Loading...
Minutes 2000-03-14 MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, MARCH 14,2000 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA . 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 1:00 p,m, 2, ROLL CALL City Council: X Council Member Runels X Council Member Tolley X Council Member Dickens X Mayor Pro Tern Ferrara X Mayor Lady Staff Present: JLjnterim City Manager/Chief of Police 1L-City Attorney 1L-Director of Administrative Services x-pirector of Building and Fire x-pirector of Community Developm~nt 1L-Director of Public Works _Director of Parks and Recreation 1L-Director of Financial Services ]lYarks and Recreation Supervisor 3, FLAG SALUTE Matthew and Crystal Costa from the United South County Boys and Girls Club led the flag salute, 4. INVOCATION Father Joseph Butters, St. Patrick's Catholic Church and Arroyo Grande Fire Department Chaplain delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. PROCLAMATION - GRAND JURY AWARENESS MONTH Helen Summerfield and Gloria Stevens, members of the San Luis Obispo County Grand Jury, accepted the Proclamation declaring March 2000 as Grand Jury Awareness Month, CITY COUNCil MINUTES MARCH 14, 2000 5,b. PROCLAMATION - ABSOlUTEl Y INCREDIBLE KID DAY Members of the Camp Fire Club "Raining Kitties" accepted the Proclamation declaring March 16, 2000 to be Absolutely Incredible Kid Day in Arroyo Grande, . 5,c, PROCLAMATION - RECOGNIZING POLICE CHIEF RICK TERBORCH AS HONOREE OF THE "JOE MOllOY MEMORIAL AWARD" Mayor lady presented the Proclamation to Chief TerBorch, 6. AGENDA REVIEW None, 6,a. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Council Member Dickens moved, Council Member Runels seconded; and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived, 7, PUBLIC HEARINGS 7.a, PURCHASING POLICIES AND PROCEDURES Director of Financial Services Snodgrass highlighted the staff report, She stated the Council would be cO,nsidering the second reading of an Ordinance to revise the City's purchasing policies by replacing Chapter 4 of Title 2 of the Municipal Code, Staff recommended after the required public hearing, that Council adopt the Ordinance, and adopt a Resolution establishing levels of purchasing authority for the bidding, ordering, and payment au~horization for all types of. City purchases, Mayor lady opened the Public Hearing and iJpon hearing no comments from the audience, closed the Public Hearing, Council Member Tolley moved to adopt an Ordinance repealing Chapter 4 of Title 2 of the Arroyo Grande Municipal Code and adding thereto a new Chapter 4, Council Member Runels seconded the motion. - Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 2 CITY COUNCIL MINUTES MARCH 14, 2000 Council Member Tolley moved to adopt a Resolution establishing levels of purchasing authority. Council Member Runels seconded the motion. _Voice Vote LRolI Call Vote Aye Lady Ave Ferrara Ave Runels Ave Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed, 7.b, CONSIDERATION OF PROGRAM YEAR 2000 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS Director of Community Development McCants highlighted the staff report. He stated in January the Council gave preliminary approval to an allocation of funds for various CDBG projects, He explained that since that .approval, the County had recalculated the amount of money available to the City and had reduced the amount from $152,000 to $146,474; He stated that staff made modifications to the program by reducing allocation of funding for Program Administration and the Code Enforcement program, Mr. McCants explained that aside from the reallocation of funding, the program was the same as what Council had previously approved. Council questions and discussion included clarification on the current source of funding for the Code Enforcement Officer position and the proposed request to use a portion of the block grant funds to fund activities of the Code Enforcement Officer within the redevelopment area and low-income areas of the City, Mayor Lady opened the Public Hearing. . Dana Lilley, representing the San Luis Obispo County Planning Department, introduced himself as the coordinator of the CDSG program and acknowledged making the error in the calculation of the City's allo~ation of available funding. He said he and his staff were available to answer questions on federal rules applicable to the program, Dee Krage, Shell Beach resident, spoke as an employee of Pasos de Vida Life Steps, a six-month treatment facility for women, She spoke as a representative of the supportive housing consortium and implored the Council to be aware of the need for affordable housing in the County. . Hearing no further comments from the audience, Mayor Lady closed the Public Hearing, ~ CITY COUNCil MINUTES MARCH 14,2000 Mayor Pro Tern Ferrara moved to adopt a Resolution approving the projects to be funded with the City's allocation Program Year 2000 Community Development Block Grant funds, Council Member Runels seconded the motion, _Voice Vote LRolI Call Vote Aye lady Aye Ferrara Ave Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed, 8, CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS None, 9, CONSENT AGENDA Council Member Tolley requested that Item 9,f. be pulled, . Council Member Runels moved and Mayor Pro Tern Ferrara seconded the motion to approve Consent Agenda Items 9.a, through 9.1, with the exception of Item 9.1" with the recommended courses of action, a. Cash Disbursement Ratification, Approved, b. Statement of Investment Deposits, Approved. c. Cash Flow Analysis/Approval of Interfund Advance from the Sewer Facility Fund, Approved. d. Cost Allocation Plan, Approved. e, Minutes of City Council Meeting of February 22, 2000, Approved, g, landmark Tree Designation - 547 Palos Secos, Adopted Resolution No, 3437, h, Authorization 'to Solicit Bids - Uniform Rental and Related Services, Approved, i. Authorization to Solicit Bids - Oak Park Boulevard Widening Project - Project No, PW-2000-1. Approved, j. Fair Oaks Avenue Waterline Improvements, Project No, 60-98-5, Notice of Completion and Release of Retention, Approved, k. Authorization to Distribute Request for Proposals (RFP) - Update of Division of Fire and Emergency Services Staffing needs and Options, Approved. I. Affordable Housing In-Lieu Fee Agreement for the Berry Gardens Project. Approved. _Voice Vote LRolI Call Vote 4 CITY COUNCIL MINUTES MARCH 14,2000 Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 9.f. Resolution Opposing Senate Bill 402, Compulsory and Binding Arbitration for Police and Fire Employees. Council Member Tolley stated he had been following SB 402 and requested that Interim City Manager/Chief of Police TerBorch address the issue. Interim City Manager/Chief of Police TerBorch gave an update on the status of SB 402, . Council Member Tolley moved to adopt a Resolution opposing SB 402 which mandates a system of compulsory and binding arbitration for police and fire employees in resolving collective bargaining disputes, Council Member Runels seconded the motion, _Voice Vote LRolI Call Vote Ave Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 10, CONTINUED BUSINESS 10,a: CONSIDERATION OF AN AFFORDABLE HOUSING REQUIREMENTS ORDINANCE Director of Community Development McCants highlighted the staff refort, He explained that Council had continued the item from the February 22" meeting and had directed staff to contact the San Luis Obispo Housing Authority, Peoples' Self-Help Housing, and the Economic Opportunity Commission to receive input on the proposed Ordinance. He stated that was accomplished and the agencies' responded in favor of the Council adopting the Ordinance as proposed although there was some concern about the fees being too low: Council and staff discussion included: 1) clarification that the Ordinance exempts projects of four or less units, as currently reflected in the General Plan Housing 5 CITY COUNCIL MINUTES MARCH 14, 2000 Element; and confirmation that the Housing Element would have to be modified in order to change provisions in the proposed Ordinance,; 2) that the proposed Ordinance was consistent with the goals and objectives as stated in the General Plan Housing Element; 3) that it was appropriate to use funds in the Affordable Housing Trust Fund for affordable housing projects in the redevelopment area of the City; and 4) that CDSG grant funds could be used to supplement the affordable housing fees on future projects, Mayor Lady opened the discussion to the publi-c and upon hearing no comments, bought the issue back to the Council for consideration, Council Member Dickens moved that the proposed Ordinance amending Title 9 of the Arroyo Grande Municipal Code by adding Chapter 19 to establish m~ndatory affordable housing requirements is consistent with the General Plan; introduced for first reading an Ordinance amending Title 9 of the Arroyo Grande Municipal Code by adding a Chapter 19 entitled "Affordable .Housing Requirements"; and directed the Director of Administrative Services/Deputy City Clerk to file a "Notice of Exemption" with the County Recorder, Mayor Pro Tern Ferrara seconded the motion, . _Voice Vote lRolI Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Ave Dickens There being 5 A YES and 0 NOES, the motic;m is hereby declared to be passed, 11. NEW BUSINESS 11,a, DEVELOPMENT IMPACT FEE STUDY AND ORDINANCE Director of Financial Services Snodgrass highlighted the staff report, She introduced Consultant Joe Colgan from DMG-MAXIMUS, Mr. Colgan explained the approach used to calculate fees to cover all of the costs of facilities needed to serve future development. He stated that the Study was based on the existing General Plan, Council Member Tolley expressed concern about why the Police Facilities fee was higher for single-family residential than for other residential uses. Council and staff discussion included: 1) how the Study would integrate with the General Plan Update with the potential of land use changes; 2) the frequency of reviewing development impact fees; 3) the last review of development impact fees in the early 1990's; 4) the standards used to establish the fees, such as calls for 6 CITY COUNCIL MINUTES MARCH 14,2000 service for police facilities; trip generation figures for street and signal fees; the adopted General Plan standard for park development; and existing level of service for fire facilities; 5) clarification that the standards were based on Arroyo Grande statistics and local conditions in terms of calls for service in public safety; 6) clarification that the fees can be reviewed in-house on a more frequent basis; and 7) that the proposed Resolution allows the fees to be updated annually based on the Engineering cost of living. Council Member Tolley stated he could not support the Police Facilities impact fee for Single-family ResidentialNillage because it was much higher per unit than for other residential uses, He suggested that the impact fees under Police Facilities for residential development be added up and averaged so that it was fair and equitable for all residential development types. There was further discussion about new development as related to calls for service, Mr. Colgan suggested that he meet with the Chief to review calls for service in newer development, make necessary adjustments to the fees based on recent data, and document the findings in the Study. Mayor Lady opened up the discussion for public comments, and hearing no comments brought the discussion back to the Council. Council Member Tolley moved to receive and file the Impact Fee Study Final. Draft dated January 12, 2000; and introduce for first reading an Ordinance repealing Article 5, Chapter 3 of Title 3 of the Arroyo Grande Municipal Code and adding a new Article 6, of Chapter 2, Title 3, with the stipulation that the Consultant and Police Chief review the Police Facilities impact fees in regard to residential housing and make the appropriate adjustment based on Council comments, and return with the results when the Council addresses this issue at the next meeting, Mayor Pro Tern Ferrara seconded the motion, _Voice Vote LRolI Call Vote Ave Lady Aye Ferrara Ave Runels Ave Tolley Ave' Dickens I There being 5 A YES and 0 NOES, the motion is hereby declared to be passed, 12. COUNCIL COMMUNICATIONS . Mayor Lady reported that the City of Morro Bay had taken a position to oppose any change of the 805 area oode for San Luis Obispo County and was requesting the City take a similar position, He suggested sending a letter on 7 CITY COUNCIL MINUTES MARCH 14,2000 behalf of the Council to the California Public Utilities Commission t.o oppose an area c.ode change. . Council Member Runels thanked the voters on behalf of Zone 3 for supporting Measure C. . Mayor Lady acknowledged a letter received from the Oceano Community Services District regarding downstream water releases and reported that Zone 3 has addressed the issue, Council agreed not to agendize this issue, , . Council Member Dickens reported he had represented the City of Arroyo Grande at Cuesta College's Women in Distinction Awards Luncheon, at which local resident Ella Honeycutt received an award, 13, STAFF COMMUNICATIONS . Interim City Manager TerBorch gave a brief update on the status of the City Manager recruitment. 14, ADJOURNMENT Mayor Pro Tern Ferrara moved, Council Member Dickens seconded, and the motion passed unanimously to adjourn the meeting, Time: 8:13 p,m. MICH:A. eJJf I . tuOJU_ RE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK 8 - -------.-.---.---- ,-.