Agenda Packet 2002-07-23
CITY COUNCIL City of
AGENDA jIrroyo qrand"e
Michael A. 1.ady Mayor
Thomas A. Runels Mayor Pro Tern Steven Adams
Jim Dickens Council Member City Manager
Tony Ferrara Council Member Timothy J. Cannel City Attomey
Sandy Lubin Council Member Kelly Wetmore Director, Administrative Services
AGENDA SUMMARY
CITY COUNCIL
TUESDAY, JULY 23, 2002
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL
3. FLAG SALUTE: ROTARY CLUB OF ARROYO GRANDE
4. INVOCATION: PASTOR NORMAN SOMES, ST. BARNABAS
EPISCOPAL CHURCH, ARROYO GRANDE
5. SPECIAL PRESENTATIONS:
5.a. Certificate of Soecial Recoanition to Cal Polv Citv and Recional Plannina 2nd
Year Desian Lab
5.b. Certificates of Aooreciation - Former Traffic Commissioner L. Georae Taooan
and Former Senior Advisory Commissioner Jean Hubbard
6. AGENDA REVIEW:
6.a. Move that all resolutions and ordinances presented tonight be read in title only and
all further readings be waived.
AGENDA SUMMARY - JULY 23,2002
PAGE 2
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council will
listen to all communication; however, in compliance with the Brown Act, will not take
any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue with
you subsequent to the Council meeting;
. The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or staff
report); or
. No action is required or taken.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any Council Member may request
that any item be withdrawn from the Consent Agenda to permit discussion or change
the recommended course of action. The City Council may approve the remainder of
the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listings of cash disbursements for the period
July 1, 2002 through July 15, 2002.
8.b. Consideration of Cash Flow Analvsis/Approval of Interfund Advance from the
Water Facility Fund (SNODGRASS)
Recommended Action: Receive and file June 2002 cash report and approve the
interfund advance from the Water Facility Fund to cover cash deficits in other funds
at 6/30/02.
B.c. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve minutes for the Special City Council Meeting and
Regular City Council/Redevelopment Agency Meeting of June 25, 2002; the Special
and Regular City Council Meetings of July 9, 2002; and the Special City Council
Meeting of July 15, 2002 as submitted.
8.d. Authorization to Solicit Bids - Replacement of Five Police Department Vehicles
(TERBORCH)
Recommended Action: Authorize staff to solicit bids to replace two (2) patrol
vehicles, two (2) unmarked vehicles, and the Parking Enforcement truck for the
Police Department.
8.e. Consideration of FY 2002/03 - FY 2003/04 Memorandum of Understandina with
the Arrovo Grande Police Officers' Association (ADAMS)
Recommended Action: Adopt Resolution approving the Memorandum of
Understanding (MOU) with the Arroyo Grande Police Officers' Association.
AGENDA SUMMARY - JULY 23, 2002
PAGE 3
9. PUBLIC HEARINGS:
None.
10. CONTINUED BUSINESS:
None.
11. NEW BUSINESS:
11.a. Presentation bv the San Luis OblsDo County Houslna Trust Fund and
Consideration of $UDDort
Recommended Action: Support the concept of the San Luis Obispo County
Housing Trust Fund and direct staff to work with representatives of the Trust Fund
on identifying opportunities for future joint projects and funding alternatives.
12. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present reports to
the other members regarding committees, commissions, boards, or special projects
on which they may be participating.
(a) MAYOR MICHAEL A. LADY:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Other
(b) MAYOR PRO TEM THOMAS A. RUNELS:
(1) Zone 3 Water Advisory Board
(2) County Water Resources Advisory Committee (WRAC)
(3) Other
(c) COUNCIL MEMBER JIM DICKENS:
(1) Economic Opportunity Commission (EOC)
(2) South County Youth Coalition
(3) Other
(d) COUNCIL MEMBER TONY M. FERRARA:
(1) Integrated Waste Management Authority (lWMA)
(2) Air Pollution Control District (APCD)
(3) San Luis Obispo Council of Governments/San Luis Obispo Regional
Transit Authority (SLOCOG/SLORT A)
(4) Other
(e) COUNCIL MEMBER SANDY LUBIN:
(1) South County Area Transit (SCAT)
(2) Economic Vitality Corporation (EVC)
(3) Other
AGENDA SUMMARY - JULY 23, 2002
PAGE 4
13. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by the Mayor andlor a Council
Member who would like to receive feedback, direct staff to prepare information,
and/or request a formal agenda report be prepared and the item placed on a future
agenda. No formal action can be taken.
a) None.
14. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can be
taken.
a) None.
15. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
16. STAFF COMMUNICATIONS:
CorrespondencelComments as presented by the City Manager.
17. ADJOURNMENT
* * * * * . *
Copies of the staff reports or other written materials relating to each item of business referred
to on this agenda are on file with the Director of Administrative Services and are available for
public inspection and reproduction at cost. If you have questions regarding any agenda item,
please contact the Director of Administrative Services at (805) 473-5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at the
number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time set
for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the
Director of Administrative Services at (805) 473-5414 for more information.
www.arrovoarande.ora
5.a..
OF
'~CA LI F'~ ~N I A ~
-~~
Certificate of
SyeciaC 1{ecognition
Presented to
lilt
In recognition of service to the
City of Arroyo Grande
for the Traffic Way Enhancement Concept Plans
MichaelA ~dy, Mayor
S.b.
t'CALIFO~~IA .
-~~
Certificate of
.54ppreciation
Presented to
L (ieurge ~
Traffic Commission
January 1999 - March 2002
In recognition of outstanding
and invaluable service to the Community
MICHAELA. LADY, MAYOR
OF
'~CALI FO R N IA .
-~~
Certificate of
5lppreciation
Presented to
Jean :J{vbbard
Senior Advisory Commission
January 1999 - January 2002
In recognition of outstanding and
invaluable service to the Community
MICHAELA. LADY, MAYOR
8.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES~
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISORqfi-'
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: JULY 23, 2002
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period July 1 - July 15, 2002.
FUNDING:
There is a $1,408,686.88 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1 - Cash Disbursement Listing
ATTACHMENT 2 - July 1, 2002 Accounts Payable Check Register (02/03)
ATTACHMENT 3 - July 4, 2002 Accounts Payable Check Register (01/02)
ATTACHMENT 4 - July 5,2002 Accounts Payable Check Register (02/03)
ATTACHMENT 5 - July 5, 2002 Payroll Checks -Admin. Leave/Boot & Uniform
ATTACHMENT 6 - July 11,2002 Accounts Payable Check Register (01/02)
ATTACHMENT 7 - July 12, 2002 Accounts Payable Check Register (02/03)
ATTACHMENT 8 - July 12, 2002 Payroll Checks and Benefit Checks
AITACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of July 1 Through July is, 2002
July 23, 2002
Presented are the cash disbursements issued by the Department of Financial Services for
the period July 1 to July 15, 2002. Shown are cash disbursements by week of occurrence
and type of payment.
~I<:... ~Ji:Qf''I.''.8.'t'MEN'I' .14.,':t;.t~~~..~()IJNT
July 1, 2002
Accounts Payable Cks 106423-106484 (02/03) 2 $ 824,108.59
July 4, 2002
Accounts Payable Cks 106499-106508 (01/02) 3 227,258.19
Less Payroll Cks listed on previous Attachment 4 -208,929.77
18,328.42
July 5, 2002
Accounts Payable Cks 106485-106498 (02/03) 4 2,933.55
Payroll & Benefit Cks-Annual Leave/Boot & Uniform 5 84,204.11
87,137.66
July 11, 2002
Accounts Payable Cks 106512-106595 (01/02) 6 131,362.61
July 12, 2002
Accounts Payable Cks 106596-106614 (02/03) 7 18.163.23
Payroll Checks and Benefit Checks 8 329,586.37
347,749.60
Two Week Total $ )..408.686.88
CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND 1010) SPECIAL REVENUE FUNDS
Cit1[ Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - Administrative Services Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Funds
4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272)
4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271)
4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274)
Public Safety (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279)
4201 - Police Redevelopment Agency ( Fund 284)
4211 - Fire 4103 - Redevelopment Administration
4212 - Building & Safety ENTERPRISE FUNDS
Public Works (Fund 010) Sewer Fund (Fund 612)
4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance
4303 - Street/Bridge Maintenance Water Fund (Fund 640)
4304 - Street lighting 4710 - Water Administration
4305 - Automotive Shop 4711 - Water Production
Parks & Recreation (Fund 010) 4712 - Water Distribution
4420 - Parks Lopez Administration (Fund 641)
4421 - Recreation 4750 - Lopez Administration
4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS (Fund 350)
4423 - Pre-School Program 5501-5599 - Park Projects
4424 - Recreation-Special Programs 5601-5699 - Streets Projects
4425 - Children in Motion 5701-5799 - Drainage Projects
4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects
4430 - Soto Sport Complex 5901-5999 - Water Projects
4213 - Government Buildings
4460 - Parkway Maintenance
Dept. Index for CounciLxls
ATTACHMENT 2
VQUCHRE2 CITY OF ARROYO GRANDE PAGE 1
06/28/02 12:37 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME' DESCRIPTION NUMBER AMOUNT AMOUNT
106423 07/01/02 102621 RICK ACKERSON FIRE MlLEAGE-JAN/JUNE 2002 010.4211,5145 30.00 30.00
106424 07/01/02 004680 STEVE ANDREWS LEADERSHIP CLASS-ANDREWS 010,.4201.5501 40.00 40.00
106425 07/01/02 103054 STEVE ANDREWS RE$POND.TERROR-ANDREWS 010.4201. 5501 142.00 142.00
106426 07/01/02 100995 ARROYO RANCH COMPANY RANGE RENTAL 2002/03 010.4201. 5553 2,400.00 2,400.00
106427 07/01/02 103048 TREVOR J. BOREHAM FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106428 07/01/02 012480 CARL BRANDT FIRE MlLEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106429 07/01/02 100196 PETER BRINKERHOFF FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106430 07/01/02 100921 JOSEPH E BUTTERS FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106431 07/01/02 014548 CA.ASSN.HOSTAGE NEGOTIA CAHN DUES-IANNEO 010.4201.5503 35.00 35.00
106432 07/01/02 103052 CA.HOMICIDE INVESTIGATO CHIA DUES-WILLIAMS 010.4201.5503 10.00 10.00
106433 07/01/02 023868 RICHARD CLEAVER ARMORW/SHOP-CLEAVER 010.4201.5501 545.10 545.10
106434 07/01/02 026598 JOHN CROTTY FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106435 07/01/02 100197 JEREMY DENTON FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106436 07/01/02 102113 NICHOLAS DEPEW FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106437 07/01/02 102110 GABRIEL DONALD FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106438 07/01/02 101241 DRIVER ALLIANT INS. SERV MOBILE EQUIPT.INS.POLICY 010.4145.5579 11,231.00 11,231. 00
106439 07/01/02 102943 DYNAMIC IMAGING SYSTEMS MAINT-PICT.LINK-7/1-6/30 010.4201. 5607 2,760.00 2,760.00
106440 07/01/02 100310 EXECUTIVE COMMUNICATION ANN.SUPP-NICE DLC-A08 ANALOG 010.4201. 5607 2,645.00 2,645.00
106441 07/01/02 103049 JOE FARNSWORTH FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 20.00 20.00
106442 07/01/02 102745 SHANE GIDLUND FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106443 07/01/02 102746 DAVE GOUVEIA FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106444 07/01/02 100913 SEAN F HAGERTY FIRE MILEAGE-JAN/JUNE 2002 010.4211. 5145 30.00 30.00
106445 07/01/02 041808 CRAIG HENDRICKS ASSERTIVE W/SHOP-HENDRICKS 010.4201.5501 30.00 30.00
106446 07/01/02 100914 CASEY L. MIDLE FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 15.00 15.00
106447 07/01/02 042862 HONEYWELL, INC. MECH.MAINT-HEATING/AIR TO 9/30 010.4213.5303 7,067.50 7,067.50
106448 07/01/02 043290 CHERI HULGAN 2002 INTL'DARE-HULGAN 010.4201. 5501 631.64 631.64
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
06/28/02 12:37 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER' NAME DESCRIPTION NUMBER AMOUNT AMOUNT
106449 07/01/02 100915 PATRICK J. IREY FIRE MILEAGE-JAN/JUNE 2002 010.4211. 5145 30.00 30.00
106450 07/01/02 047736 JERRY KAUFMAN FIRE MILEAGE-JAN/JUNE.2002 010.4211.5145 30.00 30.00
106451 07/01/02 100916 GREG KLOSINSKI FIRE MILEAGE-JAN/JUNE 2002 010.4211. 5145 30.00 30.00
106452 07/01/02 102743 LASALLE NATIONAL BANK SAFE WATER PAYABLE-INTEREST 640.4710.5802 20,147.08
106452 07/01/02 102743 LASALLE NATIONAL BANK SAFE WATER LOAN PAYABLE-PRINCI 640.4710.5801 38,226.58 58,373.66
106453 07/01/02 100917 RYAN S. MALONEY FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106454 07/01/02 103053 MARIN CONSULTING ASOC. REGIS-HENDRICKS 010.4201.5501 240.00 240.00
106455 07/01/02 100616 MARIN CONSULTING ASSOC REGIS-S.ANDREWS/D.SANCHEZ 010.4201.5501 522.00 522.00
106456 07/01/02 103050 KEVIN MCLEAN FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 25.00 25.00
106457 07/01/02 059436 DAVID NACCARATI FIRE MILEAGE-JAN/JUNE 2002 010.4211. 5145 30.00 30.00
106458 07/01/02 060642 NAT'L NOTARY ASSOC. WETMORE-NOTARY DUES 010.4002.5503 34.no 34.00
106459 07/01/02 100919 MATTHEW M OSBORNE FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106460 07/01/02 063258 RANDY OUIMETTE FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106461 07/01/02 100920 MATTHEW J PALM FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106462 07/01/02 066690 PITNEY BOWES POSTAGE METER RENTAL-9/30 010.4101.5602 238.58 238.58
106463 07/01/02 100198 MATTHEW POLKOW FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106464 07/01/02 102673 PULITZER RENEWAL-TT SUBSCRIPT-CC 010.4002.5503 20.00 20.00
106465 07/01/02 103051 SCOT RHYNE FIRE MILEAGE-JAN/JUNE 2002 010'.4211.5145 25.00 25.00
106466 07/01/02 102117 JESSE RIVERA FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106467 07/01/02 102118 JEROME SCHULTZ FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106468 07/01/02 079560 JEFF SILVA FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106469 07/01/02 103047 JOE SILVA,JR. FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 20.00 20.00
106470 07/01/02 079638 JOE SILVA,SR. FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106471- 07/01/02 074412 SLO CNTY. DEPT. ENGINEERS SEMI-ANNUAL LOPEZ EXP 641.4750.5612 732,688.50 732,688.50
106472 07/01/02 081200 JEFF SOUZA 2002 INT'L DARE-SOUZA 010.4201.5501 631.64 631.64
106473 07/01/02 102119 ANDREW SOWELL FIRE MILEGE-JAN/JUNE 2001 010.4211.5145 5.00 5.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
06/28/02 12:37 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOU.CHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER' DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
106474 07/01/02 082328 STERLING COMMUNICATIONS RADIO SVC AGREEMENT 010.4201.5606 974.00 974.00
106475 07/01/02 082602 DANIEL T. STOCKS FIRE M~LEAGE-JAN/JUNE 2002 019.4211.5145 30.00 30.00
106476 07/01/02 082992 GREGORY STUMPH FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106477 07/01/02 102120 MITCH STUMPH FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106478 07/01/02 083382 SUPERIOR QUALITY COPIER FAX MACHINE MAINT 010.4201. 5602 185.00 185.00
106479 07/01/02 084162 ERIN TAYLOR 2002 INT'L DARE-TAYLOR 010.4201.5501 631.64 631.64
106480 07/01/02 084708 RICK TERBORCH EXP-IACP-TERBORCH 010.4201.5501 309.00 309.00
106481 07/01/02 102483 TRAINING INNOVATIONS, IN TRAINING MAN.S/WARE SUPPORT 010.4201.5607 458.33 458.33
106482 07/01/02 086892 WINTON TULLIS FIRE MILEAGE-JAN/JUNE 2002 010.4211.5145 30.00 30.00
106183 07/01/02 08821$ UNITED STATES POSTMASTE PO BOX 550 RENTAL 010.4145.5201 250.00 250.00
106484 07/01/02 093132 WOMEN PEACE OFFICERS AS WPOA DUES-TAYLOR 010.4201.5503 35.00 35.00
TOTAL CHECKS 824,108.59
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
06/28/02 12:37 VOUCHER/CHECK REGISTER
FOR PERIOD 14
FUND TITLE AMOUNT
010 GENERAL FUND 33,046.43
640 WATER FUND 58,373.66
641 LOPEZ FUND 732,688.50
TOTAL 824,108.59
ATTACmlEl'lT 3
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
07/02/02 12:48 VOUCHER/CHECK REGISTER
FOR ALL PERlooS
VOUCHER/
CHECK CHECK VENOOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
67815 06/27/02 005616 CITY OF ARROYO GRANDE G.A.REIMB.PAYROLL 011.0000.1015 208,929.77 208,929.77
106499 07/04/02 101771 CITY OF ARROYO GRANDE POSTAGE 010.4201.5201 7.78
106499 07/04/02 101771 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4201.5501 48.40
106499 07/04/02 101771 CITY OF ARROYO GRANDE PART-INTERNET CONNECT 010.4201.5607 9.43
106499 07/04/02 101771 CITY OF ARROYO GRANDE SUPPLIES-TEEN ACADEMY 010.4201.5504 10.60
106499 07/04/02 101771 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4201.5201 27.49
106499 07/04/02 101771 CITY OF ARROYO GRANDE PARKING FEES 010.4201.5501 47.75
106499 07/04/02 101771 CITY OF ARROYO GRANDE EVERY 15 MINUTES SUPPLIES 010.4201.5597 14.48
106499 07/04/02 101771 CITY OF ARROYO GRANOE TRAINING EXPENSES 010.4201.5501 56.72 222.65
106500 07/04/02 102939 CID CABRIALES ASP HOLDER/SIDEBREAKS 010.4201.5255 39.16
106500 07/04/02 102939 CID CABRIALES GASOLI NE 010.4201.5608 40.68 79.84
106501 07/04/02 032214 ENTENMANN-ROVIN CO 2 RETIREMENT BADGES 010.4201.5255 250.35 250.35
106502 07/04/02 102653 KC.S CLEANING CLEANING SVCS-AGPD 010.4213.5303 375 .00 375.00
106503 07/04/02 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 186.39
106503 07/04/02 063960 PACIFIC BELL ALARM 841-3953 010.4211.5403 31.91
106503 07/04/02 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 31.91
106503 07/04/02 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 31.91
106503 07/04/02 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 31.91
106503 07/04/02 063960 PACIFIC BELL PHONE 271.7480 010.4201.5403 64.82
106503 07/04/02 063960 PACIFIC BEll PHONE 489-9867 010.4201.5403 54.00
106503 07/04/02 063960 PACIFIC BEll PAY PHONE 489-9816 010.4145.5403 52.07 484.92
106504 07/04/02 102995 PACIFIC BELL/WORLDCOM PHONE 489-2345 010.4145.5403 42.53
106504 07/04/02 102995 PACIFIC BELL/WORLD COM ALARM 473-1935 640.4710.5403 30.89
106504 07/04/02 102995 PACIFIC BELL/WORLDCOM ALARM 473-2041 010.4145.5403 14.81
106504 07/04/02 102995 PACIFIC BELL/WORLDCOM PHONE 473-5400 010.4145.5403 143.77 232.00
106505 07/04/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 15,033.38 15,033.38
106506 07/04/02 063726 PJ'S TOP SHOP SHIRTS 010.4424.5252 880.28 880.28
106507 07/04/02 069014 R & B AUTO Booy PW 40 BooY/PAINT/REPR 010.4305.5603 650.00 650.00
106508 07/04/02 103061 SUBWAY #19516 PARTY SUB. EVERY 15 MIN PROG 010.4201.5597 120.00 120.00
TOTAL CHECKS 227,258.19
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
07/02102 12:48 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
FUND TITLE A.'IOUNT
010 GENERAL FUND 18,233.71
011 PAYROLL CLEARING FUND 208,929.77
220 STREETS FUND 31.91
640 WATER FUND 62.80
TOTAL 227,258.19
ATTACHJ'.IEHT 4
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
07/02/02 12;00 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHERI
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
105485 07/05/02 102971 MATT BROCK S/BALL LEAGUE UMP-BROCK 010.4424.5352 175.00 176.00
105486 07/05/02 101638 TYLER COON S/BALL LEAGUE SCORER-COON 010.4424.5352 30.00 30.00
106487 07/05/02 101716 JIM DECECCO S/BALL LEAGUE UHP-DECECCO 010.4424.5352 208.00 2:08.00
105488 07/05/02 030584 DEB! DYKZEUL S/BALL SCORER-DYKZEUL 010.4424.5352 75.00 75.00
106489 07/05/02 103060 EDGEWATER MOTEL REF. SUMMER S/BALL-EDGEWATER 010.0000.4608 525.00 525.00
106490 07/05/02 103059 TONY JANOWICZ REIMB.WATER MAIN-445 LIERLY 640.0000.4807 4,551.45-
106490 07/05/02 103059 TONY JANOWICZ REIMB.WATER MAIN-445 LIERLY 640.0000.2209 4,600 00 48.55
106491 07/05/02 100985 DOUG LINTNER S/BALL LGE.OFFICIAL-LINTNER 010.4424.5352 96.00 96.00
106492 07/05/02 102488 STEVE PARKER S/BALL LEAGUE SCORER-PARKER 010.4424.5352 37.50 37.50
106493 07/05/02 102706 RESERVE ACCOUNT POSTAGE 010.4201. 5201 1,200.00 1,200.00
106494 07/05/02 071682 GREG ROSE S/BALL LEAGUE OFFICIAL-ROSE 010.4424.5352 103.50 103.50
106495 07/05/02 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 150.00 150.00
106496 07/05/02 102909 MARK SCHAFFER S/SALL LGE.UMP-SCHAFFER 010.4424.5352 144.00 144.00
106497 07/05/02 102318 DENNIS THURMAN S/SALL LEAGUE OFFICIAL-THURMAN 010.4424.5352 80.00 80.00
106498 07/05/02 101260 JENNIFER WYSONG S/SALL LEAGUE SCORER-WYSONG 010.4424.5352 60.00 60.00
TOTAL CHECKS 2,933.55
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
07/02/02 12 :00 VOUCHER/CHECK REGISTER
FOR PERIOD 14
FUND TITLE AMOUNT
010 GENERAL FUND 2,885.00
640 WATER FUND 48.55
TOTAL 2,933.55
ATTACIDIKIT 5
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
ANNUAL LEAVE BUYBACK - BOOT ALLOWANCE - UNIFORM ALLOWANCE
07/05/02
FUND 010 81,841.81 5101 Salaries Full time -
FUND 220 949.83 5102 Salaries Part-Time - PPT -
FUND 284 462.64 5103 Salaries Part-Time - TPT -
FUND 612 271.38 5105 Salaries OverTime -
FUND 640 678.45 5107 Salaries Standby -
84,204.11 5108 Holiday Pay -
5109 Sick Pay -
5110 Annual Leave By Back 56,733.41
5111 Vacation Buyback -
5112 Sick Leave Buyback -
5113 Vacation Pay -
5114 Comp Pay -
5115 Annual Leave Pay -
5121 PERS Retirement 1,702.16
5122 Social Security 5,790.29
5123 PARS Retirement -
5126 State Disability Ins. 28.25
5131 Health Insurance -
5132 Dental Insurance -
5133 Vision Insurance -
5134 Life Insurance -
5135 Long Term Disability -
5143 Uniform Allowance 16,825.00
5144 Car Allowance -
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance 3,125.00
5149 Motor Pay -
84,204.11
ATTACH/lliHT 6
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
07/09/02 16:01 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
106512 07/11/02 103056 ACCUSPRAY 50 GAL NIFTY FIFTY SPRAYER 010.4430.5605 1,478.50 1,478.50
106513 07/11/02 000858 ADAMSON INDUSTRIES SRT SUPPLIES 010.4201.5272 501.78 501. 78
106514 07/11/02 102509 API WASTE SERVICES RID BIN-DUMP/RETURN sves. 010.4213.5303 250.00
106514 07/11/02 102509 API WASTE SERVICES RIo BIN-DUMP/RETURN aves. 010.4213.5303 250.00 500.00
106515 07/11;02 102620 CITY OF ARROYO GRANDE FLAG PINS 010.4211.5255 26.75
106515 07/11/02 102620 CITY OF ARROYO GRANDE STAMPS 010.4145.5201 34.00
106515 07/11/02 102620 CITY OF ARROYO GRANDE STAMPS 010.4145.5201 34.00
106515 07/11/02 102620 CITY OF ARROYO GRANDE STAMPS 010.4145.5201 2.67 97.42
106516 07/11/02 101474 RUTH BAKER REF. PARK DEPOSIT-BAKER 010.0000.4354 26.00 26.00
106517 07/11/02 009750 BRENDA BARROW REIMB.SPECIAL EVENT SUPPLIES 010.4424.5252 35.66
106517 07/11/02 009750 BRENDA BARROW REIMB. PRESCHOOL SPLYS 010.4423.5253 66.00
106517 07/11/02 009750 BRENDA BARROW REIMB. PLAYGROUND SPLYS 010.4422.5256 34.11 135.77
106518 07/11/02 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5303 354.24
106518 07/11/02 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5303 386.45 740.69
106519 07/11/02 102474 ANTONIA BENTLEY REF.WTR.DEP-1131 PALM CT 640.0000.2302 180.00
106519 07/11/02 102474 ANTONIA BENTLEY CLOSING BILL-1131 PALM CT 640.0000.4751 45.68-
106519 07/11/02 102474 ANTONIA BENTLEY PREVIOUS BALANCE-1131 PALM CT 640.0000.4751 122.50- 11.82
106520 07/11/02 103069 SANDRA BOURBON REF. PARK DEPOSIT-BOURBON 010.0000.4354 26.00 26.00
106521 07/11/02 013026 BRISCO MILL & LUMBER PAINT/STORAGE BOX/ROLLER 220.4303.5273 100.50 100.50
106522 07/11/02 101431 BURDINE PRINTING WATER QUALITY REPORT PRINTED 640.4710.5201 867.13 867.13
106523 07/11/02 013806 BURKE AND PACE OF AG POSTS 220.4303.5613 9.87
106523 07/11/02 013806 BURKE AND PACE OF AG BENDER BOARD 220.4303.5613 27.66
106523 07/11/02 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 25.48
106523 07/11/02 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 16.99
106523 07/11/02 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 4.09 84.09
106524 07/11/02 021940 C.COAST TAXI CAB SERVIC TAXI SVCS 6/1-6/14 225.4553.5507 1,128.00
106524 07/11/02 021940 C.COAST TAXI CAB SERVIC TAXI SVCS TO 6/30 225.4553.5507 896.50 2,024.50
106525 07/11/02 017472 CA. ST. DEPT. CONSERVATION S.M.I.P.4Q-01/02 010.0000.2208 1,000.00
106525 07/11/02 017472 CA. ST. DEPT. CONSERVATION ADMIN FEE-SMIP 010.0000.4801 50.00- 950.00
106526 07/11/02 103055 CELLULAR ONE CELL PHONE-P&R 010.4425.5255 12.90 12.90
106527 07/11/02 101856 CHARTER COMMUNICATIONS CABLE MODEM SVCS-6/8 010.4140.5303 189.73 189.73
106528 07/11/02 023322 CHRISTIANSON CHEVROLET REPL.TRANS.PUMP 010.4420.5601 197.92 197.92
106529 07/11/02 024832 COMMUNICATION SOLUTIONS REPR.THERMAL OVERLOAD 640.4712.5303 217.50 217.50
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
07/09/02 16 :01 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
106530 07/11/02 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5303 70.00 70.00
106531 07/11/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4130.5201 40.17
106531 07/11/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101.5201 40.17
106531 07/11/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 40.16
106531 07/11/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301. 5201 42.00
106531 07/11/02 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4212.5201 10.50 173.00
106532 07/11/02 103064 STEVE CZlRAKI REF. WATER DEP-331 GARDEN 640.0000.2302 180.00
106532 07/11/02 103064 STEVE CZIRAKI CLOSING BILL-331 GARDEN 640.0000.4751 23.97-
106532 07/11/02 103064 STEVE CZIRAKI PREVIOUS BALANCE-331 GARDEN 640.0000.4751 94.99- 61.04
106533 07/11/02 103066 ARTHUR DE GOEDE REF.WTR.DEP-1306 NEWPORT AVE 640.0000.2302 180.00
106533 07/11/02 103066 ARTHUR DE GOEDE CLOSING BILL-1306 NEWPORT 640.0000.4751 25.85- 154.15
106534 07/11/02 029484 DIESELRO INC. LUBE/OIL/FILTER/SERVICE 010.4420.5601 193.57
106534 07/11/02 029484 DIESELRO INC. WIPER BLADES 220.4303.5601 71.39
106534 07/11/02 029484 DIESELRO INC. WIPER/OIL/FILTERS/TRANS OIL 640.4712.5601 323.72
106534 07/11/02 029484 DIESELRO INC. CR: FUEL PUMP 010.4420.5601 163.13- 425.55
106535 07/11/02 101379 FERGUSON ENTERPRISES,IN VALVES/COUPLING/STOPS 640.4712.5610 996.32
106535 07/11/02 101379 FERGUSON ENTERPRISES,IN FITTINGS/VALVES 350.5906.7001 605.18
106535 07/11/02 101379 FERGUSON ENTERPRISES,IN FIRE HOSE ADAPTER 640.4712.5610 34.32
106535 07/11/02 101379 FERGUSON ENTERPRISES,IN WATER METER BOXES/VALVE BOXES 640.4712.5610 1,715.52
106535 07/11/02 101379 FERGUSON ENTERPRISES,IN METER BOXES W/LIDS 640.4712.5610 169.73
106535 07/11/02 101379 FERGUSON ENTERPRISES, IN PVC FITTINGS/FLG.COUPLER ADAPT 640.4712.5610 339.20 3,860.27
106536 07/11/02 100446 FIRST ASSEMBLY OF GOD GYM USE-B/BALL LEAGUE 010.4424.5257 1,543.75 1,543.75
106537 07/11/02 101924 J.A. FISCHER, INC. #2 RED DIESEL 010.0000.1202 1,700.25 1,700.25
106538 07/11/02 103073 PAT FLETCHER REF.SOTO RENTAL-FLETCHER 010.0000.4354 12.00 12.00
106539 07/11/02 101662 FORD QUALITY FLEET CARE REPR. COOLING SYSTEM 640.4712.5601 37.46 37.46
106540 07/11/02 103068 CHRISTA GASKILL REF. PARK DEPOSIT-GASKILL 010.0000.4354 26.00 26.00
106541 07/11/02 103057 GOLDEN BAY MECHANICAL, I SERV ICE MACHINE 010.4211. 5303 149.60 149.60
106542 07/11/02 101881 GREATAMERICAN LEASING C PANASONIC COPIER LEASE 010.4130.5303 319.07 319.07
106543 07/11/02 103067 JIM GREGORY REF. PARK DEPOSIT-GREGORY 010.0000.4354 26.00 26.00
106544 07/11/02 039624 HAAKER EQUIPMENT VACUUM HOSE 612.4610.5603 549.50
106544 07/11/02 039624 HAAKER EQUIPMENT VACUUM HOSE 612.4610.5603 338.45 887.95
106545 07/11/02 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 229.15
106545 07/11/02 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 232.15 461 30
106546 07/11/02 042158 BOB HICKS TURF EQUIPMEN RIDING MOWER SVCS 010.4420.5603 223.19 223 19
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
07/09/02 16 :01 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUM8ER DATE NUM8ER NAME DESCRIPTION NUM8ER AMOUNT AMOUNT
106547 07/11/02 042302 HINDERLITER, DE LLAMAS SALES TAX REPORT-4Q 01/02 010.4120.5303 975.00
106547 07/11/02 042302 HINDERLITER, DE LLAMAS SALES TAX RECOVERED CONTRACT 010.4120.5303 2,722.27 3,697.27
106548 07/11/02 039584 HPC/EAGLE ENERGY WELL PUMP OIL 640.4712.5610 247.59 247.59
106549 07/11/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4120.5201 100.70
106549 07/11/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4120.5201 42.88
106549 07/11/02 102701 INDOFF,INC. OFFICE SUPPLIES 010.4002.5506 147.04
106549 07/11/02 102701 INDOFF,INC. OFFICE SUPPLIES 010.4301.5201 64.14
106549 07/11/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4212.5201 78.96 433.72
106550 07/11/02 044496 INFORMATION SERVICES DATA COMM SUPPORT B DAVIS 010.4140.5303 256.00
106550 07/11/02 044496 INFORMATION SERVICES OA SYSTEM SUPPORT D. STEVER 010.4140.5303 1,005.00
106550 07/11/02 044496 INFORMATION SERVICES DAS SVCS 6-1/6-14 010.4140.5303 2,662.20
106550 07/11/02 044496 INFORMATION SERVICES DATA COMM SUPPORT B DAVIS 010.4140.5303 1,572.00 5,495.20
106551 07/11/02 045162 INTL CONF OF BUILDING 0 CA. ELECTRICAL CODE 010.4212.5255 106.18
106551 07/11/02 045162 INTL CONF OF BUILDING 0 CA.ADMIN CODES 010.4212.5255 74.95 181.13
106552 07/11/02 046410 J.W.ENTERPRISES TOILET RENTAL 220.4303.5552 91.73 91. 73
106553 07/11/02 048516 KEYLOCK SECURITY SPECIA REPL.LOCK AGPD LOCKER 010.4213.5303 318.81 318.81
106554 07/11/02 103071 HILARY KUPAL REF.PARK DEP-KUPAL 010.0000.4354 26.00 26.00
106555 07/11/02 103065 DOLLY LICON REF WTR DEP-101 PILGRAM WAY 640.0000.2302 180.00
106555 07/11/02 103065 DOLLY LICON CLOSING BILL-101 PILGRAM WAY 640.0000.4751 25.33-
106555 07/11/02 103065 DOLLY LICON PREVIOUS BALANCE-101 PILGRAM W 640.0000.4751 77.96- 76.71
106556 07/11/02 052280 LIMBERG EYE SURGERY SAFETY GLASSES-SOARES 010.4420.5255 296.00 296.00
106557 07/11/02 103070 JOHN LOPEZ REF. PARK DEPOSIT-LOPEZ 010.0000.4354 26.00 26.00
106558 07/11/02 053118 LUCIA MAR UN.SCH.OlST. GYM USE-MAY 2,7,9,12 010.4424.5257 414.00
106558 07/11/02 053118 LUCIA MAR UN.SCH.DIST. GYM CUSTODIAL-MAY 2,7,9,12 010.4424.5257 150.87
106558 07/11/02 053118 LUCIA MAR UN.SCH.DIST. GYM USE 010.4424.5257 117.00
106558 07/11/02 053118 LUCIA MAR UN.SCH.DIST. BUS TRANS-MAY 010.4425.5303 363.66
106558 07/11/02 053118 LUCIA MAR UN.SCH.DIST. BUS TRANS-JUNE 010.4425.5303 148.77 1,194.30
106559 07/11/02 100917 RYAN S. MALONEY REIMB. MEALS/HOTEL 010.4211.5501 68.41 68.41
106560 07/11/02 103063 MCNEILL CONSTRUCTION REF.NON-POTABLE WATER-MCNEILL 640.0000.2303 200.00 200.00
106561 07/11/02 056182 MELLO & SON'S PUMPS &: M REPR.MOTOR SSC 010.4430.5605 227.35 227.35
106562 07/11/02 057096 MINER'S ACE HARDWARE BULBS 010.4430.5605 10.70
106562 07/11/02 057096 MINER'S ACE HARDWARE HARDWARE 010.4430.5605 3.51
106562 07/11/02 057096 MINER'S ACE HARDWARE DRILL 010.4430.5605 99.99
106562 07/11/02 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 640.4712.5603 82.64
106562 07/11/02 057096 MINER'S ACE HARDWARE BROOM/DUSTER/SHOVELS 640.4712.5273 50.36
106562 07/11/02 057096 MINER'S ACE HARDWARE HOSE MENDER/NOZZLE/QUICK CONNE 640.4712.5255 48.97
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
07/09/02 16:01 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
106562 07/11/02 057096 MINER'S ACE HARDWARE MISC. TOOLS 640.4712.5273 76.83
106562 07/11/02 057096 MINER'S ACE HARDWARE HASP 010.4430.5605 11.23
106562 07/11/02 057096 MINER'S ACE HARDWARE VALVES/NIPPLES 640.4712.5610 12.30
106562 07/11/02 057096 MINER'S ACE HARDWARE COUPLER/ELBOW/PLUMBING SPLYS 220.4303.5613 1.14
106562 07/11/02 057096 MINER'S ACE HARDWARE MISC. TOOLS 612.4610.5273 85.70
106562 07/11/02 057096 MINER'S ACE HARDWARE BRUSH 640.4712.5255 1.83 485.20
106563 07/11/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4301.5148 16.75
106563 07/11/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 107.64
106563 07/11/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712.5143 63.61
106563 07/11/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 29.62
106563 07/11/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4420.5143 85.40
106563 07/11/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 52.58
106563 07/11/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 23.98
106563 07/11/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 28.48
106563 07/11/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 125.66
106563 07/11/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 99 78 633.50
106564 07/11/02 103074 CINDY NABOR REF.C/B DEP-NABOR 010.0000.2206 250 00
106564 07/11/02 103074 CINDY NABOR BLDG.SUPER-NABOR 010.0000.4355 123.75- 126.25
106565 07/11/02 102808 NATIONAL RESOURCE SAFET SHIPPING-SAFETY VIDEOS 220.4303.5255 19 40 19.40
106566 07/11/02 101012 NICKSON'S MACHINE SHOP, REPR. MOTOR SHAFT 612.4610.5610 391 47
106566 07/11/02 101012 NICKSON'S MACHINE SHOP, REPR.MOTOR SHAFT 612.4610.5603 487.33 878.80
106567 07/11/02 062712 ORCHARD SUPPLY HARDWARE PIPE NIPPLE BUSHING 612.4610.5610 7.05 7.05
106568 07/11/02 102995 PACIFIC 8ELL/WORLDCOM MIS PHONE 473-0379 010.4140.5303 107.61 107.61
106569 07/11/02 103058 PERRY'S ELECTRIC MOTORS REPR.ELECTRIC MOTOR 612.4610.5603 1,637.78 1,637.78
106570 07/11/02 066924 PLAQUE SHAQUE AWARDS 010.4424.5353 411.84 411. 84
106571 07/11/02 068444 PROTO DIE MFG. INC. REPL.CHIPPER BLADES 220.4303.5603 125.00 125.00
106572 07/11/02 102673 PULITZER LEGAL 118378 010.4002.5301 352.00 352.00
106573 07/11/02 069014 R & B AUTO BODY R & R TAILGATE LATCH 220.4303.5601 151.89
106573 07/11/02 069014 R & B AUTO BODY NEW TAIL GATE 220.4303.5601 774.85 926.74
106574 07/11/02 103072 PILAR ROBINSON REF.PARK DEPOSIT-ROBINSON 010.0000.4354 26.00 26.00
106575 07/11/02 100200 RRM DESIGN GROUP DESIGN FIRE STATION 210.4211.5303 6,801.50 6,801.50
106576 07/11/02 080106 SMITH AND LOVELESS,INC PUMP SEALS 612.4610.5610 481.18 481.18
106577 07/11/02 100304 SMITH PIPE & SUPPLY TORO 12'P/U 010.4430.5605 38.79 38.79
106578 07/11/02 080340 SNAP-ON TOOLS CORP JUMP BOX/VALVE TOOL 010.4305.5273 182.54 182.54
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
07/09/02 16:01 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
106579 07/11/02 102200 SOFTCHOICE COPR. MS OFFICE LICENSES-IS 010.4140.6101 5,485.84 5,485.84
106580 07/11/02 080808 SOUTH SLO COUNTY SANIT SEWER SVCS COLL-6/02 760.0000.2304 60,420.74
106580 07/11/02 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-6/02 760.0000.2305 26,000.00
106580 07/11/02 080808 SOUTH SLO COUNTY SANIT 6/02 SAN DIST-203 N.RENA 010.4145.5401 13.47
106580 07/11/02 080808 SOUTH SLO COUNTY SANIT 6/02 SAN DIST-ASH R/RM 010.4145.5401 13.47
106580 07/11/02 080808 SOUTH SLO COUNTY SANIT 1/02 HANDLING ACCOUNTS 010.0000.4753 12,159.84-
106580 07/11/02 080808 SOUTH SLO COUNTY SANIT 1/02 HANDLING HOOKUPS 010.0000.4753 241.50- 74,046.34
106581 07/11/02 082134 STATEWIDE SAFETY & SIGN MARKING PAINT 640.4712.5255 71.11
106581 07/11/02 082134 STATEWIDE SAFETY & SIGN STREET NAME SIGNS 220.4303.5613 429.00
106581 07/11/02 082134 STATEWIDE SAFETY & SIGN 18' CONES 220.4303.5613 494_53
106581 07/11/02 082134 STATEWIDE SAFETY & SIGN DELINEATORS 220.4303.5613 486.81
106581 07/11/02 082134 STATEWIDE SAFETY & SIGN DELINEATORS 220.4303.5613 400.04
106581 07/11/02 082134 STATEWIDE SAFETY & SIGN MARKING PAINTS 640.4712.5255 71.04 1,952.53
106582 07/11/02 082836 STREATOR PIPE & SUPPLY TOILET/BASIN COMBO-JAIL CELL 010.4201.5604 1,904.79 1,904.79
106583 07/11/02 101932 STUDENT TRANSPORATION TRANS. FOR REC.PROGRAMS 010.4425.5303 90 00 90.00
106584 07/11/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201.5601 199.92
106584 07/11/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010_4301.5601 34.73
106584 07/11/02 083226 SUNSET NORTH CAR WASH CAR WASHES 612.4610.5601 31.36
106584 07/11/02 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303.5601 35.61 301.62
106585 07/11/02 102244 TITAN INDUSTRIAL VESTS/GLOVES/GLASSES 640.4712.5255 308.86
106585 07/11/02 102244 TITAN INDUSTRIAL RUBBER GLOVES 612.4610.5255 71.16
106585 07/11/02 102244 TITAN INDUSTRIAL CUT OFF SAW BLOCKS 640.4712.5255 75.72 455.74
106586 07/11/02 085644 TOSTE GRADING & PAVING TACK OIL 220.4303.5613 150.00 150.00
106587 07/11/02 086346 TROESH READY MIX CONCRETE 220.4303.5613 625.64
106587 07/11/02 086346 TROESH READY MIX CONCRETE 220.4303.5613 398.68 1,024.32
106588 07/11/02 088062 UNION ASPHALT INC FILL SAND 350.5906.7001 277 .19
106588 07/11/02 088062 UNION ASPHALT INC ROCK 350.5906.7001 290.20 567.39
106589 07/11/02 087672 UNITED RENTALS CEMENT TOOLS 640.4712.5273 10.42 10.42
106590 07/11/02 102945 UNITED RENTALS,INC.HWY STROBE LIGHT/BRANCH GUARDS 220.4303.5601 219.32 219.32
106591 07/11/02 102007 VERIZON WIRELESS MOTOR CELL PHONE 010.4201.5403 75.30 75.30
106592 07/11/02 090480 WAYNE 1 S TIRE FLAT TIRE REPAIR 010.4420.5601 96 .88
106592 07/11/02 090480 WAYNE'S TIRE OIL/FILTERS/TIRE/WIPERS 612.4610.5601 152.26
106592 07/11/02 090480 WAYNE I S TIRE OIL/FILTERS/WIPERS 220.4303.5601 55.46 304.60
106593 07/11/02 101833 SUE WELCH REF. PARK DEPOSIT-WELCH 010.0000.4354 26.00 26.00
106594 07/11/02 091338 WESTERN FARM SERVICE, I CAL.HYPOCHLORIDE 640.4712.5610 549.87 549.87
106595 07/11/02 092274 STEVE WHITNEY MEALS/HOTEL REIMB 010.4211.5501 84.30 84.30
TOTAL CHECKS 131,362.61
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
07/09/02 16 :01 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
FUND TITLE AMOUNT
010 GENERAL FUND 17,691. 94
210 FIRE PROTECTION IMPACT FEES 6,801.50
220 STREETS FUND 5,302.04
225 TRANSPORTATION FUND 2,024.50
350 CAPITAL IMPROVEMENT FUND 1,172.57
612 SEWER FUND 4,262.86
640 WATER FUND 7,686.46
760 SANITATION DISTRIBUTION FUND 86,420.74
TOTAL 131,362.61
ATTACHHENT 7
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
07/10/02 09:22 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER!
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMaER DATE NUMaER NAME DESCRIPTION NUMaER AMOUNT AMOUNT
67818 07/03/02 074178 SLO CNTY CLERK-RECORDER NOTICE OF EXEMPTION 010.4002.5201 25.00 25.00
67820 07(08(02 088296 UNITED STATES POSTMASTE POSTAGE 010.4J.45.5201 3,000.00 3,000.00
1065% 01/12/02 103077 CITY OF ARROYO GRANDE INCREASE PETTY CA$H-P&R 010.0000.1032 50.00 50.00
106597 07/12/02 009750 BRENDA BARROW SNACK SUPPLIES FOR elM 010.4425.5259 88.07
106597 07/12/02 009750 BRENDA BARROW SPECIAL EVENT SUPPLIES 010.4424.5252 37.51 125.58
106598 07/12/02 100529 CENTRAL COAST ROADRUNNE SOCCER CAMP LESS T-SHIRTS 010.4424.5351 2,302.65
106598 07/12/02 100529 CENTRAL COAST ROADRUNNE T-SHIRTS 010.4424.5351 280.50 2,583.15
106599 07/12/02 102723 COMMERCIAL MAINTENANCE ELM ST REC, FLOORS CLEANED 010.4213.5303 360.00 360.00
106600 07/12/02 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 105.00 105.00
106601 07/12/02 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612. .4610 .5303 5,806.7Q 5,806.70
106602 07/12/02 032058 NADINE ELLIOTT FIRST AID SPLYS-SUMMER S/BALL 010.4424.5257 5.36 5.36
106603 07/12/02 1025~5 AMBER FLOODMAN REF.WTR DEP-268 S.ELM 640.0000.2302 180.00
106603 07/12/02 102515 AMBER FLOODMAN CLOSING BILL-268 S.ELM 640.0000.4751 53.78~ 126.22
106604 07/12/02 039858 VANESSA HALL MIXED MEDIA CLASSES-HALL 010.4424.5351 596.80 596.80
106605 07/12/02 103075 CINDY HAMIL REF. CHILD IN MOTION-HAMIL 010.0000.4602 7.00 7.00
106606 07/12/02 057096 MINER I S ACE HARDWARE BATrERIES/TOOL BOX 010.4213.5604 70.67
106606 07/12/02 057096 MINER 1 S ACE HARDWARE COUPLER 010.4420.5605 6.42
106606 07/12/02 057096 MINER'S ACE HARDWARE PAINTING SUPPLIES 640.4712.5610 6.18
106606 07/12/02 057096 MINER I S ACE HARDWARE BULBS 010.4213.5604 8.57
106606 07/12/02 057096 MINER'S ACE HARDWARE PAINT 010.4420.5605 8.03
106606 07/12/02 057096 MINER'S ACE HARDWARE PAINTING SUPPLIES 640.4712_5610 98.33
106606 07/12/02 057096 MINER'S ACE HARDWARE DUST MASK 640.4712.5255 6.21 204.41
106607 07/12/02 103079 NASC, INC MLS SOCCER CAMP 010.4424.5351 1,119.00 1,119.00
106608 07/12/02 067782 DENNIS PORTE puppy PLAY SCHOOL CLASSES 010.4424.5351 1,107.16 1,107.16
106609 07/12/02 103080 POWERWARE GLOBAL SVCS UPS ANNUAL MAINT AGREEMENT 010 -4201. 5607 1,175.00 1,175.00
106610 07/12/02 102673 PULITZER 5C TPR SUBSCR TO 7/6 010.4120.5503 20.00 20.00
106611 07/12/02 072638 S & L SAFETY PRODUCTS WYPALL PLUS-SHOP TOWELS 010.4420.5605 225.06 225.06
106612 07/12/02 101039 SLO CNTY FIRE DEPARTMEN BASIC ICS 200/CONFlNED SPACES 010-4211.5501 55.00 55.00
106613 07/12/02 103078 DANTE TOMASINI REF.O/PAYMENT-148 S ALPINE 640.0000.4751 217.99 217.99
106614 07/12/02 088826 PEGGY VALKO ART CLASSES-VALKO 010.4424.5351 1,248.80 1,248.80
TOTAL CHECKS 18,163.23
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
07/10/02 09:22 VOUCHER/CHECK REGISTER
FOR PERIOD 14
FUND TITLE AMOUNT
010 GENERAL FUND 11,796.60
612 SEWER FUND 5,806.70
640 WATER FUND 559.93
TOTAL 18,163.23
.
,
ATTAC!!!-IEUT 8
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
06/21/02 . 07/04102
07/12/02
FUND 010 294,357.91 Salaries Full time 186,527.14
FUND 220 12,902.99 Salaries Part-Time - PPT 27,905.41
FUND 284 5,162.11 Salaries Part-Time - TPT 12,871.52
FUND 612 4,810.64 Salaries OverTime 8,047.14
FUND 640 12,352.72 Salaries Standby 375.75
329,586.37 Holiday Pay 5,840.65
Sick Pay 2,845.32
Annual Leave By Back -
Vacation Buyback -
Sick Leave Buyback -
Vacation Pay 7,561.78
Comp Pay 3,826.26
Annual Leave Pay 4,614.38
PERS Retirement 17,614.96
Social Security 18,389.43
PARS Retirement 388.27
State Disability Ins. 816.41
Health Insurance 25,310.31
Dental Insurance 3,946.89
Vision Insurance 875.15
Life Insurance 579.60
Long Term Disability -
Uniform Allowance -
Car Allowance 400.00
Council Expense 375.00
Employee Assistance -
Boot Allowance 375.00
Motor Pay 100.00
329,586.37
B.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES c:;;:r
SUBJECT: CASH FLOW ANALYSIS/APPROVAL OF INTERFUND ADVANCES
FROM THE WATER FACILITY FUND
DATE: JULY 23, 2002
RECOMMENDATION:
It is recommended the City Council:
. Accept the June 2002 cash report,
. Approve the interfund advance of $835,286 from the Water Facility Fund to
cover cash deficits in other funds as of June 30, 2002.
FUNDING:
No outside funding is required.
Attachment
A - Cash Balance/lnterfund Advance Report
ATTACHMENT A
CITY OF ARROYO GRANDE
CASH BALANCE / INIERFUND ADVANCE REPORT
At June 30, 2002
Balance at Recommended Revised
Fund 06/30/2002 Advances Balance
010 General Fund 2,504,554 2,504,554
210 Fire Protection Impact Fees 125,443 125.443
212 Police Protection Impact Fees 23,411 23,411
213 Park Development 458,594 458,594
214 Park Improvement 58,409 58,409
215 Recreation Community Center 4,167 4,167
217 Landscape Maintenance 30,735 30,735
220 Street (Gas Tax) Fund 153,221 153,221
222 Traffic Signalization 539,823 539,823
223 Traffic Circulation 476,445 476,445
224 Transportation Facility Impact 1,938,048 1,938,048
225 Transportation 2,038 2,038
226 Water Neutralization Impact 494,858 494,858
230 Construction Tax 241,640 241,640
231 Drainage Facility 17,938 17 ,938
232 In-Lieu Affordable Housing 637,215 637,215
241 Lopez Facility Fund 894,162 894,162
250 CDBG Fund 0 0
271 State COPS Block Grant Fund 3,070 3,070
272 Calif. Law Enf. Technology Grant 35,826 35.826
279 00-0 I Fed Local Law Enforcement Grant 5,209 5,209
284 Redevelopment Agency (285,492) 285,492 0
285 Redevelopment Set Aside 56,219 56.219
350 Capital Projects (519,013) 519,013 0
612 Sewer Fund (30,781) 30,781 0
634 Sewer Facility 138,436 138,436
640 Water Fund 2,792,501 2,792,501
641 Lopez 588,358 588,358
642 Water Facility 1,210,533 (835,286) 375,247
751 Downtown Parking 43,405 43,405
760 Sanitation District Fund 92,104 92,104
Total City Wide Cash 12,731,076 0 12,731,076
THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER
OF THE CITY OF ARROYO GRANDE AS OF JUNE 30, 2002
g-~- . D-'/<~
da K. Snodgrass
Director of Financial SelVices
---_._-~~
B.c.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, JUNE 25, 2002
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. SPECIAL CITY COUNCIL MEETING:
Mayor Lady called the meeting to order at 6:15 p.m. Council Members Runels, Ferrara,
Lubin and Dickens, City Manager Adams, Parks, Recreation & Facilities Director
Hernandez, and City Attorney Carmel were present.
2. PUBLIC COMMENT:
None.
3. CITY COUNCIL CLOSED SESSION:
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government
Code Section 54957.6:
Agency Negotiator: Daniel Hernandez
Negotiating Parties: Arroyo Grande Police Officers' Association (AGPOA)
4. CLOSED SESSION ANNOUNCEMENTS:
Mayor Lady announced that there was no reportable action from the closed session.
5. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING:
The meeting was adjourned at 7:00 p.m.
MichaelA. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Servicesl
Deputy City Clerk
MINUTES
REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY
TUESDAY, JUNE 25, 2002
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
MayorlChair Lady called the Regular City CouncillRedevelopment Agency meeting to
order at 7:05 p.m.
2. ROLL CALL
City Council/RDA: CouncillBoard Members Dickens, Ferrara, Lubin, Mayor Pro
TemNice Chair Runels and MayorlChair Lady were present.
City Staff Present: City Manager Adams; City Attorney Carmel; Director of
Administrative Services Wetmore; Chief of Police TerBorch;
Director of Building and Fire Fibich; and Director of Financial
Services Snodgrass.
3. FLAG SALUTE
Members of the American Legion led the Flag Salute.
4. INVOCATION
Jean Bowser, Bahai Faith, Arroyo Grande, delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Proclamation - Attaining the Rank of Eagle Scout - James Tringham.
At the request of the Tringham family, Mayor Lady called for a postponement of this
item until the City Council Meeting of July 9, 2002.
6. AGENDA REVIEW
None.
6.a. Resolutions and Ordinances Read in Title Only
Mayor Pro Tem Runels moved, Council Member Ferrara seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
7. CITIZENS' INPUT, COMMENTS. AND SUGGESTIONS
None.
8. CONSENT AGENDA
City Attorney Carmel noted that a supplemental memorandum had been distributed to
the Council on Agenda Item B.d. with an amendment to the May 30, 2002 minutes.
CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES
JUNE 25, 2002
PAGE 2
Mayor Pro TemNice Chair Runels moved and Council/Board Member Lubin seconded'
the motion to.approve Consent Agenda Items 8.a. through 8.j., with the recommended
courses of action:
8.a. Cash Disbursement Ratification.
Action: Approved the listings of cash disbursements for the period June 1, 2002
through June 15, 2002.
8.b. Consideration of Cash Flow Analysis/Approval of Interfund Advance from the
Water Facility Fund.
Action: Received and accepted May 2002 cash report and approve the interfund
advance from the Water Facility Fund to cover cash deficits in other funds at
5/31/02.
8.c. Consideration of Mileage Reimbursement Rate for Employees and Volunteers.
[COUNCILlRDA]
Action: Established 36.5~ per mile as the employeeivolunteer mileage
reimbursement rate for FY 2002-2003.
8.d. Consideration of Approval of Minutes.
Action: Approved minutes for the Special City Council/Redevelopment Agency
Meeting of May 30, 2002 as amended.
8.e. Consideration of Temporary Use Permit No. 02-015; Authorization to Close a
City Street, Use City Property, and Waive Permit Fees for "4th of July in the
Village" on Thursday, July 4, 2002.
Action: Adopted Resolution No. 3600 approving Temporary Use Permit 02-015 for
"4th of July in the Village", authorizing the closure of a City street and the use of City
property, and authorizing the waiver of permit fees.
8.f. Consideration of Salary and Benefit Adjustments for Management Employees.
Action: Adopted Resolution No. 3601 approving compensation and benefit
adjustments for management employees for FY 2002-03.
8.g. Consideration of Salary and Benefit Adjustments for Part-Time Employees and
Firefighter Volunteers.
Action: Adopted Resolution Nos. 3602 and 3603 approving compensation and
benefit adjustments for part-time employees and firefighter volunteers for FY 2002-
03.
8.h. Consideration of Approval of First Amendment to Employment Agreement with
the Chief of Police.
Action: Approved First Amendment to Employment Agreement with the Chief of
Police.
8.1. 2002 General Municipal Election.
Action: 1) Adopted Resolution No. 3604 calling and giving notice of a General
Municipal Election to be held in the City ~m Tuesday, November 5, 2002, for the
election of certain officers of the City; and 2) Adopted Resolution No. 3605
requesting the Board of Supervisors of the County of San Luis Obispo to consolidate
the General Municipal Election to be held on November 5, 2002, with the Statewide
General Election to be held on the same date pursuant to Section 10403 of the
Elections Code.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 25, 2002
PAGE 3
8.j. Consideration of Approval of Final Tract Map 2260 Phase III; S&S Homes LLC;
Berry Gardens.
Action: Approved Final Tract Map 2260, Phase III subdividing approximately 7.3
acres into thirty-eight (38) residential lots.
Council
AYES: Runels, Lubin, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
RDA
AYES: Runels, Lubin, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
9. PUBLIC HEARINGS .
9.a. Consideration of Amendments to Franchise Agreements with South County
Sanitary Service to Increase Franchise Fee for Collection, Diversion and
Disposal of Solid Waste and Replace Recycling Development Program and
Administration Fee with Franchise Fee for Recycling Services.
City Manager Adams presented the staff report, introduced Tom Martin from South County
Sanitary Service, and responded to questions from Council. Staff recommended the
Council approve the Second Amendment to the Franchise Agreement with South County
Sanitary Service for collection, diversion and disposal of solid waste to increase the
franchise fee from six percent (6%) to ten (10%);. and 2) approve the First Amendment to
the Franchise Agreement with South County Sanitary Service for collection, processing and
marketing of residential and commercial recyclable materials to eliminate the Recycling
Development Program and Administration Fee and establish a franchise fee of ten percent
(10%).
Mayor Lady opened the Public Hearing and stated all members of the public were
invited to come forward and speak on the matter. Hearing none, Mayor Lady closed the
Public Hearing.
Following Council comments in support of the amendments to the Franchise
Agreements, Council Member Ferrara moved to approve the Second Amendment to the
Franchise. Agreement with South County Sanitary Service for collection, diversion and
disposal of solid waste to increase the franchise fee from six percent (6%) to ten (10%); and
2) approve the First Amendment to the Franchise Agreement with South County Sanitary
Service for collection, processing and marketing of residential and commercial recyclable
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 25, 2002
PAGE 4
materials to eliminate the Recycling Developme~t Program and Administration Fee and
establish a franchise fee of ten percent (10%). Council Member Lubin seconded the
motion, and on the following roll-call vote, to wit:
AYES: Ferrara, Lubin, Dickens, Runels, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
10. CONTINUED BUSINESS
10.a. Consideration of the FY 2002-2003 Annual Budget. [COUNCIURDA]
City Manager Adams presented the staff report and responded to questions from Council.
Staff recommended the Council adopt a Resolution approving the FY 2002-2003 Annual
Budget.
Mayor/Chair Lady invited comments from those in the audience who wished to be heard
on the matter, and upon hearing none, closed the public comment period and brought
the issue back to Council/RDA for consideration.
Following comments in support of the amendments made to the preliminary budget with
regard to funding the fire engineer positions, Council/Board Member Ferrara moved to
adopt a Resolution adopting the Fiscal Year 2002-03 Annual Budget and making
appropriations for the amount budgeted. Council/Board Member Dickens seconded the
motion, and on the following roll-call vote, to wit:
Council
AYES: Ferrara, Dickens, Lubin, Runels, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
RDA
AYES: Ferrara, Dickens, Lubin, Runels, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is .hereby declared to be passed.
10.b. Consideration of Placing a General Obligation Bond Measure on the November
5, 2002 Ballot to Fund the Proposed Fire Station Expansion Project.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 25, 2002
PAGE 5
City Manager Adams noted that a supplemental memorandum had been distributed to
Council regarding an amendment to Section 5 in the proposed Ordinance (on file).
Director of Building and Fire/Chief Fibich presented the staff report and reviewed the
funding sources estimated for the cost of the Fire Station Expansion project. Staff
recommended that Council 1) adopt a Resolution determining the need for the expansion
and improvement of the existing Fire Station; 2) introduce an Ordinance calling and giving
notice of a Special Election on the proposition of whether bonds shall be issued and sold for
the purpose of the fire station expansion project, ordering the submission of a measure to
the qualified voters of the City at the Consolidated General Municipal Election, and
establishing specifications for the Election order.
Financial Advisor Alan Miller reviewed the process' and timeline of issuing and selling bonds
if 2/3 voter approval is achieved at the November 2002 Election. Mr. Miller responded to
questions from Council and clarified the estimated tax rate based on assessed valuation;
the estimated interest rate (5.25%); the maximum interest rate allowed (8%); and the
maximum amount authorized for the bond measure ($1.9 million).
Mayor Lady invited comments from those in the audience who wished to be heard on
the matter, and upon hearing none, closed the public comment period and brought the
issue back to Council for consideration.
Brian Forbath, Bond Counsel, reviewed the process necessary for Council to approve the
placement of a bond measure on the November 2002 ballot.
Council Member Dickens expressed concerns with the wording of the proposed ballot
question and suggested that the more technical items be moved to the end of the question
and place items such as the need for sleeping facilities and a training room at the beginning
of the question.
Mayor Pro Tem Runels asked if the bond measure did not pass and the City had to contract
with an outside agency for fire services, what resources would the City be required to
provide. Director Fibich responded that appropriatl3 facilities would have to be provided and
stated that the City of Pismo Beach Fire Department was required to upgrade its facilities to
accommodate California Department of Forestry personnel.
Following discussion regarding revisions to the ballot question, Mayor Lady suggested
continuing Item 10.b. to the end of this meeting in order to allow staff time to draft revised
language for consideration by the Council. There was consensus of the Council to continue
the item to the end of the meeting.
11. NEW BUSINESS
None.
CITY COUNCILlREDEVELOPMENTAGENCY MINUTES
JUNE 25, 2002
PAGE 6
12. CITY COUNCIL REPORtS
a. MAYOR MICHAEL LADY
(1) South San Luis Obispo County Sanitation District (SSLOCSD). 1) Met
on June 5th at the plant headquarters for an annual tour of the facilities and
to review proposed major budget items and projects; 2) Acquisition of airport
property currently being leased is being considered; and 3) Met last
Wednesday to adopt the FY 2002-03 budget; the Budget includes $10.7
million in reserves.
(2) Other. 1) City Selection Committee met June ih to make appointments to
the Airport Land Use Commission; the County Mayors then met to discuss
the county-wide symposium scheduled for September 12th to address
affordable housing issues; 2) On June 11th at Pismo Coast Village, there
was a torch pass fundraising event for the Special Olympics, proclamations
were presented, and Arroyo Grande was represented at the event.
b. MAYOR PRO TEM THOMAS A. RUNELS
(1) Zone 3 Advisory Board. No report. The Technical Committee met; 45% of
the stone columns are in place at the Lopez Dam site and the seismic
retrofit project is on target for completion on time. Also gave an update on
the water treatment plant failure and reported an RFP has been issued to
find a contractor to design the upgrade of the water treatment plant.
(2) County Water Resources Advisory Committee (WRAC). North County
issues discussed; issue of State water availability was discussed.
(3) Other. None.
c. COUNCIL MEMBER JIM DICKENS
(1) Economic Opportunity Commission (EOC). Continuing to apply for grant
funding to address proposed. State and County funding cuts related to
healthcare clients and issues; and discussions were held at a Special
Meeting regarding feasibility of a North County homeless shelter co-locating
with a Head Start program in Atascadero.
(2) South County Youth Coalition. No report.
(3) Other. Will be attending the Channel Counties Division quarterly meeting in
Morro Bay on Friday to represent the City of Arroyo Grande.
d. COUNCIL MEMBER TONY M. FERRARA
(1) Integrated Waste Management Authority Board (IWMA). On brief hiatus
until September.
(2) Air Pollution Control District (APCD). Next meeting is in July.
(3) San Luis Obispo Council of Governments/San Luis Obispo Regional
Transit Authority (SLOCOG/SLORTA). Information item presented relative
to further San Luis Obispo airport expansion involving runway extensions to
accommodate regional jets.
(4) Other. None.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 25, 2002
PAGE 7
e. COUNCIL MEMBER SANDY LUBIN
(1) South County Area Transit (SCAT). No quorum at last meeting;
postponed meeting until July.
(2) Economic Vitality Corporation (EVC). Meets tomorrow.
(3) Other. None.
Mayor Lady called a recess at 8:30 p.m. and reconvened the meeting at 8:45 p.m.
10.b. Continued - Consideration of Placing a General Obligation Bond Measure on
the November 5, 2002 Ballot to Fund the Proposed Fire Station Expansion
Project.
City Manager Adams presented the following revision to the ballot question to Council
for consideration: "Shall the City of Arroyo Grande upgrade and expand the Fire Station
located on Traffic Way, including adding sleeping facilities and a training classroom,
expanding the apparatus bay, construction of a federally-required safe medical clean-
up area and a system to remove vehicle exhaust from the apparatus room, seismic
retrofitting to meet current building safety standards, and installation of fire sprinklers, by
issuing $1,900,000 in general obligation bonds?"
Following Council comments supporting the revised language, Council Member Ferrara
moved to adopt a Resolution determining the need for the expansion of the existing fire
station. Council Member Lubin seconded the motion, and on the following roll-call vote, to
wit:
AYES: Ferrara, Lubin, Dickens, Runels, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
Council Member Ferrara moved to introduce an Ordinance, as amended, calling and giving
notice of a Special Election on the proposition of w.hether bonds shall be issued and sold for
the purpose of the fire station expansion project, ordering the submission of a measure to
the qualified voters of the City at a Consolidated General Municipal Election, and
establishing specifications for the Election order. Council Member Lubin seconded the
motion, and on the following roll-call vote, to wit:
AYES: Ferrara, Lubin, Dickens, Runels, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 25, 2002
PAGE 8
13. CITY COUNCIL MEMBER ITEMS
a) Request to have presentation on San Luis Obispo County Housing Trust Fund
(DICKENS)
Council Member Dickens requested, and the City Council agreed, to schedule an item
on a future Agenda to receive a presentation by Anita Robinson on the Housing Trust
Fund proposal.
14. CITY MANAGER ITEMS
None.
15. COUNCIL COMMUNICATIONS
Council Member Ferrara referred to the incident regarding the tree off of Branch Mill
Road and inquired whether staff had responded to Mr. Sweeney regarding the status.
City Manager Adams gave an update, indicating that the City's arborist is going to look
at the tree and provide recommendations for trimming, and he would contact Mr.
Sweeney to provide him with an update.
16. STAFF COMMUNICATIONS
None.
17. ADJOURNMENT
Mayor/Chair Lady adjourned the meeting at 9:08. p.m.
Michael A. Lat,ly, MayorlChair
ATTEST:
Kelly Wetmore, Director of Administrative Servicesl
Deputy City Clerk/Agency Secretary
.-._--_..~
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, JULY 9, 2002
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. SPECIAL CITY COUNCIL MEETING:
Mayor Lady called the meeting to order at 6:32 p.m. Council Members Runels, Ferrara, and
Lubin, City Manager Adams, Parks, Recreation & Facilities Director Hernandez, and City
Attorney Carmel were present.
2. PUBLIC COMMENT:
None.
(Council Member Dickens arrived prior to Closed Session.)
3. CITY COUNCIL CLOSED SESSION:
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government
Code Section 54957.6:
Agency Negotiator: Daniel Hernandez
Represented Parties: Arroyo Grande Police Officers' Association (AGPOA)
4. CLOSED SESSION ANNOUNCEMENTS:
Mayor Lady announced that there was no reportable action from the closed session.
5. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING:
The meeting was adjourned at 6:45 p.m.
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Servicesl
Deputy City Clerk
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JULY 9, 2002
COUNCIL CHAMBERS, 215 E.. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council meeting to order at 7:05 p.m.
2. ROLL CALL
City Council: Council Members Dickens, Ferrara, Lubin, Mayor Pro Tem Runels,
and Mayor Lady were present.
City Staff Present: City Manager Adams; City Attorney Carmel; Director of
Administrative Services Wetmore; Director of Parks, Recreation, &
Facilities Hernandez; Director of Public Works Spagnolo; and
Director of Community Development Strong.
3. FLAG SALUTE
Members of Knights of Columbus led the Flag Salute.
4. INVOCATION
Mayor Lady requested a moment of silenc~ in memory of Lawrence E. "Van"
Vandeveer, who served as Mayor Pro Tern and Council Member from April, 1980 -
December, 1984, and passed away on July 8, 2002.
Pastor Robert Banker, Open Door Church, Oceano, delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Proclamation - Attained the Rank of Eagle Scout: James Tringham.
Mayor Lady presented a Proclamation to James Tring~am congratulating him for
achieving the rank of Eagle Scout and recognizing his commitment, diligence, and
dedication in undertaking and completing his Eagle Scout project.
6. AGENDA REVIEW
Council Member Ferrara reported he would be attending a SLOCOG meeting tomorrow,
which would require action of the Board, that the need to consider the item arose
subsequent to posting of the agenda, and made a motion to add an item to the Agenda
[pursuant to Government Code Section 54954.2(b)(2)] to obtain Council direction
regarding the issue. Council Member Dickens seconded the motion, and on the
following roll-call vote, to wit:
AYES: Ferrara, Dickens, Lubin,_ Runels, Lady
NOES: None
ABSENT: None
CITY COUNCIL MINUTES
JULY 9, 2002
PAGE 2
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. Added
to the Agenda is Item 11.a., Consideration of Opposition to HCD's Proposed Housing
Allocation Formula.
6.a. Resolutions and Ordinances Read in Title Only
Council Member Dickens moved, Council Member Lubin seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
7. CITIZENS' INPUT. COMMENTS, AND SUGGESTIONS
Patty Welsh, 1151 Pradera Court, referred to Huasna Road and commented that the
street was becoming a used car lot with many people parking cars with "for sale" signs
on them, and asked if something could be done.'
Rena Spooner, Grover Beach, announced that the Arroyo Grande Watershed Forum
and Central Coast Salmon Enhancement would be conducting an informational public
meeting regarding the flood control channel on July 24th from 6:00 to 8:00 p.m. at the
Arroyo Grande Association Hall located at Highway 227 and Lopez Drive.
8. CONSENT AGENDA
Council Member Ferrara and Mayor Pro Tem Runels asked questions of staff for
clarification regarding Items 8.d. and 8.e. Following discussion, staff was directed to
better track data on the direct benefits received from the Economic Vitality Corporation
and Visitors & Conference Bureau.
Council Member Ferrara moved and Council Member Lubin seconded the motion to
approve Consent Agenda Items 8.a. through 8.k., with the recommended courses of
action:
8.a. Cash Disbursement Ratification.
Action: Approved the listing of cash disbursements for the period June 16, 2002
through June 30, 2002.
8.b. Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of June 30,
2002.
B.c. Consideration of Approval of Minutes.
Action: Approved minutes for the Special and Regular City Council Meetings of
June 11, 2002 as submitted.
B.d. Consideration of Agreement with Economic Vitality Corporation of San Luis
Obispo County.
Action: Approved an Agreement with the Economic Vitality Corporation of San Luis
Obispo County.
B.e. Consideration of Agreement with San Luis Obispo County Visitors and
Conference Bureau.
CITY COUNCIL MINUTES
JULY 9, 2002
PAGE 3
Action: Approved an Agreement with the San Luis Obispo County Visitors and
Conference Bureau.
8.1. Purchase of Replacement Police Radio Repeater.
Action: Approved the purchase of a Motorola Midtier UHF radio repeater for the
Police Department from Sterling-Communications for $12,639.31.
8.g. Authorization to Solicit Bids. Parks Division Vehicle.
Action: Authorized staff to solicit bids for a 1-ton dump truck.
8.h. Consideration of Public Works Fees and Service Charges.
Action: Adopted Resolution No. 3608 approving the 2002-03 Public Works Field
Division Fees and Service Charges.
8.1. Consideration of Progress Payment No. 4 for the Oak Park Boulevard
Widening Project, Project PW-2000-01.
Action: Authorized Progress Payment NO.4 in the amount of $33,557.54 to Souza
Construction, Inc. for work completed on the Oak Park Boulevard Widening project.
8.j. Consideration to Award a Contract for Geographic Information Services (GIS)
to Applied Geodetics, Inc.
Action: 1) Awarded a Consultant Services Agreement for Geographic Information
Services (GIS) to Applied Geodetics, Inc. in the amount of $59,800; and 2)
Authorized the City Manager to approve change orders not to exceed the
contingency of $2,200 for use only if needed for unanticipated costs during the
project.
8.k. Consideration of Compensation Adjustment for the Fire Mechanic Position.
Action: Adopted Resolution No. 3609 approving a compensation adjustment of 3%
for the Fire Mechanic for Fiscal Year 2002-03.
AYES: Ferrara, Lubin Dickens, Runels, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
9. PUBLIC HEARING
None.
10. CONTINUED BUSINESS
Council Member Lubin declared a conflict of interest on Agenda Item 10.a. and stepped
down from the dais.
10.a. Consideration to Award a Contract for the Rancho Grande Park Project -
Project No. PW 2002-03.
Director of Public Works Spagnolo presented the staff report and recommended the Council
1) Award. a construction contract for the Rancho Grande Park Project to Herrera
Engineering, Inc. in the amount of $1,082,345.00; 2) Authorize the City Manager to approve
change orders not to exceed the contingency of $108,235.00 for use only if needed for
unanticipated costs during the construction phase of the project; 3) Direct staff to issue the
CITY COUNCIL MINUTES
JULY 9, 2002
PAGE 4
Notice of Award and Notice to Proceed with other necessary contract documents; 4)
Authorize staff to install a temporary meter on an existing fire hydrant and provide potable
construction water for the duration of the project; and 5) Approve an additional appropriation
of $437,500 of California State Parks Department grant money to be used on the project.
Director of Parks, Recreation, and Facilities Hernandez reviewed the funding sources for
the Rancho Grande Park project and announced a groundbreaking ceremony to be held on
July 22nd at 1 :00 p.m. at the park site.
Mayor Lady asked for an update on the status of the three lots for sale. Director Hernandez
responded that the lots were being approved for inclusion into the Homeowners
Association, the parcel map has been finalized, and estimated that the lots would be offered
for sale to the public within the next 30 days.
Mayor Lady invited comments from those in the audience who wished to be heard on
the matter, and upon hearing none, closed the public comment period and brought the
issue back to Council for consideration.
Council Member Dickens commented he was pleased with the grant funds that had been
, received for the project; appreciated the breakdown of the funding sources to be used for
the project; suggested the use of any surplus funds to finish the park or for use in other park
areas in the City. He supported the award of contract.
Council Member Ferrara referred to the additional information provided on the contractor's
experience and background (on file) and stated he was impressed with the park projects
completed by JD Humann Landscaping, which is the firm Herrera Engineering would be
using to do the landscaping for the park. He supported the award of contract.
Mayor Pro Tem Runels and Mayor Lady expressed support for awarding the contract as
proposed.
Mayor Pro Tem Runels moved to approve staff's recommendations as proposed. Council
Member Ferrara seconded the motion, and on the following roll-call vote, to wit:
AYES: Runels, Ferrara, Dickens, Lady
NOES: None
ABSENT: Lubin
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
Council Member Lubin returned to the dais.
10.b. Consideration of Election Issues Pertaining to the November 5, 2002 Special
Municipal Election on a Bond Measure for the Expansion and Improvement of
the Fire Station.
. ---------
CITY COUNCIL MINUTES
JULY 9, 2002
PAGE 5
Director of Building and Fire/Chief Fibich presented the staff report. BQnd Counsel Mark
Huebsch reviewed recommended action requested of Council including 1) adoption of an
Ordinance calling and giving notice of a Special Election on the proposition of whether
bonds shall be issued and sold for the purpose of the fire station expansion project, ordering
the submission of a measure to the qualified voters of the City at a Consolidated General
Municipal Election, and establishing specifications for the Election order, 2) adoption of a
Resolution approving theTax Rate Statement; 3) Adoption of a Resolution setting priorities
for filing written arguments regarding a City measure and directing the City Attorney to
prepare an impartial analysis; and 4) Review, modify as appropriate, and approve the
Argument to be submitted in favor of the measure. Mr. Huebsch responded to questions
from Council regarding the language in the proposed tax rate statement and related
statutory requirements.
In response to concerns expressed by Council regarding the proposed Argument in Favor
of the measure, City Manager Adams presented two additional options for consideration.
Mayor Lady invited comments from those in the audience who wished to be heard on
the matter, and upon hearing none, closed the public comment period and brought the
issue back to Council for consideration.
In response to questions from Council regarding terms for the bond measure, Financial
Advisor Alan Miller explained that the tax rate is based on a best estimate, a conservative
2% growth rate was used, clarified that the actual interest rates are confirmed at sale of the
bonds; explained that there is a cap on the amount of bonds to be issued ($1.9 million); and
provided an example of the maximum cost per assessed value based on the maximum
allowed interest rate of 8% as compared to the cost based on the estimated interest rate of
5.25%.
Council Member Lubin supported the need for the project and the bond measure.
Council Member Dickens commented on the need to educate the public as much as
possible regarding the estimated costs and favored Option B presented for the Argument in
Favor of the bond measure.
..
Council Member Ferrara expressed support for the project and the bond measure.
Mayor Pro Tem Runels supported Option B presented for the Argument in Favor of the
bond measure.
Mayor Lady supported Option B presented for the Argument in Favor of the bond measure.
Council Member Ferrara moved to adopt Ordinance No. 532 calling and giving notice of a
Special Election on the proposition of whether bonds shall be issued and sold for the
purpose of the fire station expansion project, ordering the submission of a measure to the
qualified voters of the City at a Consolidated General Municipal. Election, and establishing
specifications for the Election order. Council Member Lubin seconded the motion, and on
the following roll-call vote, to wit:
CITY COUNCIL MINUTES
JULY 9, 2002
PAGE 6
AYES: Ferrara, Lubin, Dickens, Runels, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
Council Member Ferrara moved to adopt a Resolution approving the Tax Rate Statement
to be mailed to voters in the City of Arroyo Grande pursuant to Section 9401 of the
Elections Code (November 5, 2002, Bond Election). Council Member Lubin seconded the
motion. and on the following roll-call vote, to wit:
AYES: Ferrara, Lubin, Dickens, Runels, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
Council Member Ferrara moved to adopt a Resolution setting priorities for filing written
arguments regarding a City measure and directing the City Attorney to prepare an impartial
analysis. Council Member Lubin seconded the motion, and on the following roll-call vote, to
wit:
AYES: Ferrara, Lubin, Dickens, Runels, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
Council Member Ferrara moved to approve the Argument to be submitted in favor of the
measure, Option 8, as modified. Council Member Lubin seconded the motion, and on the
following roll-call vote, to wit:
AYES: Ferrara, Lubin, Dickens, Runels, Lady . . -
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
11. NEW BUSINESS
11.a. Consideration of Opposition to HCD's Proposed Housing Allocation
Formula and Regional Housing Needs Plan.
Council Member Ferrara requested the Council join the other agencies within San Luis
Obispo in opposing the adoption of the Regional Housing Needs Plan being proposed
CITY COUNCIL MINUTES
JULY 9, 2002
PAGE 7
by the California Department of Housing and Community Development ("HCD") and
seeking legislative relief. Following discussion, the Council unanimously directed
Council Member Ferrara to oppose the HCD Regional Housing Needs Plan on behalf of
the City.
12. CITY COUNCIL MEMBER ITEMS
None.
13. CITY MANAGER ITEMS
None.
14. COUNCIL COMMUNICATIONS
None.
15. STAFF COMMUNICATIONS
None.
16. ADJOURNMENT
Mayor Lady adjourned the meeting at 8:45 p.m. in memory of Mr. Lawrence E. "Van"
Vandeveer.
Michael A. Lady, Mayor
ATTEST:
'. .
Kelly Wetmore, Director of Administrative Servicesl
Deputy City Clerk
MINUTES
. ,
SPECIAL MEETING OF THE CITY COUNCIL
MONDAY, JULY 15, 2002
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the special meeting to order at 1 :35 p.m.
2. ROLL CALL
Mayor Lady, Mayor Pro Tern Runels, Council Member Dickens, and Council Member
Lubin were present. Council Member Ferrara was absent. Staff members present were
City Manager Adams, City Attorney Carmel, Director of Administrative Services
Wetmore, Director of Community Development Strong, and Associate Planner McClish.
3. PUBLIC COMMENT
None.
4. Consideration of a Cooperation Aareement Between the City of Arroyo Grande
and the County of San Luis Obispo for Joint Participation in the Community
Development Block Grant (CDBG). Proqram, The Home Investment Partnership
(HOME) ProQram and the EmerQencv Shelter Grant (ESG) Proaram for Fiscal Year
2003 Throuah 2005
Associate Planner McClish presented the staff report and recommended the City
Council adopt a Resolution approving the Cooperation Agreement. Associate Planner
McClish and Tony Navarro from County of San Luis Obispo Planning responded to
questions from Council regarding the formula used for determining the City's allocation
of funding.
Mayor Pro Tern Runels moved to adopt a Resolution approving a Cooperation
Agreement between the City of Arroyo Grande and the County of San Luis Obispo for
Joint Participation in the Community Development Block Grant (CDBG) Program, the
Home Investment Partnership (HOME) Program, and the Emergency Shelter Grant
(ESG) Program for Fiscal Years 2003 through 2005. Council Member Dickens
seconded the motion, and on the fOllowing roll-call vote, to wit:
AYES: Rune/s, Dickens, Lubin, Lady
NOES: None
ABSENT: Ferrara
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
---
SPECIAL CITY COUNCIL MEETING MINUTES
JULY 15, 2002
PAGE 2
6. ADJOURNMENT
Mayor Lady adjourned the Special Meeting at 1:43 p.m. to the next Regular Meeting on
Tuesday, July 23, 2002 at 7:00 p.m.
Michael A. Lady, Mayor/Chair
ATTEST:
Kelly Wetmore, Director of Administrative Services/
Deputy City Clerk
B.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: RICK TerBORCH, CHIEF OF POLICE ~
SUBJECT: AUTHORIZATION TO SOLICIT BIDS. REPLACEMENT OF FIVE POLICE
DEPARTMENT VEHICLES
DATE: JULY 23, 2002
RECOMMENDATION:
It is recommended that the City Council authorize staff to solicit bids to replace two (2)
patrol vehicles, two (2) unmarked vehicles, and the Parking Enforcement truck for the
Police Department.
FUNDING:
The FY 2002-03 Police Department Budget includes $114,200 for the replacement of two
(2) patrol vehicles, two (2) unmarked vehicles, and the Parking Enforcement truck.
DISCUSSION:
The City Cou ncil authorized an appropriation in the FY 2002-03 Budget for the replacement
of two (2) marked patrol vehicles, two (2) unmarked vehicles, and the Parking Enforcement
truck.
The two (2) patrol vehicles to be replaced are 1998 Ford Crown Victoria sedans with
mileages exceeding 94,000 miles and 94,500 miles respectively. The vehicles are
expected to be at or exceed 100,000 miles by the time the replacement vehicles are
obtained and put into service (October/November). City Administrative Policy C-006
criteria for replacement of patrol vehicles is three (3) years and/or 100,000 miles. Both
vehicles exceed the age limit for patrol vehicles and are reaching the 100,000 mile criteria.
Additionally, due to their age and heavy usage, both vehicles are beginning to experience
maintenance costs beyond the average for the patrol fleet. In the past, the City replaced
an average of two marked vehicles per year. The vehicles meet California Highway Patrol
specifications for law enforcement patrol vehicles. Costs will include purchase of the
vehicles, associated emergency equipment, and installation of emergency systems.
There is a need to replace two (2) unmarked vehicles. City Administrative Policy C-006
criteria for replacement of non-patrol vehicles is five (5) years andlor 80,000 miles.
_.~---~-_._----
AUTHORIZATION TO SOLICIT BIDS - REPLACEMENT OF FIVE POLICE
DEPARTMENT VEHICLES
PAGE 2
The vehicles to be replaced are as follows:
Year MakelModel Mileaae
1992 Chevrolet Lumina 87,765
1994 Oldsmobile Cutlass Ciera 115,000
These vehicles are unmarked vehicles equipped with emergency response equipment.
The vehicles are used for general transportation, including attendance at local and regional
meetings, field investigations, surveillances, transportation of victims and suspects, etc.
In addition, these vehicles are engaged in emergency responses and tactical operations
on a fairly frequent basis. Both of these vehicles are significantly beyond their designated
service lives. While they do not perform rugged routine patrol use, they do undergo
intense use and given their emergency status, must be maintained at a much higher level
than a normal transportation sedan. Given this, maintenance costs for these vehicles have
increased significantly over the past couple of years. In an effort to be more cost effective
and fuel efficient, the proposed purchase is for mid-sized sedans which comply with
specifications for law enforcement use. Costs include purchase of the vehicles, associated
emergency equipment, and installation of emergency systems.
There is also a need to replace the 1990 Chevrolet S-10 pickup truck used by the
Community Services Officers for parking enforcement. City Administrative Policy C-006
criteria for replacement of light trucks is five (5) years andlor 80,000 miles. The parking
enforcement vehicle is twelve (12) years old and has 61,500 miles. The vehicle is subject
to extensive stop and go use and as a result, coupled with its age, is requiring extensive
maintenance (maintenance costs are expected to exceed $4,000 in the next 12 months).
The replacement vehicle will be a small pickup truck. As such, the vehicle can be used
for transporting large pieces of evidence andlor recovered property, as well as being used
for parking enforcement. Costs include purchase of the vehicle, associated emergency
equipment, and installation of emergency systems.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation; or
- Modify as appropriate and approve staff's recommendation.
"'.'~-
8.e.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER~
SUBJECT: CONSIDERATION OF FY 2002/03 - FY 2003/04 MEMORANDUM OF
UNDERSTANDING WITH THE ARROYO GRANDE POLICE OFFICERS'
ASSOCIATION
DATE: JULY 23, 2002
RECOMMENDATION:
It is recommended the City Council adopt the attached resolution approving the
Memorandum of Understanding (MOU) with the Arroyo Grande Police Officers'
Association (AGPOA).
FUNDING:
The total cost of the MOU is estimated to be $112,678 in FY 2002-03 and up to an
additional $188,000 in FY 2003-04.
DISCUSSION:
The City's existing MOU with the AGPOA expired on June 30, 2002. Staff has been in
negotiations with representatives of the AGPOA since March 2002 and agreement has
been reached on terms of a new MOU. It was ratified by the AGPOA on July 8, 2002.
The recommended MOU will be effective July 1, 2002 through June 30, 2004. Changes
to the MOU were limited to wording corrections, compensation adjustments and medical
insurance benefits.
Compensation increases agreed upon are as follows:
Increase Dates Sworn % Non-Sworn %
7/01/02 3% 3%
1/01/03 4% 3%
4/01/03 3% 2%
7101/03 2.5% 2.5%
1/01/04 2% 2%
'----..-....._.- - --~,--
CITY COUNCIL
FY 2002/03 - FY 2003/04 MOU WITH THE AGPOA
JULY 23, 2002
PAGE 2
Under the proposed MOU, the City and the AGPOA will meet and confer after April 1,
2003 to establish an additional salary increase from 0% to 5% to be effective April 1,
2004. It also includes agreement to meet and confer at the request of the AGPOA on
possible modifications to the PERS retirement for non-sworn members, but does not
commit the City to any change or costs.
In addition, the City will continue to provide current medical insurance benefits through
calendar year 2002. In 2003, the City will pay rates based on the cost of the PERS
HMO plan. If the HMO plan were to dissolve, the City will increase the rates paid to the
cost of the basic PPO plan. In 2004, any increases to the plan will be paid 75% by the
City and 25% by the employee.
The proposed MOU is a significant step in providing competitive salaries and benefits
for Police positions in order to continue to recruit and maintain exceptional staff for the
Department. The purpose of the reopener will be to discuss further increases toward
this goal depending on projected available funding.
AL TERNA TlVES:
The following alternatives are provided for the Council's consideration:
- Adopt resolution approving the MOU with theAGPOA;
- Modify and approve the resolution approving the MOU with the AGPOA;
- Do not approve the resolution;
- Provide direction to staff.
-_.--.-
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ADOPTING A MEMORANDUM
OF UNDERSTANDING FOR EMPLOYEES
REPRESENTED BY THE ARROYO GRANDE POLICE
OFFICERS' ASSOCIATION
WHEREAS, the City Council deems it to be in the best interest of the City of
Arroyo Grande and its various employees represented by the Arroyo Grande
Police Officers' Association that compensation and certain other employment
terms be fixed for all said City employees as herein provided; and
WHEREAS, the City Council has established compensation and working
conditions through the meet and confer process with the designated employee
representatives as set forth in the Memorandum of Understanding between the
City of Arroyo Grande and the Arroyo Grande Police Officers' Association, a
copy of which is attached hereto as Exhibit "A" and incorporated herein.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Arroyo Grande that the Memorandum of Understanding attached hereto as
Exhibit "A" is hereby adopted and shall be effective as of July 1, 2002, and shall
be effective through June 30, 2004.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,
2002.
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
2002/2003 . 2003/2004
(Two Years)
MEMORANDUM OF UNDERSTANDING
Between
ARROYO GRANDE POLICE OFFICERS' ASSOCIATION
And
CITY OF ARROYO GRANDE
2002/2003 - 2003/2004
AGPOA 1 CITY OF ARROYO GRANDE
MEMORANDUM OF UNDERSTANDING
TABLE OF CONTENTS
ARTICLE 1 : TERM OF MEMORANDUM ............................................................ 1
ARTICLE 2: SALARY SCHEDULES ...................................................................1
ARTICLE 3: APPLICATION OF SALARY STEPS ..............................................2
ARTICLE 4: ADVANCEMENT IN PAY................................................................2
ARTICLE 5: SPECIALTY PAy............................................................................ 3
ARTICLE 6: MEDICAL INSURANCE PREMIUMS..............................................4
ARTICLE 7: VACATION LEAVE .........................................................................5
ARTICLE 8: HOLlDA Y LEAVE............................................................................6
ARTICLE 9: SICK LEAVE ................................................................................... 7
ARTICLE 10: BEREAVEMENT LEAVE ................................................................7
ARTICLE 11: FAMILY LEAVE .............................................................................. 7
ARTICLE 12: MILIT ARY LEAVE...........................................................................8
ARTICLE 13: EDUCATIONAL LEAVE.................................................................. 8
ARTICLE 14: MEDICAL LEAVE ...........................................................................9
ARTICLE 15: EMERGENCY LEAVE ....................................................................9
ARTICLE 16: JURY DUTY ..................................................................................10
ARTICLE 17: HOURS OF WORK AND OVERTIME........................................... 10
ARTICLE 18: CALLBACK PAY........................................................................... 1 1
ARTICLE 19: UNIFORM AND EQUIPMENT ALLOWANCE ...............................11
MEMORANDUM OF UNDERSTANDING. 2002/2003 - 2003/2004
AGPOA AND CITY OF ARROYO GRANDE
TABLE OF CONTENTS
(continued)
ARTICLE 20: PA YCHECKS ................................................................................ 11
ARTICLE 21: PAYROLL DEDUCTIONS.............................................................11
ARTICLE 22: ANNIVERSARY DATES................................................................ 12
ARTICLE 23: USE OF PRIVATE VEHICLE/MILEAGE RATE ............................12
ARTICLE 24: PERSONNEL FILES..................................................................... 12
ARTICLE 25: PROBATIONARY PERIOD ........................................................... 12
ARTICLE 26: RESiGNATION..............................................................................13
ARTICLE 27: TRANSFERS.................................................................................13
ARTICLE 28: PROMOTION ................................................................................13
ARTICLE 29: TEMPORARY POSITIONS ...........................................................13
ARTICLE 30: DEMOTION ...................................................................................14
ARTICLE 31: LAYOFF ........................................................................................14
ARTICLE 32: GRIEVANCE PROCEDURE .........................................................14
ARTICLE 33: MANAGEMENT RIGHTS .............................................................. 17
ARTICLE 34: EDUCATION ................................................................................. 18
ARTICLE 35: NIGHT DIFFERENTIAL PAy........................................................ 18
ARTICLE 36: STANDBY STATUS ......................................................................19
ARTICLE 37: ASSOCIATION ACTIVITIES .........................................................19
ARTICLE 38: ASSOCIATION ACCESS TO WORK LOCATIONS...................... 19
MEMORANDUM OF UNDERSTANDING. 2002/2003.2003/2004
AGPOA AND CITY OF ARROYO GRANDE
TABLE OF CONTENTS
(continued)
ARTICLE 39: ASSOCIATION USE OF CITY FACILlTIES..................................20
ARTICLE 40: ASSOCIATION MEET AND CONFER REPRESENTATION ........20
ARTICLE 41: NO STRIKE/NO LOCKOUT ..........................................................20
ARTICLE 42: NONDISCRIMINATION .................................................................21
ARTICLE 43: RETIREMENT ...............................................................................21
ARTICLE 44: RETIREMENT BENEFITS ............................................................21
ARTICLE 45: DENTAL PLAN .............................................................................22
ARTICLE 46: LIFE INSURANCE ........................................................................22
ARTICLE 47: VISION PLAN................................................................................ 22
ARTICLE 48: DISABILITY INSURANCE ............................................................22
ARTICLE 49: MOU IMPLEMENT ATION .............................................................22
ARTICLE 50: REOPENING OF NEGOTIATlONS...............................................22
ARTICLE 51 MAINTENANCE OF BENEFITS.............................. ......... .....23
200212003 . 2003/2004
MEMORANDUM OF UNDERSTANDING
BETWEEN THE REPRESENTATIVES OF THE
CITY OF ARROYO GRANDE AND THE
ARROYO GRANDE POLICE OFFICERS' ASSOCIATION
ARTICLE 1. TERM OF MEMORANDUM OF UNDERSTANDING
The term of the Memorandum of Understanding shall be from July 1, 2002, through June 30, 2004
(two years). Meet and confer sessions for Fiscal Year 2004/2005 shall commence no later than March
15, 2004.
ARTICLE 2. SALARY SCHEDULES
CLASSIFICATION SALARY RANGE
Police Sergeant 41
Senior Police Officer 35
Police Officer 31
Support Services Supervisor 29
Community Services Officer 25
Support Services Technician 21
The City and the Police Officers' Association agree that all position classifications represented
by the Association shall receive salary increases as listed below:
Sworn
07/01/02 3.0% (Exhibit A)
01/01/03 4.0% (Exhibit B)
04/01/03 3.0% (Exhibit C)
07/01/03 2.5% (Exhibit D)
01/01/04 2.0% (Exhibit E)
Non-Sworn
07/01/02 3.0% (Exhibit A)
01/01/03 3.0% (Exhibit F)
04/01103 2.0% (Exhibit G)
07/01/03 2.5% (Exhibit H)
01/01/04 2.0% (Exhibit I)
MEMORANDUM OF UNDERSTANDING - 2002/2003 - 2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 2
ARTICLE 3. APPLICATION OF SALARY STEPS
All employees entering the permanent, full-time employ of the City shall be paid at the first step
of the salary range, unless otherwise determined by the Police Chief and City Manager,
established for hislher position classification. Salary step increases, as provided herein, are not
automatic but are based on performance and merit. Employees shall be placed on the step
designated by the City Manager for initial full-time permanent employment and qualify for
increase in compensation or advancement to the next higher step of hislher salary range in the
following manner:
Police employees may qualify for advancement to the second or next step, after completion of
12 months service, upon the recommendation of the Police Chief and approval of the City
Manager.
Employees may qualify for advancement to the third or next step, after the completion of one
year of service at hislher third step, upon recommendation of the Police Chief and approval by
the City Manager.
Employees may qualify for advancement to the fourth or next step, after the completion of one
year of service at hislher third step, upon recommendation of the Police Chief and approval by
the City Manager.
Employees may qualify for advancement to the fifth or next step, after completion of one year of
service in his/her fourth step, upon recommendation of the Police Chief and approval by the City
Manager.
A performance report on each employee recommended for advancement shall be submitted to
the City Manager by the Police Chief prior to final action on such recommendation.
ARTICLE 4. ADVANCEMENT IN PAY
The salary range as set forth for each classification is divided into five (5) steps, which shall be
interpreted and applied as follows:
A. The first step is the minimum rate and normally shall be the hiring rate.
B. The second step is granted to employees who are eligible for this adjustment after
completion of twelve (12) full calendar months of satisfactory service in a
classification and not prior to the completion of a probationary period. The
adjustment shall be made only if granted by the Police Chief and subject to the
approval of the City Manager.
MEMORANDUM OF UNDERSTANDING - 2002/2003 - 2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 3
ARTICLE 4. ADVANCEMENT IN PAY (continued)
C. The third step shall be granted to an employee who has given satisfactory service
in a given classification for one (1) full additional year from granting of previous
step increase only if granted by the Police Chief and subject to the approval of the
City Manager.
D. The fourth step shall be granted to an employee who has given satisfactory
service for one (1) full additional year by the Police Chief and subject to the
approval of the City Manager.
E. The fifth step shall be granted to an employee who has given satisfactory service
for one (1) full additional year by the Police Chief and subject to the approval of
the City Manager.
An employee must always continue to maintain an acceptable level of performance and shall be
evaluated by the Police Chief annually.
ARTICLE 5. SPECIALTY PAY
A. In addition to the base rate of pay, determined under this MOU, employees
engaged in specialty assignments shall receive Specialty Pay as herein defined.
The Specialty Pay is to be included in all computation of overtime or other
benefits.
B. FTO Pay shall be defined as "an employee who is designated to train another
employee pursuant to a P.O.S.T. - approved entry/promotional on-site training
program (commonly referred to as a Field Trainina Proaram)." The designated
trainer shall be paid a Specialty Pay of an additional five per cent (5%) of base
salary when assigned to and working with a trainee.
C. Emergency Medical Dispatch (EM D) Pay. In addition to the base rate of pay
determined under this MOU, employees in the classifications offull-time Support
Services Supervisor and full-time Support Services Technician shall receive an
additional 2.5% of base salary as Emergency Medical Dispatchers, provided those
employees possess current EMD certification. Specialty pay on this status is to be
included in all computation of overtime or other benefits.
D. Motor Officer Pay. Officers assigned to motor service shall receive an additional
$100 per month while assigned to the Traffic Enforcement Motorcycle Program.
MEMORANDUM OF UNDERSTANDING - 2002/2003.2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 4
ARTICLE 6. MEDICAL INSURANCE PREMIUMS
A. The base medical plan shall be defined as the Health Maintenance Organization (HMO)
program available to the City. If availability of an HMO to the City is discontinued by the
medical plan provider, the base plan will become the basic PPO plan available to the City
by the existing medical plan provider.
B. For the period of July 1, 2002 through December 31,2002, the City shall pay the monthly
medical plan insurance premiums for each employee and all of hislher eligible
dependents participating in the plan to a maximum of $233.01 with respect to an
employee enrolled for self alone, $466.02 for an employee enrolled for self and one
family member, and $605.43 for an employee enrolled for self and two or more family
members.
C. For the period of January 1, 2003 through December 31, 2003, the City shall pay the
monthly premium to a maximum of $267.25 with respect to an employee enrolled for self
alone, $534.50 for an employee enrolled for self and one family member, and $694.86 for
an employee enrolled for self and two or more family members.
D. For the period of January 1, 2004 through June 30, 2004, the City shall pay the amount in
effect on December 31 ,2003, plus 75% of any increase to the premium for the base plan
available to the City.
E. In no event shall the amount of the City's contribution to medical care premiums exceed
100% of the cost of providing the insurance coverage.
F. Should the base HMO plan dissolve in 2003, the City shall then increase the rates paid to
the basic PPO level rates.
G. Upon providing the City written proof that medical insurance coverage is in force through
coverage provided by another source, an employee may opt out of the City's medical
insurance plan and receive payment at the employee only level consistent with any rules
or restrictions on the City by the medical plan provider.
H. In the event either a new employee or an existing employee is unable to obtain coverage
in the City's designated base (HMO) plan, the City shall increase the rate paid for the
affected employee to the basic PPO level. This will not impact the rates paid to other
employees.
I. Medical insurance is available for retirees through the City at the retiree's own expense
until the retiree is eligible for Medicare.
J. The City will maintain health benefits through CalPERS for calendar year 2003.
MEMORANDUM OF UNDERSTANDING. 2002/2003 .2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 5
ARTICLE 7. VACATION LEAVE
A. The purpose of annual vacation leave is to enable each eligible employee to
annually return to his/herwork mentally and physically refreshed. Employees shall
take a minimum of eighty (80) vacation hours' leave per year after the first year of
service.
B. Each eligible employee shall be required to have served the equivalent of one (1)
year of continuous service with the City in order to be eligible for his/her full annual
vacation leave. However, in the event an employee so chooses, helshe may, after
six (6) continuous months of service, take vacation leave not to exceed forty (40)
working hours with his/her supervisor's approval.
C. Employees who terminate employment shall be paid at termination; and upon
return of all City-owned property, if any, a lump sum for all accrued vacation leave
earned prior to the date of termination.
D. Vacation leave with pay shall be earned in accordance with the following schedule:
1 year 80 hours 6.67 hours per month
2 years 96 .. 8.00 .. .. "
3 years 104 .. 8.67 .. " ..
4 years 112 " 9.34 .. " ..
5 years 120 " 10.00 .. " "
6 years 120 " 10.00 .. .. ..
7 years 128 .. 10.67 .. " ..
8 years 128 .. 10.67 " " "
9 years 136 .. 11.34 .. " "
10 years 136 .. 11.34 .. .. ..
11 years 144 " 12.00 .. .. "
12 years 144 " 12.00 " .. ..
13 years 152 " 12.67 .. .. "
14 years 152 .. 12.67 .. " ..
15 years 160 .. 13.34 .. .. ..
E. Employees may accrue vacation leave up to the maximum hours listed below,
dependent upon years of service as a regular full-time employee:
Years of Service Maximum Vacation Hours That
On Januarv 1 Can Be Accrued on Januarv 1
1 - 5 80
5+ - 10 120
10+ - 15 160
15+ 200
MEMORANDUM OF UNDERSTANDING - 2002/2003 - 2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 6
ARTICLE 7. VACATION LEAVE (continued)
F. In the event an employee's accrued vacation leave exceeds the maximum allowed,
the employee shall be paid at hislher January 1 st hourly wage rate for those hours
accrued in excess of the maximum allowable. Exception to this paragraph may be
approved by the Police Chief upon employee request.
ARTICLE 8. HOLIDAY LEAVE
A. ShifUOperations Employees:
1. Employees will be provided eight (8) hours of pay per month in lieu of
holiday leave or shall be granted one (1 ) work day per calendar month for a
holiday. Such monthly holiday shall be designated on the employee's work
schedule.
2. Employees shall also receive an additional twelve (12) hours of leave per
year, which may be granted as time off or as straight-time pay during
December. Such pay shall be paid on the first payday in December.
B. Administrative Employees:
The following days shall be paid holidays for Police Department employees
assigned to non-shift administrative support duties:
1. Independence Day
2. Labor Day
3. Veterans'Day
4. Thanksgiving
5. Day following Thanksgiving
6. Christmas Eve, half day
7. Christmas
8. New Year's Eve, half day
9. New Year's Day
10. Martin Luther King Day
11. Lincoln's Birthday
12. President's Day
13. Memorial Day
14. One and one-half days per Fiscal Year of the employee's choice with
Supervisor approval (Floating Holiday)
MEMORANDUM OF UNDERSTANDING - 2002/2003 - 2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 7
ARTICLE 8. HOLIDAY LEAVE (continued)
When any of the above-listed holidays fall on Saturday, it will be recognized on Friday. If
it falls on Sunday, it will be recognized on Monday. For all employees who regularly
worked on Saturday andlor Sunday, the holiday will be specified by the above-listed
dates. In case a holiday falls on an employee's regularly scheduled day off, helshe shall
have the option to take such a holiday on an alternate day, as selected by the employee
and approved by the Police Chief.
C. Special Holidays:
Every day designated by the President, Governor, or Mayor for public observance
as a special, nonrecurring single event, such as the death of a national leader or
end of a war shall be a City-paid holiday.
ARTICLE 9. SICK LEAVE
All full-time, permanent employees shall accrue eight (8) hours of sick leave, with pay, for each
month of service, with unlimited accumulation. Upon retirement an employee may choose to be
paid for 50% of unused sick leave, to a maximum of 480 hours at hislher current rate of pay.
The remainder of unused accumulated sick leave will be forwarded to PERS to be used towards
retirement credit per the City's contract with PERS. On December 1 st of each year, an
employee has the option of being paid straight time for 25% of hislher unused sick leave for the
preceding twelve (12) months, transferring the 25% credit to vacation or leaving the 25% credit in
sick leave.
ARTICLE 10. BEREAVEMENT LEAVE
A five (5) day leave with pay shall be available to employees who suffer the death of a relative
(defined as: spouse, parent, child, sister, brother, grandparent or grandchild, aunt, uncle, the
corresponding relative by marriage, or any other person residing in the same household) for the
purpose of attending the funeral and making other arrangements at the time the loss occurs.
This leave is not chargeable against accrued sick or vacation leave.
ARTICLE 11. FAMILY LEAVE
Pursuant to the State and Federal Leave Acts, the following is provided for all employees who
have been employed a minimum of twelve (12) months and have worked at least 1,250 hours
during the 12-month period preceding leave:
1. Up to twelve (12) weeks (60 workdays) unpaid leave in a twelve (12) month period.
Intermittent leave is allowed.
MEMORANDUM OF UNDERSTANDING. 200212003 - 2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 8
ARTICLE 11. FAMILY LEAVE (continued)
2. Leave may be taken for: 1) birth of and care of newborn child; 2) placement of
child with employee for adoption or foster care; 3) to care for spouse, child, or
parent having serious health condition; 4) employee's own serious health
condition.
3. The employee's insurance including medical, dental, vision, and life insurance will
be maintained under the same conditions as if the employee were still working.
4. Request for leave must be made 30 days prior to leave, if foreseeable.
5. Employee may use accrued vacation, holiday, or personal leave during family
leave. Sick leave may be used for employee andlor immediate family illness or
disability.
6. Upon return to work, employee will be restored to same or equivalent position with
equivalent benefits.
All other provisions of the State FCLA and Federal FMLA apply.
ARTICLE 12. MILITARY LEAVE
Employees taking military leave with the National Guard or Reserves shall be entitled to full City
pay and benefits as required by State statute.
All military leave in excess of thirty (30) calendar days per year, if granted by the City, shall be
without City payor City-paid benefits and shall be fora period not to exceed forty-eight (48)
working days per calendar year. The employer may retain hislher City benefrts, such as medical
insurance, by paying all premiums. The City may elect to replace the employee in hislher
position in the event employee takes more than forty-eight (48) working days per calendar year.
ARTICLE 13. EDUCATIONAL PAY
A. All unit employees may qualify for a two and one-half percent (2%%) salary
increase above their position classified range upon' receipt of a two-year degree, in
a field relative to their police job classification, from an accredited junior college or
college or Intermediate P.O.S.T. Certificate, upon approval of the Police Chief and
City Manager.
MEMORANDUM OF UNDERSTANDING - 2002/2003 .2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 9
ARTICLE 13. EDUCATIONAL PAY (continued)
B. All unit employees may qualify for a five percent (5%) salary increase above their
position classified range upon receipt of a four-year degree, in a field relative to
their police job classification, from an accredited college or Advanced P.O.S.T.
Certificate, upon approval of the Police Chief and City Manager.
c. Exceptions: When position classifications require an Associated Arts or Bachelor
of SciencelBachelor of Arts Degree, no educational pay shall be paid to an
employee holding such a position. No A.A. or B.A./B.S. degrees will be requested
by the City for current positions represented by AGPOA unless otherwise agreed
through the meet and confer process.
D. A five percent (5%) increase in salary is the maximum increase permitted under
Educational Pay.
ARTICLE 14. MEDICAL LEAVE
Medical Leave without pay may be granted for the purpose of recovery from prolonged illness or
injury, to restore health, or for pregnancy, upon employee's written request to the Police Chief
and City Manager, subject to submission of medical evidence satisfactory to establishing the
employee's medical need.
ARTICLE 15. EMERGENCY LEAVE
Emergency leave without pay may be granted to any permanent employee who, upon written
request to the Police Chief and City Manager, demonstrates that the leave is necessary for
personal reasons or will serve to improve his/her abilities. Emergency leaves may be granted up
to a maximum of one (1) year. Upon expiration of an approved emergency leave, the employee
shall be reinstated in the position held at the time leave was granted. Failure on the part of the
employee on leave to report promptly upon leave expiration shall be cause for discharge. I n the
event that a disagreement arises as to whether or not such emergency leave will be granted, the
matter will be moved to expedited hearings under the grievance procedure. During the period
that an employee is on emergency leave, helshe shall be entitled to continue his/her insurance
coverage with the City, as if pursuant to the provisions of COBRA, at his/her own expense.
MEMORANDUM OF UNDERSTANDING. 2002/2003.2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 10
ARTICLE 16. JURY DUTY
Employees shall be granted leave with full pay and no loss in benefits, when called for jury duty,
if the employee remits to the City any and all jury fees for such jury duty. It is understood that
the employee may retain any travel pay granted by the court. The employee shall be
responsible for notifying hislher supervisor as soon as possible upon receiving notice to appear
for jury duty, make every reasonable effort to keep hislher supervisor advised as to the
anti~ipated length of service, and return to work immediately following the end of jury duty
service.
ARTICLE 17. HOURS OF WORK AND OVERTIME
A. The normal work schedule for full-time employees shall be eight (S) hours per day
or forty (40) hours per week. However, upon written agreement between the City
and the Association, an alternative work schedule may be implemented to meet
the work requirements of the Police Department. Any such alternative work
schedule must include eighty (SO) scheduled work hours per two (2) week period
(biweekly). The City reserves the right to revert to the normal work schedule
described herein should working conditions, staffing, andlor workload so require
(as determined by the Police Chief).
B. Overtime shall be paid at the rate of one and one-half (1 and Yo) times the
employee's regular base hourly rate of pay for: 1) authorized time worked on the
day of an assigned shift that is in excess of the designated number of hours for
that workshift, or 2) authorized time worked beyond forty (40) hours per week or, in
the event of an alternative work schedule, eighty (SO) hours biweekly. Time
worked for purposes of computing the standard work period for purposes of this
paragraph shall include holidays, sick leave, paid vacation, bereavement leave,
and compensatory time-off, and shall be calculated at a maximum of eight (8)
hours per day or, in the event of an alternative work schedule, the maximum time
designated for a workday for that work schedule. Unpaid time-off shall not be
used for computing time worked. Overtime shall be computed at the nearest
quarter (Yo) hour. Unless otherwise stated in this Memorandum of Understanding,
overtime shall be paid only for actual time worked.
C. At the request of any employee eligible for overtime pay, hislher supervisor will
provide that, in lieu of cash payment for any overtime, helshe may have the choice
of time off with pay at the rate of one and one-half (1 and Yo) hours for each hour
of overtime worked. Compensatory time off shall be taken at the option of the
employee with the consent of the immediate supervisor and Police Chief. The limit
for accrued compensatory time off is 175 hours. Upon separation from
employment, an employee is entitled to receive cash compensation for any
unused compensatory time.
MEMORANDUM OF UNDERSTANDING - 200212003 - 2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 11
ARTICLE 18. CALLBACK PAY
Callback is defined as, "the circumstances that requires an employee to unexpectedly return to
work after the employee has left work at the end of the employee's work day or work week." An
employee called back to work will receive a minimum two (2) hours overtime pay. An employee
called in early to start hislher work shift without prior reasonable notice will receive a minimum
two (2) hours overtime pay. Reasonable notice shall be defined as, "the number of hours in the
employee's standard shift."
ARTICLE 19. UNIFORM AND EQUIPMENT ALLOWANCE
The City shall provide cash allowances of $800 annually to the employees required by the Police
Chief to wear a uniform selected by the City. One-half (Y2) of such allowance shall be paid in
July of each year for the period July through December of the same calendar year. The
remaining half of such allowance shall be provided by the City during January for the period
January through June ofthe same calendar year. The uniform allowance will be paid on the first
Friday after the first regular pay date of the month due.
Such allowances shall be used by the employee to replace, maintain, repair, and clean all
designated uniform garments, hats, caps, shoes, leatherwear, and ornamentation.
Upon the hiring of a Police Department employee, the City will provide applicable safety
equipment and initial uniforms and ancillary equipment as specified by Police Department policy.
The City will provide replacement safety equipment as necessary, including, but not limited to:
firearms, impact weapons, chemical irritants, restraining devices, ballistic vests, helmets, and
inclement weather clothing.
ARTICLE 20. PAYCHECKS
The City will pay regular checks on a biweekly basis. The paychecks will be provided to the
Police Department for distribution to employees by 3:00 p.m. the day prior to the designated
payday unless technical difficulties occur which are beyond the control of the City. In any event,
paychecks will be provided no later than 5:00 p.m. on the City's designated payday. However,
no check may be deposited into a financial institution to be recorded by the issuing bank prior to
the date of the designated payday.
ARTICLE 21. PAYROLL DEDUCTIONS
Requests for changes in and cancellation of Association dues shall be promptly processed by
the Association and put into effect by the City at the employee's request. Deductions for dues
shall be made twice monthly by the City and remitted to the Association monthly. Requests for
deductions shall be made on City-approved authorization cards.
MEMORANDUM OF UNDERSTANDING - 2002/2003.2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 12
ARTICLE 21. PAYROLL DEDUCTIONS (continued)
The Association agrees to indemnify and hold the City harmless from any liabilities that may
arise as a result of the application of this article.
ARTICLE 22. ANNIVERSARY DATES
All current employee anniversary dates shall be as contained in the current City records. All
employees hired after July 1, 1986 shall have an anniversary date the same as date of hire.
ARTICLE 23. USE OF PRIVATE VEHICLE I MILEAGE RATE
No worker shall be required as a condition of obtaining or continuing City employment, to
possess or provide a private vehicle for use in connection with his/her City employment. The
City shall reimburse employees at the rate established by the City Council for use of personal
vehicles when such employees agree to such use upon stated request of the City.
Transportation to and from work shall not be reimbursed.
ARTICLE 24. PERSONNEL FILES
An employee or hislher designee may inspect his/her personnel file and obtain copies of any and
all items in that file at employee expense. A copy of all materials placed in an employee's
personnel file shall be provided to the employee upon the employee's request. The employee
may have placed in hislher personnel file any signed and dated statement of clarification or
disagreement to any item or article contained within hislher personnel file.
ARTICLE 25. PROBATIONARY PERIOD
All appointments shall be tentative and subject to a probationary period of twelve (12) months.
The Police Chief, with the consent of the City Manager, may extend the probationary period for
specified cause(s) that shall be provided in writing to an employee. All probationary employees
who are being placed on an extended probationary period shall be given written notice of the
extension prior to the expiration of their probationary period. In the event no such notice is
given, the employee shall be considered to have successfully completed his/her probationary
period. An employee who is in a position that is reclassified shall not be required to complete an
additional probationary period. The probationary period shall be regarded as a part of a
continuing testing process and shall be utilized for closely observing the employee's work, for
securing the most effective adjustment of a new employee to his or her position, and for rejecting
any probationary employee whose performance does not meet the required standards of work.
The Police Chief, with the consent of the City Manager, may release the probationary employee
from City employment without cause at any time during the probationary period.
MEMORANDUM OF UNDERSTANDING. 2002/2003.2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 13
ARTICLE 26. RESIGNATION
An employee wishing to leave his/her employment with the City in good standing shall file with
his/her supervisor a written resignation stating the effective date of hislher resignation and the
reason for leaving. The resigning individual shall file such written resignation at least two (2)
weeks in advance of the effective termination date and participate in an exit interview conducted
by the City prior to issuance of the final paycheck.
ARTICLE 27. TRANSFERS
Transfer of an employee to a position within the employee's current range shall not affect the
employee's salary range. Transfer of an employee to a position within a higher range shall be
considered a promotion. Transfer of an employee to a lower range shall be considered a
demotion.
ARTICLE 28. PROMOTION
Transfer of an employee to a higher range shall result in an increase in salary. The employee's
salary shall be placed on the salary step of the new range which would result in at least a five
percent (5%) increase in salary compared to the employee's existing salary. Promotion of an
employee may be made by the Police Chief, with the consent of the City Manager, without
testing or opening the position for consideration of all non-employees. All current employees
shall be given consideration over all non-employees. All current employees shall be given
consideration for a position opening that will be filled by promotion. Employees may only apply
for promotion, if they meet the minimum requirements for the position to which they wish to be
promoted, on the date the announcement closes. In the event the promoted party is removed
during the probationary period from the position to which promoted, the employee shall not be
considered demoted but shall be returned to the range from which promoted. No changes in
step shall occur as a result of an employee passing the promoted position probationary period.
A promoted employee shall retain his or her anniversary date held prior to promotion.
ARTICLE 29. TEMPORARY POSITIONS
The Police Chief may temporarily promote an employee only after entering into a written
agreement of the terms of such temporary promotion with the employee.
MEMORANDUM OF UNDERSTANDING - 2002/2003 - 2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 14
ARTICLE 30. DEMOTION
Transfer of an employee to a lower class shall result in reduction of salary. The employee's
salary shall be placed in the identical step in the lower class that the employee enjoyed in the
class from which demotion was made.
Demotion can be made for cause, which shall be provided to the employee in writing by the
Police Chief prior to any action taking place. Demotion for disciplinary reasons may be appealed
through the grievance procedure by the demoted employee. Demotion for other reasons is not
appealable.
ARTICLE 31. LAYOFF
Whenever, in the judgement of the City, it becomes necessary to make a reduction in force, said
reduction whenever possible shall be accomplished through attrition.
Workers subject to a reduction in force shall be given at least thirty (30) working days' notice
prior to the effective date of the layoff. The Association shall receive concurrent notice and may
be granted an opportunity to meet and consult with the City to discuss the proposed alternatives
to a reduction in force.
When one or more workers performing in the same class in the Police Department are to face a
reduction in force, the Police Chief and an AGPOA representative shall confer on the basis on
which personnel shall be selected for layoff.
If a laid-off employee's position, or a similar position to which the City determines the former
employee is suited, becomes available within nine (9) months of layoff, said former employee
shall be recalled. If the job in a lower classification becomes available and a former employee is
qualified in the judgement of the City, helshe may be rehired in the lower classification's position
opening.
ARTICLE 32. GRIEVANCE PROCEDURE
Purpose:
A. This grievance procedure shall be the exclusive process to resolve grievances as
the term is defined herein below:
B. The purposes of this procedure are:
1. To resolve grievances informally at the lowest level; and
MEMORANDUM OF UNDERSTANDING - 2002/2003 - 2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 15
ARTICLE 32. GRIEVANCE PROCEDURE (continued)
2. To provide an orderly procedure for reviewing and resolving grievances
promptly.
Definitions:
A. Grievance means "a complaint by an employee concerning the interpretation or
application of the provisions of this Agreement or of rules or regulations governing
personnel practices or conditions, which complaint has not been resolved
satisfactorily in an informal manner between the employee and hislher immediate
supervisor."
B. As used in this procedure, the term immediate sUDervisor means "the individual so
designated by the Police Chief who assigns, reviews, and directs the work of an
employee."
Time Limits:
Each party involved in a grievance shall act quickly so that the grievance may be resolved
promptly. Every effort should be made to complete action within the time limits contained in the
grievance procedure; but with the written consent of all parties, the time limitation for any step
may be extended.
STEP 1
The grievance initially shall be personally discussed between the employee and his/her
immediate supervisor. Within seven (7) days, the immediate supervisor shall give his/her
decision or response.
STEP 2
A. If the grievance is not informally resolved to the satisfaction of the grievant in Step
1, a formal grievance may be initiated. A formal grievance must be initiated no
later than:
1. Thirty (30) days after the event of circumstances occasioning the grievance;
or
2. Within seven (7) calendar days of the Step 1 decision rendered in the
informal grievance procedure, whichever is the latter.
B. However, if the Step 1 informal grievance procedure is not initiated within the
period specified in subsection (1) above, the period in which to bring the grievance
shall not be extended by subsection (2) above.
MEMORANDUM OF UNDERSTANDING. 2002/2003.2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 16
ARTICLE 32. GRIEVANCE PROCEDURE (continued)
C. A Step 2 grievance shall be initiated in writing on a form prescribed by the City and
shall be filed with the person designated by the Police Chief as the first level of
appeal. The employee may be represented by a representative of hislher choice.
D. The grievant shall cite the specific provision(s) of the then currently effective
Memorandum of Understanding, ordinance, resolution, or written rule claimed to
have been violated, set forth the facts that purportedly constitute such violation,
and the specific remedy sought.
E. Within seven (7) days after the initiation of the Step 2 grievance, the first level of
appeal person shall investigate the grievance and give his/her decision in writing to
the grievant.
STEP 3
A. If the grievant is not satisfied with the decision rendered pursuant to Step 2,
helshe may appeal the decision within seven (7) days to the Police Chief or his/her
designated representative. The employee may be represented by a representative
of hislher choice.
B. The Police Chief or his designated representative shall respond in writing within
seven (7) days to the grievant. If the Police Chief or hislher designated
representative determines it is desirable, helshe shall hold a conference(s) or
otherwise investigate the matter.
STEP 4
A. If the grievant is not satisfied with the decision rendered pursuant to Step 3,
helshe may appeal the decision within seven (7) days to the City Manager. The
employee may be represented by a representative of hislher choice.
STEP 5
A. If the grievant is not satisfied with the decision rendered pursuant to Step 4,
helshe may, within seven (7) days, invoke the right to have the grievance resolved
by binding arbitration.
B. If the notice from the employee requesting arbitration is endorsed by an authorized
Association representative, the Association will bear fifty percent (50%) of the cost
of the services of the arbitrator. If the notice is not so endorsed by the
Association's representative, then the employee must bear half of the cost of the
arbitrator. The City shall be responsible for the remaining fifty percent (50%) of
the cost for the services of the arbitrator.
MEMORANDUM OF UNDERSTANDING - 2002/2003 - 2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 17
ARTICLE 32. GRIEVANCE PROCEDURE (continued)
C. The Association's representative and the City Manager. or his representative, shall
meet to select a single, qualified, impartial, local arbitrator; but they may agree to
use the services of a state agency or arbitration service if a mutually acceptable
local arbitrator is unavailable or if both parties are unable to agree upon an
acceptable local arbitrator.
D. The arbitration shall be convened as soon as is possible after the notice, and the
decision of the arbitrator shall be final and binding on all concerned parties.
ARTICLE 33 . MANAGEMENT RIGHTS
The City retains all its exclusive rights and authority under State law and City ordinances and
expressly and exclusively retains its management rights, which include but are not limited to:
.. the exclusive right to determine the mission of its constituent departments,
commissions, boards;
.. set standards and levels of services;
.. determine the procedures and standards of selection for employment and
promotions;
.. direct its employees;
.. determine the methods and means to relieve its employees from duty because of
lack of work or other lawful reasons;
.. maintain the efficiency of governmental operations;
.. determine the methods, means, and numbers and kinds of persons by which
government operations are to be conducted;
.. determine methods of financing;
.. determine style andlor types of City-issued equipment to be used;
.. determine andlor change the facilities, methods, technology, means,
organizational structure and composition of the work force, and allocate and
assign work by which the City operations are to be conducted;
MEMORANDUM OF UNDERSTANDING - 2002/2003 - 2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 18
ARTICLE 33. MANAGEMENT RIGHTS (continued)
.. determine andlor change the number of locations, relocations, and types of
operations, processes, and materials to be used in carrying out all City functions,
including, but not limited to, the right to contract for or subcontract any work, labor,
services, or operations of the City;
.. assign work to and schedule employees in accordance with requirements as
determined by the City and to establish and change work schedules and
assignments upon reasonable notice;
.. establish and modify productivity and performance programs and standards;
.. discharge, suspend, demote, reprimand, withhold salary increases and benefits, or
otherwise discipline employees in accordance with applicable law.
The Association recognizes that the City has, and will continue to retain whether exercised or
not, the unilateral and exclusive right to operate, administer, and manage its municipal services
and work force performing those services in all respects, sUbject to this Memorandum of
Understanding; provided, however, that the exercise of such rights does not preclude employees
or their representatives from conferring or raising grievance about the practical consequences
that decisions on these matters may have on wages, hours, and other terms and conditions of
employment. Nothing in this Management Rights clause modifies the scope of representation
defined on the Meyers-Milias-Brown Act.
ARTICLE 34. EDUCATION
The City shall pay tuition and book fees for all classes leading to an undergraduate or graduate
degree in a job-related field at an accredited school/college for all unit employees. Upon
approval of the Police Chief, reimbursement for educational costs may be granted for employees
participating in non-collegiate job-related continuing educationltraining courses/programs.
Payments must be approved by the Police Chief in advance. Reimbursement shall be limited to
$1,200 per fiscal year for all new participants beginning in FY 2001-2002.
ARTICLE 35. NIGHT DIFFERENTIAL PAY
The City shall pay $.50 (50 cents) per hour additional wages for each hour worked in a shift that
begins at or after 2:00 p.m. Shifts beginning at or after 5:00 a.m. shall be considered day shifts
and will not be subject to the differential.
MEMORANDUM OF UNDERSTANDING. 2002/2003.2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 19
ARTICLE 36. STANDBY STATUS
A. When placed on "emergency standby" by the Police Chief, or his designee, police
employees will be granted one-eighth (1/8) of an hour overtime pay for each hour
while on "emergency standby." An employee will be given a minimum of one-half
(1/2) hour overtime when placed on "emergency standby." "Emergency standby"
is the condition in which the employee is immediately available by telephone or
pager to respond to the station for duty.
B. Police employees subpoenaed to appear in court outside their regularly scheduled
working hours will be granted four (4) hours minimum overtime for a morning or
afternoon appearance, or actual overtime beyond the four (4) hour minimum if
their appearance is required in both the morning and afternoon of the same day. If
subpoenaed to appear on off-duty hours and notice of cancellation of the
subpoena is received prior to twenty-four (24) hours of the time for appearance, no
overtime will apply; however, if notice of the cancellation is received within the
twenty-four (24) hours prior to the time for appearance, the employee will be
granted two (2) hours minimum of overtime.
ARTICLE 37. ASSOCIATION ACTIVITIES
A. The Association shall provide the Police Chief and City Manager with a list of all
authorized AGPOA representatives and the list shall be kept current.
B. An employee andlor hislher AGPOA representative may, when and to the extent
necessary, take official City time without loss of compensation in order to
participate in the investigation and processing of a grievance, as provided for in
this MOU, upon notification and approval of the immediate supervisor or his/her
designee.
C. The Police Chief and City Manager will approve one employee andlor AGPOA
representative to take official City time to investigate and process a grievance,
when and to the extent necessary, and only if it will in no event adversely affect the
operational, security, or safety requirements of the City. It is understood that the
employee andlor AGPOA representative shall make every reasonable effort to
perform any of the above activities on off-duty time.
ARTICLE 38. ASSOCIATION ACCESS TO WORK LOCATIONS
A. The City agrees that the authorized AGPOA representative shall be granted
access to work location(s) to participate in investigation and processing of
grievances per the grievance procedure of the MOU or to observe working
conditions, upon approval of the Police Chief and City Manager, when to the
extent necessary.
MEMORANDUM OF UNDERSTANDING - 2002/2003 - 2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 20
ARTICLE 38. ASSOCIATION ACCESS TO WORK LOCATIONS (continued)
B. The Association shall provide the Police Chief and City Manager with a list of all
authorized AGPOA representatives, and the list shall be kept current by the
Association.
C. Upon notification and approval of the City Manager or hislher designee, an
authorized AGPOA staff member is permitted to communicate with the
employee(s) andlor AGPOA representatives on official City time without said
employee(s) andlor AGPOA representatives'loss of compensation. It is not the
intent of this section to allow general Association meetings on City time but, rather,
to allow investigation and discussion of working conditions, grievances, and safety
issues.
D. It is understood that every reasonable effort shall be made to perform the above
activities on off-duty time.
ARTICLE 39. ASSOCIATION USE OF CITY FACILITIES
A. The Association may, with prior approval of the City Manager, be granted the use
of City facilities for meetings of Association members, provided space is available.
No use fee will be charges.
B. The City agrees to furnish bulletin board space of reasonable size for posting of
AGPOA materials.
ARTICLE 40. ASSOCIATION MEET AND CONFER REPRESENTATION
Three (3) AGPOA representatives shall constitute the maximum number of employees for meet
and confer sessions with City representatives on City time during representatives working hours
for the purpose of meeting and conferring in good faith without loss of payor any benefits.
ARTICLE 41. NO STRIKE/NO LOCKOUT
The Association agrees that during the term of the Memorandum of Understanding, neither the
Association or the employees it represents will engage in, encourage, sanction, support, or
suggest any strikes. The employer agrees that it will not lockout any of its employees during the
term of this Memorandum of Understanding.
MEMORANDUM OF UNDERSTANDING - 2002/2003.2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 21
ARTICLE 42. NONDISCRIMINATION
The City shall pursue a policy of affirmative action, equal opportunity, and equal promotional
opportunity for all workers in accordance with applicable law.
No Association member shall be discriminated against by the City because of hislher efforts in
carrying out this Memorandum of Understanding or because of political, religious, union or
nonunion affiliation of belief, race, color, age, sex, national origin, handicap, marital or military
status, or sexual preference; nor shall any members of the Association discriminate against any
employee or official of the City based upon the foregoing reasons.
ARTICLE 43. RETIREMENT
The City is a contracting agency with the Public Employees' Retirement System of the State of
California, to which the City and the employees both contribute. This is carried on in conjunction
with Social Security. Participation is mandatory for all full-time City employees.
ARTICLE 44. RETIREMENT BENEFITS
A. G.C. Section 21363.1. The PERS Public Safety Officer 3% at Age 55
Retirement Plan is provided for sworn personnel, with the City paying back to
each sworn employee an amount equal to the 9% deduction from the sworn
employee's paycheck for PERS retirement.
B. G.C. Section 21354. The PERS 2% at Age 55 Retirement Plan is provided for
non-sworn personnel, with the City paying back to each non-sworn employee an
amount equal to the 7% deduction from the non-sworn employee's paycheck for
PERS retirement.
. C. G.C. Section 20636 (c)(4) pursuantto Section 20691. Beginning in FY 2001-2002
the City agrees that the employee portion of the PERS contribution, made by the
City, shall be reported to PERS as income. The City will be responsible for the
increased PERS contribution as a result of the reporting change.
D. G.C. Section 21024 and 21027. Employees may buy back, at their expense,
retirement service credit for prior military service as permitted by PERS.
E. GC Section 20042. Retirement benefits are based on the highest single year
compensation.
F. GC Section 20965. Employees will receive credit for unused sick leave.
MEMORANDUM OF UNDERSTANDING - 2002/2003.2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 22
ARTICLE 45. DENTAL PLAN
The City will pay the full dental plan insurance premiums for each employee and all of hislher
eligible dependents for a dental plan of the City's choice.
ARTICLE 46. LIFE INSURANCE
The City shall provide a $40,000 Term Life Insurance Policy to each employee, full cost for said
policy to be paid by the City.
ARTICLE 47. VISION PLAN
The City shall provide a Vision Plan to each employee and all of hislher eligible dependents, full
cost for said Vision Plan to be paid by the City.
ARTICLE 48. DISABILITY INSURANCE
The City shall pay for California State Disability Insurance for non-sworn personnel. Benefits are
payable by the State of California after a seven (7) day waiting period following the onset of the
illness or date of injury.
ARTICLE 49. MOU IMPLEMENTATION
Both parties agree that the terms of this Memorandum of Understanding supersede provisions of
all other practices, Memorandum of Understanding, resolution, and rules of the City that conflict
with provisions of this Agreement.
ARTICLE 50. REOPENING OF NEGOTIATIONS
A. The City and the AGPOA agree that as soon as possible after April 1, 2003, they will
meet and confer to establish an additional salary increase to be effective April 1 , 2004.
This increase will be set in the range of a minimum of 0% to a maximum of 5%.
B. The City and the AGPOA further agree that after March 1, 2003, should the AGPOA wish
to discuss, in the formal meet and confer process, consideration of modifications to the
PERS retirement plan for the non-sworn members who are in the Miscellaneous Unit
retirement plan, the City will agree to such meetings with the provision that should any
change to the current contract result from such meetings, the City is under no obligation
to assume the costs of such changes, but may agree to do so, in whole or in part, if the
City deems it is in the best interests of the City. In a similar way, to meet any agreed
upon part of the cost of such changes, the AGPOA may agree to convert all or part of any
raise or raises scheduled in the agreement, or to modify the agreement in other ways to
offset the costs of such changes.
MEMORANDUM OF UNDERSTANDING - 2002/2003 - 2003/2004
AGPOA AND CITY OF ARROYO GRANDE
PAGE 23
ARTICLE 50. REOPENING OF NEGOTIATIONS (continued)
The City agrees to order the 3% @ 50 Safety Plan actuarial in February of 2003, and in
February of 2004, for informational purposes only.
C. This article in no way limits the rights of the City or the AGPOA to meet and confer on any
other issues upon mutual agreement.
ARTICLE 51. MAINTENANCE OF BENEFITS
All benefits enjoyed by unit employees as of July 1, 2002, and any side letter agreements
currently in effect or reached after that date, shall remain in full force and effect unless modified
by a subsequent Memorandum of Understanding or by mutual agreement, in writing, of the
parties.
Exhibit "A" through Exhibit "I" are attached and incorporated as part of this Memorandum of
Understanding.
REPRESENTATIVES OF REPRESENTATIVES OF ARROYO
CITY OF ARROYO GRANDE GRANDE POLICE OFFICERS'
ASSOCIATION
DATE: DATE:
STEVEN ADAMS BEAU PRYOR
CITY MANAGER PRESIDENT, AGPOA
DAN HERNANDEZ CRAIG HENDRICKS
CITY NEGOTIATOR NEGOTIATOR, AGPOA
KAREN SISKO ROBERT CHUBBUCK
CITY NEGOTIATOR NEGOTIATOR, AGPOA
SHAWN PRYOR
NEGOTIATOR, AGPOA
a;'-gpoIi.tnI:IU,Oll2OO2.
EXHIBIT "A"
CITY OF ARROYO GRANDE
SCHEDULE OF SALARY RANGES-POLICE
SWORN & NON-SWORN - 07101/02 INCREASE
07/01/02 3.0% 3.0% 3.0% 3.0% 3.0%
RANGE A B C D E
20 2351 2469 2593 2722 2859
New 2422 2543 2670 2804 2945
21 2410 2532 2659 2791 2930
New 2483 2608 2739 2875 3018 Support Svc. Tech.
22 2472 2595 2725 2861 3003
New 2546 2672 2807 2947 3094
23 2534 2662 2793 2932 3080
New 2610 2741 2877 3020 3172
24 2599 2728 2863 3006 3157
New 2677 2810 2949 3096 3252
25 2663 2794 2933 3082 3235
New 2742 2878 3021 3174 3332 Comm.Svc. Officer
26 2730 2864 3007 3158 3318
New 2811 2950 3097 3253 3417
27 2796 2937 3084 3238 3400
New 2880 3025 3176 3335 3502
28 2866 3009 3160 3320 3484
New 2952 3099 3255 3419 3589
29 2939 3086 3240 3402 3572
New 3027 3178 3338 3504 3679 Support Svc. Sup.v.
30 3011 3162 3322 3487 3661
New 3101 3257 3421 3591 3770
31 3087 3241 3404 3574 3753
New 3180 3339 3506 3681 3866 Police Officer
32 3165 3324 3489 3663 3846
New 3260 3424 3593 3773 3961
33 3243 3406 3576 3755 3942
New 3341 3508 3683 3868 4060
EXHIBIT "A"
CITY OF ARROYO GRANDE
SCHEDULE OF SALARY RANGES-POLICE
SWORN & NON-SWORN - 07/01/02 INCREASE
07/01/02 3.0% 3.0% 3.0% 3.0% 3.0%
RANGE A B C D E
34 3326 3491 3665 3848 4042
New 3426 3595 3775 3964 4163
35 3408 3578 3757 3944 4142
New 3511 3686 3870 4062 4266 SR. Police Officer
36 3494 3667 3850 4045 4246
New 3599 3777 3966 4166 4373
37 3580 3760 3946 4144 4352
New 3688 3872 4064 4268 4482
-.
38 3669 3853 4047 4248 4461
New 3779 3969 4168 4375 4595
39 3762 3949 4146 4354 4572
New 3874 4067 4270 4484 4709
40 3854 4048 4250 4463 4685
New 3970 4169 4377 4597 4826
41 3951 4148 4356 4574 4803
New 4070 4272 4487 4711 4947 Police Sergeant
42 4050 4252 4465 4689 4923
New 4171 4379 4599 4829 5071
43 4152 4359 4577 4806 5047
New 4276 4490 4715 4950 5198
44 4256 4468 4693 4928 5174
New 4384 4602 4833 5075 5329
45 4363 4581 4811 5051 5303
New 4494 4719 4955 5203 5463
46 4473 4697 4932 5178 5436
New 4607 4838 5080 5333 5599
47 4585 4813 5054 5308 5572
New 4722 4958 5206 5467 5739
EXHIBIT "B"
CITY OF ARROYO GRANDE
SCHEDULE OF SALARY RANGES-POLICE
SWORN - 01/01/03 INCREASE
01/01/03 4.0% 4.0% 4.0% 4.0% 4.0%
RANGE A B C D E
30 3101 3257 3421 3591 3770
New 3225 3387 3558 3735 3921
31 3180 3339 3506 3681 3866
New 3307 3472 3647 3829 4021 Police Officer
32 3260 3424 3593 3773 3961
New 3391 3560 3737 3923 4120
33 3341 3508 3683 3868 4060
New 3474 3649 3831 4023 4222
34 3426 3595 3775 3964 4163
New 3563 3739 3926 4122 4329
35 3511 3686 3870 4062 4266
New 3651 3833 4025 4225 4437 SR. Police Officer
36 3599 3777 3966 4166 4373
New 3743 3928 4124 4333 4548
37 3688 3872 4064 4268 4482
New 3835 4027 4227 4439 4662
38 3779 3969 4168 4375 4595
New 3930 4128 4335 4550 4779
39 3874 4067 4270 4484 4709
New 4029 4230 4441 4664 4898
40 3970 4169 4377 4597 4826
New 4129 4336 4552 4781 5019
41 4070 4272 4487 4711 4947
New 4232 4443 4666 4900 5145 Police Sergeant
42 4171 4379 4599 4829 5071
New 4338 4555 4783 5022 5274
43 4276 4490 4715 4950 5198
New 4448 4669 4903 5148 5406
EXHIBIT "C"
CITY OF ARROYO GRANDE
SCHEDULE OF SALARY RANGES-POLICE
SWORN - 04/01/03 INCREASE
04/01/03 3.0% 3.0% 3.0% 3.0% 3.0%
RANGE A B C D E
31 3307 3472 3647 3829 4021
New 3406 3576 3756 3943 4141 Police Officer
32 3391 3560 3737 3923 4120
New 3492 3667 3849 4041 4243
33 3474 3649 3831 4023 4222
New 3579 3758 3946 4143 4349
34 3563 3739 3926 4122 4329
New 3670 3851 4043 4246 4459
35 3651 3833 4025 4225 4437
New 3760 3948 4146 4351 4570 SR. Police Officer
36 3743 3928 4124 4333 4548
New 3855 4046 4248 4463 4684
37 3835 4027 4227 4439 4662
New 3950 4148 4354 4572 4801
38 3930 4128 4335 4550 4779
New 4048 4251 4465 4687 4922
39 4029 4230 4441 4664 4898
New 4150 4357 4574 4804 5045
40 4129 4336 4552 4781 5019
New 4253 4466 4689 4924 5170
41 4232 4443 4666 4900 5145
New 4359 4576 4806 5047 5299 Police Sergeant
42 4338 4555 4783 5022 5274
New 4468 4691 4926 5173 5432
43 4448 4669 4903 5148 5406
New 4581 4809 5050 5303 5569
44 4559 4786 5027 5278 5542
New 4696 4930 5178 5437 5708
EXHIBIT "D"
CITY OF ARROYO GRANDE
SCHEDULE OF SALARY RANGES-POLICE
SWORN - 07/01/03 INCREASE
07/01/03 2.5% 2.5% 2.5% 2.5% 2.5%
RANGE A B C D E
31 3406 3576 3756 3943 4141
New 3491 3666 3850 4042 4245 Police Officer
32 3492 3667 3849 4041 4243
New 3580 3759 3945 4142 4350
33 3579 3758 3946 4143 4349
New 3668 3852 4044 4247 4458
34 3670 3851 4043 4246 4459
New 3761 3948 4145 4352 4571
35 3760 3948 4146 4351 4570
New 3854 4047 4249 4460 4684 SR. Police Officer
36 3855 4046 4248 4463 4684
New 3951 4147 4354 4574 4801
37 3950 4148 4354 4572 4801
New 4049 4252 4463 4686 4921
38 4048 4251 4465 4687 4922
New 4149 4358 4577 4804 5045
39 4150 4357 4574 4804 5045
New 4254 4466 4689 4924 5171
40 4253 4466 4689 4924 5170
New 4359 4578 4806 5047 5299
41 4359 4576 4806 5047 5299
New 4468 4691 4926 5173 5432 Police Sergeant
42 4468 4691 4926 5173 5432
New 4580 4808 5050 5302 5568
43 4581 4809 5050 5303 5569
New 4695 4930 5177 5435 5708
44 4696 4930 5178 5437 5708
New 4813 5053 5307 5573 5851
EXHIBIT HE"
CITY OF ARROYO GRANDE
SCHEDULE OF SALARY RANGES-POLICE
SWORN - 01/01/04 INCREASE
01/01/04 2.0% 2.0% 2.0% 2.0% 2.0%
RANGE A B C D E
31 3491 3666 3850 4042 4245
New 3561 3739 3927 4123 4330 Police Officer
32 3580 3759 3945 4142 4350
New 3651 3834 4024 4225 4437
33 3668 3852 4044 4247 4458
New 3741 3929 4125 4332 4547
34 3761 3948 4145 4352 4571
New 3837 4027 4227 4439 4662
35 3854 4047 4249 4460 4684
New 3932 4128 4334 4549 4778 SR. Police Officer
36 3951 4147 4354 4574 4801
New 4030 4230 4441 4666 4898
37 4049 4252 4463 4686 4921
New 4130 4337 4552 4780 5020
38 4149 4358 4577 4804 5045
New 4232 4445 4668 4900 5146
39 4254 4466 4689 4924 5171
New 4339 4555 4782 5022 5274
40 4359 4578 4806 5047 5299
New 4446 4669 4902 5148 5405
41 4468 4691 4926 5173 5432
New 4558 4785 5025 5277 5540 Police Sergeant
42 4580 4808 5050 5302 5568
New 4672 4905 5151 5408 5679
43 4695 4930 5177 5435 5708
New 4789 5028 5280 5544 5822
44 4813 5053 5307 5573 5851
New 4909 5154 5413 5684 5968
EXHIBIT "F"
CITY OF ARROYO GRANDE
SCHEDULE OF SALARY RANGES-POLICE
NON-SWORN - 01/01/03 INCREASE
01/01/03 3.0% 3.0% 3.0% 3.0% 3.0%
RANGE A B C D E
20 2422 2543 2670 2804 2945
New 2495 2619 2750 2888 3033
21 2483 2608 2739 2875 3018
New 2557 2686 2821 2961 3109 Support Svc. Tech.
22 2546 2672 2807 2947 3094
New 2623 2753 2891 3036 3186
23 2610 2741 2877 3020 3172
New 2688 2824 2963 3111 3267
24 2677 2810 2949 3096 3252
New 2757 2895 3038 3189 3349
25 2742 2878 3021 3174 3332
New 2825 2965 3112 3269 3432 Comm.Svc. Officer
26 2811 2950 3097 3253 3417
New 2896 3039 3190 3350 3520
27 2880 3025 3176 3335 3502
New 2967 3115 3272 3436 3607
28 2952 3099 3255 3419 3589
New 3041 3192 3352 3522 3697
29 3027 3178 3338 3504 3679
New 3118 3274 3438 3609 3790 Support Svc. Supv.
30 3101 3257 3421 3591 3770
New 3194 3355 3524 3699 3884
31 3180 3339 3506 3681 3866
New 3275 3439 3611 3792 3982
32 3260 3424 3593 3773 3961
New 3358 3526 3701 3886 4080
33 3341 3508 3683 3868 4060
New 3441 3614 3794 3984 4182
EXHIBIT "G"
CITY OF ARROYO GRANDE
SCHEDULE OF SALARY RANGES-POLICE
NON-SWORN - 04/01/03 INCREASE
04/01/03 2.0% 2.0% 2.0% 2.0% 2.0%
RANGE A B C D E
20 2495 2619 2750 2888 3033
New 2545 2672 2805 2946 3094
21 2557 2686 2821 2961 3109
New 2608 2740 2878 3021 3171 Support Svc. Tech.
22 2623 2753 2891 3036 3186
New 2675 2808 2949 3096 3250
23 2688 2824 2963 3111 3267
New 2742 2880 3023 3173 3333
24 2757 2895 3038 3189 3349
New 2812 2953 3099 3252 3416
25 2825 2965 3112 3269 3432
New 2881 3024 3174 3335 3501 Comm.Svc. Officer
26 2896 3039 3190 3350 3520
New 2954 3100 3253 3417 3590
27 2967 3115 3272 3436 3607
New 3026 3178 3337 3504 3679
28 3041 3192 3352 3522 3697
New 3102 3256 3420 3592 3771
29 3118 3274 3438 3609 3790
New 3180 3339 3506 3681 3865 Support Svc. Supv.
30 3194 3355 3524 3699 3884
New 3258 3422 3595 3773 3961
31 3275 3439 3611 3792 3982
New 3340 3508 3684 3868 4062
32 3358 3526 3701 3886 4080
New 3425 3597 3775 3963 4162
33 3441 3614 3794 3984 4182
New 3510 3686 3870 4064 4266
EXHIBIT" H"
CITY OF ARROYO GRANDE
SCHEDULE OF SALARY RANGES-POLICE
NON-SWORN - 07/01/03 INCREASE
07/01/03 2.5% 2.5% 2.5% 2.5% 2.5%
RANGE A B C D E
20 2545 2672 2805 2946 3094
New 2608 2738 2876 3019 3171
21 2608 2740 2878 3021 3171
New 2673 2808 2950 3096 3250 Support Svc. Tech.
22 2675 2808 2949 3096 3250
New 2742 2878 3023 3174 3331
23 2742 2880 3023 3173 3333
New 2810 2952 3098 3253 3416
24 2812 2953 3099 3252 3416
New 2882 3026 3176 3334 3502
25 2881 3024 3174 3335 3501
New 2953 3099 3254 3418 3588 Comm.Svc. Officer
26 2954 3100 3253 3417 3590
New 3027 3177 3335 3503 3680
27 3026 3178 3337 3504 3679
New 3102 3257 3420 3592 3771
28 3102 3256 3420 3592 3771
New 3179 3337 3505 3682 3865
29 3180 3339 3506 3681 3865
New 3259 3423 3594 3773 3962 Support Svc. Supv.
30 3258 3422 3595 3773 3961
New 3339 3507 3684 3867 4060
31 3340 3508 3684 3868 4062
New 3424 3595 3776 3964 4163
32 3425 3597 3775 3963 4162
New 3511 3687 3869 4063 4266
33 3510 3686 3870 4064 4266
New 3598 3778 3967 4165 4372
EXHIBIT "I"
CITY OF ARROYO GRANDE
SCHEDULE OF SALARY RANGES-POLICE
NON-SWORN - 01/01/04 INCREASE
01/01/04 2.0% 2.0% 2.0% 2.0% 2.0%
RANGE A B C D E
20 2608 2738 2876 3019 3171
New 2660 2793 2933 3080 3235
21 2673 2808 2950 3096 3250
New 2727 2864 3009 3158 3315 Support Svc. Tech.
22 2742 2878 3023 3174 3331
New 2797 2935 3083 3237 3398
23 2810 2952 3098 3253 3416
New 2867 3011 3160 3318 3484
24 2882 3026 3176 3334 3502
New 2940 3087 3240 3400 3572
25 2953 3099 3254 3418 3588
New 3012 3161 3319 3487 3660 Comm.Svc. Officer
26 3027 3177 3335 3503 3680
New 3088 3241 3401 3573 3753
27 3102 3257 3420 3592 3771
New 3164 3322 3489 3664 3847
28 3179 3337 3505 3682 3865
New 3243 3404 3575 3756 3942
29 3259 3423 3594 3773 3962
New 3325 3491 3666 3849 4041 Support Svc. Supv.
30 3339 3507 3684 3867 4060
New 3406 3577 3758 3945 4141
31 3424 3595 3776 3964 4163
New 3492 3667 3851 4044 4246
32 3511 3687 3869 4063 4266
New 3581 3760 3947 4144 4351
33 3598 3778 3967 4165 4372
New 3670 3854 4046 4249 4460
11.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGE&"
SUBJECT: PRESENTATION BY THE SAN LUIS OBISPO COUNTY HOUSING
TRUST FUND AND CONSIDERATION OF SUPPORT
DATE: JULY 23, 2002
RECOMMENDATION:
It is recommended the City Council formally support the concept of the San Luis Obispo
County Housing Trust Fund and direct staff to work with representatives of the Trust
Fund on identifying opportunities for future joint projects and funding alternatives.
FUNDING:
There is no fiscal impact from supporting the concept of the Trust Fund. The Trust
Fund originally proposed an annual funding level from the City of Arroyo Grande of
$368,058. The City does not have such funding available. Therefore, at this time, staff
instead recommends working with the Trust Fund on identifying a future joint pilot
project and potential ongoing revenue sources. A project would likely require some
level of City financial participation, which would propose to be funded from the
Affordable Housing "In Lieu" Fee Fund and/or Redevelopment Affordable Housing "Set
Aside" Fund.
DISCUSSION:
At the June 25, 2002 City Council meeting, Council Member Dickens suggested the City
Council schedule a presentation by the San Luis Obispo County Housing Trust Fund,
which was agreed to by the Council. The mission of the Housing Trust Fund is ".. .to
increase the number of units of affordable housing for low and moderate income County
residents". The primary benefit of the concept is to be able to better leverage public
funding for affordable housing projects.
Staff has identified two issues of concern with regard to the Trust Fund proposal. First,
the Housing Trust Fund had initially requested City financial support through General
Fund monies on an annual basis, which we do not believe is feasible. Secondly, if cities
are asked to pool resources for housing projects, State law will need to be changed so
jurisdictions receive credit toward their regional housing requirements for project funding
spent outside their boundaries.
CITY COUNCIL
SAN LUIS OBISPO HOUSING TRUST FUND
JULY 23, 2002
PAGE 2
If initial participation is targeted to a specific pilot project, these issues will not be a
concern. Therefore, staff recommends the City Council support the concept and direct
staff to continue to coordinate with the Trust Fund on opportunities for participation.
However. staff believes both these issues will need to be addressed as part of any
strategy for ongoing future funding,
Representatives of the Trust Fund have made presentations to the County and City of
San Luis Obispo. Both took similar actions, supporting the concept, but not allocating
funding at this time. Attached is an informational brochure produced by the Housing
Trust Fund.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve motion in support of the Housing Trust Fund concept;
- Do not approve motion of support;
- Take other action as deemed appropriate;
- Provide direction to staff.
Attachments:
1. San Luis Obispo County Housing Trust Fund informational brochure
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