R 3618
RESOLUTION NO. 3618
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING PROGRAM SUPPLEMENT
AGREEMENT NO. 768 TO ADMINISTERING AGENCY-
STATE AGREEMENT FOR STATE FUNDED PROJECTS NO.
000199 FOR THE CREEKSIDE PEDESTRIAN WALK,
PHASE III PROJECT
WHEREAS, the City and the State have entered into Administering Agency-State
Agreement for State Funded Projects No. 000199 on August 2,1999; and
WHEREAS, Program Supplement No. 768 to the Administering Agency-State Agreement
for State Funding Projects No. 000199 designates the State funds requested and the
matching funds to be provided by the City of Arroyo Grande for all phases of the Scenic
Creekside Walk, Phase III capital improvement project;
WHEREAS, the City of Arroyo Grande is eligible to receive State Transportation
Improvement Program (STIP) funds for this project.
NOW, THEREFORE, BE IT RESOLVED, that the City Council ofthe City of Arroyo Grande
hereby:
A. Approves Exhibit "A" attached, entitled "Program Supplement No. 768 to
Administering Agency-State Agreement for State Funded Projects No. 000199"
B. Appoints the Mayor as the official representative authorized to execute Program
Supplement Agreement No. 768.
On motion of Council Member Runels, seconded by Council Member Dickens, and on the
following roll call vote, to wit:
AYES: Council Members Runels, Dickens, Ferrara, Lubin, and Mayor Lady
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 27th day of August, 2002.
RESOLUTION NO. 3618
PAGE 2
MICHAE~
ATTEST:
~
ORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~
~ N ADAMS, CITY MANAGER
APPROVED AS TO FORM:
~~~-
TIM HY J. EL, CITY ATTORNEY
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EXHIBIT "An
PROGRAM SUPPLEMEN'l' NO. 768 Date :July 25,2002
to Location: 05-SLO-O-ARGD
""1MJ:NXSTER:ING AGENCY-STATE AGREEMBNT Project Number:RPL-5199(016)
OR STATE FUNDED PROJECTS NO. 000199 E.A. NUmber:05-4A0884
Locode:5199
This PROGRAM SUPPLEMENT, effective 0613012001, is hereby incorporated into the Administering Agency - State Agreement
No. 000199 for State Funded Projects entered into between the ADMINISTERING AGENCY and the STATE with an effective date
of 08/02199 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is adopted in accordance with
Article I of the aforementioned'Master Agreement under authority of Resolution No. approved by the
ADMINISTERING AGENCY on (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to payment of funds encumbered to this project, it accepts
and will comply with the Special Covenants and Conditions set forth on the following pages.
PROJECT LOCAT:ION:
Arroyo Grande - north side of Arroo Grande Creek between Bridge and Mason Streets
TYPE' 01' WORK: Construct a bluff top pedestrian promena
Estimated Cost State I'Imds Matching I'Imds
STATE $140,000.00 LOCAL Other lI'und OTHER
$255,000.00 $364.00 $114,636.00 $0_00
C:ITY 01' ARROYO GRANDE STATE 01' CAL:II'ORN:IA
Department of Transportation
By By
Chief, Office of Project :tmp1ementat:
Date Division of Local Assistance
Date
Title
I hereby certify upon fIlY personal knowledge that budgeted :fund. are available for this encumbrance.
Accounting Officer ~ Date 6 $140,000.00
Chapter Statute. Item Program. Be I'UJ1d Source AIII)t!N'1'
52 2000 2660-101-042 2000-2001 20.30,600.635 S 262040 042-T 140,000,00
Program. Supplement 00-0199-768- SERIAL page 1 of 3 i
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05-SLO-O-ARGD 07/2512002
RPL-5199(016)
SPECrAL COVENANTS OR REMARKS
1. This PROJECT is programmed to receive funding from the 1998 State
Transportation Improvement Program (STrp), as amended. Funding
may be provided under one or more components. A component(s)
specific fund allocation is required, in addition to other
requirements, before reimbursable work can occur for the
component(s) identified. Each allocation will be assigned an
effective date and identify the amount of funds allocated per
cODlPonent(s).
This PROGRAM SUPPLEMENT has been prepared to allow reimbursement
of eligible PROJECT expenditures for the component(s) allocated.
The start of'reimbursable expenditures is restricted to the later
of either 1) the effective date of the Master Agreement, 2)the
effective date of the PROGRAM SUPPLEMENT, or 3)the effective date
of the component specific allocation.
2. STATE and ADMrNrSTERrNG AGENCY agree that additional funds made
available by future allocations will be encumbered on this
PROJECT by use of a STATE approved Allocation Letter and Finance
Letter. ADMrNrSTERrNG AGENCY agrees that STATE funds available
for reimbursement will be limdted to the amount allocated by the
California Transportation Commission (CTC) and/or the STATE.
3. This PROJECT is subject to the timely use of funds provisions
enacted by Senate Bill 45 (SB 45), approved in 1997, and
subsequent CTC guidelines and State procedures approved by the
CTC and STATE, as outlined below:
Funds allocated for the environmental & permits, plan
specifications & estimate, and right-of-way cODlPonents are
available for expenditure until the end of the second fiscal year
following the year in which the funds were allocated.
Funds allocated for the construction component are subject to an
award deadline and contract cODlPletion deadline. ADMrNrSTERrNG
AGENCY agrees to award the contract within 12 months of the
construction fund allocation and complete the construction or
vehicle purchase contract within 36 months of award.
4. upon ADMrNrSTERrNG AGENCY request, the CTC and/or STATE may
approve supplementary allocations, time extensions, and fund
transfers between cODlPonents. An approved time extension will
Program Supplement 00-0199-768- SERIAL Page 2 of 3
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05-SLO-O-ARGD 07/25/2002
RPL-5199(016)
SPECIAL COVENANTS OR REMARKS
revise the timely use of funds criteria, outlined above, for the
component(s) and allocation(s) requested. Approved supplementary
allocations, time extensions, and fund transfers between
components, made after the execution of this PROGRAM SUPPLEMENT
will be documented and considered subject to the terms and
conditions thereof.
Documentation for approved supplementary allocations, time
extensions, and fund transfers between components, will be a
STATE approved Allocation Letter, Fund Transfer Letter, Time
Extension Letter, and Finance Letter, as appropriate.
5. This PROJECT will be administered in accordance with the CTC STIP
guidelines, as adopted or amended, and the STATE Procedures for
Administering Local Grant Projects in the State Transportation
Improvement Program (STIP) , the Local Assistance Program
Guidelines, and the Local Assistance Procedures Manual. The
submittal of invoices for project costs shall be in accordance
with the above referenced publications and the following.
6. The ADMINISTERING AGENCY shall invoice STATE for environmental &
permits, plans specifications & estimate, and right-of-way costs
no later than 180 days after the end of last eligible fiscal year
of expenditure. For construction costs, the ADMINISTERING AGENCY
has 180 days after project completion to make the final payment
to the contractor and prepare the final Report of Expenditures
and final invoice, and submit to STATE for verification and
payment.
7. All obligations of STATE under the terms of this Agreement are
subject to the appropriation of resources by the Legislature and
the encumbrance of funds under this Agreement. Funding and
reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
Program Supplement 00-0199-768- SERIAL page 3 of 3
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RESOLUTION NO. 3618
OFFICIAL CERTIFICATION
I, KELLY WETMORE, Director of Administrative Services/Deputy City Clerk of
the City of Arroyo Grande, County of San Luis Obispo, State of California, do
hereby certify under penalty of perjury, that Resolution No. 3618 is a true, full,
and correct copy of said Resolution passed and adopted at a regular meeting of
the City Council of the City of Arroyo Grande on the 27th day of August, 2002.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 30th
day of August, 2002.
ORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
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