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Agenda Packet 2001-11-13 CITY COUNCIL 6'"t{jt'f/ AGENDA ~.!/ramIb Michael A. Lady Mayor Tony M. Ferrara Mayor Pro Tem Steven Adams City Manager Thomas A. Runels Council Member Timothy J. Carmel City Attorney Jim Dickens Council Member Kelly Wetmore Director, Administrative Services Sandy Lubin Council Member NOTICE OF CITY COUNCIL SPECIAL MEETING Tuesday November 13. 2001 6:15 P.M. Arrovo Grande City Council Chambers 215 East Branch Street, Arroyo Grande AGENDA 1. ROLL CALL 2. PUBLIC COMMENT on Special Meeting Agenda Items. Members of the public wishing to address the Council on any item described in this Notice may do so when recognized by the Presiding Officer. 3. CITY COUNCIL CLOSED SESSION: a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957: Title: City Manager 4. RECONVENE TO OPEN SESSION: Announcement of reportable action from closed session, if any. 5. ADJOURNMENT. c:closedsession.agenda.111301 i i , n _____-.J CITY COUNCIL 6'"t{jt'f/ AGENDA ~.!/ramIb Michael A. Lady Mayor Tony M. Ferrara Mayor Pro Tem Steven Adams City Manager Thomas A. Runels Council Member Timothy J. Carmel City Attorney Jim Dickens Council Member Kelly Wetmore Director, Administrative Services Sandy Lubin Council Member AGENDA SUMMARY CITY COUNCIUREDEVELOPMENT AGENCY MEETING TUESDAY, NOVEMBER 13, 2001 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL COUNCIURDA 3. FLAG SALUTE: CUB SCOUT, DEN 1, PACK 13 4. INVOCATION: JEAN BOWSER, BAHAI FAITH 5. SPECIAL PRESENTATIONS: None. 6. AGENDA REVIEW: 6a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY - NOVEMBER 13, 2001 PAGE 2 7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication; however, in compliance with the Brown Act, will not take any action on items that are not on the agenda. Upon completing your comments: . You may be directed to staff for assistance; . A Council Member may indicate an interest in discussing your issue with you subsequent to the COl,lncil meeting; . The Council may direct staff to research the issue and subsequently report back to the Council (generally in the form of a memorandum or staff report); or . No action is required or taken. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. B.a. Cash Disbursement Ratification (SNODGRASS) Recommended Action: Approve the listing of cash disbursements for the period October 16, 2001 through October 31,2001. B.b. Statement of Investment Deposits (SNODGRASS) Recommended Action: Receive and file the report of current investment deposits as of October 31,2001. B.c. Cash Flow Analvsis/Approval of Interfund Advance from the Water Facility Fund (SNODGRASS) Recommended Action: Receive and file September 2001 Cash Report and approve the interfund advance from the Water Facility Fund to cover cash deficits in other funds as of September 30, 2001. B.d Consideration of Approval of Minutes (WETMORE) Recommended Action: Approve minutes as submitted for the Special City Council Meeting of October 23, 2001 and Regular City Council Meeting of October 23, 2001. ----..-..----- _________n___..______ -------- AGENDA SUMMARY - NOVEMBER 13, 2001 PAGE 3 8. CONSENT AGENDA (continued): 8.e. Consideration of Authorization to Solicit Construction Bids for Oak Park Boulevard Street Wldenina Project, Prolect PW-OO-01 (SPAGNOLO) . '.. -. Recommended Action: 1) Approve the .constructionplans.and specifications and authorize the Department of Public Works to solicit public construction bids for the Oak Park Boulevard Street Widening Capital Improvement Project; 2) Appropriate $81,623 from the Transportation Facility Impact fund for the Oak Park Boulevard Street Widening Capital Improvement Project; 3) Accept and record on behalf of the City Grant Deeds from the four property owners. on Oak Park Boulevard; and 4) Find that the Oak Park Boulevard Street Widening Capitallmprovement Project is categorically exempt from CEQA pursuant to Section 15301 (c) and direct Administrative Services to file a Notice of Exemption. 8.1. Consideration of Authorization to Solicit Bids for March 2001 Storm Restoration at Rodeo Drive, Proiect PW-01-04 (SPAGNOLO) . Recommended Action: 1) Approve the construction plans and specifications and authorize the Department of Public Works to solicit public construction bids for the March 2001 Storm Restoration at Rodeo Drive Capital Improvement Project; and 2) Find that the March 2001 Storm Restoration at Rodeo Drive Capital Improvement Project is categorically exempt from CEQA pursuant to Section 15301(d) and direct Administrative Services to file a Notice of Exemption. 8.g. Consideration of Adoption of a Resolution to Chanae the State License for the Children In Motion Proaram and Approve the Memorandum of Understandina with United Cerebral Palsy (UCP) of San Luis Obispo County (HERNANDEZ) Recommended Action: Adopt Resolution acknowledging the Children In Motion Program is changing its State License to accept non-ambulatory participants and approve the Memorandum of Understanding. 8.h. Consideration of Huasna Road Pavement Overlay, City Proiect No. PW-01.Q3, Notice of Completion, Final Proaress Payment No.2, and Retention Release (SPAGNOLO) Recommended Action: 1) Authorize Final Progress Payment in the amount of $25,422.00; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of the retention in the amount of $22,549.99, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. 8.L Consideration of Adiustment to Employee Medical Insurance Benefits (ADAMS) Recommended Action: 1) Adopt Resolutions amending City participation in the CalPERS medical insurance program; 2) Adopt Resolution amending medical insurance benefits for management employees; 3) Approve the letter of agreement modifying the MOU with AGPOA regarding medical insurance benefits; and 4) Approve the letter of agreement modifying the MOU with SEIU regarding medical insurance benefits. -------...-- --------- -- ----------.-- "-----_.. ------ , AGENDA SUMMARY - NOVEMBER 13, 2001 PAGE 4 8. CONSENT AGENDA (continued): 8.j. Consideration of Determination of Industrial Disability (TerBORCH) Recommended Action: Adopt Resolution determining that Senior Police Officer .Richard Checansky suffers from an industrial disability. PUBLIC HEARINGS: 9.a. . Consideration of the Reauest from South CountySanitarv Service for Intearated Solid Waste Collection Rate Increase (ADAMS) . Recommended Action:: Adopt Resolution. approving., integrated solid waste collection rate increases. 9.b. Consideration of Adoption of a Resolution of Intention to Abandon a 1.40-acre Portion of Land within the Proposed 10-acre Rancho Grande Park Site (HEFFERNON) Recommended Action: Adopt Resolution of Intention to' abandon a 1.40-acre portion of the proposed 10-acreRancho Grande Park site pursuant to Government Code Section 38501 et. seq., and set a meeting date for final City Council action on the proposed abandonment. 9.c. Consideration of Adoption of an. Ordinance Reaardina Sewer Connection Fees (SPAGNOLO) . Recommended Action: 1) Adopt Ordinance amending Articles 4 and 5 of Title 6 of . the Arroyo Grande Municipal Code regarding sewer connection procedures and fees; and 2) Adopt Resolution establishing sewer connection fees. 10. CONTINUED BUSINESS: 10.a. Consideration of Approval of the Wastewater System Master Report (SPAGONOLO) Recommended Action: Approve and adopt the 2001 Wastewater System Master Report. 11. NEW BUSINESS: 11.a. Fiscal Year 2001/02 First Quarter Budaet Status Report (SNODGRASS) [COUNCIURDA] Recommended Action: 1) Approve Carryover Appropriations as detailed in Schedule B; 2) Approve detailed budget adjustments and recommendations as shown in Schedule B; and 3) Approve Schedules A through F included in the First Quarter Status Report. I ---- J AGENDA SUMMARY - NOVEMBER 13, 2001 PAGE 5 12. CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. a) Rotation of Mayor Pro Tem (FERRARA) 13. CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the-Council. No formal action can ! be taken. a) None. 14. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 15. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 16. ADJOURNMENT - AGENDA SUMMARY - NOVEMBER 13, 2001 PAGE 6 * * * * * * * Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administrative'Services and are available for public inspection and reproduction at cost. If you have questions regarding any agenda item, please contact the Director of Administrative Services at (805) 473-5414. * * * * * * * In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the Director of Administrative Services at the number listed above at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting. * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. www.arrovoQrande.orq '~-'-"_.'_._"- ~ ---_._-~-_.- -- J CITY OF ARROYO GRANDE - ABBREVIATIONS revised 08104/00 A Agricultural Preserve AB Assembty Bill LAFCO Local Agency Formation Commission ADA Americans with Dlsabllittes Act LOCC League of California Cities AG General Agriculture LLA Lot Une Adjustment AGMC Arroyo Grande Municipal Code LUE Land Use Element AGPOA Arroyo Grande Police OffIcers' Association MER Lot Merger APN Assessor's Parcel Number MF CondominlumITownhouse APCB Air Pollution Control Board MFA Aper1menls APCD Air Pollution Control District MHP MobIle Home Parks ARC Architectural Review Committee 0 OIIIce ProfessIonal ASCE American SocIety Civil Engineers OCSD Oceano Community Services District ASD Administrative Services Depar1ment OSCE Open Space and ConS8Mltlon Element AWWA American Water Works AssocIation PC Planning Commission BD Building Division PD Police Depar1ment CA City Attorney PF PublicfQuasi Public CC CIty Council PPR Plot Plan Review CCC California ConS8Mltion Corps PRD Parks & Reaeation Depar1ment CCCSIF Central Coast Cities Self-Insurance Fund PRE-APP Pre-eppllcatlon CD Community Development PSHHC Peoples' SeW-Help HousIng Corp. CDBG Community Development Block Grant PSP Planned Sign Program CE Clnoulatlon Element PUD Planned Unit Development CEC California Energy Commission PW Public Works Depar1ment CECA California Environmental Quality Act RDA Redevelopment Agency CIP Capital Improvement Program RE Residential Estate CIWMP CalIfornia Integrated Waste Management Plan RFP Request for Ptopooais CM CIty Manage(s OffIce RFQ Request for Qualiftcatlons CMC California Men's Colony RH HllisIde ResIdential CMP Congestion Management Plan RHNP Regional HousIng Needs Plan COC Certificate of Compiiance RR Rural Residential CPI Consumer Price Index RS Suburban ResIdential CUP Conditlonsl Use Pannit RTA RevenMon toAaeege DARE Drug Abuse Resistance Education RWQCB Regional Water Quality Control Board DC Development Code SAC Staff Advisory CommIttee DEA Drug Enforcement Administration SB Senate Bill E.C. EleCtion Code SCAT South County Area Transit EDD Eoonomlc Development Depar1ment SEIU Service Employees International Union EDU Equivalent Dwelling Unit SF Single Family EIR Environmental Impact Report SLO San Luis Obispo EIS Environmental Impact Statement SLOCOG Sen Luis Obispo Council of Govemments EOC Economic Opportunity Commission SLOHA Sen Luis Obispo HousIng Authority EVC Economic VItality Corporation SLONTF San Luis Obispo Narootics Task Force FAU Federal Aid Urban SLORTA San Luis Obispo Regional Transit Authority FD Fire Division SLOWRAC Sen Luis Obispo County Water Resources Advisory FDAA Federal Disaster AssIstance Administration Com_ FEMA Federal EIIHIIg8IIOy Ma"-ment Agency SR Sanlor HousIng FID Financial Services Depar1ment SSLOCOWA South San luis Obispo County Water AssocIation FPPC Fair Political Practices CommIssion SSLOCSD South San Luis Obispo County SanItation District FTA Federal Transit Administration SRRE Source Reduction & RecydIng Element FY Fiscal Year SWRCD State Water Resources Control Board G.C. Government Code TPM Tentative Pan:el Map GC General Commercial TT Tenlative Tract Map GF General Fund TTAC Transportation Technical Advisory Committee GP General Plan TUP Temponuy Use Pennlt GPA General Pian Amendment UBC Uniform Building Code HCD California Depar1ment of Housing and Community UFC Uniform Are Code Development USA Unde/gIound Service Alert HOP Home Occupancy Pennll VAR Variance HUD Housing and Urban Development Depl. VC Vlliage Commercial I Industrial and Business Park VCB SLO County IIIsitonI & Conference Bureau ISTEA Intennodel Surface Transportation VSR View Shed Review JPA Joint Powers Authority ZONE 3 San Luis Obispo County Aood Control and Water Conservation DIsIrIct - Zone 3 (Lopez Project) -~.._- .---..- 8.a. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES tf1 BY: JANET M. HUWALDT, ACCOUNTING SUPERVISORg;f SUBJECT: CASH DISBURSEMENT RATIFICATION DATE: NOVEMBER 13, 2001 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period October 16 - October 31, 2001. FUNDING: There is a $420,679.37 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT 1 - Cash Disbursement Listing ATTACHMENT 2 - October 19, 2001 Accounts Payable Check Register ATTACHMENT 3 - October 19,2001 Payroll Checks and Benefit Checks ATTACHMENT 4 - October 26,2001 Accounts Payable Check Register ATTACHMENT 5 - October 26,2001 Accounts Payable Manual Check i ----- ------ ----- "--, J ATTACHMENT 1 CITY OF ARROYO GRANDE CASH DISBURSEMENTS For the Period of October 16 Through October 31, 2001 November 13, 2001 Presented are the cash disbursements issued by the Department of Financial Services for the period October 16 to October 31, 2001. Shown are cash disbursements by week of occurrence and type of payment. October 19, 2001 Accounts Payable Cks 103011-103105 2 49,019.36 Payroll Checks and Benefit Checks 3 262.462.12 311,481.48 October 26, 2001 Accounts Payable Cks 103125-103193 4 307,292.24 Less Payroll Cks included in Attachment 3 (198,944.35) Accounts Payable Manual Check P439 5 850.00 109,197.89 Two Week Total $ 420.679.37 i ------ J I CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUfER SYSTEM GENERAL FUND 10101 SPEGAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - Administrative Services Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4S56 - Construction Tax 4130 - Community Development Police Grant Funds 4131 - Community Building (COBG) 4201 - Law Enforcement Equip. (Fd 272) 4140 - Management Information System 4202 - Slate AB3229 Cops Grant (Fd 271) 4145 - Non Deparbnenlal 4203 - Federal Universal Hiring (Fd 274) Public Safety (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279) 4201 - Police Redevelopment Agency ( Fund 284) 4211 - Fire 4103 - Redevelopment Administration 4212 - Building & Safety ENTERPRISE FUNDS Public Works (Fund 010) Sewer Fund (Fund 612) 4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance 4303 - Street/Bridge Maintenance Water Fund (Fund 640) 4304 - Street Ughting 4710 - Water Administration 4305 - Automotive Shop 4711 - Water Production Parks & Recreation (Fund 010) 4712 - Water Distribution 4420 - Parks Lopez Administration (Fund 641) 4421 - Recreation 4750 - Lopez Administration 4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS lFund 3501 4423 - Pre-School Program 5501-5599 - Park Projects 4424 - Recreation-Special Programs 5601-5699 - Streets Projects 4425 - Children in Motion 5701-5799 - Drainage Projects 4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects 4430 - Soto Sport Complex 5901-5999 - Water Projects 4213 - Government Buildings 4460 - Parkway Maintenance Dept.lndexlorCouncil.xla I _J ATTACHMENT 2 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 10/17/01 10:32 VOUCHER/CHECK REGISTER FOR PERIOD 17 VOUCHER! CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER !\MOUNT AMOUNT 433 10/11/01 102658 APWA VENTURA CNTY. CHAPT PW CONST.INSPECT-w/SHOP-BRANDT 010.4301.5501 135.00 135.00 434 10/11/01 074178 SLQ CNTY CLERK-RECORDER NOTICE OF DETERM-GENERAL PLAN 010.4002.5201 25.00 25.00 103011 10/19/01 000585 AARDVARK TACTICAL, INC. LAUNCHER 277 . 4206.5255 106.87 103011 10/19/01 000585 AARDVARK TACTICAL, INC. SHOT TRAINING KIT/ROUNDS 278.4207.5255 1,773.25 1,880.12 103012 10/19/01 102354 ABS DELIVERY SYSTEMS, IN EVIDENCE DEL. CHARGES-SEPT. 010.4201.5324 68.00 68.00 103013 10/19/01 101110 AGP VIDEO VIDEO PRODUCTION TAPE 010.4101.5330 2,000.00 2,000.00 103014 10/19/01 100802 ALAMEDA CNTY.SHERIFF'S REGIS-DONNA HAMILTON 010.4201.5501 358.06 358.06 103015 10/19/01 100897 AMERICAN TEMPS SCHMIDT SVCS-I0/5 612.4610.5303 774.40 103015 10/19/01 100897 AMERICAN TEMPS STRASSER SVCS-I0/5 010.4421.5303 604.00 103015 10/19/01 100897 AMERICAN TEMPS STEELE SVCS-I0/5 010.4130.5303 615.33 1,993.73 103016 10/19/01 004680 STEVE ANDREWS MANAGE MARGINAL EMP-ANDREWS 010.4201.5501 40.00 40.00 103017 10/19/01 101617 AUTO GLASS CENTRAL WINDSHIELD 010.4201.5601 314.91 314.91 103018 10/19/01 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 429.70 429.70 103019 10/19/01 101782 BOB'S EXPRESS WASH CAR WASH 010.4201.5601 54.00 54.00 103020 10/19/01 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.5303 500.00 103020 10/19/01 012754 BREZDEN PEST CONTROL PEST CONTROL SVCS 010.4213.5303 75.00 575.00 103021 10/19/01 013026 BRISCO MILL & LUMBER FLOOD LAMPS 010.4201.5604 24.02 24.02 103022 10/19/01 017202 CA. ST. B9ARD OF EQUALIZA DIESEL FUEL TAX lQ-Ol/02 010.0000.1202 241. 74 241. 74 103023 10/19/01 102669 CASHIER QAP-ROBINSON RENEWAL 220.4303.5501 30.00 30.00 103024 10/19/01 102652 CENTRAL COAST GASES OXYGEN/ACETYLENE 010.4305.5303 25.30 103024 10/19/01 102652 CENTRAL COAST GASES OXYGEN/ACETYLENE 640.4712.5303 25.30 50.60 103025 10/19/01 021918 CENTRAL COAST SUPPLY BUILDING CLEANING SUPPLIES 010.4213.5604 451.97 103025 10/19/01 021918 CENTRAL COAST SUPPLY VAC BAGS & STRIP 010.4213.5604 47.61 103025 10/19/01 021918 CENTRAL COAST SUPPLY BLDG. CLEANING SUPPLIES 010.4213.5604 346.47 103025 10/19/01 021918 CENTRAL COAST SUPPLY BLDG. CLEANING SUPPLIES 010.4213.5604 217.85 1,063.90 103026 10/19/01 102664 BLAKE CHAFFEE REF.L/SCAPE BOND-660 PASEO 010.0000.2210 1,200.00 1,200.00 103027 10/19/01 023322 CHRISTIANSON CHEVROLET REPR.GRILL 010.4301.5601 21.60 21. 60 103028 10/19/01 102282 CINGULAR WIRELESS CELL PHONE-CROCKETT 010.4130.5201 33.18 33.18 103029 10/19/01 023634 CLASSIC TEES << SIGNS AWARDS FOR SUMMER S/BALL LEAGU 010.4424.5257 3,248.25 3,248.25 103030 10/19/01 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES 640.4710.5310 347.00 347.00 _.~._- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 10/17/01 10:32 VOUCHER/CHECK REGISTER FOR PERIOD 17 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 103031 10/19/01 024142 COASTLINE EQUIPMENT SERVICE BACKHOE 640.4712.5603 982.43 103031 10/19/01 024142 COASTLINE EQUIPMENT SERVICE BACKHOE 640.4712.5603 498.83 103031 10/19/01 024142 COASTLINE EQUIPMENT CR:SERVICE BACKHOE 640.4712.5603 982.43- 498.83 103032 10/19/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 103032 10/19/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 67.50 79.50 103033 10/19/01 024832 COMMUNICATION SOLUTIONS REPR. CONTROL PUMP 612.4610.5610 380.00 103033 10/19/01 024832 COMMUNICATION SOLUTIONS REPL. BACKHOE POWER UNIT 612.4610.5602 215.68 103033 10/19/01 024832 COMMUNICATION SOLUTIONS REPL. BACKHOE POWER UNIT 640.4710.5602 215.68 811.36 103034 10/19/01 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 50.00 50.00 103035 10/19/01 026754 CRYSTAL SPRINGS WATER C BOTI'LED WATER 010.4130.5201 18.34 103035 10/19/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101. 5201 18.34 103035 10/19/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 18.32 103035 10/19/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301. 5201 20.00 75.00 103036 10/19/01 027534 D.G.REPAIR R/R LEFT FRONT AXEL 010.4420.5603 130.00 130.00 103037 10/19/01 028548 DAYSTAR INDUSTRIES SPECIAL SWEEP 612.4610.5303 150.00 150.00 103038 10/19/01 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SANTOS 010.4424.5351 168.00 103038 10/19/01 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SANTOS 010.4424.5351 98.70 266.70 103039 10/19/01 029484 DIESELRO INC. LUBE/OIL/FILTERS/EXPANDER 010.4420.5601 762.70 103039 10/19/01 029484 DIESELRO INC. FILTERS/OIL/WIPER BLADES 220.4303.5603 278.93 1,041.63 103040 10/19/01 101255 DORFMAN HOMES, INC. REF. STREET TREES-DORFMAN 010.0000.2202 315.00 315.00 103041 10/19/01 102574 EARTHLINK,INC INTERNET SVCS-SEPT-OCT.20 010.4201.5607 41.90 41.90 103042 10/19/01 101379 FERGUSON ENTERPRISES,IN BOLTS/GASKETS/FITTINGS 640.4712.5610 475.76 103042 10/19/01 101379 FERGUSON ENTERPRISES,IN METER BUSHINGS/BOLTS/GASKETS 640.4712.5610 203.98 103042 10/19/01 101379 FERGUSON ENTERPRISES,IN METER BUSHINGS/COUPLINGS 640.4712.5610 39.40 103042 10/19/01 101379 FERGUSON ENTERPRISES,IN REPR.CLAMPS 640.4712.5610 96.31 103042 10/19/01 101379 FERGUSON ENTERPRISES,IN GASKETS/COUPLERS 010.4430.5605 177.17 103042 10/19/01 101379 FERGUSON ENTERPRISES,IN BRASS ELLS 640.4712.5610 114.77 103042 10/19/01 101379 FERGUSON ENTERPRISES, IN SERVICE SADDLES 640.4712.5610 169.07 1,276.46 103043 10/19/01 100691 FIVE CITIES-TIMES USE PERM AD-106134 010.4130.5301 64.50 64.50 103044 10/19/01 101662 FORD QUALITY FLEET CARE FUEL TANK FILLER 640.4712.5601 176.80 103044 10/19/01 101662 FORD QUALITY FLEET CARE REPL.DASH SWITCH 010.4201.5601 126.52 303.32 103045 10/19/01 035802 FRANK'S LOCK & KEY INC DUp.KEYS 220.4303.5601 66.88 103045 10/19/01 035802 FRANK'S LOCK & KEY INC DUP.KEYS 220.4303.5601 6.42 103045 10/19/01 035802 FRANK'S LOCK & KEY INC REMOVE BROKEN KEY 010.4201. 5601 45.00 118.30 103046 10/19/01 039992 DONNA HAMILTON IMPACT WEAPONS INSTRUCT. 010.4201.5501 1,566.00 1,566.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 10/17/01 10:32 VOUCHER/CHECK REGISTER FOR PERIOD 17 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 103047 10/19/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 385.42 385.42 103048 10/19/01 099234 HARVEST BAG, INC. REF.c/a DEP-HARVEST BAG 010.0000.2206 250.00 103048 10/19/01 099234 HARVEST BAG, INC. BLOG.SUPER-HARVEST BAG 010.0000.4355 67.50- 182.50 103049 10/19/01 042158 BOB HICKS. TURF EQUIPMEN R/R AXEL 010.4420.5603 417.35 417.35 103050 10/19/01 101327 ROBERT HOPKINS REIMB.MEETING SUPPLIES-HOPKINS 010.4201.5255 23.00 23.00 103051 10/19/01 045630 INTERSTATE SALES BOLTS/WASHERS 220.4303.5613 140.35 140.35 103052 10/19/01 102662 KAPLAN BRIDGE TOURNAMEN REF.c/a DBP-KAPLAN BRIDGE 010.0000.2206 250.00 103052 10/19/01 102662 KAPLAN BRIDGE TOURNAMEN BLOG. BLOG SUPER - KAPLAN BRIDGE 010.0000.4355 54.00- 196.00 103053 10/19/01 100380 KING'S WAY LIFE CENTER REF. PARK DEP-KING I SWAY 010.0000.4354 26.00 26.00 103054 10/19/01 102666 VALERIE KLINE PILATES CLASS-KLINE 010.4424.5351 295.75 295.75 103055 10/19/01 100752 KUSTOM SIGNALS, INC. ANTENNA RADAR UNITS 010.4201.6201 3,879.86 3,879.86 103056 10/19/01 102663 JULIE LAUR REF.WTR DEP-1188 PACIFIC POINT 640.0000.2302 180.00 103056 10/19/01 102663 JULIE LAUR CLOSING BILL-1188 PACIFIC POIN 640.0000.4751 20.55- 103056 10/19/01 102663 JULIE LAUR PREV.BAt-118a PACIFIC POINT 640.0000.4751 76.62- 82.83 103057 10/19/01 052416 SUSAN LINTNER REIMB.ROOM-PEERS CONF 010.4201. 5501 34.17 103057 10/19/01 052416 SUSAN LINTNER REIMB.GASOLINE 010.4201.5608 43.22 77.39 103058 10/19/01 101173 LONGS DRUG STORE PHOTO PROCESSING-SEPT 010.4201.5255 65.61 65.61 103059 10/19/01 102667 ROSEMARY LOPEZ CHEER &. POM CLASS-LOPEZ 010.4424.5351 98.00 98.00 103060 10/19/01 054482 MAINTENANCE SUPERINTEND MSA MEETING-CRUZ 220.4303.5501 15.00 15.00 103061 10/19/01 054484 MAINTENANCE SUPERINTEND MSA MEMBERSHIP-10 PEOPLE 220.4303.5503 300.00 300.00 103062 10/19/01 102660 LAURA MARTINEZ REF. PARK DEP-MARTINEZ 010.0000.4354 26.00 26.00 103063 10/19/01 056394 MIDAS MUFFLER &. BRAKE SIDE GEAR SET/SPIDER GEAR 010.4201.5601 480.30 103063 10/19/01 056394 MIDAS MUFFLER &: BRAKE LUBE/OIL/FILTER/WIPERS 010.4201. 5601 58.33 103063 10/19/01 056394 MIDAS MUFFLER &. BRAKE ALIGN/WIPERS/LUBE/OIL 010.4201. 5601 109.62 103063 10/19/01 056394 MIDAS MUFFLER &: BRAKE LUBE/OIL/FILTER/THERMOSTAT 010.4420.5601 487.90 103063 10/19/01 056394 MIDAS MUFFLER &: BRAKE LUBE/OIL/FILTER/WIPERS 010.4201.5601 71.48 1,207.63 103064 10/19/01 057096 MINER'S ACE HARDWARE PAINT/FLARE 010.4430.5608 14.95 103064 10/19/01 057096 MINER'S ACE HARDWARE BALLAST 010.4420.5605 26.74 103064 10/19/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010.4420.5605 25.16 103064 10/19/01 057096 MINER'S ACE HARDWARE PAINT/PIPE WRAP 010.4201.5605 15.26 103064 10/19/01 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES 010.4420.5605 1.71 103064 10/19/01 057096 MINER'S ACE HARDWARE CR: HARDWARE 010.4420.5605 .17- 103064 10/19/01 057096 MINER'S ACE HARDWARE BULBS/BUNGEE CORDS 010.4213.5604 27.96 103064 10/19/01 057096 MINER'S ACE HARDWARE BULBS 010.4213.5604 5.34 ! I ----------- u_J VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 10/17/01 10:32 VOUCHER/CHECK REGISTER FOR PERIOD 17 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 103064 10/19/01 057096 MINER'S ACE HARDWARE FENCE/CABLE TIES 640.4712.5255 60.97 103064 10/19/01 057096 MINER'S ACE HARDWARE COUPLING 010.4420.5605 5.24 103064 10/19/01 057096 MINER'S ACE HARDWARE BULBS/TOOLS 010.4213.5604 29.04 103064 10/19/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010.4420.5605 14.94 103064 10/19/01 057096 MINER'S ACE HARDWARE SPONGE/HAND TOOLS 010.4420.5605 27.36 103064 10/19/01 051096 MINER I S ACE HARDWARE NUTS/BOLTS 010.4420.5605 1.58 256.08 103065 10/19/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4120.5201 203.27 203.27 103066 10/19/01 102670 MARK MORENO DIST. SUPER GLAZE 010.4211.5601 241.98 241.98 103067 10/19/01 1007:28 MtJRDOCK, INC. PUSH BU'I"I'ON DRINKING FOUNTAIN 010.4420.5605 1,526.00 1,526.00 103068 10/19/01 100256 NEXT DAY SIGNS SIGNS/BANNERS 010.4001.5201 32.75 32.75 103069 10/19/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4201.5201 42.20 103069 10/19/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4201.5201 4.27 46.47 103070 10/19/01 062322 ONE HOUR PHOTO PLUS FILM/PRINTS 220.4303.5255 32.41 32.41 103071 10/19/01 063960 PACIFIC BELL PHONE 021-2.713 010.4145.5403 299.32 103071 10/19/01 063960 PACIFIC BELL PHONE 473-5100 010.4145.5403 646.63 945.95 103072 10/19/01 064194 PACIFIC GAS << ELECTRIC ELECTRIC 010.4145.5401 65.10 65.10 103073 10/19/01 102668 KIMBERI..Y PATTERSON REF. DOG OBEDIENCE CLASS-PATTER 010.4424.5351 70.00 70.00 103074 10/19/01 065832 PESTICIDE APPLIC.PROF.A CONT. ED';'R. CRUZ 220.4303.5501 55.00 55.00 103075 10/19/01 066690 PITNEy BOWES DOUBLE TAPE SHEETS/RIBBONS 010.4201.5201 222 . 92 103075 10/19/01 066690 PITNEY BOWES POSTAGE MACHINE RENTAL 010.4201.5602 174.68 397.60 103076 10/19/01 067548 POOR RICHARD'S PRESS COPIES-PAVEMENT MANAGEMENT 350.5613.7701 116.34 116.34 103077 10/19/01 067804 POSITIVE PROMOTIONS MYLAR HALLOWEEN BAGS 278.4207.5504 124.10 124.10 103078 10/19/01 102237 PRIMARY CARE DOG << CAT EXAM/IV/ANESTHESIA 010.4201.5322 360.00 103078 10/19/01 102237 PRIMARY CARE DOG & CAT VET CONSULTATION 010.4201.5322 45.00 405.00 103079 10/19/01 068484 BSAU PRYOR ICI FINANCIAL CRIMES-PRYOR 010.4201.5501 769.50 769.50 103080 10/19/01 067392 R.L. pOLK & CO. MOTOR VEHICLE REGIS BOOKS 010.4201.5255 59.92 59.92 103081 10/19/01 102144 RaINO LININGS BED LINING 010.4303.6301 392.06 392.06 103082 10/19/01 070590 RICHETTI WATER CONDITIO RENTAL- WATER FILTER SVCS 010.4201.5604 IS,OO 15.00 103083 10/19/01 072638 S & L SAFETY PRODUCTS SHOPTOWELS 220.4303.5255 49.90 103083 10/19/01 072638 S & L SAFETY PRODUCTS SHOPTOWELS 640.4712.5255 49.90 103083 10/19/01 012638 S & L SAFETY PRODUCTS SHOPTOWELS 612.4610.5255 49.89 149.69 ---- --- __d ------ --.- VOUCHRE2 CITY OF ARROYO GRANDE PAGE S 10/17/01 10:32 VOUCHER/CHECK REGISTER FOR PERIOD 17 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER N_ DESCRIPTION NUMBER AMOUNT AMOUNT 103084 10/19/01 099082 SAN JOSE STATE UNIV. REGIS-BEAU PRYOR 010.4201.5501 427.00 427.00 103085 10/19/01 100040 DANIEL .. SCHUMAN REF. PARK DEP-SCHUMAN 010.0000.4354 26.00 26.00 103086 10/19/01 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608 1,277.91 1,277.91 103087 10/19/01 080106 SMITH AND LOVELESS,INC REPL.CHECK VALVE/SOLINOID 612.4610.5610 330.80 330.80 103088 10/19/01 080886 SOtITHERN AUTO SUPPLY BATTERY 220.4303.5603 55.59 103088 10/19/01 080886 SOUTHERN AUTO SUPPLY AIR FILTER/TRUCK WAX/NOZZLE 010.4420.5601 70.84 126.43 103089 10/19/01 080964 SOtITHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 44.91 103089 10/19/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 9.53 103089 10/19/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 68.77 103089 10/19/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 37.91 161.12 103090 10/19/01 081200 JEFF SOUZA REIM.2 BICYCLE JACKETS 010.4201. 5255 349.14 103090 10/19/01 081200 JEFF SOUZA REIMB.BICYCLE PANTS/SHORTS 010.4201.5255 185.81 534.95 103091 10/19/01 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 169.65 103091 10/19/01 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 9.05 178.70 103092 10/19/01 082328 STERLING COMMUNICATIONS BATTERIES 010.4201.5606 205.44 103092 10/19/01 082328 STERLING COMMUNICATIONS SPEED INDICATOR REPAIR 010.4201.5601 38.00 103092 10/19/01 082328 STERLING COMMUNICATIONS REPL.ANTENNA 010.4201.5601 486.82 103092 10/19/01 082328 STERLING COMMUNICATIONS NOV 2001 SERVICE AGREEMENT 010.4201. 5606 995.00 103092 10/19/01 082328 STERLING COMMUNICATIONS REMOVE RADIO 010.4201.5601 48.21 1,773.47 103093 10/19/01 102171 STRONG P~ING SVCS,IN FINAL CONSULTING-GENERAL PLAN 010.4130.5318 3,966.50 3,966.50 103094 10/19/01 083100 SUN BADGE CO. 29 SHOOTING METALS 010.4201.5255 496.72 496..72 103095 10/19/01 084084 TAYLOR'S TUNE-UP SHOP REPL.PLUG & RESET 010.4201.5601 47.68 47.68 103096 10/19/01 102665 CELESTE TAYLOR R~F.5C YOUTH B/BALL-TAYLOR 010.0000.4613 80.00 80.00 103097 10/19/01 084278 TEE'S PLUS DAREN GRAD T-SHIRTS 010.4201.5504 1,413.75 103097 10/19/01 084278 TEE'S PLUS DAREN T-SHIRTS 010.4201.5504 1,700.00 103097 10/19/01 084278 TEE'S PLUS DARE FLAG 010.4201.5504 31.00 3,144.75 103098 10/19/01 087594 U.S. IDENTIFICATION MANU IDENT . MANUAL UPDATE 010.4201.5255 88.27 88.27 103099 10/19/01 102661 UNITED METHODIST CHILDR REF. PARK DEP-UNITED METHODIST 010.0000.4354 29.00 29.00 103100 10/19/01 101945 UNITED RENTALS, INC. HWY STROBE LIGHTS 640.4712.5603 73.75 103100 10/19/01 101945 UNITED RENTALS,INC.HWY STROBE LIGHTS 220.4303.5603 36.87 103100 10/19/01 101945 UNITED RENTALS,INC.HWY STROBE LIGHTS 010.4420.5603 36.88 147.50 103101 10/19/01 102007 VERIZON WIRELESS PD PATROL CAR CELL PHONES 010.4201. 5403 319.52 103101 10/19/01 102007 VERIZON WIRELESS CELL PHONE-SHEELEY 284.4103.5403 44.35 363.87 ----- -.- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 10/17/01 10:32 VOUCHER/CHECK REGISTER FOR PERIOD ]. 7 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 103102 10/19/01 102486 WATERBOYS PLUMBING UNCLOG URINAL 010.4213 .5303 135.00 103102 10/19/01 102486 WATERBOYS PLUMBING R/R HOT WATER HEATER 010.4213.5303 416.00 103102 10/19/01 102486 WATERBOYS PLUMBING R/R URINAL 010.4213.5303 125.00 676.00 103103 10/19/01 090480 WAYNE'S TIRE LUBE/OIL/WIPERS 010.4201.5601 51.65 103103 10/19/01 090480 WAYNE'S TIRE LUBE/OIL/FILTER/TIRES 010.4201.5601 261.23 312.88 103104 10/19/01 100431 WILLARD PAPER CO ENVELOPES/PAPER/FOLDING BOXES 010.4102.5255 558.59 558.59 103105 10/19/01 i'02659 CINDY WINTER REF.PARK DEP-WINTER 010.0000.4354 26.00 26.00 TOTAL CHECKS 49,019.36 -- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 10/17/01 10:32 VOUCHER/CHECK REGISTER FOR PERIOD 17 FUND TITLE AMOUNT 010 GENERAL FUND 40,311.36 220 STREETS FUND 1,532.27 277 98-99 FED LOCAL LAW ENF BL GRT 106.87 278 99-00 FED LOCAL LAW ENFORCE GT 1,897.35 284 REDEVELOPMENT AGENCY FUND 44.35 350 CAPITAL IMPROVEMENT FUND 116.34 612 SEWER FUND 1,900.77 640 WATER FUND 3,110.05 TOTAL 49,019.36 -- _n__.___ ATTACHMENT 3 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 9/28/01 TO 10/11/01 10/19/01 FUND 010 228,956.03 Salaries Full time 147,893.77 FUND 220 13,530.85 Salaries Part-Time 23,096.63 FUND 284 4,952.54 Salaries Over-Time 12,422.77 FUND 612 3,789.16 Holiday Pay 1,194.68 FUND 640 11,233.54 Sick Pay 4,857.75 262,462.12 Annual leave Pay Vacation Buyback Sick leave Buyback - Vacation Pay 5,298.23 Comp Pay 3,597.79 Annual leave Pay 7,821.40 PERS Retirement 14,563.35 Social Security 14,203.94 PARS Retirement 283.75 State Disability Ins. 636.44 Health Insurance 20,238.98 Dental Insurance 3,584.79 Vision Insurance 773.35 life Insurance 571.90 long Term Disability 823.22 Unifonn Allowance - Car Allowance 350.00 Council Expense Employee Assistance 149.38 Boot Allowance I Motor Pay 100.00 I Total: 262,462.12 I i ATTACHMENT 4 VOUCHRE2 CrTY OF ARROYO GRANDE PAGE 1 10/23/01 15:34 VOUCHER/CHECK REGISTER FOR PERIOD 17 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 435 10/17/01 040092 ALLAN HANCOCK COLLEGE REGIS.-HAZ MAT CLASSES-S PEOPLE 010.4420.5501 107.50 107.50 43' 10/18/01 005616 CITY OF ARROYO GRANDE G.A.REIMB.I0/11/01 P/R 011.0000.1015 198,660.60 198,660.60 437 10/18/01 040092 ALLAN HANCOCK COLLEGE REGIS HAZ.MAT-B PEOPLE 220.4303.5501 172.00 172.00 438 10/22/01 098725 UNION BANK OF CALIFORNI EMPLOYEE PARS 011.0000.2107 283.75 438 10/18/01 102003 SLO CNTY DEPT. PLANNING PLAN. COMMISS. TRAINING 010.4130.5501 80.00 363.75 103125 10/26/01 000468 A T & T-L/DIST sve. L/DIST PHONE-MIS 473-0379 010.4140.5303 34.11 34.11 103126 10/26/01 000898 ADDICTION MEDICINE CONS PRE- EMPLOY DS 010.4421.5315 45.00 103126 10/26/01 000898 ADDICTION MEDICINE CONS PRE-EMPLOY DS 010.4211.5315 45.00 103126 10/26/01 000898 ADDICTION MEDICINE CONS PRE-EMPLOY DS 010.4425.5315 45.00 103126 10/26/01 000898 ADDIctION MEDICINE CONS PRE-EMPLOY DS 010.4425.5315 45.00 103126 10/26/01 000898 ADDICTION MEDICINE CONS PRE-EMPLOY DS 010.4130.5315 45.00 103126 10/26/01 000898 ADDICTION MEDICINE CONS PRE-EMPLOY DS 010.4425.5315 45.00 270.00 103127 10/26/01 100897 AMERICAN TEMPS AUNGST SVCS-10/5 010.4211. 5603 302.00 103127 10/26/01 100897 AMERICAN TEMPS AUNGST SBCS-10/12 010.4211.5103 302.00 103127 10/26/01 100897 AMERICAN TEMPS HITT SVCS-10/5 010.4120.5303 286.90 103127 10/26/01 100897 AMERICAN TEMPS HITT SVCS-10/12 010.4120.5303 305.78 103127 10/26/01 100897 AMERICAN TEMPS STEELE SVCS TO 10/12 010.4130.5303 604.00 103127 10/26/01 100897 AMERICAN TEMPS STRASSER SVC-10/12 010.4421.5303 604.00 2,404.68 103128 10/26/01 102632 ANIXTER, INC MIS EQUIPMENT UPGRADE 010.4140.5303 1,051.65 103128 10/26/01 102632 ANIXTER, INC MIS EQUIPMENT UPGRADE 010.4140.5303 128.36 1,180.01 103129 10/26/01 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 500.00 500.00 103130 10/26/01 102038 ASCE ASCE MEMBERSHIP-SPAGNOLO 010.4301.5503 205.00 205.00 103131 10/26/01 102050 AVAYA, INC. PHONE MAINT 010.4211. 5403 28.16 28.16 103132 10/26/01 102678 FABIOLA BANDA REF. PARK DEP-BANDA 010.0000.4354 26.00 26.00 103133 10/26/01 009008 BANKCARD CENTER MEETING MEAL 010.4211.5255 71.44 103133 10/26/01 009008 BANKCARD CENTER LODGING 010.4211.5501 76.68 103133 10/26/01 009008 BANKCARD CENTER LODGING 010.4211.5501 100.01 103133 10/26/01 009008 BANKCARD CENTER BIKE PARTS 010.4211.5206 111.22 103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4301.5201 270.55 103133 10/26/01 009008 BANKCARD CENTER CONF . EXPENSES 220.4303.5501 229.74 103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101.5201 267.49 103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101.5201 107.96 103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101.5201 12.10 103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101.5201 66.33 103133 10/26/01 009008 BANKCARD CENTER FILM DEV 010.4130.5303 26.80 103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5303 14.94 103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5303 24.76 103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5303 18.76 1031.33 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5303 17.08 - ~- -- ---- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 10/23/01 15:34 VOUCHER/CHECK REGISTER FOR PERIOD 17 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 103133 10/26/01 009008 BANKCARD CENTER CM MEETING 010.4101. 5501 1.50 103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4421. 5501 35.97 103133 10/26/01 009008 BANKCARD CENTER PRE-SCHOOL SUPPLIES 010.4425.5255 221. 75 103133 10/26/01 009008 BANKCARD CENTER PRE-SCHOOL SUPPLIES 010.4424.5252 234.80 103133 10/26/01 009008 BANKCARD CENTER CREDIT OFFICE SUPPLIES 010.4130.5201 86.36- 103133 10/26/01 009008 BANKCARD CENTER MEETING, SUPPLIES 010.4130.5316 52.00 103133 10/26/01 009008 BANKCARD CENTER FOOTPRINTS BLUEPRINTING 010.4130.5201 66.61 103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5201 3.20 103133 10/26/01 009008 BANKCARD CENTER TAPES 010.4130.5201 89.30 103133 10/26/01 009008 BANKCARD CENTER OFFICE SUPPLIES 284.4103.5201 10.47 103133 10/26/01 009008 BANKCARD CENTER W/SHOP 284.4103.5505 60.00 2,105.10 103134 10/26/01 009750 BRENDA BARROW REIMB.SNACK SUPPLIES-BARROW 010.4425.5255 68.22 103134 10/26/01 009750 BRENDA BARROW FILM DEV-CHILI CONTEST 010.4424.5252 5.27 73.49 103135 10/26/01 010412 ALBERT BEATTIE 2001 PROBLEM ORIENT. POLICY 010.4201.5501 648.26 648.26 103136 10/26/01 102674 STEPHEN BRANDT REIMB.APWA INSPECT. TRAINING 010.4301.5501 93.15 93.15 103137 10/26/01 102672 JOANNE BREWER REF.5C YOUTH B/BALL-BREWER 010.0000.4613 45.00 45.00 103138 10/26/01 013026 BRISCO MILL & LUMBER PAINT TRAYS 220.4303.5613 3.19 103138 10/26/01 013026 BRISCO MILL & LUMBER ROPE 220.4303.5255 24.08 27.27 103139 10/26/01 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-10/17 225.4553.5507 1,384.50 1,384.50 103140 10/26/01 102669 CASHIER QAC-MARSALEK 220.4303.5501 30.00 30.00 103141 10/26/01 021762 CENTRAL COAST PRINTING PRINTING MARKETING BROCHURE 284.4103.5505 2,136.79 2,136.79 103142 10/26/01 021918 CENTRAL COAST SUPPLY BLDG MAINT.SUPPLIES 010.4213 . 5604 358.45 358.45 103143 10/26/01 102675 TAE CHANG REF. WATER DEP-888 OLIVE ST 640.0000.2302 180.00 103143 10/26/01 102675 TAE CHANG CLOSING BILL-888 OILVE 640.0000.4751 33.42- 103143 10/26/01 102675 TAE CHANG PREV.BALANCE-888 OILVE 640.0000.4751 87.82- 58.76 103144 10/26/01 101856 CHARTER COMMUNICATIONS CHARTER MONTHLY CABLE 010.4140.5303 227.90 227.90 103145 10/26/01 023322 CHRISTIANSON CHEVROLET RETAINER NIPPLE/BUSHING 010.4211.5601 47.89 47.89 103146 10/26/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 103146 10/26/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 71.75 83.75 103147 10/26/01 102681 CPE REF.O/PMT-405 E.BRANCH 640.0000.4751 14.66 14.66 103148 10/26/01 026754 CRYSTAL SPRINGS WATER C BOTI'LED WATER 010.4421.5201 20.00 103148 10/26/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001.5201 15.00 103148 10/26/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4212.5201 15.00 103148 10/26/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4430.5605 15.00 65.00 103149 10/26/01 027456 DFM ASSOCIATES 2001 CA ELECTION CODES 010.4002.5506 42.80 42.80 ._~--- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 10/23/01 15:34 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER OATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 103150 10/26/01 029484 DIESELRO INC. CR:SERVlCE INSPECTION 640.4712.5601 20.35- 103150 10/26/01 029484 DIESELRO INC. SERVICE INSPECT 640.4712.5601 647.38 627.03 103151 10/26/01 102642 TED ELLIOTT REF. PARK DEPOSIT-ELLIOTT 010.0000.4354 110.00 103151 10/26/01 102642 TED ELLIOTT PAR.REF DEPOSIT-ELLIOTT 010.0000.4354 26.00- 84.00 103152 10/26/01 033702 TERENCE FIBICH REIMB.MEETING/ROOM/FUEL-FIBICH 010.4211.5501 545.60 545.60 103153 10/26/01 036738 GALL'S INC BATTERY/CHARGER 010.4211. 5603 53.27 53.27 103154 10/26/01 037206 GIBBS INTERNATIONAL TRU ABSORBER 010.4211.5601 114.68 103154 10/26/01 037206 GIBBS INTERNATIONAL TRU VALVE 010.4211.5601 107.12 221.80 103155 10/26/01 101606 ALLAN HANCOCK COLLEGE HAZ-MAT W/SHOP-SCHMIDT 220.4303.5501 21.50 103155 10/26/01 101606 ALLAN HANCOCK COLLEGE HAZ-MAT W/SHOP-JUAREZ 220.4303.5501 21.50 43.00 103156. 10/26/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 189.12 103156 10/26/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 192.24 103156 10/26/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 256.21 637.57 103157 10/26/01 100547 HI -TECH EMERGENCY HOSE FITTINGS/GUARD 010.4211.5603 65.85 65.85 103158 10/26/01 102679 CHENOAH HUNT REF. PARK DEPOSIT-HUNT 010.0000.4354 26.00 26.00 103159 10/26/01 101459 CHARLES KLEIN REF. PARK DEPOSIT-KLEIN 010.0000.4354 55.00 55.qO 103160 10/26/01 102042 JULIE LEBENS REF.PARK DEPOSIT-LEBENS 010.0000.4354 26.00 26.00 103161 10/26/01 102676 ANTONIO LIMON REF.C/B DEP-LIMON 010.0000.2206 250.00 103161 10/26/01 102676 ANTONIO LIMON BLOG.SUPER-LIMON 010.0000.4355 153.00- 97.00 103162 10/26/01 053118 LUCIA MAR UN.SCH.DIST. BUS TRANSPORTATION 010.4425.5303 314.07 314.07 103163 10/26/01 101252 MCI WORLDCOM L/DIST.PHONE CHARGES 010.4145.5403 337.00 337.00 103164 10/26/01 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/SAFETY INSPECT 010.4301. 5601 45.66 45.66 103165 10/26/01 057096 MINER'S ACE HARDWARE STAKE LOOPS/DRIP SYS 010.4211.5605 10.43 103165 10/26/01 057096 MINER'S ACE HARDWARE PVC CAPS/DRIPPER 010.4211.5605 19.28 103165 10/26/01 057096 MINER'S ACE HARDWARE EXT.CORD 010.4211.5255 5.87 103165 10/26/01 057096 MINER'S ACE HARDWARE ELECT. SUPPLIES 010.4211.5605 6.30 103165 10/26/01 057096 MINER'S ACE HARDWARE D BATTERIES 612.4610.5255 8.01 103165 10/26/01 057096 MINER'S ACE HARDWARE ROLLER/PLUMBING SUPPLIES 010.4420.5605 10.42 103165 10/26/01 057096 MINER'S ACE HARDWARE MISC. TOOLS 010.4420.5605 5.15 103165 10/26/01 057096 MINER'S ACE HARDWARE LAWN RAKE/HULA-HO/RAKE 010.4211. 5605 41.26 103165 10/26/01 057096 MINER'S ACE HARDWARE HOE 612.4610.5273 29.95 103165 10/26/01 057096 MINER'S ACE HARDWARE. MORTAR 612.4610.5610 7.68 103165 10/26/01 057096 MINER'S ACE HARDWARE CONTACT GLUE 640.4712.5604 2.34 103165 10/26/01 057096 MINER'S ACE HARDWARE POLISH 640.4712.5255 3.95 103165 10/26/01 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4420.5605 15.70 166.34 ---.- -..--- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 10/23/01 15:34 VOUCHER/CHECK REGISTER FOR PERIOD 17 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 103166 10/26/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 52.28 52.28 103167 10/26/01 058578 MULLAHEY FORD F150 FORD TRUCK 010.4303.6301 23,227.21 23,227.21 103168 10/26/01 059124 MUSTANG TREE CARE REMOVE FALLEN TREE 220.4303.5613 185.00 185.00 103169 10/26/01 102044 NOSSAMAN,GOTHNER,KNOX & PROF.SVCS.S.M.VLYWATER 640.4110.5575 2,523.04 2,523.04 103170 10/26/01 063960 PACIFIC BELL PHONE 489-2345 010.4145.5403 30.69 103170 10/26/01 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 188.16 103170 10/26/01 063960 PACIFIC BELL ALARM 841-3953 010.4211.5403 32.24 103170 10/26/01 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 32.24 103170 10/26/01 063960 PACIFIC BELL ALARM 841-3959 640.4110.5403 32.24 103170 10/26/01 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 32.24 103170 10/26/01 063960 PACIFIC BELL PAY PHONE 489-9816 010.4145.5403 52.52 400.33 103111 10/26/01 065598 DOUG PERRIN HALLOWEEN CARNIVAL ADVANCE 010.4424.5252 500.00 500.00 103172 10/26/01 066924 PLAQUE SHAQUE LANDMARK TREE ENGRAVED PLATES 010.4421.5303 17.12 17.12 103173 10/26/01 067234 POLICE EXEC. RESEARCH FO REGIS-ALBERT BEATTIE 010.4201.5501 439.00 439.00 103174 10/26/01 067548 POOR RICHARD'S PRESS PRINTING SVCS-BUDGET 010.4102.5306 49.65 49.65 103175 10/26/01 068640 PUBLIC SAFETY CENTER GLOVES 010.4211.5206 400.86 400.86 103176 10/26/01 102673 PULITZER PULITZAR PAPER SUBSCRIPT 284.4103.5503 20.00 20.00 103177 10/26/01 101898 KIM ROMANO ENG. CONSULTING SVCS 010.4301.5303 2,812.50 2,812.50 103178 10/26/01 102677 S.L.O.BUDDIST TEMPLE REF.C/B. DEP-BUDDIST TEMPLE 010.0000.2206 250.00 103178 10/26/01 102677 S.L.O.BUDDIST TEMPLE BLDG.SUPER-BUDDIST TEMPLE 010.0000.4355 99.00- 151.00 103179 10/26/01 075130 SAN LUIS OBISPO CNTY.NE NOTICE OF PUBLIC HEARING 010.4002.5301 75.92 103179 10/26/01 075130 SAN LUIS OBISPO CNTY.NE NOTICE OF PUBLIC HEARING 010.4002.5301 62.83 103179 10/26/01 075130 SAN LUIS OBISPO CNTY.NE NOTICE OF PUBLIC HEARING 010.4002.5301 62.83 103179 10/26/01 075130 SAN LUIS OBISPO CNTY.NE NOTICE OF PUBLIC HEARING 010.4002.5301 69.38 270.96 103180 10/26/01 078234 SECURED STORAGE STORAGE CHARGES 010.4002.5303 60.00 60.00 103181 10/26/01 101556 DIANE SHEELEY REIMB. CAtED CONF-SHEELEY 284.4103.5501 92.00 92.00 103182 10/26/01 102046 RICHARD SLADE & ASSOC PROF.SVCS-S.M.VLY WATER 640.4110.5575 2,961.61 2,961.61 103183 10/26/01 102545 CURT SMARIO REF.PARK DEPOSIT-SMARIO 010.0000.4354 26.00 26.00 103184 10/26/01 080340 SNAP-ON TOOLS CORP CREEPER 010.4211.5273 130.06 130.06 103185 10/26/01 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-9/01 760.0000.2305 28,000.00 103185 10/26/01 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-9/01 760.0000.2304 28,932.49 103185 10/26/01 080808 SOUTH SLO COUNTY SANIT 9-1 SAN DIST-214 E.BRANCH 010.4145.5401 19.63 ----_._~-- ._..~- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 10/23/01 15:34 VOUCHER/CHECK REGISTER FOR PERIOD 17 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 103185 10/26/01 080808 SOtITH SLO COUNTY SANIT 9-1 SAN DIST-215 E.BRANCH 010.4145.5401 13.47 103185 10/26/01 080808 SOUTH SLO COUNTY SANIT 9-1 SAN DIST-208 E.BRANCH 010.4145.5401 13.47 103185 10/26/01 080808 SOUTH SLO COUNTY SANIT 9-1 SAN DIST-211 VERNON 010.4145.5401 13 .47 103185 10/26/01 080808 SOUTH SLO COUNTY SANIT 9-1 SAN DIST-140 TRAF.WAY 010.4145.5401 13 .47 103185 10/26/01 080808 SmITH SLO COUNTY SANIT 9-1 SAN DIST-STROTHER R/R 010.4145.5401 13.47 57,019.47 103186 10/26/01 080886 SOtITHERN AUTO SUPPLY CR: TRUCK PULLEY 010.4211.5601 18.71- 103186 10/26/01 080886 SOUTHERN AUTO SUPPLY BATTERY 010.4211.5601 102.67 103186 10/26/01 080886 SOUTHERN AUTO SUPPLY CIRCUIT BREAKER 010.4211.5601 22.04 103186 10/26/01 080886 SOUTHERN AUTO SUPPLY DEGREASER 010.4211.5601 24.50 130.50 103187 10/26/01 085644 TOSTE GRADING & PAVING JACK OIL 220.4303.5613 142.50 142.50 103188 10/26/01 085878 TRANS-KING TRANSMISSION TRANSMISSION SERVICE 010.4211.5601 110.69 110.69 103189 10/26/01 088062 UNION ASPHALT INC ASPHALT 220.4303.5613 176.14 176.14 103190 10/26/01 088084 UNITED GREEN MARK,INC. SPRINKLER PARTS 010.4420.5605 12.51 103190 10/26/01 088084 UNITED GREEN MARK, INC. SPRINKLER PARTS 010.4420.5605 80.25 92.76 103191 10/26/01 102007 VERIZON WIRELESS CELL PHONE-CHAVEZ 010.4430.5605 16.01 103191 10/26/01 102007 VERIZON WIRELESS CELL PHONE-PKS SUPER 010.4421.5602 12.09 103191 10/26/01 102007 VERIZON WIRELESS CELL PHONE-ENG 1 010.4211.5403 18.91 103191 10/26/01 102007 VERIZON WIRELESS CELL PHONE-PORTABLE 010.4211.5403 51. 94 103191 10/26/01 102007 VERIZON WIRELESS CM CELL PHONE 010.4101. 5403 33.08 103191 10/26/01 102007 VERIZON WIRELESS CELL PHONE-DIV.CHIEF 010.4211.5403 16.79 148.82 103192 10/26/01 101866 VERIZON WIRELESS MESSAG OCT. PAGERS 010.4211.5403 76.74 76.74 103193 10/26/01 100431 WILLARD PAPER CO PAPER/ENVELOPES 010.4102.5255 336.23 336.23 TOTAL CHECKS 307,292.24 .-- ATTACHMENT 5 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 11/02/01 16 :25 VOUCHER/CHECK REGISTER FOR PERIOD 17 VOUCHER! CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 439 10/26/01 074178 SLO CNTY CLERK-RECORDER NOTICE OF DETERMINATION 010.4130.5318 850.00 850.00 TOTAL CHECKS 850.00 ------ - ---_..----,--," --------. VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 11/02/01 16 :25 VOUCHER/CHECK REGISTER FOR PERIOD 17 FUND TITLE AMOUNT 010 GENERAL FUND 850.00 TOTAL 850.00 I J a.b. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES9 BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR qf1; SUBJECT: STATEMENT OF INVESTMENT DEPOSITS DATE: NOVEMBER 13, 2001 Attached please find a report listing the current investment deposits of the City of Arroyo Grande, as of October 31, 2001, as required by Government Code Section 53646 (b). -- CITY OF ARROYO GRANDE MONTHLY INVESTMENT REPORT As of October 31, 2001 ~ovember13,2001 This report presents the City's investInents as of October 31, 2001. It includes all investInents In8naged by the City, the investInent institution, type of investInent, In8turity date, and rate of interest. As of October 31, 2001, the investInent portfolio was in compliance with all State laws and the City's investInent policy. Current Investments: The City is currently investing all short-tenn excess cash in the Local Agency InvestInent Fund (LAIF) administered by the State Treasurer. This is a very high quality investInent in terms of safety, liquidity, and yield. The City may readily transfer the LAIF funds to the City's checking account when funds are needed. At this tUne, the City does not hold any other investInents. The following is a comparison of investInents based on book values as of October 31, 2001 compared with the prior month and the prior year. Date: October 2001 September 2001 October 2000 AInount: $9,450,000 9,650,000 8,135,000 Interest Rate: 3.78% 4.52% 6.47% I I , i - - J 8.c. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~ SUBJECT: CASH FLOW ANALYSIS/APPROVAL OF INTERFUND ADVANCES FROM THE WATER FACILITY FUND DATE: NOVEMBER 13, 2001 RECOMMENDATION: It is recommended the City Council: . Accept the September cash report, . Approve the interfund advance of $301,799 from the Water Facility Fund to cover cash deficits in other funds as of September 30, 2001. FUNDING: No outside funding is required. Attachment A - Cash Balancellnterfund Advance Report i -' - - ---.-------.----.--.. ----- ----~._-- -.----- ATTACHEMENT A CITY OF ARROYO GRANDE CASH BALANCE I INTERFUND ADVANCE REPORT At September30,2001 Balance at Recommended Revised Fund Advances Balance 010 General Fund 696,834 696,834 210 Fire Protection Impact Fees 65,458 65,458 212 Police Protection Impact Fees 9,433 9,433 213 Park Development 424,673 424,673 214 Park Improvement 33,165 33,165 215 Recreation Community Center 1,918 1,918 217 Landscape Maintenance 27,568 27,568 220 Street (Gas Tax) Fund 85,694 85,694 222 Traffic Signalization 493,645 493,645 223 Traffic Circulation 455.178 455,178 224 Transportation Facility Impact 1,801,986 1,801,986 225 Transportation 9,121 9,121 226 Water Neutralization Impact 260,520 260,520 230 Construction Tax 193.746 193,746 231 Drainage Facility 16,739 16,739 232 In-Lieu Affordable Housing 344,876 344,876 241 Lopez Facility Fund 678,588 678,588 250 CDBG Fund (2,343) 2,343 0 271 State COPS Block Grant Fund 9,864 9,864 272 Calif. Law Enf. Technology Grant 41,152 41,152 274 Federal Universal Hiring Grant (16,643) 16,643 0 278 99-00 Fed Local Law Enforcement Grant 1.841 1,841 279 00-01 Fed Local Law Enforcement Grant 8,919 8,919 284 Redevelopment Agency (41,322) 41,322 0 285 Redevelopment Set Aside 34.525 34,525 350 Capital Projects (241,491) 241,491 0 612 Sewer Fund 28,373 28,373 634 Sewer Facility 48.129 48,129 640 Water Fund 2,563,876 2,563,876 641 Lopez 232.343 232,343 642 Water Facility 1,377,598 (301,799) 1,075,799 751 Downtown Parking 36,811 36,811 760 Sanitation District Fund 57.058 57,058 Total City Wide Cash 9,737,832 0 9,737,832 THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER OF THE CITY OF ARROYO GRANDE AS OF SEPTEMBER 30,2001 ~~~8 'I"?~ da K. Snodgrass Director of Financial Services B.d. MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, OCTOBER 23,2001 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA SPECIAL CITY COUNCIL MEETING Mayor Lady called the meeting to order at 6:34 p.m. Mayor Pro Tem Ferrara, Council Members Runels and Dickens, City Manager Adams, and City Attorney Carmel were present. 1. PUBLIC COMMENT: None. 2. CLOSED SESSION: a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Govemment Code Section 54957.6: Agency Negotiator: Steven Adams, City Manager Represented Employees: Arroyo Grande Police Officers' Association (AGPOA); Service Employees Intemational Union (SEIU), Local Management Unrepresented Employees: Management 3. CLOSED SESSION ANNOUNCEMENTS: Mayor Lady announced that there was no reportable action from the closed session. 4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING: The meeting was adjourned at 6:48 p.m. to the regular City Council meeting of October 23, 2001. Michael A. Lady, Mayor ATTEST: Kelly Wetmore, Director of Administrative Services/ Deputy City Clerk ---. ------- ~ MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, OCTOBER 23,2001 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:00 p.m. 2. ROLL CALL City Council: Council Members Runels, Dickens, Mayor Pro Tem Ferrara, and Mayor Lady were present. Council Member Lubin was absent. City Staff Present: City Manager Adams; City Attomey Carmel; Director of Administrative Services Wetmore; Director of Parks, Recreation and Facilities Hernandez, Director of Public Works Spagnolo, and Consulting Engineer Campbell. 3. FLAG SALUTE Members of Cub Scout, Den 3, Pack 419, led by Tobie Charles, led the Flag Salute. 4. INVOCATION Pastor Randy Ouimette, St. John's Lutheran Church, delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Proclamation - "National Character Counts! "Week - October 21-27,2001 Mayor Lady presented a Proclamation to Tobie Charles, Leader of Cub Scout, Den 3, Pack 419, declaring the week of October 21-27,2001 as "National Character Counts'" Week. 5.b. Proclamation - "Animal Shelter Appreciation Week" - November 4-10,2001 Mayor Lady presented a Proclamation to Melissa Schultz, representing Animal Rescue Coalition, recognizing November 4-10,20001 as "Animal Shelter Appreciation Week" in Arroyo Grande. 5.c. Proclamation - "Erosion Control Month - October, 2001" Mayor Lady announced that Ella Honeycutt could not be present to accept the Proclamation. He acknowledged Ms. Honeycutt's efforts with regard to soil conservation and erosion control and read the Proclamation recognizing the month of October 2001 as Erosion Control Month in the City of Arroyo Grande. i , I ---- _____u__ J CITY COUNCIL MINUTES OCTOBER 23, 2001 PAGE 2 5.d. Mayor's Commendation to Howard and Kathy Ferguson, 2001 Coordinators, Annual Arroyo Grande Valley Harvest Festival Mayor Lady announced that Howard and Kathy Ferguson could not be present to accept the Commendation. He acknowledged that Howard and Kathy Ferguson skillfully organized the festivities of the 64th Annual Arroyo Grande Valley Harvest Festival by diligently coordinating the continued support of the City, and consequently, the success of the 2001 Annual Arroyo Grande Valley Harvest Festival. 5.e. Special Presentation from City of Santa Maria - Resolution No. 160 Mayor Lady introduced City of Santa Maria Fire Chief Frank Ortiz. On behalf of the City of Santa Maria City Council, Chief Ortiz presented Arroyo Grande Fire Chief Terry Fibich with Resolution No. 160 commending .the City of Arroyo.Grande as one of 12 agencies for their unselfish assistance to the City of Santa Maria in suppressing the "Casiano" fire on June 8, 2001. 6. AGENDA REVIEW None. 6.a. Resolutions and Ordinances Read in Title Only Council Member Dickens moved, Council Member Runels seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS None. S. CONSENT AGENDA Council Member Runels moved and Mayor Pro Tem Ferrara seconded the motion to approve Consent Agenda Items 8.a. through 8.e., with the recommended courses of action: S.a. Cash Disbursement Ratification. Action: Approved the listings of cash disbursements for the period October 1, 2001 through October 15, 2001. S.b. Consideration of Approval of Minutes. Action: Approved minutes as submitted for the Special City Council Meeting of September 6, 2001, and the Regular City Council Meeting of September 25, 2001. S.c. Consideration of Approval of Lease for Public Parking Areas Located on the North Side of E. Branch Street. Action: Authorized the Mayor to sign the lease on behalf of the City. S.d. Consideration of Approval of Tow Service Agreement. Action: Approved the Tow Service Agreement with College Towing South for two (2) years beginning October 27,2001 through October 26, 2003. ----------- ---- CITY COUNCIL MINUTES OCTOBER 23, 2001 PAGE 3 S.e. Consideration of Paulding Middle School Bicycle Lanes Project, PW2001-2, Notice of Completion and Release of Retention. Action: 1) Directed staff to file a Notice of Completion; and, 2) Authorized the . release of the retention thirty-five (35) days after the Notice of Completion has been recorded, and no liens have been filed. AYES: Runels, Dickens, Ferrara, Lady NOES: None ABSENT: Lubin There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 9. PUBLIC HEARING None. 10. CONTINUED BUSINESS 10.a. Consideration of Proposed Ordinance Amending the Sewer Connection Fees. Director of Public Works Spagnolo presented the staff report. . He explained that a draft Sewer Connection Fee Study was prepared to identify methods of modifying the fees to provide a simple and equitable way of addressing parcels that have open space easements and the Study was distributed with a draft ordinance and resolution for public review and comment. He explained that the amended ordinance addresses parcels with open space by applying the fee on a per unit basis. He stated that the present connection fee, which consists of a sewer area charge and a benefit unit charge, would be consolidated into a single fee based on equivalent dwelling units. He explained that for residential uses, a single residential use is the basis for the fee, and for non-residential uses, the proposed connection fee would be based on water meter size. Staff recommended the Council introduce for first reading an Ordinance amending Articles 4 and 5 of Title 6 of the Arroyo Grande Municipal Code regarding Sewer Connection Fees. Council Member Runels referred to the current acreage fee and asked for clarification on how the new fee would be applied. Director Spagnolo replied that the fee would be based per unit regardless of parcel size and there would be no more acreage charge. Council Member Runels asked when the fees are usually paid. Director Spagnolo replied that the fee is charged when a building permit is issued. Mayor Pro Tem Ferrara referred to multifamily residential uses and requested clarification on how the fees are assessed. Director Spagnolo responded that the fee is assessed per unit for multifamily residential uses, not by meter size. ------------ -. ..------ -- CITY COUNCIL MINUTES OCTOBER 23, 2001 PAGE 4 In response to an inquiry by Mayor Pro Tem Ferrara, Consulting Engineer Campbell provided an interpretation of Section 6-6.411 of the proposed ordinance with regard to connection fee credits. Following Council and staff discussion regarding the clause stating that "No excess will be refunded", there was consensus of the Council to strike the sentence from Section 6-6.411. Mayor Lady opened the item for public comment, and upon hearing none, brought the item back to Council for consideration. Mayor Pro Tem Ferrara moved to introduce for first reading an Ordinance of the City Council of the City of Arroyo Grande Amending Articles 4 and 5 of Title 6 of the Arroyo Grande Municipal Code Regarding Sewer Connection Fees. as amended to strike the sentence reading "No excess will be refunded." in the second paragraph of Section 6- 6.411 of the Ordinance. Council Member Runels seconded the motion, and on the following roll-call vote, to wit: AYES: Ferrara, Runels, Dickens, Lady NOES: None ABSENT: Lubin There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 11. NEW BUSINESS None. 12. CITY COUNCIL REPORTS a. MAYOR MICHAEL LADY (1) South San Luis Obispo County Sanitation District (SSLOCSD). 1) Established and introduced ordinance relating to connection fees for outside users; 2) Executed a Airport Ground Lease Option to Purchase for space at the Oceano Airport for the District's use; 3) Received final report of the Biosolids Taskforce; and 4) Approved contract for chlorine contact chamber project. (2) Other. None. b. MAYOR PRO TEM TONY M. FERRARA (1) Integrated Waste Management Authority Board (IWMA). Did not meet in October. Executive Committee to meet Thursday to approve November meeting Agenda. At September meeting, it was reported that televisions and computer monitors have been classified as hazardous waste. IWMA working with the landfills to develop a program for disposal at a special site. ----- CITY COUNCIL MINUTES OCTOBER 23, 2001 PAGE 5 (2) Air Pollution Control District (APCD). 1) Met 9/26/01. APCD received a citizens complaint regarding grant funds awarded to the Halcyon Temple for the purchase of a chipper, claiming violation of Section 5 of the Constitution. The citizens requested money be withdrawn. APCD Board did not rescind the grant; it was explained that the grant was conditioned for the purchase of the chipper in order to assist the Temple in the maintenance of the eucalyptus trees and to comply with the new burn rule. The chipper was purchased by IWMA and presented to the Halcyon Temple. 2) Will conduct recruitment session on 10/30/01 to discuss classification and scope of vacant position. (3) San Luis Obispo Council of Govemments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA). Met briefly on 10/3/01 to review projects in the pipeline. Also conducted Closed Session to evaluate SLOCOG staff. (4) Other. None. c. COUNCIL MEMBER THOMAS A. RUNELS (1) Zone 3 Advisory Board. 1) Hired consultant to bring in pilot plant for 30- day period to address water quality issues; 30-day period has ended and results are being evaluated; 2) Discussed new'procedure for cleaning the water lines; 3) Heavy equipment is being moved in for the Lopez Dam Seismic Remediation project. (2) County Water Resources Advisory Committee (WRAC). No report. (3) Other. None. d. COUNCIL MEMBER JIM DICKENS (1) Community Recreation Center Subcommittee. Meets tomorrow to review City Council recommendation and to put together a plan on how to approach other jurisdictions regarding the proposed project. (2) Economic Opportunity Commission (EOC). No report. (3) South County Youth Coalition. No report. (4) Other. None. e. COUNCIL MEMBER SANDY LUBIN (Council Member Lubin was absent.) (1) South County Area Transit (SCAT). No report. (2) Economic Vitality Corporation. No report. (3) Other. None. 13. CITY COUNCIL MEMBER ITEMS None. 14. CITY MANAGER ITEMS None. ---------- CITY COUNCIL MINUTES OCTOBER 23, 2001 PAGE 6 15. COUNCIL COMMUNICATIONS None. 16. STAFF COMMUNICATIONS None. 17. ADJOURNMENT Mayor Lady adjourned the meeting at 7:55 p.m. Michael A. Lady, Mayor ATTEST: Kelly Wetmore, Director of Administrative Services/ Deputy City Clerk - ^---._--------- ___ n_..____ B.e. MEMORANDUM TO: CITY COUNCIL ;/I.-. FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER 'jV'- SUBJECT: CONSIDERATION OF AUTHORIZATION TO SOLICIT CONSTRUCTION BIDS FOR OAK PARK BOULEVARD STREET WIDENING PROJECT, PROJECT PW-OO-01 DATE: NOVEMBER 13, 2001 RECOMMENDATION: It is recommended the City Council: A. approve the construction plans and specifications and authorize the Department of Public Works to solicit public construction bids for the Oak Park Boulevard Street Widening capital improvement project; B. appropriate $81,623 from the Transportation Facility Impact fund for the Oak Park Boulevard Street Widening capital improvement project; C. accept and record on behalf of the City grant deeds from the four property owners on Oak Park Boulevard; and, D. find that the Oak Park Boulevard Street Widening capital improvement project is categorically exempt from CEQA pursuant to Section 15301(c) and direct Administrative Services to file a Notice of Exemption. FUNDING: The City of Arroyo Grande was successful in securing $125,000 of Regional State Highway Account (RSHA) funds through the San Luis Obispo Council of Governments (SLOCOG) for this project. RSHA fund expenditures to date for engineering, surveying, right-of-way acquisition, grant processing, etc. are $29,426. This leaves a balance of $95,574 of RSHA funds available to complete the project. The Engineer's estimate is $352,400. An amount of $81,623 is remaining to complete the funding for this project. The FY 2001/02 projected year-end fund balance for the Transportation Facility Impact Fund is $1,587,166. This $81,623 allocation will bring the year-end fund balance to $1,505,543. AUTHORIZATION TO SOLICIT BIDS - OAK PARK BOULEVARD STREET WIDENING PROJECT NOVEMBER 13, 2001 PAGE 2 DISCUSSION: This project will widen the east side of Oak Park Boulevard to its ultimate width between the Rite Aid development and Brighton Avenue and will widen Brighton Avenue on the. south side to its ultimate width east of Oak Park Boulevard. The project also includes the installation of curb, gutter, and sidewalk along both streets and the undergrounding of the existing overhead utilities within the limits of the City of Arroyo Grande. This project has been developed as a cooperative effort with the City of Grover Beach. The City of Grover Beach is currently in the planning stages for widening the west side of Oak Park Boulevard through this area. On May 9, 2000 the Council directed staff to coordinate the undergrounding of overhead utility lines with PG&E, Pacific Bell and Charter Communications to address the concerns of adjacent property owners. The underground portion of the project is now incorporated into the project plans and specifications accordingly. The proposed improvements require a right-of-way dedication from each of the four affected property owners on Oak Park Boulevard. Staff received all four grant deeds and requests that Council accept and authorize recordation of these grant deeds. The grant deeds were provided by the four property owners with the understanding that the City would complete the improvements. The following is the total budget needed for the project: . Construction $ 352,400 . Construction Contingencies (10%) 35,200 . Testing (2%) 7,100 . Contract Admin /Inspection (10%) 35.200 Total $ 429,900 The project cost breakdown and proposed funding sources are as follows: Regional Transp Fund Transp Fund SHA (Existina) (Reauested) Total Construction $ 95,574 $ 252,703 $ 4,123 $ 352,400 Construction Conting (10%) 0 0 35,200 35,200 Testing (2%) 0 0 7,100 7,100 Contract Adminllnspect (10%) 0 0 35.200 35.200 $ 95,574 $ 252,703 $ 81,623 $ 429,900 AUTHORIZATION TO SOLICIT BIDS - OAK PARK BOULEVARD STREET WIDENING PROJECT NOVEMBER 13, 2001 PAGE 3 The contract time for this project is estimated to be 90 calendar days. Work is expected to begin at the end of January 2002 and to be completed by the end of April 2002, as described in the attached project schedule. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: . Approve staffs recommendations; . Do not approve staffs recommendations; . Modify as appropriate and approve staffs recommendations; or . Provide direction to staff. Attachments: 1. Notice of Exemption 2. . Project Schedule 3. Grant Deeds (4) jep:232.5609\solicitbidopb.wpd Notice of Exemption To: 0 Office of Planning and Research From: (Public Agency) City of Arrovo Grande 1440 Tenth Street, Room 121 P.O. Box 550 Sacramento, CA 95814 Arrovo Grande. CA 93421 [!] County Clerk County of San Luis ObisDO 1144 Monterev Street San Luis Obisoo. CA 93408 Project Title: Oak Park Boulevard Street Widenino Proiect. Proiect No. PW -2000-1 Project Location. Specific: In the City of Arrovo Grande on Oak Park Boulevard from Ramona A venue to Briohton A venue and on Briohton A venue east of Oak Park Boulevard. Project Location. City: Arrovo Grande Project Location. County: san Luis Obisno Description of Nature, Purpose and Beneficiaries of Project: Widenino the street on the east side of Oak Park Boulevard and installation of curb. \!Utter. and sidewalk , Name of Public Agency Approving Project: City of Arrovo Grande - Public Works Denartrnent Name of Person or Agency Carrying Project Out: . Don Sna2l!010 Exempt Status: (check one) 0 Ministerial (Section 12080(b)(I); 15268); 0 Declared Emergency (Sec. 21080(b)(3); I 5269(a)); 0 Emergency Project (Sec. 21080(b)(4); I 5269(b)(c)); [!] Categorical Exemption. State type and section number: Section 1530((c) Reasons Why Project Is Exempt: Proiect consists of the minor alteration of an existinll Dublie street facility involvin2 nClllillible exoansion of use beyond that nreviouslv existin2 and involvinll no removal of a scenic resources. Lead Agency Contact Person: Don Sna2l!010 Area CodeffelephonelExtension: (805) 473-5440 If filed by Applieant: I. Attach a certified document of exemption finding. 2. Has a Notice of Exemption been filed by the public agency approving the project? 181 Yes DNo Signature: Date: Title: 181 Signed by Lead Agency o Signed by Applicant Date received for filing at OPR: Nt A Revised October /989 --.--...-- CITY OF ARROYO GRANDE TENTATIVE PROJECT SCHEDULE for OAK PARK BOULEVARD, RAMONA AVENUE TO BRIGHTON AVENUE, STREET WIDENING IMPROVEMENTS (CITY PROJECT NO: PW-2000-1) Plans and Specifications Completed & Signed. . . . . . . . . . . . . . . .. November 2, 2001 Authorization to Solicit Bids .............................. November 13, 2001 1st Notice to Bidders ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. November 16, 2001 2nd Notice to Bidders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. November 23, 2001 Pre-Bid Job Walk (Thursday, 2:00 p.m. at City Council Chambers) ....... December 6, 2001 Bid Opening (Tuesday, 2:00 p.m. City Council Chambers) ............ December 11, 2001 Award of Bid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. January 8, 2002 Notice of Award ......................................... January 10, 2002 Notice to Proceed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. January 28, 2002 Contract Completion (90 calendar days) . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 27, 2002 I I i _.__u_____ _ .J RECORDING REQUEST BY: Public Works Department City of Arroyo Grande WHEN RECORDED, MAIL TO: Administrative Services P.O. Box 550 Arroyo Grande, CA 93421 APN: 077-071-009 GRANT DEED TO THE CITY OF ARROYO GRANDE 1/..!!- z.." c) THIS INDENTURE, made the day of M~ 1999, by PEACE LUTHERAN CHURCH OF ARROYO GRANDE. a cOl:poration, hereinafter collectively referred to as "Grantor", and the CITY OF ARROYO GRANDE, a municipal corporation of the State of California, hereinafter referred to as "City"; WI'.J;'NESSETH: FOR A VALUABLE CONSIDERATION, receipt and sufficiently of which are hereby acknowledged, Grantor hereby grants in fee to City that certain real property situate in the City of Arroyo Grande, State of California, described in Exhibit "A" and shown graphically for reference on Exhibit "B" all of which are attached hereto and incorporated herein by this reference. IN WITNESS WHEREOF, Grantor has hereunto set his hand the day and year first above written. (As used above the term "Grantor" sha11 include the plural as well as the singular number and the word "his" and "himself' shall include the feminine gender as the case may be.) Dated: J"- ~ I- (fi) I~ ~fv Burt Berringer, President Peace Lutheran Church of Arroyo Grande i i _______n___ I APN: 007-071-009 STATE OF CALIFORNIA ) :ss COUNTY OF SAN LUIS OBISPO ) . ,QO~~ 12 . . Onmo.(" .3/J-t , 9 ,before me, 1R/'JOy/iJ,.. Ue. wP,CVt,-;;!,r, a Notary Public, personally appeared Burt Berringer, personally known to me (or proved t e on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. )........................................................ WITNESS my hand and official seal o. "".'LH ....."'f COMM. . 1204454 eI NOTARY PUBlIC-CAUFORNlA Ii) . :! SAN LUIS OBISPO COUNTY 0 {L}NJ..<.~f" ~p -l^)e.lrl7.A/~ ~. _ ... ... ... =O~M~~:..D:C.~1....-:2t This is to certify that the interest in real property conveyed by the deed or grant dated , 1999, from Peace Lutheran Church of Arroyo Grande to the City of Arroyo Grande, a municipal Corporation of the State of California, is hereby accepted by order of the City Council on , 1999, and the GRANTEE consents to recordation thereof by its duly authorized officer. MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE DIRECTOR OF ADMINISTRATIVE SERVICES! DEPUTY CITY CLERK jcp:232.5609\Orant.Deed.Peace.Luthetan. wpd ____m_ November 24, 1999 EXHIBIT A Legal Description Offer of Dedication for Oak Park Boulevard Being that portion of Block 53 of theTown of Grover, in the City of Arroyo Grande, inthe County of San Luis Obispo, State of California, according to map of said town drawn by A Lundquist and filed for record November 23,1892 in book A, Page 6 of Maps in the office of the County Recorder of said County, more particularly described as follows: Beginning at the Southwest comer of said Block 53; thence 1. North 30 15' 01" West along the west line of said Block 53, a distance of 192.61 feet to the northwest comer of that certain parcel of land described in deed to Peace Lutheran Church of Arroyo Grande recorded March 30, 1960 in Book 1056, Page 564 of Official Records of said County; thence 2. South 860 44' 15" East, along the north line of the land described in said deed, 3.00 feet to a line parallel with and 3.00 feet easterty of said west line pf Block 53; thence 3. South 30 15' 01" East, along said parallel line, 62..29 feet; thence 4. South 10 20' 28" West, 130.39 feet, more or less, to a point on the south line of said Block 53; thence 5. North 860 44' 15" West along said south line of Block 53, a distance of 7.34 feet to the point of beginning. Contains 861 square feet, more or less. Parcel B Being that portion of Ramona Avenue abandoned by. resolution no. 492 by the City of Arroyo' Grande recorded February 4, 1964 in book 1282, page 298 of Official Records, more particularty described as follows: Be.ginning at the. Southwest comer of said Block 53: thence 1. South 860 44' 15" East, along the South line of said Block 53,7.34 feet; thence K:'DSuMy\21759OOO1OAK-oFFER1 ;doc -. November 24, 1999 2. South 10 20' 28" West 49.71 feet to a point on the centerline of said Ramona Avenue (abandoned); thence 3. North 860 44' 15" West, along said centerline 9.00 feet to a point on the southerly extension of the westerly line of said Block 53; thence 4. North 30 15' 01" East, along said extension, 35.00 feet to the point of beginning. Contains 406 square feet, more or less. . Richardson, P.L.S. 6904 (exp. 6/2001) K:'()S""""YI2115QOOO\OA~FFER1.doc I I -- I 11/23/99 TOO 08:49 FAX 805 544 0785 FATCO CS ~003 BOOE 105& ~AGS ~ ~ r -udlBl..5B4 .... .......~... 0" I . . . 7J.75 . .. '.:":,.',':. : . L ~Itth .}. r " ! ~ OAIDOIIIJAJIJID JIIUDA -~ or ftIII J.1J'IJIIIWI 0........_ . i MlaSQIlAi 8DJoD, . 0GI'pCIIBtIaD, .~ ; ( 1 ... tII PUCI L~I\JI' CBUllCR';' AIIO!tD GaAJri., l . a ~g~lcIB. . dae..I~II....I..II.."," C_af~Cbad. . c:-. '~ I. I . . '" I/8n!.llla 0bie1'O .s....orClliIGraio,-........., I:',! I " .1 ...~. .....' ._. parUan, a( Bloat &a af dae tawD a( a- 'QU:r a( . . .',. I BuLlaIa OIIIIIpoOn; __IilCe1ttllndil. .. ~~.. .~. I tawDfI1edfar-.4 ~ 1<<13 JI!II,I;D"dir.Ji4IGIi-or ... ." '. I IIecai'dtIr af Afd 0 '.., "I"~" faUiIIItIIl I " .; ,- ", ,', J ('~''''.~G.ttbe8oulL_111 1..-a(~:.a~,Jf~ i 3. 1&,.J:ut.1:IIa.Q'" _ dIJi"-< r-1i~~'a ~1!Jiiiii . '1:.u.;:::..lt~'~;;'~J~~~~~.!IO : i 1Mt_....11De~_~ == ~.., IJWWNc' I 700Oled..UM' Ue1 . F 1" '.- . .' I 8&6.... _ ......'........JI!.P' ;. ...... lit \ . ~ .. tIIe~ tcIII4 11M af " . 1IIi'Mt...... iN. ~.IIif~. .. . . 75 . I . \.' r . . -:- ~.. ! . .r. '!. BAR 301960 :: . I,' . . , ~. . ,(,,:;.!. . . " I ~ i-:/:t, , r: ~., ., .' ...., _.. ~.:- ,~., I. -....:.:i:. . .. .. . l' ..~. :'. .._' . ...... -1' '. .., ... , ' ~~; I:~ OIled: -' .. M 'IUft . i I . I 'S1'ATBOII~ l- t ......Jll'lYOP , aa I .;1 I .-. .' I ClIo '. 1 ! , . ,,: .:. :. I .. ," ....., i :. I . . . :r/. ~ .~". ! ~~'< I '.,1. ~ -." ...... " I u__ J EXHIBIT "B" I I MAIL BOX SIDENBERG MAIL 250 OAK PARK I BOX I WALL BOULEVARD ] APP IMAT LY 5.7' TREE TO BE REMOVED. -N- " I I " TO BE REPLACED BY SCALE: 1" = 40' PROPERTY OWNER. " I INSTALL DRIVEWAY RAMP ] " " . ,I PEACE LUTHERAN CHURCH I " I TREE 244 & 246 ,I I OAK PARK I I " I BOULEVARD I I ~ " PROPOSED BACK OF SIDEWALK ,I EXISTING CURB ~ " - -c=::::J _ _ _ _ 4J I' :5 I' ,I CJ' " J QJ POLEB .J ~ " CHURCH 0 Q: - PARKING ~ I . C1..: I AREA H II ~ II WALUFENCE :g:1 \ RAMONA c:s --- . . AVE: - --- STREET APPROXIMATELY 21.5' FROM EXISTING , LIGHT CURB TO PROPOSED BACK OF SIDEWALK EXHIBIT BASED UPON PUBLIC IMPROVEMENT PLANS FOR OAK PARK BOULEVARD AND GRAND AVENUE PREPARED BY EDA, DATED 6/14/99 PEACE LUTHERAN CHURCH (244 & 246 OAK PARK BLVD.) ~ CITY OF ARROYO GRANDE "''''''oo_:;i><''"' . DEPARTMENT OF PUBLIC WORKS - RECORDING REQUEST BY: Public Works Department City of Arroyo Grande WHEN RECORDED, MAIL TO: Administrative Services P.O. Box 550 Arroyo Grande, CA 93421 APN: 077-071-005 GRANT DEED TO THE CITY OF ARROYO GRANDE I ~ fLr THIS INDENTURE, made the ~ by ROBERT ERe EB RAH L Wif1 1 I . r RODNEY EDWARDS and KIMBERLY J EDWARDS husband and wife as to an undivided y:, interest all as tenants in commol1,hereinafter collectively referred to as "Grantor", and the CITY OF ARROYO GRANDE, a municipal corporation of the State of California, hereinafter referred to as "City"; WITNESSETH: FOR A VALUABLE CONSIDERATION, receipt and sufficiently of which are hereby acknowledged, Grantor hereby grants in fee to City that certain real property situate in the City of Arroyo Grande, State ofCa1ifomia, described in Exhibit "A" and shown graphically for reference on Exhibit "B" all of which are attached hereto and incorporated herein by this reference. IN WITNESS WHEREOF, Grantor has hereunto set his hand the day and year first above written. (As used above the term "Grantor" shall include the plural as well as the singular number and the word "his" and "himself' shall include the feminine gender as the case may be.) Dated: /-:26 -00 iai!l14-- f R ert 1. Sidenberg Dated: /....,y(. - ~ d~o(/<I ,,,~. LJ- Deborah L. Side Dated: 2 - I - CJ 0 Dated: d ~ \/6\) \)~ APN: 077-071-005 STATE OF CALIFORNIA ) :ss COUNTY OF SAN LUIS OBISPO ) On I -.9.. (.,~ 0 0 ,~, before me, J)Q.bOn'J-h l -€ ~ LJo. i rt-,"I1~, a Notary Public, personally appeared Robert J Sidenberg. personally known to me (or prov to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed' the instrument. Or ~ - - Debo~h -L~ wei~h;g;rL WITNESS my hand and official seal COMM. '1204414 :0. CJ NOTARY PUSUC.cALlFOIOOA G> :E SAN LUIS OBISPO COUNTY 0 COMM. EXP. DEC. 11,200Z" 0 ~ ~.iJ. . ~ ~ I.lAAh.v~ STATE OF CALIFORNIA ) :ss COUNTY OF SAN LUIS OBISPO ) On /-,J,(o-Ob ,~before me, J),ehty,zh Lee UP "Lhl~.pr, a Notary Public, personally appeared Deborah L Sidenberg, personally known to me (or pr d to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the m . 0.. Deborah Lee Weichlnger ~ COMM. . 1204414 CJ NOTARY PUBLIC.cAUFORNIA G> WITNESS my hand and official seal :E SAN LUIS OBISPO COUNTY 0 } ~ ~ _ _ '=O~~~:..O~C.~1J~2\ fJ.p~.I..PA UfU;c~ STATE OF CALIFORNIA ) :ss COUNTY OF SAN LUIS OBISPO kF ) On'~'""",,,, I ~befOreme,~~Qo,(\ ~.~ _a Notary Public, pers~~ Edwards, personally known to me (or proved t e on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. If. WITNESS my hand and official seal ....THLEEN .. FRYER =-~ ~ ~~ 1M LUll CIIIII'O COUIITY cc.LEIP.IEPT.M,IGO'''' '(\ APN: 077-071-005 STATE OF CALIFORNIA ) :ss COUNTY OF SAN HITS OBISPO ) ;;oo/(~ on~, 1!}!}!},~uefore m " a Notary Public, personally appear Kimberly J Edwards, personally known to me (or ved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the witmn instrument and acknowledged to me that he executed the same in his authorized capacity and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal . KATHLEENI. FRYER COMa. t1II2II ~\'.,,~~ ~ SAIl LUll OIIIPO COUIm' CClllt. UP.IEPT. 14,2802" This is to certifY that the interest in real property conveyed by the deed or grant dated _, 1999, ftom Robert J Sidenberg and Deborah L Sidenberi. and Rodney Edwards and Kimberly J Edwards tothe City of Arroyo Grande, a municipal Corporation of the State of California, is hereby accepted by order of the City Council on , 1999, and the GRANTEE consents to recordation thereof by its duly authorized officer. MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE DIRECTOR OF ADMINISTRATIVE SERVICES! I DEPUTY CITY CLERK jep:232.5609\GrantDeedSidenbetg. wpd -- ----.-- November 24, 1999 EXHIBIT A Legal Description Offer of Dedication for Oak Park Boulevard Being that portion of Block 53 of the Town of Grover, in the City of Arroyo Grande, in the County of San LUis Obispo, State of California, according to map of said town drawn by A. Lundquist and filed for record November 23, 1892 in book A, Page 60f Maps in the office of the County Recorder of said County, lying westerly of a line parallel with and three (3) feet easterly of the westerly line of that certain parcel of land conveyed to Robert J. Sidenberg and Deborah L. Sidenberg and Rodney Edwards and Kimberly J.Edwards by Deed recorded June 7, 1989 in Book 3328, Page 888 of Official Records of said County. .~ , ichardson, P.L.S. 6904 (exp. 612001) K:'IISurvey\217S901JO\OAK-OFFER2.doc Exhibit "8" I . ~ MAIL 1 I APPR XIMA TEL Y J 5. 5.' FROM EXISTING Q:= BOX BEl? TO PROPOSED BACK OF SIDEWALK ~ I I TREE ASHTON lw /I t -- 280 OAK PARK -- ~ TREES :::51/ BOULEVARD CJ /I Q:)I I WALL J ~ 'PROXIMA TEL Y J 5. 9' FROM EXISTING B. TO PROPOSED BACK OF SIDEWALK C1 'fENCE EUBANKS . ~ MAIL TREES 260 OAK PARK ::g: BOX BOULEVARD C:S, DR/VEWA WALL OXIMA TEL Y 16.2' FROM EXISTING TO PROPOSED BAGK OF SIDEWALK MAIL TREES BOX POL SIDENBERG MAIL 250 OAK PARK I BOX I WALL BOULEVARD APP I IMATFL Y 5.7' I' I " TREE I' ~ , I' I I' PEACE LUTHERAN CHURCH I I' 244 & 246 OAK PARK I I I' TREE -N- I' BOULEVARD I I , I' SCALE: 1" = 40' EXHIBIT BASED UPON PUBLIC IMPROVEMENT PLANS FOR OAK PARK BOULEVARD AND GRAND AVENUE PREPARED BY EDA, DATED 6/14/99 SIDENBERG PROPERTY (250 OAK PARK BLVD.) CITY OF ARROYO GRANDE I DEPARTMENT OF PUBLIC WORKS i --~'._"'"._'--'- J 11/%3/99 TUB 08:49 FAX 805 544 0785 FATCO CS ~OOl "'W! -- ::;t>J n~ -='"'"'".1 f&a> QlCII~ -3m ~~:2 ~C'nn ,.. . - - ___- "Ri<' ~ ~ >0 - JIECO/IDJNGllEQllESrlDSY, '" .. ~ R~ 8 c Z I'11III1' AMPJiICAII 'I'I1tE III! AJ!CE COMPAm' . U r _ <,nWallhI_or , r./D7I~ ~E~ :I Ica:i9",42 n ~ DBPr. or 8IUSIJIII & IJII.U! UIWELDPIIE/d) CD ~ fB5 ~ IMm.n I DOC. reo: 37tS? . r-' . Rotum .. ., sMCJII1I'IaN. Af1JOFI:/fj m ROIIIJn'J. . JIUOIlAR L; SIDENBEIIG, ROIIIIZY & K1ItBERLY .1.. 2DIIARDS WlSClIII'CI oo..CA . : "tllto 1..11 _J17 ,.,naVIBV bIlV.B"'~'" ~ ourtJ# . '. ...." fRAHCIS.... CCJON&Y .n."~WB'}.JI. 93UO . ~~ " Slale 01 CalHOmbo . Qr~ Deed For ... ........ JoICE ID!I1P . ~ s-..rr oIl!ow!ooI'" UifIoo ~ at WuII/oaIGn.D.C..pantoco ROBII:IT.'J.. liIDtNllEAC "lID IIBBIlIUR I.. SIDIIIIIIIC, BUS8A.IID AIID 'lU'JI AS to AIf'UIIPZVID1:U t IIITIiIlIST ANP RaUI/UIDI/AIIUS MID UIIBIIILT J EDWARDS, RUBUID allll WUII' AH TO "11 UNDIVIDED t llTlIIST'. ALl. AS 'rBIU.1ITS III COHHI1lf. ~ a.1 '1nrsftr~,ala 'I'I-IT1\-c6 ...!~CII. III' . "1.. of jI'CIpIrfll;lllMflld SBB ATl4CIISD PAGE 2. . . . ~~'Ilj """....... (IIOIIOOIJI.....'"rd 1 ~ ~....~ ... joonWooa "'.. -~~ 112 u.s.c.I.I'JII"..d....~at _V_Do I_AcfC2us.c:.'m1~ : .___k...~i...II_-....,..r." .-......GIIIIIIIIoIM.....~"'_ ...... "" IboItdl:oQW _.r. ~ ..., _ or......... -"""I'....IIId..-.,....... . - . - . , .1................".,.. I .04"; KAY 31, 1181 ,...........IIiM.......CBIB' P10l'llIU 6rrIQU ,IMJOIIfot, UIS AJIQIIJ.ES .i~IIIr....._.,tIoolIIIiI ~or~....Uitaono~"""'"IIUI!IarI&J_"'.....,5II,.a._tllIi1IQI. . . . . ..~~ttt~~~h :: . '1M! om.o. . LOS AIIGBIoBS . CIUInIIa _or Cd..... .' CotI!d7 01 LOS AIICSLtS ,L" . , "'- 00... :!IIST.,o( IIAY 1989 ......... LOIS BlUO.AL.... ,.-.,\'IIIIIIc , fa....lII<.w IJ)S ANGII.I!S . CiaaIIIY. _ -aI Jo"n nUl .. ""). ~ ....wn...... bo..............- . ClIur PROI'li1;rt Q,F:rCBII PROP81t'!Y DISPII,S1TIOI IIAVCK. "- toS AIIGIiU;S .. .IIIJD~ LOS.w:ru:s .' .,OIIIJIomiI,oaiIoIIo___ " io-W. ... """" __~ oaiI...........,...... 100\lIo _ doo _",......,..................." far II1II '\J ........'" .rACII: II!IIP' .' .rocnr.,oI'lfaorIIa....~Do:\'. .' . ":b MI_~_.~~~_I. ~t(2-&.( l~dIII r.It IofoI To, __ SIU..-Ta:<:e.me. ~ _ e"~'C:.. . .,...-. "-""""lUll! ==-.:=..- .'Ul3328_888 ---=s= 11/23/99 TUE 08:49 FAX 805 544 0785 FATCO CS 141002 , . - . run : . . EXHIII1T -A" . . .......... '-- . ThR poRion-,g BlaaJc 53 ~ t:b8 WawD a~ lUOIIa, !.n u... CJ.t:y..:: ~ GZande, in' t:b8 a......t:r at au. %.\118 OIl18pa, . .lI1:at:tl a~ aa11:t=n1o, acaO~ 1:0 Hap. ~ ild4 """" =atm. 3>Y.~" ~"t: _ tUe4 tOZ' _c:a X,","B23,'U92 !.n.Jlaalc Aa~.I'ag.. ..:: KapIl, cIAI.=f.1>e4 ..toUove. . .' aqJ.Jmini at: a lIDbd:in 1:he "....-: line at ..J.4 Block .~ee ~_ JfDZ'tb J.9Z.IIJ. teet:.fJ:QII thO Soul:bwoat;c:omU" '~.ioU JllDCllc, adcl.pa:l.nt:alao I>oing t:ho lIorlbvNt: ccmi"", ~_ P""'IIou:tir ~ 1:0 Alvin H. Fry, .~ we., by:O_ cIAI~ .7Ulr 30, 1841 ancl %a . Jlqust::I5, liJ4':I.n. JIqIiI< 448, . Page .43!1 otOftic1Al ~, 'ClIo"... HoftIi ~ang tile IlIIft li.noo at. Al4 moaJc, 110 :f"IR; 1:11,,_ .J!4st: all4 pual1e1 vi'Cbtho.Jfozti> line' ad add B1,",*, ;l.2D :t...~; . t:herIce SOUth all4 ~U'allel ~th 'I:bO eaU.W...t. 1!.n.., 110 f_ 1:0 tho _oRb .Una ~. :p~a>;ty conYO)'Cld ... "t0Z1Ul&l.4, 1:11...... IlalJt. alan!!' the 1I'Q:Cb lin" of "lIIi4 oonv"Y"'d pftlPDrt.r, 12D :tact 1:0 'Cbe Point ot !I...p.nn1ng. .' .. , . ***..* I . . . I . ! ". . VI. 3328 t.lCi889 . ~':;UMENT RECORDING REQUEST BY: Public Works Department City of Arroyo Grande WHEN RECORDED, MAIL TO: Administrative Services P.O. Box 550 Arroyo Grande, CA 93421 APN: 077-071-004 GRANT DEED TO THE CITY OF ARROYO GRANDE THIS INDENTURE, made the &fJ ",}. day of r\Y- n.A.... 2000, by SELMA B EUBANKS. a widow, hereinafter collectively referred to as "Grantor", and the CITY OF ARROYO GRANDE, a municipal corporation of the State of California, hereinafter referred to as "City"; WITNESSETH: FOR A VALUABLE CONSIDERATION, receipt and sufficiently of which are hereby acknowledged, Grantor hereby grants in fee to City that certain real property situate in the City of Arroyo Grande, State ofCalifomia, described in Exhibit "A" and shown graphically for reference on Exhibit "B" all of which are attached hereto and incorporated herein by this reference. IN WITNESS WHEREOF, Grantor has hereunto set his hand the day and year first above I written. (As used above the tenn "Grantor" shall include the plural as well as the singular number and the word "his" and "himself' shall include the feminine gender as the case may be.) Dated: ff!fJrr/.. l( roOD JA.hv~ ~, G~~b Selma B. Eubanks APN: 077-071-004 STATE OF CALIFORNIA ) :ss COUNTY OF SAN LUIS OBISPO ) On (YV, ,en fJ. ~ ,2000, before me, TX-b1v('..,.h LR-e U€A ( h'~ p~ , a Notary Public, personally appeared Selma B Eubanks, personally known to me (or pr ed to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. r - ~ - Deb- - h-L - W- - .- - f WITNESS my hand and official seal o ora ee elchlnger,. 1ft COMM. , 1204454 .. ~ . NOTARY PUBLIC-CAUFORN/AGI .., SAN LUIS OBISPO COUNTY 0 COMM. EXP. DEC. It, 2002" /)l~ ~-<< (..Jv~ This is to certifY that the interest in real property conveyed by the deed or grant dated _,2000, ITom Selma B Eubanks to the City of Arroyo Grande, a municipal Corporation of the State of California is hereby accepted by order of the City Council on < , 2000, and the GRANTEE consents to recordation thereof by its duly authorized officer. MICHAEL A. LADY, MAYOR ATTEST: i KELLY WETMORE DIRECTOR OF ADMINISTRATIVE SERVICES( I DEPUTY CITY CLERK jep;232.5609'\Gnnt.Deed.Eubanb.2. \\')XI November24,1999 EXHIBIT A Legal D8$cription Offer of Dedication for Oak Park Boulevard Being that portion of Block 53 of the Town of Grover, in the City of Arroyo Grande, in the County of San Luis Obispo, State of California; according to map of said town drawn by A Lundquist and filed for record November 23, 1892 in book A, Page 6 of Maps in the office of the County Recorder of Said County, lying westerly of a line parallel With. and three (3) feet easterly of the westerly line of that parcel of land conveyed to Robert E. Eubanks and selma B; Eubanks by Deed recorded October 17, 1973 in Book 1265, Page 578 of Official Records of said County. ichardson, P.LS. 6904 (exp. 612001) f I I f I K:~759OOOIOAK-OFFER3.dac 11/23/99 WE O~: 51 FAX 805 544 0785 FATCO CS I Ii!! OO~\ I I __ .'..... 26376 vm.1265 _578 I. I . .,----- _ VO g/.. p tr"7 I - .... ...... _om. . CAL.. . I OCT 171963 ~I ""'_1"'-_10 ~~~.V : Bdbert E. -"'h.ft1r. . . . ~ . 260 ... 18tII St., ... ,.~ ~___... .... . . ! I Co. .- I. j --......- I ".' A.VAIW\ItEClQIIllmEll'TION.. ...."'.........., ......:._1..,....,,- ~ v. MASB, .IIIID If8r m MASB, ......... _ v:11'e . do ...... GII\Nt 10 . . I . . 1III!IIIIrI!]I. __, AIIJ) SBLIfA]I" a........., .....,,""" _ vUe .AS.ICIINf~ the.... .....-Jr In the ; CiaonIy tiE SIIn J.uU 0b1ap> ....Off - ..... Ib.d_ ~ I ~ par&1GIIcd'Blaak 53 cd' - ~at CiIrIItv,'~ ta'J1811 Or 8DI ) !l!auD ~ lirA. T........~... ft1II4 __-.1"'~" ~~.23, ~, 11> _ . aft'ice at_ CoaD1;y- ~ at.Iild4Q1uisty, ~ _ ~. . I ""P." "'MI. -. .p:1Jr.~ 111. . _liINt..' ..' 11l1li. cd' 8Id4. 1IIaak.', .11atu. ~ -.'.. -'~.' . Ii 2:iI!.63, ~ C-. tile ~. __ cd' ..u IIIaaI<J ........ __ a1aaS ; . MiA 1INt.uae, 60 floes. ~. -.1:l1li1 .. ...... witll.tIIe I!IoiI1;b. 11.ae at , MIA. JI1aoI<. 1Ii!O ~ -- --.-.- .... -1:I>.t!ie. _11l1li ar IiId4 I j I JI1aoI<. . ~ 60__. ....... Vest. -. ..,4 r'.,lJithtlle\IaI'tIJ'1iDeGt.1itd4 JI1aook, i 1Ii!O 1'oj"t to~ ~ ar """"-1"1. i . I. j I " \ I: ~ I i ~. 'II! ~1 I I .~ " 1 I · ~ .""" . 'if ./ '. '. .~ too IU> . I V~<.g7<..,: t -~-~ .,~ . I . ~~~~~.~..' .~. '..' (t::--'O ; I: - . I \. . . ;;:~:"'~;'-::'.\ " - t ............... "I ;~~.~,...1.::;;;:J. ~..:..:.. ;~/ : I . :F~~- .. :~-_.. ,~. m i "J; j Exhibit "B" # I J~-------_ - _BRIGHTON /i.VENUE FIRE HYDRANT - ~ . -=- -=: -=- ~ -=- -=- -=- -=- -=-.-=- -=- -=- -=- -. ~ " WALL/FENCE J I " -<>- I " P LES -- . '" MAIL i APPR 'XIMATELY 75.5' FROM EXISTING Q: BOX BER TO PROPOSED BACK OF SIDEWALK ~ I TREE ASHTON ~ " - . 280 OAK PARK ::--J TREES BOULEVARD ::::5 /I C) /I Q:)I , WALL I' PROXIMATELY 15.9' FROM EXISTING J B M TO PROPOSED BACK OF SIDEWALK FENCE EUBANKS TREE 260 OAK PARK BOULEVARD WALL ,OXIMATELY 76.2' FROM EXISTING l TO PROPOSED BACK OF SIDEWALK MAIL /I TREES BOX POLE SIDENBERG MAIL . 250 OAK PARK I BOX i WALL BOULEVARD AP~ IMAT, L Y I 7 .7' -N- I SCALE: 1" = 40' EXHIBIT BASED UPON PUBLIC IMPROVEMENT PLANS FOR OAK PARK BOULEVARD AND GRAND AVENUE PREPARED BY EDA, DATED 6/14/99 EUBANKS PROPERTY (260 OAK PARK BLVD.) CITY OF ARROYO GRANDE DEPARTMENT OF PUBLIC WORKS - RECORDING REQUEST BY: Public Works Department City of Arroyo Grande WHEN RECORDED, MAIL TO: Administrative Services P.O. Box 550 Arroyo Grande, CA 93421 APN: 077-071-015 GRANT DEED TO THE CITY OF ARROYO GRANDE THIS INDENTURE, made the !~ . day of ..:J 0/1 ~ ~by RICHARD N ASHTON and ROBIN ASHTON husband. and wife as communit- property. hereinafter collectively referred to as "Grantor", and the CITY OF ARROYO GRANDE, a municipal corporation of the State of California, hereinafter referred to as "City"; , WITNESSETH: FOR A VALUABLE CONSIDERATION, receipt and sufficiently of which are hereby acknowledged, Grantor hereby grants in fee to City that certain real property situate in the City of Arroyo Grande, State of California, described in Exhibit "A" and shown graphically for reference on Exhibit "B" all of which are attached hereto and incorporated herein by this reference. IN WITNESS WHEREOF, Grantor has hereunto set his hand the day and year first above written. (As used above the term "Grantor" shal1 include the plural as well as the singular number and the word "his" and "himself' shall include the feminine gender as the case may be.) Dated: /-/0 -C?O 4/~~ . Richard N. Ashton Dated: \~ \ 0 -00 ~1, ~ Robin Ashton ----~-- - - --- - -- --- APN: 077-071-015 STATE OF CALIFORNIA ) :ss COUNTY OF SAN LUIS OBISPO ) On 1-10-00 , 1999,beforeme, IX.fJorOh l{e,lJe"{h'~~(~aNotary Public, personally appeared Richard N Ashton, personally known to me (or prove to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. Deborah Lee Welchlnger s: WITNESS my hand and official seal COMM. . 12001454 NOTARY PU8UC.cAUFORNIA Ii) SAN LUIS OBISPO COUNTY 0 n P),I./H AA ;XLi- kJv Cf.rA~ COMM. EXP. DEC. 11, 2002" STATE OF CALIFORNIA ) :ss COUNTY OF SAN LUIS OBISPO ) On I~ r 0 -- 00 ,1999, before me, I). 6-uPn &.-<.- Uti" 'c..i?''r>i....~ ,a Notary Public, personally appeared Robin Ashton, personally known to me (or proved to e on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. Deborah Lee Welchlnger s: WITNESS my hand and official seal COMM. . 12044114 ~ . NOTARY PUBLIC.cALlFORNIA Ii) ~ SAN LUIS OBISPO COUNTY 0 I I COMM. EXP. DEC. 11. 20021' l)f!~APf) ~-t'..J!.. ., -.- - - - - - _......,........ - , /~bC-~ This is to certify that the interest in real property conveyed by the deed or grant dated _, 1999, rrom Richard N Ashton and Robin Ashton to the City of Arroyo Grande, a municipal Corporation of the State of California, is hereby accepted by order of the City Council on ,1999, and the GRANTEE consents to recordation thereof by its duly authorized officer. MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK j.),232.5609\Gnnt.Dood.Amton. wpd -----...-- I November 24, 1999 EXHIBIT A Legal Description Offer of Dedication for Oak Park Boulevard Being that portion of Block 53 of the Town of Grover, in the City of Arroyo Grande, in the County of San Luis Obispo, State of Califomia, according to map of said town drawn by A. Lundquist and filed for record November 23, 1892 in book A, Page 6 of Maps in the office of the County Recorder of said County, lying westerly of a line parallel with and three (3) feet easterly of the westerly line of that certain parcel of land conveyed to Richard Ashton and Robin Ashton by Deed recorded June 17, 1988 in Book 3158, Page 846 of Official Records of said County. ~// --------- ichardson, P:L.S. 6904 (exp. 612001) I K:'OSUMOyI21759OOO1OAK-QFFER4.doc ! , ---~----_._._..- 11/23/99 TUB 17:22 FA! 805 544 0785 FATCO CS ~ ",,001 ~ '.-~'''''''-'. . .i j/;:~?;kj .. .' _ P.CC'DRotNG RCQUESTED BY 7..... ~ of '. ':~ .::j;:...~. i . . . .. ._.__ .. ';i'f:i ;~:' ';'c:~ , .. C!IBSTA 'nTLIi GJAJIANr\! CCIM1'NIY . 33047' , . aD : n- ~'. . '. -- ............ .. ..... ...r- -. - , ~_ 7 2.~;~~: I : _ _ __ lUlL _ e.~fI!CORI)Q .... ,. I 1 ii:!!;.SQ En ": 9N'tu..CB8PODCL.CA ~tlllo..lrjS.. 3 1~:l.C;CCnL ~. I. .. ... t T t!IB8 .....; RIQIAAD It. IISHTOII flWICIIILCOQIIEV __ RIIIIN II5HTOII QQIy.m. . - I ..... 2110 II. au: PARIt lID. tIE_AU . '. Grt.. ABR020 QWIDB,C A. 93420 .. -L ~ SPACE AEIOYE TttI& UNK roR RECORDER'"S USE ..' ______ II --- --.... .' r -, ,_111- - \ _ SAlE AS 1e00E fJ ....... .. ........ of......-.... ,_ 0.--................ ' ,- ~....... ""cr · I ......."'...... .... . 1i1"ME.', .: -L ..' Lth. n A.P." 77..071-15 ':11. --"~ ,. o --::-..: -' {] lit\' *"""" S......... I Grant Deed. '1 ......_"..___......-. 1 II=:f -= . - roll A VALUAIILE alNSlDiRATlON. .... of wlddl ir ....., .....1eI/pII, . n Ci HELEN D, 1llBERM11I. a........ . I:: '- !t-. ..... CRANI'IS) Ie CI S RIOIAAD .. ASIITOII and RlBIN J5II1QI. ."........ and _Ita... QaIIomlty .:3 F. PI 01>" ty c;:! ... - - die rol....... ........,..... ......., "'.... City of Arroro Sr_ C.? F c:...or5lln LII'" Obispo ....:.......SIIIoolOON '. . . CD - sa: I.BIIL OESCaIPl'IOII ATTM2IED ""..."" - IINJE A I'M1' ItEREI3F M ..... :: mllalT "Aa "= ... -- ~ - CD - ~ F ~ . , . ., . ' I 1 ...'- '. ,... ~..J:Z . ; ,. !' 1 . srAlEOF CAUfDIINIA } '- COCM1'Y'OF sa:... M'TI'!II~ _ - IS. ~ ~ 0.. .:--. 1~. 1'GAA 1DIIn: IIC. ..L.. ... . ~J'""-......,q-""""',.;,)~"- ; C ...-,-- ~ ..,_" ._..A.Lln"IG .....--.-.. L . . J ..- 1.. -...... t ". ~ 0""""". me Z - ..:-~.. s ~ 'I! .~tD___....oI~."..,_ I ' "....-.; ;. . .............,,__..>>._......... [ _c:.';;."'':'iell._S .' ~""__k' .., -, - I ~. -...-.-.- , , .' Il, ~ ( .\ SiipmR ... --' ~. .....,............... c:..,.... .,... -............... -a' TIdo 0nJ. - _ ... -- or '- "'" '~JI-III ' CTna iIIWL'lUtnrdMIIftIM___'" ""! - ..................-- ::.:.::~~ 11/23/9g TOE 17:22 FA! 805 544 0785 FATCO!CS I ! , ! :.~~...=~~: t~k~:~ ~.' ::.: I ", ~",,"''''''~'~'' I -. '.~:::.:~:{~ooi\:~;.; ." ,...,~""'~... 'WHtt, , .....' -"':),'~'~"I ---.-,-"~' "". ..'-,[!Ii ! .~"':':;"'~;; '- . . .;."s:~t~r::: . ',;<~;. '. '.: :..:t!~:.'~~ . . ..~;;:.....;:i.r'\i:-~' --.-... ",." ~/::-;~!~ tIIaI: ~''''' of II1aS 53 of __ cdi _, fa till> c:IQ' of __ -. '. .:~':i;;~~ c:aaq.af" r.alaCldAlpo. ___elf ,...,..---.. -...to _cd: add-"'" ~t: .'~~. ~';: =-1It L' . _ ,. .... CUeII .. ...-.I..... 23, 1I!D 1a IIaCIk Lat '-.A;~'~;.;o~( .. & CIC"', - ....... .. fo11~. ~i~~~t .-.1. ,,' '.. ': "'""5~1' "9-'" lit .. poIIIt Sa _ __'liM cdi ..w B1odI.' - '~ 8dh t-fi~;;j~F 312.61 fee '- _ I u_ _of ..s4 ..., ~ IIodIIIIIq ,:.:".'::t'f~"'~ .u.a _ :ua.. 72.&1 ~. 100 _ ....*- __ of .J.t11k1d11 tI!IIIce. . '., ':,~,.",~ . Slat aJGag tile a.t:b liMof.... BJo*. UDf8*J _8DI6'" r "a' . .tj~"",,ir _ _... u. of aid B1adI. 72.11 _. __...... L n., '<;~~~. vitb tile IIxtbUae at. .s.s..... DO.feet co..... ..,..d:...:".. ~J16~.. :':~?~:. 11. U_ vith _ ~ at 1Id8l'~ _._ -U ,....1:11 ,,'~~': _.~ I ofai4~_..r1xtIIeof~' . ......~af .- 8IW1 ~ _ fa 1:118 Ciq at 1znII'>...... ,~. of _ IIdII obbpD, _ of ee"~ .. .Ut fLf Ilol17. 19'19 .. II... t *- ." 21775 Sailed< 2I.S5. '...1M at ~"'.'1IiIICIida. ... ". . ....--- ~-- ... .,~,:- . . , .... ,.-. : ,-~:,i;m ; ":", ~~'\~" ":"~I:' "7.:~~ : ~'1~ -~ ,..... ":.r~' '~rii :oOiol'i. ..~. ...~~ ~. ::~~~ :.}~~ .~ :~. :l'.:;: i :,~:J ~~.:.) :t~i . '. ,f~' 1 .' .. ,- 5/.... ....._ ..~~7_.",.,j . '~r"""',;"'''''''~ ' -- ._~~ .' ...:~!""~ ,,~,'1;;r~ i _. Exhibit "8" -::::7 I ' ~~------- - BRIGHTON ~VENUE FIRE HYDRANT - ~-=-"'=7-::"-:..-=-__ . '"INSrnu.. e.Nce~J:,e7'vE'-WAr-~-;ritpi ~ WALUFENCEJ , I -~ . P LES I .!.pPR XIMATElY 15.5' FROM EXISTI'NG --"- BER TO PROPOSED BACK OF SIDEWALK TREE ASHTON t -- TREES 280 OAK PARK - , DRIVEW (PflLfn5 ~ ,s:BOULEVARD f!E'MDVi:D P6~ OWNi:~) WALL J 'PROXIMA TEL Y 15. 9' FROM EXISTING B. TO 'PRO'POSED BACK OF SIDEWALK FeNCE EUBANKS TREE 260 OAK PARK BOULeVARD WALL ,OXIMATELY 16.2' FROM EXISTING 1 TO PROPOSED BACK OF SIDEWALK MAIL II TREES BOX POLE' S/DENBERG MAIL 250 OAK PARK I BOX I WALL BOULEVARD APP YMAT, L Y I 1 .7' -N- I SCALE: 1" = 40' . EXHIBIT BASED UPON PUBLIC IMPROVEMENT PLANS FOR OAK PARK BOULEVARD AND GRAND AVENUE PREPARED BY EDA, DATED 6114/99 ASHTON PROPERTY (280 OAK PARK BLVD.) ~ CITY OF ARROYO GRANDE. ...",._~.,;.'" DEPARTMENT OF PUBLIC WORKS 8.f. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEERt1L-~ SUBJECT: CONSIDERATION OF AUTHORIZATION TO SOLICIT BIDS FOR MARCH 2001 STORM RESTORATION AT RODEO DRIVE, PROJECT PW-01-04 DATE: NOVEMBER 13, 2001 RECOMMENDATION: It is recommended the City Council: A. approve the construction plans and specifications and authorize the Department of Public Works to solicit public construction bids for the March 2001 Storm Restoration at Rodeo Drive capital improvement project; B. find that the subject project is categorically exempt from CECA pursuant to Section 15301(d) and direct Administrative Services to file a Notice of Exemption. FUNDING: The FY 2001/02 amended Capital Improvement Program budget includes $84,015 for construction of the project ($76,375 for construction and $7,640 for construction contingencies). The engineer's estimate for the project is $6S,OOO. DISCUSSION: The scope of the Rodeo Drive Storm Damage Repair project is to remove and replace a damaged portion of curb, gutter, sidewalk and asphalt caused by the March 2001 storms. A concrete stem wall with drainage elements will also be constructed at the back of the replaced sidewalk to prevent similar damage in the future. The contract time for this project is estimated at 30 calendar days. Work is expected to begin at the end of January 2002 and be completed by the end of February 2002 as shown in the attached project schedule. AL TERNA TIVES The following alternatives are provided for the Council's consideration: . Approve staff's recommendations; . Do not approve staff's recommendations; . Modify as appropriate and approve staff's recommendations; or . Provide direction to staff. -...------ I i AUTHORIZATION TO SOLICIT BIDS - MARCH 2001 STORM RESTORATION AT RODEO DRIVE NOVEMBER 13, 2001 PAGE 2 Attachments: 1. Notice of Exemption 2. Project Schedule , I jep:232.56431S0Iicil.bid.wpd -. Notice of Exemption To: 0 Office of Planning and Research From: (Public Agency) City of Arrovo Grande 1440 Tenth Street, Room 121 P.O. Box 550 Sacramento, CA 95814 Arrovo Grande. CA 93421 [!] County Clerk County of San Luis ObisDO 1144 Monterev Street San Luis ObiSDO. CA 93408 Project TIUe: March 2001 Stonn Restoration at Rodeo Drive. PW-Ol-04 Project LocaUon . Specific: In the City of Arrovo Grande east of the intersection of West Branch Street and Rodeo Drive. Project Location. City: Arrovo Grande Project Location. County: San Luis ObiSDO Description of Nature, Purpose and Beneficiaries of Project: Reoair the stonn daIlUU!ed DOrtion of sidewalk alon2 Rodeo Drive. Construct stem wall at back of sidewalk with imDroved draina2e SYstem to orevent future occurrences. Name of Public Agency Approving Project: City of Arrovo Grande - Public Works Deoartment Name of Person or Agency Carrying Project Out: Don Sna200lo Exempt Status: (check one) 0 Ministerial (Section 12080(b)(1); 15268); 0 Declared Emergency (Sec. '21080(b)(3); 15269(a)); 0 Emergency Project (Sec. 2108O(b)(4); l5269(b)(c)); [!] Categorical Exemption. State type and section number: Section l530Hd) Reasons Why Project Is Exempt: Praicet consists of reoairin2 an existing: Dublie oedestrian facility involvinll no exnansion of use beyond that meviouslv existinll and involvinll no removal of a scenic resource. Lead Agency Contact Person: Don SDlU!I1olo . Area CodelTelephonelExtension: (805) 473-5440 Iftlled by Applicant: I I. Attach a certified document of exemption finding. 2. Has a Notice of Exemption been filed by the public agency approving the project? 181 Yes DNo Signature: Date: Title: 181 Signed by Lead Agency o Signed by Applicant Date received for filing at OPR: Nt A Revised October /989 'i -------. CITY OF ARROYO GRANDe TENTATIVE PROJECT SCHEDULE for RODEO DRIVE STORM DAMAGE REPAIR (CITY PROJECT NO: PW-2001-4) Authorization to Solicit Bids .............................. November 13, 2001 1st Notice to Bidders .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. November 16, 2001 2nd Notice to Bidders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. November 23, 2001 Pre-Bid Job Walk (Thursday, 2:00 p.m. at City Council Chambers) ....... December 6, 2001 Bid Opening (Tuesday, 2:00 p.m. City Council Chambers) ............ December 11, 2001 Award of Bid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., January 8, 2002 Notice of Award ......................................... January 11, 2002 Notice to Proceed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. January 25, 2002 Start Construction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. January 28, 2002 Contract Completion (30 calendar days) ...................... February 26, 2002 -- ------.--........-- - "- ----- 8.g. MEMORANDUM TO: CITY COUNCIL FROM: DANIEL HERNANDEZ, DIRECTOR OF PARKS RECREATION AND ~ FACILITIES SUBJECT: RESOLUTION TO CHANGE THE STATE LICENSE FOR THE CHILDREN IN MOTION PROGRAM AND APPROVE THE MEMORANDUM OF UNDERSTANDING WITH UNITED CEREBRAL PALSY (UCP) OF SAN LUIS OBISPO COUNTY DATE: NOVEMBER 13, 2001 RECOMMENDATION: It is recommended the City Council adopt a resolution acknowledging the Children in Motion Program is changing its State License to accept non-ambulatory participants. It is also recommended the City Council approve the Memorandum of Understanding (MOU) with United Cerebral Palsy (UCP/SLO) of San Luis Obispo County. FUNDING: No funding is required. DISCUSSION: Staff has been working with United Cerebral Palsy of San Luis Obispo County (UCP/SLO), the Tri-Counties Regional Center and State Licensing in a joint effort to mainstream local UCP/SLO children into the City's Children in Motion Program. In fact, all of the San Luis Obispo County recreation departments and the YMCA are trying to integrate UCP/SLO clients into their before and after school childcare programs. Some of these children may be non-ambulatory, which is defined as a person who, due to mental or physical limitations, cannot respond to a fire alarm. In order to accept non- ambulatory children into the Children in Motion program, the City must change its State License. State Licensing requires that the City Council acknowledge via resolution that the license is being changed. In addition, the Parks, Recreation and Facilities Department wishes to enter into a professional relationship with UCP/SLO via a Memorandum of Understanding (MOU). Some of the UCP/SLO clients will require specialized care, which our current staff are not trained to provide. If the City Council approves the MOU, UCP/SLO will hire, train, pay and provide liability insurance for specialized staff to work with the UCP/SLO clients. i ~-~ ~ ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staffs recommendation; - Do not approve staffs recommendation; - Modify as appropriate and approve staffs recommendation; - Provide direction to staff. Attachments - Attachment 1 - Resolution Attachment 2 - Memorandum of Understanding Attachment 3 - Application for a Child Care Center License s.Doug/CounciIMemolUCP - Attachment 1 RESOLUTION NO. . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACKNOWLEDGING A CHANGE IN THE CHILDREN IN MOTION PROGRAM'S CHILD CARE CENTER LICENSE TO ACCEPT NON-AMBULATORY PARTICIPANTS WHEREAS, the City of Arroyo Grande's Children in Motion Program is licensed by the State of California; and WHEREAS, the City of Arroyo Grande's Child Care Center License allows only ambulatory participants; and WHEREAS, the City of Arroyo Grande wishes to amend its Child Care Center License to allow non-ambulatory participants; and WHEREAS, The State of California requires a Resolution from the City Council acknowledging a change to the Child Care Center License. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby acknowledge the City of Arroyo Grande's Child Care Center License and will be changed to accept non-ambulatory participants. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this 13th day of November, 2001 RESOLUTION NO} PAGE 2 . MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY I I I I I I I ! Attachment 2 Memorandum of Understanding Between UCP of San Luis Obispo County (UCP/SLO) and the City of Arroyo Grande Parks, Recreation and Facilities Dept. This MOU is to establish the professional relationship ofUCP/SLO and the AG-Rec. in jointly promoting the inclusion of children with special needs into after school and related recreational programs. Staffing: UCP/SLO will screen, hire and pay the staff needed to support children with special needs in the AG-Rec. recreational programs. UCP/SLO will provide workers' compensation and liability insurance coverage in excess 0[$1,000,000.00 for our employees. UCP/SLO will pay its staff to complete all train- ing required of AG-Rec staff by Community Care Licensing. UCP/SLO will provide additional staff training to meet childcare requirements for children. with special needs and offer this training to the AG- Rec. staff. Personnel files required by Community Care Licensing will be maintained at each site. Staff Responsibilities: UCP/SLO staff will be responsible for the direct supervision of the children in the UCP/SLO program, as identified by both parties. UCP/SLO staff will be under the supervision of the AG- Rec. staff. AG-Rec. can utilize UCP/SLO staff for their supervision requirements with the approval of the UCP/SLO Program Coordinator. Community Care Licensing Requirements: The UCP/SLO Program Coordinator and AG-Rec. will work together to guarantee that all childcare licensing requirements listed in the attached addendum (plan of Action) are met by each UCP/SLO staff member. Schedules: UCP/SLO staff will follow the AG-Rec. daily schedule. UCP/SLO may provide alternative, additional or separate activities for children with special needs who are unable or unwilling to participate in a scheduled AG-Rec. activities. Participant Infonnation: To assist all staff, UCP/SLO will gather personal infonnation about each child in its program and share this infonnation with the AG-Rec. staff. Confidentiality must be maintained by all staff. UCP/SLO will assist parents in completing the required AG-Rec. paperwork. Resolution of Problems: The AG-Rec. site supervisor will resolve any conflict at a program site. If either party disagrees with this decision, he/she will contact his/her supervisor. UCP/SLO site supervisors can assist in determining a solution. If any problems with UCP/SLO staff arise, the AG-Rec. is to contact the UCP/SLO Program Coordinator. Pavment: The UCP/SLO Program Coordinator will work with parents and the AG-Rec. to determine the participation cost per child. UCP/SLO will take responsibility for delivering the payment to the AG-Rec. Payment will be a combination of parent and UCP/SLO checks. ~....< 7- ~ 11- City of Arroyo Grande Representative UCP/SLO Representative ' 11- >-01 I Date Date UCP/SLO -1160 Marsh Street - Suite 102 - San Lnis Obispo, CA 93401 Phone (80S) 541-8751 fax (80S) 543-2045 - SrRE OFCAUFORNIA.HEAL1'H AND HUMAHSSMCESAGENCY Attachment 3 APPLICATION FOR A CHILD 9ARECENTER LICENSE (See InstIucIions on Back) FOR DEPARTMENT USE ONLY REPLY TO: . """""'" COUNT"I! """""'........ . ""'" ACTION 'IYPI> 2. REQUESTED ACTION (CHECK ONE): REVIEWEDII'(: ,""UYY'IYPI> o A. .INmAL APPUCATJON o E. CHANGE OF OWNERSHIP 1. --)!I<+~: :.Pf'" ~. " D a. CHANGE OF CAPAC11Y D F. CHANGE wrTHlN COAPOA!<JlON D C. CHANGE OF Loc.<mON ~ Go OlHER (E.G. TODOLER OPTION. D C. CHANGE OF ",,"CIUTY TYPE COMBIN<<OON CENlER. ETC.) . AI'PlJONi1'_ aTY S1XI1a /211'93421 ~m"::g'474 P.O.Box 550 Arroyo Grande. CA ~ APPUCATlON H A. INDIVIDUAL Iv a. """""_IP =r~ NON PfK)FJTCORP. ~ D. PROm CORP RLED BY: E. COUNTY F. 01HEA PUBUC AGENCY UMJTED LIABIlITY COMPANY .. FOaUTV1""""'" ...... Oeanview Elementary School .. """""- Arroyo Grande ~3~0 ~~~17 1208 Linda Drive 7. .......- CITY S1XI1a 211'ooce 93420 .. PBBJN INCHAAGEOFFAOL/IY 3. ,. ........, NiIIi '1. IFI'FICMCDfGCAPElONCJN.N.4BU~ """""" ...... aILDAEN, CI-ECK HEFE: o A. INfANTCMEC&NT&R o D. CI-ILD CARE C&NTeRFOR MlLDIJ" IU.QoIILDAEN -.- ~- .........CII'TICN -- NUMBEROFNCJN.AM8lJL..Cr'a:n' 1 n o CHEOCHEFlEFOFI1OOCt..ERCJPTK)N o E COUII",.noN .......... -- o .. CIIlD """" C&HTEII (PAE-scHOOlJ (CHEa( APPROPFUIf1'E a:>>cES FOR Ct:JIIBINR1ON ............ B4--- -5-la 12. DAYBANDHOlMOFOfIEFImOtrt. i;cNrERJ """'''- (IF A COIiIBNoG1ON CENl&IIS CHECKED. &NTER ~ · arH8I(SPECIP5chool -- DWS ANO HCJI.NFOft MCH 00MPCIIIEN't) o ClECKHEREFOR1DOOt.ER0PfI0N age M~F. 7-8:30 a,m. and """-""""" ='; 2:45-6:00 p,m. I. ....,..,..,.. OWNEASHIP. 0_ DREIIT YI arH8I (S!'!!CIFY) 18A. IF FENT1NG OR L.EASING. NAME. ADDRESS AN) PHONE NUMBS!. OF PAOPERIY OWNER.: " wq~UTYPREVIOUStV LICENSED? IFYES. FAaUTYNAlEAN:) ~ UCENB1N13 N3E14C( tw& iXIYES 0.., Oceanview School (401711736 Community Care Licensing ,. IS a.woR CONBTfIUC11ON FIECXJIRED? DATE CC*S1'RJCTION 'TC BEGIH: ,. 80UACE OFWVEFI FCFI HUIoWt CONSUWPTTON DYES KJ.., IJ PUBUO o PAIVRE I 0ATE1O BE CXJMPlETED: , i 17. ~=~.f6'r7fi~COIMNJYC'AAE.QiIl.DCME~~.FOR'DE~IY,ORHEAlJ'HFACILmES4CEHBEDlDa\CMhE)fN APPt.ICNfTtS)~1HE I A.H~rloe ElemeRtary Seheel B.Bl"aRCh ElemeRtiry SCRool c. D. E. F. 18. ~RESPONBBI.JTJES A. INADD11'ION1DCOAA.YrNG iM7H THE HEAL7HNlDBAFErYCODE NID RB3UL.AT1at1S~70 I.JCENBH3ANDFlRES4FC7Y. J/WE fILIERS11WD THItT'THERE AMY BE OTHER ~ FEDERALAN:JIORLOCALLAWS WHlCHARENCHENFORCED SY1H8Jtl3ENCY8UT7HJ(f' ACAYN&D TO BE MEt SUCHAS .zrJNH3, BtBDrNS. SANn1f11ON IND LABDFI """"'""'" .a '/WE I-MVE'READANDUNDEFIST.4ND THEStlmJ7ESAND REGUr.A1lONB 7KV'PERTAlN TOAfYIOURUCENSINI3cm'EGORYPRIORro THEISSt.I4I'C::&OF MY..CItR UCENSE. C '/WE SH4LL ENSURE THAT AU PERSONSSl.6.'fCTro FINGE1WINTREDUIRE"A&tlS SHUL tulII1T~ 7DTHE lJEPJ4R1IENTOF.umcE I'FIfaf 7D EMPLOYAENTOR INITlALPRESENCEAT7HE CENTSf ANDBH4U.Ct:JaIIII.ETeA CRMINALRa:QiOSJiID'B&fl"(tJcQJ. a IIWE SHAlL ENSURE JHI(1' AU.PeR8ONSBl.BlECT70RNGE1f1'RINTFIECJUIREJENlB SIW.l.~ A 0IILDN!JU8EJM:JEX CHECK FCJIfIAl ro 7HElJE!1i'I4imIENTOFJfJST1CE. E '/WE 8HNJ. Na17FY THE I.JCE18rIGNR!NCYMIEDtA7S.Y U=A PERSONSUBJECrTOFIGERI'fWRlIGFIECUREMENt IS CCWVIClED OFA CRIAIE AF1Bf EIFI..CMfE/IIt F. '/WE SHALL OSTAlNAF'PRO';)U.FROAI1HEUCENSlNGAGENCY PFUOR TOMNflNQANf~ THAT AFFECrTHE1&MOF7HEUCENSE. '2 IIWE lJItIDERS'/MD"fJWIIWE HAVE1HE RlGHrroAPPE4l.ANY DECISION REGVDM91HEDISPOtJtTION OF7HSAPPflCRDL a1 l/WE OEaAREUNDER PENAUYOFPE1UJRY7HJ(f'1f-E~ ON 7H1SAPPLlCA11ONMID CMlHE a:t:11FM~JYlNGIf1'7ACHJIENTSARECORRECrro THEBESTOF UYIOUR """""""" SIGNED TmS OOUNTY 't\'HS'tE SIGNED ""'" SIGNED TmS . COUNTY 1NHEFIE SIGNa) ""'" uc.... {MID) I.h. MEMORANDUM TO: CITY COUNCIL FROM: tt/.-~ DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: CONSIDERATION OF HUASNA PAVEMENT OVERLAY, PROJECT NO. PW 01-03, NOTICE OF COMPLETION, FINAL PROGRESS PAYMENT NO.2, AND RETENTION RELEASE DATE: NOVEMBER 13, 2001 RECOMMENDATION: It is recommended the City Council: A. authorize Final Progress Payment NO.2 in the amount of $25,442.00 to Madonna Construction Company for work completed on the Huasna Road Pavement Overlay project; B. direct staff to file a Notice of Completion; and, C. authorize the release of the retention of $22,549.99, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. FUNDING: On July 10, 2001, the City Council approved a total construction budget of $252,032, for the Huasna Road Pavement Overlay project ($229,120 for construction and $22,912 for construction contingencies). DISCUSSION: The City received an application for Final Progress Payment No. 2 from Madonna Construction Company for work completed between September 1, 2001 and September 24, 2001. The project includes placing an asphalt overlay on Huasna Road from East Branch Street/227 to the easterly City limit. As of September 24, 2001 Madonna Construction Company had substantiallY completed all items of work on the project in accordance with the plans and specifications. Final calculation of the contract bid item quantities has resulted in a final adjusted contract amount (including contract change orders) of $225,499.89, which is $26,532.11 less than the available funding in the approved construction budget. Deducting the 10% retention of $22,549.99 and the money previously paid in the amount of $177,507.90 from the final adjusted contract amount of $225,499.99 gives a current progress payment of $25,442.00. Staff is recommending that the 10% retention of $22,549.99 be released to Madonna Construction Company thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. AL TERNA TIVES: The following alternatives are presented for the Council's consideration: - Approve staffs recommendations; - Do not approve staffs recommendations; - Modify as appropriate and approve staffs recommendations; or - Provide direction to staff. Attachments: 1. Application for Final Progress Payment No.2 2. Notice of Completion 3. Application for Retention Payment ~ilyol ~<{j~ Public Works Department Application fOT Progress Payment Contract Name: Huasruz ROQd Pavement Overlay Project Contract No: PW-2001-03 Progress Payment No; Final City Account No: 350-5645-7001 - $ 23,455.70 350-5645-nOl = $ 1,986.30 For Work Completed: 10;111,101-10/24,01)1 Payment Date: 11/13;111 Bid Estimate Amended EaUmate Pav to Date ... Unit Unit Unit % ""'" Unit DescrlcUon Olv ""'" Amount QIv ""'" Amount QIv ""'" Amou.t Como , LS MobIlization Allowance 1 S 3,000.00 $ 3.000.00 , S 3,000.00 S 3,000.00 1 S 3,000.00 S 3,000.00 100% 2 LS TnlflicConlrol , S 15,000.00 S 15,000.00 , S 15,000.00 S 15,000.00 1 S 15,000.00 S 15,000.00 ,_ 3 LS eon_s..ve,;"" 1 S 2,500.00 $ 2,500.00 1 S 2.500.00 S 2,500.00 1 S 2.500.00 S 2,500.00 100% 4 5'f Grinding Payment 4,000 S 3.00 S 13,500.00 4,400 S 3.00 S 13,200.00 4,400 S 3.00 S 13,200.00 ..% 5 TON leveling Coutse - AC Type B eoo S 53.00 $ 31.800.00 0 S . 53.00 S . 0 S 53.00 I $ 0% S TON 1.5" Overlay -AC Type B 2,200 S 49.00 $ 107.800.00 2,871 S 49.00 S 140,659.89 2,871 S 49.00 $ 140,659.89 130% 7 LS Adjust Frames & Covers 1 S 14,000.00 $ 14,000,00 , S 14,000.00 S 14.000;00 , S 14,000.00 S 14,000.00 100% S 5'f Pavement Intedayer 24,600 $ 1.20 $ 29,520.00 0 S 1.42 S 0 S 1.42 S 0% 9 LS Pavement DelIneation , S 12,000.00 S 12,000.00 , S 12000.00 S 12,000,00 1 S 12000.00 S 12,000.00 ,_ SUBTOTAL (BASE BID) S 229,120,00 S ZOO,358." S 200,359,89 .00% r.nNTAACT CHANC~ nAnFR..1It. ceo, SY Increase Pavement InlerlaYef Unit Price 0 S 11,000 S 24,140.00 17,000 S 24,140.00 100% ceo 2 lS AddiUonal wor1I; eel In Contract 0 S 1 S 1 000.00 , S 1 000.00 100% SUBTOTAL CONTRACT CHANGE ORDERS S S 25.140,00 S 25,140,00 TOTAl S 221,120.00 S 225,488.88 S 225,481.88 100% ~;JQhLP- 10-;1..<;-0\ Pay to Date $ 225,499.89 Retention S 22,549.99 Da.. Previous Payments S 177,507.90 pu~s~;roieot~ua~r /~.qDI This Payment Da ~~ Conlnlct Start Da..: August 13, 2001 II~ It. -() I Original Conlnlct Working Days: 30 Adjusted Conlnlct WorIcIng Days: 0 Os" Adjusted Contract End Date: September 24, 2001 City Manager Date I Send p,.ymenf to. Madonna Construction P,O. Box 3910 San Luis Obispo (805) 543-0300 S:PubllcWorttsStIaredllems\Brandl\ContractAdmln\PW-2001.Q3\564SoProgressPay.xIs --~-_._- - RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: CITY OF ARROYO GRANDE Office of Administrative Services P.O. Box 550,214 East Branch Street Arroyo Grande, California 93421 NOTICE OF COMPLETION Project Title: Huasna Road Pavement Overlay City's Project No.: PW-2001-3 Contract Date: August 13, 2001 Project Completed: Conform and perimeter grinding at gutters, pavement interlayer installation, I I pavement overlay, lower and raise utilities, and striping on Huasna Road between Highway 227 and the County line in the City of Arroyo Grande. Date of Completion: September 24, 2001 The work performed under this Contract has been inspected by authorized representatives of the City, the Contractor, and the Engineer, and the Projectis hereby accepted by the Owner and declared to be substantially completed on the above date. Completion of the Work shall be the date of such acceptance of the Work by the Owner, as provided under Califomia Civil Code Section 3086. Completion shall mean substantial performance of the contract as such is defined in Black's Law Dictionary, Revised Fourth Edition, West Publishing Company. NO TRANSFERORS I CITY OF ARROYO GRANDE STRUCTION COMPANY d /1-/-p/ 1 - -01 Date Contractor Date The Owner accepts the project as substantially completed and will assume full possession of the Project on 5:00 P.M., on September 24, 2001. The responsibility for maintenance, security and insurance under the Contract Documents will be assumed by the Owner after that date. I, the undersigned say: I am the Owner of the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. CITY OF ARROYO GRANDE By: OWNER Authorized Representative ,..._'"----_.. ^~._'-- I 8.1. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER#" SUBJECT: ADJUSTMENT TO EMPLOYEE MEDICAL INSURANCE BENEFITS DATE: NOVEMBER 13, 2001 RECOMMENDATION: Adopt five (5) separate resolutions amending City participation in the Cal PERS medical insurance program; a resolution amending medical insurance benefits for management employees; a letter of agreement modifying the Memorandum of Understanding (MOU) with AGPOA regarding medical insurance benefits; and a letter of agreement modifying the MOU with SEIU regarding medical insurance benefits. FUNDING: It is estimated the cost impact for FY 2001-02 will be $6,000 to 7,000 and the total cost impact will be up to $14,000. DISCUSSION: The City currently participates in the PERS medical insurance program in order to provide medical insurance benefits to its employees. The program includes a number of medical insurance plan options for participants. The City pays the amount for Health Net premiums. The employee is responsible for the cost difference if they select one of the other plans. Two Health Maintenance Organization (HMO) options have been available during the past year. However, Lifeguard is no longer offered and PERS has excluded any new enrollments in Health Net. As a result, those employees in Lifeguard will no longer have an option of enrollment in an HMO, which has created some inconsistencies with the terms of the City's existing MOUs with SEIU and AGPOA. A number of attempts at establishing an HMO option have been pursued, which have thus far been unsuccessful. In order to address the impact of this situation on a temporary basis until it can be resolved, a modification to the City's medical insurance coverage for employees has been negotiated with the employee association representatives. It involves increasing the maximum City payment equal to the difference between what employees on Lifeguard currently pay and what they would pay for PERS Choice under the 2002 rates. The proposed coverage includes up to the following amounts: --..-..---.-.- ___I I , CITY COUNCIL ADJUSTMENT TO EMPLOYEE MEDICAL INSURANCE BENEFITS NOVEMBER 13, 2001 PAGE 2 Single Coverage $233.01 Two-Party Coverage $466.02 Family Coverage $605.43 At such time that enrollment in an HMO becomes available, the terms of the MOUs would revert back to the prior coverage. In order to implement these changes Citywide, it requires adoption of sidebar agreements with SEIU and AGPOA, an amendment to the management salary and benefit resolution, and amendments to the PERS medical insurance resolutions. There are five such resolutions for PERS medical insurance, which require separate actions for management, AGPOA, SEIU, elected officials not covered by PERS retirement and elected officials covered by PERS retirement. These agreements and resolutions are attached for City Council consideration and approval is respectfully recommended. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staffs recommendation; - Modify and approve staffs recommendation; - Do not approve staffs recommendation; - Provide staff direction. I I -----.- - __on. ---~ RESOLUTION NO,_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE FOR MEMBERS OF THE ARROYO GRANDE MANAGEMENT GROUP WHEREAS, Government Code Section 22825.6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not less than the amount required under Section 22825 of the Act; and WHEREAS, Government Code Section 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants shall be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal; and . WHEREAS, The City of Arroyo Grande, hereinafter referred to as Public Agency .is a local agency contracting under the Act for participation by members of the Arroyo Grande Management Group. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOWS: That the employer's contribution for each employee shall be the amount necessary to pay the full cost of hislher enrollment, including the enrollment of hislher family members in a health benefits plan up to a maximum of $233.01 with respect to employee enrolled for self alone, $466.02 for an employee en.solled for self and one family member, and $605.43 for an employee enrolled for self and two or more family members, plus administrative fees and Contingency Reserve Fund assessments. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2001. RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ! RESOLUTION NO._ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE FOR MEMBERS OF THE ARROYO GRANDE POLICE OFFICERS' ASSOCIATION WHEREAS, Government Code Section 22825.6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not less than the amount required under Section 22825 of the Act; and WHEREAS, Government Code Section 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants shall be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal; and WHEREAS, The City of Arroyo Grande, hereinafter referred to as Public Agency is a local agency contracting under the Act for participation by members of the Arroyo Grande Police Officers Association. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOWS: That the employer's contribution for each employee shall be the amount necessary to pay the full cost of hislher enrollment, including the enrollment of his/her family members in a health benefits plan up to a maximum of $233.01 with respect to employee enrolled for self alone, $466.02 for an employee enrolled for self and one family member, and $605.43 for an employee enrolled for self and two or more family members, plus administrative fees and Contingency Reserve Fund assessments. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2001. ..---- ~-- ~-------- RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY i ---------- RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE FOR MEMBERS OF THE ARROYO GRANDE CHAPTER OF THE SERVICE EMPLOYEES INTERNATIONAL UNION - LOCAL 620 WHEREAS, Government Code Section 22825.6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not less than the amount required under Section 22825 of the Act; and WHEREAS, Government Code Section 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants shall be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal; and WHEREAS, The City of Arroyo Grande, hereinafter referred to as Public Agency is a local agency contracting under the Act for participation by members of the Arroyo Grande Chapter of the Service Employees International Union - Local 620. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOWS: That the employer's contribution for each employee shall be the amount necessary to pay the full cost of hislher enrollment, including the enrollment of hislher family members in a health benefits plan up to a maximum of $233.01 with respect to employee enrolled for self alone, $466.02 for an employee enrolled for self and one family member, and $605.43 for an employee enrolled for self and two or more family members, plus administrative fees and Contingency Reserve Fund assessments. On motion of Council Member . seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2001. RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY I -~--- RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE FOR MEMBERS OF THE ARROYO GRANDE ELECTED OFFICIALS' GROUP WHEREAS, Government Code Section 22825.6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not less than the amount required under Section 22825 of the Act; and WHEREAS, Government Code Section 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants shall be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal; and WHEREAS, The City of Arroyo Grande, hereinafter referred to as Public Agency is a local agency Contracting under the Act for participation by members of the Arroyo Grande Elected Officials' Group. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOWS: That the employer's contribution for each employee shall be the amount necessary to pay the full cost of hislher enrollment, including the enrollment of his/her family members in. a health benefits plan up to a maximum of $233.01 with respect to employee enrolled for self alone, $466.02 for an employee enrolled for self and one family member, and $605.43 for an employee enrolled for self and two or more family members, plus administrative fees and Contingency Reserve Fund assessments. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2001. ------- RESOLUTION NO. PAGE 2 MICHAEL A. LADY. MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY I , I ! I I ! ---.- RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE FOR MEMBERS OF THE ARROYO GRANDE ELECTED OFFICIALS' GROUP WHEREAS, Government Code Section 22825.6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not less than the amount required under Section 22825 of the Act; and WHEREAS, Government Code Section 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants shall be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal; and WHEREAS, The City of Arroyo Grande, hereinafter referred to as Special District is a . local agency contracting under the Act for participation by members of the Arroyo Grande Elected Officials' Group. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO AS FOLLOWS: That the employer's contribution for each employee shall be the amount necessary to pay the full cost of hislher enrollment, including the enrollment of his/her family members in a health benefits plan up to a maximum of $233.01 . with respect to , employee enrolled for self alone, $466.02 for an employee enrolled for self and one family member, and $605.43 for an employee enrolled for self and two or more family members, plus administrative fees and Contingency Reserve Fund assessments. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2001. I , - I RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: < STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY I i I . , ! . ! RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING HEALTH INSURANCE BENEFITS FOR MANAGEMENT EMPLOYEES FOR CALENDAR YEAR 2002 WHEREAS, on June 12, 2001, the City Council established by Resolution No. 3535 that the City will continue to pay the premiums for the designated Health Maintenance Organization (HMO) Medical Insurance Program for management and confidential employees and their eligible dependents; and WHEREAS, an option to enroll in an HMO is not available to each employee under the City's current medical insurance plans; and WHEREAS, during the period in which an HMO is not available to each employee, the City Council of the City of Arroyo Grande ("City") deems it in the best interest of the City that medical insurance benefits for management employees be adjusted as hereinafter provided. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOWS: 1. That during. the period in which an option to enroll in a Health Maintenance Organization (HMO) plan is not available to each employee, the City shall pay the monthly medical premiums for each employee and all of his/her eligible dependents participating in the medical plans available to the City, up to the following amounts: Single Coverage $233.01 Two-Party Coverage $466.02 Family Coverage $605.43; and 2. That coverage shall be effective on January 1, 2002; 3. That these amounts of coverage will be in effect until enrollment in an HMO becomes available to each employee or until December 31, 2002, whichever occurs first; 4. That at such time, the City will resume to pay the premiums for the designated HMO Medical Insurance Program as set forth in Resolution No. 3535; and 5. All other management employee salary and benefit terms and conditions remain in full force and effect. RESOLUTION NO. PAGE 2 On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2001. . I , I i i I ,--- ---..- RESOLUTION NO. PAGE 3 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY I I ! ---.--- ---~._- SIDE LETTER OF AGREEMENT MODIFICATION TO MEMORANDUM OF UNDERSTANDING The City of Arroyo Grande ("City") and the Service Employees International Union, Local 620 ("SEIU") do hereby agree to modify Article 10.1 of the Memorandum of Understanding ("MOU") between the City and the SEIU dated August 10, 1999 to add the following language; said modification to become effective as of January 1, 2002: During the period in which an option to enroll in a Health Maintenance Organization (HMO) plan is not available to each employee, the City shall pay the monthly medical premiums for each employee and all of his/her eligible dependents participating in the medical plans available to the City, up to the following amounts: Single Coverage $233.01 Two-Party Coverage $466.02 Family Coverage $605.43 It is expressly understood and agreed that the intent of establishing these coverage amounts is to address, on a temporary basis, the situation in which no HMO plan is available to all employees. Therefore, these amounts of coverage will be in effect only until the earlier of the following: 1. Enrollment in an HMO becomes available to each employee; or I 2. December 31, 2002. At such time, this Agreement shall become null and void and the MOU shall revert back to the original terms. All other terms and conditions of the MOU shall remain in full force and effect. This Agreement is contingent and shall be effective upon final approval by the City Council. ~~(4-'~ . or Ity 'of Arroyo Grande ft~k/ /1-8'.~/ 'bt Date I , __.u_ - -~- I SIDE LETTER OF AGREEMENT MODIFICATION TO MEMORANDUM OF UNDERSTANDING The City of Arroyo Grande ("City") and the Arroyo Grande Police Officers' Association ("AGPOA") do hereby agree to modify Article 6 of the Memorandum of Understanding ("MOU") between the City and the AGPOA dated September 8, 1998 as follows; said modification to become effective as of January 1, 2002: ARTICLE 6. MEDICAL INSURANCE PREMIUMS During the period in which an option to enroll in a Health Maintenance Organization (HMO) plan is not available to each employee, the City shall pay the monthly medical premiums for each employee and all of his/her eligible dependents participating in the medical plans available to the City, up to the following amounts: Single Coverage $233.01 Two-Party Coverage $466.02 Family CoveraQe $605.43 Medical insurance is available to retirees through the City at the retiree's own expense until retiree is eligible for Medicare. It is expressly understood and agreed that the intent of establishing these coverage amounts is to address, on a temporary basis, the situation in which no HMO plan is I available to all employees. Therefore, these amounts of coverage will be in effect only until the earlier of: , I 1. Enrollment in an HMO becomes available to each employee; I 2. Expiration of the Memorandum of Understanding unless there is a mutual agreement between the City and the Association to extend the provisions contained in the current MOU during the meet and confer process as specified in Article 1 ofthe MOU; or 3. December 31, 2002. At such time, this Agreement shall become null and void and the MOU shall revert back to the original terms, which are as follows: The City shall pay the monthly medical plan insurance premiums for each employee and all of his/her eligible dependents participating in the medical plans available to the City, up to the Health Maintenance Organization (HMO) plan composite rate level I Page 1 of2 assessed by the insurer. Medical insurance is available for retirees through the City at the retiree's own expense until retiree is eligible for Medicare. All other terms and conditions of the MOU shall remain in full force and effect. This Agreement is contingent and shall be effective upon final approval by the City Council. ff~~ ') ~~~L For City of Arroyo Grande For AGPOA /t' .4~/6 / / (f) - 25 - Z ~(f) I Date Date I I I I I Page 2 of2 I i 8..1. , i , 1 MEMORANDUM i TO: CITY COUNCIL FROM: RICK TerBORCH. CHIEF OF POLlC~ SUBJECT: DETERMINATION OF INDUSTRIAL DISABILITY DATE: NOVEMBER 13. 2001 RECOMMENDATION: It is recommended that the City Council adopt the attached Resolution determining that Senior Police Officer Richard Checansky suffers from ah industrial disability. FUNDING: No fiscal impact. DISCUSSION: Senior Police Officer Richard Checansky has been off on Workers' Compensation due to psychological disability leave since December 22, 2000 per Labor Code 4850. He is completing one (1) year of leave and now must be processed for a disability retirement. Officer Checansky was hired by the Police Department in July 1993. At the time he was hired, his psychological testing results were within normal limits for a police officer. He performed well, was highly productive, and received numerous commendations and favorable performance evaluations. He has never suffered any disciplinary actions. His personality was generally pleasant and outgoing. In late 1999, he began to exhibit what was considered unusual behavior. He was sent for a fitness for duty evaluation by Susan Saxe-Clifford, Ph.D., the Police Department psychologist, on January 27, 2000. At that time, the psychologist recommended him fit for duty "with some reservations". Officer Checansky's personal psychiatrist agreed to monitor his behavior and report any changes to the Department's psychologist. In late 2000, it was again noted that Officer Checansky was having difficulty functioning in the work environment. On December 26, 2000, Officer Checansky was again given a fitness for duty evaluation by the Police Department's psychologist. The resulting recommendation of the psychologist is that Officer Checansky is not fit for duty as a police officer. This recommendation was subsequently confirmed by Dr. Gary Stanwyck, the psychiatric evaluator for the City's Workers' Compensation adjuster. i ----- - _...___u_ ._~ California State Law and POST Regulations and Procedures require that a peace officer be free from any emotional or mental condition which might adversely affect the exercise of the powers of a peace officer (see Attachment "A", Government Code Section 1031 (f). POST Commission Regulation 1002(7). and POST Commission Procedure C-2, Medical and Psychological Suitability Examinations). In the case of Officer Checansky, his high level of anxiety and his abrupt changes in behavior, coupled with his inappropriate demeanor definitely adversely affect his ability to be a peace officer. The Public Employees' Retirement Law (Government Code Section 20000, et seq) requires that the contracting agency determine whether the employee of such agency is disabled for purposes of the Public Employees' Retirement Law and whether such disability is "industrial" within the meaning of the law. Government Code Section 20046 states that "industrial", in reference to disability of an employee, means a disability which is the result of an injury or disease arising out of and in the course and scope of his/her employment. California State Workers' Compensation has declared that Officer Checansky's psychological disability is, in part, job connected. However, the percentage of disability has yet to be established. Regardless of the disability rating, Officer Checansky is no longer qualified to be a police officer per Government Code Section 1031 (f) and POST Regulation 1002(7). Given this and the fact that the disability has been found to be job connected, he is eligible to receive a Disability Retirement from the California Public Employees Retirement System (Cal PERS). In order to do so, it is necessary for the City Council to adopt the attached Resolution declaring that Officer Checansky suffers from an industrial disability pursuant to Government Code Section 21156. Upon adoption, the Resolution will be forwarded to the Benefit Services Division of Cal PERS, which will then process the disability retirement. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Adopt staff's recommendation; or - Provide further direction to staff. Attachment ! i RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DETERMINING THAT SENIOR POLICE OFFICER RICHARD CHECANSKY SUFFERS FROM AN INDUSTRIAL DISABILITY PURSUANT TO GOVERNMENT CODE SECTION 21156 WHEREAS, the City of Arroyo Grande (hereinafter referred to as Agency) is a contracting agency of the Public Employees' Retirement System; WHEREAS, the Public Employees' Retirement Law requires that a contracting agency determine whether an employee of such agency in employment in which he is classified as a local safety member is disabled for purposes of the Public Employees' Retirement Law and whether such disability is "industrial" within the meaning of such Law; and WHEREAS, an application for disability retirement of Richard Checansky, employed by the Agency in the position of Senior Police Officer, has been filed with the Public Employees' Retirement System; and WHEREAS, the City Council of the City of Arroyo Grande has reviewed the medical and . other evidence relevant to such alleged disability. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: 1. The City Council of the City of Arroyo Grande find and determine and does hereby find and determine that Richard Checansky is incapacitated within the meaning of the Public Employees' Retirement Law for performance of his duties in the position of Senior Police Officer; and 2. Be it further resolved that the City Council of the City of Arroyo Grande find and determine and it does hereby find and determine that such disability is a result of injury or disease arising out of and in the course of employment. Neither said Richard Checansky nor the City of Arroyo Grande has applied to the Worker's Compensation Appeals Board for a determination pursuant to Section 21166 whether such disability is industrial. 3. Be it. further resolved that the member was, or will be, separated from his employment in the position of Senior Police Officer after expiration of his leave rights under Section 21164, Government Code, effective November 18, 2001 and that no dispute as to the expiration of such leave rights is pending; and 4. There is not a possibility of third party liability; and I I I RESOLUTION NO. PAGE 2 5. Advanced Disability Pension payments will be made. The payments will be made bi-weekly in the amount of $1004.21 beginning November 19, 2001 (for pay commencing November 30,2001); and 6. The prim'ary disabling condition is stress. The member is competent to act on his own behalf in legally binding retirement matters; and 7. The member's disabling condition is not a direct consequence ofa violent act perpetrated upon the member's person or did not occur during the performance of those portions of the member's duties which are particularly hazardous and dangerous. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2001. I I , I . -_._-~- RESOLUTION NO. PAGE 3 MICHAEL LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: , I STEVEN ADAMS, CITY MANAGER I I APPROVED TO AS FORM: I I TIMOTHY J. CARMEL, CITY ATTORNEY ATrACIIMERT itA II Commission on Peace omcor Standards ADd TraiDlDl 1030. Fingerprinting or peace officers A classifiable set of the fingerprints of every person who is now employed, or who hereafter becomes employed as a peace officer of the state, or of a county, city, city and county or other political subdivision, whether with or without compensation,'shall be furnished to the Department of Justice and to the Federal Bureau of Investigation by the sheriff, chief of police or other appropriate appointing authority of the agency by whom the person is employed. This section sba11 not apply to any currently employed peace officer whose appointment antedates the effective date of this section and whose appointment antedates the effective date of this section and whose fingerprints has already been submitted by his appointing authority to the Department of Justice and to the Federal Bureau of Investigation. CALlFODIIA GOmWMRIIT CODE 1031. Public officers or employees having powers or peace officers; minimum standards Each class of public officers or employees declared by law to be peace officers shall meet all or the following minimum standards: (a) Be a citizen of the United States or a pennanent resident alien who is eligible for and has a\!plied for citizenship, except as provided in Section 2267 of the Vehicle Code. (b) Be at least 18 years ofage. (c) Be fmgerprinted for purposes of search of local, state, and national fingerprint files to disclose any crimina1 record. (d) Be of good nioral character, as determined by a thorough background investigation. (e) Be a high school graduate, pass the General Education Development Test indicating high school graduation level, or have attained a two-year or four-year degree from a college or university accredited by the Western Association of Colleges and Universities; provided that this subdivision sha11 not apply to any public officer or employee who was employed, prior to the effective date of the amendment of this section made at the 1971 Regular Session of the Legislature, in any position declared by law prior to the effective date of such amendment to be peace officer positions. -.i!L Be found to be free from any physical, emotional, or mental condition which might adversely affect the exercise of the powers of a peace officer. Physical condition sba11 be evaluated by a licensed physician and surgeon. Emotional and mental conditions sha11 be evaluated by a licensed physician and surgeon or by a licensed psychologist who has a doctoral degree in psychology and at least five years of postgraduate experience in the diagnosis and treatment of emotional and mental disorders. This section shall not be construed to preclude the adoption of additional or higher standards, including age. I I 1031.5 Peace Officer Citizenship Requirement I (a) AIly person employed by a governmental agency on September 13, 1982, as a peace officer or a peace i officer trainee, or who, prior to September 13, 1982, had applied to fill a position as a peace officer, as defmed in Chapter 4.5 (commencing with Section 830) of Title 3 of Part 2 of the Penal Code, is not. subject to the requirement of subdivision (a) of Government Code Section 1031 prior to its amendment by Chapter 943 of the Statutes of 1982, provided that any person qualifying for this exemption shall, as soon as legally possible, apply for and mc:et all of the requirements for United States citizenship specified in existing law, and sha11 be subject to subdivisions (b) and (c). (b) AIly permanent resident alien who is employed as a peace officer shall diligently cooperate with the Immigration and Naturalization Service in the processing of his or her application for citizenship and shall be disqualified from holding that position if, three years after the filing ofhis or her application for employment, the person has not obtained citizenship due to his or her failure to cooperate in the processing of the application for citizenship. I 5/00 A-8 Commission on Peace Officer Standards and Training 1002. Minimum Standards for Employment. (Reference Regulation 1007 for reselVe peace officer standards) (a) Every peace officer, other than reselVe peace.officers, employed by a department shall be selected in conformance with the following requirements: (I) Felony Conviction. Government Code section 1029(a)(I). Employment of convicted felons is prohibited. (2) Fingerprint and Criminal History Check. Government Code sections 1030 and 1031(c). Fingerprinting and search of local, state, and national mes to reveal any criminal records. (3) Citizenship. Govei'nment Code sections 103 I (a) and 1031.5. Citizenship requirements for peace officers. Government Code section 24103. Citizenship requirements for deputy sheriffs and deputy marshals. Vehicle Code section 2267. Citizenship requirements for California Highway Patrol officers. (4) Age. Government Code section 1031 (b). Minimum age of 18 years for peace officer employment. (5) Moral Character. Government Code section 103 I (d). Good moral character as detennined by a thorough background investigation. The background investigation shall be conducted as prescribed in the PAM, section C- I. The I background investigation shall be completed on or prior to the appointment date. (6) Education. Government Code section 1031(e). United States high school graduation, passage of the General Education Development Test (GED) or attainment ofa !\yo-year or four-year degree from a college or university accredited by the Western Association of Colleges and Universities. When the G~D test is used, an examinee must earn a standard score of 40 or higher on each of the '" individual sub-tests and a total standard score of 225 or higher. If the individual tested before July 21, 1984, he or she must have earned a standard score of35 on the individual tests and a total standard score of 225 or higher. Per Education Code section 48412, passage of the California High School Proficiency Examination is the legal equivalent of attainment of a California high school diploma. (7) Medical and Psychological Suitability Examinations. Government Code section .1031(f). - Examination of physical, emotional, and mental conditions. The examinatit>ns shall be conducted as pres en "bed in the PAM, section C-2. i I I (8) IntelView. Be personally interviewed prior to employment by the department head or a ! representative(s) to detennine the person's suitability for law enforcement selVice, which includes, . , but is not limited to, the person's appearance, personality, maturity, temperament, background, and , , ability to coinmunicate. This regulation may be satisfied by an employee of the department i participating as a member of the person's oral intelView panel. ! . I (9) Reading and Writing Ability. Be able to read and write at the levels necessary toperfonn the job of I I a peace officer as detennined by the use of the POST Entry-Level Law Enforcement Test Battery or other job-related tests of reading and writing ability. I I (b) All requirements set forth in Regulation 1002(a) shall apply to each lateral entrant, regardless of the rank to which the person is appointed, untess waived by the Commission. PAM section C-l adopted effective April 15, 1982, and amended May 23, 1997 is herein incorporated by reference. PAM section C-2 adopted effective April 15, 1982, and amended January 1, 1985, July I, 1985, January 29,1988, and May 23, 1997 is herein incorporated by reference. 10/00 B-5 Commission OD Peate omc::er Standards and Training POST ADMINISTRATIVE MANUAL COMMISSION PROCEDURE C-2 , MEDICAL AND PSYCHOLOGICAL SUITABILITY EXAMINATIONS Purpose 2-1. Medical and Psychological Suitability Examinations: This Commission procedure implements the medical and psychological suitability examinations requirements established in Government Code Section 1031(1) and Sections 1002(a)(7) and 1007(aX7) of the Regulations. The pwpose of the medical examination is to select personnel who are ftee ftom any medical condition which would be expected to adversely affect their perfonnance of peace officer duties. The purpose of the psychological suitability examination is to select personnel who are ftee ftom any mental or emotional condition which would be expected to adversely affect their perfonnance as a peace officer. Procedure 2-2. Sequencing of the Medical and Psychological Suitability Examinations: The medical and psychological suitability examinations shall be conducted within I year before hire. The Americans with Disabilities Act of 1991 prohibits the collection of medical' infonnation prior to a conditional offer of employment. . 2-3. Verification of Medical and Psychological Suitability: The hiring authority shall retain written verification that persons employed have been examined and found medically and psychologically suitable to perfonn peace officer duties in accordance with the provisions of this procedure. Medical Examination Requirements 2-4. Medical Suitability Examination Requirement: As specified in Government Code Section 1031(1), the medical examination shall be conducted by a licensed physician and surgeon. The use of the POST "Medical Screening Manual for California Law Enforcement 1996," in conducting the medical evaluation is discretionary. 2-5.. Completion of Medical History Statement: The department head shall require the candidate to complete the I I POST Medical History Statement, Fonn 2-252, or its equivalent prior to conducting the medical examination. I I I 2-6. Vision and Hearing: The hiring authority shall establish minimum standards to ensure that candidates are free I ftom any vision or hearing conditions that would be expected to adversely affect their perfonnance of peace officer I duties. The POST vision and hearing guidelines provide recommended evaluation criteria for use in this regard. While the use of these guidelines is discretionary, the hiring authority shall, at a minimum, esiablish criteria for I screening far visual acuity (corrected and uncorrected), color vision, visual field, and hearing sensitivity. 2-7. Physician's Findings: The physician shall report the examination fmdings in writing by completing the POST Medical Examination Report, Fonn 2-253, or its equivalent, to be used by the appointing authority in its hiring decision. , The Americans with Disabilities Act definition of medical inquiries covers areas related to both medical and psychological disability. I J 2/97 C-3 i Commission on Peace Officer StaDdards and Training Psychological Examination Requirements 2-8.. Psychological Suitability: Peace officer applicants shall be judged to be free from job-relevant psychopathology, including personality disorders, by a qualified professional, as. described in Government Code Section 1031(f) (i.e., by a licensed physician and surgeon or by a licensed psychologist who has a doctoral degree in psychology and at least five years of postgraduate experience in the diagnosis and treatment of emotional and mental disorders). References in making this determination are identified in the "POST Psychological Screening Manual, December 1984" the use of which is discretionary. 2-9. Psychological Suitability Examination Requirements: (a) A minimum of two psychological test shall be used. One must be normed in such a manner as to identify patterns of abnormal behavior; the other must be oriented toward assessing relevant dimensions of nonnal behavior. (b) A clinical interview shall be conducted. The psychological test results shall be reviewed in advance by the individual who conducts the clinical interview. (c) Interpretation of the psychological test score information and conduct of the clinical interview shall be performed by a qualified professional as defined in sub-paragraph 2_8.' 2-10. Findings ofthe Psychological Suitability Examination: Findings of the psychological suitability examination shall be reported in writing to the appointing authority for use in its hiring decision. 2-11. Updated Medical and Psychological Suitability Examinations: When mor,e than one year has passed since initial examinations, medical andps:(chological suitability examination updates, as opposed to complete new examinations, may be conducted for individuals who: (a) Upgrade within the same agency to reserve peace officer or regularly employed peace officer status; (b) Were examined initially in accordance with all of the provisions of . sub-paragraphs 2-1 through 2-10 of Commission Procedure C-2, and the results of such examinations are available for review; and (c) Have worked continuously for the agency since the time of initial appointment Each examination update shall be conducted by a qualified professional as defmed in Government Code 103l(f), and shall include, at a minimum: (a) A review of previous examination fmdings; (b) A review and evaluation of the individual's work history and job-relevant life history while with the agency for indicators of potential changes m medical or psychological status and the conduct of more extensive examination and assessment when warranted by the findings of such review; and (c) Verification in writing by the qualified professional as to the individual's medical or psychological suitability for appointment as a peace officer, a copy of which shall be retained by the agency. , Since determination of psychological suitability must be made in part on the basis of psychological test score information, as specified in this procedure, the testing is usually conducted by a licensed psychologist. Historical Note: Procedure C-2 was adopted and incorporated by reference into Commission Regulation 1002 on April 15, 1982, and amended on January I, 1985, luly I, 1985,1anuary 29,1988, and May 23, 1997. 12/97 C-4 9.a. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande on the following item: CONSIDERATION OF REQUEST BY SOUTH COUNTY SANITARY SERVICE, INC. FOR AN INCREASE IN RATES FOR INTEGRATED SOLID WASTE COLLECTION. APPLICANT: City of Arroyo Grande PROPOSAL: The City Council will consider a request from South County Sanitary Service to increase solid waste collection rates due to increases in landfill tipping fees; in services relating to the recycling program; diesel fuel costs; and inflation. REPRESENTATIVE: City Manager Any person affected or concerned by the proposal may submit written comments to the Office of the City Manager before the City Council hearing, or. appear and be heard in support of or opposition to the proposal at the time of the hearing. Any person interested in the proposal can contact the City Manager's Office at 214 E. Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5404 during normal business hours (8:00 a.m. to 5:00 p.m.). The proposal will be available for public inspection at the above address. I If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the Public Hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. I , Date and Time of Hearing: Tuesday, November 13, 2001 at 7:00 p.m. I Place of Hearing: Arroyo Grande City Council Chambers i 215 E. Branch Street Arroyo Grande, Califomia 93420 I I , I , I ministrative Services/Deputy City Clerk I I I Publish 1 time, Friday, November 2, 2001 I i i I ------- MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER# SUBJECT: REQUEST FROM SOUTH COUNTY SANITARY SERVICE FOR INTEGRATED SOLID WASTE COLLECTION RATE INCREASE DATE: NOVEMBER 13, 2001 RECOMMENDATION: Adopt a resolution approving integrated solid waste collection rate increases. FUNDING: Annual franchise fee payments to the City are projected to increase by approximately $14,000. Franchise fees are used to offset the cost of contract administration, as well as costs associated with enforcement of recycling code provisions. DISCUSSION: Backaround On November 12, 1997, the City entered into a franchise agreement with South County Sanitary Service, Inc. for collection, diversion and disposal of solid waste. On August 24, 1999, the City also entered into a franchise agreement with South County Sanitary Service for recycling services. The agreements specify procedures for rate adjustment requests, review and approval. On January 21, 2001, the City received a request from South County Sanitary Service, Inc. for a rate increase of 15.64%. Per the agreement, rate review is established in accordance with the "City of San Luis Obispo Rate Setting Process and Methodology Manual for Integrated Solid Waste Management Rates." Since the manual was developed by the City of San Luis Obispo, the Cities of Arroyo Grande, Grover Beach, Pismo Beach and Oceano Community Services District jointly contracted with the City of San Luis Obispo Finance Department to perform the formal rate review. The cost of the review was paid by South County Sanitary Service. Attached is the final Integrated Solid Waste Rate Review report. The findings of the study conclude that the increase is justified. The report also indicates that the rates will remain competitive with other areas of the county. Existing rates are as follows: I __________.,__u____ ----. -------- I CITY COUNCIL INTEGRATED SOLID WASTE COLLECTION RATE INCREASE REQUEST NOVEMBER 13, 2001 PAGE 2 . 32-gallon container - $9.95 . 64-gallon container - $12.95 . 96-gallon container - $15.95 The increase will result in the following residential rates effective December 1, 2001: . 32-gallon container - $11.51 . 64-gallon container - $14.98 . 96-gallon container - $18.44 This represents a monthly increase of $1.56 for the 32-gallon container, $2.03 for the 64-gallon container, and $2.49 for the 96-gallon container. The report also recommends concurrently approving next year's rate increase, which would be 2.13%. Due to the time required in performing and responding to the rate increase requests, it is recommended that the increase be approved at this time, but will not become effective until April 1, 2002. The rate increase request was originally presented to the City Council for consideration at the September 25, 2001 meeting. At that time, the City Council provided staff with the following direction: . Provide additional analysis of the formal rate review to determine if there are any issues that require further study; . Provide an option of converting to a volume based rate structure and breakdown of customers utilizing different size waste wheelers; and . Provide an option for phasing the increase in order to reduce the initial impact on customers on fixed incomes. Analvsis of Rate Review Per City Council direction, the formal rate review was assessed by the City Manager, City Attorney, Director of Financial Services, and the Manager of the Integrated Waste Management Authority. The results of the assessment confirmed that the review was performed correctly and consistent with the City of San Luis Obispo Rate Review Process and Methodology Manual. The Manager of the Integrated Waste Management Authority compared the findings with other reviews and found the proposed rates to be below recent rates in the County obtained through a competitive bid process. One of the concerns identified in the discussion at the prior meeting was whether or not the South County Sanitary Service was including retroactive reimbursement of lost revenues in their request. There may have been some misunderstanding regarding the , ! -------- --------- CITY COUNCIL INTEGRATED SOLID WASTE COLLECTION RATE INCREASE REQUEST NOVEMBER 13, 2001 PAGE 3 application of retroactivity, which is not provided for by the Franchise Agreement. The City of San Luis Obispo Rate Review Process and Methodology Manual specifies an allowable rate or return of 8%. There has not been a general purpose rate increase since 1994. As a result, the Franchisee has been operating well below that profit rate during many of these years and actually at a loss during 2001. This can be seen in Page 2, Appendix A of the rate review, Section II - Allowable Operating Profit. The Franchisee is not entitled to retroactively recover lost revenues. The requested rate is established at the amount necessary to generate the 8% profit margin on eligible costs, or a 92% operating ratio, based on current expenditures and revenues. The rate does not exceed the 8% in order to recover revenues from the prior period. Volume Based Rate Structure One rate option referred to in the report is to modify the rate structure to a more volume based approach. This would result in rates the same as those established in Pismo Beach, in which the cost for 32-gallon container service is lower and the cost for the 96- gallon container service is much higher. A comparison of the rates under this option are as follows: Rate Request 12/1/01 Rate Request 4/1/02 Service Current Volume Based Current Volume Based 32-gallon $11.51 (15.68%) $10.35 (4.02%) $11.76 (2.17%) $10.57 (2.13%) 64-gallon $14.98 (15.68%) $20.70 (59.85%) $15.30 (2.14%) $21.14 (2.13%) 96-gallon $18.44 (15.61%) $31.05 (94.67%) $18.83 (2.11%) $31.71 (2.13%) Below is a breakdown of customer accounts for both Arroyo Grande and Pismo Beach, which currently utilizes the volume based fee structure: Service Arroyo Grande Pismo Beach 32-gallon 2,229 (46%) 2,166 (67%) 64-gallon 1,828 (37%) 852 (26%) 96-gallon 838 (17%) 217 (7%) There are three advantages of transitioning to a volume based rate structure. First of all, it would provide financial relief for customers using the 32-gallon containers. Rather than an initial monthly increase of $1.56, the increase for the 32-gallon container customers would be only $.40. Secondly, because each customer is provided a 96 gallon greenwaste container and a 32 gallon recycling container (regardless of the size of garbage container), a volume based structure encourages recycling and decreases in general refuse volume. The above comparison of customer accounts of Arroyo Grande and Pismo Beach shows the potential impact of the difference in rates on service. Lastly, it would make the rates consistent for Arroyo Grande and Pismo Beach customers. The primary concern of converting the rate structure concurrently with the i i i -.-.----- --.._----. I CITY COUNCIL INTEGRATED SOLID WASTE COLLECTION RATE INCREASE REQUEST NOVEMBER 13, 2001 PAGE 4 proposed rate increase is that it would result in a significant increase for the larger container customers. It would involve an initial increase of $15.10 for 96-gallon container customers rather than the existing proposed increase of $2.49. As a result, staff's original recommendation was to consider changing the rate structure in the future in conjunction with a smaller annual increase. Phased Increase South County Sanitary Service was requested to submit an alternate proposal to phase the increase over a two-year period. This alternative for the increase in rates is as follows: Rate Request 12/1101 Rate Request 12/1102 Service Current Phased Approach Current Phased Approach 32-gallon $11.51 (15.68%) $11.05 (11.01%) $11.76 (2.17%) $12.26 (11.02%) 64-gallon $14.98 (15.68%) $14.38 (11.01%) $15.30 (2.14%) $15.96 (11.02%) 96-gallon $18.44 (15.61%) $17.71 (11.01%) $18.83 (2.11%) $19.66 (11.02%) This approach is not recommended because the rates ultimately become higher in order to recover losses during the initial year period. As stated earlier, the operator would normally not be entitled to retroactively recover lost revenues. This would not apply to this case since the City and Franchisee would be agreeing on rate adjustments in advance in order to delay some of the impact ofthe increase. As a result of the analysis, staff has concluded the rate adjustment request is justified under the terms of the existing Franchise Agreement. Applying the increase to the existing rate structure or modifying to a volume based approach are both appropriate options. It is not recommended that the phased approach be implemented. The requested increase has been approved in Grover Beach, Pismo Beach and Oceano. Attached for City Council consideration is a resolution approving the rate. Adoption is respectfully recommended. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve current rate increase of 15.64% and next year's increase request of 2.13%; - Approve only the current rate increase request of 15.64%; - Approve the requested increase and modify the rate structure to the volume based approach; - Approve the phased increases to be effective 12/1/01 and 12/01/02; - Modify and approve different increase if justification can be identified in the rate review; - Do not approve an increase if justification can not be found in the rate review; - Provide staff direction. , I --..~---- ---- i CITY COUNCIL INTEGRATED SOLID WASTE COLLECTION RATE INCREASE REQUEST NOVEMBER 13, 2001 PAGE 5 Attachments: 1. South County Sanitary Service Integrated Waste Rate Review -'- ----- RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING INTEGRATED SOLID WASTE COLLECTION SERVICE RATES WHEREAS, the City of Arroyo Grande may determine rates and charges for solid waste, recycling and green waste collection services pursuant to Public Resources code Section 40059 (a) and AGMC ~~ 6-410 and 6-4.19. WHEREAS, South County Sanitary Service, Inc. has submitted a rate increase application in accordance with the City's franchise agreements for solid waste, recycling and green waste collection services; and WHEREAS, said applicatiQn has been comprehensively reviewed in accordance with the City's rate-setting policies. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Arroyo Grande as I follows: < SECTION 1. The integrated solid waste, recycling and green waste collection service rates set forth in Exhibit A attached hereto and incorporated herein shall become effective on November 1, 2001. . SECTION 2. The solid waste, recycling and green waste collection service rates set forth in Exhibit 8 attached hereto and incorporated herein shall become effective on April 1, 2002. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: I AYES: I ! NOES: I ABSENT: I , I i I the foregoing Resolution was passed and adopted this _ day of September, 2001. I I I I I _.______.._.___n__ RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES DEPUTY CITY CLERK APPROVED AS TO CONTENT: ~--- "d SEA AMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY i I I ! I , , , , I I \ I t EXHIBIT A CITY OF ARROYO GRANDE ALL RATES EFFECTIVE 11-01-2001 , COMMERCIAL GARBAGE CANS (PER MONTH) ! I number COLLECTIONS PER WEEK i of . ......J. ~- cans 1 2 3 4 5 6 7 $13.84 $29.21 $41.53 ----i 1 $53.85 $66.17 $78.49 i $95.35 ! 1 2 $29.21 $39.99 $56.91 $67.66 $83.04 $98.42 i $119.49! 3 $33.84 $56.91 $73.81 $89.18 $99.96 $112.251 $136.991 4 $43.05 $69.20 $92.27 $109.19 $127.63 $141.491 $17~ 5 $52.28 $84.58 $107.65 $133.80 $156.87 $184.541 $233.431 6 $59.97 $96.87 $126.11 $153,78 $184.54 $212.21 ! $263.87 : 7 $67.66 $109.19 $141.49 $167.62 $193.751 $219.88 I $270.61 i Maximum volume and weight per garbage can: 33 gallons and 80 pounds Extra bags or cans above service level I $3.361 Each Commercial waste wheeler rent $2.60 per month I .~ .-- COMMERCIAL DUMPSTER CONTAINERS (PER MONTH) , i Size of COLLECTIONS PER WEEK , , container , -.. -.-- : (cubic yards) 1 2 3 4 I 5 6 7 I I 1 $56.91 $83.04 $109.19 $139.941 $164.54 $195.30 ! $237.36 : ; $184.541 .u ~ 1.5 $64.60 . $99.96 $141.49 $224.52 $253.74 $297.11 : , 2 $72.29 $121.48 $172.23 $227.591 $281.411 $315.25 i $366.54 , f-. $296.791 l 3 $86.12 $163.01 $227.59 $352.151 $419.81 i $536.221 4 $107.65 $190.68 $273.72 i $352.151 $435.191 $516.70 ! $658.03 . . The rates shown above include the monthly container rental fee and are the same for bins and garwoods. when volume is identical. UNSCHEDULED EXTRA COLLECTIONS FOR COMMERCIAL CUSTOMERS PER YARD $7.11 ! COMMERCIAL CUSTOMERS MAY REQUEST A 96 GALLON GREENWASTE CAN FOR 52.31 PER MONTH EACH I $9.251 over 7.000 Ibs@ landfill tonnage rate I COMPACTORS PER YARD I I ! SINGLE FAMILY and MUL TI.UNIT RESIDENTIAL (4 units or less) I . i VOLUME-BASED RATES I INCLUDES WASTE WHEELERS FOR RECYCLING, GREENWASTE & GARBAGE one can 32 gallon WASTE WHEELERS $11.51 PER MONTH two can 64 gallon WASTE WHEELERS $14.98 PER MONTH three can 96 gallon WASTE WHEELERS $18.44 PER MONTH four can two-64 gallon . WASTE WHEELERS $21.91 PER MONTH five can one 64 + one 96 gallon WASTE WHEELERS $25.38 PER MOrorrH six can two 96 gallon WASTE WHEELERS $28.85 PER MONTH GARBAGE EXTRAS PER BAG/CAN $3.36 EACH -,~._---_..- EXHIBIT A CITY OF ARROYO GRANDE ALL RATES EFFECTIVE 11-01-2001 -- Residential Recycling CUSTOMERS MAY REQUEST EXTRA 96 GALLON GREENWASTE CANS FO $2.31 per month IN YARD SERVICE (in addition to residential grabage service level) $8.40 per month Commercial Recycling I Twice per week pickup of any quantity is free. If you need extra .or more frequent service I we can provide it at a 75% discount from garbage rates. Please recycle; its cheaper I and it helps the city acheive its AB939 goal. MISCELLANEOUS ITEMS SHORT TERM BINS DELIVERY EACH I $24.081 TAKE AWAY NO CHARGE i RENTAL PER DAY 1 , I $1.23j EMPTIES PER YARD I $15.581 MATRESSES TWIN EACH I $9.09 DOUBLE EACH I $16.88 QUEEN EACH $23.36 KING EACH $27.27 SUNQAY SERVICE (in addition to garbage service level) I $43.00 I per month , LATE CHARGES PER MONTH $5.00 AlL RESIDENTiAl & COMMERCIAL ACCOUNTS OVER SIXTY DA VS ARE SUBJECT TO LATE CHARGES -------- EXHIBIT B CITY OF ARROYO GRANDE ALL RATES EFFECTIVE 4-01-2002 COMMERCIAL GARBAGE CANS (PER MONTH) number COLLECTIONS PER WEEK of 1 2 3 4 5 , 6 cans , 7 , , r 1 $14.13 $29.83 $42.41 $55.00 $67.58 $80.16i $97.38' , r- 2 $29.83 $40.84 $58.12 $69.10 $84.81 $100.521 $122.04 3 $34.56 $58.12 $75.38 $91.08 $102.09 $114.641 $139.91 4 $43.97 $70.67 $94.24 $111.52 $130.35 $144.50 ! $174.52 5 $53.39 $86.38 $109.94 $136.65 $160.21 $188.471 $238.40 ' i-- 6 $61.25 $98.93 $128.80 $157.06 $188.47 $216.73' $269.491 7 $69.10 $111.52 $144.50 $171.19 $197.88 $224.56 I $276.38 Maximum volume and weight per garbage can: 33 gallons and 80 pounds Extra bags or cans above service level 1 $3.431 Each Commercial waste wheeler rent $2.66 . per month , , .-- I COMMERCIAL DUMPSTER CONTAINERS (PER MONTH) , ~ COLLECTIONS PER WEEK I i container 1 I (cubic vards) 1 I 2 1 3 1 4 5 6 7 ~ 1 $58.12 $84.81 $111.52 $142.92 $168.04 $199.46 $242.42 ; 1 1.5 $65.98 $102.09 $144.50 $188.47 $229.30 $259.14' $303.441 I 2 $73.83 $124.07 $175.90 $232.44 $287.40 $321.96 ! $374.35 ' ~ 3 $87.95 I $166.48 $232.44 $303.11 $359.65 $428.751 $547.64 i 4 $109.94 $194.74 $279.55 $359.65 $444.46 $527.71- $672.05 i I The rates shown above include the monthly container rental fee and are the same for bins and garwoods, when volume is identical. UNSCHEDULED EXTRA COLLECTIONS FOR COMMERCIAL CUSTOMERS PER YARD I $7.26' I , , COMMERCIAL CUSTOMERS MAY REQUEST A 96 GALLON GREENWASTE CAN FOR $2.36 PER MONTH EACH i . COMPACTORS PER YARD I $9.45 i over 7,000 Ibs@landfilltonnagerate , SINGLE FAMILY and MULTI.UNIT RESIDENTIAL (4 units or less) VOLUME-BASED RATES INCLUDES WASTE WHEELERS FOR RECYCLING, GREENWASTE & GARBAGE i one can 32 gallon WASTE WHEELERS $11.76 PER MONTH two can 64 gallon WASTE WHEELERS $15.30 PER MONTH three can 96 gallon WASTE WHEELERS $18.83 PER MONTH four can two-64 gallon WASTE WHEELERS $22.38 PER MONTH five can one 64 + one 96 gallon WASTE WHEELERS $25.92 PER MONTH six can two 96 gallon WASTE WHEELERS $29.46 PER MONTH GARBAGE EXTRAS PER BAG/CAN 1 $3.431 EACH -.--. EXHIBIT B CITY OF ARROYO GRANDE ALL RATES EFFECTIVE 4-01-2002 Residential Recycling CUSTOMERS MAY REQUEST EXTRA 96 GALLON GREENWASTE CANS FOI $2.361 per month IN YARD SERVICE (in addition to residential grabage service level) $8.58 per month Commercial Recycling Twice per week pickup of any quantity is free. If you need extra or more frequent service we can provide it at a 75% discount from garbage rates. Please recycle,'its cheaper and it helps the city acheive its AB939 goal. MISCELLANEOUS ITEMS SHORT TERM BINS DELIVERY EACH I $24.621 TAKEAWAY NO CHARGE RENTAL PER DAY I $1.501 EMPTIES PER YARD I $15.93 MATRESSES TWIN EACH $9.28 I , DOUBLE EACH $17.25 I QUEEN EACH $23.87 KING EACH $27.87 I I SUNDAY SERVICE (in addition to garbage service level) I $43.00 1 I I LATE CHARGES PER MONTH $5.00 j All RESIDENTIAL & COMMERCiAl ACCOUNTS OVER SIXTY DAYS ARE SUBJECT TO LATE CHARGES 1 I i - Attachment 1 South County Sanitary Service INTEGRATED SOLID WASTE RATE REVIEW For the Communities of I Arroyo Grande Grover Beach Oceano Pismo Beach Prepared by Bill Statler September 6, 2001 ---- ."------- - South County Sanitary Service INTEGRATED SOLID WASTE RATE REVIEW ArroYQ Grande, Grover Beach, Oceano and Pismo Beach REPORT PURPOSE The pwpose of this report is to review the rate increases requested by South County Sanitary Service (SCSS) for the Cities of Arroyo Grande, Grover Beach and Pismo Beach and the Oceano Community Services District, and to make rate recommendations to these four agencies as appropriate. SCSS provides similar services to each of these agencies under fonnally approved franchise agreements that regulate rates and establish procedures for considering rate increases. Because the fmancial infonnation for SCSS is closely related for these four agencies, this report jointly reviews rate requests and recommendations for each of them. OVERVIEW OF FINDINGS · There have been no "general pwpose" rate increases in Arroyo Grande, Grover Beach or Pismo Beach since 1994. While rates have been adjusted to reflect expanded recycling and green waste services, none of these have been for basic collection and disposal services. . During this time, there have been legitimate cost increases in operations and significant increases in tipping fees. i . SCSS has fully provided the supporting documentation required for rate requests under f franchise agreements in Arroyo Grande, Pismo Beach and Oceano (and recommended in I Grover Beach). SCSS's complete rate adjustment application is provided in Appendix A. . SCSS provides a broad level of high-quality service to these four agencies-including garbage, recycling and green waste collection and disposal as well as hauler-provided "waste wheeler" containers for all three services-at very competitive rates compared with many other communities. In fact, even with the proposed rate increase, rates in these four agencies will be still the lowest among those surveyed. Rate Recommendation It is recommended that the governing bodies of these four agencies adopt SCSS's requested "base year" rates for Fiscal Year 2001-02 effective November I, 2001. This recognizes modest cost-of-living increases since the current franchise agreements for three of these agencies (Arroyo Grande, Pismo Beach and Grover Beach) were approved in 1997 at about 3% per year as well as a 20% increase in tipping fees in September 2000. It also recognizes the unique terms of the specific franchise agreement tenns approved by each agency, including: . Different ftanchise rates. . Use of agreed upon rate-setting methodology in AdJust/ng for these differences, Arroyo Grande, Oceano and Pismo Beach. the underly/ng rate /nc,..se ;s the . 10% rate increase limit in Oceano. same for all agencies (14.7%). . New recycling waste wheelers in Grover Beach. -1- -_._~--'-- - Integrated Solid Waste Rate Review Rate Summary for Residential Customers. The following summarizes the current and proposed rates for single-family residential (SFR) customers. As reflected in this summary, even with the significant "catch-up" and increased tipping fees reflected in the new rates, the increase will still be a modest one. For example, Single Family Residential Rates for collection of a 32-gallon Container Size (Gallons) garbage container (the most 32 64 common SFR service level) as well as separate waste wheelers Arroyo Grande $11.51 $14.98 $18.44 for recycling and green waste, the Grover Beach 10.84 14.64 18.44 proposed rate will increase by Oceano 9.57 13.75 26.90 about $1.40 on average for the Pismo Beach 10.35 20.70 31.05 Current four agencies. Arroyo Grande 9.95 12.95 15.95 Grover Beach 9.05 12.22 15.39 Other Recommendations Oceano 8.70 12.50 24.45 Plsmo Beach 8.95 17.90 26.85 Interim Increases for Rate Increase Stability. While not required Arroyo Grande 1.56 I. 2.03 2.49 under the franchise agreements, Grover Beach 1.79 2.42 3.05 Oceano 0.87 1.25 2.45 SCSS should submit interim rate Pismo Beach 1.40 2.80 4.20 requests to avoid large increases. Since the adoption of the current "base" franchise agreements in Arroyo Grande, Grover Beach and Pismo Beach in 1997 (and in 1999 for Oceano), there have i been no interim rate increase requests by SCSS. While the dollar amounts are still modest, on a percentage basis, these are large increases: 10% in Oceano, 15.6% in Arroyo Grande and Pismo Beach and 19.8% in Grover Beach. The purpose of the interim rate review provisions in the franchise agreements is to avoid "lumpy" rate increases. Timely Review of Rate Requests. When submitted, the agencies need to review and adopt rates on a more timely basis. This is not a problem unique to these four agencies in SCSS's service area: the other two regulatory agencies (County of San Luis Obispo and Nipomo Community Services District) have also not yet acted upon similar rate increases before them. This is especially important since under the approved rate review process, there is no provision for retroactivity. Approval of Next Interim Rate Increase Effective Aprill, 2002. SCSS has already submitted their rate request for the next interim review for 2002-03 reflecting an across-the-board increase of 2.2%, to be effective April 1, 2002. This request (Appendix B) has been prepared in accordance with the rate review procedures fonnally set forth in the franchise agreements in Arroyo Grande, Oceano and Pismo Beach (and recommended in Grover Beach's franchise agreement). Accordingly, it is recommended that the governing bodies of these four agencies also adopt these proposed rate increases at this time, to be effective April 1, 2002. Phasing of Rates for Oceano. SCSS's franchise agreement with Oceano limits rate increases to 10% per fiscal year. Since the purpose of this provision is to limit large increases in anyone year, SCSS has agreed to limit its "base year" rate increase to 10%, even though an increase of 16.3% is supported by SCSS's rate application. However, in order to "catch-up" and ensure -2- .- Integrated Solid Waste Rate Review equity with their other South County customers, SCSS is requesting that the Oceano rates be increased by an additional 6.3% in April 2002 (for a compound increase of 8.5%). This will meet Oceano's goal of avoiding rate increases greater than 10% while at the same time assuring longer-term revenue adequacy for SCSS and fairness to their other South County customers. On balance, this seems a reasonable approach in meeting both of these goals. BACKGROUND In January 2001, SCSS submitted a ''base year" rate request for their fiscal year beginning April 1, 2001 and ending March 31, 2002 (FYE 2002). Their rate request was prepared in accordance with the rate review process and methodology formally set forth in its franchise agreements with AIToyo Grande, Oceano and Pismo Beach (and recommended in Grover Beach's). In establishing a rate-setting process and methodology, each of these franchise agreements t specifically reference the City of San Luis Obispo's Rate Setting Process and Methodology Manua/ for Integrated Solid Waste Management Rates. This comprehensive approach to rate reviews was adopted by San Luis Obispo in 1994, and establishes detailed procedures for requesting rate increases and the required supporting documentation to do so. It also sets cost accounting standards and allowable operating profit ratios. As noted above, the financial information for Arroyo Grande, Grover Beach, Oceano and Pismo Beach is closely related. For this reason, these four agencies jointly contracted with Bill Statler (who also serves as Director of Finance for the City of San Luis Obispo) as an independent consultant in May 2001 to evaluate SCSS's application for a rate increase. RATE REVIEW WORKSCOPE This report addresses four basic questions: I i . Should SCSS be granted a rate increase? And if so, how much? . How much does it cost to provide required service levels? . Are these costs reasonable? . And if so, what is a reasonable level of return on these costs? Document Review and Analysis. The following documents were closely reviewed in answering these questions: . Franchise agreements and amendments for each agency. . Audited financial statements for SCSS (last four completed years: 1997, 1998, 1999,2000). . City of San Luis Obispo's Rate Setting Process and Methodology Manual for Integrated Solid Waste Management Rates (Rate Manual). . SCSS rate increase application and supporting documentation. . Detailed transaction and account ledgers for SCSS. . City and County staff reports. . Interviews and briefings with City, District, County and SCSS staff. . Rate surveys of Tri-County communities. -3 - ---- -- Integrated Solid Waste Rate Review REVENUE AND RATE SETTING OBJECTIVES In considering SCSS's rate increase request, it is important to note the revenue and rate setting objectives for solid waste services as set forth in the franchise agreements via the Rate Manua/. Revenues. These should be set at levels that: . Are fair to customers and the hauler. . Are justifiable and supportable. . Ensure revenue adequacy. . Provide for ongoing review and rate stability. . Are clear and straightforward for the agency and hauler to administer. Rute Structure. Almost any rate structure can meet the revenue principles outlined above, and generate the same amount of total revenue. Moreover, almost all rate structures will result in similar costs for the average customer; what different rate structures tell us is how costs will be distributed among non-average customers. The following summarizes adopted rate structure principles for solid waste services: . Promote source reduction, maximum diversion and recycling. . Provide equity and fairness within classes of customers (similar customers should be treated I similarly). , . Be environmentally sound. . Be easy for customers to understand. FRANCHISE AGREEMENT SUMMARY , Historically, each agency has had its own approach to determining service levels and adopted , I differing franchise agreements accordingly. However, as summarized in the chart below, these , i , four agencies currently have i a similar scope of services in Franchise I their franchise agreements i I with SCSS (although this [ occurred at different times). I Each agency contracts with SCSS for garbage, green \ waste and recycling; and , SCSS provides the container I (waste wheelers) for each service (although this only I recently occurred in Grover Beach with its change from Effective Date No Separate Agreements "orange" bins to "blue" Term (Included with Solid Waste) waste wheelers for recycling. Franchise Fee Rate increases limited to 10% , , , -4- ---- - --~ Integrated Solid Waste Rate Review The key differences are in the franchise rates: in general, the rates are 6% in Arroyo Grande and Pismo Beach; and 10% in Grover Beach and Oceano. Additionally, Oceano's franchise agreement limits rate increases to 10% per fiscal year. COST ACCOUNTING ISSUES Or: Who's Paying What? As noted above, SCSS's financial operations for Arroyo Grande, Grover Beach, Oceano and Pismo Beach are closely related. Keeping costs and revenues segregated is further complicated by the fact that SCSS shares ownership with the following companies: . San Luis Garbage Company . Mission Country Disposal . Morro Bay Garbage Service . Coastal Roll-Off Service . Cold Canyon Land Fill Additionally, within the south county, SCSS's service area includes: . City of Arroyo Grande . City of Grover Beach . City ofPismo Beach . Oceano Community Services District . Nipomo Community Services District . Other unincorporated areas in the South County such as Nipomo, Rural Arroyo Grande, Avila Beach Cost Accounting System Between Companies. Separate "source" accounting systems are maintained for each company. Moreover, audited financial statements are prepilred for each company by an independent certified public accountant; and their auditors have issued a "clean opinions" for SCSS for the last four years. In short, good systems are in place to ensure that the fmancial results reported for SCSS do not include costs and revenues related to other companies. Additionally, virtually all of the financial operations of SCSS and its affiliated companies are regulated by elected governing bodies such as cities, special districts and the County. Within the SCSS Service Area. Within the SCSS service area, a combination of direct and allocation methodologies are used in accounting for costs and revenues between communities. In general, revenues are directly accounted for by franchising agency, while costs are allocated using accepted accounting principles. Cost Accounting Findings. The accounting and financial reporting system used by SCSS is reasonable and consistent with generally accepted accounting principles and practices. It treats similar costs similarly (such as collection and disposal, where there are no significant differences -5 - - Integrated Solid Waste Rate Review in service levels and unit costs between the four agencies), while recognizing community differences (such as differential franchise fee rates). Because the fmancial operations of SCSS are 'closely related for all of the communities it serves, there are significant advantages to performing concurrent reviews. Area of Possible Concern. While the service characteristics and resulting per unit costs are the same for Arroyo Grande, Grover Beach, Oceano and Pismo Beach, this is unlikely to be true for the other areas in South County serviced by SCSS. Because of their lower densities, collection costs are probably higher in these areas, but these are not accounted for separately by SCSS. On the other hand, there are two mitigating factors that reduce this concern: . Higher Rates. Rates are 20% to Nlpomo Area Rate Differentials 30% higher in these areas, Container Size (Gallons) recognizing the higher collection 32 64 96 costs. As an example, the Arroyo Grande 16% 28% 36% sidebar shows the percentage Grover Beach 23% 31% 36% I difference between the current Oesano 39% 39% -7% rates in the Nipomo area and Pismo Beach 29% -8% -19% those in Arroyo Grande, Grover Average 27% 22% 11% Beach, Oceano and Pismo Beach. For a 32-gallon service, rates in the Nipomo are 39% higher than in Oceano and 29% I higher than in Pismo Beach. In short, these rate differentials significantly mitigate "equity" I and cost accounting concerns. , . Lower Service Leveis, The scope of service is lower in these areas. For example, I I residential customers in Nipomo provide their own green waste containers; and orange bins are still used instead of "blue" waste wheelers. If costs for Arroyo Grande, Grover Beach, Oceano and Pismo Beach are so similar, why are the residential rates so different? The short answer is: history. Until recently, service levels under the franchise agreements with SCSS between these four agencies were significantly different. The most recent example of this is in Grover Beach, which only recently moved to providing "blue" waste wheelers to its customers for recyclables instead of "orange bins," whereas this service (and cost) were included from the beginning in the recycling franchise agreements with the other agencies Because of this, Grover Beach's rates are increasing by 3% more than the other agencies to amortize this cost (about $30,000 annually over the next seven years in recovering $200,000 in container costs). Further, until 1999, Oceano did not have mandatory service; in implementing this, Oceano negotiated rate decreases of 2% to 4% for residential customers. And as noted above, the franchise rates between agencies are also different; and this fact alone would drive different rates between communities. -6- Integrated Solid Waste Rate Review Most significantly, each agency has adopted different rate structure principles to recover similar costs. For example, Pismo Beach has adopted a rate structure for its residential customers that more Closely reflects a "pay-as-you-throw" philosophy under which the "per gallon" costs for 32, 64 and 96 gallon containers are the same (for example, a 64-gallon container costs twice as much as a 32-gallon one.) This results in lower monthly costs for 32-gallon customers, and relatively higher rates for 64 and 96-gallon customers. On the other hand, Arroyo Grande has adopted rates that do not have as much difference between container sizes (but still offer an incentive for smaller containers over larger ones), recognizing collection economies of scale for larger versus smaller containers. In this case, 32-gallon con~ainers in Arroyo Grande are more expensive than in Pismo Beach, but 64-gallon containers are less. Both rate structures have their strong points: in the case of Pismo Beach, rates are more I reflective of disposal costs, whereas in Arroyo Grande they are more reflective of collection costs But the important point is that the revenue generating capability is the same even though the rates are different. Lastly, non-residential rates (which account for almost 50% of SCSS revenues) are similar in all four agencies: it is only in residential rates that there are significant differences between I communities. I I Offer by SCSS. In recognition of the fact that service levels and costs are now the same in all four agencies, and in order to improve customer service through simple rates, SCSS has offered i the same residential rates in Pismo Beach to any of the other three agencies. (Because of the possibility of customer class changes with this rate structure change, there is some risk to SCSS in doing this~and virtua1ly none to the agencies. However, SCSS is willing to absorb this risk in the interest of simpler rates, if the other agencies want to do this.) The only caveat is that Grover Beach's rates, while the same structure as Pismo Beach's, would have to be 4% higher since its ftanchise rate is 10% rather than the 6% rate in Pismo Beach. FINANCIAL AND OPERATIONAL OVERVIEW While detailed financial and service infonnation is provided in SCSS rate request application (Appendix A), the following summaries their actual costs, revenues, accounts and services for 2000 for all areas serviced by them. Costs By Type. Total expenses for 2000 Costs By Type In 2000: $5.6 MIllion were $5.6 million. As reflected in the sidebar, just four cost areas accounted for Other Costs over 70% of their total costs: 29% Direct Labor 26% . Direct labor for collection services. . Vehicle operations and maintenance Vehicle (including insurance and depreciation) Operations & Maint . Franchise fees landfill 17% 20% . Landfill costs (tipping fees). Franchise Fees 8% -7 - Integrated Solid Waste Rate Review Revenues By Source. Total revenues in 2000 were $5.7 million-just slightly Revenues By Source In 2000: $5.7 Million more than expenses, and significantly less than operating ratio allowed in the C Other Rate Manua/. Revenue 4% As reflected in the pie chart in the . SFR Service sidebar, only 50% of SCSS's revenues Fees come from single-family residential . OIlIer 50% accounts. Services to multi-family Accounts 46% residential and non-residential customers account for 46% of their revenues, with a small part (4%) from other revenues such as interest eamings and other non-franchise revenues. Service Fees By Area. Of the $5.1 million in revenues from customer Service F_ By Area In 2000: $5.1 Million accounts m 2000 (96% of total revenues), 67% percent comes from the . Arroyo four agencies covered in this report: C Other Grande I Areas 23% 33% . Arroyo Grande (23%) I . Pismo Beach (20%) .Grover . Grover Beach (17%) Beach . Oceano (7%) 17% .Plsmo Beach .Ooeano The other areas served by SCSS (such 20% 7% as Nipomo and Avila Beach) account for about one-third of its revenues. Service Accounts By Type. While Accounts By Type In 2000: 21,201 single-family residences account for only 50% of revenues, they represent 88% of total accounts. C Other This reflects the fact that per Aoounts account, multi-family and non- 12% residential customers generate more . Single solid waste than single-family Family Residential residential customers (and thus 88% more revenue). - 8- --..,. .... Integrated Solid Waste Rate Review Accounts By Service Area. Service accounts in the various areas closely match Accounts By Service Area in 2000: 21,201 their revenues. For example, Arroyo Grande generates 23% of revenues and has . Arroyo 25% of the accounts, while Grover Beach . Other Grande generates 17% of the revenues and has 19% Areas 25% of the accounts. 32% In no case is there more than a 3% .Grover difference between revenues by area and its Beach account totals. This shows two things: COceano 19% 7% . There are few differences in the types of accounts served In each of the communities. . And although rate structures are different, they are generating very similar revenues overall per account. , Service Characteristics For any provider, solid waste service costs are driven by two key factors: collection costs and disposal costs. As noted above, collection costs per account are similar for Arroyo Grande, Grover Beach, Oceano and Pismo Beach. (And while there may be higher costs in the other South County areas, they pay higher rates and receive lower services.) The following four charts show how solid waste collection-both garbage and recyclables-varies between service areas. And this in turn affects disposal costs. Solid Waste By Type: 2000 Vs 2001 Solid Waste By Type. This chart shows significallt changes in the composition 100% of solid waste by type 90% (recyclables or garbage) 80% from 2000 to 2001. 70% . Recyclable 60% Materials In 2000, 88% of the solid 50% . Garbage waste collected by SCSS 40% was garbage and 12% was 30% recyclable materials; one 20% year later, 22% was 10% recyclable materials and 0% garbage was down to 78%. 2000 2001 -9- - Integrated Solid Waste Rate Review Solid Waste By Area. This chart shows total Solid Waste By Aree In 2000: 50,938 Tons solid waste (recyclable materials and garbage combined) generated by the communities serviced by SCSS. Again, solid waste . Other . Grover generation closely mirrors the number of Areas Beach accounts and revenue generation in each of the 26% 20% areas, while also reflecting differences. .Ooeano 9% . Arroyo For example, the "other" service areas account Grande 24% for 33% of the revenues and 32% of the C Pismo accounts, but only 26% of the total solid waste Beach generated. This reflects the relatively fewer 21% non-residential accounts in these areas. Recyclables and Garbage By Area. The following two charts show solid waste generation by type-recyclable materials and garbage-for each of the SCSS service areas. While garbage generated closely resembles service accounts, revenues and total solid waste generated, there are significant differences between areas in tenus of recyclable materials. However, this data is for I 2000, and as noted above, a significant increase in recyclable materials is projected for 2001. Further, increased use of the green waste and recycling waste wheelers is likely to occur in all I areas over time. Recyclables By Area In 2000: 6,332 Gerbage By Area In 2000: 44,606 Tons Tons . Other Areas . Other . Arroyo 20% Areas Grande .Ooeano .Grover 270/0 24% 4% Beach CPismo 38% .Grover Beach Beach 14% 18% .Plsmo . Arroyo Beach COoeano Grande 22% 9% 24% RATE HISTORY As noted above, there has not been a general-purpose rate increase for trash collection in Arroyo Grande, Grover Beach or Pismo Beach since 1994. And in Oceano, the last rate adjustment was a decrease in single-family residential rates in 1999 of 2% to 4% as a trade-off for mandatory service. The following summarizes the rate history for these four agencies since 1994. -10- Integrated Solid Waste Rate Review Rate Increase Histo Date February1994 General Rate evlew 3.77% August 1995 Orange Bin Recycling 12.28% April 1997 General Rate Review 2.82% March 1998 General Rate Review 0.55% October 1999 Reduction due to mandato service 2% to 4% ARE THE COSTS REASONABLE? I I The first step in the rate review process is to detennine if costs are reasonable. There are three analytical techniques that can be used in assessing this: detailed review of costs and service responsibilities; evaluation of external cost factors, such as general increases in the cost of living (as measured by the consumer price index) and changes in major cost areas (like tipping fees); and comparisons of rates with other communities. Each of these was considered in preparing this report, and the following summarizes the results. Detailed Cost Review Typically, this would include a detailed analysis of changes in unit costs over time as well as changes in key cost components such as labor, repairs, fuel, insurance and tipping fees. However, this is difficult for SCSS because there have been significant service changes (most notably expanded green waste and recycling services) over the past several years, resulting in Prolected Cost Incre..e.: FYE 2001 to 2002 significant increase in costs (as well as related revenues). Direct Labor '.1% On the other hand, the OffIce Salaries proj ected "base year" cost Overhead increases ftom 2001 to 2002 do Tipping Fees .8% not reflect any major changes in underlying service levels; Franchise Fees and as reflected in the sidebar Other Costs 4.3% chart, these increased costs appear reasonable in light of Total '.2% the current labor market and 0.0% 2.0% 4.0% 6.0% 8.0% consumer price index trends. Percent Inc...... The only anomaly is the percentage increase in tipping -11 - ------.--- ---- Integrated Solid Waste Rate Review fees. No increases in tipping fees are projected for FYE 2002 by SCSS or any significant increases in the amount of solid waste collected. However, because increased tipping fees became effective in September 2000, the percent increase is skewed because Fiscal Year 2001 (April 2000 to March 2001) does not include a full year at the increased rates. Adjusting for this, tipping fee cost projections are reasonable. Trends In External Cost Drivers Of the three cost-review approaches, this is perhaps the most straightforward and compelling in concluding that the proposed rates (and underlying costs) are reasonable: Cost F t< ' .". Consumer Price Index (CPI) . Just going back to 1997 (when three of the ftanchise agreements were approved) at a very modest 3% per year CPI, the "catch-up" rate increase through March 2002 I (the "base year") for five years (80% of operating costs at 15%) is: 12% Tipping Fees . Increased by County Board of Supervisors by 20% in September 2000 (trom $24.55 per ton to $29.45) . Accounts for 20% of operating costs (20% of 20%) for a weighted rate increase of: 4% Compound Rate Increase from These Two Factors 16.5% In short, simply adjusting for increases in the cost of living (at a modest rate of 3% per year) for the costs not related to tipping fees (80% of costs) for the past five years results in a supportable adjustment of 12%. And combining this with the "weighted" increase in tipping fees (which account for 20% of operating costs and increased by 20%) results in a compound increase of 16.5%. This compares very favorably with the underlying cost increase reflected in SCSS's rate increase request of 14.7% (before adjustments for fumchise fees and Grover Beach recycling containers). Rates In Comparable Communities Lastly, reasonableness of rates (and underlying costs) can also be evaluated by comparing rates with comparable communities. However, survey results between "comparable" communities need to be carefully weighed, because every community is different. For example, even in the South County where service levels and costs are very similar, there are rate differences. In short, making true "apples-to-apples" comparisons is easier said than done. Nonetheless, surveys are useful assessment tool&-but they are not perfect and they should not drive rate increases. Typical reasons why solid waste rates may be different include: . Franchise fees and AB 939 fee surcharges. . Landfill costs (tipping fees). -12 - Integrated Solid Waste Rate Review . Service levels (frequency, quality). . Labor market. . Operator efficiency and effectiveness. . Voluntary versus mandatory service. . Direct services provided to the franchising agency. . Percentage of non-residential customers. . Revenue collection procedures: does the hauler or the city bill for service? what are the procedures for collecting delinquent accounts? . Services included in the base fee (recycling, green waste, containers, pick-up away from curb) . Different rates structures. . Land use and density (lower densities will typically have higher service costs). With these caveats, the following summarizes single-family residential rates for other cities in the Tri-County area, and compares them with the proposed rates for SCSS. As reflected below, even with the proposed rate increases, Arroyo Grande, Grover Beach, Oceano and Pismo Beach will have the lowest rates among the agencies surveyed. Simlle-Familv Residential Rate Survev Conainer Size (Gallons \ 30-40 60-70 90-101 Atascadero 11.70 22.60 29.95 Paso Robles (Effective January 2002) 16.10 21.84 24.34 San Luis Obispo 9.34 18.67 28.01 San Miguel (Rates for 1 container and 2-4 containers) 17.80 23.85 23.85 Santa Barbara (Rates for 1, 2 and 3 containers) 18.07 21.74 23.77 Santa Margarita 21.15 32.95 41.75 Santa Maria 20.10 23.20 Templeton 21.15 32.95 41.75 Ventura 17.51 19.40 22.54 Proposed South County Sanlt<1tlon Service Arpa ArrOyo Grande 11.51 14.'98' 18.44 Grover Beach 10.84 14.64 18.44 Oceano 9.57 13.75 26.90 Pismo Beach 10.35 20.70 31.05 Nipomo 13.35 19.12 25.06 Rural Arrovo Grande 12.33 17.18 21.96 Summary: Are the Costs Reasonable? Based on the results of the three separate cost-review techniques-trend review, external factor review and rate comparisons-SCSS's costs are reasonable. WHAT IS A REASONABLE RETURN ON THESE COSTS? After assessing if costs are reasonable, the next step is to detennine a reasonable rate of return on these costs. The rate-setting method fonnally adopted by Arroyo Grande, Oceano and Pismo - 13- Integrated Solid Waste Rate Review Beach in their franchise agreements with SCSS includes clear criteria for making this assessment. It begins by organizing costs into three main categories, which will be treated differently in detennining a reasonable "operating profit ratio:" AUowable Costs (Operations and Maintenance) . Direct collection labor . Vehicle maintenance and repairs . Insurance . Fuel , . Depreciation . Billing and collection Excluded and Limited Costs I . Charitable and political contributions I . Entertainment I , . Income taxes I I . Non-IRS approved profit-sharing plans I . Fines and penalties . Limits on officer compensation Pass- Through Costs . Tipping fees . Franchise and "AB 939" fees (recycling, source reduction, household hazardous waste programs) . Payments to affiliated companies (such as leases, trucking charges and AB 939 fees) Methodology. After organizing costs into these three categories, determining "operating profit ratios" and overall revenue requirements is straightforward: . The target is a 92% operating profit ratio on "allowable costs." . Pass-through costs may be fully recovered through rates, but no profit is allowed on these costs. . No revenues are allowed for any excluded costs. In the case of SCSS, about 70% of their costs are "allowable costs" subject to the 92% operating profit ratio (or 8% oftotal allowable ''rate base" revenues); and 30% are pass-through costs upon which no profit is allowed. (And no consideration is given to excluded costs.) Preparing the Rate Request Application. Detailed "spreadsheet" templates for preparing the rate request application-including assembling the required infonnation and making the needed calculations-are provided in the Rate Manua/. SCSS has prepared their rate increase -14- I --"--,-',"- J Integrated Solid Waste Rate Review application in accordance with these requirements (Appendix A); and the financial information provided in the application ties to their audited financial statements. Implementation. The following summarizes key implementation concepts in the adopted rate- setting model: . The "92% operating profit ratio is a target; in the interest of rate stability, adjustments are only made if the calculated operating profit ratio falls outside of 90% to 94%. In the case of this "base year" application, it clearly does. . There is no provision for retroactivity: requested rate increases are "prospective" for the year to come; there is no provision for looking back. This makes it especially important for rate requests to be presented and reviewed on a timely basis. , I . Detailed "base year" reviews are prepared every three years; "interim reviews" to account for focused changes in the consumer price and tipping fees are prepared in the two "in-between" years. . Special rate increases for extraordinary circumstances may be considered. This has never occurred in any of the agencies that use this rate-setting methodology. COORDINATION WITH OTHER AGENCIES SCSS has submitted similar rate requests to the two other agencies that regulate rates and I services in the other South County areas that they serve: the County of San Luis Obispo and the I Nipomo Community Services District. These agencies will be considering these rate increases at ! the same time as Arroyo Grande, Grover Beach, Oceano and Pismo Beach. Based on discussions with the staff trom these agencies, they will also be recommending that their governing bodies adopt the rate increases requested by SCSS. SUMMARY Based on the rate-setting policies and procedures formally adopted by Arroyo Grande, Oceano and Pismo Beach in their tranchise agreements (and conceptually approved by Grover Beach), this report concludes that: . SCSS's costs are reasonable. . And their proposed rate increases meet the "reasonable return" criteria set forth in its tranchise agreements with these four agencies. Accordingly, this report recommends adoption ofthe rate increases requested by SCSS. ATTACHMENTS . Appendix A: Base Year Rate Request Application: Fiscal Year 2001-02 . Appendix B: Interim Year Rate Request Application: Fiscal Year 2002-03 . -15 - ------- APPENDIX I Appendix A BASE YEAR RATE REQUEST APPLICATION Base Year Application Summary 1. Arroyo Grande 2. Grover Beach 3. Oceano 4. Pismo Beach Supporting Schedules 5. Revenue Requirement Summaries for Each Service Area 6. Cost and Revenue Requirements Worksheet 7. Revenue Offset Summary 8. Base Year Cost Detail 9. Base Year Revenue Detail 10. Operating Infonnation Appendix B INTERIM YEAR RATE REQUEST APPLICATION Interim Year Application Summary 1. Arroyo Grande 2. Grover Beach 3. Oceano 4. Pismo Beach Changes in the Consumer Price Index 5. U.S. Bureau of Labor Statistics. ~ ----~- Appendix A South County Sanitary Service 2002 Base Year Rate Adjustment Al2J)lication Summary ---------- I. Rate Increase Requested for Arroyo Grande Percent Change in Residential and Non-residential Revenue Requirement 14.70% Franchise Fee Adiustment Factor (1.00 - 6 Dercent) 94% Percent Change in Existing Rates 15.64% Current New Rate Schedule Rate Rate Single Family R,esidential 2. One can - 32 gallon - waste wheeler $9.95 $11.51 3. Two can ~ 64 gallon. waste whee]er $12.95 $14.98 4. Three can - 96 gallon - waste wheeler $15.95 $18.44 5. Four can - two 64 gallon ~ waste wheelers $18.95 $21.91 6. Five can ~ 64 & 96 gallon - waste wheelers $21.95 $25.38 7. Six can - two 96 gallon - waste wheelers $24.95 $28.85 (a) Calculated rates are rounded'up to the nearest $0.01. 8. Multiunit Residential and Non-residential Rate increases of I-I will be applied to all rates in each structure with each rate rounded to the nearest $0.01 To the best of my knowledge, the data and infonnation in this application is complete. accurate, and consistent with the instructions provided by the Rate Setting Manual. Name: Title: Controller Signature: Date: 01/21/2001 Fiscal Year: 4-1-2001 to 3-31-2002 Pg. 10'6 - ----~. ---~--- -~--,~- SOuIbOHmrySaaiJal)'5c:Jvicc BASE YEAR RATE ADJUSTMENT APPLICATION I Historical II CUlTCnt II Proiected I FlnllllcUzllllftJrmlltJtJlI I I II II Base Year I I t999 2000 2001 2002 2003 (from Pg. 4) 6. Direct Labor $1,389,907 $1,782.659 $2,080,145 $2,209,529 $2,320,005 7. Corporate Overhead $215,506 $226,274 $235,444 $242,199 $254,309 8. Office Sa1aries $452,809 $431,880 $489,698 $503,748 $528.935 9. Other Genera1 and Admin Costs $1 081 099 $1 616 189 $1 840 181 $1 918527 S2.014453 I 10 Total Allowable Costs $3 139321 $4 057 002 $4 645 468 $4 874 002 $5117702 11. Operating Ratio 97.8% 98.7% 92.0'1 92.0%1 t2. Allowable Operating Profit $70 992 $54 446 $423 826 S445.0t7 I 13. Tipping Fees $1.t40,273 $1,145,234 $1,274,332 $1,373,835 $1,442,527 14. Franchise Fees $343,190 $446,296 $457,477 $461,906 $485,001 15. AB939 Fees $0 $0 $0 $0 . $0 t6. Lease Pmts to Affiliated Compani $0 $0 $0 $0 $0 17. Total Pass Through Costs $1483463 $1 591 530 $1731809 $1 835741 $1 927 528 , ~. '. .!' >>'~"',,~"'.>.09)$:' 9-;; .m-?'''9.~.g)$:(.I~'{,~ .. . . .. ''';}:'A,,>>:~,,<-;z.'/f!.:p~:r.,.:f;!>~:rl.:...'{,*1.>>. ::-~ 18. Revenue Requirement II $4.693.7761 $5.702,97811 $6.180,497/1 $7 .133,569/1 $7 .490.24711 19. Total Revenue Offsets II $4,693,77611 $5,702.978/1 $6.t80.497/1 $6,249.4011 $6.561,871 II 20. Net Shortfall (Surptus) II $884.16811 21. Tota1 Residential and Non-residential Revenue without increase in Base Year (pg.3.lin.. 32, 40 & 47) $6,019,911 22. Percent Change in Residential and Non-residential Revenue Requirement 14.7% Fiscal Year: 4-1-2001 to 3-31-2002 Pg.20f6 ._---~-~------ -~ - South CowIty Saniwy ScrYice Base Year Rate Adjustment A0)lication Revenue Offset Summary - I Historical II Current II Proiected I I II II I Bose Year I .1 1999 2000 2001 2002 2003 Residential Revenue (without increase in Base Yr.) 28. Single Family Residential II $2.246.5451 . $2.638.68411 $2.879 .462 II $2,930.95311 $3.077.50111 Multiunit Residential Dumpster II $~II 29. Number of Accounts $~I ~I $~II $~II 30. Revenues 31. Less Allowance for Uncollectible Resid A~unts 1\ II 1\ '$011 II 32. Total Residential Revenue II $2.246.54511 $2.638.68411 $2.879,46211 $2.930.95311 S3.077.50111 Non-residenti/JI Revenue (without increase In Base Yr.) Account Type Non-residential Can 33. Number of Accounts Ii I i II Oil II 34. Revenues II I II II $01 Non-residential Wastewheeler 35. Number of Ac~ounts II I I !I oil 011 36. Revenues I II 11 II II sol Non-residential Dumpster 37. Number of Accounts I 1\ I \1 011 0\ 38. Revenues I $2.073.73311 $2.435.7091 $2.657 .965 /I S2.666.4351 S2.799.7571 39. Less: Allowance for Uncollectible Non-resi~ $011 soli soli soli SqJj 40. Total Non-residential Revenue II $2.073.73311 $2.435.70911 $2.657.96511 S2.666.4351\ S2.799.757II 41. Non-Franchise Garbage Revenue I $143.10211 $164.567 /I $172.79511 $178.84311 S187,7851 42. CA Redemption Value (CRV)/Procsg Fee I II II II $011 I 43. Grover Beach Waste Wheelers I II II S30.04811 $30.0481\ S31.5501 44. Revenues from Processing Faclllty I $143.10211 $164.56711 S202.843II $208.89111 S219.3361 45. Interest on Investments II SI0.15311 $25.41711 S22.21911 S20.599II S21.62911 46. Other Ineome II $15.22711 S55.752 II $011 soil $Q]J 47. Accrued Revenue II S205.01611 $382,84911 $417.76511 $422.27711 $443.39111 48. Total Revenue Offsets II $4.693,77611 S5.702.978II $6,180.2541\ S6.249.155II $6.561.613 \ Fiscal Year: 4.1.2001 to 3-31-2002 Pg. 30f6 ~ -- --..' .__....-.-----_._~ --..- ------ -.__._~.- -----~-_._--' SoIIhColltyS...ilwyScnoice Base Year Rate Adjustment A(;!plication Cost Summary for Base Year For Information Purposes Only Description of Cost II II Labor - $2.209,529 . f' ',' .,. ;,', Pavroll Tixes tNCLUDE[ 48. Total Direct Labor $2 209 529 49. Corporate Overhead $242,199 Less limitation enter as ne ative tNCLUDE Total Corporate Overhead $242 \99 Office Salary $503,748 Pa roll Taxes I CLUDE SO. Total Office Salaries $503 748 Bad Debt _J!tl $0 Computer Servicess I_!II $20 089 Depreciation on Bldg and Equip - $3891 Depreciation on Trucks/Container ~~ <566955 Dues and Subscriptions ~ $ to 253 Gas and oil .- $346497 Interest.Expense $164659 Laundry I-f~ $ t 9793 Legal and Accounting 1~;.1ill'I'iliDf~ $63 30 I Miscenaneous and Other I~gl $1 800 Non-Deductible m_di $0 Office Expense 1~~I~ $59351 Operating Supplies It~t~~~tI1l $59 \90 Other Insurance 1~1S0i $0 Other Taxes ~ $1606t Outside Services m~.i $87916 Public Relations and Promotion .- $t7834 Recycling $0 Rent - <32 037 Telephone r~ $44 667 . Tires (included in repairs) ~Oi $0 Travel - $1 976 Truck Insurance $87 545 Truck License ~ $48463 Truck Repairs ,~ $255 704 Utilities ...- $10545 5 I. Total Other Gen/Admln Costs _I $1.918,52711 II II II II I 52. Total Tipping Fees :==: $1.373:835 : 53. Total Franchise Fee $46\ 906 54. Total AD 939/Regulatory Fees ~I $01 55. Total Leale Pmtto Ami Co.'s 1111 $01 56. Total COlt !!!~m!jI4ItU_it~~~~~!I~,;;,:.,,\;'t"i\;;);f:.Ib\0";';";f'";,~Iii!J:';;, ,'.' 11 I Fiscal Year: 4-1.2001 to 3-31-2002 Pg. 40f6 -.....-- ...,.----.~" --.--.--- --'---"" ...c-,a.IIIoJSIniDo Base Year Rate Adjustment Arwlication Base Vear Revenue Offset Summary For Information Purposes Only Description of Revenue Garb e CoUeetlon Refuse Ref... Refu.. Reruse Ref'u.. Residential Revenue Arroyo Grande Grover Beach Plsmo Beach Oceano County (without increase in Base Year) _I soil 57. Single Family Residential S2.930.953 I S711.65911 $431.9341 . S506;489~ S185.5141 SI.095.3561 Multiunit Residential Dumpster _I S~~ II 58. Number of Accounts I I I I I 59. Revenues 60. Less Allowance for Uncollectable _, sol / I / I I II 61. Total Residential Revenue _'-1 S2.930.953 I . S7II.6591 $431.9346 $506.48911 $185.514h SI.095.3561 SO~ Non-residential Revenue (without increase in Base Year) Account Type Non.residential Can 62. Number of Accounts - s~i I I I I I II 63. Revenues Non-residential Wastewbeeler 64. Number of Accounts - .~~ I I I I I II 65. Revenues Non-residential Dumpster 66. Number of ACCQunts I S2.666.43~1 67. Revenues $683751 S527920 S619 043 S245915 589 807 68. Less: Allowance for Uncollectible Non-residential Accounts _I soil 1 I 1 I I II 69. Total Non.resldelltIaI Revenue _I S2.666.43511 S683.751 " S527.9201 S619.0431 S245.91511 S589.80711 soil I I 70. Non-Franchise Garbage Revenue r----- I sol S178.843 1---- s30.~~i 71. CARedmptVatue(CRV)IProcP. ~~ . .1 72. Grover Beach Wste Wheelers t <30 048 73. Revenues rrom Proc FacW(y ~- $30048 I sol S30048 SO 1 $01 sol S178.8431 74. Interest on Inveatmentl IT _I soli I I I / / S20.59911 75. Accrued Revenue [::=-1 $422.27711 SI05.272I S72.413 I S84.912/ $32.5481 S127.1321 II 76. Total Reveaue Offsets _I S6.049.7t311 SI.5oo.682I S1.062.3 t 51 SI.210.444I $463.9771 SI.812.2951 St99.442I Fiscal Vear: 4-1-2001 to 3-31-2002 Pg. 50f6 -,"-------- -". -- -----------.----------- j SolI.. Conly s.u.y Serriec Base Year Rate Adjustment AQPlication Operating Information Historical CUJTent I c:J ~ Residential - Tot.ls 77. Accounts: Arroyo Grande 4,590 3.6% 4,753 1.4% 4,82t 1.4% 4,888 5.0% 5,133 Grover Beach 3,106 8.1% 3,359 0.9% 3,389 0.9% 3.420 5.0% 3,590 Pismo Beach 3,068 3.0% 3,I6t 1.8% 3,218 1.8% 3,276 5.0% 3,440 Oceano t,028 19.1% t,224 4.6% t,280 0.9% t,292 5.0% 1,356 County 5,608 11.4% 6,249 0.5% 6,280 0.5% 6,3t t 5.0% 6,627 78. Routes-- Garbage t4 0.0% t4 0.0% t4 0.0% 14 0.0% 14 Routes - Recycling 2.5 180.0% 7 0.0% 7 0.0% 7 14.3% 8 79. Direct Labor Hours 69 524 20.9% 84 084 0.0% 84 084 0.0% 84 084 4.9% 88 '44 N'Jn-residenlial. TOlals 80. Accounts: Arroyo Grande 534 0.9% 539 0.2% 540 1.4% 548 5.0% 575 Grover Beach 659 0.9% 665 '-0.3% 663 0.9% 669 5.0% 702 Pismo Beach 412 -0.5% 410 1.7% 4t7 1.8% . 425 5.0% 446 Oceano 229 1.3% 232 -0.9% 230 0.9% 232 5.0% 244 County 595 2.4% 609 0.0% 609 0.5% 612 5.0% 643 81. Routes - Garbage 5 0.0% 5 0.0% 5 0.0% 5 0.0% 5 Roules - Recycling t 100.0% 2 0.0% 2 25.0% 2.5 20.0% 3 82. Direct Labor .Hours .t5756 13.2% 17836 0.0% 17836 5.8% 18876 5.5% t99t6 Recyclable Materia" - Ton' 83. Communities: Arroyo Grande 248 520.3% t,538 133.5% 3,592 1.4% 3,642 5.0% 3.824 Grover Beach t,677 46.4% 2,455 8.3% 2,658 0.9% 2,682 5.0% 2.816 Pismo Beach 340 I. t52.0% 857 t46.5% 2,1 t2 1.8% 2,150 5.0% 2.257 Oeeano 39 516.5% 242 262.0% 874 0.9% 882 5.0% 926 County 20t 5t6.5% 1240 1.6% 1'60 0.5% 1267 5.0% 1330 Garbage r""" Ton, Collected 84. Communities: Arroyo Grande 10,324 2.5% 10,585 -0.2% to,569 0.0% to,569 5.0% 11.097 Grover Beach 8,437 -6.3% 7,901 -0.6% 7,853 0.0% 7,853 5.0% 8,246 Pismo Beach 8.893 8.8% 9,673 -2.5% 9.433 0.0% 9,433 5.0% 9,905 Oeeano 4,267 .2.4% 4.167 -1.6% 4,098 0.0% 4,098 5.0% 4,303 . County 13 310 -7.7% 12280 3.0% 12654 0.0% t2654 5.0% 13'87 Rsca' Year: 4-1.2001 to 3-31-2002 Pg. 60f6 -------- ! ._-~._------------ Appendix B South Cowty SaniWy Service Interim Year Rate Adjustment AQPlication FOR: THE CITY OF ARROYO GRANDE 1. Rate Increase Requested [I 2.I3%11 Current Increased Adjustment New Rate Schedule Rate Rate (a) Rate Single Family Residential , , 2. 32 gallon Waste Wheeler . $11.51 $11.76 $11.76 I 3. 64 gallon Waste Wheeler $14.98 $15.30 $15.30 I 4. 96 gallon Waste Wheeler $18.44 $18.83 $18.83 5. 128 gallon Waste Wheeler $21.91 $22.38 $22.38 5. Multiunit Residential and Non-residential Rate increases of II 1.13%11 will be applied to all rates in each structure To the best afmy knowledge, the data and information in this application is complete. acCW'8te, and consistent with the instructions provided by the City of San Luis Obispo Rate Making Manual Name: TOM MARTIN Title: Conlroller Signature: ~ Date: Og/19/2001 '0- Fiscal Year: 4/1/2001 - 3/31/2002 Pg. 10'2 - South County Sanitary Service, Inc. Interim Year Rate Adjustment AQj)lication Financial Information Base Year Controllable Costs 6. Total Allowable Costs $4,874,002 7. Plus Allowable Operating Profit $423,826 8. Plus Lease PaYments to Affiliated Comnanies $0 9. Equals Total Controllable: costs $5 297 828 I 74.3%11 Base Year Pass Through Costs 10. Tipping Fees I $1.373,835 I Franchise Fees 1 $461.9061 I!. Plus AB 939 and Re.ulatorv Fees II $0 12. Equals Total Pass Through Costs I $1 835741 I 25.7%11 13. ~ase Year Revenue Requirements (less Franchise Fee) II $7.133,56911 1000/.11 Change in Controllable Cost r 14. Historical Percentage Change in Consumer Price Index (July 2000 to July 2001) 2.7%11 Change in Pass Through Cost t5. Base Year Tipping Fees I $1.373,835 1 Base Year Franchise Fees 1 $46t.9061 16. Plus Base Year AB939 Fees $0 t7. Equals Tota] Base Year Pass Through Costs $1 835 74t t8 Projected Interim Year Tipping Fees I $1.373.8351 Projected Interim Year Franchise Fees 1 $461,9061 t9. Projected Interim Year AB939 Fees $0 20. Equals Total Projected Interim Year Pass Through costs $1 835741 21. Projected Percentage Change in Pass Through Costs II 0.00%11 $AA!i#~mK!!!'~@#I#~~t)1~~~j#G~!!/I&~'~~!~..."" Weighted Change in Controllable Costs 22. Controllable Costs as a Percent of Base Year Revenue Requirements 74.3% 23. Multiplied b Percent chanDe in CPI 2.7% 24. Equals Weighted Percent Change in Controllable Costs 2.01% Weighted Change In Pass Through Costs 25. Pass Through Costs as a Percent of Base Yr Revenue Requirements 25.7% 26. MultiQlied b Percent Chan.e in Pass Throuah Costs 0.00% 27. Equals Weighted Percent Change in Pass Through Costs 0.0% Total Change 28. Total Percent Change in Cost 2.01%11 29. Divided by Adjustment for Franchise Fee 94.<J%11 30. Equals Percent change in Existing Rates I 2.13%1 Fiscal Year: 4/1/2001 - 3/31/2002 Page 2 OF 2 ..J I.b. CITY OF ARROYO GRANDE CITY COUNCIL MEETING NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a Public Hearing on the following item: CASE NO.: N/A APPLICANT: City of Arroyo Grande LOCATION: Assessors Parcel Number 007-784-020, James Way, Rancho Grande Park site PROPOSAL: To abandon a 1.40-acre portion of the proposed 1D-acre Rancho Grande Park site REPRESENTATIVE: Dan Hemandez, Parks and Recreation Director The City Council will consider adoption of a Resolution of Intention to abandon a 1.40-acre portion of the proposed 1D-acre Rancho Grande Park site, pursuant to Govemment Code Section 38501 et.seq. If approved, this is the first in a sequence of Council actions intended to culminate in the sale of the 1.40 acre portion of the proposed park site. The sale of this 1.40-acre portion will help fund the construction of Rancho Grande Park improvements. Any person affected or concerned by this issue may submit written comments to the Department of Administrative Services before the City Council hearings, or appear and be heard in support of, or opposition to, the project at the time of the hearing. Any person interested in the proposal can contact the Community Development Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (S:OO a.m. to 5:00 p.m.). If you challenge an item in court, you may be limited to raising those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the Public Hearing. Failure of any person to receive the notice shall not constitute grounds for any court to I invalidate the action of the legislative body for which the notice was given. I i Date and Time of Hearing: Tuesday, November 13, 2001, at 7:00 P.M. Place of Hearing: Arroyo Grande City Council Chambers 215 E. Branch Street Arroyo Grande, California 93420 ! I , , I I Kelly etm re, Administrative Services Directorl I , I Deputy City Clerk . i I Pllhli~h ~ timp-!';. I , October 19, 2001; October 26, 2001: and November 2, 2001 f MEMORANDUM TO: CITY COUNCIL FROM: DANIEL C. HERNANDEZ ~ DIRECTOR OF PARKS, RECREATION & FACILITIES SUBJECT: RESOLUTION OF INTENTION TO ABANDON A 1.40-ACRE PORTION OF LAND WITHIN THE PROPOSED RANCHO GRANDE PARK SITE AND SETTING A MEETING DATE FOR FINAL CITY COUNCIL ACTION ON THE PROPOSED ABANDONMENT DATE: NOVEMBER 13, 2001 RECOMMENDATION: Staff recommends the Council adopt a Resolution of Intention to abandon a 1.40-acre portion of the proposed 10-acre Rancho Grande Park site, pursuant to Government Code Section 38501 et. seq., and set a meeting date for final City Council action on the proposed abandonment. FUNDING: No fiscal impact. BACKGROUND: On February 23, 1999, the City Council adopted a schematic plan for the development of Rancho Grande Park (the "Park"), which identified approximately 1.40 acres adjacent to Collado Corte to be set aside for possible division and sale as residential lots to fund a portion of the construction of the Park. On November 28, 2000 the City Council conceptually approved the creation and sale of three potential residential lots located on this 1.40-acre portion of land within the Park site. DISCUSSION: Pursuant to Government Code Section 38501 et. seq., before abandoning a portion of property originally dedicated for park purposes, the City must first adopt a resolution of intention describing the portion of the park to be abandoned and fixing a time, at least 30 days after adoption of the resolution, when it will meet to take final action (reference Attachment 1). i City Council Rancho Grande Park November 13, 2001 Page 2 of 2 RGP Construction Timeline Construction bids are tentatively scheduled to go out in February 2002 with construction anticipated to begin in April 2001. ALTERNATIVES: The following alternatives are presented for Council consideration: 1. Adopt the resolution; 2. Modify as appropriate and adopt the resolution; 3. Do not adopt the resolution; or 4. Provide other direction to staff. Attachments: Resolution of approval Exhibit "A": Conceptual Site Plan for Rancho Grande Park 1. Government Code Section 38501 et. seq. --------.- RESOLUTION NO. A RESOLUTION OF .THE CITY COUNCIL OF THE CITY OF' ARROYO GRANDE REGARDING AN INTENT TO ABANDON A PORTION OF LAND DESIGNATED FOR THE DEVELOPMENT OF RANCHO GRANDE PARK, AND SETTING A MEETING DATE FOR FINAL CITY COUNCIL ACTION ON THE PROPOSED ABANDONMENT WHEREAs, the Rancho Grande Park site was set aside as part of the Rancho Grande Subdivision (Tract 1132) as a community park in 1986; and WHEREAS, the City recorded a Certificate of Acceptance of a 5.27 acre portion of the Rancho Grande Park property in 1986 in accordance with Califomia Government Code Section 66477 and purchased the remaining 4.73 acres; and WHEREAS, the City adopted an updated Parks and Recreation Element of the General Plan identifying Rancho Grande Park as a designated community park with an approved master plan in 1988; and WHEREAS, on November 28, 2000, the City Council conceptually approved the sale of a 1.40-acre portion of land adjacent to Collado Corte within the proposed Rancho Grande Park site, as shown on Exhibit "A", attached hereto and incorporated herein by this reference, in order to fund the construction of park improvements; and WHEREAS, the City Council certified the Environmental Impact Report for the General Plan Update on October 9, 2001, which included a land use amendment of the two-acre portion of Rancho Grande Park from Public and Quasi-Public Facilities (PF) to Residential Planned Development (PD 1.2); and WHEREAS, the City Council finds that none of the 1.40-acre portion of Rancho Grande Park site has been used by the public for park purposes, that no consideration has been paid for the land except by the City, and that no public funds have been expended to improve the land as a park. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby sets January S, 2002 as the date when the City Council will meet to take final action on the proposed abandonment of said 1.40-acre portion of the Rancho Grande Park site. I r i I RESOLUTION NO. PAGE 2 On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this day of 2001. RESOLUTION NO. PAGE 3 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ---- I ~ , EXHIBIT A ~ r C6 ~ ill ~ co~ m~ ~ oJ! ~ -. _z'lill ~ a..~ ~ ;;1,1 .ii Q)C ~ ~j j ~ QJ!il g .....~ ~ II Z .-<: b '" IJ V\~ '" J " -- coP- ::s.<: x. .....w _ Ii 0..0 -------- - Q):: ------ - ,-., u~ c~ ------- o:g u~, ... , i~ J I , \ 0' ~ . I,! 1 So. ns a- uf I CU HJ , '61 -a I j I I C q. lj'l fa 'If S- Id " 0 .c ..:-~~.~=:-i.-=-=.:~~~:.~.-~~.:~l~=....~~~.~..~-~.. q0t . U C , I " . 3" . !o ~ J~ ~ P . .' I 3: fa ~ ; ij ~ .......-i~ P ~ d . " .....r. :w J .., .....-..........-.......-+.......... '''\ f "! \' II ... :> \ , II ------ , I W AlS Document Retrieval Page 1 of2 ATTACHMENT 1 CALIFORNIA CODES GOVERNMENT CODE SECTION 38501-38510 38501. The legislative body may abandon all or any portion of a park and sell the land comprising it pursuant to this article, Hit finds that all or any portion of the purported park has not been used by the public for park purposes, that no consideration has been paid for the land except by the city, and that no public funds have been expended to improve the land as a park, in either of the following situations: (a) When any land within the city limits has been dedicated for park purposes by the recording of a plat or map in the office of the county recorder, or otherwise. (b) When any such land has been purchased for park purposes and the legislative body finds that all or any portion of the land is not appropriate, convenient, or necessary for park purposes. 38502. If the land comprising all or any part of such park has been purchased from funds realized from the sale of bonds of a bond issue authorized for the purpose of acquiring the land for park purposes, the question of abandonment of all or a part of the park and the sale or conveyance of the land shall first be submitted to, and approved by, the voters of the city at the next municipal election or at a special election called for that purpose. 38503. Before abandoning all or a part of such park, the legislative body shall adopt a resolution of intention, describing the park or the portion of it proposed to be abandoned and fixing a time, at least 30 days after adoption of the resolution, when it will meet to take final action. 38504. The resolution shall be published pursuant to Section 6063 in a newspaper of general circulation published in the city or, if there is none, in any newspaper designated by the legislative body which is published in the county. Not less than four copies of the resolution shall be posted conspicuously not more than 100 feet apart along the boundaries of the park. 38505. At the time stated in the resolution, the legislative body shall meet, and hear and pass on objections to the abandonment of all or a portion of the park. If the legislative body sustains the objections, the proceedings shall terminate, and a new resolution of intention shall not be adopted for six months. I I 38506. If all objections are overruled, the legislative body has I jurisdiction to order all or any portion of the park abandoned and I the land sold. I I I http://www.leginfo.ca.go...Iwaisgate?WAlSdocID=99480426303+0+0+0& W AlSaction=retriev 11/5/01 i J W AIS Document Retrieval Page 2 of2 38507. The legislative body may employ any legal or other assistants that it deems necessary to sell the land for the best advantage of the city, and may fix and pay their compensation. 38508. The legislative body may order the land sold in one block or in lots or parcels, for cash or on credit, as it deems most advantageous to the city. Credit terms shall not exceed four years, and deferred payments shall bear a rate of interest of 6 percent a year. The legislative body shall determine when, at what price, and on what terms the land or any part of it shall be sold. 38509. When authorized by a majority vote of the legislative body, the mayor and the city clerk shall sign, acknowledge, and deliver a deed to the land or part sold in the name and under the seal of the city. The deed when signed, acknowledged, and delivered conveys title to the land described in it. 38510. No abandonment or sale of a park pursuant to this article shall affect any private easement or other right in lands acquired or owned by any private person or corporation, nor shall such abandonment or sale affect any right, easement, or interest owned or under the control of any other governmental agency for public use other than park purposes. In the absence of an express or implied reservation of a right of reversion in the dedication or instrument of purchase, the park lands abandoned pursuant to this article shall not revert to private ownership. I http://www.leginfo.ca.go...Iwaisgate?WAISdocID=99480426303+0+0+0& W AISaction=retriev 11/5/01 I ---- ---~ I.c. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande on the following .item: PROPOSED ORDINANCE AMENDING ARTICLES 4 AND 5 OF TITLE 6 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING SEWER CONNECTION FEES. Applicant: City of Arroyo Grande Proposal: The City Council will consider adoption of a proposed ordinance amending the Municipal Code to provide for modifications to sewer connection procedures and fees and for said fees to be approved and adopted by resolution of the Council. In the proposed ordinance, the provisions for the current sewer area charge and the benefit unit charge will be consolidated into .a single fee based upon equivalent dwelling units, for residential uses. For non-residential uses, the connection fee would be based on water meter size. If the proposed ordinance'is adopted, the Council will consider adoption of a resolution establishing revised sewer connection fees. Representative: Don Spagnolo, Director of Public Works Any person affected or concerned about the proposal may submit written comments to the Director of Public Works before the City Council hearing, or appear and be heard in support of or opposition to the proposal at the time of the hearing. Any person interested in the proposal can contact the Public Works Department at 214 East Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5400 during normal business hours (8:00 a.m. to 5:00 p.m.). A copy of the proposed Ordinance is available for public inspection at the above address. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the Public Hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Date and Time of Hearing: Tuesday, November 13, 2001, 7:00 p.m. Place of Hearing: Arroyo Grande City Council Chambers, 215 East Branch Street . ~tw2AL--- Arroyo Grande, CA 93420 Kelly W tmo Director of Administrative Services/Deputy City Clerk Publish 1T, Friday, November 2, 2001 ____n.__.__ .-- --- ___n_.._._ MEMORANDUM TO: CITY COUNCIL FROM: t1...~ DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: ADOPTION OF PROPOSED ORDINANCE AND RESOLUTION AMENDING THE SEWER CONNECTION FEES DATE: NOVEMBER 13, 2001 RECOMMENDATION: It is recommended the City Council: 1. Adopt an Ordinance entitled: An Ordinance of the City Council ofthe City of Arroyo Grande Amending Articles 4 and 5 ofTitle 6 of the Arroyo Grande Municipal Code; and 2. Adopt a Resolution entitled: A Resolution of the City Council of the City of Arroyo Grande Establishing Sewer Connection Fee Amounts. FUNDING: The modified sewer connection fees will provide revenue for the Sewer Facility Fund in an amount sufficient to pay the cost of providing sewer service to new development. DISCUSSION: On October 23, 2001 the City Council modified the second paragraph of Section 6-6.411 to delete the wording related to credit for prior payments and approved the first reading ofthe proposed ordinance. The proposed ordinance includes the following modifications to the fee structure: 1. The present connection fee, which consists of a sewer area charge and a benefit unit charge, are consolidated into a single fee based on equivalent dwelling units. This addresses open space because it only considers the sewage producing use of the property, is defensible as a basis for the fees, and is easily applied. 2. For residential uses, a single residential use is the basis for the fee. Adjustment factors are used for multifamily and mobile home uses, which generate less wastewater than a standard residence. I 3. For non-residential uses, the proposed connection fee would be based on water meter size, which is reflective of the amount of wastewater a commercial use generates relative to a single family residence. 4. The fees include an automatic annual adjustment, based on the Engineering News Record (ENR) Construction cost index. This is the same formula used to annually adjust development impact fees. The sewer connection fees are established in the Arroyo Grande Municipal Code, and therefore require an ordinance to be modified. In order to provide maximum flexibility for future modifications, the proposed Ordinance provides that the connection fee amounts be established by resolution. The draft ordinance and resolution are included as Attachment 2 and 3, respectively, for Council consideration. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; - Do not approve staff's recommendation; - Modify as appropriate and approve staff's recommendation; or - Provide direction to staff. Attachments: Attachment 1 - Draft Ordinance Attachment 2 - Draft Resolution Establishing Fees I I I Attachment 1 Draft Ordinance i ORDINANCE NO. - C.S. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING ARTICLES 4 AND 5 OF TITLE 6 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING SEWER CONNECTION FEES WHEREAS, the City of Arroyo Grande has commissioned a study to update its sewer . connection fees; and, WHEREAS, the study recommended equitable and proportional connection fees in order to fund the infrastructure needed to provide sewer capacity to new users; and, WHEREAS, the City desires to modify Municipal Code provisions regarding sewer connection fees and implement such connection fees. THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS FOLLOWS: SECTION 1: Articles 4 and 5 of Chapter 6 of the Arroyo Grat:tde Municipal Code are hereby amended in their entirety as shown in Exhibit A attached hereto and incorporated by tliis reference as though set forth infull. SECTION 2: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not affect the validity ofthe remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that anyone or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared unlawful. SECTION 3: A summary of this Ordinance shall be published in a newspaper published i and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council , i meeting at which the proposed ordinance is to be adopted. A certified copy ofthe full text I of the proposed Ordinance shall be posted in the office of the Director of Administrative I Services/Deputy City Clerk. Within fifteen (15) days after adoption of the Ordinance, the I summary with the names of those City Council Members voting for and against the Ordinance shall be published again, and the Director of Administrative Services/Deputy City Clerk shall post a certified copy of the full text of such adopted Ordinance. SECTION 4: This Ordinance shall become effective sixty (60) days after its adoption. ----------.- ----.....- ---., ORDINANCE NO. - C.S. PAGE 2 On motion of Council Member , seconded by Council Member , and on the following roll call vote to wit: AYES: NOES: ABSENT: the foregoing Ordinance was adopted this _rd day of ,2001. I i , i I I i , I I i MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY I I I --. EXHIBIT A Article 4. Permits and Connection Fees Sec. 6-6.401 Approval: ReQuired It shall be unlawful for any person, other than the City, to make any connection to any public or building sewer, or to construct, perform maintenance, or alter any public sewer main or building sewer within the City without first obtaining approval from the City for such work. Sec. 6-6.402 Approval: Process Any person desiring to perform work involving sewers shall make a request in writing to the City, providing specific details of the proposed work and any other such information as the City may require. The work to be performed shall be done in accordance with City Standards and Codes. Approval of'the proposed work will be issued in the form of an encroachment permit, a building permit, approved subdivision plans, or other permit applicable to the overall project involved. The applicant shall pay all such permit and inspection fees associated with the approval. Sec. 6-6.403 Approval: Exceptions ! I Nothing contained in this Article shall be deemed to require the application for, or the issuance of, a permit for the purpose of removing stoppages or repairing leaks in a building sewer, except that when it is necessary to replace any part of such sewer. For the purpose of this Chapter, building sewer is defined as all sewerage exclusive of City main line including, but not limited to the wyes, tees, saddles, laterals, and plumbing. Sec. 6-6.404 Permittees: Liabilitv The person to whom a permit for construction has been issued and the person performing the work under such permit shall be liable for all damages of whatsoever nature occasioned by or resulting from the performance of such work, and such persons shall hold the City and its employees and agents harmless from all loss, including expenses incurred in defending any action against the City arising out of such construction work. The applicant shall be liable for defects in the work and for any failure which may develop in the facilities because of defective work or materials. ---...- -. Sec. 6-6.405 South San Luis ObispoCountv Sanitation District Fees Each connection to the sewer system shall be charged a fee as adopted by the Governing Board of the South San Luis Obispo County Sanitation District for said sanitation district. Sec. 6-6.406 Connections: Fees:CaDacitv. For each connection of a building sewer to a public sewer, a connection fee is hereby established. The fee shall be collected by the City before the permit for the connection work is issued. The City Council may from time to time, by resolution, set forth the amount of the sewer connection fees. Said resolution shall provide for a method of adjusting the amount of the fees to' account for changes in construction costs or other considerations affecting the reasonable relationship between the fees and the cost of the public sewer system. Every house and building requiring a sewer service shall have an independent connection to the public sewer, except that more than one building located on a lot under one ownership, or condominium, or planned unit development may be connected I to the same building sewer in conformance with Section 6-6.309. With the exception of , I condominium and planned unit developments, in the event a lot with a house or I building so connected is subdivided, an independent sewer connection with appropriate I easements shall be provided for each differently owned premises. With the exception of condominium and planned unit developments, no two (2) owners of adjacent lots fronting on the same street shall be permitted to join in the use of the same building sewer. I Sec. 6-6.407 Sewer Connections Outside the Citv Limits I Sewer connections to an area outside the City limits shall be subject to the following conditions: I i I i I i I I -~-~ a) The applicant shall provide detailed calculations that demonstrate that the proposed sewage flow, plus the projected sewage flow from the areas within the City limits at buildout can be conveyed by the City sewer system. The analysis shall be reviewed and approved by the Director of Public Works. b) The applicant shall provide a will serve letter demonstrating that the South San Luis Obispo County Sanitation District will accept the additional sewage. c) Pay connection fees as described in this Article, plus an additional 20 percent of the City connection fee for City overhead for administration of the outside sewer connection. In addition, the applicant shall be responsible for all costs associated with the outside sewer connection. d) For sewer connections of a single residence unit, the Director of Public Works may approve the outside connection. For connections of more than a single residence unit, the outside connection shall be approved by the City Council. e) Provide evidence of approval of all necessary government bodies, including but not limited to the Local Agency Formation Commission. I Sec. 6-6.408 Connections: Fees: Disposition i i All moneys derived from sewer connection fees shall be deposited in a special fund known as the "Sewer Facility Fund". The money in said fund shall be used to pay I for sewer improvements and future sewer capacity as necessary to meet the needs of i the City resulting from growth and expansion. The fund shall not be used to pay for , I operation and maintenance. I I i i Sec. 6-6.409 Connections: Fees: Exceptions , I I Whenever new development replaces existing development, the connection fees I [ shall be as stated in this Article, less any credits determined in accordance with Section I I 6-6.411. I I , I I , For any sewer connection not included in the provisions of this Article, the City shall determine the amount of the connection fee on such basis that such fee will be I equivalent to that paid by other users. I I , _~.____m - ---. ! Sec. 6-6.410 CharQes for Extraordinarv Services It is the intent of the City to equalize the cost of sewer service throughout the area of the City by the application of the provisions of this Article, and notwithstanding any provisions ofthis Article, the City may in any instance increase the service charges to be charged for any extraordinary service to achieve such objective. Sec. 6-6.411 Connections: Fees: Credits A person making a sewer connection may apply for credit against the fees due. Credit may be allowed for connection fees, a portion thereof, or an equivalent that has been previously paid. The Director of Public Works shall determine that amount of credit allowed. No reductions in connection fees shall be transferable to another parcel of land. i I I I ! i I , I I I I I --~, - Article 5. Public Sewer Extensions Sec. 6-6.501 Applications: Installations: Costs: Reimbursement Any person extending a public sewer to the benefit of other properties may request a reimbursement agreement. The City Council shall approve or disapprove of any reimbursement agreement. The reimbursement agreement shall not reduce the connection fees to be paid to the City. The maximum term of a reimbursement agreement shall be 10 years. Sec. 6-6.502 Connections: Charces: Pavment. No sewer service shall be provided until the sewer connection fees have been paid. I i I I I -----.- Attachment 2 Draft Resolution Establishing Fees I I , I I I I i I I i I I I I RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING SEWER CONNECTION FEE AMOUNTS WHEREAS, the City Council adopted Ordinance C.S. amending provisions of the Municipal Code regarding sewer connection fees; and WHEREAS. the City Council may by resolution establish the amount of the sewer connection fees pursuant to the above referenced Ordinance; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby adopts the fees set forth in Exhibit "AU attached hereto and incorporated herein by this reference as though set forth in full. This Resolution shall take effect sixty (60) days after its adoption per Government Code Section 66017. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: , AYES: NOES: ABSENT: . the foregoing Resolution was passed and adopted this day of 2001. I I I I I I I i I I I I I I ---- RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: -,-.- ~ S~DAMS' CITY MANAGER , I I APPROVED AS TO FORM: i TIMOTHY J. CARMEL, CITY ATTORNEY i I , \ , I I ------ .' EXHIBIT A SEWER CONNECTION FEES For each connection of a building sewer to a public sewer, a connection fee shall be collected by the City before the permit for the connection work is issued, The amount of the fee collected is as follows: Type of Development Connection Fee I Residential - per dwelling unit I Single Family $ 728 Multifamily (a) $ 539 Trailer Park/Mobile Home $ 597 Non-Residential - per water meter size (b) 5/8 inch $ 728 3/4 inch , $1,090 1 inch $1,820 1 1/2 inch $3,640 2 inch $5,824 3 inch $10,920 4 inch $18,200 6 inch $36,400 8 inch $72,800 10 inch $109,200 12 inch $160,160 (a) Multifamily includes duplex, triplex, apartments, and condominiums (b) For meter sizes larger than shown, connection fee determined based on the ratio of the maximum safe operating capacity of the meter to that of a 5/8 inch meter. The connection fees shall be increased each January 1 with the annual percentage increase of the annual average ENR Construction Cost Index as established in the Engineering News Record publication. The ENR basis for the fees as listed above is 6221. Adjustment Formula: Adjusted Fee = (Current Fee) x (Current ENR Index) / (6221) --'"..- -- 1D.a. MEMORANDUM TO: CITY COUNCIL FROM: f1~ DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: CONSIDERATION OF APPROVAL OF THE WASTEWATER SYSTEM MASTER PLAN DATE: NOVEMBER 13, 2001 RECOMMENDATION: It is recommended the City Council approve and adopt the 2001 Wastewater System Master Plan. FUNDING: The Capital Improvement Program included $60,000 for the City's Wastewater System Master Plan. Expenditures to date are approximately $56,500. The Wastewater System Master Plan will be completed within budget. DISCUSSION: On July 24, 2001, the City Council authorized distribution of the draft Wastewater System Master Plan. The draft plan was made available for review at City Hall and was distributed to the South County Library, Arroyo Grande Chamber of Commerce, and the Home Builders Association ofthe Central Coast. In addition, the public was notified via the City's web site and through an advertised public notice. The purpose of the Wastewater System Master Plan is to provide a thorough review of the City's wastewater facilities, identify any deficiencies within the City, and to propose a set of coordinated wastewater improvement projects that will provide adequate collection system capacity consistent with the ultimate needs of the City. The Wastewater System Master Plan will be utilized as a flexible, comprehensive tool in programming capital improvement projects, prioritizing available funding, and conditioning new development. Proposed solutions were identified to correct existing and future wastewater system problems and a cost estimate was prepared for each project. The recommended projects were prioritized into a three phase capital improvement program to be implemented over a 20-year period. I I APPROVAL OF THE WASTEWATER SYSTEM MASTER PLAN NOVEMBER 13, 2001 PAGE 2 The public comment period for the Wastewater System Master Plan ended on September 10, 2001. One resident commented on the plan. Staff reviewed the comments, met with the individual, and modified the report where necessary or appropriate. The public comments and staff responses are attached to this staff report. AL TERNA TIVES The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; - Do not approve staff's recommendation; - Modify as appropriate and approve staff's recommendation; or - Provide direction to staff. Attachments: Attachment 1 - Memorandum from Christine Ferrara Attachment 2 - Response to Memo from Christine Ferrara Attachment 3 - Modified pages of the Wastewater System Master Plan rsm:232.5814\Approve Report.wpd , I .1 I ATTACHMENT 1 SEPTEMBER 28, 2001 WASTEWATER SYSTEM MASTER PLAN COMMENTS PAGE 1 OF 7 rsm:232.5814\Approve Report.wpd Comments from Ms. Ferrara: Comment No.1: The recent Water System Master Plan, prepared by the same consultant, forecasted different population and dwelling units at build out. How can two major planning documents prepared just 24 months apart have a different view of future demands on our infrastructure? (20,000 vs. 18,500 population; 7,578 vs <5,000 dwelling units). Response: Future development estimates for both the Water Master Plan and the Wastewater System Master Plan were based on information provided by the Community Development Department. The City is currently in the process of revising the Land Use Element of its General Plan, and Strong Planning Services was retained to prepare the required documentation. The population was adjusted during the preparation of the WW Master Plan to conform to the latest available General Plan working draft information. In order to ensure that the Master Plan was progressing based on approved projections, the population estimates were presented to the City Council and subsequently approved. Comment No.2: Ideally, a water master plan should precede the wastewater master plan so that the duty factors generated for one become the basis for wastewater flows in the other. The City is in this envious position. With that said, I am surprised to see reference to "traffic analysis zones" as the basis for generating sewage duty factors. What method was used to verify the accuracy of the traffic data? Why did the engineer consider this more accurate than using a percentage of water demand? Response: Due primarily to a projected increase in the number of persons per household, the water use estimates presented in the Water Master Plan were revisited to conform to current information provided by the City. The wastewater duty factors were based on actual ftow measurements (Ch. 4). In terms of the traffic analysis zones (TAZ), Strong Planning completed a detailed land use inventory of the entire City as shown in Appendix A. This effort identified both the existing and projected residential, institutional, and commercial developments within specific sub-areas of the City. The sub-areas developed in the traffic analysis effort were small enough to be integrated into a -.--..- SEPTEMBER 28, 2001 WASTEWATER SYSTEM MASTER PLAN COMMENTS PAGE 2 OF 7 tributary sewer area analysis of the collection system. Where a TAZ discharged to more that one sewer collector, a rational basis for splitting the flow (i.e., lot count or area) was employed to maintain the accuracy of the approach. Comment No.3: Note that Pismo Beach also disposes of its treated effluent at the SSOCSD outfall. Response: Comment will be incorporated in the final report. Comment No.4: $180,000 is suggested for video inspection of lines. Where is the recommended budget to follow-through on repairs/replacement as a result of the inspections? Response: Previous video inspection efforts have yielded a number of capital improvements that have been identified in the report. After the completion of the video inspection, an addendum to the WW Master Plan is recommended in the event additional deficiencies are identified. A budget figure of $15,000 was added to CIP Projects 2-1 and 2-2 to allow for minor repairs (see Page 8-4). Comment No.5: I am surprised that the engineer (and apparently the maintenance staff) proposes submersible sewage pumps to replace dry pits. It has been my experience that maintenance on submersibles is nasty business. Well-designed dry pit lift stations (such as Paso Robles) have long useful lives and allow for maintenance without pulling equipment out of raw sewage. This may outweigh the necessary confined space entry demands that such dry pit installations may pose. The proposal to equip them with VFD's should be carefully considered. VFD's are temperamental, causing excess vibration, noise, and may require special housing. Response: In the preferred alternative, the existing dry well would remain intact and the existing pumps would be replaced with submersible dry pit pumps. In addition, electrical components that would be damaged if inundated would be removed from the dry pit. Wemco and other manufacturers produce submersible pumps that can function in a dry SEPTEMBER 28, 2001 WASTEWATER SYSTEM MASTER PLAN COMMENTS PAGE 3 OF 7 pit environment. With this approach, the benefit of access to the pump is maintained, and the station can continue to function even with the dry well flooded. A number of conditions, including the failure of various control elements, have led to the inundation of the existing dry well. The resulting damage to electrical components and motors can take days to repair. With respect to VFD's, the technology has improved in the last few years but the concerns remain valid. A properly designed VFD with an across-the-line starter bypass should perform adequately. Comment No.6: The system curves for the list stations are great. Response: We agree that the curves are an essential tool. Comment No.7: I seem to recall a recent inflow and infiltration study prepared for the City. 1999? The findings from that study should be blended into this master plan. The important question is "Do you design the collection system assuming a successful) & I program nor not?" It appears that the engineer presumes not. Response: The City prepared an Infiltration/Inflow and Spill Prevention Program as indicated on Page 7-2 of the report. This program did not include flow meter data and did not quantify the location and extent of III within the City. During the preparation of the report, the only significant 1/1 event captured in the limited flow metering program was upstream of Lift Station NO.1. When assembling the budget figures for improvements to this lift station, we assumed that the majority of the III is eliminated given the small tributary area. Other improvements addressed in the plan do not assume a reduction in III. Comment No. S: Was wastewater quality (specifically salt loading) taken into consideration in this master plan? See related comment regarding reclamation. Response: The NPDES permit for the SSLOCSD was reviewed in terms of the water quality responsibilities of the member agencies, including the City. Treated effluent is currently disposed through an ocean outfall, - --------- SEPTEMBER 28, 2001 WASTEWATER SYSTEM MASTER PLAN COMMENTS PAGE40F7 and therefore the existing permit does not place a limitation on salts or require the implementation of salt management practices. Comment No.9: The lift station evaluation missed an important component. How efficiently are the stations operating? Did the engineer consider a paralleling force main vs. smaller horsepower pumps to reduce energy consumption over time? Further, what is history of reported spills? How did this influence the prioritization of lift station upgrades? Response: Efficiency was reviewed in terms of both pump efficiency and force main hydraulic efficiency for Lift Stations 1, 3, and 7. The other stations serve small service areas with minimal overall electrical demand. With respect to pump efficiency, City operations staff prefer a recessed impeller for submersible pump applications (Wemco, Essco, etc.). This design minimizes the potential for pump clogging and therefore limits emergency call-outs and related costs. Unfortunately, recessed impeller pumps typically average in the 30% to 40% range for pump efficiency. However, operations staff believe that the superior reliability of the design warrants the additional electrical cost. Additional detail is provided below for specific lift stations: Lift Station NO.1: New pumps and motors will be installed with the proposed upgrade project. Depending on the impeller design, the new units could function more efficiently that the existing non-clog dry pit pumps. These pumps are currently operating at an efficiency of 57%. In addition, the energy losses due to friction in the force main will be reduced through the use of VFD's. Lift Station NO.3: The existing non-clog pumps operate at an efficiency of approximately 60%. The hydraulic efficiency of the force main is adequate given the operating velocity of 3 to 4 feet per second (fps). More efficient pumps are available, and an analysis was performed to determine the cost effectiveness of improvements. If pump efficiency is increased to 70%, a cost savings of only $100 per year would be realized given the relatively small flows present at the station (37,800 gpd average daily flow). This modest savings does not warrant the purchase of new pumps. j - SEPTEMBER 28, 2001 WASTEWATER SYSTEM MASTER PLAN COMMENTS PAGE50F7 Lift Station NO.7: The existing 4" force main at this station creates a moderate friction loss (see curve in Ch. 5) with a velocity of approximately 5 fps. The existing recessed impeller pumps operate at an efficiency of approximately 34%. If the force main was upgraded to 6", the pump discharge would increase from 180 gpm to 375 gpm. Break horsepower would also increase from 8 to 11.5. This increase in efficiency would result in an annual savings of approximately $500 per year. The present worth of this savings over the 30 year life of the force main at 6% interest is $6,892. This amount would not justify the cost of upgrading the force main. Comment No. 10: The peaking factor analysis referenced data for the SSLOCSD system. Note that peaking factors for sub-areas (such as the City) are generally higher than observed regional peak flows. Typically, lift station run-times are used to cross-check estimated sewage duty factors and peaking factors. Was that done here? Further, it is unclear whether I & I is included in the peaking factors or added on. Later in Section 5.4, it looks as though the engineer used peaking factors tailored for each lift station. Basis? Response: Page 4-4 indicates that higher peaking factors are applicable to smaller sub-areas. Higher factors were used to confirm the ability of the City's lift stations to discharge peak flows. In the final report, a note will be added to each of the pump curve figures to indicate the average daily flow, peak hourly flow, and peaking factor (see Figures 5-14 through 5-19). The basis for determining sub-area peaking factors was the collection of flow meter data at Lift Stations No. 1 and 3. Comment No. 11: The engineer used a curious criteria for establishing which lines were lacking capacity. Typically, "diD" is used, i.e. depth of flow relative to pipe diameter. Prior master plans prepared by the same firm used a criteria something like this: Flow Condition Max. dID Avg. Dry Weather Flow 0.5 Peak Dry Weather Flow 0.75 Peak Wet Weather Flow 0.9 J -- SEPTEMBER 28, 2001 WASTEWATER SYSTEM MASTER PLAN COMMENTS PAGE60F7 It appears that the engineer cited any gravity collectors where dID exceeded 0.5 as deficient. (Page 5-6) This is very conservative and will translate into more public funds being channeled into line replacement than necessary. Response: The discussion of criteria will be augmented to clarify the distinction between the Mannings calculated diD and the modeled backwater curve produced by the computer model. We believe the backwater curve approach used by the software is a more accurate representation of what actually occurs in gravity sewers. The sewers that were marked for replacement due to capacity issues exhibited localized surcharge problems as shown in the hydraulic profiles (see Appendix). The gravity system downstream of Lift Station No. 1 will be further clarified in the final report. A lower dID factor for this area is recommended until the effectiveness of upstream III improvements is confirmed. Given that the related replacement projects are Priority 3 improvements, adequate time exists to confirm the final III parameters and associated discharge from Lift Station NO.1. Comment No. 12: I am curious why Section 6.2 is silent on reclaimed water. Please reference the major findings of SSOCSD's recent feasibility study. Here is where the link to our salts loading is pertinent. Response: This item will be Included in the final report (see Ch. 6). Salt loading was addressed in the recycled water feasibility study, with the conclusion that reverse osmosis might be necessary to reduce chlorides. The use of self regenerating water softeners certainly adds to the salt loading. However, the legal framework for eliminating these units is not well established. Comment No. 13: Section 7.1 and 7.2 mention sewer cleaning operations. Where does the City dispose of cleaning debris? Response: The solids and water generated from the cleaning operations are discharged to an SSLOCSD trunk main at a dump station site. Large solids are screened during this process and disposed in the garbage. -- SEPTEMBER 2S, 2001 WASTEWATER SYSTEM MASTER PLAN COMMENTS PAGE 7 OF 7 Comment No. 14: All figures - make distinguishable when copies in black and white. Add date to all. Fig 3-1 - Source of data? Fig 5-X - Always label lift station numbers. Response: Comments to be incorporated into final report. Comment No. 15: The future population write-up is confusing. Why does Fig 3-2 show growth beyond general plan build-out How does the rate of growth affect the recommendations contained in this master plan? Table 3-2 conflicts with the 1999 Water System Master Plan. Response: Figure 3-2 will be clarified. The rate of growth was generally not a determining factor in prioritizing capital improvements. Sewers with adequate capacity for current needs were given a lower priority than those with existing problems. Further clarification of this item is provided in the response to Comments No. 1 and 2. Comment No. 16: Regarding cost estimates, please be clear on what the estimates include and exclude throughout the document. The ENR index is a great reference. Response: A detailed unit cost breakdown was included in Chapter 8 and Appendix C). : .. Attachment 2 MEMORANDUM August 12, 2001 To: Don Spagnolo -From: Christine Ferrara ~~ Subject: Comments on Draft Wastewater System'Master Plan Gear Don, At Tony's request, I reviewed the draft report dated July 2001 and have thefoRowing comments. 1. The recent Water System Master Plan, prepared by the same consultant, forecasted different population and dwelling units at build out. How can two major planning documents prepared just 24 months apart have a different view of future demands on our infrastructure? (20,000 vs 18,500 population; 7,578 vs <5,000 dweUing units) 2. Ideally, a water master plan should precede the wastewater master plan so that the duty factors generated for one become the basis for wastewater flows in the other. The City is in this envious position. With that said.! amsurprfsed to see reference to "traffic analysis zones' as the basis for generating sewage duty factors. What method was used to verify the accuracy of the traffic data? Why did the engineer . consider this more accurate than using a percentage of water demand? 3. Note that Pismo Beach also disposes of its treatedeffiuentat the SSOCSD outfall. 4. $180,000 is suggested for video inspection of lines. Where is the recommended budget to foffow-through on repairs/replacement as a result ofthe inspections? 5. I am surprised that the engineer (and apparenlty the maintenance staff) proposes submersible sewage pumps to replace dry pits. It has been my experience that maintenance on submersibles is nasty business. Well-designed dry pit lift stations (such as Paso Robles) have long useful lives and allow for maintenance without pulling equipment out of raw sewage. This may outweigh the necessary confined space entry demands that suchdry pit instaffalions may pose. The proposal to equip them withVFD'ssholtld be carefully considered. VFD's are temperamental,causing excess vibration, noise, and may require special housing. .... 6. The system.curves for the lift stations are great. 7. I seem to recall a recent inflow and infiltration study prepared for the City. 1999? The findings from that study should be blended.into this master plan. The important question is "Do you design the collection system assuming a successful 1.&1 program or not?" It appears that the engineer presumes .not. 8. Was wastewater .quality (speciflCBlly salt .Ioading) taken into consideration in this master plan? See related comment regarding reclamation. 9. The lift station evaluation missed an important component. How efficiently are the stations operating? Did the engineer consider a parallenng force main vs. smaller ---..--- - .- horsepower pumps to reduce energy consumption Over time? Further, what is histOry of reported spills? How did this influence the prioritization of lift station upgrades? 10. The peaking factor analysis referenced data for the S.SLOCSD system. Note .that peaking. factors for sub"areas (such as the City) are generally higher than observed regional peak flows, Typically; lift station run-times are used to cross-check estimated sewage duty factors and peaking factors: Was that done here? Further, it is unclear whether 1&1 is included in the peaking factors. or.:addedon_ Later in Section 5.4, it looks as.though the.engineer.used.,peaking factors_tailored for each lift station. Basis? 11. The engineer used a curious criteria for establishing which lines were lackin_g capacity. Typically, "dID" is used, i.e. depth of flow relative to pipe diameter. Prior master plans prepared by the same .firm used a criteria something like this: Flow Condition Max. dID Avg. Dry Weather Flow 0.5 Peak Dry Weather Flow 0.75 Peak Wet Weather Flow 0.9 It appears that the engineer cited any gravity collectors where dID exceeded 0.5 as deficient. (PageS-6) This is very conservative and willtranslste into more pUblic funds being channelled into line replacementthannecessary. 12. I am curious why Section 6.2 is silent on reclaimed water. Please reference the major findings of SSOCSD's recent feasibility study. Here is where the link to our salts loading is pertinent. 13. Section 7.1 and 7.2 mention sewer cleaning operations. Where does the City dispose of cleaning debris? 14. All figures - make distinguishable when copies in black and white. Add date to all. Fig 3-1 - Source of data? Fig 5-X - A'r.vays label lift station numbers. 15. The future population write-up is confusing. Why does Fig 3-2 show growth beyond general plan build.out? How does the rate of growth affect the recommendations r contained in this master plan? Table 3-2 conflicts with the 1999 Water System Master Plan. 16. Regarding cost estimates, please be clear on what the estimates include and exclude throughout the document. The ENR index is a great reference. * * * You have a good start on a valuable, enduring master plan, Don. Let me know if you would like me to expand on any of these comments. I would be happy to review a 'final draft' if that would be heJpful. - -..------------ .~. Attachment 3 Wastewater System Master Plan - Chae!!!:,! EXECUTIVE SUMMARY 1.1 INTRODUCTION The City of Arroyo Grande (City) wastewater system consists of gravity sewers, six lift stations, and force mains which convey raw wastewater to trunk sewers owned by the South San Luis Obispo County Sanitation District (SSLOCSD). Using flow monitoring technology, computer modeling, and operational history, deficiencies have been identified in the existing collection system. The wastewater system master plan presented herein provides for the adequate and reliable collection and conveyance of existing and future wastewater flows. 1.2 PURPOSE AND SCOPE The purpose of the Wastewater System Master Plan is to furnish a comprehensive program of prioritized capital improvements which will address existing deficiencies and provide adequate collection system capacity and redundancy consistent with the ultimate needs of the City. An executive summary of the findings and recommendations is presented below. 1.3 FINDINGS OF THE WASTEWATER SYSTEM MASTER PLAN Existing and Projected Wastewater Flows Ti'le eurrel'lt Ci~ populatiol'l of 16, 11 S, ',,,hieh is Based 01'1 Year ZOOO eensus data, is expeeted to increase to approximately 20,OOQ at Btlild-'Otlt of the existing City limits.ft. presents a summary of the existing and future wastewater flows. Table 1.1 Summary of Existing and Future Wastewater Flows Existing Flow Build-out Flow Flow Condition (million gallons (million gallons per day) per day) Average Annual Flow (AAF) 1.26 1.65 Peak Day Dry Weather Flow (PDF) 1.64 2.15 Peak Hour Wet Weather Flow (PHWWF) 3.78 4.95 1-1 Revised November 1, 2001 J 1.4 WASTEWATER SYSTEM UPGRADE RECOMMENDATIONS The Wastewater System Master Plan consists of staged capital improvements to correct existing deficiencies and provide for the ultimate City needs. The following tables summarize a three stage capital improvement program which reflects the relative importance and recommended timing of the projects. Priority 1 improvements should be constructed within the next 5 years. Priority 2 improvements should be completed in the next 5 to 10 years, and Priority 3 improvements should be implemented in 10 to 15 years. Project numbers that are labeled with an asterisks (*) were identified in previous rehabilitation studies. Tne total ee3t of the reeommel'lded eollectiol'l system impl'64'emel'lts is $7,494,eee.11.;I!I!II_;~!~R;~~:::::iJ:!!Jtjlll[__f~f~i _lBIBi Table 1-2 Priority 1 Capital Improvements Budget Cost No. Project Name Description Estimate 1-1 Infiltration /Inflow Identify sources of storm water $5,000 Remediation: Phase I inflow upstream of Lift Station NO.1 1-2 Infiltration /Inflow Eliminate sources of III identified $476,000 Remediation: Phase II in Phase I through pipe replacement and repair (estimate only) 1-3 Lift Station No. 1 Construct a new submersible lift $448,000 Replacement station to replace Lift Station No. 1 1-4 Fair Oaks Avenue Replace the existing 12" sewer $460,000 Sewer Upgrade along Fair Oaks with a new 18" sewer (2,300 ft, 5' to 10' deep) 1-5* Alder Street Sewer Replace the existing 10" clay $317,000 Replacement sewer along Alder with a new 12" PVC sewer (1,760ft, 5' to 10' deep) 1-6* The Pike Sewer Replace the existing 6" sewer $211,000 Upgrade along The Pike with a new 8" sewer (1,320 ft, 5' to 10' deep) 1-7* East Branch Sewer Replace the existing 6" sewer $136,000 Upgrade along East Branch with a new 8" sewer (850 ft, 5' to 10' deep) 1-3 Revised November 1, 2001 Budget Cost No. Project Name Description Estimate 1-8* Crown Terrace I Le Replace the existing 6" sewer $208,000 Point Sewer Upgrade along Crown Terrace and Le Point with a new 8" sewer (1,300 ft, 5' to 10' deep) 1-9* Wood Place Sewer Replace the existing 6" sewer $67,000 Upgrade along Wood Place with a new 8" sewer (800 ft, 5' to 10' deep) 1-10* Alpine Street Sewer Replace the existing 6" sewer $82,000 Upgrade along Alpine with a new 8" sewer (510 ft, 5' to 10' deep) 1-11 * Tally Ho Sewer Replace the existing 15" VCP $190,000 Upgrade sewer along Tally Ho with a new 15" PVC sewer (130 ft, 5' to 10' deep) TOTAL OF PRIORITY 1 IMPROVEMENTS (ENR Index: 6286) $2,600,000 Table 1-3 Priority 2 Capital Improvements Budget Cost No. Project Name Description Estimate , 2-1 Video Inspect Collection Video inspect ~O,OOO linear feel of $98,800 I System: Phase I iiIIfl..r _I. I_~ 2-2 Video Inspect Collection Video inspect 00,008 linear feet of $00,088 System: Phase II ;iiifl,..lil liB. BlI) 2-3 Huasna Road Sewer Replace the existing 8" parallel $250,000 Upgrade sewers along Huasna with a new 15" sewer (1,220 ft, 10' to 15' deep) 2-4 Woodland Drive Sewer Replace the existing 12" sewer $321,000 Upgrade along Woodland Drive with a new 18" sewer (1,490 ft, 10' to 15' deep) i ! I 1-4 Revised November 1, 2001 J Budget Cost No. Project Name Description Estimate 2-5* South Traffic Way Replace the existing 8" VCP sewer $96,000 Sewer Upgrade along South Traffic Way with a new 8" PVC sewer (600 ft, 5' to 10' deep) 2-6* Eman/Newman Sewer Replace the existing 6" sewer $58,000 Upgrade between Eman and Newman with a new 8" sewer (360 ft, 5' to 10' deep) TOTAL OF PRIORITY 2 IMPROVEMENTS (ENR Index: 6286) $985,888 -- ,. ...7............... _.N....'..... Table 1-4 Priority 3 Capital Improvements Budget Cost No. Project Name Description Estimate 3-1 Lift Station NO.3 Construct a new submersible lift $315,000 Replacement station to replace Lift Station No. 3 3-2 EI Camino Real Sewer Replace the existing 12" sewer $616,000 Upgrade along EI Camino Real with a new 18" sewer (3,080 ft, 5' to 10' deep) 3-3 Walnut Street Sewer Replace the existing 15" sewer $490,000 Upgrade along Walnut Street with a new 18" sewer (2,450 ft, 5' to 10' deep) 3-4 Ash Street Sewer Replace the existing 12" sewer $212,000 Upgrade along Ash Street with a new 18" sewer (1,060 ft, 5' to 10' deep) 3-5 Farroll Avenue Sewer Relocate sewer system to City $721,000 Relocation streets in the vicinity of Farroll Avenue (930 ft of 8", 2,860 ft of 12",10' to 15' deep) 3-6 Orchard/California Relocate sewer system to City $540,000 Sewer Relocation streets in the vicinity of Orchard and California Streets (2,700 ft of 8", greater than 15' deep) I , I 1-5 Revised November 1, 2001 I I Wastewater System Master Plan - Chapter 2 INTRODUCTION 2.1 PURPOSE The City of Arroyo Grande (City) supplies its customers with wastewater collection services. The City's collection system conveys raw wastewater to trunk mains owned and operated by the South San Luis Obispo Sanitation District (SSLOCSD). Wastewater treatment and ocean disposal is also provided by SSLOCSD. Ti'le current Ci~ population of 16,115, ',tJo\icl9 is Based on Year 2000 eel'lstls data, is expected to increase to a reximatel' 20000 at Build Otlt of ttle existil'l Cit. limits..I~~:1f PP )' I g ~ ......w..~..~. ~... ,...... _. ~.... ..,. . 7... 7,.. . ,", _....................... "._I.-&!.~' capacity and age-related problems with the system infrastructure, it is the City's intent to construct wastewater system improvements consistent with the ultimate needs of the system. In order to facilitate this goal, the City has elected to prepare a comprehensive Wastewater System Master Plan. 2.2 SCOPE OF STUDY Ttle City 19as retained JOtlR L. Wallaee & Associates (JL'NA) to prepare a eempretlsl'lsive '1,,'83t8'ii8tCf System Master ria" that ..auld 8\r81t:Jate tl=le C'xi3ting w'83te~.ater colledian system aRd reeemmel'ld a pregram of impr"6\sments in order to pre.ide for a ..ellplsl'll'led aRd comprelgel'lsi','e pregram.mi!irl~j:__III*_&_im 1'.~iiIl1It1i';I__I!~"! scope of the study includes the following: 1. In coordination with the City Planning Department and planning consultants, review the Land Use Element of the City General Plan through build-out of the existing City limits. I 2. Estimate the current and projected average and peak wastewater flows for the I , collection system based on flow monitoring and available records, and estimate future flows using a detailed breakdown of land use potential provided by the City Planning Department. 3. Install and monitor flow recording devices to confirm flow assumptions and peaking factors. In targeted areas, review the date for the occurrence of storm water , I intrusion into the system. 4. Using available as-built information, prepare a comprehensive computer model of i the collection system, including both gravity and pressure systems. Confirm model assumptions through field testing and flow monitoring. Analyze the collection system in terms of existing and future deficiencies. , i 2-1 Revised November 1, 2001 J -- Wastewater System Master Plan - Chapter 3 LAND USE AND POPULATION 3.1 EXISTING LAND USE AND POPULATION The City of Arroyo Grande is located in the Southern portion of San Luis Obispo County along the banks of the Arroyo Grande Creek. Ti'le City, a general 121.. efltit~, eurr-efltly ifloorpof8tes 5.50 square miles of lal'ld area Vtiti'lprimarily residefltial afld agrictllb:Jrellafld ;i;IIIII_'lIlllIIril_I~~~~'!!!~~~;!'~!f! derives from its traditional ties to agriculture, physical diversity, unique village, small town atmosphere, and rural setting. Dassd 01'1 data obtaifl from ti'ls 2000 CeflStlS, nl8 Cit~ currefltl' sen.es a 0 ulatiofl of 16115 r8sideflts.I"""""._f__j.r~ QIE..ii_ilfij"~jJ_"l.j.l..'i!.J. .t.!_IIIi!_iIl'.!!lI~~il~~;~.:II; Lal'ld Use ZORes witi'lifl tRe Ci~ are establisi'led by ti'le Lafld Use [Iemel'lt (LU[) of ti'le GeReral rlal'l, wi'liei'l ..as last tlpdated ifl 1000. TRe City is ctll'l'efltly ifl ti'le proooss of updatiflg its Gefleral rlafl afld i'las retaifled Stroflg rlaflfliflg Services to assist ifl t""6 update effort. A detailed LaRd Use IfI.el"ltol') (LUI) Vl8sl'l'6pareel to qtlal'ltify existiflg afld ;;;iiJi~~~ii.'~[~,.II~~~~fJ!i~~ iJ_I~"II.__~f!! broken into 65 Traffic Analysis Zones within the current City limits and provided the following information for each zone: . Number of existing residential units segregated by single family, multi-family, and mobile home parks. . Existing commercial or institutional uses including additional detail on the intensity of use ( building area, number of structures, etc.) . Estimated potential residential units segregated by single family or multi-family use. , I . Estimated potential commercial or institutional uses. I I I TRig il'lfol'ffiatiol'lpl'o'v'ieled a useful.~_i~F'liF'l~.~~i;ifIiI"~~t~ii3,!~!'~~r~.~:f~~ I ii.i~""''''''1 ~:::BB!il_~I___!,fl@;IExisting land use zones within the City are shown in Figure 3-1 and categorized in Table 3-1. I ! , 3-1 Revised November 1, 2001 i J Wastewater System Master Plan - Chapter 4 WASTEWATER FLOWS 4.1 EXISTING WASTEWATER FLOWS Existing wastewater flows were assessed by utilizing the following sources of data: . Flow monitoring data from wet and dry weather sources . Lift station flow data . SSLOCSD wastewater treatment plant influent flow records Given that flow monitoring efforts were limited to a short period of time, it was necessary to determine the approximate percentage of the total flow that the City contributes to the SSLOCSD treatment facility. SSLOCSD flow data, which includes continuous flow records and daily totals, was then used to confirm seasonal peaking factor characteristics. SSLOCSD serves a total population of 36,802 persons (Year 2000 Census) including the following entities: . The City of Arroyo Grande (16,115 persons) . The City of Grover Beach (13,067 persons) . The Oceano Community Services District (7,260 persons) Flow meters were installed at the two SSLOCSD trunk mains that convey wastewater from the City. Figure 4-1 displays the flow from each of the two trunk mains superimposed on the treatment plant flow during the same period. An analysis of this data shows that during dry weather periods, the City contributes approximately 44% of the total raw wastewater flow to SSLOCSD. This result is consistent with the current City population, which also represents approximately 44% of the total SSLOCSD population. Table 4-1 summarizes the estimated wastewater flows of various existing development types within the City. The flow estimates employed in Table 4-1 were derived from a variety of sources including water use information, industry-standard factors, and flow meter studies of selected areas. Residentiel "/este.Jeter flows represent eppreximetely 80% of the totel el'll'll:lel e:.'erege flo....., .....nici'l is cOI'Isistel'lt ~iti'l i'listorieal ...later informatiol'l resented il'l ti'le Cit "8 \~Jater Mester Plel'l (Jtll' 1::J99).~"f.ffl!'Ui~ ~___~JlI=ill=.&'lr". 4-1 Revised November 1, 2001 ~ ,---_. Inflow is the water discharged into a sewer system and service connections from such sources as roof drains, cellar, yard and area drains, foundation drains, cooling water discharges, drains from springs and swampy areas, manhole covers, cross connections from storm sewers, catch basins, storm water, surface runoff, or drainage. Inflow does not include infiltration. Inflow varies rapidly with rainfall conditions, with flows rising and falling within minutes or hours of a severe storm event. As indicated in Section 4.2 above, wet weather flow factors for the City were estimated based on SSLOCSD treatment plant flow meter data. During the winter of 1999/2000, SSLOCSD conducted isolated flow meter studies to assess the primary sources of storm water inflow from its member agencies. Based on data from two storm events, it was determined that the City contributes proportionate share to the total inflow. As a result, the assumptions listed above are appropriate for the City as a whole. However, isolated occurrences of inflow within the City can still result in significant capacity issues. Flow meters were installed at two locations upstream of Lift Station No.1, and a significant storm event was recorded on March 5, 2001. rigure .. 1 SRa-US tRe results of tl'lis ffie8sl:lreffieFlt.!iijU!lI.I~i.t(":I._:!I.i.II!liIJ Significant inflow is apparent from the measurements. The peak flow present during the storm, which occurred in the middle of the night, caused the normally low flows to equal the morning domestic I peak flow. If the storm would have occurred during the domestic peak, a lift station overflow could have occurred. Given the modest size of the tributary area upstream of the flow meters, efforts should be taken to identify and correct the sources of inflow. A phased capital project to accomplish this goal is described in Chapter 5. 4.4 FUTURE WASTEWATER FLOWS Table 4-3 summarizes the future wastewater flows for the City at build-out using the peaking factors and land use analysis previously described. Appendix A presents a more I detailed flow breakdown by Traffic Analysis Zone. i Table 4-3 I I Future Wastewater Flows I Build-out Peaking Wastewater Flows I Flow Condition Factors (mgd) I I Average Annual Flow (AAF) -- 1.65 Peak Day Dry Weather Flow (PDF) 1.3 2.15 Peak Hour Wet Weather Flow (PHWW) 3.0 4.95 I I Average Day Maximum Month Dry Weather Flow 1.1 1.82 I i I 4-5 Revised November 1, 2001 _J Wastewater System Master Plan - Chapter 5 WASTEWATER COLLECTION SYSTEM ANALYSIS 5.1 EXISTING COLLECTION FACILITIES The Arroyo Grande wastewater collection system consists of approximately 58 miles of gravity sewer and 6 wastewater lift stations. Table 5-1 provides an inventory of the current system pipeline infrastructure, and Figures 5-1 and 5-2 display the existing system. TebIe 5 2 summsrizes tne eFlsrseteristies of tne 6 existiR!:I wsste..ster lift ststioRS.mmrr..!fll __II~,.~ilgli.I__~:)I.jlll"f Table 5.1 Sewer Collection System Inventory Approximate Length of Approximate Length of Pipe Diameter Gravity Sewers Force Mains (feet) (miles) (feet) (miles) 4 -- - 3,300 0.63 6 80,300 15.21 1 ,450 0.27 8 195,100 36.95 3,100 0.59 10 13,300 2.52 -- - 12 26,500 5.02 - -- 14 3,000 0.57 -- - 15 6,300 1.19 - -- 16 200 0.04 -- -- 18 1,100 0.21 -- - TOTAL 325,SOO 61.71 7,S50 1.49 Approx. No. of 1,308 -- Sewer Manholes 5.2 COLLECTION SYSTEM MODELING In order to evaluate the performance of the existing and future collection systems, a computerized hydraulic model was developed using Hydra 6 Sewer Analysis Software. This powerful program is widely used in the wastewater industry. i I ! 5-1 Revised November 1, 2001 _J Ti'le fellewil'lg eJesigl'lcriteriavlereal'I'lie6 Ie Ii'leexistil'lg al'l6 futl:lffl celleetiel'l systems:. (q!_.g!llg~I!.~liir~...t!li~II.YI~~fI.i!!ty~ .......... filiilmaltliii ~IOY}jjlililqmB;Ej 11.11' Qi~ g~EP (liS . The peak R~~r.___'~J.~.t.. ~~~.~~_~~r ..f.!~.~". ..~~.~~.!~!.~~ __.~...~.~.....y.~~.~... ~~.... iel~.~~.if.y.. ~.P~.~!~~ ~l!fi.~i.!,)I9.c.il!s,....i!;lil.'lfII!il!ltiil'lll@~;!I.!!lii.!,j]Jlflt'r:iBltlll ~rggri_iJ Deptl'l of Re.,' iFt gra.ity sewers sl'leuld be maiFttail'led belev> 58% full. Isolated I'reblems ....-ere al'parent at turbuleFtt mal'll'lole jl:ll'letioFts al'ld sl'larl' eI'Ial'lges iFt grede wi'lel'l tl'le I'il'e ..as mere tl'laI'l50% full. 1Ft additiol'l, tl'lese I'ipesl'1a',e less of al'l ability to aeeommoeJate uFlkne.,rm future conditioFl3 3UCR 83 3tcrffl i"tatcr inflow BRd irrfiltretioFl. ripes graater tR8F1 70% full ..ere ideFttified as a l'Iigl'l priority for replaeemeFtt. . A minimum pipeline velocity of 2.0 feet per second should be maintained. [xistiFtg al'ld future system deficieFtcies are l'Ieted fer specific areas belew. Selected computer model results a1'6 il'lcluded il'l Ted'll'lieel Appel'ldix 13. rigure 5 3 displays existil'lg and futl:lre peak ROil retes fer selected se..ers. 1Ft additiol'l, ttle retio of Row depth to pipe diameter (% full) is dis la)6d fer existing aFtd futl:lre COl'lditiol'ls.___JIIIIIIlti _~III~~_II=I._"~.- _.III._II:..'_~-r. .::111 Only pipes with an estimated flow rate exceeding 100 gpm are displayed.i:I:~:[g! t~'iiiitl!limii_iJ!~.ilQ!ipitli!tI&l!Ji~.Jiii_i.%.i~i_i ...,IC.iK.lr.IfIli' I i ! i i , 5.3 GRAVITY SYSTEM ANALYSIS AND DEFICIENCIES i ! Based on the computer model developed for the gravity system, a number of deficiencies I were noted. This section describes system deficiencies and identifies improvement I strategies. The location of each project is shown in Figure 5-4. In Chapter 8, the I recommended improvements will be summarized in a prioritized capital improvement i it program. r 1 5.3.1 Storm Water Inflow Upstream of Lift Station No.1 , , Figure 5-4A shows the areas upstream of Lift Station No. 1 where significant storm , , water inflow was observed. Approximately 2,900 feet of sewer is located within or I along an existing creek. Based on flow monitoring, as much as 50% of the storm I water inflow occurs in this location during times of high creek flow. The remaining I 5-6 Revised November 1, 2001 I j inflow occurs in the upstream areas. It is critical that the majority of the inflow be identified and eliminated for the following reasons: . Significant inflow will require larger pumps at Lift Station No.1, which will require costly improvements to the gravity system downstream. . Even with larger pumps at Lift Station No.1, the peak flows associated with storm water inflow are difficult to predict and could result in future spills. A phased solution is recommended as follows: Phase 1: Identify inflow sources by conducting a thorough field analysis including video inspection. The budget cost for these services is estimated at $5,000. Phase 2: Eliminate storm water inflow through pipe replacement and repair. The scope of this phase is difficult to assess prior to the completion of Phase I, but could result in the slip-lining of 2,900 feet of sewer and multiple spot repairs. A preliminary budget of $476,000 is recommended (See Appendix C for cost estimates). This budget should be confirmed at the completion I of Phase I. I 5.3.2 Fair Oaks Avenue West of Orchard Street I Approximately 2,300 feet of existing 12" sewer is located between two larger (size) ! SSLOCSD trunk sewers. This section is owned by the City and is not adequately ! ! I sized for existing or future peak flows (see Figure 5-3). It is recommended that this I I section be replaced with an 18" sewer as a high priority capital improvement. The I cost for this improvement is estimated in Chapter 8. ] i I 5.3.3 Huasna Road East of Stanley Avenue I Existing parallel 8" sewers receive gravity and lift station flows prior to combining I in a 12" sewer downstream. The sewer conveying lift station flow is flowing at over I I 65% full with one pump running at Lift Station NO.3. It recommended that both parallel sewers be replaced with a new 15" sewer as a medium priority capital I improvement. I I 5.3.4 Southerly Extension of Woodland Drive I I , An existing 12" sewer conveys approximately 15% of the total City flow and is I currently operating at over 60% full. rl:ltl:lre eol'lditions '..iII resl::Ilt in ti'le se..er ~;;iif~l.imir.i~.t____ ~m!m$; It is recommended that this section be replaced with approximately 1,490 feet of 18" sewer as a medium priority project. I , , i , i 5-11 Revised November 1,2001 I .J 5.3.5 Gravity Sewers Downstream of Lift Station No. 1 Two lower priority capital projects have been identified downstream of Lift Station No.1. ~Alflcfl 11ge 3t8tiofl OOflycy.~..~~.~..~.~..~,,~!~.S!.~..P..~.~P.!..~~.~..~!.I.~.~.~.!.,!S..~~.~~.~.~~...~~. .i~lii~~i;'i_~_I;iIlR~II.'I~.1I1 1.!!i!II.~.elifQ!!:Ii~~._i.I'lli! . 12" Sewer along EI Camino Real- 3,080 feet . 15" Sewer along Walnut Street - 2,450 feet When two pumps are operating at Lift Station No.1, the above-referenced sewers operate at over 70% full. However, the pumps at Lift Station No. 1 are adequate to convey the peak dry weather flows with only one pump running. As a result, the outcome of the storm water inflow improvements identified in Section 5.3.1 should be carefully monitored. 5.3.6 Previous Sewer Rehabilitation Studies In 1981 and 1984 the City performed sewer rehabilitation studies using video , inspection technology. A number of projects recommended in these studies have I been completed, and the remaining projects have been incorporated herein. Deficiencies identified in these studies included joint cracks, root intrusion, sewer I , sags, offset joints, and other age-related deficiencies. 5.3.7 Sewer Relocation Projects , In several areas throughout the City, sewers were installed in easements along the I I , rear of private properties. In one location adjacent to Farroll Avenue, the sewer I i system runs across private property and under existing structures. As aging sewers I are replaced in these areas, it is recommended that new sewers be placed in City I streets where feasible. Three low priority sewer relocation projects are shown in I i Figure 5-4 (Project No.'s 3-5, 3-6, and 3-7). As indicated by the cost estimates in I Chapter 8, sewer relocation projects often result in deep excavations at a higher I cost. I i ; i 5.4 LIFT STATION ANALYSIS AND DEFICIENCIES I i i I The hydraulic characteristics of each lift station were analyzed and deficiencies were ! noted. Design criteria that apply to the lift stations and force mains are summarized below: I i . Force main velocities should be greater that 2.0 feet per second to maintain self l cleaning properties but less than 5.0 feet per second to minimize head loss and i i water hammer. i i I I i 5-12 Revised November 1, 2001 ) - I Table 5-3 Lift Station No. 1 Summary Proposed Lift Station Station Component Existing Lift Station (Altemative B) Pump design and Two dry pit non-clog pumps If storm water inflow capacity (730 gpm @ 168' TDH) elimination is successful, 60 HP motors two 730 gpm submersible pumps to redundantly meet future peak flow. Wet weill Piping The estimated operating wet Variable ffeqtlen~ elri'.'es well volume is 1000 gallons, sno\:llel be installed to and will allow up to 11 motor pre"veRt "ister R8mlTl8f, starts per hour. Water minimize starts per hour, hammer is evident at pump end minimi~e the impe.et to shut down. dO'nR3tream - 1Ii~~ Standby power Self-priming diesel driven Add new permanent pump standby generator system Emergency bypass Bypass Available Maintain bypass capability Estimated budget cost $448,000 (see cost breakdown in Appendix C) 5.4.2 Lift Station No. 3 Deficiencies and Recommendations Lift Station No. 3 serves a residential area in the vicinity of Huasna Road as shown in Figure 5-1. The station conveys an existing average annual flow of approximately 38,000 gal/day and will convey an estimated future AAF of 42,000 gal/day. Using a peak hour factor of 4.0, the future anticipated peak hourly flow is approximately 120 gal/min. Given that the station will discharge approximately 350 gallmin with one pump out of service, the system appears adequate to handle future flows. Lift Station No. 3 was installed in 1973 as a wet pit I dry pit design with non-submersible motors and electric equipment in the dry pit. Operations personnel must routinely enter a confined space to operate and maintain equipment. Unlike Lift Station No.1, the station has not been subjected to dry pit inundation and overflows. The existing wet well volume is adequate at peak flows to limit motor starts per hour to the recommended level. In order to eliminate confined space entry requirements, it is recommended that the station be replaced with a submersible system at the end of its useful service life (10 to 15 years). The cost of this improvement is 5-21 Revised November 1, 2001 estimated at $315,000 (see App. C). 5.4,2 1l1ft...on'._ncy I , I I I I I I , I , , 5.5 ODOR AND CORROSION CONTROL In the absence of adequate oxygen, bacteria living in municipal wastewater begin to convert sulfate, a common sewer constituent, into a dissolved compound know as hydrogen sulfide (H2S). This compound subsequently escapes the wastewater, particulary in areas of high turbulence, and enters the air environment as a gas. Once the gas is I present in a gravity collection system, it can escape through man-hole covers, roof vents, and lift stations, causing an offensive rotten-egg odor in areas of release. At higher , 5-22 Revised November 1, 2001 concentrations, the gas can cause eye irritation, respiratory problems, and even death. In addition to its odorous properties, the gas can form sulfuric acid in the presence of air. This acid will corrode concrete and other materials often found in wastewater collection systems. Typically, oxygen levels in gravity wastewater systems remain adequately high to prevent the formation of excessive hydrogen sulfide. However, the gas forms readily in the following common components of a collection system: . Lift station wet wells where wastewater can be stored for more than 30 minutes during low flows. . Long wastewater force mains where the absence of an air-water interface contributes to anaerobic conditions. . Areas within a gravity collection system where solids have deposited due to inadequate velocities or lack of cleaning. The primary area of concern in the City is the force main discharge from Lift Station No. 1. Hydrogen sulfide-related corrosion is evident in downstream manholes. As gravity sewers are replaced downstream of Lift Station No.1, it is recommended that all new m~n:~~~s~~~~v~6~" ~~~:0;-~~:~:~~~~~~~.a~~I~~,~,9~;i_Ii~\'~_; .'lIiiB;.!.II~jB!Jliit:rgli!~!.r1:"'~i'rim'itt~efo!!iior;"';;;;;i relc.838 of hydrogeFl 3ulfide by minimi%ing 3torsge time in tRe ";~'8t n811, ttlrbtlle"~ in eJolimstr-eam SeiVef'!, al'ld 3tofage time iF! the 8" foree m8iF!..I!I_~.l'oo.m I .iil_I_&....llwIIAA(fl.illlllil I i I i I I , , I I I [ I [ I i I I , I , , i 5-23 Revised November 1, 2001 r i I .J Wastewater System Master Plan . Chapter 6 SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT WASTEWATER COLLECTION, TREATMENT, AND DISPOSAL The City of Arroyo Grande is a member agency within the South San Luis Obispo Sanitation District (SSLOCSD). The SSLOCSD is governed by a three member board of directors comprised of a representative from each of its member agencies. Member agencies include the City of Arroyo Grande, the City of Grover Beach, and the Oceano Community Services District. Wastewater collection (trunk sewers only), treatment, and disposal services are provided to each agency as described below: 6.1 WASTEWATER COLLECTION / TRUNK SEWERS SSLOCSD owns and maintains a system of trunks within its member agencies, including the City of Arroyo Grande. Figure 5-2 shows the SSLOCSD trunks, which vary between 18" and 27" in diameter. The majority of the system was constructed in 1966. The trunk capacity available for each member agency is not established by contract and no capacity allotment exists for each agency. However, the SSLOCSD collects impact fees from new development projects within each member agency, and the funds are used for expansion- related improvements. As a result, those agencies which sustain the most new development contribute a greater share to SSLOCSD system expansion. Since the hydraulic characteristics of trunk sewers impact the City collection system, the SSLOCSD trunks were included in the computer model. However, the City is only responsible for constructing improvements to the City-owned portion of the system. The existing 30" and 36" diameter SSLOCSD trunk mains downstream of the City are adequate to accommodate future City flows and currently anticipated SSLOCSD flows (7.5 mgd treatment plant capacity). 6.2 WASTEWATER TREATMENT AND DISPOSAL SSLOCSD owns and operates a wastewater treatment and ocean disposal facility with an average annual flow capacity of 5.0 million gallons per day. The system consists of a secondary treatment facility including the following procass elements: . Headworks - flow meter and raw wastewater pump station . Primary clarification . Secondary treatment in a biological trickling filter . Secondary clarification . Disinfection and dechlorination . Cra'v'ity ocean oulfall"~tg;~_~".j.;.lfil1;~:I!:i[I_~ The treatment system is operating at approximately 58% of capacity (2.88 mgd), and the SSLOCSD is currently planning an expansion to 7.5 mgd. As with trunk capacity, wastewater treatment and disposal capacity is not established by contract and is therefore not apportioned among the member agencies. 6-1 Revised November 1, 2001 u_ I - .MIQj.r~fli;ill~~i~;!i;.B.;"!lfi.__:.;IIIrg!i - ~d.__fllllill__il~!llic:]j!i I I i i I ; i , i I I i ! I 6-2 Revised November 1, 2001 , i , J Budget Cost No. Project Name Description Estimate 1-10* Alpine Street Sewer Replace the existing 6" sewer $82,000 Upgrade along Alpine with a new 8" sewer (510ft, 5' to 10' deep) 1-11 * Tally Ho Sewer Replace the existing 15" VCP $190,000 Upgrade sewer along Tally Ho with a new 15" PVC sewer (130 ft, 5' to 10' deep) TOTAL OF PRIORITY 1 IMPROVEMENTS (ENR Index: 6286) $2,600,000 Table S-3 Priority 2 Capital Improvements , , Budget Cost , t No. Project Name Description Estimate 2-1 Video Inspect Collection Video il'l3pect 98,800 lil'leaF feet of $90,000 System: Phase I ifl-AII"::::'; Dt~. 2-2 Video Inspect Collection Video inspect 00,888 lil'leaF feet of $98,000 System: Phase II ~!!_.IBfJJR !ljl~i_ illrrffm\_i!l~i_. I I 2-3 Huasna Road Sewer Replace the existing 8" parallel $250,000 i I Upgrade sewers along Huasna with a new I 15" sewer (1 ,220 ft, 10' to 15' deep) I 2-4 Woodland Drive Sewer Replace the existing 12" sewer $321,000 , , Upgrade along Woodland Drive with a new , I 18" sewer (1,490ft, 10' to 15' deep) i I 2-5* South Traffic Way Replace the existing 8" VCP sewer $96,000 I , , Sewer Upgrade along South Traffic Way with a new 8" PVC sewer (600 ft, 5' to 10' deep) 2-6* Eman/Newman Sewer Replace the existing 6" sewer $58,000 Upgrade between Eman and Newman with a new 8" sewer (360 ft, 5' to 10' deep) TOTAL OF PRIORITY 2 IMPROVEMENTS (ENR Index: 6286) $985,888 .- :::" . .........d.....". ,;....~......-:-....: 8-4 Revised November 1,2001 - Table 8-3 Priority 3 Capital Improvements Budget Cost No. Project Name Description Estimate 3-1 Lift Station NO.3 Construct a new submersible lift $315,000 Replacement station to replace Lift Station No. 3 3-2 EI Camino Real Sewer Replace the existing 12" sewer $616,000 Upgrade along EI Camino Real with a new 18" sewer (3,080 ft, 5' to 10' deep) 3-3 Walnut Street Sewer Replace the existing 15" sewer $490,000 Upgrade along Walnut Street with a new 18" I sewer (2,450 ft, 5' to 10' deep) 3-4 Ash Street Sewer Replace the existing 12" sewer $212,000 Upgrade along Ash Street with a new 18" sewer (1 ,060 ft, 5' to 10' deep) 3-5 Farroll Avenue Sewer Relocate sewer system to City $721,000 Relocation streets in the vicinity of Farroll Avenue (930 ft of 8", 2,860 ft of 12",10' to 15' deep) 3-6 Orchard/California Relocate sewer system to City $540,000 Sewer Relocation streets in the vicinity of Orchard and California Streets (2,700 ft of 8", greater than 15' deep) 3-7 Hillcrest/Sierra Sewer Relocate sewer system to City $896,000 Relocation streets in the vicinity of Hillcrest and Sierra Streets (4,480 ft of 8", greater than 15' deep) 3-8* Branch Street Sewer Replace the existing 6" sewer $32,000 Upgrade along Branch Street with a new 8" sewer (200 ft, 5' to 10' deep) 3-9* Rena Street Sewer Replace the existing 6" sewer $115,000 Upgrade along Rena Street with a new 8" sewer (720 ft, 5' to 10' deep) 3-11 * Newman Drive Replace the 6" sewer along $52,000 Upgrade Newman Drive with a new 8" sewer (320 ft, 5' to 10' deep) TOTAL OF PRIORITY 3 IMPROVEMENTS (ENR Index: 6286) $3,9S9,000 TOTAL CAPITAL IMPROVEMENTS: PRIORITIES 1, 2, AND 3 $7,"904,999 .- 8-5 Revised November 1,2001 , .~ 11.8. MEMORANDUM TO: CITY COUNCIUREDEVELOPMENT AGENCY BOARD OF DIRECTORS FROM: LYNDA K. SNODGRASS, DIRECTOR DF FINANCIAL SERVICES;}. SUBJECT: FISCAL YEAR 2001-02 FIRST QUARTER BUDGET STATUS REPO DATE: NOVEMBER 13, 2001 RECOMMENDATION: It is recommended the City Council/Agency Board: . Approve Carryover Appropriations as detailed in Schedule B. . Approve detailed budget adjustments and recommendations as shown in Schedule B. . Approve Schedules A through F included in the First Quarter Status Report. FUNDING: The requested actions will impact several fund budgets as outlined in the First Quarter Budget Status Report and supporting schedules. The General Fund ending balance will be impacted by the approval of the recommended revenue and appropriation adjustments as follows: Projected Fund Balance 6/3012002 $1,389,100 Carryover Appropriations (390,700) Approved Adjustments (8,OOO) Proposed Adjustments 66.400 Total Decrease to General Fund Balance (332.300) Adjusted Fund Balance 6130/2002 n056.8QQ DISCUSSION: Each year, the City Council adopts a budget, which commits resources to the accomplishment of its policies. The Financial Services Department routinely prepares quarterly budget updates for the City Council. The purpose of the City's First Quarter budget review is to: . Provide a reconciliation of the expected and actual year-end General Fund Balance for Fiscal Year 2()Q(U)1. . Recommend the re-appropriation of prior year budgets for services/products that were begun but not completed as of June 30, 2001. I I ) FIRST QUARTER REPORT NOVEMBER 13, 2001 PAGE 2 . Conduct a review of City funds to recommend budgetary changes to address known budget deficiencies. . Identify budget changes that materially impact fund balances. SUMMARY OF KEY FIRST QUARTER POINTS: . The Fiscal Year 2000-01, unaudited General Fund Undesignated Fund Balance as of June 30, 2001 is $1,300,849. This 2001-02 beginning unaudited Fund Balance is approximately $130,100 more than the projected fund balance shown in the published 2001-02 Annual Budget. The difference is detailed in Schedule F (page 37) and discussed in length on page 13. . The current projected available General Fund Balance for June 30, 2002 is approximately $1,056,800. The projected General Fund balance is approximately $424,600 short of achieving the City Council goal of a fund balance of 15% of appropriations. . Carryover appropriations from the 2000-01 year are reported on Schedule B, Recommended Adjustments. Carryover budget amounts are unused appropriations in the 2000-01 Fiscal Year added to the 2001-02 Fiscal Year. The carryover appropriations are for items or projects that began the purchase process but were uncompleted by June 30,2001. . Approximately $131,000 of carryover appropriations is shown for General Fund contracts and equipment. Additionally, there is approximately $259,700 in carryover capital transfers to the CIP to reflect funding for capital projects still in progress. These projects include $22S,SOO for the Huasna Road improvements; $17,000 appropriated for the Fire Station Alteration Study; $12,600 for the Newsom Springs Drainage Project; and other smaller contributions to street projects. . The budget for Property Tax revenues is being increased by $75,000 to reflect the recent projection received from San Luis Obispo County. This projection was not available when the City's Fiscal Year 2001-02 Annual Budget was prepared. . The Fire Department's response to the Leonard and Darby Fire Incidents resulted in reimbursement revenues and staff salary/overtime expense of approximately $17,700. . The rental of City equipment by the Streets Fund resulted in additional revenues of $10,900. The Public Works Department requested that this additional revenue be used for a photocopier and Auto CAD overlay. However, the Street Fund cannot purchase equipment because Gas Tax revenues, which are its major source of revenue, must be spent on street maintenance. To avoid any perception that Gas Tax funds are being used for equipment, the additional revenues are being transferred into the General Fund to be used to purchase a photocopier. i i I FIRST QUARTER REPORT NOVEMBER 13, 2001 PAGE 3 . Prior year's grant appropriations were carried over into Fund 271-State COPS Block Grant ($20,900); Fund 272-California Law Enforcement Technology Equipment ($S3,500); and three years of Federal Local Law Enforcement Block Grants (Fund 277- $100; Fund 278 -$1,SOO; Fund 279-$S,900). . Rising health insurance costs, the loss of a health maintenance organizations (HMO) in this area, and provisions within union memorandums of understanding (MOU) necessitate an additional appropriation of $6,522 to temporarily increase the City's contribution for employee health insurance. . Council Chamber furniture - $2,500 is requested for modifications to the Council Chambers. . Approve the following Schedules A through F, included in First Quarter Budget Status report that summarizes budget adjustments. A. Unreserved Fund Balance-Control. B. Recommended Adjustments. C. Adjustments to Fund Balance. D. Unreserved Fund Balance-First Quarter Changes. E. 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