Agenda Packet 2002-07-09
CITY COUNCIL City of
AGENDA jIrroyo qrancfe
Michael A. Lady Mayor
Thomas A. Runels Mayor Pro Tem Steven Adams City Manager
Jim Dickens Council Member
Tony Ferrara Council Member Timothy J. Carmel City Attomey
Sandy Lubin Council Member Kelly Wetmore Director, Administrative Services
NOTICE OF
CITY COUNCIL SPECIAL MEETING
Tuesday
Julv 9. 2002
6:30 P.M.
Arrovo Grande Citv Council Chambers
215 East Branch Street, Arroyo Grande
AGENDA
1. ROLL CALL
2. PUBLIC COMMENT on Special Meeting Agenda Items.
Members of the public wishing to address the Council on any item described in this Notice
may do so when recognized by the Presiding Officer.
3. CITY COUNCIL CLOSED SESSION:
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiator: Daniel Hernandez
Represented Employees: Arroyo Grande Police Officers' Association (AGPOA)
4. RECONVENE TO OPEN SESSION:
Announcement of reportable action from closed session, if any.
5. ADJOURNMENT.
c:closedsession.agenda.070902.
CITY COUNCIL City of
AGENDA j'lrroyo qrande
Michael A. Lady Mayor
Thomas A. Runels Mayor Pro Tem Steven Adams
Jim Dickens Council Member City Manager
Tony Ferrara Council Member Timothy J. Carmel City Attomey
Sandy Lubin Council Member Kelly Wetmore Director, Administrative Services
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, JULY 9,2002
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL
3. FLAG SALUTE: KNIGHTS OF COLUMBUS
4. INVOCATION: PASTOR ROBERT BANKER
OPEN DOOR CHURCH, OCEANO
5. SPECIAL PRESENTATIONS:
5.a. Proclamation - Attainina the Rank of Eaale Scout. James Robert Trinaham
6. AGENDA REVIEW:
6a. Move that all resolutions and ordinances presented tonight be read in title only and
all further readings be waived.
AGENDA SUMMARY - JULY 9, 2002
PAGE 2
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council will
listen to all communication; however, in compliance with the Brown Act, will not take
any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue with
you subsequent to the Council meeting;
. The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or staff
report); or
. No action is required or taken.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any Council Member may request
that any item be withdrawn from the Consent Agenda to permit discussion or change
the recommended course of action. The City Council may approve the remainder of
the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements for the period
June 16, 2002 through June 30, 2002.
B.b. Statement of Investment Deoosits (SNODGRASS)
Recommended Action: Receive and file the report of current investment deposits
as of June 30, 2002.
B.c. Consideration of Aporoval of Minutes (WETMORE)
Recommended Action: Approve minutes for the Special and Regular City Council
Meetings of June 11, 2002 as submitted.
8.d. Consideration of Aareement with Economic Vitalitv Corooration of San Luis
Obisoo County (SHEELEY)
Recommended Action: Approve an Agreement with the Economic Vitality
Corporation of San Luis Obispo County.
8.e. Consideration of Aareement with San Luis Obisoo County Visitors and
Conference Bureau (SHEELEY)
Recommended Action: Approve an Agreement with the San Luis Obispo County
Visitors and Conference Bureau.
B.f. Purchase of Reolacement Police Radio Reoeater (TerBORCH)
Recommended Action: Approve the purchase of a Motorola Midtier UHF radio
repeater for the Police Department from Sterling Communications for $12,639.31.
AGENDA SUMMARY - JULY 9, 2002
PAGE 3
8. CONSENT AGENDA (continued):
B.g. Authorization to Solicit Bids. Parks Division Vehicle (HERNANDEZ)
Recommended Action: Authorize staff to solicit bids for a 1-ton dump truck.
8.h. Consideration of Public Works Fees and Service Charaes (SPAGNOLO)
Recommended Action: Adopt Resolution approving the 2002-03 Public Works
Field Division Fees and Service Charges.
8.L Consideration of Proaress Pavment No. 4 for the Oak Park Boulevard
Wldenina Proiect. Proiect PW-2000-o1 (SPAGNOLO)
Recommended Action: Authorize Progress Payment No. 4 in the amount of
$33,557.54 to Souza Construction, Inc. for work completed on the Oak Park
Boulevard Widening project.
B.j. Consideration to Award a Contract for Geoaraohic Information Services (GIS)
to ADolied Geodetics. Inc. (SPAGNOLO)
Recommended Action: 1) Award a Consultant Services Agreement for Geographic
Information Services (GIS) to Applied Geodetics, Inc. in the amount of $59,800; and
2) Authorize the City Manager to approve change orders not to exceed the
contingency of $2,200 for use only if needed for unanticipated costs during the
project.
8.k. Consideration of Comoensation Adiustment for the Fire Mechanic Position
(ADAMS)
Recommended Action: Adopt Resolution approving a compensation adjustment of
3% for the Fire Mechanic for Fiscal Year 2002-03.
9. PUBLIC HEARINGS:
None.
10. CONTINUED BUSINESS:
10.a. Consideration to Award a Contract for the Rancho Grande Park Proiect -
Proiect No. PW 2002-03 (HERNANDEZ)
Recommended Action: 1) Award a construction contract for the Rancho Grande
Park Project to Herrera Engineering Inc. in the amount of $1,082,345.00; 2)
Authorize the City Manager to approve change orders not to exceed the contingency
of $108,235.00 for use only if needed for unanticipated costs during the construction
phase of the project; 3) Direct staff to issue the Notice of Award and Notice to
Proceed with other necessary contract documents; 4) Authorize staff to install a
temporary meter on an existing fire hydrant and provide potable construction water
for the duration of the project; and 5) Approve an additional appropriation of
$437,500 of Califomia State Parks Department grant money to be used on the
project.
AGENDA SUMMARY - JULY 9, 2002
PAGE 4
10. CONTINUED BUSINESS (continued):
10.b. Consideration of Election Issues Pertainina to the November 5, 2002 Soecial
Municioal Election on a Bond Measure for the Exoansion and Imorovement of
the Fire Station (ADAMS/FIBICH)
Recommended Action: 1) Adopt Ordinance calling and giving notice of a Special
Election on the proposition of whether bonds shall be issued and sold for the
purpose of the fire station expansion project, ordering the submission of a measure
to the qualified voters of the City at a Consolidated General Municipal Election, and
establishing specifications for the Election order, 2) Adopt Resolution approving the
Tax Statement; 3) Adopt Resolution setting priorities for filing written arguments
regarding a City measure and directing the City Attorney to prepare an impartial
analysis; and 4) Review, modify as appropriate, and approve the Argument to be
submitted in favor of the measure.
11. NEW BUSINESS:
None.
12. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would like
to receive feedback, direct staff to prepare information, and/or request a formal
agenda report be prepared and the item placed on a future agenda. No formal
action can be taken.
a) None.
13. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can be
taken.
a) None.
14. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
15. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
16. ADJOURNMENT
AGENDA SUMMARY - JULY 9, 2002
PAGE 5
* * * * * . *
Copies of the staff reports or other written materials relating to each item of business referred
to on this agenda are on file with the Director of Administrative Services and are available for
public inspection and reproduction at cost. If you have questions regarding any agenda item,
please contact the Director of Administrative Services at (805) 473-5414.
* * * * * . .
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at the
number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
* . * * * . *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time set
for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the
Director of Administrative Services at (B05) 473-5414 for more information.
www.arrovoqrande.orq
CITY OF ARROYO GRANDE - ABBREVIATIONS revised 08104/00
A Agricultural Preserve
AB Assembly Bill LAFCO Local Agency Formation Commission
I>DA Americans with Disabilities Act LOCC League of Califomla Cities
AG General Agricullure LLA Lot Une Adjustment
AGMC Arroyo Grande Municipal Code LUE Land Use Element
AGPOA Arroyo Grande Police OffIcers' Association MER Lot Merger
APN Assessor's Parcel Number MF CondomlniumITownhouse
APCB AJr Pollution Control Board MFA Apartments
APCD AJr Pollution Control District MHP MobIle Home Parks
ARC Architectural Review Committee 0 OffIce Professional
ASCE American SocIety Civil Engineers OCSD Oceano Community Services District
ASD Administrative Services Department OSCE Open Space and Conservation Element
AWWA American Water Works Association PC Planning Commission
BD Building Division PD Police Department
CA City Attomey PF Public/Quasi Public
CC City Council PPR Plot Plan Review
CCC California Conservation Corps PRD Parks & Recreation Department
CCCSIF Central Coast Cities Se~-Insurance Fund PRE-APP Pre-application
CD Community Development PSHHC Peoples' Self-Help Housing Corp.
CDBG Community Development Block Grant PSP Planned SIgn Program
CE Circulation Element PUD Planned Unit Development
CEC California Energy Commission PW Public Works Department
CECA California Environmental Quality Act RDA Redevelopment Agency
CIP Capital Improvement Program RE Residenttal Estate
CIWMP California Integrated Waste Management Plan RFP Request for Proposals
CM City Managefs OffIce RFQ Request for Qualifications
CMC California Men's Colony RH Hillside Residential
CMP Congestion Management Plan RHNP Regional Housing Needs Plan
COC CertifIcate of Compliance RR Rural Residenttal
CPI Consumer Price Index RS Suburban Residential
CUP Conditional Use Permit RTA Reversion to Acreage
DARE Drug Abuse Resistance Education RWCCB Regional Water Quality Control Board
DC Development Code SAC Staff Advisory Committee
DEA Drug Enforcement Administration SB Senate Bill
E.C. Election Code SCAT South County Area Transit
EDD Economic Development Department SEIU Service Employees Intemational Union
EDU Equivalent Dwelling Unit SF Single Family
EIR Environmental Impact Report SLO San Luis ObIspo
EIS Environmental Impact Statement SLOCOG San Luis Obispo Council of Govemments
EOC Economic Opportunity Commission SLOHA San luis Obispo Housing Authority
EVC Economic Vitality Corporation SLONTF San Luis Obispo Narcotics Task Force
FAU Federal Aid Urban SLORTA San luis Obispo Regional Transn Authority
FD Fire Division SLOWRAC San Luis Obispo County Water Resources Advisory
FDAA Federal Disaster AssIstance Administration Committee
FEMA Federal Emergency Management Agency SR Senior HousIng
FID Financial Services Department SSLOCOWA South San luis Obispo County Water AssocIation
FPPC Fair Political Practices Commission SSLOCSD South San luis Obispo County Sanitation District
FTA Federal Transil Administration SRRE Source Reducilon & Recycling Element
FY Fiscal Year SWRCD State Water Resources Control Board
G.C. Government Code TPM Tentative Parcel Map
GC General Commercial TT Tentative Tract Map
GF General Fund TTAC Transportation Technical Advisory Committee
GP General Plan TUP Temporary Use Permit
GPA General Plan Amendment UBC Uniform Building Code
HCD California Department of Housing and Community UFC Uniform Fire Code
Development USA Underground Service AJerl
HOP Home Occupancy Permit VAR Variance
HUD Housing and Urban Development Dept. VC Village Commercial
I Industrial and Business Park VCB SLO County VIsItors & Conference Bureau
ISTEA Intermodal Surface Transportation VSR View Shed Review
JPA Joint Powers Authority ZONE 3 San Luis Obispo County Flood Control and Water
Conservation District - Zone 3 (Lopez Project)
Honorary Proclamation Recognizing 5.8.
JAMES TRINGHAM
for Attaining the
Rank of Eagle Scout
WHEREAS, The Boy Scouts of America, since its founding in 1910 has been
the preeminent organization for instilling positive values in its youth
membership; and
WHEREAS, Approximately two percent of all Boy Scouts
nationwide attain the rank of Eagle Scout; and
WHEREAS, Good Citizenship, Character Oevelopment,
Physical Fitness, and Service to Others, are qualities
promoted by the Boy Scout Program and are demonstrated
in both attitude and action of Eagle Scouts; and
WHEREAS, Troop 234 of Arroyo Grande, California, is honoring one of its
very own members - JAMES ROBERT TRINHHAM, who has attained the
rank of EAGLE SCOUT.
NOW, THEREFORE, BE IT RESOL VED, that I, Michael A. Lady, Mayor of
the City of AIToyo Grande, on behalf of the City Council, do hereby
congratulate JAMES ROBERT TRINGHAM for achieving the rank of
EAGLE SCOUT, and take this opportunity to recognize JAMES'
commitment, diligence, and dedication in undertaking and completing his
Eagle Scout Project. The outcome of which resulted in the construction of a
fence, the installation of an hrlgation system, and the landscaping of the
area in front of the Sisters of Mercy Convent behind St. Patrick's Catholic
School.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal
of the City of AIToyo Grande to be affixed tIiis 9th day of July, 2002',0. .
MICHAEL A. LADY, MAYOR
8.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISO~
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: JULY 9, 2002
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period June 16 - June 30, 2002.
FUNDING:
There is a $687,821.14 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1 - Cash Disbursement Listing
ATTACHMENT 2 - June 21, 2002 Accounts Payable Check Register
ATTACHMENT 3 - June 28,2002 Accounts Payable Check Register
ATTACHMENT 4 - June 28,2002 Payroll Checks and Benefit Checks
CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND (010) SPEOAL REVENUE FUNDS
City Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - Administrative Services Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Funds
4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272)
4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271)
4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274)
Public Safety (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279)
4201 - Police Redevelopment Agency ( Fund 284)
4211 - Fire 4103 - Redevelopment Administration
4212 - Building & Safety ENTERPRISE FUNDS
Public Works (Fund 010) Sewer Fund (Fund 612)
4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance
4303 - Street/Bridge Maintenance Water Fund (Fund 640)
4304 - Street lighting 4710 - Water Administration
4305 - Automotive Shop 4711 - Water Production
Parks & Recreation (Fund 010) 4712 - Water Distribution
4420 - Parks Lopez Administration (Fund 641)
4421 - Recreation 4750 - Lopez Administration
4422 - General Recrea tion CAPITAL IMPROVEMENT PROGRAMS IFund 350)
4423 - Pre-School Program 5501-5599 - Park Projects
4424 - Recreation-Special Programs 5601-5699 - Streets Projects
4425 - Children in Motion 5701-5799 - Drainage Projects
4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects
4430 - Soto Sport Complex 5901-5999 - Water Projects
4213 - Government Buildings
4460 - Parkway Maintenance
Dept. Index for Council.xIs
ATTACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of June 16 Through June 30, 2002
July 9, 2002
Presented are the cash disbursements issued by the Department of Financial Services for
the period June 16 to June 30, 2002. Shown are cash disbursements by week of occurrence
and type of payment.
June 21, 2002
Accounts Payable Cks 106231-106325 2 $ 495,418.68
Less Payroll Cks listed on previous Attachment 3 -223,454.43
271,964.25
June 28, 2002
Accounts Payable Cks 106326-106410 3 138,855.03
Payroll Checks and Benefit Checks 4 277,001.86
415,856.89
Two Week Total ~ 687.821.14
ATTACH!1ENT 2
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
06/20/02 12:17 VOUCHER/ CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMDUNT AMOUNT
67802 06/13/02 005616 CITY OF ARROYO GRANDE G.A.REIMB PAYROLL 011.0000.1015 223,454.43 223,454.43
67803 06(13/02 10301.1 BILL ADAMS MAINT AGREE - HAMADA PRINT PRESS 010.4102.5603 1,000.00 1,000.00
67504 06/14/02 103022 CHICAGO TITLE CO POPLAR PONDING BASIN PURCHASE 284.4103.6601 200,000.00 200,000.00
67810 06/19/02 074178 SLO CNTY CLERK-RECORDER MYLAR COPY FEE 010.4301.5201 10.00 10.00
106231 06/21/02 000234 A & R WELDING SUPPLY OXY & ACETYLENE GASES 010.4305.5303 14.00 14.00
106232 06/21/02 004914 APEX SHARPENING WORKS CHAIN/KEYS 010.4420.5603 22.79
106232 06/21/02 004914- APEX SHARPENING WORKS TOOLS 220.4303.5603 11.48
106232 06/21/02 004914 APEX SHARPENING WORKS MOWER PARTS 010.4420.5603 9.87 44.14
106233 06/21/02 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 375.00 375.00
106234 06/21/02 102407 ARROYO VALLEY CAR CLUB REF.TPU #02-011 010.0000.4164 105.00 105.00
106235 06/21/02 100902 AVCO FIRE EXTINGUISHER POWDER/RECHARGE EXTING. 010.4211.5303 71 92 71.92
106236 06/21/02 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5303 603.29
106236 06/21/02 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5303 311 30 914.59
106237 06/21/02 011426 BLUEPRINT EXPRESS 5 COPIES-R.G.PARK 350.5512.1301 159 53 159.53
106238 06/21/02 101782 BOB'S EXPRESS WASH CAR WASH 010.4201.5601 120.00 120.00
106239 06/21/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 010.4201.5201 4.95
106239 06/21/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 010.4201.5201 6.71
106239 06/21/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 220.4303.5255 19.30 30.96
106240 06/21/02 013026 BRISCO MILL & LUMBER HAMMER/TOOL BOX/HACK 010.4201.5604 11.95
106240 06/21/02 013026 BRISCO MILL & LUMBER PAINT/CLAMP 640.4712.5603 15.17
106240 06/21/02 013026 BRISCO MILL & LUMBER VALVE BUSHING 612.4610.5610 11.01
106240 06(21/02 013026 BRISCO MILL & LUMBER HOSE 220.4303.5603 121.17
106240 06/21/02 013026 BRISCO MILL & LUMBER PAINT BRUSH/SAND PAPER/CLOTH 640.4712.5255 8 30
106240 06/21/02 013026 BRISCO MILL & LUMBER TRASH BAGS/VISQUINE 010.4201.5597 52.53
106240 06/21/02 013026 BRISCO MILL & LUMBER LUMBER 640.4712.5604 15.12 235.25
106241 06/21/02 013572 BRUMIT DIESEL,INC BELT 010 4211.5601 33.68
106241 06/21/02 013572 BRUMIT DIESEL,INC AIR FILTER 010 4211. 5601 74.52 108.20
106242 06/21/02 101431 BURDINE PRINTING 10 COPIES-R.G.PARK 350.5512.7301 195.75 195.75
106243 06/21/02 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 30.06
106243 06/21/02 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 81. 95
106243 06/21/02 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 238.29
106243 06/21/02 013806 BURKE AND PACE OF AG TAIL GATE 010.4430.5605 29.28
106243 06/21/02 013806 BURKE AND PACE OF AG LUMBER 640.4'712.5610 24.66
106243 06/21/02 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 89.78 494.02
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
06/20/02 12:17 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
106244 06/21/02 021940 C.COAST TAXI CAB SERVIC TAXI SVCS TG 5/3~ 225.4553.5507 1,079.50 1,079.50
106245 06/2~/02 102805 THE CA. PACIFIC CONFERBN LODGING-EVERY 15 MIN 010.4201.5597 621.25 621.25
106246 06/21/02 103021 THE CAR STEREO STORE 984 STEREO 010.4201.5601 390.00 390.00
106247 06/21/02 023088 CHERRY LANE NURSERY AZALEA-CORP YARD 010.4430.5605 24 .65
106247 06/21/02 023088 CHERRY LANE NURSERY FERTILIZER 010.4420.5274 426.86
106247 06/21/02 023088 CHERRY LANE NURSERY RONSTAR 010.4420.5274 65.79
106247 06/21/02 023088 CHERRY LANE NURSERY TREES & SHRUBS-PARK & RIDE 350.5647.7002 1,853.45
10624 7 06/21/02 023088 CHERRY LANE NURSERY 1 TON SLOW RELEASE FERT 010.4420.5274 986.27
106241 06/21/02 023088 CHERRy LANE NURSERY 15 GAL CHINESE ELM 010.4420.5308 53.61
106247 06/21/02 023088 CHERRY LANE NURSERY GRASS SEED 010.4430.5605 24.66
106247 06/21/02 023088 CHERRY LANE NURSERY TREES/SHRUBS-PARK & RIDE 350.5647.7002 291 76 3,747.05
106248 06/21/02 023322 CHRISTIANSON CHEVROLET RADIATOR HOSE 010.4211.5601 27.01 27.01
106249 06/21/02 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 15.00 15.00
106250 06/21/02 026832 CUESTA EQUIPMENT CO FIRE HOSE 612.4610.5603 1l3.82
106250 06/21/02 026832 CUESTA BQUI PMENT CO FUNNELS 010.4305.5255 48.50 162.32
106251 06/21/02 027144 L.N CURTIS & SONS TURNOUT PANTS 010.4211.5272 1,409.27
106251 06/21/02 027144 L.N CURTIS & SONS TURNOUT PANTS/SUSPENDERS 010.4211.5272 2,067.24 3,476.51
106252 06/21/02 101369 KIMBERELY DEBLAUW REIMB.TUITI0N/W/BOOK 010.4201.5502 100.84 100.84
106253 06/21/02 016302 DEPARTMENT OF CORRBCTI0 CMC CREW -MAY 220.4303.5303 4,254.32 4,254.32
106254 06/21/02 029484 DIESELRO INC. SERVICE PATCH TRUCK 220.4303.5601 497.77
106254 06/21/02 029484 DIESELRO INC. TRAILER 220.4303.5603 52.00
106254 06/21/02 029484 DIESELRO INC. TRACK BEARING/LUBE/OIL 220.4303.5603 346.92
106254 06/21/02 029484 DIESELRO INC. AIR COMPRESSOR 220.4303.5603 174.43
106254 06/21/02 029484 DIESELRO INC. SERVICE DUMP TRUCK 220.4303.5601 348.63 1,419.75
106255 06/21/02 100956 DOKKEN ENGINEERING CORP SERVICE ENG-EL CAMPO/RT 101 PS 350.5616.7701 3,600.00 3,600.00
106256 06/21/02 031824 ELECTRIC MOTOR REWINDIN REPR. PUMP MOTOR 612.4610.5610 518.58 518.58
106257 06/21/02 033072 FARM SUPPLY CO. TORO VALVE 010.4430.5605 51.% 51.96
106258 06/21/02 102084 FIRE SERVICE SPECIFlCAT FIRE HOSE 010.4211.6201 2,729.51 2,729.51
106259 06/21/02 101662 FORD QUALITY FLEET CARE REPL.SPEED SENSOR/EEC/WIRING 640.4712.5601 328.04
106259 06/21/02 101662 FORD QUALITY FLEET CARE PIN POINT TEST TO 00 LIGHT 010.4201. 5601 97.92
106259 06/21/02 101662 FORD QUALITY FLEET CARE REPL.ALTERNATOR 010.4201.5601 304.94
106259 06/21/02 101662 FORD QUALITY FLEET CARE REPL.CIRCUIT BREAKER 010.4201.5601 17.92
106259 06/21/02 101662 FORD QUALITY FLEET CARE LUBE/OIL/WIPERS/FILTER 010.4201. 5601 155.83 904.65
106260 06/21/02 039312 CITY OF GROVER BEACH SEWER BILL-1375 ASH 612.0000.4751 40 58 40.58
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
06/20/02 12:17 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
106261 06/21/02 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 446.20 446.20
106262 06/21/02 100635 HARRY'S RADIATOR SVCS RODOUT RADIATOR/REPL.INLET 010.4211. 5601 93.61 93.61
lQ6263 Q6/21/02 041184 HEACOCK WELDING NORTH FLAT BAR 640.4712.5603 8.58
106263 06/21/02 041184 HEACOCK WELDING NORTH EXPANDED METAL 640.4712.5603 38.61 41.19
106264 06/21/02 043914 JOSEPH IANNEO FOOD- J MERSHON 010.4201.5591 26.92
106264 06/21/02 043914 JOSEPH IANNEO OFFICE SUPPLIES 010.4201. 5597 70.77
106264 06/21/02 043914 JOSEPH IANNEO SOD 010.4201. 5597 63.55
106264 06/21/02 043914 JOSEPH IANNEO PRESAPLY SEAL 010.4201. 5597 28.87 190.11
106265 06/21/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 77.11
106265 06/21/02 102701 INDOFF, INC. OFFICE SUPPLIES 284.4103.5201 138 25 215.36
106266 06/21/02 044496 INFORMATION SERVICES DP ON LINE TRANS-MAY 010.4201.5606 56.43 56.43
106267 06/21/02 101848 INVENSYS METERING SYSTE TR WATER METER REGISTERS 640.4712.5207 8,569.70 8,569.70
106268 06/21/02 046098 J C LANDSCAPING LANDSCAPE MAINT, 010.4420.5303 525.00
106268 06/21/02 046098 J C LANDSCAPING LANDSCAPE MAINT. 217.4460.5356 225.00 750.00
106269 06/21/02 103026 J. B COMMUNICATIONS TROUBLESHOOT CABLE TV SYSTEM 010.4201.5603 95.00 95,00
106270 06/21/02 100892 JONES CARPET & UPHOLSTE AGFD CARPET CLEANED 010.4213.5303 435,00 435.00
106271 06/21/02 049764 LAB SAFETY SUPPLY, INC SAFETY SIGN 220.4303.5613 70.27 70,27
106272 06/21/02 101017 LITTLE TIKES SCREWS 010,4430.5605 92.81 92.81
106273 06/21/02 053118 LUCIA MAR UN.SCH.DIST. SUPPLIES-EVERY 15 MIN 010.4201.5597 20.00 20.00
106274 06/21/02 103019 MACE FIXED MANUAL PULL STATION 010.4213.5303 35.00 35.00
106275 06/21/02 054482 MAINTENANCE SUPERINTEND MSA MEETING-II PEOPLE 612.4610,5501 165.00 165.00
106276 06/21/02 101325 KERRY MCCANTS CONSULTING SVCS-CODE REVIEW 010.4130,5303 2,280.00 2,280.00
106277 06/21/02 056628 MID STATE BANK-MASTERCA TRAINING EXPENSE-1ST AID/CPR 010.4201.5501 50.00
106277 06/21/02 056628 MID STATE BANK-MASTERCA SUPPLIES-CSO DATA LINE 010.4201,5607 232.16
106277 06/21/02 056628 MID STATE BANK-MASTERCA BINDERS/INDEX CARDS 010.4201.5201 5.85
106277 06/21/02 056628 MID STATE BANK-MASTERCA GASOLINE 010.4201. 5608 54.30
106277 06/21/02 056628 MID STATE BANK-MA$TERCA TRAVEL EXPENSES 010.4201.5501 219.70 562.61
106278 06/21/02 056394 MIDAS MUFFLER & BRAKE BRAKES/TRANSMISSION/FLUSH 612.4610.5601 405.10 405.10
106279 06/21/02 056940 MIER BROS. FOREST BLEND 010.4430.5605 25.14
106279 06/21/02 056940 MIER BROS. WOOD CHIPS 350.5647.7002 429.00
106279 06/21/02 056940 MIER BROS. WEED BARRIER 350.5647.7002 202.70
106279 06/21/02 056940 MIER BROS. CONCRETE 220.4303.5613 210.42
106279 06/21/02 056940 MIER BROS. FOREST BLEND 010.4430,5605 27.89
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
06/20/02 12:17 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
1,06279 06/21/02 056940 MIER BROS. FOREST BLEND 010.4430.5605 27.89
106279 06/21/02 056940 MIER BROS. FOREST BLEND 350.5647.7002 27.89
106279 06/21/02 056940 MIER BROS. FOREST BLEND 350.5647.7002 13.94
106279 06/21/02 056940 MIER BROS. FOREST BLEND 350.5647.7002 13.94.
~06279 06/21/02 056940 MIER BROS. FOREST BLEND 350.5647.7002 13.94
106279 06/21/02 056940 MIER BROS. CONCRETE 640 -4712.5610 43.44
106279 06/21/02 056940 MIER BROS. FOREST BLEND 010.4430.5605 13.94
106279 06/21/02 056940 MIER BROS. WEED BARRIER/FOREST BLEND 350.5647.7002 258.47
106279 06/21/02 056940 MIER BROS. WEED BARRIER 350.5647.7002 128.70
106279 06/21/02 056940 MIER BROS. CONCRETE 220.4303.5613 159.27 1,597.17
106280 06/21/02 057096 MINER'S ACE HARDWARE GENERAL STATION SUPPLIES 010.4211.5255 26.32
106280 06/21/02 057096 MINER'S ACE HARDWARE DRAIN CLEANER 010.4430.5605 7.50
106280 06/21/02 0570$16 MINER'S ACE HARDWARE BULBS 010.4430.5605 19.28
106280 06/21/02 057096 MINER'S ACE HARDWARE PVC PIPE/CONDUIT 010.4201. 5607 20.92
106280 06/21/02 057096 MINER'S ACE HARDWARE CEMENT/SHOWER DRAIN/SUPPLIES 010.4430.5605 30.30
106280 06/21/02 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES 010.4201.5607 21.31
106280 06/21/02 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES 010.4201.5607 14.88
106280 06/21/02 057096 MINER'S ACE HARDWARE SHOVEL 640.4712.5273 32.14
106280 06/21/02 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES 010-4201.5607 3.85
106280 06/21/02 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 612.4610.5610 4.62
106280 06/21/02 057096 MINER'S ACE HARDWARE NIPPLE 612.4610.5610 5.98
106280 06/21/02 057096 MINER'S ACE HARDWARE CONN. WIRE 350.5906.7001 4.28 191.38
106281 06/21/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4420.5143 144.48
106281 06/21/02 057252 MISSION.UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 147.60
106281 06/21/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712.5143 56.36
106281 06/2~/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4711.5143 56.36
106281 06/21/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 43.55
106281 06/21/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4420.5143 103.70
106281 06/21/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143- 59.30
106281 06/21/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 23.98
106281 06/21/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 0IQ.42l3.5303 35 24
106281 06/21/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 45 58 716.15
106282 06/21/02 058578 MULLAHEY FORD WHEEL ASSY 010.4201.5601 105.70
106282 06/21/02 058578 MULLAHEY FORD CHECK ENG.LIGHT/REPL.ENG.LIGHT 640.4712.5601 12.82
106282 06/21/02 058578 MULLAHEY FORD WHEEL ASSY 640.4712.5601 100.74 219.26
106283 06/21/02 103024 LISA MURDOCH REF. CHILD IN MOTION CARD-MURDQ 010.0000.4602 13 .50 13.50
106284 06/21/02 101789 MUSIC FACTORY PORTACOM SYSTEM-EVERY 15 MIN 010.4201.5597 675.00 675.00
106285 06/21/02 100090 NAT'L ARBOR DAY FOUNDAT TREE CITY USA SIGN 010.4430.5605 63.90 63.90
106286 06/21/02 062322 ONE HOUR PHOTO PLUS FILM/DEVELOPMENT 220.4303 _ 5255 81.32 81.32
106287 06/21/02 062712 ORCHARD SUPPLY HARDWARE PIPE CUTTER/STOP WRENCH 640.4712.5273 42 88 42.88
106288 06/21/02 102995 PACIFIC BELL/WORLDCOM PHONE 267-8633 010.4201.5403 104.74 104.74
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
06/20102 12:17 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
106289 06/21/02 063726 PJ'S TOP SHOP UNIFORM T SHIRTS 010.4211.5255 83.67 83.67
106290 06/21/02 061548 POOR RICHARD'S PRESS E15M PRINTING 010.4201. 5597 207.96 207.96
106291 06/21/02 1Q2673 PULITZER LEGAL NOTICE-119819 010.4130.5301 90 00
106291 06/21/02 102673 PULITZER LEGAL 120264 010,4130.5301 102.00 192.00
106292 06/21/02 069108 QUINN COMPANY REPR. LOADER 220.4303.5603 349.47 349.47
106293 06/21/02 103018 JESSE A. RAMEY REF:BUSINESS LICENSE-RAMEY 010.0000.4050 25.00 25.00
10623-4 06/21/02 070590 RICHETTI WATER CONDITIO RENTAL-WATER FILTER SVCS 010.4201.5604 15.00 15.00
106295 06/21/02 072638 S & L SAFETY PRODUCTS GLOVES 220.4303.5255 64.30 64.30
106296 06/21/02 072852 SAFETY KLEEN CORP. PARTS WASHER SVCS 010.4305.5303 105 25 105.25
106297 06/21/02 075130 SAN LUIS OBISPO CNTY.NE LEGAL 5651325 010.4130.5301 106 56
106291 06/21/02 015130 SAN LUIS OBISPO CNTY.NE LEGAL 5667051 010.4130.5301 115.67 222.23
106298 06/21/02 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 192.36 192.36
106299 06/21/02 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,546.30 1,546.30
106300 06/21/02 074646 SLO CNTY.EMERG.MED.SVC. EMT REFRESHER CLASS FEES 010.4211.5501 330.00
106300 06/21/02 074646 SLO CNTY.EMERG.MED.SVC. EM'!' FEES 010.4211.5501 1,750.00 2,080.00
106301 06/21/02 080106 SMITH AND LOVELESS,INC PUMP SEALS/GASKETS 612.4610.5610 1,196 .69 1,196.69
106302 06/21/02 080340 SNAP-ON TOOLS CORP VALVE TOOLS 010.4305.5273 228.60 228.60
106303 06/21/02 080886 SOUTHERN AUTO SUPPLY ALT-GM 010.4212.5601 97.37
106303 06/21/02 080886 SOUTHERN AUTO SUPPLY WINDOW HANDLE 640.4112.5601 12.43
106303 06/21/02 080886 SOUTHERN AUTO SUPPLY ANTENNA 640.4112.5601 8.14 117.94
106304 06/21/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 35.07
106304 06/22/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 123.41
106304 06/21/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 57.67
106304 06/21/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 79.69 295.84
106305 06/21/02 101976 SPARKLE JANITORIAL & MA CITY HALL/BUILDING DEPT 010.4213.5303 380.00 380.00
106306 06/21/02 082134 STATEWIDE SAFETY & SIGN SIGNS 220.4303.5613 80.44 80.44
106307 06/21/02 102376 MICHELE STEARNS REIMB. EVRY 15 MIN PROGRAM 010.4201.5597 61. 47 6L47
106308 06/21/02 082328 STERLING COMMUNICATIONS PORTABLE RADIOS 010.4201.6201 2,630.18 2,630.18
106309 06/21/02 082640 STRADLING,YOCCA,CARLSON PROF.SVCS-TED MOORE DEV 284.4103.5303 289.61 289.51
106310 06/21(02 082836 STREATOR PIPE &. SUPPLY TOILET/BASIN FOR JAIL CELL 010.4201.5604 1,683.75 1,683.75
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
06/20/02 12:17 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
106311 06/21/02 083100 SUN BADGE CO. 5 SHOOTING MEDALS 010.4201.5255 92.46 92.46
106312 06/21(02 083382 SUPERIOR QUALITY COPIER DRUM KIT 010.4201. 5201 135.08 135.08
106313 06/21/02 102878 T.K. I. DARE PHOTO PLAQUE 010.4201.5255 64.35 64.35
106314 06/21/02 084162 ERIN TAYLOR DARE PICTURES 010.4201. 5255 18.47 18.47
106315 06/21/02 103025 TELEVISION EQUIPT.ASSOC EAR DEFENDERS FOR RADIOS 010.4201.5606 665.70 665.70
106316 06/21/02 102344 THE TRIBUNE SUBSCRIPTION-TRIBUNE 010.4130.5503 156.00 156.00
106317 06/21/02 086346 TROESH READY MIX CONCRETE 220.4303.5613 4.70.4.8 4.70.48
106318 06/21/02 087672 UNITED RENTALS LOG SPLITTER 220.43.03.5552 60.62 60.62
106319 06/21/02 100224 UNITED STATES POSTMASTE POSTAGE-WATER QUALITY LETTERS 640.4710.5201 889.84 889.84
106320 06/21/02 087398 USA BLUE BOOK CHEM FEED TUBING 640.4711.5603 82.27 82.27
106321 06/21/02 088842 VALLEY AUTO SERVICE BREAK/MOUNT TIRE 010.4420.5603 12.00 12.00
106322 06/21/02 102007 VERIZON WIRELESS CELL PHONE-ST/PW INSP/ENG 220.4303.5403 53.77
106322 06/21/02 102007 VERIZON WIRELESS CELL PHONE-ST/PW INSP!ENG 010.4.301.5403 37.63
106322 06/21/02 102007 VERIZON WIRELESS CELL PHONE-ST/PW INSP/ENG 010.4301.5403 37.64
106322 06/21/02 102007 VERIZON WIRELESS CELL PHONE-SHEELEY 284.4103.5403 39.87 168.91
106323 06(21(02 102486 WATERBOYS PLUMBING REPL. TOILET 010.4201.5604 810.00 810.00
106324 06/21/02 090480 WAYNE'S TIRE REPL.TIRE 612.4610.5601 148.19
106324 06/21/02 090480 WAYNE'S TIRE LUBE/OIL/FILTER/WIPERS 010.4201.5601 53.06
106324 06/21/02 090480 WAYNE'S TIRE LUBE/OIL/FILTER 010.4201.5601 23.61
106324 06/21/02 090480 WAYNE'S TIRE TIRES/LUBE/OIL 010.4201. 5601 161.22 386.08
106325 06/21/02 092586 LEE WILSON ELECTRIC COM SERV.GRANDjPED CROSSING 010.4304.5303 1,635.67
106325 06/21/02 092586 LEE WILSON ELECTRIC COM SIGNAL SVCS-RG PARKWAY 010.4304.5303 2,649.44
106325 06/2l(02 0925B6 LEE WILSON ELECTRIC COM SIGNAL REPR-WALMART 010.4304.5303 2,680.94
106325 06/21/02 092586 LEE WILSON ELECTRIC COM SIGNAL REPR.HALCYON/GRAND 010.4304.5303 1,564.39
106325 06/21/02 092586 LEE WILSON ELECTRIC COM ANNUAL LAMP REPLACEMENT 010.4304.5303 2,121.61 10,652.05
TOTAL CHECKS 495,418.68
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
06/20/02 12:17 VOUCHER/CHECK REGISTER
FOR PERIOD 12
FUND TITLE AMOUNT
OlD GENERAL FUND 40,610.10
011 PAYROLL CLEARING FUND 223,454..43
217 LANDSCAPE MAINTENANCE DISTRICT 225.00
220 STREETS FUND 8,460.26
225 TRANSPORTATION FUND 1,079.50
284 REDEVELOPMENT AGENCY FUND 200,467.73
350 CAPITAL IMPROVEMENT FUND 7,193.35
612 SEWER FUND 2,653.12
640 WATER FUND 11,275.19
TOTAL 49S,41B.68
ATTACHHENT 3
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
06/26/02 14 :32 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
67814 06/19/02 101039 SLO CNTY FIRE DEPARTMEN REGIS FEE ADV.AIR OPERATIONS 010.4211.5501 50.00 50.00
106326 06/28/02 100419 A.G.CHAMBER OF COMMERCE CHAIRMAN'S CIRCLE OF INFLUENCE 284.4103.5503 1,000 00 1,000.00
106327 06/28/02 102297 ACTIVE _ COM. INC. RECWARE SOFTWARE 010.4140.5303 1,490 78 1,490.78
106328 06/28/02 103041 MARCIA ADAMS REF.SUPER SITTER CLASS-ADAMS 010_0000.4605 20.00 20.00
106329 06/28/02 101110 AGP VIDEO VIDEO PRODUCTION/TAPE DIST 010.4101.5330 2,740.00 2,740.00
106330 06/28/02 103046 BERNADETT ALEXANDER CLOSING BILL-lIS S.ALPlNE 640.0000.4751 51.B1-
106330 06/28/02 103046 BERNADETT ALEXANDER REF. OVER/PYMT-115 S ALPINE 640.0000.4751 103.62 51.81
106331 06/28/02 103031 CLAUDIA ALVARADO REF. PARK DEP-ALVARADO 010.0000.4354 26.00 26.00
106332 06/28/02 004134 AMERICAN WATER WORKS AS AWWA STANDARDS REVISIONS 640.4710.5503 335.00 335.00
106333 06/28/02 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 250.00 250.00
106334 06/28/02 006006 ARROYO GRANDE FLOWER SH FLORAL ~GEMENT-LEWIS 010.4001.5504 64.35 64.35
106335 06/28/02 101038 ARROYO GRANDE LIONS FATHER/DAUGHTER DATE NIGHT 010.4424.5353 1,106.00 1,106.00
106336 06/28/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4101. 5201 62.20
106336 06/28/02 009008 BANKCARD CENTER TAPE/MEDIA COM 010.4140.5602 43.45
106336 06/28/02 009008 BANKCARD CENTER LOCAL GOV'T COMM W/SHOP-FERRAR 010.4001.5501 35.00
106336 06/28/02 009008 BANKCARD CENTER LOCAL GOV'T W/SHOP-ADAMS 010.4101.5501 35.0Q
106336 06/28/02 009008 BANKCARD CENTER LOCC MEAL 010.4001.5501 33.25
106336 06/28/02 009008 BANKCARD CENTER ACTION DAYS 01Q 04101. 5501 33 .25
106336 06/28/02 009008 BANKCARD CENTER ACTION DAYS 010.4201.5501 33.25
106336 06/28/02 009008 BANKCARD CENTER HOLIDAY INN 010.4101.5501 18.30
106336 06/28/02 009008 BANKCARD CENTER MEAL-ADAMS/LUBIN/TERBORCH 010.4201.5501 11. 97
106336 06/28/02 009008 BANKCARD CENTER ROOM LOCC-LUBIN 010.4001.5501 168.38
106336 06/28/02 009008 BANKCARD CENTER ROOM LOCC-ADAMS 010.4101.5501 168.38
106336 06/28/02 009008 BANKCARD CENTER MEETING SUPPLIES-OM 010.4101.5501 25.98
106336 06/28/02 009008 EANKCARD CENTER REIMB.SUPPLIES 010.4425> 5255 97.94
106336 06/28/02 009008 BANKCARD CENTER CELL PHONE 010.4421.5201 98.11
106336 06/28/02 009008 BANKCARD CENTER SNACK REIMB 010.4425.5259 262.64
106336 06/28/02 009008 BANKCARD CENTER DISHWASHER 010.4211.5324 500.86
106336 06/28/02 009008 BANKCARD CENTER FIRE PREV .MEAL 010.4211.5501 22.51
106336 06/28/02 009008 BANKCARD CENTER TOYS/GAMES/SUPPLIES 010.4424.5252 131.60
106336 06/28/02 009008 BANKCARD CENTER TOYS/GAMES/SUPPLIES 010.4423.5254 56.10
106336 06/28/02 009008 BANKCARD CENTER TOYS/GAMES/SUPPLIES 010.4422.5256 53.07
106336 06/28/02 009008 BANKCARD CENTER GA$-AWWA SEMINAR 640.4712.5601 24.00
106336 06/28/02 009008 BANKCARD CEN'l'ER FOOD-AWWA MEETING 640.4712.5601 20.86
106336 06/28/02 009008 EANKCARD CENTER OFFICE SUPPLIES 010.4301.i5201 59.64
106336 06/28/02 009008 BANKCARD CENTER ROUND TABLE 010.4301.6001 137.92
106336 06/28/02 009008 BANKCARD CENTER LODGING 284.4103.5501 260.42
106336 06/28/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5201 48.30
106336 06/28/02 009008 BANKCARD CENTER LEAGUE OF CA-BOOK 010.4130.5501 20.00
106336 '06/28/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5201 21.43
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
06/26/02 14 :32 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMSER DATE NUMSER NAME DESCRIPTION NUMSER AMOUNT AMOUNT
106336 06/28/02 009008 BANKCARD CENTER UC DAVIS SEMINAR-HEFFERNON 010.4130.5501 250.00
106336 06/28/02 009008 BANKCARD CENTER W/SHOP-R.STRONG 010.4130.5501 35.00
106336 06/28/02 009008 BANKCARD CENTER CONF.LUNCH-R.STRONG 010.4130.5501 17.75
106336 06/28/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5201 21.44
106336 06/28/02 009008 BANKCARD CENTER GAS 010.4130.5501 14 .81
106336 06/28/02 009008 BANKCARD CENTER SEMINAR HANDBOOK 010.4130.5501 55.00
106336 06/28/02 009008 BANKCARD CENTER MEAL-LUBIN/ADAMS/TERBORCH 010.4001.5501 11.96
106336 06/28/02 009008 BANKCARD CENTER MEAL-LUBIN/ADAMS/TERBORCH 010.410J..5501 11.96 2,901. 73
106337 06/28/02 009750 BRENDA BARROW PLAYGROUND TRAINING SPLYS 010.4422.5256 290.16
106337 06/28/02 009750 BRENDA BARROW PRESCHOOL SUPPLIES 010.4423.5253 31.55 321.71
106338 06/28/02 103035 FRED BAUER REF. PARK DEP-BAUER 010.0000.4354 50.00 50.00
106339 06/28/02 103034 TARA BEECHER REF. PARK DEP-BEECHER 010.0000.4354 26.00 26.00
106340 06/28/02 012168 BOXX EXPRESS SHIPPING 010.4211.5201 7.19 7.19
106341 06/28/02 013572 BRUMIT DIESEL,INC ADT'L ITEM-SEAL 010.4211.5601 22.13 22.13
106342 06/28/02 018330 CA.ST.DEPT.QF JUSTICE FINGERPRINT CHECK 010.4425.5315 437.00
106342 06/28/02 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINT CHECK 010.4201.5324 64.00
106342 06/28/02 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINT CHECK 010.4201.5329 816.00 1,317.00
106343 06/28/02 014352 CALCHIEFS BOOKSTORE CA. FIRE CODES 2001 010.4212.5501 306.76 306.76
106344 06/28/02 021918 CENTRAL COAST SUPPLY sLOG MAINT. SUPPLIES 010.4430.5605 67.57
106344 06/28/02 021918 CENTRAL COAST SUPPLY sLOG MAINT.SUPPLIES 220.4303.5613 67.57 135.14
106345 06/28/02 103023 CHANDLER MACHINE SALES NEEDLES 010.4211.5255 29.95 29.95
106346 06/28/02 023634 CLASSIC TEES & SIGNS T-SHIRTS-SUMMER 2002 010.4422.5256 304.27 304.27
106347 06/28/02 101790 CLEAR KATER COLOR 9 FLATS-BEDDING PLANTS 010.4430.5605 89.77 89.77
106348 06/28/02 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES 640.4710.5310 256.00 256.00
106349 06/28/02 024832 COMMUNICATION SOLUTIONS REPR.SEWER LIFT#l AFTER FLOOD 612.4610.5303 1,335.57 1,335.5'7
106350 06/28/02 026'754 CRYSTAL SPRINGS WATER C BO'ITLED WATER 010.4420.5201 31. 00 31.00
106351 06/28/02 102742 SARA DIAZ CREATIVE MEMORIES CLASS-DIAZ 010.4424.5351 14.00 14.00
106352 06/28/02 0294B4 DIESBLRO INC. SERV/LUBE/SFAETY INS-PW50 220.4303.5601 254.02
106352 06/28/02 029484 DIESELRO INC. SERV/LUBE/SFAETY INS-PW50 640.4712.5603 254.01
106352 06/28/02 029484 DIESELRO INC. SERV/LUBE/SFAETY INS-PW50 612.4610.5601 254.02 762.05
106353 06/28/02 103040 GRETA FRITSCH REF.GOLF CLASS-FRITSCH 010.0000.4605 75.00 75.00
106354 06/28/02 103038 LAURA GARCIA REF.PARK DEP-GARCIA 010.0000.4354 26.00 26.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
06/26/02 14 :32 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
106355 06/28/02 100907 GRACE BIBLE CHURCH REF. PARK DEPOSIT-GRACE BIBLE 010.0000.4354 26.00 26.00
106356 06/28/02 101248 OSCAR GRASSLE CLOSING BILL-217 CANYON WAY 640.0000.4751 66.31-
106356 06/28/02 101248 OSCAR GRASSLE REF.OVER/PYMT-217 CANYON WAY 640.0000.4751 331.65
106356 06/28/02 101248 OSCAR GRABSLE PREVIOUS BALANCE-2l7 CANYON WA 640.0000.4751 132.67- 132.67
106357 06/28/02 103027 SUSANNA HUGHES REF:SPECIAL INST.CLASS-HUGHES 010.0000.4605 35.00 35.00
106358 06/28/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4421.5201 52.31
106358 06/28/02 102701 INooFF, INC. OfFICE SUPpLIES 010.4430.5201 3.96
106358 06/28/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4425.5255 19.86
106358 06/28/02 102701 INDOFF,IHC. OFFICE SUPPLIES 010.4421.5201 31.27
106358 06/28/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4102.5255 143.98
1'06358 06/28/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4212.5201 190.67
106358 06/28/02 102701 INDOFF, IHC . OFFICE SUPPLIES 010.4212.5201- 11.40
106358 06/28/02 102701 INDOFF, INC. OFFICE SUPPLIES 284.4103.5201 185.91 639.36
106359 06/28/02 046410 J.N.ENTERPRISES TOILET RENTAL 220.4303.5552 91.73 91.73
106360 06/28/02 048360 LINDA KEY REIMB.SUPPLIES-KEY 010.4423.5254 103.79 103.79
106361 06/28/02 103043 BERNARD LANDSMAN REF.BLDG.PERM-579 NEWMAN 010.0000.4181 28.00
106361 06/28/02 103043 BERNARD LANDSMAN REF.PLAN CHECK FEE-579 NEWMAN 010.0000.4505 18.00 46.00
106362 06/28/02 103028 DANIELLE LEMOS REF. PARK DEF-LEMOS 010.0000.4354 57.00 57.00
106363 06/28/02 101173 LONGS DRUG STORE PHOTO PROCESSING-MAY 010.4201.5255 4.82 4.82
106364 06/28/02 053118 LUCIA MAR UN.SCH.DIST. CUSTODIAL CHARGES-JAN 12/19 010.4426.5553 580.25 580.25
106365 06/28/02 053274 LYON & CARMEL PROF.SVCS-MAY 010.4003.5304 9,875.26 9,875.26
106366 06/28/02 102601 CYNTHIA MAC MURPHEY REF. S/BALL LEAGUE-MACMURPHEY 010.00'00.4354 26.00 26.00
106367 06/28/02 102086 MEDSTOP URGENT CARE PRE-EMPLOYMENT PHYS-M. TORRES 010.4425.5315 480.00
106367 06/28/02 102086 MEDSTOP URGENT CARE PRE-EMPLOYMENT PHYSICAL 010,4425.5315 424.00
106367 06/28/02 102086 MEDSTOP URGENT CARE PRE-EMPLOY. PHYSICAL 010.4425.5315 470.00
106367 06/28/02 102086 MEDSTOP URGENT CARE PRE-EMPLOYMENT PHYSICAL 010.4425.5315 456.00
106367 06/28/02 102086 MEDSTOP URGENT CARE TB INTRADERMAL 010,4425.5315 20.00
106367 06/28/02 102086 MEDSTOP URGENT CARE PRE-EMPLOY. PHYSICAL 010,4425.5315 428.00
106367 06/28/02 102086 MEDSTOP URGENT CARE PRE-EMPLOYMENT PHYSICAL 010.4425.5315 468.00
106367 06/28/02 102086 MEDSTOP URGENT CARE PRE- EMPLOYMENT PHYSICAL 010.4425.5315 488.00
106367 06/28/02 102086 MEDSTOP URGENT CARE HEPATITUS B VAC 010.4213.5315 60.00
106367 06/28/02 102086 MEDSTQP URGENT CARE DMV PHYSICAL 220.4303.5303 55.00
106367 06/28/02 102086 MEDSTOP URGENT CARE PRE-EMPLOYMENT PHYSICAL 010.4425,5315 193.00
106367 06/28/02 102086 MEDSTOP URGENT CARE PRE-EMPLOYMENT PHYSICAL 010.4425.5315 198.00
106367 06/28/02 102086 MEDSTOP URGENT CARE PRE-EMPLOYMENT PHYSICAL 010.4425.5315 211.00 3,957.00
106368 06/28/02 056628 MID STATE BANK-MASTERCA STRAWBERRY FESTIVAL SUPPLIES 010.4201.5501 67.91
106368 06/28/02 056628 MID STATE BANK-MASTERCA TEEN ACADEMY SUPPLIES 010.4201.5504 55.00 122.91
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
06/26/02 14 :32 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
106369 06/28/02 057096 MINER'S ACE HARDWARE ENTRY LOCKS 010.4430.5605 128.68
106369 06/28/02 057096 MINER'S ACE HARDWARE 9 V BATTERY 640.4712.5255 12.42
106369 06/28/02 057096 MINER'S ACE HARDWARE FASTENERS 010.4211.5603 9.01
106369 06/28/02 057096 MINER'S ACE HARDWARE LUMBER CRAYON 010.4212.5255 7.64
106369 06/28/02 051096 MINER'S ACE HARDWARE AA BATTEIES 640.4712.5255 12.85
106369 06/28/02 057096 MINER'S ACE HARDWARE SWITCH/MISC.SPLYS 010.4430.5605 7.49
106369 06/28/02 057096 MINER'S ACE HARDWARE COUPLERS 640.471;2.5610 1. 39 179.48
106370 06/28/02 057252 MISSION UNIFORM SERVICE SHOP TOWELS 010.4102.5255 5.20 5.20
106371 06/28/02 101219 MARGARET MOORE REF. PARK DEPOSIT-MOORE 010.0000.4354 26.00 26.00
106372 06/28/02 101126 MORRO GROUP, INC. CONSULT.SVCS-STREAMBED ALTER 220.4303.5303 1,065.00 1,065.'00
106373 06/28/02 103020 NAT'L INTERAGENCY FIRE TRAINING MATERIAL 010.4211.5501 111.29 171.29
106374 06/28/02 102730 NEXTEL COMMUNICATIONS CELL PHONE-FIRE/ER/BLDG/SAFETY 010.4211.5403 105.85
106374 06/28/02 102730 NEXTEL COMMUNICATIONS CELL PHONE-FIRE/ER/BLDG/SAFETY 010.4212.5403 35.28 141.13
106375 06/28/02 103033 CHARLES OLDHAM REF. PARK DEP-OLDHAM 010.0000.4354 26.00 26.00
106376 06/28/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 20.98 20.98
106377 06/28/02 103032 ELENA PAONESSA REF. PARK DEP-PAONESSA 010.0000.4354 26.00 26.00
106378 06/28/02 066924 PLAQUE SHAQUE NAME PLATE-TRAPF .COMM 010.4301.5201 11.80
106378 06/28/02 066924 PLAQUE SHAQUE NAME PLATE-SR.AD.COMM 010.4421.5201 11.80 23.60
106379 06/28/02 067548 POOR RICHARD'S PRESS FATHER/DAUGHTER FLYER 010.4424.5252 18.04 18.04
106380 06/28/02 102237 PRIMARY CARE DOG & CAT EXAM-TESTS 010.4201.5322 494.37
106380 06/28/02 102237 PRIMARY CARE DOG & CAT MEDICATION 010.4201.5322 99.80 594.17
106381 06/28/02 063180 MADDY QUAGLINO SUPER SITTER/MOM'S BIG HELPER 010.4424.5351 168.00 168.00
106382 06/28/02 068874 PAUL QUINLAN REIMB. DMV PHYSICAL-QUINLAN 010.4211.5324 75.00 75.00
106383 06/28/02 069148 R & T EMBROIDERY,INC EMBROIDERY ON VOLUNTEER SHIRTS 010.4201.5255 22.79 22.79
106384 06/28/02 103039 MARIA RAMSAY REF.PARK DEP-RAMSAY 010.0000.4605 20.00 20.00
106385 06/28/02 100200 RRM DESIGN GROUP PROF.SVCS-R.G.PARK 350,5512.7501 286.25
106385 06/28/02 100200 RRM DESIGN GROUP PROF.SVCS-R.G. PARK 350.5512.7501 3,094.50 3,380.75
106386 06/28/02 075130 SAN LUIS OBISPO CNTY.NE SUMMER 2002 ACTIVITY GUIDE 010.4421.5504 2,613.00
106386 06/28/02 075130 SAN LUIS OBISPO CNTY.NE CR:SUMMER ACTIVITY GUIDES 010.4421.5504 420.00- 2,193.00
106387 06/28/02 103030 SHARON SCOTT REF:PARK DEP-SODTT 010.0000.4354 26.00 26.00
106388 06/28/02 078156 SEBASTIAN OIL DISTRIB. DIESEL FUEL 010.4211.5608 123.51 123.51
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
06/26/02 14 :32 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
106389 06/28/02 101681 SIERRA VISTA REG MED CT PRE-EMPLOY.PHYS-VANBEVEREN 010.4421.5316 271.00 271.00
106390 06/28/02 101387 SMITH & SONS RBF.PARK DEP-SMITH 010.0000.4354 26.00 26.00
1063n 06/28/02 oacaos SOUTH SLa COUNTy SANI! SEWER HooKUPS-5/02 760.00CO.2305 50,000.00
106391 06/28/02 080808 SOUTH SLO COUNTy SANIT SEWER SVC COLL-5/02 760.0000.2304 43,356 35
106392 06/28/02 080808 SOUTH SLO COUNTY SANI! 5/02 SAN DIST-214 E.BRANCH 010.4145.5401 19.63
106391 06/28/02 080808 SOUTH SLO COUNTY SANIT 5/02 SAN DIST-21S E.BRANCH 010.4145.5401 13 .47
106391 06/28/02 080808 SOUTH SLO COUNTy SANIT 5/02 SAN DIST-208 E.BRANCH 010.4145.5401 13.47
106391 06/28/02 080808 SOUTH SLa COUNTY SANIT S/C2 SAN DIST-2II VERNON 010.4145.5401 13 .47
106391 06/28/02 080808 SOUTH SLO COUNTY SANIT 5/02 SAN DIST-140 TRAF.WAY 010.4145.5401 13 .47
106391 06/28/02 08.0808 SOUTH SLO COUNTY SANIT 5/02 SAN DIST-STROTHER R/R 010.4145.5401 13.47 93,443.33
10092 06/28/02 080886 SOUTHERN AUTO SUPPLY LIGHTS 640.4712.5603 56.01
106392 06/28/02 080886 SOUTHERN AUTO SUPPLY BACKUP LAMPS 640.4112.5603 19.73
106392 06/28/02 080886 SOUTHERN AUTO SUPPLY CR:LAMPS 640.4712.5603 1.33-
106392 06/28/02 080886 SOUTHERN AUTO SUPPLY SOCKET ASSEMBLy 640.4712.5273 5.46
106392 06/28/02 080886 SOUTHERN AUTO SUPPLY CR:LAMPS 640.4712.5603 19.73-
106392 06/28/02 080886 SOUTHERN AUTO SUPPLY ALUM. SEAL PW 140 612.4610.5603 30.63
106392 06/28/02 080886 SOUTHERN AUTO SUPPLY FUSES 010.4201.5601 3.97
106392 06/28/02 08C886 SOUTHERN AUTO SUPPLY SAND DISC 612.4610.5603 9.85
106392 06/28/02 080886 SOUTHERN AUTO SUPPLY PARTS-PW140 612.4610.5603 95.21
106392 06/28/02 080886 SOUTHERN AUTO SUPPLY COOLANT PW 14 0 612.4610.5603 5.63
106392 06/28/02 080886 SOUTHERN AUTO SUPPLY SAND DISC 612.4610.5603 11.58
106392 06/28/02 080886 SOUTHERN AUTO SUPPLY OZIUM/THREADLOCK 010.4305.5255 15.13
106392 06/28/02 080886 SOUTHERN AUTO SUPPLY AIR FILTER-PW193 010.4305.5603 4.50
106392 06/28/02 080886 SOUTHERN AUTO SUPPLY BATTERY 010.4305.5255 73.41 310.05
106393 06/28/02 082040 STAPLES PENS 010.4201.5201 49.42
106393 06/28/02 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 6.42- 43.00
106394 06/28/02 103036 MARIE STOCKWELL REF. PARK DEP-STOCKWELL 010.0000.4354 26.00 26.00
106395 06/28/02 083382 SUPERIOR QUALITY COPIER MAINT.AGREEMENT-JQNE 010.4101.5602 195.00 195.00
106396 06/28/02 103029 DAWN TABIN REF.PARK DEP-TABIN 010.0000.4354 26.00 26.00
106397 06/28/02 102244 TITAN INDUSTRIAL BANDAGES/PAIN ZAPPERS 010.4420.5255 69.13
106397 06/28/02 102244 TITAN INDUSTRIAL BACK PAIN OFF 010.4420.5255 12.82
106397 06/28/02 102244 TITAN INDUSTRIAL BATTERIES 010.4201,5255 39.64
106397 06/28/02 102244 TITAN INDUSTRIAL DRISTAN TABLETS 010.4420.5255 27.25
106397 06/28/02 102244 TITAN INDUSTRIAL SAFETy GLASSES/HOLDERS 010.4213.5255 52.00
106397 06/28/02 102244 TITAN INDUSTRIAL SAFETY GLASSES/HOLDERS 010.4430.5255 47.87
106397 06/28/02 102244 TITAN INDUSTRIAL PAIN ZAPPERS 220.4303.5255 10.51 259.22
106398 06/28/02 103037 FRED TRAVIS REF. PARK DEP-TRAVIS 010.0000.4354 26.00 26.00
106399 06/28/02 102344 THE TRIBUNE ANNUAL SUBSCRIPT-TT 010.4101.5503 156.00 156.00
106400 06/28/02 103042 LORI TURPIN REF.COMMUNITY CTR-TURPIN 010.0000.2206 250.00
106400 06/28/02 103042 LORI TURPIN BLDG. SUPER-TURPIN 010.0000.4355 31.50- 218.50
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
06/26/02 14 ;32 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMDUlIT AMOUlIT
106401 06/28/02 102945 UNITED RENTALS,INC HWY STOBE LIGHT 220.4303.5601 97.41 97 .41
106402 06/28/02 103045 KAREN VALDEZ RBF.WTR DEP-182 FAIR VIEW DR 640.0000.2302 180.00
106402 06/28/02 103045 KAREN VALDEZ CLOSING BILL-182 FAIR VIEW DR 640.0000.4751 52.91~
106402 06/28/02 1.03045 KAREN VALDEZ PREVIOUS BALANCE-182 FAIR VIEW 640.0000.4751 119.80- 7.29
106403 06/28/02 102007 VERIZON WIRELESS PD PATROL CAR CELL PHONES 010.4201.5403 323.82
106403 06/28/02 102007 VERIZON WIRELESS CELL PHONE-WATER/SHOP/PW DIR 612.4610.5403 49.59
106403 06/28/02 102007 VERIZON WIRELESS CELL PHONE-WATER/SHOP/PW VIR 010.4301. 5403 26.77
106403 06/28/02 102007 VERIZON WIRELESS CELL PHONE-WATER!SHOP/PW DIR 010.4305.5403 41.76
106403 06/28/02 102007 VERIZON WIRELESS CELL PHONE 010.4211.5403 33.54
106403 06/28/02 102001 VERIZON WIRELESS CELL PHONE~ CM 010.4101.5403 74.45
106403 06/28/02 102007 VERIZON WIRELESS CELL PHONE-CHAVEZ 010.4430.5605 24.86
106403 06/28/02 102007 VERIZON WIRELESS CELL PHONE-PKS/REC/DIR 010.4421.5602 39.19
106403 06/28/02 102007 VERIZON WIRELESS CELL PHONE-PKS SUPER 010.4421.5602 15.65 629.63
106404 06/28/02 101866 VERIZON WIRELESS MESSAG PAGERS-FIRE(BLDG DIV 010.4211.5403 33.23
106404 06/28/02 101866 VERIZON WIRELESS MESSAG PAGERS-FIRE/SLOG DIV 010.4212.5403 16.62 49.85
106405 06/28/02 103044 HEATHER VICTORINO REF.SUMMER PRE-SCHOOL-VICTORIN 010.0000.4603 20.00 20.00
106406 06/28/02 090480 WAYNE'S TIRE IDLER/ARM/ALIGNMENT 010.4201.5601 H6.58
106406 06/28/02 090480 WAYNE I S TIRE REPR.FLAT/LUBE/OIL 010.4201.5601 51.61
106406 06/28/02 090480 WAYNE'S TIRE FRONT DISC PADS/BRAKES 010.4201. 5601 109.78 307.97
106407 06/28/02 101820 ROGER WIGHTMAN ADVANCE FOR NAT' L TOURN. EXP 010.0000.2013 750.00 750.00
106408 06/28/02 100431 WILLARD PAPER CO NCR/PAPER 010.4102.5255 519.73 519.73
106409 06/28/02 092586 LEE WILSON ELECTRIC COM RBPR.TRAFFIC SIGNALS 010.4304.5303 108.11 108.11
106410 06/28/02 102197 MICHAEL ZIGELMAN POST REQUAL-COURSE-ZIGELMAN 010.4201.5501 ;2,216.00 2,216.00
TOTAL CHECKS 138,855.03
VOUCHRE2. CITY OF ARROYO GRANDE PAGE 1
06/26/02 14 :32 VOUCHER/CHECK REGISTER
FOR PERIOD 12
FUND TITLE _tmT
010 GENERAL FUND 36,069.84
220 STREETS FUND 1,641.24
2'4 REDEVELOPMENT AGENCY FUND 1,446.33
350 CAPITAL IMPROVEMENT FUND 3,380.75
612 SEWER FOND 1,792.08
640 WATER FUND 1,168.44
760 SANITATION DISTRIBUTION FUND 93,356.35
TOTAL 138,855.03
ATTACHMENT 4
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
06107102 - 06120102
06128102
FUND 010 244,204.30 Salaries Full time 157,823.95
FUND 220 11,572.85 Salaries Part-Time - PPT 17,462.65
FUND 284 5,194.19 Salaries Part-Time - TPT 10,203.52
FUND 612 4,497.56 Salaries OverTime 8,382.65
FUND 640 11,532.96 Salaries Standby 361.50
277,001.86 Holiday Pay 2,744.22
Sick Pay 2,354.29
Annual Leave By Back -
Vacation Buyback
Sick Leave Buyback -
Vacation Pay 7,999.39
Comp Pay 5,290.15
Annual Leave Pay 2,507.90
PERS Retirement 16,311.26
Social Security 15,143.32
PARS Retirement 321.02
State Disability Ins. 736.80
Health Insurance 22,820.83
Dental Insurance 3,657.21
Vision Insurance 813.19
Life Insurance 579.60
Long Term Disability 839.03
Uniform Allowance -
Car Allowance 400.00
Council Expense -
Employee Assistance 149.38
Boot Allowance -
Motor Pay 100.00
277,001.86
a.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR ~
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: JULY 9, 2002
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of June 30, 2002, as required by Government Code Section 53646 (b).
-.'".---....--- .-
CITY OF ARROYO GRANDE
MONTHL Y INVESTMENT REPORT
As of June 30, 2002
July 9, 2002
This report presents the City's investments as of June 30, 2002. It includes all
investments managed by the City, the investment institution, type of investment,
maturity date, and rate of interest. As of June 30, 2002, the investment portfolio was in
compliance with all State laws and the City's investment policy.
Current Investments:
The City is currently investing all short-term excess cash in the Local Agency
Investment Fund (LAIF) administered by the State Treasurer. This is a very high
quality investment in terms of safety, liquidity, and yield. The City may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
time, the City does not hold any other investments. The following is a comparison of
investments based on book values as of May 31, 2002 compared with the prior month
and the prior year.
Date: June 2002 May 2002 June 2001
Amount: $12,000,000 12,250,000 10,350,000
Interest Rate: 2.76% 2.79% 5.32%
8.c.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, JUNE 11, 2002
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. SPECIAL CITY COUNCIL MEETING:
Mayor Lady called the meeting to order at 6:04 p.m. Council Members Runels, Ferrara,
Lubin and Dickens, City Manager Adams, Director of Public Works Spagnolo, and City
Attorney Carmel were present.
2. PUBLIC COMMENT:
None.
3. CITY COUNCIL CLOSED SESSION:
a. CONFERENCE WITH PROPERTY NEGOTIATOR pursuant to Government
Code Section 54956.8:
Property: (1 ) APN 007-011-021
(2) APN 007-011-022
(3) APN 007-011-023
Agency Negotiator: Don Spagnolo, Director of Public Works
Negotiating Parties: (1) Southam California-Arizona Conference Group
Commission of the Methodist Church, a Califomia
non-profit corporation;
(2) Pacific and Southwest Annual Conference of the
United Methodist Church, a Califomia non-profit
religious benefit corporation;
(3) The Central California Conference Association of
Seventh Day Adventists, a California non-profit
corporation.
Under Negotiation: Price and Terms of Payment.
Council Member Dickens recused himself from closed session in anticipation of
Item 3.b. due to a conflict of interest.
b. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
pursuant to Government Code Section 54956.9(b) involving one potential case.
Council Member Dickens returned to open session.
(Over, please)
MINUTES OF SPECIAL MEETING OF CITY COUNCIL
June 11, 2002 - 6:04 p.m.
Page 2
4. CLOSED SESSION ANNOUNCEMENTS:
Mayor Lady announced that there was no reportable action from the closed session.
5. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING:
The meeting was adjourned at 7:09 p.m.
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Services/
Deputy City Clerk
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JUNE 11, 2002
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council meeting to order at 7:15 p.m.
2. ROLL CALL
City Council: Council Members Dickens, Ferrara, Lubin, Mayor Pro Tem Runels.
and Mayor Lady were present.
City Staff Present: City Manager Adams; City Attomey Carmel; Director of
Administrative Services Wetmore; Chief of Police TerBorch;
Director of Public Works Spagnolo; and Director of Community
Development Strong.
3. FLAG SALUTE
Members of Boy Scout Troop 489 led the Flag Salute.
4. INVOCATION
Pastor Robert Burnett, New Hope Church, Arroyo Grande, delivered the invocation.
5. SPECIAL PRESENTATIONS
None.
6. AGENDA REVIEW
None.
6.8. Resolutions and Ordinances Read in Title Only
Council Member Ferrara moved, Mayor Pro Tem Runels seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
7. CITIZENS'INPUT, COMMENTS, AND SUGGESTIONS
David Shaw, resident on Canyon Way, referred to the Village Glen development and
expressed concems regarding stagnating water in the Village Glen detention basin
located at the end of Canyon Way. He stated that he was told the developer was
responsible for the basin; however, he believed that the City should attend to the matter.
He expressed further concerns regarding refuse containers that are being left out on the
street creating potential traffic hazards.
CITY COUNCIL MINUTES
JUNE 11, 2002
PAGE 2
8. CONSENT AGENDA
Mayor Pro Tem Runels moved and Council Member Dickens seconded the motion to
approve Consent Agenda Items 8.a. through 8.j., with the recommended courses of
action:
8.a. Cash Disbursement Ratification.
Action: Approved the listing of cash disbursements for the period May 16, 2002
through May 31,2002.
8.b. Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of May
31,2002.
8.c. Consideration of Confirmation of Assessments.
Action: 1) Adopted Resolution No. 3595 confirming landscaping assessments for
all parcels within Tract 1158; 2) Adopted Resolution No. 3596 confirming
landscaping and lighting assessments for all parcels within Tract 1769.
8.d. Consideration of Approval of Minutes.
Action: Approved minutes for the Special and Regular City Council Meetings of
May 14, 2002, and Special and Regular City Council Meetings of May 28, 2002
as submitted.
8.e. Consideration of Disposal of Surplus Bicycles.
Action: Adopted Resolution No. 3597 declaring bicycles as surplus for donation
to the San Luis Obispo County Sheriff's Office to be refurbished and donated to
needy children.
8.f. Consideration of Authorization to Contract for Professional Services for
Design of the Poplar Street Ponding Basin Expansion.
Action: Authorized the City Manager to enter into an Agreement with EDA
Design Professionals for an amount not to exceed $11,500, plus out-of-pocket
expenses, for professional services to design the Poplar Street Ponding Basin
expansion improvements.
8.g. Consideration to Award a Contract for the Spring 2001/02 Slurry Seal
Project, Project PW-2002-o1.
Action: 1) Awarded a construction contract for the Spring 2001/02 Slurry Seal
Project to Intermountain Slurry Seal, Inc. in the amount of $129,435.34; 2)
Authorized the City Manager to approve change orders not to exceed the
contingency of $13,000 for use only if needed for unanticipated costs during the
construction phase of the project; and 3) Direct staffed to issue the Notice of
Award and Notice to Proceed with other necessary contract documents.
8.h. Consideration of Authorization of Expenditures for The Pike Rehabilitation
Project.
Action: Authorized the expenditure of $43,000 of 2002 STIP funds and $16,400
of Construction Tax funds contained in the FY 2001-2002 Budget for The Pike
Rehabilitation Project.
CITY COUNCIL MINUTES
JUNE 11, 2002
PAGE 3
8.i. Consideration of Temporary Use Permit No. 02-011; Authorization to Close
City Streets, Waive Permit and Police Service Fees, and Use City Property
for the "Arroyo Grande Car Sho" on Saturday, July 27, 2002.
Action: Adopted Resolution No. 3598 approving Temporary Use Permit 02-011
for the "Arroyo Grande Valley Car Sho", authorizing the closure of City streets
and the use of City property. and authorizing the waiver of permit and police
service fees.
a.j. Consideration of Approval of Final Parcel Map AG 00-301; E.F. Moore &
Company (Longs Drug Store).
Action: Approved Final Parcel Map AG 00-301 subdividing approximately 6.22
acres into three (3) commercial lots, and two (2) lots to be used as a storm water
detention basin at the southeast corner of the intersection of East Grand Avenue
and Courtland Street.
AYES: Runels, Dickens, Ferrara, Lubin, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES. the motion is hereby declared to be passed.
9. PUBLIC HEARING
None.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.a. Consideration of the Management of the Groundwater Basin Status Report.
Director of Public Works Spagnolo presented the staff report and responded to
questions from Council regarding the water supply received from Lopez; clarification on
the number and water pumping capacity of the City's wells; shared information and
monitoring requirements pursuant to the adopted Gentlemen's Agreement; commented
on the status of the State Department of Water Resources (DWR) draft report regarding
the Arroyo Grande groundwater basin and the estimated timeframe that the final report
will be issued; clarified the formula used for conversion credits; clarified the identified
parcels in the City that have been converted since 1983; the potential for future drilling
of wells for agricultural/rural residential purposes and how it would be addressed with
the Gentlemen's Agreement; whether any credit had been taken for the 60 acres at
Village Glen; provided clarification on whether the 3,303 acre feet of water used last
year from ground water and surface water reflected agricultural uses; clarification of the
statements concerning the condition of the groundwater basin described in the draft
DWR report which contains information that is two years old and consideration of a
request to include a statement in the report that the information was based on 2000
CITY COUNCIL MINUTES
JUNE 11, 2002
PAGE 4
data; clarification regarding the requirement for a Habitat Conservation Plan; and an
inquiry as to when the City last commissioned a hydrologist to review the Arroyo Grande
groundwater basin. Further discussion ensued concerning the conclusion to the Santa
Maria Valley litigation; annual pumping capability of the City's wells; projected figures for
water usage through the year 2020; retrofit efforts in the City since the in-lieu fee
program has been implemented; and the number of gallons saved since implementing
retrofit requirements.
Mayor Lady invited comments from those in the audience who wished to be heard on
the matter, and upon hearing none, closed the public comment period and brought the
issue back to Council for consideration.
Council Member Dickens commented that the City may be at a point to address
supplemental water and conservation issues; urged continued communication with
other partners to the Gentlemen's Agreement; supported retrofitting efforts and
suggested looking at whether collecting in-lieu fees is appropriate as opposed to
requiring new development to install conservation plumbing fixtures; suggested utilizing
in-lieu funds collected thus far to pursue additional well construction; look at other types
of supplemental water; implementing conservation programs, and address conservation
pricing.
Council Member Ferrara supported being conservation minded and being proactive with
all aspects of water conservation. He stated it was more advantageous to require
installation of low flow fixtures in new construction; commented that water will continue
to be a priority for the City; stated the City must have an accurate picture of its water
resources; commented on the need to look at the structure of the State water system
and its vulnerability; requested that when the final DWR report was published, he would
like a report on its impact and meaning to the City, and he further suggested the City
consider preparation of a local water supply study following review of the DWR report
data. He requested that Director Spagnolo reference the fact that information came
from the 2000 draft DWR report.
Council Member Lubin commented on retrofitting issues and urged substantial efforts by
the City to require appropriate retrofitting in connection with new development, as well
as using the in-lieu fees collected to develop a City program for other retrofit projects.
He supported consideration of any option to increase the City's water supply through
alternative sources. Council Member Lubin also referred to Best Management Practice
2 (BMP 2) provided in the Urban Water Management Plan which addresses plumbing
retrofits. He asked for clarification that as a result of the City adopting the Uniform
Plumbing Code (UPC) that water-conserving devices, including low-flow toilets, are
required to be incorporated into new construction in the City.
Mayor Pro Tem Runels commented that availability and cost of State water should be
considered. He commented that when the Lopez Dam retrofit project was complete, the
CITY COUNCIL MINUTES
JUNE 11, 2002
PAGE 5
reservoir could be filled to capacity; and also commented on installation and plumbing
compatibility issues related to low-flow water deVices.
Mayor Lady agreed with comments that had been made and expressed appreciation for
the status report. He stated the City was on track with its retrofit efforts; water
conservation; and looking at new sources for water.
City Manager Adams recapped the items Council directed staff to follow up on,
including: 1) continue to meet with neighboring jurisdictions on an ongoing basis to
monitor water usage and compliance with the groundwater management agreement; 2)
develop recommendations for implementation of water conservation Best Management
Practices, focusing on retrofitting opportunities, requirements for new construction, and
assessment of a tiered rate structure when the Water Rate Study is prepared; 3)
research current regulations and enforcement of water conservation requirements on
new construction; 4) explore opportunities for State water; 5) provide a status report to
City Council when the DWR report is completed; and 6) after reviewing the DWR report
data, consider preparation of a local water supply study.
There was no formal action on this item.
11.b. Consideration of Resolution Establisl:Jing Fines for Violations of Parking
Regulations in the California Vehicle Code.
Chief of Police TerBorch presented the staff report and responded to questions from
Council.
Mayor Lady invited comments from those in the audience who wished to be heard on
the matter, and upon hearing none, closed the public comment period and brought the
issue back to Council for consideration.
Following comments in support of the revised fee schedule, Council Member Ferrara
moved to adopt a Resolution approving the establishment of parking citation fees,
penalties, surcharges, and processing for specified Vehicle Code parking violations.
Council Member Dickens seconded the motion, and on the following roll-call vote, to wit:
AYES: Ferrara, Dickens, Lubin, Runels, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
12. CITY COUNCIL MEMBER ITEMS
a) Request to place on future City Council Agenda establishment of a Housing
Commission. (FERRARA)
CITY COUNCIL MINUTES
JUNE 11, 2002
PAGE 6
Council Member Ferrara requested that staff review the pros, cons, and feasibility for
the establishment of a Housing Commission, as well as issues involved in conducting a
workforce housing lottery program, and direct staff to return to the Council at a later
date with more information.
Mayor Lady reported that a Countywide forum to address housing issues has been
scheduled for September 12th at the Embassy Suites in San Luis Obispo and agreed
that the timing of the request was right. He supported Council Member Ferrara's
proposal; however, requested that the issue be brought back to the Council after the
September 12th forum so the Council could utilize that information.
Council Member Lubin agreed that it was a good time to take a look at the issue. He
stated he had reservations about creating another level of regulatory approval for
projects; however, he supported the idea of a Housing Commission to present ideas for
City Council implementation.
Council Member Dickens supported looking at the proposal further; agreed with Council
Member Lubin's comments; and stated he would want to know more about what the
proposed Housing Commission's objectives and authority would be.
At the direction of Council, Mayor Lady directed staff to prepare a report and bring the
issue back to Council following the September 12, 2002 countywide housing forum.
13. CITY MANAGER ITEMS
City Manager Adams announced that the City Engineer has received Tract Map 2306,
owned by Castle rock Development. The subject parcel is located on the south side of
South Alpine Drive between Cerro Vista Lane and Cerro Vista Circle. This map
subdivides approximately 0.88 acres into 4 separate residential lots. The current zoning
for the 4 residential lots is single family residential (SF). Unless appealed, the Final
Map will be approved by the City Engineer within ten days following the date of this
agenda.
14. COUNCIL COMMUNICATIONS
None.
15. STAFF COMMUNICATIONS
City Manager Adams announced that the Fire Department would be conducting an
Open House at the Fire Station on Saturday, June 22, 2002 from 10:00 a.m. to 3:00
p.m.
16. ADJOURNMENT
Mayor Lady adjourned the meeting at 8:45 p.m.
- -.- ---, - --"
CITY COUNCIL MINUTES
JUNE 11,2002
PAGE 7
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Services/
Deputy City Clerk
8.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: DIANE K. SHEELEY, ECONOMIC DEVELOPMENT DIRECTOR o.tt- ':>
SUBJECT: CONSIDERATION OF AGREEMENT WITH THE ECONOMIC VITALITY
CORPORATION OF SAN LUIS OBISPO COUNTY
DATE: JULY 9, 2002
RECOMMENDATION:
It is recommended the City Council approve an Agreement with the Economic Vitality
Corporation of San Luis Obispo County (EVCSLOC).
FUNDING:
The Redevelopment Agency will provide $5,000 in funding for the EVCSLOC
Agreement, which is the same funding amount as last year. Funding was included in
the approved FY 2002-03 budget.
DISCUSSION:
The incorporated cities of San Luis Obispo County have agreed to participate in and
support the establishment of the regional economic development effort, the EVCSLOC.
The City has been a dues paying member of the EVCSLOC since 2000. The
EVCSLOC's mission is "to stimulate the economic vitality of San Luis Obispo County,
generate jobs, and increase financial investment within the County by promoting the
retention, expansion, and attraction of business and industry to the area." Council
Member Sandy Lubin represents the City of Arroyo Grande on the EVCSLOC Board of
Directors and currently serves as the Vice-Chair of the organization. Additionally, the
Economic Development Director attends monthly EVCSLOC meetings.
The EVCSLOC will continue to develop and maintain collaborative partnerships that
leverage funding and staff resources that can be brought to the City of Arroyo Grande to
provide assistance when deemed necessary and appropriate. The EVCSLOC has
agreed to provide these services pursuant to the attached Agreement (Attachment 1)
and the Description of Services (Attachment 2).
City Council
EVCSLOC Agreement
July 9, 2002
Page 2
ALTERNATIVES:
The following alternatives are provided for the City Council's consideration:
1. Approve the EVCSLOC Agreement;
2. Modify and approve the EVCSLOC Agreement;
3. Reject the EVCSLOC Agreement;
4. Provide direction to staff.
Attachments:
1. Description of Services - Exhibit "A"
2. EVCSLOC Agreement
Attachment 1
Economic Vitality Corporation of
San Luis Obispo County Agreement
Description of Services
Exhibit "A"
The Economic Vitality Corporation of San Luis Obispo County (EVCSLOC) shall provide
regional economic development services and activities as follows:
1. Assure strong communication and compatibility with City goals and policies;
coordinate all City related business retention, expansion, and recruitment
activities consistent with a protocol satisfactory to the City's Economic
Development Director.
2. Assist in the development of job employment, training and business
opportunities for residents of the City of Arroyo Grande.
3. Assist in the preparation and delivery of an annual economic development
update that may include, but not be limited to, an Overall Economic
Development Plan, an Economic Element of the General Plan, and other
comprehensive economic development policies, strategies, and needs
assessment.
4. Assist in the preparation and submittal of application on behalf of the City of
Arroyo Grande and/or participating agencies to public and private funding
sources for financing and/or to state and federal agencies for special
designations in support of economic, business, and employment development
activities.
5. Assist in providing research, analysis, and recommendations to the City of
Arroyo Grande and private organizations on economic development.
6. Provide appropriate countywide business marketing and business retention
and expansion activities and to liaison with appropriate local, regional, state
and federal agencies, and private parties, including actively participating in
the Central Coast Marketing Team and providing copies of the agendas and
minutes to the City.
7. Provide semi-annual reports of its activities to the City of Arroyo Grande. The
reports shall include activities from the previous time period as well as
anticipated future activities. Said reports shall include a detailed breakdown
of all activities that specifically benefit the City of Arroyo Grande.
Attachment 2
ECONOMIC VITALITY CORPORATION OF
SAN LUIS OBISPO COUNTY AGREEMENT
This Agreement is made upon the date of execution, as set forth below, by and between
ECONOMIC VITALITY CORPORATION OF SAN LUIS OBISPO COUNTY, a California
non-profit corporation (hereinafter referred to as "EVCSLOC"), and the CITY OF ARROYO
GRANDE, a Municipal Corporation (hereinafter referred to as "CITY"). The parties hereto, in
consideration of the mutual covenants contained herein, hereby agree to the following terms and
conditions:
1.00 GENERAL PROVISIONS
1.01 TERMS: This Agreement will become effective on the date of execution set forth
below and shall continue in effect until June 30, 2003. This Agreement may be renewed each year
hereafter, for periods of one year, commencing July I through June 30 of the succeeding year, by
action of the City Council/Redevelopment Agency and EVCSLOC's acceptance of said renewal.
1.02 SERVICES TO BE PERFORMED BY EVCSLOC: EVCSLOC agrees to
perform or provide the services specified in "Description of Services" attached hereto as Exhibit "A"
and incorporated herein by this reference.
EVCSLOC shall determine the method, details and means of performing the
above-referenced services.
EVCSLOC may, at EVCSLOC's own expense, employ such assistants as EVCSLOC
deems necessary to perform the services required ofEVCSLOC by this Agreement. CITY may not
control, direct or supervise EVCSLOC's assistants or employees in the performance of those
services.
1.03 COMPENSATION: In consideration for the services to be performed by
EVCSLOC, CITY agrees to pay EVCSLOC five thousand dollars ($5,000) payable in two (2)
equal bi-annual installments of two thousand five hundred dollars ($2,500).
2.00 OBLIGATIONS OF EVCSLOC
2.01 MINIMUM AMOUNT OF SERVICE BY EVCSLOC: EVCSLOC agrees to
devote the hours necessary to perform the services set forth in this Agreement in an efficient and
effective manner. EVCSLOC may represent, perform services for and be employed by additional
individuals or entities, in EVCSLOC's sole discretion, as long as the performance of these
extra-contractual services does not interfere with or present a conflict with CITY's business. When
in doubt as to the existence of such a conflict, EVCSLOC shall contact the City's Economic
Development Director and/or the City Manager in advance of providing said services.
2.02 WORKERS' COMPENSATION AND OTHER EMPLOYEE BENEFITS:
CITY and EVCSLOC intend and agree that EVCSLOC is an independent contractor of CITY and
agrees that EVCSLOC and EVCSLOC's employees and agents have no right to workers'
compensation and other employee benefits from City. If any workers' compensation insurance
protection is desired, EVCSLOC agrees to provide workers' compensation and other employee
benefits, where required by law, for EVCSLOC's employees and agents. EVCSLOC agrees to hold
hannless and indemnify CITY from any and all liability, cost, or damage arising out of any claim for
injury, disability, or death of EVCSLOC and EVCSLOC's employees or agents.
2.03 INDEMNIFICATION: EVCSLOC hereby agrees to, and shall, hold CITY, its
elective and appointive boards, officers, agents and employees, harmless and shall defend the same
from any liability for damage or claims for damage, or suits or actions at law or in equity which may
allegedly arise from EVCSLOC's or any of EVCSLOC's employees' or agents' operations under
this Agreement, whether such operations be by EVCSLOC or by anyone or more persons directly or
indirectly employed by, or acting as agent for, EVCSLOC provided as follows:
a. That CITY does not, and shall not, waive any rights against EVCSLOC
which it may have by reason of the aforesaid hold-hannless agreement, because of the acceptance by
CITY, or the deposit with CITY by EVCSLOC, of any of the insurance policies hereinafter
described.
b. That the aforesaid hold-harmless agreement by EVCSLOC shall apply to all
damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason
of any of the aforesaid operations ofEVCSLOC or any agent or employee ofEVCSLOC regardless
of whether or not such insurance policies shall have been determined to be applicable to any of such
damages or claims for damages.
2.04 INSURANCE: EVCSLOC shall not commence work under this Agreement until it
has obtained all insurance required under this section and such insurance shall have been approved
by CITY as to form, amount and carrier:
a. Public Liabilitv and Property Damage Insurance. EVCSLOC shall take out
and maintain during the life ofthis Agreement such public liability and property damage insurance as
shall protect CITY, its elective and appointive boards, officers, agents and employees, and
EVCSLOC and any agents and employees performing work covered by this Agreement from claims
for damages for personal injury, including death, as well as from claims for property damage which
may arise under this Agreement, whether such operations be by EVCSLOC or by anyone directly or
indirectly employed by EVCSLOC and the amounts of such insurance shall be as follows:
(I) Public Liabilitv Insurance. In an amount not less than (One Million
Dollars ($1,000,000) for injuries, including, but not limited to, death to anyone person and, subject
to the same limit for each person, in an amount not less than One Million Dollars ($1,000,000) on
account of anyone occurrence:
(2) Propertv Damage Insurance. In an amount of not less than One
Million Dollars ($1,000,000) for damage to the property of each person on account of anyone
occurrence.
b. Comprehensive Automobile Liabilitv. Bodily injury liability coverage of One
Million Dollars ($1,000,000) for each person in anyone accident and for injuries sustained by two or
more persons in anyone accident. Property damage liability of One Million Dollars ($1,000,000) for
each accident.
c. Workers' Compensation Insurance. In the amounts required by law as set
forth in Section 2.02 above.
d. Proof of Insurance. EVCSLOC shall furnish CITY, concurrently with the
execution hereof, with satisfactory proof of carriage of the insurance required, and adequate legal
assurance that each carrier will give CITY at least thirty (30) days' prior notice of the cancellation of
any policy during the effective period of this Agreement. The certificate or policy of liability of
insurance shall name CITY as an additional insured with EVCSLOC.
3.00 OBLIGATIONS OF CITY
3.01 COOPERATION: CITY agrees to comply with all reasonable requests of
EVCSLOC necessary to the perfonnance of EVCSLOC's duties under this Agreement.
4.00 TERMINATION OF AGREEMENT
4.01 TERMINATION OF NOTICE. Notwithstanding any other provision of
this Agreement, any party hereto may tenninate this Agreement, at any time, without cause by giving
at least thirty- (30) days' prior written notice to the other party to this Agreement.
4.02 TERMINATION ON OCCURRENCE OF STATED EVENTS. This Agreement
shall tenninate automatically on the occurrence of any of the following events:
a. Bankruptcy or insolvency of any party;
b. The end of the 30 days as set forth in Section 4.01;
c. June 30, 2003, unless extended per Section 1.01, above.
4.03 TERMINATION BY ANY PARTY FOR DEFAULT OF EVCSLOC: Should any
party default in the perfonnance of this Agreement or materially breach any of its provisions, the
non-breaching party, at its option, may tenninate this Agreement, immediately, by giving written
notice oftennination to the breaching party.
5.00 MISCELLANEOUS
5.01 REMEDIES: The remedies set forth in this Agreement shall not be exclusive but
shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
5.02 NO WAIVER: The waiver of any breach by any party of any provision of this
Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this
Agreement.
5.03 ASSIGNMENT: This Agreement is specifically not assignable by EVCSLOC to
any person or entity. Any assignment or attempt to assign by EVCSLOC, whether it be voluntary or
involuntary, by operation of law or otherwise, is void and is a material breach of this Agreement
giving rise to a right to terminate as set forth in Section 4.03.
5.04 ATTORNEY FEES: In the event of any controversy, claim or dispute between the
parties hereto, arising out of or relating to this Agreement, or the breach thereof, the prevailing party
shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for
attorney fees.
5.05 TIME FOR PERFORMANCE: Except as otherwise expressly provided for in this
Agreement, should the performance of any act required by this Agreement to be performed by either
party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to
secure materials, or any other cause except financial inability not the fault of the party required to
perform the act, the time for performance of the act will be extended for a period of time equivalent
to the period of delay and performance of the act during the period of delay will be excused;
provided, however, that nothing contained in this section shall exclude the prompt payment by either
party as required by this Agreement or the performance of any act rendered difficult or impossible
solely because of the financial condition of the party required to perform the act.
5.06 NOTICES: Except as otherwise expressly provided by law, any and all notices or
other communications required or permitted by this Agreement or by law to be served on or given to
any party to this Agreement shall be in writing and shall be deemed duly served and given when
personally delivered or in lieu of such personal service when deposited in the United States mail,
first-class postage prepaid to the following address for each respective party:
CITY: Diane K. Sheeley
Economic Development Director
City of Arroyo Grande
P.O. Box 550 - 214 E. Branch Street
Arroyo Grande, CA 93421-0550
EVCSLOC: Ray Johnson, President/CEO
Economic Vitality Corp. of San Luis Obispo County
P.O. Box 5257
San Luis Obispo, CA 93403
5.07 GOVERNING LAW: This Agreement and all matters relating to this Agreement
shall be governed by the laws of the State of California in force at the time any need for the
interpretation of this Agreement or any decision or holding concerning this Agreement arises.
5.08 BINDING EFFECT: This Agreement shall be binding on and shall inure to the
benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but
nothing in this section shall be construed as a consent by CITY to any assignment of this Agreement
or any interest in this Agreement.
5.09 SEVERABILITY: Should any provision of this Agreement be held by a court of
competent jurisdiction or by a legislative or rule-making act to be either invalid, void or
unenforceable, the remaining provisions of this Agreement shall remain in full force and effect,
unimpaired by the holding, legislation or rule.
5.10 SOLE AND ENTIRE AGREEMENT: This Agreement constitutes the sole and
entire agreement between the parties with respect to the subject matter hereof. This Agreement
correctly sets forth the obligations ofthe parties hereto to each other as of the date of this Agreement.
All agreements or representations respecting the subject matter of this Agreement not expressly set
forth or referred to in this Agreement are null and void.
5.11 TIME: Time is expressly declared to be of the essence of this Agreement.
5.12 DUE AUTHORITY: The parties hereby represent that the individuals executing
this Agreement are expressly authorized to do so on and in behalf of the parties.
5.13 AMENDMENTS: Amendments to this Agreement shall be in writing and shall be
made only with the mutual written consent of all of the parties to this Agreement.
Executed on _, 2002, at Arroyo Grande, California.
CITY OF ARROYO GRANDE
By:
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative
ServiceslDeputy City Clerk
EVC OF SAN LUIS OBISPO COUNTY
By:
Ray Johnson, President/CEO
Economic Vitality Corp. of SLO County
By:
Patrick Mullen, Chair
Economic Vitality Corp. of SLO County
APPROVED AS TO FORM:
By:
Timothy J. Carmel, City Attorney
counci\agendaitemslevcagreementfy0203.doc
8.e.
MEMORANDUM
TO: CITY COUNCIL
FROM: DIANE K. SHEELEY, ECONOMIC DEVELOPMENT DIRECTOR OfC-J
SUBJECT: CONSIDERATION OF AGREEMENT WITH THE SAN LUIS OBISPO
COUNTY VISITORS & CONFERENCE BUREAU
DATE: JULY 9, 2002
RECOMMENDATION:
It is recommended the City Council approve an Agreement with San Luis Obispo
County Visitors & Conference Bureau (SLOCVCB).
FUNDING:
The Redevelopment Agency Will provide $6,500 in funding for the SLOCVCB
Agreement, which is the same funding amount as last year. Funding was included in
the approved FY 2002-03 budget.
DISCUSSION:
The incorporated cities of SLO County have agreed to participate in and support the
regional tourism effort of the SLOCVCB. The City has been a dues paying member
since 2000. "The mission of the SLOCVCB is to promote the County's economic
opportunities through its primary industry - tourism." Currently, the Economic
Development Director represents the City of Arroyo Grande on the SLOCVCB Board of
Directors.
The City's Economic Development Strategy includes a section on tourism. Specifically,
one of the goals is "to become an active participant in the San Luis Obispo Countywide
tourism programs."
The SLOCVCB will more aggressively advertise and promote the region as a travel
destination to increase tourism on the Central Coast. The City's funds will assist the
SLOCVCB to expand their outreach throughout the state and nation. The SLOCVCB
has agreed to provide these services pursuant to the attached SLOCVCB Agreement
(Attachment 1) and the Description of Services attached thereto (Attachment 2).
City Council
SLOCVCB Agreement
July 9, 2002
Page 2
ALTERNATIVES:
The following alternatives are provided for the City Council's consideration:
1. Approve the SLOCVCB Agreement;
2. Modify and approve the SLOCVCB Agreement;
3. Reject the SLOCVCB Agreement;
4. Provide direction to staff.
Attachments:
1. Description of Services - Exhibit "A"
2. SLOCVCB Agreement
Attachment 1
San Luis Obispo County Visitors &
Conference Bureau Agreement
Description of Services
Exhibit "A"
The San Luis Obispo County Visitors & Conference Bureau shall provide regional
tourism services and activities that shall include, but not be limited to, the following:
1. Assuring strong communication and compatibility with City goals and policies;
coordinate all City related tourism activities consistent with a protocol
satisfactory to the City's Economic Development Director.
2. Developing direct sales efforts to attract leisure, group business, and
conferences. Major markets would include, but not be limited to, Los
Angeles, San Francisco, Sacramento, Bakersfield, and Fresno.
3. Providing leads for potential conferences with individual properties including
the South County Regional Center, the Arroyo Grande Woman's Club
Community Center, and the South County Performing Arts Center (Clark
Center).
4. Developing and distributing countywide promotional materials, including
Arroyo Grande's promotional materials, to be used in the marketing program.
5. Submitting biannual reports on the progress of the SLOCOVCB to the City's
Economic Development Director. Reports will contain information from the
most recent time period as well as anticipated future activities, including a
detailed breakdown of activities that specifically benefit the City of Arroyo
Grande.
6. Acting as the County Film Commission to attract film business to the area.
Attachment 2
SAN LUIS OBISPO COUNTY VISITORS
& CONFERENCE BUREAU AGREEMENT
This Agreement is made upon the date of execution, as set forth below, by and between SAN
LUIS OBISPO COUNTY VISITORS & CONFERENCE BUREAU, a California non-profit
organization (hereinafter referred to as "SLOCVCB"), and the CITY OF ARROYO GRANDE, a
Municipal Corporation (hereinafter referred to as "CITY"). The parties hereto, in consideration of
the mutual covenants contained herein, hereby agree to the following tenns and conditions:
1.00 GENERAL PROVISIONS
1.01 TERMS: This Agreement will become effective on the date of execution set forth
below and shall continue in effect until June 30, 2003. This Agreement may be renewed each year
hereafter, for periods of one year, commencing July I through June 30 of the succeeding year, by
action of the City Council/Redevelopment Agency and SLOCVCB's acceptance of said renewal.
1.02 SERVICES TO BE PERFORMED BY SLOCVCB: SLOCVCB agrees to
perfonn or provide the services specified in "Description of Services" attached hereto as Exhibit "A"
and incorporated herein by this reference.
SLOCVCB shall detennine the method, details and means of perfonning the
above-referenced services.
SLOCVCB may, at SLOCVCB's own expense, employ such assistants as SLOCVCB
deems necessary to perfonn the services required ofSLOCVCB by this Agreement. CITY may not
control, direct or supervise SLOCVCB's assistants or employees in the perfonnance of those
services.
1.03 COMPENSATION: In consideration for the services to be perfonned by
SLOCVCB, CITY agrees to pay SLOCVCB six thousand five hundred dollars ($6,500) payable
in two (2) equal bi-annual installments of three thousand two hundred fifty dollars ($3,250).
2.00 OBLIGATIONS OF SLOCVCB
2.01 MINIMUM AMOUNT OF SERVICE BY SLOCVCB: SLOCVCB agrees to
devote the hours necessary to perfonn the services set forth in this Agreement in an efficient and
effective manner. SLOCVCB may represent, perfonn services for and be employed by additional
individuals or entities, in SLOCVCB's sole discretion, as long as the perfonnance of these
extra-contractual services does not interfere with or present a conflict with CITY's business.
2.02 WORKERS' COMPENSATION AND OTHER EMPLOYEE BENEFITS:
CITY and SLOCVCB intend and agree that SLOCVCB is an independent contractor of CITY and
agrees that SLOCVCB and SLOCVCB'semployees and agents have no right to CITY Workers'
Compensation and other employee benefits. If any worker insurance protection is desired,
SLOCVCB agrees to provide Workers' Compensation and other employee benefits, where required
by law, for SLOCVCB's employees and agents SLOCVCB agrees to hold harmless and indemnify
CITY from any and all liability, cost, or damage arising out of any claim for injury, disability, or
death of SLOCVCB and SLOCVCB's employees or agents.
2.03 INDEMNIFICATION: SLOCVCB hereby agrees to, and shall, hold CITY, its
elective and appointive boards, officers, agents and employees, harmless and shall defend the same
from any liability for damage or claims for damage, or suits or actions at law or in equity which may
allegedly arise from SLOCVCB's or any of SLOCVCB's employees' or agents' operations under
this Agreement, whether such operations be by SLOCVCB or by anyone or more persons directly or
indirectly employed by, or acting as agent for, SLOCVCB provided as follows:
a. That CITY does not, and shall not, waive any rights against SLOCVCB
which it may have by reason of the aforesaid hold-harmless agreement, because ofthe acceptance by
CITY, or the deposit with CITY by SLOCVCB, of any of the insurance policies hereinafter
described.
b. That the aforesaid hold-harmless agreement by SLOCVCB shall apply to all
damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason
of any of the aforesaid operations ofSLOCVCB or any agent or employee ofSLOCVCB regardless
of whether or not such insurance policies shall have been determined to be applicable to any of such
damages or claims for damages.
2.04 INSURANCE: SLOCVCB shall not commence work under this Agreement until it
has obtained all insurance required under this section and such insurance shall have been approved
by CITY as to form, amount and carrier:
a. Public Liabilitv and Propertv Damage Insurance. SLOCVCB shall take out
and maintain during the life ofthis Agreement such public liability and property damage insurance as
shall protect CITY, its elective and appointive boards, officers, agents and employees, and
SLOCVCB and any agents and employees performing work covered by this Agreement from claims
for damages for personal injury, including death, as well as from claims for property damage which
may arise from SLOCVCB's or any SLOCVCB's operations under this Agreement, whether such
operations be by SLOCVCB or by anyone directly or indirectly employed by SLOCVCB and the
amounts of such insurance shall be as follows:
(1) Public Liabilitv Insurance. In an amount not less than (One Million
Dollars ($1,000,000) for injuries, including, but not limited to, death to anyone person and, subject
to the same limit for each person, in an amount not less than One Million Dollars ($1,000,000) on
account of anyone occurrence:
(2) Property Damage Insurance. In an amount of not less than One
Million Dollars ($1,000,000) for damage to the property of each person on account of anyone
occurrence.
b. Comprehensive Automobile Liability. Bodily injury liability coverage of One
Million Dollars ($1,000,000) for each person in anyone accident and for injuries sustained by two or
more persons in anyone accident. Property damage liability of One Million Dollars ($1,000,000) for
each accident.
c. Workers' Compensation Insurance. In the amounts required by law as set
forth in Section 2.02 above.
d. Proof of Insurance. SLOCVCB shall furnish CITY, concurrently with the
execution hereof, with satisfactory proof of carriage of the insurance required, and adequate legal
assurance that each carrier will give CITY at least thirty (30) days' prior notice ofthe cancellation of
any policy during the effective period of this Agreement. The certificate or policy of liability of
insurance shall name CITY as an additional insured with SLOCVCB.
3.00 OBLIGATIONS OF CITY
3.01 COOPERATION: CITY agrees to comply with all reasonable requests of
SLOCVCB necessary to the perfonnance of SLOCVCB's duties under this Agreement.
4.00 TERMINATION OF AGREEMENT
4.01 TERMINATION OF NOTICE. Notwithstanding any other provision of
this Agreement, any party hereto may tenninate this Agreement, at any time, without cause by giving
at least thirty- (30) days' prior written notice to the other party to this Agreement.
4.02 TERMINATION ON OCCURRENCE OF STATED EVENTS. This Agreement
shall terminate automatically on the occurrence of any of the following events:
a. Bankruptcy or insolvency of any party;
b. The end ofthe 30 days as set forth in Section 4.01;
c. June 30, 2003, unless extended per Section 1.01, above.
4.03 TERMINATION BY ANY PARTY FOR DEFAULT OFSLOCVCB: Should any
party default in the perfonnance of this Agreement or materially breach any of its provisions, a
non-breaching party, at its option, may terminate this Agreement, immediately, by giving written
notice of termination to the breaching party.
5.00 MISCELLANEOUS
5.01 REMEDIES: The remedies set forth in this Agreement shall not be exclusive but
shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
5.02 NO WAIVER: The waiver of any breach by any party of any provision of this
Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this
Agreement.
5.03 ASSIGNMENT: This Agreement is specifically not assignable by SLOCVCB to
any person or entity. Any assignment or attempt to assign by SLOCVCB, whether it be voluntary or
involuntary, by operation of law or otherwise, is void and is a material breach of this Agreement
giving rise to a right to terminate as set forth in Section 4.03.
5.04 ATTORNEY FEES: In the event of any controversy, claim or dispute between the
parties hereto, arising out of or relating to this Agreement, or the breach thereof, the prevailing party
shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for
attorney fees.
5.05 TIME FOR PERFORMANCE: Except as otherwise expressly provided for in this
Agreement, should the performance of any act required by this Agreement to be performed by either
party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to
secure materials, or any other cause except financial inability not the fault ofthe party required to
perform the act, the time for performance ofthe act will be extended for a period of time equivalent
to the period of delay and performance of the act during the period of delay will be excused;
provided, however, that nothing contained in this section shall exclude the prompt payment by either
party as required by this Agreement or the performance of any act rendered difficult or impossible
solely because of the financial condition of the party required to perform the act.
5.06 NOTICES: Except as otherwise expressly provided by law, any and all notices or
other communications required or permitted by this Agreement or by law to be served on or given to
any party to this Agreement shall be in writing and shall be deemed duly served and given when
personally delivered or in lieu of such personal service when deposited in the United States mail,
first-class postage prepaid to the following address for each respective party:
CITY: Diane K. Sheeley
Ec.onomic Development Director
City of Arroyo Grande
P.O. Box 550 - 214 E. Branch Street
Arroyo Grande, CA 93421-0550
SLOCVCB: Jonni S. Biaggini
Executive Director
SLO County Visitors & Conference Bureau
1037 Mill Street
San Luis Obispo, CA 93401
5.07 GOVERNING LAW: This Agreement and all matters relating to this Agreement
shall be governed by the laws of the State of California in force at the time any need for the
interpretation of this Agreement or any decision or holding concerning this Agreement arises.
5.08 BINDING EFFECT: This Agreement shall be binding on and shall inure to the
benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but
nothing in this section shall be construed as a consent by CITY to any assignment of this Agreement
or any interest in this Agreement.
5.09 SEVERABILITY: Should any provision of this Agreement be held by a court of
competent jurisdiction or by a legislative or rule-making act to be either invalid, void or
unenforceable, the remaining provisions of this Agreement shall remain in full force and effect,
unimpaired by the holding, legislation or rule.
5.10 SOLE AND ENTIRE AGREEMENT: This Agreement constitutes the sole and
entire agreement between the parties with respect to the subject matter hereof. This Agreement
correctly sets forth the obligations of the parties hereto to each other as of the date ofthis Agreement.
All agreements or representations respecting the subject matter of this Agreement not expressly set
forth or referred to in this Agreement are null and void.
5.11 TIME: Time is expressly declared to be ofthe essence of this Agreement.
5.12 DUE AUTHORITY: The parties hereby represent that the individuals executing
this Agreement are expressly authorized to do so on and in behalf of the parties.
5.13 AMENDMENTS: Amendments to this Agreement shall be in writing and shall be
made only with the mutual written consent of all of the parties to this Agreement.
Executed on , 2002, at Arroyo Grande, California.
CITY OF ARROYO GRANDE
By:
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative
Services/Deputy City Clerk
SAN LUIS OBISPO COUNTY VISITORS
& CONFERENCE BUREAU
By:
Jonni S. Biaggini, Executive Director
SLO County Visitors & Conference Bureau
By:
John Solu, President
SLO County Visitors & Conference Bureau
APPROVED AS TO FORM:
By:
Timothy J. Cannel, City Attorney
councilagendaitems/vcbagreementfy0203.doc
8.f.
MEMORANDUM
TO: CITY COUNCIL
FROM: RICK TerBORCH, CHIEF OF POLlcE4
SUBJECT: PURCHASE OF REPLACEMENT POLICE RADIO REPEATER
DATE: JULY 9, 2002
RECOMMENDATION:
It is recommended the City Council approve the purchase of a Motorola Midtier UHF
radio repeater for the Police Department from Sterling Communications for
$12,639.31.
FUNDING:
The FY 2002-03 Police Department Budget includes $13,000 for the purchase of a
replacement police radio repeater. The recommended purchase is $12,639.31,
including tax and installation, a savings of $360.69 from the budgeted amount.
DISCUSSION:
As part of the FY 2002-03 Budget process, the City Council approved the replacement
of the Police Department radio repeater located at Reservoir #2. The current repeater
was purchased in 1986 and is approximately 16 years old. The existing repeater is no
longer serviceable as parts are no longer manufactured for it and the supply of
available parts is dwindling rapidly. This, along with an increasing number of failures
by the repeater, requires that it be replaced as soon as possible. The radio repeater
specified for replacement of the existing Motorola repeater is a Motorola Midtier UHF
repeater, which is compatible with the Police Department's existing Motorola radio
system.
Bids for a replacement Motorola Midtier UHF radio repeater, including new antenna and
installation, were obtained from the following dealers:
Comcanv Cost
Sterling Communications, Arroyo Grande $12,639.31
Advanced Communications, Santa Maria $14,230.25
California Applied Technologies, Nipomo $13,774.24
Sterling Communications, Arroyo Grande, provided the low bid as well as the only bid
under the amount budgeted for the purchase. Additionally, Sterling Communications
services the Police Department's radio communications system and, therefore, is
familiar with its structure and service requirements. Given this, staff recommends the
replacement radio repeater be purchased from Sterling Communications. This
purchase is $360.69 less than the amount budgeted for the purchase of the repeater.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Reject bids and direct staff to solicit additional bids;
- Reject bids and provide further direction to staff; or
- Do not approve staff's recommendation.
Attachment
------~---
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STERLING COMMUNICATIONS
-
CELLULAR. PAGING. TWO- WAY RADIO. SALES. SERVICE
City of Arroyo GrJWde
Arroyo Grande Police DepMttnent
AnN: ChiefTerBorch
June 18, 2002
The following is the proposed repeater replacements at ReseT\oir #2. This proposed MTR2000
repeater is rated for a high RF environment and is rated for continuous duty. Lower tier
repeaters would be subject to more interference and may shut down if usage is too high, which
would present a safety issue.
Description Price
MTR2000, mid tier, continuous duty cycle UHF repeater, including 11,003.50
circulators, preselector and duplexer
-
Antenna, feedline and fittings 1,500.00
InstaHation of antenna, installation of repealer and level setting 1,000.00
Subtotal 13,503.50
Less Customer Discount -1,651.00
TOlal 11,852.50
Sales Tax 786.81
GRAND TOTAL 12,639.31
Please let me know if I can answer any questions for you. Thank you for considering Sterling
Communications for yow communication needs.
Sincerely,
Gabricle Schmitz Weidner
1023 F. Ch.-.d A\'.. POD 1.1'(1, Arroyo Grt.nd~. CA 93421" ICIO W. Bnteravid'F. ~.nta \.~ari., C^ 93-4.$$ Tel (gOS) 48'j)..2256" (805) "739-92')1 FAX: (80S) n~-KbJ9
ADVANCED COMMLjJ\;JCA TJONS Quote
I J 31 T ama Lane. Sujte B , I ,
SANTA MARIA, CA 93455 I DATE , NUMBER i
,
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805-928-5557 . 6/1812002 I 44172
L____,._ _.. _'
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NAMElADDRESS I
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City of AlTayo Grande I
I Anoyo Grond< Police DcpIu1mem ,
i
:CXI~. Hal"""" R0a4 ,
I MOj'O~. (;A 93420 I
,
,
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. 611&12002 '
-- IT~;- ..L-QTY _I, . I OESCR~;O~ . r---L~_~
I PRICE ~ TOTAL .~
I I
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I MTIUOO<J I 1 ,Motnrola UHF !IUd b<r repeaU:r i 11,462.00 J ) 1,462.0nT
: Antenna, i : Amcnmt. feedlinc and fitting,s I 1.700.00 I 1)0000'r I
Ilnoull I InsIaJI.Ii"" of ""Ienna an4 repoatu I 1,40000 i lAoo.I.\D '
;Vi~o\.U1t Customer Diso:ount -1,286.00 .1 )86')Q I
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I Sale, Tax i 725% 954.25
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ij CALIFORNIA 180 Mesa Road
APPLIED Nipomo, Ca. 93444 ,
TECHNOLOGIES (805) 929-3335
Arroyo Grande Police Department
ATTN: Dick Rayburn
June 18,2002
The following is the proposed repeater quote per your request:
Description Price
MTR2000, mid tier, continuous duty cycle UHF repeater lJ,003.50
Antenna, feedline and fittings 1,750.00
Installation of antenna, installation of repeater and level setting 1,300.00
Subtotal 14,053.50
Minus Customer Discount -1,210.39
Total 12, 843. 1J
Sales Tax 93 J.] 3
GRAND TOTAL 13,774.24
Thank you for this opportunity to provide you with this quote.
Sincerely,
Mike Keasler
8.g.
MEMORANDUM
TO: CITY COUNCIL
FROM: DAN HERNANDEZ, DIRECTOR OF PARKS, RECREATION #
AND FACILITIES DEPARTMENT
SUBJECT: AUTHORIZATION TO SOLICIT BIDS - PARKS DIVISION
VEHICLE
DATE: JULY 9, 2002
RECOMMENDATION:
It is recommended that the City Council authorize staff to solicit bids for a one-ton
dump truck.
FUNDING:
The City Council authorized $25,000 in the adopted Fiscal Year 2002-2003 Parks
Division budget for replacement of a one-ton dump truck (identified as P-23).
DISCUSSION:
The current vehicle is a 1985 Dodge one-ton dump truck currently valued at
$1,865 with repair expenditures in FY 2002-2003 exceeding $4,000.
Replacement of the current vehicle is in compliance with City Equipment
Replacement Policy #C-006 (Attachment 1). The specifications for the requested
vehicle are provided for Council reference (Attachment 2).
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
- Modify staffs recommendation;
- Do not approve staffs recommendation; or
- Provide direction to staff.
Attachments: Policy #C-006 (Attachment 1)
Bid Notice (Attachment 2)
ATTACHMENT 1
CITY OF ARROYO GRANDE ADMINISTRATIVE POLICY AND PROCEDURES
POLICY #: C-006 SUBJECT: EVALUATION CRITERIA FOR
REPLACEMENT OF STANDARD
ISSUED: 04/01/99 EQUIPMENT
EFFECTIVE: 04/01/99
CANCELLATION DATE: N/A
SUPERSEDES: 09/01/97
......
POLICY:
Equipment is curreritly capitalized if the value of the item at the time of purchase
exceeds $500. Replacement of capital equipment must be authorized by the City
Council. Criteria for evaluating when replacement should occur is listed below. The
recommendation for replacement should be a composite evaluation utilizing the
criteria listed coupled with the actual condition of the equipment.
PROCEDURE:
CRITERIA FOR A REPLACEMENT OF EQUIPMENT
.
A. General criteria:
The following criteria will be used when requesting replacement of capital
equipment or other designated equipment.
.. 1. Condition of the equipment
2. Age of equipment
3. Maintenance history of the equipment.
B. Specific criteria:
1. Age - Standardized estimated useful life. which may vary dependina an .
Qualitv and usaqe.
a. Personal Computers - five years
b. Calculators:"" five years .
c. Typewriters... eight years
d. Chairs - five years
e. Desks - fifteen years
f. Fax Machines - five years
g. Copiers - five years
Revised: Apri/1, 1999
ATTACHMENT 2
City of Arroyo Grande
Parks, Recreation and Facilities Department
July 11,2002
Bid Notice
The City of Arroyo Grande Parks, Recreation and Facilities Department is requesting bid proposals
for one new 2002 1 ton regular cab dump truck which meets the following specilieations:
SPECIFICA'IiONS:
1. Fuel injected V-8 engine, gasoline
2. Two wheel drive
3. Dual rear wheels
4. Automatic transmission
5. Power steering
6. Power brakes
7. Bench seat
8. Volt meter, oil press lire gauge, engine temp gauge, tachometer
9. Air conditioning
10. Radio and heater
11. Air bags (driver and passenger)
12. Sun visors
13. Intelior rearview minor
14. . Front bumper with liccnsc platc brackct
15. Exterior mirrors (driver and passenger side)
16. Tmted windshield .
17. Seat belts for three (3) passengers
18. Intermittent windshield wiper system
19. Mechanicaljack and wheel wrench
20. Spare tire and wheel (steel)
21. 10000 GVWRminimum
22. Paint color: whitc
23. Dump bed; hydraulic, single cylinder, steel bed with stake pockets, 9 foot 01' 10 foot bed,
steel head board with expanded metal over window, non P .T.O., electric switch
24. Tmck shall be delivered within sixty (60) clays of ordor clate
All proposals shall includc all applicable ta>les and delivery charges. All proposals shall be sealed and on
company letterhead with the envelope marked ") Ton Dump Ttuck". Please submit your sealed bid to:
City of Arroyo Grande
Ann; Kelly W eanore, Administrative Services Director
P.O. Box 550
Arroyo Grande, CA 93421
Bid proposals must be received by 2:00 p.m. on Thursday. July 25, 2002. Bids will be opened at that
lime al the Office of Administrative Services localed al214 E. Branch Street, Arroyo Grande, Califomia.
The City of Arroyo Grande .reserves the right to accept or reject any or all bids upon recommendation ofm.,
City Manager.
If you have any question or concerns, please contact Daniel Hen=uIez, Director of Parks, Recreation and
Facilities at (805) 473-5474.
a.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER A5
SUBJECT: PUBLIC WORKS FEES AND SERVICE CHARGES
DATE: JULY 9, 2002
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution approving the 2002-03
Public Works Field Division Fee and Service Charges.
FUNDING:
Services and equipment provided to other public agencies are charged based on the
attached fee schedule. Last year, these fees and service charges generated
approximately $42,200. This year has continued to be another exceptional year,
generating considerably more than the historic amounts.
DISCUSSION:
The Public Works Department has updated the Schedule of Fees and Service Charges
to assist other agencies with services and equipment and for cost recovery to damaged
or vandalized City property that may occur during the fiscal year.
Public Works only provides assistance to public agencies on a non-priority basis. City
work is scheduled ahead of the work performed for other agencies, unless the request is
a result of an emergency.
These fees and charges include the City's indirect cost as set forth in the City's adopted
Cost Allocation Plan. This year, the indirect cost rate lowered slightly, but fringe benefits,
medical, dental, vision and salaries for Maintenance Personnel had increased. These
changes caused labor to increase to $32 per hour, and the over-time rate to increase to
$40 per hour. Equipment rates will stay the same since there was no change in fuel or
maintenance costs.
AL TERNA TIVES
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
Attachment: Schedule of Fee and Service Charges
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ESTABLISHING SPECIFIED FEES FOR
PUBLIC WORKS FIELD SERVICES
WHEREAS, the City Council has established fees for services furnished by, or on behalf
of the City of Arroyo Grande; and
WHEREAS, due to the effects of inflation and other factors, some of said fees are no
longer adequate to equitably compensate the City for the costs of providing certain field
services; and.
WHEREAS, the City wishes to recover the full cost of field services furnished by the City;
and
WHEREAS, the City Council has duly considered, at a regularly scheduled public meeting,
the question of whether to increase or establish fees for such services based on the
estimated amount that is required to compensate the City for providing such services; and
WHEREAS, at said meeting the City Council has duly considered all oral and written
presentations that were made regarding the proposed fees;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande
that the schedule of fees entitled "CITY OF ARROYO GRANDE PUBLIC WORKS
DEPARTMENT FIELD DIVISION, FEES AND SERVICE CHARGES" attached hereto as
Exhibit"A" and incorporated herein is hereby approved and adopted.
On motion of Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of July 2002.
RESOLUTION NO.
Page 2
MICHAELA. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Exhibit "A"
PUBLIC WORKS DEPARTMENT
Field Division
Fee and Service Charges
July 2002
LABOR COSTS:
Computed = (monthly wage x 12 months + 26 periods + 80 hours = hourly wage)
Hourly wage x 27% (fringe benefits) + $4.65 (medical, dental, vision) = direct labor
cost per hour + 17.63% indirect cost rate = billing rate
DURING WORK HOURS
Average Cost = $32.00 per hour
DURING AFTER HOURS: (1.5 x hourly wage rate) less benefits
Average Cost = $40.00
MINIMUM CALL-OUT RATE: (2 hours at 1.5 hourly wage rate)
EQUIPMENT COST
Pickup Trucks - $8.00 per hour Service Trucks - $35.00 Backhoe - $35.00 per hour
per hour
PW-4 PW-34 PW-45
PW-16 PW-40 PW-32 PW-41
PW-24 PW-42 PW-33 PW-52
PW-29 PW-44 PW-36 PW-9 PW-1
CAT Generator - Loader - $55.00 per hour 6" Pump - $16.00 per hour
$75.00 per hour
PW-282 PW-38 PW-140
Dump/Flat Bed Truck Crack Sealer - $40.00 per hour Sewer Vacuum/Jet Truck
5-7 yards $40.00 per hour $95.00 per hour
PW-19 PW-27 PW-50 PW-249 PW-51
Paver - $60.00 per hour Grader - $55.00 per hour Chipper - $40.00 per hour
PW-46 PW-14 PW-111
. Concrete Saw - $11.00 per hour
Paint Striper - $60.00 per hour Air Compressor
$14.00 per hour
PW-47 PW-103 PW-243
Grinder - $24.00 per hour 5-Ton Roller - $21.00 per hour
PW-154 PW-12
MATERIAL COST: (cost plus tax)
Concrete - $72.00 yard Class II Base - $12.00 ton
Sand - $7.00 ton AIC - $34.00 ton
8.i.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER rI?
SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO.4 FOR THE OAK
PARK BOULEVARD WIDENING, PROJECT NO. PW-2000-o1
DATE: JULY 9, 2002
RECOMMENDATION:
It is recommended the City Council authorize Progress Payment No.4 in the amount of
$33,557.54 to Souza Construction, Inc. for work completed on the Oak Park Boulevard
Widening project.
FUNDING:
On January 8, 2002, the City Council awarded the Oak Park Boulevard Widening
project to Souza Construction, Inc. in the amount of $192,904 and authorized a
contingency of $23,000 to be used for unanticipated costs during the construction phase
of the project ($215,904 total available construction funds).
DISCUSSION:
The City received an application for Progress Payment No. 4 in the amount of
$37,286.16 from Souza Construction, Inc. for work completed between April 1 and 30,
2002. Staff reviewed the application and determined that the amount requested is in
conformance with the quantity of work completed. The City will withhold 10% of the
requested amount ($3,728.67) in retention until the project is completed in accordance
with the project specifications.
AL TERNA TIVES:
The following alternatives are presented for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
Attachment:
1. Application for Progress Payment No.4
reilyof
~pC{j~ Public Works Department
~pplicatioll for Progress Paymeut
Contract Name: Oak Park Boulevard Street Widenjn~ Impravanents
Contract No: PW-OO-01
ProF;ress Payment No: 4
Amount Due: 350-5609-7001~ $ 33,557.54
For Work Comple,ted: 05/31;112
Payment Due Date: 06/30;112
City Council Date: 06/25;112
. Bid Estimate Amended Estimate Pa" to Date
Bid Unit I Unit %
Item Descrintlon Qtv Unit Price Amount Qtv ' Price Amount Qt" Amount Como
GENERAL REQUIREMENTS . . .
J ____~JL~a~~n_.~_____.~____"___._ _~ ..'.__ __1_ t-l~_ ~~~~--]~~~~~~ _~L ~_ 7.58~~ ~. 7 .582.00 1 _l.c __ ..J,~-,-OQ_ .~D9~_..
2 TraffIC Control . 1 ~-: 9~JO.!JO ._ J~--&!9.QO I--L ~_ MlQ,9Q. r:u 9810.00 0.9 $ ~.OO 90%
-.-3----.-'~~ctk;.s~~~-- ..--~-- --- 1 920.00 T7 920.00 1 . 920.00 920.00 1 I. 920.00 -100%
WATER SYSTEM IMPROVEMENTS . .
A. _ _~~~;; ~x.!s~~a~_SeNic;';'f~_' _ . -._~ 5. I EA 1$ 992'~i-!_ ,~960.oo I 5 I ~ '992.00 J $ 4 960.00 R 5 -t!-- 4.960.00 I 100%
5 Re ce FireH rani & Assemb. HOt Tan\ 1 EAt 3185.00 r;- - 3185.00 I 1. lit 3185.00 I S 3185.00 R 1 rc 3 185.00 I 100%
SURFACE IMPROVEMENTS WITHIN PUBLIC RNI ..
.. .~__ __9~s_slLAJlQregate Ba~ ._. _ ___ _ ____ 200 CY $ 167.11 $ 33422.00 200 S 167.11 S 33422.00 1-~.86 It 31 082.46 __93% _
__? _ _.9assBAsp~!!.~!I.!.____._._..._...u___~___ JJ~ ~- J__~ 67."" $ ____tf 725.00 175 I; 6I-O:Q. .!._~"'" ..9__ .!.____..~___:..... _..Q.0f0__
~_._~~!!f~.~!!1J?_\!.~____...-, no___.. ______.~ pi~ f-.\J: ..L___._~,Q9 .~ _ _._1~~~ 602 L.~.QQ. ~L~__1~2.OQ. ~07 ,_ _ ~~<'~_2.QQ. _ _84%
!J___ __ Conct.!.~_C!P_~~~.~L~~~~~___ ___ 1--.1 lS $ ~,QQ. L___~~ f-L i--'-'!L~~A~9 .1:__ .4~~M9 .--fL $ _____.:_ _ Q"fc!.
. _10 _,-9~~~!:I,8:I'!d!l;:_~.8.a_"lP:f:uto _Retur..n. _ _ ._......_.~ .1_ I-~f. ~...____.~l:!'t,0:9_ :i_~. .~~1~QQ. ..1 __ .~ BJI.LOQ .~_8~~AJ9 Q j ~~ ------.:". --.Q~---
._ .11... .. _~o_~r~~~. Sldewa~__ _.. __, .._._ "__..._~____. ~~ ..2f._ --- -~--_.~!:~ ....!.:- .J2.198.oo. .~!~ $,-..__-1,~ ..L__J~..1!:J~,OQ ~~~1 .i___8.622.ge_ __?.1~_
12 _ Co~~~~ic:!~~~n9.~rdt.~l~___.._ .._._... _.m____ _1 EA $ ...1...-800.00: .l..___~99__'_Q9 _..2_. .$~__. ~OQ.!>o. $__----:. 2.800.....QQ _cL_ ,._ _?,~QQ.Q()_ _1OQ,,&._
lLj.".1Z Co_""r~)e Dr"'ew;!y~a~L __. _.. _ . .. . ... __.1_ __I;A._ .!.--,--~JJ155..oo .$.____!..1??J~O_ ..1_ J,e. __1.15_5,.00. $._. _1..~~.QQ. J_ _ ...l..~ _.J, 1_~5:QG .._1Q9~-
--~- (-..ElL ~-~~.QJJQ $. _....~9Q,QQ. ~- .J_... -IL3_5Q.QQ _$ _. ._ -_~..?50.oo_ ~_L~_ _" _I!J~,QQ _n19.Q~~
,. ..~.;-. .. .~t~~i2~:~~~n:_~_~.~~~~=~~= _.L_ ..5A. .$... _ .1.,gil~W. .t_ ...~.~~~,OO.- _.L__ .l... J.5S.?.oo I ___ _1.5~?,OO 1 i$ _1.5.5~.QIL __ !OC!,'~.
_,,1__ (-_Et- ~j,644!!<1_ .J_.~_____~6~t9:(t -_.:!- ..J-,-----1-1.-~.00 3_ J.~~...QQ. _--" ~ _____ t.~"99. 19.9%_
L .J~ L.__~.~.QQ_ _$..~__.l.QQO--R9. f-.L .!__._~,Q99~Q9. ~..__ .. ?._Q09,()O .. Q -$ .. - --Q~
18... ._~Ur!Lf)~!nl!n9g~C?8~l ____ . _ .___.___ 13 IF $_._-----.~:QCI- }___.. 286.09 ~O__ .L__ 22,OQ. ..J__ ..... ...~O.oo o $___ ____ . _ _0%
19 __ __~~I~~-,!"rafflc~iQ.~_ ____~__ m_ ..- _ 1__ t-.!:~ $ 617.00 .~ 617.00 _..1.~ $ . 617.00 1.~____~E:Q9 ..0&- .-: _ _~_9,,~.~()_ __80%
20 Relocate Existinn Ma~boxes 4 EA I. 263.00 1 052.00 5 .- 2<53.00 . S 1 578.00 . 1578.00 100%
PRIVATE PROPERTY IMPROVEMENTS. -
;H. ~e_~~_~xlsti!!9.LrTI9~-'ion .valve and/or SJ~I:!Dk!er__ 3 EA $ 373.00 $ - 1119.00 3 $ 373.00 $ J..J19.oo .~- .1 1.11~.00 100ro
_l~. .... ?'..~C Irrq<!~~__~"ult.-,_.__..... .u 54 LF $ 7.00 " 378.00 54 $ ...1,QQ $ _____ ~.I8A;~_ ~~.. $ - . ._~}~,QQ- _--!QQ"~_.
--
- 23 .9oncrete ~~~~Y ____ --- ~------... . ~ 1808 SF $ _.---,....:..5-'-2~ 1__ ..... 9492.00 1987 $.__._fj~ i_.......!~,~ J!l1!7. t __.1.!M~::t.~__ 190.%
~4 ._f!e.2~cf._lit_lSi!!LA!f!haJ1c;_q~~e!~J),,~_rk.!!}g_~_(~ 2562 SF $ 2.20 $. ~636.4O 2562 $ 2.20 $ 5636.40 2$2 $ .._ 5_&3_6-,~ - 100~_
?5_ .f:qnCre~I!~~]!JlI1S.YV~___ ..._. _ _______ 12 SF $ 46.00 $ 552.00 12 $ 46.00 $ _..~?,QQ 12 _L_ ~!;i2.OQ ~1.QQ~--
--~ 6- Concrele Curb Planter - .-. -----.- j-!"Q. -1-_1=__ $ 29.08 $ 2 908.00 100 $ 29.Q~. i-!--.~,!!OAQ() JQQ. $ ?...99~.99__ _.tC>Q~..
27 .-.Re~~~ E~i~I~--Tr~~-;--.- 3 EA r-. -; 053.00 I. 3159.00 2 I. 1 053.00 I S 2 106.00 2 I. 2106.00 100%
UNDERGROUND UTILITY IMPROVEMENTS
26 Install Undlmlround Utilltv Facilities 1 I lS I_ 46 360.00 I ~ 46360.00 t 1 I" 46360.00 I ~ 46360.00 I 1 lit 46360.00 I 100%
PRE-BID CONTRACT AMENDMENT .
29 Cut Back Exisli Wall J 1 I lS I: 430.60 430.60 I 1 I S 430.60 I S 430.60 II 1 I S 430.60 I 100% .-
SUBTOTAL (BASE BID)I T$ 192,904.00 I -IS 193,892.85 I T$ 184.259.87 I 85%
CONTRACT CHANGE ORDERS
#1 Re ;r; Unmarked Waterline and Misc. Reconstruclion 1 I lS t .1 I_ 22500.00 22 500.00 1 . 22 500.00 100%
. . SUBTe-TAL (CCO) $ 22 500.00 1 . 22 500.00 100%
TOTAL CONSTRUCTION . $ 192,904.00 $ 218,192.85 $ 186,759.87 6e%
--- ----
232\5609o.c_OfIStAdllllnlProgpiI)'I5609Progi'easPaymenIUIs 1012
Oak Park Bou.levard Street Widening ImpratJeJ1re1tts Progress Payment No.4
o. 4JO-Ol City Council Date; 06/25.tV2
0114. ..~ ') payto.oate S 166.759.87
_ Retention $ 18,675.99
Date. . \, Previous Payments $ 134,528.34
, . \ .. Progress Payment No.4 $ 33,557.$4
C, \\ 07-
~ -
;""") . Contract Start Date: 8-Feb-02
/ _ / _ t) V Or~,,", Contract Cale_ .oays' 90
Adiusted Contract Calendar Caw: 109
!Jon Spagnolo. P.E .~ .oate Adjusted Controct End !late, .8-May"',
CIty Engineer. CIty Am1yo rande
~~4) -- P-~ 2-
Steve ms. '," Da '
City Manager. CIty of Arroyo-Grande
Send "'vmentto.
Souza ConstruCtion. Inc.
P.O. Box 3903
San luis Obispo, CA 93403-3903
(805) 54H288
------------..-
232\5EIOB'Gonat MnIn\Ptog Pay\56OQ Progreu Payments.xll 2 of 2
8.J.
MEMORANDUM
TO: CITY COUNCIL
t1-f~
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEE
SUBJECT: CONSIDERATION TO AWARD A CONTRACT FOR GEOGRAPHIC
INFORMATION SERVICES (GIS) TO APPLIED GEODETICS, INC.
DATE: JULY 9, 2002
RECOMMENDATION:
It is recommended the City Council:
A. award a consultant services agreement for Geographic Information Services
(GIS) to Applied Geodetics, Inc. in the amount of $59,800.00;
B. authorize the City Manager to approve change orders not to exceed the
contingency of $2,200.00 for use only if needed for unanticipated costs during
the project (total consultant costs = $59,800.00 + $2,200.00 = $62,000.00).
FUNDING:
The FY 2002-03 Capital Improvement Budget includes funding and appropriations of
$85,000 for an Infrastructure Inventory Project. This project consists of the GASB 34
Inventory ($35,000 approved by City Council on June 25, 2002) and the GIS system
($50,000 budgeted). At this time, an additional appropriation of $12,000 is requested from
the Construction Tax Fund to cover the GIS contract. The Construction Tax Fund will be
left with an estimated fund balance of approximately $1,150.
DISCUSSION:
In March staff issued a request for proposals to selected firms to provide a geographic
information system. The proposal listed the major elements of work, in order of their
priority, and required a separate cost breakdown for each to allow incorporation of the
elements to fit within the available budget. Due to its critical role in the development of an
accurate base map, three separate resolutions of aerial photography were included within
the proposal.
On April 19, 2002, three proposals were publicly opened for the project. Applied
Geodetics, Inc. responded satisfactorily to all elements ofthe proposal including providing
the highest aerial photography resolution at 1" = 40'-0".
The most critical phase of the project is the conversion of the existing base map to a
digitized computer representation of the City. The consultant creates the base map by
conforming the aerial photographic elements to known survey benchmarks throughout the
City to enable an accurate representation of the City.
CITY COUNCIL
AWARD A CONTRACT FOR A GIS SYSTEM
JULY 9, 2002
PAGE 2
The next component is the development of the computer software system and database
that will serve the GIS system. The City has selected ESRI's ArcView as the base
software program, which is generally regarded as the standard within the GIS industry.
ArcView also serves as a graphical user interface to easily access the components of the
system. The GIS program will initially be placed on the computer "intranet" within the City,
the shared computer drive that is used solely by City personnel. ESRI has an entire suite
of GIS products that can be purchased separately to address future needs of the GIS
system, such as placing selected portions of the system on the internet for use by the
general public. Staff is purchasing the software and any computer upgrades to the system
under separate contracts.
Once the foundation ofthe GIS system is established through the development of the base
map and software, the consultant can then add the desired information into the system.
Public Works historically has kept a separate atlas for each element of the City's
infrastructure (water, stormwater, etc). GIS will allow expansion of this concept to include
not only graphic representation but statistical information as well (date of installation, size,
material specifications, maintenance, etc.). Expansion of the GIS system to include other
needs of the City merely requires the additional "layers" which can be incorporated in the
future as funds become available.
The contract time for this project is specified at six months. Work is expected to begin in
late July, 2002 and complete by January, 2003 as described in Attachment 3 - "Project
Schedule".
Staff recommends that a contract be awarded to Applied Geodetics to provide the City's
GIS system with the highest resolution option of 1" = 40'-0".
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve staffs recommendations;
. Do not approve staffs recommendations;
. Modify as appropriate and approve staffs recommendations; or
. Provide direction to staff.
Attachments:
1. Consultant Scope of Work
2. Proposal Results
3. Project Schedule
ATTACHMENT 1
Scope of Work
City of Arroyo Grande Base Map Conversion
Applied Geodetics, Inc.
Overview
The City of Arroyo Grande is in the early stages of creating a Citywide Geographic
Information System (GIS). The GIS is being designed to include the Sewer, Water and
Storm Systems, Zoning, Planning, Street Maintenance and Engineering information.
Other uses could include Tree Inventory, Sign Inventory, Pavement Marking and other
various infrastructures.
Prior to collection and input of the various elements of the GIS, the foundation needs to
be completed. The foundation is an accurate Digital Parcel Land Base. Once the
foundation is complete, the Water and Sewer systems will be added. This work will
provide the City a firm foundation to move forward building additional features into the
GIS system
This proposal addresses the creation of a Digital Land Base and Conversion of the
Sewer, Water and Storm Systems and Planning overlays into the GIS. We have
structured the proposal into Tasks to provide you with an overview of how we plan to
complete the work.
Assumptions:
~ The City will provide all source material.
~ The City will provide a copy of existing AutoCAD and Paper base maps, water,
sewer and storm drawings.
~ The Land Base will be digitized from existing source provided by the City or
County. Coordinate Geometry will not be used to develop the Land Base.
~ Scaled Sewer Atlas sheets will be provided for the conversion
';,.. Scaled Water Atlas sheets will be provided for the conversion
~ Scaled Storm Water Atlas sheets will be provided for the conversion
~ Coordinate Geometry will not be used to digitize or draft the Water, Sewer or
Storm Water systems.
~ All non-graphic Attribute data will be taken from the Map Atlas sheets.
, Dbase and AutoCAD Map release 2000 will be used for the conversion.
.,. Final data delivery will be in ArcView V3.1 and Dbase as defined by the City of
Arroyo Grande
,. All deliverables will be in electronic format except as noted.
Technical Tasks
Task 1: Aerial Photography
Objective: To create digital ortho-photography of the City of Arroyo Grande suitable for
use in the creation of a citywide base map.
Applied Geodetics has teamed with Jess McMartin of Digital Mapping Associates to
provide the Aerial Photography for this project. Please see the attached Aerial
Photography proposal for details of this task.
All billing for this task will be done through Applied Geodetics.
Deliverable: See attached
Cost: $22,800
Task 2: GIS Database Design
Objective: To create a comprehensive Geographic database design to support the city's
Geographic Information System (GIS).
This task provides for the design and creation of the various database tables needed to
store attribute data collected during the conversion process.
The underlying GIS database stores descriptive information about the graphic elements
in the GIS. The data in the system is grouped into various sub-systems such as water,
sewer and storm. Each of these sub-systems will be addressed in the design phase to
ensure that the various systems complement each other.
Working with City personnel, Applied Geodetics will design and create all tables to store
attribute information about the following systems within the GIS:
~ Base Map
~ Zoning and General Plan Overlays
.,. Potable Water
,. Sanitary Sewer
., Storm Water
Deliverable: GIS database design in Microsoft word format
Cost: $2,500
Task 3: Base Map
Objective: To create comprehensive Geographic base map to support the city's GIS.
This task will create a parcel base map, parcel topology and populate the county tax
assessors parcel number (APN) for all parcels in the city's sphere of influence
Digital aerial photography control and existing survey data will be used to create a series
of "Control Points", These control points are the basis for registering all other source
used in the creation of the new base map. Each source map will be scanned and
registered to the established control points and aerial photography. We then "Heads Up"
digitize all parcels and street right-of-ways.
The city currently has an AutoCAD base map that has not been verified against aerial
photography or know control points. As an option, Applied Geodetics will verify the
condition and accuracy of the existing base map against the new aerial photography and
provide an estimate to correct any anomalies. The cost of this verification is $1,000 and
is not included in the cost to create a new base map. If the existing base map proves to
be adequate the existing base map will be used to complete this task.
After the base map has been verified or a new one created, the following items will be
added:
" Parks
,
~ Railroads
,
,. Waterways and streams
;, Schools, churches and government buildings
;, All building footprints
;, Street Addresses
;, Assessor Parcel Number (APN)
Samcle Parcel Database DeslQn
Field Name Type Size
APN Double 12 Assessor oarcel number
PREV PAR Text 12 Previous Assessor carcel number
USE CODE Text 5 Land use code
srrus ADDR Text 40 Situs address
ZIP CODE Text 10 Postal Zio code
ZONE Text 10
MAJOR ZONE Text 16
SPUT ZONE Text 12
The database design will be refined after review of the city's needs,
The Land Base will be compiled in NAD 83 California State Plane Zone 405. Although
the base map will be contiguous, a grid will be created replicating the Photo Grammetric
grid used to develop the aerial photography, This grid is used for plotting and printing of
atlas sheets.
Deliverable: Completed Base Map in ArcView and AutoCAD format.
Cost: $7,500
Task 4: Zoning and General Plan Overlays
Objective: To provide GIS ArcView files for the city's General Plan and Zoning.
Using existing source maps, Applied Geodetics will digitize the city's General plan and
Zoning overlays. The Zoning overlay will be populated with Zone ID and area in SOFT.
The General Plan overlay will be populated with the General Plan ID and area in SOFT.
Deliverable: General Plan and Zoning overlays In ArcView and AutoCAD format
Cost: $2,500
Task 5: Water Atlas Conversion
Objective: To convert existing Water Atlas maps to GIS format and populate related
attribute data.
Using existing AutoCAD and paper Water Atlas sheets, we will digitize the following
information onto the newly created base map:
"- Water Mains.
,.
,. Dimensions from Centerline and/or Curb line
., Offset footages from Centerline and/or Right-of-Way
., Casings
,. Meters
., Hydrants
". Laterals
., Pressure relief valves
,. Pump Stations
., Tanks
., Treatment Plants
., Valves
., Wells
This information will be obtained from existing atlas sheets where available.
After the line work has been created, non-graphic Attribute Data associated with the
Water System will be input into the GIS. A form will be developed that replicates the
database design for all fields included in the conversion.
Deliverable: ArcView shape file and AutoCAD Drawing file of the Water System.
Cost: $8,500
Task 6: Sanitary Sewer Atlas Conversion
Objective: To convert existing AutoCAD and Paper Sewer Atlas maps to GIS format
and populate related attribute data.
Using existing Sewer Atlas sheets, we will digitize the following information onto the
newly created base map:
. Sewer mains
. Dimensions from Centerline and/or Right-of-Way lines
. Offset footages from Curb and Centerlines
. Sewer structures.
. Maintenance holes.
. Lateral locations and length
This information will be obtained from existing atlas sheets where available.
After the line work has been created, non-graphic Attribute Data associated with the
Sewer System will be input into the GIS. A form will be developed that replicates the
database design for all fields included in the conversion. This for will be used to capture
and input the sewer attribute data.
Deliverable: ArcView shape file and AutoCAD Drawing file of the Sewer System.
Cost: $7,500
Task 7 Storm Water Atlas Conversion
Objective: To convert existing AutoCAD and Paper Sewer Atlas maps to GIS format
and populate related attribute data.
Using existing Sewer Atlas sheets, we will digitize the following information onto the
newly created base map:
. Storm water pipe
. Dimensions from Centerline and/or Right-of-Way line (where available)
. Offset footages from Curb and Centerline (where available)
. Catch basins
. Maintenance holes
. Appurtenances
After the line work has been created, non-graphic Attribute Data associated with the
Sewer System will be input into the GIS. A form will be developed that replicates the
database design for all fields included in the conversion. This for will be used to capture
and input the sewer attribute data.
Deliverable: ArcView shape file and AutoCAD Drawing file of the Sewer System.
Cost: $6,500
Task 8: System Documentation and Training
Objective: To provide system documentation and training to City personnel
Applied Geodetics will write a system documentation and User manual to assist city
personnel in the use and maintenance of the GIS system, The user manual will
include the database design, ArcView Shape file definitions, AutoCAD layering
scheme and related attribute Meta data. In addition, a user section will be included
to give basic instruction on the use of the data.
This task also provides for 8 hours of on-site training on the new GIS Shape files.
Deliverable: Eight hours training and user documentation in Microsoft Word format.
Cost: $2,000
ATTACHMENT 2
REQUEST FOR PROPOSAL LOG SHEET
CITY OF ARROYO GRANDE
RFP DEADLINE: April 19, 2002, 5:00 p.m.
City Base Map Conversion to Geographic Information System
(GIS)
NAME COST SUMMARY
Sanborn - Colorado Springs, CO No proposal submitted; requested
remaining on vendor list for future projects
Digital Map Products $133,540.00
Costa Mesa, CA
Applied Geodetics Intelligent Mapping Systems $37,000.00 w/out aerial photography
Anaheim, CA Aerial Photography Option 1=$10,200 ,
Aerial Photography Option 2=$10,875
Aerial Photography Option 3=$22,800
~ JL<-?li<<Jruz
Kelly etm e-
Director of dministrative Services/Deputy City Clerk
t
c: Director of Public Works
City Manager
ATTACHMENT 3
rrdUy/ ofA/f/I,oyO/ rJW4W&
Tentative Project Schedule
For
Base Map Conversion to Geographic Information System (GIS)
Proposal Opening ........ . ........ ............. ........ ........ ..........ApriI19, 2002
Award of Contract.......... ....... ........ ......... .... .... ...... .......... . July 9, 2002
Notice of Award . .. ........ ...... ........ .... .... July 11, 2002
Notice to Proceed... . ........ ........... ............ ..... July 11, 2002
Contract Completion (six months) .. ................. ............................. January 11,2003
8.k.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGE~.,4-
SUBJECT: CONSIDERATION OF COMPENSATION ADJUSTMENT FOR THE FIRE
MECHANIC POSITION
DATE: JULY 9, 2002
RECOMMENDATION:
It is recommended the City Council adopt the attached resolution approving a
compensation adjustment of 3% for the Fire Mechanic for FY 2002-03.
FUNDING:
Funding is programmed in the FY 2002-03 Annual Budget for the increase.
DISCUSSION:
The City Council adopted compensation adjustments for part-time employees and Fire
volunteer staff at the June 25, 2002 meeting. All part-time employees were granted a
3% cost-of-living adjustment (COLA) and the Fire Department evening staffing program
pay was increased from $45 to $50. It was our intent to provide the same increase for
the Fire Mechanic position as part-time staff received. However, this change was
inadvertently left out of the resolutions since the Fire Mechanic is categorized with the
Fire volunteer positions. Therefore, a separate resolution, which provides the Fire
Mechanic position with a 3% COLA, is presented at this time for Council consideration
and is respectfully recommended.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
- Modify as appropriate and approve staffs recommendation;
- Do not approve staffs recommendation;
- Provide direction to staff.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE MODIFYING THE COMPENSATION
FOR THE FIRE MECHANIC POSITION FOR FISCAL YEAR
2002-03
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City and its fire volunteers that a stipend and specified benefits be fixed as
hereinafter provided.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande
that:
1. The pay rate for the Fire Department's Fire Mechanic shall be established at $20.60
per hour.
2. The terms of this Resolution shall be effective for the pay period beginning July 1,
2002;
3. All other stipend and benefit terms and conditions remain in full force and effect.
On motion of Council Member seconded by Council Member
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2002.
CITY COUNCIL
CONSIDERATION TO AWARD A CONTRACT FOR RANCHO GRANDE PARK
PROJECT PW-2002-03
JULY 9, 2002
PAGE 2
DISCUSSION:
On April 9, 2002, the City Council directed staff to solicit bids for the Rancho Grande Park
Project. On June 18, 2002, eleven bids were publicly opened for the project and ranked by
the total bid price (base bid + three alternates). The lowest responsive bidder, Herrera
Engineering, submitted a bid of $1 ,082,345.00.
The base bid includes: demolition and earthwork, installation of utilities, a paved access
road off James Way with parking area, pedestrian walkways, retaining walls, sand filled
play area, and various site furnishings such as park benches, barbeques, picnic tables and
drinking fountains. The bid schedule also included three alternates to enable systematic
reduction of the total bid price, dependent upon the bids received, to fit within the available
project funding. The three alternates are a pre-fabricated restroom building, playground
equipment, and a basketball court. The City has adequate funds to award all three
alternates with the base bid due to the favorable bid prices received, the acquisition of a
recent grant, and increased revenue projections for the sales of land.
I n reviewing the bid, staff identified two (2) minor issues, neither of which affect the integrity
or responsiveness of the bid. First, there was a calculation error, which resulted in an
adjustment of the bid total from $1,086,830 to $1,082,345. Second, the bid slightly
deviated (by approximately 5%) from a standard specification limiting subcontracting to fifty
percent (50%) of the work. Subsequently, Herrera brought the bid into compliance with this
specification by purchasing more materials directly.
The contractor is requesting permission to use potable water from a fire hydrant on
Avenida Diamante to supply construction water during the project. The City normally
supplies construction water from a well located near the Corporate Yard. Staff believes the
number and frequency of trucks transporting the water to and from the site could provide
negative impacts to the surrounding neighborhood and cause deterioration to the asphalt
pavement along the route used to transport the water. Staff will monitor the water usage
throughout the project by attaching a temporary meter to the fire hydrant.
The contract time for this project is specified at 275 calendar days. Work is expected to
begin in August 2002 and complete by June 2003 as described in Attachment 2 - "Project
Schedule".
CITY COUNCIL
CONSIDERATION TO AWARD A CONTRACT FOR RANCHO GRANDE PARK
PROJECT PW-2002-03
JULY 9, 2002
PAGE 3
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
. Approve staffs recommendations;
. Do not approve staffs recommendations;
. Modify as appropriate and approve staffs recommendations; or
. Provide direction to staff.
Attachments:
1. Bid Opening Log Sheet
2. Project Schedule
ATTACHMENT 2
rr5io/i/ oI,P'h4~~ rJw4uirY
Tentative Project Schedule
For
Rancho Grande Park
Project No. PW-2002-3
Bid Opening (Tuesday, 2:00 p.m. City Council Chambers) ... .......... ............ .... June 18, 2002
Award of Bid ....... ............... ....... ................................ July 9,2002
Notice of Award ....... ....... .................. ........... ............ .......... ...... July 11,2002
Notice to Proceed........... ....................... ........... ........... ............. .August 1, 2002
Contract Completion (275 calendar days) .. ................... ........ .......ApriI12, 2003
ATTACHMENT 1
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: June 18, 2002
Rancho Grande Park
BIDDER'S NAME, CITY TOTAL
Herrara Engineering $1,086,830.00
Santa Maria
Maino Construction $1,499.800.00
San Luis Obispo
Sansone Company $1,444,540.00
San Luis Obispo
R. Simons Company, Inc. $1,574,060.00
Nipomo
Specialty Construction $1,144,463.00
San Luis Obispo
R. Burke Corporation $1,163,300.00
San Luis Obispo
Souza Construction $1,697,226.00
San Luis Obispo
D. Scarry Construction $1,433,111.00
San Luis Obispo
Wysong Construction $1,240,600.00
Atascadero
'1;'
John Madonna Construction $1,230,900.00
San Luis Obispo
S.J. Deferville Construction $1,472,720.00
Santa Maria
~ Vu!LY1~
Kelly tm e,
Administrative Services Director/Deputy City Clerk
c: Public Works Director
Parks, Recreation, & Facilities Director
City Manager
1 G.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGERJiij- @
TERRY FIBICH, DIRECTOR OF BUILDING AND FIRE .:;:
SUBJECT: CONSIDERATION OF ELECTION ISSUES PERTAINING TO THE
NOVEMBER 5, 2002 SPECIAL MUNICIPAL ELECTION ON A
BOND MEASURE FOR THE EXPANSION AND IMPROVEMENT
OF THE FIRE STATION
DATE: JULY 9, 2002
RECOMMENDATION:
It is recommended the City Council: 1) Adopt Ordinance calling and giving notice
of the holding of a Special Municipal Election on Tuesday, November 5, 2002 for
the submission of a Bond Measure; 2) Adopt Resolution approving Tax Rate
Statement; 3) Adopt Resolution setting priorities for the filing of written
arguments regarding the Bond Measure and directing the City Attorney to
prepare an impartial analysis; and 4) Review, modify as appropriate, and
approve the Argument to be submitted in favor of the measure.
FUNDING:
Funding for all election costs has been included in the FY 2002-03 Annual
Budget. The revised estimate for the cost of the Fire Station Expansion project
is $1,732,691. This results in a recommended General Obligation bond measure
authorization of $1.9 million. The cost breakdown is as follows:
Construction Fund $1,733,000
Underwriting Fee (1.25% max) 23,750
Financial Advisor/all printing & mailing 25,000
Bond CounsellDisclosure/disbursements 36,000
Bond Rating 8,000
Trustee (initial fee+first year's fee) 5,000
Contingency 69,250
Total $1,900,000
DISCUSSION:
At the June 25, 2002 meeting, the City Council directed staff to proceed with
placing a bond measure on the November 5, 2002 ballot to fund an expansion of
the Fire Station on Traffic Way. The City Council adopted a resolution
CITY COUNCIL
FIRE STATION EXPANSION GENERAL OBLIGATION BOND MEASURE
JULY 9, 2002
PAGE 2
determining the need for the expansion and improvement of the existing Fire
Station and introduced an Ordinance calling and giving notice of the holding of a
special municipal election for the submission of a General Obligation bond
measure.
To complete the actions necessary for placement of the bond measure on the
ballot, the City Council must now adopt the Ordinance, as well as resolutions
approving a tax rate statement, setting priorities for the filing of written arguments
regarding the bond measure, and directing the City Attorney to prepare an
impartial analysis. The City Council is also requested to review, modify as
appropriate, and approve the proposed language presented by staff in favor of
the measure. The proposed language is found in Attachment 1.
The City of Arroyo Grande Fire Station was constructed in 1980. At that time, it
served an all-volunteer and part-time fire force. The facility now houses staff on
a 24-hour basis with one paid chief, three paid captains and stipends for
volunteers on assigned shifts. Two new paid engineer positions will be added
January 1, 2003 and plans include the addition of a third engineer in FY 2003-
04. Since the station was constructed, call volume has increased by
approximately 723%. As a result, a number of needs for the facility now exist
that were not accommodated when it was first built.
In April 2002, DMG-Maximus completed a Facility and Staffing Needs
Assessment of the City of Arroyo Grande Fire Department. The independent
study found the existing station to be substantially "undersized by about 2,349
square feet" and identified a number of unmet needs of the facility. A Fire
Station Expansion Feasibility Study was completed by RRM Design Group in
May 2002, which presented two expansion design alternatives to address each
ofthe needs identified.
The results of the Fire Station Expansion Feasibility Study were presented by
RRM Design Group at the May 28, 2002 City Council meeting. The design
alternative selected by the City Council will provide 5,779 additional square feet,
primarily through the addition of a second floor to the existing Station, for a total
of 13,374 square feet.
The primary needs for the facility identified include the following:
. Sleeping and multi-gender shower/restroom facilities - The existing station
has no sleeping facilities.
. Medical clean-up area - Occupational Safety and Health Administration
(OSHA) rules and National Fire Protection Association (NFPA) standards
specify that a designated area be provided for safe clean up of blood-borne
pathogens after medical calls. The existing station has no medical clean-up
area.
CITY COUNCIL
FIRE STATION EXPANSION GENERAL OBLIGATION BOND MEASURE
JULY 9, 2002
PAGE 3
. Turnout room - OSHA rules and NFPA standards specify that turnout
clothing be stored in a ventilated, enclosed area, to limit off-gassing of any
hazardous material or by-products of combustions to which firefighters may
have been exposed. The existing station does not have a turnout room.
. Diesel exhaust removal/elimination system - OSHA rules specify that
equipment be installed in the apparatus garage to divert Fire vehicle
exhaust from the apparatus rooms.
. Training classroom - The needs assessment found the Fire Station's
training room to be inadequate to provide training programs to the existing
40-member force.
. Fire sprinklers - If constructed today, the Uniform Fire Code would require
the building to be fire sprinkled.
. Seismic retrofit - The facility does not meet seismic standards for essential
facility structures.
. Apparatus bay expansion - The apparatus garage is not sufficient to house
all the Department's vehicles, which results in premature aging of valuable
equipment.
After studying funding alternatives, given the cost of the project and the City's
available funding, it was determined that the only feasible option at this time is to
place a measure on the November 5, 2002 ballot to issue General Obligation
bonds. If approved, the debt service on the bonds would be paid by an
increased property tax assessment. Given the importance of Fire suppression
and prevention services to the community, the demonstrated need for the
improvements, and the fact that staff is proposing the most cost effective means
of meeting these needs, we are hopeful that the level of public support
necessary to approve the proposed measure exists.
The City may finance acquisition and construction of various projects and capital
assets through the issuance and sale of municipal securities. Securities are sold
and the proceeds from the sale are used to fund the acquisition and/or
improvement of real property. State law strictly regulates the use to which bond
proceeds may be put; specifically, tax-exempt municipal bonds must be used for
capital projects (buying real property and improving it). The proceeds can not be
used to fund programs. The proposed bond is a general obligation bond, which
means that the bond pledges the City's general funds as security for payment of
principal and interest to bond holders. Two-thirds voter approval is required to
issue General Obligation bonds.
CITY COUNCIL
FIRE STATION EXPANSION GENERAL OBLIGATION BOND MEASURE
JULY 9, 2002
PAGE 4
Staff and the City's Financial Advisor recommend that the bonds have a maturity
of 20 years. Assuming a bond sale in July 2003, the first tax would appear on
the 2003-04 tax bills. Projecting the City assessed value (a.v.) to be
$1,355,205,000 (current value plus 2% annual increase), the tax rate needed to
support the estimated $158,000 debt service in the first year (20 year issue at
5.25%) would be $0.01166 per $100 a.v. This would result in an annual tax of
$11.66 for every $100,000 of assessed valuation. Since it is projected that the
debt service would remain level in subsequent years and City assessed
valuation will likely increase, the tax rate necessary to support full payment of the
bonds in subsequent years will decline.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Proceed with placing the proposed general obligation bond measure on
the November 5, 2002 ballot by adopting the attached Ordinance and
Resolutions;
- Direct staff to delay the bond measure to a future election;
- Do not approve the Ordinance or Resolutions and direct staff to try to
develop other funding alternatives;
- Do not proceed with the proposed project;
- Provide direction to staff.
Attachments:
1) Proposed Argument for Ballot Measure
2) 2002 Election Calendar
ORDINANCE NO. 532
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE, CALIFORNIA, CALLING AND
GIVING NOTICE OF A SPECIAL MUNICIPAL ELECTION
ON THE PROPOSITION OF WHETHER BONDS SHALL
BE ISSUED AND SOLD TO FINANCE AN EXPANSION
AND IMPROVEMENT OF THE FIRE STATION,
ORDERING THE SUBMISSION OF A MEASURE TO THE
QUALIFIED VOTERS OF THE CITY AT A
CONSOLIDATED GENERAL MUNICIPAL ELECTION (AS
CALLED FOR BY RESOLUTION NO. 3605) AND
ESTABLISHING SPECIFICATIONS FOR THE ELECTION
ORDER
WHEREAS, the City Council of the City of Arroyo Grande, California (the "City") has
determined that the facilities for the City's Fire Department are inadequate and in need
of improvement to ensure the health and safety of the occupants and users of the
facilities and to enable the City's Fire Department to provide increased safety and
emergency response services to the residents of the City;
WHEREAS, the City Council has determined that the public interest and necessity
demand the expansion and improvement of existing fire facilities (the "Public Safety
Project") and that it is advisable to provide the funding for the Public Safety Project by
means of general obligation bonds;
WHEREAS, a request for consolidating the General Municipal Election with the
Statewide General Election to be held on Tuesday, November 5, 2002 has been called
by Resolution No. 3605; and
WHEREAS, the City Council also desires to call and give notice of a Special Election to
be consolidated with the General Municipal Election as called by Resolution No. 3605,
on the proposition of whether bonds shall be issued and sold for the purpose of
expanding and improving the existing fire facilities; and
WHEREAS, Section 1(b) of Article XIIIA of the California Constitution excepts from the
general one percent (1 %) of full cash value limitation those ad valorem taxes used to
pay for debt service of any bonded indebtedness for the acquisition or improvement of
real property approved on or after July 1, 1978, by two-thirds (2/3) of the votes cast by
voters on the proposition;
WHEREAS, in the judgment of the City Council, it is advisable to call a special election
on the question of whether bonds shall be issued and sold and ad valorem taxes be
levied for the purposes set forth below.
ORDINANCE NO. 532
PAGE 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE,
CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The above recitals are true and correct.
SECTION 2. Pursuant to the laws of the State of California, the City Council
hereby calls a special election and orders the submission to the qualified voters of the
City the question of:
CITY OF ARROYO GRANDE
MEASURE 0-02
Shall the City of Arroyo Grande upgrade and
expand the Fire Station located on Traffic Way, BONDS. YES
including adding sleeping facilities and a training
classroom, expanding the apparatus bay,
construction of a federally-required safe medical
clean-up area and a system to remove vehicle
exhaust from the apparatus room, seismic
retrofitting to meet current building safety BONDS-NO
standards, and installation of fire sprinJders, by
issuing $1,900,000 in general obligation bonds?
SECTION 3. The estimated cost of expanding and improving the existing Fire
Station facilities is $1,900,000, including costs authorized pursuant to California
Government Code Section 43610.1 (a) and (b) which may be paid from the proceeds of
the sale of the Bonds.
SECTION 4. The maximum amount of the Bonds shall be $1,900,000.
SECTION 5. The maximum number of years any series of Bonds shall run shall
not exceed thirty (30) years. The maximum rate of interest to be paid on the Bonds
shall not exceed eight percent (8%) per annum. The actual rate of interest on any
series of Bonds shall be determined at or prior to the time of the sale of such series.
Said interest shall be payable semiannually except that interest for the first year after
the date of the bonds may be made payable at the end of said year.
SECTION 6. The date of the special election shall be November 5, 2002.
SECTION 7. The election shall be consolidated with such other elections to be
held on November 5, 2002 under State law within the territory of the City, and shall be
held and conducted, and all other proceedings incidental to and connected with the
election, shall be regulated and done, in accordance with the provisions of law
regulating regularly scheduled elections. The precincts, polling places for said precincts
ORDINANCE NO. 532
PAGE 3
in the County of San Luis Obispo, and persons appointed and designated to serve as
election officers for said election will be those determined, designated, and appointed
pursuant to state law by the Registrar-Recorder/County Clerk of the County of San Luis
Obispo (the "Registrar"). The City, by resolution, has requested that the election be
consolidated with the general election and that the Registrar conduct the election as
well as perform various other services required by law on behalf of the City.
SECTION 8. The Director of Administrative Services is hereby designated the
City's Elections Official for any and all purposes.
SECTION 9. The City Elections Official shall, not later than 88 days prior to the
date of the election, cause a certified copy of this Ordinance to be filed with the County
Clerk/Registrar of Voters of the County of San Luis Obispo.
SECTION 10. The City Attomey is hereby directed to prepare an analysis of the
measure and to supply it to the City Elections Official/County Clerk for use in the sample
ballot.
SECTION 11. The City Elections Official is hereby directed to publish this
Ordinance pursuant to California Government Code Section 43611.
SECTION 12. Notice of the time and place of holding the election is given and the
City Election Official is authorized, instructed and directed to give further or additional
notice of the election, in time, form and manner as required by law.
SECTION 13. In all particulars not recited in this Ordinance, the election shall be
held and conducted as provided by law for holding municipal and general obligation
bond elections. The City Elections Official shall make this Ordinance readily available
for public inspection within thirty (30) days of the date this Ordinance is adopted.
SECTION 14. Upon its second reading and adoption, the Director of
Administrative Services/Deputy City Clerk shall certify to the adoption of this Ordinance
and thenceforth and thereafter the same shall be in full force and effect.
On motion of Council Member , seconded by Council Member , and on
the following roll-call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this day of ,2002.
ORDINANCE NO.532
PAGE 4
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~/~)
N ADAMS, CITY MANAGER
APPROVED AS TO FORM:
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE SETTING PRIORITIES FOR FILING A WRITTEN ARGUMENT
REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY
TO PREPARE AN IMPARTIAL ANALYSIS
WHEREAS, a Special Municipal Election, to be consolidated with the General Municipal
Election, will be held in the City of Arroyo Grande, California, on November 5, 2002, at
which there will be submitted to the voters the following measure:
CITY OF ARROYO GRANDE
MEASURE 0-02
Shall the City of Arroyo Grande upgrade and
expand the Fire Station located on Traffic Way, BONDS - YES
including adding sleeping facilities and a training
classroom, expanding the apparatus bay,
construction of a federally-required safe medical
clean-up area and a system to remove vehicle
exhaust from the apparatus room, seismic
retrofitting to meet current building safety BONDS-NO
standards, and installation of fire sprinklers, by
issuing $1,900,000 in general obligation bonds?
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande as
follows:
1. That the City Council authorizes any and all members of the City Council to file a
written argument In Favor or Against the City measure, accompanied by the printed
name(s) and signature(s) of the person(s) submitting it, or if submitted on behalf of
an organization, the name of the organization, and the printed name and signature of
at least one of its principal officers, in accordance with Article 4, Chapter 3, Division
9 of the Elections Code of the State of California and to change the argument until
and including Friday, July 19, 2002, the date fixed by the City Elections Official after
which no arguments for or against the City measure may be submitted to the
Elections Official.
2. That the City Council directs the City Elections Official to transmit a copy of the
measure to the City Attorney. The City Attorney shall prepare an impartial analysis
of the measure showing the effect of the measure on existing law and the operation
of the measure. The impartial analysis shall be filed by Friday, July 19, 2002 at 5:00
p.m., which represents the date set by the City Elections Official for the filing of
primary arguments.
3. That the Director of Administrative Services/Deputy City Clerk shall certify to the
passage and adoption of this resolution and enter it into the book of original
resolutions.
RESOLUTION NO.
PAGE 2
On motion by Council Member , seconded by Council Member , and on
the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this _ day of July, 2002.
RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE APPROVING THE TAX RATE
STATEMENT TO BE MAILED TO VOTERS IN THE CITY
OF ARROYO GRANDE PURSUANT TO SECTION 9401
OF THE ELECTIONS CODE (NOVEMBER 5, 2002, BOND
ELECTION)
WHEREAS, the City Council of the City of Arroyo Grande has adopted Ordinance
No. 532, calling a special election in the City to be consolidated with the General
Municipal Election as called for by Resolution No. 3605, for the authorization of
$1,900,000 of bonds; and,
WHEREAS, pursuant to Section 9400, et seq., of the Elections Code, the City Council
is required to prepare a tax statement which shall be included in the election notices
sent to the voters in the City.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande as follows:
1. That the above recitals are true and correct.
2. That the best estimate of the tax rate for the issue of bonds: (i) during the first
fiscal year after the first sale of the bonds; (ii) during the first fiscal year after the
last sale of the bonds, if the bonds are proposed to be sold in series; and, (iii) the
highest tax rate in a fiscal year, will be as set forth in Exhibit "A" attached hereto
and incorporated herein by this reference.
3. The Director of Administrative Services/Deputy City Clerk shall certify the
adoption of this Resolution. and cause a certified copy to be filed with the County
Clerk/Registrar of Voters.
On motion by Council Member , seconded by Council Member ,
and on the following roll-call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this _ day of July, 2002
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
PAGE 3
EXHIBIT A
TAX STATEMENT IN COMPLIANCE WITH SECTION 9401
OF THE ELECTIONS CODE
Pursuant to Section 9401 of the Elections Code, the City Council of the
City of Arroyo Grande has estimated the following tax rates which would be required to
be levied to pay the principal and interest on the $1,900,000 of bonds to be issued for
the purposes as set forth on the ballot measure accompanying this statement. The City
Council estimates that $1,900,000 of the bonds will be sold in calendar year 2003 in a
single series. The tax estimate is based on the bonds bearing a net interest rate of
approximately 5.25% per annum maturing over a period of 20 years. The City Council
may sell the bonds at different times and in different amounts. The City Council cannot
predict the interest rate that the bonds will bear at the time of sale.
1. The best estimate of the tax rate which would be required to
be levied to fund the bond issue during the first fiscal year
after the first sale of bonds based on assessed valuations
available at this time as projected to the fiscal year 2003-
2004 is $0.01166 per $100 of assessed valuation. Because
all of the bonds are expected to be sold in calendar year
2003 in a single series, this estimate also applies to the best
estimate of the tax rate for the issue of bonds during the first
fiscal year after the last sale of the bonds.
2. The best estimate of the highest tax rate which would be
required to be levied to fund the bond issue based on
assessed valuations as projected would be $0.01166 per
$100 of assessed valuation during the fiscal year 2003-
2004.
Attachment 1
ARGUMENT IN FAVOR OF MEASURE 0 - 02
Your "YES" vote on this measure will provide funding for a needed expansion to the
existing Fire Station on Traffic Way. The Arroyo Grande Fire Department serves to
prevent fires and protect life and property. Important facilities are needed to provide
this function in a safe and effective manner.
The existing Station was constructed in 1980. At that time, it served an all-volunteer
fire force. Since then, call volume has increased by 723%, and the facility now houses
a combination of paid and volunteer staff on a 24-hour basis.
As a result, a number of needs now exist that were not considered when the station
was built
. Because there are no sleeping quarters, evening staff must sleep on portable beds
in offices and other rooms.
. The addition of a medical clean-up area, room to store protective clothing and a
system to remove vehicle exhaust from the apparatus room are all needed to
comply with federal regulations and to provide a safe working environment.
. The station does not meet current seismic standards and has no fire sprinklers.
. The apparatus room is unable to house all the Department's equipment.
. There is insufficient classroom space to provide required training for the existing
force.
The most cost effective approach to address these needs is to add a second floor to the
Fire Station. It is estimated that the proposed project will cost 50% to 70% less than
constructing a comparable new station.
The citizens of the community depend on our firefighters to protect life and property.
Now the firefighters are depending on you to provide them with the basic needs and
requirements to do their job. Your City Council strongly urges you to vote "YES" on
Measure 0-02.
Michael A. Lady, Mayor Thomas A. Runels, Mayor Pro Tern
Jim Dickens, Council Member Tony M. Ferrara, Council Member
Sandy Lubin, Council Member
Attachment 2
CITY OF ARROYO GRANDE
GENERAL MUNICIPAL ELECTION CALENDAR
NOVEMBER 5, 2002
June 25 Council to adopt Resolutions: (1) calling for election/submission of
measure; (2) requesting consolidation with the County; (3) determining
need for expansion and improvements to fire station, and introduce
Ordinance calling and giving notice of special bond measure election
July 9 Adopt Ordinance for special bond measure; adopt Resolutions (1)
approving tax rate statement; and (2) setting priorities for filing written
arguments regarding City measure & directing City Attorney to prepare an
impartial analysis.
July 12 Publish Notice of Election
July 12 Post Notice of Deadline for Filing Arguments for or against a measure
July 15-Aug. 9 Nomination papers to be obtained and filed with City Elections Official
5 pm
Nomination papers may be withdrawn by candidates prior to filing deadline
Candidates statements, if desired, must be filed at same time as
nomination papers; must remain confidential until filing period expires
Statement of Economic Interests (Form 700) must be filed at the same
time as Nomination Papers
Code of Fair Campaign Pra~tices to be completed and filed at candidate's
option
July 19 Last day to file Primary Arguments for or against a measure
July 19 Impartial Analysis due from City Attorney
July 20-30 Public examination period for Primary Arguments
August 9 Last day to submit resolutions and ballot materials to County
August 14; 5 pm Last day to file Nomination Papers - Extension (if an incumbent does not
file nomination papers for reelection)
August 15 Secretary of State to conduct random drawing to determine order of
names on ballot
Aug. 16 - Oct. 29 Publish Notice of Nominees for public office (once per week for two
successive weeks)
October 7 - 5pm Pre-election Campaign Statement due for period covering July 1 -
September 30, 2002
October 21 Last day to register to vote
October 7 - 29 Voters may request absentee/vote by mail ballots from County Clerk
October 24 Pre-election Campaign Statement due for period covering October 1 -
October 19
November 5 Election Day (polls open from 7:00 am - 8:00 pm)
Nov. 9 - Dec. 5 County to canvass election retums
Dec. 3 or 10 Council to adopt Resolution to declare results
Presentation of Certificates of Election to elected candidates
January 31,2003 Final Campaign Statement due for period covering October 20 -
December 31, 2002
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