Agenda Packet 2002-10-22
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CITY COUNCIL City of
AGENDA jIrroyo qrancfe
Michael A. Lady Mayor
Thomas A. Runels Mayor Pro Tem
Jim Dickens Council Member Steven Adams City Manager
Tony Ferrara Council Member Timothy J. Carmel City Attorney
Sandy Lubin Council Member Kelly Wetmore Director, Administrative Services
AGENDA SUMMARY
CITY COUNCIL
TUESDAY, OCTOBER 22,2002
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL
3. FLAG SALUTE: CUB SCOUT PACK 13 - "THE HORNETS"
4. INVOCATION: PASTOR GEORGE LEPPER, PEACE
LUTHERAN CHURCH, ARROYO GRANDE
5. SPECIAL PRESENTATIONS:
5.a. Proclamation - National Character Counts Week. October 20-26. 2002
5.b. Proclamation - Disabilitv Achieyement Dav. October 18. 2002
5.c. Proclamation - Erosion Control Month- October 2002
5.d. Presentation - bv Kirstin Barrett and Kristlan Olsen. AGHS Students - Leaaue
of California Cities Annual Conference Attendees In Lona Beach
5.e. Presentation - Mayor's Commendation Recoanizina Wavne Jensen. Chairman
and Coordinator of the 2002 Arrovo Grande VaUev Harvest Festival
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AGENDA SUMMARY - OCTOBER 22, 2002
PAGE 2
6. AGENDA REVIEW:
6.a. Move that all resolutions and ordinances presented tonight be read in title only and
all further readings be waived.
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council will
listen to all communication; however, in compliance with the Brown Act, will not take
any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue with
you subsequent to the Council meeting;
. The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or staff
report); or
. No action is required or taken.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any Council Member may request
that any item be withdrawn from the Consent Agenda to permit discussion or change
the recommended course of action. The City Council may approve the remainder of
the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listings of cash disbursements for the period I
October 1, 2002 through October 15, 2002. I
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8.b. Consideration of Cash Flow AnalwlslADDfoyal Qf Interfund Advance from the
Water Facllltv Fund (SNODGRASS)
Recommended Action: Receive and file September 2002 cash report and approve
the interfund advance from the Water Facility Fund to cover cash deficits in other I
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funds at September 30, 2002.
8.c. Consideration of Financial Manaaement ComDuter SYStem 'Flnancina
(SNODGRASS)
Recommended ActIon: Adopt Resolution executing a contract with Municipal
Finance Corporation to finance the lease purchase of a financial management
computer system, equipment, and related expenses.
8.d. Consideration of ADDroval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Special and Regular City r
Council Meetings of October 8, 2002 as submitted.
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AGENDA SUMMARY - OCTOBER 22, 2002
PAGE 3
8. CONSENT AGENDA (continued}:
8.e. Consideration of Local Housina TaskForce (LHTF) Member ADDOlnbnents
(STRONG)
Recommended Action: Receive and accept the Planning Commission's
recommendation for LHTF membership.
8.f. Consideration of Resolution for the Submil..$lon of an ADDllcatlon and Grant
Aareement with the California Deoartment of Water Resources to Obtain a
Local Groundwater Assistance Grant (SPAGNOLO)
Recommended Action: 1) Adopt Resolution authorizing the City Manager to file an
application and enter into a grant agreement with the Califomia Department of Water
Resources to obtain a Local Groundwater Assistance Grant; and 2) Direct the
Director of Administrative Services to submit the authorizing Resolution to the
Califomia Department of Water Resources.
8.g. Consideration of Award of Bid - Recreation Administration Vehicle
(HERNANDEZ)
Recommended Action: Award bid to Jim Vreeland Ford in the amount of
$19,458.93 for the purchase of a Yz ton truck.
8.h. Consideration of Televlslna Town Hall Election Rallv on the City Government
Cable Channel (ADAMS)
Recommended Action: Approve the Chamber of Commerce's request to
rebroadcast the Arroyo Grande Town Hall Election Rally on the City's goyemment I
cable television channel.
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9. PUBLIC HEARINGS: i
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10. CONTINUED BUSINESS: i
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None. I
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11. NEW BUSINESS:
11.a. Consideration of Ooen SDace Covenant on CI~ Prooertv Adlolnlna Meadow
~ and SheDoel OffIce ComDlex: and 9f1er of Dedication for Trill ElIMm8nt
across SheDoel ProDertv (STRONG)
Recommendation: Authorize the City Manager to sign and record a covenant
affecting City owned property near James Way and Oak Park Boulevard adjoining
Meadow Creek and the Sheppel Office Complex, and accept and record an offer of
dedication for a trail easement across the Sheppel property as consideration.
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AGENDA SUMMARY - OCTOBER 22, 2002
PAGE 4
12. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present reports to
the other members regarding committees, commissions, boards, or special projects
on which they may be participating.
(a) MAYOR MICHAEL A. LADY:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Other
(b) MAYOR PRO TEM THOMAS A. RUNELS:
(1) Zone 3 Water Advisory Board
(2) County Water Resources Advisory Committee (WRAC)
(3) Other
(c) COUNCIL MEMBER JIM DICKENS:
(1) Economic Opportunity Commission (EOC)
(2) South County Youth Coalition
(3) Other
(d) COUNCIL MEMBER TONY M. FERRARA:
(1) Integrated Waste Management Authority (IWMA)
(2) Air Pollution Control District (APCD)
(3) San Luis Obispo Council of GovemmentslSan Luis Obispo Regional
Transit Authority (SLOCOG/SLORTA)
(4) Other
(e) COUNCIL MEMBER SANDY LUBIN: I
(1) South County Area Transit (SCAT)
(2) Economic Vitality Corporation (EVC)
(3) Other
13. CITY COUNCIL MEMBER ITEMS:
The following item{s) are placed on the agenda by the Mayor and/or a Council
Member who would like to receive feedback, direct staff to prepare information,
and/or request a formal agenda report be prepared and the item placed on a future
agenda. No formal action can be taken.
a) None.
14. CITY MANAGER ITEMS:
The following item{s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can be
taken.
a) None.
15. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
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AGENDA SUMMARY - OCTOBER 22, 2002
PAGE 5
16. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
17. ADJOURNMENT
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Copies of the staff reports or other written materials relating to each item of business referred
to on this agenda are on file with the Director of Administrative Services and are ayailable for
public inspection and reproduction at cost. If you have questions regarding any agenda item,
please contact the Director of Administrative Services at (80S) 473-5414.
* . . . * * *
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at the
number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time set
for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the
Director of Administrative Services at (805) 473-5414 for more information.
www.arrovoarande.ora
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5.a.
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HONORARY PROCLAMATION
NAnotW. CHAlAmR COUNTS WEEK
OCTOBER 20.14, 2002
WHEREAS, yOU", people will be the stewards of our communttlu, nMlon, and world'n crttlcal tlm... and the
PreNnt and future well being of our society requires an Invofvred, caring citizenry wtth good character; and
WHEREAS, concerns about the character training of children have hlken on 8 new...... of urgency; and
WHEREAS, more than ever, children n.ed atro", and constructive guidance from th.I, 'amlll.. and their
communltl.., Including schools, youth organizations, ,allgloll8 lnatltutlol'll and civic grouPSi and I
WHEREAS, the character of . nation Is only.. atrong a. the charact.r of Ita Individual citizens. and the public ,
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good .. .mnoed when young people are taught tIuIt good charact.r counts In personal ,.IatIoMhlpa, In I
school, and In the workplace;tand
WHEREAS, achoI... and Jacat... agr.. that people do not automatically develop good character and, I
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1....01.... _ontloua .1IOoto muot be med. by youllHnfI..nclng lnetltutl... .nd Indlvldu." 10 h.lp you.,
people develop the ....ntlal"tratta and characterletlca that comprIH good character. and
WHEREAS., character development '-, fl,.t and foramost, anobllptlon of famlll.., etforta by faith communltlee,
echoo'-, and youth, civic and human nnlce organizations also playa very Import8nt role In supporting fIImlU..
by fostarlng and promoting good character. and
WHEREAS, In July 1992, thaAspen Declaration w.. wrlttan by an eminent group of aduGetora, youth I.......
and athlca schDl.ra for the purpose of articulating a coherent framework for ch....ct.r education appropriate to
a dive.... and pluralistic society; and
WHEREAS, the Aspen Declaration stat.. that "effective character education Is b8Hd on core 8thIGalI valu..
which Iorm Ih.tou_o. of d.lI1OCIIItle _ty": I'u._rth/..... _c!, _/~"/ty, '-1m.... _"" uti
cltlzanhlp, and these "Six Pilla,. of Char.cter" transcend cultur.l, rallglous and socioeconomic difficulties;
.nd
WHEREAS, the Aapen Decl....tlon stat.. that "'the character and conduct of our youth reflect tha character .nd
conduct of MOIety; th.refore, every .dult h.. the responsibility to teach .nd model the core athlGalI val.... and I
every socI.llnatttutlon has the ....ponslblllty to promote tha development of good chlinlcter".
NOW THEREFORE, BE IT RESOLVED, that I, Michael A. Lady, Mayor of tha City of Arroyo Granda, on beh.1f of the
CIIy Council, and the citizens of Arroyo anlnde do hereby procllllm the ....k of october 20-26, 2002 ..
NATIONAL CHARACTER COUNTS WEEK, o.d do h.rsby .n...... Iho "SIx Pll.... of Ch...cter', .nd .... ell
cItIz.... to seek out opportunltl.. to Incorporat. these core ethical VIIlu.. Into thalr work with YOUIII peopI.,
.nd .ncougge all citizens, corporate .nd Individual, to mod.1 th... tnllta of good ch.r.cter In an ongoing
commitment to promote chanlcter development and ethlGalI behavior In the youth of our community.
IN WITNESS WHEREOF, I h.ve hareunto set my hand and GaI....d the Seal
of the City of Arroyo Orande to be .fflxed thle 22M day of October, 2002.
MICHAEL L LADY, MAYOR I
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5.b.
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~dlMI8,2002
WHEREAS, over 1,200 adults and 900 children with disabilities live In the County of
San Luis Obispo; and
WHEREAS, these residents with physical and mental challenges have made
tremendous strides In the past ten years to live, work, and play In our community
Independently; and
WHEREAS, adults with disabilities are earning wages through working In our
communities, which reduces their dependence on governmental funds; and
WHEREAS, adults with disabilities are living In their own homes and apartments and
fully participating In their communities; and
WHEREAS, children with disabilities are participating In classrooms, recreation
programs, and summer camps with their same age peers without disabilities;
WHEREAS, our community has worked hard to remove physical and psychological
barriers to full participation of people with disabilities In our community; and
WHEREAS, the City of Arroyo Grande supports and recognizes the great
advancements of our residents with disabilities towards Independence and full
participation In our community.
NOW, THEREFORE, BE IT RESOLVED THAT I, MICHAEL LADY, Mayor of the City of
Arroyo Grande, on behalf of the City Council, do hereby officially proclaim October
18th as a day of celebration and recognition for the achievements of all our reslclents
with disabilities In their efforts towards Independence and full participation In our
community.
IN WrrNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City
of Arroyo Grande to be affixed this 22"" day of October 2002.
Michael A. Lady, Mayor
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WHEREAS, the well-being of our citizens depends upon the production of ample
supplies of food, fiber and other products of the soli; and
WHEREAS. the quality and quantity of these products depend upon the I
conservation and proper management of the soli and watar resources; and I
WHEREAS, the Coastal San Luis Resource Conservation District, the University
of California Cooperative Extension, the Morro Bay National Estuary Program,
the San Luis Obispo County Farm Bureau Watershed Coordinating CommIttee.
and other organizations are providing proactive, practical, and cooperative
programs through which landowners are taking the Initiative to protect,
conserve, and make proper use of these resources; and
WHEREAS, In the year 2002 the soli conservation movement Is celebrating Its
67'" Anniversary of carrying forward a program of soli and water conservation In I
cooperation with numerous agencies and countless Individuals; and
WHEREAS. City and County Grading Ordinances recognizes the necessity of
preventative measures to Implement erosion control practices.
NOW, THEREFORE, BE IT RESOLVED, that I, Michael A. Lady, Mayor of the City
of Arroyo Grande, on behalf of the City Council, do hereby recognize, and
proclaim October, 2002 as "EROSION CONTROL MONTH" In the City of Arroyo
Grande.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the ~,
City of Arroyo Grande to be affixed this 22"" day of October, 2002. I
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MICHAELA. LADY, MAYOR i
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5.d.
OF
a or's Commendation
~te4 to
qn representi~ the Cit1 of Aff010 Grande at the ~. of
CaUfornia Cities ~ Conference in ~ong 'Beadt
()cto&tr 2 ~ 5, 2002
~ ~ ~adtt ~or I
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5.8.
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. a orIs Commenclation
9?ramte4 to I
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qn appreciation of your dedication ancl
outstancling (eadership as the Oairman of the
2002 f\rroto Grande <Oa(~ (}f~rvest (festiva(
9(tdtad A. ~ddy, ~or
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8.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR~\Y
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: OCTOBER 22, 2002
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period October 1 - October 15, 2002.
FUNDING:
There is a $531,875.49 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1 - Cash Disbursement Listing
ATTACHMENT 2 - October 4, 2002 Accounts Payable Check Register
ATTACHMENT 3 - October 4,2002 Payroll Checks and Benefit Checks
ATTACHMENT 4 - OctDber 11,2002 Accounts Payable Check Register
ATIACHMENTl
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of October 1 Through October 15, 2002
October 22, 2002
Presented are the cash disbursements issued by the Department of Financial Services for
the period October 1 to October 15, 2002. Shown are cash disbursements by week of
occurrence and type of payment.
W.~:!:<K,. nw~QF'P1\.),MENT .!\.~~~,_QUNT
October 4, 2002
Accounts Payable Cks 107898-107995 2 $166,197.37
Payroll Checks & Benefit Checks 3 299,411.37
465,608.74
October 11, 2002
Accounts Payable Cks 108008-108091 4 66,266.75
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Two Week Total $ 531.875.49 ,
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CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUfER SYSTEM
GENERAL FUND (010) SPEGAL REVENUE FUNDS
City Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - Administrative Services Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Funds
4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 'Z12)
4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271)
4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 'Z14)
Public Safetu (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279)
4201 - Police Redevelopment Agency ( Fund 284)
4211 - Fire 4103 - Redevelopment Administration
4212 - Building lot Safety ENI'ERPRISE FUNDS
Public Works (Fund 010) Sewer Fund (Fund 612)
4301 - Public Works-Admin lot Engineering 4610 - Sewer Maintenance
4303 - Street/Bridge Maintenance Water Fund (Fund 640)
4304 - Street lighting 4710 - Water Administration
4305 - Automotive Shop 4711 - Water Production
Parks & Recreation (Fund 010) 4712 - Water Distribution
4420 - Parks Lopez Administration (Fund 641)
4421 - Recreation 4750 - Lopez Administration
4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS lFund 350)
4423 - Pre-School Program 5501-5599 - Park Projects
4424 - Recreation-Special Programs 5601-5699 - Streets Projects
4425 - Children in Motion 5701-5799 - Drainage Projects
4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects
4430 - Solo Sport Complex 5901-5999 - Water Projects
4213 - Government Buildings
4460 - Parkway Maintenance
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Dept.IndexfotCO\U\ciJ.xla I
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ATTACHHENT 2 I
VOUCHRE2 CITY OF ARROYO GRANDE PAG!: 1
10/01/02 15:08 VOUCNER/CHECK REGISTER
FOR PERIOD 17
VWCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUIiT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUIIT AMOUNT
ID789a 10/04/02 000858 ADAMSON I NOUSTR I ES TAC-VI-N-A TACTICAL VEST 010.4201.5272 311.76 311. 76
107899 10/04/02 003120 AMERICAN INDUSTRIAL SUP EAR PLUGS/SAFETY GLASSES 640.4712.5255 52.28
107899 10/04/02 003120 AMERICAN INDUSTRIAL SUP EAR PLUGS/SAFETY GLASSES 612.4610.5255 52.29
107899 10/04/02 003120 AMERICAN INDUSTRIAL SUP EAR PLUGS/SAFETY GLASSES 220.4303.5255 62.10 166.67
107900 10/04/02 102038 ASCE ASCE MEMBERSHIP-SPAGNOLO 010_4301.5503 210_00 210.00
107901 10/04/02 102050 AVAYA,INC. PHONE SERVICE AGREEMENT 010.4145.5403 28.16 28.16
107902 10/04/02 009750 lRENDA BARROW PRESCHOOL SUPPLIES 010.4423.5253 25.30
107902 10/04/02 009750 IRENDA IMROW CIM SNACK SUPPLIES 010.4425.5259 15.37 I
107902 10/04/02 009750 lRENDA BARROW SPECIAL EVENT CHILI SUPPLIES 010.4424.5252 46.94 87.61
107903 10/04/02 101810 SASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 159.54 159.54
107904 10/04/02 103246 BEACH CITIES CA8 CO,INC TAXI SVCS 9/1-9/15 225.4553.5507 676.50 676.50
107905 10/04/02 100567 BRUCE BEAUDOIN & ASSOC, APPRAISAL-206 N HALCYON 010.4201.5605 600.00 600.00
107906 10/04/02 010842 R I CHARD IERRY RADAR OPERATOR 010.4201.5501 30.00 30.00
107907 10/04/02 101705 MICHELLE BRIGHT REF.PARK DEPOSIT-BRIGHT 010.0000.4354 26.00 26.00
107908 10/04/02 013026 BRISCO MILL & LUNSER PAINT 220.4303.5613 24.66
107908 10/04/02 013026 BRISCO MILL & LUNSER HOSE-TACK OIL TRUCK 220.4303.5603 54.23
107908 10/04/02 013026 BRISCO MILL & LUNIER SUPPLI ES 220.4303.5613 91.08 169.97
107909 10/04/02 101431 BURDINE PRINTING 5 COPIES-R.G.PARK 350.5512.7301 103.78 103.78
107910 10/04/02 100731 C.L.E.A.R.S. REGIS-SUSAN LINTNER 010.4201.5501 350.00 350.00
107911 10/04/02 102688 CA.ASSOC.LOCAL ECONOMIC CALED YEARLY DUES-SHEELEY 284.4103.5503 445.00 445.00
107912 10/04/02 018174 CA.ST.DEPT.OF HEALTH SV AB2995 WATER SYS FEE JULY/JUNE 640.4710.5303 8,525.49 8,525.49
107913 10/04/02 100265 ALAN CHESNUTT REF.L/SCAPE BOND-I68 ANDRE 010.0000.2210 1,200.00 1,200.00
107914 10/04/02 023400 ROBERT CHUBBUCK IMPACT WEAPONS INST 010.4201.5501 1,554.96 1,554.96
107915 10/04/02 023946 CLINICAL LAI.OF SAN BER IlATER SAMPLES 640.4710.5310 1,377.00 1,377.00
107916 10/04/02 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 27.00
107916 10/04/02 024492 COlO CANYON LANO FILL GREEN WASTE DUMP 220.4303.5307 62.75
107916 10/04/02 024492 COLD CANYON LAND F! LL GREEN IlASTE DUMP 220.4303.5307 12.00
107916 10/04/02 024492 COLD CANYON LAND FILL GREEN \lASTE DUMP 220.4303.5307 12.00
107916 10/04/02 024492 COlD CANYON LAND FILL GREEN IlASTE DUMP 220.4303.5307 12.00
107916 10/04/02 024492 COlD CANYON LAND FILL GREEN \lASTE DUMP 220.4303.5307 63.25 189.00
107917 10/04/02 102723 COMMERCIAL MAINTENANCE C/B FLOOR 010.4213.5303 525.00 525.00
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VOOCHRE2 CITY OF ARROYO GRAHOE PAGE 2
10/01/02 15:08 VOUCHER/CHECK REGISTER
FOR PERIOO 17
VOUCHER/
CHECK CHECK VENDOR VENOOR ITEN ACCOUNT ITEM CHECI(
NUMBER OATE NlJlBER NAME OESCR I PTI ON NUMBER AMOUNT AMOUNT
107918 10/04/02 026208 CREOIT BUREAU REPORTS, CREOIT CHECK 010.4201.5303 7.00 7.00
1079\9 10/04/02 026286 CREEK ENVIRONMENTAL LAB \lATER SAMPLES 640.4710.5310 85.00
107919 10/04/02 026286 CREEK ENVIRONMENTAL LAB \lATER SAMPLES 640.4710.5310 30.00 115.00
107920 10/04/02 103193 CYPRESS RIOGE GOLF ACJJ) GOLF SESSION 111 (SEPT) 010.4424.5351 156.00 156.00
107921 10/04/02 027924 D.A.R.E.AMERICA OARE GYM BAG/MUG/MESN BAGS 010.4201.5504 B32.04 B32 .04
107922 10/04/02 028372 OAVIS & STANTON COMMENDATION BARS/STARS 010.4201.5255 340.50 340.50
107923 10/04/02 1032S3 JOSEPH DE VERA CLOSING BILL-280 LA CRESTA DR 640.0000.4751 41.57' ,
107923 10/04/02 103253 JOSEPN DE VERA PAYMENI-280 LA CRESTA DR 640.0000.4751 ISB.25 I
107923 10104/02 103253 JOSEPH DE VERA OVER PAYMENT-280 LA CRESTA DI 640.0000.4751 109.611 ,
107923 10/04/02 103253 JOSEPH OE VERA PREVIOUS BALANCE-280 LA CRESTA 640.0000.4751 109.611- 109.611
107924 10/04/02 101369 KINBERELY OEBLAU~ SIMULATOR 010.4201.5501 40.00 40.00
107925 10104/02 101702 DELL MARKETING L.P. NE~ SOUAD ROOM COMPUTER 279.4208.6201 an."
107925 10/04/02 101702 DELL MARKETING L.P. TVIE~ PCI INTERNAL TO TV SCAN 279.4208.6201 119.05 052.40
107926 10/04/02 016302 DEPARTMENT OF CORRECTIO CMC CRE~S-AUG 220.4303.5303 4,081.94 4.081.94
107927 10/04/02 029250 J.B. DE\lAR,INC. OIL FILTER 010.4211.5608 1.10 1.10
107928 10/04/02 032058 NADIHE ELLIOTT REIMB-BROKEN GLASS/PICT 010.0000.4807 6.81
101'9211 10/04/02 032058 NADINE ELLIOTT REIMB.HARVEST FEST. SUPPLIES 010.4424.5252 16.62 23.43
107929 10/04/02 101379 FERGUSON ENTERPRISES,IN VALVES/PIPE/FITTINGS 350.5907.7002 1,337.08 1.337.08
107930 10/04/02 033702 TERENCE FIBICH REINB.FUEL/LOOGING 010.4211.5501 365.03 365.03
107931 10/04/02 100217 FIRST AMERICAN TITLE CO PRELIM. TITLE REPT-,077'151-020 350.5641.7301 360.00
107931 10/04/02 100217 FIRST AMERICAN TITLE CO PRELIM. TITLE RPT-077-152-001 350.5641.7301 360.00 720.00
107932 10/04/02 035802 FRAHK'S LOCK & KEY INC LOCK BOX KEY 010.4201.5601 6.44 6.44
107933 10/04/02 103254 GLOBAL PHONE & ~IRLESS REPR.KUSTCM VIOEO 010.4201.5603 219.30 219.30
107934 10/04/02 101881 GREATAMERICAN LEASING C PANASONIC COPIER LEASE 010.4130.5303 319.07 319.07
107935 10/04/02 039312 CITY OF GROVER BEACH OOG OBEOIENCE CLASSES 010.4424.5351 1&7.20 187.20 I
i
107936 10/04/02 100838 JOANN GUTIERREZ REF.PARK OEPOSIT-GUTIERREZ 010.0000.4354 52.00 52.00 I
I
107937 10/04/02 040092 ALLAN IlANCOCI( COlLEGE REGIS-SOUZA/KIENLY 010.4201.5501 60.00 60.00
101938 10/04/02 101606 ALLAN NANCOCK COLLEGE REGIS-BEAU PRYOR 010.4201.5501 24.00 24.00
107939 10/04/02 103255 ALLAN HANCOCK COLLEGE REGIS-KIMBERELY OEBLAUW 010.4201.5501 24.00 24.00
-_.-.~. --- -~
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VWCHRE2 CITY OF ARROYO GRANDE PAGE 3
10/01/02 15:08 VOUCHER/CHECK REGISTER
FOR PERla> 17
VWCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
IlUMllfR DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
107940 10/04/02 101088 NANSON AGGREGATES ASPHALT 220.4303.5613 70.22 70.22
107941 10/04/02 040872 HARVEST FESTIVAL COMMIT BOOTH FEE-AG PARKS 010.4424.5252 25.00 25.00
107942 10/04/02 041808 CRAIG HENDRICKS PUBLIC RECORDS ACT 010.4201.5501 20.00 20.00
107943 10/04/02 103258 HERRERA ENGINEERING,INC RANCHO GRANDE PARK .1 350.5512.7001 75.731.70 75,738.70
107944 10/04/02 101327 ROBERT HOPKINS DEATH INVESTIGATION 010.4201.5501 463.20 463.20
107945 10/04/02 103256 IDENTlN,INC LIVE SCAN FP.SYS MAINT.AGREE 010.4201.5607 5.639.00 5,639.00
107946 10/04/02 102701 INDOFF ,INC. 38 CHAIRS 010.4213.6201 998.50 998.50
107947 10/04/02 044496 INFORMATION SERVICES DP ON LINE TRANS-AUG 010.4201.5606 80.05 80.05
107948 10/04/02 046176 J J'S FOOD COMPANY SUPPLIES 010.4211.5255 77.42 77.42
107949 10/04/02 103248 CRYSTAL JOHNSON WATER DEP-1193 PACifiC POINTE 640.0000.2302 180.00
107949 10/04/02 103248 CRYSTAL JOHNSON CLOSING SILL-II93 PACifiC POIH 640.0000.4751 74.03- 105.97
107950 10/04/02 048750 JOSEPH NIENLY FTO UPDATE 010.4201.5501 30.00 30.00
107951 10/04/02 102666 VALERIE KLINE PILATES CLASS-KLINE 010.4424.5351 49.00 49.00
101952 10/04/02 102667 RDSEHAR I E LOPEZ CHEER & POM CLASS-LOPEZ 010.4424.5351 80.50 80.50
107953 10/04/02 103250 WEATHER MC NEAL REF.C/B DEP'MeNEAL 010.0000.2206 250.00
107953 10/04/02 103250 WEATNER Me NEAL SLOG. SUPER-MCNEAL 010.0000.4355 130.50-
107953 10/04/02 103250 NEATHER Me NEAL DAMAGES FOR FRAME 010.0000.4807 6.'1- 112.69
107954 10/04/02 101944 PROF .MARC MERMAN REGIS-ROCHA/MCCLURE CONT.ED 010.4420.5501 170.00 170.00
107955 10/04/02 057096 MINER'S ACE HARDWARE PRUNERS 010.4430.5605 47.17
107955 10/04/02 057096 MINER'S ACE HAROIlARE TUBING 640.4712.5610 4.67 !
107955 10/04/02 057096 MINER'S ACE HAROIlARE SNAP/ROPE 010.4211.5603 17.46 i
147955 10/04/02 057096 MINER'S ACE HARDIlAAE I/OODEN SCRAPERS 010.4201.5601 5.96 I
!
107955 10/04/02 057096 MINER'S ACE HAROIlARE 010.4211.5501 !
BLDG. SUPPLIES 54.43 i
107955 10/04/02 057096 MINER'S ACE HARDIlARE MISC.SPLYS/DUP.KEYS 010.4211.5272 21.34 i
107955 10/04/02 057096 MINER'S ACE HARDIlARE SPRAY PAINT 010.4211.5601 12.84 I
107955 10/04/02 057096 MINEI'S ACE HAROIlARE LUMBER/DOWEL/SCALE 640.4712.5604 16.'7 !
I
107955 10/04/02 057096 MINER'S ACE HARDWARE LUMBER/DOWEL/SCALE 640.4712.5273 37.53 !
107955 10/04/02 057096 MINER'S ACE HARDWARE LUMBER/BATTERIES 640.4712.5255 21.42 I
107955 10/04/02 057096 MINER'S ACE HARDIlARE GASKETS 640.4712.5610 '.56
107955 10/04/02 057096 MINER'S ACE HARDIlARE SOCKETS 010.4420.5605 13.89 262.14
107956 10/04/02 103251 ICEIIA MITCHELL REf.PARK DEP-MITCHELL 010.0000.4354 26.00 26.00
107957 10/04/02 058578 IIJLLAHEY fORD DUP.PAY-WHEEL COVERS 640.4712.5601 113.56-
107957 10/04/02 058578 IIJLLAHEY FORD SPARE WHEELS 010.4201.5601 210.60 97.04
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VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
10/01/02 15:08 VOUCHER/CHECK REGISTER
FOR PERIOO 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEH ACCOUIIT ITEM CHECK
IUIIIER OATE NUMSER NANE DESCRIPTION NUMSER AMOUNT AMOUNT
101958 10/04/02 100609 JOSEPH MUSCARELLA REF.PERF.BOND-435 CANYON 010.000D.2210 1,200.00 1,200.00
101959 10/04/02 102730 NENTEL COMMUNICATIONS CELL PHONE-FD 010.4211.5403 169.92 169.92
107960 10/04/02 103249 CHRISTINA OLGIN REF.C/B DEP-OLGIN 010.0000.2206 250.00
107960 10/04/02 103249 CHRISTINA OLGIN BLDG.SUPER-OLGIN 010.0000.4355 144.00- 106.00
107961 10/04/02 062712 ORCHARD SUPPLY HARDWARE FLOOR BASE BOARD/MOLDING 010.4213.6401 139.37 139.37
1e7962 10/04/02 063960 PACIFIC BELL PHONE 271-7480 010.4201.5403 64."
107962 10/04/02 063960 PAClfl,C BELL PHONE 489-9867 010.4201.5403 54.00 118.81
,
107963 10/04/02 064194 PACIFIC GAS , ELECTRIC ELECTRIC 010.4304.5402 20.91 20.91 ,
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107964 10/04/02 103138 GEORGE OR TERRI PAGE REF.CHILD IN MOTION-PAGE 010.0000.4602 10.00 10.00 I
I
107965 10/04/02 065832 PESTICIDE APPLIC.PROF.A REGIS-ROCHA/JOHNSON/MCCLURE 010.4420.5501 165.00
107965 10/04/02 065832 PESTICIOE APPLIC.PROF.A REGIS-ROBINSON/CRUZIMARSALEK 220.4303.5501 165 .00 330.00
107966 10/04/02 103154 PLATINUM PLUS FOR BUSIN ORAL BOARD SUPPLIES 010.4201.5501 41.60 41.60
107967 10/04/02 068484 BEAU PRYOR FORCE/DRIVING CLASS 010.4201.5501 30.00 30.00
107968 10/04/02 103252 NINA RIPPY BALLET-JAZZ CLASSES 010.4424.5351 431.20 431.20
107969 10/04/02 103257 JEANNE ROORIGUEZ WATER DEP-880 TURQUOISE 640.0000.2302 110.00
107969 10/04/02 103257 JEANNE RODRIGUEZ CLOSING BILL-880 TURQUOISE 640.0000.4751 5.77- I
107969 10/04/02 103257 JEANNE ROORlGUEZ PREV.BAlANCE-880 TURQUOISE 640.0000.4751 79.47- 94.76 i
107970 10/04/02 100200 RRN DESIGN GROUP RG PARK CONST.DESIGN 350.5512.7301 1,444.50 1,444.50
107971 10/04/02 072638 S' L SAFETY PROOUCTS GLOVES 010.4420.5255 49.34 49.34 I
I
107972 10/04/02 075130 SAN LUIS OBISPO CNTY.NE TT SUBSCRIPTION-SHEELEY 284.4103.5503 156.00
107972 10/04/02 075130 SAN LUIS OBISPO CNTY .NE FALL ACTIVITY GUIDE 010.4421.5504 2,613.00
107972 10/04i02 075130 SAN LUIS OBISPO CNTY .NE AD-MAINT . WORKER 010.4421.5316 81.92
107972 10/04/02 075130 SAN LUIS OBISPO CNTY.NE AD-PO OFFICER 010.4201.5301 81.92
107972 10/04/02 075130 SAN LUIS OBISPO CHTY.NE AD-OFF.ASST."-CD 010.4130.5301 81.92
107972 10/04/02 075130 SAN LUIS OBISPO CHTY .NE CLASS AD-WEBSITE 010.4421.5316 5.00 I
107972 10/04/02 075130 SAN LUIS OBISPO CNTY.NE CLASS AD-WEBSITE 010.4201.5301 5.00 I
107972 10/04/02 075130 SAN LUIS OBISPO CNTY.NE CLASS AD-WEBSITE 010.4130.5301 5.00 3,029.76 I
I
107973 10/04/02 076830 SANTA MARIA TIRE INC. SPARE TI RE 010.4211.5601 92.10 I
107973 10/04/02 076830 SANTA MARIA TIRE INC. SPARE TI BE 010.4211.5601 92.10 184.20 ,
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107974 10/04/02 078156 SEBASTIAN OIL DISTRIB. DIESEL FUEL 010.4211.5608 195.04 I
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107974 10/04/02 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608 1,310.58 1,575.62 I
107975 10/04/02 101556 DIANE SHEELEY REINB.TRAVEL EXP-SHEELEY 284.4103.5501 113.85 113.85
107976 10/04/02 074490 SLO CHTY DEPT. HEALTH CROSS CONNECT TO 8/02 640.4710.5303 1,992.40 1,992.40
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YOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
10/01/02 15:08 VOUCHER/CHECK REGISYER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VEHDOR ITEM ACCOUNY ITEM CHECK
NUMBER DUE NUMBER HAME DESCRIPYlON NUMBER AMOUNY AMOUNY
107977 10/04/02 075114 SLO CNYY GENERAL HOSPIT DRUG SCREENS-2 PEOPLE 010.4201.5324 62.00 62.00
107978 10/04/02 0B0B86 SOUTHERN AUTO SUPPLY YIPER BLADES 010.4211.5601 2.51-
107978 10/04/02 0B0B86 SOUTHERN AUTO SUPPLY BATTERY 010.4201.5601 73.41
107978 10/04/02 0B0B86 SOUTHERN AUTO SUPPLY OIESEL/FUEL TREATMENT 010.0000.1202 54.41 125.38
107979 10/04/02 081200 JEFF SOUZA FTO UPDATE 010.4201.5501 30.00 30.00
101980 10/04/02 102408 SPECIALTY LAMP INTERNAT LAMPS 010.4213.6401 314.54 314.54
107981 10/04/02 101842 SRPSTC REGIS-ROBERT CHUBBUCK 010.4201.5501 32.00 32.00
107982 10/04/02 082134 STATEYIDE SAFETY & SIGN AMBER MARKER/EPOKY 220.4303.5613 489.19 419.19
107983 10/04/02 0B2836 STREATOR PIPE & SUPPLY CHECK VALVE 640.4712.5610 20.14 20.14
101'984 10/04/02 083382 SUPERIOR QUALITY COPIER STAPLES 010.4201.5201 28.10 28.10
107985 10/04/02 084278 TEE'S PLUS DARE JACKET 010.4201.5504 44.00 44.00
107986 10/04/02 102785 TEMPLETON UNIFORMS UN I FORMS 010.4211.5272 599.10 599.10
107987 10/04/02 102244 TITAN INDUSTRIAL RECALIBRATE OXY SENSOR 612.4610.5603 313.86
107987 10/04/02 102244 TITAN INDUSTRIAL GLOVES/CPR BARRIER Y/KEYCHAIN 010.4201.5272 85.26 399.12
107988 10/04/02 085956 TREADYAY GRAPHICS PENS/FOLIO/BALLS/LITE 010.4201.5504 417.64 417.64
107989 10/04/02 086346 TROESH READY MIX CONCRETE 350.5632.7002 430.13 430.13
107990 10/04/02 086736 DOTTIE TRULOCK DOG OBEDIENCE CLASSES 010.4424.5351 1,145.60 1,145.60
107991 10/04/02 102007 VERIZON YIRELESS MOTOR CELL PHONE-PO 010.4201.5403 76.10 76.10
107992 10/04/02 101866 VERIZONYIRELESS MESSAG PAGER SVCS 010.4211.5403 13.81 13.81
107993 10/04/02 090246 JOHN IlALLACE & ASSOC. GENERAL CONSULT I NG SVCS 010.4301.5303 7,829.59
107993 10/04/02 090246 JONN IlALLACE & ASSOC. FEMA FLOOD ELEVAYlON CERT 350.5407.7701 3.117.50
107993 10/04/02 090246 JOlIN IlALLACE & ASSOC. RANCHO GRANDE PARK 350.5512.7301 22.50
107993 10/04/02 090246 JOHN IlALLACE & ASSOC. CREEKSIDE PATH,PHASE 11 350.5607.7501 19,215.60
107993 10/04/02 090246 JOHN IlALLACE & ASSOC. OAK PARK BLVD.YIDENING 350.5609.7301 576.92
107993 10/04/02 090246 JOHN IlALLACE & ASSOC. EL CAMPO/RT 101 PSR 350.5616.7301 17.50
107993 10/04/02 090246 JOHN IlALLACE & ASSOC. SPRUCE STREET SIDEWALKS 350.5641.7501 2,371.00
107993 10/04/02 090246 JOHII WALLACE & ASSOC. CEDAR STREET SIDEWALKS 350.5646.7501 2.393.50
107993 10/04/02 090246 JOHN WALLACE & ASSOC. GRAND AVE,PHASE 111 350.5812.7501 3.733.82 39,277.93
107994 10/04/02 090480 WAYHE'S YlRE LUBE/OIL/SAFETY INSP 010.4301.5601 49.24
107994 10/04/02 090480 WAYNE'S YlRE LUBE/OIL/WIPERS/BRAKE PADS 010.4201.5601 163.24
107994 10/04/02 090480 WAYNE'S TIRE TIRES/LUBE/OIL/FILTER 010.4201.5601 246.45
107994 10/04/02 090480 WAYNE'S TIRE LUBE/OIL/YIPERS 010.4201.5601 51.39
107994 10/04/02 090480 WAYNE'S YlRE YlRES/SERVICE 640.4712.5601 237.18 747.50
107995 10/04/02 102197 MICHAEL ZIGELMAN RADAR OPERATOR CLASS-2IGELMAM 010.4201.5501 30.00 30.00
TOTAL CHECKS 166,197.37
------- - ~--
VOUCHRE2 CITY OF ARROYO GRAHOE PAIOE 6
10/01/02 15:08 VOUCHER/CHECK REGISTER
FOR PERIOD 17
FUND TITLE AMOUNT
010 GENERAL FUNO 34,202.59
220 STREETS FUND 5,227.42
225 TRANSPORTATION FUND 676.50
279 00-01 FED LOCAL LAW ENFORCE GT 952.40
284 REDEVElOPMENT AGENCY FUND 784.85
35D CAPITAL IMPROVEMENT FUND 111,222.53
612 $flIER FUND 366.15
640 WATER FUND 12,764.93
TOTAL 166,197.37
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ATTACHMEHT 3
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
09/13/02 - 09/26/02
10/412002
FUND 010 265,293.99 Salaries Full time 167,928.66
FUND 220 13,158.02 Salaries Part-Time - PPT 25,712.64
FUND 284 4,525.00 Salaries Part-Time - TPT 7,491.91
FUND 612 4,521.43 Salaries OverTime 13,263.48
FUND 640 11,912.93 Salaries Standby 361.50
299,411.37 Holiday Pay 5,268.38
Sick Pay 3.832.99
Annual Leave By Back -
Vacation Buyback -
Sick Leave Buyback -
Vacation Pay 4,120.79
Comp Pay 3,658.78 I
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Annual Leave Pay 1,468.48 I
PERS Retirement 18,160.96
Social Security 16,431.01
PARS Retirement 294.36
State Disability Ins. 661.00
Health Insurance 24,534.23
Dental Insurance 3,910.68
Vision Insurance 869.52
Life Insurance 567.00
Long Term Disability -
Uniform Allowance -
Car Allowance 400.00
Council Expense 375.00
Employee Assistance -
Boot Allowance -
Motor Pay 100.00
-
299,411.37
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ATTACIDlliNT 4
VQUCHRE2 CITY OF ARROYO GRANDE PAGE 1
10/09/02 15:21 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER N_ DESCRIPTION NUMBER AMOUNT AMOUNT
67855 10/01f02 102504. STEVEN ADAMS PER DIEM/MILEAGB-ADAMS 010.4101.5501 232.48 232.48
~1B56 10/01/02 101072 JIM DICKENS PER DIEM/MILEAGE-DICKENS 010.4001.5501 310.95 310.95
67857 10/01/02 100905 TONY M. FERRARA PER DIEM-FERRARA 010.4001.5501 154.00 154.00
67858 10/01/02 100758 DON SPAGNOLO PER DIEM-SPAGNOLO 640.4710.5501 154.00 154.00
108008 10/11/02 102655 STEVE ADLESH REF.SC B/BALL-ADLESH 010.0000.4613 35.00 35.00
108009 10/11/02 100897 AMERICAN TEMPS BRADFORD sves-9/2D 010.4130.5303 712.80
108009 10/11/02 100897 AMERICAN TEMPS BRADFORD SVCS-9/27 010.4130.5303 712.80 1,425.60
108010 10/11/02 103273 NICOLE ANSBRO REF.CHILD IN MOTION-ANSBRO 010; 0000.4602 7.00 7.00
108011 10/11/02 004914 APEX SHARPENING WORKS SHARPEN HANDSAWS 220.4303.5603 16.00
108011 10/u(02 004914 APEX SHARPENING WORKS REPR.CUTOFF SAW 640.4712.5603 35.14 51.14
1Q8012 10/11/02 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN BVCS. 010.4213.5303 250.00
108012 10/11/02 102509 API WASTE SERVICES R/O B~N-DuMP/RETURN.SVCS. 010.4213.5303 375.00 625.00
108013 10/11/02 101044 CITY OF ARROYO GRANDE CC MEETING SUPPLIES 010.4002.5501 35.00
108013 10/11/02 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4001.5201 11.49
108013 10/11/02 101044 CITY OF ARROYO GRANDE SMALL TOOLS 010.4301.5273 57. "73
108013 10/11/02 101044 CITY OF ARROYO GRANDE CM MEETING SUPPLIES 010.4101.5501 12.00
108013 10/11/02 101044 CITY OF ARROYO GRANDE MCE LUNCH MEETING 010.4301.5503 45.00
108013 10/U/02 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4301.5201 5.99
108013 10/11/02 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4301.5201 4.82 172.03
108014 10/11/02 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 244.29
108014 10/11/02 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLOJUTE 640.4712.5274. 448.72 693.Ql
108015 10/11/02 103246 BEACH CITIES CAB CO,INC TAXI SVCS 9/16-9/30 225.4553.5501 1,103.00 1,103.00
1Q8016 lc/n/Q2 103262 SHANNON BETTIS REF. PARK DEP-BETTIS 010.0000.4354 26.00 26.00
108017 10/11/02 103269 MARl BLACK REF. PRESCHOOL-BLACK 010.0000.4603 37.50 37.50
108018 10/11/02 011426 BLUEPRINT EXPRESS COPY OF VILLAGE AREA MAP 010.4130.5201 8.85 8.85
108019 10/11/02 013026 BRISCO MILL & LUMBER TIKES TOOL 010.4420.5605 21.43 21.43
108020 10/11/02 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 107.14 107.14
108021 10/11/02 017202 CA. ST. BOARD OF EQUALIZA DIESEL FUEt TAX 1Q-02/03 010.0000.1202 133.20 133.20
108022 10/11/02 017472 CA. ST. DEPT. CONSERVATION S.M.I,P.1Q 02/03 010.0000.220B 1,336.00
108022 10/11/02 0174 72 CA.ST . DEFT . CONSERVATION ADMIN FEE-SMIP 010.0000.4801 66.85- 1,269.15
108023 10/11/02 018330 CA.ST.DEFT.OF JUSTICE fINGERPRINT CHECKS 010.4201.5324 168.00 I
108023 10/n/Q2 Q1833Q CA.ST.DEPT.OF JUSTICE FINGERPRINT CHECKS 010.4201.5329 1,333.00
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VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
10/09/02 15:27 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/ I
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT JlMOUNT
108023 10/11/02 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINT CHECKS 010.4201.5329 15.00
108023 10/11/02 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINT CHECKS 010.4201. 5329 32.00 1,548.00
108024 10/11/02 015160 CALIFORNIA CONTRACTOR S SAFETY GLASSES 010.4305.5255 94.39 94.39
108025 10/11/02 103021 THE CAR STEREO STORE KENWOOD 108 & 1058 010.4430.5601 205.86 205.86
108026 10/11/02 103267 OLIVIA CASALINA OVER PAYMENT-2880 CATHEDRAL 640.0000.475l 226.43 226,43
1.08027 1.0/U/02 02191.8 CENTRAL COAST SUPPLY BLDG MAIN'!. SUPPI,.IES 010.4420.5605 975.86
108027 10/11/02 021918 CENTRAL COAST SUPPLY BLDG MAINT.SUPPLIES 010.4213.5604 139.42
108027 10/11/02 021918 CENTRAL COAST SUPPLY EXAM GLOVES 010.4213.5604 12.87
108027 10/11/02 021918 CENTRAL COAST SUPPLY BLDG MAINT.SUPPLIES 010.4213.5604 82.90
108027 10/11/02 021918 CENTRAL COAST SUPPLY SLDG MAINT.SUPPLIES 010.4213.5604 297.40 1,508.45
108028 10/11/02 023088 CHERRY LANE NURSERY BIRCH TREE 010.4420.5605 62.18
108028 10/11/02 023088 CHERRY L1\NE NURSERY PLANTS/SOD 220.4303.5613 84.03
108028 10/11/02 023088 CHERRY LANE NURSERY PLUM TREE 010.4420.5605 52.39
108028 10/11/02 023088 CHERRY LANE NURSERY AMBER TREE 010.4420.5605 63.12
108028 10/11/02 023088 CHERRY LANE NURSERY LODGE POLES 010.4420.5605 10.70
108028 10/11/02 023088 CHERRY LANE NURSERY FERTILIZER 010.4420.5274 13.78 286.20
108029 10/U/02 023868 RICHARD CLEAVER REMINGTON CLASS-CLEAVER 010.4201.5501 319.50 319.50
108030 10/U/02 025428 CONSOLIDATED ELECTRICAL PHOTOCONTROL 010.4213.5604 16_ 78 16.78 I
108031 10/11/02 028548 DAYSTAR INDUSTRIES STREET SWEEPING 010.4303.5303 3,775.55 I
108031 10/11/02 028548 DAYSTAR INDUSTRIES STREET SWEEPING 220.4303.5303 2,413.88 6,189.43
108032 10/11/02 100789 CINDY DEAN REF. PARK DEPOSIT-DEAN 010.0000.4354 26.00 26.00
108033 10/11/02 029484 DIESELRO INC. SAFETY INSPECT 612.4610.5601 119.00
108033 10/11/02 029484 DIESELRO INC. SERVICE/REPRS-PW 50 220.4303.5601 62.41
108033 10/11/02 029484 DIESELRO INC. SERVICE/REPRS-PW 50 612.4610.5601 62.41
108033 10/U/02 029484 DIESELRO INC. SERVICE/REPRS-PW SO 640.4712.5601 62.40
108033 10/11/02 029484 DIESELRO INC. SAFETY INSPECT 640.4712.5601 98.00
108033 10/11/02 029484 DIESELRO INC. TROTI'LE CABLE 220.4303.5603 39.04
108033 10/11/02 029484 DIESELRO INC. SAFETY INSPECT/TRIANGLE KIT 220.4303.5601 153.51
108033 10/11/02 029484 DIESELRO INC. GLOW PLUG 220.4303.5601 144.03 740.80 I
108034 10/11/02 031044 EARTH SYSTEMS PACIFIC R.G.PARK SVCS TO SEPT 15 350.5512.7301 6,944.76 6,944.76 I
108035 10/U/02 102574 EARTHLINK,INC INTERNET SVCS-SEPT 21/0CT 20 010.4201.5607 45.90 45.90
108036 10/U/02 100465 EDEN SYSTEMS,INC. SHIPPING CHARGES-EDEN 010.4120.5201 49.27 49.27
108037 10/11/02 032058 NADINE ELLIOTI' REIMB.MILEAGE 010.4421.5501 10.03 10.03
108038 10/11/02 033072 FARM SUPPLY CO. BACKFLOW REPR KIT 010.4420.5605 24.24 24.24
lOaOH 1o/n/02 102461 FEDEX SHIPPING CHARGES-MAXIMUS 010.4120.5201 39.58 39.58
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
10/09/02 15:27 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108040 10/11/02 101379 FERGUSON ENTERPRISES, IN FITTINGS/BOLTS/GASKETS 350.5907.7002 349.61
108040 10/11/02 101379 FERGUSON ENTERPRISES,IN BALL VALVES 640.4712.5610 461.18 810.79
108041 10/11/02 100217 FIRST AMERICAN TITLE CO PRELIM. TITLE REPT-180 SPRUCE 350.5641.7301 360.00 360.00
108042 10/11/02 035802 FRANK'S LOCK &. KEY INC DUP.KEYS/RINGS/TAGS 010.4301. 5601 15.44 15.44
108043 10/11/02 103259 RACHEL GARCIA REF.PARK DEP-GARCIA 010.0000.4354 26.00 26.00
108044 10/U/02 101606 ALLAN HANCOCK COLLEGE SIMULATOR-ABC-REGIS (NENDRICKS 010.4201.5501 24.00 24.00 I
I
108045 10/11/02 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 225.78 I
108045 10/11/02 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 227.28 453.06 i
,
108046 10/11/02 041808 CRAIG HENDRICKS SIMULATOR-AHC 010.4201.5501 40.00 40.00 I
108047 10/11/02 102701 lNooFF, INC. OFFICE SUPPLIES 010.4421.5201 34.19
108047 10/11/02 102701 INOOFF,INC. OFFICE SUPpLIES 010.4425.5255 8.75 42.94
108048 10/11/02 046098 J C LANDSCAPING LANDSCAPE MAINT. 010.4420.5303 562.50
108048 10/11/02 046098 J C LANDSCAPING LANDSCAPE MAINT. 350.5515.7001 187.50 750.00
108049 10/11/02 102653 KC'S CLEANING SEPT-GENERAL MONTHLY CLEANING 010.4213.6401 375.00 375.00 I
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,
108050 10/11/02 100216 DIANA LAMB REF. CHILD IN MOTION-LAMB 010.0000.4602 26.00 26.00 :
108051 10/11/02 052280 LIMBERG EYE SURGERY SAFETY GLASSES-KELLY SMITH 220.4303.5255 230.00 230.00
108052 10/11/02 103263 LINBERG EYE SURGERY,INC REF.PARK DEP-LINBERG 010.0000.4354 52.00 52.00
I
108053 10/11/02 052416 SUSAN LINTNER REIMB.CLEARS CONF-LINTNER 010.4201.5501 118.00 118.00 I
108054 10/11/02 103264 NATE LONGBAUCH WATER DEPOSIT-565 GAYNFAIR 640.0000.2302 180.00
108054 10/11/02 103264 NATE LONGBAUCH CLOSING BILL-565 GAYNFAIR 640.0000.4751 8.82- i
108054 10/U(02 103264 NATE LONGBAUCH PREVIOUS BALANCB-565 GA"iNFAIR 640.0000.4751 79.17- 92.01 i
,
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108055 10/11/02 053820 MC CARTHY STEEL INC STAKE SLEEVES 010.4420.5601 4.56 4.56 ,
I
108056 10/11/02 102086 MBD STOP CLINICS SHOTS-ACKBRSON(REIMB) 010.4211.5324 40.00 40.00
108057 10/11/02 056940 MIER BROS. FOREST BLEND 010.4420.5605 27.89 27.89 I
I
108058 10/11/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 102.80
10B058 10/1:1/02 OSn52 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4420.5143 93.27
108058 10/11(02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 49.00
108058 10/11/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 17 .10
108058 10/11/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 28.48
108058 10/11/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5303 32.64 323.29
108059 10/11(02 102808 NATIONAL RESOURCE SAFET SHIPPING VIDEOS 220.4303.5255 19.40 19.40
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VQUCHRE2 CITY OF ARROYO GRANDE PAGE 4
10/09/02 15:27 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER _UN'I AMOUN'I
108060 10/11/02 101750 OFFlCEMAX CREDIT PLAN OFFICE SUPPLIES 010.4120.5201 41.03
108060 10/11/02 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4120.5201 38.14 79.17
108061 10/11/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 15,033.38
108061 10/11/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 102.28 15,135.66
108062 10/11/02 103266 A PEN LOVERS PARADISE PILOT CREATIVE MARKER 010.4201. 5201 15.00 15.00
108063 10/11/02 065598 DOUG PERRIN REIMB.INTERVIEW PANEL 010.4421.5316 25.97
108063 10/11/02 065598 DOUG PERRIN REIMB. HARVEST FEST BBQ SPLYS 010.4424.5252 12.28 38.25
I
108064 10/11/02 066924 PLAQUE SHAQUE RETIREMENT PLAQUE UPDATES 010.4201.5255 11.26 11.26 I
108065 10/11/02 067548 POOR RICHARD'S PRESS PARKING CITATIONS 010.4201.5201 89B.62 898.62 I
108066 10/11/02 102673 PULITZER LEGAL HEARING-107189 010.4130.5301 6B .17
108066 10/11/02 102673 PULITZER TENTATIVE PARCEL MAP-IGnB9 010.4130.5301 66.82 134.99
10B061 1G/11/02 103260 GERALD REIN REF. PARK DEP-REIN 010.0000.4354 26.00 26.00
1G8G68 10/11/02 103268 REMINGTON ARMS CO REMINGTON CLASS-CLEAVER 010.4201.5501 375.00 375.00
108069 10/11/02 102144 RHINO LININGS BED LINING-P 901 010.4430.5601 349.46 349.46
108070 10/11/02 102547 RICOH LEASING COPIER LEASE PAYMENT 010.4421.5602 141.25 141.25 I
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108071 10/11/02 103252 NINA RIPPY BALLET-JAZZ CLASSES 010.4424.5351 134.40 134.40
108072 10/11/02 102916 ROBERTSON SUPPLY COVERALLS/SAFETY GLASSES 220.4303.5255 189.67 189.67
108073 10/11/02 072638 S & L SAFETY PRODUCTS TOWELS 220.4303.5255 50.02
108073 10/11/02 072638 S & L SAFETY PRODUCTS TOWELS 612.4610.5255 50.01
108073 10/11/02 072638 S & L SAFETY PRODUCTS TOWELS 640.4112.525S 50.01 150.04
106014 10/11/02 102341 S &. S HOMES OF THE REF .BLDG.PERM-1406 S1'RAWBERRY 010.0000.4181 1,442.00
108074 10/11/02 102347 S & S HOMES OF THE REF.PLUMBING PERM-1406 STRAWB 010.0000.41S7 114.00
lOSO'74 10/11/02 102341 S << S HOMES OF THE REF.MECHANICAL PERM-1406 STRAW 010.0000.41S2 97.00
108074 10/11/02 102347 S << S HOMES OF THE REF.ELECT.PERM-1406 STRAWBERRY 010.0000.4183 121. 00
108074 10/11/02 102347 S << S HOMES OF THE REF.SMIP-1406 STRAWBERRY 010.0000.2208 18.00
10S074 10/11/02 102347 S &. S HOMES OF THE REF.AFFORD.HOUSING FEE-1406 232.0000.4766 4,461.00
108074 10/11/02 102347 S << S HOMES OF THE REF. TRAFFIC IMPACT-1406 STRAW 224.0000.4026 53S.00
10S074 10/11/02 102347 S & S aOMES OF THE REF. TRAFFIC SIGNAL-H06 STRAWB 222.0000.4020 175.00
108074 10/11/02 102347 S & S HOMES OF THE REF.CONST.TAX-1406 STRAWBERRY 230.0000.4021 400.00
1080'1lJ. 10/11/02 102347 S & S HOMES OF THE REF. FIRE IMPACT~1405 STRAWBERR 010.0000.4726 414.00
108074 10/11/02 102347 S << S HOMES OF THE REF.PD IMPACT-1405 STRAWBERRY 010.0000.472$ 81.00
108074 10/11/02 102347 S << S HOMES OF THE REF. SEWER HOOK-UP-1406 STRAWS 760.0000.2305 2,000.00
108074 10/11/02 102347 S & S HOMES OF THE REF. WATER NEUTRALIZ-1406 STRAW 226.0000.4027 2,200.00
108074 10/11/02 102347 S << S HOMES OF THE REF.WATER METER~1406 STRAWBERR 640.0000.4758 96.00
108074 10/11/02 102347 S << S HOMES OF THE REF. WATER DISTRIB-1406 STRAWS 642.0000.4161 613.00
108074 10/11/02 102347 S << S HOMES OF THE REF. LOPEZ AVAIL-1406 STRAWBERR 641.0000.4752 1,600.00
108074 10/11/02 102347 S << S HOMES OF THE REF. SEWER INSPECT-1406 STRAW 010.0000.4184 15.00
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VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
10/09/02 15:27 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NOMSER DATE NOMSER NAME DESCRIPTION NOMSER AMOUNT AMOUNT
108074 10/11/02 102347 S & S HOMES OF THE REF . SEWER FACILITY-H06 STRAW 634.0000.4762 728.00
108074 10/11/02 102347 S & S HOMES OF THE REF. PLAN CHECK-1406 STRAWBERRY 010.0000.4505 68.00 15,261.00
108075 10/11/02 103265 SAFETY CHEM, INC. DEGREASER 010.4305.5603 427.81 427.81
108076 10/11/02 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 192.36
108076 10/11/02 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 192.36
108076 10/11/02 075660 SAN LUIS PAINTS PAINT 010.4213.5604 88.16
108076 10/11/02 07566.0 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 192.36
108076 10/11/02 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 192.36 857.60
I
108077 10/n/02 075816 SAN LUIS POWERHOUSE ANNUAL GENERATOR SVC 010.4201.5603 389.08
108077 10/11/02 075816 SAN LUIS POWERHOUSE ANNUAL SVC-GENERATOR (TRANS) 010.4201.5603 193.11 582.19
108078 10/11/02 103272 SLO CHAMBER OF COMMERCE REGIS-SNODGRASS-ECONOMIC 010.4120.5501 100.00 100.00
108079 10/11/02 100295 SOFTEC SYMPOSIUM/LUNCH-SHEELEY 284.4103.5501 35.00 35.00 I
108080 10/nj02 080886 SOUTHERN AUTO SUPPLY u.MPS 640.4712.5603 7.08
108080 10/11/02 080886 SOtrl'HERN AUTO SUPPLY MIRROR 640.4712.5603 15.54 22.62
108081 10/11/02 080964 SOtrl'HERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 87.89
108081 10/11/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 34.72 122.61
108082 10/11/02 082134 STATEWIDE SAFETY & SIGN NO PARKING SIGNS/HARD HATS 220.4303.5255 35.85
108082 10/11/02 082134 STATEWIDE SAFETY & SIGN NO PARKING SIGNS/HARD HATS 220.4303.56B 152.75
108082 10/11/02 082134 STATEWIDE SAFETY & SIGN HARD HATS/MARKING PAINT 220.4303.5255 104.62
109082 10/11/02 082134 STATEWIDE SAFETY & SIGN TEMP TAPE 350.5639.7001 145.76
108082 10/11/02 082134 STATEWIDE SAFETY & SIGN MARKING PAINT 612.4610.5255 35.52 !
108082 10/11/02 082134 STATEWIDE SAFETY & SIGN MARKING PAINT 640.4712.5255 8.53
108082 10/11/02 082134 STATEWIDE SAFETY & SIGN RENTAL-SIGNS 220.4303.5552 35.00 5111.03
108083 10/11/02 082836 STREATOR PIPE & SUPPLY NIPPLE 640.4712.5610 2.13
108083 10/11/02 082836 STREATOR PIPE & SUPPLY FI'ITINGS 640.4712.5610 43.87
108083 10/11/02 082836 STREATeR PIPE & SUPPLY PVC GLUE 640.4712.5610 137.84
108083 10/11/02 082836 STREATOR PIPE & SUPPLY NIPPLE/COUPLING 350.5907.7002 16.01 200.45
108084 10/11/02 086346 TROESH READY MIX SAND SLURRY 350.5907.7002 202.34 202.34
108085 10/11/02 103261 UNITED CHILDRENS REF. PARK DEP-UNITED CHILDRENS 010.0000.4354 5'1.00 51.00
108086 10/11/02 087612 UNITED RENTALS RENTAL-SCISSOR LIFT 010.4420.5552 137.18 137.18
108081 10/11/02 088826 PEGGY VALKO ART CLASSES-VALKO 010.4424.5351 320.00 320.00
108088 10/11/02 102486 WATERBOYS PLUMBING TAKE OFF OLD ANGLE STOP 010.4213.5303 67.00 67.00
108089 10/11/02 090480 WAYNE'S TIRE NEW TIRES 010.4430.5601 202.17 202.17
108090 10/11/02 103271 WELLS CABINETS REPL.TABLE LEG~/PANELS 010.4213.6401 790.00 790.00
108091 10/11/02 103270 ANNE WHITAKER REF. CHILD IN MOTION-WHITAKER 010.0000.4602 12.50 12.50
TOTAL CHECKS 66,266.75
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VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
10/09/02 15:27 VOUCHER/CHECK REGISTER
FOR PERIOD 17
FUND TITLB AMOUNT
010 GENERAL FUND 37,386.65
220 STREETS FUND 4,290.41
222 TRAFFIC SIGNAL FUND 175.00
224 TRANS FACILITY IMPACT {AB16tH}} 538.00
225 TRANSPORTATION FUND 1,103.00
226 ';lATER NEUTRALIZATION IMPACT 2,200.00
230 CONSTRUCTION TAX FUND 400.00
232 IN-LIEU AFFORDABLE HOUSING 4,481.00
284 REDEVELOPMENT AGENCY FUND 35.00
350 CAPITAL IMPROVEMEN'J' FUND 8,205.98
612 SEWER FUND 266.94
634 SEWER FACILITY FUND 728.00
2,183.77 ,
640 WATER FUND I
641 LOPEZ FUND 1,600.00
642 WATER FACILITY FUND 673.00
760 SANITATION DISTRIBUTION FUND 2,000.00
TOTAL 66,266.75
- ----- ----------.- ~---
a.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: CASH FLOW ANAL YSISlAPPROVAL OF INTERFUND ADVANCES
FROM THE WATER FACILITY FUND
DATE: OCTOBER 22, 2002
RECOMMENDATION:
It is recommended the City Council:
. Accept the September 2002 cash report,
. Approve the interfund advance of $7,893 from the Water Facility Fund to
cover cash deficits in other funds as of September 30, 2002.
FUNDING:
No outside funding is required.
Attachment
A - Cash Balance/lnterfund Advance Report i
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~- ---....-
ATTACHMENT A
CITY OF ARROYO GRANDE
CASH BALANCE / INTERFUND ADVANCE REPORT
At September 30, 2002
Balance at Recommended Revised
Fund 09/30/02 Advances ~Ia_
010 General Fund 1,834,359 1,1I34,3S9
210 Fire Protection Impact Fees 150,354 150.354
212 Police Protection Impact Fees 27,926 27,926
213 Pari< Development 456,574 456.574
214 Park Improvement 67,351 67,351
215 Recreation Community Center 5,578 5,578
217 Landscape Maintenance 29,794 29,794
220 Street (Gas Tax) Fund 140,436 140,436
221 Traffic Congestion Relief 40,161 40,161
222 Traffic Signalization 418,944 418,944
223 Traffic Circulation 476,735 476,735
224 Transportation Facility Impact 1,749,592 1,749,592
225 Transportation 27,365 27,365
226 Water Neutralization Impact 602,069 602.069 I
230 Construction Tax 251,465 251,465
231 Drainage Facility 18,423 18,423
232 In-Lieu Affordable Housing 765,041 765,041
241 Lopez Facility Fund 986,555 986,555
250 CDBG Fund (455) 455 0
271 State COPS Block Grant Fund 3,112 3,112
272 Calif. Law Enf. Technology Grant 36,016 36,016 I
279 00-01 Fed Local Law Enforcement Grant 2,443 2,443 '
284 Redevelopment Agency (7,438) 7,438 0
285 Redevelopment Set Aside 67,989 67,989
350 Capital Projects 462,324 462.324
612 Sewer Fund 47,119 47,119
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634 Sewer Facility 162,978 162,978 I
640 Water Fund 2,844,231 (7,893) 2.836,338
641 Lopez 205,565 205,565
642 Water Facility 1,148,666 1,141,666
751 Downtown Parking 43,874 43,1174
760 Sanitation District Fund 78,929 78,929
Total City Wide Cash 13,144,075 0 13,144,075
THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER
OF THE CITY OF ARROYO GRANDE AS OF SEPTEMBER 30, 2002
C)_/^ -1t7 -.~
da K. Snodgrass
Director of Financia Services
~~---_.._-' -..----- --- -- --
B.c. I
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MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES
SUBJECT: FINANCIAL MANAGEMENT COMPUTER SYSTEM FINANCING
DATE: OCTOBER 22, 2002
RECOMMENDATION:
It is recommended the City Council adopt a resolution executing a contract with Municipal
Finance Corporation to finance the lease purchase of a financial management computer ,
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system, equipment, and related expenses.
FUNDING:
The purchase and financing of the financial management computer system were
approved by the City Council on July 24, 2001 and the Fiscal Year 2002..Q3 Annual
Budget included estimates of debt service costs. However, at the adoption of these two
documents, interest rates, terms, and final financing costs were not available. The City
recently solicited quotes and negotiated financing with Municipal Finance Corporation.
The tables below show the financed amount at 3.5% interest, the annual debt service
payments, and individual costs for the General Fund, Water Fund, and Sewer Fund.
ANNUAL PAYMENTS
Year Yearly Payments Interest Principal Blllance
$175,500.00
1 $38,566.24 $5,858.79 $32,707.45 142,792.55
2 38,566.24 4,704.02 33,862.22 108,930.33
3 38,566.24 3,508.47 35,057.77 73,872.56
4 38,566.24 2,270.71 36,295.53 37,577.03
5 38,566.24 989.21 37,577.03 0.00
Totals 192,831.20 17,331.20 175,500.00
ALLOCATION OF DEBT SERVICE PAYMENTS
Yrly Pmts. General Sewer Water Total
FY 2002-03 $ 25,068.06 $ 3,470.96 $ 10,027.22 $ 38,566.24
FY 2003-04 25,068.06 3,470.96 10,027.22 38,566.24
FY 2004-05 25,068.06 3,470.96 10,027.22 38,566.24
FY 2005-06 25,068.06 3,470.96 10,027.22 38,566.24
FY 2006-07 25,068.06 3,470.96 10,027.22 38,566.24
Totals 125,340.30 17,354.80 50,136.10 192,831.20
~-' ----...--.---...----- ---.-- ----
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CITY COUNCIL
FINANCIAL MANAGEMENT COMPUTER SYSTEM FINANCING
OCTOBER 22, 2002
PAGE 2
DISCUSSION:
The City purchased the Dos-based Eden Command Financial Management System in
April 1997. Though the computer system served the City well, computer technology
made great strides between 1997 and 2000. As the prevailing computer technology
moved toward Windows-based systems and away from Dos-based systems, Eden
Computer Systems found supporting two types of financial management systems
unwieldy. In the spring of 2000, the City was notified that migration to the Wlndows-
based system of Inforum Gold was encouraged and support for the Command System
would cease in December 2001 for non-migrating entities.
On July 24, 2001, after reviewing available financial management systems, staff I
recommended the City migrate to the Inforum Gold System. The City Council approved I
this recommendation as well as a proposal to fund the acquisition with lease purchase
financing. Implementation of the Inforum Gold system is scheduled to begin in January
2003.
Lease purchase financing has always been the recommended form of financing for this
computer upgrade. Lease purchase financing was proposed in July 2001 when the
Eden contract was presented to the City Council and in August of this year when the
City Council approved Resolution 3616 which authorized a small portion of the future
lease purchase financing (maximum of $13,000) to be used for hardware platform,
workstation hardware, and a server to be installed before the conversion begins.
The estimated cost for the financial management computer system is approximately
$175,500. This cost will cover platform costs ($13,OOO), workstations ($5,400), the
Eden Systems Inforum Gold program {$141 ,300), and a 10% contingency ($15,800).
The annual debt service cost will be shared between the General Fund (65%), Water Fund
(26%), and Sewer Fund (9%), as these three funds are the primary beneficiaries of the
new system. The General Fund will be responsible for 65%' of the cost since
approximately 65% of the Citywide expenditures are from the General Fund. The
remainder of the cost is divided between the Water and Sewer Funds besed on the pro-
rata share of utility billing.
Lease purchase financing for municipal governments is a specialized area and only a
few companies have the knowledge to structure the lease to meet the tax-exempt
government requirements. Three firms dealing in municipal financing were contacted,
proposals were submitted and proposals were evaluated. The firm of Municipal Finance
Corporation offered the best interest rate and terms, as well as reliable experience in
public agency financing. This company has been a financing advisory and underwriting
firm for public agencies since 1977. On several previous lease purchase financings,
Municipal Leasing Associates, Inc. provided the City with the best terms, interest rate,
and service.
CITY COUNCIL
FINANCIAL MANAGEMENT COMPUTER SYSTEM FINANCING
OCTOBER 22, 2002
PAGE 3
Staff recommends contracting with Municipal Finance Corporation for a $175,500 lease
purchase contract, calling for five years of rental payments; a 3.5% annual interest rate
(City eamings on LAIF are currently 2.75%); and semi-annual payments of $19,283.12 in
arrears.
AL TERNA TIVES:
The following alternatives are provided for City Council consideration:
- Approve staff recommendation to contract with Municipal Finance
Corporation;
- Deny staff recommendation and contract with another firm;
- Modify staff recommendation and approve;
- Provide direction to staff.
- ---._- ---------
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AUTHORIZING THE EXECUTION
AND DELIVERY OF A LEASE WITH OPTION TO
PURCHASE, AND AUTHORIZING CERTAIN ACTIONS IN
CONNECTION THEREWITH
WHEREAS, City of Arroyo Grande, County of San Luis Obispo, State of California
(.City") is duly authorized and existing under the laws of said State; and
WHEREAS, the City desires to provide for financing in the approximate amount of
$175,500.00 for the acquisition of computer hardware and software (the "Property");
and
WHEREAS, Municipal Finance Corporation (the "Corporation") has proposed a cost-
effective lease purchase financing arrangement at a 3.50% interest rate,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Arroyo
Grande as follows:
SECTION 1. Lease with Option to Purchase. The Mayor, City Manager or a designee is
hereby authorized to enter into a Lease with Option to Purchase (the "Lease") with the
Corporation to finance the Property, subject to approval as to form by the City Attorney.
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SECTION 2. Attestations. The Clerk or other appropriate City officer are hereby i
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authorized and directed to attest the signature of the Mayor or City Manager or of such !
other person or persons as may have been designated by the Mayor or City Manager, I
and to affix and attest the seal of the City, as may be required or appropriate in I
connection with the execution and delivery of the Lease. I
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SECTION 3. Qther Actions. The Mayor, City Manager and other officers of the City ere I
each hereby authorized and directed, jointly and severally, to take any and aU actions I
and to execute and deliver any and all agreements, documents and certificates which I
they may deem necessary or advisable in order to carry out, give effect to and comply
with the terms of this Resolution and the Lease. Such actions are hereby ratified,
confirmed and approved.
SECTION 4. Qualified Tax-Exempt Oblioations. The Lease is hereby designated as a.
"qualified tax-exempt obligation" within the meaning of Section 265{b)(3) of the Internal
Revenue Code of 1986, as amended (the "Code"). The City, together with all
subordinate entities of the City, do not reasonably expect to issue during the calendar
year in which the Lease is issued more than $10,000,000 of obligations which it could I
designate as "qualified tax-exempt obligations" under Section 265{b) of the Code.
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RESOLUTION NO.
PAGE 2
SECTION 5. Reimbursement of Prior Expenditures. The City declares its official intent
to be reimbursed from the proceeds of the Lease approved hereby for a maximum
principal amount of $175,500.00 of expenditures occurring no earlier than sixty days
prior to the adoption of this Resolution. All reimbursed expenditures will be capital
expenditures as defined in Section 1.150-1{b) of the Federal Income Tax Regulations.
SECTION 6. Effect. This Resolution shall take effect immediately upon its passage.
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day
of ,2002.
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RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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INCUMBENCY CERTIFICATE
City of Arroyo Grande
I further certify that the officer{s) referred to in the foregoing resolution is/are now held
by the following:
Title Name Sianature
Mayor Michael A. Lady
Mayor Pro Tem Thomas A. Runels
Council Member Jim Dickens
Council Member Tony M. Ferrara
Council Member Sandy Lubin
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this day of
October 2002.
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
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a.d. ,
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MINUTES ,
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SPECIAL MEETING OF THE CITY COUNCIL !
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TUESDAY, OCTOBER 8,2002 I
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COUNCIL CHAMBERS, 215 EAST BRANCH STREET ,
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ARROYO GRANDE, CALIFORNIA I
1. SPECIAL CITY COUNCIL MEETING:
MaYDr Lady called the meeting to Drder at 6:15 p.m. Council Members Runels, Dickens,
Ferrara and Lubin, City Manager Adams, Community Development Director Strong, Public
Works Director Don Spagnolo, and City Attorney Carmel were present.
2. PUBLIC COMMENT:
None.
(Council Member Dickens recused himself from Closed Session in anticipation of Item 3.a.
due to a conflict of interest.)
3. CITY COUNCIL CLOSED SESSION:
a. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to
Government Code Section 54956.8:
Property: APN 007-056-004; 734 Myrtle Street
Agency Negotiator: Steven Adams, City Manager;
Timothy J. Carmel, City AttDrney
Negotiating Party: J.Johnson
Under Negotiation: Size, Location, Price and Terms of Payment for
Potential Drainage Easement
(Council Member Dickens returned to Closed Session for Item 3.b.; Community
Development Director Rob Strong did not participate in Item 3.b.)
b. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
pursuant to Government Code Section 54956.9{a):
Name of Case: Santa Maria Vallev Water Conservation District
vs. Citv of Santa Maria. et al.. and related actions.
Santa Clara Superior Court Case No. CV 770214.
4. RECONVENE TO OPEN SESSION:
Mayor Lady announced that there was nD reportable action from the closed session.
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MINUTES OF CITY COUNCIL SPECIAL MEETING I
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TUESDAY, OCTOBER 8,2002 - 6:15 P.M. ,
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5. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING: I
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The meeting was adjourned at 6:58 p.m.
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Michael A. Lady, Mayor I
ATTEST:
Kelly Wetmore, Director of Administratiye Servicesl
Deputy City Clerk
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MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, OCTOBER 8,2002
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council: Council Members Dickens, Ferrara, Lubin, Mayor Pro Tem
Runels, and Mayor Lady were present.
City Staff Present: City Manager Adams, City Attorney Carmel, Elected City Clerk
Davis, Director of Parks, Recreation and Facilities Hernandez,
Director of Public Works Spagnolo, Director of Financial Services
Snodgrass, and Director of Community Development Strong.
3. FLAG SALUTE
Members of Camp Fire Club Wi-Be-Fu-Lo-Fri-Gi led the Flag Salute.
4. INVOCATION
Pastor Richard Scharn delivered the invocation.
5. SPECIAL PRESENTATIONS
A Certificate of Appreciation was presented by Mayor Lady to Dania Bennett, who
has served this community for the past year as Miss Teen Arroyo Grande.
6. AGENDA REVIEW
None.
6.a. Resolutions and Ordinances Read in Title Only
Council Member Ferrara moved, Council Member Dickens seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting
shall be read in title only and all further reading be waived.
7. CITIZENS' INPUT, COMMENTS. AND SUGGESTIONS
Fred Bauer of 221 Short Street praised the decision to televise City Council meetings
and requested that the Planning Commission meetings also be televised. He said a
Town Hall meeting on television would be a good idea.
8. CONSENT AGENDA
Council Member Lubin said he would not be participating in Item 8.f. because of a
potential conflict of interest and asked that the item be addressed separately.
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CITY COUNCIL MINUTES
OCTOBER 8, 2002
PAGE 2
It was moved by Mayor Pro Tem Runels and seconded by Council Member Dickens I
to approve Consent Agenda Items 8.a. through 8.e.; 8.g., and 8.h., with the
recommended courses of action:
8.a. Cash Disbursement Ratification.
Action: Approved the listing of cash disbursements for the period of
September 16, 2002 through September 30,2002.
8.b. Statement of Inyestment Deposits.
Action: Received and filed the report of current investment deposits as of
September 30, 2002.
8.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Special and Regular City Council
Meetings of September 24, 2002, as submitted.
8.d. Consideration of Authorization to Contract Custodial Services.
Action: Approved contract with Clean Sweep Janitorial Service to assume
building custodial services for the City.
8.e. Consideration of Resolution in Support of Proposition 46.
Action: Adopted Resolution No. 3621 in support of Proposition 46.
8.g. Consideration to Award Bid for Public Works 'Iz-Ton Pickup Truck.
Action: Awarded the bid of $18,465.94 from Mullahey Ford for a 'Iz-ton pick-
up truck for the Public Works Department.
8.h. Consideration of Modification to the Consultant Services Agreement
Between the City of Arroyo Grande and John L. Wallace and Associates.
Action: Modified the Consultant Services Agreement between the City of
Arroyo Grande and John L. Wallace and Associates.
On the following role call vote, to wit:
AYES: Runels, Dickens, Ferrara, Lubin, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
Council Member Lubin stepped down from the dais for Item 8.1. due to a
conflict of interest.
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CITY COUNCIL MINUTES
OCTOBER 8, 2002
PAGE 3
8.f. Consideration of Progress Payment No.2 - Rancho Grande Park Project-
PW 2002-03.
Recommended Action: Authorize Progress Payment No.2 in the amount of
$75,048.08 to Herrara Engineering, Inc. for the Rancho Grande Park Project.
Council Member Ferrara moved and Mayor Pro Tem Runels seconded the motion to
authorize Progress Payment No. 2 to Herrara Engineering, Inc. in the amount of
$75,048.08 for the Rancho Grande Park Project.
On the following role call vote, to wit:
AYES: Ferrara, Runels, Dickens, Lady
NOES: None
ABSENT: Lubin
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
Council Member Lubin returned to the dais.
9. PUBLIC HEARING:
9.a. Consideration of Resolution Increasing Operating Fees Based on Changes in
the January 2002 Consumer Price Index (CPI).
Director of Financial Services Snodgrass presented the staff report and
recommended the Council adopt a Resolution increasing operating fees in the Fire,
Building, Community Development, Engineering, and Recreation Departments based
on changes in the January 2002 C.P.I. of 3.8 percent.
After Council questions, Mayor Lady opened the Public Hearing, and upon hearing
no comments, closed the hearing to the public.
Council Member Ferrara moved and Council Member Dickens seconded the motion
to approve staffs recommendation and adopt a Resolution amending operating fees
for Parks and Recreation, Planning, Engineering, Building, and Fire Services.
On the following roll call vote, to wit:
AYES: Ferrara, Dickens, Runels, Lubin, Lady
NOES: None
ABSENT: None
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CITY COUNCIL MINUTES
OCTOBER 8, 2002
PAGE 4
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
10. CONTINUED BUSINESS
10.a. Consideration of Policy and Requests to Provide Water and Sewer
Service for Areas Outside the City Limits.
City Manager Adams presented the staff report and recommended the City Council
approve the proposed policy regarding requests to provide water service to
properties outside the City and direct staff to respond to the corresponding requests
for water service consistent with the policy.
Following Council questions, Mayor Lady opened up the item for public comment.
Speaking to the Council on this matter were:
Mr. and Mrs. Richard deAnda, owners of Double J Mobile Home Park
Frank Harris and Jody Venema of Canyon Crest Mutual Water Co.
Carol Henson, resident of Double J Mobile Home Park
When no one further came forward to speak, Mayor Lady closed the public comment
period and brought the item back to Council for consideration.
After considerable discussion, it was moved by Council Member Ferrara that the City
extend City water services to Grande Mobile Manor and Double J Mobile Home Park
as soon as possible; that the process of extending services be reviewed in a three-
year period of time; and that based on review of the City's overall consumption,
supply and demand, a determination be made as to whether to continue to serve the
Parks with City water or whether to wheel water from another jurisdiction for Grande
Mobile Manor and Double J Mobile Home Park.
Mayor Pro Tem Runels requested the motion be amended by extending the time limit
to five-years. Council Member Ferrara agreed to amend the motion. Council
Member Lubin requested that options for transfer of water rights, annexation, and
wheeling of water also be addressed in determining whether to continue to serve the
Parks with City water. Council Member Ferrara agreed to the amendment. Council
Member Lubin seconded the motion.
On the following roll call vote, to wit:
AYES: Ferrara, Lubin, Dickens, Runels, Lady
NOES: None
ABSENT: None
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CITY COUNCIL MINUTES
OCTOBER 8, 2002
PAGE 5
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
It was moved by Council Member Lubin and seconded by Mayor Pro Tem Runels
that the City authorize "wheeling" of water within the City's infrastructure as a way to
provide water to Coker Ellsworth, County Tract 2424 and the Mors Property.
On the following roll call vote, to wit:
AYES: Lubin, Runels
NOES: Ferrara, Dickens, Lady
ABSENT: None
There being 2 AYES and 3 NOES, the motion failed.
It was moved by Council Member Ferrara for County Tract 2424 that the City advise
the requestor to negotiate directly with Oceano Community Services District to
provide water for this project; and further moved that for the Mors property the City
offer the option to the requestor that the City would be a conveyor and wheel water to
the property pending an agreement that the property owner would establish with
Oceano Community Services District, and that without that agreement, there would
be no supplies. The motion failed for lack of a second.
It was moved by Mayor Pro Tem Runels and seconded by Council Member Lubin to
"wheel" water to Coker Ellsworth's County Tract 2424 and the Mors property.
On the following roll call vote, to wit:
AYES: Runels, Lubin
NOES: Ferrara, Dickens, Lady
ABSENT: None
There being 2 AYES and 3 NOES, the motion failed.
It was moved by Council Member Dickens and seconded by Council Member Ferrara
to allow Coker Ellsworth, County Tract 2424 and the Mors Property to seek out water
sources on their own without the assistance of the City.
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CITY COUNCIL MINUTES
OCTOBER 8, 2002
PAGE 6
On the following roll call vote, to wit:
AYES: Dickens, Ferrara, Lady
NOES: Runels, Lubin
ABSENT: None
There being 3 A YES and 2 NOES, the motion is hereby declared to be passed.
It was moved by Council Member Ferrara and seconded by Mayor Lady to assist the
Canyon Crest development by allowing the "wheeling" of Oceano water within the
City's infrastructure to meet their needs, subsequent to entering into an appropriate
agreement. Council Member Lubin commented that there was no difference in
wheeling water to Canyon Crest as opposed to Tract 2424 or the Mors property.
On the following roll call vote, to wit:
AYES: Ferrara, Lady, Lubin, Runels
NOES: Dickens
ABSENT: None
There being 4 AYES and 1 NO, the motion is hereby declared to be passed.
It was moved by Council Member Lubin and seconded by Mayor Pro Tem Runels to
approve the Policy regarding requests to provide water service to properties outside
the City.
On the following roll call vote, to wit:
AYES: Lubin, Runels, Lady
NOES: Ferrara, Dickens
ABSENT: None
There being 3 A YES and 2 NOES, the motion is hereby declared to be passed.
12. CITY COUNCIL REPORTS
None.
13. CITY MANAGER ITEMS
City Manager Adams reported that the City Engineer has received the Amended
Condo Plan, owned by Orrin Cocks. The subject condo plan, which affects Tract
1485, is located at 1190 and 1196 East Grand Avenue at the northeast corner of
East Grand Avenue and North Elm Street. This amended condo plan executes the
B.e.
MEMORANDUM
TO: CITY COUNCIL
ROB STRONG, COMMUNITY DEVELOPMENT DIRECTO~
FROM:
SUBJECT: CONSIDERATION OF LOCAL HOUSING TASK FORCE (LHTF)
MEMBER APPOINTMENTS
DATE: OCTOBER 22, 2002
RECOMMENDATION:
It is recommended that the City Council receive and accept the Planning Commission's
recommendation for Local Housing Task Force (LHTF) membership.
FUNDING:
No fiscal impact.
DISCUSSION:
Backaround
On August 13, 2002, the City Council agreed with a Planning Commission
recommendation to create a Local Housing Task Force composed of up to 20 members
to assist the City with Housing Element preparation. The Council delegated the
recruitment, screening and appointment of Task Force members to the Planning
Commission. More than 30 candidates responded to press releases, newsletter
articles, notices and other recruitment efforts by staff. A Planning Commission
subcommittee reviewed the applications and recommended appointment of 17
candidates with diverse qualifications, all confirming interest in appointment.
The attached list is submitted to the City Council as an informational consent item for
confirmation of the Local Housing Task Force members. A joint initial meeting of the
Planning CommissiQn and LHTF is being scheduled for Tuesday, November 19, 2002 at
7:00 p.m. as a public forum and workshop to discuss Housing Element requirements,
the Task Force responsibilities and structure, and other related issues.
If the City Council has any questions or additional direction that the Planning
Commission and the new Local Housing Task Force should consider at this initial
workshop session, staff would appreciate suggestions prior to November 1, 2002 to
facilitate preparation for the November 19th workshop.
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CITY COUNCIL
CONSIDERATION OF LOCAL HOUSING TASK FORCE (LHTF) MEMBER APPOINTMENTS
OCTOBER 22, 2002
PAGE 2
Staff will be distributing agenda and information packages to the LHTF, Planning
Commission and City Council on November 15, 2002.
AL TERNA TIVES:
. Receive and accept LHTF membership proposed by the Planning Commission;
. Provide comments or concems regarding recommended appointments of 17,
members, including possible suggestions of altematives or additions;
. Provide additional direction to the Planning Commission and/or LHTF prior to the
November 19, 2002 initial workshop.
Attachments:
1. Recommended Membership List and Qualifications
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8.f.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEERh
SUBJECT: CONSIDERATION OF RESOLUTION FOR THE SUBMISSION OF AN
APPLICATION AND GRANT AGREEMENT WITH THE CALIFORNIA
DEPARTMENT OF WATER RESOURCES TO OBTAIN A LOCAL
GROUNDWATER ASSISTANCE GRANT
DATE: OCTOBER 22, 2002
RECOMMENDATION:
It is recommended the Council:
A. adopt the attached resolution authorizing the City Manager to file an application
and enter into a grant agreement with the California Department of Water
Resources (DWR) to obtain a Local Groundwater Assistance Grant; and,
B. direct the Director of Administrative Services to submit the authorizing resolution
to the California Department of Water Resources.
FUNDING:
The City is requesting $250,000 of Local Groundwater Assistance Grant funds to cover
the costs of the Monitoring and Analysis Program contained in the Settlement
Agreement Between and Among the Northern Cities, Northern Landowners, and Other
Parties (Santa Maria Groundwater SMG litigation).
DISCUSSION:
The Local Groundwater Management Assistance Act of 2000 (AB 303, Stats. of 2000,
ch 708, 92; Water Code Section 10795 et seq.) created the Local Groundwater
Assistance Fund. The intent of the Act is to provide funding to help local agencies
better understand how to manage groundwater resources effectively to ensure the safe
production, quality, and proper storage of groundwater in the State. The Governor's
Advisory Drought Planning Panel recommended continued funding to implement the
Act. Funding is currently provided through DWR's Governor's Drought Program, which
seeks, in part, to assist small water systems that are highly dependent on groundwater
resources to prepare for critical water shortages.
The Settlement Agreement Between and Among the Northern Cities, Northern
Landowners, and Other Parties (which arose out of the SMG litigation) contains a
Monitoring and Analysis Program that outlines the requirements for groundwater
monitoring, analysis, and annual reporting activities. Funding from this grant will be
used to pay costs associated with these activities for the City of Arroyo Grande and the
~._.- - .'-' ----.--------- -- ------..---
CITY COUNCIL
CONSIDERATION OF RESOLUTION TO OBTAIN A LOCAL GROUNDWATER
ASSISTANCE GRANT
OCTOBER 22, 2002
PAGE 2
other north em cities. Additional groundwater monitoring and seawater intrusion wells
may be required. Funding from this grant may also be used to cover the cost of
installing these wells, preparation of the next update of the Urban Water Management
Plan and a groundwater study.
AL TERNA TIVES:
The following alternatives are presented for the Council's consideration:
. Approve staffs recommendations;
. Do not approve staffs recommendations;
. Modify as appropriate and approve staffs recommendations; or
. Provide direction to staff.
jep:232.0203(19)Local Groundwater Assistance FundslAuthorizing Resolution
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING THE CITY MANAGER
TO SUBMIT AN APPLICATION TO AND ENTER INTO A
GRANT AGREEMENT WITH THE CALIFORNIA DEPART-
MENT OF WATER RESOURCES TO OBTAIN A LOCAL
GROUNDWATER ASSISTANCE GRANT
WHEREAS, the City Council of Arroyo Grande desires to seek certain Local
Groundwater Assistance Grant funds made available through the California Department
of Water Resources (DWR); and,
WHEREAS, the California Department of Water Resources requires all applicants to
provide a resolution designating an authorized representative to file an application and
enter into a grant agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande that:
1. application be made by the City of Arroyo Grande to the Califomia Department of
Water Resources to obtain a Local Groundwater Assistance grant pursuant to
the local Groundwater Management Assistance Act of 2000 (Water Code Section
10795 et seq.) and to enter into an agreement to receive a grant for the
Monitoring and Analysis Program of the Settlement Agreement Between and
Among the Northern Cities, Northern Landowners, and Other Parties (reference
Santa Clara County Case # CV770214); and,
2. the City Manager is appointed as the official representative authorized and
directed to prepare the necessary data, make investigations, execute, and file
such application and execute all necessary agreements with the California
Department of Water Resources to accept the grant.
On motion of Council Member , seconded by Council
Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
,2002.
- -..-- -
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
'-- -- ------
8.g.
MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR OF PARKS, RECREATION AND~
FACILITIES
SUBJECT: CONSIDERATION OF AWARD OF BID - RECREATION
ADMINISTRATION DIVISION VEHICLE
DATE: OCTOBER 22, 2002
RECOMMENDATION:
It is recommended the City Council award the bid to Jim Vreeland Ford in the amount of
$19,458.93 for the purchase of a Y. ton truck.
FUNDING:
In the Fiscal Year 2002-03 Recreation Administration Division budget, $23,000 was
allocated for the purchase of a new vehicle to replace the electric Ford Ranger, which
was returned at the end of the three-year lease.
DISCUSSION:
The current vehicle was returned at the end of September following the end of the
three-year lease. A total of four bids were received. The low bid was from Jim
Vreeland Ford in the amount of $19,458.93. The next lowest bid was Mullahey Ford in
the amount of $21,499.48. However, as per Municipal Code Section 3.08.020 section F
(6), a local vendor preference of 5% would lower Mullahey's bid to $20,424.50 with
regards to the selection process. This still places Mullahey Ford approximately $1,000
more than the lowest bid.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
I Approve staffs recommendation;
Modify staffs recommendation;
Do not approve staffs recommendation;
Provide direction to staff.
Attachments: Bid Specifications (Attachment 1)
Bid Sheet (Attachment 2)
I
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CITY OF ARROYO GRANDE
PARKS, RECREATION AND FACILITIES DEPARTMENT
SEPTEMBER 24, 2002
BID NOTICE
The City of Arroyo Grande Parks Department is requesting bid proposals for one
new 2002 1/2 ton extended cab pickup truck that meets the following
specifications:
SPECIFICATIONS
1. Fuel injected V-8 engine, gasoline
2. 8600 GVWR minimum
3. 133" - 137" wheel base
4. Automatic transmission
5. 8' cargo box
6. Fleetside body
7. Tinted windshield
8. Front bumper with license plate bracket
9. Rear bumper with license plate bracket
10. Power steering
11. Power brakes
12. 40/20/40 bench seat, fabric, with lumbar support
13. Cargo area lamp
14. Interior rearview mirror
15. Air conditioning
16. AM/FM radio
17. Sun visors
18. Volt meter, oil pressure gauge, engine temp gauge, tachometer
19. Spare tire and wheel (steel)
20. Exterior mirrors (driver and passenger side)
21. Intermittent windshield wiper system
22. Mechanical jack and wheel wrench
23. Seat belts for five (5) passengers
24. Truck shall be delivered within thirty (30) days of order date
25. Extended warranty: 6 year/70,OOO miles/bumper to bumper/$O.OO
deductible
All proposals shall include all applicable taxes and delivery charges. All
proposals shall be sealed and on company letterhead with the envelope marked
"Pickup Truck".
,
___I
Bid Notice - Pickup Truck
September 24, 2002
Page 2
Please submit your sealed bid to:
City of Arroyo Grande
Attn: Kelly Wetmore, Administrative Services Director
P.O. Box 550
Arroyo Grande, CA 93421
Bid proposals must be received by 2:00 p.m. on Thursday, October 10, 2002.
Bids will be opened at that time at the Office of the Administrative Services
Director located at 214 E. Branch Street, Arroyo Grande, Califomia. The City of
Arroyo Grande reserves the right to accept or reject any or all bids upon
recommendation of the City Manager.
If you have any questions or concerns regarding the bid process, please contact
Daniel Hernandez, Director of Parks, Recreation and Facilities, at (805) 473-
5474.
i
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,
---------- -- .._--_._._--_.-.---_.._--~_..._---- -_.- I
"BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: October 10, 2002 I
Recreation Administration Division Vehicle I
!
I
BIDDER'S NAME, CITY TOTAL I
,
Jim Vreeland Ford $ 19,458.93
Buellton
Mullahey Ford 21,499.48
Arroyo Grande
Home Motors Chevrolet 24,465.00
Santa Maria
Christianson Chevrolet - Oldsmobile 25,257.11
Arroyo Grande
'-, .'~
Ma~'
Deputy City Clerk
c: Director of Parks, Recreation & Facilities
City Manager
I
,
,
i
I
I
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~--- ---
a.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGE~r
SUBJECT: CONSIDERATION OF TELEVISING TOWN HALL ELECTION RALLY
ON THE CITY GOVERNMENT CABLE CHANNEL
DATE: OCTOBER 22, 2002
RECOMMENDATION:
It is recommended the City Council approve the Chamber of Commerce's request to
rebroadcast the Arroyo Grande Town Hall Election Rally on the City's government cable
television channel.
FUNDING:
There is no cost to the City. Taping of the Town Hall Election Rally was paid for through
a sponsorship to the Chamber of Commerce.
DISCUSSION:
The City has received a request from the Chamber of Commerce to televise
rebroadcasts of the Arroyo Grande Town Hall Election Rally held on October 17, 2002
on the City's govemment cable channel. The Chamber of Commerce made
arrangements for the program to be taped by AGP Video, the same firm that provides
cablecasting services for the City.
The City's current use of the channel has been limited to Council meetings, the
community bulletin board and some public safety education programs. Staff is in the
process of developing a recommended policy on programming to be permitted on the
channel, but one does not yet exist. Since this is a political activity, staff determined
that it should require Council authorization to air the program. The program will provide
public education regarding City issues and many jurisdictions televise their City Council
candidate forums and debates. Therefore, it does meet the goals of the government
access channel.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve televising the Town Hall Election Rally on the City govemment cable
channel;
CITY COUNCIL
TELEVISING TOWN HALL ELECTION RALLY ON THE CITY GOVERNMENT CABLE
CHANNEL
OCTOBER 22, 2002
PAGE 2
- Do not approve televising the candidates' forum on the City government cable
channel;
- Provide direction to staff.
Attachments:
1. Letter from Chamber of Commerce
ARROYO GRANDE V ALL
Chamber of Commerce tF '~MNtE
.D20CT J 6 PH 2: 36
Positioned
for October 16, 2002
Progress
Mayor Michael Lady and City Councilmen Dickens, Ferrara, Lubin and
Runels
P.O. Box 550
Arroyo Grande, CA 93421
Gentlemen:
As you know, the Chamber of Commerce is sponsoring a forom for
candidates running for Mayor and City Council on October 17, 2002.
We are having it video taped by APG Video for future viewing. We would
like to have it televised on Channel 20 as a voter education effort fur the
Arroyo Grande community. This would be done at no cost to the City.
Thank you for your consideration of this voter education effort being televised
on Channel 20.
The League of Women Voters will facilitate the forum.
Regards,
Y/katlbc ~
Heather Jensen
800 W. Branch
Arroyo Grande,
California 93420
(80S) 489-1488
fax (80S) 489.2239
agcoc@arroyograndecc.com
--...--- -~ ------...-
'(1
(1
,<
11.8.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTO~
SUBJECT: CONSIDERATION OF OPEN SPACE COVENANT ON CITY PROPERTY
ADJOINING MEADOW CREEK AND SHEPPEL OFFICE COMPLEX AND
OFFER OF DEDICATION FOR TRAIL EASEMENT ACROSS SHEPPEL
PROPERTY
DATE: OCTOBER 22, 2002
RECOMMENDATION:
It is recommended the City Council authorize the City Managlir to sign and record a
covenant affecting City owned property near James Way and Oak Park Boulevard
adjoining Meadow Creek and the Sheppel Office Complex, and accept and record an offer
of dedication for a trail easement across.the Sheppel property as consideration.
FUNDING:
No funding impact.
DISCUSSION:
Conditional Use Permit No. 01-005, located at 880 Oak Park Boulevard at the southeast
comer with James Way, was approved by the Planning Commission on May 1, 2001,
authorizing development of the 25,000 square foot. medical office complex owned by
Russell Sheppel. Conditions 83 through 89 of the conditions of approval proYide mitigation
measures for biological monitoring and implementation of agency conditions of approval.
The Morro Group was employed by the applicant to coordinate with The Army Corps of
Engineers to obtain erosion control landscaping and other protective measures along the
Meadow Creek slope bank adjoining the eastem boundary of the Sheppel property. The
Army Corps of Engineers requested that the City record an open space covenant, to
assure that the slope bank and adjoining riparian and wetland natural areas will be
preserved.
The CirculationlTransportation Element and Parks and Recreation Element of the 2001
General Plan propose a "path/trail" system, including a "greenway trail network along
Arroyo Grande, Tally Ho and Meadow Creeks..." (CT3-4.4). Policy PR4-1.1 provides that
the City should:
"Review development proposals for consistency with this element and
require easements, dedications and improvements when necessary."
_~_._._____,_ n___ _ _ ___ __ - --- -----------
CITY COUNCIL
CONSIDERATION OF OPEN SPACE COVENANT AND
OFFER OF DEDICATION (SHEPPEL)
OCTOBER 22, 2002
PAGE 2
Because the covenant (as well as wetland and other environmental constraints) would
preclude City modification or improvement of a pathltrail adjoining Meadow Creek below
top of bank, staff suggested and the adjoining property owner has agreed to provide a six
foot (6') wide pedestrian trail easement west of the top of bank, traversing the Sheppel
property. Trail improvements parallel to Meadow Creek would be determined and required
as part of the Phase III office development proposed by Sheppel, but the trail easement
would not interfere with slope bank landscaping nor the approvedpari<ing lot configuration
(with minor refinements). Future trail extension across the adjoining motel property to
connect with the bridge across Meadow Creek into the Oak Pari< Plaza (K-Mart) Shopping
Center would require a separate easement. Similarly a trail extension north of James Way
would require additional improvements within the City's open space parcel or parallel
easements across the edge of adjoining private properties to implement a functional trail
networi<, as intended by the General Plan policies.
Copies of the preliminary draft of the requested covenant and the proposed pedestrian trail
easement are attached for City Council consideration. The City Attomey and Community
Development Department staff would make necessary or desirable changes and refine
these documents to be signed by the City Manager and Russell Sheppel prior to
concurrent recordation, including an agreement for trail improvements to be completed as
part of Phase III construction.
ALTERNATIVES:
The following altematives are provided for the Council's consideration:
- Authorize the City Manager to sign and record a covenant affecting City owned
property near James Way and Oak Pari< Boulevard adjoining Meadow Creek and
the Sheppel Office Complex, and accept and record an offer of dedication for a trail
easement across the Sheppel property as consideration.
- The City Council could reject the requested covenant and consider seeking trail
improvements within the Meadow Creek wetland by separate future application to
the Army Corps of Engineers. (This may complicate an acceptable mitigation
measure for Sheppel's office complex grading and drainage impacts.)
- The City Council could require additional compensation and/or improvements from
Sheppel as consideration for approval of covenant involving City property.
- The City Council can defer any action and provide direction to staff on the concept
of recreational trail/path parallel to Meadow Creek.
Attachments:
1. Covenant
2. Pedestrian easement
.- -- __._. .______ _____ _______...'________n__ --_..._~~- j
ATTACHMENT 1
RECORDATION REQUESTED BY
AND WHEN RECORDED MAIL TO:
Mr. Rob Strong
Community Development Department
City Df Arroyo Grande
P.O. Box 550
ArrDYo Grande, CA 93420
APN 007-770-059 For Recorder's Use Only
DECLARATION OF CONSERVATION COVENANT
THIS DECLARATION OF CONSERVATION COVENANT (HEREINAFTER THE "CONSERVATION
COVENANr) IS DATED this 22"" day of October 2002, by the City of Arroyo Grande
("Covenantor") for the benefit of the United States acting by and thrDugh the U.S. Army Corps of
Engineers ("ACOE") is made with reference to the following facts.
RECITALS
A. Covenantor is the sole Dwner in fee simple of certain real property in an incorporated
portion of the County of San Luis Obispo, State of Califomia, designated as Assessor's Parcel No.
007-770-059, and as Lot 14 of Parcel Map AG 79-840 according to map recorded in Book 29, Page
79 of Parcel Maps in the Office Df the County Recorder at said County (the "Real Property"). An
area of 0.18 acres (7840 ff) on the Real Property will be restored and enhanced and set aside
pursuant to the Section 404 Permit defined below and is depicted in Exhibit "A" attached hereto and
incorporated herein by this reference {the "Mitigation Property"}.
B The Mitigation Property possesses wildlife and habitat values {collectively,
"conservation values"} of great importance to the United States.
C. The Conservation Covenant provides compensatory mitigation for impacts to "waters
of the United States" and is granted to satisfy the requirements of the Section 404 permit No. 2001-
00656-LM ("Section 404 Permir) issued by the ACOE pursuant to its authority under the federal
Clean Water Act (33 U.S.C. Section 1344). The Section 404 Permit was issued tD Mr. Russ
Sheppel on August 22, 2002 and authorized impacts of the following project elements:
CDnstruction of a 25,000 square foot split level office (12,500 square foot each level) and
associated parking spaces on an approximately 1.8-acre lot west of and adjacent to the
Meadow Creek drainage basin. A wetland investigation identified a 0.09-acre weUand area on
the parking IDt pDrtion of the property. The weUand is the result of storrnwater and rainfall
retention in a graded and abandDned area over an unknown period and exhibits very limited
diversity and low quality functiDns and values. The prDposed project will also include
cDnstruction of approximately 250 linear feet of retaining walls ranging frDm two to five feet in
height on the bank of the Meadow Creek drainage basin. The top of the bank is 30-feetabove
the ordinary plane Df high water and all temporary and permanent impacts will be out of the
ACOE jurisdiction.
1
COVENANTS. TERMS. CONDITIONS AND RESTRICTIONS
In consideration of the above recitals and for other good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged, and pursuant tD CalifDrnia law, the
Covenantor hereby vDluntarily records a conservation covenant in perpetuity over the Mitigation
PrDperty. This Conservation Covenant shall run with the land and be binding on CDvenantor and
Covenantor's heirs, successors in interest, administrators, assigns, lessees, and other occupiers or
users of the Property or any portion of it.
1. Puroose. The purpose of this Conservation CDvenant is to ensure the Mitigation
Property will be retained in perpetuity in a natural condition, defined below, and to prevent any use
of the Mitigation Property that will impair or interfere with the conservation values of the Mitigation
Property. CovenantDr intends thatthis Conservation Covenant will confine the use of the Mitigation
Property to such activities, including without limitation, those, involving the preservation and
enhancement Df native species and their habitat in a manner consistent with the habitat
conservatiDn purposes of this ConservatiDn Covenant.
(a) The term "natural condition" shall initially mean the condition of the Mitigation
Property at the time of this grant. HDwever, the intent of CDvenantor and ACOE is that certain
mitigation activities, as required in the Section 404 Permit, and described in the Mitigation Plan,
dated August 2002, should occur on the Mitigation Property. The term "natural condition" shall be
modified once the mitigation plan has been fully and successfully implemented to reflect its
successful implementatiDn. CovenantDr certifies that there are nD structures, improvements, and
easements existing Dn the Mitigation Property at the time of this Covenant. The natural condition is
evidenced in part by a plat Df the Mitigation Property showing all relevant property lines, easements,
rights of way and dedications, and all existing man-made imprDvements and structures, and majDr,
distinct natural features such as waters of the United States. A copy of the parcel map and copies
of the on-site photos are attached to this document as Exhibit "B" and incorporated herein by this
reference. If a controversy arises with respect tD the natural condition of the Property, the parties
shall not be foreclosed from utilizing any and all Dther relevant documents, surveys, photographs or
other evidence or infDrmation to assist in the resolutiDn of the controversy.
2. Covenantor. To accomplish the purposes of this Conservation Covenant,
Covenantor hereby covenants as follows:
(1) To preserve and protect the conservation values of the Mitigation Property;
(2) To prevent any activity on or use of the Mitigation Property that is
inconsistent with the purposes Df this ConservatiDn Covenant and to require
the restoration of such areas or features of the Property that may be I
damaged by any act, failure to act, or any use that is inconsistent with the
purposes of this CDnservation Covenant.
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3. Prohibited Uses. Any activity that does not presently exist on, or use of, the
Mitigation Property inconsistent with the purposes Df this CDnservatiDn Covenant is prohibited.
Without limiting the generality of the foregoing, the follDwing uses are expressly prohibited:
1. Unseasonal watering, use of herbicides, rodenticides, or weed abatement
activities, incompatible fire protection activities and any and all other uses
which may adversely affect the purposes of this Conservation Covenant.
2. Use Df off-road vehicles and use of any other mDtorized vehicles except on
designated roadway, if any; i
3. Grazing or other agricultural activity of any kind;
4. Erecting of any building or other improvement, billboard, Dr sign (except for
signage permitted under Section 7, below); I
5. Depositing of soil, trash, ashes, garbage, waste, bio-solids or any other
material;
6. Excavating, dredging, drilling or removing of loam, gravel, soil, rock, sand Dr
other material;
7. Otherwise altering the general topography ofthe Property, including but not
limited to building of roads and flood control work;
8. Removing, destroying, or cutting of trees, shrubs or other vegetation, except
as required by law for (1) fire breaks, (2) maintenance of existing trails or
roads, (3) prevention or treatment of disease, or (4) required mitigation
programs;
9. Establishing any easement, for any purpose (without the written consent of
ACOE), within the boundaries of the Property not in existence, disclosed to
and approved by ACOE, as of the date of this Covenant; and I
10. Surface entry for exploration or extraction Df minerals. I
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4. Covenantor's Duties. Covenantor shall undertake all reasonable actions to prevent I
the unlawful entry and trespass by persons whose activities may degrade or harm the conservation ,
,
values of the Property, and shall comply with all conditions of the Section 404 Permit, a copy of I
which is attached hereto as Exhibit 'C" and incorporated herein by this reference. I
5. Reserved Riahts. Covenantor reserves to itself, and to its personal representatives,
heirs, successors, and assigns, all rights accruing from its ownership of the Property, including the
right tD engage in Dr to permit or invite others tD engage in all uses of the Property that are
consistent with the purposes of this Conservation Covenant.
6. ACOE' Remedies. If ACOE determines that Covenantor or its agents, contractors,
or invitees are in viDlation of the terms Df this Conservation Covenant or that a violation is
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threatened, the ACOE making such determination shall give written notice to Covenantor of such
violation and demand in writing the cure of such violatiDn. If CovenantDr fails to cure the viDlation
within fifteen (15) days after receipt of said written notice and demand, or said cure reasonably
requires more than fifteen (15) days to complete and Covenantor fails to begin the cure within the
fifteen (15) day period Dr fails to continue diligently to complete the cure, either ACOE may bring an
action at law or in equity in a court of competent jurisdiction to enforce compliance by Covenantor
with the terms Df this Conservation Covenant, to recover any damages to which ACOE may be
entitled for viDlation by Covenantor of the terms of this Conservation Covenant or for any injury tD
the conservation values of the Property, tD enjoin the violatiDn, ex parte as necessary, by temporary
Dr permanent injunction without the necessity of proving either actual damages or the inadequacy Df
otherwise available legal remedies, or for other equitable relief, including, but not limited to, the
restoratiDn Df the Property to the condition in which it existed prior to any such violation or injury.
Without limiting CovenantDr's liability therefore, either ACOE may apply any damages recovered to
the cost of undertaking any corrective actiDn on the Property.
If ACOE, in its sDle discretion, determines that circumstances require immediate action to
prevent or mitigate significant damage to the conservation values of the Property, ACOE may
pursue its remedies under this Section 6 without prior notice to Covenantor or without waiting for the
periDd provided for cure to expire. The rights of ACOE under this sectiDn apply equally to actual or
threatened viDlations of the terms of this Conservation Covenant. Covenantor agrees that ACOE'
remedies at law for any viDlation of the terms of this Conservation Covenant are inadequate and
that ACOE shall be entitled to the injunctive relief described in this section, both prohibitive and
mandatory, in additiDn to such other relief to which ACOE may be entitled, including specific
performance of the terms of this CDnservation Covenant, without the necessity of proving either
actual damages or the inadequacy of otherwise available legal remedies. The remedies of ACOE
described in this section shall be cumulative and shall be in addition to all remedies now or hereafter
existing at law or in equity, including, but not limited tD, the remedies set forth in Califomia Civil
Code Section 815, et seq., inclusive. The failure of ACOE to discover a violation or to take
immediate legal action shall nDt bar the ACOE from taking such action at a later time.
If at any time in the future, Covenantor or any subsequent transferee uses or threatens to
use such lands for purposes inconsistent with this Conservation Covenantor, then, appropriate
enforcement agencies of the United States have standing to enforce this Conservation Covenant.
These rights are in addition to, and do not limit, the rights of enforcement under anyone or more of
the Section 404 Permit, Dr any of the various documents create thereunder or referred to therein.
6.1 Costs of Enforcement. Any costs incurred by ACOE where it is the prevailing
party, in enforcing the terms of this Conservation Covenant against Covenantor, including, but not
limited to, costs of suit and attomeys' fees, and any costs of restoration necessitated by
Covenantor's viDlation or negligence under the terms of this Conservation Covenant shall be bome
by Covenantor.
6.2 ACOE Discretion. Enforcement of the terms ofthis Conservation Covenant
by ACOE shall be at the discretion of the ACOE, and any forbearance by ACOE to exercise its
rights under this Conservation Covenant in the event of any breach of any term of the Conservation
Covenant shall nDt be construed to be a waiver by ACOE of such terms or of any subsequent
breach of the same or any other term of this Conservation Covenant or of any of ACOE's rights
under this Conservation CDvenant. No delay or omission by ACOE in the exercise of any right or
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remedy upDn any breach by Covenantor shall impair such right or remedy or be construed as a
waiver. Further, nothing in this CDnservation Covenant creates a non-discretionary duty upon the
ACOE tD enfDrce its provisions, nor shall deviation from these terms and prDcedures, or failure to
enforce its provisions give rise to a private right of action against ACOE by any third parties.
6.3 Acts Bevond Covenantor's ContrDI. Nothing contained in this Conservation
CDvenant shall be construed to entitle ACOE tD bring any action against Covenantor for any
significant injury to or change in the Property resulting from natural causes beyond Covenantor's
control, including, but not limited to, fire nDt caused by CDvenantor, flood, storm, and earth
movement, or frDm any prudent action taken by Covenantor under emergency conditions to prevent,
abate, or mitigate significant injury to the Property resulting from such causes. Such excuse from
performance by Covenantor shall only be allowed if such event beyond Covenantor's control has
caused a substantial failure Df Dr degradation of the conservation and environmental values on the
Property. Notwithstanding the foregDing, even actions undertaken during emergency conditions
must receive prior authorization from the Department of the Army (through expedited procedures, if
appropriate) if the action involves discharge of dredged of fill material into jurisdictional "waters of
the United States". The lack of such authorization may result in an enforcement action by the
ACOE.
7. Installation and Maintenance of Sianaae. CovenantDr shall post and maintain
appropriate signage identifying the ConservatiDn Covenant. Such signage shall be subject to the
prior written approval of ACOE, which shall not be unreasonably withheld.
8. Access. This Conservation Covenant does not convey a general right of access to
the public.
9. Costs and Liabilities. Covenantor retains all responsibilities and shall bear all costs
and liabilities of any kind related to the ownership, operation, upkeep, and maintenance of the
Mitigation Property. Covenantor agrees that ACOE shall have no duty or responsibility for the
operation or maintenance of the Property, the mDnitoring of hazardous conditions thereon, or the
protection of CovenantDr, the public or any third parties from risks relating to conditions on the
Property. CovenantDr remains solely responsible for obtaining any applicable govemmental permits
and approvals for any activity or use permitted by this Conservation Covenant, and any activity Dr
use shall be undertaken in accordance with all applicable federal, state, local and administrative
agency statutes, Drdinances, rules, regulations, orders or requirements.
9.1 Taxes. CDvenantor shall pay before delinquency all taxes, assessments,
fees, and charges of whatever description levied on or assessed against the Property by competent
authority (collectively "taxes"), including any taxes imposed upon, or incurred as a result Df, this
Conservation Covenant, and shall fumish ACOE with satisfactory evidence of payment upon
request.
9.2 Indemnitv. (a) Covenantor shall hDld harmless, indemnify, protect and defend
ACOE and its respective directors, officers, employees, agents, contractors, and representative
(collectively Indemnified Parties) from and against any and all liabilities, penalties, costs, losses,
damages, expenses, causes of action, claims, demands, or judgments, including without limitation,
reasonable attomeys' fees (collectively "Claims"), arising from or in any way connected with: (1)
injury to or the death of any person, or physical damage to any property occurring on Dr about the
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Property, regardless of cause, except that Covenantor shall not be obligated to indemnify a
particular ACOE if the injury or damage is due tD the negligent or willful act or omission of that
ACOE (2) the obligations specified in Sections 4,9, and 9.1; or (3) the existence or administration of
this Conservation Covenant.
9.3 Condemnation. The purposes ofthe Conservation Covenant are presumed
to be the best and most necessary public use as defined at Califomia Code of Civil Procedure
Section 1240.680 nDtwithstanding Code of Civil Procedure Sections 1240.690 and 1240.700.
10. fRESERVEDl
11. SubseQuent Transfers. Covenantor agrees to incorporate the terms of this
Conservation Covenant in any deed or other legal instrument by which Covenantor divests itself of
any interest in all or any pDrtion of the Property, including without limitation, a leasehold interest.
Covenantor further agrees to give written notice to ACOE of the intent to transfer any interest at
least fifteen (15) days prior to the date Df such transfer. The failure of Covenantor to perform any
act provided in this section shall nDt impair the validity of this Conservation Covenant or limit its
enforceability in any way.
12. Notices. Any notice, demand, request, consent, approval, or communication that any
party desires or is required to give to any other party or parties shall be in writing and be served
personally or sent by recognized overnight courier that guarantees next-business-day delivery or by
first class mail, postage prepaid, addressed as follows:
To CovenantDr: Steve Adams, City Manager
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
To ACOE: U.S. Army Corps of Engineers
Los Angeles District, Regulatory Branch
911 Wilshire Blvd.
Los Angeles, CA 90012 I
or to such other address as a party shall designate by written notice to the other parties. Notice
shall be deemed effective upon delivery in the case of personal delivery or delivery by ovemight
courier or, in the case Df delivery by first class mail, five (5) days after deposit into the United States
mail.
13. Amendment. This Conservation Covenant may be amended by Covenantor only
with written approval of the ACOE. Any such amendment shall be consistent with the purposes of
this Conservation Covenant and shall not affect its perpetual duration. Any such amendment shall
be recorded in the official records of San Luis Obispo County, State of California.
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14. General Provisions.
(1 ) Controllinc Law. The interpretation and performance of this Conservation
Covenantor shall be governed by the laws of the United States and the State
of California.
(2) Liberal Construction. Any general rule of construction to the contrary
nDtwithstanding, this Conservation Covenant shall be liberally construed to
effect the purposes of this Conservation Covenant. If any provisiDn in this
instrument is found to be ambiguous, an interpretation consistent with the
purposes of this Conservation Covenant that would render the provision valid
shall be favored over any interpretation that would render it invalid.
(3) Severabilitv. If a court of competent jurisdictiDn voids Dr invalidates on its
face any provision Df this CDnservation Covenant, such action shall not affect
the remainder of this Conservation Covenant. If a court of competent
jurisdiction voids or invalidates the application of any provision Df this
CDnservation Covenant to a person or circumstance, such action shall not
affect the application of the provision to other persons or circumstances.
(4) Entire Acreement. This instrument together with the attached exhibits and
any documents referred to herein sets forth the entire agreement of the
parties with respect to the Conservation Covenant and supersedes all prior
discussions, negotiations, understandings, Dr agreements relating tD the
Conservation Covenant. No alteration or variation of this instrument shall be
valid or binding unless contained in an amendment in accordance with
SectiDn 13.
(5) No Forfeiture. Nothing contained herein will result in a forfeiture Dr reversion
of CDvenantor's title in any respect.
(6) Successors. The covenants, terms, conditions, and restrictions of this
CDnservation CDvenant shall be binding upon, and inure to the benefit of
Covenantor and it respective personal representatives, heirs, successors,
and assigns and shall constitute a servitude running in perpetuity with the
Property. I
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(7) Termination of Richts and Obliaations. A party's rights and obligations under
this Conservation Covenant terminates upon transfer of the party's interest in
the Conservation Covenant or Property, except that liability for acts or
omissions Dccurring prior to transfer shall survive transfer.
(8) CaDtions. The captions in this instrument have been inserted solely for
convenience of reference and are not a part of this instrument and shall have
no effect upon its construction or interpretation.
(9) No Hazardous Materials Liabilitv. Covenantor represents and warrants that
it has no knowledge of any release or threatened release of Hazardous
Materials (defined below) in, on, under, about or affecting the Property.
Without limiting the obligations of CovenantDr under Section 9.2, Covenantor
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agrees to indemnify, protect, defend and hold harmless the Indemnified
Parties (defined in Section 9.2) against all Claims (defined in Section 9.2)
arising from or connected with any HazardDus Materials present, alleged to
be present, Dr otherwise associated with the Property at any time, except
that Covenantor shall not be obligated to indemnify ACOE if the Hazardous
Materials were placed, disposed or released by ACOE.
Despite any contrary provision of this Conservation Covenant, the parties do
nDt intend this Conservation Covenant to be, and this Conservation
Covenant shall not be, construed such that it creates in or gives to ACOE
any of the following:
(a) The obligations or liabilities of an owner or operator, as those terms
are defined and used in Environmental Laws (defined below),
including, without limitation, the Comprehensive Environmental
RespDnse, Compensation and Liability Act of 1980, as amended (42
U.S.C. Section 9601, et seq.; hereinafter ACERCLA); or
(b) The obligatiDns or liabilities of a person described in 42 U.S.C.
SectiDn 9607{a){3) or (4); or.
(c) The Dbligations of a responsible person under any applicable
Environmental Laws; or
(d) The right to investigate and remediate any Hazardous Materials
associated with the Property; or
(e) Any control over Covenantor's ability tD investigate, remove,
remediate or otherwise clean up any Hazardous Materials associated
with the Property.
The term Hazardous Materials includes, without limitation, (a)
material that is flammable, explosive Dr radioactive; (b) petroleum
products, including by-products and fractions thereof; and (c)
hazardDUS materials, hazardous wastes, hazardous or toxic
substances, or related materials defined in CERCLA, the Hazardous
Materials Transportation Act (49 U.S.C. Section 6901, et seq.); the
Hazardous Waste Control Law (California Health & Safety Code
Section 25100, et seq.); the Hazardous Substance Account Act
(Califomia Health & Safety Code Section 25300, et seq.), and in the
regulations adopted and publications promulgated pursuant to them,
or any other applicable federal, state or IDcallaws, ordinances, rules,
regulatiDns or orders now in effect or enacted after the date of this
ConservatiDn Covenant.
The term Environmental Laws includes, without IimitatiDn, any
federal, state, local or administrative agency statute, ordinance, rule,
regulation, Drder or requirement relating to pollution, protection Df
8
human health or safety, the environment or Hazardous Materials.
CDvenantor represents, warrants and covenants to ACOE that
Covenantor's activities upon and use of the Property will comply with
all Environmental Laws.
IN WITNESS WHEREOF Covenantor has executed this Conservation CDvenant the day and
year first above written.
COVENANTOR:
Dated: October 22, 2002 Steve Adams, City Manager
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
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By:
Steve Adams
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ATTACHMENT 2
RECORDING REQUESTED BY:
CITY OF ARROYO GRANDE
WHEN RECORDED RETURN TO:
Director of Public Works
208 East Branch Street
Arroyo Grande, Califomia 93420
IRREVOCABLE AND PERPETUAL OFFER TO DEDICATE
PATH/TRAIL ACCESS EASEMENT
THIS OFFER TO DEDICATE, made this 22nd day of October, 2002; by Russell
Sheppel of the City of Arroyo Grande, County of San Luis Obispo, State of
California, hereinafter termed Offeror:
WHEREAS, said Offeror desires to make an irrevocable and perpetual offer to
dedicate an easement for the purpose of a pedestrian, bike and/or equestrian
path/ trail for recreational access parallel to Meadow Creak open space and,
NOW, THEREFORE, for a valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, said Offeror covenants and promises as follows:
1. That said Offeror is the owner of the real property described in Exhibit 'A'
and shown schematically in Exhibit A 1.
2. That said Offeror does hereby offer to the City of Arroyo Grande as
easement for path/trail access across the real property described in
Exhibit B1 and shown schematically in Exhibit B-2.
3. That within said easement the City shall have the right to perform work
necessary to maintain the proposed path/trail along with any
appurtenances and incidental uses, to facilitate maintenance.
4. That said Offeror agrees to improve the pathltrail as part of Phase 3 office
and/or adjoining parking lot development to City acceptance and that the
said path/trail access easement shall remain free of structures, fences, or
any other obstacle which would prohibit pedestrian bike or equestrian
access.
5. That said Offeror agrees that the easement is and shall be binding on their
heirs, legatees, successors and assignees.
Page 1
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IN WITNESS WHEREOF, this Offer is hereby executed by the said Offeror on the day and
year first above written.
Offeror Offeror
STATE OF CALIFORNIA )
COUNTY OF SAN LUIS OBISPO) ss
On , 2002, before me, , a Notary
Public, personally appeared , personally
known to me (or proved to me on the basis of satisfactory evidence) to be the person{s) whose
name{s) is/are subscribed to the within instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity{ies), and that by his/herltheir signature{s)
on the instrument the person { s), or the entity upon behalf of which the person{ s) acted, executed
the instrument.
WITNESS my hand and seal
STATE OF CALIFORNIA )
COUNTY OF SAN LUIS OBISPO) ss
On ,2002, before me, , a Notary
Public, personally appeared , personally
known to me (or proved to me on the basis of satisfactory evidence) to be the person{s) whose
name{s) is/are subscribed to the within instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity{ies), and that by his/herltheir signature{s)
on the instrument the person{s), or the entity upon behalf of which the person{s) acted, executed
the instrument.
WITNESS my hand and seal
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EXHIBIT A
Order No. 802584
EXHIBIT "ONE"
Parcel A of Parcel Map AG 79-838, in the City of Arroyo Grande, County of San Luis
Obispo, State of California, according to map recorded January 29, 1982 in Book 31, Page
47 of Parcel Maps.
Assessor's Parcel No: 007-771-053
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Order No. 802585
EXHIBIT "ONE"
Parcel A:
Parcels 1, 2 and 3 of Parcel Map AG 95-108, in the City of Arroyo Grande, County of San
Luis Obispo, State of California, according to map recorded September 2, 1998 in Book
53, Page 41 of Parcel Maps.
Parcel B:
An Easement for access, drainage and incidental uses over that real property situate in the
City of Arroyo Grande, County of San Luis Obispo, State of California, being a portion of
Parcel B of Parcel Map AG 79-838, a map of said Parcel Map being recorded in Book 31,
Page 47 of Parcel Maps; said portion of said Parcel B and being more particularly described
as follows:
Beginning at the Easterly corner common to said Parcel B and Parcel 1 of Parcel Map AG
82-035, a map of said Parcel Map being recorded in Book 32, Page 31 of Parcel Maps,
said point being the True Point of Beginning;
Thence along the Easterly line of said Parcel B, as shown on said map of Parcel Map AG
79-838, North 20015'04" East, 250.50 feet to the most Easterly corner of said Parcel B,
as shown on said map;
Thence along the Northerly line of said Parcel B, as shown on said map, North 72047'52"
West, 69.63 feet;
Thence leaving said Northerly line, South 17012'08"West, 136.00 feet;
Thence North 72047'52" West, 111.95feet;
Thence South 16038'01" West, 63.18 feet;
Thence South 73021 '59" East, 113.75 feet;
Thence South 28045'17" East, 74.93 feet to the True Point of Beginning.
Parcel C:
An Easement to construct and maintain a courtyard and all appurtenances thereto over
that real property situate in the City of Arroyo Grande, County of San Luis Obispo, State of
California, being a portion of Parcel B of Parcel Map AG 79-838, a map of said Parcel Map
being recorded in Book 31 , Page 47 of Parcel Maps; said portion of said Parcel B and being
more particularly described as follows:
Commencing at the Easterly corner common to said Parcel B and Parcel 1 of Parcel Map
AG 82-035, a map of said Parcel Map being recorded in Book 32, Page 31 of Parcel Maps;
Thence along the Easterly line of said Parcel B, as shown on said map of Parcel Map AG
79-838, North 20015'04" East, 250.50 feet to the most Easterly corner of said Parcel B,
as shown on said map;
Thence, along the Northerly line of said Parcel B, as shown on said map, North 72047'52"
West, 214.21 feet;
Thence leaving said Northerly line, South 16038'01" West, 48.67 feet to the True Point of
Beginning;
Thence South 73021 '59" East, 20.00 feet; -
Thence South 16038'01 "West, 40.00 feet;
Thence North 73021 '59" West, 10.00 feet;
Thence South 16038'01" East, 44.33 feet;
Thence North 73021'59"West, 10.00 feet;
Thence North 16038'01" East, 84.33 feet to the True Point of Beginning.
2
--'
Order No. 802586
EXHIBIT "ONE"
Parcel A:
Parcel 3 of Parcel Map AG 82-35, in the City of Arroyo Grande, County of San Luis
Obispo, State of California, according to map recorded June 25, 1982 in Book 32, Page
31 of Parcel Maps.
Parcel B:
An easement for ingress and egress for a driveway over those portions of Parcel Map AG
79-838, in the City of Arroyo Grande, County of San Luis Obispo, State of California,
according to map recorded June 25, 1982 in Book 31, Page 47 of Parcel Maps, and more
particularly described as follows:
Parcel C:
A strip of land 28 feet wide, the centerline being described as follows:
Commencing at a 1" iron pipe tagged RCE 25366 as shown on said Parcel Map AG 79-
838, said pipe being the most Easterly corner of said Parcel B;
Thence North 72047'52" West, along the Northeasterly line of said Parcel B, 39.63 feet to
the point of beginning of the centerline of said 28 foot wide strip of land to be described;
Thence South 17012'08" West, 142.40 feet;
Thence South 20015'04" West, 94.61 feet to a point on a curve concave to the Northeast
and having a radius of 50 feet, a radial bearing to said point bears North 60002'34" East,
said point also being the Southwesterly line of said Parcel B, said point being the Southerly
terminus of said 28 foot wide strip of land, said point bears North 49051' 11" West, 34.03
feet from the most Southeasterly corner of Parcel B of said Parcel Map AG 79-838.
The side lines of said 28 foot wide strip of land shall be prolonged or shortened to
terminate on the Northeasterly and Southwesterly lines of said Parcel B.
Parcel D: I
Commencing at a 1" iron pipe tagged RCE 25366 as shown on said Parcel Map AG 79-
838, said pipe being the most Easterly corner of said Parcel B; I
Thence North 72047'52" West, along the Northeasterly line of said Parcel B, 39.63 feet; I
Thence South 17012'08" West, 142.40 feet; I
Thence South 20015'04" West, 94.61 feet to a point on the Southwesterly line of said i
,
Parcel B, said point also bein9 a point on a non-tangent curve concave Northeasterly and 1
I
having a radius of 50 feet, a radial bearing to said point bears North 60002'34" East; I
Thence Southeasterly along the Southwesterly line of said Parcel B on a curve concave I
,
Northeasterly, having a radius of 50 feet through a central angle of 18041'30", an arc I
I
distance of 16.31 feet to the point of beginning of the Parcel of land to be described, a
radial bearing to said point bears North 41 021 '04" East; I
Thence continuing along said Southwesterly line on a curve concave Northeasterly having
a radius of 50 feet, through a central angle of 21006'01", an arc distance of 18.4'1 feet to i
,
the most Southerly corner of said Parcel B, a radial bearing to said point bears North ~.
20015'04" East; i
Thence North 20015'04" East along the Southeasterly line of said Parcel B, 20 feet to a f
point, said point being the Easterly terminus of a non-tangent curve concave Northeasterly i
I
having a radius of 30 feet, a radial bearing to said point bears North 20015'04" East; ,
!
Thence Northwesterly along said curve concave Northeasterly, through a central angle of i
36052'12", an arc distance of 19.31 feet to a point along a line that is parallel with and i
18 feet Northwesterly of the Southeasterly line of said Parcel B; I
Thence South 20015'04" West along said parallel line 22.65 feet to the point of ,
I
I
i
2
Order No. 802586
beginning.
Parcel E:
an easement for parking over a portion of Parcel 1 of Parcel Map AG 82-35, in the City of
Arroyo Grande, County of San Luis Obispo, State of California, according to map recorded
June 25, 1982 in Book 32, Page 31 of Parcel Maps, and more particularly described as
follows:
Beginning at a 1" iron pifJe tagged RCE 25366 as shown on said Parcel MapAG 82-35,
said pipe being the most Northerly corner of Parcel 1;
thence South 73021 '28" East, 18 feet along the Northerly line of said Parcel 1 tD a point,
said point being the true point of beginning;
Thence leaving said line South 16038'32" West, 6 feet;
Thence South 73021 '28" East, 18 feet;
Thence South 16038'31" West, 29 feet;
Thence South 73021 '28" East, 208.92 feet to a point, said point being on a non-tangent
curve concave Northeasterly having a radius of 50 feet, a radial bearing to said point bears
North 48048'30" East;
Thence Northerly along the arc of said curve 19.95 feet through a central angle Df
22051 '23" to a point of reverse curve, a radial bearing to said point bears North I
71039'53" East, said reverse curve being concave to the West having a radius of 50 feet; i
Thence along the arc of said reverse curve 48.01 feet through a central angle of
55001 '09";
Thence North 73021 '28" West, 189.61 feet to the True Point of Beginning.
3
----- _J
EXHIBIT A I
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OCT.11.2002 8:21AM PULTS & ASSOCIRTES .
;eNT BV: "H~.lNC sAN I.U1IUJBISPo; I!U::' ::'44 8932; OtT.10.j
EXHIBIT B 1
10l101021EP
EXHIBIT" .,
LEGAL DESCRIPTION
FOR
~ EASEMENT O~I 007-771-153 AND 007-17Jd1O
A 6.00 foot wide strip of land situated within the City of Arroyo cmnde, County uf SIU1
Luis Obispo, State of California, lying 6.00 feci westerly of the following described line; I
i
Be~..ni"f at the northeast comer of Parcel A of Parcel Map A019-1311 per /DIP I
recorded In Book 31 of Parcel Maps at Pap 47 on fiJe in the oBice of tho CoUlUy
R.ecorder of said c;otDn)': tbeace along ~ east JiM of said Parcel A S20oU'Q4"W
264.67 feet; thence S32022'36"W 50.27 feet; thence S16037'srW 511.41 {=t;
thence Slso01 '41 "W 63.67 feet to a point in the south line of Pmcel 3 of Parcel
Map AG82-3S per map reCOlde4 in Book 32 of Parcel Mapa 11.1 Paae 3L on file in
the office of the COlD\ty ReconIer ofsaid County, from which the southeast comer
tbc:cofbea%s Sno49'30"E 1.08 feet.
The west line of said strip to be foreshonened or prolouged IS necessary to terminate in
the north line of said Parcel A tmd the south lin& of said Puc:el3.
CODUljn;n~ 2,620 square feet, more or less,
/'i.~""._,~ Legal ])e..~ption prepared by or WIder the
#;~/...~.. A. ?<'~"P supervision of:
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...;., NO "587 ...'t' -
~~ _ ..- ('~ David A. Laverty
~ ~~\.\ .
__ -:...'#1 L.S.4587 Lie:, Exp. 9130106
~....~n(ICt4I;LIQALi\IJ-20J",~."c
Page 1 of I
- -~
___u____..___.___~ ___
OCT. 11. 2002 8: 22FIM PlL TS & ASSOCIATES ~
:eNT BY: THA,INC SAN LUIS_OBISPO; 805 544 8932; OCT.10.1
EXHIBIT B2
E'XHIBI T .. N
PEDESTRIAN EASEMENT
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J>.!< '2 NOlE,' BEARINGS AND DISTANCE'S SHOWN
...
HCREON ARE BASCO ON RECORD
IN~ORMA TlON FROM .31 PM 47 AND
CALCULA 'frO FROM .J2 PM .31 i
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