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Agenda Packet 2002-10-08 CITY COUNCIL City of AGENDA JIrroyo qrancfe Michael A. Lady Mayor Thomas A. Runels Mayor Pro Tem Steven Adams Jim Dickens Council Member City Manager Tony Ferrara Council Member Timothy J. Carmel City Attorney Sandy Lubin Council Member Kelly Wetmore Director. Administrative Services AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, OCTOBER 8,2002 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: CAMP FIRE CLUB, Wi-Be-Fu-Lo-Frl-GI 4. INVOCATION: PASTOR RICHARD SCHARN 5. SPECIAL PRESENTATIONS: 5.a. Certificate of ADDreciation - Dania Bennett as Miss Teen Arroyo Grande 6. AGENDA REVIEW: 6a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY - OCTOBER 8, 2002 PAGE 2 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication; however, in compliance with the Brown Act, will not take any action on items that are not on the agenda. Upon completing your comments: . You may be directed to staff for assistance; . A Council Member may indicate an interest in discussing your issue with you subsequent to the Council meeting; . The Council may direct staff to research the issue and subsequently report back to the Council (generally in the form of a memorandum or staff report); or . No action is required or taken. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash Disbursement Ratification (SNODGRASS) Recommended Action: Approve the listing of cash disbursements for the period September 16, 2002 through September 30, 2002. 8.b. Statement of Investment DeDOslts (SNODGRASS) I Recommended Action: Receive and file the report of current investment deposits as of September 30, 2002. 8.c. Consideration of ADDI'oval of MJnutes (WETMORE) Recommended ActIon: Approve the minutes of the Special and Regular City Council Meetings of September 24, 2002 as submitted. 8.d. Consideration of Authorization to Contract CustodilJ Serv,lces (HERNANDEZ) Recommended Action: Approve contract with Clean Sweep Janitorial Service to assume building custodial services for the City. 8.e. Consideration of Resolution In SUDDOrt 9f ProDOSltlon 46 (ADAMS) Recommended Action: Adopt Resolution in support of Proposition 46. 8.1. Consideration of Proaress PaYment No.2 - Rancho Grande Park Prolect - PW 2002-03 (SPAGNOLO) Recommended Action: Authorize Progress Payment No. 2 in the amount of $75,048.08 to Herrera Engineering, Inc. for the Rancho Grande Park Project. , , i '- -.J AGENDA SUMMARY - OCTOBER 8, 2002 PAGE 3 8. CONSENT AGENDA (continued): 8.g. Consideration to Award Bid for Public Works Va-Ton Plck-UD Truck (SPAGNOLO) Recommended Action: Award the bid of $18,465.94 from Mullahey Ford for a Yz ton pick-up truck for the Public Works Department. 8.h. Consideration of Modification to the Consultant Services ADreement Between ~tv of Arroyo Grande and John L. Wallace and Assocl- (SPAGNOLO) Recommended Action: Modify the Consultant Services Agreement between the City of Arroyo Grande and John L. Wallace and Associates. 9. PUBLIC HEARINGS: 9.a. Consideration of a Resolu\JOn IncreasinG OQ:8l'8t1nG Fees Baaed on Changes in the Januarv 2002 Consumer ptfce Index (CPI) (SNODGRASS) Recommended Action: Adopt Resolution. 10. CONTINU~D BUSINESS: 10.a. Consideration of Pollcv and Reauests to Provide Water and Sewer ServIce for Areas Outside the CI,W ",Imb! (ADAMS/SPAGNOLO) Recommended Action: Approye the proposed policy and direct staff to respond to the corresponding requests for water service consistent with the policy. , I 11. NEW BUSIN~SS: None. 12. CITY COUNCIL MeMBER ITr:MI: The following item{s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. a) None. , , ---- _...~ '- AGENDA SUMMARY - OCTOBER 8, 2002 PAGE 4 13. CITY MANAGER ITEMS: The following item{s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. a) The City Engineer has received the Amended Condo Plan, owned by Orrin Cocks. The subject condo plan, which affects Tract 1485, is located at 1190 and 1196 East Grand Avenue at the northeast comer of East Grand Avenue and North Elm Street. This amended condo plan executes the approval of both Tentative Parcel Map 99-005 and Tentatiye Parcel Map 00-004, and splits condo units 3 and 5 into 3A and 38 and 5A and 5B respectively. Unless appealed, the Final Map will be approved by the City Engineer within ten days following the date of this agenda. 14. COUNCIL COMMUf'.lICATION~: Correspondence/Comments as presented by the City Council. 15. STAFF COMMUNICATI9NS: Correspondence/Comments as presented by the City Manager. 16. ADJOURNMENT r * * *, * * * * Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administrative Services and are available for public inspection and reproduction at cost. If you have questions regarding any agenda item, please contact the Director of Administrative Services at (805) 473-5414. * * * * * * * In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the Director of Administrative Services at the number listed above at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting. * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. www.arrovoarande.ora 5.a. CITV OF Certificate of J\ypreciation 'Recoanizi11f:J q)ania 'Bennett as . ~s QY em Arroyo Grande C))ania 'Bennett ftas served this communit"f. CIS ~ cr em ArrOlo Grande for the past 1!ear. C))ania ftas participated in conununit"f events SuOl CIS the Straw~ and' <Harvest g<'estivaCs, and' ri&&on cuttings for the Cftam&er of COl1U1terce. C))ania ftas represented and' I served the Cit1! of ArrOlo Grand'e with great pride, dedication and' , enthusiClSm. , . . g,(lc:ftae( A- ~t, ~or 8.a. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES 1/1- r L}<\ S BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR C73);,L.- SUBJECT: CASH DISBURSEMENT RA TIFICA TION DATE: OCTOBER 8, 2002 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period September 16 - September 30,2002. FUNDING: There is a $751,245.54 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT 1 - Cash Disbursement Listing ATTACHMENT 2 - September 20,2002 Accounts Payable Check Register ATTACHMENT 3 - September 20,2002 Payroll Checks and Benefit Checks ATTACHMENT 4 - September 27,2002 Accounts Payable Check Register -...-.- ~ ATTACHMENT 1 CITY OF ARROYO GRANDE CASH DISBURSEMENTS For the Period of September 16 Through September 30, 2002 October 8, 2002 Presented are the cash disbursements issued by the Department of Financial Services for the period September 16 to September 30, 2002. Shown are cash disbursements by week of occurrence and type of payment. WEEK TYPE OF PAYMENT .l\J"l'.t\~~"..~~ September 20, 2002 Accounts Payable Cks 107689-107784 2 $ 76,525.19 Payroll Checks & Benefit Checks 3 301.212.19 377,737.38 September 27, 2002 Accounts Payable Cks 107797-107897 4 373,508.16 Two Week Total $ 751.245.54 ATTACH~ENT 2 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 09/18/02 14 :37 VOUCHER/CHECK REGISTER FOR PERIOD 16 VOUCHER/ CHECK CHECK YONDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBSR NAME DESCRIPTION NUMBER AMOUNT AMOUNT 67844 09/16/02 088218 UNITED STATES POSTMASTB POSTAGE-CITYWIDE NEWSLETTER 010.4002.5504 920.52 920.52 107689 09/20/02 000234 A & R WELDING SUPPLY OXY & ACETYLENE GASES 010.4305.5303 14.00 14.00 107690 09/20/02 001000 ADVANCED PAGING PAGER TO 8-31 010.4421.5602 131.40 107690 09/20/02 001000 ADVANCED PAGING PAGER TO 8-31 010.4421.5602 131.40 107690 09/20/02 001000 ADVANCED PAGING PAGER TO 8-31 010.4421.5602 131.40 I 107690 09/20/02 001000 ADVANCED PAGING PAGER TO 8-31 010.4421.5602 131.40 107690 09/20/02 001000 ADVANCED PAGING PAGER TO 8-31 010.4421.5602 131.40 107690 09/20/02 001000 ADVANCED PAGING PAGER TO 8-31 010.4421.5602 155.40 107690 09/20/02 001000 ADVANCED PAGING PAGER TO 8-31 010.4421.5602 83.88 107690 09/20/02 001000 ADVANCED PAGING PAGER TO 8-31 010.4213.5303 83.88 107690 09/20/02 001000 ADVANCED PAGING PAGER TO 8-31 010.4213.5303 83.88 107690 09/20/02 001000 ADVANCED PAGING FCC TELECOM FEE 010.4421.5602 25.19 107690 09/20/02 001000 ADVANCED PAGING PUC UTILITIES FEES 010.4421.5602 42.40 1,131. 63 107691 09/20/02 100897 AMERICAN TEMPS BRADFORD SVCS-8/31 010.4130.5303 712.80 712.80 107692 09/20/02 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SV~S. 010.4213.5303 250.00 107692 09/20/02 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN sves. 010.4213.5303 250.00 500.00 107693 09/20/02 103062 AQUA-METRIC SALES CO TOUCH READ METERS 640.4712.5207 1,145.82 107693 09/20/02 103062 AQUA-METRIC SALES CO TOUCH READ METERS 640.4712.5207 3,437.45 4,583.27 107694 09/20/02 006006 ARROYO GRANDE FLOWER SH FLORAL ARRANGEMENTS 010.4001.5504 139.42 139.42 107695 09/20/02 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 364.98 364.98 107696 09/20/02 103221 CISSIE BENCOMA REF. CHILD IN MOTION-BENCOMA 010.0000.4602 26.25 26.25 107697 09/20/02 101987 BERNARD'S H.D. SPECIALT TEST CHARGING SYS/BATrERY 010.4201.5601 135.74 135.74 107698 09/20/02 101782 BOB'S EXPRESS WASH CAR WASH 010.4201.5601 90.00 90.00 107699 09/20/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 220.4303.5255 18.25 107699 09/20/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 220.4303.5255 19.79 107699 09/20/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 220.4303.5255 19.79 57.83 107700 09/20/02 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4211.5303 93.00 93.00 107701 09/20/02 013026 BRISCO MILL & LUMBER PLYWOOD/BOLTS/WASHERS/NtrrS 220.4303.5603 44.40 107701 09/20/02 013026 BRISCO MILL & LUMBER WATER SEAL 220.4303.5603 41.80 107701 09/20/02 013026 BRISCO MILL & LUMBER LUMBSR 220.4303.5613 6.01 92.21 107702 09/20/02 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 18.44 107702 09/20/02 013806 BURKE AND PACE OF AG LUMBSR 220.4303.5613 3.29 107702 09/20/02 013806 BURKE AND PACE OF AG LUMBSR 220.4303.5613 8.88 30.61 107703 09/20/02 021940 C.COAST TAXI CAB SERVIC TAXI SVCS TO 8/31 225.4553.5507 1,238.50 1,238.50 107704 09/20/02 016692 CA. PEACE OFFICER'S ASSN REGIS-CRAIG HENDRICKS 010.4201.5501 174.00 174.00 -~-- ._-~ -- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 09/18/02 14:37 VOUCHER/CHECK REGISTER FOR PERIOD 16 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 107705 09/20/02 100357 CA.ST.OES REGIS-B. MILTON 010.4201. 5501 325.00 325.00 107706 09/20/02 015160 CALIFORNIA CONTRACTOR S STEEL VISE 010.4305.5273 259.69 259.69 107707 09/20/02 101166 CDP FF 1 CERT-MCLEAN 010.4211.5501 30.00 30.00 107708 09/20/02 022632 CHAPARRAL COPIER STAPLES 010.4421.5602 75.00 107708 09/20/02 022632 CHAPARRAL COPIER MAINT/OVERAGE 010.4421.5602 107.96 182.96 107709 09/20/02 102828 CHARTER COMMUNICATIONS MONTHLY CABLE MODEM SVCS-MIS 010.4140.5303 189.85 189.85 107710 09/20/02 023088 CHERRY LANE NURSERY PLANTS 220.4303.5613 74.92 74.92 107711 09/20/02 024832 COMMUNICATION SOLUTIONS ADJUST PRESSURE SETI'ING 640.4712.5303 290.00 107711 09/20/02 024832 COMMUNICATION SOLUTIONS REPL. PHASB FAIL RELAYS 612.4610.5610 256.66 546.66 107712 09/20/02 103225 ADRIENEE CRIST REF ',PRE-SCHOOL-CRIST 010.0000.4603 25.50 25.50 107713 09/20/02 026754 CRYSTAL SPRINGS WATER C BOTI'LED WATER 010.4430.5605 15.75 15.75 107714 09/20/02 026832 CUESTA EQUIPMENT CO GAGE 010.4211.5601 61.54 107714 09/20/02 026832 CUESTA EQUIPMENT CO TEE/BUSHING/ADAPTERS/SWIVEL 010.4211.5601 92.15 107714 09/20/02 026832 CUESTA EQUIPMENT CO RING/GASKETS 010.4211.5601 59.49 213 .18 107715 09/20/02 027534 D.G.REPAIR ALTERNATOR/BATTERY 010.4201.5601 200.87 200.87 107716 09/20/02 103176 DATANET SOLUTIONS LASERFICHE SUPPORT 010.4201.5607 1,850.00 1,850.00 107717 09/20/02 028548 DAYSTAR INDUSTRIES STREET SWEEPING 010.4303.5303 150.00 150.00 107718 09/20/02 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SANTOS 010.4424.5351 690.00 690.00 107719 09/20/02 101035 RICHARD DEMING PESTICIDE CLASS-JAMES KOSKI 010.4420.5501 180.00 180.00 107720 09/20/02 100197 JEREMY DENTON STRESS DEBRIEFING 010.4201. 5303 80.00 80.00 101721 09/20/02 016302 DEPAR'IMENT OF CORRECTIO CMC CREWS-JULY 220.4303.5303 2,579.07 2,579.07 107722 09/20/02 102742 SARA DIAZ CREATIVE MEMORIES CLASS-DIAZ 010.4424.5351 28.00 28.00 107723 09/20/02 029484 DIESELRO INC. SMOKE TEST 220.4303.5601 35.00 35.00 107724 09/20/02 030284 DENISE DUFFY & ASSOCIAT CONS. SVCS-CREEKSIDE CI'R 010.0000.2550 8,558.65 8,558.65 107725 09/20/02 103140 EOA PROJ.3-2469-001 STORM DRAIN 010.4130.5303 2,875.00 2,875.00 107726 09/20/02 036738 GALL'S INC 3 SEASON JACKET 010.4212.5255 79.67 79.67 101727 09/20/02 101103 GARVEY EQUIPMENT COMPAN BRUSH BLADES 220.4303.5603 432.46 432.46 I 107728 09/20/02 101604 BARBIE GARY REIMB,CLASS-HARPER 010.4425.5255 40.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 09/18/02 14 :37 VOUCHER/CHECK REGISTER FOR PERIOD 16 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 107728 09/20/02 101604 BARBIE GARY REIMB.CLASS REGIS-MIRANDA 010.4425.5255 40.00 80.00 107729 09/20/02 038532 GRAND PERFORMANCE MUSIC MICROPHONE CABLE 010.4002.5201 17.86 17.86 107730 09/20/02 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 343.36 343.36 107731 09/20/02 103223 JAMES HARRIS REF.PER.BOND-615/617 MYRTLE 010.0000.2209 508.27 508.27 107732 09/20/02 100335 DANIEL HERNANDEZ REVENUE/MARKETING SCHOOL 010.4421.5501 404.40 404.40 107733 09/20/02 042862 HONEYWELL, INC. MECH MAINT TO 12/31 010.4213.5303 7,067.50 7,067.50 107734 09/20/02 102701 INDOFF,INC. OFFICE SUPPLIES 010.4130.5201 201.44 107734 09/20/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 89.53 107734 09/20/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 66.07 357.04 107735 09/20/02 044630 INT'L TRAINING RESOURCE REGIS-MARK LACOUAGUE 010.4201.5501 489.00 489.00 107736 09/20/02 046176 J J' S FOOD COMPANY BBQ SUPPLIES 220.4303.5255 146.60 146.60 101737 09/20/02 101960 MARK LACOUAGUE TACTICAL DISPATCHER CLASS 010.4201.5501 694.00 694.00 107738 09/20/02 102889 LIBERTY INDUSTRIES HAND CLEANER 010.4420.5605 391. 90 391.90 107739 09/20/02 103218 HEIDI LUENSER REF. CHILD IN MOTION-LUENSER 010.0000.4602 21.25 21.25 107740 09/20/02 053274 LYON &. CARMEL PROF. LEGAL SVCS 8/31 010.4003.5304 12,615.85 12,615.85 107741 09/20/02 054482 MAINTENANCE SUPERINTEND REGIS-8 PEOPLE 220.4303.5501 120.00 120.00 107742 09/20/02 100433 MECO BEARINGS 220.4303.5613 179.73 179.73 107743 09/20/02 056940 MIER BRCS. CONCRETE 220.4303.5613 95.56 107743 09/20/02 056940 MIER BROS. WOOD CHIPS 220.4303.5613 540.54 636.10 107744 09/20/02 057096 MINER'S ACE HARDWARE VINYL NUMBERS 010.4305.5255 12.09 107744 09/20/02 057096 MINER I S ACE HARDWARE FASTENERS/ANGLE 010.4211.5603 25.69 107744 09/20/02 057096 MINER'S ACE HARDWARE POWER NUTSEr/ELECTRIC SUPPLIES 010.4211.5603 13.93 107744 09/20/02 057096 MINER'S ACE HARDWARE FASTNBRS/GLUE 010.4211.5603 4.71 107744 09/20/02 057096 MINER'S ACE HARDWARE BAmRY/GLUE 010.4211.5603 13.71 107744 09/20/02 057096 MlNER'S ACE HARDWARE PHOTO BATTERIES 010.4211.5255 21.41 107744 09/20/02 057096 MINER'S ACE HARDWARE BATTERY 010.4211.5603 202.41 107744 09/20/02 057096 MINER'S ACE HARDWARE ELECTRIC SUPPLIES 010.4211.5601 8.90 107744 09/20/02 057096 MINER'S ACE HARDWARE PLANT 010.4211.5255 4.28 107744 09/20/02 057096 MINER'S ACE HARDWARE WOOD 010.4420.5605 14.97 107744 09/20/02 057096 MINER'S ACE HARDWARE NIPPLES 640.4712.5610 4.70 107744 09/20/02 057096 MINER'S ACE HARDWARE HEDGE SHEAR 010.4211.5605 10.71 337.51 107745 09/20/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4301. 5148 26.00 107745 09/20/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4301.5148 32.89 107745 09/20/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 130.35 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 09/18/02 14 :37 VOUCHER/CHECK REGISTER FOR PERIOD 16 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAMS DESCRIPTION NUMBER AMOUNT AMOUNT 107745 09/20/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 77.60 107745 09/20/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 5.00 271.84 107746 09/20/02 103219 TIMOTHY MOK WATER DEP-440 WLANlTr ST 640.0000.2302 180.00 107746 09/20/02 103219 TIMOTHY MOK CLOSING BILL-440 WALNUT 640.0000.4751 50.39- 107746 09/20/02 103219 TIMOTHY MOK PREVIOUS BALANCE-440 WALNUT 640.0000.4751 81.43- 48.18 107747 09/20/02 103224 AMY NELSON REF. PARK DEP-NELSON 010.0000.4354 57.00 57.00 107748 09/20/02 061814 NOBLE SAW, INC. WEED EATER PARTS 220.4303.5603 111.92 107748 09/20/02 061814 NOBLE SAW, INC. REPL.CHAIN SAN 220.4303.5603 188.44 300.36 107749 09/20/02 062712 ORCHARD SUPPLY HARDWARE WIRE 350.5512.7001 49.31 49.31 107750 09/20/02 102995 PACIFIC BELL/WORLDCOM PHONE 267-8633 010.4145.5403 97.44 107750 09/20/02 102995 PACIFIC BELL/WORLDCQM MIS LINE 371-6547 010.4140.5303 372.58 107750 09/20/02 102995 PACIFIC BELL/WORLDCOM PHONE 489-2174 010.4201.5403 29.15 107750 09/20/02 102995 PACIFIC BELL/WORLDCOM PHONE 489-2345 010.4145.5403 45.08 107750 09/20/02 102995 PACIFIC BELL/WORLDCOM MIS LINE 473-0379 010.4140.5303 106.39 107750 09/20/02 102995 PACIFIC BELL/WORLDCOM FAX 473-0386 010.4145.5403 45.75 107750 09/20/02 102995 PACIFIC BELL/WORLDCOM ALARM 473-1935 640.4710.5403 28.99 107750 09/20/02 102995 PACIFIC BELL/WORLDCOM ALARM 473-2041 010.4145.5403 14.35 107750 09/20/02 102995 PACIFIC BELL/WORLDCOM PHONE 473-2198 010.4145.5403 33.92 107750 09/20/02 102995 PACIFIC BELL/WORLDCOM PHONE 473-5100 010.4145.5403 773.96 107750 09/20/02 102995 PACIFIC BELL/WORLDCOM PHONE 473-5141 010.4145.5403 388.49 107750 09/20/02 102995 PACIFIC BELL/WORLDCOM PHONE 481-6944 010.4201.5403 118.23 2,054.33 107751 09/20/02 065598 DOUG PERRIN HARVEST FESTIVAL BBQ SPLYS 010.4424.5252 500.00 500.00 107752 09/20/02 066322 PHOENIX FooDSERVICES FOOD SVCS 010.4201.5501 36.50 36.50 107753 09/20/02 103227 PROSTREAM SOLUI'IONS E MAIL ACCTS.HOSTING FEE 010.4201.5607 120.00 120.00 107754 09/20/02 069108 QUINN COMPANY SWITCH 220.4303.5603 29.10 29.10 107755 09/20/02 069014 R & B AUTO BODY REPR.DOOR 612.4610.5601 90.00 90.00 107756 09/20/02 103226 RANCHO GRANDE HOMEOWNER AMEND-CC/R'S -LOT ADDITIONS 350.5512.7301 1,498.11 1,498.11 107757 09/20/02 102125 ROBERT REA REF. PARK DEPOSIT-REA 010.0000.4354 26.00 26.00 107758 09/20/02 103220 FRANK RENTERIA JR. REF. VIEWSHED-933 FARROLL 010.0000.4501 172.50 172.50 107759 09/20/02 102144 RHINO LININGS BED LINER 010.4430.5601 349.28 349.28 107760 09/20/02 103222 ANITA RICH REF. CHILD IN MOTION-RICH 010.0000.4602 67.25 67.25 107761 09/20/02 102547 RICOH LEASING COPIER LEASE 010.4421.5602 148.31 148.31 107762 09/20/02 102916 ROBERTSON SUPPLY SAFETY SUPPLIES-GLASSES/GLOVES 220.4303.5255 203.88 203.88 VOUCHRE2 CITY OF ARROYO GRANDE PAGE S 09/18/02 14:37 VOUCHER/CHECK REGISTER FOR PERIOD 16 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 107763 09/20/02 100200 RRM DESIGN GROUP RG PARK PROJEC"I'-DESIGN 350.5512.7301 4,151.05 4,151.05 107764 09/20/02 100192 SAN LUIS MAILING SVC UTILITY BILL MAILING 640.4710.5201 940.02 107764 09/20/02 100192 SAN LUIS MAILING SVC MAIL STREET SWEEPING NOTICE 010.4303.5303 397.24 107764 09/20/02 100192 SAN LUIS MAILING SVC FIRE DEPT. NOTICE 010.4211.5201 198.62 1,535.88 107765 09/20/02 075130 SAN LUIS OBISPO CNTY.NE CLASS AD-WEBSITE/AD 010.4421.5316 159.57 159.57 107766 09/20/02 075660 SAN LUIS PAINTS PAINT 010.4213.5604 180.59 107766 09/20/02 075660 SAN LUIS PAINTS PAINT 010.4213.5604 52.24 232.83 107767 09/20/02 077572 SCHOOL SPECIALTY, INC. PRE-SCHOOL SUPPLIES 010.4423.5253 241. 91 107767 09/20/02 077572 SCHOOL SPECIALTY, INC. PRE SCHOOL SUPPLIES 010.4423.5253 1.53 243.44 107768 09/20/02 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL FUEL 010.4211.5608 139.19 107768 09/20/02 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4201.5608 1,273.93 1,413.12 107769 09/20/02 101306 SERPA PACKAGING SOLUTIO REF. PARK DEPOSIT-SERPA PACKING 010.0000.4354 26.00 26.00 107770 09/20/02 101039 SLO CNTY FIRE DEPARTMEN REGIS-PALM 010.4211.5501 20.00 20.00 107771 09/20/02 080886 SOUTHERN AtrI'O SUPPLY ANTENNA 640.4712,5601 8.14 107771 09/20/02 080886 SOUTHERN AUTO SUPPLY CONVEX MIRRORS 220.4303.5601 27.78 107771 09/20/02 080886 SOtmIERN AUTO SUPPLY SOLENOID 010.4211.5603 57.87 107771 09/20/02 080886 SOUTHERN AUTO SUPPLY SOCKETS 010.4211.5273 43.14 107771 09/20/02 080886 SOUTHERN AUTO SUPPLY ANTENNA 220.4303.5601 8.57 107771 09/20/02 080886 SOtmlERN AUTO SUPPLY AIR HOSE/ADAPTER 010.4305.5603 21.11 107771 09/20/02 080886 SOtmlERN AUTO SUPPLY MIRROR 220.4303.5601 157.44 324.05 107772 09/20/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 16.22 107772 09/20/02 080964 SOtmlERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 22.38 107772 09/20/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 9.70 107772 09/20/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 58.01 09/20/02 I 107772 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 42.16 107772 09/20/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 8.33 156.80 107773 09/20/02 082134 STATEWIDE SAFETY & SIGN V CLAMPS 220.4303.5613 153.62 i 107773 09/20/02 082134 STATEWIDE SAFETY & SIGN STREET NAME SIGNS 220.4303.5613 480.19 107773 09/20/02 082134 STATEWIDE SAFETY & SIGN MARKING PAINT/FLAGS/TAPE 640.4712.5255 53.53 687.34 I 107774 09/20/02 082836 STREATOR PIPE & SUPPLY FAUCET 010.4420.5605 81.77 107774 09/20/02 082836 STREATOR PIPE & SUPPLY FILTER 220.4303.5255 13.11 107774 09/20/02 082836 STREATOR PIPE & SUPPLY PVC PIPE/ELLS 640.4711.5603 56.98 151.86 107775 09/20/02 102878 T.K.I. RETIREMENT PLAQUE/ENGRAVED 010.42p1.5255 47.19 47.19 107776 09/20/02 084084 TAYLOR I S TUNE-UP SHOP REPR. VALVES/CARB ADJ 010.4305.5601 214.82 214.82 107777 09/20/02 084708 RICK TERBORCH IACP CONF-TERBORCH 010.4201.5501 2,101.62 2,101.62 107778 09/20/02 084804 TEXAS REFINERY CORP. OIL 010.4211.5608 130.63 130.63 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 09/18/02 14:37 VOUCHER/CHECK REGISTER FOR PERIOD 16 VOUCHER/ CHECK CHECK VSNDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATS NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 107779 09/20/02 102244 TITAN INDUSTRIAL SAFETY GLASSES 010.4420.5255 96.53 107779 09/20/02 102244 TITAN INDUSTRIAL REPL. LETTERS 640.4712.5604 58.56 155.09 107780 09/20/02 088062 UNION ASPHALT INC ASPHALT 220.4303.5613 175.20 175.20 107781 09/20/02 088084 UNITED GREEN MARK, INC. SOLENOID 010.4420.5605 12.23 12.23 107782 09/20/02 087672 UNITED RENTALS RENTAL-DITCH WITCH 640.4712.5552 107.39 107.39 107783 09/20/02 102007 VERIZON WIRELESS CELL PHONES-ST/PW INSP/ENG 220.4303.5403 101.97 107783 09/20/02 102007 VERIZON WIRELESS CELL PHONES-ST/PW INSP/ENG 010.4301. 5403 39.99 107783 09/20/02 102007 VERIZON WIRELESS CELL PHONES-ST/PW INSP/ENG 010.4301.5403 39.99 107783 09/20/02 102007 VERIZON WIRELESS CBLL PHONES-WATER/SHOP/PW DIR 010.4301.5403 47.57 107783 09/20/02 102007 VERIZON WIRELESS CELL PHONES-KATER/SHOP/PN DIR 640.4710.5403 51. 67 107783 09/20/02 102007 VERlZON WIRELESS CELL PHONES-WATER/SHOP/PM DIR 010.4305.5403 54.37 107783 09/20/02 102007 VERIZON WIRELESS PO PATROL CAR CELL PHONES 010.4201.5403 318.68 107783 09/20/02 102007 VERIZON WIRELESS CELL PHONE-CM 010.4101.5403 37.46 107783 09/20/02 102007 VERIZON WIRELESS CELL PHONE-SHEELEY 284.4103.5403 38.85 107783 09/20/02 102007 VERIZON WIRELESS CELL PHONE-CHAVEZ 010.4430.5605 24.86 107783 09/20/02 102007 VERIZON WIRELESS CELL PHONE-PKS/REC/FAC DIR 010.4421.5602 83.71 107783 09/20/02 102007 VERIZON WIRELESS CELL PHONE~PKS SUPER 010.4421. 5602 15.65 854.77 107784 09/20/02 093366 JAMES F. WRIGHT HK G36C(NT)223 CARBINE 279.4208.6201 2,797.00 107784 09/20/02 093366 JAMES F. WRIGHT HK 53 RETRACTABLE BUTTSTOCK 010.4201. 5603 488.00 3,285.00 TOTAL CHECKS 76,525.19 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 09/18/02 14 :37 VOUCHER/CHECK RBGISTER FOR PERIOD 16 FUND TITLE AMOUNT 010 GENERAL FUND 53,299.84 220 STREETS FUND 6,509.46 225 TRANSPORTATION FUND 1,238.50 27' 00-01 FED LOCAL LAW ENFORCE GT 2,'191.1)0 28' REDEVELOPMENT AGENCY FUND 38.85 350 CAPITAL IMPROVEMENT FUND 5,698.47 612 SOWER FUND 346.66 6.0 WATER FUND 6,596.41 TOTAL 76,525.19 ATTACHMENT 3 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 08130/02 - 09/12/02 09/20102 FUND 010 265,906.15 Salaries Full time 164,605.38 FUND 220 13,093.47 Salaries Part-Time - PPT 16,229.66 FUND 284 4,564.15 Salaries Part-Time - TPT 8,167.44 FUND 612 4,937.50 Salaries OverTime 7,329.03 FUND 640 12,710.92 Salaries Standby 375.75 301,212.19 Holiday Pay 1,078.75 Sick Pay 18,203.37 Annual Leave By Back - Vacation Buyback - Sick Leave Buyback - Vacation Pay 10,632.52 Comp Pay 2,455.75 Annual Leave Pay 5,410.34 PERS Retirement 19,901.59 Social Security 16,707.73 PARS Retirement 289.27 State Disability Ins. 712.82 Health Insurance 22,603.79 Dental Insurance 3,657.21 Vision Insurance 819.53 Life Insurance 578.20 Long Term Disability 795.30 I Uniform Allowance - Car Allowance 400.00 Council Expense - I Employee Assistance 158.76 Boot Allowance - I Motor Pay 100.00 I - 301,212.19 I i I I , i ATTACHHENT 4 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 09/26/02 08:00 VOUCHER/CHECK REGISTER FOR PERIOD 16 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 6'185Q 09/20/02 100124 SLO CNTI OFFICE OF EDUC RSGIS-MALLORY/XBY/SARUWATARI 010.4421.5503 75.00 75.00 107797 09/27/02 102354 ASS DELIVERY SYSTEMS, IN EVIDENCE DELIVERY CHARGES 010.4201.5324 20.00 20.00 107798 09/27/02 103237 SCOTT ADAMS REF. PARK DEPOSIT-ADAMS 010.0000.4354 26.00 26.00 107799 09/27/02 000858 ADAMSON INDUSTRIES 2ND CHANCE ULTIMA 11 VEST 010.4201.5272 822.61 822.61 107800 09/27/02 101110 AGP VIDEO VIDEO PRODUCTION/TAPE 010.4101.5330 1,610.00 1,610.00 107801 09/27/02 100897 AMERICAN TEMPS BRADFORD SVCS-9/14 010.4130.5303 1,316.45 1,316.45 107802 09/27/02 102509 API WASTE SERVICES RIO BIN-DUMP/RETURN Bves. 010.4213. '5303 250.00 250.00 107803 09/27/02 006006 ARROYO GRANDE FLOWER 8M FLOWERS/CLARK tl10. 4201. 55D4 53.62 53.62 107804 09/21/02 oon 16 ATCO INTERNATIONAL CLEANER/DISPENSER 010.4305.5255 148.50 148.50 101805 09/27/02 009008 BANKCARD CENTER FUEL-T . FERRARA 010.4001.5501 21.21 107805 09/27/02 009008 BANKCARD CENTER ROOM Loee MTG- FERRARA {)10.400l-55{)]" 103.93 101805 09/27/02 009008 BANKCARD CENTER CAR RENTAL LOCe MTG-FERRARA 010.400-1.550l 77 .16 107805 09/27/02 009008 BANKCARD CENTER wee CQNF REGIS-ADAMS 010.4101.5501 415.00 107805 09/27/02 009008 BANKCARD CENTER LOCC CONF REGIS~DICKENS 010.4001.5501 485.00 107805 09/27/02 009008 BANKCARD CENTER Lace CONF REGIS~ FERRARA 010.4Cf:ll.SSCl 425.00 107805 09/27/02 009008 BANKCARD CENTER LOCC CONF REGIS~STRONG 010.4130.5501 425.00 101805 09/21/02 009008 BJOO(.CAAD CENTER wee CONF REGIS~TERBORCH 010.4201.5501 425.00 107805 09/27/02 009008 BANKCARD CENTER. LOCC CONF RBGIS~SPAGNOLO 640.4710.5501 425.00 107805 09/27/02 009008 BANKCARD CENTER CREDIT CHARGES 010.4140.5501 79.00 107805 09/27/02 009008 BANKCARD CENTER AIR FARE 010.4120.5501 78.00 107805 09/27/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4301.5201 252.76 107805 09/27/02 009008 BANKCARD CENTER MEETING SUPPLIES 010.4301.52.55 25.15 107805 09/27/02 009008 BANKCARD CENTER TRAINING-MARTIN/CARVALHO 220.4303.5501 127.20 107805 09/27/02 009008 BANKCARD CENTER SUPPLIES 010.- 442.5.5255 100.30 107805 09/27/02 009008 BANKCARD CENTER SNACK SUPPLIES 010.4425.5259 347.48 107805 09/27/02 009008 BANKCARD CENTER PHONE CARD 284.4103.5403 30.00 107805 09/27/02 009008 BANKCARD CENTER MEETING SUPPLIES 010.4211.5501 80.00 107805 09/27/02 009008 BANKCARD CENTER PART 010.4211.560l 19.89 107805 09/27/02 009008 BANKCARD CENTER RUCKSACKS 010.4211.5255 41.12 107805 09/27/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5201 64.38 i I 107805 09/27/02 009008 BANKCARD CENTER GAS 010.4130.550l 21.50 I 107805 09/27/02 009008 BANKCARD CENTER SEMINAR-:-FOSTER 010.4130.5501 28.70 101805 Q9/21/02 Q0900B BANKCARD CENTER CLAAION FEE 010.4130.5501 3.00 107805 09/27/02 009008 BANKCARD CENTER GAS 010.4130.5501 20.01 107805 09/27/02 009008 BANKCARD CENTER HOTEL 010.4130.5501 80.45 107805 09/27/02 009008 BANKCARD CENTER RES-MEETING (STRONG) 010.4130.5501 :n.l0 4,282.34 107806 09/27/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES Q10.4211.5201 B.91 107B06 09/27/02 012168 BOXX EXPRESS UPS SHIPPING CHARGES 010.4201.5201 44.59 53.50 107807 09/27/02 012800 GREGG BRIDGES REIMB.MILEAGE-BRIDGES 010.4421.5501 31.75 31. 75 I i I I ,- -~-,._~ VOUCHRE2 CITY OF ARROYO GRANDE PAGS 2 09/26/02 0&:00 VOUCHER/CHECK REGISTER FOR PERIOD 16 VOUCHER/ CHSCK CHSCK VENDOR VSNDOR ITEM ACCOUNT ITEM CHSCK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT .101808 09/21/02 103231 MP.RCIA BRIDGMAN WATER DBP-632 VICTORIA WAY 640.0000.2302 180.00 101808 09/27/02 103231 MARCIA BRIDGMAN CLOSING BILL-632 VICTORIA 640.0000.4751 55.03- 124.97 107809 09/21/02 013026 BRISCO MILL & LUMBER PLYWOOD/SUPPLIES 220.4303.5603 44.40 107809 09/27/02 013026 BRISCO MILL &. LUMBER WATER SEAL 220.4303.5603 41.80 86.20 107810 09/27/02 101431 BURDINE PRINTING 7,000 BOND MEASURE 010.4102.5306 1,301.80 1,301.80 107811 09/27/02 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 6.01 6.01 107812 09/21/02 016458 CA. PARK & REC SOCIETY ENTRY FEE-AWARDS FALL GUIDE 010.4421.5503 40.00 40.00 107813 09/27/02 016692 CA. PEACE OFFICER'S ASSN CPOA MEMBER-CHIEF &. 7 MEMBERS 010.4201.5503 575.00 107813 09/27/02 016692 CA. PEACE OFFICER'S ASSN $UBSCRIPT-JRNL LAW ENFORCEMENT 010.4201.5503 20.00 595.00 101814 09/21/02 102163 CALIFORNIA JOURNAL CA.JOURN SUBSCRIPT 010.4201.5503 43.00 43.00 107815 09/27/02 020124 VICKIE CARDOZA DISP. UPDATE-HENDRICKS 010.4201.5501 415.20 415.20 107816 09/27/02 103055 CELLULAR ONE CELL PHONE- 9 /8 010.4425.5255 82.31 82.31 107817 09/27/02 021918 CENTRAL COAST SUPPLY BLDG MAINT.SUPPLIES 010.4213.5604 279.81 107817 09/27/02 021918 CENTRAL COAST SUPPLY BLDG MAINT.SUPPLIES 010.4213.5604 11.88 291.69 107~18 09/27/02 103022 CHICAGO TITLE CO CLOSING BILL-104 TRAFFIC WAY 640.0000.4751 19.08- 107818 09/27{02 103022 CHICAGO TITLE CO QVERPA'lMBN'l'-104 TRAFFIC WAY 640.0000.4751 166.38 107818 09/27/02 103022 CHICAGO TITLE CO PREVIOUS BALANCS-I04 TRAFFIC 640.0000.4751 73.65- 73.65 107819 09/27/02 102282 CINGOLAR WIRELESS CELL PHONE- 9/4 010.4130.5201 88.55 88.55 107820 09/27/02 023634 CLASSIC TEES &. SIGNS STAFF T-SHIRTS 010.4425.5255 41.40 41.40 107821 09/27/02 024102 COAST GRAPHIC SUPPLY PLATE DEV 010.4102.5255 33.63 33.63 , 107822 09/27/02 026154 . CRYSTJU, SPRINGS WATER C BOTTLED WATER 010.4301.5201 31.50 31.50 I 107823 09/27/02 027534 D.G.REPAIR RPL. BATTERY 010.4430.5601 74.24 74.24 107824 09/27/02 103236 MONA DANILEWICZ REF. CHILD IN MOTION-DANILEWICZ 010.0000.4602 2.50 2.50 107825 09/27/02 028644 WENDY DEATON CRITICAL STRESS DEBRIEFING 010.4201. 5303 80.00 80.00 I 107826 09/27/02 029250 J.B. DSWAR,INC. OIL/FILTER/RECYCLE FEE 010.4211.5608 62.07 62.07 i , 107827 09/21/02 103240 LINDA DICKINSON REF. PARK DEP-DICKINSON 010.0000.4354 26.00 26.00 107828 09/27/02 029562 DISCOUNT SCHOOL SUPPLY TOYS/SUPPLIES-CHILD IN MOTION 010.4425.5255 39.30 I , 107828 09/27/02 029562 DISCOUNT SCHOOL SUPPLY TOYS/PRE-SCHOOL 010.4423.5253 12.00 51.30 i 107829 09/27/02 100956 DOKKEN ENGINEERING CORP ENG.SVCS-JULY 350.5616.7701 320.00 320.00 I VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 09/26/fJ2 fJ8:fJO VOUCHER/CHECK REGISTER FOR PERIOD 16 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 107830 09/21/02 103118 EXXONMOBIL FLEET/GECC Q1\SOLINE-AUG 010.4201.5608 123.42 123.42 107'831 0~/2'7/02 103241 HARMONY EYTCHESON REF. PARK DEP-EYTCHESON 010.0000.4354 26.00 26.00 107832 09/27/02 103228 FINGERPRINT AMERICA CHILD ID KIT W/LOOQ 010.4201.5504 500.00 500.00 107833 09/27/02 035218 FORMS 2020 INC. 1 PERF PAPER 010.4120.5201 390.30 107833 09/27/02 035218 FORMS 2020 INC. 2 PERF PAPER 010.4120.520l 79.63 469.93 107834 09/27/02 035802 PRANK'S LOCK & K$Y INC FIX DOOR LOCK 010.4430.5605 47.83 107834 09/27/02 035802 FRANK'S LOCK & KEY INC DUP. KEYS 010.4420.5605 3.22 107834 09/27/02 035802 FRANK'S LOCK & KEY INC DUP.KBYS/TAGS 010.4420.5601 13.08 64.13 107835 09/27/02 103057 GOLDEN BAY MECHANICAL, I ICE MACHINE PARTS 010.4213.6401 197.51 197.51 107836 09/27/02 100583 NANCY HAGLUND REIMB. FUEL-AFSS 010.4211'.5501 35.31 35.31 107837 09/27/02 103245 HAYASHI MEDICAL CORP REF. BUSINESS LIC.LATa FEE 010.0000.4050 9.00 9.00 107838 09/27/02 101002 KELLy HEFFERNaN PER DIEM-HEFFERNaN 010.4130.5501 357.98 357.98 107839 09/27/02 041808 CRAIG HENDRICKS INVESTIGATION-HSNDRICKS 010.4201. 5501 10.00 10.00 107840 09/27/02 103243 CYNTHIA HENKEL C/B.DEP-HBNKEL 010.0.000.2206 250.0fJ 250.00 I ! 107841 09/27/02 04.2354. HI STANDARD AUTOMOTIVE LIGHI' BAR/SPEAXERS/FI.ASHBRS 010.4201.6301 3,852.49, 107841 09/27/02 042354 HI STANDARD AtrrOMOTIVE LIGHT BAR/SPEAKERS/FLASHERS 010.4201.6301 3,852.49 7,704.98 I I I , 107842 09/27/02 103239 SHELLY HIGGINBOTHAM REF. PARK DSP-HIGGINBOTHAM 010.0000.4354 26.00 26.00 ! 09/27/02 SALES TAX REPT lQ 02/03 I 107843 042302 HINDERLITER, DE LLAMAS 010.4120.5303 975.00 I 107843 09/27/02 042302 HINDERLITER, DE LLAMAS AUDIT SYCS-SALES TAX 010.4120.5303 746.98 1,721.98 107844 09/27/02 102701 INDOFF,INC. OFFICE SUPPLIES 010.4212.5201 42.86 ! i ~01B4.4 09/27/02 102701 INOOFP, INC. OFFICE SUPPLIES 010.4212.5201 48.86 I I 107844 09/27/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 61.80 I 107844 09/27/02 102701 INDOFF,INC. OFFICB SUPPLIES 010.4211.5201 113.71 I 107844 09/27/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4120.5201 233.93 107844 09/27/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4002.5201 49.42 ! 107844 09/27/02 102701 INDOFF,INC. OFFICE SUPPLIES 010.4130.5201 68.09 i 107844 09/27/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 9.57- I 107844 09/27/02 102701 INDOFF , INC. OFFICE SUPPLIES 010.4130.5201 25.18- 107844 09/27/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4130.5201 31.82 615.74 I 107845 09/27/02 044496 INFORMATION SERYICES DAB SVCS 5/18-5/31 010.4140.5303 2,662.20 I 107845 09/27/02 044496 INFORMATION SERVICES DAS SVCS 8/31 WK 33 & 34 010.4140.5303 3,077.60 5,739.80 107846 09/27/02 103247 INTERMOUNTAIN SLURRY SE SPRING 2001/02 SLURRY SEAL 350.5638.7001 122,871.30 122,877.30 I ~ 107847 09/27/02 046176 J J' S FOOD COMPANY SUPpLIES 010.4101.5201 11.61 i ~ 107847 09/27/02 046176 J J' S FOOD COMPAN'l STATION SUPPLIES 010.4211.5255 24.32 35.93 ( VQUCHRE2 CITY OF ARROYO GRANDE PAGE . 09/26/02 08:00 VOUCHER/CHECK REGISTER FOR PERIOD 16 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 107848 09/27/02 103244 ERNEST JONES,MD PRE-EMPLOY PHYSICAL 010.4201.5315 112.00 112.00 107849 09/27/02 100869 KIS COMMUNICATIONS,INC 3 MONTHLY HOSTING 010.4140.5303 89.95 89.95 107850 09/27/02 103233 GABRIELA LEHMAN REF. PLAYGROUND -LEHMAN 010.0000.4601 28.00 28.00 107851 09/27/02 103234 STEVE LEPELL REF. PLAYGROUND- LEPELL 010.0000.4601 35.00 35.00 107852 09/27/02 102667 ROSEMARIE LOPEZ CHEER & POM CLASS-LOPEZ 010.4424.5351 45.50 45.50 107853 09/27/02 101325 KERRY MCCANTS CONSULT. SVCS/MILEAGE 010.4130.5303 2,242,27 107853 09/27/02 101325 KERRY MCCANTS CONSULT SVC5 TO 8/31 010.4130.5303 1,380.00 3,622.27 107854 09/27/02 103230 DICK OR PA'I"I'Y MELSHEIME CLOSING BILL-717 ASILO 640.0000,4751 41.49- 107854. 09/27/02 103230 DICK. OR PATrY MELSHElME OVER PAYMENT-IiI ASILO 640.0000.4751 117.59- 107854 09/27/02 103230 DICK OR PATTY MELBHEIME PAYMENT-1l7 ABILO 640.0000.4751 159.08 107854 09/2i/02 103230 DICK. OR PATTY MELSHEIME PREVIOUS BALANCE-717 ASILO 640.0000.4751 117.59 117.59 107855 09/27/02 103229 MICHELE MILLER CLOSING BILL-142 PEARWOOD 640.0000.4751 53.44- 107855 09/27/02 103229 MICHELE MILLER OVER PAYMENT 640.0000.4751 53.4.4. 107855 09/27/02 103229 MICHELE MILLER PA'iMENT-142 PEARWOOD 640,0000.4751 53.44 53.44 107856 09/27/02 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES 010.4213.5604 7.87 107856 09/27/a2 05?GS6 M.INER' S ACE HARDWARE FLARE CONNECTOR/TAPE MEASURE 010.4420.5605 40.23 107856 09/27/02 057096 MINER I S ACE HARDWARE VINYL NUMBERS 010.4305.5255 4.73 I 107856 09/27/02 057096 MINER'S ACE HARDWARE LIMBAWAY/BLDG MATERIALS 010.4213.56G4 7.26 107856 09/27/02 057096 MINER I S ACE HARDWARE ROPE 010.4211.5255 13.93 I 107856 09/27/02 057096 MINER I S ACE HARDWARE MOWER CORD 010.4211.5603 3.74 107856 09/27/02 057096 MINER I S ACE HARDWARE EXTRACT SCREW/DUPLEX PLUG 010.4211.5255 19.28 i 107856 09/27/02 057096 MINER'S ACE HARDWARE WIRE/CONNECTOR 010.4420.5605 13.07 I 107856 09/27/02 057096 MINER I S ACE HARDWARE MEASURE TAPE 010.4212.5255 10.71 120.82 1a?S5? 09/27/02 103219 TIMOTHY MOK OVER PAYMENT-440 WALNUT ST 640.0000.4751 81.43 81.43 107858 09/27/02 103242 JUAN MUNOZ REF.PARK DSP-MUNOZ 010.0000.4354 26.00 26.00 I 107859 09/27/02 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4211.5255 90.01 I 107859 09/27/02 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES DID .4.211.5201 32.12 107859 09/27/02 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4211.5201 16.69 138.82 I 107860 09/27/02 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 186.40 I 101S60 09/21/02 063960 PACIFIC BELL ALARM 841-3953 010.4211.5403 31.92 107860 09/27/02 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 31.92 107860 09/27/02 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 31.92 107860 09/27/02 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 31.92 I 107860 09/27/02 063960 PACIFIC BELL PHONE 489-9816 010.4145.5403 52.07 366.15 I , I 107861 09/27/02 066322 PHOENIX FooDSERVICES FOOD BVCS-REED/tANNEO 010.4201.5501 156.80 156.80 I , \ I 107862 09/27/02 100724 R.L. POLK & CO. VEHICLE REGIS-2 VOLUME 010.4201.5255 60.06 60.06 1 I ! VOUCHRE2 CITY OF ARROYO GRANDE PAGE S 09/2f5/02 08:00 VOUCHER/CHECK REGISTER FOR PERIOD 16 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMaER DATS NUMaER NAMS DESCRIPTION NUMaER AMOUNT AMOUNT 107863 09/27/02 067782 DENNIS PORTE puppy PLAY SCHOOL CLASSES 010.4424.5351 812.00 812.00 lQ1B64 09/27/02 090284 SHAWN PRYOR CLERKS TRAINING-PRYOR 010.4201.5501 454.00 454.00 107865 09/27/02 069516 RADIOSHACK PHONE/VIDEO CABLES 010.4201.5603 24.65 24.65 107866 09/27/02 070590 RICKETTI WATER CONDITIO RENTAL-WATER FILTER SVCS 010.4201.5604 15.00 15.00 107867 09/27/02 103238 SHIRLEY RUTLAND REF. PARK DEP-RUTLAND 010.0000.4354 26.00 26.00 107868 09/27/02 102347 S " S HOMES OF THE CLOSING BILL-1526 HUCKLEBERRY 640.0000.4751 28.13- 101868 09/27/02 102347 S " S HOMES OF THE PAYMENT-1528 HUCKLEBBRRY 640.0000.4751 89.18 107868 09/27/02 102347 S " S HOMES OF THE OVER PAYMENT-1526 HUCKLEBERRY 640.0000.4751 117.31 107868 09/27/02 102347 S " S HOMES OF THE PREVIOUS BALANCE-1526 HUCKLEBE 640.0000.4751 89.18- 89.18 107869 09/27/02 101368 S.CA.FIRE MECHANIC'S AS SCFMA DUES-RITTERBUSH 010.4211.5503 30.00 30.00 107870 09/27/02 077572 SCHOOL SPECIALTY, INC. PRE-SCHOOL SUPPLIES 010.4423.5253 3.08 3.08 107871 09/27/02 074178 SLO CNTY CLERK- RECORDER FILING FEE-RODEO DR 010.4002.5201 25.00 25.00 107872 09/27/02 073944 SLO CO.ANIMAL REGULATIO ~IMAL SVCS-JULY/SEPT 010.4201.5321 9,398.81 9,398.81- 107873 09/27/02 080106 SMITH AND LOVELESS,INC GASKETS/PUMP SEALS 612.4610.5610 9"10.23 970.23 : 107874 09/27/02 100304. SMITH PIPE &. SUPPLY BACKFLOW PARTS 010.4420.560$ 95.47 95.47 107875 09/21/02 103232 SNAP-ON INDUSTRIAL BOX VALVE 010.4211.5603 89.93 I I 107875 09/27/02 103232 SNAP-ON INDUSTRIAL SOCKETS 010.4211.5273 87.44 177 .37 I 107876 09/27/02 080340 SNAP-ON TOOLS CORP TOOLS 010.4305.5273 236.33 236.33 ! 107877 09/27/02 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-7/02 760.0000.2305 14,QOO.OO I 107877 09/27/02 080808 SOUTH 5LO COUNTY SANIT SEWER SVC COLL-7/02 160.0000.2304. 41,082.33 I 107B77 09/27/Q2 OB08()B SOUTH SLO COUNTY SAIUT 1/02 SAN DIST-214 E.BRANCH ()1().414.5.5401 19.63 I 107877 09/27/02 080808 SOUTH 5LO COUNTY SANIT 7/02 SAN DIST-215 E.BRANCH 010.4145.5401 13.4.7 , , 101817 09/27/02 080808 SOUTH SLO COUNTY SANIT 7/02 SAN DIST-208 E.BRANCH 010.4145.54.01 13.47 i 09/27/02 7/02 SAN DIST-211 VERNON , 107877 080808 soum SLO COUNTY SANIT 010.4145.5401 13.47 \ 107877 09/27/02 080808 SOUTH SLO COUNTY SANIT 7/02 SAN D1ST-140 TRAFFIC WY 010.4.14.5.5401 13.47 107877 09/27/02 080808 SOUTH SLO COUNTY SANIT 7/02 SAN DIST-STROTHBR R/RM 010.414$.5401 13 .47 107877 09/27/02 080808 soum SLO COUNTY SANIT SEWER SVC CQLL-S/02 760.0000.2304. 57,544.76 107877 09/27/02 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-B/02 760.0000.2305 22,000.00 ! 107877 09/27/02 080808 soum SLO COUNTY SANIT 8/02 SAN D1S-203 N.RENA 010.4145.5401 13.47 l la1S11 09/21/02 080808 SOUTH $1.0 COUNTY SANIT 8/2 $AN.DIST-ASH R/RM 010.4.145.5401 13.47 194,741.01 I I 107878 09/27/02 080886 SOUTHERN AurO SUPPLY BEAM LAMP 010.4.211.5601 7.4.9 I 107878 09/27/02 080886 SOUTHERN AUTO SUPPLY FUEL DISC TOOL 010.4211.5273 7.45 107878 09/27/02 080886 SOUTHERN AUTO SUPPLY STARTER/PLUGS 010.4211.5601 82.01 107878 09/27/02 080886 SOUTHERN AUTO SUPPLY BATTERIES 010.4.305.5603 18.31 115.26 I i 107879 09/27/02 08Q964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 48.60 48.60 i VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 09/26/02 08:00 VOUCHER/CHECK REGISTER FOR PERIOD 16 VOUCHERI CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBSR NAME DESCRIPTION NUMBER AMOUNT AMOUNT 107880 09/27/02 102807 STATE OFFICE:: OF EMERGEN OiC SAFETY-REED/IANNEO 010.4201.5501 1,150.00 1,150.00 107881 09/21/02 052134 STATEWIDE SAFETY & SIGN MARKING PAINT-S/pAY 220.4303.5613 10.00 10.00 107882 09/27/02 082212 RANDY STEFFAN REIMB.REPR.PARTS-STEFFAN 010.4211.5603 56.48 56.48 107883 09/27/02 082328 STERLING COMMUNICATIONS RADIOS 010.4201.6301 1,486.49 107883 09/27/02 082328 STERLING COMMUNICATIONS RADIO SERVICE AGREEMEN'l' CH). 4201.5606 974.00 2,460.49 107884 09/27/02 102n8 ROB STRQNG MILEAGE/PER DIEM-STRONG 010.4130.550l 309.29 309.29 101885 09/27/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201. 560l 391.30 107885 09/27/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4420.560l 168.98 107885 09/27/02 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303.560l 60.22 107885 09/27/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4301.560J. 91.42 101885 09127/02 083226 SUNSET NORTIi CAR WASH CAR WASHES 010.4305.560l 12.70 107885 09127/02 083226 SUNSET NORTH CAR WASH CAR wASHES 640.41:12.560J. 79.05 809.67 107886 09/21/02 083382 SUPERIOR QUALITY COPIER TONER 284.4103.5201 49 87 49.87 107887 09/27/02 102244 TITAN INDUSTRIAL BATTERIES 010.4201.5255 81 72 107887 09127/02 102244 TITAN INDUSTRIAL BATTERIES 010.4201.5255 63.06 107887 09/27/02 102244 TITAN INDUSTRIAL CR:BATTERIES 010.4201.5255 81. 72- 101887 09/27/02 102244 TITAN INDUSTRIAL GLOVES 010.4201.5272 :148.01 211.0? 107888 09/27/02 101496 UPS CUSTOMHOUSE SHIPPING CHARGES 010.42U.520l 40.43 40.43 107889 09/21/02 088842 VALLEY AUTO SERVICE REPR.TIRE 010.4211.5601 15.00 15.00 107890 09/27/02 102007 VERIZON WIRELESS PD CELL PHONES 010.4201.5403 154.38 154.38 107891 09/27/02 101866 VERIZON WIRELESS MESSAG PAGER SERVICE 010.4211.5403 36.44 36.44 107892 09/27/02 090480 WAYNE'S TIRE LOBE/OIL/BRAKE PAD/T!RES 010.4201.5601 210.27 107892 09/27(02 090480 WAYNE I S TIRE ~IPERS/LUBE/QIL 010.4201.5601 51.39 261.66 107893 09/27(02 091026 WEST GROUP PAYMENT CTR. CA CODES-CD ROM 010.4003.5503 175.90 175.90 107894 09/27/02 103235 WESTERN DAYS C/O VERN B C/B DEP-WESTERN DAYS 010.0000.2206 250.00 107894 09/27(02 103235 WESTERN DAYS C/O VERN B BLDG. SUPER-WESTERN DAYS 010.0000.4355 153.00- 91.00 107895 09/27/02 100431 WILLARD PAPER CO PAPER 010.4102.5255 387.71 107895 09/27/02 100431 WILLARD PAPER CO PAPER/ENVELOPES/NCR 010.4102.5255 819.27 1,206.98 107896 09/27/02 092976 WITMER-TYSON IMPORTS K - 9 SUPPLISS 010.4201.5322 40.76 40.76 107897 09/27/02 102460 WOODCREST UNIFORMS OD PANTS/BDU PANTS 010.4201.5272 148.52 107897 09127/02 102460 WOODCREST UNIFORMS BDU SHIRTS 010.4201..5:272 128.39 107897 09/27/02 102460 WOODCREST UNIFORMS BDU SHIRT 010.4201.5272 64.20 107897 09/27/02 102460 WOODCREST UNIFORMS OD PANTS 010.4201.5272 84.65 107897 09/27/02 102460 WOODCREST UNIFORMS BDU JACKET 010.4201..5:272 207.85 107897 09/27/02 102460 WOODCREST UNIFORMS NAMETAPE 010.4201.5272 147.51 781 12 I TOTAL CHECKS 373,508.16 I i I I . -"--,-- -- -,------- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 09/26/02 08;00 VOUCHER/CHECK REGISTER FOR PERIOD 16 FUND TITLE AMOUNT 010 GENERAL FUND 53,235.89 220 STREETS FUND 321.55 284 REDEVELOPMENT AGENCY FUND 79.87 350 CAPITAL IMPROVEMENT FUND 123,1.97.30 612 SEWER FUND 970.23 640 WATER FUND 1,076.23 760 SANITATION DISTRIBUTION FUND 194,627.09 TOTAL 373,SOS.H I i I ! ! J 8.b. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES 9/1 fA LKs BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR q SUBJECT: STATEMENT OF INVESTMENT DEPOSITS DATE: OCTOBER 8, 2002 Attached please find a report listing the current investment deposits of the City of Arroyo Grande, as of September 30,2002, as required by Government Code Section 53646 (b). ---*_.-.. .~~__ _. ............ ............u... ......._......,....... T....... ._ _ u_... ~ CITY OF ARROYO GRANDE MONTHLY INVESTMENT REPORT As of September 30, 2002 October 8, 2002 This report presents the City's investments as of September 30, 2002. It includes all investments managed by the City, the investment institution, type of investment, maturity date, and rate of interest. As of September 30, 2002, the investment portfolio was in compliance with all State laws and the City's investment policy. Current Investments: The City is currently investing all short-term excess cash in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a very high quality investment in terms of safety, liquidity, and yield. The City may readily transfer the LAIF funds to the City's checking account when funds are needed. At this time, the City does not hold any other investments. The following is a comparison of investments based on book values as of September 30, 2002 compared with the prior month and the prior year. L.AJFI~ C~N'l' ~~Ri'MQ~ ~O:RYB,AR Date: September 2002 August 2002 September 2001 Amount: $12,700,000 12,400,000 9,650,000 Interest Rate: 2.64% 2.66% 4.52% --~._-_.,. ----~---- -"'. --.---- MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, SEPTEMBER 24, 2002 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. SPECIAL CITY COUNCIL MEETING: Mayor Lady called the meeting to order at 6:01 p.m. Council Members Runels, Dickens, Ferrara and Lubin, City Manager Adams, Community Development Director Rob Strong, and City Attomey Carmel were present. 2. PUBLIC COMMENT: None. 3. CITY COUNCIL CLOSED SESSION: a. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION I pursuant to Government Code Section 54956(9){c) involving one (1) potential I case. b. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to ! I Government Code Section 54956.8: I Property: APN 006-153-005; 206 N. Halcyon Road Agency Negotiator: Steven Adams, City Manager; Timothy J. Carmel, City Attomey Negotiating Party: Intemational Union of Operating Engineers Local #12 Under NegDtiation: Price, Terms and Conditions of Potential Purchase 4. RECONVENE TO OPEN SESSION: Mayor Lady announced that there was no reportable action from the closed session. 5. ADJOURNMeNT TO REGULAR CITY COUNCIL MEETING: The meeting was adjourned at 7:08 p.m. Michael A. Lady, Mayor ATTEST: Kelly Wetmore, Director of Administratlye Servicesl Deputy City Clerk ---~'-"-- ~-'^'._' B.c. MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, SEPTEMBER 24, 2002 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:16 p.m. 2. ROLL CALL City Council: Council Members Dickens, Ferrara, Lubin, Mayor Pro Tem Runels and Mayor Lady were present. City Staff Present: City Manager Adams; City Attorney Carmel; Director of Administrative Services Wetmore; Director of Parks, Recreation & Facilities Hemandez; Director of Public Works Spagnolo; Police Chief TerBorch; and Director of Community Development Strong. 3. FLAG SALUTE Members of Boy Scout Troop 70 led the Flag Salute. 4. INVOCATION Pastor George Lepper, Peace Lutheran Church, Arroyo Grande, delivered the invocation. 5. SPECIAL PRESENTATIONS None. 6. AGENDA REVIEW None. 6.a. Resolutions and Ordinances Read in Title Only Mayor Pro Tem Runels moved, Council Member Ferrara seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS' II'lIPUT. COMMENTS. AND SUGGESTIQt!i Paul Thorvaldsen, 538 Ide Street, Arroyo Grande Chamber of Commerce Board of Directors Chairman, announced he would be stepping down, as he would be moving out of the area. He spoke about the Chamber and thanked the Council for its support. Mayor Lady aCknowledged Mr. Thorvaldsen's accomplishments and wished him the best. 8. CONS~NT AGENDA City Manager Adams requested that Consent Agenda Item 8.f. be pulled in order to enable Council discussion and receive direction. CITY COUNCIL MINUTES SEPTEMBER 24, 2002 PAGE 2 Council Member Lubin requested that Consent Agenda Item 8.h. be pulled for separate roll-call vote and announced he would step down on the item due to a conflict of interest. Council Member Ferrara requested that Item 8.1. be pulled for discussion and Item 8.j. be pulled for clarification. Mayor Pro Tem Runels moved and Council Member Lubin seconded the motion to approve Consent Agenda Items 8.a. through 8.j., with the exception of Items 8.1., 8.h., and 8.j., with the recommended courses of action: 8.a. Cash Disbursement Ratification. Action: ApproYed the listings of cash disbursements for the period September 1, 2002 through September 15, 2002. 8.b. Consideration of Cash Flow Analysis/Approval of Interfund Advance from the Water Facility Fund. Action: Received and filed August 2002 cash report and approved the interfund advance from the Water Facility Fund to cover cash deficits in other funds at August 31,2002. 8.c. Consideration of Approyal of Minutes. Action: Approved minutes for the Regular City Council Meeting of September 10, 2002 as submitted. 8.d. Consideration of 2002 Conflict of Interest Code Biennial Notice. Action: Received and filed the 2002 Conflict of Interest Code Biennial Notice. 8.e. Consideration of Authorization to Solicit Bids for a Recreation Administration DIYlslon Vehicle. Action: Authorized staff to solicit bids for a 11. ton extended cab pickup truck. 8.g. Consideration of Authorization to Solicit Bids for Rodeo Drive Traffic Calming Project, PW 2002-07. Action: 1) Authorized staff to solicit public construction bids for the Rodeo Drive Traffic Calming Project; 2) Found that the project is categorically exempt from CEOA pursuant to Section 15301{c); and 3) Directed the Administrative Services Director to file a Notice of Exemption. 8.1. Consideration of Award of Contract for the Tally Ho Creek Flood Barrier Project, PW-2002-o6. Action: 1) Awarded a construction contract for the Tally Ho Creek Flood Barrier Project to D-KAL Engineering in the amount of $24,880; 2) Authorized the City Manager to approve change orders not to exceed a contingency of $2,500 for use only if needed for unanticipated costs during the construction phase of the project; and 3) Directed staff to issue the Notice of Award and Notice to Proceed with other necessary contract documents. AYES: Runels, Lubin, Dickens, Ferrara, Lady NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. CITY COUNCIL MINUTES SEPTEMBER 24, 2002 PAGE 3 Council Member Lubin stepped down from the dais for Item 8.h. due to a conflict of interest. 8.h. Consideration of Authorization of Progress Payment No. 1 for Rancho Grande Park Project, PW 2002-03. Recommended Action: Authorize Progress Payment No. 1 in the amount of $75,738.70 to Herrera Engineering, Inc. for the Rancho Grande Park Project. Mayor Pro Tem Runels moved to approve staff's recommendation. Council Member Ferrara seconded the motion, and on the following roll-call vote, to wit: AYES: Runels, Dickens, Ferrara, Lady NOES: None ABSENT: Lubin There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. Council Member Lubin returned to the dais. Council Member Dickens stepped down from the dais for Item 8.f. due to a conflict of Interest. 8.f. Consideration of Fee Waiyer for Deyelopment Code Amendment 02-003; Rezoning 871 East Cherry Avenue from General Agriculture (AG) to Agricultural Preserve (A1). Recommended Action: Approve the request from the Gordon F. Dixson Trust to waive permit fees for Development Code Amendment 02-003. Council Member Ferrara asked for clarification on the action being recommended. City Manager Adams explained that staff was seeking direction on the fee waiver request for the Development Code Amendment as a possible measure to provide an incentive to the applicant for preserving agricultural land. Community Development Director Strong gave a brief overview of the staff report and responded to questions from Council regarding the Williamson Act versus .the Super Williamson Act, how many acres the parcel comprises, and General Plan policies and goals related to agricultural preservation. Mayor Pro Tem Runels stated he had concems with the fee waiver request and said he wanted more information on the Agricultural Preserve designation; inquired whether public hearings were necessary for the underlying proposal; and commented that the amount of land to be preserved is minimal. Council Member Ferrara referred to the Agriculture Element of the General Plan in which there is a goal to encourage farmland to be put into Agricultural Preserve. He stated he did not feel a public hearing was required for the fee waiver request as the request was consistent with General Plan Agriculture Element policies. CITY COUNCIL MINUTES SEPTEMBER 24, 2002 PAGE 4 Council Member Lubin urged the continuance of efforts to put agricultural land into preservation; however, he agreed with Mayor Pro Tem Runels that he did not necessarily agree with waiving the permit fee. He stated he did not want to set a precedent for waiving fees. Mayor Lady stated that the request was consistent with the pOlicies in the General Plan and supported the request. Mayor Pro Tem Runels moved to deny the request from the Gordon F. Dixson Trust to waive permit fees for Development Code Amendment 02-003. .Council Member Lubin seconded the motion, and on the following roll-call vote, to wit: AYES: Runels, Lubin NOES: Ferrara, Lady ABSENT: Dickens - There being 2 AYES, 2 NOES, and 1 ABSENT, the motion failed. Council Member Ferrara moved to approve the request from the Gordon F. Dixson Trust to waive permit fees for Development Code Amendment 02-003. Mayor Lady seconded the motion, and on the following roll-call vote, to wit: AYES: Ferrara, Lady NOES: Runels, Lubin ABSENT: Dickens There being 2 AYES, 2 NOES, and 1 ABSENT, the motion failed. No action was taken on Item 8.1. Council Member Dickens retumed to the dais. 8.j. Consideration of Proposed Addendum to PreYiously Approved EIR Consultant Contract with Denise Duffy and Associates for the Creekside Center Project; 415 E. Branch Street; Applicant - Richard DeBlauw. Recommended Action: Approve a contract addendum to the scope of work and budget for the Creekside Center EIR. Community Development Director Strong responded to questions from Council Member Ferrara regarding the scope of work for the traffic study. Mayor Pro Tem Runels moved to approve staffs recommendation. Council Member Dickens seconded the motion, and on the following roll-call vote, to wit: AYES: Runels, Dickens, Ferrara, Lubin, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. CITY COUNCIL MINUTES SEPTEMBER 24, 2002 PAGE 5 9. PUBLIC HEARINGS 9.a. Consideration of Proposed expenditure of State Funds for Citizens Option for Public Safety (COPS) Program Proylded in the FY 2002-03 State Budget. Chief of Police TerBorch presented the staff report and recommended the Council approve the expenditure of $100,000 as authorized by the State for law enforcement services under the Citizens Option for Public Safety (COPS) Program. In addition, staff recommended the Council authorize the expenditure of $3,112 carried over from the City's FY 2001-2002 COPS Program. Mayor Lady opened the Public Hearing, and upon hearing no comments, closed the Public Hearing. Following Council comments supporting Chief TerBorch's recommendation to utilize the FY 2002-03 Citizens Option for Public Safety (COPS) funds to continue to fund the personnel actions originally approved by the Council under the FY 2000-02 COPS Program and to expend funds carried over from the FY 2001-02 COPS Program, Council Member Ferrara moved to approve the expenditure of $100,000 as authorized by the State for law enforcement services under the COPS Program; and to authorize the expenditure of $3,112 carried over from the City's FY 2001-2002 COPS Program. Mayor Pro Tem Runels seconded the motion, and on the following roll-call vote, to wit: AYES: Ferrara, Runels, Dickens, Lubin, Lady NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 9.b. Consideration of Amended Conditional Use Permit Case No. 02-003 and Variance Case No. 02-004; 1530 E. Grand Avenue; AppliCant - Larry Persons. Community Development Director Strong presented the staff report and stated that the Planning Commission recommended the City Council 1) Adopt a Resolution approving Amended CUP Case No. 02-003 and 2) Adopt a Resolution approving Variance Case No. 02-004. John Knight, RRM Design Group, representing the applicant, responded to questions from Council Member Dickens regarding the wall height variance. He further explained the main components of the project's redesign; clarified that the commercial use is stilt included; clarified that the connection of buildings eliminate the need for some of the elevators; used a model of the proposed revised project to demonstrate improved pedestrian circulation around the project; identified the location where the wall height variance was being requested; clarified that the project consists of the same number of units; explained that the courtyard was bigger; and that the grade had been altered to provide easier access to the commercial portion of the project. CITY COUNCIL MINUTES SEPTEMBER 24, 2002 PAGE 6 Larry Persons, Pacific Harbor Homes, described the proposed project layout using the model of the project. John Knight reviewed the basis for requesting an increase in the building height, explaining that the project visually appears as a two-story building from the outside of the project. He pointed out that the first floor is below grade and all three floors could only be seen from inside the project's courtyard. In response to questions from Council Member Dickens, Mr. Persons explained that all three floors would have 9-foot ceilings; the natural lighting is same for all units, as most of the units are placed back to back; explained that the parking area is open and there is a security gate around the complex for which residents will have an automatic opener for entrance; and confirmed the location of the manager's unit. Council Member Lubin asked for clarification with regard to the building height and roof pitch, as well as the structures visual impacts from various vantage points. Council Member Ferrara asked how the senior recreation center would be affected by the project'$ redesign. Mr. Persons responded that the center would increase from the 1,500 square feet to 2,400 square feet, and gave an overview of the amenities to be available. Mayor Lady opened the Public Hearing, and upon hearing no comments, closed the Public Hearing. Council Member Lubin expressed support for the changes, commenting that the redesign of the building and walkways addressed his initial concern regarding the reduction of elevators; commented that the wall height variance was not a major concern as the wall backs up to the church parking lot where a wall already exists; encouraged screening with landscape materials; expressed support for the full extent of the height variance as a 9-foot ceiling was desirable and would help create the appearance of a bigger unit, and a 5:12 roofline is more desirable architecturally. He supported approval of the proposed use permit changes and variances. Council Member Dickens agreed that a 9-foot ceiling was more desirable and attractive; stated he was pleased with the enlarged recreation center and its redesign; referred to the variance findings and commented that the applicant did a good job of addressing issues on the site; stated that his concerns about emergency egress from the project were addressed; and stated that the project meets the vision and intent for the area. He supported staff's recommendation for approval. I Council Member Ferrara added emphasis that the retaining wall variance was not an issue due to its placement on the site. He said he was pleased with the landscape detail on the plan for the wall; liked the 9 foot ceilings, stating that the impact adds dimension and volume to an otherwise confined space; stated that the 5:12 roof was more visually pleasing; and stated that the design is very creative and solves original concerns regarding the grade and access. He commented that the building height variance is CITY COUNCIL MINUTES SEPTEMBER 24, 2002 PAGE 7 precedent setting in a positive way and acknowledged the applicant's efforts with the design of this mixed-use project. Mayor Pro Tem Runels complimented the applicant on minimizing grading and supported the changes to the project. Mayor Lady agreed that the project was architecturally pleasing and was a much better project. Council Member Lubin moved to adopt a Resolution approving Amended CUP Case No. 02-003. Council Member Ferrara seconded the motion, and on the following roll-call vote, to wit: AYES: Lubin, Ferrara, Dickens, Runels, Lady NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. Council Member Lubin moved to adopt a Resolution approving Variance Case No. 02-004, with an amendment to Item C in Exhibit "A" to allow a maximum building height of 38 feet. Council Member Dickens seconded the motion, and on the following roll-call vote, to wit: AYES: Lubin, Dickens, Ferrara, Runels, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS 10.a. Consideration of Design Guidelines for Historic Districts Process and Schedule Reylslons. Community Development Director Strong presented the staff report, responded to questions from Council and recommended the Council provide direction to staff regarding the Architectural Review Committee composition and consent to the recommended public hearing schedule for the consideration of Design Guidelines for Historic Districts. City Manager Adams emphasized that comments provided in the staff report were provided to the Council as a result of feedback receiYed from the workshops. Mayor Lady invited comments from the public who wished to be heard on the matter. The following members of the public spoke on the matter: Chuck Fellows, 507 Le Point Street, read a written statement (on file in the Administrative Services Department) requesting the Council reject the ChamberNlA suggestions regarding the draft Design Guidelines and continue to work toward less CITY COUNCIL MINUTES SEPTEMBER 24, 2002 PAGE 8 ambiguous, more definitive, more useful Guidelines that will help maintain the unique qualities of the Village. Jim Guthrie, 514 Starlight Lane, referred to the number of workshops that have taken place and stated that the Council owes it to the public and the process to review the Guidelines that were drafted. He urged the Council to move forward with the process so that decisions could be made. Kristen Bameich, 212 Canyon Way, read a written statement (on file in the Administrative Services Department) emphasizing the need for more definitive design guidelines for the Village. Joe Costello responded to comments submitted by Chamber of CommerceNillage Improvement Association regarding the proposed Design Guidelines (letter from Chamber on file in the Administrative Services Department). He stated that if the City clearly defines the standards, there must be the same language in the Guidelines in order to enforce the regulations. He encouraged the Council to move forward with the process. Nan Fowler, 630 Cerro Vista Circle, referred to the approval of the Village Centre project and stated she had pointed out many areas where the developer followed the Village Design Guidelines in the project. She commented that if the ,guidelines had been more lenient with colors, the project may not have appeared so massive. She stated that the City needs guidelines; however, they should not be too restrictive, because the City must stay business friendly to make the Village the core, charming Village we want. Following extensive discussion, comments, and suggestions, a majority of the Council concurred with providing direction to staff as follows: . Research design guidelines from other jurisdictions with historic districts and identify any relevant altemate approaches that are used; . Proceed with the process and schedule as proposed, seeking recommendations from the ARC and Planning Commission prior to retuming to the City Council for final approval. Present the existing draft Design Guidelines to the ARC and Planning Commission, along with issues identified in the workshops, and seek recommendations on each issue; . Do not identify or incorporate a greater range of more modern architectural styles; . Modify the document title by using the term "Standards" instead of "Guidelines"; . Do not pursue making any changes to the composition of the ARC; . Defer any recommendation to create transitional districts; however, present the concept to the ARC and Planning Commission for review. CITY COUNCIL MINUTES SEPTEMBER 24, 2002 PAGE 9 11. NEW BUSINESS 11.a. Consideration of Draft Ordinance Amending Municipal Code Chapter 13.24 "Excayatlon, Grading, Erosion and Sediment Control". Director of Public Works Spagnolo presented the staff report, responded to questions from Council, and recommended the Council review the draft Ordinance amending Municipal Code Chapter 13.24 and authorize distribution of the draft Ordinance for a 45-day public review and comment period. Mayor Lady invited comments from the public who wished to be heard on the matter, and upon hearing none, brought the item back to Council for consideration. Council Member Ferrara referred to Section 13.24.120, B.2. of the proposed ordinance and recommended the last sentence be renumbered and identified as its own section. Council concurred. Council Member Lubin moved to authorize distribution of the draft Ordinance as amended for a 45-day public review and comment period. Mayor Pro Tem Runels seconded the motion, and the motion passed unanimously by voice vote. 11.b. Consideration of City Entry Identification Signs. Community Development Director Strong presented the staff report and recommended the Council authorize staff to contract for three or four entry identification signs with a total cost not to exceed $10,000 and provide direction on initial locations and proposed design concept. Mayor Lady suggested that the date of the City's incorporation be added on the proposed signs. Council Member Dickens referred to the proposed sign rendering and suggested that real stone materials be used versus imitation stone pasted on to concrete. Mayor Pro Tem Runels commented he felt it would be more prudent to spend the I additional funds on further street improvements. Mayor Lady invited comments from the public who wished to be heard on the matter, and upon hearing none, brought the item back to Council for consideration. Mayor Lady acknowledged for the record that email correspondence had been received from Sadie Krovious urging the Council to act favorably upon the consideration of City Entry Identification Signs. , ! CITY COUNCIL MINUTES SEPTEMBER 24, 2002 PAGE 10 Following Council comments supporting the recommendation, Councif Member Ferrara moved to authorize staff to contract for three or four entry identification signs with a total cost not to exceed $10,000, and approve staffs recommendations regarding the locations and design concept. Council Member Lubin seconded the motion, and on the following roll-call vote, to wit: AYES: Ferrara, Lubin, Dickens, Runels, Lady NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 12. CITY COUNCIL REPORTS a. MAYOR MICHAEL LADY (1) South San Luis Obispo County Sanitation District (SSLOCSD). Met September 4th. 1) Held Closed Session to discuss employee compensation package; 2) Approved brine disposal application submitted by Ventura company; 3) Approved update to Conflict of Interest Code; and 4) Reviewed the District's Investment Policy. Met September 18th. 1) Held Closed Session regarding property acquisition near Oceano Airport. 1) Adopted Resolution approving 3-year employee compensation package. (2) Other. None. b. MAYOR PRO TEMTHOMAS A. RUNELS (1) Zone 3 Advisory Board. 1) Reported that the Recreation Area received $224,000 in gate receipts at the lake in July 2002 and $223,000 in receipts in August 2002. Trout has been planted at the lake. The level of the lake is at an elevation of 497 feet which is 23 feet below spill. 2) Discussion held regarding costs incurred for additional stone columns to be installed at the I Dam remediation project. A contract amendment was approYed and sent to , the Board of Supervisors for final approval. , ! (2) County Water Resources Advisory Committee (WRAC). An RFP has I been issued for the design and engineering of the water treatment plant I upgrade. I (3) Other. None. I c. COUNCIL MEMBER JIM DICKENS I (1) Economic Opportunity Commission (EOC). Meeting postponed untif next week. I (2) South County Youth Coalition. No report. Meets next week. (3) Other. None. I I I , CITY COUNCIL MINUTES SEPTEMBER 24. 2002 PAGE 11 d. COUNCIL MEMBER TONY M. FERRARA (1) Integrated Waste Management Authority Board (IWMA). Met September 11th. 1) Reviewed 5-Year Plan for San Luis Obispo County IWMA and agreed to continue current programs. A recycling newsletter has been created to be sent to teachers to educate students about recycling. (2) Air Pollution Control District (APCD). No report. Meets tomorrow. (3) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORT A). No report. (4) Other. None. e. COUNCIL MEMBER SANDY LUBIN (1) South County Area Transit (SCAT). 1) Decision has been made to sell the trolleys; 2) Approved a senior VIP lifetime pass for individuals 80 years old or older; 3) Regarding operation of SCAT services, discussions are ongoing with SLORTA for dispatch services. (2) Economic Vitality Corporation (EVC). Presentation received by David Cremin of Draper, Fisher, Jurvetson, a venture capital company based in Los Angeles who explained they were given $20 million by CalPERS to start the Frontier Fund which is focused on smaller towns in Califomia and technical start-up ventures. They are considering whether or not to base this fund in San Luis Obispo County. (3) Other. None. I , I 13. CITY COUNCIL MEMBER ITEMS I a) Local Groundwater Assistance Fund Application. (RUNELS) I , i Mayor P.ro Tem Runels referred to the Proposal Solicitation and Application Package i I from the State of California Department of Water Resources and explained that the i State was inviting local agencies to submit proposals for groundwater management project grants. Mayor Pro Tem Runels requested, and Council concurred, to have staff complete and submit a Local Groundwater Assistance Fund Application to the State of , Califomia Department of Water Resources. I I I 14. CITY MANAGER ITEMS i I None. 15. COUNCIL COMMUNICATIONS , I None. I 16. STAFF COMMUNICATIONS I None. I , I 17. ADJOURNMENT I I Mayor Lady adjoumed the meeting at 11 :05 p.m. I I - , SEPTEMR"R~.4 ')nn? - --- CITY COUNCIL MINUTES SEPTEMBER 24, 2002 PAGE 12 Michael A. Lady, Mayor ATTEST: Nancy Davis, City Clerk B.d. MEMORANDUM TO: CITY COUNCIL FROM: DANIEL C. HERNANDEZ, DIRECTOR OF PARKS, RECREATION 0.# AND FACILITIES SUBJECT: AUTHORIZATION TO CONTRACT CUSTODIAL SERVICES DATE: OCTOBER 8, 2002 RECOMMENDATION: It is recommended the City Council authorize Clean Sweep Janitorial Service to assume building custodial services for the City, and authorize the transfer of $30,000 from salaries to the Government Buildings Division {010-4213-51 00), to Contractual Services (01 0-4213-5303) for the cost of this service. FUNDING: With the retirement of the Maintenance Worker for the Building Division, there is approximately $45,600 remaining in salaries and benefits for the remainder of the fiscal year. In addition, there is $3,000 in the contracted custodial services (010-4213-5303) remaining that is currently used for supplemental maintenance required at the Police Department due to its 24/7 operational hours. This leaves a total of $48,600 available. The cost estimate for the contract for the remainder of the fiscal year is approximately $29,600, resulting in a savings of $19,000 in FY 2002-03. A significant portion of this savings is attributable to the period in which the position is vacant. The normal annual estimated savings in the future would be approximately $.9,000. DISCUSSION: A total of two proposals have been received by the City. The proposal submitted by Clean Sweep Janitorial Services is for $3,709 monthly or $44,508 annually. This is approximately $14.76 per hour for service and approximately 58 hours per week (Attachment 1). Commercial Maintenance Services submitted two proposals. The first for 60 hours of service per week was in the amount of $4,900 monthly or $58,800 annually. This is approximately $18.85 per hour for service. The additional proposal was for 40 hours of service per week in the amount of $3,207 monthly or $39,240 annually. This is approximately $18.86 per hour for service and 40 hours per week. Clean Sweep has also submitted proof of Workman's Compensation and Liability Insurance. With the retirement of the City's Maintenance Worker in charge of building maintenance, the City has explored the feasibility of contracting with a private company to provide janitorial services for all City facilities. In February of 2002, staff received an initial , , J CITY COUNCIL AUTHORIZATION TO CONTRACT CUSTODIAL SERVICE OCTOBER 8, 2002 PAGE 2 proposal that would increase building maintenance hours from 40 per week to 60 per week. Based on the amount of building square footage maintained (approximately 38,000 square feet), the additional service will improve the quality of our existing facilities. The Maintenance Worker position will not be eliminated at this time. It is proposed that we enter into a one-year agreement and re-evaluate the effectiveness of this proposal at that time. The ability to contract out services is allowed under provisions in the current Memorandum of Understanding with general employees. Contracting for this service will also address other issues of the existing operation. With only one position assigned to custodial services, there is no backup when the Maintenance Worker is sick or on vacation. In such cases, facilities are not cleaned or Parks Division staff is pulled off of assignments, thereby falling behind on their normal scope of duties. , I ALTERNATIVES: I I The following alternatives are provided for the Council's consideration: ! Approve staffs recommendation; Modify staffs recommendation; Do not approve staffs recommendation; i Provide direction to staff. I ; Attachment 1 - Proposal and Maintenance Schedule I Attachments: I I from Clean Sweep I I Attachment 2 - Contract Agreement with Exhibits i i , I I I I , , , , i I I I I I I I I , ATTACHMENT 1 TO: CITY OF ARROYO GRANDE 214 E BRANCH ST. ARROYO GRANDE, CA. 93421 FROM: -CLEAN SWEEP JANITORIAL P.O. BOX 741 TEMPLETON, CA. 93465 TOTAL BUILDING PRICE: PARKS AND RECREATION AND PRESCHOOL..........................$595.00 ARROYO GRANDE POLICE DEPT.................. ......... ...............$595.00 ARROYO GRANDE FIRE DEPT............................................. $275.00 ARROYO GRANDE CHAMBER OF COMMERCE....................... $434.00 I ARROYO GRANDE WOMENS CLUB........................................$51O.oo ARROYO GRANDE CORPORATE YARD..................................$270.00 I ARRROYO GRANDE CITY HALL... ............... ............ ......... ....$585.00 I I ARROYO GRANDE ENGINERING DEPT................................. $295.00 ARRROYO GRANDE BUILDING DEPT................................ ....$150.00 , I I TOTAL BUILDING MAINTENANCE PRICE........................... $3709.00 I THIS INCLUDES THE BUILDING DEPT. CLEAN SWEEP JANITORIAL (805) 238-3932 BUILDING MAINTENANCE SCHEDULE TIME LINE START TIME 5:15 P.M. 1. CITY HALL: 5 DAYS PER WEEK START 5:15 p.m. EXIT BUILDING 6:15p.m. 2. ARROYO GRANDE ENGINERlNG DEPT. 5 DAYS PER WEEK START 6:30 p.m. EXIT BUILDING 7:20 p.m. 3. ARROYO GRANDE BUILDING DEPT. 5 DAYS PER WEEK START 7:30 p.m. EXIT BUILDING 7:45 p.m. 4. ARROYO GRANDE CHAMBER 5 DAYS PER WEEK START 8:00 p.m. EXIT BUILDING 8:45 p.rn. 5. ARROYO GRANDE WOMENS CLUB 5 DAYS PER WEEK START 9:00p.m. EXIT BUILDING 9:45 a.m. 6. ARROYO GRANDE FIRE DEPT. 2 DAYS PER WEEK (TUES. TffiJRS.) START !0:00a.m. EXIT BUILDING !0:45a.m. 7. ARROYO GRANDE POLICE DEPT. 5 DAYS PER WEEK START 11 :OOa.m. EXIT BUILDING 12:00 a.m. 8. ARROYO GRANDE PARKS AND RECREATION 5 DAYS PER WEEK START 12:15a.m. EXIT BUILDING 1:15 a.m 9. ARROYO GRANDE CORPORATE YARD 2 DAYS PER WEEK SERVICE START 1 :25a.m. EXIT BUILDING 2:25a.m. TIME IN EACH BUILDING IS BASED ON TWO PERSON TEAM. TIMES ARE APPROXIMATE TOTAL MAN HOURS PER WEEK 58.00 ATTACHMENT 2 I , I CONTRACTOR SERVICES AGREEMENT , I , I This Agreement is made upon the date of execution, as set forth below, by and between Clean I Sweep Janitorial a sole proprietorship (hereinafter referred to as "CONTRACTOR"), and the CITY OF I ARROYO GRANDE, a Municipal Corporation (hereinafter referred to as "CITY'). The parties hereto, in , I , consideration of the mutual covenants contained herein. hereby agree to the following terms and conditions: , 1.00 l::FNFRAI PROVISIONS 1.01 TFRMS: This Agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein. , i 1.02 CONTRACT cnnAnlNATION I a. CIIY. The Parks, Recreation and Facilities Director, or his designated representative, hereby is designated as the Contract Manager for the CITY. He shall supervise the progress and execution of this Agreement. I b. CONTRACTOR. CONTRACTOR shall assign a single Contract Manager to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Dave Davis is hereby designated as the Contract Manager for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute Contract Manager for any reason. the Contract Manager designee shall be subject to the prior written acceptance and approval of the CITY'S Contract Manager. 1.03 SFRVICFS TO BF PFRFORMFn BY CONTRAr.TOR: CONTRACTOR agrees to perform or provide the services specified in the Request for Proposal attached hereto as Exhibit' A" and incorporated herein by this reference. CONTRACTOR shall determine the method, details and means of performing the above-referenced services. CONTRACTOR may, at CONTRACTOR'S own expense, employ such assistants, as CONTRACTOR deems necessary to perform the services required of CONTRACTOR by this Agreement. CITY may not control, direct or supervise CONTRACTOR'S assistants or employees in the performance of those services. 1.04 COMPFNSATION: In consideration for the services to be performed by CONTRACTOR, CITY agrees to pay CONTRACTOR the consideration set forth in the amounts and under the terms provided in Exhibit "A" attached hereto and incorporated herein by this reference. 2.00 OBIIl::ATIONS OF CONTRACTOR 2.01 MINIMUM AMOUNT OF SFRVICF BY CONTRACTOR: CONTRACTOR agrees to devote the hours necessary to perform the services set forth in this Agreement in an efficient and effective manner. CONTRACTOR may represent, perform services for and be employed by additional individuals or entities, in CONTRACTOR'S sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with CITYS business. 2.02 TOOlS ANn INSTRUMFNTAI rrlFS: CONTRACTOR shall provide all tools and instrumentalities necessary to perform the services under this Agreement. 2.03 I AWS TO RF ORSFRVFn. CONTRACTOR shall: r a. Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution of the services to be performed by CONTRACTOR under this Agreement: b. Keep itself fully informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Agreement, any materials used in CONTRACTOR'S performance under this Agreement, or the conduct of the services under this Agreement; c. At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above; d. Immediately report to the CITY'S Contract Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this Agreement. e. CONTRACTOR shall provide on site supervision to insure services being adequately performed. 2.04 RFI F4.C:F OF RFPORTS ANn INFORMATION. Any video tape, reports, information, data, or other material given to, or prepared or assembled by, CONTRACTOR under this Agreement shall be the property of CITY and shall not be made available to any individual or organization by CONTRACTOR without I the prior written approval of the CITY'S Contract Manager. I I 2.05 COPIFS OF VlnFO TAPFS RFPORTS ANn INFORMATION If CITY requests additional copies of videotapes, reports, drawings, specifications, or any other material in addition to what the CONTRACTOR is required to fumish in limited quantities as part of the services under this Agreement, CONTRACTOR shall provide such additional copies as are requested, and CITY shall compensate CONTRACTOR for the costs of duplicating of such copies at CONTRACTOR'S direct expense. 2.06 011 AI IFICATIONS OF CONTRACTOR. CONTRACTOR represents that it is qualified to furnish the services described under this Agreement. ; ; 2.07 WORKFRS' ~nMPI=N~ATlnN ANn OTHFR FMPI OVFF RI=NI=~lTst: CITY and : i CONTRACTOR intend and agree that CONTRACTOR is an independent contractor of CITY and agrees that I CONTRACTOR and CONTRACTOR'S employees and agents have no right to Workers' Compensation and other employee benefits. If any worker insurance protection is desired, CONTRACTOR agrees to provide I Workers' Compensation and other employee benefits, where required by law, for CONTRACTOR'S employees and agents. CONTRACTOR agrees to hold harmless and indemnify CITY for any and all claims arising out of any claim for injury, disability, or death of CONTRACTOR and CONTRACTOR'S employees or agents. I 2.08 INnFMNIFlCATION: CONTRACTOR hereby agrees to, and shall, hold CITY, its elective and appointive boards, officers, agents and employees, harmless and shall defend the same from any liability for damage or claims for damage, or suits or actions at law or in equity which may allegedly arise from CONTRACTOR'S or any of CONTRACTOR'S employees' or agents' operations under this Agreement, whether such operations be by CONTRACTOR or by anyone or more persons directly or indirectly employed by, or acting as agent for, CONTRACTOR provided as follows: a. That CITY does not, and shall not, waive any rights against CONTRACTOR which it may have by reason of the aforesaid hold-harmless agreement, because of the acceptance by CITY, or the deposit with CITY by CONTRACTOR, of any of the insurance policies hereinafter described. I I , I i ~--- ______J b. That the aforesaid hold-harmless agreement by CONTRACTOR shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid operations of CONTRACTOR or any agent or employee of CONTRACTOR regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. 2.09 IN!'i:IIRANCF: CONTRACTOR shall not commence work under this Agreement until it has I obtained all insurance required under this section and such insurance shall have been approved by CITY as to form, amount and carrier: a. P,.hlir. I iahiliiy and Property Damage Insuran...... CONTRACTOR shall take out and maintain during the life of this Agreement such public liability and property damage insurance as shall protect CITY, its elective and appointive boards, officers, agents and employees, and CONTRACTOR and any agents and employees performing work covered by this Agreement from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONTRACTOR'S or any subcontractor's operations under this Agreement, whether such operations be by CONTRACTOR or by anyone directly or indirectly employed by CONTRACTOR and the amounts of such insurance shall be as follows: (1) ~AnAr.::Il I i::.hility InslJranCA, In an amount not less than $1,000,000 for injuries, including, but not limited to, death to anyone person and, subject to the same limit for each person, in an amount not less than $1,000,000 on account of anyone occurrence: I (2) Property [Jamal/I' Insuran...... In an amount of not less than $600,000 for damage to the property of each person on account of anyone occurrence. (3) CnmprehAnsivA AldnmnbilA I i::lhility, Bodily injury liability coverage of $1,000,000 for each person in anyone accident and for injuries sustained by two or more persons in anyone accident. Property damage liability of $1 ,000,000 for each accident. (4) Wnrkers' Cnmpansalion Insuran"". In the amounts required by law as set forth in Section 2.03 above. b. [JMuctihlas and Self-Insllrart Relanlinns. Any deductible or self-insured retention must be declared to, and approved by, CITY. CITY may require that either the insurer reduce or eliminate such deductibles or self-insured retentions as respects CITY, its elected or appointed officials, employees, agents or volunteers; or CONTRACTOR shall procure a bond guaranteeing payment of all losses, and related investigation, claims administration and legal expenses. c. Proof of Insuranr.a. CONTRACTOR shall fumish CITY, concurrentiy with the execution hereof, with satisfactory proof of carriage of the insurance required, and adequate legal assurance that each carrier will give CITY at least thirty (30) days' prior notice of the cancellation of any policy during the effective period of this Agreement. The certificate or policy of liability of insurance shall name CITY as an I additional insured with CONTRACTOR. 3.00 TFRM OF A~RFFMFNT This agreement is hereby scheduled to commence on Monday, October 14, 2002 and end on October 13, 2003. At that time. the City retains the option of extending the agreement for an additional year after evaluating Contractor performance. 4.00 TFMPORARY !'i:1I!'i:PFN!'i:ION I I I I - __J The CITY'S Contract Manager shall have the authority to suspend this Agreement wholly or in part, for such period, as she deems necessary due to unfavorable conditions or to the failure on the part of the CONTRACTOR to perform any provision of this Agreement. CONTRACTOR will be paid the compensation due and payable to the date of temporary suspension. 5.00 IN!;PFCTION CONTRACTOR shall fumish CITY with every reasonable opportunity for CITY to ascertain that the services of CONTRACTOR are being performed in accordance with the requirements and intentions of this Agreement. All work done and all materials fumished, if any, shall be subject to the CITY'S Contract Manager's inspection and approval. The inspection of such work shall not relieve CONTRACTOR of any of its obligations to fulfill its Agreement as prescribed. 6.00 OWNFR!;HIP OF MATFRIAI !; All original drawings, videotapes and other materials prepared by or in possession of CONTRACTOR pursuant to this Agreement shall become the permanent property of the CITY, and shall be delivered to the CITY upon demand. 7.00 OR. InATlnN~ OF ~ITV 7.01 COOPFRATION: CITY agrees to comply with all reasonable requests of CONTRACTOR necessary to the performance of CONTRACTOR'S duties under this Agreement. 8.00 TFRMINATlnN OF AnRFFMFNT 8.01 TFRMINATION OF NOTICF. Notwithstanding any other provision of this Agreement, any party hereto may terminate this Agreement, at any time, without cause by giving at least thirty- (30) days prior written notice to the other parties to this Agreement. 8.02 TFRMINATION ON OCCIIRRFNCF OF !;TATFD EV!;NT!;. This Agreement shall terminate automatically on the occurrence of any of the following events: a. Bankruptcy or insolvency of any party; I b. Sale of the business of any party; c. End of the thirty-day notice period set forth in Section 8.01 ; I , d. End of the Agreement to which CONTRACTOR'S services were necessary: or I e. Assignment of this Agreement by CONTRACTOR without the consent of CITY. I 8.03 TFRMINATlnN RV ANY PARTY FOR nFFAl1I T OF ~nNTR6~nR: Should any party default in the performance of this Agreement or materially breach any of its provisions, a non-breaching party, at its option, may terminate this Agreement, immediately, by giving written notice of termination to the breaching party. 8.04 TFRMINATION: This Agreement shall terminate on upon completion of services unless extended as set forth in this section. CITY, with the agreement of CONTRACTOR, is authorized to extend the term of this Agreement beyond the termination date, as needed, under the same terms and conditions set forth in this Agreement. Any such extension shall be in writing and be an amendment to this Agreement. 8.05 RFTIIRN OF MATFRIAI R Upon such termination, CONTRACTOR shall turn over to the CITY immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by CONTRACTOR, and for which CONTRACTOR has received reasonable compensation, or given to i ._._n_ -----' I , I I I i CONTRACTOR in connection with this Agreement. Such materials shall become the permanent property of I I CITY. CONTRACTOR, however, shall not be liable for CITY'S use of incomplete materials or for CITY'S use of complete documents if used for other than the project or scope of services contemplated by this ! Agreement. r I I 9.00 SPFCIAI PROVISIONS 9.01 INTFRF~T or: ~nNTR4~TnR CONTRACTOR covenants that it presently has no interest, and shall not acquire any I interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the I performance of the services hereunder. CONTRACTOR further covenants that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. CONTRACTOR certifies I that no one who has or will have any financial interest under this Agreement is an offICer or employee of I CITY. It is expressly agreed that, in the performance ot'the services hereunder, CONTRACTOR shall at all I times be deemed an independent contractor and not an agent or employee of CITY. I I , 9.02 nl~r:RIMINATlnN i I i No discrimination shall be made in the employment of persons under this Agreement i , , because of the race, color, national origin, ancestry, religion or sex of such person. I If CONTRACTOR is found in violation of the nondiscrimination provisions of the State of I Califomia Fair Employment Practices Act or similar provisions of federal law or executive order in the i performance of this Agreement, it shall thereby be found in material breach of this Agreement. Thereupon, CITY shall have the power to cancel or suspend this Agreement, in whole or in part, or to deduct from the amount payable to CONTRACTOR the sum of Twenty-fIVe Dollars ($25) for each person for each calendar day during which such person was discriminated against, as damages for said breach of contract, or both. I Only a finding of the State of Califomia Fair Employment Practices Commission or the equivalent federal agency or officer shall constitute evidence of a violation of contract under this paragraph. I I If CONTRACTOR is found in violation of the nondiscrimination provisions of this Agreement or the applicable affirmative action guidelines pertaining to this Agreement, CONTRACTOR shall be found in I material breach of the Agreement. Thereupon, CITY shall have the power to cancel or suspend this i Agreement, in whole or in part, or to deduct from the amount payable to CONTRACTOR the sum of Two I I Hundred Fifty Dollars ($250) for each calendar day during which CONTRACTOR is found to have been in , such noncompliance as damages for said breach of contract, or both. I 10.00 MISCFI I ANFOIIS I I 10.01 RFMFnlFS: The remedies set forth in this Agreement shall not be exclusive but shall be I i cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity. . i , , 10.02 NO WAIVFR: The waiver of any breach by any party of any provision of this Agreement , shall not constitute a continuing waiver or a waiver of any subsequent breach of this Agreement. I 10.03 A.'Slc;NMFNT: This Agreement is specifically not assignable by CONTRACTOR to any I person or entity. Any assignment or attempt to assign by CONTRACTOR, whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this Agreement giving rise to I a right to terminate as set forth in Section 8.03. ATTORNFY FFFS: In the event of any controversy, claim or dispute between the parties I 10.04 I hereto, arising out of or relating to this Agreement, or the breach thereof, the prevailing party shall be entitled. I I I ----- r I I I in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees. t f ! 10.05 TIMF FnR PFRFnRMANCF: Except as otherwise expressly provided for in this Agreement, should the performance of any act required by this Agreement to be performed by enher party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, or any other cause except financial inability not the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and I performance of the act during the period of delay will be excused; provided, however, that nothing contained in this section shall exctude the prompt payment by either party as required by this Agreement or the I performance of any act rendered difficult or impossible solely because of the financial condition of the party , I required to perform the act. 10.06 NnTICFS: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this Agreement or by law to be served on or given to any party to this Agreement shall be in writing and shall be deemed duly served and given when personally delivered or in lieu of such personal service when deposited in the United States mail, first-class postage prepaid to the following address for each respective party: CITY: City of Arroyo Grande P.O. Box 550 Arroyo Grande, CA 93421-0550 CONTRACTOR: Clean Sweep Janitorial Services P.O. Box 741 Templeton, CA 93465 10.07 c::nVFRNINC:: I AW: This Agreement and all matters relating to this Agreement shall be governed by the laws of the State of California in force at the time any need for the interpretation of this Agreement or any decision or holding concerning this Agreement arises. 10.08 RINnlNC:: FFFECT: This Agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this section shall be construed as a consent by CITY to any assignment of this Agreement or any interest in this Agreement. 10.09 SFVFRARIIITY: Should any provision of this Agreement be held by a court of competent jurisdiction or by a legislative or rule making act to be either invalid, void or unenforceable, the remaining provisions of this Agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule. 10.10 ~nl F ANn FNTIRF .4nRFI=IIFNT: This Agreement constitutes the sole and entire agreement between the parties with respect to the subject matter hereof. This Agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this Agreement. All agreements or representations respecting the subject matter of this Agreement not expressly set forth or referred to in this Agreement are null and void. 10.11 IIM.E: Time is expressly declared to be of the essence of this Agreement. 10.12 nllF AIITWnRITY' The parties hereby represent that the individuals executing this Agreement are expressly authorized to do so on and in behalf of the parties. 10.13 cnNSTRIICTlnN: The parties agree that each has had an opportunity to have their counsel review this Agreement and that any rule of construction to the effect that ambigunies are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provisions to which they relate. 10.14 AMFNnMFNTS: Amendments to this Agreement ~h,,1I hR in writing and shall be made only with the mutual written consent of all of the parties to this Agreement. Executed on . at Arroyo Grande, Califomia. CITY OF ARROYO GRANDE Michael A. Lady, Mayor ATTEST: I Kelly Wetmore, Director of Administrative Servicesl Deputy City Clerk CONTRACTOR Principal APPROVED AS TO CONTENT Steven Adams, City Manager APPROVED AS TO FORM: Timothy J. Carmel, City Attorney EXHIBIT "A" 1. Workers' Compensation Insurance Certificate 2. General Liability Insurance Certificate 3. Property Insurance Certificate 4. Site Schedules POLICYHOLDER COPY STATE P.O. BOX 420807, SAN FRANCISCO, CA 94142-0807 COMP.NS....TION INSURANCE FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE i SEPTEMBER 19, 2002 GROUP: 000496 I POLICY NUMBER: 1452-2002 CERTIFICA"TE ID: 6 CERTIFICATE EXPIRES: 07-01-2003 , 07-01-2002/07-01-2003 I CITY OFARROYO DRANDE I DANIEL C. HERNANDEZ PO BOX 5540 I I ARROYO DRANDE CA 93421 , This is to certify that we have issued a valid Worker's Compensation insurance policy In a form approved by the California Insurance Commissioner to the emploYer'nlil1Tledbelow'for the poltcy"perioddndicated. This policyi..motsubjectto cancellation by.,the, Eund except uponitO,days.advanee wi:ittem, notice to the employer. We will also give you 1 0 day~ acjvance notice should this pOlicy"be cancelled prior to, itS,nQrm;l1 expiration. This certificate ofinsuranca i,~, not an insurance ,policy and does not ameni:l;eJ(!end Qr'alter the coverage afforded by the policies listed' herein. Notwithstanding any requIrement, term or coriClition of any contract or other document wijh respect to which this certificate of insurance may be issued or may pertain. the insurance afforded by the policies described herein is subject to all the terms. exclusions. and conditions. of such policies. /~J~ r(~ 0 LL":-' AUTHORIZED REPRESENTATNE PRESIDENT EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000,000 PER OCCURRENCE EMPlOYER REAGAN, LAURA DBA: CLEAN SWEEP JANITORIAL SERVICES PO BOX 741 TEMPLETON CA 93465 i ........... - ,~ . . --- .._- A4I~4I.mt_ CERTIFICATE OF INSURANCE ISSUE DATE (MMIDO/YY) 09/26/02 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION QNt Y AND CONFERS , KATHY 90HNSON AfitNCY NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR AL TEA THE COVERAGE AFFORDED BY THE POLICIES BELOW 'PO BOX 609 ATASCAOt~O, CA 93423 COMPANIES AFFORDING COVERAGE I COMPANY A C~USAOt~ INSU~ANCt COm'PANY LETTER CODE SUB-CODE INSURED ~~T~~~NY B lAU~A OAVIS COMPANY c OBA LETTER CltAN SVJtt'P ~~~~NY D 'PO BOX 741 I lUJ'PLtTON, CA 93465 COMPANY E LETTER I ..-., .- ...._m .._.._- ....-... .-- .-------------- i COVERAGES i THIS IS TO CERTIFY THAT THE POLICIES OF INSURANce LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMEO ABove FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCEO BY PAlO CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION ALL LIMITS IN THOUSANDS LTR DATE (MM/DD/YY) DATE (MM/DD/YY) A GENERAL liABILITY CIC - 906276 03/16/02 to 03/16/01"NEI1^I.^W1EG^'E 'I mILL (:OMMEIIGIAI, C3ENF.IIAl UAlJIlIlY pnUUUCIS-COMPIOPSAGGnEGAIE sI RCL CLAIMS MADE OCCUR. PERSONAL & ADVERTISING INJURY .$ I HC L OWNER'S & CONTRACTOR'S PROT. EACH OCCURRENCE , INCL FIRE DAMAGE (Anyone lire) , MEDICAL EXPENSE (Anyone person) S AUTOMOBilE liABILITY COMBINED SINGLE S ANY AUTO LIMIT ALL OWNED AUTOS BODILY .# INJURY S , SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY S NON,OWNED AUTOS (Peraccideril) GARAGE LIABILITY PROPERTY DAMAGE S EXCESS LIABILITY EACH AGGREGATE OCCURRENCE S S OTHER THAN UMBRELLA FORM STATUTORY WORKER'S COMPENSATION S (EACH ACCIDENT) AND (DISEASE-POLICY LIMIT) S EMPLOYERS' LIABILITY S (DISEASE-EACH EMPLOY OTHER INVf..NTO~Y ANO tQUI'PmtNT COVt~Afit: 5,000 DESCRIPTION OF OPERATIONS/LOCATIONSlVEHICLES/RESTRICTIONS/SPECIAL ITEMS 9ANITOUAl St~VICf.. CERTIFICATE HOLDER CANCELLATION CITY OF A~~OYO fi~ANOt SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE 'PA~KS ANO ~tC~tATION EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO l 1221 ASH ST~tf..T MAIL.21l... DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE , A~~OYO fi~ANOt, CA 93422 LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR I -6~xd OI'1v :1 /:25/0.;v LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. - -.. .--- ..--... -.. .,--."--"'- AUT:;::7I;Q~dY1 @ Q;5{).~ ~N CERTIFICATE OF LIABILITY INSURANCE I DATE (MMlDDIYY) 9/26/2002 I'IIODUCER 4 LESS INSURANCE SERVICES INC THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION , i 1512 W BRANCH STREET ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE ! HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW. ARROYO GRANDE CA 93420 18051 544-8400 INSURERS AFFORDING COVERAGE INSURED INSURER'" Proaresslve Insurance Co Laura REAGAN Davis INSURER B: 2275 HOMESTEAD DR INSURER C: ' TEMPLETON INSURER D: CA 93465 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURE6 NAMED ABOVE FOR THE POLICY PERIOD INDICATED. N01WITHSTANDING Nf'( REQUIREMENT. TERM OR CONDITION OF Nf'( CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED SY THE POLICIES DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDmONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID C~ ~ I~-M TYPE OF INSURANCE POUCY NUMBER , LWmI ~ENERAL UA8IUTY EACH OCCURRENCE . COMMERCIAl. GENERAL LIABILITY FIRE DAMAGE (Any one fire) . I CLAIMS MADE D OCCUR MED EXP (Any one person) . , , , PERSONAL & NJV INJURY . , GENERAL AGGREGATE . i i ~LAGG~nllMIT APriSPER: I ' PRODUCTS. COMPJOP AGG S , I POLICY I ~C-Ri LOC I ~UTOMOBILE LIABILITY COMBrNEO SINGLE LIMIT 1,000,000 . , ,Ea_, , - ANY AUTO i ALL OWNED AUTOS , - BODILY INJURY (Per person) . A - SCHEDULED AUTOS 10/14/2002 4/14/2003 - HIRED AUTOS BODILY INJURY (P. KCidMI) . , NON-QWNED AUTOS ! X Orivate Passenger PROPERTY DAMAGE (Per-=cident) , . =rE UAmLnY AUTO ONLY. EA ACCKJENT . ANY AUTO OTHER THAN EAACC $ AUTO QNL Y: AGG . I EXCess LIABILITY EACH OCCURRENCE . I ~rOCCUR D CLAIMS MADE , AGGREGATE . I . I ~ ,DEDUCTIBLE . RETENTION . ~I IDJl:- . WORKERS COMPENSATION AND EMPLOYERS' UABIUTY E.L. EACH ACCIDENT . ! E.L OISEASE - EA __0..' . E.L. DISEASE - POLICY LIMIT S OTHER I I DESCRiPTION OF OPERA11ONSlL0CA11ONSlVEHlCLES/EXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS I 1998 IZUSU HOMBRE I 1 GGCS1449W8655826 I CERTIFICATE HOLDER I I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION SHOULDANYQFTHEABOV!. DESCRiBED POLICIES Be CANCELLeD BeFORE THE EXPIRATION CITY OF ARROYO GRANDE DATE THEREOF, THE ISSUaNG INSURER WILL ENDEAVOR TO MAIL ...1!.. DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO so SHALL 1221 ASH ST IMPOSE NO OBLIGATION OR LIABIUTY OF ANY KIND :;ON THE INSURER, ITS AGENTS OR REP~~ \ ARROYO .GRANDE CA 93421 AUTHORIZED T1VE PIA 1 Ad ACORD 25-5 (7/97) I / 8 ACORD CORPORATION 1988 I u, I P\N,,1 Q iii nn QJ?FUI')? 14....Q tw II.....N.""" I Do I D\AI... aJl^..al'Hl~_',".&I\""II.........._ PFv1.0.t 4Se.149S - . P i>IGE 01 03/20/2i31a2 10:51 ._,- -- -~._'" ~-' . .,- ,.-..--. .. _. ._...- -- ~ti-(\ "~'U/1' .--~-.POLICY DeCLARATIONS .---- TH;;~JECL.AA~ION't~_~1-:;:U 'RIO~ PECL~R~TlO~S I. ANV AND WIT~ '!";-t POLl Y PR VI 10l\lS A~ NOOR i=MENT' COMPt T 4JS P ", I y' 03- ''cj.2002 P,AGE 1 I pOLICy NllMBER i OO:"ICY PiRIO:J I '.' ',' i CRJS~JE~ ~~S0RA~:E cc , ': [C-922021 1FROM 03-16-2002 TO(;-1e..20Q3 I ! 1,2.1:)1 AM. 5TANQAf='CI TIME AT TH~ AOO~E$5 OF I,."'EO ,NSUREO ... , CC~T~aCTCP -JA~ITOo!AL I LAJ~A c,/lV I 5 JA~Ir~~~AL ~OMVE~~lAL I' OSA I 2275 H:vEST~AD RD .. CLEA'I SWHP THM'LETD"I r' 93455 i o- j' p 0 c'C). 74' H'I\PLETC'I c.t.. 93455 .. . .... .., " . .~ 03134': I KATHRYN A~~ J:H~SON i'!U!EWAL Of P~11C~' # CIC-9CS276 i p a Be, 609 THESE Gr:LARATl:NS ARE I AiASCA0E:;a :;c 92423 i:F~Ecr :vE U~-1i3-2002 ! 505-466-7333 E'\Wa~SE'v'ENr ;: 1-01 ,-,;liTS JESCR:PTIC~i!ITLE FORMS APPL;CA6LE PRE\HUio/\ I I SECT:CN l P~C'E~T~ ~:VERAGE I 55.000 ~~~son~] P~~D~rtv Covp.rags IJSM? 1Q~7 05-97 :NCL. I GenerrJ~ For!T I 90~ Cc'"surarc~ 'cpl~es S~QS Geductt~le dpolies I Scr~~K~~~ le5Kagc Sn~C~$c~e~t JS\'~ 11 12-95 \ I , SE.Cil :J~J l ~ Llt.BlL~ p :::;'/t~4uE I I 5=:ec: i a I ~tt.J ~ l { ;.-"e r ' 1 _' :to; 1 it,,: ;JSMP 1042 05-97 ;'I(L. ; , 8:1'-;:' 'V :nju"y .~, ab' 1 i ty a!1-: , I Pr,?pcr t\' Oa.!t!d;ge L 1 at;.. . it 'y C~nbinea 5i~~'e ~1~;t 5300.000 Per C~currence _j~,t JS\;~ 1 O~2 05-97 I S500.00~ 4.~g"'e9ate L,,;ri'it I I :~~1dental :o~tr'ct~al Liac1 'ity ..,,,, ,j,-.",'... I 550,000 Per Ccc~~renc~ S~~11~il I I Subject t,::. ;pecial "~u~t1 ~'~r"i 1 Liabil1ty ~ggre~ate i..1,T.it: Oroouc:ts an.: C=:m(\;et~~ Cpe:'at1CI"I$ ~ "J::.. . 530C oae Der Cccurr~~~e Sub: iG!t ~Subject tc Soecia; N~:ti FE"" i 1 I Liabi:~ty AQ'Jr~~~te ~i;Tit. I \ , I :O'~TIN~EO 04 ~AGE 2 COUNTERSiGNED BY. .-",-:p k?~4 I 'Z L-/ - - O.TE A.LiT~Q~IZED SIG~!..TUFlc'S -.. WSVl~.10GC O~';t5 PROPOSAL TO: PARKS AND RECREA nON ELM ST. COMMUNITY CENTER AND PRE-SCHOOL 1221 ASH ST. ARROYO GRANDE, CA. 93421 FROM: CLEAN SWEEP JANITORIAL P.O. BOX 741 TEMPLETON, CA. 93465 (805) 238-3932 WE HEREBY PROPOSE TO FURNISH THE MATERIALS AND PERFORM THE LABOR NECESSARY FOR JANITORIAL SERVICE. SERVICE IS TO BE PERFORMED FIVE DAYS PER WEEK AFTER REGULAR BUSINESS HOURS. SERVICE INCLUDES: FIVE DAYS PER WEEK: RESTROOMS SWEEP AND MOP CLEAN AND DISINFECT TOILETS, SINKS, COUNTERTOPS, URINALS REFn..L ALL DISPENSERS CLEAN AND DISINFECT RECEPTACLES EMPTY TRASHlRELINE DEODORIZE TRASH EMPTY/RELINE DEODORIZE WATER FOUNTAINS CLEAN AND POLISH TWO DAYS PER WEEK VACUUM CARPETING MOP FLOORING DUST MOP FLOORING WEEKLY CLEAN AND DET An.. SINKS AND COUNTERS MONTHLY SPOT CLEAN WALLS AND PARTITIONS SPOT CLEAN ENTRY DOORS AND DOOR GLASS LOW DUSTING: SILLS, LEDGES, MOLDING, DUCTS, RADIATORS, DESKS, FURNITURE, PICTURE FRAMES. OUARTERLY I mGH DUSTING: LIGHTS, VENTS FIXTURES 2 TIMES PER YEAR I DEEP RENOVATE GROUT I ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED AND THE ABOVE LABOR r PERFORMED IN A PROFESSIONAL MANNER FOR THE SUM OF: $595;00 WIlli PAYMENT DUE I ON THE 30TH OF EACH MONTH. ! i i i ! ACCEPTANCE OF PROPOSAL DATE SIGNATURE PROPOSAL TO: CITY OF ARROYO GRANDE POLICE DEPARTMENT 200 NO. HALCYON RD. ARROYO GRANDE, CA. 93421 FROM: CLEAN SWEEP JANITORIAL P.O. BOX 741 TEMPLETON, CA. 93465 (805) 238-3932 WE HEREBY PROPOSE TO FURNISH THE MATERIALS AND PERFORM THE LABOR NECESSARY FOR JANITORIAL SERVICE. SERVICE IS TO BE PERFORMED MONDAY THRU FRIDAY AFTER REGULAR BUSINESS HOURS. SERVICE INCLUDES: FWE DAYS PER WEEK RESTROOMS SWEEP AND MOP CLEAN AND DISINFECT SINKS, COUNTERTOPS, TOILETS. URINALS AND SHOWERS. WIPE DOWN RECEPTACLES CLEAN GLASS REFILL ALL DISPENSERS EMPTY TRASH/RELINE DEODORIZE EMPTY TRASH TWO DAYS PER WEEK SERVICE VACUUM ALL FLOORING CLEAN AND DISINFECT ALL SINKS AND COUNTERTOPS WEEKLY SERVICE ENTRANCE: SWEEP AND MOP SPOT CLEAN ENTRY WINDOWS AND DOOR GLASS KITCHEN SWEEP AND MOP CLEAN AND DISINFECT ALL SINKS, COUNTERTOPS CLEAN STOVE TOPS i EMPTY TRASH/RELINE DEODORIZE I i I SPOT CLEAN WALLS AND PARTITIONS (wEEKLY) I i I I I MONTHLY SERVICE I mGH DUSTING I LOW DUSTING OUARTERLY SERVICE I I SCRUB TILE GROUT I I ALL MATERIAL IS GUARANTEED TO BE AS SPEICFIED AND THE ABOVE LABOR I PERFORMED IN A PROFESSIONAL MANNER FOR THE SUM OF: $595.00 WITH PAYMENT DUE ON THE 30TH OF EACH MONTH. ACCEPTANCE OF PROPOSAL DATE SIGNATURE PROPOSAL TO: THE CITY OF ARROYO GRANDE FIRE DEPT. 140 TRAFFIC WAY ARROYO GRANDE, CA. 93421 WE HEREBY PROPOSE TO FURNISH THE MATERIALS AND PERFORM THE LABOR NECESSARY FOR JANITORIAL SERVICE. SERVICE IS TO BE PERFORM TWO TIMES PER WEEK( DAYS TO BE DETERMINED.) AFTER REGULAR BUSINESS HOURS. SERVICE INCLUDES: ENTRANCE (WEEKLY) SPOT CLEAN GLASS SPOT CLEAN ENTRY WINDOWS OFFICES AND CONFERENCE ROOM (wEEKLY) VACUUM EMPTY TRASH FEATHER DUST DESKTOPS POLISH CONFERENCE TABLE CLASSROOM (wEEKLY) VACUUM DUST I EMPTY TRASH/ RELINE i LOUNGE (wEEKLY) i VACUUM I EMPTY TRASH/ RELINE , t , KITCHEN (wEEKLY) ! SWEEP AND MOP i CLEAN AND DISINFECT COUNTERTOPS AND TABLE TOPS i . POLISH STAINLESS STEEL SINKS CLEAN STOVE TOP , I WIPE CLEAN FACE OF ALL APPLIANCES , EMPTY TRASH/ RELINE I ! LOCKER ROOM (wEEKLY) i I VACUUM , i EMTPY TRASH I DRINING FOUNTAINS i CLEAN AND POLISH I I RESTROOMS 2 ( TWO TIMES WEEK) ! , SWEEP AND MOP I CLEAN AND DISINFECT COUNTERTOPS. TOILETS, SINKS AND SHOWERS I CLEAN GLASS REFILL ALL DISPENSERS I EMPTY TRASH/RELINE I DEODORIZE I i . ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED AND THE ABOVE LABOR PERFORMED IN A PROFESSIONAL MANNER FOR THE SUM OF: 275.00 PER MONTH WITH PAYMENT DUE ON THE 30TH OF EACH MONTH. ACCEPTANCE OF PROPOSAL DATE SIGNATURE PROPOSAL TO: CITY OF ARROYO GRANDE CHAMBEROFCOMMrnRCE 800 BRANCH ST. ARROYO GRANDE, CA 93421 FROM: CLEAN SWEEP JANITORIAL P.O. BOX 741 TEMPLETON. CA. 93465 (805) 238-3932 WE HEREBY PROPOSE TO FURNISH THE MATERIALS AND PERFORM THE LABOR NECESSARY FOR JANITORIAL SERVICE. SERVICE IS TO BE PERFORMED FIVE DAY PER WEEK MONDAY THRU FRIDAY AFTER REGULAR BUSINESS HOURS. SERVICE INCLUDES: FIVE DAYS PER WEEK RESTROOMS: SWEEP AND MOP CLEAN AND DISINFECT ALL TOILETS, SINKS, URINALS COUNTERTOPS, RECEPTACLES REFILL ALL DISPENSERS EMPTY TRASH/RELINE DEODORIZE TRASH: EMPTY AND RELINE DEODORIZE WEEKLY ENTRY: SPOT CLEAN ENTRY WINDOWS AND DOOR GLASS FLOORING DUST MOP WET MOP CONFERENCE TABLES POLISH WEEKLY KITCHEN CLEAN AND DETAIL CARPETED FLOORING VACUUM i SINKS AND COUNTERS . CLEAN AND DISINFECT MONTHLY mGH DUST ALL MATERIALS ARE GUARANTEED TO BE AS SPECIFIED AND THE ABOVE LABOR PERFORMED IN A PROFESSIONAL MANNER FOR THE SUM OF: $434.00 PER MONTH WITH PAYMENT DUE ON THE 30TH OF EACH MONTH. ACCEPTANCE OF PROPOSAL DATE SIGNATURE PROPOSAL TO: THE CITY OF ARROYO GRANDE WOMENS CLUB 211 VERNON AVE ARROYO GRANDE, CA. 93421 FROM: CLEAN SWEEP JANITORIAL P.O. BOX 741 TEMPLETON, CA. 93465 (805) 238-3932 WE HEREBY PROPOSE TO FURNISH THE MATERIALS AND PERFORM THE LABOR NECESSARY FOR JANITORIAL SERVICE. SERVICE IS TO BE PERFORMED FIVE DAYS PER WEEK MONDAY THRU FRIDAY AFTER REGULAR BUSINESS HOURS. SERVICE INCLUDES: FIVE DAYS PER WEEK RESTROOMS SWEEP AND MOP FLOORING CLEAN AND DISINFECT TOILETS, SINKS, URINALS, RECEPTACLES CLEAN GLASS REFILL ALL DISPENSERS EMPTY TRASH! RELLINE DEODORIZE SINKS AND COUNTERS CLEAN AND DISINFECT TRASH EMPTY TRASH DEODORIZE FLOORING DUST MOP WEEKLY MOP FLOORING MONTHLY SPOT CLEAN WALLS AND PARTITIONS SPOT CLEAN ENTRY WINDOWS AND DOOR GLASS TWO TIMES PER YEAR DEEP RENOVATE GROUT ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED AND THE ABOVE LABOR PERFORMED IN A PROFESSIONAL MANNER FOR THE SUM OF: $ 510.00 WITH PAYMENT DUE ON THE 30TH OF EACH MONTH. ACCEPTANCE OF PROPOSAL DATE SIGNATURE I , I I , I I i I i I I I I I I I I I I i I PROPOSAL TO: THE CITY OF ARROYO GRANDE LOCA nON: CORPORATE YARD ARROYO GRANDE, CA. WE HEREBY PROPOSE TO FURNISH THE MATERIALS AND PERFORM THE LABOR NECESSARY FOR JANITORIAL SERVICE. SERVICE IS TO BE PERFORMED TWO DAYS PER WEEK AFTER REGULAR BUSINESS HOURS. SERVICE INCLUDES: TUESDAY AND THURSDAY SERVICE: ! i ENTRANCE I SPOT CLEAN GLASS I SPOT CLEAN ENTRANCE WINDOWS VACUUM THROW RUGS I SWEEP AND MOP I OFFICES I VACUUM I , DUST ! EMPTY TRASHlRELINE i CONFERENCE ROOM: DUST SWEEP AND MOP CLEAN AND POLISH CONFERENCE TABLE EMPTY TRASHlRELINE KITCHEN SWEEP AND MOP FLOORING CLEAN AND DISINFECT COUNTERTOPS AND TABLETOPS POLISH STAINLESS STEEL EMPTY TRASHlRELINE WATER FOUNTAINS CLEAN AND POLISH RESTROOMS SWEEP AND MOP CLEAN AND DISINFECT COUNTERTOPS AND SINKS AND TOILETS REFILL ALL PAPER PRODUCTS EMPTY TRASH/RELINE I ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED AND THE ABOVE LABOR PERFORMED IN A PROFESSIONAL MANNER FOR THE SUM OF: $270.00 PER MONTH WITH PAYMENT DUE ON THE 30TH OF EACH MONTH. . ACCEPTANCE OF PROPOSAL DATE SIGNATURE PROPOSAL -- TO: CITY OF ARROYO GRANDE CITY HALL AND ENGINERING DEPT. 214 E. BRANCH ARROYO GRANDE, CA. 93421 FROM: CLEAN SWEEP JANITORIAL P.O. BOX 741 TEMPLETON, CA. 93465 (80S) 238-3932 - WE HEREBY PROPOSE TO FURNISH THE MATERIALS AND PERFORM THE LABOR NECESSARY FOR JANITORIAL SERVICE. SERVICE IS TO BE PERFORMED FIVE DAYS PER WEEK AFfER REGULAR BUSINESS HOURS. SERVICE INCUDES: FIVE DAYS PER WEEK RESTROOMS SWEEP AND MOP CLEAN AND DISINFECT ALL SINKS, COUNTERTOPS,TOILETS AND URINALS CLEAN GLASS MIRRORS REFILL ALL DISPENSERS EMTPY TRASH! RELINE DEODORIZE TRASH TAKE OUT DAILY RELINE/DEODORIZE WEEKLY DUST ALL OFFICES, WINDOWSILLS,PICTUREFRAMES,BASEBOARDS SPOT CLEAN ENTRANCE WINDOWS AND DOOR GLASS CLEAN AND DISINFECT ALL SINKS AND COUNTERTOPS CLEAN AND DESCALE DRINKING FOUNTAINS VACUUM AND MOP ALL FLOORING MONTHLY SPOT CLEAN WALLS AND PARTITIONS mGH DUSTING (WALLS, VENTS, AND FIXTURES) ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED AND THE ABOVE LABOR PERFORMED IN A PROFESSIONAL MANNER FOR THE SUM OF: CITY HALL: $585.00 PER MONTH ENGINERING DEPT: $295.00 BUILDING DEPT: 5150.00 IF INCLUDED WITH PAYMENT DUE ON THE 30TH OF EACH MONTH. ACCEPTANCE OF PROPOSAL DATE SIGNATURE I . 8... MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGE~ SUBJECT: CONSIDERATION OF SUPPORT FOR PROPOSITION 46 DATE: OCTOBER 8, 2002 RECOMMENDATION: It is recommended that the City Council approve the attached resolution in support of Proposition 46. FUNDING: There is no impact to the City's budget for support of Proposition 46. If approved, future funding assistance may be available to the City for affordable housing projects on a competitive basis. DISCUSSION: Proposition 46 is a $2.1 billion State bond on the November 5, 2002 ballot. The initiative includes a variety of financial assistance for affordable housing. The allocation of revenues will be as follows: . $910 million - Rental housing for low-income seniors, low-income disabled persons, families with children, student housing, and supportive services (job training, health services, child care) . $495 million - Homeownership programs, sweat equity housing, down payment assistance for low- and moderate- income families, and grants to make housing accessible to persons with disabilities . $390 million - Emergency shelters and permanent housing with support services for homeless seniors, battered women, mentally ill people, and veterans . $200 million - Farmworker housing (rental and ownership) . $100 million - Jobs Housing Improvement Account for incentives to local governments to approve housing developments . $5 million - Housing Rehabilitation Loan Fund for local code enforcement to revitalize neighborhoods The measure is supported by a coalition of senior organizations, business groups, labor unions, nonprofit housing and homeless advocates, developers, educators, local -.-.- '-- CITY COUNCIL RESOLUTION IN SUPPORT OF PROPOSITION 46 OCTOBER 8, 2002 PAGE 2 governments and numerous charitable organizations. The League of California Cities has supported Proposition 46 and encouraged all cities to adopt the attached resolution. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Adopt the resolution in support of Proposition 46; - Do not adopt the resolution in support of Proposition 46; - Modify as appropriate and adopt the resolution in support of Proposition 46; - Adopt a position in opposition to Proposition 46; - Provide direction to staff. -~------_._--_..- ~ -~,-- '~~ RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE SUPPORTING PROPOSITION 46, THE HOUSING AND EMERGENCY SHELTER TRUST FUND ACT OF 2002 WHEREAS, approximately 220,000 housing units need to be produced in Califomia each year to meet demand; yet only four times in the last 20 years has the production target been reached; and WHEREAS, while the national homeownership rate has reached a record high, c.~lifomia is about 10 percent below the national average (67.8 percent) and ranks 48 in the nation; and WHEREAS, over one-third of all renter families statewide pay over half their incomes in rent; over one-half of all low-income renter families pay over half their income in rent; and almost three out of every four very low-income renter families pay over half their incomes in rent; and WHEREAS, the Department of Housing and Community Development estimates that there are over 360,000 homeless individuals in California, and other data discloses that one-third of the homeless population, and the segment increasing most rapidly are families with children; and WHEREAS, there is an urgent need to provide affordable housing to meet the increasingly unfulfilled needs of the State; and WHEREAS, there is an immediate need to reaffirm the commitment to the housing policy of the State and to help implement local housing programs by providing sufficient financial resources to do so over a reasonable period of time. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby approves this Resolution in support of Proposition 46 - The Housing and Emergency Shelter Trust Fund Act of 2002 on the November 5, 2002 statewide ballot. On motion by Council Member seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this day of 2002. RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY __.____ .__u.._ __.___.._n_ 8.f. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEERft~ SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO.2 FOR THE RANCHO GRANDE PARK PROJECT, PW.2002-Q3 DATE: OCTOBER 8, 2002 . RECOMMENDATION: It is recommended the Council authorize Progress Payment No. 2 in the amount of $75,048.08 to Herrera Engineering, Inc. for the Rancho Grande Park Project. FUNDING: On June 11, 2002, the City Council awarded the Rancho Grande Park Project to Herrera Engineering Inc. in the amount of $1,082,345.00 and authorized a contingency of $108,235.00 to be used for unanticipated costs during the construction phase of the project. The total construction budget is $1,190,580.00. - DISCUSSION: The City received an application for Progress Payment NO.2 in the amount of $83,386.76 from Herrera Engineering, Inc. for work completed from September 1 through September 27, 2002. Staff reviewed the application and determined that the amount requested is in accordance with the quantity of work completed. The City will withhold 10% of the requested amount ($8,338.68) in retention until the project is completed in accordance with the plans and specifications. The resultant progress payment due to Herrera Engineering, Inc. is $75,048.08. ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staffs recommendation; . Do not approve staffs recommendation; . Modify as appropriate and approve staffs recommendation; or . Provide direction to staff. Attachment: Application for Progress Payment No.2 . I r&ityof ~ro~ Public Works Department Application for Progress Payment Contract Name: Rancho Grande Park Contract No: 2002-03 Progress Payment No: 2 City Account No: 350-5512-7001 Payment Date: September 30, 2002 ""'-- ......- - -"* "'" ....- - I'IIt , I'IIt , 1 Mobilizallon_ 110 .110 .110 5. 1 . 1 2 DomoIIIIon ond Earthwork 1 10 113,520.110 113,520.110 - 70.4....2 35.1" "'M.11 4&.Bo 4D,2ID.71 3 _Entry_nd_Rood 1 10 115,112.110 "'1112.110 0.011 O.DO 0.011 O.DO 0.011 O.DO 4 Site UIiHM 1 10 47,140.110 47.140.110 110.5% 23'-.113 0.011 O.DO 110ft. 23'-.113 5 SIteEloctrical 110 170.l1li2.110 170.l1li2.110 0.011 O.DO 0.011 0.00 0.011 0.110 5 ConItruction Impnwement. & Fumllhinga 1 Ja 170.DDO.DO 170.DDD.1IO 0.011 0.110 0.011 D.OO 0.1'11 0.110 7 IrrigoIlon 1.10 102.!587.1IO 102,!587.1IO 0.011 0.110 0.011 0.00 0.011 0.110 8 LondKopIna 1 10 148,487.110 148.487.110 0.011 0.110 0.011 O.DO 0.011 0.110 i AI Mer.- 1 - Sports FoeIlItIeo 1 is 47.298.110 47,2115.00 0.011 0.00 0.011 0.00 0.011 0.110 KJ. Mer.- 2 - PIoygruund Equipment 1,10 77.558.110 77.558.110 0.011 0.110 0.011 0.00 0.011 0.110 P3 AIIomoIe 3. R_ BuHclI 110 75DDO.1IO 75 .DO 0.011 0 0.011 O.DO 0.011 0.110 I T Orders 15 I 'PAYMENT THII APl"UCAT1ON I Contract Time Coo ,b acII>t Data ~ SIort DoIIIt: 8121102 0rIgIn0I ~ 0.: 275 AdJI*M ConIrIcI 0.: 0 ~ ContnIcI End Dote: 5122103 Project Manager I Date I , I , Public Works Director Data Send "....., If): I I r-terr.II En~g, Inc. I 200 E. F.... S1rwt, Suite No. 103 Santa Marla, CA 93454 City Manager Data I I I I I , -- ----" ------ 8_g_ MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEE~~ SUBJECT: CONSIDERATION OF AWARD OF BID FOR PUBLIC WORKS 1/2-TON PICK UP TRUCK DATE: OCTOBER 8, 2002 RECOMMENDATION: It is recommended that the Council award the bid of $18,465.94 from Mullahey Ford for a 1/2-ton pick up truck for the Public Works Department. FUNDING: Funding for this vehicle is included in the FY 2002/03 budget. A total of $25,000 was budgeted in aCCDunts #010-4301-6301 ($9,000) and 640-4710-6301 ($16,OOO). DISCUSSION: On August 13, 2002, the City Council authorized the Public Works Department to solicit bids for a 1/2-ton pick up truck to replace City Vehicle PW-21. The proposed replacement vehicle was specified as a 1/2-ton pick up truck and having sufficient space for tools and equipment to more adequately provide for the needs of the Public Works Inspector. The Public Works Department sent out seven (7) bid notices and received three (3) responses. The lowest bid was received by Mullahey Ford. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve staffs recommendatiDn and award the bid; - Do not approve staffs recommendation; - Modify staffs recommendation as appropriate and approve; or - Provide direction to staff. Attachment: Bid Opening Log Sheet ---...-- '.- BID OPENING LOG SHEET CITY OF ARROYO GRANDE BID OPENING: August 27, 2002 Public Works 'I2-ton Pickup Truck BIDDER'S NAME, CITY TOTAL Mullahey Ford $18,465.94 Arroyo Grande Paso Robles GMC $23,077.84 Paso Robles Rancho Grande Motors SLO $23,671.80 San Luis Obispo ~~ Kelly mo, Administrative Services Director/Deputy City Clerk c: Director of Public Works City Manager --.....-...,----.-- -- I.h. MEMORANDUM TO: CITY COUNCIL 11" FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: CONSIDERATION OF MODIFICATION TO THE CONSULTANT SERVICES AGREEMENT BETWEEN THE CITY OF ARROYO GRANDE AND JOHN L. WALLACE & ASSOCIATES DATE: OCTOBER 8, 2002 RECOMMENDATION: It is recommended the Council modify the Consultant Services Agreement between the City of Arroyo Grande and John L. Wallace & Associates (JLWA). FUNDING: Modifying the current agreement will allow the City of Arroyo Grande to continue to receive State and Federal-aid grant funds for JLWA consultant services. The City has been successful in securing State or Federal-aid grants for the following upcoming projects: . The Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase III (TEA and STIP funds) . Bridge Street Bridge Rehabilitation (HBRR funds) . Brisco Road-Halcyon Road/Route 101 Interchange Project Approval/Environmental Document (STIP Funds) . Traffic Way Bridge Barrier Rail Replacement (HBRR funds) . Branch Mill Road Overlay (STIP funds) . Grand Avenue-Phase III, Elm Street to Oak Park Boulevard (STIP funds) DISCUSSION: Modifying the Consultant Services Agreement between the City of Arroyo Grande and John L. Wallace & Associates (JLWA) accomplishes three items: It addresses Caltrans' auditors findings by adding Exhibit "B" to the agreement; modifies Exhibit "A" to describe the services JLWA currently provides to the City; and modifies Exhibit "C" to reflect the current schedule of fees. On April 3, 2000, Caltrans issued Local Programs Procedures (LPP) 00-03 entitled "Revised Preaward Audits Requirements." The preaward audit requirement is placed on all consultant cDntracts when State or Federal-aid highway funds participate in the contract. LPP 00-03 states that the purpDse of the preaward audit is to provide professional advice on accDunting and financial matters and to assist in the award and administration of proposed consultant contracts. A preaward audit serves to alert both the consultant and J CITY COUNCIL CONSIDERATION OF MODIFICATION TO JOHN L. WALLACE & ASSOCIATES CONSULTANT SERVICES AGREEMENT OCTOBER 8, 2002 PAGE 2 the local agency of potential problems concerning the consultant's financial qualifications, basic contract, cost/price proposal or cost accounting system. The preaward audit examines the consultant's accounting, estimating, and administrative systems-as well as proposed costs, quantities, and financial condition. A preaward audit is required for any consultant contract funded by State or Federal funds in excess of $250,000. Both the City and JLWA staff agreed on the preaward audit requirement and, in the interim, presented a technical amendment to the Council on October 24, 2000. This technical amendment ensured that specific federal-aid funding provisions were added to the consultant services agreement so that the City would be in compliance while awaiting further direction from the Caltrans auditors. On November 15, 2000, the City forwarded a request to Caltrans to perform the preaward audit. In February 2001, Caltrans visited the JLWA office and performed the preaward audit with the assistance of JLWA's Chief Financial Officer. Caltrans' preaward audit findings were forwarded to the City on March 29, 2001. The auditors findings letter stated that the current agreement contained the required fiscal provisions and the proposed costs appear reasonable in relation to actual historical costs and estimating procedures with the exception of a few items. These items have been addressed in Exhibit "B" to the agreement. On January 25, 2002, a joint letter from the City and JLWA was forwarded to Caltrans stating how the consultant services agreement has been modified to address Caltrans' findings. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: . Approve staffs recommendation; . Do not approve staffs recommendation; . Modify as appropriate and approve staffs recommendation; or . Provide direction to staff. Attachment: 1. City of Arroyo Grande/John L. Wallace & Associates Consultant Services Agreement -"-._.._~ -- CITY OF ARMJYo GRANDE CONSULTANT'S SERVICES AGREEMENT THIS AGREEMENT, made this day of 2002, by and between the CITY OF ARROYO GRANDE, California (hereinafter referred to as "CITY"), and John 1. Wallace, dba John L. Wallace & Associates (hereinafter referred to as "CONSULT A,NT"). WITNESSETH: WHEREAS, CITY desires to retain a firm or business entity to provide engineering and consulting services, and to perform engineering studies, evaluations, designs, analyses and other services as mutually agreeable to both parties; and I I WHEREAS, CITY desires to engage CONSULTANT to provide services by reason of its I I qualifications and experience for performing such services, and CONSULTANT has offered to I provide the required services on the terms and in the manner set forth herein. I I NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows: I. CONTRACT COORDINATION a. CITY. The Director of Public Works/City Engineer shall be the representative of CITY for all purposes under this Agreement. The Director of Public Works/City Engineer, or his designated representative, hereby. is designated as the Contract Manager for the CITY. He shall supervise the progress and execution of this Agreement. b. CONSULTANT. CONSULTANT shall assign a single Contract Manager to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. John 1. Wallace is hereby designated as the Contract Manager for CONSULTANT. Should I circumstances or conditions subsequent to the execution of this Agreement require a substitute I Contract Manager for any reason, the Contract Manager designee shall be subject to the prior written acceptance and approval of the CITY's Contract Manager. , 2. DUTIES OF CONSULTANT I I I a. Services to be furnished. CONSULTANT shall provide all specified services as set forth in Exhibit "A" attached hereto and incorporated herein by this reference. The provisions I I I set forth in Exhibit "B" attached herein and incorporated by this reference shall apply to profession services provided on Federal-aid transportation projects administered by Caltrans. b. Laws to be observed. CONSULTANT shall: (1) Procure all pennits and licenses, pay all charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution of the services to be perfonned by CONSULTANT under this Agreement; (2) Keep itself fully infonned of existing and proposed federal, state and local,laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Agreement. (3) At all times observe and comply with, and cause all of its employees to observe and comply with said laws, ordinances, regulations, orders, and decrees mentioned above. (4) Immediately report to the CITY's Contract Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this Agreement. c. Oualifications of CONSULTANT. CONSULTANT represents that it is qualified to furnish the services described under this Agreement. 3. DUTIES OF CITY CITY agrees to cooperate with CONSULTANT and to perfonn that work described in Exhibit "A" attached hereto and incorporated by this reference. 4. COMPENSATION CONSULTANT will bill CITY basis as set forth in Exhibit "C" and perfonn the work as described in Exhibit "A". CITY will pay this bill(s) within 30 days of receipt. 5. TIME FOR COMPLETION OF THE WORK The scheduling of work perfonned shall be as directed by the CITY's Contract I Manager. I 6. TEMPORARY SUSPENSION The CITY's Contract Manager shall have the authority to suspend this Agreement wholly or in part due to the failure on the part of the CONSULTANT to perfonn any provision of this Agreement. CONSULTANT will be paid the compensation due and payable to the date of I temporary suspension. 2 i 7. TERMINATION OF AGREEMENT a. Termination of Notice. Notwithstanding any other provision of this Agreement, any party hereto may terminate this Agreement, at any time, without cause by giving at least sixty (60) days prior written notice to the other parties to this Agreement. b. Termination on Occurrence of Stated Events. This Agreement shall terminate automatically on the occurrence of any of the following events: (I) Bankruptcy or insolvency of any party; (2) Sale of the business of any party; (3) Death of any party; (4) The end of the (60) clays as set forth in Section 7.a.; I I (5) End of the Agreement to which CONTRACTOR's services were I necessary; or I (6) Assignment of this Agreement by CONSULTANT without the consent I I I of CITY. t Termination bv Anv Party for Default. Should any party default in the I c. performance of this Agreement or materially breach any of its provisions, a non-breaching party, at I its option, may terminate this Agreement, immediately, by giving written notice of termination to the I I breaching party. I I d. Return of materials. Upon such termination, CONSULTANT shall turn I over to the CITY immediately any and all copies of videotapes, studies, sketches, drawings, I computations, electronic media, and other data, whether or not completed, prepared by I CONSULTANT, and for which CONSULTANT has received reasonable compensation, or given I , to CONSULTANT in connection with this Agreement. Such materials shall become the permanent ! property of CITY. CONSULTANT, however, shall not be liable for CITY's use of incomplete I I materials or for CITY's use of complete documents if used for other than the project or scope of services contemplated by this Agreement. , , I 8. INSPECTION CONSULTANT shall furnish CITY with every reasonable opportunity for CITY to ascertain that the services of CONSULTANT are being performed in accordance with the requirements and intentions of this Agreement. All work done and all materials furnished, if any, shall 3 be subject to the CITY's Contract Manager's inspection and approval. The inspection of such work shall not relieve CONSULTANT of any of its obligations to fulfill its Agreement as prescribed. 9. OWNERSffiP OF MATERIALS All original drawings, videotapes, electronic media, and other materials prepared by or in possession of CONSULTANT pursuant to this Agreement shall become the permanent property of the CITY, and shall be delivered to the CITY upon demand. Consultant may retain copies at its own expense. CONSULTANT, however, shall not be liable for CITY's use of incom- plete materials or for CITY's use of complete documents if used for other than the project or scope of services contemplated by this Agreement. 10. ASSIGNMENT: SUBCONTRACTORS: EMPLOYEES This Agreement is for performance of engineering and consulting services of the CONSULTANT and is not assignable by the CONSULTANT without prior consent of the CITY in writing. The CONSULTANT may employ other specialists to perform services as required with prior written approval by the CITY. II. NOTICES All notices hereunder shall be given in writing and mailed, postage prepaid, by Certified Mail, addresses as follows: CITY: Director of Public Works/City Engineer or his designee City of Arroyo Grande P.O. Box 550 Arroyo Grande, California 93420 CONSULTANT: John L. Wallace John L. Wallace & Associates 4115 Broad Street, Suite B-5 San Luis Obispo, California 93401 12. INTEREST OF CONSULTANT I CONSULTANT covenants that it presently has no interest, and shall not acquire any I interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with I I the performance of the services hereunder. CONSULTANT further covenants that, in the I I , performance of this Agreement, no subcontractor or person having such an interest known to I I 4 , , , CONSULTANT shall be employed. CONSULTANT certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of CITY. It is expressly agreed that, in the perfonnance of the services hereunder, CONSULTANT shall at all times be deemed an independent contractor and not an agent or employee of CITY. CITY is aware of CONSULTANT's position with the South San Luis Obispo County Sanitation District and hereby specifically waives any conflicts or limitations with respect to the CONSULTANT's activities with that agency. 13. INDEMNITY For those services specifically resulting in an engineering design or plan, or inspection perfonned, CONSULTANT hereby agrees to indemnifY and save harmless CITY, its officers, agents and employees of and from: a. Any and all claims and demands which may be made against CITY, its officers, agents, or employees by reason of any injury to or death of or damage to any person or corporation to the extent caused by an negligent act or omission of CONSULTANT under this Agreement or of CONSULTANT's employees or agents; b. Any and all damage to or destruction of the property of CITY, its officers, agents, or employees occupied or used by or in the care, custody, or control of CONSULTANT, or in proximity to the site of CONSULTANT's work, to the extent caused by any negligent act or omission of CONSULTANT under this Agreement or of CONSULTANT's employees or agents; c. Any and all claims and demands which may be made against CITY, its officers, agents, or employees by reason of any injury to or death of or damage suffered or sustained by any employee or agent of CONSUL T ANT under this Agreement, however caused, excepting, however, any such claims and demands which are the result of the sole negligence or willful misconduct of CITY, its officers, agents, or employees; d. Any and all claims and demands which may be made against CITY, its officers, agents, or employees by reason of any infringement or alleged infringement of any patent rights or copyrights or claims caused by the use of any apparatus, appliance, or materials produced or furnished by CONSULTANT under this Agreement; and e. CONSULTANT, at its own cost, expense, and risk, shall defend CITY from 5 any and all claims, demands, suits, actions, or other legal proceedings, including those to enforce any penalty that may be brought against CITY, its officers, agents or employees, and pay and satisfy any judgment or decree that may be rendered against CITY, its officers, agents, or employees in any such suit, action or other legal proceeding, when same was due to the sole negligence of the CONSULTANT. 14. LIMITATION OF LIABILITY CITY hereby agrees to limit the amount of damages to the CONSULTANT to the limits of insurance as required by CITY and as show on Exhibit "A." 15. WORKERS' COMPENSATION CONSULTANT certifies that it is aware of the provisions of the Labor Code of the State of California, which require every employer to be insured against liability for workerC compensation or to undertake self-insurance in accordance with the provisions of that code, and it certifies that it will comply with such provisions before commencing the performance of the work of this Agreement. 16. INSURANCE CONSULTANT shall provide proof of insurance of the types and in the amounts as may be set forth on Exhibit "A." 17. AGREEMENT BINDING The terms, covenants, and conditions of this Agreement shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and subcontractors of both parties. 18. WAIVERS The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provision, ordinance, or law shall not be deemed to be a waiver of any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance. I I I , I i 6 i 19. COSTS AND ATTORNEY'S FEES The prevailing party in any action between the parties to this Agreement brought to enforce the terms of this Agreement or arising out of this Agreement may recover its reasonable costs and attorney's fees expended in connection with such an action from the other party. 20. DISCRIMINATION No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or sex of such person. If CONSULTANT is found in violation of the nondiscrimination provisions of the State of California Fair Employment Practices Act or similar provisions of federal law or executive I order in the performance of this Agreement, it shall thereby be found in material breach of this Agreement. Thereupon, CITY shall have the power to cancel or suspend this Agreement, in whole or in part, or to deduct from the amount payable to CONSULTANT the sum of Twenty- five Dollars ; ($25) for each person for each calendar day during which such person was discriminated against, as damages for said breach of contract, or both. Only a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or officer shall constitute evidence of a violation of contract under this paragraph. If CONSULTANT is found in violation of the nondiscrimination provisions of this Agreement or the applicable affirmative action guidelines pertaining to this Agreement, CONSU- L T ANT shall be found in material breach ofthe Agreement. Thereupon, CITY shall have the power to cancel or suspend this Agreement, in whole or in part, or to deduct from the amount payable to CONSULTANT the sum ofTwo Hundred Fifty Dollars ($250) for each calendar day during which CONSULTANT is found to have been in such noncompliance as damages for said breach of contract, or both. 21. AGREEMENT CONTAINS ALL UNDERSTANDINGS This document (including all exhibits referred to above and attached hereto) represents the entire and integrated Agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations, or Agreements, either written or oral. This document may be amended only by written instrument, signed by both CITY and CONSULTANT. All provisions of this Agreement are expressly made conditions. This Agreement shall be governed by the laws of the State I of California. I I 7 , I IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Agreement the day and year first above written. CONSULTANT: JOHN L. WALLACE & ASSOCIATES By: Date: John 1. Wallace ~resident CITY: CITY OF ARROYO GRANDE By: Date: Michael A. Lady Mayor ATTEST: Kelly Wetmore Director of Administrative Services/Deputy City Clerk APPROVED AS TO FORM: LYON & CARMEL Timothy J. Cannel City Attorney I I I I i I 8 I -- "EXHIBIT A" 1. CONSULTANT's Primary Contacts: a. John L. Wallace b. Jill E. Peterson 2. CONSULTANT's Services or Duties: a. Provide professional services to the City of Arroyo Grande pursuant to the direction of the Director of Public Works/City Engineer or his designee. b. Provide designs, plans, studies and evaluations of various projects under the direction of the Public Works Department. c. Other engineering services as requested by CITY and mutually agreeable to both parties: , 3. CITY's Services or Duties: I a. Provide CONSULT ANT with appropriate information, details and support necessary to accomplish CONSULTANT's duties. 4. Payment Schedule: a. Payment for services in accordance with the attached fee schedule, Exhibit "C." 5. Other Provisions: a. CONSULTANT shall obtain and carry insurance in the following types and amounts: 1. General Liability: $2,000,000 2. Automotive: $300,000 3. Workers' Compensation: Statutory 4. Professional Liability (E and 0): $1,000,000 A-I "EXHIBIT B" The following contract provisions apply to professional services provided on Federal-aid transportation projects administered by Caltrans. Except as modified herein, all terms and conditions of the Agreement shall remain in full force and effect. 1. PERFORMANCE PERIOD The performance period for projects administered by Caltrans will be in accordance with the dates contained in the approved State Transportation Improvement Program (STIP) and Federal Transportation Improvement Program (FTIP), and in accordance with the implementation policies established by Caltrans that are consistent with Legislative requirements. 2. AMOUNT PAYABLE TO CONSULTANT The amount payable to the Consultant for projects administered by Caltrans will be in accordance with the funding amounts contained in the approved State Transportation Improvement Program (STIP) and Federal Transportation Improvement Program (FTIP), and in accordance with the implementation policies established by Caltrans that are consistent with Legislative requirements. 3. COST PRINCIPLES AND PROCUDURES a. CONSULTANT agrees that the Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter I, Part 31 et. seq. shall be used to determine the allowability of individual items of cost. b. CONSULTANT also agrees to comply with Federal procedures in accordance with 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. c. Any costs for which payment has been made to CONSULTANT that are determined by subsequent audit to be unallowable under 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et. seq., or 49 CFR, Part 18 Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, are subject to repayment by CONSULTANT to the CITY. B-1 4. RECORD RETENTION AND AUDIT ACCESS For the purpose of determining compliance with Public Contract Code Section 10115, et. seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et. seq., when applicable, and other matters connected with the performance of the contract pursuant to Government Code Section 8546.7, CONSULTANT, SUBCONSULTANTS, and CITY shall maintain all the books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract, including but not limited to, the costs of administering the contract. All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment under the contract. The State, the State Auditor, FHW A, or any duly authorized representative of the Federal government havingjurisdiction under Federal laws or regulations, (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of CONSULTANT that are pertinent to the contract for audits, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested. 5. SUBCONTRACTORS Any subcontract in excess of$25,000, entered into as a result of this Agreement, shall contain all of the provisions stipulated in this Agreement to be applicable to subcontractors. 6. REIMBURSABLE LIMITS Transportation and subsistence costs shall not exceed rates authorized to be paid non- represented State employees under current State Department of Personnel Administration rules. B-2 . J~ John L. Wallac, & Associates Civil Engineering' Surveying' Planning EXHIBIT "c" Personnel Hourly Compensation: . Principal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 100.00 . Principal Civil Engineer/Director ofPlanninglDirector of Survey ..... $ 80.00 - $ 90.00 . Civil Engineer/Senior Civil Engineer ........................... $ 70.00 - $ 85.00 . Public Works Administrator .................................. $ 65.00 - $ 80.00 . Engineering Associate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $ 50.00 - $ 70.00 . Planner/Senior Planner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $ 50.00 - $ 85.00 . Engineering Intern/Planning Intern ..................................... $ 35.00 . Field Inspector (Non-Prevailing Wage) . . . . . . . . . . . . . . . . . . . . . . . . . . $ 60.00 - $ 70.00 . Field Inspector (Prevailing Wage) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 75.00 - $ 80.00 . Land Surveyor ............................................. $ 70.00 - $ 80.00 . Survey Technician .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 45.00 - $ 60.00 \ . One-Man Crew (Prevailing Wage) ........................... $ 105.00 - $ 130.00 . Two-Man Crew (Prevailing Wage) . .. .. ... ... ... . . .. ... . ..... $ 145.00 - $ 170.00 . Financial Analyst . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 50.00 - $ 70.00 . Clerical. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 35.00 - $ 45.00 Direct Expenses: Reimbursement of direct expenses incurred in connection with the project scope of work will be invoiced to the client. A handling charge of 10% may be added to the direct expenses listed below. Direct expenses include, but are not limited to the following: . Travel expenses (automobile/lodging meals). postage/delivery service . professional subconsultants . special materials . county/city fees . blueprints . document copies . photographs . long distance telephone/fax Invoicing and Interest Charges: Invoices will be submitted monthly on an accrued cost basis in accordance with this Fee Schedule. A finance charge of 1.5% per month (18% per annum) will be assessed on all balances that are thirty days past due. Fee Revisions: JL W A reserves the right to revise this Schedule of Fees on a semi-annual basis, occurring in January and July. C-t Arroyo Grande July 2002 4115 Broad Street, Suite B-5' San Luis Obispo. CaliforniaTJ;1l01-7963' Phone (805) 544-40// . Fax (805) 544-4294 9.a. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande to consider the following item: A RESOLUTION INCREASING OPERATING FEES BASED ON CHANGES IN THE JANUARY 2002 CONSUMER PRICE INDEX (C.P.!.) APPLICANT: City of Arroyo Grande PROPOSAL: The Council will consider the adoption of a Resolution increasing operating fees in the Fire, Building, Community Development, Engineering, and Recreation Departments based on changes in the January 2002 C.P.r. of 3.8% REPRESENTATIVE: Financial Services Director Any person affected or concerned by the proposal may submit written comments to the Office of the City Manager before the City Council hearing, or appear and be heard in support of or opposition to the proposal at the time of the hearing. Any person interested in the proposal can contact the Financial Services Department at 214 E. Branch Street, Arroyo Grande, Califomia, or by telephone at (80S) 473-5430 during normal business hours (8:00 a.m. to 5:00 p.m.). The proposal will be available for public inspection at the above address. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice,. or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Date and Time of Hearing: Tuesday, October 8, 2002 at 7:00 p.m. I Place of Hearing: Arroyo Grande City Council Chambers I 215 E. Branch Street ~/AiL<two~ Arroyo Grande, California 93420 Kelly etm re Director of Administrative ServiceslDeputy City Clerk Publish 1 time, Friday, September 27,2002 _.~.. MEMORANDUM TO: CITY COUNCIL t~ FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICESa~ r SUBJECT: CONSIDERATION OF RESOLUTION INCREASING OPERATING FEES BASED ON CHANGES IN THE CONSUMER PRICE INDEX (CPI) DATE: OCTOBER 8, 2002 RECOMMENDATION: It is recommended the City Council adopt the attached resolution revising Operating Fees in the Fire, Building, Community Development, Engineering, and Recreation Departments by the January CPI of 2.7%. FUNDING: A small increase, of approximately $5,000, can be expected in the General Fund operating revenues. DISCUSSION: The City completed an operating fee study in Fiscal Year 1999-2000. This study calculated the direct and indirect costs of providing specialized services to the public. The commission of this study was undertaken in order to shift the burden of paying for specific governmental services from the general populous to specific recipients of the service, through user fees. The underfying assumption being that services benefiting specific users, not the community as a whole, should be paid by the benefiting individuals and businesses. On April 11, 2000 the City Council was presented the completed study and a recommendation to set operating fees, where appropriate, at 100% of cost. The enabling resolution was adopted at that meeting and fees were adjusted on July 1, 2000. Since the cost to provide services increases each year, it was the intent of the original study that these fees be increased annually. The City could have commissioned another operating fee study to calculate the growth in costs. Rather than spend a considerable sum of money and staff time on another study, a simpler solution was used. The fees were increased by the consumer price index (CPI), which measures the increased cost of living for specific regions of the country. The 3.8% January 2001 (Los Angeles region) cpr was used to calculate the growth in costs for that one year. The revised fees schedule was implemented as of July 1, 2001. I CITY COUNCIL ! I OPERATING FEE STUDY AND RESOLUTION I OCTOBER 8, 2002 [ PAGE 2 t I Another year passed, the cost to provide the services increased, and an adjustment to these fees should have been presented to the City Council in April of 2002. Staffing difficulties in the Financial Services Department delayed this action until the current City Council meeting. Staff proposes the January 2002 CPI index of 2.7% be used to update operating fees. An implementation date of January 1, 2003, rather than the customary date of July 1 st is proposed because of the delay in presenting this item. Attached to this report is a Resolution to increase fees, and Exhibit A that provides a listing of the Proposed Updated Operating Fees. This listing shows the service provided by the City, the current fee charged for that service, the CPI percentage, and the recommended fee. AL TERNA TIVES: The following alternatives are provided for City Council consideration: - Approve staff recommendation to increase operating fees; - Deny staff recommendation and postpone increases until July 2003; - Modify staff recommendation; - Provide direction to staff. Attachments: - Exhibit A - Schedule of Operating Fee Recommendations. RESOLUTION NO._ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING OPERATING FEES FOR PARKS AND RECREATION, PLANNING, ENGINEERING, BUILDING, AND FIRE SERVICES WHEREAS, the City Council performs certain services and issues permits and licenses, which benefit specific individuals and businesses; and WHEREAS, the cost of performing such services and issuing such permits, and licenses are to be paid by those individuals and businesses that receive such services, permits, and licenses; and WHEREAS, those fees charged for such services, permits, and licenses provided by and/or through the Parks and Recreation, Community Development, Engineering, Building, and Fire Departments,. no longer reflect the true costs of providing such services, permits, and licenses; and WHEREAS, costs for services, permits, and licenses provided by and/or through the Parks and Recreation, Community Development, Engineering, Building, and Fire Departments that benefit specific individuals and businesses have been clearly identified; and WHEREAS, the City of Arroyo Grande adopted Ordinance No. 408 C.S. that authorizes amending fees for Planning and Engineering processing and permitting be established by resolution; and WHEREAS, the City of Arroyo Grande has adopted Resolution 3203 that established specific fees for Parks and Recreation Services; and WHEREAS, the City of Arroyo Grande has proposed and made available to the public, data indicating the estimated cost of providing Fire services and the current and proposed fees for such services; and WHEREAS, the City Council has considered at a regularly scheduled City Council meeting the question of whether or not to adjust or establish operating fees for City services to reflect the estimated amount that is required to sufficiently compensate the City for providing such services; and WHEREAS, at said public meeting, the City Council considered all oral and written presentations that were made regarding operating fees. RESOLUTION NO. PAGE 2 NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: 1. The schedule of fees attached hereto as Exhibit "An and incorporated herein by this reference, entitled "Schedule of Operating Fee Recommendations, Fiscal Year 2002-03" is hereby adopted. 2. This Resolution shall be effective on January 1, 2003. 3. Fees shall be adjusted annually by modifying the adopted value up or down in conformance with the Consumer Price Index for the Los Angeles region. The factor for the adjustment of the fees shall be calculated and established each January by the Director of Financial Services, utilizing the following formula: Factor = 1 + Current Index - Base Index for Date of AdoDtion Base Index for Date of Adoption On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2002. RESOLUTION NO. PAGE 3 MICHAELA. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY EXHIBIT A CITY OF ARROYO GRANDE .ScheduJe of Operating Fee Recommendations Fiscal Year 2002-03 Current January 2002 Proposed Service Fee CPI Increase ENGINEERING: Annexation $ 2,475 2.7% $ 2,540 Conditional Use PennR 890 2.7% 915 Grading PennR 1,900 2.7% 1,950 Lot Line Adjustment 2,290 2.7% 2,350 Parcel Map 1,015 2.7% 1,040 Pre-Application 175 2.7% 180 Tract Map 3,725 2.7% 3,825 Inspection Services 60,275 2.7% 61,900 Encroachment PennR-Residential 60 2.7% 60 Encroachment PennR-Commercial 120 2.7% 120 ; EXHIBIT A CITY OF ARROYO GRANDE Schedule of Operating Fee Recommendations Fiscal Year 2002-03 Current January 2002 Proposed Service Fee CPJ Increase FIRE DEPARTMENT: permn Inspection $ 295 2.7% $ 300 Hydrant Flow Calculation 135 2.7% 140 Fireworks Permit 110 N/A 110 Failed 2nd Inspection 90 2.7% 90 Bum Permn 25 2.7% 25 Excessive False Alarm 52 2.7% 52 EXHIBIT A CITY OF ARROYO GRANDE Schedule of Operating Fee Recommendations Fiscal Year 2002-03 Current January 2002 Proposed Service Fee CPI Increase PLANNING: Appeals CD Director to Planning Commission $ 190 2.7% $ 195 Planning Commission to City Council. 190 2.7% 195 ARC Review Within P.D. Zone 405 2.7% 415 Outside P.D. Zone 215 2.7% 220 Minor Project 65 2.7% 67 ARC Review Amendment Within P .D. Zone 405 2.7% 415 Outside P.D. Zone 215 2.7% 220 Minor Project 215 2.7% 220 Cert. Of Compliance Within P.D. Zone 630 2.7% 650 Outside P.D. Zone 440 2.7% 450 CUP Within P.D. Zone 1,175 2.7% 1,205 Outside P.D. Zone 980 2.7% 1,005 CUP Amendment Within P .D. Zone 845 2.7% 865 Outside P.D. Zone 650 2.7% 665 Development Agreement 1,980 2.7% 2.030 Dev. Code Amendment 1,220 2.7% 1,250 GPA 1,335 2.7% 1.370 Home Occupation Perm~ 49 2.7% 50 Large Family Daycare 260 2.7% 265 LLA Within P.D. Zone 780 2.7% 800 Outside P.D. Zone 590 2.7% 605 Lot Merger 590 2.7% 605 Meeting continuance 128 2.7% 130 Minor Exception 257 2.7% 260 Planned DevelopmenVRezoning 1,125 2.7% 1,155 Planned Dev. SPFC/GDPA 1,125 2.7% 1,155 Planned Un~ Development Perm~ Processed w~h Tentative Map 1,125 2.7% 1,155 Processed along 1,125 2.7% 1.155 PC InterplWaivelReference 400 2.7% 410 Plot Plan Review 224 2.7% 230 Pre-Application 310 2.7% 315 Research 70 2.7% 70 EXHIBIT A CITY OF ARROYO GRANDE Schedule of Operating Fee Recommendations Fiscal Year 2002-03 Current January 2002 Proposed Service Fee CPI Increase PLANNING (continued): Reversion to Acreage Wrthin P.D. Zone 405 2.7% 415 Outside P.D. Zone 214 2.7% 220 Rezoning 1,125 2.7% 1,155 Signs Planned Sign Program Wrthin P.D. Zone 600 2.7% 615 Outside P.D. Zone 405 2.7% 415 Administrative Sign Permit 70 2.7% 70 Administrative Sign Program 160 2.7% 165 Mural Permit 160 2.7% 165 Specific Plan 3,460 2.7% 3,550 Specific Plan Amendment 1,125 2.7% 1,155 TUP 105 2.7% 105 Tentative ParcelfTentative Tract Map Within P.D. Zone 975 2.7% 1,000 Outside P.D. Zone 785 2.7% 805 Tentative ParcelfTentative Tract Map Amendment Within P.D. Zone 975 2.7% 1,000 Outside P.D. Zone 785 2.7% 805 Time Extension Wrthin P.D.Zone 498 2.7% 510 Outside P.D. Zone 305 2.7% 310 Variance Within P.D. Zone 975 2.7% 1,000 Outside P.D. Zone 785 2.7% 805 Vesting TPMlTTM Wrthin P.D. Zone 975 2.7% 1,000 Outside P.D. Zone 785 2.7% 805 Viewshed Review Staff Review 345 2.7% 350 Planning Commission Review 345 2.7% 350 EXHIBIT A CITY OF ARROYO GRANDE Schedule of Operating Fee Recommendations Fiscal Year 2002-03 Current January 2002 Proposed Service Fee CPI Increase RECREATION: Park Facilitv Use Fees Strother Park-Large Barbecue $ 57 2.7% $ 58 Strother Park-Security Deposit 26 2.7% 27 Strother Park-Small Barbecue 29 2.7% 30 Strother Park-Wedding Reception' 114 2.7% 117 Strother Park-Security 1,2,3 57 2.7% 59 Elm Street Park-Barbecue 57 2.7% 59 Elm Street Park-Security Deposit 26 2.7% 27 Woman's Club Use Fees Rental Fee 36 2.7% 37 10.a. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER~ rt" DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS ~ SUBJECT: CONSIDERATION OF POLICY AND REQUESTS REGARDING THE PROVISION OF WATER AND SEWER SERVICE FOR AREAS OUTSIDE THE CITY LIMITS DATE: OCTOBER 8, 2002 RECOMMENDATION: It is recommended the City Council approve the proposed policy and direct staff to respond to the corresponding requests for water service consistent with this policy. FUNDING: The City may receive additional revenue by recovering its administrative costs through imposition of a fee or from higher water rates charged to outside water users. Estimated amounts have not been determined at this time. DISCUSSION: At the August 27, 2002 City Council meeting, staff presented background information and options regarding a number of requests the City has received to provide water and sewer service for areas outside the City limits. Staff was directed to research additional information needed on pumping records and wheeling capacity, develop a recommended policy on how to respond to such water requests, and present recommendations on how to respond to each request based on the proposed policy. It was agreed that the item would be prepared for City Council review within 45 days. If there are any delays, it was emphasized that there is a priority to move forward to respond to the mobile home park requests. The specific requests currently under consideration include the following: 1. Canvon Crest: comprised of 54 single-family homes along the City's northeasterly boundary between Huasna Road and Stagecoach Road. The existing water system consists of several water wells, a treatment facility and a storage tank. The water treatment process requires lime/soda ash and produces a sludge that must be dried in a pit before it can be hauled to a disposal site. Pumping records indicate usage to be approximately 26 acre feet per year. -----------...--- _u,____.__ '-- CITY COUNCIL PROVISION OF WATER AND SEWER SERVICE OUTSIDE CITY LIMITS OCTOBER 8, 2002 PAGE 2 2. Grande Mobile Manor: consists of 35 mobile homes located along the southerly boundary of the City adjacent to the intersection of Halcyon Road and The Pike. The mobile homes are presently supplied by an onsite well and water storage facility. The condition of the well has been deteriorating and it has been infiltrated with a high percentage of nitrates. Pumping records indicate usage to be approximately 4.55 acre feet per year. 3. Double J Mobile Home Park: located immediately south of the Grande Mobile Manor on Halcyon Road at The Pike and consists of 24 mobile homes. The existing system consists of a well and storage facility. The well is deteriorating and being infiltrated with a high concentration of nitrates. According to pumping records, annual usage is approximately 3.66 acre feet. 4. Coker Ellsworth. County Tract 2424: a proposed development in the County located along the southerly City limits on Halcyon Road south of The Pike and consists of 11 single-family homes. This tract is presently being processed through the County and has not yet received tentative map approval. The developer is requesting that the City provide water and sewer service. Since this is a proposed project, there are no pumping records, but it has been estimated that approximately 5 Y. acre feet per year would be necessary. 5. Mors ProDertv: a proposed small residential development in the County north of the City. It is located off of Printz Road on approximately 4.5 acres and is proposed to be subdivided into two parcels. The developer is requesting that the City provide water and sewer service to support this development. Past practice has been to allow only individual residential meters outside the City to be connected to the water system. This practice has resulted in a total of 17 meters serving areas outside the City limits where a City water main was adjacent to the property requesting service. Providing City water service eliminated the need for each resident to construct a well in the same groundwater basin as existing City wells. The City also provides sewer service to areas outside the City limits, including individual residential units and residential developments, subject to available capacity at the South San Luis Obispo County Sanitation District. Properties outside the City limits requesting sewer service are subject to five conditions, including a condition that allows the Director of Public Works to approve a sewer connection for a single residential unit. Connections of more than a single residential unit must be approved by the City Council in accordance with the City's Municipal Code. At the August 27, 2002 meeting, staff recommended not providing City water to any property outside the City that would impact the City's water supply. However, two options were discussed to respond to these requests without impacting the City water supply. The first was to provide City water if existing pumping capacity could be transferred to the City. In such cases, the development would be charged an increased fee that is currently established for accounts outside the City. The second was to allow ! I I , \ CITY COUNCIL PROVISION OF WATER AND SEWER SERVICE OUTSIDE CITY LIMITS OCTOBER 8, 2002 PAGE 3 "wheeling" of water within the City's infrastructure if the development purchases water from another source. In this case, they would be charged what has been termed a ''wheeling charge". The recommended charge is $1 per unit (100 acre feet). The proposed policy regarding requests for water service to properties outside the City is attached. The policy attempts to balance the following objectives: . Minimize the provision of City services to the City's existing or future service area (as provided in the 2001 General Plan and/or LAFCO sphere of influence); . Prevent negative impacts on the City's water supply; and . Limit multiple wells within the same groundwater basin. According to the policy guidelines, the City Council would consider requests for water service for areas within the City's sphere of influence, as recommended in the 2001 General Plan, if the City receives credit for the existing pumping capacity. For areas outside the sphere of influence, the City Council would consider wheeling the water if the development is able to purchase water from another source. In such a case, staff recommends entering into an agreement that would eliminate or limit the City's liability and responsibility for water supply and quality, and would also address non- paymentlshut-off and related issues. In both cases, approval by LAFCO would be required. Nothing in the policy would preclude the City Council from considering and approving other arrangements on a case-by-case basis. Under this policy, the Grande Mobile Manor and the Double J Mobile Home Park are both within the City's sphere of influence and would be provided water if agreement could be reached for the City to obtain credit for existing pumping capacity. If not, they could be provided the alternative of wheeling water. The other developments are within areas that have been recommended in the 2001 General Plan to be excluded from the City's sphere of influence. However, they are adjacent to City water lines and have made initial arrangements with the Oceano Community Services District for the purchase of water. Therefore, the City Council could consider providing wheeling capability within the City's infrastructure. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve the proposed policy, direct staff to make arrangements with the Grande Mobile Manor and the Double J Mobile Home Park to provide City water service and obtain credit for their existing pumping capacity, and direct staff to make arrangements with Canyon Crest, County Tract 2424 and the Mors property to provide wheeling of water purchased from the Oceano Community Services District; i ---'. I CITY COUNCIL PROVISION OF WATER AND SEWER SERVICE OUTSIDE CITY LIMITS OCTOBER 8, 2002 PAGE 4 - In order to expedite the delivery of water to Grande Mobile Manor and the Double J Mobile Home Park, and given that their usage amounts are relatively small, the City Council could direct staff to proceed with water service and subsequently work on obtaining credit for their pumping capacity, acknowledging that this may result in some risk of impacts to the City's water supply; - Modify the policy as appropriate and provide direction to staff on the response to each request; - Provide direction to staff. Attachment: 1. Policy on Requests to Provide Water Service to Properties Outside the City , --------..------ \ --------- POLICY REGARDING REQUESTS TO PROVIDE WATER SERVICE TO PROPERTIES OUTSIDE THE CITY PUrDose This policy outlines general guidelines for evaluating and responding to such requests depending upon the size, location and nature of the properties involved. Individual Residence If a request is received to provide water service to an individual residence outside the City's boundaries, the Public Works Director may, subject to LAFCO approval, authorize the service if the following conditions are met: . There are special circumstances involving the property requiring the need for the request; . City water utility infrastructure exists adjacent to the residence; and . The service will not have a significant impact on the City's water supply. Such water service will be provided at an increased water rate for non-residents. Residential DeyeloDments Within the City's ProDosed SDhere of Influence Existing or proposed developments within the recommended Sphere of Influence areas, as identified in the 2001 General Plan, may request City water service if the request will not impact the City's water supply. Such requests shall require approval by the City Council and LAFCO. To be considered for water service, a development shall meet one of the following criteria: . Provide its own water supply from a source approved by the City; . Have an existing water supply capacity that can be credited to the City that is equal to, or in excess of the estimated amount of usage; or . Pay expenses determined necessary to provide increases in the City's existing water supply. Nothing in this policy shall prevent developments from requesting inclusion in the City's sphere of influence and annexation to be considered on a case-by-case basis. I ----- -_...~ ___on _~ I Residential DeveloDments Outside the City's 5Dhere of Influence The City will not approve extension of water service to developments outside the City's sphere of influence, as recommended in the 2001 General Plan, but such developments may request to utilize the City's infrastructure to transport water under the following conditions: . The development must provide evidence of a long-term commitment of water availability from a source other than the City, which is deemed by the City to be dependable; . An agreement shall be established which releases the City of any responsibility or liability regarding the provision of water; . The City has existing infrastructure adjacent to the development with excess capacity; and . The development shall agree to pay a "wheeling charge" to the City for transport of the water and any capital costs necessary to upgrade the infrastructure to accommodate the request. Requests for City ''wheeling'' of water shall require approval by the City Council and also require authorization by the Local Agency Formation Commission. ExceDtions These provisions are intended only as policy guidelines. Any exceptions to this policy may be granted by City Council approval, subject to LAFCO consent. I , I , - u__J