Agenda Packet 2002-03-26
CITY COUNCIL City of
AGENDA JIrroyo qrancfe
Michael A. Lady Mayor
Thomas A. Runels Mayor Pro Tem
Jim Dickens Council Member Steven Adams City Manager
Tony Ferrara Council Member Timothy J. Carmel City Attorney
Sandy Lubin Council Member Keiiy Wetmore Director, Administrative Services
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, MARCH 26, 2002
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL
3. FLAG SALUTE: BOY SCOUT TROOP 234
4. INVOCATION: PASTOR PAUL JONES
5. SPECIAL PRESENT A TIONS:
5.a. Proclamation - Month of the Youna Child
5.b. Presentation - Leaaue of California Cities Gras.roots Effort
6. AGENDA REVIEW:
6.a. Move that all resolutions and ordinances presented tonight be read in title only
and all further readings be waived.
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AGENDA SUMMARY - MARCH 26, 2002
PAGE 2
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council
will listen to aU communication; however, in compliance with the Brown Act, will
not take any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue
with you subsequent to the Council meeting;
. The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or
staff report); or
. No action is required or taken.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a
group. The recommendations for each item are noted. Any Council Member
may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listings of cash disbursements for the
period March 1, 2002 through March 15, 2002.
8.b. Consideration of Authorization to Examine S!!te Board of Eau~
Records (SNODGRASS)
Recommended Action: Adopt Resolution granting the City Council, City
Manager, Financial Services Director, Economic Development Director, City
Council, and the firm of Hinder1iter, de Llamas and Associates the authority to
examine the records of the State Board of Equalization pertaining to sales and
use taxes collected by the Board for the City.
8.c. Cost Allocation Plan UP.$Iatt (SNODGRASS)
Recommended Action: Adopt the Fiscal Year 2002-03 Cost Allocation Plan.
8.d. Annual Review of City Investment PolI~ (SNODGRASS)
Recommended Action: Approve without changes the City of Arroyo Grande
Investment Policy.
8.e. Consideration of ADDroval of Minutes (WETMORE)
Recommended Action: Approve minutes for the Special City Council and
Regular City Council Meetings of March 12,2002 as submitted.
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AGENDA SUMMARY - MARCH 26, 2002
PAGE 3
8. CONSENT AGENDA lcontinuedl:
8.1. B!jectlon of Claims Aaainst City - E. Ramos. M. Shower. M. Wiswell
(WETMORE)
Recommended Action: Reject claims.
8.g. Consideration of Proaress Pavrnent No.. 1 for the Oak Park Bouleyard
Wldenlna Proiect. City Pr~o. PW-oO-o1 (SPAGNOLO)
Recommended Action: Authorize Progress Payment No. 1 in the amount of
$40,950.04 to Souza Construction for work completed on the Oak Park
Boulevard Widening project.
8.h. Consideration of Proaram SUDDlement Aareement for the Scenic Creeksl~
Walk Throuah The Historic Vlllaae of Arroyo Grande. P"... ~
(SPAGNOLO)
Recommended Action: 1) Adopt Resolution authorizing the Mayor to execute
Program Supplement Agreement No. M007; and 2) Direct the Director of
Administrative Services to submit Program Supplement Agreement No. M007
and authorizing Resolution to Caltrans.
8.L Consideration of Proaress Payment No. 1 (Final). Notice of ComolJilon. and
Release of Retention for the March 2001 Stonn Restoration at.Boc:Ieo ~
fr2Ject. No. 2001-04 (SPAGNOLO)
Recommended Action: 1) Authorize Progress Payment No. 1 in the amount of
$55,253,83 to Papich Construction; 2) Direct staff to file a Notice of Completion;
and 3) Authorize release of retention of $6,139.31, thirty-five (35) days after the
Notice of Completion has been recorded, if no liens have been filed.
8.j. Authorization for the Lease/Purchase of IntersDlro Self-Contained
Breathlna ADDaratus ISCBA\ (FIBICH)
Recommended Action: Authorize the City Manager to enter into agreement and
approve the payment to Municipal Finance Corporation in the amount of $24,991
for the first of five equal annual payments for the lease-purchase of Interspiro
Self Contained Breathing Apparatus (SCBA), spare bottles, and masks.
8.k. Authorization to Add Part-Time Senior Head Teacher for the Children in
,
MC!llon Proaram (HERNANDEZ)
Recommended Action: Authorize staff to add a part-time Child Care
Coordinator and authorize a change of title to Senior Head Teacher for the
Children in Motion Program.
8.1. Consideration of the EIR Consultant Selection for Rancho Grande (Tract
1998) (STRONG)
Recommended Action: 1) Approve and authorize the Mayor to execute the
Consultant Services Agreement; and 2) Approve and authorize the Mayor to
execute the Applicant Agreement.
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AGENDA SUMMARY - MARCH 26, 2002
PAGE 4
9. PUBLIC HEARING:
None.
10. CONTINUED BUSINESS:
None.
11. NEW BUSINESS:
11.a. Consideration of FY 2002.2Q03 Budaet ~oals and Lona-Ranae Financial
Plan. Phase II (SNODGRASS)
Recommended Action: Approve proposed goals and the 10-Year Financial
Plan, Phase II.
12. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present
reports to the other members regarding committees, commissions, boards, or
special projects on which they may be participating.
(a) MAYOR MICHAEL A. LADY:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Other
(b) MAYOR PRO TEM THOMAS A. RUNELS:
(1) Zone 3 Water Advisory Board
(2) County Water Resources Advisory Committee (WRAC)
(3) Other
(c) COUNCIL MEMBER JIM DICKENS:
(1) Community Recreation Center Subcommittee
(2) Economic Opportunity Commission (EOC)
(3) South County Youth Coalition
(4) Other
(d) COUNCIL MEMBER TONY M. FERRARA:
(1) Integrated Waste Management Authority (IWMA)
(2) Air Pollution Control District (APCD)
(3) San Luis Obispo Council of Govemments/San Luis Obispo
Regional Transit Authority (SLOCOG/SLORT A)
(4) Other
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AGENDA SUMMARY - MARCH 26, 2002
PAGE 5
12. CITY COUNCIL REPORTS (continued):
(e) COUNCIL MEMBER SANDY LUBIN:
(1) South County Area Transit (SCAT)
(2) Economic Vitality Corporation (EVC)
(3) Other
13. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by the Mayor and/or a Council
Member who would like to receive feedback, direct staff to prepare infonnation,
and/or request a fonnal agenda report be prepared and the item placed on a
future agenda. No fonnal action can be taken.
a) None.
14. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No fonnal action can
be taken.
a) None.
15. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
16. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
17. ADJOURNMENT
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AGENDA SUMMARY - MARCH 26, 2002
PAGE 6
* * * * * * *
Copies of the staff reports or other written materials relating to each item of business
referred to on this agenda are on file with the Director of Administrative Services and are
available for public inspection and reproduction at cost. If you have questions regarding
any agenda item, please contact the Director of Administrative Services at (805) 473-
5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at
the number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time
set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or
call the Director of Administrative Services at (805) 473-5414 for more information.
www.arrovoQrande.orq
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CITY OF ARROYO GRANDE - ABBREVIATIONS revised 08lO4I00
A Agricultural Preserve
AB Assembly Bill LAFCO Local Agency Formation Commission
ADA Americans with Disabilities Act LOCC League of California CIties
AG General Agricutture LLA Lot Une Adjuslment
AGMC Anaya Grande Municipal Code LUE Land Use Element
AGPOA Anaya Grande Police 0fIIcers' Association MER Lot Merger
APN ..6.lnn'Ot"s Parcet Number MF Condomlnlumfrownhouse
APeB Air Pollution Control Board MFA Apartments
APeD Air Pollution Control District MHP MobIle Home Parks
ARC Archllectural Re.tew Committee 0 0III0e Professional
ASCE AmerIcan SocIety CIvil Engineers OCSD Ooeano CommunIty ServIces DIstrIct
ABD Administrative Services Department OSCE Open Space and eo.-vatlon Element
AWWA American Water Wotks AssocIation PC Planning CommIssIon
BD Building Division PD Police Department
CA CIty Attorney PF PubllclQuasl Public
CC GUy Council PPR Plot Plan Re.tew
CCC California Conservation Corps PRD Parks & ReaeatIon Department
CCCSIF Central Coast CIties Self-Insurance Fund PRE-APP Pre-appllcetlon
CD Community Development PSHHC Peoples' Self-Help HouoIng Corp.
CDBG Community Development Block Grant PSP Planned SIgn Progrwn
CE CIrculation Element PUD Planned Unit DeYlllopnl8/lt
CEC California Energy Commission PofoI Public Works Depao1>,1e{I\
CEQA CaIIfomJa Environmental Quality Act RDA Redevelopment Agency
CIP Cepltallmproyement Program RE Residential Estate
CIWMP California Integrated Waste Management Plan RFP Request for PropoeaJs
CM Ctty Manager's OftIce RFQ Request for OuaIIftoetlons
CMC California Men's Colony RH Hillside Resldentiill
CMP Congestion Management Plan RHNP Regional Houeing Needs Plan
COC CertIfIcate of Compliance RR Rural ResIdentIal
CPI Consumer Price Index RS Suburban ResIdential
CUP Conditional Use Permit RTA Reversion III Acteage
OARE Drug Abuse ResIstance Education RWQCB Regional Water QuiIItty Control Board
OC Development Code SAC Staff Advlaoly Coo,.,~
DEA Drug Enforoernent Administration SB Senate Bill
E.C. Election Code SCAT South County Area Transit
EDD Economic Development Department SEIU SetvIce Employees Inlematlonal Union
EDU EqulYlllent Dwelling Unit SF Single Family
EIR Environmental Impact Report SLO San luis ObIspo
EIS Environmental Impact Statement SLOCOG San luis ObIspo Council of Governments
EOC Economic Opportunity Commission SLOHA San Luis ObIspo HouoIng Authortty
EVC Economic Vtteltty Corporation SLONTF San luis ObIspo NarcoIk:s Task Force
FAU Federal AId Urban SLORTA San luis ObIspo RegicnIII T...... Authortty
FD Fire DIvIsIon SLOWRAC San Luis ObIspo County Water Resources Advisory
FOAA Federal Disaster AssIstance Administration CommIttee
FEMA Federal Em8lg8l1CY Management Agency SR SenIor HousIng
FID Financial ServIoes Department SSLOCOWA South San luis ObIspo County W8Ior AssocIation
FPPC Fair Political Practices CommIssion SSLOCSD South San luis 0bIIp0 County s.nItatlon DisIrIcI
FTA Federal Transtt Administration SRRE Souroe ReducIIon & ReeydIng Element
FY Fiscal Year SWRCD State Water Reeources Control Board
G.C. GoYemment Code TPM Tentative PeroeI Map
GC General Commercial TT Tentative Tract Map
GF General Fund TTAC TranspoItatlon Technical Advlaoly Committee
GP General Plan TUP Temporary Use PermIt
GPA General Plan Amendment UBC Uniform Building Code
HCD CalIfornia Department of Housing and Community UFC Uniform Fire Code
DeY8lopment USA Underground ServIce Alert
HOP Home Occupancy Permit VAR Variance
HUD HousIng and Urban Development Depl. VC Village CommercIal
I Indusb'lal and Business Park VCB SLO County VI..... & ConIanInoe Bureau
ISTEA Intermodal Surface Transportation VSR View Shed RevIew
JPA Joint Powers Authority ZONE 3 San luis ObIspo County Flood Control and Water
Conservation Dlslrict - Zone 3 (Lopez Project)
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., 5.a.
l'ioNORARY PROCbAMA noN RECOGNIZING .i
APRIl:. teet M "MONt.. oF' tl'iE YOt:JNG ''''1:.9"
WHEREAS, Saturday, April 13, 2002 will commemorate the 24th annual "Day of the
Young Child" celebration during Children's Day in the San Luis Obispo Mission
, Plaza. A day where children and families interact with the agencies and programs ~.
i' P_"""~ thro"""out th. County; ..d ,
- WHEREAS, in San Luis Obispo County, there are 24,500 children under the age of ,.
13 who need access to comprehensive, integrated services, and approximately 6,700
licensed child care spaces in San Luis Obispo County; and
WHEREAS, quality duld mre i, no long" a fringe "'n.tit, bat a n""",ity ... i
working parents to be productive and happy employees, and local employers need to .
., be champions in supporting the many challenges facing these working parents and _
families; and
WHEREAS, the City of Arroyo Grande recognizes that every moment in a child's life
is an opportunity for that child to learn, and that the early years determine whether
a child succeeds in school and in life, and that all children need at least one caring
and loving adult in their lives; and
.i' WHEREAS, the activities of this month will provide an opportunity to acknowledge .,
quality youth and early childhood programs, their dedicated staff, and to applaud
their efforts to improve the quality, availability, and accessibility of such programs;
and
WHEREAS, the San Luis Obispo Child Care Planning Council, the Family Child Care
Association of San Luis Obispo County, the San Luis Obispo Association for the
Education of Young Children, and the County Commission on Children and Youth
i: ~,k =_"~Iy to =nlinnta tho ~"ond acti"'"" of th. "DAY AND MONTI! .i'
OF THE YOUNG CHILD"; and
- .'
WHEREAS, all citizens are encouraged to do what they can at work, home, and
within the community to assure all children, youth, and families have the
opportunity and support to thrive, and may we remember to listen to and watch
children around us and remember to have patience and allow them to enjoy the
journey of childhood.
, NOW, THEREFORE, BE IT RESOLVED, that t, Miohncl A Lady, Mayo< of th. "" .,
,. . of Arroyo Grande, on behalf of the City Council, do hereby proclaim April 2002 as
.. the "MONTH OF THE YOUNG CHILD", and Apri113, 2002 as the "DAY OF THE
YOUNG CHILD", and encourage all citizens who use child care services to
acknowledge and show appreciation to their child care providers on this s cial day
of recognition.
i IN WITNESS WHEREOF, I h"", hareunto.. my band i
and caused the Seal of the City of Arroyo Grande to be
..~ . _affu~9-!his2J>th day of March, 2002.
MICHAEL A. LADY, MAYOR
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B.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR CJi~
SUBJECT: CASH DISBURSEMENT RATIFICATION
DATE: MARCH 26, 2002
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period March 1 - March 15, 2002.
FUNDING:
There is a $625,217.44 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1 - Cash Disbursement Listing
ATTACHMENT 2 - March 1 Accounts Payable Check Register
ATTACHMENT 3 - March 8 Accounts Payable Check Register
ATTACHMENT 4 - March 8, 2002 Payroll Checks and Benefit Checks
ATTACHMENT 5 - March 15, 2002 Accounts Payable Check Register
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ATIACHMENTl
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of March 1 Through March 15, 2002
March 26, 2002
Presented are the cash disbursements issued by the Department of Financial Services fo~
the period March 1 to March 15, 2002. Shown are cash disbursements by week of
occurrence and type of payment.
March 1, 2002
Accounts Payable Cks 104671-104759 2 $127,787.35
March 8, 2002
Accounts Payable Cks 104760-104836 3 143,572.44
Payroll Checks and Benefit Checks 4 284,504.79
428,077.23
March 15, 2002
Accounts Payable Cks 104849-104943 5 281,531.38
Less Payroll Ck included on February 22nd Listing -212,178.52
69,352.86
Two Week Total S 625.217.44
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CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND 10101 SPEGAL REVENUE FUNDS
Citv Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - Administrative Services Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Funds
4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272)
4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271)
4145 - Non Deparbnental 4203 - Federal Universal Hiring (Fd 274)
Public S..fetv (Fund 010) 4208 - Federal local Law Enforcmt (PO 279)
4201 - Police Redevelopment Agency ( Fund 284)
4211 - Fire 4103 - Redevelopment Administration
4212 - Building & Safety ENTERPRISE FUNDS
Public Works (Fund 010) Sewer Fund (Fund 612)
4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance
4303 - Street/Bridge Maintenance Water Fund (Fund 640)
4304 - Street lighting 4710 - Water Administration
4305 - Automotive Shop 4711 - Water Production
P..rks & Recre..tion (Fund 010) 4712 - Water Distribution
4420 - Parks Lopez Administration (Fund 641)
4421 - Recreation 4750 - Lopez Administration
4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS IFund 3501
4423 - Pre-School Program 5501-5599 - Park Projects
4424 - Recreation-Special Programs 5601-5699 - Streets Projects
4425 - Children in Motion 5701-5799 - Drainage Projects
4426 - Five Cities Youth Basketball 5801-5899. - Water/Sewer/Street Projects
4430 - Soto Sport Complex 5901-5999 - Water Projects
4213 - Government Buildings
4460 - Parkway Maintenance
Dept. hldex for Councibls nJ
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ATTACHUENT 2
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
02/27/02 08 :26 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMODNT AMODNT
104671 03/01/02 lO2a30 A & S MOTORCYCLE PARTS, INSTL-RADIO HARNESS 010.4201. 6301 34.92 34.92
104672 03/01/02 102354 ASS DELIVERY SYSTEMS, IN EVIDENCE DELIVERY CHARGES-JAN 010.4201.5324 34.00 34.00
104673 03/01/02 102840 ACBL UNIT 540 REF.CJB.DEP-ACBL UNIT 540 010.0000.2206 250.00
104673 03/01/02 102840 ACBL UNIT 540 BLDG.SUPER-4 3/4 HRS 010.0000.4354 42.75-
104673 03/01/02 102840 ACBL UNIT 540 BLDG.SUPER-3 ERS 010.0000.4354 27.00-
104673 03/01/02 102840 ACBL UNIT S40 BLDG.SUPER-4 1/2 HRS 010.0000.4354 40.50- 139.75
104674 03/01/02 100897 AMERICAN TEMPS STRASSER Bves TO 2/15 010.4421.5303 483.20 483.20
104675 03/01/02 005152 ROBERT ARMET REIMB.ICBO CERT-ARMET 010.4212.5501 60.00
104675 03/01/02 005152 ROBERT ARMET FILM/PROCESSING 010.4212.5201 7.07 67.07
104676 03/01/02 006006 ARROYO GRANDE FLOWER SH FLOWERS-AWARDS CEREMONY 010.4211. 5255 134.60 134.60
104677 03/01/02 101617 AUTO GLASS CENTRAL WINDSHIELD-993 010.42'01.5601 304.20 304.20
104678 03/01/02 102050 AVAYA, INC. MERLIN PHONE SERVICE AGREEMENT 010.4145.5403 28.16 28.16
104679 03/01/02 102844 BAKERSFIELD COLLEGE REGIS FEE-COMMAND 1 B CLASS 010.4211.5501 107.00 107.00
104680 03/01/02 009008 BANKCARD CENTER UNITED AIR-CUZICK 010.4201.5501 416.50
104680 03/01/02 009008 BANKCARD CENTER NETWORK COMPUTTING ARCHITECTS 010.4145.5501 1,322.53
104680 03/01/02 009008 BANKCARD CENTER NETWORK CO~PUI'TING ARCHITECTS 010.4201.5501 762.47
104680 03/01/02 009008 BANKCARD CENTER LOCC/CITY MANAGERS DEPT REGIS 010.4101.5501 450.00
104680 03/01/02 009008 BANKCARD CENTER LODGING/SEATI'LE-CUZUCK 010.4201.5501 321.03
104680 03/01/02 009008 BANKCARD CENTER CR: LOCC CONF 010.4101.5201 345.00-
104680 03/01/02 009008 BANKCARD CENTER CITY MANAGER MEETING SPLY 010.4101.5501 11.18
104680 03/01/02 009008 BANKCARD CENTER LOCC REP MEETING 010.4101.5501 22.45
104680 03/01/02 009008 BANKCARD CENTER OFFICE SUPPLIES 284.4103.5201 12.84
104680 03/01/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101. 5201 9.33
104680 03/01/02 009008 BANKCARD CENTER SR.ACCT MEETING SPLYS 010.4120.5501 60.00
104680 03/01/02 009008 BANKCARD CENTER AIR-CRA ~ CONF(UNITED) 284.4103.5501 317.00
104680 03/01/02 009008 BANKCARD CENTER CALED ANNUAL MTG. REGIS 284.4103.5501 450.00
104680 03/01/02 009008 BANKCARD CENTER AMERICAN AIR-CALED ANNUAL MTG 284.4103.5501 329.50
104680 03/01/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4301.5201 136.26
104680 03/01/02 009008 BANKCARD CENTER BAJA FRESH-ROBS/CONSULANT 010.4130.5316 24.14
104680 03/01/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5201 23.59
104680 03/01/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5201 31.86
104680 03/01/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5201 67.57
104680 03/01/02 009008 BANKCARD CENTER GINA'S REST-ROBS/CONSULTANT 010.4130.5316 17.70
104680 03/01/02 009008 BANKCARD CENTER WAL MART-VCR 010.4130.6001 60.85
104680 03/01/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5201 99.05
104680 03/01/02 009008 BANKCARD CENTER RADIO SHACK-RECORDER PART 010.4130.5201 6.31
104680 03/01/02 009008 BANKCARD CENTER PHOTO 101-DIG.CAM.DAVE C 010.4130.6001 358.16
104680 03/01/02 009008 BANKCARD CENTER MEETING SUPPLIES 010.4421.5501 37.00
104680 03/01/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4421.5255 521.37
104680 03/01/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4425.5255 51.95
104680 03/01/02 009008 BANKCARD CENTER CAL CHIEFS W/SHOP 010.4211.5501 135.80
104680 03/01/02 009008 BANKCARD CENTER FUEL 010.4211.5501 15.95
I
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
02/27/02 08:26 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHBCK
NUMBER DATE NUMBER NAME DBSCRIPTION NUMBER AMOUNT AMOUNT
104680 03/01/02 009008 BANKCARD CENTBR CR: OFFICE SUPPLIES 010.4101. 5201 9.33- 5,718.06
104681 03/01/02 009750 BRENDA BARROW PRESCHOOL SHELVE REIMB 010.4423.5253 26.68
104681 03/01/02 009750 BRENDA BARROW TALENT SHOW SUPPLIBS 010.4424.5252 63.03
104681 03/01/02 009750 BRENDA BARROW PLAYGROUND SPRING SUPPLIES 010.4422.5256 16.92 106.63
104682 03/01/02 102843 NEWELL BECK RBF.WTR DEP-1151 GRAND AVE 640.0000.2302 180.00
104682 03/01/02 102843 NEWBLL BECK CLOSING BILL-1151 GRAND AVE 640.0000.4751 19.71- 160.29
104683 03/01/02 012754 BREZDBN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.6401 89.00 89.00
104684 03/01/02 013572 BRUMIT DIESBL,INC 12 VOLT BUZZER/OUTER BUDD NUT 010.4211.5601 39.83 39.83
104685 03/01/02 101431 BURDINE PRINTING COMMUNITY PROFILE BROCHURES 284.4103.5505 534.43 534.43
104686 03/01/02 016692 CA.PEACB OFFICER'S ASSN REGIS-CRAIG HENDRICKS 010.4201.5501 296.00 296.00
104687 03/01/02 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINT CHECK-DEC 010.4213.5315 32.00
104687 03/01/02 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINT CHECK-DEC 010.4201.5324 46.00
104687 03/01/02 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINT CHECK-DEC 010.4201.5329 285.00 363.00
104688 03/01/02 017706 CA. ST. EMPL. DEVEL.DEPT. 1Q 98/99 U/INS-EDAR 010.4213.5142 225.00-
104688 03/01/02 017706 CA. ST. EMPL.DEVEL. DEPT. 3Q 00/01 U/INS-SIMMONS 010.4201.5142 139.00
104688 03/01/02 017706 CA. ST.EMPL. DEVEL. DEPT. 4Q 00/01 U/INS-ASHDOWN 010.4140.5142 4,222.00
104688 03/01/02 017706 CA. ST. EMPL. DEVEL.DEPT. 1Q 98/99 U/INS-EDAR 010.4213.5142 470.00- 3,666.00
104689 03/01/02 014382 CAL POLY FOUNDATION REGIS-ARMA CONFERNECE-WETMORE 010.4002.5501 25.00 25.00
104690 03/01/02 102053 CALIFORNIA CONSERVATION BRUSH/SPRINKLER REMOVAL 010.4420.5605 2,000.00 2,000.00
104691 03/01/02 021918 CENTRAL COAST SUPPLY BLDG MAINT.SUPPLIES 010.4213.5604 490.02
104691 03/01/02 021918 CENTRAL COAST SUPPLY HOST POWDER-CARPBT CLEANING 010.4213.5604 160.88 650.90
104692 03/01/02 023322 CHRISTIANSON CHEVROLET LUBE/OIL/FILTER-PD992 010.4201.5601 31.00 31.00
104693 03/01/02 102838 CHURCHILL LABORATORIES DEGRBASER 220.4303.5603 447.89 447.89
104694 03/01/02 101622 CJAA CJAA MEMBERSHIP-CHIEF 010.4201. 5503 35.00 35.00
104695 03/01/02 101528 COMPUTERLAND TONER 010.4140.5602 87.95 87.95
104696 03/01/02 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 105.00 105.00
104697 03/01/02 100956 DOKKEN ENGINEERING CORP ENG.SVCS-EL CAMPO/I0l PSR 350.5616.7701 3,038.32 3,038.32
104698 03/01/02 102834 JOHN. J DOMPKE KENNEDY PLAN CHECK REVIEW 010.4212.5303 330.00 330.00
104699 03/01/02 102563 EMPIRE LABS,INC DEGREASER 220.4303.5601 347.50 347.50
104700 03/01/02 100159 FACTORY DIRECT FURNlTUR 2 OFFICE CHAIRS 010.4120.6001 833.50 833.50
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
02/27/02 08:26 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104701 03/01/02 035802 FRANK I S LOCK & KEY INC TRANS BYPASS KIT-PD971 010.4201.5601 119.71 119.71
104702 03/01/02 102105 CHRIS GAREY USE OF FACILITY-EXC.RETREAT 010.4145.5501 200.00 200.00
104703 03/01/02 037206 GIBBS INTERNATIONAL TRU PARTS 010.4211.5601 192.73 192.73
104704 03/01/02 101881 GREATAMERICAN LEASING C COPIER LEASE 010.4130.5303 319.07 319.07
104705 03/01/02 041808 CRAIG HENDRICKS LEGAL UPDATE 010.4201.5501 20.00
104705 03/01/02 041808 CRAIG HENDRICKS DRE RE-CERT-HENDRICKS 010.4201.5501 45.00 65.00
104706 03/01/02 102842 SHARI HENTHORN REF. CHILD IN MOTION-HENTHORN 010.0000.4602 43.75 43.75
104707 03/01/02 101327 ROBERT HOPKINS REIMB.GASOLINE 010.4201.5608 19.10 19.10
104708 03/01/02 100117 IMAGING PRODUCTS INT' L FILM 010.4201.5255 231.66 231.66
104709 03/01/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4211.5201 132.68
104709 03/01/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 38.04
104709 03/01/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 13.41 184.13
104710 03/01/02 044496 INFORMATION SERVICES DP ON LINE TRANS-JAN 010.4201.5606 90.38 90.38
104711 03/01/02 046176 J J' S FOOD COMPANY MTG.SUPPLIES-MAYOR/DICKENS 010.4001.5201 6.30
104711 03/01/02 046176 J J'S FOOD COMPANY EXEC. TEAM SUPPLIES 010.4145.5501 5.82 12.12
104712 03/01/02 048516 KEYLOCK SECURITY SPECIA R/R MAN TRAP DOOR 010.4213.6401 136.80 136.80
104713 03/01/02 101173 LONGS DRUG STORE PHOTO PROCESSING 010.4201. 5255 46.41 46.41
104714 03/01/02 102845 LYON & CARMEL REF.O/PAY-BOOK 010.4003.5319 13.44 13.44
104715 03/01/02 102846 MARINE PARK CAMERA & SONY DIGITAL CAMCORDER W/ASSY 010.4303.6001 742.88 742.88
104716 03/01/02 100968 MAXIMUS PROF. SVCS 010.4145.5303 700.00 700.00
104717 03/01/02 102086 MEDSTOP URGENT CARE DMV PHYS/HEPATITUS-MARTINS 220.4303.5315 55.00
104717 03/01/02 102086 MEDSTOP URGENT CARE PRE-EMPLOY. PHYS-ACKERSEN 010.4211.5315 396.00
104717 03/01/02 102086 MEDSTOP URGENT CARE DMV PHYS/HEPATITUS-CARVALRO 220.4303.5315 60.00
104717 03/01/02 102086 MEDSTOP URGENT CARE DMV PHYS/HEPATITUS-SCHMIDT 010.4213.5315 60.00
104717 03/01/02 102086 MEDSTOP URGENT CARE PRE-EMPLOY.PHYS-MIRANDA 010.4425.5315 213.00
104717 03/01/02 102086 MEDSTOP URGENT CARE PRE-EMPLOY.PHYS-OREILLY 010.4425.5315 198.00
104717 03/01/02 102086 MEDSTOP URGENT CARE PRE-EMPLOY.PHYS-C.RAMIREZ 010.4425.5315 217.00
104717 03/01/02 102086 MEDSTOP URGENT CARE DMV PHYS/HEPATITUS-SAHAGUN 612.4610.5315 75.00
104717 03/01/02 102086 MEDSTOP URGENT CARE DMV PHYS/HEPATITUS-KAUFMAN 640.4712.5315 75.00 1,349.00
104718 03/01/02 056394 MIDAS MUFFLER & BRAKE LUBE/FILTER/WIPERS 010.4201.5601 69.03 69.03
104719 03/01/02 057096 MINER'S ACE HARDWARE SCREW EYE 010.4213.5604 2.12
104719 03/01/02 057096 MINER'S ACE HARDWARE BULBS 010.4201.5604 17.14
104719 03/01/02 057096 MINER'S ACE HARDWARE MIse. HARDWARE 010.4201.5604 3.31
I
!
---- J
I
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
02/27/02 08:26 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104719 03/01/02 057096 MINER'S ACE HARDWARE ROPE 612.4610.5603 6.44
104719 03/01/02 057096 MINER I S ACE HARDWARE CHEST HANDLE/INSERT/SLEEVE 640.4712.5604 5.45
104719 03/01/02 057096 MINER I S ACE HARDWARE CLOCK/MISC.BLDG MATERIAL 640.4712.5604 39.62
104719 03/01/02 057096 MINER I S ACE HARDWARE BLDG. MATERIALS/OIL 640.4712.5604 15.03
104719 03/01/02 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4213.5604 7.81 96.92
104720 03/01/02 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 67.93
104720 03/01f02 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 220.4303.5201 27.65
104720 03/01/02 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 31.40 126.98
104721 03/01/02 058208 F. MORTON PITT CO. NAMEPLATES 010.4201.5255 43.90 43.90
104722 03/01/02 058344 MOSS, LEVY, & HARTZHEIM S.T.I.P.AUDIT 010.4120.5303 500.00 500.00
104723 03/01/02 062712 ORCHARD SUPPLY HARDWARE BENCH VISE 640.4712.5273 138.35 138.35
104724 03/01/02 063960 PACIFIC BELL PHONE 271-2713 010.4145.5403 296.72
104724 03/01/02 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 131.12
104724 03/01/02 063960 PACIFIC BELL ALARM 841-3953 010.4211.5403 22.44
104724 03/01/02 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 54.35
104724 03/01/02 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 22.44
104724 03/01/02 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 22.44
104724 03/01/02 063960 PACIFIC BELL 371-6547 CIRCUITS 1/2 010.4140.5303 264.10
104724 03/01/02 063960 PACIFIC BELL PHONE 489-2345 010.4145.5403 34.33
104724 03/01/02 063960 PACIFIC BELL PAY PHONE 489-9816 010.4145.5403 52.07 900.01
104725 03/01/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 83.22 83.22
104726 03/01/02 102237 PRIMARY CARE DOG & CAT EXAM/URINALYSIS-K9 010.4201.5322 182.00 182.00
104727 03/01/02 068462 THE PRYNTERS CLEAR ACETATE SHEETS 010.4201. 5255 117.98 117.98
104728 03/01/02 102673 PULITZER LEGAL 112867 DEV.CODE 010.4002.5301 39.00 39.00
104729 03/01/02 069108 QUINN COMPANY FLASHER/FILTER-PH38 220.4303.5603 100.88
104729 03/01/02 069108 QUINN COMPANY LAMP-PH38 220.4303.5603 34.81 135.69
104730 03/01/02 069014 R & B AurO BODY REPR.LEFT DOOR-PW4 220.4303.5601 367.79 367.79
104731 03/01/02 069576 RADIOSHACK CELL PHONE-EARBOOM 220.4303.5403 37.53 37.53
104732 03/01/02 102631 RANGE MASTER CUFF CASE/MAG HOLDER/TIE CLIP 010.4201.5255 284.94
104732 03/01/02 102631 RANGE MASTER SHIRTS/JACKET 010.4201.5255 572.28 857.22
104733 03/01/02 102839 REPUBLIC CHEMICAL, INC HAND CLEANER 220.4303.5255 436.13 436.13
104734 03/01/02 070590 RICHETTI WATER CONDITIO RENTAL-WATER FILTER SVCS 010.4201.5604 15.00 15.00
104735 03/01/02 100192 SAN LUIS MAILING SVC MAIL BUSINESS LICENSES 010.4120.5201 552.22 552.22
104736 03/01/02 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608 1,063.78 1,063.78
I
---- J
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
02/27/02 08 :26 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104737 03/01/02 102424 SIRCHIE FINGERPRINT LAB LATENT PRINT POWDER/FIBERGLASS 010.4201.5255 90.95 90.95
104738 03/01/02 074178 SLO CNTY CLERK-RECORDER NOTICE OF EXEMPT-SLURRY SEAL 010.4002.5201 25.00 25.00
104739 03/01/02 101039 SLO CNTY FIRE DEPARTMEN REGI$-RESCUE SYS 1 CLASS 010.4211.5501 600.00 600.00
104740 03/01/02 075114 SLO CNTY GENERAL HOSPIT DRUG SCREEN-WILLIAMS 010.4201. 5324 31.00 31.00
104741 03/01/02 080808 SOUTH SLO COUNTY SANIT SEWER HooKUPS-1/02 760.0000.2305 36,000.00
104741 03/01/02 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-1/02 760.0000.2304 49,580.31
104741 03/01/02 080808 SOUTH SLO COUNTY SANIT 1-02 SAN.DIST-214 E.BRANCH 010.4145.5401 19.63
104741 03/01/02 080808 SOUTH SLO COUNTY SANIT 1-02 SAN.DIST-215 E.BRANCH 010.4145.5401 13.47
104741 03/01/02 080808 SOUTH SLO COUNTY SANIT 1-02 SAN DIST-208 E.BRANCH 010.4145.5401 13.47
104741 03/01/02 080808 SOUTH SLO COUNTY SANIT 1-02 SAN.DIST-211 VERNON 010.4145.5401 13.47
104741 03/01/02 080808 SOUTH SLO COUNTY SANIT 1-02 SAN DIST-140 TRAFFIC WAY 010.4145.5401 13.47
104741 03/01/02 080808 SOUTH SLO COUNTY SANIT 1-02 SAN DIST-STROTHER R/R 010.4145.5401 13.47 85,667.29
104742 03/01/02 080886 SOUTHERN AUTO SUPPLY WHEEL SEAL RETURNED 010.4211.5601 8.49-
104742 03/01/02 080886 SOUTHERN AUTO SUPPLY BATTERY-PD993 010.4201.5601 70.73
104742 03/01/02 080886 SOUTHERN AUTO SUPPLY MICRO BELT 010.4212.5601 17.58
104742 03/01/02 080886 SOUTHERN AUTO SUPPLY LIGHT-PW249 220.4303.5603 14.43
104742 03/01/02 080886 SOUTHERN AUTO SUPPLY O/PAY-MOTOR OIL 010.4305.5255 70.00- 24.25
104743 03/01/02 082134 STATEWIDE SAFETY << SIGN STREET NAME SIGN BLANKS 220.4303.5613 516.14 516.14
104744 03/01/02 102376 MICHELE STEARNS REIMB.CAP/CPR CLASS-STEARNS 010.4201.5501 83.33 83.33
104745 03/01/02 082212 RANDY STEFFAN AWARDS CEREMONY SUPPLIES 010.4211.5255 11.34 11. 34
104746 03/01/02 082328 STERLING COMMUNICATIONS SET UP CDM RADIO 010.4201. 6301 1,209.06
104746 03/01/02 082328 STERLING COMMUNICATIONS UNITROL KNOBS 010.4201.5603 23.33
104746 03/01/02 082328 STERLING COMMUNICATIONS RADIO SVC AGREEMENT-MARCH 010.4201.5606 974.00
104746 03/01/02 082328 STERLING COMMUNICATIONS LEATHER SWIVEL-HT SERIES 010.4201.5606 64.35
104746 03/01/02 082328 STERLING COMMUNICATIONS REPL.SWITCH 010.4201.5606 46.05
104746 03/01/02 082328 STERLING COMMUNICATIONS REMOTE SPEAKER HIC HT SERIES 010.4201.5606 74.00 2,390.79
104747 03/01/02 082486 STEWARD CO GL PLATES/SUPPLIES 010.4102.5255 177.55 177.55
104748 03/01/02 082836 STREATOR PIPE << SUPPLY PRESSURE TANK 640.4712.5610 875.05
104748 03/01/02 082836 STREATOR PIPE &; SUPPLY CR: PRESSURE TANK 640.4712.5610 875.05-
104748 03/01/02 082836 STREATOR PIPE &; SUPPLY ZINC ANNODE ROD 010.4213.5604 57.45
104748 03/01/02 082836 STREATOR PIPE &; SUPPLY WATER COOLER FOUNTAIN 640.4712.5604 502.58
104748 03/01/02 082836 STREATOR PIPE &; SUPPLY MOEN POSI-TEMP VALVE 010.4213.5604 50.38
104748 03/01/02 082836 STREATOR PIPE &; SUPPLY MOEN POSI-TEMP VALVE 010.4213.5604 15.77 626.18
104749 03/01/02 102244 TITAN INDUSTRIAL EVIDENCE TUBES 010.4201.5255 268.13
104749 03/01/02 102244 TITAN INDUSTRIAL GLOVES 010.4201.5272 18.23
104749 03/01/02 102244 TITAN INDUSTRIAL SAFETY GLASSES 640.4712.5255 42.79
104749 03/01/02 102244 TITAN INDUSTRIAL FIRST AID SUPPLIES 010.4420.5255 18.08 347.23
104750 03/01/02 086892 WINTON TULLIS WITNESS FEES-CA$E#CV010293 010.0000.4807 150.00 150.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
02/27/02 08 :26 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104751 03/01/02 088084 UNITED GREEN MARK, INC. BUCKNER SOLE/DIAPH 010.4430.5605 192.26
104751 03/01/02 088084 UNITED GREEN MARK, INC. HUNTER & SUPERIOR SPRINKLERS 010.4430.5605 482.67 674.93
104752 03/01/02 087672 UNITED RENTALS RENTAL-TRAcroR 010.4430.5605 714.67
104752 03/01/02 087672 UNITED RENTALS FUEL-TRACTOR RENTAL 010.4430.5605 10.00 724.67
104753 03/01/02 088218 UNITED STATES POSTMASTE BUSINESS REPLAY-AIC134 010.4145.5201 125.00
104753 03/01/02 088218 UNITED STATES POSTMASTE STANDARD RATE BULK (AIC138) 010.4145.5201 125.00 250.00
104754 03/01/02 102007 VERIZON WIRELESS CELL PHONE-FIRE 010.4211.5403 16.77
104754 03/01/02 102007 VERIZON WIRELESS CELL PHONES-PD PATROL 010.4201.5403 319.74
104754 03/01/02 102007 VERIZON WIRELESS CELL PHONE-PD 010.4201.5403 266.39 602.90
104755 03/01/02 101866 VERIZON WIRELESS MESSAG PAGERS-FIRE 010.4211.5403 56.80
104755 03/01/02 101866 VERIZON WIRELESS MESSAG PAGERS-BLDG.DIV 010.4212.5403 11.20
104755 03/01/02 101866 VERIZON WIRELESS MESSAG PAGERS-MIS 010.4140.5303 11.20 79.20
104756 03/01/02 090480 WAYNE'S TIRE LUBE/OIL/FILTER/TIRES 010.4201.5601 179.30
104756 03/01/02 090480 WAYNE'S TIRE LUBE/OIL/FILTER/TIRES 010.4201.5601 149.85
104756 03/01/02 090480 WAYNE'S TIRE LUBE/OIL/FILTER/WIPERS 010.4201.5601 179.30 508.45
104757 03/01/02 100431 WILLARD PAPER CO PAPER/ENVELOPES 010.4102.5255 775.29 775.29
104758 03/01/02 092586 LEE WILSON ELECTRIC COM TRAFFIC SIGNAL REPAIRS 010.4304.5303 531.79
104758 03/01/02 092586 LEE WILSON ELECTRIC COM WIRING-HEATERS/MOTOR WELL #8 640.4711.5603 396.33
104758 03/01/02 092586 LEE WILSON ELECTRIC COM WIRING/CONDUIT 350.5908.7002 1,294.02
104758 03/01/02 092586 LEE WILSON ELECTRIC COM WIRING-MOTOR LEAD 612.4610.5610 232.89 2,455.03
104759 03/01/02 093366 JAMES F. WRIGHT 5 SAFARILAND HOLSTERS 010.4201.5255 508.70 508.70
TOTAL CHECKS 127,787.35
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
02/27/02 08 :26 VOUCHER/CHECK REGISTER
FOR PERIOD 22
FUND TITLE !\MOUNT
010 GENE:RAL FUND 31,814.29
220 STREETS FUND 2,500.10
284 REDEVELOPMENT AGENCY FUND 1,643.77
350 CAPITAL IMPROVEMENT FUND 4,332.34
612 SEWER FUND 413.66
640 WATER FUND 1,502.88
760 SANITATION DISTRIBUTION FUND 85,580.31
TOTAL 121,181.35
ATTACHMENT 3
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
03/05/02 16:14 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
47. 03/04/02 100758 DON SPAGNOLO LOCC-SPAGNOLO 010.4301.5501 378.00 378.00
104760 03/08/02 100994 ADMINISTRATIVE FIRE SER AFSS REGIS FEE-HAGLUND/FISICH 010.4211.5501 40.00 40.00
104761 03/08/02 101110 AGP VIDEO VIDEO PRODUCTION/TAPE DISTRIB 010.4101.5330 1,900.00 1,900.00
104762 03/08/02 102509 API WASTE SERVICES Rio BIN-DUMP/RETURN sves. 010.4213.6401 250.00 250.00
104763 03/08/02 101651 ARMA INTERNATIONAL ARMA DUES-WETMORE 010.4002.5503 170.00 170.00
104764 03/08/02 101044 CITY OF ARROYO GRANDE ORAL BOARD SUPPLIES 010.4120.5316 9.46
104764 03/08/02 101044 CITY OF ARROYO GRANDE MILEAGE-RISK MEETING 010.4101.5501 20.70
104764 03/08/02 101044 CITY OF ARROYO GRANDE ORAL BOARD SUPPLIES 010.4421.5201 8.03
104764 03/08/02 101044 CITY OF ARROYO GRANDE ORAL BOARD SUPPLIES 010.4120.5316 7.50
104764 03/08/02 101044 CITY OF ARROYO GRANDE MILEAGE/PARKING 010.4101.5501 12.85
104764 03/08/02 101044 CITY OF ARROYO GRANDE MILEAGE/CCPA MEETING 010.4101. 5501 25.35
104764 03/08/02 101044 CITY OF ARROYO GRANDE ORAL BOARD SUPPLIES 010.4421.5201 11.89
104764 03/08/02 101044 CITY OF ARROYO GRANDE BOOK RESV 010.4130.5201 10.00
104764 03/08/02 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4130.5201 1.28
104764 03/08/02 101044 CITY OF ARROYO GRANDE SUPPLIES 010.4001.5201 11.30
104764 03/08/02 10104"4 CITY OF ARROYO GRANDE SUPPLIES 010.4101.5201 12.93
104764 03/08/02 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4001.5201 15.05
104764 03/08/02 101044 CITY OF ARROYO GRANDE DISPOSAL FEE-REFRIG 010.4420.5307 12.00
104764 03/08/02 101044 CITY OF ARROYO GRANDE MILEAGE 010.4101.5501 4.83
104764 03/08/02 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4301.5201 18.31
104764 03/08/02 101044 CITY OF ARROYO GRANDE FILM DEV 010.4301.5255 4.00
104764 03/08/02 101044 CITY OF ARROYO GRANDE EXPRESS MAIL 010.4145.5201 24.85
104764 03/08/02 101044 CITY OF ARROYO GRANDE CITY MANAGER MEETING 010.4101.5501 9.00
104764 03/08/02 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4301.5201 28.00
104764 03/08/02 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4130.5316 13.46
104764 03/08/02 101044 CITY OF ARROYO GRANDE ECONOMIC FORECAST MEETING 010.4120.5501 17.00
104764 03/08/02 101044 CITY OF ARROYO GRANDE CHAMBER LUNCHEON 284.4103.5505 17.00
104764 03/08/02 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES/PARKING 010.4301.5201 18.49
104764 03/08/02 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4001.5504 10.77
104764 03/08/02 101044 CITY OF ARROYO GRANDE SHELF REPR.SUPPLIES 010.4101.5201 8.24
104764 03/08/02 101044 CITY OF ARROYO GRANDE OAK TREE W/SHOP 010.4420.5501 14.00
104764 03/08/02 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4301.5201 33.89
104764 03/08/02 101044 CITY OF ARROYO GRANDE PHOTO DEV 010.4130.5201 16.96
104764 03/08/02 101044 CITY OF ARROYO GRANDE CHAMBER MEETING 010.4130.5501 17.00
104764 03/08/02 101044 CITY OF ARROYO GRANDE RETREAT SUPPLIES 010.4145.5501 14.00
104764 03/08/02 101044 CITY OF ARROYO GRANDE REG. PEE-PEST CONTROL 010.4430.5501 10.00
104764 03/08/02 101044 CITY OF ARROYO GRANDE CITY CLERK MTG. LUNCH 010.4002.5501 20.00
104764 03/08/02 101044 CITY OF ARROYO GRANDE RETREAT SUPPLIES 010.4145.5501 61.58 519.72
104765 03/08/02 101771 CITY OF ARROYO GRANDE POSTAGE 010.4201.5201 3.60
104765 03/08/02 101771 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4201.5501 76.57
104765 03/08/02 101771 CITY OF ARROYO GRANDE KITCHEN SUPPLIES/STORAGE BINS 010.4201.5255 26.25
104765 03/08/02 101771 CITY OF ARROYO GRANDE GASOLINE 010.4201.5608 52.63
104765 03/08/02 101771 CITY OF ARROYO GRANDE TRAINING EXPENSES 010.4201. 5501 20.00
104765 03/08/02 101771 CITY OF ARROYO GRANDE TRAVEL FOR INVESTIGATIONS 010.4201.5501 66.50
104765 .03/08/02 101771 CITY OF ARROYO GRANDE PARENT PROJECT/SUPPLIES 010.4201.5504 12.35 257.90
---.
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
03/05/02 16 :14 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104766 03/08/02 006552 ARROYO MEDICAL GROUP IN PRE-EMPLOY PHYS-JENSEN 010.4201.5315 91.00 91.00
104767 03/08/02 010374 BEARCAT MFG. INC. APPLICATOR HOSES 220.4303.5603 675.11 675.11
104768 03/08/02 102278 MICAH BENEVEDO B/BALL LGE.SCORER-BENEVEDO 010.4424.5352 90.00 90.00
104769 03/08/02 101117 BRANCH STREET DELI EXECT.MEETING RETREAT SPLYS 010.4145.5501 58.39 58.39
104770 03/08/02 102259 CHESSIE BREHM B/BALL LGE.SCORER-BREHM 010.4424.5352 90.00 90.00
104771 03/08/02 101074 JOY BREHM B/BALL LGE. OFFICIAL-J. BREHM 010.4424.5352 36.00 36.00
104772 03/08/02 101431 BURDINE PRINTING 6 COPIES-GRAND AVE. ENHANCEMENT 010.4301.5201 110.24
104772 03/08/02 101431 BURDINE PRINTING O/BILL-CITY NEWSLETTER 010.4002..5504 48.07- 62.17
104773 03/08/02 101619 ROB BURT B/BALL LGE.OFFICIAL-ROB BURT 010.4424.5352 256.00 256.00
104774 03/08/02 013834 BURTON'S FIRE APPARATUS SLIDES GRANT/LATCH BOLT 010.4211.5601 133.55 133.55
104775 03/08/02 021940 C.COAST TAXI CAB SERVIC TAXI SVCS 2/1-2/14 225.4553.5507 1,299.00
104775 03/08/02 021940 C.COAST TAXI CAB SERVIC TAXI SVCS 2/15-2/27 225.4553.5507 898.00 2,197.00
104776 03/08/02 016692 CA. PEACE OFFICER'S ASSN CPOA MEMBERSHIp-STRAUSBURG 010.4201.5503 25.00 25.00
104777 03/08/02 021918 CENTRAL COAST SUPPLY BLDG MAINT. SUPPLIES 010.4213.5604 196.27 196.27
104778 03/08/02 023322 CHRISTIANSON CHEVROLET LUBE/OIL/FILTER 010.4420.5601 86.74
104778 03/08/02 023322 CHRISTIANSON CHEVROLET LUBE/OIL/SAFETY INSP 010.4301.5601 418.16 504.90
104779 03/08/02 102518 CITY CLERK ASSOC. OF CA. REGIS-KELLY WETMORE 010.4002.5501 310.00 310.00
104780 03/08/02 024832 COMMUNICATION SOLUTIONS REPR.EDNA TURNOUT FLOW CONTROL 640.4712.5303 1,104.01 1,104.01
104781 03/08/02 101779 CTE COMPUTER TRAINING C ACCESS CLASS-LINTNER 010.4201.5501 169.00 169.00
104782 03/08/02 027144 L.N CURTIS & SONS SWIVAL ADAPTER 010.4211.5255 119.53 119.53
104783 03/08/02 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SANTOS 010.4424.5351 192.68 192.68
104784 03/08/02 102853 DEPARTMENT OF JUSTICE-C REGIS-RICK TERBORCH 010.4201.5501 50.00 50.00
104785 03/08/02 100676 DOUBLETREE HOTEL RESV-RICK TERBORCH 010.4201.5501 198.00 198.00
104786 03/08/02 101379 FERGUSON ENTERPRISES,IN BACKFLOWS 010.4420.5605 230.59
104786 03/OB/02 101379 FERGUSON ENTERPRISES,IN ANGLESTOPS/SADDLES 640.4712.5610 518.02
104786 03/08/02 101379 FERGUSON ENTERPRISES,IN BALL VALVES 640.4712.5610 445.09 1,193.70
104787 03/08/02 034320 FIREHOUSE MAGAZINE FIREHOUSE MAGAZINE RENEWAL 010.4211. 5503 30.00 30.00
104788 03/08/02 035802 FRANK'S LOCK & KEY INC DUP.KEYS 010.4420.5605 11. 64 11.64
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
03/05/02 16:14 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104789 03/08/02 036738 GALL'S INC JACKETS W/DEPT.NAME 010.4212.5255 148.68 148.68
104790 03/08/02 101604 BARBIE GARY REIMB.SUPPLIES-GARY 010.4425.5255 110.53
104790 03/08/02 101604 BARBIE GARY REIMB.OFFICE SUPPLIES-GARY 010.4421.5201 37.53
104790 03/08/02 101604 BARBIE GARY REIMB.SNACK SUPPLIES-GARY 010.4425.5259 296.90 444.96
104791 03/08/02 102280 CHUCK HARE B/BALL LGE.OFFICIAL-HARE 010.4424.5352 96.00 96.00
104792 03/08/02 100348 JAMIE HEINZE B/BALL LGE.SCORER-HEINZE 010.4424.5352 75.00 75.00
104793 03/08/02 102260 BRYCEN IKEDA B/BALL LGE. SCORER- IKEDA 010.4424.5352 45.00 45.00
104794 03/08/02 102849 SHELBY IKEDA B/BALL LGE. SCORER- IKEDA 010.4424.5352 45.00 45.00
104795 03/08/02 102701 INDOFF,INC. OFFICE SUPPLIES 010.4211.5201 95.78
104795 03/08/02 102701 INDOFF,INC. OFFICE SUPPLIES 010.4301.5201 30.57 126.35
104796 03/08/02 101848 INVENSYS METERING SYSTE TURBO WATER METER 640.4712.5207 736.37
104796 03/08/02 101848 INVENSYS METERING SYSTE SOFTWARE SYSTEM SUPPORT 640.4710.5303 804.38
104796 03/0B/02 101848 INVENSYS METERING SYSTE WATER METERS 640.4712.5207 810.94 2,351.69
104797 03/08/02 100087 HOLLY JARRATT JAZZERCISE CLASSES 010.4424.5351 102.30 102.30
104798 03/08/02 102852 JENNIFER JOHNSON REF. WATER DEP-550 CROWN HILL 640.0000.2302 180.00
104798 03/08/02 102852 JENNIFER JOHNSON CLOSING BILL-550 CROWN HILL 640.0000.4751 9.11-
104798 03/08/02 102852 JENNIFER JOHNSON PREVIOUS BALANCE-5S0 CROWN 640.0000.4751 66.54- 104.35
104799 03/08/02 048438 KEY TERMITE << PEST CONT BIMONTHLY SERVICE 010.4201.5604 40.00 40.00
104800 03/08/02 050894 LAWSON PRODUCTS, INC. NUTS/WASHERS/HOSE 010.4211.5601 202.56 202.56
104801 03/08/02 100985 DOUG LINTNER B/BALL LGE.OFFICIAL-LINTNER 010.4424.5352 176.00 176.00
104802 03/08/02 052416 SUSAN LINTNER ACCESS CLASS-LINTNER 010.4201.5501 10.00 10.00
104803 03/08/02 102667 ROSEMARY LOPEZ CHEER & POM CLASS-LOPEZ 010.4424.5351 24.50 24.50
104804 03/08/02 102261 KIMBERLY MARSALEK B/BALL LGE.SCORER-MARSALEK 010.4424.5352 45.00 45.00
104805 03/08/02 102851 BRETT MCGEEVER REF.WTR DEP-309 S.MASON 640.0000.2302 180.00
104805 03/08/02 102851 BRETT MCGEEVER CLOSING BILL-309 S.MASON 640.0000.4751 9.11-
104805 03/08/02 102851 BRETT MCGEEVER PREVIOUS BALANCE-309 S.MA80N 640.0000.4751 59.82- 111.07
104806 03/08/02 101252 MCI WORLDCOM PHONE CARD 010.4145.5403 13.02 13.02
104807 03/0B/02 102850 JOHNNY MEJIA B/BALL LGE.OFFICIAL-MEJIA 010.4424.5352 96.00 96.00
104808 03/08/02 101944 PROF. MARC MERMAN REGIS-ROCHA/MCCLURE 010.4430.5501 120.00
104808 03/08/02 101944 PROF. MARC MERMAN REGIS-ROCHA/MCCLURE 010.4420.5501 50.00 170.00
104809 03/08/02 056628 MID STATE BANK-MASTERCA GASOLINE 010.4201.5608 100.55
,
--~---- J
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
03/05/02 16 :14 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104809 03/08/02 056628 MID STATE BANK-MASTERCA TRAVEL/TRAINING EXP 010.4201.5501 671.76
104809 03/08/02 056628 MID STATE BANK-MASTERCA PENAL CODES PUBLICATIONS 010.4201.5255 798.21 1,570.52
104810 03/08/02 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/WIPERS/ROTATE 010.4201.5601 69.03
104810 03/08/02 056394 MIDAS MUFFLER & BRAKE MUFFLER/PARTS 010.4211.5601 159.98 229.01
104811 03/08/02 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 9.58
104811 03/08/02 057096 MINER'S ACE HARDWARE CR: BALLAST 010.4213.5604 26.80-
104811 03/08/02 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010.4211.5603 15.57
104811 03/08/02 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES 010.4213.5604 73.98
104811 03/08/02 057096 MINER'S ACE HARDWARE BLDG. MATERIALS 010.4213.5604 3.21-
104811 03/08/02 057096 MINER'S ACE HARDWARE PAINT/FILES/MISC. HARDWARE 010.4211.5601 33.46
104811 03/08/02 057096 MINER'S ACE HARDWARE DUP.KEYS 010.4211.5255 5.12
104811 03/08/02 057096 MINER'S ACE HARDWARE BDLaS 010.4213.5604 21.41
104811 03/08/02 057096 MINER'S ACE HARDWARE COMBO WRENCH/MISC. HARDWARE 010.4211.5273 16.37
104811 03/08/02 057096 MINER'S ACE HARDWARE ROLLER FRAME 010.4420.5605 2.89
104811 03/08/02 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 52.36
104811 03/08/02 057096 MINER'S ACE HARDWARE QUICK CRETE 010.4420.5605 4.27
104811 03/08/02 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4420.5605 6.30
104811 03/08/02 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 10.86 222.16
104812 03/08/02 102044 NOSSAMAN,GUTHNER,KNOX << PROF.SVCS-S.M.VLY WATER 640.4710.5575 8,396.64 8,396.64
104813 03/08/02 062100 ON-DUTY UNIFORMS << EQUI COVERALL/BAG/KEY/GROMMET 010.4201.5255 191.26 191.26
104814 03/08/02 063960 PACIFIC BELL ALARM 473-1935 640.4710.5403 24.15
104814 03/08/02 063960 PACIFIC BELL ALARM 473-0241 010.4145.5403 11.97
104814 03/08/02 063960 PACIFIC BELL PHONE 473-5400 010.4145.5403 1,506.44
104814 03/08/02 063960 PACIFIC BELL PHONE 271-7480 010.4201.5403 45.58
104814 03/08/02 063960 PACIFIC BELL PHONE 267-8633 010.4201.5403 69.03
104814 03/08/02 063960 PACIFIC BELL PHONE 489-2174 010.4201.5403 24.00
104814 03/08/02 063960 PACIFIC BELL PHONE 489-9867 010.4201.5403 .05 1,681.22
104815 03/08/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 14,912.34
104815 03/08/02 064194 PACIFIC GAS & ELECTRIC ELECT-BOOSTER PUMP-CASTILLO 640.4711.5402 8.57
104815 03/08/02 064194 PACIFIC GAS << ELECTRIC ELECTRIC 010.4304.5402 14,921. 63 29,842.54
104816 03/08/02 102848 PACIFIC GAS << ELECTRIC ENG/CONST SVC-OAK PARK WIDENIN 350.5609.7001 62,532.82 62,532.82
104817 03/08/02 071682 GREG ROSE B/BALL LGE.OFFICIAL-ROSE 010.4424.5352 64.00 64.00
104818 03/08/02 102347 S << S HOMES OF THE REF. BUILDING PERM-213 BOYSENBE 010.0000.4181 168.00
104818 03/08/02 102347 S << S HOMES OF THE REF.PLUMB.PERM-213 BOYSENBERRY 010.0000.4187 23.00
104818 03/08/02 102347 S << S HOMES OF THE REF.MECH.PERM-213 BOYSENBERRY 010.0000.4182 20.00
104818 03/08/02 102347 S << S HOMES OF THE REF. ELECT. PERM- 213 BOYSENBERRY 010.0000.4183 10.00
104818 03/08/02 102347 S << S HOMES OF THE REF.SMIP-213 BOYSENBERRY 010.0000.2208 3.00
104818 03/08/02 102347 S << S HOMES OF THE AFFORDABLE HOUSING FEE 232.0000.4766 741.00 965.00
104819 03/08/02 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4211.5608 139.43 139.43
104820 03/08/02 101556 DIANE SHEELEY CRA ANNUAL-SHEELEY 284.4103.5501 32.00 32.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
03/05/02 16:14 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104821 03/08/02 101621 TOM SHIFFRAR B/BALL LGE.OFFICIAL-SHIFFRAR 010.4424.5352 192.00 192.00
104822 03/08/02 101039 SLO CNTY FIRE DEPARTMEN REG-RESCUE SYS 1-IREY 010.4211.5501 300.00 300.00
104823 03/08/02 081072 SO. CALIF. JUVENILE OFF.A SCJOA MEMBERSHIP-TAYLOR 010.4201.5503 25.00 25.00
104824 03/08/02 080886 SOUTHERN AUTO SUPPLY DASH LAMP BULBS 010.4211.5603 23.87 23.87
104825 03/08/02 101225 SPECIALTY TECHNICAL PUB SPEC. TECH. SUBSCRIPTION 010.4211.5503 3'90.00 390.00
104826 03/08/02 082328 STERLING COMMUNICATIONS 944 INSTL LIGHT BAR/SWITCH 010.4201.5601 460.70
104826 03/08/02 082328 STERLING COMMUNICATIONS REMOVE EQUIPMENT-942/961 010.4201.5601 746.34
104826 03/08/02 082328 STERLING COMMUNICATIONS MINITOR BATTERY 010.4211.5603 96.53
104826 03/08/02 082328 STERLING COMMUNICATIONS REMOVE LIGHT BAR/CONTROLLER 010.4201.5601 81.10
104826 03/08/02 082328 STERLING COMMUNICATIONS RADIO/LIGHT REPAIR 010.4201. 5601 233.52
104826 03/08/02 082328 STERLING COMMUNICATIONS REPR.RADIO/SCANNER/CELL PHONE 010.4201.5601 266.63 1,884.82
104827 03/08/02 082836 STREATQR PIPE & SUPPLY MOEN MALE AERATOR 010.4420.5605 6.16
104827 03/08/02 082836 STREATOR PIPE & SUPPLY FITTINGS/FILTER 640.4712.5604 19.89 26.05
104828 03/08/02 084708 RICK TERBORCH COMMUNITY RELATIONS 010.4201.5501 80.00 80.00
104829 03/08/02 102244 TITAN INDUSTRIAL MESH SCREEN/HYDROCORTIZONE 010.4420.5255 23.54
104829 03/08/02 102244 TITAN INDUSTRIAL FIRE EXTINGUISHER 010.4213.5604 39.58 63.12
104830 03/08/02 087828 UNIFIRE POWER BLOWERS, I BLADE REPLACEMENT 010.4211.5603 444.44 444.44
104831 03/08/02 088084 UNITED GREEN MARK, INC. HUNTER ADJ. SPRINKLER 010.4430.5605 20.35 20.35
104832 03/08/02 087574 USI,INC. LAMINATION POUCHES 010.4201.5201 70.44 70.44
104833 03/08/02 090246 JOHN WALLACE & ASSOC. GENERAL CONSULTING SVCS 010.4301.5303 8,427.39
104833 03/08/02 090246 JOHN WALLACE & ASSOC. CREEKSIDE PATH,PHASE 11 350.5607.7301 305.50
104833 03/08/02 090246 JOHN WALLACE & ASSOC. CREEKSIDE PATH, PHASE 11 350.5607.7501 708.75
104833 03/08/02 090246 JOHN WALLACE & ASSOC. OAK PARK BLVD. WIDENING 350.5609.7301 3,568.79
104833 03/08/02 090246 JOHN WALLACE & ASSOC. EL CAMPO/RT 101 PSR 350.5616.7301 122.50
104833 03/08/02 090246 JOHN WALLACE & ASSOC. SPRUCE STREET SIDEWALKS 350.5641. 7501 337.50
104833 03/08/02 090246 JOHN WALLACE & ASSOC. BIKEWAY PROJECT ONE-PAULDING 350.5644.7301 52.50
104833 03/08/02 090246 JOHN WALLACE & ASSOC. TRAFFIC WAY BRIDGE RAIL REPL 350.5644.7501 105.00
104833 03/08/02 090246 JOHN WALLACE & ASSOC. CEDAR STREET SIDEWALKS 350.5646.7501 262.50
104833 03/08/02 090246 JOHN WALLACE & ASSOC. MARCH 2002 STORM DAMAGE (RODEO) 350.5649.7501 35.00
104833 03/08/02 090246 JOHN WALLACE & ASSOC. GRAND AVENUE PARSE 111 350.5812.7501 1,336.25
104833 03/08/02 090246 JOHN WALLACE & ASSOC. RESERVOIR NO.1 DESIGN 350.5903.7501 2,083.25 17,344.93
104834 03/08/02 090480 WAYNE'S TIRE REPL.TIRES 640.4712.5601 200.37
104834 03/08/02 090480 WAYNE'S TIRE TIRES/LUBE/OIL/FILTER/WIPERS 010.4201. 5601 191. 30
104834 03/08/02 090480 WAYNE'S TIRE TIRES/BALANCE/MOUNT 010.4201. 5601 72.29
104834 03/08/02 090480 WAYNE'S TIRE TIE ROD/ALIGN 010.4201.5601 104.25
104834 03/08/02 090480 WAYNE'S TIRE TIRES/BRAKE PADS/SEALS 010.4201.5601 411.85 980.06
104835 03/08/02 100347 RON WHARTON B/BALL LGE.SCORER 010.4424.5352 30.00 30.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
03/05/02 16 :14 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104836 03/08/02 102847 CHRIS WILCHER REF.WTR.DEP-1185 LINDA 640.0000.2302 135.00
104836 03/08/02 102847 CHRIS WILCHER CLOSING BILL-1185 LINDA DR 640.0000.4751 41.29- 93.71
TOTAL CHECKS 143,572.44
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
03/05/02 16 :14 VOUCHER/CHECK REGISTER
FOR PERIOD 22
FUND TITLE AMOUNT
010 GENERAL FUND 55,082.41
220 STREETS FUND 675.11
225 TRANSPORTATION FUND 2,197.00
232 IN-LIEU AFFORDABLE HOUSING 741.00
284 REDEVELOPMENT AGENCY FUND 49.00
350 CAPITAL IMPROVEMENT FUND 71,450.36
640 KATER FUND 13,377.56
TOTAL 143,572.44
_u_
ATTACHMENT 4
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 02/15/02 TO 02128/02
03/08/02
FUND 010 250,397.72 Salaries Full time 164,463.10
FUND 220 13,254.25 Salaries Part-Time 29,341.52
FUND 284 5,159.06 Salaries Over-Time 8,566.23
FUND612 4,510.78 Holiday Pay 5,311.45
FUND 640 11,182.98 Sick Pay 3,146.31
284,504.79 Annual Leave Pay 0.00
Vacation Buyback 0.00
Sick Leave Buyback 0.00
Vacation Pay 3,193.88
Comp Pay 3,537.72
Annual Leave Pay 911.08
PERS Retirement 16,689.13
Social Security 15,787.38
PARS Retirement 241.02
State Disability Ins. 710.94
Health Insurance 26,476.42
Dental Insurance 3,838.26
Vision Insurance 846.95
Life Insurance 568.40
Long Term Disability 0.00
Uniform Allowance 0.00
Car Allowance 400.00
Council Expense 375.00
Employee Assistance 0.00
Boot Allowance 0.00
Molor Pay 100.00
Total: 284,504.79
-----.- -----..---,-,.-..-------- _un _.._n____ ----,---'-
ATTACIl"1ENT 5
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
03/13/02 10:09 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
477 03/01/02 005616 CITY OF ARROYO GRANDE GA REIMB-2/28 PR 011.0000.1015 212,178.52 212,178.52
478 03/11/02 101606 ALLAN HANCOCK COLLEGE HAZMAT REGIS-3 PEOPLE 220.4303.5501 64.50 64.50
47' 03/12/02 102859 COUNTY OF VENTURA ZONE 1 A MEETING-TERBORCH 010.4201.5501 20.00 20.00
480 03/12/02 074178 SLO CNTY CLERK-RECORDER NOTICE OF EXEMPTION-CREEKSIDE 350.5607.7501 25.00 25.00
104849 03/15/02 000234 A &. R WELDING SUPPLY OXY &. ACETYLENE GASES 010.4305.5303 14.00 14.00
104850 03/15/02 102354 ABS DELIVERY SYSTEMS, IN EVIDENCE DELIVERY CHARGES-FEB 010.4201.5324 17.00 17.00
104851 03/15/02 003822 AMERICAN RED CROSS CPR/FIRST AID CLASSES 010.4201.5501 1,530.00 1,530.00
104852 03/15/02 004914 APEX SHARPENING WORKS SPARK PLUGS 010.4420.5603 24.13
104852 03/15/02 004914 APEX SHARPENING WORKS STARTER ROPE 220.4303.5603 5.15 29.28
104853 03/15/02 004952 APPLIED CONCEPTS, INC. ANTENNA CABLES/REMOVE OLD 010.4201.5603 187.11 187.11
104854 03/15/02 005772 ARROYO GRANDE COMM. HOS LEGAL SA-HOLMES 010.4201.5324 36.00 36.00
104855 03/15/02 006552 ARROYO MEDICAL GROUP IN PRE-EMPLOYMENT PHYSICAL-REED 010.4201.5315 60.00 60.00
104856 03/15/02 102862 ASPHALT INSTITUTE ASPHALT REGIS-S.BRANDT 010.4301.5501 90.00 90.00
104857 03/15/02 102861 AZTEC TECHOLOGY CORP STEEL CONTAINER 010.4213.6401 1,394.25 1,394.25
104858 03/15/02 009750 BRENDA BARROW REIMB.SPECIAL EVENTS-BARROW 010.4424.5252 225.93 225.93
104859 03/15/02 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 526.00 526.00
104860 03/15/02 008000 BNI BUILDING NEWS CAL/OSHO SAFETY ORDERS 220.4303.5503 45.48 45.48
104861 03/15/02 101782 BOB'S EXPRESS WASH CAR WASH-JAN 010.4201.5601 36.00
104861 03/15/02 101782 BOB'S EXPRESS WASH CAR WASH- FEB 010.4201.5601 72.00 108.00
104862 03/15/02 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.6401 93.00 93.00
104863 03/15/02 013026 BRISCO MILL & LUMBER TOOL BOX/THERMOSTAT 010.4201.5604 46.11
104863 03/15/02 013026 BRISCO MILL & LUMBER SPONGES 220.4303.5255 4.27 50.38
104864 03/15/02 017030 CA.SPECIALIZED TRNG.INS REGIS-~W/MERSHON 010.4201.5501 450.00 450.00
104865 03/15/02 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINT CHECK 010.4120.5315 32.00
104865 03/15/02 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINT CHECK 010.4425.5315 81.00
104865 03/15/02 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINT CHECK 010.4201.5324 96.00
104865 03/15/02 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINT CHECK 010.4201. 5329 491. 00 700.00
104866 03/15/02 022632 CHAPARRAL COPIER MAINT/USEAGE 010.4421.5602 94.00
104866 03/15/02 022632 CHAPARRAL COPIER MAINT/USEAGE 010.4421.5602 2.74 96.74
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
03/13/02 10:09 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104867 03/15/02 023088 CHERRY LANE NURSERY HOUSEPLANT 010.4420.5605 21.44
104867 03/15/02 023088 CHERRY LANE NURSERY PLANTS 010.4420.5605 6.41
104867 03/15/02 023088 CHERRY LANE NURSERY AMMONIA SULFATE 010.4420.5274 7.45 35.30
104868 03/15/02 023322 CHRISTIANSON CHEVROLET LUBE/OIL/FILTER/INSPECT 010.4201. 5601 31. 03
104868 03/15/02 023322 CHRISTIANSON CHEVROLET LUBE/OIL/REPL.SERPENTINE BELT 010.4201.5601 144.65
104868 03/15/02 023322 CHRISTIANSON CHEVROLET LUBE/OIL/WIPERS/FILTER 010.4201.5601 96.92 272.60
104869 03/15/02 102858 COASTAL TRAINING TECH. C BLOODBORNE PATHOGENS FOR LE 010.4201.5501 338.12
104869 03/15/02 102858 COASTAL TRAINING TECH. C HANDBOOKS-BLOODBORNE PATHOOENS 010.4201.5501 21.40 359.52
104870 03/15/02 024832 COMMUNICATION SOLUTIONS VISTA DEL MAR-BOOSTER STATION 640.4712.5303 11,072.48 11,072.48
104871 03/15/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421.5201 31.00
104871 03/15/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4130.5201 20.42
104871 03/15/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101.5201 20.42
104871 03/15/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 20.41
104871 03/15/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301.5201 26.25
104871 03/15/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4212.5201 15.75 134.25
104872 03/15/02 026832 CUESTA EQUIPMENT CO CABLE BLOCK 220.4303.5255 25.63
104872 03/15/02 026832 CUESTA EQUIPMENT CO SAFETY HAT W/RATCHET 010.4420.5605 15.34 40.97
104873 03/15/02 027534 D.G.REPAIR REPR.CHARGING SYS-PW36 010.4305.5601 71.88 71.88
104874 03/15/02 102855 CORINA DAVIS REF. PARK DEPOSIT-DAVIS 010.0000.4354 26.00 26.00
104875 03/15/02 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612.4610.5303 5,806.70 5,806.70
104876 03/15/02 029484 DIESELRO INC. FLAMABLE STICKERS 010.4305.5255 44.98 44.98
104877 03/15/02 102574 EARTHLINK,INC INTERNET SVCS TO MARCH 20 010.4201.5607 41.90 41.90
104878 03/15/02 100142 FARRIS LIGHTING MAPLIGHT BULBS 010.4211.5603 61. 93 61.93
104879 03/15/02 101662 FORD QUALITY FLEET CARE REPR.BRAKES-PW34 640.4712.5601 82.41
104879 03/15/02 101662 FORD QUALITY FLEET CARE LUBE/OIL/FILTER-PD12 010.4201.5601 74.29 156.70
104880 03/15/02 035802 FRANK'S LOCK & KEY INC DUP.KEYS/KEY RINGS 010.4201.5601 12.01
104880 03/15/02 035802 FRANK'S LOCK & KEY INC TOOL BOX LOCK 010.4305.5601 19.06 31.07
104881 03/15/02 037206 GIBBS INTERNATIONAL TRU SWITCHES/BUZZERS 010.4211.5601 63.60 63.60
104882 03/15/02 102614 GMC ELECTRICAL, INC. RESV#4 CATHODIC PROTECT 640.4712.5303 1,000.00 1,000.00
104883 03/15/02 102854 JO HAMILTON REF. ROADRUNNER SOCCER- HAMILTON 010.0000.4605 65.00 65.00
104884 03/15/02 041184 HEACOCK WELDING NORTH DROP HITCH 010.4201.5601 42.06 42.06
104885 03/15/02 042354 HI STANDARD AUTOMOTIVE NEW VEHICLE EQUIPMENT-951 010.4201.6301 1,346.22
104885 03/15/02 042354 HI STANDARD AUTOMOTIVE NEW VEHICLE EQUIPMENT 010.4201.6301 1,346.22
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
03/13/02 10:09 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104885 03/15/02 042354 HI STANDARD AUTOMOTIVE INSTL. USED SAFETY PARTITION 010.4201.6301 147.25 2,839.69
104886 03/15/02 039584 HPC/EAGLE ENERGY MOBIL OIL 640.4711.5603 137.82
104886 03/15/02 039584 HPC/EAGLE ENERGY MOBILE OIL 640.4711.5603 137.50- .32
104887 03/15/02 043290 CHERI HULGAN DARE IN SERVICE SEMINAR-HULGAN 010.4201.5501 397.20 397.20
104888 03/15/02 102860 MICHAEL HUNSTAD REF: YOUTH WRESTLING-HUNSTAD 010.0000.4602 40.00 40.00
104889 03/15/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4101.5201 14.14
104889 03/15/02 102701 INDOFF,INC. OFFICE SUPPLIES 010.4211.5201 31.87
104889 03/15/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4002.5201 56.79
104889 03/15/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 42.82 145.62
104890 03/15/02 044496 INFORMATION SERVICES DAS SVCS 2/1 TO 2/15 010.4140.5303 2,924.58 2,924.58
104891 03/15/02 102257 INT'L FOOTPRINTERS ASSO 8 TICKETS-DISPATCH BANQUET 010.4201.5504 240.00 240.00
104892 03/15/02 046098 J C LANDSCAPING LANDSCAPE MAINT. 010.4420.5303 525.00
104892 03/15/02 046098 J C LANDSCAPING LANDSCAPE MAINT. 217.4460.5356 225.00 750.00
104893 03/15/02 046176 J J'S FOOD COMPANY CMC CREW SUPPLIES 220.4303.5613 24.45 24.45
104894 03/15/02 046332 J P TOOL REPAIR SWITCH LEVER 220.4303.5603 3.54 3.54
104895 03/15/02 046508 JACK'S REPAIR SERVICE REPR. SAW 220.4303.5603 147.61 147.61
104896 03/15/02 051636 LEHIGH SAFETY SHOE CO WILDLAND BOOTS 010.4211.5272 100.76
104896 03/15/02 051636 LEHIGH SAFETY SHOE CO WILDLAND BOOTS 010.4211.5272 100.76 201.52
104897 03/15/02 102667 ROSEMARY LOPEZ CHEER & POM CLASS-LOPEZ 010.4424.5351 31. SO 31.50
104898 03/15/02 053118 LUCIA MAR UN.SCH.DIST. BUS TRANSPORTATION-JAN 010.4425.5303 297.54 297.54
104899 03/15/02 102856 LESLEY HAIR REF.PARK DEPOSIT-HAIR 010.0000.4354 26.00 26.00
104900 03/15/02 056238 JOHN MERSHON DISPATCH IN ER CLASS-MERSHON 010.4201.5501 30.00 30.00
104901 03/15/02 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/BRAKE PADS 010.4201. 5601 743.19 743.19
104902 03/15/02 056940 MIER BROS. CONCRETE 612.4610.5610 87.84
104902 03/15/02 056940 MIER BROS. CONCRETE 640.4712.5610 86.87
104902 03/15/02 056940 MIER BROS. CONCRETE 220.4303.5613 90.73
104902 03/15/02 056940 MIER BROS. CONCRETE 220.4303.5613 90.73
104902 03/15/02 056940 MIER BROS. CONCRETE 640.4712.5610 95.56
104902 03/15/02 056940 MIER BROS. CONCRETE 220.4303.5613 171.81 623.54
104903 03/15/02 057096 MINER'S ACE HARDWARE DROPCLOTH 010.4211.5255 10.25
104903 03/15/02 057096 MINER'S ACE HARDWARE PAINTING SUPPLIES 010.4211.5603 4.59
104903 03/15/02 057096 MINER'S ACE HARDWARE CELL PHONE HOLSTER 010.4211.5255 10.71
104903 03/15/02 057096 MINER'S ACE HARDWARE FLEX HOSE/MARKING PAINT/ROPE 010.4213.6401 90.98
-----
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
03/13/02 10:09 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER OATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104903 03/15/02 057096 MINER'S ACE HARDWARE NOZZLE/COUPLERS/HOSE 010.4420.5605 30.52
104903 03/15/02 057096 MINER'S ACE HARDWARE BROOM 612.4610.5273 12.86
104903 03/15/02 057096 MINER'S ACE HARDWARE SPRAY PAINT 612.4610.5603 17.12
104903 03/15/02 057096 MINER'S ACE HARDWARE PAINT/HARDWARE 612.4610.5603 15.18
104903 03/15/02 057096 MINER'S ACE HARDWARE AA BATTERY 612.4610.5255 2.67 194.88
104904 03/15/02 057252 MISSION UNIFORM SERVICE SPECIAL PH SHIRTS 640.4710.5143 133.79
104904 03/15/02 057252 MISSION UNIFORM SERVICE SPECIAL JACKETS 612.4610.5143 '. 106.59
104904 03/15/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4301.5148 13.00
104904 03/15/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 109.40
104904 03/i5/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712.5143 68.35
104904 03/15/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 33.80
104904 03/15/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 51.20 516.13
104905 03/15/02 058578 MULLAHEY FORD 971-BULB/SOCKET 010.4201.5601 8.97
104905 03/15/02 058578 MULLAHEY FORD 961 WHEEL NUT/BOLT 010.4201.5601 105.11
104905 03/15/02 058578 MULLAHEY FORD PARTS 010.4201.5601 9.16
104905 03/15/02 058578 MULLAHEY FORD CR:FLooR MATS 010.4201.5601 115.84-
104905 03/15/02 058578 MULLAHEY FORD 993 PGM.KEYS/CHECK SYSTEM 010.4201.5601 328.29 335.69
104906 03/15/02 058734 ROY MUMAW DISPATCHER IN ER W/SHOP-MUMAW 010.4201.5501 30.00 30.00
104907 03/15/02 061814 NOBLE SAW, INC. EroER BLADES 010.4420.5603 29.66
104907 03/15/02 061814 NOBLE SAW, INC. SPOOL 220.4303.5603 69.21
104907 03/15/02 061814 NOBLE SAW, INC. CASE/GEAR-POWER POLE PRUNERS 010.4420.5603 234.65
104907 03/15/02 061814 NOBLE SAW, INC. REPR.PUSH MOWER 010.4420.5603 75.25
104907 03/15/02 061814 NOBLE SAW, INC. GAS MIX 220.4303.5603 77.22 485.99
104908 03/15/02 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4201.5201 111.45
104908 03/15/02 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4201.5201 10.29 121.74
104909 03/15/02 062322 ONE HOUR PHOTO PLUS FILM DEVELOPED 220.4303.5255 32.23
104909 03/15/02 062322 ONE HOUR PHOTO PLUS FILM DEVELOPED 010.4101.5201 16.09 48.32
104910 03/15/02 063960 PACIFIC BELL MIS PHONE 473-0379 010.4140.5303 87.49
104910 03/15/02 063960 PACIFIC BELL FAX 473-0386 010.4145.5403 28.98
104910 03/15/02 063960 PACIFIC BELL PHONE 473-2198 010.4145.5403 39.46
104910 03/15/02 063960 PACIFIC BELL PHONE 473-5100 010.4145.5403 678.87
104910 03/15/02 063960 PACIFIC BELL PHONE 473-5141 010.4145.5403 215.87
104910 03/15/02 063960 PACIFIC BELL PHONE 481-6944 010.4201.5403 85.75 1,136.42
104911 03/15/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 2,247.42
104911 03/15/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4712.5402 273 .12
104911 03/15/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4711.5402 5,562.70
104911 03/15/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612.4610.5402 1,087.69
104911 03/15/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401 5,271.23
104911 03/15/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 217.4460.5355 29.63 14,471.79
104912 03/15/02 102857 SUNDAY PERALES REF.PARK DEPOSIT-PERALES 010.0000.4354 26.00 26.00
104913 03/15/02 067548 POOR RICHARD'S PRESS COPY OF MUNICIPAL CODE 010.4002.5201 73.08 73.08
-.~~--- --.-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
03/13/02 10:09 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER N<QUNT AMOUNT
1Q4.914. 03/15/02 10260B PROFORMA DBPT.GOLF SHIRTS 010.4201.5255 411.81
104914 03/15/02 102608 PROFORMA CR: EMBROIDERY 010.4201.5255 40.08- 371.73
104915 03/15/02 102673 PULITZER LEGAL#1l2890 010.4130.5301 85.50
104915 03/15/02 102673 PULITZER L8GAL#112891 010.4130.5301 69.00
104915 03/15/02 102673 PULITZER LEGAL 113417 010.4002.5301 76.50 231.00
104916 03/15/02 069108 QUINN COMPANY PARTS DELIVERY CHARGE 220.4303.5603 6.50
104916 03/15/02 069108 QUINN COMPANY PARTS DELIVERY CHARGE 220.4303.5603 6.50
104916 03/15/02 069108 QUINN COMPANY CR: PARTS DELIVERY CHARGE 220.4303.5603 6.50- 6.50
104917 03/15/02 102706 RESERVE ACCOUNT RBsv.ACCT#21328976 010.4201.5201 900.00 900.00
104918 03/15/02 070590 RICHETTI WATER CONDITIO ReNTAL-WATER FILTER BVCS 010.4201.5604 15.00 15.00
104919 03/15/02 102547 RICOH LEASING COPIER PROPERTY TAX REIMB 010.4421.5602 141. 25
104.919 03/15/02 102547 RICOR LEASING COPIER PROPERTY TAX REIMB 010.4421.5602 14.12 155.37
104920 03/15/02 102719 ROSENOW SPEVACBK GROUP, PROF.SVCS-ReA 284.4103.5303 3,406.25 3,406.25
104921 03/15/02 101461 RUSSCO DIVIDER PANNELS 010.4130.6001 336.03 336.03
104922 03/15/02 102816 RUTAN & TUCKER,LLP PROF.SVCS-REVIEW-GBNERAL PLAN 010.4003.5319 191.28 191.28
104923 03/15/02 102510 SBC ~LOBAL BVCS,INC 1 TELEPHONE SET'll/CALL WAITING 010.4201.5606 164.73
104923 03/15/02 102510 SBC GLOBAL SVCS, INC 1 TELEPHONE'll/CALL WAITING 010.4201.5606 137.86 302.59
104924 03/15/02 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608 1,129.02
104924 03/15/02 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608 870.27 1,999.29
104925 03/15/02 080886 SOUTHERN AUTO SUPPLY FUSE-WELL 8 640.4.711..5603 3.54
104925 03/15/02 080886 SOUTHERN AUTO SUPPLY STEERING WHEEL COVER 640.4712.5601 8.57
104925 03/15/02 080886 SOUTHERN AUTO SUPPLY RED PJUtEL LIGHT 220.4303.5601 3.36
104925 03/15/02 080886 SOUTHERN AUTO SUPPLY CUTTING TIP 640.4712.5603 13.07
104925 03/15/02 080886 SOUTHERN AUTO SUPPLY QUICK CONNECT. HOSE FITTING 010.4305.5255 27.21 55.75
104926 03/15/02 081200 JEFF SOUZA DARE IN SERVICE 'II/SHOP-SOUZA 010.4201.5501 397.20 397.20
104927 03/15/02 082134 STATEWIDE SAFETY & SIGN SIGN CROSSPIECES/CAPS 220.4303.5613 482.79 482.79
104928 03/15/02 082328 STERLING COMMUNICATIONS CHECK RADIO-PW36 010.4305.5601 76.00
104928 03/15/02 082328 STERLING COMMUNICATIONS REMOVE VIDEO e>>mRA-981 010.4201.56q3 38.00
104928 03/15/02 082328 STERLING COMMUNICATIONS REMOvE: VIDEO CAMERA 010.4201.5603 76.00 190.00
104929 03/15/02 082640 STRADLING,YOCCA,CARLSON LEGAL SERVICES 284.4103.5303 472. SO 472. SO
104930 03/15/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4301.5601 35.61
104930 03/15/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201.5601 149.13
104930 03/15/02 083226 St1NSET NORTH CAR WASH CAR WASHES 612.4610.5601 93.50
104930 03/15/02 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303.5601 18.66
104930 03/15/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4301. 5601 10.16
- -..----
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
03/13/02 10:09 VOUCHER/CHECK REGISTER
FOR PERIOD 22
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
104930 03./15/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4420.5601 13.56
104930 03/15/02 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303.5601 22.91
104930 03/15/02 083226 SUNSET NORTH CAR WASH CAR WASHES 640.4712.5601 49.17
104930 03/15/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201.5601 222.02
104930 03/15/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201. 5601 3.41- 611.31
104931 03/15/02 083382 SUPERIOR QUALITY COPIER REPL. FAX TRAY 010.4101.5201 37.42
104931 03/15/02 083382 SUPERIOR QUALITY COPIER TONER CARTRIDGE 010.4201.5201 150.15 187.57
104932 03/15/02 084162 ERIN TAYLOR DARE IN SERVICE W/SHOP-TAYLOR 010.4201. 5501 397.20 397.20
104933 03/15/02 102785 TEMPLETON UNIFORMS SHIRTS/PANTS/TIE/BAR/JACKST 010.4201.5255 637.00
104933 03/15/02 102785 TEMPLETON UNIFORMS LEATHER EQUIPMENT-HENDRIX 010.4201. 5255 305.88
104933 03/15/02 102785 TEMPLETON UNIFORMS JUMPSUIT-HENDRIX 010.4201.5255 75.06 1,017.94
104934 03/15/02 102244 TITAN INDUSTRIAL SUN SCREEN 220.4303.5255 111.54
104934 03/15/02 102244 TITAN INDUSTRIAL GATORADE CONCENTRATE 220.4303.5255 50.49
104934 03/15/02 102244 TITAN INDUSTRIAL BATTERIES 010.4201.5255 28.31 190.34
104935 03/15/02 085526 TOSTE CONSTRUCTION RESURFACE PARKING LOT 010.4201.5605 2,255.00 2,255.00
104936 03/15/02 088062 UNION ASPHALT INC ASPHALT 220.4303.5613 118.19 118.19
104937 03/15/02 087672 UNITED RENTALS RENTAL-ROLLING SCAFFOLD 010.4420.5552 115.83
104937 03/15/02 087672 UNITED RENTALS PROPANE-PATCH TRUCK 220.4303.5603 40.00 155.83
104938 03/15/02 102007 VERIZON WIRELESS CELL PHONE-WATER/PW/SHOP 640.4710.5403 50.60
104938 03/15/02 102007 VERIZON WIRELESS CELL PHONE-WATER/PW/SHOP 010.4301.5403 47.51
104938 03/15/02 102007 VERIZON WIRELESS. CELL PHONE-WATER/PW/SHOP 010.4305.5403 41.77 119.as
104939 -03/15/02 100208 VISIONARY SYSTEMS, INC. FIREHOUSE SOFTWARE SUPPORT 010.4140.5303 960.00 960.00
104940 03/15/02 0904.80 WAYNE'S TIRE LUBE/OIL/FILTER 010.4201.5601 51.39
104940 03/15/02 090480 WAYNE'S TIRE REPR.FLAT-PH921 010.4301.5601 12.00
104940 03/15/02 090480 WAYNE'S TIRE TIRES 010.4201.5601 77.79 141.18
104941 03/15/02 091026 WEST GROUP PAYMENT CTR. 2 CA JUVENILE LAWS 010.4201.525$ 56.86
104941 03/15/02 091026 WEST GROUP PAYMENT CTR. CA CODES ON CD ROM 010.4003.5503 158.14 215.60
104942 03/15/02 100431 WILLARD PAPER CO PAPER/NCR/ENVELOPES 010.4102.5255 504.27
104942 03/15/02 100431 WILLARD PAPER CO PAPER 010.4102.5255 406.91 911.18
104943 03/15/02 093366 JAMES F. WRIGHT HECKLER/KOCH SPARE PARTS 010.4201.5603 542.41 542.41
TOTAL CHECKS 281,531.38
I
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
03/13/02 10:09 VOUCHER/CHECK REGISTER
FOR PERIOD 22
FUND TITLE AMOUNT
010 GENERAL FUND 37,087.58
011 PAYROLL CLEARING FUND 212,1'78.52
217 LANDSCAPE MAINTENANCE DISTRICT 254.63
220 STREETS FUND 1,816.40
284 REDEVELOPMENT AGENCY FUND 3,878.75
350 CAPITAL IMPROVEMENT FUND 25.00
612 SEWER FUND 7,263.95
640 WATER FUND 19,026.55
TOTAL 281,531.38
--
a.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: AUTHORIZATION TO EXAMINE STATE BOARD OF EQUALIZATION
RECORDS
DATE: MARCH 26, 2002
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution granting the City
Council, City Manager, Financial Services Director, Economic Development Director,
and the firm of Hinderliter, de Llamas and Associates the authority to examine the
records of the State Board of Equalization pertaining to sales and use taxes collected by
the Board for the City.
FUNDING:
There is no fiscal impact with the adoption of the attached Resolution.
DISCUSSION:
Ordinance No. 308 C.S. was adopted in February 1984. This ordinance effectively
contracted with the State Board of Equalization for the imposition and administration of
a sales and use tax within the boundaries of Arroyo Grande. The amount of that tax is
currently 1 %. In January 1996, Resolution No. 3116 was adopted to authorize the
release of the sales tax information to the City Council, specific individuals working for
the City at that time, and the firm of Hinderliter, de Llamas and Associates (HDL).
Resolution No. 3116 was adopted to allow the firm of HDL to access and analyze sales
tax revenues generated by local merchants.
Recently the City received notification from the State Board of Equalization that
Resolution No. 3116 authorized the release of allocation information (sales tax
revenues generated) but not registration information (vendors generating the sales tax),
The State Board of Equalization requested that the original resolution be rescinded and
the attached resolution be adopted in order that access to the Board's database
continues.
HDL provides the City with valuable information on sales trends, shopping center/area
sales, as well as information on individual store sales. The information is used for
budgeting and planning purposes. Since the raw data and the reports generated by
HDL are all confidential, the reports can be shared with only those positions listed in the
.--...-,.-------- ---.--- ---
AUTHORIZATION TO EXAMINE STATE BOARD OF EQUALIZATION RECORDS
Page 2
attached resolution, i.e. City Council, City Manager, Financial Services Director, and
Economic Development Director. The original resolution listed individuals and positions,
therefore the adoption of the replacement resolution will clean up outdated language.
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
- Approve staff recommendation and adopt the attached resolution;
- Do not approve staff recommendation and close entry to the City's sales tax
records;
- Provide direction to staff.
Attachments:
1. Resolution No. 3116
2. Ordinance No. 308
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RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AUTHORIZING EXAMINATION OF
SALES AND USE TAX RECORDS
WHEREAS, pursuant to Ordinance No. 308 C.S., the City of Arroyo Grande entered
into a contract with the State Board of Equalization to perform all functions incident to
the administration and collection of local sales and use taxes; and
WHEREAS, the City Council of the City of Arroyo Grande deems it desirable and
necessary for authorized representatives of the City to examine confidential sales and
use tax records of the State Board of Equalization pertaining to sales and use taxes
collected by the Board for the City pursuant to that contract; and
WHEREAS, Section 7056 of the California Revenue and Taxation Code sets forth
certain requirements and conditions for the disclosure of Board records, and establishes
criminal penalties for the unlawful disclosure of information contained in, or derived
from, the sales and use records of the Board.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo
Grande as follows:
1. The following City officials, or other officer or employee of the City designated
in writing by the City Manager to the State Board of Equalization (hereafter
referred to as Board), are hereby appointed to represent the City with authority to
examine sales and use tax records of the Board pertaining to sales and use
taxes collected for the City by the Board pursuant to the contract between the
City and the Board:
Members of the City Council
City Manager
Financial Services Director
Economic Development Director
The information obtained by examination of Board records shall be used only for
purposes related to the collection of City sales and use taxes by the Board
pursuant to that contract.
2. The firm of Hinderliter, de Llamas & Associates is hereby designated to examine
the sales and use tax records of the Board pertaining to sales and use taxes
collected for the City by the Board. The entity designated by this section meets all
of the following conditions:
--_._--~ ~--~~ ..------ .-
RESOLUTION NO.
PAGE 2
a. Has an existing contract with the City to examine those sales and use tax
records;
b. Is required by that contract to disclose information contained in, or derived from,
those sales and use tax records only to the officer or employees under Section 1 of
this resolution to examine the information;
c. Is prohibited by that contract from performing consulting services for a retailer
during the term of that contract; and
d. Is prohibited by that contract from retaining the information contained in, or
derived from those sales and use tax records, after that contract has expired.
The information obtained by examination of Board records shall be used only for
purposes related to the collection of City sales and use taxes by the Board pursuant to
the contract between the City and the Board.
3. This resolution supercedes all prior resolutions of the City Council of the City of
Arroyo Grande adopted pursuant to subdivision (b) of Revenue and Taxation code
Section 7056.
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
2002.
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RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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,
RESOLUTION NO. 3116
.A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARROYO GRANDE AUTHORIZING ACCESS
TO SALES AND USE TAX RECORDS PURSUANT TO
REVENUE .AND TAXATION CODE SECTION 7056
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE HEREBY RESOLVES AS
FOLLOWS:
section 1. The following city officials are hereby authorized to
j receive and review sales and use tax allocation information from
-' the state Board of Equalization:
Members of the city Council
city Manager Robert L. Hunt
Finance Director David E. Bacon
section 2. "The following independent contractor for the city of
Arroyo Grande is also hereby authorized to receive and review
sales and use .tax data received from the State Board of
Equali,zat.ion:
Hinderli ter,. de Llamas & Associates: .
Robert Hinderliter, Principal
Lloyd de Llamas, Principal
section 3. The city of Arroyo Grande hereby certifies that
Hinderliter, de Llamas & Associates:
A. Has a current confidentiality contract with the city to
receive sales and use tax records; and
,
B. Is required by that contract to disclose information
contained in, or derived from, those sales and use tax
records only to an officer or employee of the city who is
authorized by this resolution to examine the information;
." and
c. Is prohibited by that contract from performing cQnsulting
service for a retailer during the term of that contract;
and
D. Is prohibited by that contract from retaining the
information contained in, or derived from those sales tax
records, after that contract has expired.
section 4. Information obtained by examination of Board Records
shall be used only for purposes related to the collection of
local sales and use taxes by the Board for municipal revenue
forecasting and verification.
section 5. This resolution supersedes all previous
authorizations.
,
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cYl~~< . 3",0
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-'
RESOLUTION NO. 3116
section 6. The City Clerk shall certify to the adoption of this
Resolution and send forward a certified copy to:
state Board of Equalization
450.N Street I
P.O. BoX 942879 I
:
Sacramento, CA 95814 -
Attention: Local Tax Administrator
On motion of Council Member Lady , seconded by Council
Member Souza , and on the following roll call vote, to
wit:
AYES: Council M3nbers Lady, Souza, Fuller, and Mayor Dougall
NOES: None
ABSENT: Council M3nber Brandy
the foregoing Resolution was passed and adopted this 9th. day of
January , 199~ .
.
A.
.
ATTEST:
CITY CLERK
!
APPROVED AS TO CONTENT: -
~lPJl.ttWJ 1 ......
ROBERT L. HUNT, CITY MANAGER
AS TO FORM:
ROGER . Y
----- -------_.~ l
144
. (,
.tj ~..v "x..,?;/. . . <
'ORDINANCE NO. '308 C.s. ~0-/
, OF THE CITY COUNCIL OF THE: C1TY OF ARROYO GRANDE
AN ORDINANCE/TO AMEND MUNICIPAL CODE SECTION 3-3.213IMPOsilir.
A SALES AND USE TAX TO BE ADMINISTERED 13Y TIlE
STATE BOARD OF EQUALIZATION
The City Council of the City of Arroyo .Grande, California .
does ordain as follows,. .'
section 1. section'13 of Article. 2. of Chapter 3 'of Title 3 'rS ai;."
to read~ . .
section 13. EXCLUSIONS AND EXEMPTIONS.
'(~) The amount subject to' tax I3h'all not include any' ..
sales or use tax. imposed by. the State of California 'upon'a'
retailer or consumer.
. (b) The storage, use,. or other consumptlon of
tangible personal property, the gross receipts from the
. sale of which have been subject to tax under a sales and.
........- .. ........ -use....tax- 'ord-inan""'-enactea;-'i.,,-,,ccordance-'w:i;tJ;j".Patt:"L'S -'or' -'--
Pivision 2 of' the~'Revenue and Taxation Code 'by any city .
and county, county, or' city, in this state shall be exempt
fram the tax due under this ordinance. .
(c) There are exempted from the computation of the
amount of the sales tax the gr,pss receipts from ..the. sale."
'..of..tangible personal. property to operators of airc.raft to~.
be used or consumed principally outside the city in which
the sale is made and directly and exclusively' in the use
of such aircraft as common carriers of persons or property
under the authority of the laws of this state, the United
States, or any foreign government~.
(d) In addition to the exemptions provided in
Sections 6366 and 6366.1 of the Revenue and Taxation Code
the storage, use, or other consumption of tangible personal
property purchased by operators of aircraft and used or
consumed by such operators directly and exclusively in the
use of such aircraft as common carriers of persons or
property for hire or compensation under a certificate of
public convenience and necessity issued pursuant to the
laws of this state, the United States, or any foreign -
government is exempted from the use tax.
section 2. Section 13 of Art.icle 2 of Chapter 3 .of .Title j as imen';
by Section 1 of this ordinance is amended to read:
Section 13. EXCLUSIONS AND EXEMPTIONS.
(a) The amount subject to tax shall not include any
sales or use tax imposed by the 'State of California upon a
retDiler or consumer_"
(b) ',l'he storage, use, or othe.r consumption of
tangible personal property, the gross receipts from the
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sale of which have been 'subj ect to ta" under a sales and
use tax .ordlnance enacted in accordance wi th Part 1.5 of:
Division 2 of the Revenue and Taxation Code by any city
and county, county, or city in this state shall be exempt
from the tax due under this ordinance. . I
(c) There exempted from the computation of the .. . .;
are
amount of the sales tax the gross rece,ipts from the sale
of t.angible personal property to operators of waterborne ,.
vessels to be used or consumed principally out.side' the
city in'which t~e sale is made and directly and exclusively
in t.he.carriage of persons or property in such vessels for
commercial purposes.
. (d) The. storage, use, Or other consumption of
t.angible personal property purchased by operators of
wat.erborne vessels and used or consumed by such operators
directly and exclusively in t.he carriage. of persons or
property of such' vessels for .commercial purposes ;,5
exempted from the use ta".
, . . .
..- .. .' .. (e) ~. .Tbere:'are exempted' from' the. computatiO"n': of' t;he . ,. ."."
amount of the sales ..tax the gross receipts from" the' sale
of tangible personal property to. operators of aircraft .to
be used or consumed principally outside the city in .'w!iich
the sale is made and directly and. exclusively in the use
of such aircraft as common carriers of.. persons or propert.y
under..the authority of the laws 'pf this state, the'United .'
st~tc<;;". cor any foreign government~ ".-.- '.'" i
If) In addition to the exemptions provided in
sections 6366' and 6366.1 of the Revenue and Taxation Code
the storage, use, or other consumption of tangible'personal
property purchased by operators of aircraft and used or
consumed by such operators directly and exclusively in the
use of such aircraft. as common carriers of' persons or
property for hire or compensa~ion .under a certificat.e of
public convenience and necesslty lssued pursuant to the ,
.laws of this state, the United States, or any foreign
government is exempted from the use tax.' .
section 3. section 1 shall be operative. January 1, 1984.
section 4. Section 2 shall be operative on the operative ,
date of any act of the Legislature of the State of' California
which amends Section 7202 of the Revenue and Taxation' Code or ..
Section 7202 the Revenue and .
which repeals and reenacts of
Taxation Code to prov ide an exemption from city sales and u~e
taxes for operators of waterborne vessels in the same, or
substantially the same, langllage as that existing in
subdivisions (i) (7) and Ii) (8) of section 7202 as those
subdivisions rcad on October 1. 1983.
Sect ion 5. This ordinance relates ~o taxes for the usual
and current expenses of the City and shall take effect
immediately.
,
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446
,
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, Section 6. This Ordinance shall be in fuli force and effect thirty (30)
days after Fts passager and within fifteen (15) days af~er its passage it
shall be published once, together with the names of the Council Members voting
thereon In a newspaper of genera) circulatron within the City.
On motion of Council Member Vandeveer, seconded by Council Member Hogan ..
and on the following roll call vote, to wit: .
AYES, Councilmen Vandeveer, Gallagher, Hoga~ and Mayor Smith
NOES: None
ABSENT: Councilman Millis
the foregoing Ordinance was passed and adopted this 14th day of February 1984. .
'"
,) -I-3'thvrJ~
,,' MAYOR .
.....
ATTEST,
---::.: :--''C:L ~U\ \..~;. i" -.- . . "..--
I, Virginia L. Culp, Deputy City Clerk of the City of Arroyo Grande,
County of San Luis Obispo, State of California, do hereby certify that.
the foregoing Ordinance No. 308 C.S. is a true, full and cor:ect cop~ of
said Ordinance passed and adopted at a regular meeting of said Council on
the 14th day of February 1984.
WITNESS my hand and the Seal of the City of Arroyo Gran~e affixed
the 22nd day of February 1984.
, {q ~
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B.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: COST ALLOCATION PLAN UPDATE
DATE: MARCH 26, 2002
RECOMMENDATION:
It is recommended the City Council adopt the Fiscal Year 2002-03 Cost Allocation
Plan.
FUNDING:
The Fiscal Year 2002-03 Cost Allocation Plan will provide resources to the
General Fund in the amount of approximately $391,800 from other funds such as
Water, Sewer, Streets, Redevelopment Agency, and other non-general funds.
These reimbursements will be shown as budgeted cost allocation transfers-out in
the other funds and as budget reductions in General Fund expenses (cost
allocation transfers-in). The 2001-02 Fiscal Year Annual Budget (current FY)
reported cost allocation revenue to the General Fund of $296,800.
DISCUSSION:
A Cost Allocation Plan is a method of recovering the cost of General Fund
services provided to other funds. In March of 1996 the first Cost Allocation Plan
was adopted by the City Council. This was the first time that City costs were
identified and divided between direct and indirect costs. Direct costs are
expenses incurred in providing a specific cost objective, such as street
maintenance, police protection, landscape maintenance, and water service.
Indirect costs are expenses not readily identifiable with a particular operating
program, but rather are incurred for a joint purpose which benefits more than one
fund/department. Common examples of indirect costs are accounting,
purchasing, personnel, building maintenance, and utilities. Though indirect costs
are not readily identifiable with direct operating programs, they can be allocated
based on rational, logical methodology.
The Cost Allocation Plan is a method of allocating indirect costs, provided by the
General Fund, based on the proportionate share of benefits received. Different
indirect costs have different methods of allocation. For instance, payroll costs
are allocated on the number of full time positions and building maintenance costs
are allocated on the number of departmental square feet in City buildings.
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COST ALLOCATION PLAN
MARCH 26, 2002
PAGE 2
The Cost Allocation Plan is based on the current year's Annual Budget. The
budget is used for allocation purposes, as the amounts are the best available
projection of costs. Each year the Cost Allocation Plan is updated because (1)
the more current the numbers, the better the allocation will mirror actual costs
and (2) technology allows for timely updating.
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
- Approve staff recommendation;
- Deny staff recommendation;
- Modify staff recommendation and approve;
- Provide direction to staff.
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------ ,..-.-
B.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES 'J'
SUBJECT: ANNUAL REVIEW OF CITY INVESTMENT POLICY
DATE: MARCH 26, 2002
RECOMMENDATION:
It is recommended the City Council approve without changes the City of Arroyo
Grande Investment Policy.
FUNDING:
There is no funding involved with this policy review.
DISCUSSION:
Attached is the City's recommended Investment Policy, which was last reviewed
by the City Council on March 13, 2001. State law requires the treasurer or chief
fiscal officer of local governments to annually submit a statement of investment
policy to their governing body. In compliance with that State law, the City's
Investment Policy is presented for City Council review.
The City's Investment Policy authorizes only the more conservative investments,
requires monthly investment reports to City Council, and requires that the due
diligence of a "prudent person" be followed in the investment of City funds.
Outside of modifications to dates, the Investment Policy, presented at this time. is
the same policy that was approved March 13, 2001.
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
- Approve staff recommendation;
- Deny staff recommendation;
- Modify staff recommendation and approve;
- Provide direction to staff.
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CITY OF
ARROYO GRANDE
INVESTMENT POLICY
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MARCH 26, 2002
Prepared by the Financial Services Department
TABLE OF CONTENTS
Page
Investment Policy .......................................................................................................................1
Investment Objective............................................................. ............ ......................................... 1
Prudence Standard ..................................................................................................................... I
Areas ofInvestment Policy:
I. Authorities, Control, and Care.................................................................................2
II. Portfolio Diversification
Eligible Financial Institutions ......................... .................... .............................. 2
Code Authorized Instruments and Portfolio Limitations ............................... 3
City Placement Practice.....................................................................................4
III. Cash Management and Maturities ..........................................................................5
Investment Reporting, Policy Review and Effective Policy Tenn............................................5
CITY OF ARROYO GRANDE
STATEMENT OF INVESTMENT POLICY
March 26, 2002
Investment Policy
It is the policy of the City to invest public funds in a manner that will provide maximum security,
adequate liquidity, and sufficient yield, while conforrnin? to all statutes governing the investment of
public funds.
Investment Objective
The investment objective of the City of Arroyo Grande is to optimize the following goals:
. Security
. Liquidity
. Yield
Security of principal is the foremost objective of the City. Security means preserving the safety of
City monies, via credit-worthiness study of various depositories, brokers, and issuers; insurance and
collateral protection; and diversification of the portfolio.
Liquidity means availability of money when needed. Liquidity of the investments guarantees the
City's ability to meet operating requirements.
Yield means the rate and amount of interest earned.
Optimization means striving to achieve a balance between all three objective goals. Should a demand
be perceived to prioritize the three goals, they are listed in preferred order.
Prudence Standard.
The standard of prudence to be used by the Financial Services Director/designee shall be the "prudent
person rule" and shall be applied in the context of managing City investments. Persons acting in
accordance with written procedures and exercising due diligence shall be relieved of personal
responsibility for a individual investment loss, provided that deviations are reported in a timely
fashion, and appropriate action is taken to control adverse developments.
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Areas of Investment Policy
Authorities. Control and Care:
I. The City currently invests only in the State Local Area Investment Fund. City Manager
approval shall be required prior to any other allowable investment vehicle being utilized.
2. The Director of Financial Services has been authorized, via Resolutions #2260 and #2261, to
establish deposit and investment agreements and undertake deposit/investment transactions on
behalf of the City of Arroyo Grande. The Director of Financial Services may delegate to
another official the individual placement of monies in deposit/investment transactions, but
must review and approve each one.
3. The Financial Services Department is responsible for implementing this policy, and
maintaining a system of internal control designed to prevent employee error or imprudent
actions, misrepresentation by parties to an investment agreement, fraud, or unexpected
changes in the financial market place.
4. State of California Government Code Sections 53600 et seq. 53683 and 16429.1 regulate
the deposit/investment activities of general law cities. See Sec. 53635 and 16429.1. Based
upon the relatively small size of the City's portfolio, the City does not utilize a professional
investment manager. Rather, Arroyo Grande's investment program is simply a part of the"
City's fmancial management activity.
5. The Director of Financial Services (and any delegate) shall use good judgement and care, as
a "prudent person" would, when entering contracts for deposits and investments, and when
placing individual investment transactions. Such care is that which would be exercised by a
person concerning his/her own affairs; not for speculation, but for safe investment and
earned interest.
Some level of risk is present in any investment transaction, however. Losses could be
incurred due to market price changes, technical cash flow complications such as the need to
withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. I
To minimize such risks, diversification of the investment portfolio by institution and by
investment instruments will be used as much as is practical and prudent.
Portfolio Diversification:
1. Eligible Financial Institutions:
Government Code Section 53635 distinguishes between "deposits" and "investments". It
provides that "as far as possible" City monies shall be "deposited" in State or National
2
banks, or State or Federal savings and loan associations; or may be "invested" in specified
instruments. Thus, eligible financial institutions would include:
A. Banks plus savings and loans, primarily for active demand deposits (checking
accounts and passbook savings) and inactive deposits (non-negotiable Time
Certificates), also for investment instruments. See Government Code Sec. 53638 for
maximum deposit limitations for banks and savings and loans, involving bank paid up
capital and saving and loan net worth.
B. Brokers and issuers, for various investment instruments listed below.
2. Code Authorized Instruments and Portfolio Limitations:
A. Instruments and Portfolio Limitations are authorized as provided in Government Code
Section 53635 and 16429.1, as follows:
I) Bonds issued by the City of Arroyo Grande. No limit.
2) U.S. Treasury Notes, bonds, bills, or other certificates of indebtedness. No
limit.
3) California State registered notes, bonds, or warrants. No limit.
4) Other local agencies within California, bonds, notes, warrants, or other
indebtedness. No limit.
5) Bank issued obligations for Federal agencies as the Government National
Mortgage Association (GNMA'S), the Federal National Mortgage Association
(FNMA'S), and the Small Business Administration (SBA notes), etc. No
limit.
6) Bankers acceptances (bills of exchange or time drafts) drawn on and accepted
by a cornmercial bank, and which are eligible for purchase by the Federal
Reserve System. These are limited to 30 percent of the City's surplus funds,
and limited to 270-day maximum maturities.
7) Commercial paper of "prime" quality, as rated by Moody's Investor Service- or
Standard and Poor's Corporation. These are limited to 15 percent of the City's
portfolio, and limited to 180-day maximum maturities, plus some other
qualifications.
8) Negotiable Certificates of Deposit, issued by either a National or State bank or
savings and loan. These are limited to 30 percent of the City's available
reserves.
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9) Repurchase agreements or reverse repurchase agreements, whereby the seller
of securities will repurchase them on a specified date and for a specified
amount.
10) Loc,al Agency Investment Fund, State of California, per Government Code
Sec. 16429.1. Pooled monies of various agencies within California. Limit of
$20,000,000 account balance.
Citv Placement Practice:
.
1. The following fmancial institutions will be used by the City of AIToyo Grande, for non-
negotiable Time Certificates of Deposit:
a) Cornmercial banks having offices in Santa Barbara and San Luis Obispo Counties,
especially in the Five Cities area.
b) Savings and loans maintaining offices in San Luis Obispo County, especially in
the Five Cities area.
2. The State of California Local Agency Investment Fund (LAI.F.) will be utilized, to pool
current surplus City monies for demand deposit earnings.
3. For other investment instruments, three institutions may be selected ftom a list of
qualified primary dealers in government securities, which maintain offices in the State of
California.
4. Prior to establishing a contract for deposit of monies per Sec. 53649, or placing an
individual investment, the credit-worthiness of each financial institution will be
determined. As a minimum, the ratio of net worth (equity) to total assets shall be 3.0% or
more.
5. No more than 30% of the City's available surplus shall be placed with anyone financial
institution (excluding the State L.A.I.F. and government agency issues).
6. No more than 50% of the City's available surplus shall be placed with savings and loan
institutions.
7. The City, as authorized in Government Code Sections 53635 and 16429.1, may use all
deposit and investment instruments; except repurchase and reverse repurchase agreements
shall not be used. However, non-negotiable time certificates with cornmercial banks
and savings and loans, plus deposits in the State Local Agency Investment Fund, will be
the primary instruments used by the City, along with possible U.S. Treasury bills and
bankers acceptances.
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8. Collateral security on Certificates of Deposit will be provide in according to Govenunent
Code Sections 53651and 53653 by the conunercial banks and savings and loans, at 110%
when govenunent securities are used, or at 150% when promissory notes secured by 1st
mortgages or I st trust deeds on improved residential real property located in Califomia are
used.
9. Individual placements of deposits and investments will be made based upon highest rate
quotes, in most instances.
10. Within the context of any portfolio limitations and quoted rates, deposits shall be
distributed between institutions as evenly as practical or possible.
Cash Manae:ement and Maturities:
I. A maximum investment of all City monies, not needed to meet current cash flow needs,
will be maintained as closely as practical. A sufficient compensating balance will also be
provided, regarding the City's banking service agreement.
2. All monetary resourCes will be pooled for investment purposes, to maximize interest
earnings, which will be periodically allocated to the various funds of the City based upon
average cash balances at month ends. No interest will be credited to individual accooots
within the various funds.
3. Time deposits and investments will be held to maturity, unless it is absolutely necessary to
withdraw a depositor sell an investment early due to an ooexpected liability.
4. Maturities of deposits and investments will be scheduled in such a manner as to provide a
steady stream (weekly) of available cash to meet a cash flow need. The Califomia State
Local Agency Investment Food deposits of the City of Arroyo Grande are available on a
same-day/next-day telephone call basis.
Investment Reportine. Policy Review and
Effective Policy Term i
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Govenunent Code Section 53646 requires a report of earned interest be prepared following each
calendar quarter. On a sooset basis, the text was amended to be operative in its revised form.Uiltil
January I, 1991 (through 12-31-90). At that time, the revised text is repealed unless re-enacted or
extended. i
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The amended, temporary text requires the Director of Financial Services to submit annually to the
City Cooocil a statement of investment policy. In addition, the temporary text requires the Director
of Financial Services to submit to the City Cooocil a monthly report, providing the following
information:
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I. Type of investment.
2. Financial institution (bank, savings and loan, broker, etc).
3. Date of maturity.
4. Principal amount.
i 5. Rate ofinterest.
6. Current market value for all securities having a maturity of more than 12 months. 1
7. Detail of investments in repurchase and reverse repurchase agreements.
8. Relationship of the monthly report to the annual statement of investment policy.
The City of Arroyo Grande shall review and present to the City Council, pursuant to the temporary
text ofGovemment Code Section 53646:
1. The currerit investment policy with technical updates each year. This policy generally
will remain in force unchanged, unless significant requirements arise necessitating
change.
2. Monthly reports of investments held on the last day of each month.
The City's independent certified public accountant shall review and make recommendations, when I
appropriate, regarding the City of Arroyo Grande's investment policy. I
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8.e.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, MARCH 12,2002
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
SPECIAL CITY COUNCIL MEETING
Mayor Lady called the meeting to order at 5:48 p.m. Mayor Pro Tem Runels, Council
Member Lubin, City Manager Adams and City Attomey Carmel were present. Council
Members Ferrara and Dickens arrived immediately after the Public Comment agenda item.
1. PUBLIC COMMENT:
None.
2. CLOSED SESSION:
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Represented Employees: Arroyo Grande Police Officers' Association
(AGPOA)
Unrepresented Employees: Management
b. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to
Government Code Section 54956.9(a):
1. Name of Case: Citizen's Committee for the Conservation of Local Aariculture
v. City of Arrovo Grande, et aI., San Luis Obispo County Superior Court Case
No. CV 020085.
3. CLOSED SESSION ANNOUNCEMENTS:
Mayor Lady announced that there was no reportable action from the closed session.
4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING:
The meeting was adjoumed at 6:57 p.m. to the regular City Council meeting of March 12,
2002.
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Services!
Deputy City Clerk
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MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, MARCH 12,2002
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council meeting to order at 7:05 p.m. I
2. ROLL CALL I
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City Council: Council Members Dickens, Ferrara, Lubin, Mayor Pro Tem Runels
and Mayor Lady were present.
City Staff Present: City Manager Adams; City Attorney Carmel; Director of
Administrative Services Wetmore; Director of Financial Services
Snodgrass; Director of Community Development Strong; Director of
Public Works Spagnolo; and Director of Parks, Recreation, &
Facilities Hernandez.
3. FLAG SALUTE
Members of Boy Scout Troop 70 led the Flag Salute.
4. INVOCATION
Rabbi Norman Mendel, Congregation Beth David, San Luis Obispo, delivered the
invocation.
5. SPECIAL PRESENTATIONS
None.
6. AGENDA REVIEW
None.
6.a. Resolutions and Ordinances Read in Title Only
Council Member Ferrara moved, Mayor Pro Tem Runels seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
7. CITIZENS'INPUT, COMMENTS. AND SUGGESTIONS
Fred Bauer, 212 Short Street, reported he had met with Council Member Ferrara and
reiterated his concerns regarding the pending litigation against the City regarding the
Referendum.
Ed Dorfman, 285 La Cresta, also reported he had met with Council Member Ferrara
regarding the Referendum and indicated that he continued to feel the lawsuit was
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CITY COUNCIL MINUTES
MARCH 12, 2002
PAGE 2
without merit and should be dismissed. He further emphasized the need for new
housing units within the City.
Ross Kongable, 255 Rodeo Drive, responded to Mr. Bauer's comments regarding
pending legal action against the City.
Bruce Vanderveen, 1273 Branch Mill Road, spoke in favor of the decision made by the
majority of the Council with regard to the development of his parcel.
8. CONSENT AGENDA
Council Member Lubin moved and Council Member Ferrara seconded the motion to
approve Consent Agenda Items B.a. through B.d., with the recommended courses of
action:
B.a. Cash Disbursement Ratification.
Action: Approved the listing of cash disbursements for the period February 16,
2002 through February 28, 2002.
B.b. Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of
February 28, 2002.
B.c. Consideration of Cash Flow Analysis/Approval of Interfund Advance from
the Water Facility Fund.
Action: Received and filed January 2002 Cash Report and approved the
interfund advance from the Water Facility Fund to cover cash deficit in other
funds at January 31, 2002.
B.d. Consideration of Approval of Minutes.
Action: Approved minutes of the Special and Regular City Council Meetings of
February 26, 2002 as submitted.
AYES: Lubin, Ferrara, Runels, Dickens, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
9. PUBLIC HEARING
9.a. Proposed Ordinance Amending the Zoning Map of Arroyo Grande from
General Commercial (GC) to Senior Housing (SR) and Section 16.32.020 of
the Development Code to allow an increase in density; Development Code
Amendment Case No. 01-004 and Presentation on Terms of the Proposed
Disposition and Development Agreement.
Community Development Director Strong presented the staff report and responded to
questions from Council. Staff recommended the Council introduce for first reading by
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CITY COUNCIL MINUTES
MARCH 12, 2002
PAGE 3
title only an Ordinance amending the Zoning Map from GC to SR for a 3.23-acre portion
of a 5.01-acre site and amending Development Code Section 16.32.030 to allow a
higher density.
Eric Justesen, RRM Design, representing applicant Larry Persons, gave an overview of
the project including conceptual design renderings and a conceptual landscape plan.
He explained issues with regard to parking requirements and the need for removal of an
existing oak tree located on the property.
City Manager Adams presented a brief summary of the financial terms for the project
which would include funding assistance from the City's Redevelopment Agency. He
introduced Mr. Tim Mulrenan, the City's Redevelopment Agency consultant from the
firm of Rosenow Spevacek Group, Inc., who reviewed the financing structure and
provisions of the proposed Disposition and Development Agreement for the project,
which would allow the developer to finance the residential portion of the project through
a combination of assistance from the Agency and Federal and State Low Income
Housing Tax Credits.
Mayor Lady opened the Public Hearing and stated all members of the public were
invited to come forward and speak on the matter.
George Moylan, Housing Authority of the City of San Luis Otiispo, spoke in support of the
program and gave a brief history of their agency's first tax credit development project. In
response to questions posed by Council, Mr. Moylan stated that the project could have a
residency requirement; however, there could be no specific duration of residency required.
He commented that the developer would want to be able to market the units and pointed
out that City residents may have elderly parents who would relocate from areas outside
the City into such a development. He also stated that his organization would be able to
bring Section 8 subsidy to this development and favored the proposed phased
. development approach.
Charles Finney, 150 Via Bandelero, said he felt this was an appropriate place for this
proposed project. He inquired about parking and other amenities, specifically with regard
to whether or not there would be handicapped elevator access to the second floor and
whether there was convenient access to public transportation.
Chuck Fellows, 507 Le Point, expressed concems regarding the removal of the oak tree
on the site. He suggested boxing it and replanting it elsewhere on the site.
George Moylan, Housing Authority of the City of San Luis Obispo, invited the Council to
visit similar developments in San Luis Obispo. He also addressed concerns expressed
by Mr. Finney regarding elevators and stated that although elevators are very expensive
to install, he generally supported the installation of elevators in a proposed development
of this size.
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CITY COUNCIL MINUTES
MARCH 12, 2002
PAGE 4
Hearing no further pUblic comments, Mayor Lady closed the Public Hearing.
Council Member Lubin inquired as to the timing of construction for the commercial
portion of the project.
Larry Persons, Pacific Harbor Homes, explained that although his firm specfalizes in
residential development, they plan to develop the commercial buildings and have no
plans to sell that portion of the project. He spoke of a potential bank tenant; however,
due to the focus on processing the tax credit application for the residential portion of the
project, no specific timeframes had been determined for the development of the
commercial portion of the project.
Council Member Lubin asked if a market analysis had been prepared for the 108 units.
Mr. Persons replied that preliminary information gathered indicated there would be no
problem with occupying all of the units.
Mayor Pro Tem Runels asked about the timing for Phase 2 of the senior housing
project. Mr. Persons replied that the tax credit rules require that each phase be
completed and occupied before funding is granted for the next phase.
Council Member Ferrara asked if it were possible to construct the commercial buildings
prior to securing tenants. Mr. Persons responded they were not likely to construct the
commercial buildings unless the tenants were known because it would be diffic'ult to
build it to specifications.
There was significant discussion regarding the proposed removal of the oak tree.
Director Strong explained that the Planning Commission deliberated alternatives at
length and based on costs and potential impacts related to relocating the tree on the
site, the Commission opted to mitigate the removal of the tree by requiring the
installation of four new trees of substantial size.
City Attorney Carmel noted for the record that supplemental information had been
distributed to the Council that the Ordinance had been modified on page 2 as follows:
"The maximum allowable density for independent living developments shall be eleven
dwelling units per gross acre, unless between twenty-five (25) percent and one hu'ndred
(100) percent of the total units are to be reserved for low and moderate income
residents. "
Council Member Ferrara moved to introduce for first reading by title only an Ordinance
amending the Zoning Map of Arroyo Grande and Section 16.32.020 of the Municipal
Code; Development Code Amendment 01-004, Applied for by Larry Persons, as
amended. Council Member Dickens seconded the motion, and on the following roll-call
vote, to wit:
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CITY COUNCIL MINUTES
MARCH 12,2002
PAGE 5
AYES: Ferrara, Dickens, Runels, Lubin, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
10. CONTINUED BUSINESS
10.a. Consideration of Modifications to the Level of Service (LOS) and Traffic
Impact Study Policy.
Director of Public Works Spagnolo presented the staff report and responded to
questions from Council. Staff recommended the Council review and approve
recommended modifications to the Level of Service (LOS) and Traffic Impact Study
Policy.
Council Member Ferrara acknowledged that most of his comments he submitted on the
document had been addressed. He referred to page 4, Project Trip Generation and
Design Hour Volumes with regard to the definition of peak hour period and
recommended that the weekday period be expanded in order to include traffic studies
on weekends.
Mayor Lady invited comments from those in the audience who wishec to be heard on
the matter. Hearing none, Mayor Lady brought the item back to Council for
consideration.
Council Member Lubin moved to approve the recommended modifications to the Level
of Service (LOS) and Traffic Impact Study Policy, Council Member Ferrara seconded
the motion, and on the following roll-call vote, to wit:
AYES: Lubin, Ferrara, Runels, Dickens, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to bEi passed.
10.b. Public Input Process for Design Guidelines for Historic Districts.
Community Development Director Strong presented the staff report. Staff
recommended the Council consider the proposed structure and schedule of initial
Design Guideline workshops and advise staff of any concerns or changes desired.
There were n9 changes to the proposed schedule of workshops. Council received and
filed the report.
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CITY COUNCIL MINUTES
MARCH 12,2002
PAGE 6
11. NEW BUSINESS
11.a. Presentation and Discussion of Castlerock Development Proposal
Regarding Proposed Rancho Grande Park Property.
Council Member Lubin declared a potential conflict of interest due to real property
ownership and stepped down from the dais.
Council Member Ferrara reported he had received a five-page letter from the
developer's attorney the day before which claimed he may have a potential conflict of
interest with regard to this item. He stated that he believed he did not have a conflict;
however, the Fair Political Practices Commission (FPPC) had directed him to send a
copy of the letter and backup documentation to the FPPC for a written opinion. He
stated that since this Agenda item was a presentation of information and did not require
action from the Council tonight, it was his intent to sit and listen to public comments. He
concluded by stating he would not be making any statements this evening and that not
stepping down would not stand in conflict with the way the item is agendized.
City Manager Adams gave a brief introduction of the proposal and introduced Dean
Coker, representing Castlerock Development.
Dean Coker, Senior Pianner forCastlerock Development, presented and submitted for
the record a prepared written proposal entitled "A Land' Exchange", dated March 12,
2002 (on file in the Administrative Services Department). He gave a brief profile of
Castlerock Development, a brief biography of his professional background, explained
the original development proposal for Tract 1998, and then gave an overview of a
proposal to exchange the 26.6-acre property designated for Tract 1998 with the 10-acre
City-owned property designated for Rancho Grande Park.
,Mayor Lady invited comments from those in the audience who wished to be heard on
the matter.
Cynthia Duncan, 507 Rosemary Lane, spoke in opposition.
Donna Mitchell, 323 Via Bandelero, spoke in opposition.
Anna Unkovich, urged the Council to consider all proposals carefully to find a win-win
resolution and to make an informed decision.
Carl Goldman, 125 Rodeo Drive, spoke in opposition.
Maurice Phillips, 158 Avenida de Diamante, spoke in opposition.
Charles Finney, 150 Via Bandelero, spoke in opposition.
Holly Nishida, 122 Avenida de Diamante, spoke in opposition.
Robert Rose, 499 Rosemary Lane, spoke in opposition.
Paul Farrell, 765 Asilo, spoke in opposition.
Bob Brownson, 653 Asilo, served as a spokesman for the preservation of Tract 1998.
Karen Tait, 645 Asilo, read a statement prepared by her husband, Doug Tait, supporting
the concept of a nature/preserve type park for Tract 1998.
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CITY COUNCIL MINUTES
MARCH 12,2002
PAGE 7
AI Neas, 487 Via Bandelero, spoke in opposition.
Charlie DeRego, 247 Via Bandelero, spoke in opposition.
John Lange, 146 Avenida de Diamante, spoke in opposition.
Karen Lange, 146 A venida de Diamante, spoke in opposition.
Ross Kongable, 255 Rodeo Drive, spoke in opposition.
Otis Page, 606 Myrtle, stated the proposal was worthy of the Council's consideration
and further recommended letting the voters decide.
Marian Fiorentino, 337 Mesquite, spoke in opposition.
Norma Hare, 613 Avenida de Diamante, spoke in opposition.
Hearing no further comments, Mayor Lady brought the item back to Council for
discussion.
Council Member Dickens asked Director of Parks, Recreation, and Facilities Hernandez
what the current timeline was for the construction of Rancho Grande Park and whether
the appraisals for the three lots had been obtained.
Director Hernandez replied that construction documents were ready and staff was
prepared to request authorization from the Council at its next regular meeting to solicit
bids. He explained that Phase 1 would consist of grading, irrigation and turf, and stated
that depel'!ding on potential award of grant funds, the park could be complete within one
year. . He reported that the appraisal of each of the three lots ranged from $200,000 to
$275,000.
Council Member Dickens referred to the City's "Adopt-A-Bench" program for Rancho
Grande Park and asked how much had been collected.
Director Hernandez responded over $5,000 had been donated.
Council Member Dickens commented on quality of life issues; entitlements on Tract
1998; the numerous public hearings the current site of Rancho Grande Park has gone
through; favored continuing to move forward with plans for Rancho Grande Park; and
encouraged Castlerock to continue looking at other reasonable alternatives for Tract
1998.
Mayor Lady thanked the public for providing input with regard to this issue.
12. CITY COUNCIL MEMBER ITEMS
None.
13. CITY MANAGER ITEMS
None.
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CITY COUNCIL MINUTES
MARCH 12,2002
PAGE 8
14. COUNCIL COMMUNICATIONS
Mayor Pro Tem Runels distributed a letter to the Council regarding a meeting to be held
at 6:30 p.m, on Wednesday, March 13, 2002 at the Cypress Ridge Pavilion building to
discuss boundaries between Nipomo and Arroyo Grande.
15. STAFF COMMUNICATIONS
None.
16. ADJOURNMENT
Mayor Lady adjourned the meeting at 10:33 p.m. to Wednesday, March 20, 2002, at
6:45 p.m., in the City Council Chambers located at 215 E. Branch Street, Arroyo
Grande, California, then to a Special Meeting on Wednesday, March 20, 2002 at 7:00
p.m. The next Regular Meeting of the City Council will be Tuesday, March 26, 2002, at
7:00 p.m., in the City Council Chambers, located at 215 E. Branch Street, Arroyo
Grande, California.
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Servicesl
Deputy City Clerk
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8.f.
MEMORANDUM
TO: CITY COUNCIL
FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES~
SUBJECT: REJECTION OF CLAIMS AGAINST CITY
DATE: MARCH 26, 2002
RECOMMENDATION:
It is recommended the City Council reject the attached Claims for Damages against the
City filed by Edmond Ramos, 220 Larchmont Drive, Arroyo Grande; Manferd Shower,
c/o Law Offices of Stephen Dorsi, 1026 Chorro Street, #6, San Luis Obispo; and Mary
Lou Wiswell, 6015 White Oak Lane, San Luis Obispo, CA 93401.
FUNDING:
None.
DISCUSSION:
The City's insurance administrators have reviewed the above-referenced claims and
recommend they be rejected.
Attachments:
1. E. Ramos Claim
2. M. Shower Claim
3. M. Wiswell Claim
4. Rejection Letters
--..- --
c.: ~ W~'-~. A\a.;\ed -k -hh Rc..rM5
. City of Arroyo Grande
~~ CLAIM FOR DAMAGES . l~r"(Ot
P l W 1'\.' TO PERSON OR PROPERTY ~..~.-.,,_.,
tt' . ~ LA-\- ,.. '.I"c"
v'" . i ,,~,~ ~:-.I\^r::jf-).'-'~::.I'''-'~'
File with: LJtJ'c. Wo-ck6 Z J1..0 ( RESERVE FOR: ~I'"~NG:~;M.;P-' .'
CIT't CLERK'S OFFICE ~TO"::rft Claim No. . .' -., II: 04
214 East Br~nch street \ d"1 O-V '- ...:..., , , c..., 1.11
Arroyo Grande, CA 93420 Attachment 1 .
INSTRUCTIONS
1. Claims for death, injury to person or personal property must be filed
not later than six months after the occurrence. (Gov. Code Sec. 911.2)
2. Claims for damages to real property must be filed not later than 1 year
after the occurrence. (Gov. Code Sec. 911.2)
3. Read entire claim form before filing.
4. See page 2 for diagram upon which to locate place of accident.
5. This claim form must be signed on Page 2 at bottom.
6. Attach separate sheets, if necessary, to give full details.
SIGN EACH SHEET.
TO: (Name of City) Date of Birth
of Claimant I~-Io-S"S:
Occupation of Claimant
\I) I I
city/state Home Telephone Number
(2..G rV\ CJ - 8'30
Business Address usiness Telephone Number
Give elephone number to Claimant's Social
which notices orcommunica- security Number
tions regarding this claim:
S'S;J.- SO-d.-Y'-/3
When did ~GE or INJUR't occur? Names of any city. employees
Date i;:).. - - 0 \ Time 1\: '-I S- Am involved in INJUR't or DAMAGE
If claim is for Equitable
Indemnity, give date claimant
served with that complaint:
Date:
Where did DAMAGE or INJUR't occur? Describe fully, and locate on diagram on
reverse side of this sheet. Where appropriate, give street names and
address and measurements from landmarks:
} wAS d.r'''''''d uJ.I1-S-r 00") Grone:.<:.. a~ rr.~ (;V e,&,+ +uro
1"11'0 (hQbiL- Gas S+~-t'\O""""'\ .an&- h,+ '-"I~,".) d.uz..p pofhol.a..."'ih,d-
-h "
Pescr bow the DAMAGE or INJUR't
~'o!/..- 1-h~ C\+y l-tl,,(\~ IS \~<;'f'On";)lb\~40" ~~P\""a THoQ
S'-1Y~-t5 scR'<...-t'1'"V>"'> ~ holRs;; 6-Ic... . -
Why do you claim the City is responsible?
. ,.,,1':>$''''6'1 I L p..
~~ s d- C.hvn~iC"o->o- ~ t;N"'\~ 'm .
~(VJL. .
)1r")~\~---IcJ ha-vL.~. ~ "'" -io t.....p... u...J"1.Jl.,'-L-
;:,ho~ Cn.,n ~ '1- yY\~' -, 42iw-. UJILL~ -\0 ~-vL <;o-ntl."M.a~ hQ.1"Q.
Des be in detail each I UR't or DAMAGE I
SEE _PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE _ _ 1
The amount claimed, as of the date of presentation of this claim,
is computed as follows:
Damage incurred to date (exact): Estimated prospective damages
Damage to property...... $ 500 as far as known:
Future expenses, for medical
Expenses for medical and hospital care.....$ ~)
and hospital care.......$~ Future loss of 0
Loss of earnings........$ earnings. . . . .. . . . . .. . . $
special damages for Other prospective special
....................... .$ damages...............$
General damages.........$ Prospective general
Total damages incurred damaqes.....~.........$
to date.............. .$ <TO Total estimate prospective
damages.............$
Total amount claimed as of dats of
presentation of this claim........$
Was damage and/or injury investigated by police? 1"<1
If so, what city:
Were paramedics or ambulance called? n<')
If so, name city or ambulance
If injured, state date, time, name and address of doctor of your first
visit
--
WITNESSES to DAMAGE or INJURY' ~ist all persons and addresses of persons
knOW1- to have information: ( ..A~CMmO()T PhO~~ ")S't)- O~;;t
Name ~ e.l2.' ()W~ I\J Address :J;;!O
Name Address Phone
Name Address Phone
DOCTORS and HOSPITALS:
Hospital Address Phone
Doctor Address Phon",
Doctor Address phone
READ CAREFULLY
For all accident claims place on following diagram names of streets,
including North, East, South, and West; indicate place of accident by "X"
and by showing house numbers or distances to street corners. If city
Vehicle was involved, designate by letter "A" location of City Vehicle when
you first saw it, and by "B" location of yourself or your vehicle when you
firet saw city vehicler location of city Vehicle at time of accident by "A-
1" and location of yourself or your vehicle at the time of the accident by
IB-1" and the point of impact by "X."
NOTE: If diagrams below do not fit the situation, attach hereto a proper
diagram signed by claimant. G;>;. ~~~<;.
P"1obd 6.">:'> s-r.:t-1""\:;/ L
' \:><"vt.>v""'r ,
Sl~
cuna <:- \.Vv.,T ~ 3
Ci< C>r~d.. cuno
r^AKWAV
SIDEW^lt<
I I
Typed Name: Date:
BE FILED WITII CITY CLERK (Gov. Code Sec. 915a) . J
felse claim is a felony (Pen. Code Sec. 72).
---~--- -
~ -'r' .J,(\;\'I ;>~.. . - Next Report Due: April IS, 2002
O? ,,,,,,, -D PI\ l;: 06
10.0 I ~"tl,
STATUS REPORT #2
March 6, 2002
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93420
Attention: Steven Adams, City Administrator
RE: My Principal City of Arroyo Grande
DOl 12/8/01
Claimant Edmond Ramos
My File No. AlO610-S
Dear Mr. Adams:
PREVIEW:
The claimant alleges that pothole damaged the rim on his vehicle.
REPLY REOUEST
GOVERNMENT CODE REOUIREMENTS
Action By Public Entity:
I recommend that the City forward a standard rejection letter to the following claimant:
Edmond Ramos
220 Larchmont Dr.
Arroyo Grande CA 93420
Please forward a copy of this rejection letter to this office for our file.
A Statute Of Limitations:
The statute oflimitations will expire six months ITom the rejection.
CARL WARREN & CO.
CLAIMS MANAGEMENT. CLAIMS ADJUSTERS
P.O. Box 1052' San Luis Obispo, CA 93406-1052 ,
,
Phone: (605) 544-7963' Fax: (605) 544.1066 I
------
City of Arroyo Grande
Steven Adams
March 6, 2002
Page Two (A10610-S)
CITY REPORT
.The City provided documents that the area in question was repaired in March of2000.
There was no other complaint of the condition until this incident occurred. The area was
subsequently repaired.
LIABILITY
The City of Arroyo Grande is not responsible for this loss. The maintenance is
reasonable and there was no prior notice of the condition.
CLAIM STATUS:
Claim Status Reserves
LPD- Ramos, Edmond Open . $500.00 Loss
$1000.00 Expense
COMMENT:
I am placing my file on diary for April 15, 2002 awaiting receipt of requested copy of the
rejection letter.
Very truly yours,
Carl Warren & Company
.. -
Telephone 805 541 1915
Fax 805 541 1918
Law Offices . f:,.'t"""cJE'l ReaIProperty@DorsiLaw.com
,~'~.~\/ .__,-,. ' '- '. . ..mAl
Stephen Nathan Dorsi ..- r: j (:;:- /.\ ,:: ( } ~;,':) c:: .~, .'1 ," :~ Attachment 2
01 WG 13 FiJ 12: 02
I 026 Chorro Street 6 - IP. O. Box 1 253
San Luis Obispo, California 9 3 4 0 6
August 4, 2001
CITY MANAGER C ~ Co.rJ WClrfeJ\ ",G
CITY OF ARROYO GRANDE ~~Mbrt\uJ
214 EAST BRANCH STREET
ARROYO GRANDE CA 93420 p~ i c. W ()Yts
D(Y-~-h:,y
CLAIM AGAINST THE CITY OF ARROYO GRANDE
Claimant Manferd Jennings Shower & Anita Shower,
Trustees of the Shower Family Trust
Date of Incident March 5, 2001
Place of Incident Corbett Canyon Creek aka Tally Ho Creek
between 320 East Branch and 402 East Branch
Amount of Damage $250,000
1.. The City of Arroyo Grande has the dUty to abide by and enforce the Arroyo Grande
Grading Ordinance.
2. The City of Arroyo Grande has the duty to mitigate damage caused by excessive
erosion and resultant flooding in the Creeks and water courses that traverse the City.
3. The Community Development Department of the City of Arroyo Grande failed to
adequately supervise grading and construction in the City limits.
4. The Community Development Department of the City of Arroyo Grande was
deliberately indifferent to the risks of erosion and flooding of the Corbett Canyon Creek
aka Tally Ho Creek.
---- -
Law Offices
Stephen Nathan Dorsi
August 4, 2001
Claim against City of Arroyo Grande
Manferd J. Shower & Anita Shower
Page 2
5. The Community Development Department of the City of Arroyo Grande was aware
of the history of flooding of that Creek. and the detrimental effects of past disturbances
of that Creek and the environmental impact of development to the flow of that Creek.
6. The Community Development Department of the City of Arroyo Grande did not
respond to the imminent dangers which presented themselves in March of 2001 .
7. The failure to provide adequate supervision and/or the failure to mitigate damage was
the proximate cause of extensive flooding. erosion, and damage to Claimants' real
property and improvements.
8. That Claimants sustained the following damages as a proximate result of the failure
of the City of Arroyo Grande and. in particular. the Community Development Department
of the City of Arroyo Grande. to adequately supervise grading and construction in the City
limits, and/or to mitigate damage caused by excessive erosion and resultant flooding in
the Creek and water courses that traverse the City.
Roof and Rain Gutter repairs
Tree Removal and cleanup
Mitigation to protect building foundations
Creek bed reparation
Permanent loss of mature trees
Total Damages $250,000
en N. Dorsi,
mey for Manferd Jennings Shower & Anita Shower.
Trustees of the Shower Family Trust
- ---~---- -
~ F.'~i"':\\'r~
,--;TY , "I :', Next Report Due: April 15, 2002
02 H,';R - J fli li: 05
STATUS REPORT #4
March 6, 2002
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93420
Attention: Steven Adams, City Administrator
RE: My Principal City of Arroyo Grande
DOl 3/5/01
Claimant Maiifetd Shower .
My File No. A10445-S
Dear Mr. Adams:
PREVIEW:
The claimant's property was damaged as result of erosion and flooding.
REPLY REQUEST
GOVERNMENT CODE REOUIREMENTS
Action Bv Public Entity:
I recommend that the City forward a standard rejection letter to the following claimant:
Manferd Shower clo the Law Offices of
Stephen Dorsi
1026 Chorro St #6
San Luis Obispo CA 93406
Please forward a copy of this rejection letter to this office for our file.
A. Statute Of Limitations:
The statute of limitations will expire six months from the rejection.
CARL WARREN & CO.
CLAIMS MANAGEMENT. CLAIMS ADJUSTERS
P.O. Box 1052. San Luis Obispo, CA 93406-1052
Phone: (805) 544-7963 . Fax: (805) 544-1068
City of Arroyo Grande
Steven Adams
March 6, 2002
Page Two (AI0445-S)
CITY REPORT
The City provided copies of memorandums, maps and reports related to this property.
Randy Robinson conveyed that the City of Arroyo Grande does not own the creek in
question. The City will monitor the creek during storm conditions. The City does not
maintain the fallen tree. The storm conditions on the date of this loss were
unprecedented. The City experienced 4.4 inches ofrain in an eight-hour period. The tree
that fell has a shallow root structure that is prone to instability and failure.
The grading ordinance was complied with. The massive amount of rain may have
contributed to the alluvium of sediment and erosion. There is no evidence that the
erosion had anything to do with the loss the claimant experienced. The creek was
subjected to a large amount of water in a short amount oftime. The allegations that the
City of Arroyo Grande's lack of supervision, failure to mitigate, and failure to respond to
imminent dangers contributed to the extenSive flooding and erosion which changed the
claimant's property, are without merit.
LIABILITY
The City of Arroyo Grande is not responsible for this loss. The proximate cause of the
fallen tree was related to the extensive rainfall the City and County experienced on March
5,2001.
CLAIM STATUS:
Claim Status Reserves
LPD- Shower, Manferd Open $1500.00 Loss
$1500.00 Expense
---------
City of Arroyo Grande
Steven Adams
March 6, 2002
Page Three (AI0445-S)
COMMENT:
I am placing my file on diary for April 15, 2002 awaiting receipt of the requested copy of
the rejection letter.
Very truly yours,
Carl Warren & Company
L~
Keith Swanson, LPCS, CCLA
-- -
G: Cu& lA1v~~. City 01 Arroyo Grande f.",
/ O~_A~ CLAIM FOR DAMAGES '
. 'ifJ\ TO PERSON OR PROPERTY .. Attachment 3
IvW~ ~ ,~r."rl'Ir.:i
'-~ '. - l\I--",,"" .. "'-'
Ir~ ....," v ('- I-.~",T'..'''' r..' , .-
File with: \,j')....-- RESERVE FOR FIIhwG' s'iAkI!~;'" ,~-
CIT'i CLERK'S OFFICE ~ Claim No. ~c p", I", 08
214 East Branch street ""'3 til, - 0 II t..
Arroyo Grande, CA 93420
INSTRUCTIONR .
1. Claims tor death, injury to person or personal property must be tiled
not later than six months after the occurrence. (Gov. Code Sec. 911.2)
2. Claims tor damages to. real property must be filed not later than 1 year
atter the occurrence. (Gov. Code Sec. 911.2)
3. Read entire claim form before tiling.
4. See page 2 tor diagram upon which to locate place of accident.
5. This claim form must be signed on Page 2 at bottom.
6. Attach separate sheets, if necessary, to give full details.
SIGH EACH SHEET.
Date of Birth
of Clsimant
t(Y..se......
Home Telephone Number
t? .fos- 0~-f?QKJI
Bus ess Tslephone Number
th.c -
telepho e number to Claimant's Social
which you desire notices or comMunica- Security Humber
ti ns to be sent regarding this claim:
~ . '/}-,5$-eJ/
When d~ ~GE or INJUR'i occur? Names at any city ,employees
Date ~ - -()J Time r - involved in INJUR'i or DAMAGE
If claim is for Equita6 e \ '" _ _
Indemnity, give date claimant ~
served with that complaint:
Date:
Where did DAMAGE or INJUR'i occur? Describe fully, and locate on diagram on
reverse side of this sheet. Where appropriate, give street names~nd ~
address .and measurements~~rom landmarks: ~. ~ ~ ~~~ ~ ~ _
'1l~11 ff~ - ~ /Jau>--' ',"f!..J / ~I </J~-~'
Describe in detail how the ~MAG~ or x.3,JUR'i ~red. * ~ ~A? 1...i..LD~
4i;'N .be..:s;J.L ~fd-srMu,~ -ptPK- '/rT C ';( ti~:~i:~
tWt-~.JLL<V C2L/L ~, -IT>' :d. -kd.iti:!- ~~
f-6~' ~ ~~, ~.;-~L o~A/ ~di~/+,
i2~l1~J:!~Jd~~~
f!: ~.~. ~JJ!)
~~Yf'IE1u~~&J~
SEE PAGE 2 (OVER) TillS CLAIM MUST BE SIGNED 011 REVERSE SIDE
.
1 The amount claimed, as of the date of presentation of this claim,
is computed 8S follows:
Damage incurred to date (exact): Estimated prospective damages
Damag~ to property...... $/I/f.J. Sd as far as known:
Future expenses for medical
Expenses for medical I , and hospital care.....$
and hospital care.......$ ~ Future loss of
Loss of earnings........$ ~ earnings..............$
~~ damages for Other prospective speoial
." :1................ .$Jd.AO damages.............. .$
Gener damages.........$ Prospective general
Total damages incurred damages............. ..$
t~te.~............$ ~ Total estimate prospective
,(.e -a/ ~ V r~/ damages.. .. . .. .. . .. . $
Tota amount claimed as of date ~f
presentation of this claim........$1 ~~~
/
Was damage and/or injury investigated by police? /YO
If so, what city: 11/ C>
Were paramedics or ambulance called?
If so, name oity or ambulance
If injured, state date, time, name and address of doctor of your first
visit
WITNESSES to DAMAGE or INJURY: List all persons and addresses of per~ ~
known 0 ha.ve info!:" !'tio : ~ ;;{J)k-h,fn/(~~ j;slo 13th/
Name r '..:1 ddress k, e . I
Name Address - Phone i$t),b-.I>I/"6 - "I"0lLJ I
Name Address Phone
DOCTORS and HOSPITALS:
Hospital ~ Address Phone
Doctor Address Phone
Doctor Address Phone
READ CAREFULLY
For all accident claims place on following diagram names of streets,
including North, East, South, and West; indicate place of accid.nt by "X"
and by showing house numbers or distances to street corners. If city
Vehicle was involved, designate by letter "A" location of city Vehicle when
you first saw it, and by 1181f_ location of yourself or your vehicle when you
first saw city vehicle, location of city Vehicle at time of accident by "A-
l" and location of yourself or your vehicle at the time of the accident by
"B-111 and the point of impact by ItX."
NOTE: If diagrams below do not fit the situation, attach hereto a proper
diagram signed by claimant.
L
cune
cuna
r^AKW^Y
SIDEWALt<
\ I
Signature of Claimant or person Typed Name: Date:
filing on behalf giving
relationship to claimant: k (j);~1
'-ScVt!!#
BE FI LED WITH CITY CLE (Gov. Code Sec. 9l5a).
false claim is a felon (Pen. Code Sec. 72).
-
,
~.A \:~c::!\/rfi
,. '.>.' -' ~ , .. ._'.. Next Report Due: April 30, 2002
,j, " i"
e,,"""-) r'c'{ [0
l'~ ri;;i\ c-{ r,'j....: 1
STATUS REPORT #2
March 19,2002
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93420
Attention: Steven Adams, City Administrator
RE: My Principal : City of Arroyo Grande
DOl : 12/1/01
Claimant : Mary Lou Wiswell
My File No. : A10620-S
Dear Mr. Adams:
PREVIEW:
The claimant alleges the city is responsible for the damage to her vehicle. She claims
poor traffic and road design.
REPLY REOUEST
GOVERNMENT CODE REOUIREMENTS
Action By Public Entity:
I recommend that the City forward a standard rejection letter to the following claimant:
Mary Lou Wiswell
6015 White Oak Ln
. San Luis Obispo CA 93401
Please forward a copy of this rejection letter to this office for our file.
A. Statute Of Limitations:
The statute of limitations will expire six months ITom the rejection.
CARL WARREN & CO.
CLAIMS MANAGEMENT. CLAIMS ADJUSTERS
P.O. Box 1052 . San Luis Obispo, CA 93406-1052
Phone: (805) 544-7963' Fax: (805) 544-1068
II.
City of Arroyo Grande
Steven Adams
March 19, 2002
Page Two (A10620-S)
CITY REPORT
In response to my request for documentation, Randy Robinson, Public Works Supervisor,
provided a memorandum and photographs of the area in question. The photographs
clearly show that the island is visible ITom a distance. There are three white reflective
pylons delineating the west side edge of the island. The claimant appears to have entered
the island in between the three pylons. The claimant continued to travel forward and
exited the southern part of the island. There is evidence of an oil stain beginning ITom
the outside southern edge of the island. Prior to this incident, the area was recently
refurbished and returned to its origina1 configuration.
LIABILITY
The City of Arroyo Grande is not responsible for this loss. The proximate cause of the
loss was the claimant's inattentive driving. The claiinant admits she did not see the
isJand before entering it. The design of the island is in compliance with the Ca1trans
Manua1.
CLAIM STATUS:
Claim Status Reserves
LPD- Wisell, Mary Lou Open $1950.00 Loss
$1000.00 Expense
COMMENT:
I am placing my file on diary for April 30, 2002 awaiting receipt of the requested copy of
the rejection letter.
Very truly yours,
Carl Warren & Company
I
-
~~~. P.O. Box 5SO
~/jf~. 214 EM BrucltSlreet
ArroyoG........ ~.u34,U
. PIIoae: (10$) 473-5414 .
ADMINISTRATIVE SERVICES FAX: (1O$)47U.
E-M.nl aacllJ@IirroJGll'8llde.orl
Attachment 4
March 27, 2002 '
" Edmond Ramos
220 Larchmont Drive'
Arroyo Grande, CA 93420
. '." "
REJECTION OF CLAIM PRESENTED WITHIN SIX MONTHS
"Notice is hereby given that the claim you presented to the City Council of the City
, of Arroyo Grandecon January 24,2002 was rejected on March 26, 2002.
WARNING
, .
Subject to certain exceptions, you have only six (6) monthsfrcim the date this
, notice wa,s. personally delivered or (jeposited' in the United States' mail to fllea .
Court Action ina Municipal, or a Superior Court of the State, of California on this "
claim (See Govemment Code Section 945.6).
You may seek the advice of an attomey of your choice in connection with this
matter. If you desire to consult an attorney, you should do so immediately.
Kelly Wetmore
'Director of Administrative Services
"
c: . City Manager
City Attorney
. Director of Public Works
'CarlWarren & Co.
I
-, ------ .--~._-- -- -.J
~~o/ P.O. Box 550
~..8J~ :&14 EM...... SCreet
~ro1o Grode, f;A",:&1
. Phone: (105)473-5414
ADMINISTRATIVE S~ViCES FAX:(105)473-t31& .. ..
E-MaD: .1ty@amiJOli'ude.....
March27,2002
Manferd Shower
c/o. Law Office of Stephen Dorsi
1026 Chorro Street,.#6
. . '.' .. -
San Luis Obispo CA 93406
.. .
.. . ..
. , . " .
REJECTION OF CLAIM PRESENTED WITHIN SIX MONrHS .
'Notice is .hereby.giventhat the claim you presented to theCity90Uhcn of the City
. of Arroyo Grande On AugusU3.2001was rejected on March2~'-2002..
WARNING
Subject to certain exceptions, you have only six (6) m()nth~fromthe date this
notice was personally delivered or deposited hi the United States man to file a
Court Action in a Municipal or a Superior Court of the State of California on this
claim (See Government Code Section 945.6). .
You may seek the advice of an attorney of your choice in connection with this
matter. If you desire to consult an attorney, you should do so immediately.
Kelly Wetmore
Director of AdministrativeSe.rvices .
,
.c: . city Mahager
City Attorney . .
Dire~orofPublic Works
Carl Warren & Co.
-----'--- -,---~---- .-.._.~-_.__.-
-
~o/ . P.O. Bodst
~..8J~ .2J4E81t......stnet
ArtoJO~,...,cA "421
1'IIotM:(II5) 473-5414
ADMINJSTRATIVJ!: SERVICES' F~: <..,H73-I3U
E-M8II: 8acitJ@8rrOJGII'Dde.orI
March 27,2002
Mary Lou Wiswell
6015 White Oak Ln
San Luis Obispo CA 93401
REJECTION OF CLAIM PRESENTED WITHIN SI)(MONTHS
. Notic9;is hereby given thattheclaim you presented to the City Council of the City
!ofArroyoGtandeon Februa,ry,6,'2002wasrejected on Marc~ 2"~,'2002.
WARNING
Subject to certain exceptions, you have only six (6) months.from the date this
notice was personally delivered or deposited in the United 'States mail to file a
Court Action in a Municipal or a Superior Court of the state of California on this
claim (See Government Code Section 945.6).
You may seek the advice of an attorney of your choice in connection with this
matter. .If you desire to consult an attorney. you should do so immediately.
1
. Kelly Wetmore
Director of Administrative Services
c: . City Manager
City Attorney
Directorof.Publip Works
~arl Warren & Co.
...
. '
_-----'c.___ .:.:-:----'--;-_....":'---~-~-~.-='~'-'------c-;;.,:-r'---'----'--..---~c-.. __ ____
---'._-- ..-
8.g.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER M
SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO.1 FOR THE OAK
PARK BOULEVARD WIDENING PROJECT, CITY PROJECT NO. PW-
00-01
DATE: MARCH 26, 2002
RECOMMENDATION:
It is recommended the City Council authorize Progress Payment No. 1 in the amount of
$40,950.04 to Souza Construction, Inc. for work completed on the Oak Park Boulevard
Widening project.
FUNDING:
On January 8, 2002, the City Council awarded the Oak Park Boulevard Widening
project to Souza Construction, Inc. in the amount of $192,904 and authorized a
contingency of $23,000 to be used for unanticipated costs during the construction phase
of the project ($215,904 total available construction funds).
DISCUSSION:
The City received an application for Progress Payment No. 1 from Souza Construction,
Inc. for work completed between February 8-28, 2002. Staff has reviewed the
application and has determined that the amount requested is in conformance with the
quantity of work completed as of February 28, 2002. Progress Payment No. 1 is in the
amount of $45,500.04 of which $4,550.00 will be held in retention until the project is
completed in accordance with the project specifications.
AL TERNA TIVES:
The following alternatives are presented for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
Attachment:
1. Application for Progress Payment NO.1
jep:232.5609\ConSI Admin\Progress PaymenlsIProg Pay 1.0ak Park Blvd.doc
- - -
city of
Arroyo-<:1r~ PubUc Works Department
ApplialtUm for Progrts. Payment
Contract Name: Otlk Park Boulevard Slrett WideninK lrnprooemmts
Contract No: PW-oo.ol
J'rcwessP_t No: I
Amount Due: 350-s609-700I- $ 40,950.04
For Work Completed: 01/28,112
P_tDue Dale: o.y3M2
City Council Dale: Q.V26,-U2
Bid.......... -- _to Dolo
BIcI Unh Unit %
..... ............. "'" Unit PrIce -.... _"",I P- Amour< no. Amount Coma
GENEIIAI._
1 ~, -\ 1 LS 7 &82.00 . 7 582.00 1 . 7 &82.00 .- 7 &82.00 l' . 7G12.00 I_
. T_Ccf1IId T, LS I. 9_810.00 . 9810.00 1 . 9810.00 . ......00 ..33 . 3~7.30 33%
. I 1 LS 920.00 920.00 1 I. ....00 . 920 00 ... . ....00 .....
WATER S ENT8
. I D................W.._ I 5 I EA I. ....00 I . .....001 5 I. ....00 I . "810,00 I 0 IS - I 0%
5 I ........FIn! & ~./Hot Ta"\ -r ,'I cy 3 185.00 II . 185.00 I ,--1. . 185.00 I. .,....1 . I. - I "'"
SURFACE ENT8 WITHIN PUIIUC PM
. CIouIl Bale 200 TON 167.11 . 33.422.00 200 . 167.11 .. 33'-00 100 . 18711.00 .....
T CIou B ...... ConctOIo 175 LF . 87.00 . 11 725.00 175 . 87.00 . 11 725.00 . I . 0%
. """"""'CUrb....Gubr ... LS 28.00 . 158&2.00 ... . 28.00 . 15_00 . . - 0%
. """"""'CrouGubr............. 1 -cEA . .. 888.00 . .. 688.00 1 . .. 881.00 . 4_.00 . I - 0%
I. """""",...-- Ram""'''' ReIurn , SF . 841.00 . 881.00 1 . QUO . aUlD . . - 0%
11 """"""'- 2875 LS I .... . 12 188.00 2875 . ... . 12188.00 . . . 0%
" """"""'_U_ , EA . 2100.00 . 2 BOO.OO 1 . . ....00 . . ....00 . . . 0%
" 12' """""'" """- Ramn 1 EA 1155.00 . 1155.00 1 . 1155.00 . 11M!'" . . . 0%
,. 'II' """""'" ""-v Ram" 5 EA . 1 3SO,OO . 8 7SQ.QO 5 . 1 350.00 . . 750.00 . I . 0%
,. ""'''''"'"''''''''''''''''Ramo 1 EA 1 5&2.00 . 1 552.00 1 I 1 552.00 .- ''''':00 . . . 0%
,. 22""","",, 1 EA . 1&W.00 . 1 844.00 1 . 1 644.00 . 16M.00 . I - 0%
17 -- I LS 2000.00 . 2000.00 1 . 2 000.00 -. '-.00 . . . 0%
1. CUrb_i2_' " LF . 22.00 . ....00 " . 22.00 . _00 . I . "'"
,. -~- 1 LS . 811.00 . 617.00 1 . 817.00 . 117.00 ..5 . ...... .....
20 - . EA 283.00 . 10152.00 . . .,;;000 .- 1M':00 . . 718.00 75%
PRlVAn! IIIPIIOVEMENTS
2' ___V..._""""",,,, . EA . '73.00 . 1119.00 . . 373.00 . 1118.00 1 . 373.00 33%
22 2' PVC '-ConcaII 54 LF I 7.00 . 378,00 54 . 7.00 . 371.00 . . . 0%
23 """"""''''''''''''' '50S SF . 5.25 . . ....00 '50S . 5.25 . ~:OO 382 . 1 800.50 20%
I .. ...........1IHCJnd........ """'""" ....,~ Aru ,.,.., '582 SF I '.20 . 5 636,.w 2582 . 2.20 . 5...... . . . 0%
I 25 """"""'_W. " SF . ".00 . 552.00 12 . ....00 . --'m .2 . "'20 10%
I "" ft' Cor<reOo CUrb_ 100 LF I ..... . 2908,00 100 . ..... . . ....00 . I . ""
27 Remove ExiItImi TreeI . EA . 1 053,1)0 , 3 159,00 . . 1 063.00 ---;- 3 1-~OO . . 2 100.00 .'"
UNDERGROUND 1rm.1TY ~ENT8
25 I F~ 1 ... IS ... 300.00 I . "'300.001 , I. "-.00 r. "-.00 1..251. 11MO.DO I 25%
PAE-IIID AM
.. , .. I I ...... ...... I , I. ...... r. .......eo I ... I I 387." 00%
SUBTOTAl. (llASE 8ID) II .12,....00 I i I ....-.. I 1$ 4,100.04 I '4%
CONTRACT CHANGE ORDERS
_lo_ T I I I I
~~OnIorSuboT"'" $ - I - 0%
TOTAL CONSTRUCTION COST I '~OO I ......... '4%
~A4.tl.JPL.._Pol.II',-J."_"""~ lof'
- --.--.-
Oak Park Boulevard Street Widening ImproveTMnls Progress Payment No.1
Contract No. PW~l City Council Dale: 03/26,1)2
Pay to Date $ 45,500.04
Retention $ 4,550.00
Oate Previous Payments $ 0.00
~18\ 07- Progress Payment No.1 $ 40,950.04
Date
Contract Start Date: 8..Feb-02
Original Contract Calendar 08)'$: 90
Adjusted Contract Days: 0
Don Spagnolo, P.I:. Date Adjusted Contract End Date: g-May.02
City Engineer, C~ of Ivroyo Grande
-
Steve Adams Date
City Manager, Cjty of Arroyo Grande
Send Pavment to:
Souza Construction, Inc.
P.O. Box 3903
San lW$ Obispo, CA 93403-3903
(805) 546-0288
1i8117VCafJ1b AdmWProgfeSS Paymel'liSeOi ProgI'US PayRlerU.Jd& 20/2
m___ - _... --~,.-._._~--~
I.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: CONSIDERATION OF PROGRAM SUPPLEMENT AGREEMENT FOR THE
SCENIC CREEKSIDE WALK THROUGH THE HISTORIC VILLAGE OF
ARROYO GRANDE, PHASE III PROJECT
DATE: MARCH 26, 2002
RECOMMENDATION:
It is recommended the Council:
A. adopt the attached resolution authorizing the Mayor to execute Program
Supplement Agreement No. M007; and,
B. direct the Director of Administrative Services to submit Program Supplement
Agreement No. M007 and authorizing resolution to Caltrans.
FUNDING:
The City was successful in securing $125,000 of Federal Transportation Enhancements
(TE) and $140,000 of State Transportation Improvement Program (STIP) grant funds for
the Scenic Creekside Walk, Phase III capital improvement project. The FY 2001-02 capital
improvement program has a local match of $35,000 ($34,636 of Urban State Highway
Account (USHA) and $364 of Construction Tax funds) programmed for the project, bringing
the total amount of funding available for the project to $300,000.
DISCUSSION:
Phase III of the Scenic Creekside Walk through the Village will consist of improving the
bluff top walkway along the north bank of the Arroyo Grande Creek between Bridge Street
and Short Street. The project includes reconstruction of the existing walkway, decorative
furniture and landscape enhancements. The project will be extended beyond Short Street
to Mason Street if funds are available.
Staff is working with representatives from the Arroyo Grande Village Improvement
Association, the South County Historical Society, and the Downtown Parking Advisory
Group on developing the scope and design features of the project. It is anticipated that
design will be completed this summer.
I
- __ ___n _..._n__ -- -~
SUPPLEMENTAL AGREEMENT FOR CREEKSIDE WALK
MACH 26, 2002
PAGE 2
Before the City can begin invoicing for reimbursement of the work performed on any phase
of a Federal-aid project, a Program Supplement Agreement must be executed between the
City and the State. A Program Supplement Agreement is a project-$pecific agreement that
is incorporated into the general Master Agreement already entered into by the City and
State in 1979 and again in 1997. It formalizes the financial responsibilities and provisions
for a specific Federal-aid or State funded project. It identifies the reimbursable phase(s) of
work in addition to the types and amounts of Federal, State and local funds used to finance
the locally sponsored project. It is the contractual basis for the State to pay the local
agency for work done.
A resolution that clearly identifies the official authorized to execute the Program
Supplement Agreement must be attached to each Program Supplement Agreement in
order to be fully executed.
AL TERNA TIVES:
The following alternatives are presented for the Council's consideration:
- Approve staff's recommendations;
- Do not approve staff's recommendations;
- Modify as appropriate and approve staff's recommendations; or
- Provide direction to staff.
Attachment:
1. Program Supplement Agreement No. M007
~- ___n___ ----..---- --.--- -
RESOL,UTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING PROGRAM SUPPLEMENT
AGREEMENT NO. M007 TO AGENCY-5TATE AGREEMENT
FOR FEDERAL.AID PROJECTS NO. 05-5199 FOR THE
SCENIC CREEKSIDE WALK THROUGH THE HISTORIC
VILLAGE OF ARROYO GRANDE, PHASE'" PROJECT
WHEREAS, the City and the State have entered into Local Agency-State Agreement for
Federal-Aid Projects No. 05-5199 on February 18,1979 and again on May 15, 1997; and
WHEREAS, Program Supplement No. M007 to the Local Agency-State Agreement for
Federal-Aid Projects No. 05-5199 designates the Federal funds requested and the
matching funds to be provided by the City of Arroyo Grande forthe preliminary engineering
phase of the Scenic Creekside Walk, Phase III capital improvement project;
WHEREAS, the City of Arroyo Grande is eligible to receive Transportation Enhancements
(TE) funds for this project.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Arroyo Grande
hereby:
A. Approves Exhibit "A" attached, entitled "Program Supplement No. M007 to
Administering Agency-State Agreement for Federal-Aid Projects No. 05-5199"
B. Appoints the Mayor as the official representative authorized to execute Program
Supplement Agreement No. M007.
On motion of Council Member , seconded by Council Member ,
and on the fbllowing roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
2002.
~~
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
.
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
~--_.- ~
PROGRAM SUPPLBKENT NO. 101007 Date.February 27,2002
to Location. 05-SLO-0-ARGD
ADKJ:NJ:STBRJ:NG AGENCY-STATE AGREBKENT Project NUmber'STPLER-5199(017)
pOR pBDBRAL-AJ:D PROJECTS NO. 05-5199 E.A. NUmber.05-927321
This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into between
the Agency and the State on 05/15/97 and is subject to all the terms and conditions thereof. TIris Program Supplement is adopted in
accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. ,
approved by the Agency on (See copy attached).
The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the
covenants or remarks se!forth on the following pages.
-
PROJECT LOCATJ:ON.
Arroyo Grande Creek Trail Access - Phase III
TYPE 01' WOlUt. Pedestrian Access Improvements LENGTH. 0.1 (MJ:LES)
Bstimated Cost pederal Funds Matching Funds
BTBO $39,838.00 LOCAL OTHER
$45,000.00 $5,162.00 $0.00 $0.00
CJ:TY 01' ARROYO GRANDE STATE 01' CALJ:pORNJ:A
Department of Transportation
By By
Date Chief, Office of Local Programs
Project J:mplementation
Attest Date
Title
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting OfficevYn vm~ ;:).,;27.{} 2-- $39,838.00
Chapter Item Fund Source AMOUNT
106 2001 2660-101-890 892-F 39,838.00
Program Supplement 05-5199-101007- ISTKA page 1 of 3
----~....-
05-SLO.0-ARGD 02/27/2002
STPLER-5199(017)
SPECIAL COVENANTS OR REMARKS
1- The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the most current published Local
Assistance Procedures Manual.
2. All project repair, replacement and maintenance involving the
physical- condition and the operation of project improvements
referred to in Article III MAINTENANCE, of the aforementioned
Master Agreement will be the responsibility of the ADMINISTERING
AGENCY and shall be performed at regular intervals and as
required for efficient operation of the completed project
I improvements.
3. This agreement supplements the Administering Agency-State Master
,
Agreement and pertains to the Federal Transportation Enchancement
Activites (TEA) funding with the understanding that all
provisions of the Transportation Equity Act (TEA-21) apply.
4. The ADMINISTERING AGENCY is required to have an audit in
accordance with the Single Audit Act and OMB A-133 if it receives
a total of $300,000 or more in federal funds in a single fiscal
year. The federal funds received under this project are a part
of the Catalogue of Federal Domestic Assistance ( CFDA) 20.205,
Highway Planning and Research. OMB A-133 superceded OMB A-128 in
1996. A reference to OMB A-128 in a Master Agreement (if any) is
superceded by this covenant to conform to OMB A-133.
5. The ADMINISTERING AGENCY agrees that payment of Federal funds
will be limited to the amounts approved by the Federal Highway
Administration (FHWA) in the Federal-Aid project
Authorization/Agreement or Amendment/Modification (E-76) and
accepts any resultant increases in ADMINISTERING AGENCY funds as
shown on the Finance Letter, any modification thereof as approved
by the Division of Local Assistance, Office of Project
Implementation.
6. Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer immediately after the
project contract award. Failure to do so will cause a delay in
the State processing invoices for the construction phase. Please
refer to Section 15.7 "Award Package" of the Local Assistance
Procedures Manual.
7. STATE and ADMINISTERING AGENCY agree that any additional funds
Program SupplementOS-S199-M007- ZSTBA Page 2 of 3
"-
OS-SLO-O-ARGD 02/27/2002
STPLER-SI99(017)
SPECIAL COVENANTS OR REMARKS
which might be made available for new phase(s) of work by future
Federal obligations will be encumbered on this PROJECT by use of
a STATE approved "Authorization to Proceed" and Finance Letter.
ADMINISTERING AGENCY agrees that Federal funds available for
reimbursement will be limited to the amounts obligated by the
Federal Highway Administration.
8. ADMINISTERING AGENCY agrees that it will only proceed with work
authorized for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase(s) unless no further State or Federal funds
are needed for those future phase(s).
Progr~ SupplementOS-S199-M007- ~STEA Page 3 of 3
-
8.1.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER AY;
SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO.1 (FINAL), NOTICE OF
COMPLETION, AND RELEASE OF RETENTION FOR THE MARCH 2001
STORM RESTORATION AT RODEO DRIVE PROJECT, NO. 2001..CJ4.
DATE: MARCH 26, 2002
RECOMMENDATION:
It is recommended the City Council:
A. authorize Progress Payment NO.1 in the amount of $55,253.83 to Papich Construction
Co. for the March 2001 Storm Restoration at Rodeo Drive Project;
B. direct staff to file a Notice of Completion; and,
C. authorize release of the retention of $6,139.31, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
FUNDING:
On January 8, 2002, the City Council awarded the March 2001 Storm Restoration at Rodeo
Drive Project to Papich Construction in the amount of $60,514.10 and authorized a
contingency of $6,051.00 to be used for unanticipated costs during the construction phase
of the Project. The total construction budget is $76,375.00.
DISCUSSION:
The City received an application for Progress Payment No. 1 from Papich Construction for
work completed through March 18, 2002. Staff has determined that Papich Construction
has completed all items of work on the project in accordance with the plans and
specifications. The final adjusted contract amount is $61,393.14. Deducting the 10%
retention ($6,139.31), the current (final) progress payment is $55,253.83. Subject to final
cost accounting, the project is approximately $11,643.30 below the construction budget.
Staff is recommending the release of the 10% retention ($6,139.31) to Papich Construction
thirty-five (35) days after the Notice of Completion has been recorded, if no liens are filed.
""-
<eilyof ~
~W~ Public Works Department
Application for Progress Payment
Contract Name: March 2001 Storm Restoration at Rodeo Drive
Contract No: 2001-04
Progress Payment No: 1 (FINAL PAYMENT)
City Account No: 350-5649-7001
Payment Date: March 18, 2002
~/nJCIPrice Tota/~IoDltte Previou,Payments Pa~i' Ettlmate
No .,.,. E$l.QIy UnilPrice Price QOy . Q . Q .
General Requirements
1 f,Aobilization Allowance 1 Is 2,500.00 2,500.00 100% Is 2,500.00 0% Is 0.00 100% Is 2,500.00
2 Construction Area & Traffic Control 1 Is 1,380.00 1,380.00 100% Is 1,380.00 0% Is 0.00 100% Is 1,380.00
3 Construction Survey 1 Is 1,450.00 1,450.00 100% Is 1,450.00 0% Is 0.00 100% Is 1,450.00
Surface Repairs
4 Remove and Replace Pavement and Base 1575 sf 7.20 11,340.00 1,930 sf 13,896.00 o sf 0.00 1.930 sf 13,896.00
5 Concrete Curb and Gutter 570 If 21.05 11,998.50 538 If 11,324.90 o If 0.00 538 If 11,324.90
6 Concrete Sidewalk and 18K Stem Wafl 3420 sl 4.33 14.B08.60 3,228 sf 13,977.24 o sf 0.00 3,228 sf 13,977.24
7 Sklewalk Underd'rain 4 ea 2,700.00 10,800;.00 4 .a 10,SOO.00 o .a .0.00 4' ea to,800.00
8 12M Strip Drain 490 If 11.50 5,635.00 490 If 5,635.00 o If 0.00 490 If 5,635.00
9 48 PVC Pipe 70 If 8.60 602.00 50 If 430.00 o W 0.00 50 If 430.00
TOTALS $ 60.614.10 $ 61,393.14 $ $ 61,393.14
~~.. 3-jg-c::::a- Contract Payments
Cantr Date Earned to Date $61,393.14
Retention (10%) $6,139.31
~ Previous Payments $0.00
ITHIS PAYMENT $55,253.831
,g./,Q.-,p-;;;Z
Pr' er Date
Contract Time
Contract Start Date: 2/19/02
Original Contract Days: 30
Adjusted CQntract Days: 0
Public Works Director Date Adjusted CQntract End Date: 3/21/02
City Manager Date
Send Pavment to:
Papich Construction
616 Printz Road
Arroyo Grande, CA 93420
----
'7IityoF
~~ P"WkW"",,""""~."' ~
Application for Progress Payment
Contract Name: March 2001 Storm Restoration at Rodeo Drive
Contract No: 2001-04
Progress Payment No: 1 (FINAL PAYMENT)
City Account No: 350-5649-7001
Payment Date: March 18, 2002
ConuactPrice ToI8/$ ioDate Ptevious PtJymems Pev Thi.J E.slirnale
No. o.scfict;on Est. QIy Unl1 Price Prlce Qt}' S Qw .s QIv .s
General Requirements
1 Mobilization Allowance 1 Is 2,500.00 2,500.00 100% Is 2,500.00 0% Is 0.00 100% Is 2,500.00
2 Construction Area & Traffic Control 11s 1,380.00 1,380.00 100% Is 1,380.00 0% Is 0.00 100% Is 1,380.00
3 Construction Survey 1 Is 1,450.00 1,450.00 100% Is 1,450.00 0% Is 0.00 100% Is 1,450.00
Surface Repairs
4 Remove and Replace Pavement and Base 1575 sf 7.20 11,340.00 1.930.sf 13,896.00 0 sf 0.00 1,930 sf 13,896.00
5 Concrete Curb and GuUer 570 If 21.05 11,998.50 538 If 1',3?4.90 0 If 0.00' 538 If 11,324.90
6, Concrete Sidewalk and 18~ Stem Wan 3420 sf 4.33 14,808.60 3,228 sf 13,977.24 0 sf 0.00 3,228 sf 13,977.24
7 Sidewalk Underdrain 4 ea .2,700.00 10,800.00 4 ea 10,800.00 0 ea 0.00 4 ea 10,800.00
8 1 Z~ Strip Drain 490 If 11.50 5,635.00 490 If 5,635,00 0 If .0.00 490 If 5,635.00
9 4" PVC PiDe 70 If 8.60 602.00 50 If 430.00 0 If 0.00 50 If 430.00
TOTALS $ 60,514.10 $ 61,393.14 $ $ 61,393.14
~~ ~ 3-le-c:c;;- Contract Payments
Contract Date Earned to Date $61,393.14
Retention (10%) $6,139.31
d.- '-"~~ ~.oo
. ITHIS PAYMENT $55,253.831
5,/.8> -"'2
Pr ect r Date
Contract Time
Contract Start Date: 2/19/02
Original Contract Days: 30
Adjusted Contract Days: 0
Public Works Director Date Adjusted Contract End Date: 3/21/02
City Manager Date
Send Pavment to:
Papich Construction
616 Printz Road
Arroyo Grande, CA 93420
--- ---- ~--------
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
P.O. BOX 550
ARROYO GRANDE, CA 93421
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
I. The undersigned is owner or agent of owner of the interest or estate stated below the property hereinafter
describe.
2. The FULL NAME of the OWNER is: The City of Arrovo Grande
3. The FULL ADDRESS of the OWNER is: 214 East Branch Street, Arrovo Grande. California 93421
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, ifany, who hold such interest or estate with
the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned ifthe
property was transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED March 18. 2002
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work ofimprovement is:
Papich Constmction Co.. 616 Printz Road. Arrovo Grande. California 93420
9. The street address of said property is: Rodeo Dr;"e (200 to 300 block)
10 The property on which said work of improvement was completed is in the City of Arroyo Grand~, County of
San Luis Obispo, State of California, and is described as follows:
March 2001 Storm Restoration at Rodeo Drive Proiect. Proiect No. 2001-04
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the
State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in
the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated
therein are true and correct.
March 26. 2002
Don Spagnolo, PE, Director of Public Works/City Engineer Date
-"---
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve staff's recommendations;
. Do not approve staff's recommendations;
. Modify as appropriate and approve staff's recommendations; or
. Provide direction to staff.
Attachments:
Application for Progress Payment NO.1 (Final)
Notice of Completion
---.- ~--"- - -- -_..~.
8.J.
MEMORANDUM
TO: CITY COUNCIL
FROM: TERRY FIBICH, DIRECTOR OF BUILDING AND FIRE~
SUBJECT: AUTHORIZATION FOR THE LEASE/PURCHASE OF
INTERSPIRO SELF CONTAINED BREATHING APPARATUS
(SCBA)
DATE: MARCH 26, 2002
RECOMMENDATION:
Staff recommends the Council authorize the City Manager to enter into
agreement and approve the payment to Municipal Finance Corporation in the
amount of $24,991 for the first of five equal annual payments for the lease-
purchase of Interspiro Self Contained Breathing Apparatus (SCBA), spare
bottles, and masks.
FUNDING:
The adopted FY2001-02 Fire and Emergency Services' Machinery and
Equipment Budget includes the first of five annual lease payments of up to
$28,000 for 30 Interspiro SCBA's, spare bottles, and masks. This equipment is
being purchased on a 5-year lease/purchase at an annual interest rate of 4.6
percent. This is based on an equipment purchase price of $114,000 that passes
full ownership to the City upon payment of the fifth year installment. Upon
authorization of this request by City Council, the equipment will be ordered
. through the supplier, Bauer San Francisco. Municipal Finance Corporation in
turn will pay the supplier in full and the City will make yearly payments to
Municipal Finance Corporation.
DISCUSSION:
Because the present Interspiro breathing apparatus is in excess of 10 years old,
many of the parts necessary for repair and maintenance are no longer readily
available from the manufacturer. This has affected the reliability of this OSHA
regulated and highly crucial life safety equipment. This equipment must be
replaced at one time due to compatibility with user training and spare air
cylinders and masks. This purchase also allows each department member to be
equipped with a personal face mask in compliance with NFPA requirements.
This equipment will be purchased on a 5-year lease. The total purchase of the
SCBA's, spare bottles, and masks is $114,000 through Bauer San Francisco.
--....- - -----
LEASE/PURCHASE OF INTERSPIRO SCBA
MARCH 26, 2002
PAGE 2
It is recommended to replace the existing Interspiro SCBA equipment with new
generation Interspiro self contained breathing apparatus due to compatibility
issues: with neighboring agencies, with existing compressor equipment for
refilling tanks, with spare parts and repair tool inventory, and with training
programs. This equipment is available only through a single source due to
distributor exclusivity within this region.
AL TERNA TIVES:
The following alternatives are provided for the Council's considera~jon:
-Approve staffs recommendation;
-Do not approve staffs recommendation;
-Modify as appropriate and approve staffs recommendation;
-Provide direction to staff.
Attachment: Equipment Purchase Quotation
Lease-Purchase Financing Quotation
-~------ ,--- -----
. ,
,- .~. .'
SAN ~NCISCO
BAUER SAN FRANCISCO 2436 Tripsldi Way
A DIVISION O~ 8AUFR COMPRESSORS. INC. Hayward, California 94545
QUOTATION FOR Telephone: 510-667-1927
Arroyo Grande Fire Dept Telefax: 510-887-8993
E-Mail: bauersfObauersf.com
Date : 311412002
Company Name Arroyo Grande Fire Dept
Contact : Chief Fibich
AddrGS$ P.O. Box 550
Arroyo Grande, CA 93421
Phone : 805-437-5494
Fax : 805-489-0348
ITEM CTY DESCRIPTION PRICE AMOUNT
1 30 Interspiro Spiromatic 51 4500 psi $1,959.30 $58,779.00
Includes: Mask wI 90 deg Quick
Connect, Three Point Pivoting Harness
Air Activated Grace Pass Alarm. Buddy
Breathing Hose, New Seat Belt Buckle
Waist Strap, New Wider Shoulder Straps.
Less Cylinder. PIN 21100-01
2 62 30 Minute Carbon Fiber Cylinder $594.00 $36,828.00
PIN 336-890496
3 20 S Mask Assy, wI Breathing Valve $354.60 $7,092.00
90 deg Quick Connect
PIN 55081-91
4 1 Spiromatic S Tool Kit $985.00 $985.00
PIN 9601 B
5 1 S Test Box Adapter Kit $315.00 $315.00
PIN 96377
6 34 SCBA Mounting Bracket $30.00 $1,020.00
For 30 Minute Cylinder
Subtotal $105,019.00
Tax 7% $7,351.33
Est Shipping $900.00
Total $113,270.33
Prices do not include shipping/handling charges or sales tax unless specified.
Quotation prices are valid for 60 days. Call Bauer SF (510) 887-1927 If put expiration date.
Corporate Office: 1328 Azalea Garden Road Norfolk, Virginia 23502
Telephone: 757-655-6006 Telefax: 757.657.1041 E-Mail: bauerOnOIfoIk.infi.net
--- - ---- ------
-.'-
...
-
Thank you for the opportunity to submit this quotation. If you halle any questiol1$ please give uS
scali.
Sincerely,
~.
Keith Hodak
Sales Representatllle
!
~. ---- -- .-.--
--.-
- ....;,..- "-~ ;. --
. - '--- .. "". ......:..
PREPARED BY MONICIPAL FINANCE CORPORATION DATE: March 18, 2002
PROPOSED LEASE PURCHASE FOR: City of Arroyo Grande
RE: Breathing apparatua
NOTE: TERMS ARE BASED UPON LEASE B~ING BANK QUALXFXap
Purchase Option amount il3 exclusive of the renta,J. ~ayment due on 1i14111e date.
Interest rate quote ~a valid for an acoeptance wit in 30 ~ays an~ lease
funding within 60 daya. .
Payments: Annually in ARREARS 5 years 4.6"Ot
pMT Due ate ;Rent \.IrO ase To
# Fa ant o tion tnterest
1 5 1 2002 2~/990.89 91,6 2.26 437.
2 5/1/2003 24,990.89 70,283.98 4,114.52
3 5/1/2004 24,990.89 47,901.39 3,154.21
4 5/1/2005 24,990,89 24,489.19 2,149.72
5 5/1/2006 24,990,89 0.00 1,099.00
TOTALS : R'?4 q;4 4~ ~]14.000.0n ~]n.9~4.4C:;
Approved and agreed to:
Ci ty of Arroyo G;'alfde
By:
Title:
Date:
I
-~- - ---------- "'---"--~ J
8.k.
MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR OF PARKS, RECREATION AND 0,"'"
FACILITIES
SUBJECT: AUTHORIZATION TO ADD PART-TIME SENIOR HEAD TEACHER FOR
CHILDREN IN MOTION PROGRAM
DATE: MARCH 26, 2002
RECOMMENDATION:
It is recommended that the City Council authorize staff to add a part-time Child Care
Coordinator and authorize a change of title to Senior Head Teacher for the Children in
Motion Program.
FUNDING:
There are no budget impacts at this time for the current fiscal year. Funds are currently
available in the existing budget due to ongoing staff shortages. Annual cost for future years
would be approximately $10,400. The Children in Motion revenues will offset the additional
appropriation. In addition, the Recreation Supervisor and full-time Coordinator have been
paid in excess of $11,600 for overtime worked and vacation cash-outs this fiscal year. This
position would significantly reduce these expenses on an ongoing basis resulting in a cost
savings. The position title change would not result in any cost increase.
DISCUSSION:
Because the Child Care Coordinator position was authorized in prior years, the position is
established in the wage scale. It is currently listed as an unauthorized part-time Child Care
Coordinator. With this authorization, the position would be reclassified to Senior Head
Teacher for the Children in Motion Program (Attachment 1). The need for the Children in
Motion Program continues to grow in the community beyond current staffing capabilities.
Due to staff shortages, we have had to close enrollment at all three sites. In addition, when
staff members have called in ill or are unavailable, the full-time Coordinator and Supervisor
have had to fill the vacant positions. This has resulted in significant overtime accumulation
for both these positions.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staff's recommendation;
Modify staff's recommendation;
Do not approve staff's recommendation;
- Provide direction to staff.
Attachment: Attachment 1 - Job Description
-.
CITY OF ARROYO GRANDE
SENIOR HEAD TEACHER
Class specifications are intended to present a descriptive list of the renrJ8 of duties performed by employees in the class.
Specifications are !IR1intended to renect all duties performed wllhin the job.
JOB OBJECTIVES
To assist the Child Care Coordinator in supervision of the before and after school child care program
(Children in Motion), and performs other related duties as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision from the Child Care Coordinator and assists in supervision of child care
sites and staff.
ESSENTIAL FUNCTION STATEMENT:
(Essential end other imporlent responsibilities and duties mey include, but ere not limited to, the following):
1. Assists in planning, coordinating, and managing the operation of the Children in Motion program.
2. Assists in supervising staff/personnel and participants in the Children in Motion program.
3. Prepares attendanca reports, accident reports, enroll progress reports, parent fee records, weekly
assignment reports, and other related reports.
4. Maintains staff and participant files.
5. Investigates complaints, accidents, and injuries occurring at the site.
6. Meets with parents regarding problems and/or information related to the child care program.
7. Follows established procedures and guidelines to provide a safe and healthy environment for
children.
8. Attends and participates in required in-servica training activities and meetings.
9. Provides individual and group activity supervision indoors and outdoors.
10. Enforcas discipline policy upon participants and staff.
11. During the school year, assists participants with homework as needed.
12. Assumes equal share of joint housekeeping.
13. Supports policies and goals of the child care facility.
14. Assists in planning and managing site staff meetings and attends aree staff meetings.
Maralnal Functions: I
I
1. May supervise in a playground program. I
2. Assist in a seasonal special event.
3. Other duties assigned by Child Care Coordinator. I
I
l
QUALIFICATIONS:
KnowledGe of: Principles, practicas, and programs common to the field of child care and
recreation servicas. Computer skills desired.
Abilltv to: Plan, promote, and implement child care and recreation activities under direction
of the Child Care Coordinator; establish and maintain working relationships with
community and staff.
-_._~
City of Arroyo Grande
Senior Heed Tucher (Conllnued)
EXPERIENCE AND EDUCATION GUIDELINES:
Any combination of experience and training that would likely provide the required knowledge and abilities is
qualifying. A typical way to obtain the knowledge and abilities would be:
Education and
ExDerlence: Twelve (12) units of Early Childhood Education and three (3) years of experience
in child care.
Llcen.. or
Certificate: Possession of, or ability to obtain an appropriate valid California driver's license.
WORKING CONDITIONS:
Indoor facility and playground field; exposure to noise, dust, fumes, or odors.
PHYSICAL CONDITIONS:
Essential and marginal functions may require maintaining physical condition necessary for walking,
standing or sitting for prolonged periods of time; moderate to light lifting.
i
,
------ I
B.I.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR~
BY: TERESA MCCLISH, ASSOCIATE PLANNER
SUBJECT: EIR CONSULTANT CONTRACT. VESTING TENTATIVE TRACT
MAP/PLANNED UNIT DEVELOPMENT 01-001 (MVTTM 1998M)
DATE: MARCH 26. 2002
RECOMMENDATION:
It is recommended that City Council:
1. Approve and authorize the Mayor to execute the Consultant Services Agreement.
2. Approve and authorize the Mayor to execute the Applicant Agreement.
BACKGROUND:
Approximately one year ago the City received an application for Vesting Tentative Tract
Map 01-001 (previously referred to as Tract 1998) and Planned Unit Development No.
01-001 to subdivide a 26.6 acre parcel into 36 residential lots (ranging from 5,500 sq.
ft. to 44,865 sq. ft.) and one open space lot (752,720 sq. ft.) at the northeast corner of
James Way and La Canada. The proposed project is located within the Rancho Grande
Planned Development 1 .2, established in 1978 by Ordinance 186-C.S.
A Final Environmental Impact Report (FEIR) was prepared in 1991 for the entire Rancho
Grande master planned development. However, specific impacts for a clustered single
family residential development at the project site were intended to be addressed by a
subsequent EIR. In accordance with the California Environmental Quality Act (CECA),
the City required a Subsequent Environmental Impact Report (SEIR) to assess potential
impacts associated with the proposed project, including Vegetation and Wildlife,
Hydrology and Drainage, Geology and Soils, Archeological Resources, Public Services,
Traffic and other potential impact issues associated with the development.
In August, the Planning Commission considered the staff recommended scope of the
proposed SEIR and in September the City issued a Notice of Preparation. On September
17, 2001 the City distributed a Request for Proposals that produced three responses
from qualified EIR consultants. During October and November the City screened these
,
----...---- -~"-----_.._.._._- --~
CITY COUNCIL
EIR CONSULTANT CONTRACT
MARCH 26, 2002
PAGE 2
proposals. The City selected a preferred EIR firm, negotiated certain work scope
clarifications and revisions, and conferred with the applicant's representatives regarding
potential contract cost and required deposit. The cost of the three proposals ranged
from $68,635 to $99,390. The preferred consultant proposal was submitted by Rincon
Consultants of Santa Barbara, California, with an initial cost estimate of $76,978.
After preliminary contract negotiations, including review and comment by the applicant,
staff has received a revised budget and amendment to proposed scope of work. The
revised budget recommended for the contract is $96,058.
FUNDING:
The City's rules and procedures for implementation of CECA process provide that the
costs associated with the preparation, printing and distribution of EIRs for private
projects shall be borne by the applicant. In addition to the contract cost the applicant is
required to pay an administrative fee of 15% of the total EIR cost to compensate for
City staff time spent in EIR administration and coordination. Although these 1990 rules
and procedures require that "funds sufficient to pay for the required EIR be deposited in
a City trust account" by the applicant prior to signing of the consultant contract,
because of the significant amount of money involved, staff recommends that the
Council consider allowing an agreement with the applicant for installment payments
sufficient in amount to cover progress payments to the EIR consultant during the
estimated six month preparation, printing and distribution period.
Attachment No. 1 is a draft standard form City/Consultant Services Agreement for this
proposed EIR contract. (Exhibit "A" on file in the Community Development
Department) .
Attachment No.2 is a summary of the March 5, 2002 Revised Work Scope and Cost
Schedule which would be Exhibit "B" of the proposed EIR contract.
Attachment No. 3 is a proposed agreement between the City and the applicant
providing for installment payments of the estimated cost of the Consultant contract and
administrative fee.
Attachment No. 4 are March 22, 2002 letters from Castlerock requesting further
clarification of the March 5, 2002 Revised Work Scope (Attachment 1) and response by
the Community Development Director.
All these documents are submitted as a single consent agenda item for City Council
consideration. Staff recommends approval of authorization for the Mayor to sign the
-~---- ---....-----------
CITY COUNCIL
EIR CONSULTANT CONTRACT
MARCH 26, 2002
PAGE 3
Agreements with both the Applicant and the Consultant, The applicant must also
deposit the initial installment and fees for the SEIR preparation to begin.
The Applicant has been advised of this recommended Consultant selection, including
scope, cost and schedule for performance.
Copies of all the alternative proposals, the referenced applications and other background
materials are available at the Community Development Department. I
ALTERNATIVES:
The following alternatives are provided for Council's consideration:
- Modify the Consultant Services Agreement;
- Modify Applicant's Agreement;
- Provide direction to staff;
- Do not approve the Consultant Services Agreement.
Attachments:
1. Draft standard form City/Consultant Services Agreement.
2. Summary of March 5, 2002 Revised Work Scope and Cost Schedule, Exhibit "C"
of the proposed EIR contract.
3. Proposed agreement between the City and the applicant.
4. Castlerock letters and City response.
-------- ---- ------'
ATTACHMENT 1
CONSULTANT SERVICES AGREEMENT
This Agreement is made upon the date of execution, as set forth below, by
and between Rincon Consultants, Inc., (hereinafter referred to as "CONSULTANT"),
and the CITY OF ARROYO GRANDE, a Municipal Corporation (hereinafter referred to
as "CITY"). The parties hereto, in consideration of the mutual covenants contained
herein, hereby agree to the following terms and conditions:
1 .00 GENERAL PROVISIONS
1.01 TERMS: This Agreement will become effective on the date of execution
set forth below, and will continue in effect until terminated as provided herein.
1.02 CONTRACT COORDINATION
a. CITY. The COMMUNITY DEVELOPMENT DIRECTOR shall be the
representative of CITY for all purpos6s under this Agreement. The Community
Development Director, or his designated representative, hereby is designated as the
Contract Manager for the CITY. He shall supervise the progress and execution of this
Agreement,
b. CONSULTANT. CONSULTANT shall assign a single Contract
Manager to have overall responsibility for the progress and execution of this
Agreement for CONSULTANT. John Rickenback, Planning Manager is hereby
designated as the Contract Manager for CONSULTANT, Should circumstances or
conditions subsequent to the execution of this Agreement require a substitute
Contract Manager for any reason, the Contract Manager designee shall be subject to
the prior written acceptance and approval of the CITY's Contract Manager.
CONSULTANT's Contract Team is further described in Exhibit "A" attached hereto
and incorporated herein by this reference. The individuals identified and the positions
held as described in Exhibit "A" shall not be changed except by prior approval of
CITY,
1.03 SERVICES TO BE PERFORMED BY CONSULTANT: CONSULTANT
agrees to perform or provide the services specified in the Revised Proposal to Prepare
a Subsequent Environmental Impact Report ("SEIR") dated March 5, 2002 attached
hereto as Exhibit "A" and incorporated herein by this reference.
CONSULTANT shall determine the method, details and means of performing
the above-referenced services.
CONSULTANT may, at CONSULTANT's own expense, employ such assistants
as CONSULTANT deems necessary to perform the services required of
CONSULTANT by this Agreement. CITY may not control, direct or supervise
CONSULTANT's assistants or employees in the performance of those services.
Tentative Tract Map and Planned Unit Development 01-001 SEIR Contract Page 1 of 11
I
1.04 COMPENSATION: In consideration for the services to be performed by
CONSULTANT, CITY agrees to pay CONSULTANT the consideration set forth in the
amounts and under the terms provided in Exhibit "A" attached hereto and
incorporated herein by this reference.
2.00 OBLIGATIONS OF CONSULTANT
2.01 MINIMUM AMOUNT OF SERVICE BY CONSULTANT: CONSULTANT
agrees to devote the hours necessary to perform the services set forth in this
Agreement in an efficient and effective manner. CONSULTANT may represent,
perform services for and be employed by additional individuals- or entities, in
CONSULTANT's sole discretion, as long as the performance of these
extra-contractual services does not interfere with or present a conflict with CITY's
business.
2.02 TOOLS AND INSTRUMENTALITIES: CONSULTANT shall provide all
tools and instrumentalities necessary to perform the services under this Agreement.
2.03 LAWS TO BE OBSERVED. CONSULTANT shall:
I
a. Procure all permits and licenses, pay all charges and fees, and
give all notices which may be necessary and incidental to the due and lawful
prosecution of the services to be performed by CONSULTANT under this Agreement;
b. Keep itself fully informed of all existing and proposed federal,
state and local laws, ordinances, regulations, orders, and decrees which may affect
those engaged or employed under this Agreement, any materials used in
CONSULTANT's performance under this Agreement, or the conduct of the services
under this Agreement;
c. At all times observe and comply with, and cause all of its
employees to observe and comply with all of said laws, ordinances, regulations,
orders, and decrees mentioned above;
d. Immediately report to the CITY's Contract Manager in writing any
discrepancy or inconsistency it discovers in said laws, ordinances, regulations,
orders, . and decrees mentioned above in relation to any plans, drawings,
specifications, or provisions of this Agreement.
2.04 RELEASE OF REPORTS AND INFORMATION. Any video tape, reports,
information, data, or other material given to, or prepared or assembled by,
CONSULTANT under this Agreement shall be the property of CITY and shall not be
made available to any individual or organization by CONSULTANT without the prior
written approval of the CITY's Contract Manager.
Tentative Tract Map and Planned Unit Development 01-001 SEIR Contract Page20t 11
-~_-.-.-
2.05 COPIES OF VIDEO TAPES, REPORTS AND INFORMATION. If CITY
requests additional copies of videotapes, reports, drawings, specifications, or any
other material in addition to what the CONSULTANT is required to furnish in limited
quantities as part of the services under this Agreement, CONSULTANT shall provide
such additional copies as are requested, and CITY shall compensate CONSULTANT
for the costs of duplicating of such copies at CONSULTANT's direct expense.
2.06 QUALIFICATIONS OF CONSULTANT, CONSULTANT represents that it
is qualified to furnish the services described under this Agreement.
2.07 WORKERS' COMPENSATION AND OTHER EMPLOYEE BENEFITS: CITY
and CONSULTANT intend and agree that CONSULTANT is an independent contractor
of CITY and agrees that CONSULTANT and CONSULTANT's employees and agents
have no right to Workers' Compensation and other employee benefits provided by
CITY. If any worker insurance protection is desired, CONSULTANT agrees to provide
Workers' Compensation and other employee benefits, where required by law, for
CONSULTANT's employees and agents. CONSULTANT agrees to hold harmless and
indemnify CITY for any and all claims arising out of any claim for injury, disability, or
death of CONSULTANT and CONSULTANT's employees or agents. r
2.08 INDEMNIFICATION: CONSULTANT hereby agrees to, and shall, hold
CITY, its elective and appointive boards, officers, agents and employees, harmless
and shall defend the same from any liability for damage or claims for damage, or suits
or actions at law or in equity which may allegedly arise from CONSULTANT's or any
of CONSULTANT's employees' or agents' operations under this Agreement, whether
such operations be by CONSULTANT or by anyone or more persons directly or
indirectly employed by, or acting as agent for, CONSULTANT provided as follows:
a. That CITY does not, and shall not, waive any rights against CON-
SUL T ANT which it may have by reason of the aforesaid hold-harmless agreement,
because of the acceptance by CITY, or the deposit with CITY by CONSULTANT, of
any of the insurance policies hereinafter described.
b. That the aforesaid hold-harmless agreement by CONSULTANT
shall apply to all damages and claims for damages of every kind suffered, or alleged
to have been suffered, by reason of any of the aforesaid operations of CONSULTANT
or any agent or employee of CONSULTANT regardless of whether or not such
insurance policies shall have been determined to be applicable to any of such
damages or claims for damages.
2.09 INSURANCE: CONSULTANT shall not commence work under this
Agreement until it has obtained all insurance required under this section and such
insurance shall have been approved by CITY as to form, amount and carrier:
a. Public Liabilitv and Procertv Damaae Insurance. CONSULTANT
shall take out and maintain during the life of this Agreement such public liability and
Tentative Tract Map and Planned Unit Development 01-001 SEIR Contract Page 3 of 11
~_._---
property damage insurance as shall protect CITY, its elective and appointive boards,
officers, agents and employees, and CONSULTANT and any agents and employees
performing work covered by this Agreement from claims for damages for personal
injury, including death, as well as from claims for property damage which may arise
from CONSULTANT's or any subcontractor's operations under this Agreement,
whether such operations be by CONSULTANT or by anyone directly or indirectly
employed by CONSULTANT and the amounts of such insurance shall be as follows:
(1 ) Public Uabilitv Insurance. In an amount not less than
$1,000,000 for injuries, including, but not limited to, death to anyone person and,
subject to the same limit for each person, in an amount not less than $1,000,000 on
account of anyone occurrence: -
(2) ProDertv Damaoe Insurance. In an amount of not less than
$1,000,000 for damage to the property of each person on account of anyone
occurrence,
(3) ComDrehensive Automobile Liabilitv. Bodily injury liability
coverage of $1,000,000 for each person in anyone accident and for injuries
sustained by two or more persons in anyone accident. Property damage liability of I
$1,000,000 for each accident.
(4) Workers' ComDensation Insurance, In the amounts
required by law as set forth in Section 2.03 above.
b. Deductibles and Self-Insured Retentions. Any deductible or
self-insured retention must be declared to, and approved by, CITY. CITY may require
that either the insurer reduce or eliminate such deductibles or self-insured retentions
as respects CITY, its elected or appointed officials, employees, agents or volunteers;
or CONSULTANT shall procure a bond guaranteeing payment of all losses, and
related investigation, claims administration and legal expenses.
c. Proof of Insurance. CONSULTANT shall furnish CITY,
concurrently with the execution hereof, with satisfactory proof of carriage of the
insurance required, and adequate legal assurance that each carrier will give CITY at
least thirty (30) days' prior notice of the cancellation of any policy during the
effective. period of this Agreement. The certificate or policy of liability of insurance
shall name CITY as an additional insured with CONSULTANT.
3.00 TIME FOR COMPLETION OF THE WORK
Program scheduling shall be as described in Exhibit "A" unless revisions to the
exhibit are approved by the CITY's Contract Manager and CONSULTANT's Contract
Manager.
Time extensions may be allowed for delays caused by CITY, other
governmental agencies, or factors not directly brought about by the negligence or
Tentative Tract Map and Planned Unit Development 01-001 SEIR Contract Page 4 of 11
---- --
lack of due care on the part of the CONSULTANT.
4.00 TEMPORARY SUSPENSION
The CITY's Contract Manager shall have the authority to suspend this
Agreement wholly or in part, for such period as she deems necessary due to
unfavorable conditions or to the failure on the part of the CONSULTANT to perform
any provision of this Agreement, CONSULTANT will be paid the compensation due
and payable to the date of temporary suspension.
5.00 INSPECTION
.
CONSULTANT shall furnish CITY with every reasonable opportunity for CITY
to ascertain that the services of CONSULTANT are being performed in accordance
with the requirements and intentions of this Agreement; All work done and all
materials furnished, if any, shall be subject to the CITY's Contract Manager's
inspection and approval. The inspection of such work shall not relieve CONSULTANT
of any of its obligations to fulfill its Agreement as prescribed.
6.00 OWNERSHIP OF MATERIALS
All original drawings, videotapes and other materials prepared by or in
possession of CONSULTANT pursuant to this Agreement shall become the
permanent property of the CITY, and shall be delivered to the CITY upon demand.
7.00 OBLIGATIONS OF CITY
7.01 COOPERATION: CITY agrees to comply with all reasonable requests of
CONSULTANT necessary to the performance of CONSULTANT's duties under this
Agreement.
8.00 TERMINATION OF AGREEMENT
8.01 TERMINATION OF NOTICE. Notwithstanding any other provision of this
Agreement, any party hereto may terminate this Agreement, at any time, without
cause by giving at least thirty (30) days prior written notice to the other parties to
this Agreement.
8.02 TERMINATION ON OCCURRENCE OF STATED EVENTS. This
Agreement shall terminate automatically on the occurrence of any of the following
events:
a. End of Notice Period specified in Section 8.01, above;
b. Bankruptcy or insolvency of any party;
c. Sale of the business of any party;
d, Death of any party;
Tentative Tract Map and Planned Unit Devalopment 01-001 SEIR Contract Page50f 11
- -. ---------
e. End of the Agreement to which CONSULTANT's services were
necessary: or
f. Assignment of this Agreement by CONSULTANT without the
consent of CITY.
8.03 TERMINATION BY ANY PARTY FOR DEFAULT OF CONSULTANT:
Should any party default in the performance of this Agreement or materially breach
any of its provisions, a non-breaching party, at its option, may terminate this
Agreement, immediately, by giving written notice of termination to the breaching
party.
8.04 TERMINATION: This Agreement shall terminate on UpOI1 completion of
services unless extended as set forth in this section. CITY, with the agreement of
CONSULTANT, is authorized to extend the term of this Agreement beyond the
termination date, as needed, under the same terms and conditions set forth in this
Agreement. Any such extension shall be in writing and be an amendment to this
Agreement.
8.05 RETURN OF MATERIALS.
Upon such termination, CONSULTANT shall turn over to the CITY
immediately any and all copies of videotapes, studies, sketches, drawings,
computations, and other data, whether or not completed, prepared by
CONSULTANT, and for which CONSULTANT has received reasonable compensation,
or given to CONSULTANT in connection with this Agreement. Such materials shall
become the permanent property of CITY. CONSULTANT, however, shall not be
liable for CITY's use of incomplete materials or for CITY's use of complete
documents if used for other than the project or scope of services contemplated by
this Agreement.
9.00 SPECIAL PROVISIONS
9.01 INTEREST OF CONSULTANT
CONSULTANT covenants that it presently has no interest, and shall not
acquire any interest, direct or indirect, financial or otherwise, which would conflict in
any manner or degree with the performance of the services hereunder. CO-
NSUL T ANT further covenants that, in the performance of this Agreement, no sub-
contractor or person having such an interest shall be employed. CONSULTANT
certifies that no one who has or will have any financial interest under this Agreement
is an officer or employee of CITY. It is expressly agreed that, in the performance of
the services hereunder, CONSULTANT shall at all times be deemed an independent
contractor and not an agent or employee of CITY.
9.02 DISCRIMINATION
Tentative Tract Map and Planned Unit Development 01-001 SEIR Contract Page 6 of 11
-..---
No discrimination shall be made in the employment of persons under
this Agreement because of the race, color, national origin, ancestry, religion or sex of
such person.
If CONSULTANT is found in violation of the nondiscrimination provisions
of the State of California Fair Employment Practices Act or similar provisions of
federal law or executive order in the performance of this Agreement, it shall thereby
be found in material breach of this Agreement. Thereupon, CITY shall have the
power to cancel or suspend this Agreement, in whole or in part, or to deduct from
the amount payable to CONSULTANT the sum of fifty Dollars ($50) for each person
for each calendar day during which such person was discriminated against, as
damages for said breach of contract, or both. Only a finding of the State of
California Fair Employment Practices Commission or the equivalent federal agency or
officer shall constitute evidence of a violation of contract under this paragraph.
If CONSULTANT is found in violation of the nondiscrimination provisions of this I
I
Agreement or the applicable affirmative action guidelines pertaining to this
Agreement, CONSULTANT shall be found in material breach of the Agreement.
Thereupon, CITY shall have the power to cancel or suspend this Agreement, in whole
or in part, or to deduct from the amount payable to CONSULTANT the sum of Five
Hundred Dollars ($500) for each calendar day during which CONSULTANT is found
to have been in such noncompliance as damages for said breach of contract, or both.
10.00 MISCELLANEOUS
10.01 REMEDIES: The remedies set forth in this Agreement shall not be
exclusive but shall be cumulative with, and in addition to, all remedies now or
hereafter allowed by law or equity.
10.02 NO WAIVER: The waiver of any breach by any party of any provision of
this Agreement shall not constitute a continuing waiver or a waiver of any
subsequent breach of this Agreement.
10.03 ASSIGNMENT: This Agreement is specifically not assignable by
CONSULTANT to any person or entity. Any assignment or attempt to assign by
CONSULTANT, whether it be voluntary or involuntary, by operation of law or
otherwise, is void and is a material breach of this Agreement giving rise to a right to
terminate as set forth in Section 8.03,
10.04ATTORNEY FEES: In the event of any controversy, claim or dispute
between the parties hereto, arising out of or relating to this Agreement, or the breach
thereof, the prevailing party shall be entitled, in addition to other such relief as may
be granted, to a reasonable sum as and for attorney fees.
10.05 TIME FOR PERFORMANCE: Except as otherwise expressly provided for
Tentative Tract Map and Planned Unit Development 01-001 SEIR Contract Page 7 of 11
-.---- -
in this Agreement, should the performance of any act required by this Agreement to
be performed by either party be prevented or delayed by reason by any act of God,
strike, lockout, labor trouble, inability to secure materials, or any other cause except
financial inability not the fault of the party required to perform the act, the time for
performance of the act will be extended for a period of time equivalent to the period
of delay and performance of the act during the period of delay will be excused;
provided, however, that nothing contained in this section shall exclude the prompt
payment by either party as required by this Agreement or the performance of any act
rendered difficult or impossible solely because of the financial condition of the party
required to perform the act.
10.06 NOTICES: Except as otherwise expressly provided by taw, any and all
notices or other communications required or permitted by this Agreement or by law
to be served on or given to any party to this Agreement shall be in writing and shall
be deemed duly served and given when personally delivered or in lieu of such
personal service when deposited in the United States mail, first-class postage prepaid
to the following address for each respective party:
CITY: City of Arroyo Grande
P.O. Box 550 I
Arroyo Grande, CA 93421-0550
CONSULTANT: Rincon Consultants
790 East Santa Clara Street
Ventura, California 93001
1 0.07 INDEPENDENT CONTRACTOR It is understood that the Consultant shall
be an independent contractor of the City. The Consultant shall take direction
regarding the content and scope for the SEIR from the Community Development
Director on behalf of the City. The Applicant agrees to provide the Consultant with
information needed to perform all work thereon as the Consultant deems necessary
to complete the EIR. The Consultant shall seek verification from Applicant of
accuracy of factual information prior to submitting drafts to the City. It is agreed that
neither the Applicant nor any other persons or entities will interfere with the
Consultant in the performance of such work or attempt to influence such Consultant
during the course of this investigation and report. In the instance of written
correspondence between the Applicant or other persons or entities regarding the
potential contents or data in the EIR outside of the public review period, the sender
shall provide the City a copy of all such correspondence for inclusion in the public
record. If the Consultant receives any correspondence or phone calls directly from
any person or group regarding this SEIR, the Consultant is to reject any phone call
and to reject any mail or information and refer all communications to the City of
Arroyo Grande, Attn: Community Development Director.
10,08 GOVERNING LAW: This Agreement and all matters relating to this
Agreement shall be governed by the laws of the State of California in force at the
time any need for the interpretation of this Agreement or any decision or holding
Tentative Tract Map and Planned Unit Development 01-001 SEIR Contract Page 8 of 11
-
time any need for the interpretation of this Agreement or any decision or holding
concerning this Agreement arises.
10.09 BINDING EFFECT: This Agreement shall be binding on and shall inure to
the benefit of the heirs, executors, administrators, successors and assigns of the
parties hereto, but nothing in this section shall be construed as a consent by CITY to
any assignment of this Agreement or any interest in this Agreement.
10.10 SEVERABILITY: Should any provision of this Agreement be held by a
court of competent jurisdiction or by a legislative or rule making act to be either
invalid, void or unenforceable, the remaining provisions of this Agreement shall
remain in full force and effect, unimpaired by theholdirig, legislation o'r rule.
10.11 SOLE AND ENTIRE AGREEMENT: This Agreement constitutes the sole
and entire agreement between the parties with respect to the subject matter hereof.
This Agreement correctly sets forth the obligations of the parties hereto to each other
as of the date of this Agreement. All agreements or representations respecting the
subject matter of this Agreement not expressly set forth or referred to in this
Agreement are null and void.
10.12 TIME: Time is expressly declared to be of the essence of this
Agreement. -
10.13 DUE AUTHORITY: The parties hereby represent that the individuals
executing this Agreement are expressly authorized to do so on and in behalf of the
parties.
10.14 CONSTRUCTION: The parties agree that each has had an opportunity
to have their counsel review this Agreement and that any rule of construction to the
effect that ambiguities are to be resolved against the drafting party shall not apply in
the interpretation of this Agreement or any amendments or exhibits thereto. The
captions of the sections are for convenience and reference only, and are not intended
to be construed to define or limit the provisions to which they relate.
10.15 AMENDMENTS: Amendments to this Agreement shall be in writing and
shall be made only with the mutual written consent of all of the parties to this
Agreement.
Tentative Tract Map and Planned Unit Development 01-001 SEIR Contract Page 9 of 10
~-- ~--
Executed on , at Arroyo Grande, California.
CITY OF ARROYO GRANDE
Michael A. Lady, Mayor
ATTEST:
-
Kelly Wetmore, Administrative Services Director/Deputy City Clerk
CONSULTANT
John Rickenbach, Planning Manager, Rincon Consultants, Inc.
APPROVED AS TO FORM:
Timothy J. Carmel, City Attorney
-.
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ATTACHMENT 2
Tentative Tract Map 01-001 Subsequent EIR - EXHIBIT B
Revised Scope of Work
Rincon Consultants, Inc.
March 5, 2002
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Tentative Tract Map 01-001 Subsequent EIR
Scope of Work
A. STUDY APPROACH
The Subsequent EIR for Tract Map 01-001 will be organized as a document that tiers from the
1991 Final EIR for the Rancho Grande development, to the extent possible.
TASK 1. KICKOFF MEETING AND DATA COLLECTION. The kickoff meeting will
provide an opportunity to review the City's study objectives, confirm details of our approach to
completing all necessary tasks, and set some preliminary goals for the initial phases of the
project. An important function of this meeting will be to finalize an understanding on the
scope of the study. We will also confirm that our library of City-related data has the most up to
date materials concerning the proposed project. If necessary, we will gather any additional
materials available at this meeting, including relevant planning documents, any technical
analyses prepared by the applicant team, and recent EIRs prepared for projects located in the
City.
TASK 2. DRAFT EIR PROJECT DESCRIPTION. Rincon will prepare a detailed Project
Description for review by the City. This review is critical, since it forms the basis for
environmental evaluation under CEQA. Textual, tabular, and graphic presentation will be
used as necessary to facilitate a thorough understanding of the proposed project with respect to
the currently planned uses. The project description will include:
. A thorough explanation of proposed land use changes and controls;
. The development plan, including proposed lot pattern and internal road system;
. The utility and drainage plans
. The tree mitigation plan
. Features that have been incorporated into the project to minimize potential environmental or
land use conflicts;
. Tables illustrating proj~ct characteristics and the degree of change from the currently-
adopted development pattern; and
. Supporting graphics
Upon City approval of the Project Description, we will begin preparation of the Administrative
Draft EIR.
TASK 3. ADMINISTRATIVE DRAFI' EIR. This project phase includes all of the steps
necessary to complete an Administrative Draft EIR for the proposed project. The issues to be
examined in this EIR would include all 16 topical issues included in the Environmental Checklist
Form, (State CEQA Guidelines, Appendix G). However, in order to take full advantage of the
earlier CEQA documents concerning the site, we will prepare an Initial Study as a screening
tool. This document will be incorporated into the EIR as an appendix. We are confident that
many of the issues in the checklist, after preliminary analysis, will be found to have no
significant impact after standard mitigation measures and/ or measures adopted in the 1991
Final EIR are applied. Therefore, these will be discussed in the Initial Study and not revisited in
the main body of the report. As discussed following, other issues will warrant a full EIR-Ievel
analysis.
Five copies of the ADEIR will be delivered to the City's project manager for initial review and
comment. Each major section of the ADEIR is described below. Our proposed scope of work
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for assessing potential environmental impacts of the proposed project is detailed below, in EIR
Technical Approach, of this work scope.
Task 3.1: Initial Study. Rincon will prepare an Initial Study using the Appendix G
Environmental Checklist Form from the State CEQA Guidelines to assess the potential
environmental effects of all aspects of the proposed project. In many environmental issue
areas, we expect that no significant effects would be identified. This assumption is based on
review of the 1991 Draft and Final EIRs that covered the project site. In some cases, issues will
not have changed or impacts will have already been addressed with sufficient mitigation. The
new Initial Study will explain these facts and carry forward all relevant mitigation to ensure a
less-than-significant impact.
The Initial Study would be prepared in accordance with Section 15063(d) of the State CEQA
Guidelines. Determination of whether an effect is significant will be guided by Section 15064 of
the State CEQA Guidelines and will include an evaluation of effects identified in Appendix G of
the Guidelines.
The CEQA Guidelines suggest that an Initial Study" Assist in the preparation of an EIR, if one is
required, Uy
(A) Focusing the EIR on the effects determined to be significant,
. (B) Identifying the effects determined not to be significant,
(C) Explaining the reasons for determining that potentially significant effects would not be
significant, and
(D) Identifying whether a program EIR, tiering, or another appropriate process can be used for
analysis of the project's environmental effects.
Task 3.2: Summary. The Summary will include an introduction and purpose, a brief
description of the proposed project and project alternatives, and a tabular summary of the
environmental effects associated with the proposed project. The table will be organized by
level of environmental impact, including significant unavoidable adverse impacts (Class I),
significant impacts that can be mitigated to a less than significant level (Class II), less than
significant impacts (Class III), and beneficial impacts (Class IV).
Task 3.3: Introduction and Environmental Setting. This section will include a
narrative on the background of the project and a brief summary of the environmental review
and tentative tract/ development plan approval process. The relationship with the proposed
action and prior City actions concerning the site will be explained. In addition, lead,
responsible, and trustee agencies will be identified and the scope, content, and purpose of the
EIR will be described. The Environmental Setting will provide a brief description of the
existing environmental conditions in the project region and in the project area.
Task 3.4: Environmental Impact Analysis. The main body of the EIR will consist of the
assessment of potential environmental impact analysis of the proposed project. The analysis of
each issue area will comprise a separate chapter that will have four main subsections: setting,
impact analysis, mitigation measures, and level of significance after mitigation.
The setting section will describe the applicable environmental conditions of the project area,
and will reference recent technical studies for the project site whenever possible. The impact
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analysis section will include a statement of the significance thresholds that were used to
determine if an impact would have the potential to result in a significant environmental effect.
Impacts of the proposed project when compared to existing conditions in the project area
would be identified, as would cumulative impacts resulting from regional growth, including
growth in the City of Arroyo Grande.
Mitigation measures will include measures proposed by the previous CEQA studies that are
still applicable, City and other agency requirements, and measures developed by Rincon staff.
All mitigation measures will be presented so that they can be directly applied as conditions of
approval and will include monitoring requirements. Conditions where the proposed
mitigation measures would not reduce the identified impacts to a less than significant level will
be clearly identified. Secondary impacts of mitigation measures will also be discussed.
The final section will describe the level of significance after mitigation. This will be a brief
statement noting where any significant impacts would remain after mitigation measures are
applied. This section will also note whether impacts related to each issue are significant and
unmitigable (Class I), significant but mitigable (Class II), less than significant (Class III), or
beneficial (Gass IV).
Task 3.5: Alternatives. This section will be prepared in accordance with the
requirements of the CEQA Guidelines, Section 15126.6 and recent court decisions. The purpose
of this section will be to promote informed decision-making and to evaluate a reasonable range
of project alternatives. It is assumed that the EIR will include 4 alternatives, including a no-
project alternative and a reduced density alternative. In addition, the EIR will analyze two
alternative sites. One of the alternatives will be a 53-acre property hereafter called the Noyes
Road site. The other will be selected during the early weeks of the project analysis.
The evaluation of the selected alternatives will be conducted at a lesser level of detail than the
proposed project and will be generally qualitative in nature. The emphasis of the analysis will
be to determine if the alternatives would result in impacts that are less than, similar to, or
greater than the proposed project. A matrix that depicts the magnitude of impacts associated
with the alternatives when compared to the proposed project will be provided. At the
conclusion of the alternatives analysis, the environmentally superior alternative will be
identified. The alternatives will include graphically depict project redesign alternatives.
The analysis of alternative sites will incorporate any City-provided special investigations in
areas of geology, soils, biological resources, and hydrology and water quality. The analysis will
include conclusions about the level of impact significance after feasible mitigation measures
have been applied, thereby enabling conclusive comparisons to the proposed project.
Task 3.6: Other Required Sections. Also included in the ElK will be other sections
required by CEQA, such as growth-inducing impacts, table of contents, references, persons
contacted, list of preparers, and unavoidable impacts.
'T ASK 4. DRAFT EIR PUBLICATION. After receiving City comments regarding the
Administrative Draft EIR, and meeting with City Staff to review the comments, Rincon will
produce a document containing the public Draft EIR. Upon receiving clearance from the City,
Rincon will print and deliver 45 copies of the Draft ElK to the City.
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HTML File Preparation and Coordination. The Draft EIR will be made available as either
HTML files or as PDF files for uploading to the City web site.
TASK 5. FINAL EIR PREPARATION. The final formal stages of the EIR process involve
responding to comments, holding public hearings and final editorial tasks. At this point, all of
the discretionary permit applications and the EIR will be brought together for final public and
decision-maker scrutiny in order to render official decisions regarding the application.
Through this process, final changes and policy decisions concerning the project are made. Our
work effort regarding this task is delineated below.
Task 5.1: Respond to Comments! Administrative Final EIR. Rincon staff, in
conjunction with City staff will respond to public and agency review comments on the Draft
EIR, including the draft mitigation monitoring program. However, responses to comments on
the Draft EIR will be contained in a separate document. The Responses to Comments
document, together with the Draft EIR, will comprise the Final EIR. We will deliver two (2)
copies of this AFEIR document.
Task 5.2: Publication of the Final EIR. Prior to certification of the Final EIR, Rincon
will deliver copies of the Final EIR, including one (1) reproducible master, and one digital file of
the EIR. We would also deliver 30 copies of the Final EIR document. Upon certification of the
Final EIR and project approval, we understand that the City would be responsible for filing a
Notice of Determination with the County Clerk's office.
TASK 6. MITIGATION MONITORING PROGRAM. Rincon will prepare a mitigation
monitoring and reporting plan (MMRP) in accordance with City requirements. The MMRP will
be provided in a format designed for use by planners, code enforcement officers, and other
implementing officials. This plan will take the form of a detailed table with a compilation of all
of the mitigation measures approved by the decision-making body, as well as information
necessary to monitor compliance with each measure. The program will include:
. Suggested wording as a condition of approval;
. Identification of persons/agencies responsible for monitoring complianre with each condition;
. Timing when monitoring must occur;
. Frequency of monitoring; and
. Criteria to be used to determine compliance with conditions.
TASK 7. PUBLIC MEETINGS AND HEARINGS. During the course of EIR preparation, we
anticipate needing to attend meetings and public hearings. We anticipate attendance at one
workshop with interested neighbors, and 3 public hearings. These meetings and hearings
would be scheduled and organized at the discretion of the City.
TASK 7a. AGENCY COORDINATION. During the course of EIR preparation, we anticipate
the need to coordinate with several agencies regarding offsite drainage impacts, especially with
respect to the Meadow Creek watershed. These agencies may include the cities of Grover
Beach and Pismo Beach, as well as the U.S. Army Corps of Engineers, California Department of
Fish and Game, and possibly the California Coastal Commission. Although we are not certain
the degree of coordination needed at this time, our budget reflects the possibility of several
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Scope of Work
meetings, both formal and informal, as well the time needed to prepare correspondence. If this
effort requires additional attention to address regional issues, additional budget for this
coordination may be required.
TECHNICAL APPROACH TO ENVIRONMENTAL ISSUES
The following issues will be addressed in the EIR:
. Aesthetics
. Biological Resources
. Cultural Resources
. Geology/Soils
. Hydrology/v'Vater Quality
. Land UsejPlanning
. TranlffJortationfTrafftc
. Utilities/Seroice Systems
Technical review of each issue area will begin with a review of the 1991 Final EIR conclusions
and the 1998 Technical Memorandums prepared by EIP Associates.
The following describes our approach to the analysis of the environmental issues.
Aesthetics. Aesthetics is increasingly an important issue when dealing with
development projects in areas with wide topographic variety. The proposed project, while
generally low intensity represents a major change in the visual character of the area. The
introduction of graded slopes, structures, roadways, and nighttime lighting will alter existing
views, the open space character of the site, and the surrounding area.
Due to its highly visible location, particularly relative to from James Way, the project has the
potential to result in significant visual impacts. However, depending on siting considerations,
visual impact will vary. Rincon will prepare a critical evaluation of the proposed building
program with its site plan at whatever level of detail is available for all phases of development.
As part of this analysis, typical lot elevations and preliminary plans will be reviewed, and a
reasonable-worst case development scenario will be evaluated as to how visual resources are
impacted. Design treatments and/ or refinements to the applicant-proposed guidelines, if any,
will be recommended to mitigate visual impacts. In addition, the analysis will include an
evaluation of the proposed project's design in relation to the building design theme and scale of
the surrounding area. Critical viewing locations will be identified and photo-documented as
well. Graphic tools to be used in the document will include overlays of imagery of the project
impact area onto recent aerial photography, so that readers can understand the spatial effect of
the visual change. Views of the site from key vantage points will also be incorporated.
The visual impact analysis will identify any new General Plan policies that pertain to visual
resources, and use them as the basis to establish significance threshold criteria. Proposed
conceptual landscaping plans (if available) will be thoroughly reviewed to assess the potential
effects on neighboring areas and from public viewing locations. The adequacy of the
landscaping will be assessed as to how it screens the proposed development from viewing
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areas. Any recommendations made regarding fire control landscaping will be reviewed to
ensure potential visual impacts are avoided. This section will also review proposed color
schemes and mat~rials. It will address the potential for street and residential lighting and
discuss the potential for increased nighttime glare.
The aesthetic assessment will include the following tasks:
. VisWJI characterization of the proposed site;
. Discussion of the consistency of the project with City design guidelines;
. Discussion of the impact of the proposed land use changes on the cumnt and anticipated
future aesthetic character of the project area;
. Discussion of glare and night lighting impacts;
. Discussion of the developments visual compatibility with the surrounding area;
. Discussion of any obstructions to public viewing areas;
. Analysis of the screening effectiveness of landscaping plan; and
. Identification of appropriate measures to mitigate visual impacts.
The EIR will identify mitigation measures for identified aesthetic impacts that will consider the
following:
. Revision of applicant-proposed building envelopes;
. Identification of alternative building sites with reduced visual impacts;
. Designation of permitted building envelopes for individual driveways;
. Utilities and other project amenities on individual lots given site constraints;
. Further clustering of units to reduce the area of disturbance; and
. Creation of view corridors to preserve views.
Biological Resources. We are aware, through input provided by EcoSLO, of numerous
areas that need special attention in the Biological Resources area. The identification of a proper
baseline of information given the areas of recent ground disturbance was raised. As is pointed
out by Ec05LO, the normal baseline is derived from the resources on the ground at the time of
issuance of the Notice of Preparation by the lead agency. The NOP response suggests that in
this case, such a baseline would not encompass a broader range of resources that have been
affected by the applicant prior to the publication of the NOP. We propose to review the
baseline information that was developed in the 1991 Final EIR.
The second issue is the propriety of using the 1998 wetland delineation. EcoSLO has suggested
that the methodology for the delineation was too narrow, and that typically a broader
definition of wetland indicators is used in the San Luis Obispo County area. It is important to
know that Cowardin, as noted by EcoSLO as a method for determining wetlands, in fact is a
classification system and not a methodology to determine jurisdiction by state of federal
agencies. The DFG and RWQCB will define wetlands and exert their jurisdiction by using only
one of three wetland parameters (vegetation, soils, or hydrology), whereas the Corps requires
all three to be met. In addition, the recent Supreme Court S.W.A.N.C.C. decision limiting the
Corps' jurisdiction over isolated waters needs to be considered. Based on our wetland project
work in the Arroyo Grande area, there are a number of seasonal wetland situations that will
need to be considered in the light of State versus Federal methods for exerting jurisdiction over
wetlands as well as the potential isolated seasonal wetlands that may be present. We have
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Tentative Tract Map 01-001 Subsequent EIR
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addressed these issues by preparing a peer review of the 1998 wetland delineation and
providing an independent opinion regarding the adequacy of this study.
The ErR analysis will reflect Rincon's independent opinion regarding the biological resources
known and expected to utilize the site and the effect of the project on those resources. Where
we have questions concerning existing literature sources, we will contact the report authors to
obtain clarification. We will also review and incorporate relevant information from other
recent studies such as those prepared as part of recent ErRs in the project area and the City
Conservation and Open Space Element.
The biological resources assessment will include a literature search, a search and review of the
California Natural Diversity Data Base (CNDDB), supplemented by a field survey of the project
site to identify habitat types and sensitive biological resources that may be adversely impacted
by the subject project. The available biological reports prepared for the subject property will be
peer reviewed and critically evaluated to determine their adequacy for use in the ErR.
Rincon will also conduct limited field surveys of the proposed development areas to assess
plant and wildlife species diversity, habitat quality, and habitat types on the project site. An
integral part of this effort will be to place on-site plant and wildlife resources and habitat
quality in the context of adjacent and regional land use and to assess the importance of the
project site in terms of local and regional biological resources. Wildlife use of the site will be
documented through a combination of field surveys, review of regional aerial photographs,
literature review of previous studies, review of museum records, and consultation with
knowledgeable local biologists. Emphasis will be placed on documenting the known or
potential occurrence and habitat use of special-status species on and immediately adjacent to
the project site. Each of the major habitats will be evaluated for birds, amphibians, reptiles, and
special-status plant species using transects of opportunity. The results of these field surveys
will be summarized in the ErR and will include known and potentially occurring species. The
ErR discussion will also include an assessment of general wildlife habitat and habitat use, and
an overview of occurrence and habitat use of special-status wildlife species.
Rincon will also consult with the California Department of Fish and Game, the United States
Fish and Wildlife Service, the U.S. Army Corps of Engineers, and other appropriate resource
agencies and conservation organizations for information on the potential presence of specially
designated species, species of local importance, the potential migration corridors present onsite,
and wetland issues. In addition to the site-specific work, the immediate surrounding area, and
those areas immediately upstream and downstream of the site will be checked to determine
special-status biological resources in proximity to the project that could be either directly or
indirectly impacted by the subject development. Based on our review of available information,
special-status species that are known from the project site that will require detailed analysis
include the Pismo clarkia in the uplands, and breeding and movement habitat for the California
red-legged frog.
The ErR will also discuss the presence of wetlands and jurisdictional requirements of the Army
Corps of Engineers and California Department of Fish and Game regarding the drainages at the
site. Special attention will be placed on wetland habitats present and the potential impacts
associated with the proposed road crossing of tributaries and main branches of Meadow Creek.
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This section will include a map showing the location and extent of habitat types in the project
area, areas of possible threatened and/ or endangered species or their suitable habitat, wetland
areas, arid other areas of important biological resources.
The biological assessment for the EIR will address both primary and secondary effects of site
development on the regional availability of habitat types found at the site and on the
maintenance of special-status species populations. It is impractical to quantify actual species
population levels at the site, since to do so would entail an extended field effort with a duration
extending over at least three seasons. Therefore, biological judgments will be made regarding
the habitat value of the site based on the diversity of plants and animals discovered during the
field surveys and past experience in the area. The footprint of the project and the alternatives
will be compared against the biological resources maps to determine the amount of each habitat
or vegetation type loss. Impacts will be assessed based on the habitat suitability of the
biological resources to be derived from a ranking assessment of the available habitats. The
ranking assessment will consider plant diversity, structural diversity, disturbance, regional
supply, and sensitive species.
Rincon will also discuss the regional ecological implications of the project area in terms of
wildlife movement corridors and connectivity to other habitat linkages. Impacts on oak, other
native trees, and native plant species present at the site will also be addressed. Cumulative
impacts will be addressed by using area wide planning documents to discuss anticipated future
growth in this portion of the City.
The analysis will address all project features including development sites, roads, infrastructure
corridors, road/ creek crossings, fire clearance areas, recreational facilities and equestrian and
pedestrian trails. Mitigation measures will focus on the preservation of special-status species
and significant biological resources, if feasible, either onsite or offsite. Revisions in the building
site locations, road alignments and overall project design that could preserve significant
resource locations may also be recommended. Habitat restoration methods and pesticide use
restrictions, and other measures will be discussed as appropriate.
Rincon Consultants will confirm the location and extent of the Pismo clarkia population
identified in the existing studies for the proposed project. Given the potential for expansion or
contraction of the population based on yearly seasonal variations, this task will confirm the
extent of Pismo clarkia for evaluation with the proposed project lot designations. This task will
require specific timing with the seasonal blooming period for this species that is typically in
June through August and may require up to three site visits to accurately determine the extent
on site. This task also includes conducting a floristic inventory and rare plant survey to
determine the presence or absence of any other rare, threatened, or endangered plant species (rare
plants). This survey will be conducted in May through August to capture the blooming period for
rare plants in this region. The rare plant survey will be conducted in accordance with the
guidelines recommended by the California Native Plant Society and the California Department
Fish and Game, which includes:
. Conducting the survey at the proper time of year when rare plants are both evident and identifiable.
This is typically during the flowering period.
. Surveys that are floristic in nature. That is that all plant species ooted in the field should be
identified to the level necessary to determine if it is rare, threatened, or endangered.
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. Conducting the survey using systematic fiEld techniques in all habitats of the site to ensure a
reasonable and thorough coverage.
. Up to three visits to the site may be necessary to ensure that seasonal variations in the flowering
period of the target species are adequately covered.
Endangered Species Survey- California Red-Iee:ged Frog - It has not been determined if the
California red-legged frog is present on the project site or if the site supports the necessary
constituent elements to be considered critical habitat (although it is designated in the broad
state-wide envelope as critical habitat. Rincon Consultants will conduct the California red-
legged frog survey in accordance with the currently accepted USFWS survey protocol that
requires two days and two nights of surveys of areas of suitable habitat. This survey and
analysis will provide a presence absence determination and a determination if it supports the
three constituent elements to be identified as critical habitat on a site-specific basis.
Rincon Consultants will review the 1998 Wetland Delineation (Padre) to verify that it carries out a
formal delineation of potential wetlands and other waters of the U.S. that may fall under the
jurisdiction of the u.s. Army Corps of Engineers (Corps), using the currently accepted 1987 Corps
Manual for delineating wetlands. The focus of our analysis will be the review of areas delineated
as seasonal wetlands within development areas and jurisdictional limits of Meadow Creek and its
tributaries throughout the project site. This task is not a formal wetland delineation but a review
of available information and will include:
. The review of the 1998 wetland delineation and other available background injimnatian on soils
and hydrology;
. Field reconnaissance to review the data collected on the three wetland parameters Padre used in
making their delineation of wetlands and waters of the U. S.;
. A fiEld review and opinion on wetland areas delineated that may be considered isolated and not
under the jurisdiction of the Corps based on the recent S. WA.N. C. C. decision;
. Consultation with the Corps on the current wetland delineation, isolated wetlands, and the need to
revise the Padre wetland delineation.
. Preparation of a letter of findings descn'bing the methods and results of our analysis and
recommendations for clarifying any wetland issues that may need resolution for the ElR.
Cultural Resources. The cultural resources section will review and summarize
information presented in the 1991 Final EIR and the content of a Phase I Cultural Resources
Survey to be made available to the City. Rincon will provide a peer review that comments on
survey methodology used.
Geology/Soils. Potential geologic impacts associated with the proposed project include
impacts resulting from fault rupture, liquefaction, and landslide/ slope stability hazards,
differential settlement. This section of the EIR will rely on existing information sources
including any site-specific studies prepared by the project applicant. Our data search will
include all available geotechnical studies for projects in the vicinity that have been developed
in the last several years. All available studies would be reviewed by a qualified Certified
Engineering Geologist prior to their use in the EIR.
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A Rincon Registered Geologist will review existing literature related to these issues and a
qualitative discussion on potential impacts will be included in the EIR. Any additional site-
specific analysis that may be required will be identified as a condition of approval in the EIR.
The EIR will evaluate the potential impact of specific project components such as proposed
structures, and roads. As part of our review of reports for adjacent areas, we will contact the
County's Geologist and the City's grading inspector regarding the geologic hazards within the
area and the appropriate methods for reducing these hazards.
The EIR will discuss the potential impacts to the proposed development from the known
existing soil conditions. The EIR text will include a summary of the available information, most
of which will be incorporated by reference as appropriate. In addition, the EIR will also contain
a generalized site geologic map based on the available information. Mitigation measures will
be identified as needed to reduce or eIiminate geologic hazards.
HydrologyJWater Quality. Given grading and infrastructure requirements of the
proposed project, there is potential for the project to result in drainage, erosion, and
sedimentation impacts that could adversely affect onsite facilities and both on and off site
natural resources. Rincon will use the professional civil engineering services of Hawks &
Associates to review of the applicant's conceptual grading and drainage plan. Hawks &
Associates staff includes licensed civil engineers with extensive experience with hillside
development projects. Given the site topography and drainage characteristics in the project
area, this section will be especially important from both water quality and stormwater
management perspectives. On and offsite drainage and stormwater flow characteristics will be
reviewed and existing and projected system deficiencies identified. The scope of analysis will
include the following:
. Technical review of the 1991 Final EIR and the 1998 Technical Memorandum;
. Site visit of localized drainage area;
. Description of hydrologic and water quality conditions;
. Assessment of on-site and off-site effects;
. Evaluation of proposed drainage system to ensure control of erosion, siltation and associated
stormwater impacts;
. Propose Best Management Practices for storm water quality management.
The EIR will examine whether additional runoff generated from project development will
adversely impact existing stormwater control systems. In addition, if impacts are identified,
measures needed to reduce peak flows will be identified. All measures proposed in the
applicant's hydrology/drainage report will be reviewed and their adequacy evaluated.
In addition to stormwater generation and system capacity issues, the EIR will evaluate project
related impacts to water quality. This will include a review of both short and long term water
quality management measures. This section will include a discussion of both the National
Pollution Discharge EIimination System (NPDES) general construction permit and the City's
grading ordinance and their applicability to the proposed project. If water quality impacts are
identified, mitigation measures will be identified to reduce or avoid such impacts. This section
would be closely coordinated with the biology sections and fire protection sections to ensure
that secondary effects are thoroughly evaluated.
r CIty of Anoyo G,.nde
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----- ------- ~
Tentative Tract Map 01-001 Subsequent EIR
Scope of Work
Land UsejPlanning. The land use section serves as a summary of the environmental
issues discussed in detail elsewhere in the EIR. This is because planning policy statements are
commonly intended to lead the planner to areas of technical inquiry to establish a finding. In
fact, many land use compatibility issues are directly related to other environmental issues.
Biotic and natural resources, traffic, light and glare and aesthetics all enter into land use
compatibility discussions. Therefore, this section of the EIR serves to re-focus the discussion
into a planning and policy perspective.
The applicant is proposing a project that possesses some degree of entitlement granted from
prior approvals. This section will thoroughly evaluate the project from a policy consistency
standpoint, clarifying the nature of the entitlement (if it is determined to apply), and placing
the application in its proper land use regulatory context.
The City of Arroyo Grande General Plan, adopted this year, has applied a new land use
designation to the subject property. The land use section will sort out how the application d~s
or does not conform to the new designation.
The policy consistency analysis requires a thorough review of the project against the various
regulatory documents adopted by the City and other responsible agencies. A detailed plan and
ordinance review would be conducted, supplemented by field visits to verify the existing use
patterns adjacent to the subject site. In addition to a review of any Notice of Preparation
responses related to land use issues, we will contact appropriate local responsible agencies to
understand their concerns regarding the proposed project. In addition, we will incorporate any
policy analysis that has been performed by City planning staff into this section of the EIR.
The land use analysis will focus on:
(1) Compatibility with adjacent properties. The discussion will center on the change in
the character of the site and the scale of the proposed new development as compared to
surrounding land uses.
(2) Loss of open space. This analysis will compare the past informal open space use of the
project with current formalized trail systems in the project area. The loss of open space
will be discussed with reference to long range planning for open space lands in the City
within this area.
(3) Policy consistency with City of Arroyo Grande regulatory environment. This will
include the review of the adopted elements of the City's General Plan, the City's zoning
ordinance, and any special design review requirements, and other City policy documents.
The land use and policy consistency analysis will be supplemented with graphics, illustrating
the existing land use pattern, the land use regulatory and jurisdictional pattern. Mitigation
measures may include siting recommendations, buffer systems or lighting controls (to address
noise, light and glare, and nuisance contact), design recommendations (setbacks from
drainages, drainage control systems etc.), use limitations, and public amenities (trails, parks
etc.).
r City of Anvyo Grande
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--~.._-_.._----_._- ----..
Tentative Tract Map 01-001 Subsequent EIR
Scope of Work
Rincon will organize and synthesize the various concerns into a coherent land use analysis.
This will assist decision-makers in their review of the project by providing technical and
empirical evidence backing findings and conclusions.
Transportation{fraffic. The transportation and traffic evaluation will be prepared by
Associated Transportation Engineers, who proposes to furnish the technical services necessary
to complete the traffic study, as outlined in the following work tasks.
1. Assemble Existing Data. Assemble existing data related to the study including the
previous EIR completed for the Rancho Grande Planned Development, existing
traffic studies prepared for projects in the area and the City Council Guidelines for
Traffic Studies manual. Attend kick-off meeting with City staff and the project
team.
2. Document Existing Conditions. Inventory existing streets, intersections and traffic
controls in the study area.
3. Obtain Existing Roadway Traffic Volumes. Obtain machine traffic for the study-
area roadways from data on file at Caltrans, the City of Anoyo Grande and new
counts conducted by ATE to determine existing average daily traffic volumes (ADT)
for the area roadways (Note: this scope includes 3 new roadway traffic counts).
4. Obtain Existing A.M. and P.M. Peak Hour Traffic Counts. Conduct new
intersection traffic counts to determine existing intersection levels of service. The
following intersections will be included in the study.
. Oak Park BlvdlJames Way
. Oak Park BlvtVWest Branch Street
. Oak Park BlvdjEl Camino Real
. Camino Mercado;W. Branch StreetjU.S. 101 NB Ramps
. Brisco RoatVW. Branch Street
5. Approved Project Analysis. Develop traffic volume forecasts for the study-area
roadways and intersections assuming development of the approved projects in the
adjacent areas of the City. This scenario will for the basis for determining project-
specific impacts.
6. Determine Project Trip Generation. Calculate average daily, A.M. and P.M. peak
hour trip generation estimates for the project based on data presented in the ITE Trip
Generation Manual.
7. Distribute and Assign Project-Generated Traffic. The average daily and peak
hour traffic generated by the project will be distributed onto the adjacent street
system based on assignment patterns developed from existing traffic volumes and
data presented in the previous project EIR.
r City of Anoyo Grande
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i
._._-~- ..~
Tentative Tract Map 01-001 Subsequent EIR
Scope of Work
8. Review Roadway Impacts. Forecast Approved + Project ADT volumes for the
study-area roadways and potential project-specific roadway impacts will be
assessed based on City thresholds and policies.
9. Review Intersection Impacts. Approved + Project A.M. and P.M. peak hour
volumes and levels of service will be forecast for the study-area intersections and
potential project-specific intersection impacts will be assessed based on City
thresholds and policies.
10. Access, Circulation and Parking Issues: Review the site access, circulation and
parking plans developed for the project.
11. Cumulative Analysis. Develop cumulative traffic volume forecasts for the study-
area roadways and intersections based on a current list of approved and pending
projects to be provided by the City of Arroyo Grande.
12. Cumulative Roadway Impacts. Review cumulative and cumulative + project
roadway ADT volumes to determine the project's contribution to cumulative
roadway impacts based on City thresholds and policies.
13. Cumulative Intersection Impacts. Calculate A.M. and P.M. peak hour intersection
levels of service for the cumulative and cumulative + project scenarios and
determine the project's contribution to cumulative intersection impacts based on
\ City thresholds and policies.
14. Mitigation Measures. Recommend mitigation measures for all identified project-
specific and cumulative traffic impacts, including any required roadway and
intersection improvements.
Utilities/Service Systems. Due to the intensity of development activity in the City over
the last 10 years, the availability and potential impacts to public utilities and service systems
will be especially important from both an ability to serve as well as a growth inducement
perspective. This public facilities analysis will link closely with the cumulative analysis.
Infrastructure systems, by definition, are generally planned to serve the cumulative
development scenario. Potential cumulative impacts will be identified and, where necessary,
mitigation measures will be developed.
The introduction of new residential uses in the area will generate addition school aged children
and has the potential to adversely affect local schools. The Lucia Mar School District would be
contacted regarding potential impacts to school capacity and transportation impacts.
This section of the EIR will also establish the existing fire hazard and emergency service setting
for the project area. Fire protection officials and local infrastructure management officials will
be contacted to evaluate site design requirements, emergency response times, adequacy of
emergency services, fire flow, road width/ grade, and ingress/ egress requirements and other
issues that may have an adverse effect on fire protection capabilities. Where necessary,
mitigation measures will be developed for all impacts identified. This section will be closely
coordinated with the biological resources section to ensure that the biological impact of brush
clearance requirements are fully addressed and mitigated.
r CIty of AIToyo Grande
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-.-.--
Tentative Tract Map 01-001 Subsequent EIR
Scope of Work
Although the addition of 36 dwellings would not likely induce a major impact on water
supplies nor demand for wastewater treatment, the EIR will evaluate the demand and supply
factors associated with these utilities and confirm that impacts would not be significant. If
impacts are found to be significant, mitigation measures will be presented.
Other systems and services that will be addressed include parks and recreation, solid waste,
police, and fire protection. Specifically the analysis of potential impacts to public services will
include:
. Consultation with appropriate service and infrastructure organization autlwrities;
. Review of existing information;
. Evaluation and discussion of past and present status of public services in tire project area;
. Quantification of project-related service demands and a comparison to identified threslwlds
of significance;
. Identification and discussion of significant impacts to public services, or inadequate public
services, that could result from tire development of tire project and anticipated cumulative
development in tire project area; and
. Identification and discussion of feasible mitigation measures.
B. SCHEDULE AND DELIVERABLES
Rincon proposes to adhere to a schedule that allows the Administrative Draft EIR to be
submitted within eight weeks of the Kickoff Meeting, and the EIR process to be concluded
within six months. The attached schedule provides a summary of anticipated milestones; each
of which is further discussed below.
Kickoff Meeting: Rincon will arrange and manage a project kickoff meeting within one week
of receipt of written notice of contract award. This meeting will include City staff, members of
the applicant group, and key members of the consultant team.
Project Description (3 copies): Within two weeks of the kickoff meeting, Rincon will submit
detailed description of the proposed project and alternatives. This description will include
legally required information (CEQA Guidelines Section 15124) and will form the basis for all
technical analysis. Our schedule assumes a one-week review period by the City.
Administrative Draft EIR (5 copies): The Administrative DEIR will be completed within eight
weeks of the kickoff meeting, provided that the City has provided all input regarding the
Project Description at least three weeks prior to the delivery date.
Draft EIR (45 copies and one reproducible master): Assuming the City delivers comments on the
Administrative DEIR within two weeks, Rincon would produce the Draft EIR for publication and
public review approximately twelve weeks (84 days) after the kickoff meeting.
Response to Comments/Administrative Final EIR (2 copies): Within two weeks of the close of
the public review period of the Draft EIR and receipt of all written and oral comments, Rincon
will deliver an Administrative Draft Response to Comments report together with any changes
that might be required to the Draft EIR. This would constitute the Administrative Final EIR for
r ClIy of Anaya Grande
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-- -' ,----.-
Tentative Tract Map 01-001 Subsequent EIR
Scope of Work
City staff review. Any oral comments received during the public hearing held prior to this time
will also be addressed. We have assumed a level of effort for responses about 48 hours of
senior staff time.
Final ElR (30 copies and one reproducible master): Within one week from receipt of City
comments on the Response to Comments/ Administrative Final ElR, we will publish 30 copies
of the Final ElR and provide one reproducible copy for City files.
Adhering to this schedule, the ErR would be prepared, reviewed by the public and decision-
makers, and certified within six months from receipt of written notice to proceed. The
following Gantt chart illustrates the project timeline.
NUMBER AND ITPE OF GRAPHICS
The following table illustrates the number and type of graphics anticipated to be included in
the EIR. This list is not expected to be complete, as the need for graphics will evolve in parallel
with the direction of the analysis. However, this list is representative of the number and type
of graphics expected to be necessary.
NUMBER AND TYPE OF GRAPHICS
AutoCADD/ Source Flies
Section and Title MFX1 GIS Color Anticipated
Cover X
Introduction
Previously Certified 1991 FElR
Rancho Grande Site Plan
ProJect Desciiiition .
Aerial Photo X Applicant or Pacific
Westem Stock footaae
Renional Man X Rincon files
Site SDecific Location X Rincon files
Vestina TTM AutoCADD ADDlicant
Existing GP Designation, X GIS City
Zonino
Pronosed Site Plan AutoCADD Annlicant
Proposed Utility/Drainage AutoCADD Applicant
Plan
Aesthetics
Site visual character X X Oriainal field work
Infrastructure Design X Applicant
Features
Housino Desion Features X Applicant
Photo Characterizations X Oria. Field Work
Bloloalcal Resources
Vegetation Map GIS X 1998 Tech. Studies,
oriainal field work
Sensitive SDecies Habitat GIS 1998 Tech. Studies
1 Micrographix Designer Software@
r City of Anoyo Gnlnde
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--
Tentative Tract Map 01-001 Subsequent EIR
Scope of Work
NUMBER AND TYPE OF GRAPHICS
areas I I
Annlicant Tree Plan I GIS T ADDlicant
GeoloavlSoils
Geoloaic Hazard Mao T X I USGS, State
Soils Man I X I USGS, State
Hvdrol. I Water Qual.
FEMA Mao X FEMA
Localized flooding X Original field work
Dotential maD
Land UselPlannina
Photos of adiacent uses X X Oriainal field work
Applicable land use X City files
reaulatorv overlavs
TranSDortationfl"raffic
Local roadway system X AutoCADD Original field work
maD~
ADT Man X AutoCADD Oriainal field work
Proiected volumes map X AutoCADD Oriainal field work
Utilities/Service Svst.
Wet utilities maps I X I AutoCADD I I City files
Service locations I X I I I City files
Alternatives
Alternative conceptual X Original work
nlans
C. COST
Rincon Consultants will prepare the Tentative Tract Map 01-001 EIR for the City of Arroyo
Grande in accordance with our proposed scope of services for a cost not to exceed $%,058. The
attached table provides a breakdown of the proposed budget by major work item. The not-to-
exceed cost includes preparation of the Administrative Draft ErR, the Draft EIR, the Comments
and Responses Report, the Final ErR, Mitigation Monitoring and Reporting Program, and
submittal of copies of the Draft and Final ErRs as hard copies and digital files. The cost
includes a California red-legged frog and critical habitat survey for the subject site.
Attendance at a project kickoff meeting, a community workshop, and three public hearings are
included in the budget. Working meetings with City staff are assumed to be part of the
analysis process and are not specifically called out. We have assumed that the City and
consultant team would meet prior to each milestone and upon conclusion of City review of
administrative draft products. Public hearings above and beyond the three included in the
scope would be attended for a fee of $500/hearing for Rincon personnel and $l,OOO/hearing for
ATE.
The proposed scope of services and associated costs are fully negotiable to meet the needs of
the City of Arroyo Grande. Additional work not included within our proposed work program
will be completed only upon written City authorization on a time-and-materials basis.
r City of AI71)YO GrtInde
17
______.__.___.___....__n______..._ ___ _ n _n~_J
City of Arroyo Grande
Tentative Tract Map 01-001 Subsequent EIR
Revised Cost Estimate 3-5-02
Rincon Consultants
Taake Coat Labor Principal Sr. Assoc. Analyst Graphics Clerical
Hours $115/hour $95/hour $75/hour 5S5Ihour $35Ihour
1. Kickoff Meeting and Data Collection $715 9 2 4 3
2. Prepare Project Description $3,250 46 6 24 16
3. Administrative Draft EIR
3.1 Initial Study (8 issue areas) $3,200 40 2 6 32
3.2. Summary $1,545 19 2 4 12 1
3.3 Intra. and Environmental Setting $1,725 23 4 16 2 1
3.4 Environmental Impact Analysis
Aesthetics $3,000 40 8 24 8
Biological Resources $6,690 86 12 64 8 2
Cultural Resources $640 8 2 6
Geo/ogy/Soi/s $2,480 32 6 20 4 2
HydrologylWater Quality $2,450 30 4 6 16 4
Land UselPlanning $2,410 30 2 8 16 4
TransportationlTraffic $780 12 2 4 4 2
Public Services $1,910 26 2 20 4
3.5 Project Alternatives (4) $3,530 46 10 30 6
Altemative Stte Speclat Anatysls $1,800 24 24
GeologylScils (Alt. Sites) $2,180 28 6 16 4 2
Biological Resources (Alt. Sites) $2,580 36 4 24 6 2
3.6 Other CEQA-required Sections $640 8 2 6
4. Draft EIR $3,560 40 12 12 12 4
HTML file preparation and coordination $1,200 16 8 8
5. Final EIR
5.1 Response to Comments $4,080 46 24 24
5.2 Final EIR Publication $1,260 20 4 8 8
6. Mitigation Monitoring and Reporting Program $1,470 18 6 12
7. Wort<shop (1) and Public Hearings (3) $2,820 28 8 20
7a. Agency consultation $1,830 18 6 12
8. PrOJect Manal1ement/Coordination $4,500 44 16 28
Subtotal Labor: $62,245 775 78 182 410 78 27
Additional Costs
Critical Habitat Analysis and CRLF Survey $5,500
Subconsultants:
ATE - Traffic and Circulation $14,850
Hawks & Associates - Drainage, Water Qual. $6,500
Printing: ADSEIR (5 copies @ $30Icopy) $150
DSEIR (45 copies @ $301copy) $1,350
AFSEIR (2 copies @ $10Icopy) $20
FSEIR (30 copies @ $35/copy) $1,050
Supplies and Miscellaneous Expenses $700
General & Administrative $3,693
Subtotal Additional Costs: $33.813
TOTAL LABOR PLUS ADDITIONAL COSTS $96,058
-~-
I
ATTACHMENT 3
APPLICANT AGREEMENT
THIS AGREEMENT is made and entered into this _ day of March,
2002, by and between the City of Arroyo Grande, a municipal corporation,
hereinafter referred to as the "City", and Castlerock Development, hereinafter
referred to as the" Applicant".
WITNESSETH
WHEREAS, the Applicant has filed with the City a request for approval
of a proposed project consisting of Planned Unit Development Permit Application
No, 01-001 and Vesting Tentative Tract Map 01-001, commonly known as Tract
1998.
WHEREAS, the City has determined that, pursuant to the California
Environmental Quality Act, CEQA, and that the Applicant is solely responsible for
aU costs incurred in preparation of the Analysis, a Subsequent Environmental
Impact Report or SEIR, (the "analysis") must be prepared, printed and distributed
prior to consideration of the project; and
WHEREAS, the City has determined that it must engage the service of
a qualified Consultant to perform the necessary work in the preparation of said
SEIR for the proposed project; and
----~- ---~
WHEREAS, it is understood by the Applicant that the project
hereinabove identified is subject to review and decision by advisory bodies after
substantial progress on "the analysis"; that staff's recommendations are related to
but independent of the conclusions reached in "the analysis"; that the nature of the
factors to be considered by staff in the review of the project is such that
recommendations to the decision-makers cannot be formalized until the Final SEIR
is completed and may in fact be different from the conclusions reached in the
analysis; and that the final decision on the project will be considered until the Final I
SEIR is determined adequate and in conformance with all relevant laws by the
City's decision-making authority;
NOW, THEREFORE, in consideration of the covenants and conditions
hereinafter contained, it is agreed as follows: I
1. Consultant I
,
The City shall engage the firm of Rincon Consultants, I
hereinafter referred to as the "Consultant" pursuant to the City/Consultant
Agreement, entered into within 30 days after the date of this Agreement, to
perform the necessary work in the preparation of the required SEIR for the project
identified hereinabove.
2. Effective Date
This Agreement shall become effective upon execution thereof
by the parties hereto and shall terminate upon satisfaction of the terms and
conditions herein and following final payment under contract pursuant to the
City/Consultant agreement.
3. Work Program & Schedule .
It is understood that preparation of the SEIR shall conform to
the approved work program and schedule attached to the City/Consultant
Agreement, including Exhibit "A" thereof and incorporated herein by reference, and
may require:
(a) Written reports; and I
(b) Such other data as may be necessary to analyze properly
the proposed project.
4. Pavment to the Citv for Consultant Services
A. The Consultant and the City under the City/Consultant
Agreement, and the Applicant and the City under this
Agreement agree that upon execution of this Agreement, !
the Applicant shall deposit an initial installment of 50% of
the estimated total cost of Consultant contract in the
approximate amount of $48,000,
B, That the Applicant will make two additional installments
of 25 % of the estimated total cost of consultant contract
each in the approximate amount of $24,000 when
required by the City for the purpose of funding progress
payments to the Consultant, but in no event later than
two (2) months and four (4) months from the date of this
agreement to insure that funds are available to the City
for Consultant services in a timely manner in accordance
with the City/Consultant contract. .
I
C. The total fee of approximately $96,000 is the entire
consideration to be paid by the City to the Consultant for
all of the services performed by the Consultant, unless I
the City and Consultant determine that it is necessary to
modify the Contract to provide for extra services,
D. In the event of termination or determination by the City
and Consultant that extra services are required to I
complete the required EIR, the Applicant shall be notified
and within ten (10) days shall make any additional
deposits to cover actual City/Consultant contract costs
and additional administrative fees associated thereto.
--.-
5. Pavment to the Citv for Citv Services
In addition to the Applicant's reimbursement to City for
Consultant's actual and necessary services, the Applicant shall pay an
administrative fee of fifteen percent (15%) of the Consultants contract to be
deposited in three (3) installments: -
A) 50% of the estimated contract cost, approximately seven
thousand two hundred ($7,200), within seven (7) working days
after the date of execution,
B) 25 % of the fee, approximately two thousand three thousand six
hundred ($3,600) within two (2) months of the Agreement by
the parties hereto.
C) The final 25% of the fee, three thousand six hundred ($3,600),
or balance of the administrative fee oharged by the City for
costs and expenses incurred by the City for processing,
reviewing, preparing comments for Consultant's preparation of
the SEIR, or performing any other work in connection therewith.
D) Applicant further agrees that if at any time it becomes
necessary to increase the Consultants work program and
associated fees for additional professional services, a 15% fee
shall be added to the Consultants additional services fees and
shall be paid to the City within ten (10) working days of
execution of additional services agreement between City and
Consultant.
6, IndeDendent Contractor
It is understood that the Consultant shall be an independent
contractor of the City. The Consultant shall take direction regarding the content
and scope for the SEIR from the Community Development Director on behalf of the
City. The Applicant agrees to provide the Consultant with information needed to
perform all work thereon as the Consultant deems necessary to complete the EIR.
The Consultant shall seek verification from Applicant of accuracy of factual
information prior to submitting drafts to the City. It is agreed that neither the
Applicant nor any other persons or entities will interfere with the Consultant in the
performance of such work or attempt to influence such Consultant during the
course of this investigation and report. In the instance of written correspondence
between the Applicant or other persons or entities regarding the potential contents
or data in the EIR outside of the public review period, the sender shall provide the
City a copy of all such correspondence for inclusion in the public record. If the
Consultant receives any correspondence or phone calls directly from any person or
group regarding this SEIR, the Consultant is to reject any phone call and to reject
any mail or information and refer all communications to the City of Arroyo Grande,
Attn: Community Development Director.
7. Hold Harmless
The Applicant hereby agrees to indemnify, defend, and hold City
harmless from any and all claims, demands, losses, costs, expenses (including
reasonable attorneys' fees), damages, recoveries, deficiencies or liabilities that may
arise, result from or be attributable to the Applicant's obligation to reimburse City
for all fees and costs paid by City to Consultant attributable to Consultant's
preparation of the SEIR or the failure of the Applicant to comply with any other
term or condition of this Agreement.
8. Governing Law
Any controversy or claim arising out of or relating to this
Agreement which cannot be amicably settled without court action shall be litigated
in a state court for San Luis Obispo County, California. The rights and obligations
of the parties and all interpretations and performance of this Agreement shall be
governed in all respects by the laws of the State of California.
I
9. Non-Assignment
Neither party shall assign, transfer or sub-contract this
Agreement nor their rights or duties under this Agreement without the written
consent of the other party.
10. Amendments
Any changes to this Agreement requested either by the City or
Applicant may only be effected if mutually agreed upon in writing by duly
authorized representatives of the parties hereto. This Agreement shall not be
modified or amended or any rights of a party to it waived except by "Such a writing.
11. Bindino Upon Successors
This Agreement shall be binding upon and inure to the benefit of
the parties and their respective successors in interest, assigns, legal I
,
representatives, and heirs.
12. Entire Aareement
This Agreement constitutes the entire agreement between the
Applicant and City with respect to the subject matter hereof and supersedes all
previous negotiations, proposals, commitments, writings, advertisements,
publications, and understandings of any nature whatsoever unless expressly
included in this Agreement. I
I
13. Applicant's Leoal Authoritv
Each individual executing or attesting this Agreement on behalf
of Applicant hereby covenants, warrants, and represents: (i) that he or she is duly
authorized to execute or attest and deliver this Agreement on behalf of such entity:
and (ii) that this Agreement is binding upon such entity: and (iii) that Applicant is a
duly organized and legally existing entity in good standing in the State of California.
14. Termination
This Agreement may be immediately terminated by the City
upon written notice to the Applicant if Applicant fails to comply with any or all of
the terms of this Agreement,
If this Agreement is terminated as provided in this section, the
City will request Consultant to stop work on the project. Upon termination, the
City will determine what amounts are due and owing to the Consultant and the
City for work performed prior to termination and return any remaining funds
received from the Applicant to the Applicant, If there are not sufficient funds I
I
received from the Applicant to pay Consultant and City for work performed prior to
termination, Applicant shall immediately remit the balance due to City.
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed as of the day and year first above written. I
CITY OF ARROYO GRANDE
MICHAEL A. LADY, MAYOR
ATTEST: .
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES
DEPUTY CITY CLERK
APPROVED AS TO FORM:
TIMOTHY,J. CARMEL, CITY ATTORNEY
APPLICANT
DARREN SHETLER, CASTLEROCK DEVELOPMENT
10
CASTLEROCK ATTACHMENT 4
I ~ I
D EVE LOP MEN T
March 22, 2002
Rob Strong, Director RECEIVED
Community Development Department
City of Arroyo Grande MAR 2 2 2002
PO Box 550
Arroyo Grande, CA 93421 CITY OF ARROYO GRANDE
COMMUNITY DEVELOPMENT DEPT.
Subject: Tract 1998 Revised EIR Consultant Proposal
-
Dear Rob:
Thank you for the opportunity to review Rincon's second amended SEIR proposal for VTfM
1998, dated March 5, 2002. I have reviewed the proposal and have the following comments and
suggestions to offer:
1. Rincon's original proposal had an Introduction Section, which described the project background,
the function of an EIR, and Rincon's general approach and study methodology regarding the
EIR's composition. We believe this was a good way to begin the proposal and ask that it also be
included in the latest proposal. Based on our earlier conversation and with your approval, I spoke
with Stephen Svete of Rincon about this, and he also thought it a good idea.
2. The title sheet of the proposal states: Tentative Tract MaD 01-001 Subseauent EIR. Tract 1998 is
a Vesting map application, and we would appreciate the word "Vesting" be added to the title.
3. Also, since the subsequent EIR falls under the authority of CEQA, and since one of CEQA's
main purposes is public disclosure, it would seem appropriate to include the name "Tract 1998"
in the title. Almost without exception, everyone in the public knows and refers to the project by
its long-standing designation, Tract 1998; whereas, hardly anyone outside of City Hall knows
what Tract 01-00 I is. Therefore, in the interests of full public disclosure, and to preclude possible
public charges of the City trying to disguise the real identity of Tract 1998, we request the name
"Tract 1998" be included, not only in the title, but in the actual subsequent EIR as well.
4. The Title and Study Approach section of the proposal correctly identify the EIR as a SubseQuent
EIR. However, the rest of the proposal refers only to EIR, without the subsequent prefix. For
clarity and consistency, we request the word subsequent be added as needed throughout the
proposal.
5. It appears the baseline for the Biological Resources section on page 7 is proposed to be the
baseline information that was developed in the 1991 Final EIR (Master EIR). Per state law, the
baseline is derived from the resources on the ground at the time of issuance of the Notice of
Preparation (NOP) by the lead agency. The City issued a new NOP for the current application in
June 2001. Therefore, June 2001 should be the date establishing the Subsequent EIR biological
baseline conditions. Dennis Law more comprehensively addresses this issue in his letter to City
Attorney Tim Carmel, dated March 20, 2002.
A CAlifornia Corporation
202 H3 Tank Farm Road .. San Luis Obispo, California 93401 .. Lie. No. 730788 .. (805) 546-8100 .. Fax (805) 549-8419
Rob Strong
Man:h 22, 2002
Page 2 of2
6. Tract 1998 was included in the cumulative impacts section of the Master EIR and consequently
many of the resulting mitigations were for the direct benefit of Tract 1998. Some of those
mitigations were:
A. Traffic- Tract 1998 was included in the traffic analysis, based on a density of
forty (40) homes. Resulting off site traffic mitigation improvements were made to
Oak Park Road, James Way, Brisco RoadlHighway 101 interchange, and Branch
Street.
B. Water- Tract 1998 was included in the public utilities and services analysis,
based on a density of forty (40) homes. Resulting offsite water mitigation
improvements included construction of a 1.2 million gallon water reservoir;
dedication of the land containing the reservoir (off Puesta Del Sol) to the City; a
pumping station near Rancho Grande Parkway & Branch Street; a booster pump
station next to the reservoir, and an increase in size to many of the water branch
lines around Rancho Grande. Although these improvements henefit the whole
City, they were installed to satisfY water impacts for Rancho Grande, including
Tract 1998.
C. Drainage- Tract 1998 was included in the drainage and runoff analysis, based on
a density of forty (40) homes. Resulting offsite mitigations included a new
culvert crossing under La Canada and James Way; a large detention and
desiltation basin constructed off James Way to prevent silt moving from Tracts
1994, 1834 and 1998 to the tributary serving the Pismo marsh.
D. Parks and Open Space- Tract 1998 was included in the Parks and open space
analysis, based on a density offorty (40) homes. Resulting offsite mitigations
included dedication of the 10-acre park site, and a $25,000 "donation" to the
Land Conservancy of 8LO.
E. Pismo Clarkia- Tract 1998 was included in the Pismo Clarkia study, based on a
density of forty (40) homes. The site was surveyed for Clarkia populations and
the results were included in detennining the mitigation requirement of dedicating
several acres ofland in Tract 1834 as a Pismo Clarkia preserve.
Based on these and many other examples, we believe the subsequent EIR needs to acknowledge
and credit these previously perfonned mitigations in its discussions on these issues.
7. Other important issues have been addressed directly to the City Attorney in the previously
referenced letter by Dennis Law, dated March 20, 2002 and I won't take the time to repeat them
here. However, I have attached a copy of that letter for your information and consideration.
Please let me know if you have any questions. I appreciate your ongoing efforts in regards to Tract 1998
and look forward to the start of the subsequent EIR.
Sincerely,
~w-~
Don Ritter
cc: Darren Shetler- Castlerock Development
Dean Coker- Castlerock Development
Dennis D. Law- A. M. & B. Law Corp.
enclosures
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Timothy J. Cannel
. , Lyon & Carmel
. '''1 1104 Palm Street
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, . P.O. Box 922
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.1 San Luis Obispo, CA 93406-0922
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i . Re: Castlerock Development, a California corporadon/City or Arroyo GrlUlde
~ (Tract 1998)
I',
.' Dear Tim:
, .
! .:1
. " This letter is intended ~o forms 11'7.0 Castlerock Development, a CaIi!omia c01pOrltion
: :
, .'
\ ': ("Castcrock'j co=ents to the proposed Consultant Services Agreement ("Agrecmcnt'')
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, , between the City of A:rroyo Grande and Rincon Consultants, 1nc, (''Rincon'j for tho
, ,
, " environmental review associated with the pending application of vesting tentative tract map
t
~ " application for Tract 1998, ~o known as Tract 01-001 ("Tract 1998''). I will be ropcating some
,. of what has either been said or written before, bqt for the sake of completeness, Cutlcrock has
t :,
" asked that I present this more comprehensive momorialization of its position regarding the
I'
,. Agreement
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I' Let me also say that while Castlerock would like the City to mo4ify the Agreement to
r
, conform to these comm""ts, it is recognized that the City may not do so, The City and
. Castlerock in a sense have agreed to disagree. Castlerock is memorl.II..I1\i i1:$ objections, but it
, will agree to move fOIWard with the proposed environmental review "under protest."
. '
,~ "
..: ':
~ : : 1. Type of Review. This is most likely a clari1ication issue. The Notice of Preparation
, :
; ,: designated the type of review as being a subsequent environmental impact report (SEIR).
"
.i. .', SEIR.'s are authorized under Public Resources Code section 21166. Rincon'. March 5, 2002
" '. ~
I . letter states that it.w:ill be preparing an SEm. The "Revised Scope of Work" attar-hed to the
',',I'
~.: '~: proposed Agreement is titled an SEIR. However, the contents of the revised scope of work still
, '
:. i does not contain many of the references to an SEm, as was the case in Rincon's initial proposal
I
!,','i dated October 21. 2001. Nonetheless, Castlerock asS\m1.CS that :Rb1con will in fact be preparing
. .,
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r' '::' an SEm. pursuant to section 21166, unless the City indicates otherwise.
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I .'1 ANDRE,
, "1 MORRIS
::~! BUT'I'ERY
: ',) A PROIIB9SION.Al.1.AW COUORA'l1ON
I Timothy J. Carmel
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. .:: MlII'ch 19,2002
Page 2
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I I 2. Alternatives Analysis. Rmcon's proposed scope of work contains an CJl:cessively
~ : i
"1 broad alternatives analysis, The alternatives analysis shoul4 either be deleted od1 should simply
I :1 refer to decisions made in prior plans, decisions and studies.
l ::'1 Tract 1998 is a part of the Rancho Grande Master Plan adopted by the City in ordinance
.. "I 186-CS and specified in the November 3D, 1983 Development Agreemeut,'Thc.evaluation of the
. .'
. .' placement and configurmon of Tract 1998 was decided upon as a part of the Master ~
. '
, .
=- '. adopted pursuant to ordinance 186-CS, the Development Agreement and the tracu which are a
r
i'" " part of the MasterPlan lands. including tracts 1132, 1997, 1994, 1834 and 1997 and parcel maps
r .'
r ,'j 83-013 and 77-103. Furthermore, the evaluation and decisions that were incorporated into the
. 'i City's general plan in effect at the time the application for Tract 1998wasdetenninclh:omplete,
I ~ I
I' ,i
./ also established the placement otTract 1998, The various decisions resulted in the adoption of
: '! community wide land use policies that settled the question of whether Tract 1998, or other
f ':1 alternative sites, should be developed. Reconsideration of communityIand use policies, .in the
"
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'1 context of a project specific environmental review, arc not appropriate. . Scc.C1tizsns bf Goleta
1 Valley v, Santa Barbara County (1990) 52 Cal.3d 553,572.
!
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j Furthermore, where a prior environmental document has analyzed a range ofaltcmatives,
. the lead agency should rely on the previous document. See CEQ,-t Guideli1lU 15126,6, The EIR
,
~ for Tracts 1997, 1994 and 1997 conducted a no project alternative for Tract 1998 II well as the
. .'
2' , Noyes Road alternative. There is no reason to rc-evaluate these alternatives,
, .
h .
L Also, Public Resources Code section 21093 states the policy of this Srato that tiering of
,. .
, .
l cnvironmenW impact reports will promote housing and &tre~",1ine the regQlatory process; and,
l' '. therefore, impact reports should be tiered whenever feasible and an environmental review should
f' exclude duplicative analysis of previously examined impacts.
. .
r..':: Finally, the Master Plan, confumcd through multiple subsequent studies and decisions,
, contains a plan for the devclopment of approximately forty residential units on what is now Tract
l', 1998. Roadways, utilities, open space areas, public trails and other facilities and ImeDities have
..
f' all been desiancd in such a way to place development where it is planned on Tract 1998. These
r" . broad based land use decisions shollld not be reevaluated in the SEIR.. Therefore, the
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.', alternatives analysis should be deleted, Instead, the sm should describe the tiecicioPs and
t: :J
I, , studies previously done, and these should be used and relied on as a point ofbeg;..ning for the
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:, ~
i"i';. SElR., The focus of the SBlR should be oIl-site environmental impacts only, not regional land
I' " use issues,
i. ,.
r.... 3. Mitigation Measures. The proposed Agreement makes no mention ofprlor
. .
~ :, mitigation measures designed to mitigate impacts anticipated on Tract 1998. These prior
"
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I ANDRE,
MORRIS
! & BtJ'I'I'ERy
! 'I APROPISSTONALLAW,....,.""".TION
l 'i Timothy J. Cannel
" " March 19, 2002
I '; Page 3
r ::. J mitigation measures include such items as parklands, open space, water ,storage, distribution
':! facilities and roadway construction, Rincon should do a review of a11.prioragreements between
:: the project owners and the City, as well as prior conditions 0(. approvaI ,and 'enviromnental
i' " studies, in order to identity all prior mitigation measures that wcredesiil1cc1 to mitigate .impacts
f' : i resulting from the development of Tract 1998. These prior mitigationmeasureuhouldbe
; : I incmporated into Rincon's impact analysis and mitigation recommendations. __
I.. i 4. Biolo2ical Baseline. The proposed Agreement states, in response to co"'~"-11ts
I, '! received from EcoSLO, that Rincon will use baseline infonnation developed in the 1991 EIR..
: 'i The proper environmental baseline is based on the date: of the Notice ofPrcparation cWed
i :'j August 8, 2001. See River Watch v. County of San Diego (1999)76 ,CaI.App.41111428j CEQA
. .' Guidelinea 15125.
r S. Wetlands Delineation. EcoSLO has also raised an issue regardlngtb.e meU1adology
I for wetland delineation, The standard for reviewing wetlands is in. the ccmtcxt of an
I environmental review and is based on Section 404 of the federal Clean Water Act. 33 U.S.C.
i; 1344. See section IV( c) of Appendix G to CEQA. Guidelinea.and CEQA ,Guidelinu section
I: ' 15063(1), There is no basis upon which Rincon should v8l'y fi'omthe standardsincotp01'ated into
t", the CEQA Guidelines. CastIerock has arranged for Padre Associates, Inc. to perform a biological
i' st\1dyof, among other things, the wetlands potentially existing on Tract 1998. Far sake of
f' cO!I1pleteness Padre & Associates have conducted this study using the definition under Section
[' : 404 of the federal Clean Water Act, as well as the definition used by the Ca1iforniaDcpartment
I ofFish and Game. Both oftb.ese studies will be made available to B;12(:On. However, in its final
I impaats analysis and in developing mitigation measures, Rincon should only use a bio1oJical
',' ' study that incOIpOrates a detinition ofwetIand as provided in Section 404 of'tb.e federal Clean
" Water Act, and incolporated into CEQA. Guidelines pursuant to section 15063(1). I
:. ,: I
: . ~ 6. Land Use/Planning. The proposed scope of issues set forth on page 12 of Rincon's
;' ./
proposed Agreement is over broad. As discussed above, the regioDalland use issues have been
. " decided upon in prior decisions and studies related to the Master Plan and its components. It is,
i . ~ therefore, inappropriate for Rincon to duplicate the analysis that has already been done in regard
; ,I
I: .: to compatibility with neighboring properties, loss of open space and 9i",nar such items that are
. 'J mentioned.
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, ' In addition, as a separate point to be made, Rincon's environmental review should
i ,'.
, ..[
:"':1 acknowledge Castlerock's vested and contractual entitlements, including those that were in place
;' ,'1
. '1 at the time that Tract 1998 was determined complete 011 November 10, 1998 as well as those set
I "
" 'I forth in the Development Agreement dated November 30, 1983. I will not repeat a discussiol1 of
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! "ANDRE
i :'!MORRlS
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,:,s.: BUITERY
" "
j: APRClIBSSION'AL LAW CORPORA'I'ION
I, : ' ; Timothy 1. Cannel
," March 19, 2002
: Page 4
!
r "j these issues in detail in this letter, and instead I will refer you to my prior lcttcrs,ofJanuary 9,
I: " 2002, August 16,2001 and Aprl121, 2001.
; , : A3 mentioned above, these points are made to preserve these issuesfor.resolution at a
t :' later date. It is hoped that in giving final consideration to this matterthat.thccCity,anciRincon
I, wil1 recogcizCl the need to bring the proposed Agreel!1entinto'~onnance witlttbepoints
i described about. There is substantial sound legal authority supporting these positiODl. Iftbe
, ,I approval ofTract 1998 is in any material way, adversely affected by the failure to comply with
! ,:, I these points, then Castlerock reserves the right to seek a judicial review of the City'. actions.
;. : i Thank you for your professil)nali.m and cooperation in this matter.
: !
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~ ;" Very troly yours,
1:1 ~ -r/;r;=-
l' J' r-, ',,--
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~: .", Dennis D, Law
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cc: Client (via fax)
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~Uy 0/
~ 8f~ P.O. Box 5SO
214 East Bnnch Street
Arroyo Gr.nde, CA 93421
COMMUNITY DEVELOPMENT Phone: (805) 473-5428
FAX: (805) 473-03U
E-M.n: ..clty@.rroy.....nde.or.
March 22, 2002
Mr. Don Ritter
CASTLEROCK Development I
202 H3 Tank Farm Road
San Luis Obispo, CA 93401 I
Subject: Vesting Tentative Tract Map No. 01-001 (Tract 1998)
Subsequent EIR Contract Clarifications
Dear DR:
In response to your letter of March 22, I have no objections to, and
generally agree with, all your six points, 1-6. We clearly disagree with the
deletion of Ualternatives analysisU or reliance only on the uprior plans,
decisions and studies", Further, I question the paragraph that suggests
Rincon's environmental review should acknowledge UCastlerock's vested and
contractual entitlements including those that were in place at the time that
Tract 1-998 was determined complete on November 30, 1998 as well as
those set forth in the Development Agreement dated November 30, 1983."
It is important that Castlerock immediately deposit the funds and fees
and return an executed Applicant agreement within the next 10 days.
I sincerely hope that we can stop bickering over petty wording and cooperate
in the prompt preparation of this SEIR so that the project can be considered.
Sincerely,
.. :J
Rob trang,
Community Developme t Director
cc: Tim Carmel, City Attorney
Steve Adams, City Manager
1
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ii.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGE~
SUBJECT: LYNDA SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
FY 2002-03 BUDGET GOALS AND LONG RANGE FINANCIAL PLAN
PHASE II
DATE: MARCH 26, 2002
RECOMMENDATION:
Approve proposed budget goals and the 10-Year Financial Plan Phase II.
FUNDING:
There is no direct cost impact of the recommendations at this time. There may be
costs associated with budget goals established, but those will be identified and
addressed as part of the budget process.
DISCUSSION:
Background
In January 2001, the City Council approved recommendations for financial planning
and budgetary process changes. This included the establishment of a long-range
financial planning process and the identification of budgetary goals prior to the
annual budget process.
The long-range financial planning process is being developed in three phases. The
first phase, approved by the City Council in October 2001, presented a computer
model and the underlying assumptions driving that model. Phase II, presented at
this time, addresses structural budget issues, i.e. expenses necessary to
appropriately maintain existing service levels on a long-term basis. Phase III will
identify future needs/goals and funding strategies to meet those goals.
Budaet Goals
The budget goals are established to provide for initial City Council input to assist staff
in preparing the recommended annual budget. It does not address funding
availability at this time, but provides staff with direction on how to prioritize the
proposed allocation of available funding. Goals that cannot be achieved in the
annual budget will then be identified as needs in the long-range financial plan. The
--- --- ------
CITY COUNCIL
FY 2002-03 BUDGET GOALS AND LONG.RANGE FINANCIAL PLAN PHASE II
MARCH 26, 2002
PAGE 2
following priorities agreed upon by the Department Directors and are recommended
to the City Council:
. Compensation adjustments - Negotiations are underway to replace the
existing Memorandum of Understanding (MOU) with the Arroyo Grande Police
Officers' Association, which expires on June 30, 2002. The City should plan
for the cost impact of a new agreement, annual adjustments to management
compensation, and the 3% cost of living adjustment (COLA) contained in the
Service Employees International Union (SEIU) contract with the City.
. Park maintenance - The construction of Rancho Grande Park will necessitate
an increase in park maintenance costs beginning in FY 2002-03.
. Health insurance costs - Reduced access to Health Maintenance
Organizations (HMO's) and other cost issues in the health field have increased
health insurance premiums and the cost to the City.
. Street maintenance - An increased investment in ongoing infrastructure
maintenance is a primary goal in both the Long-Range Financial Plan and the
immediate budget process. The pavement management system developed by
the Public Works Department indicates an increase in infrastructure
maintenance is needed to maintain the City's street system. This need will
likely continue to increase given the impact on funding the City is expected to
experience due to the State budget shortfall.
. Housing Element - All jurisdictions are required to update their housing
elements by December 2003. Therefore, a work program for preparation of
the update will be proposed as part of the FY 2002-03 and FY 2003-04
budgets.
. Facilities Maintenance - An adjustment in the level of service of both repairs
and custodial services has been identified by staff as necessary at this time.
. Election - A municipal election is scheduled in November 2002, which will
result in costs not budgeted in the current fiscal year.
. City Hall extension/ADA improvements - The City Council approved
Community Development Block Grant (CDBG) funding to bring City facilities
into compliance with ADA requirements. To meet ADA criteria and to expand
existing office and storage space, an extension to the City Hall building has
been proposed. However, it is unlikely that the costs associated with this
project can be funded from the annual budget. Therefore, funding will be
contingent on reserves exceeding the City's 15% policy at fiscal year end.
CITY COUNCIL
FY 2002-03 BUDGET GOALS AND LONG-RANGE FINANCIAL PLAN PHASE II
MARCH 26, 2002
PAGE 3
Lona-Ranae Financial Plan
Attached is the initial recommended Phase 1110-Year Financial Plan. However, it will
be revised in June 2002 to include budget figures for FY 2002-03. Staff will be able
to project more confidently at that time whether the current assumptions are realistic
after some of the cost, service level and compensation issues identified in the annual
budget goals have been addressed.
Structural budget issues approved by the City Council to incorporate into Phase II of
the long-range financial planning process include the following:
. Vehicle Replacement Fund - Currently, the City incurs the replacement costs
of a vehicle in the year of purchase. Establishment of a vehicle replacement
fund is a commonly used budget and accounting practice that spreads the
replacement costs over the years of use. It is designed to ensure upkeep of
the City's fleet and to provide for more consistent capital expenditure levels.
. Rancho Grande Park/James Way Habitat Maintenance - Maintenance costs
for Rancho Grande Park and the James Way Habitat have not yet been
budgeted. Since they are associated with the maintenance of existing and
planned improvements, these expenses should be programmed.
. 15% General Fund Reserve - The plan assumes achieving and maintaining a
General Fund Reserve of 15% of annual appropriations per the City's financial
policies. Once this amount has been achieved, it will become a minimum
reserve level. The concept of the long-range financial planning process is for
reserves to fluctuate up and down on an ongoing basis, but always exceed the
15% threshold. In this way, reserves can become a tool for maintaining
consistent service levels during strong and weak economic periods.
. Street Maintenance - An appropriate ongoing investment in the City's
infrastructure is necessary in order to avoid escalating future costs due to the
need for more expensive replacement and reconstruction. The City's
pavement management system is designed to determine the optimal
maintenance level. The objective of the long-range financial planning process
is to achieve and maintain this ongoing funding level. General Fund
contributions for street improvements may become even more necessary due
to delays and cuts from State and other outside sources.
In addition to these items, the 10-Year Financial Plan incorporates recommendations
approved by City Council in January 2001 to address the Redevelopment Agency
shortfall. These costs were incorporated into the revenue projections of Phase I of
the plan development.
CITY COUNCIL
FY 2002-03 BUDGET GOALS AND LONG-RANGE FINANCIAL PLAN PHASE II
MARCH 26, 2002
PAGE 4
The Phase II Plan addresses each of the structural budget issues within the funding
projections. It is contingent on containing operating costs included in the base
assumptions to a 4% growth level. There is concern regarding this assumption given
a number of cost control issues the City is dealing with and potential revenue impacts
from the State's budget shortfall. It should also be noted that any future increased
service levels and/or new projects identified in Phase III of the Plan must be
accompanied by funding strategies.
Once again, it is important to emphasize that it is difficult to accurately forecast
financial trends over a 10-year period. The objective of the long-range financial
planning process is not to precisely predict what will occur. Instead, it is to serve as a
financial planning tool to address funding needs over a 10-year period rather than
only on an annual basis. This will enable the City Council and staff to view the long-
range financial implications of decisions before they are made, to identify future
needs and how to address them through long-term strategies, and to better adjust to
fluctuations in the economy.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve the budget goals and 10-Year Financial Plan Phase II;
- Approve the budget goals, but delay direction on Phase II of the 10-Year
Financial Plan until after the FY 2002-03 Annual Budget is approved;
- Identify additional items to be addressed in the Financial Plan Phase II or
modifications to revenue/expenditure assumptions and direct staff to amend
the Plan;
- Make changes to the budget goals and/or the 10-Year Financial Plan Phase II
and direct staff to proceed;
- Provide direction to staff.
Attachments:
1. 10-Year Financial Plan Phase II
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