Division,
prior to the event opening.
17. Emergency access must be maintained to the satisfaction of the Director
of Building and Fire.
18. The use of generators must be reviewed and approved by the Director
of Building and Fire.
19. All tape used for marking the booth locations shall be removed by the
event organizers.
Police Department Conditions
20. The Police Department shall obtain the necessary permit from Cal- Trans
to close a portion of Branch Street, also known as Highway 227, from
U.S. Highway 101 to Stanley Avenue and the entrance and exit ramps
of U.S. Highway 101 at Grand Avenue.
RESOLUTION NO. 3545
OFFICIAL CERTIFICATION
I, KELLY WETMORE, Director of Administrative Services/Deputy City Clerk of
the City of Arroyo Grande, County of San Luis Obispo, State of California, do
hereby certify under penalty of perjury, that Resolution No. 3545 is a true, full,
and correct copy of said Resolution passed and adopted at a regular meeting of
the City Council of the City of Arroyo Grande on the 14th day of August, 2001.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 17th
day of August, 2001.
,) J~ i ,. ~/;L0fJ!-
c
ORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK