Agenda Packet 2002-11-12
CITY COUNCIL City of
AGENDA ;4.rroyo qrancfe
Michael A. Lady Mayor
Thomas A. Runels Mayor Pro Tern Steven Adams CIty Manager
Jim Dickens Council Member
Tony Ferrara Council Member Timothy J. Carmel City Attorney
Sandy Lubin Council Member Kelly Wetmore Director, Administrative Services
NOTICE OF
CITY COUNCIL SPECIAL MEETING
Tuesday
November 12. 2002
~
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
AGENDA
1. ROLL CALL
2. PUBLIC COMMENT on Special Meeting Agenda Items. I
Members of the public wishing to address the Council on any item described in this Notice I
may do so when recognized by the Presiding Officer.
3. CITY COUNCIL CLOSED SESSION:
a. PUBLIC EMPLOYEE PERFORMANCE EV ALUA TION pursuant to Government
Code Section 54957:
Title: City Manager
b. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to Govemment Code Section 54956.9(b):
involving one (1) potential case.
4. RECONVENE TO OPEN SESSION:
Announcement of reportable action from closed session, if any.
5. ADJOURNMENT.
c:closedsesslon.agenda.111202.
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CITY COUNCIL City of
AGENDA )4rroyo qrancfe
Michael A. Lady Mayor
Thomas A. Runels Mayor Pro Tem Steven Adams City Manager
Jim Dickens Council Member Timothy J. Carmel City Attorney
Tony Ferrara Council Member Kelly Wetmore Director. Administrative Services
Sandy Lubin Council Member
AGENDA SUMMARY
CITY COUNCIUREDEVELOPMENT AGENCY MEETING
TUESDAY, NOVEMBER 12, 2002
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLLCALL COUNCIURDA
3. FLAG SALUTE: KNIGHTS OF COLUMBUS
4. INVOCATION: RABBI NORMAN MENDEL, CONGREGATION
BETH DAVID, SAN LUIS OBISPO
5. SPECIAL PRESENTATIONS:
None.
6. AGENDA REVIEW:
6a. Move that all resolutions and ordinances presented tonight be read in title only and
all further readings be waived.
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AGENDA SUMMARY - NOVEMBER 12, 2002
PAGE 2
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council will
listen to all communication; however, in compliance with the Brown Act, will not take
any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue with
you subsequent to the Council meeting;
. The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or staff
report); or
. No action is required or taken.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any Council Member may request
that any item be withdrawn from the Consent Agenda to permit discussion or change
the recommended course of action. The City Council may approve the remainder of
the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements for the period
October 16, 2002 through October 31,2002.
8.b. Statement of Investment Deposits (SNODGRASS)
Recommended Action: Receive and file the report of current investment deposits
as of October 31, 2002.
8.c. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Regular City Council Meeting of
October 22,2002 as submitted.
8.d. Consideration of Authorization to Issue ReQuest For Proposal (RFP):
Architectural and Enaineerina Work Related to the Fire Station Expansion
Proiect (FIBICH)
Recommended Action: Authorize the distribution of Request for Proposal (RFP) to
qualified consultants.
8.e. Consideration of Lot Line Adiustment Case No. 02-G04: Northwest Corner of
Courtland Street and East Grand Avenue: Applicant - Pacific Harbor Homes,
Larry Persons (STRONG)
Recommended Action: The Planning Commission recommends the Council adopt
a Resolution approving Lot Line Adjustment Case No. 02-004.
AGENDA SUMMARY - NOVEMBER 12, 2002
PAGE 3
8. CONSENT AGENDA (continued):
8.1. Consideration of Proposed Addendum to SEIR Consultant Contract with
Rincon Consultants for Vestlna Tentative Tract Map 01-001: Planned Unit
Development 01-001 (Tract 1998) - Castlerock DeveloDment (STRONG)
Recommended Action: Approve a contract addendum to the scope of work and
budget for the Vesting Tentative Tract Map/Planned Unit Development SEIR.
8.g. Consideration of Authorization to Refund ApDlication Fees for Watershed
Education Fair and Creek Clean-up Day (STRONG)
Recommended Action: Refund Temporary Use Permit Fee of $105 to Central
Coast Salmon Enhancement, Inc.
8.h. Consideration of Proaress Payment No. 3 for the Rancho Grande Park Proiect,
PW 2002-G3 (SPAGNOLO)
Recommended Action: Authorize Progress Payment No. 3 in the amount of
$73,242.42 to Herrera Engineering, Inc. for the Rancho Grande Park Project.
8.1. Consideration of Authorization to Solicit Bids for the Spruce and Cedar Streets
Sidewaiks Proiect. PW-2002-G5 (SPAGNOLO)
Recommended Action: 1) Approve the plans and specifications for the Spruce and
Cedar Streets Sidewalks project; and, 2) Authorize the Public Works Department to
solicit public construction bids for the Spruce and Cedar Streets Sidewalks project.
8.j. Consideration of Proaress Payment No. 5 (Finan for the Oak Park Boulevard
Widenina Proiect. PW 2000-G1 (SPAGNOLO)
Recommended Action: 1) Authorize Progress Payment No. 5 in the amount of
$31,768.15 to Souza Construction, Inc. for the Oak Park Boulevard Widening
project; 2) Direct staff to file a Notice of Completion: and, 3) Authorize release of the
retention of $22,175.86, thirty-five (35) days after the Notice of Completion has been
recorded, if no liens have been filed.
9. PUBLiC HEARINGS:
9.a. Consideration to Establish Utility District No.7 to Underaround Existlna East
Grand Avenue Utilities Between Elm Street and Oak Park Boulevard
(SPAGNOLO)
Recommended Action: Staff recommends this item be continued to a future date
uncertain.
9.b. Consideration of Proposed Ordinance Amendina the Zonina MaP of Arroyo
Grande from General Aariculture (AG) to Aaricultural Preserye (AP) for a 3.42
Acre Parcel Located at 871 East Cherry Avenue: Development Code
Amendment 02-G03 (STRONG)
Recommended Action: Introduce Ordinance amending the Zoning Map of Arroyo
Grande from General Agriculture (AG) to Agricultural Preserve (AP) for a 3.42-acre
parcel located at 871 East Cherry Avenue.
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f
AGENDA SUMMARY - NOVEMBER 12, 2002
PAGE 4
10. CONTINUED BUSINESS:
10.a. Consideration of Application to LAFCO for Outside Seryice Contractual
Aareement Approvals (Water Seryice to Mobile Home Parks in Sphere of
Influence at Haicyon Road) (STRONG)
Recommended Action: Approve the LAFCO Application for Contractual Agreement
Approval for the Double 'J' Mobile Estates, Grande Mobile Manor, and Ken-Mar
Gardens.
11. NEW BUSINESS:
11.a. Consideration of Fiscal Year 2002-03 First Quarter Budaet Status Report
[COUNCIURDA] (SNODGRASS)
Recommended Action: 1) Approve Carryover Appropriations as detailed; 2)
Approve detailed budget adjustments and recommendations: 3) Approve (Deny)
requests for additional appropriations in the General Fund as detailed; and, 4)
Approve Schedules A through F included in the First Quarter Status Report.
11.b. Consideration of Authorization to Solicit Bids for Phase ill of the Scenic
Creekside Walk Throuah the Historic Viiiaae of Arroyo Grande. PW.2002-G2
(SPAGNOLO)
Recommended Action: 1) Approve the plans and specifications for Phase III of The
Scenic Creekside Walk Through the Historic Village of Arroyo Grande project; and,
2) Authorize the Public Works Department to solicit public construction bids for
Phase III of the Scenic Creekside Walk Through the Historic Village of Arroyo
Grande project.
11.c. Consideration of Resolution of Application to Local Aaency Formation
Commission (LAFCO) for Sphere of Influence Update and Municipai Service
Review (STRONG)
Recommended Action: Adopt Resolution of application to LAFCO for the update of
the City's Sphere of Influence and preparation of a Municipal Service Review.
12. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would like
to receive feedback, direct staff to prepare information, and/or request a formal
agenda report be prepared and the item placed on a future agenda. No formal
action can be taken.
a) None.
13. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can be
taken.
a) None. I
I
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AGENDA SUMMARY - NOVEMBER 12, 2002
PAGE 5
14. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
15. STAFF COMMUNICATiONS:
Correspondence/Comments as presented by the City Manager.
16. ADJOURNMENT
* * * * * * *
Copies of the staff reports or other written materials relating to each item of business referred
to on this agenda are on file with the Director of Administrative Services and are available for
public inspection and reproduction at cost. If you have questions regarding any agenda item,
please contact the Director of Administrative Services at (805) 473-5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at the
number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
*******
Note: This agenda is subject to amendment up to 72 hours prior to the date and time set
for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the
Director of Administrative Services at (805) 473-5414 for more information.
www.arrovoQrande.orQ
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8.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES 'f!
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISO~
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: NOVEMBER 12, 2002
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period October 16 - October 31,2002.
FUNDiNG:
There is a $795,326.28 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1 - Cash Disbursement Listing
ATTACHMENT 2 - October 18, 2002 Accounts Payable Check Register
ATTACHMENT 3 - October 18, 2002 Payroll Checks and Benefit Checks
ATTACHMENT 4 - October 25,2002 Accounts Payable Check Register
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ATI ACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of October 16 Through October 31, 2002
November 12, 2002
Presented are the cash disbursements issued by the Department of Financial Services for
the period October 16 to October 31, 2002. Shown are cash disbursements by week of
occurrence and type of payment.
October 18, 2002
Accounts Payable Cks 108105-108225 2 $191,598.19
Payroll Checks & Benefit Checks 3 292,029.56
483,627.75
October 25, 2002
Accounts Payable Cks 108238-108324 4 311,698.53
Two Week Total $ 795.326.28
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CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUI'ER SYSTEM
GENERAL FUND (010) SPEQAL REVENUE FUNDS
Cit1J Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4S5O - Park Development Fee
4002 - Administrative Services Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction T..x
4130 - Community Development Police Grant Funds
4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272)
4140 - Management Information System 4202 - State AB3229 CopsGrant(Fd 271)
4145 - Non Deparbnental 4203 - Federal Universal Hiring (Fd 274)
Public Safety (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279)
4201 - Police Redevelopment Agency ( Fund 284)
4211 - Fire 4103 - Redevelopment Administration
4212 - Building & Safety ENTERPRISE FUNDS
Public Works (Fund 010) Sewer Fund (Fund 612)
4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance
4303 - Street/Bridge Maintenance Water Fund (Fund 640)
4304 - Street Ughting 4710 - Water Administration
4305 - Automotive Shop 4711 - Water Production
Parks & Recreation (Fund 010) 4712 - Water Distribution
4420 - Parks Lopez Administration (Fund 641)
4421 - Recreation 4750 - Lopez Administration
4422 - Genero>! Recreation CAPITAL IMPROVEMENT PROGRAMS (Fund 350)
4423 - Pre-School Program 5501-5599 - Park Projects
4424 - Recreation-Special Programs 5601-5699 - Streets Projects
4425 - Children in Motion 5701-5799 - Drainage Projects
4426 - Five Cities Youth Basketbo>!l 5801-5899 - Water/Sewer/Street Projects
4430 - Solo Sport Complex 5901-5999 - Water Projects
4213 - Government Buildings
4460 - Parkway Maintenance
Depl Index for Council.xh
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ATTACH!lElIT 2
VQUCHRE2 CITY OF ARROYO GRANDE PAGE 1
10/16/02 11:33 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
67860 10/10/02 016458 CA. PARK & REC SOCIETY ENTRY FEE-AWARDS FALL GUIDE QliJ. 4421. 5503 40.00 40.00
67861 10/11/02 102792 WALT CUZICK EDEN SYS TRAINING-CUZICK 010.4140.5501 184.00 184.00
67862 10/14/02 103282 CALED BCaN GARDENING WKSHOP-SHEELEY 284.4103.5501 40.00 40.00
67863 10-/15/02 103154 PLATINUM PLUS FOR BUSIN SERV.DIGITAL CAMERA 010.4201.5603 35.00
67863 10/15/02 103154 PLATINUM PLUS FOR BUSIN COPS N KIDS MEETING 010.4201. 5504 36.48
67863 10/15/02 103154 PLATINUM PLUS FOR BUSIN ORAL BOARD/eUSINESS MTG.MEALS 010.4201.5501 106.36
67863 10/15/02 103154 PLATINUM PLUS FOR BUSIN UNIFORM ACCESSORIES 010.4201.5255 57.80
67863 10/15/02 103154 PLATINUM PLUS FOR BUSIN GASOLINE 010.4201. 5608 15.00 250.64 t
108105 10/18/02 000234 A & R WELDING SUPPLY OXY & ACETYLENE GASES 010.4305.5303 14.00 14.00 I
I
108106 10/18/02 102354 ABS DELIVERY SYSTEMS, IN EVIDENCE DELIVERY CHARGES-SEPT 010.4201.5324 50.00 50.00
108107 10/18/02 102621 RICK ACKERSON REIMB.FOR OVERPAYMENT MED BILL 010.4211.5324 12.55 12_55
108108 10/18/02 003120 AMERICAN INDUSTRIAL SUP HAZMAT SIGN 640.4712.5604 85.69 85.69
108109 10/18/02 004134 AMERICAN WATER WORKS AS AWWA ANNUAL DUES-TAYLOR 640.4710.5503 57.00 57.00
108110 10/18/02 102509 API WASTE SERVICES R/O BIN-DUMP/RETURN SVCS. 010.4213.5303 250.00 250.00
108111 10/18/02 103062 AQUA-METRIC SALES CO TRPL METERS 640.4712.5207 4,692.27 4,692.27
108112 10/18/02 005772 ARROYO GRANDE COMM. HOS LABWORK-ACKERSON 010.4211.5324 19.95 19.95
108113 10/18/02 103279 ARROYO GRANDE FLOORING FLOOR REPLACEMENT-CORP YARD 010.4213.6401 2,295.84 2,295.84
108114 10/18/02 006006 ARROYO GRANDE FLOWER SH FLOWERS-BAILEY 010.4201.5504 39.63 39.63
108115 10/18/02 101771 CITY OF ARROYO GRANDE POSTAGE 010.4201. 5201 3.11
108115 10/18/02 101771 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4201.5501 79.00
108115 10/18/02 101771 CITY OF ARROYO GRANDE HARVEST FEST/KITCHEN SUPPLIES 010.4201.5255 58.71
108115 10/18/02 101771 CITY OF ARROYO GRANDE SUPPLIES-PARENT PROJECT 010.4201.5504 6.42
108115 10/18/02 101771 CITY OF ARROYO GRANDE PAPER HOLDER-COMPUTER 010.4201. 5201 6.41
108115 10/18/02 101771 CITY OF ARROYO GRANDE ORAL BOARD EXPENSES 010.4201.5501 11.50
108115 10/18/02 101771 CITY OF ARROYO GRANDE GASOLINE 010.4201.5608 11.52
108115 10/18/02 101771 CITY OF ARROYO GRANDE TRAINING EXPENSES 010.4201.5501 11.25
108115 10/18/02 101771 CITY OF ARROYO GRANDE CAP MEETING-CHILDREN LUNCHES 010.4201.5504 44.33
108115 10/18/02 101771 CITY OF ARROYO GRANDE HARDWARE 010.4201.5604 2.42 234.67
108116 10/18/02 101617 AUTO GLASS CENTRAL WINDSHIELD 010.4201.5601 342.30 342.30
108117 10/18/02 008346 BACKYARD IMPROVEMENT CE FENCE TIES 010.4430.5605 30.78 30.78
108118 10/18/02 009750 BRENDA BARROW HALLOWEEN SUPPLIES 010.4424.5252 500.00
108118 10/18/02 009750 BRENDA BARROW HALLOWEEN SUPPLIES REIM 010.4424.5252 102.05
108118 10/18/02 009750 BRENDA BARROW CIM SNACK 010.4425.5259 5.15
108118 10/18/02 009750 BRENDA BARROW SPECIAL EVENT FILM ROLLS 010.4424.5252 12.92 620.12
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VOUCHRE2 CITY OF ARROYO GRANDB PAGB 2
10/16/02 11:33 YOUCHER/CHBCK REGISTER
FOR PERIOD 17
VOUCHBR/
CHECK CHBCK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER OATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108119 10/18/02 101987 BERNARD'S H.D. SPECIALT TIE DOWNS 010.4201.5601 61.06
108119 10/18/02 101987 BBRNARD'S H.D. SPECIALT REPL.FUSE CIRCUIT HOLDER 010.4201.5601 226.88 287.94
108120 10/18/02 103278 JENNY BISCHOFF REF. PARK DEP-BISCHOFF 010.0000.4354 26.00 26.00
108121 10/18/02 103274 BMW OF FRESNO SBRVICE CHECK 010.4201.5601 415.96 415.96
108122 10/18/02 013026 BRISCO MILL & LUMBER PAINT PEN 640.4712.5255 3.42
108122 10/18/02 013026 BRISCO MILL & LUMBER LIFT ST #1 'I'OBING REPR 612.4610.5610_ 10.22 ,
108122 10/18/02 013026 BRISCO MILL & LUMBBR MARKING PAINT 640.4712.5255 6.84
108122 10/18/02 013026 BRISCO MILL & LUMBBR CARPET BAR/TACKS 220.4303.5255 6.84 27.32
108123 10/18/02 101431 BURDINE PRINTING TYPBSET/BUSINESS CARDS-SHEELEY 010.4102.5255 51.62 51.62
108124 10/18/02 013834 BURTON I S FIRE APPARATUS TANK TAPE 010.4211.5603 145.67 145.67
108125 10/18/02 017030 CA.SPECIALIZED TRNG.INS REGIS-WHITNEY-HAZ MAT 010.4211.5501 400.00 400.00
108126 10/18/02 017706 CA. ST.EMPL.DEVEL. DEPT. 3 Q 01/02 U/INS-MC FARLIN 010.4201.5142 1,831.00
108126 10/18/02 017706 CA. ST. EMPL.DEVEL. DEPT. 3 Q 01/02 U/INS-RUIZ 010.4211.5142 7.00-
108126 10/18/02 017706 CA. ST. EMPL. DEVEL. DEPT. 3 Q 01/02 U/INS-DEPW 010.4211.5142 44.00 1,868.00
108127 10/18/02 015160 CALIFORNIA CONTRACTOR S CORDLESS SPOT LIGHTS 220.4303.5613 97.21 97.21
108128 10/18/02 103280 CANNON SPORTS, INC VOLLEYBALLS 010.4424.5251 80.55 80.55
108129 10/18/02 100364 CENTER FOR CRIMINAL JUS REGIS-CRAIG HENDRICKS 010.4201. 5501 262.00 262.00
108130 10/18/02 021762 CENTRAL COAST PRINTING ANNUAL BUDGET/COVER 010.4102.5255 1,903.41 1,903.41
108131 10/18/02 101856 CHARTER COMMUNICATIONS MIS CABLE MODEM 010.4140.5303 189.85 189.85
108132 10/18/02 023322 CHRISTIANSON CHEVROLET SEAT/BELT 010.4211.5603 79.37
108132 10/18/02 023322 CHRISTIANSON CHEVROLET XT DOOR CONTROL 010.4305.5601 35.65
108132 10/18/02 023322 CHRISTIANSON CHEVROLET XT DOOR CONTROL 010.4305.5601 35.65-
108132 10/18/02 023322 CHRISTIANSON CHEVROLET HANDLE 010.4211.5603 22.01
108132 10/18/02 023322 CHRISTIANSON CHEVROLET PART 010.4211.5601 12.70 114.08
108133 10/18/02 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES 640.4710.5310 297.00 297.00
108134 10/18/02 024102 COAST GRAPHIC SUPPLY QUICK WASH/FILM/HAND CLEANER 010.4102.5255 238.36
108134 10/18/02 024102 COAST GRAPHIC SUPPLY METAL PLATES 010.4102.5255 274.60 512.96
108135 10/18/02 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00
108135 10/18/02 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 24.00
108136 10/18/02 103276 COMMITEE TO ELECT SANDY REF. PARK DEP-COMMITTEE-LUBIN 010.0000.4354 26.00 26.00
108137 10/18/02 024832 COMMUNICATION SOLUTIONS INSTL WET FLOOR ~ FLOAT 612.4610.5610 598.23
108137 10/18/02 024832 COMMUNICATION SOLUTIONS INSTL PHASE MONITOR 612.4610.5610 72.50
108137 10/18/02 024832 COMMUNICATION SOLUTIONS WELL # 3 SWITCH OVER-RADIO RTU 640.4712.6201 1,626.75 2,297.48
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VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
10/16/02 11:33 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108138 10/18/02 103284 CONSTRUCTION FUNDS CONT #2 CONTRACT #2002-03 HERRERA 350.5512.7001 75,048.08 75,048.08
108139 10/18/02 101180 JULIE CRAIG REF. PARK DEPOSIT-CRAIG 010.0000.4354 26.00 26.00
108140 10/18/02 026286 CREEK ENVtRONMENTAL LAB WATER SAMPLES 640.4710.5310 70.00 70.00
108141 10/18/02 027144 L.N CURTIS & SONS 10 PAIRS OF BOOTS 010.-4211.5272 889.05 889.05
108142 10/18/02 100209 CUSTOM DESIGN SOFTWARE BLDG. PERMIT PROGRAM MAINT 010.4140.5303 60.00 60.00
108143 10/18/02 027924 D.A.R.E.AMERICA JR. HIGH WORKBOOKS 010.4201.5504 234.00 234.00
108144 10/18/02 028372 DAVIS & STANTON UNIFORM COMMENDATION BARS 010.4201.5255 153.50 153.50
108145 10/18/02 101702 DELL MARKETING L.P. COMPUTER-GARDNER 010.4140.6101 1,088.61 1,088.61
108146 10/18/02 029250 J .8. DEWAR, INC. UNITRAC FLUID 010.4305.5255 155.86 155.86
108147 10/18/02 029484 DIESELRO INC. LAMP/MIRROR 220.4303.5601 144.41
108147 10/18/02 029484 DIESELRO INC. REPR.STEP REAR BED-P59 010.4420.5601 335.78
108147 10/18/02 029484 DIESELRO INC. REPR. TOMMY LIFT 010.4430.5605 1,995.94
108147 10/18/02 029484 DIESELRO INC. STEP INSTL-P59 010.4420.5601 42.00 2,518.13
10S14S 10/lS/02 029796 DOOLEY ENTERPRISES,INC. AMMUNITION 010.4201.5255 8S4.81 S84.81
108149 10/1S/02 102574 EARTHLINK,INC DIAL-UP ACCT FOR WEBSITE 010.4140.5303 23.95 23.95
108150 10/1S/02 101379 FERGUSON ENTERPRISES, IN PVC FITTING/PIPE 640.4712.5610 440.62
108150 10/18/02 101379 FERGUSON ENTERPRISES, IN PVC FITTINGS 640.4712.5610 37.54
10S150 10/18/02 101379 FERGUSON ENTERPRISES,IN FLANGE ADAPTER 640.4712.5610 91.51 569.67
10S151 10/1S/02 100217 FIRST AMERICAN TITLE CO PRELIM. TITLE REPT-077-151-010 350.5641. 7301 360.00
10S151 10/1S/02 100217 FIRST AMERICAN TITLE CO PRELIM. TITLE REPT-077-163-008 350.5646.7301 360.00 720.00
108152 10/18/02 1008S1 FIVE CITIES DUPLICATE REF.C/B.DEP-5 CITIES DUP 010.0000.2206 250.00
108152 10/18/02 100SS1 FIVE CITIES DUPLICATE BLDG.SUPER-5 CITIES DUP 010.0000.4355 36.00- 214.00
108153 10/18/02 101662 FORD QUALITY FLEET CARE REPR.HEADLIGHTS/WINDOW MASTER 010.4201.5601 105.43
108153 10/18/02 101662 FORD QUALITY FLEET CARE REPR.OXY SENSOR/MEGa SENSOR 010.4201.5601 293.77
10S153 10/lS/02 101662 FORD QUALITY FLEET CARE SERVICE 010.4201.5601 5.99
10S153 10/lS/02 101662 FORD QUALITY FLEET CARE LUBE/OIL/FILTER/SAFETY INSP 010.4201. 5601 54.30
108153 10/18/02 101662 FORD QUALITY FLEET CARE REPL. BATTERY 010.4201.5601 99.90
10S153 10/1S/02 101662 FORD QUALITY FLEET CARE LUBE/OIL/FILTER/SAFETY INSPECT 010.4201.5601 86.83 646.22
10S154 10/18/02 035S02 FRANK'S LOCK & KEY INC 2 LOCK BOX KEYS 010.4201.5604 6.44
10S154 10/18/02 035S02 FRANK'S LOCK & KEY INC 4 MULTI CODE OPENERS 010.4201.5605 137.07 143.51
108155 10/18/02 102482 FRENCH HOSPITAL MED. CTR LAB WORK-ACKERSON 010.4211.5324 10S.00 10S.00
108156 10/18/02 037206 GIBBS INTERNATIONAL TRU MUDFLAPS 220.4303.5601 30.89
10S156 10/lS/02 037206 GIBBS INTERNATIONAL TRU SEAL/BLADES 010.4211.5601 96.79
---------
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
10/16/02 11:33 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER !\MOUNT !\MOUNT
108156 10/18/02 037206 GIBBS INTERNATIONAL TRU BA'rI'ERY VEH 010.4211.5601 87.95
108156 10/18/02 037206 GIBBS INTERNATIONAL TRU NOISE SUPRESSOR 010.4211. 5603 107.20
108156 10/18/02 037206 GIBBS INTERNATIONAL TRU DISC BRAKE GREASE 010.4211.5608 5.47
108156 10/18/02 037206 GIBBS INTERNATIONAL TRU HYDRO FLUID 010.4211.5608 31.10 359.40
108157 10/18/02 039312 CITY OF GROVER BEACH CORP. YARD SEWER-SEPT 612.0000.4751 40.58 40.58
108158 10/18/02 101606 ALLAN HANCOCK COLLEGE SIMULATOR 010.4201.5501 321. 00 321.00
108159 10/18/02 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 228.03
108159 10/18/02 101088 HANSON AGGREGATES DG NEWPORT WALKWAYS 010.4430.5605 359.50
108159 10/18/02 101088 HANSON AGGREGATES AEPHALT 220.4303.5613 233.65
108159 10/18/02 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 76.01 897.19
108160 10/18/02 101677 HARVEST. BAG REF.C/B.DEP-HARVEST BAG 010.0000.2206 250.00
108160 10/18/02 101677 HARVEST BAG BLDG. SUPER-HARVEST BAG 010.0000.4355 36.00- 214.00
108161 10/18/02 041184 HEACOCK WELDING NORTH TRUCK TRUNK TOOL BOX 010.4201. 6301 713.21
108161 10/18/02 041184 HEACOCK WELDING NORTH ROPE HOOKS 010.4211.5603 25.72 738.93
108162 10/18/02 041808 CRAIG HENDRICKS INTERNAL AFFAIRS-HENDRICKS 010.4201.5501 402.00 402.00
108163 10/18/02 039584 HPC/EAGLE ENERGY PUMP OIL 640.4711.5603 34.46 34.46
108164 10/18/02 043914 JOSEPH IANNEO RACIAL PROFILING-IANNEO 010.4201.5501 298.20 298.20
108165 10/18/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4101.5201 63.14
108165 10/18/02 102701 INDOFF, INC. OFFICE SUPPLIES 010.4301.5201 17.19
108165 10/18/02 102701 INDOFF,INC. OFFICE SUPPLIES 220.4303.5201 99.13
108165 10/18/02 102701 INDOFF, INC. OFFICE SUPPLIES 612.4610.5201 52.66 232.12
108166 10/18/02 101549 INDUSTRIAL TRUCK BODIES STEEL STAKES 010.4420.5601 144.82 144.82
108167 10/18/02 044496 INFORMATION SERVICES DAS SVCS 9/17-9/30 010.4140.5303 2,154.32 2,154.32
108168 10/18/02 046176 J JIS FOOD COMPANY LOPEZ TECH MEETING SUPPLIES 010.4001. 5201 6.38
108168 10/18/02 046176 J JIS FOOD COMPANY BLOOD BANK SUPPLIES 010.4211.5255 189.28 195.66
108169 10/18/02 0464~0 J.N.ENTERPRISES TOILET RENTAL 220.4303.5255 91.73 91. 73
108170 10/18/02 101652 J.J KELLER & ASSOCIATES RENEWAL- WORKPLACE MANUEL 220.4303.5503 129.51 129.51
108171 10/18/02 048516 KEYLOCK SECURITY SPECIA DUP.KEYS 010.4201.5604 8.31 8.31
108172 10/18/02 048750 JOSEPH KIENLY SIMULATOR-KIENLY 010.4201. 5501 60.00 60.00
108173 10/18/02 102666 VALERIE KLINE PILATES CLASS-KLINE 010.4424.5351 119.00 119.00
108174 10/18/02 101960 MARK LACOUAGUE MUSEUM OF TOLERANCE 010.4201.5501 171.00 171.00
108175 10/18/02 051168 LEAGUE OF CALIFORNIA CI REGIS-FIRE CHIEFS M/SHOP 010.4211.5501 395.00 395.00
----- -- "---
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
10/16/02 11:33 VOUCHER/CHECK REGISTER
FOR PERIOD 17 I
VOUCHER/ I
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT !
[
I
108176 10/18/02 103283 LEF LEVINE FRICKE INC. PHASE I-CA. RED-LEGGED FROO 010.4301.5303 1,625.00 I
108176 10/18/02 103283 LEF LEVINE FRICKE INC. PHASE 2 TRAINING/CONST.MANGT. 010.4301. 5303 852.99 2,477.99 I
108177 10/18/02 102170 LOCAL GOVERNMENT COMMIS COMPACT DEV. PRESENTATION 010.4130.5501 55.00 55.00
108178 10/18/02 102667 ROSEMARIE LOPEZ CHEER & POM CLASS-LOPEZ 010.4424.5351 56.00 56.00
108179 10/18/02 053118 LUCIA MAR UN.SCH.DIST. BUS TRANS-SEPT. KINDERGARTEN 010.4425.5303 341.60 341.60
108180 10/18/02 053274 LYON & CARMEL PROF. LEGAL SERVICE 010.4003.5304 11,596.67 11,596.67
108181 10/18/02 054482 MAINTENANCE SUPERINTEND MSA MEETING- 3 PEOPLE 220.4303.5501 15.00 15.00
108182 10/18/02 102086 MED STOP CLINICS DMV PHYS-SMITH 220.4303.5315 75.00
108182 10/18/02 102086 MED STOP CLINICS DMV PHYS-CARVALHO 220.4303.5315 75.00 150.00
108183 10/18/02 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/DRUMS 010.4201. 5601 398.61
108183 10/18/02 056394 MIDAS MUFFLER & BRAKE BRAKE PADS/ROTORS 010.4201.5601 106.32 504.93
108184 10/18/02 056940 MIER BROS. CONCRETE 350.5632.7002 144.79 144.79
108186 10/18/02 057096 MINER'S ACE HARDWARE BASE BOARD-CORP. YARD FLOOR 010.4213.6401 115.49
108186 10/18/02 051096 MINER'S ACE HARDWARE ELBOWS/CONNECTORS/DUP. KEYS 010.4420.5605 19.00
108186 10/18/02 057096 MINER'S ACE HARDWARE PHOTOCELL SLIDEBAR 010.4201.5605 10.71
108186 10/18/02 057096 MINER'S ACE HARDWARE 9V BATTERIES 010.4211.5255 16.07
108186 10/18/02 057096 MINER'S ACE HARDWARE GFCI TESTER 010.4212.5255 11.57
108186 10/18/02 057096 MINER'S ACE HARDWARE GFI COVER 010.4211.5603 6.96
108186 10/18/02 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4211.5603 9.60
108186 10/18/02 057096 MINER'S ACE HARDWARE CORNER BRACES 010.4213.5604 2.89
108186 10/18/02 057096 MINER'S ACE HARDWARE FASTENERS/NOZZLE 010.4420.5605 6.09
108186 10/18/02 057096 MINER'S ACE HARDWARE BRACKET 010.4420.5605 19.29
108186 10/18/02 057096 MINER'S ACE HARDWARE WALL SCRAPER/FLOOR GLUE 010.4213.5604 8.24
108186 10/18/02 057096 MINER'S ACE HARDWARE STATION SUPPLIES 010.4211.5255 21.50
108186 10/18/02 057096 MINER'S ACE HARDWARE EXT. CORD/ADAPTERS 010.4420.5605 11.41
108186 10/18/02 057096 MINER'S ACE HARDWARE WATCH BATTERY 010.4211.5255 4.27
108186 10/18/02 057096 MINER'S ACE HARDWARE SCREWS/MINI BLIND/POLISH 640.4712.5604 37.21
108186 10/18/02 057096 MINER'S ACE HARDWARE DRILL BIT/FASTENERS 640.4712.5604 13.41
108186 10/18/02 057096 MINER'S ACE HARDWARE SPRINKLER SUPPLIES 220.4303.5613 12.59
108186 10/18/02 057096 MINER'S ACE HARDWARE SCREWS 640.4712.5604 .75
108186 10/18/02 057096 MINER'S ACE HARDWARE ROPE 010.4420.5605 9.65
108186 10/18/02 057096 MINER'S ACE HARDWARE SANDBELT 640.4712.5604 7.50
108186 10/18/02 057096 MINER'S ACE HARDWARE wIRE CONN/BUSHING/HARDWARE 010.4420.5605 17.63
108186 10/18/02 057096 MINER'S ACE HARDWARE PVC HAND SAW/PVC CAPS 010.4420.5605 39.21
108186 10/18/02 057096 MINER'S ACE HARDWARE MISC. TOOLS 220.4303.5273 64.76
108186. 10/18/02 057096 MINER'S ACE HARDWARE SWITCHES/JIG BLADES 010.4420.5605 22.36 488.16
108187 10/18/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4301.5148 26.00
108187 10/18/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 104.20
108187 10/18/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712.5143 65.00
108187 10/18/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 23.60
108187 10/18/02 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 5.00 223.80
------------- ---
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
10/16/02 11:33 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108188 10/18/02 058208 F. MORTON PITT CO. 3 SERVING SINCE BARS 010.4201.5255 28.96 28.96
108189 10/18/02 100090 NAT'L ARBOR DAY FOUNDAT TREE CITY USA MEMBERSHIP 010.4421. 5503 15.00 15.00
108190 10/18/02 102730 NEXTEL COMMUNICATIONS CELL PHONES-FIRE/BLDG 010.4211.5403 100.38
108190 10/18/02 102730 NEXTEL COMMUNICATIONS CELL PHONES-FIRE/BLDG 010.4212.5403 33.46 133.84
108191 10/18/02 101750 OFFlCEMAX CREDIT PLAN OFFICE SUPPLIES 010.4201.5201 143.06 143.06
108192 10/18/02 102995 PACIFIC BELL/WORLDCOM PHONE-5400 AUG. 010.4145.5403 2,112.87
108192 10/18/02 102995 PACIFIC BELL/WORLDCOM PHONE 021-2731 010.4145.5403 293.91
108192 10/18/02 102995 PACIFIC BELL/WORLDCOM PHONE 267-8633 010.4145.5403 97.44
108192 10/18/02 102995 PACIFIC BELL/WORLDCOM MIS T1 LINES 371-6547 010.4140.5303 372.58
108192 10/18/02 102995 PACIFIC BELL/WORLDCOM PHONE 489-2345 010.4145.5403 43.27
108192 10/18/02 102995 PACIFIC BELL/WORLDCOM L/DIST FAX 010.4145.5403 32.97
108192 10/18/02 102995 PACIFIC BELL/WORLDCOM ALARM 473-2041 010.4145.5403 14.35
108192 10/18/02 102995 PACIFIC BELL/WO~ PHONE 5400-SEPT 010.4145.5403 1,734.37 4,701. 76
108193 10/18/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 1,995.25
108193 10/18/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4712.5402 570.60
108193 10/18/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4711.5402 20,760.45
108193 10/18/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612.4610.5402 1,625.99
108193 10/18/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401 8,287.28
108193 10/18/02 064194 PACIFIC GAS & ELECTRIC ELECTRIC 217.4460.5355 7.29 33,246.86
108194 10/18/02 066690 PITNEY BOWES POSTAGE METER RENTAL TO 2/15 010.4201.5602 181.52 181.52
108195 10/18/02 066924 PLAQUE SHAQUE ENGRAVE PLATE 010.4211.5603 32.18 32.18
108196 10/18/02 069108 QUINN COMPANY SERVICE GRINDER MOTOR 220.4303.5603 128.36 128.36
108197 10/18/02 102706 RESERVE ACCOUNT POSTAGE #21328976 010.4201.5201 1,200.00 1,200.00
108198 10/18/02 070590 RICHETTI WATER CONDITIO RENTAL-WATER FILTER SVCS 010.4201.5604 15.00 15.00
108199 10/18/02 103281 CITY OF SAN LUIS HOSTING-HOUSING MANDATES W/SRO 010.4001.5501 391.25 391.25
108200 10/18/02 073164 DAVID sANCHEZ RACIAL PROFILING CLASS 010.4201. 5501 298.20 298.20
108201 10/18/02 077532 ALLEN SCHOFIELD ELECTRI REPR.DAMAGED CHARGER 010.4213.5303 130.00 130.00
108202 10/18/02 103277 SEA CREST ENT REF. PARK DEP-SEA CREST 010.0000.4354 26.00 26.00
108203 10/18/02 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4211.5608 57.98
108203 10/18/02 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608 1,372.00 1,429.98
108204 10/18/02 078234 SECURED STORAGE QTLY OFF-SITE STORAGE 010.4002.5303 60.00 60.00
108205 10/18/02 102424 SIRCHIE FINGERPRINT LAB POND PACK/WAND/COMPOUND 010.4201.5255 193.35 193.35
108206 10/18/02 080886 SOUTHERN AUTO SUPPLY FUSE LINK 010.4211.5603 11.87
~------ ---
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
10/16/02 11:33 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108206 10/18/02 080886 SOUTHERN AUTO SUPPLY SHOCKS 220.4303.5603 22.19
108206 10/18/02 080886 SOUTHERN AUTO SUPPLY LAMP/FUSE 010.4211.5603 10.67
108206 10/18/02 080886 SOUTHERN AUTO SUPPLY LAMP 010.4211.5603 10.51
108206 10/18/02 080886 SOUTHERN AUTO SUPPLY HOSE/FITTINGS 010.4211.5603 41.74 96.98
108207 10/18/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 23.80
108207 10/18/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 15.05
108207 10/18/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 14.33
108207 10/18/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 9.53
108207 10/18/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 72.38 135.09
108208 10/18/02 082134 STATEWIDE SAFETY " SIGN SAND BAGS/cAUTION TAPE 220.4303.5613 322.82 322.82
108209 10/18/02 082212 RANDY STEFFAN REIMB.W/SHOP MANUAL-STEFFAN 010.4211.5501 36.10 36.10
108210 10/18/02 082328 STERLING COMMUNICATIONS CHEVY S10 EQUIP.INSTL 010.4201.6301 1,191.69 1,191.69
108211 10/18/02 082836 STREATOR PIPE " SUPPLY CLAMPS 640.4712.5610 4.29 4.29
108212 10/18/02 103275 SANDY STURDIVANT REF. PARK DEP-STURDIVANT 010.0000.4354 26.00 26.00
108213 10/18/02 084804 TEXAS REFINERY CORP. FUEL STABLIZER 010.4211.5608 130.63
108213 10/18/02 084804 TEXAS REFINERY CORP. OIL 010.4211.5608 85.70 216.33
108214 . 10/18/02 102244 TITAN INDUSTRIAL FIRST AID SUPPLIES 010.4420.5255 86.14 86.14
108215 10/18/02 085644 TOSTE GRADING " PAVING TACK OIL 220.4303.5613 150.00 150.00
108216 10/18/02 086346 TROESH READY MIX SAND SLURRY 350.5907.7002 307.81
108216 10/18/02 086346 TROESH READY MIX CONCRETE 350.5632.7002 519.93
108216 10/18/02 086346 TROESH READY MIX SAND SLURRY 350.5907.7002 395.75
108216 10/18/02 086346 TROESH READY MIX SAND SLURRY 350.5907.7002 307.81
108216 10/18/02 086346 TROESH READY MIX SLURRY 640.4712.5610 351.78 1,883.08
108217 10/18/02 087594 U.S. IDENTIFICATION MANU UPDATE SERV TO DEC 010.4201. 5255 88.48 88.48
108218 10/18/02 087672 UNITED RENTALS RENTAL-LOG SPLITTER 220.4303.5552 63.53
108218 10/18/02 087672 UNITED RENTALS GROOVER/WOOD FLOATS 220.4303.5273 42.26
108218 10/18/02 087672 UNITED RENTALS RENT-TRENCHER 350.5907.7002 121.90
108218 10/18/02 087672 UNITED RENTALS RENTAL-HYDRO TEST PUMP 350.5907.7002 39.14
108218 10/18/02 087672 UNITED RENTALS LOG SPLITTER 220.4303.5552 69.35 336.18
108219 10/18/02 102945 UNITED RENTALS, INC. HWY STROBE LIGHTS 640.4712.5603 116.29
108219 10/18/02 102945 UNITED RENTALS, INC. HWY STROBE LIGHTS 220.4303.5603 29.07
108219 10/18/02 102945 UNITED RENTALS, INC. HWY STROBE LIGHTS 010.4420.5603 44.87 190.23
108220 10/18/02 102007 VERIZON WIRELESS CELL PHONE-STREETS 220.4303.5403 39.03
108220 10/18/02 102007 VERIZON WIRELESS CELL PHONE-PW INSPECT 010.4301.5403 39.03
108220 10/18/02 102007 VERIZON WIRELESS CELL PHONE-ENG 010.4301.5403 39.03
108220 10/18/02 102007 VERIZON WIRELESS CELL PHONE-WATER/SHOP/PW DIR 010.4301.5403 26.24
108220 10/18/02 102007 VERIZON WIRELESS CELL PHONE-WATER/SHOP/PW DIR 640.4710.5403 51.64
-.-.--.- ------.-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8
10/16/02 11:33 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108220 10/18/02 102007 VERIZON WIRELESS CELL PHONE-WATER/SHOP/PW DIR 010.4305.5403 42.27 237.24
108221 10/18/02 090480 WAYNE'S TIRE TIRE MOUNT/BALANCE 010.4201.5601 47.68
108221 10/18/02 090480 WAYNE'S TIRE BRAKES/WIPERS/LUBE/OIL 010.4201.5601 156.31
108221 10/18/02 090480 WAYNE 1 S TIRE LUBE/OIL/FILTER/SAFETY INSPECT 010.4301.5601 109.58
108221 10/18/02 090480 WAYNE'S TIRE SERVICE-PW 58 220.4303.5601 80.24
108221 10/18/02 090480 WAYNE'S TIRE BATTERY 010.4201.5601 96.47 490.28
108222 10/18/02 091026 WEST GROUP PAYMENT CTR. CA CODES ON CD 010.4003.5503 175.90 175.90
108223 10/18/02 100431 WILLARD PAPER CO ENVELOPES/PAPER 010.4102.5255 943.16
108223 10/18/02 100431 WILLARD PAPER CO PAPER 010.4102.5255 321.83 1,264.99
108224 10/18/02 092586 LEE WILSON ELECTRIC COM REPL.FLASHING BEACON-BRISCO 010.4304.5303 17,230.00 17,230.00
108225 10/18/02 093522 XEROX CORPORATION MAINT . XEROX 010.4301.5602 180.00 180.00
TOTAL CHECKS 191,598.19
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 9
10/16/02 11:33 VOUCHER/CHECK REGISTER
FOR PERIOD 17
FUND TITLE AMOUNT
010 GENERAL FUND 79,645.08
217 LANDSCAPE MAINTENANCE DISTRIC! 7.29
220 STREETS FUND 2,454.81
284 REDEVELOPMENT AGENCY FUND 40.00
350 CAPITAL IMPROVEMENT FUND 77,605.21
612 SEWER FUND 2,423.78
640 WATER FUND 29,422.02
TOTAL 191,598.19
ATTACliaENT 3
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
09/27/02 -10/10/02
10/18/02
FUND 010 256,793.77 Salaries Full time 171,625.23
FUND 220 14,142.01 Salaries Part-Time - PPT 19,524.94
FUND 284 4,564.15 Salaries Part-Time - TPT 8,123.08
FUND 612 4,989.27 Salaries OverTime 13,531.67
FUND 640 11,540.36 Salaries Standby 361.50
292,029.56 Holiday Pay 1,450.75
Sick Pay 3,043.61
Annual Leave By Back 1,603.96
Vacation Buyback -
Sick Leave Buyback -
Vacation Pay 2,985.85
Comp Pay 1,260.05
Annual Leave Pay 5,676.70
PERS Retirement 17,591.40
Social Security 15,960.45
PARS Retirement 314.04
State Disability Ins. 659.77
Health Insurance 21,858.54
Dental Insurance 3,621.00
Vision Insurance 807.56
Life Insurance 560.00
Long Term Disability 815.56
Uniform Allowance -
Car Allowance 400.00
Council Expense -
Employee Assistance 153.90
Boot Allowance -
Motor Pay 100.00
-
292,029.56
-.- -- ..-
ATTACHllEl-IT 4
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
10/24/02 15:03 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108238 10/25/02 100897 AMERICAN TEMPS L.BRADFORD svCS TO 10/4/02 010.4130.5303 850.91 850.91
108239 10/25/02 004680 STEVE ANDREWS CPOA CONF-ANDREWS 010.4201.5501 561.80 561. 80
108240 10/25/02 103289 APPLIED GEODETICS, INC GIS-PROGRESS PMT #1 350.5405.7701 12,090.00 12,090.00
108241 10/25/02 009008 BANKCARD CENTER FF AWARDS BANQUET 010.4211.5255 128.54
108241 10/25/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4211.5201 164.91
108241 10/25/02 009008 BANKCARD CENTER CMS-SAN DIEGO-HEFFERNON 010.4130.5501 180.00
108241 10/25/02 009008 BANKCARD CENTER AUDIO CONF TRAINING-CD 010.4130.5501 95.00
108241 10/25/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4130.5201 5.36
108241 10/25/02 009008 BANKCARD CENTER COPYING-GEN'L PLAN 010.4130.5318 37.48
108241 10/25/02 009008 BANKCARD CENTER MEAL-PLANNING COMMISSION 010.4130.5501 77.00
108241 10/25/02 009008 BANKCARD CENTER LABELS 010.4130.5201 60.00
108241 10/25/02 009008 BANKCARD CENTER PLANNING CONF-STRONG 010.4130.5501 383.52
108241 10/25/02 009008 BANKCARD CENTER HOTEL-RDA 284.4103.5501 714.48
108241 10/25/02 009008 BANKCARD CENTER CSTI TRAINING-WETMORE 010.4145.5501' 10.53
108241 10/25/02 009008 BANKCARD CENTER CSTI DINNER MTG-WBTMORE 010.4145.5501 25.30
108241 10/25/02 009008 BANKCARD CENTER LOCC REG-YOUTH CONF-DICKENS 010.4001.5501 60.00
108241 10/25/02 009008 BANKCARD CENTER LOCC REG-YOUTH CONF-OLSEN 010.4001.5501 60.00
108241 10/25/02 009008 BANKCARD CENTER LOCC REG-YOUTH CONF-PORTWooD 010.4001.5501 60.00
108241 10/25/02 009008 BANKCARD CENTER LOCC REG-YOUTH CONF-MILLER 010.4001.5501 60.00
108241 10/25/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4140.5602 21.44
108241 10/25/02 009008 BANKCARD CENTER LOCC CONF-DICKENS 010.4001.5501 552.28
108241 10/25/02 009008 BANKCARD CENTER wec CONF- YOUTH 010.4001.5501 551.28
108241 10/25/02 009008 BANKCARD CENTER LOCC CONF- YOUTH 010.4001.5501 551.28
108241 10/25/02 009008 BANKCARD CENTER CPRS CONF-HERNANDEZ 010.4421.5501 219.00
108241 10/25/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4421.5201 86.74
108241 10/25/02 009008 BANKCARD CENTER HOTEL EXP 010.4421.5501 4.50
108241 10/25/02 009008 BANKCARD CENTER SUPPLY REIMB 010.4425.5255 520.18
108241 10/25/02 009008 BANKCARD CENTER SNACK REIMB 010.4425.5259 447.42
108241 10/25/02 009008 BANKCARD CENTER SUPPLY REIMB 010.4424.5252 264.93
108241 10/25/02 009008 BANKCARD CENTER VERISIGN DOMAIN NAME RENEW 010.4140.5303 69.99
108241 10/25/02 009008 BANKCARD CENTER GASOLINE-LQCC CONF 010.4001.5501 17.57
108241 10/25/02 009008 BANKCARD CENTER HOTEL- LOCC CONF 010.4001.5501 586.59
108241 10/25/02 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4301.5201 62.53
108241 10/25/02 009008 BANKCARD CENTER LEAGUE MTG EXP 640.4710.5501 403.52
108241 10/25/02 009008 BANKCARD CENTER 3 EROS.CONTR BooKS/MTG EXP 010.4301.5255 147.20
108241 10/25/02 009008 BANKCARD CENTER CR: APWA MANUAL/REG. T . MARTINS 220.4303.5501 53.60-
108241 10/25/02 009008 BANKCARD CENTER CR:OFFICE SUPPLIES 010.4301.5201 6.96-
108241 10/25/02 009008 BANKCARD CENTER LQCC CONF-HOTEL 010.4001. 5501 300.45
108241 10/25/02 009008 BANKCARD CENTER LOCC CONF-HOTEL 010.4101.5501 603.79 7,472.25
108242 10/25/02 009750 BRENDA BARROW HALLOWEEN SUPPLIES 010.4424.5252 90.96 90.96
108243 10/25/0;>' 103246 BEACH CITIES CAB CO,INC TAXI SVC 10/01-10/14/02 225.4553.5507 1,240.25 1,240.25
108244 10/25/02 101782 BOB'S EXPRESS WASH 9/02 CAR WASHES 010.4201.5601 174.00 174.00
108245 10/25/02 012168 BOXX EXPRESS 9/02 UPS SHIPPING CHG 010.4201.5201 22.30
108245 10/25/02 012168 BOXX EXPRESS SHIP TRAINING MATERIALS 220.4303.5501 10.62
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
10/24/02 15:03 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108245 10/25/02 012168 BOXX EXPRESS SHIP TRAINING VIDEOS 220.4303.5501 19.32
108245 10/25/02 012168 BOXX EXPRESS SHIP TRANING VIDEOS 220.4303.5501 19.32
108245 10/25/02 012168 BOXX EXPRESS SHIP TECH PUBLISHERS 010.4305.5603 9.89 81.45
108246 10/25/02 013026 BRISCO MILL & LUMBER PLASTIC CROSS/TEE 220.4303.5613 2.90 2.90
108247 10/25/02 013104 JEFF BROMBY SUPERVISOR DEV-BROMBY 010.4201.5501 30.00 30.00
108248 10/25/02 016458 CA. PARK & REC SOCIETY CPRS DUES-HERNANDEZ 010.4421.5503 140.00 140.00
108249 10/25/02 021138 CENTRAL COAST FENCE FENCE REPAIR 220.4303.5303 764.00 764.00
108250 10/25/02 021762 CENTRAL COAST PRINTING PRINT NEWSLETTER 010.4002.5504 1,897.25
108250 10/25/02 021762 CENTRAL COAST PRINTING CR: SALES TAX 010.4002.5504 128.25-
108250 10/25/02 021762 CENTRAL COAST PRINTING CR:SHORT 300 ISSUES 010.4002.5504 25.00- 1,744.00
108251 10/25/02 022632 CHAPARRAL RICOH COPIER MAINT TO 11-3-02 010.4421. 5602 101. 00
108251 10/25/02 022632 CHAPARRAL OVERAGE COPIES 010.4421.5602 93.39 194.39
108252 10/25/02 023634 CLASSIC TEES & SIGNS SWEATSHIRTS 010.4421.5201 288.61
108252 10/25/02 023634 CLASSIC TEES & SIGNS 010.4420.5255 288.61
108252 10/25/02 023634 CLASSIC TEES & SIGNS POLO SHIRTS 010.4421.5255 151. 22 728.44
108253 10/25/02 024180 COAST NUT & BOLT CHAIN CONNECTORS 010.4305.5603 82.58 82.58
108254 10/25/02 024492 COLD CANYON LAND FILL GREEN WASTE 220.4303.5307 56.25 56.25
108255 10/25/02 102723 COMMERCIAL MAINTENANCE AGPD CARPETS CLEANED 010.4213.5303 395.00
108255 10/25/02 102723 COMMERCIAL MAINTENANCE AGPD FLOOR REFINISH 010.4213.5303 350.00 745.00
108256 10/25/02 026286 CREEK ENVIRONMENTAL LAB WATER ANALYSIS-119 LE POINT 640.4710.5310 15.00 15.00
108257 10/25/02 100612 CRISTANDO HOUSE, INC. SUPERVISORY DEVELP-BROMBY 010.4201.5501 226.00 226.00
108258 10/25/02 027144 L.N CURTIS & SONS BATTERY CASE 010.4211.5255 53.63 53.63
108259 10/25/02 027924 D.A.R.E.AMERICA CHART CASE/NYLON CHART CASE 010.4201.5504 25.47
108259 10/25/02 027924 D.A.R.E.AMERICA SR.HIGH WORKBOOKS 010.4201.5504 294.00 319.47
108260 10/25/02 101702 DELL MARKETING L.P. FIN.SYST.SERVER UPGRADE 010.4140.6101 5,057.93 5,057.93
108261 10/25/02 029484 DIESELRO INC. 984 BATTERY 010.4201. 5601 176.96 176.96
108262 10/25/02 100956 DOKKEN ENGINEERING CORP 9/02 ENGR SVCS-EL CAMPO/RTE101 350.5616.7701 1,330.00 1,330.00
108263 10/25/02 029796 DOOLEY ENTERPRISES,INC. AMMUNITION 010.4201.5255 2,386.31 2,386.31
108264 10/25/02 103140 EDA STORM DRAIN PLAN-POPLAR ST 010.4130.5303 575.00 575.00
108265 10/25/02 032214 ENTENMANN - ROVIN CO SGT BADGE/CAP PIECE 010.4201. 5255 144.90 144.90
--
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
10/24/02 15:03 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NtJMeER DATE NtJMeER NAME DESCRIPTION NtJMeER AMOUNT AMOUNT
108266 10/25/02 100446 FIRST ASSEMBLY OF GOD GYM USE-BASKETBALL TO 8/02 010.4424.5251 1,395.00 1,395.00
108267 10/25/02 101924 J.A. FISCHER,INC. RED DIESEL 010.0000.1202 2,071.06 2,071.06
108268 10/25/02 102482 FRENCH HOSPITAL MED. CTR PRE-EMp PHYS-K. HARPER 010.4425.5315 414.00 414.00
108269 10/25/02 041184 HEACOCK WELDING NORTH 994 TONGUE BOX 010.4201.5601 214.50 214.50
108270 10/25/02 041808 CRAIG HENDRICKS FAA FLYING ARMED-HENDRICKS 010.4201.5501 30.00 30.00
108271 10/25/02 042354 HI STANDARD AUTOMOTIVE OUTFIT NEW UNMARKED VEHICLES 010.4201.6301 2,985.20 2,985.20
108272 10/25/02 100547 HI-TECH EMERGENCY HOSE/FLUID/FITTING 010.4211.5303 677.28 677 . 28
108273 10/25/02 044496 INFORMATION SERVICES Dp-ON LINE TRANS-SEP 010.4201.5606 73.61 73.61
108274 10/25/02 103247 INTERMOUNTAIN SLURRY SE 2001/02 SLURRY SEAL RETENT 350.5638.7001 13,317.13 13,317.13
108275 10/25/02 048360 LINDA KEY REIMB SUPPLIES 010.4423.5253 50.69 50.69
108276 10/25/02 103285 LEO'S SEAT REPAIR-PW 952 010;4301.5601 245.67 245.67
108277 10/25/02 052280 LIMBERG EYE SURGERY PRESCRIP.GLASSES-CARVALLO 220.4303.5255 140.00 140.00
108278 10/25/02 103286 ADRIAN MARTINEZ REF PARK DEP-A.MARTINEZ 010.0000.4354 26.00 26.00
108279 10/25/02 055302 DAVE MATHE REIMB SHIp CHGS 010.4211.5201 16.75 16.75
108280 10/25/02 054050 MCGRAW-HILL COMPANIES ENR SUBSCRIPT 4/03-3/04 010.4301.5503 82.00 82.00
108281 10/25/02 102086 MED STOP CLINICS PRE-EMPL PHYSICAL~REINHART 010.4425.5315 383.00
108281 10/25/02 102086 KED STOP CLINICS DMV PHYSICAL-C. BRANDT 010.4211.5324 75.00 458.00
108282 10/25/02 056394 MIDAS MUFFLER &; BRAKE 971 SPOT LIGHT/BRACKET KIT 010.4201.5601 397.67 397.67
108284 10/25/02 057096 MINER'S ACE HARDWARE VEHICLE TOOLS 010.4211.5601 45.94
108284 10/25/02 057096 MINER'S ACE HARDWARE HARDWARE 010.4211.5603 10.21
108284 10/25/02 057096 MINER'S ACE HARDWARE SMALL TOOLS 010.4211.5601 33.81
108284 10/25/02 057096 MINER'S ACE HARDWARE HITCHING RINGS 010.4201. 5601 10.25
108284 10/25/02 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4211. 5603 46.90
108284 10/25/02 057096 MINER'S ACE HARDWARE FLASH LIGHT BATTERY 010.4211.5603 3.21
108284 10/25/02 057096 MINER'S ACE HARDWARE LIGHTBULBS 010.4211.5255 5.77
108284 10/25/02 057096 MINER'S ACE HARDWARE BUNGI CORDS PH-52 640.4712.5255 2.98
I
108284 10/25/02 057096 MINER'S ACE HARDWARE FLARE CONNECTION 010.4420.5605 7.40
108284 10/25/02 057096 MINER'S ACE HARDWARE LIGHT BULBS 010.4213.5604 69.67
108284 10/25/02 057096 MINER'S ACE HARDWARE CLQROX 640.4712.5274 1. 92
108284 10/25/02 057096 MINER'S ACE HARDWARE PAINT SUPPLIES 220.4303.5613 11.20
108284 10/25/02 057096 MINER'S ACE HARDWARE SCREWS 640.4712.5604 3.57
108284 10/25/02 057096 MINER'S ACE HARDWARE METAL CANS/BLADE/SANDPAPER 010.4213.5604 7.44
108284 10/25/02 057096 MINER'S ACE HARDWARE BATTERY 640.4712.5255 8.01
108284 10/25/02 057096 MINER'S ACE HARDWARE SOCKETS 640.4712.5273 3.21
,
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
10/24/02 15:03 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
108284 10/25/02 057096 MINER'S ACE HARDWARE HARDWARE 010.4213.5604 3.10
108284 10/25/02 057096 MINER t S ACE HARDWARE BATTERIES 010.4420.5605 16.02
108284 10/25/02 057096 MINER'S ACE HARDWARE WASP SPRAY 010.4420.5605 4.28
108284 10/25/02 057096 MINER'S ACE HARDWARE TIE DOWNS/KNIFE/FIREPIT COVER 220.4303.5273 102.03
108284 10/25/02 057096 MINER'S ACE HARDWARE FASTENERS 010.4213.5604 4.92
108284 10/25/02 057096 MINER'S ACE HARDWARE FASTENERS 010.4213.5604 2.40 404.24
108285 10/25/02 101144 WANDA MONSON REF. PARK DEP-MONSON 010.0000.4354 26.00 26.00
108286 10/25/02 103287 ALISON NEFF REF.PARK DEP-A.NEFF 010.0000.4354 26.00 26.00
108287 10/25/02 061814 NOBLE SAW, INC. REPAIR POWER POLE SAW 010.4420.5603 82.48
108287 10/25/02 061814 NOBLE SAW, INC. EDGER BLADES 010.4420.5603 10.25 92.73
108288 10/25/02 062100 ON-DUTY UNIFORMS &: EQUI HANDCUFFS 010.4201.5255 95.89 95.89
108289 10/25/02 062712 ORCHARD SUPPLY HARDWARE PIPE FITTINGS-LIFT STA #1 612.4610.5610 13.27
108289 10/25/02 062712 ORCHARD SUPPLY HARDWARE SUMP PUMP 640.4712.5273 85.79 99.06
108290 10/25/02 063960 PACIFIC BELL PHONE 271-7480 TO 11/16 010.4201.5403 64.70
108290 10/25/02 063960 PACIFIC BELL PHONE 489-9867 TO 11/17 010.4201.5403 53.91 118.61
108291 10/25/02 066924 PLAQUE SHAQUE PLAQUE-B. GARY 010.4421.5255 37.11 I
108291 10/25/02 066924 PLAQUE SHAQUE COSTUME CONTEST RIBBONS 010.4424.5252 32.18 69.29
108292 10/25/02 067548 POOR RICHARD'S PRESS DARE CERTIFICATES 010.4201.5504 58.86
108292 10/25/02 067548 POOR RICHARD'S PRESS CR: FATHER DAUGHTER FLYER 010.4424.5252 18.04-
108292 10/25/02 067548 POOR RICHARD'S PRESS NOTICES TO APPEAR 010.4201.5201 694.98
108292 10/25/02 067548 POOR RICHARD'S PRESS FATHER DAUGHTER FLYER 010.4424.5252 18.04 753.84
108293 10/25/02 068640 PUBLIC SAFETY CENTER 18 PRS GLOVES 010.4211.5272 386.77 386.77
108294 10/25/02 102673 PULITZER LEGAL NOTICE 132678 010.4002.5301 60.00
108294 10/25/02 102673 PULITZER LEGAL NOTICE-02-025 010.4130.5301 74.25
108294 10/25/02 102673 PULITZER LEGAL HEARING-02-013 010.4130.5301 168.00
108294 10/25/02 102673 PULITZER LEGAL NOTICE-02-003 010.4130.5301 60.00
108294 10/25/02 102673 PULITZER LEGAL NOTICB- 02-002 010.4130.5301 72.00 434.25
108295 10/25/02 102547 RICOH LEASING COPIER PROP TAX REUlE 010.4421.5602 60.21 60.21
108296 10/25/02 100192 SAN LUIS MAILING SVC FIRE DEPT FLYER 010.4211.5201 52.92
108296 10/25/02 100192 SAN LUIS MAILING SVC MAIL UTIL BILLS-9/02 640.4710.5201 1,098.95 1,151.87
108297 10/25/02 075130 SAN LUIS OBISPO CNTY. NE CLASSIFIED AD-OFF.ASST II 010.4130.5316 75.84
108297 10/25/02 075130 SAN LUIS OBISPO CNTY.NE CLASSIFIBD AD-POLICE OFFICER 010.4201.5301 75.84
108297 10/25/02 075130 SAN LUIS OBISPO CNTY.NE CLASSIFIED AD-MAINT.WORKER PIT 010.4421.5316 75.84 227.52
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4001.5141 57.01
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4101.5141 706.n
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4102.5141 182.43
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS OOMP INS-2Q 02/03 010.4120.5141 752.52
--
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
10/24/02 15:03 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NOMeER DATE NOMeER NAME DESCRIPTION NOMeER AMOUNT AMOUNT
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4002.5141 182.43
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4130.5141 923.55
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4201.5141 63,108.95
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4211.5141 11,550.02
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4212.5141 1,630.46
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4301.5141 1,904.10
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4213.5141 501.68
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4305.5141 2,040.92
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4420.5141 7,274.35
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4421. 5141 228.04
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4422.5141 798.13
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4425.5141 410.46
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4425.5141 2,975.87
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 010.4430.5141 2,223.35
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 220.4303.5141 7,513.79
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 284.4103.5141 296.45
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 612.4610.5141 2,428.58
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 640.4710.5141 1,288.40
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 640.4711.5141 855.14
108298 10/25/02 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-2Q 02/03 640.4712.5141 4,184.46 114,018.00
108299 10/25/02 073164 DAVID SANCHEZ BACKGROUND INVESTIG-SANCHEZ 010.4201. 5501 833.95 833.95
108300 10/25/02 103288 SBRPSTC BACKGROUND INVESTIG-SANCHEZ 010.4201.5501 75.00 75.00
108301 10/25/02 074100 SLO CNTY AUDITOR-CONTRO LAFCO 2002-03 010.4145.5503 9,850.00 9,850.00
108302 10/25/02 075114 SLO CNTY GENERAL HOSPIT DRUG SCREEN/CONLEY 010.4201.5324 31.00 31.00
108303 10/25/02 103290 SLO CO AUDITOR-CONTROLL 2003-04 ASSESSED VALUE BOOK 010.4120.5201 5.00 5.00
108304 10/25/02 098680 SLO COUNTY SHERIFF BOOKING FEES 7-9/02 010.4201.5323 8,880.00 8,880.00
108305 10/25/02 073654 SLOCAPRA SLOCAPRA DUES-HERNANDEZ 010.4421.5503 20.00 20.00
108306 10/25/02 103232 SNAP-ON INDUSTRIAL LIGHT 010.4211.5255 18.83
108306 10/25/02 103232 SNAP-ON INDUSTRIAL PUMP REPAIR KIT 010.4211. 5603 89.93
108306 10/25/02 103232 SNAP-ON INDUSTRIAL WRE:NCH 010.4211.5273 87.44 196.20
108307 10/25/02 100271 LYNDA SNODGRASS CALPERS CONF EXP 010.4120.5501 40.00 40.00
108308 10/25/02 080808 SOUTH SLO COUNTY SANIT , SEWER HOOKUPS-9/02 760.0000.2305 34,000.00
108308 10/25/02 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-9/02 760.0000.2304 44, 92B. 90
108308 10/25/02 080808 SOUTH SLO COUNTY SANIT 9-02 SAN DIST-214 E BRANCH 010.4145.5401 19.63
108308 10/25/02 080808 SOUTH SLO COUNTY SANIT 9-02 SAN DIST-215 E BRANCH 010.4145.5401 13.47
108308 10/25/02 080808 SOUTH SLO COUNTY SANIT 9-02 SAN DIST-208 E BRANCH 010.4145.5401 13.47
108308 10/25/02 080808 SOUTH SLO COUNTY SANIT 9-02 SAN DIST-211 VERNON 010.4145.5401 13.47
108308 10/25/02 080808 SOUTH SLO COUNTY SANIT 9-02 SAN DIST-140 TRAF.WY 010.4145.5401 13.47
108308 10/25/02 080808 SOUTH SLO COUNTY SANIT 9-02 SAN DIST-STROTHER R/R 010.4145.5401 13.47 79,015.88
108309 10/25/02 080886 SOUTHERN AUTO SUPPLY 994 SILICONE/SENS SAFE BLUE 010.4201.5601 7.56
I
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
10/24/02 15:03 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMeER DATE NUMeER NAME DESCRIPTION NUMeER AMOUNT AMOUNT
108309 10/25/02 080886 SOUTHERN AUTO SUPPLY FLASHER BULB-F 105 010.4211.5601 16.60
108309 10/25/02 080886 SOUTHERN AUTO SUPPLY DASH COVER-F316 010.4211. 5601 47.18
108309 10/25/02 080886 SOUTHERN AUTO SUPPLY INCANDESCENT LAMP-E 6696 010.4211.5601 56.39
108309 10/25/02 080886 SOUTHERN AUTO SUPPLY SPOT LIGHT HANDLE 010.4211.5603 63.28
108309 10/25/02 080886 SOUTHERN AUTO SUPPLY 1984 FORD TRUCK PARTS 010.4211.5601 30.68
108309 10/25/02 080886 SOUTHERN AUTO SUPPLY 2 SOCKETS 010.4211.5273 18.46
108309 10/25/02 080886 SOUTHERN AUTO SUPPLY MINATURE LAMP 010.4211.5601 9.80 249.95
108310 10/25/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 58.61
108310 10/25/02 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 66.31 124.92
108311 10/25/02 082328 STERLING COMMUNICATIONS INSTALL EQUIP-CHEIFS CAR 010.4201.6301 875.78
108311 10/25/02 082328 STERLING COMMUNICATIONS 901 REMOVE RADIO/INSTALL CAP 010.4201.5601 41.22
108311 10/25/02 082328 STERLING COMMUNICATIONS HT1250 LEATHER CASE 010.4201.5606 64.35
108311 10/25/02 082328 STERLING COMMUNICATIONS 901 REMOVE LIGHT BAR 010.4201.5601 76.00
108311 10/25/02 082328 STERLING COMMUNICATIONS 691 LIGHT BAR/BULBS 010.4201.5601 182.57
108311 10/25/02 082328 STERLING COMMUNICATIONS 025 STARTAC &: BRACKET 010.4201.5606 128.50
108311 10/25/02 082328 STERLING COMMUNICATIONS 952 REMOVE RADIO MOUNT 010.4201. 5601 41. 22 1,409.64
108312 10/25/02 083100 SUN BADGE CO. MEDAL OF VALOR/MERIT 010.4201.5255 373.76 373.76
108313 10/25/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201.5601 348.50
108313 10/25/02 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303.5601 25.45
108313 10/25/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4301. 5601 23.75
108313 10/25/02 083226 SUNSET NORTH CAR WASH CAR WASHES 640.4712.5601 18.60
108313 10/25/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4305.5601 12.70
108313 10/25/02 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4420.5601 11.00 440.00
108314 10/25/0~ 084084 TAYLOR'S TUNE-UP SHOP ENGINE TUNE-UP/ADJ 010.4201.5601 134.92
108314 10/25/02 084084 TAYLOR'S TUNE-UP SHOP lAC CONTROL VALVE 010.4201.5601 193.77 328.69
108315 10/25/02 084278 TEE'S PLUS H.S.CERTIF/CITATION PADS 010.4201.5504 23.00 23.00
108316 10/25/02 102244 TITAN INDUSTRIAL YELLOW CHALK 010.4201. 5255 62.10 62.10
108317 10/25/02 101437 JOHN TOOLEY REF. PARK DEP-TOOLEY 010.0000.4354 26.00 26.00
108318 10/25/02 102322 VENTURA COUNTY CRIMINAL FAA FLYING ARMED-HENDRICKS 010.4201.5501 75.00 75.00
108319 10/25/02 102007 VERIZON WIRELESS CELLPHONE 010.4211.5403 37.36 37.36
108320 10/25/02 090246 JOHN WALLACE &: ASSOC. CEDAR ST. SIDEWALKS 350.5646.7501 5,747.50
108320 10/25/02 090246 JOHN WALLACE &: ASSOC. GENERAL CONSULTING SVCS 010.4301.5303 10,071.34
108320 10/25/02 090246 JOHN WALLACE &: ASSOC. FEMA FLOOD ELEV. CERTIFICATES 350.5407.7701 3,433.75
108320 10/25/02 090246 JOHN WALLACE &: ASSOC. CREEKSIDE PATH-PH. II 350.5607.7501 769.55
108320 10/25/02 090246 JOHN WALLACE &: ASSOC. OAK PARK BLVD WIDENING 350.5609.7301 3,774.57
108320 10/25/02 090246 JOHN WALLACE &: ASSOC. EL CAMPO/RTE 101 PSR 350.5616.7301 35.00
108320 10/25/02 090246 JOHN WALLACE &: ASSOC. SPRUCE ST. SIDEWALKS 350.5641. 7501 5,402.90 29,234.61
108321 10/25/02 090480 WAYNE'S TIRE 991 FLAT REPAIR 010.4201.5601 14 .00
108321 10/25/02 090480 WAYNE'S TIRE 012 TIRES/WIPERS/LOF 010.4201.5601 330.04
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VOUC}{RE2 CITY OF ARROYO GRANDE PAGE 7
10/24/02 15:03 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMeER DATE NUMeER NAME DESCRIPTION NUMeER AMOUNT AMOUNT
108321 10/25/02 090480 WAYNE'S TIRE 944 BEARINGS/SEALS 010.4201.5601 106.10
108321 10/25/02 090480 WAYNE'S TIRE 971 LOF 010.4201.5601 23.61
108321 10/25/02 090480 WAYNE'S TIRE LaF/SAFETY INSPECT-PW923 010.4301.5601 60.50
108321 10/25/02 090480 WAYNE'S TIRE 962 WIPERS/TIRES/LOP 010.4201.5601 199.02
108321 10/25/02 090480 WAYNE'S TIRE 982 LOF/WIPERS 010.4201.5601 54.82
108321 10/25/02 090480 WAYNE'S TIRE 944 LQF/WIPERS 010.4201.5601 51. 39 839.48
108322 10/25/02 092586 LEE WILSON ELECTRIC COM 8/02 SIGNAL MAINTENANCE 010.4304.5303 1,338.75 1,338.75
108323 10/25/02 093210 WORKRITE UNIFORM SHIRTS/TAGS-STEFFAN 010.4211.5272 160.02 160.02
108324 10/25/02 102162 WULFING'S BACKGROUND &: POLYGRAPH-ALVAREZ 010.4201.5303 135.00 135.00
TOTAL CHECKS 311,698.53
VOUCHRE2 CITY OF' ARROYO GRANDE PAGE 8
10/24/02 15:03 VOUCHER/CHECK REGISTER
FOR PERIOD 17
FUND TITLE AMOUNT
010 GENERAL FUND 165,595.37
220 STREETS FUND 8,611.28
22S TRANSPORTATION FUND 1,240.25
28. REDEVELOPMENT AGENcY FUND 1, 010.93
350 CAPITAL IMPROVEMENT FUND 45,900.40
612 SEWER FUND 2,441.85
640 WATER FUND 1,969.55
760 SANITATION DISTRIBUTION FUND 78,928.90
TOTJ\L 311,698.53
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a.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES 1
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISORcj
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: NOVEMBER 12, 2002
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of October 31,2002, as required by Government Code Section 53646 (b).
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CITY OF ARROYO GRANDE
MONTHLY INVESTMENT REPORT
As of October 31r 2002
November 12, 2002
This report presents the City's investments as of October 31, 2002. It includes all
investments managed by the City, the investment institution, type of investment,
maturity date, and rate of interest. As of October 31, 2002, the investment portfolio was
in compliance with all State laws and the City's investment policy.
Current Investments:
The City is currently investing all short-term excess cash in the Local Agency
Investment Fund (LAIF) administered by the State Treasurer. This is a very high
quality investment in terms of safety, liquidity, and yield. The City may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
time, the City does not hold any other investments, The following is a comparison of
investments based on book values as of October 31, 2002 compared with the prior
month and the prior year.
Date: October 2002 September 2002 October 2001
Amount: $12,700,000 12,700,000 9,650,000
Interest Rate: 2.49% 2.64% 4.52%
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B.c.
MINUTES
REGULAR MEETING OF THE CITY COUNCiL
TUESDAY, OCTOBER 22, 2002
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council: Council Members Dickens, Ferrara, Lubin, Mayor Pro Tem
Runels, and Mayor Lady were present.
City Staff Present: City Manager Adams, City Attorney Carmel, Director of
Administrative Services Wetmore, Director of Parks, Recreation
and Facilities Hernandez, Director of Public Works Spagnolo,
Director of Financial Services Snodgrass, and Director of
Community Development Strong.
3. FLAG SALUTE
Members of Cub Scout Pack 13,"The Hornets", led the Flag Salute,
4. INVOCATION
Pastor George Lepper, Peace Lutheran Church, delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Proclamation - National Character Counts Week, October 20-26, 2002.
Mayor Lady presented an Honorary Proclamation proclaiming the week of October
20-26, 2002 as "National Character Counts Week". Tobie Charles, son Christopher
Charles, and daughter Hollie Charles accepted the Proclamation.
S.b. Proclamation - Disability Achievement Day, October 18, 2002.
Mayor Lady presented an Honorary Proclamation proclaiming October 18, 2002 as
"Disability Achievement Day".
S.c. Proclamation - Erosion Control Month- October 2002.
Mayor Lady presented an Honorary Proclamation proclaiming October, 2002 as
"Erosion Control Month". Ella Honeycutt accepted the Proclamation,
S.d. Presentation - by Kirstin Barrett and Kristian Olsen, AGHS Students -
League of California Cities Annual Conference Attendees in Long Beach.
Mayor Lady presented a Mayor's Commendation to Kirstin Barrett for representing
the City at the League of Califomia Cities Annual Conference. Ms. Barrett thanked
the Council and gave a brief report on her experiences while attending the
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CITY COUNCIL MINUTES
OCTOBER 22, 2002
PAGE 2
Conference. Mayor Lady requested that Ms. Barrett present Kristian Olsen with her
Mayor's Commendation as she was not present to accept the Certificate.
5.e. Presentation - Mayor's Commendation Recognizing Wayne Jensen,
Chairman and Coordinator of the 2002 Arroyo Grande Valley Harvest
Festival.
Mayor Lady presented a Mayor's Commendation to Wayne and Heather Jensen in
appreciation of their dedication and outstanding leadership in chairing the 2002
Arroyo Grande Valley Harvest Festival.
6. AGENDA REVIEW
None.
6.a. Resolutions and Ordinances Read in Titie Only
Council Member Ferrara moved, Mayor Pro Tem Runels seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting
shall be read in title only and all further reading be waived.
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
Otis Page, Myrtle Street, addressed the Council on a range of subjects including the
attempted General Plan referendum and election-related campaign issues,
Ella Honeycutt, Oak Hill Road, commended the Council members and those running
for office for their conduct during the election season.
Patty Welsh, Pradera Court, inquired whether there was a time limit for individuals
making public comment. Mayor Lady responded he has never enforced a time limit
on speakers.
Roy Berger, Sunrise Drive, thanked the Council and those running for office for their
time, energy and patience,
8. CONSENT AGENDA
Council Member Ferrara pulled Item a.e. for discussion.
Mayor Pro Tem Runels moved, and Council Member Lubin seconded the motion to I
approve Consent Agenda Items a.a, through a.h., with the exception of a,e" with the
recommended courses of action:
a.a, Cash Disbursement Ratification. i
Action: Approved the listings of cash disbursements for the period October 1, I
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2002 through October 15, 2002. [
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CITY COUNCIL MINUTES
OCTOBER 22, 2002
PAGE 3
8.b, Consideration of Cash Fiow Analysis/Approval of Interfund Advance
from the Water Facility Fund.
Action: Received and filed September 2002 cash report and approve the
interfund advance from the Water Facility Fund to cover cash deficits in other
funds at September 30, 2002,
8.c. Consideration of Financial Management Computer System Financing.
Action: Adopted Resolution No. 3623 executing a contract with Municipal
Finance Corporation to finance the lease purchase of a financial management
computer system, equipment, and related expenses.
8,d. Consideration of Approyal of Minutes.
Action: Approved the minutes of the Special and Regular City Council I
Meetings of October 8, 2002 as submitted. I
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8.1. Consideration of Resolution for the Submission of an Application and
Grant Agreement with the California Department of Water Resources to
Obtain a Local Groundwater Assistance Grant.
Action: 1) Adopted Resolution No. 3624 authorizing the City Manager to file
an application and enter into a grant agreement with the Califomia Department
of Water Resources to obtain a Local Groundwater Assistance Grant; and 2)
Directed, the Director of Administrative Services to submit the authorizing I
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Resolution to the California Department of Water Resources. I
8,g, Consideration of Award of Bid - Recreation Administration Vehicle. I
Action: Awarded bid to Jim Vreeland Ford in the amount of $19,458.93 for the I
purchase of a Y. ton truck, I
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8.h, Consideration of Televising Town Hall Election Rally on the City
Government Cable Channel.
Action: Approved the Chamber of Commerce's request to rebroadcast the
Arroyo Grande Town Hall Election Rally on the City's government cable
television channel.
On the following roll-call vote, to wit;
AYES: Runels, Lubin, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
CITY COUNCIL MINUTES
OCTOBER 22, 2002
PAGE 4
8.e, Consideration of Local Housing Task Force (LHTF) Member
Appointments.
Recommended Action: Receive and accept the Planning Commission's
recommendation for LHTF membership.
Council Member Ferrara requested that a representative from the insurance industry
be identified to serve on the task force to provide insight on insurance issues related I
to affordable and multi-family housing. Director Strong requested that Fred Bauer be
added as a member to the task force to represent work force housing issues. Council
discussion ensued, and it was clarified that that the process would proceed while
staff attempted to recruit a representative from the insurance industry.
Council Member Ferrara moved to approve staff's recommendation to accept the
task force membership as outlined in the staff report, with the addition of Mr. Fred
Bauer, and further, that Community Development, in conjunction with the task force,
attempt to recruit . a representative from the insurance industry for taskforce
membership to provide input on specific items regarding multi-family housing and any
other pertinent issues, Council Member Dickens seconded the motion, and on the
following roll-call vote, to wit:
AYES: Ferrara, Dickens, Runels, Lubin, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
9. PUBLIC HEARING:
None,
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.a. Consideration of Open Space Coyenant on City Property Adjoining
Meadow Creek and Sheppel Office Complex; and Offer of Dedication for
Trail Easement Across Sheppel Property,
Community Development Director Strong presented the staff report and responded to
questions from Council.
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CITY COUNCIL MINUTES
OCTOBER 22, 2002
PAGE 5
Mayor Lady opened the item for public comment, and upon hearing none, brought
the item back to Council for consideration,
Council Member Lubin moved to authorize the City Manager to sign and record a
covenant affecting City owned property near James Way and Oak Park Boulevard I
adjoining Meadow Creek and the Sheppel Office Complex, and accept and record an
offer of dedication for a trail easement across the Sheppel property as consideration. I
Mayor Pro Tem Runels seconded the motion, and on the following roll-call vote, to
wit:
AYES: Lubin, Runels, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
12. CITY COUNCIL REPORTS j
a. MAYOR MICHAEL LADY
(1) South San Luis Obispo County Sanitation District (SSLOCSD). Met
10/02; issues discussed included licensing for brine disposal, addressing
brine disposal violations, and revisiting procedures for disposition of brine
waste; and CEQA review related to the proposed Airport acquisition. Met
10/15 at the Plant to conduct the Board Meeting and then to tour the
Plant.
(2) Other, None.
b. MAYOR PRO TEM THOMAS A. RUNELS
(1 ) Zone 3 Advisory Board, Technical Committee met twice; discussed
peer review of the people that the County brought in to look at the design
of the water treatment plant.
(2) County Water Resources Advisory Committee (WRAC). Special
Meeting held to discuss the Woodlands project.
(3) Other. None,
c. COUNCiL MEMBER JIM DICKENS
(1) Economic Opportunity Commission (EOC), No report, Met on 10/17
which conflicted with the Arroyo Grande Candidate Forum.
CITY COUNCIL MINUTES
OCTOBER 22, 2002
PAGE 6
c. COUNCIL MEMBER JIM DICKENS (continued):
(2) South County Youth Coalition, Gave Skate Park update; YMCA and
Grover Beach partnership formed to provide staffing at the Park for
supervision; entry fee of $2.00 established; weekday hours 2:30-6:00 I
p.m.; weekend hours 1 :00-6:00p.m. Also reported that presentation was I
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received by Cindy Blankenberg regarding the Bright Futures Program. ,
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(3) Other, None.
d. COUNCIL MEMBER TONY M. FERRARA
(1) Integrated Waste Management Authority Board (IWMA). No report.
(2) Air Pollution Control District (APCD), No report.
(3) San Luis Obispo Council of Governments/San Luis Obispo Regionai
Transit Authority (SLOCOG/SLORTA). SLOCOG Housing Taskforce
to meet 10/24 and 11/7/02.
(4) Other. Received email from David Mullinax, League of California Cities,
regarding membership on the League's Housing Task Force. I
e. COUNCIL MEMBER SANDY LUBIN
(1) South County Area Transit (SCAT). No report.
(2) Economic Vitality Corporation (EVC). Met 9/25; Received County
update and CalED Board update from County Planning representative;
received report on results of Mid State Fair; reported that the EVC
received a PG&E grant for $5,000.
(3) Other. None.
13. CITY COUNCIL MEMBER ITEMS
None.
14. CITY MANAGER ITEMS
None,
15. COUNCiL COMMUNICATIONS
None.
16. STAFF COMMUNICATIONS
None.
17. ADJOURNMENT
Mayor Lady adjourned the meeting at 8:25 p,m,
CITY COUNCIL MINUTES
OCTOBER 22, 2002
PAGE 7
Michael A. Lady, Mayor I
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ATTEST: I
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Kelly Wetmore, Director of Administrative Seryicesl I
Deputy City Cierk r
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8.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: TERRY FIBICH, DIRECTOR OF BUILDING AND FIRE @
SUBJECT: CONSIDERATION OF AUTHORIZATION TO ISSUE REQUEST FOR
PROPOSAL (RFP): ARCHITECTURAL AND ENGINEERING WORK
RELATED TO THE FIRE STATION EXPANSION PROJECT
DATE: NOVEMBER 12, 2002
RECOMMENDATION:
It is recommended the Council authorize the distribution of the attached Request for
Proposal (RFP) to qualified consultants.
FUNDING:
The total fees of the Architectural and Engineering portion of the Fire Station Expansion
Project have been estimated at $147,800. The project will be funded with proceeds of
Ballot Measure 0-02, the successful general obligation bond measure.
DISCUSSION:
On November 5, 2002 the voters of the City approved Measure 0-02 to fund the Fire
Station expansion project, This bond measure had been placed on the ballot by the City
Council after acceptance ofthe RRM Fire Station Expansion Feasibility Report on May 28,
2002. Measure 0-02 was passed by a majority vote of 72.3% on November 5, 2002,
The Architectural and Engineering work associated with the Fire Station Expansion Project
is based on the project layout, design, and geotechnical investigation, as proposed by
RRM Design Group, and approved by City Council on May 28, 2002. The fees for these
services are called out in the Conceptual Project Budget, and are part of a summary of the
cost estimates associated with the overall project.
With Council approval, the RFP will be distributed on or about November 15, 2002 and
responses will be due December 20, 2002. A mandatory pre-proposal meeting with all
interested firms will be held on November 20, 2002 for the purpose of providing further
specifics and clarification of this project.
The City's Purchasing Policies & Procedures Manual dated February 2000 states those
professional service contracts with a value of more than $25,000 require City Council
approval and must follow a formal bid process. It is estimated that the cost for these
professional services will be approximately $147,800. Therefore, authorization to issue the
RFP is being requested from the Council.
---..-- -._~----- ___.._______...___n_
CITY COUNCIL
AUTHORIZATION TO ISSUE REQUEST FOR PROPOSAL (RFP)
NOVEMBER 12, 2002
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve statrs recommendation;
Do not approve statrs recommendation;
Modify as appropriate and approve statrs recommendation; or
Provide direction to staff.
Attachments:
1. List of consultants solicited
2, Request for Proposal
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LIST OF CONSULTANTS TO RECEIVE
FIRE STATION EXPANSION PROJECT
REQUEST FOR PROPOSAL
Mary McGrath John Mack
RRM Design Group AAC
3765 South Higuera Street 960 W. Grand Ave.,
Suite 102 Suite N
San Luis Obispo, CA 93401 Grover Beach, CA 93433
805.543.1794 805.440.8812
Jim Wirick
LPA
17848 Sky Park Circle
Irvine, CA 92614
949.261,1001
Kelly Needham
WLC Architects, Inc, .
10470 Foothill Blvd.
Rancho Cucamonga, CA 91730
909.987.0909
William Tuculet
BFGC Architect Planners, Inc.
4115 Broad St.
San Luis Obispo, CA 93401
805.546.0433
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Chris Ford I
C3 Design Alliance
1704 Union Street I
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San Francisco, CA 94123 I
415.749.2670 ,
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Don Dommer I
1144 65th St. #G I
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Oakland, CA 94608-1053 ,
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510.655.7793 I
Russ Nichols I
RMW Architects
40 South Market St.
San Jose, CA 95113
408.294.8000
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November 15, 2002
Consultant Contact
Firm Name
Address 1
City, State and Zip Code
Subject: Request for Proposal - Architectural and Engineering Services for City Fire
Station Expansion
Dear Consultant Contact:
The City of Arroyo Grande is inviting proposals to prepare architectural and engineering
plans for the expansion of the existing City Fire Station,
If you wish to provide the City with a proposal for professional architectural and engineering
services for this project, please review the attached Request for Proposal (RFP) and
submit your sealed proposal by 5:00 p.m" Friday, December 20,2002. To provide further
information and specifics to the prospective firms in this process, a mandatorY pre-proposal
meeting is scheduled for November 20, 2002 at 1 PM at the Arroyo Grande Fire Station,
140 Traffic Way, Arroyo Grande, CA.
We look forward to receiving your response and completing the project. If you have any
questions regarding this RFP, please contact Terry Fibich, Director of Building and Fire/Fire
Chief, at (805) 473-5494.
Sincerely,
Terry Fibich
Director of Building and Fire/Fire Chief
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CITY OF ARROYO GRANDE
REQUEST FOR PROPOSALS
FOR
FIRE STATION EXPANSION PROJECT
CITY PROJECT NUMBER: B & F-2002-02
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DEPARTMENT OF BUILDING AND FIRE I
CITY OF ARROYO GRANDE
140 TRAFFIC WAY i
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P.O. BOX 550 I
ARROYO GRANDE, CA 93421 I
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NOVEMBER 2002 I
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REQUEST FOR PROPOSAL
FOR ARCHITECTURAL SERVICES
I. PROPOSAL INTENT
The City of Arroyo Grande, Califomia is soliciting proposals from qualified architects
for architectural services to accomplish the expansion of the City's 21-year-old Fire
Station. A needs. study has been completed that has identified a number of areas
that are either deficient, or do not exist in the present facility, Complete multi-gender
living quarters must be provicled; the suppression support area must include facilities
and systems required by OSHA and NFPA; an increase in size must be incorporated
into the training facility capability to accommodate today's fire force size; a fire
sprinkler system retrofit of the entire facility is necessary; expansion of the apparatus
garage area must be constructed; an automotive workshop/storage building must be
built; and the entire facility must be seismically upgraded.
The upgrade and expansion of the Fire Station is necessitated by the diversification
and increase in call volume by 723% since the building was built. Additionally, the
make-up of the fire force has increased in numbers and has gone from purely
volunteers, who responded from their homes, to a combination paid/volunteer force
that staffs the Fire Station on a 24/7 basis.
II. BACKGROUND
The City of Arroyo Grande presently has a population of approximately 16,000
people residing within 5.45 square miles, It is situated midway between Los Angeles
and San Francisco and the center of the City is approximately 3 miles inland from
the shores ofthe Pacific Ocean, At the time that the Fire Station was originally built,
a conscious effort was made to exclusively accommodate a volunteer fire force. At
that time (1981), the Fire Department responded on 150 calls per year that were
primarily fire-related. In 2001, the Fire Department responded on 1375 calls that
were very diverse in nature, to include wildland and structure fire, hazardous
materials, medical assist, vehicle accidents, as well as a large variety of citizen
assistance responses. Presently, the Fire Department provides round the clock
staffing, using a combination of paid, and paid call volunteer personnel to staff one ;
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engine company with a minimum of three personnel. ,
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III. PROJECT DESCRIPTION I
This project shall provide an expanded facility that retains the fire suppression
function at the existing location making the best use of the available site area and
existing facility. It will respond to the current and future operational requirements of
the Fire Department. The life/safety components of the facility will be improved.
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Major components of this expansion are:
Provide sleeping accommodations
Provide restroom facilities to support sleeping quarters
Retrofit facility with vehicle exhaust evacuation system
Retrofit facility with a fire sprinkler system,
Expand training room
Provide exercise room
Provide turnout gear storage room
Provide medical clean-up room
Provide expanded automotive shop and storage space
Upgrade facility to current seismic standards
Provide expanded apparatus room floor space
Upgrade necessary mechanical systems
IV. DEFINITION OF TERMS
N/A
V. SCOPE OF WORK
The following is an outline of the proposed scope of services being solicited:
A. Proaram Assessment
1. The Architect shall complete a report that includes an assessment and
analysis of the proposed facility. The existing Expansion Feasibility
Study of May 28, 2002, prepared by RRM Design Group may be used to
assist with this assessment and analysis.
2. The Architect shall complete a written narrative and cost estimate of the
facilities and areas recommended to be developed based upon the
agreed conceptual plan. The Architect shall submit cost estimates for all
work categories to be performed and shall identify and address all
requirements of any agencies involved with this project, The Architect
shall also prepare an estimated time schedule for completion of all
proposed project improvements, using Microsoft Project software.
3. The City shall, to the extent possible, furnish survey data, as applicable,
grades and lines of streets, alleys, pavements and adjoining the property,
rights-of-way, restrictions, easements, encroachments, zoning,
boundaries and contours of the site locations, dimensions and other data
pertaining to existing buildings, other improvements and trees, and full
information regarding essential services and utility lines, both public and
private, above and below grade, including inverts and depths.
Additionally, the City shall provide the findings and recommendations of
the Fire Station Expansion Feasibility Study of May 28, 2002. The I
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Architect will be responsible to verify accuracy of all information provided
and to supplement the information as necessary.
4. The Architect shall participate in all necessary meetings with staff and
make presentations, if necessary, to the City Staff Advisory Committee,
Architectural Review Committee, Planning Commission, and the City
Council.
B. Schematic Deslan
Based on the approved development program and site use plan, the Architect
shall prepare schematic design drawings consisting of drawings, renderings
and other documents illustrating the scale and relationship of the project
components in its entirety, These drawings may consist of site plans, floor
plans, roof plans, building sections, and exterior elevations,
The Architect shall submit to the City a preliminary estimate of construction
costs for the p!'Oject based on current area, volume or other unit costs.
The Architect shall participate in all necessary meetings with staff and make I
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presentations, if necessary, to the City Staff Advisory Committee, Architectural I
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Review Committee, Planning Commission, and the City Council.
C. Construction Documents
1. Based on the approved design development documents, the Architect
shall prepare and provide a preliminary and final set of necessary working
drawings and specifications, project manual and bidding documents
setting forth in detail the requirements for bidding and the construction of I
the project in its entirety, including any modification of standard City bid
forms or specifications. Documents shall be prepared in keeping with
City and industry standards (Construction Standards Institute, American
Institute of Architects, and California Green Book). Information regarding
these standards will be provided to the Architect prior to the initiation of
work. Project specifications and documents shall be prepared using the
City's standard word processing software (MS Word) for review and
editing at each phase.
2, The final construction drawings shall delineate the work required to be
accomplished in a clear and concise manner, and reference the work to
applicable goveming agencies, county, state, CAL-OSHA and meet the
requirements of other agency standards. The Architect shall provide all
drawings on City title block sheets (sheet size 24" x 36" or as directed by
the City), for the construction plans. I
3. Specifications shall be prepared in the City approved format using City !
compatible word processing software (MS Word). The technical i
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specifications shall be provided in the format of the Construction
Standards Institute. The City's Project Manager will assist the Architect in
following this format and will provide examples. The City will provide
examples of the contract forms and other general data for inclusion within
the specifications. Preliminary copies of the specifications shall be
submitted in hard copy to the City upon completion for approval. Upon
approval of the final specifications, the original master set shall be
submitted to the City in hard copy and on computer diskette. The City will
be responsible for reproduction costs of the specifications thereafter.
4. The Architect shall prepare a final statement of probable construction
costs indicating any changes or requirements in the general conditions.
5. The Architect shall complete the required work to gain the necessary
approvals and permits of governmental authorities having jurisdiction over
the project. The City shall assist in coordinating the approval process
with City divisions and other agencies.
6. The Architect shall participate in all necessary meetings with staff and
make presentations, if necessary, to the City Staff Advisory Committee,
Architectural Review Committee, Planning Commission, and the City
Council.
D. BiddinQ
1, The Architect shall assist the City in conducting a bid meeting and shall
provide written documentation of that meeting noting direction given to
contractors, questions asked and follow-up clarifications or addendum
items. The City shall pay for all costs associated with printing and/or
advertising the project for construction bids. All clarifications,
addendums, details or on-site visits as a result of questions generated,
will be included in the scope of services,
2. The Architect shall assist the City in obtaining and evaluating bids.
3. The Architect shall assist the City in conducting a pre-construction
meeting and assist in preparing the contract for construction, in addition
to evaluating schedule of values submitted by the contractor.
E. Construction Administration
1, The Architect shall provide observations during construction for the
purpose of establishing acceptability and provide written documentation
of official job meetings to those present.
2. The Architect shall represent the City and advise and consult with the
City during the construction phase.
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The Architect shall make periodic visits to the site to familiarize I
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themselves generally with the progress and quality of work to check if the
work is proceeding in accordance with contract documents. The visits
shall be no less than once per week during the course of construction
unless otherwise agreed. The City Division of Building and Life Safety
shall provide daily construction inspection of the project and such costs
will not be bome by the Architect, This work shall be in addition to the
inspection services provided by the Architect.
4, The Architect shall be responsible for providing the City with written field
reports of all consultants visiting the project related to observations,
clarifications or directions given to the contractor or project staff.
5, The Architect shall be responsible to prepare and distribute notes of all
project meetings in a format approved by the City.
6. Based on the Architect's observations at the site and on the contractor's
applications for payment, the Architect shall assist in determining the
amount owed to the Contractor.
7, The Architect shall have the authority to reject work that does not
conform to the contract documents.
8, The Architect shall review job drawings, submittals, samples, and other
submissions of the contractor for conformance with the design of the
project and for compliance with the information given in the conformance
contract documents.
9. The Architect shall review proposed change orders and progress
payments and recommend for approval and issuance by the City.
10, The Architect shall respond to requests for information from the
contractor, issue field bulletins and requests for quotations.
11, The Architect shall prepare modifications of working drawings to indicate
any changes affected during construction and will monitor the
construction process to assure that information is kept current and up to
date. Such record drawings shall be based upon construction records to
be supplied by the construction contractors. At the completion of the job,
the Architect shall supply the City with a reproducible set of drawings
showing the completed building in an "as-built" condition, along with a set
of Auto CAD drawing file (Release 13) on compact disc (CD) showing the
completed project "record drawings." After completion of the as-built
revisions onto photo-Mylar copies of the original construction drawings,
the Architect shall submit these documents to the City for approval. After
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approval, the Architect shall provide the City with the as-built photo-Mylar
drawings along with the ink Mylar originals.
12. The Architect shall prepare a Certificate of Acceptance for the City to
provide a "Notice of Completion" and final payment to the construction
contractor.
13. The Architect shall assist the City in gathering record drawings, close-out
documents, submittals, operation and maintenance manuals, training
data, and manufacturers' guarantees and warranties,
VI. PROPOSAL FORMAT AND CONTENT
Firms desiring to respond shall make their proposals brief and concise, yet with
sufficient detail to allow for a thorough evaluation, Each proposal shall include as a
minimum the following information in this format:
A. Introduction
Present an introduction to the proposal describing the firm's understanding of
the desired work and experience as it relates to this project. List all proposed
subconsultants, if any,
B. Oraanization
Provide an organizational chart displaying each member of the Project Team
including Architect staff and subconsultants who will provide specific support
for this project.
C. Qualifications
Include a description of the firm's background, resumes of those proposed to
work on the project, and the specific role of each in the project effort. Provide
the same for each subconsultant, if applicable. Include narrative descriptions
of at least 5 fire station projects completed within the last 10 years. Such
description should consist of client, contact person, address and phone
number; E-mail address, project size; design and project description; a
statement of project's current status; if constructed, your preliminary cost
estimate for the project, final cost, and preliminary and actual length of time
required to complete the project from start to finish.
D. Work Plan
Provide a description of the work plan proposed to carry out the tasks set forth
in Section V - Scope of Work, Present a description of the design and
planning approach for this facility and methods to be used in preparing and
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coordinating cost estimates. Include possible creative or technical innovations
you plan to investigate or propose.
E. Workload
Provide a statement of current office workload that identifies the major projects
currently in progress and projected completion dates for work.
F. Schedule
Present a proposed schedule for completion of each phase described in
Section V - Scope of Work. Identify specific tasks and milestones and include
normal review and approval periods,
G. Lltiaation
List lawsuits or litigation and any action brought about due to any job
undertaken by the architect or by its subconsultant that is still pending or has
occurred on projects within the last 5 years.
VII. COST PROPOSAL
Finalists will be requested to submit a cost proposal, which shall be placed In a
sealed enyelope. The fee proposal will not be requested or submitted until the
Review Panel has selected the finalists. The cost summary shall include:
A. A not-to-exceed Jump sum fee based on an hourly rate for each design phase
described in Section V - Scope of Work, including profit, overhead and labor
burden.
B. A schedule of all hourly rates for extra design services for all classifications of
positions proposed to be associated with the project effort,
C, Include any escalation or inflation factors anticipated. No increase in fees will
be allowed during the life of the contract. However, extension of the contract
will be a basis for renegotiating the fee, The fee for other agency permits will
be in addition to the above Not to Exceed fee,
VIII. LIABILITY INSURANCE
The consultant will be required to maintain the following insurance coverage
throughout the term of the project and shall provide City evidence of such coverage:
A. General liability insurance and property damage insurance in the amount of
$1 ,000,000 combined single limit per occurrence for bodily injury and property
damage, The City and its officers, agents and employees shall be named as
additional insureds on a separate endorsement to the insurance policy. The
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endorsement shall contain a severability of interest clause that provides that
the insurance provided by the Architect is primary and noncontributing to any
coverage of the City. The endorsement shall require the insurance company
to provide the City a minimum of 30 days notice of the cancellation of the
policy.
B, Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
C. Workers' Compensation and Employer's Liability: Workers' Compensation as
required by the Labor Code of the State of California and Employer's Liability
limit of $1,000,000 per accident on any employees of Architect performing
services under this Agreement.
D. Professional liability insurance that includes coverage for any claims arising
out of the performance of Architect's services under this Agreement, in an
amount of not less than $500,000.00. Such policy of professional liability
insurance shall provide coverage for all claims occurring during the term of the
policy notwithstanding the fact that claims may be asserted subsequent to the
expiration of the policy.
E. Errors and Omissions Insurance: $1,000,000 per occurrence,
It is the consultant's responsibility to notify the City if there are any changes in
insurance provisions that would impact the above requirements.
IX. SELECTION PROCESS
A. Up to 3 firms will be asked to make a presentation to a panel selected by the
City, followed by an oral interview. The oral presentation should include
information about your specific experience as it relates to this project and any
other information that you believe will give the interview panel insight into the
capabilities of your firm or team and your approach to the project. The City
selection panel may also review additional work and conduct a site visit of a
previous project ofthe firm. After the oral interview process, the City will select
the best-qualified firm for negotiation of the professional services agreement.
The firm will be selected based upon:
1. Professional qualifications
2. Experience and performance on similar projects
3. Project familiarity
4. Time frame proposed
5. Previous experience with the City of Arroyo Grande
6, Compliance with Request for Proposal
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Fee proposals will not be opened until after the review panel has completed
their evaluation and will not necessarily be used as criteria in the selection
process.
B. PROPOSED SELECTION SCHEDULE
The proposed schedule for consultant selection is as follows:
City Council authorizes RFP ........................................ November 12, 2002
Issue RFP .................................................................... November 15, 2002
Closing Date for RFP ................................................... December 20, 2002
Interview with selected consultants
Contract Negotiations.................................................. January 13-17, 2003
City Council awards contract............................................ January 28,2003
Notice to Proceed............................................................. January 29, 2003
X. MANDATORY PRE-PROPOSAL MEETING
A pre-proposal meeting will be held on November 20, 2002 at 1 PM at the Arroyo
Grande Fire Station, 140 Traffic Way, Arroyo Grande, CA, The purpose of the
meeting is familiarizing interested firms with the project intent and scope of work and
to answer or investigate any questions regarding the process and other
requirements for submittal of proposals hereunder.
XI. SUBMITTAL
A. Submit a total of 12 bound copies, 1 unbound copy, and one electronic copy
to:
Ms, Kelly Wetmore, Director of Administrative Services
City of Arroyo Grande
PO Box 550
Arroyo Grande, CA 93421
B. Show the following information on the outside of the package:
1. Proposal:
. Architect's name, address, fax number, and E-mail address
. Arrovo Grande Fire Station Expansion Proiect
. Proposal due date
. Proposal
C. The proposal must be received at the above address by the closing date and
time. Firms mailing or shipping their proposals must allow sufficient delivery
time to ensure timely receipt of their proposals by the time specified. Late
proposals will not be accepted,
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D. Closing Date: All proposals must be received by 5 PM, December 20,
2002.
E, All proposals must be submitted on recycled paper, double-sided, and an
electronic copy of the proposal must be included as well.
F. The City reserves the right to reject any or all proposals for any reason.
G. For more information, please contact Terry Fibich, Director of Building and
Fire/Fire Chief at 805,473,5494 or Tfibichtmarrovoarande.ora. Any questions
concerning this RFP should be addressed or E-mailed to: Terry Fibich, Director
of Building and Fire/Fire Chief at 805.473,5494 or Tfibichtmarrovoorande.oro.
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MEMORANDUM
TO: CITY COUNCIL
FROM: ~~OB STRONG
COMMUNITY DEVELOPMENT DIRECTOR
BY: ~ ~ I KELLY HEFFERNON
. ASSOCIATE PLANNER
SUBJECT: LOT LINE ADJUSTMENT CASE NO. 02-004; NORTHWEST
CORNER OF COURTLAND STREET AND EAST GRAND
AVENUEj APPLICANT - PACIFIC HARBOR HOMES, C/O I
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LARRY PERSONS
DATE: NOVEMBER 12, 2002
RECOMMENDATION:
The Planning Commission recommends the Council adopt a Resolution approving Lot I
Line Adjustment Case No. 02-004.
FUNDING:
There is no fiscal impact to the City as a result of approving the proposed lot line
adjustment.
LOCATION:
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CITY COUNCIL
NOVEMBER 12. 2002
LLA 02-004
PAGE 2
BACKGROUND:
The City Council approved a mixed-use project for this site on March 20, 2002. The
approved project included a Tentative Parcel Map to subdivide the two (2) existing lots
into four (4) as shown in the table below:
TENTATlYE PARCEL MAP STATISTICS
LOT SIZE LOT WIDTH LOT DEPTH
SITE GC: 10,000 sq. ft. min, GC: 80 feet min. GC: 100 feet min.
DEVELOPMENT
STANDARDS SR: 20,000 sq. ft, min, SR: 80 feet min. SR: 100 feet min,
Existing Parcel GC: 5.01 acres Approx. 335 feet Approx. 653 feet
Proposed: 3.23 acres (140,866 sa. ft.
Parcel 1 SR 335,18 feet 420.66 feet
Parcel 2 GC 0.66 acres 28,775 sq. ft. 124.42 feet 231.84 feet .
Parcel 3 GC 0.51 acres 22,118 SQ. ft. 93.41 feet 231.84 feet
Parcel 4 GC) 0.61 acres (26,792 sq. ft.) 115,56 feet 231.84 feet
The City Council approved an amendment to the senior housing portion of the project
on September 24, 2002,
The applicant is requesting a lot line adjustment between the two (2) existing lots to be
consistent with the previously approved project and to clearly separate the commercial
and residential uses. Staff expects the future owner of the commercial property to
retum with an amendment to ~he Conditional Use Permit identifying two structures
instead of three, and another parcel map to separate the two buildings.
On November 6, 2002, the Planning Commission adopted a Resolution recommending
approval of the lot line adjustment to the City Council.
DISCUSSION
The proposed lot line adjustment would reconfigure the two (2) lots as follows:
EXISTING AND PROPOSED LOT SIZES
Existing Proposed Net G"nI(Loss)
Parcel 1 : 2.44 acres (106,223 s.f. 3.23 acres 140,860 s.f.) 34,637 s.f.
Parcel 2: 2.54 acres (110,763 s.f. 1.75 acres 76,126 s.f,) (34,637) s.f.
As adjusted, the lots meet the minimum requirements of the Development Code.
Additionally, there are no easements that are affected by the proposed lot line
adjustment.
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CITY COUNCIL
NOVEMBER 12, 2002
LLA 02-004
PAGE 3
ENVIRONMENTAL ASSESSMENT
Staff has reviewed this project in compliance with the Califomia Environmental Quality Act
(CEQA), the CEQA Guidelines and the City of Arroyo Grande Rules and Procedures for
Implementation of CEQA, Based on the review, staff has determined that the project is
Categorically Exempt pursuant to Section 15305(a) of the CEQA Guidelines,
ALTERNATIVES:
The following alternatives are presented for Council consideration:
1. Approve the Planning Commission's recommendation and adopt the resolution;
2. Modify the Planning Commission's recommendation and adopt the resolution;
3. Take tentative action to deny the project application and direct staff to prepare
the appropriate resolution for City Council action; or
4, Provide other direction to staff.
If the Council selects alternative 3, staff will retum with the appropriate resolution at a
later meeting.
Attachments:
Resolution approving Lot Line Adjustment Case No, 02-004
Exhibit "A": Lot Line Adjustment Map
Exhibit "B": Conditions of Approval
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING LOT LINE ADJUSTMENT
CASE NO. 02-004 TO RECONFIGURE TWO (2) LOTS,
LOCATED ON THE NORTHWEST CORNER OF EAST
GRAND AVENUE AND COURTLAND STREET, APPLIED
FOR BY PACIFIC HARBOR HOMES
WHEREAS, the applicant has filed for a Lot Line Adjustment Case No. 02-004 to
reconfigure two (2) lots, located on the northwest comer of Courtland Street and East
Grand Avenue; and
WHEREAS, the City Council of the City of Arroyo Grande considered Lot Line Adjustment I
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Case No. 02-004 in accordance with City Code; and
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WHEREAS, the City Council has found that this project is consistent with the City's I
General Plan and Development Code; and I
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WHEREAS, the City Council has reviewed this project under the provisions of the I
Calitomia Environmental Quality Act (CEQA) and has determined that the project is
Categorically Exempt under Section 15305 of the CEQA Guidelines; and
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WHEREAS, the City Council finds, after due study and deliberation that the lots were
legally created and that the proposed lot line adjustment does not:
1. Create any new lots.
2. Include any lots or parcels created illegally,
3. Impair any existing access or create a need for access to any adjacent lots or parcels.
4. Impair any existing easements or create a need for any new easements serving
adjacent lots or parcels.
5. Constitute poor land planning or undesirable lot configurations due to existing
environmental conditions or current zoning development standards.
6. Require substantial alteration of any existing improvements or create a need for any
new improvements.
7. Create a nonconforming lot in the development district in which it exists.
RESOLUTION NO.
LOT LINE ADJUSTMENT 02-004
PAGE 2
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves Lot Line
Adjustment Case No. 02-004 as shown on Exhibit "A" and subject to the conditions set
forth in Exhibit "B", both of which are attached hereto and incorporated herein.
On motion by Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 12th day of November 2002.
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RESOLUTION NO.
LOT LINE ADJUSTMENT 02-004
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
_.~-~---
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RESOLUTION NO.
LOT LINE ADJUSTMENT 02-004
PAGE 5
EXHIBIT "B"
CONDITIONS OF APPROVAL
LOT LINE ADJUSTMENT CASE NO. 02-G04
NORTHWEST CORNER OF COURTLAND STREET
AND EAST GRAND AVENUE
COMMUNITY DEVELOPMENT DEPARTMENT
GENERAL CONDITIONS
This approval authorizes the lot line adjustment between two (2) lots as follows: I
EXISTING AND PROPOSED LOT SIZES I
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Existing Proposed Net Gain/CLoss)
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Parcel 1: 2.44 acres (106,223 sJ.) 3.23 acres 140,860 sJ.) 34,637 sJ. i
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Parcel 2: 2.54 acres (110,763 s.1.) 1.75 acres 76,126 sJ.) (34,637) sJ. i
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1, The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
2. The applicant shall comply with all conditions of approval for Lot Line Adjustment !
No. 02-004. !
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3, This application shall automatically expire on November 12, 2004 unless the i
Certificate for Lot Line Adjustment, in conformance with Exhibit nAn, is I
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recorded or an extension is granted pursuant to Section 16.16.140 of the I
Development Code. Thirty (30) days prior to the expiration of the approval, the I
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applicant may apply for an extension of one (1) year from the original date of ,
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4. The applicant shall agree to defend at hislher sole expense any action brought !
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against the City, its present or former agents, officers, or employees because of the
issuance of said approval, or in anyway relating to the implementation thereof, or in
the alternative, to relinquish such approval. The applicant shall reimburse the City, I
its agents, officers, or employees, for any court costs and attorney's fee's which the i
City, its agents, officers or employees may be required by a court to pay as a result
of such action. The City may, at its sole discretion, participate at its own expense in
the defense of any such action but such participation shall not relieve applicant of ,
his/her obligations under this condition. I
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RESOLUTION NO.
LOT LINE ADJUSTMENT 02-002 .
PAGE 6
PUBLIC WORKS DEPARTMENT
GENERAL CONDITIONS
5. Fees - The applicant shall pay all applicable City fees at the time they are due.
6. Recording - The Lot Line Adjustment shall be finalized by recording Certificates
. of Compliance or a Lot Line Adjustment Map. and by subsequent deed transfers.
7. Encroachment Permits - The applicant shall be responsible for obtaining an
encroachment permit for all work within a public right of way,
PRIOR TO RECORDING THE CERTIFICATE OF COMPLIANCE:
8. Preliminary Title Report - A current preliminary title report shall be submitted to
the Director of Public Works prior to checking the final documents.
9. Tax Certificate - In accordance with Section 16.68.130 of the Development
Code, the applicant shall furnish a certificate from the tax collector's office
indicating that there are no unpaid taxes or special assessments against the
property.
PRIOR TO ISSUING A BUILDING PERMIT:
10. Certificate of Compliance - A Certificate of Compliance for the Lot Line
Adjustment shall be recorded with all pertinent conditions of approval satisfied,
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8.1
MEMORANDUM
TO: CITY COUNCIL
ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR~
FROM:
SUBJECT: CONSIDERATION OF PROPOSED ADDENDUM TO PREVIOUSLY
APPROVED SEIR CONSULTANT CONTRACT WITH RINCON
CONSULTANTS FOR VESTING TENTATIVE TRACT MAP 01-
001/PLANNED UNIT DEVELOPMENT 01~O1 (TRACT 1998) -
CASTLEROCKDEVELOPMENT
DATE: NOVEMBER 12, 2002
RECOMMENDATION:
It is recommended the City Council approve a contract addendum to the scope of work and
budget for the VTTM/PUD SEIR (Tract 1998).
FUNDING:
The City's rules and procedures for CEQA process provide that the costs associated with the
preparation. printing and distribution of EIRs for private projects shall be borne by the
applicant. In addition to the contract cost, the applicant is required to pay an administrative
fee of 15% of the total SEIR cost to compensate for City staff time spent in EIR completion.
Because the SEIR scope and schedule did not anticipate these technical studies, but did
provide for City and consultant contract administration, this addendum would not increase
these administrative fees.
DISCUSSION:
On March 26, 2002 the City Council approved contracts with the applicant andEIR
consultant for preparation of a Subsequent Environmental Impact Report (EIR) for the
VTTMIPUD 01-001 project. Because additional services outside of the scope of the original
consultant contract are required, the SEIR consultant (Rincon Consultants) is requesting an
add-on budget in the amount of $15,800 (Rincon requested $17,050 which included an
additional $1,250 cost for prevailing wages which was subsequenUy determined to be not
required for the requested professional services). Specifically, additional analyses are
necessary to better quantify potential impacts related to Hydrology/Water Quality and
Geological Resources in the SEIR and develop appropriate mitigation measures. Attachment
1 is a Memorandum from the consultant to the City dated November 7,2002 requesting a
contract amendment to the scope of work and budget. The applicant has been advised of
this amendment to the scope of work and budget for the SEiR and has consented and
requested that the City proceed with the proposed addendum (reference Attachment 2),
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CITY COUNCIL
NOVEMBER 12, 2002
VTTMIPUD 01-001 SEIR CONTRACT ADDENDUM
PAGE 2
ALTERNATIVES:
The following altematives are provided for Council's consideration:
- Approve the contract amendment as recommended;
- Modify the proposed addendum;
- Deny the proposed addendum;
- Provide alternative direction to staff,
Attachments:
1. Memorandum from Rincon Consultants to the City dated November 7,2002
2. Authorization to proceed signed by the applicant
ADDENDUM TO CONSULTANT SERVICES AGREEMENT
Exhibit "A" to the Consultant Services Agreement dated March 25, 2002, ("Agreed")
between Rincon Consultants, Inc., and the CITY OF ARROYO GRANDE, is hereby
supplemented as follows:
ISS OR
Slope Stability and Earth Systems Pacific
Li efaction
H drol 4000
TOTAL ADDmONAL $15,800
C T
As supplemented, the Agreement, and all of the tenns and conditions thereof, shall remain in full
force and effect.
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VITM SEIR Contract Addendum Page 1 of2
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Executed on , at Arroyo Grande, California.
CITY OF ARROYO GRANDE
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTORI
DEPUTY CITY CLERK
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APPROVED AS TO FORM:
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CONSULTANT I
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JOHN RICKENBACK, PLANNING MANAGER i
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VTIM SEIR Contract Addendum Page 2 of2
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RINCON SLD PAGE 02
11/137/2802 15:3'3 8055470'301
Rincon eo-lt""h,lnc,
1530 Monterey Street, Suite D
San l.uis Obispo, Ca!iforrd3 93401
ATTACHMENT 1 '05547 0900
FAX 547 090]
in foO r inc.ol\c.onsultants. com
www. rincanconsultants.c.om
November 6, 2002 I
I
Rob Strong \
Community Development Director I
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, California 93421
Subje(!t: Contract Amendment Request for ITM 01-001 Subsequent E1R
Dear Rob:
This letter is requesting an amendment to our existing contract to provide
environmental review services for the Subsequent EIR for the Tentative Tract 01-001
project. This amendment responds to a request by the City to provide additional detail
for key technical issues related to the project,
Specifically, we are requesting additional funds to address the following issues not
within our current scope of work:
1. Slope Sta!lilit.y and Liauefaction, For slope stability and liquefaction issues, further
study beyond the scope of the EIR is required to definitively determine whether
impacts could be mitigated to a less than significant level. The following
additional information would be needed to address these CEQA questions:
. Slope stability analysis, to be conducted by an engineering geologist, that
definitively determines whether the development as proposed is suitable
at this location, and specific engineering recommendations to ensure
suitability, if that can be achieved; and
. Liquefaction testing, per the recommendations of the April 1990 Pacific
Geoscience (now Earth Systems Pacific) study conducted for this site.
This would need to determine the genera! extent of potential liquefaction
on the site through strategic testing, and include specific
recommendations regarding what steps the project as proposed would
need to undertake to address this issue.
2. HlIdrolo'l1l. There is concern about detention capacity at the upper Games Way)
basin, and the possibility of downstream impacts at Pismo Lagoon. Further
study beyond the scope of the ElR is required to determine whether impacts
En \I i r 0 I'! 1tI e n I a J S tie n t i $ t t P I a It /J e ( t f n ,. i /I !! e r 5
--~...~-'-'- ------
-- - --
6135547139131 RINCON SLO PAGE 133
11/07/2002 15:39
r City of Arroyo Grande
Tentative Tract Map 01-001 Subsequent EIR
Psge2
could be mitigated to a less than significant level. To demonstrate the adequacy
of current detention facilities, the applicant would need a new hydraulic analysis
of the basin and its outlet structure to determine their current capacity and
hydraulic performance. The results of the analysis could be then measured
against the drainage standards that were in effect at the time of construction.
To perform the requested scope of work, we would contract with Earth Systems Pacific i
and Garing Taylor & Associates. Table 1 shows the specific costs for each issue: ,
f
;
lsaue Contractor eo.t I
SIo Stabili and L' uefaction Earth !ems P-=ific l
H dr Garin T8 01 end AnocWes
TOTAL $17,050
The specific scope of work for each of the studies has been forwarded to the Oty under
separate cover, and would be attachl1d to our existing contract, Our current contract is
for $96,058. With the contract modification, our fee would be increased to $113,108.
Thank you for your consideration, and we look forward to providing continued
assistance to the City on this important project.
Sincerely,
RINCON CONSULTANTS, INC.
c:r 2:9(6. 0 ;>
Jolm Rickenbach, AICP I
Project Manager
i n vi, a n m to n j . I S c i ~ 1'1 I ; s r .f PI. /I " I! r s E II g i " e e r !
---,.-
--.-.-
NOV 08 '02 03' 1:3PM P.2
CASTLEROCK
10 '~N J ATTACHMENT 2
November 7, 2002
Rob Strong, Director ,
Community Development Department I
,
!
City of Arroyo Grande I
I
PO Box 550
Arroyo Grande, CA 93421 -0550
Subject: VTTM 1998 I
I
I
Dear Rob: ,
- This letter is in regards to the City's dctennination that supplemental technical studies are
needed prior to completion of the Draft SEIR by the consultant (Rincon), As I understand it, the
additional studies and their related costs are as follows:
1- {"iquefaction potential and subseque[uly potential narural occurring asbestos air
quality concerns,
1. S lope stability analysis. ,
I
The total cost for both items one (l) and two (2) is; S 11,800.00, I
3. Hydrology analysis
The total cost for item three (3) is: $4,000.00.
1
Per our previous telephone conversation, there 811: no additional costs for administrative \
or related contract expenses by either the City or the consultant (Rincon).
,
We do not necessarily agree these additional studies are necessary at this time for the
completion of [he SEIR, However. we are very anxious to get to a conclusion on this pan of the
SEIR process, which should have raken only eight (8) weeks, but instead has taken almost thirty (30)
weeks. With that in mind, please consider this letter authorization to proceed with the supplemental
technical studies. Payment of$15.800.00 will be made to the CitY within the next ten (10) days,
If you have any questions or concerns, please call me at 546-8100.
Sincerely,
&2v-o~
Don 0 Ritter
~c: D~ni.. t~w: .-\",.111:. .\ollJrri. & 8uttcry
ROD STRONO IIO'~ ADDITIONAl,. ~T\JDIILS,OOC
... GJjfiI",iI, C.".,.",;on
.'1):' H~' hnk F,lrr" !;;'UL~ .. :";,111 Lui:o; Obl$:'''. C,'i!lt"r"i~, ~~:1~O' ... L'c. Nt' :-;:1O",-8a ~ iROS' 545 8100 ... F;'\:( (8051 5J9.84!;)
~---_.-
8_g_
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECT~
BY: RYAN FOSTER, ASSISTANT PLANNER~
SUBJECT: AUTHORIZATION TO REFUND APPLICATION FEES FOR WATERSHED
EDUCATION FAIR AND CREEK CLEAN.UP DAY
DATE: NOVEMBER 12, 2002
RECOMMENDATION:
It is recommended the City Council approve the request from Central Coast Salmon
Enhancement, Inc. (Attachment 1) to refund the fee for Temporary Use Permit 02-
022.
FUNDING:
A fee refund will cost the City $105.00.
DISCUSSION:
Temporary Use Permit 02-022 was issued to Central Coast Salmon Enhancement,
Inc. to conduct a watershed education fair and creek clean-up day on October 12,
2002. Central Coast Salmon Enhancement, Inc. has requested a refund for the full
amount of the Temporary Use Permit application fee, $105.00. Staff has reviewed
the request and found that the activity meets the criteria for a fee waiver adopted
by the City Council September 25, 2001.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
-Refund the fee;
-Do not refund the fee;
-Provide direction to staff.
Attachments:
1. Request for refund from applicant
".
\
---.--.-
-
CENTRAL COAST SALMoN, ENHANCEMENT,INC.
Fish for Everyone
October 15,2002 RECEIVED
Attn: Ryan Foster OCT 1 7 2002 '
Assistant Planner CITY OF ARROYO GRANDE
City Council Members COMMUNITY DEVElOPMENT DEPT, i
P.O. Box 550
Arroyo Grande, CA 93421
Dear: Council Members
. ., -,"
On October 12, 2002,Centra{ Goast Salmon ~nbanceJnc!Dtheld the Fifth AnnUal Arroyo Grande
Creek Celebratwn~ Cle!\!1Up at NeJ$o~,-S~:p,Iitt.'~~, volunt~ of all~es came out
and spent their,lnorning!ll'~. -~ tbe~tt:'-:~~t!lI:9ffive ~ers (oft!: full of .
recyclables) were fil1ed,~ite~'~ogiltg-ftOiJ:J,i:9uclieSlII1dp~ c~tO tires, a car battery,
j" ..; _,.,,{,:._.:."._.o,.,,_.; "i_l,.-",':t;." .:" ....',';>:},:t; .:,:.~_,.., ;.-;..,,> ',"0__"- ..:: ',',. ._;,' ":"''';,_~.' ',:'.;>, 'i..Ii'_;:' . ': ' . . . d ,"""':, '.'
andbott1esandCltns'.... 'ie'- ,'c.: '.' .: ." '. .
. ' "; 't -- {. ., --',' ';.. ',' "'" . . ...,....~ .
'. - -.-;-, ,'..,,.., ..,......,. , " ,
The Arroyo Gf8nde Creek Ceiebriltion& CleanUp is a community impro~ ~ Trash
and litter remo~keeps <>u,r.creeks bea~t.ifbl, is beneficial for creatures that make.pe cieek their
home, and reduces the riSkof~~ing::;'rhis event II!ises public awareness of oW'.1ocal creeks,
and gives people an opportunitytO~partofthe sQlutWIi. - '. .
-." .
In order to mid this ev~~ CoaSt ~n~'~liedfOr.a,TeaW.a..i Use
Permit with the C~ of Arroyo. Gra'nde' ,and a t'ee of$150 was paili.' .~Coast' ~n
Enhancement is rtiquestJng a reibnj:tofthispermit fee for hostbJg this coli)munitye.yent:
<<, '. ", .c-' ....;.. .'.......' . -",-",,' ',': "
. .
Central Coast Sa.JmQ'n EnbanceJnc!Dt (CCSE) is a sOIC-NoIl-profit organizat~ourtax ID is
#77-0079896 CCSEbasjJ,totalof224meJt1berfl; of~ 11UDlber165 are ftOIl1o San Luis Obispo
County and 68 ofthose~~bers areftom the Five Cities area.
More than 50"10 of the donated l\IriOuilt ftom this event goes directly to the iInprovement of the
Five Cities area. .' .' . . -
Sincerely,
~
Rena Spooner .
Project Manager
PO Box 277. Avila Beach, CA 93424
Phone: 805-473-8221' Fax: 805-473-8167 Email: Salmonfix@ao/.com
I
i
--'-'--..--.- --- ...)
a.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO.3 FOR THE RANCHO
GRANDE PARK PROJECT, PW.2002..o3
DATE: NOVEMBER 12, 2002
RECOMMENDATION:
It is recommended the City Council authorize Progress Payment No, 3 in the amount of
$73,242.42 to Herrera Engineering, Inc, for the Rancho Grande Park Project.
FUNDING:
On June 11, 2002, the City Council awarded the Rancho Grande Park Project to Herrera
Engineering, Inc, in the amount of $1,082,345.00 and authorized a contingency of
$108,235.00 to be used for unanticipated costs during the construction phase ofthe project.
The total construction budget is $1,190,580.00.
DISCUSSION:
The City received an application for Progress Payment No.3 in the amount of $81,380.47
from Herrera Engineering, Inc, for work completed from September 26 through October 25,
2002. Staff reviewed the application and determined that the amount requested is in
accordance with the quantity of work completed.
The City will withhold 10% of the requested amount ($8,138,05) in retention until the project
is completed in accordance with the plans and specifications.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve staffs recommendation;
. Do not approve staffs recommendation;
. Modify as appropriate and approve staffs recommendation; or
. Provide direction to staff.
Attachment:
Application for Progress Payment No.3
1
--.'._~ ---.. __..._n J
,
"
'.
,.
,
flIilyol'
~ C{j~ Public Works Department
Application for Progress Payment
Contract Name: Rancho Grande Park
Contract No: 2002-03
Progress Payment No: 3 ,
. ,
City Account No: 350-5512-7001 !
,
Payment Date: October 30, 2002 i
I
I
, , CGnnct Prfce ToIIb tJ c.tt.or.ri:Nll ".,.". TIUt PwftJd
No. Q tmlAIce Prfce Pet , Pet , ~ ,
1 -_ 1 Is 110,000.00 110.000.00 18.1% 58......15 1M1.2% 57,112.31 1.1% 1,153.85
2 Demolition .nd Eor1hwortc 1 Is 83.520.00 83.520.00 84.3% 70.444.82 84.3% 70,444.82 0.0% 0.00
3 Porte Enby and __ Rood 1 Is 88.982.00 98.982.00 0.0% 0.00 0.0% 0.00 0.0% 0.00
4 SIteUtiI_ lis 47,140.00 47,140.00 85.3% 30,7711.26 50.8% 23,8511.53 14.7% 8,919.73
5 Site EI_ 1 Is 170,882.00 170,882.00 0.0% 0.00 0.0% 0.00 0.0% 0.00
6 COnstruotion Improvomonts & Fumlshings 1 Is 170.000.00 170,000.00 0.0% 0.00 0.0% 0.00 0.0% 0.00
7 lnigotion 1 Is 102,587.00 102,587.00 47.7% 48,930.82 0.0% 0.00 47.7% 48,930.62
8 LandsoopIng 1 Is 149,497.00 149,497.00 0.0% 0.00 0.0% 0.00. 0.0% 0.00
AI AItemoIe1-SportsFociI_ 11. 47,298.00 47,218.00 0.0% 0.00 0.0% 0.00 0.0% 0.00
/I:J. AItemoIe2-P1aygn>undEquipment 11s 77.859.00 77,859.00 0.0% 0.00 0.0% 0.00 0.0% 0.00
P:J _Ie 3 - R_ Bulldlna 1 Is 75,000.00 75,000.00 30.0% 22 500.00 0.0% 0.00 30.0% 22.500.00
ControctToIols 1,~.......DO 23.,500.88 1.1......... 79,504.20
CII..... Orders 22140.48 17420,48 15.544,21 1878.27
EARNED TO DATE 1.104485,48 248 1. 187540.87 81.380.47
LEss: 10% RETENTION 24,892.13 18,754.09 8,138.05
PAYMENT TOTALS 224,029.20 150,788.78 73,242.42
IPAYMENT THIS APPUCATION $73,242,42 I
.'
~ 'I.,) \4- d 1-'>- ~T. ime
Con c:tor Date Contract Slart Date: 8/21102
~ Original Contract D8y0: 275
. . . Adjus1ed Contract Days: 0
~ . Adjusted Contract End Dote: 5/22103
, /IP'EI.#/'L.
P anager Date
~ I/-'-'v
pubnc W ir Date Send Pavment to:
Conetructlon Funds Control Services
Tru_'or Herrero Engineering
1330 Arnold Driv.
Suft. 242
City Manager Date Martinez, CA 94553
_._--^- ---
B.I.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CiTY ENGINEER If1
SUBJECT: CONSIDERATION OF AUTHORIZATION TO SOLICIT BIDS FOR THE
SPRUCE AND CEDAR STREETS SIDEWALK PROJECT, PW-2002-0S
DATE: NOVEMBER 12, 2002
RECOMMENDATION:
It is recommended the City Council:
A. approve the plans and specifications for the Spruce and Cedar Streets Sidewalk
Project, PW 2002-05; and,
B. authorize the Public Works Department to solicit public construction bids for the
Spruce and Cedar Streets Sidewalk Project.
FUNDING:
The Public Works Department was successful in securing $143,500 ($73,500 for Spruce
Street and $70,000 for Cedar Street) of Community Development Block Grant (CDBG)
funds for the design and construction of this project.
DISCUSSION:
The Spruce and Cedar Streets sidewalk project will construct curb, gutter and sidewalk in
front of seven properties on Spruce Street, between Poplar Street and Ash Street; and on
Cedar Street, between Spruce Street and Aspen Street. In accordance with CDBG criteria,
the project will enhance the community infrastructure in designated areas by installing
public sidewalks that are ADA accessible along Spruce Street and Cedar Streets.
CDBG funds are available to install curb, gutter and sidewalk in front of every property on
Spruce and Cedar Streets, The plans and specifications include bid additives to allow the
City to add three additional properties to the construction contract, one-by-one, if the bids
come in below the engineer's estimate. In addition, the Public Works Department has
applied for 2003 CDBG funds to install curb, gutter and sidewalk in front of the properties
that do not receive these improvements as part of this project.
The contract time for this project is estimated at 45 calendar days. Work is expected to
begin at the end of December 2002 and be completed in February 2003, as described in
the attached project schedule.
---
CITY COUNCIL
CONSIDERATION OF AUTHORIZATION TO SOLICIT BIDS FOR THE
SPRUCE AND CEDAR STREETS SIDEWALK PROJECT, PW 2002-05
NOVEMBER 12, 2002
PAGE 2
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve staff's recommendations;
. Do not approve staff's recommendations;
. Modify as appropriate and approve staff's recommendations; or
. Provide direction to staff.
Attachment:
1. Project Schedule
I
I
jep:232.56411232.5646\Council Memo - Solicit Bids.wpd
-- -.-..-- -------
uty o/Arroyo qra~
Tentative Project Schedule
For
Spruce and Cedar Streets Sidewalks I
(City Project No. PW-2002-05)
Authorization to Solicit Bi4s (at City Council meeting) ....,...."...."... November 12.2002
I" Notice to Bidders. . . . . . . . . . . . . . . , , . . . . , . , . . , . , . . . , , . . . . , . , . . . , November 15, 2002
2nd Notice to Bidders (min 5 days between publications) . , , . . . . , , , . . . , . , . . . , , November 22, 2002
I
Pre-Bid Job Walk (Tuesday. 2:00 p.m. at City Council Chambers) ..".,...".., November 26, 2002
Bid Opening (Tuesday, 4:00 p.m. City Council Chamber) . . , . . , , . . ,. . . . . . . , . . . . December 3, 2002
Award of Bid (at City Council meeting). . . . . . . . . , . . . . , , . . . . , . . . . . . , . . . . , December 10,2002
Notice of Award, , . . . . . . , . . . . . , , . . . . . , . . . . , , , . . . , . , . , . , , , . . . , . . . December 11,2002
Notice to Proceed ..".....,.,...."..,.,....""...."....,',.. December 23, 2002
Construction Start Date ....,.,....,.,..,.,....""..,.".....,... December 30, 2002
Contract Completion (45 calendar days) . . . , . , , . . , , , . . . . . , , . . . . , . . . . . , February 12,2003
,
,
-~ - - __m .. ___ __...--J
8..1.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: CONSIDERATiON OF PROGRESS PAYMENT NO.5 (FINAL) FOR THE
OAK PARK BOULEVARD WIDENING, PROJECT NO. PW-2000-G1
DATE: NOVEMBER 12, 2002
RECOMMENDATION: I
It is recommended the City Council:
I
1
1
A. authorize Progress Payment No, 5 in the amount of $31,768,15 to Souza
Construction, Inc. for the Oak Park Boulevard Widening project;
B. direct staff to file a Notice of Completion; and,
C. authorize release of the retention of $22,175.86, thirty-five (35) days after the
Notice of Completion has been recorded, if no liens have been filed.
FUNDING:
On January 8, 2002, the City Council awarded the Oak Park Boulevard Widening
project to Souza Construction, Inc. in the amount of $192,904 and authorized a
contingency of $23,000 to be used for unanticipated costs during the construction
phase, The available construction funds totalled $215,904, During the course of
construction, additional funds were received to cover unforeseen costs related to the
City of Grover Beach's water line, The City of Grover Beach contributed $6,875 and the
project designer, John Wallace & Associates, contributed $2,500. The revised total
available construction amount is $225,279.
DISCUSSION:
The City received an application for Progress Payment No, 5 in the amount of
$35,297.94 from Souza Construction, Inc, for work completed between May 1 and
October 30, 2002, Staff reviewed the application and determined that the amount
requested is in conformance with the quantity of work completed. The City will withhold
10% of the requested amount ($3,529,79) in retention until the project is completed in
accordance with the project specifications, Subject to final cost accounting, the project
cost is approximately $3,221.19 less than the revised construction budget.
Staff is recommending the release of the 10% retention ($22,175.86) to Souza
Construction, Inc. thirty-five (35) days after the Notice of Completion has been recorded,
if no liens are filed.
---- -- --~
CITY COUNCIL
CONSIDERATION OF PROGRESS PAYMENT AND NOTiCE OF COMPLETION
OAK PARK BLVD. WIDENING PROJECT, PW-2000-G1
PAGE 2
AL TERNA TIVES:
The following alternatives are presented for the Council's consideration:
- Approve staffs recommendation:
- Do not approve staffs recommendation;
- Modify as appropriate and approve staffs recommendation: or
- Provide direction to staff.
Attachments:
Application for Progress Payment No.5 (Final)
Notice of Completion
,
,
..J
~~o/
~rl~ Public Works Department
Conbact Name: Oak Park Boulevard Street Widenin.g In:provtm.."7Its
Contract No: PW-OO-OI
Progress Payment No: Final (5)
Amount Due: 3S1J-5609.7001- $ 31,768.15
For Work Completed: 10,I3q.1)2
Paymel,tt Due Date: 11/31/Z002
City Council Date: 11/11;02
Bid EstImote -- .........
.... Unit unn ""
- DescrlDtlon "'" Un. Pr1c:o Amount "",I Pr1c:o Amount ClIvi - Com.
GENERAL REQUIREMENTS
1 ....!o1<>b!IzaUon --1. -~- 1-t-i~DC! I".......L.582.DC! , 1.- ~!!.Q. L. 7.582.00 1 t- .M!2-...!!!l _."'0""
- -- "
2 TraflicControl 1 LS ~ 9.&'\0.00 L "'0.DC! 1 9110.00 S "'O.DC! 1 8 810.00 1DC!"
-~s;;.;;;'. -... - ~_....- .-. I. -;;;;:-00 .. .20.~ I.
3 , LS 1 920.00 . 020.00 , . 020.00 ""'"
WATER SYSTEM IMPROVEMENTS
__4. 1 Re.....EJdo....W....~ 1 . I EA I. ....001. .48110.00' S I. ....00 I S 488O;0015'IS . 880.00 ~
5 I RIW'IIar.aA'eIofwlnant& HetT,n' T 1 T EA 1,,,...00 T. .,..~,-;-.- 31....110 1 . 3185.001 111 3185.00 ;t;;;;Z
SURFACE 'MPROVEMENTS WITHIN PUBUC RIW' ,
.! . 9Jas! II ~ate Base 200 CY $_ 187.11 e 33 0422.00 200 . 181.11 . 33422.00' :Il1O I "<122.00 "",""
_?- -~.!!~~_._--~_. 17. TON s. p.OO I 11 720.M 221.4 I 87.00 s _.~835.f1I",... . ~.K ...1QC!~
---'-- ..._~.M..and Gutter _ ,_,__~",__,____ 802 LF I. . 28.00 L 1.,852.00 628 . 28.00 I 13.721.00 S2t S _ 13728.00 too%
._~- ~o!'!.'!!.~~~~!J!1!eI~_____._ __L LS .1._~.OO I. 4681.00 1 .- 488&.00 I ~ .888.00 _'. }- ~~.OO 100%
_j~L _~-'!!~.I''''p.Q.Retum_ 1 SF .I; 891.00 ! "'.00 1 . 891.00 S 881.00 1 881.OQ., _--L~_
..1.'.._. ~~=u~~...=:==== ~rS SF f 4,1!!J i~ 12.198.00 2008 . 4." I .!I'M.44- 2000 I. __ 'I,1.~,48 100%
.1~._ 1 EA $ 2.800~Q9.. L 2.800.00 1 I 2800.00 S. _ _~800.00 1 . 2 100.00 100"lL.
,---1!..- __'2'~J:~r!y~y~[lI!.. 1 EA. ~. 1.155.00. L. 1.155.09 1 . t..155.00 f-_J,![I!I.OO 1 ~ --.!.. ~55.0(t _-..!~--
~.4__. . .1.~o,~Drlv8wavRa!!!ll~_.__ ____._..- . ~- $ 1.35q,!!.Q. _I... _~..!.SO.OO 5 .. .,...:00 5 , 5750.00 _1~_
5 750.00 S -~~~
.1~._ . ..2!'.~~~.-L.__ L _EA :L,.6S2.00 ~ 1 582.00 , . 1 552.00 S .1.512.00 1 100%
.. -..- -~~
t-18.__~ ._~~.~Ram. _... 1 EA .. 1 ....00 1 .. t 844.00 ~ ._. 1,~~ .t- .!.. 1 ....00
-.-.. 1 &M.OD
._..17. I- .~~ D!I...atian__.~__. 1 LS t: 2000.00 }.. .000.00 1 . 2000.00 S 2000.00 ! s--. 2,0!!0,<!9 _'00%__
- .-
15 .Curbl'a~~) . 13 LF I 22.00 ~ . 22.Q() t.-. 288.00 l' I 288.00 109%
no. . 2811.00
_ 19_ RekXate Trafftc ~ns 1 LS ! .,7.00 ~.. 817.00 , . 817.00 817.00 1 . 817.00 100""_
20 I--.~Ex-';;;;;;;-"';-";"--;;; . 4 EA . ...- 1 052.00 5 . 283.00 S 1.571tOO 5 I 1.07&.00 ""'"
.00
PRlVATE PROPE'RTY IMPROVEMENTS
21 ReIocIIe .~~.Yalve and/or 5I:rinkJer 3 EA i 373.00 $ 1119.00 3 . 373.00 S 1118.00 3 . 1118.00 100%
0---..- . I ..L .. I I
. -~-- ...rPVC.~~ 54 LF _.!'~ 378.00 54 7.00 37tOO ... 378.~ .100~L
23 -~......~.. 1808 SF . 5.25 S e"92.00 2044 . 5.25 S ~731.00 2044 . 10.7t~ 1!1!1JL
..~!..- ._~n-KInd As~. ~ PWtunaArea {r\ 2562 SF I 2.20 .. 693&.40 2S52 . 2.20 S 5838..-0 2S52 I 5......0 100~.
25.. __ Concrete Reta~_WaU 12 SF , ....00 , 552.00 12 I ....00 I 552.00 12 , 582.00 100%
.. S . . S
--'L 8" Concrete Cwb Planter 100 LF ".05 2 808.00 100 ...... S 2808-.00 '00 2.800.00 -+~
27 Remove ~dottInti Trees 3 o. s. 1 053.00 .. 3 151.00 2 .- 1 053.00 I 2.'00.00 2 I .'00.00 .
UNDERGROUND UTIUTY WlPROVEMENTS
2a I Install UrvWnround 'M>>v Fac.... 1 LS I I "''''''.00 Is' "'360.ociT 1 T. ... 360.00 1 I ..........00' 1 II "_.00 I 1_
PRE-BlD CONTRACT AMENDMENT
28 1 Cut waS 1 430.80 r.' -....eo T , r. 430.80 I S 1 430. 100%
SUBTOTAL (BASE BID) . T$ '82._' IS 111.711.21. IS '".711.28 I 100'%
CONTRACT CHANGE ORDERS
.. .~I:r !,!"""""'<!!"_... ancI.~Ioc.-,'.constM:Uan 1 LS .- 1 22!!M.00 II 22.....00 , ,I I 22 AM.OO I 100%
.:.. d.:;:=:':'~~::~~'R~- . 1 LS ~"Ie__ ~Ie__
1 LS 1 I, 7 798.52 7 . 1 t:7Ne.52. 100%
SUBTOTAL (CCO) S . 1. 30'*'52 100%
TOTAL CONSTRUCTION S 182._00 S 222,1157.111 S 222,OST .11 100%
Oak Park Boulevard Street Widening lmp1'f1Vemenls Final Progress Payment (No.5)
Contract No.PW..()()-()1 City Coun<il Vate: 11/12,m
~!sk- Pay to Date $ 222.067.81
......- $ 22,205.78
PnMous Paymeru $ 168,083.88
I
FInal PrOg..... Payment (No, 5) $ 31,768.15
ll,oCl/I1_
Da"
Contract Start Date: a-FfJb.02
J/-(",O"V' 0r\I1naI ConIract _ Days: 90
AdlUIted Contract CaMnd8r Davs: 260
Don nok),P.E. Date AdJ_ Conlrlct End Dole: 25-Oct42
City Engineer, City 01
Steve Adams Date
City ....nager, City 01_ G<ancIe
Send PaVlntlnt to:
Souza CQnscructjon, Inc.
P.O. Box 3903
San Luis ObispO, CA 93403-3903
(806) 546-8288
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RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
P.O. BOX 550
ARROYQ GRANDE. CA 93421
NOTICE OF COMWLETION
NOTICE IS HEREBY GIVEN THAT:
I. The undersigned is owner or agen1 of oWner of the interest or estate stated below the property hereinafter describe.
2. The FULL NAME of the OWNER is: The City of Arrovo Grande
3. The FULL ADDRESS of the OWNER is: 214 East Branch Street, Arrovo Grande. Califomia 93421
4. The NATURE OF THE INTEREST or ESTATE of the Wldersigned is: in fee
S. THE FULL NAME and FULL ADDRESS of ALL PERSONS. if any. who hold such interest or estate with the undersigned as JOINT
TENANTS or as TENANTS IN. COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the Wldersigned if the property was transferred
subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
9. The street address of said property is: None
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, COWlty of San Luis Obispo. State of
California. and is described as follows:
Oak Park Blvd. Widenln!! Prolect. PW 2000-01
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of peljlB'Y under the laws of the State of California that! am the
Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice. that I know and
tmderstand the contents thereof, and the facts stated therein are true and COITeCt.
,.,o!
Don Spagnolo, PE, Director of Public Works/City Engineer
November 13, 2002, Arroyo Grande, California
-- END OF DOCUMENT -- i
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9.a.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GiVEN that a Public Hearing will be held by the City Council of the
City of Arroyo Grande to consider the following item: ARROYO GRANDE UNDERGROUND
UTILITY DISTRICT NO.7 - EAST GRAND AVENUE FROM ELM STREET TO OAK
PARK BLVD.
Applicant: City of Arroyo Grande
Proposal: The City Council will consider whether the public necessity,
health, safety or welfare requires the removal of poles. overhead
wires and associated overhead structures and the underground
installation of wires, and facilities for supplying electric, cable
television, communications, or similar associated service in the
District.
Location: East Grand Avenue - from Elm Street to Oak Park Boulevard
Representative: Don Spagnolo, Director of Public Works /City Engineer
Any person affected or concerned about the proposal may submit written comments to the
Public Works Department before the City Council hearing, or appear and be heard in
support of or opposition to the proposal at the time of the hearing.
Information relating to this proposal is available at the Public Works Department, located at
208 E. Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5440 during
normal business hours (8:00 a,m. to 5:00 p.m,), The proposal will be available for public
inspection at the above address.
IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU
OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN
CORRESPONDENCE DELIVERED TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.
FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE GROUNDS FOR ANY
COURT TO INVALIDATE THE ACTION OF THE LEGISLATIVE BODY FOR WHICH THE NOTICE WAS
GIVEN.
Date and Time of Hearing: Tuesday, November 12, 2002, 7:00 p.m.
Place of Hearing: Arroyo Grande City Council Chambers,
215 East Branch Street
~I)}d~ Arroyo Grande, CA 93420
-
Kelly tmor
Director of Administrative Services/Deputy City Clerk
Publish H, Friday, October 25, 2002
____'_n ---,..,-..'.-..----
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MEMORANDUM
TO: CiTY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER &
SUBJECT: CONSIDERATiON TO ESTABLISH UNDERGROUND UTILITY DISTRiCT
NO.7 FOR EAST GRAND AVENUE BETWEEN ELM STREET AND OAK
PARK BOULEVARD
DATE: NOVEMBER 12, 2002
RECOMMENDATION:
It is recommended the City Council continue the public hearing to a future date uncertain.
FUNDING:
The estimated cost to underground East Grand Avenue overhead utilities between Elm
Street and Oak Park Boulevard is $590,000. Funding is available from the following
sources:
. The California Public Utility Commission (CPUC) - Rule 20A undergrounding
allocation to the City is approximately $93,000 per year, The City is allowed to
borrow against future allocations for a three-year period.
. The City's present CPUC - Rule 20A account balance is $63,895,
. The County of San Luis Obispo has made available $250,000 of their Rule 20A
allocations towards Utility District No.7.
DISCUSSION:
Staff is in the process of preparing documentation to establish Utility District No.7, located
on East Grand Avenue between Elm Street and Oak Park Boulevard. Establishment of a
utility district includes determining the limits of construction, preparation of legal
descriptions, notification of affected businesses, preparation of a Council resolution, and
design coordination with all affected utilities.
Due to time constraints and scheduling coordination, additional time is necessary to
complete the requirements. Once finished, this will be presented to the Council for its
consideration. Upon direction by the Council to form Utility District No.7, staff will contact
the utility companies to design, schedule, and perform the underground conversion,
___n___ u--'
CITY COUNCIL
CONSIDERATION TO ESTABLISH UNDERGROUND UTILITY DISTRICT 7
NOVEMBER 12, 2002
PAGE 2
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve staff's recommendation:
. Do not approve staff's recommendation;
. Modify as appropriate and approve staff's recommendation: or
. Provide direction to staff,
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9.b.
CITY OF ARROYO GRANDE
CITY COUNCiL MEETING
NOTICE OF PUBLIC HEARiNG
NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a
Public Hearing on the following project:
CASE NO. Development Code Amendment 02-003
APPLICANT: Marianna McClanahan, Gordon F, Dixson Trust
LOCATION: 817 East Cherry Ave
PROPOSAL: Rezone the parcel located at 817 East Cherry Ave from
General Agriculture (AG) to Agricultural Preserve (A 1)
ENVIRONMENTAL
DETERMINATION: Categorically Exempt per Section 15317 of the CEQA
Guidelines
REPRESENTATIVE: Same as applicant
Any person affected or concemed by this application may submit written comments to the
Community Development Department before the City Council hearing, or appear and be
heard in support of or opposition to the project and the environmental impacts at the time
of hearing, Any person interested in the proposal can contact the Community
Development Department at 214 E. Branch Street, Arroyo Grande, California, during
normal business hours (8:00 A.M. to 5:00 P,M.).
If you challenge an item in court, you may be limited to raising only those issues you or
someone else raised at the Public Hearing described in this notice, or in written
correspondence delivered to the City Council at, or prior to, the public hearing,
Failure of any person to receive the notice shall not constitute grounds for any court to
invalidate the action of the legislative body for which the notice was given.
DATE, TIME AND PLACE OF HEARING: Tuesday, Noyember 12, 2002 at 7:00 p.m.
Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, California 93420
~,~
Kelly etm e, Director of Administrative Servicesl
Deputy City Clerk
Publish 1T, Friday, October 25,2002
~_..._---- "- --- ------- ____.u
MEMORANDUM
TO: CITY COUNCIL ~
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR
BY: RYAN FOSTER, ASSIST ANT PLANNER
SUBJECT: PROPOSED ORDINANCE AMENDING THE ZONING MAP OF ARROYO
GRANDE FROM GENERAL AGRICULTURE (AG) TO AGRICULTURAL
PRESERVE (API FOR A 3.42-ACRE PARCEL LOCATED AT 871 EAST
CHERRY A VENUE; DEVELOPMENT CODE AMENDMENT 02-003
DATE: NOVEMBER 12, 2002
RECOMMENDATION:
It is recommended the City Council introduce for first reading by title only the
attached Ordinance amending the Zoning Map of Arroyo Grande from General
Agriculture (AG) to Agricultural Preserve (AP) for a 3.42-acre parcel located at 871
East Cherry Avenue.
FUNDING:
No fiscal impact.
DISCUSSION:
Proiect DescriDtion
The applicant has submitted a Development Code Amendment application to rezone
the parcel located at 871 East Cherry Avenue (APN 007-711-007) from General
Agricultural (AG) to Agricultural Preserve (AP). The parcel is not currently under
the Williamson Act; however, it and the adjoining parcel located at 769 Branch Mill
Road (APN 007-711-0031. are covered by a Deed of Agricultural Conservation
Easement (Attachment 1). The adjoining Branch Mill Road parcel is currently zoned
Agricultural Preserve (AP) and is under Williamson Act contract.
Plannina Commission
The Planning Commission considered this project on October 15. 2002 and
unanimously recommended that the City Council adopt a resolution approving
Development Code Amendment 02-003 (Attachment 2).
Farmland Securitv Zone Proaram
This program, often referred to as the uSuper Williamson Actu. allows property
owners to enter into 20-year contracts that prohibit urban development in
exchange for a property tax assessment that is based on use value rather than
.-
CITY COUNCIL
DEVELOPMENT CODE AMENDMENT 02-003
NOVEMBER 12, 2002
PAGE 2 OF 4
market value. Contracts are automatically extended annually unless terminated
through cancellation or non-renewal. The applicant has proposed to amend an
existing Williamson Act Contract currently covering the adjacent parcel located at
769 Branch Mill Road (APN 007-711-0031 to include both it and APN 077-711-007
under a NSuper Williamson Act" contract.
Based on discussions with the California Department of Conservation, it is their
opinion that the Farmland Security Zone Program applies only to agricultural
properties that are at least 20 acres in size and located in the unincorporated areas
of the County.
DeveloDment Code Reauirements
Section 16.28.020(BI states that the following conditions shall exist to qualify for
an agricultural preserve contract: ,
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. The agricultural use is consistent with the general plan. The Land Use I
Element of the General Plan designates the parcel as Agriculture fAG).
. The existing uses conform to the Agricultural Preserve (API District. The
parcel is used primarily for field crops, which is a permitted use in the AP
district.
. The property has been under agricultural production for a period of five years
prior to the date of application for the contract. The parcel has been farmed
on a cash lease basis for substantially longer than five years.
. The property shall consist of no less than ten (101 acres under single
ownership or joint ownership. The parcel located at 871 East Cherry is 3,42
acres in size. If necessary, the lot area could be adjusted to either 10 or 20
acres minimum with the adjoining parcel under the same ownership.
. Minimum contract length is ten (10) years. Requests from property owners
for the establishment of an agricultural preserve may be considered at the
same time as the petition for a zoning district amendment to the Agricultural
Preserve (API District. The applicant proposed the Farmland Security Zone
Program, which carries a term of 20 years, and has already contracted for
permanent farmland preservation with the American Farmland Trust,
While the parcel size of the subject property is legally nonforming to both the
General Agricultural and Agricultural Preserve districts, the combination of the
two parcels could be reconfigured to comply to either 10-acre or 20-acre
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CITY COUNCIL
DEVELOPMENT CODE AMENDMENT 02-003
NOVEMBER 12, 2002
PAGE 3 OF 4
minimums. This would enable both parcels to qualify for Williamson Act
contracts.
In any event, staff recommends the AP zone because these properties are
committed to conservation easements regardless of whether they also qualify
and participate under Williamson Act contracts.
Reauired Findincs
Section 16. 16.040(E) states that the following findings must be made in an
affirmative manner in order to approve a Development Code Amendment:
1. The proposed change of zone is consistent with the goals, objectives,
policies and programs of the general plan, and is necessary and desirable to
implement the provisions of the general. plan. The proposed zone change will
satisfy Objective Ag3 of the Agriculture, Open Space & Conservation
Element of the General Plan, which states "Current acreage of agricultural
uses within Arroyo Grande's area of concern shall be maintained".
2. The proposed change of zone will not adversely affect the public health,
safety, and welfare or result in an illogical land use pattern. The existing
zone and proposed zone are both agricultural in nature, and will not
adversely affect the public health, safety, and welfare or result in an illogical
land use pattern.
3. The proposed change of zone is consistent with the purpose and intent of
the City's Development Code. The proposed change of zone satisfies
Section 16.28.020(8) of the Development Code, which states "The primary
purpose of the AP district is to provide for and protect lands for which
Williamson Act contracts have been or should be signed. " I
4. The potential environmental impacts of the proposed change of zone are
insignificant, or there are overriding considerations that outweigh the
potential impacts. The proposed change of zone will preserve the property
as agricultural land, and will have no potential environmental impacts.
ENVIRONMENTAL ASSESSMENT:
Staff has reviewed the project in compliance with the California Environmental
Quality Act (CEQA) and the CECA Guidelines and has determined that the project
is Categorically Exempt per Section 15317 of the Guidelines.
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CITY COUNCIL
DEVELOPMENT CODE AMENDMENT 02-003
NOVEMBER 12, 2002
PAGE 4 OF 4
AL TERNA TIVES:
- Introduce the attached Ordinance;
- Modify and introduce the attached Ordinance;
- Do not introduce the attached Ordinance;
- Provide direction to staff
Attachments:
Ordinance approving Development Code Amendment 02-003 and amending the
Zoning Map of Arroyo Grande
Exhibit U A" Proposed Zoning Map amendment
1. Letter from Applicant
2. Minutes from October 15, 2002 Planning Commission meeting I
-.
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AMENDING THE ZONING MAP
OF ARROYO GRANDE; DEVELOPMENT CODE
AMENDMENT 02- 003, APPLIED FOR BY THE GORDON
F. DIXSON TRUST
WHEREAS, the City of Arroyo Grande Zoning Map indicates that the 3.42-acre parcel
identified in the attached Exhibit "A", located at 871 East Cherry Avenue, is located in the
General Agriculture (AG) zoning district; and
WHEREAS, the applicant, Gordon F. Dixson Trust, has filed an application for
Development Code Amendment 02-003 to amend the Zoning Map and designate the
project parcel as Agricultural Preserve (AP); and
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WHEREAS, adoption of the proposed zoning designation would establish land use,
development and design standards for the above described area; and
WHEREAS, the Planning Commission of the City of Arroyo Grande has reviewed
Development Code Amendment 02-003 at a duly noticed pUblic hearing on October 15, I
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2002, in accordance with the Development Code of the City of Arroyo Grande at which I
time all interested persons were given the opportunity to be heard; and ,
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WHEREAS, the City Council of the City of Arroyo Grande has considered Development i
Code Amendment 02-003 at a duly. noticed public hearing on November 12, 2002, in I
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accordance with the Development Code of the City of Arroyo Grande at which time all I
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interested persons were given the opportunity to be heard; and r
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WHEREAS, the City Council has reviewed and considered the information and public I
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testimony presented at the public hearings, staff reports, and aU other information and I
,
,
documents that are part of the public record; and !
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WHEREAS, the City Council finds, after due study, deliberation and public hearing, the I
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following circumstances exist: I
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A. The proposed zone change will satisfy Objective Ag3 of the Agriculture, i
Open Space & Conservation Element of the General Plan, which states I
uCurrent acreage of agricultural uses within Arroyo Grande's area of concern
shall be maintainedu. I
B. The existing zone and proposed zone are both agricultural in nature, and will I
not adversely affect the public health, safety, and welfare or result in an
illogical land use pattern.
C. The proposed change of zone satisfies Section 16.28.020(B) of the
Development Code, which states uThe primary purpose of the AP district is
ORDINANCE NO.
PAGE 2
to provide for and protect lands for which Williamson Act contracts have f
been or should be signed. n i
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D. The proposed change of zone will preserve the property as agricultural land, I
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and will have no potential environmental impacts.
NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Arroyo
Grande, Califomia hereby adopts Development Code Amendment 02-003 amending a
portion of the Zoning Map as follows:
SECTION 1: The above recitals and findings are true and correct. t
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SECTION 2: Development Code Section 16,24.020 is hereby amended as shown in I
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Exhibit "A" attached hereto and incorporated herein by reference. ,
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SECTION 3: If any section, subsection, subdivision, paragraph, sentence, or clause of ,
this Ordinance or any part thereof is for any reason held to be unlawful. such decision I
shall not affect the validity of the remaining portion of this Ordinance or any part thereof,
The City Council hereby declares that it would have passed each section, subsection,
subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that anyone
or more section, subsection, subdivision, paragraph, sentence, or clause be declared
unconstitutional. i
SECTION 4: Upon adoption of this Ordinance, the Director of Administrative Services
shall file a Notice of Determination. I
SECTION 5: A summary of this Ordinance shall be published in a newspaper published
I
and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council
meeting at which the proposed Ordinance is to be adopted. A certified copy of the full
text of the proposed Ordinance shall be posted in the office of the Director of
Administrative Services/Deputy City Clerk. Within fifteen (15) days after adoption of the
Ordinance, the summary with the names of those City Council members voting for and
against the Ordinance shall be published again. and the Director of Administrative I
Services/Deputy City Clerk shall post a certified copy of the full text of such adopted
Ordinance.
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SECTION 6: This Ordinance shall take effect thirty (30) days after its adoption. I
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ORDINANCE NO.
PAGE 3
On motion by Council Member , seconded by Council Member ,
and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this 1 i" day of November 2002.
-~-_.__.._--
ORDINANCE NO.
PAGE 4
MICHAEL A. LADY, MAYOR
ATTEST:
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KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI I
DEPUTY CITY CLERK !
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER .
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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Molly McClanahan ATTACHMENT 1
617 West Malvern Avenue
Fullerton, CA 92832
SEP 0 4 2002
August 30, 2002 CITY OF ARROYO GRANDE
COMMUNITY DEVELOPMENT DEPT.
Arroyo Grande Planning Commission
Arroyo Grande City Council
City of Arroyo Grande, CA 93421
ATTN: Rob Strong, Community Development Director
SUBJECT: Application for Zone. Change from AG to AP for
APN 007-711-007 and Farmland Security Zone Program
Application for Gordon F. Dixson Trust A~gicu1tural
Properties
Please review this application for the rezoning of APN 007-711-007,
871 East Cherry Avenue, Arroyo Grande, CA 93420, from AG to AP,
and schedu1~ for public hearings before the Planning Commission
and City Council. ,', !
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We are also requesting that the 871 E. Cherry Avenue and the 769
Branch Mill Road (APM 007-711-003) parcels be considered for the
Farmland Security Zone Program (SB 649). The two parcels are
contiguous and are within the City of Arroyo Grande. They are
both owned by the Gordon F. Dixson Trust. Both parcels are covered
by a Deed of Agricultural Conservation Easement, which was recorded
in the office of Clerk/Recorder, San Luis Obispo County on August
3, 2001.
The farm at 769 Branch Mill Road has been under the Williamson Act
since 1976. The 8'll E. Cherry Avenue property is not currently
under the Williamson Act. We propose to place both parcels in the
Farmland Security Zone Program (Super Williamson) through an amended
contract.
We also respectfully request by City Council authorization, a waiver
of application fees for necessary rezoning, since this woul~rovide
an important incentive for agricultural preservation.
Thank you for your consideration.
Sincerely,
~tfi7~/~-~
Marianna McClanahan, Co-Trustee
Gordon F. Dixson Trust
617 W. MalvernhAvenue
Ful1erton,'CA 92832
('ll4) 526-6559
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ATTACHMENT 2
PUBLIC HEARING - DEVELOPMENT CODE AMENDMENT CASE NO. 02.003;
APPLICANT - MARIANNA McCLANAHAN/GORDEN F. DIXSON TRUST; LOCATION
- 817 EAST CHERRY AVE. Staff report prepared by Ryan Foster, Assistant Planner,
Mr, Strong presented the staff report stating that the applicant wished to rezone the
parcel located at 871 East Cherry Ave from General Agriculture (AG) to Agricultural
Preserve (AP), This 4-acre parcel is not currently under the Williamson Act; however
the applicant proposes to place this parcel and the adjoining parcel (38-acres) located
at 769 Branch Mill Road, which is currently zoned AP and is under the Williamson Act,
into the Farmland Security Zone Program through an amended contract. The larger
parcel under the Williamson Act is unique in the City. Whether the City is empowered
by the State to create Farmland Security Zone contracts within the City limits is not clear
and further clarification is being sought from the Department of Conservation.
Designation of the smaller property is complicated because the parcel size under
Williamson Act is a 10-acre minimum, A lot line adjustment or merger with the larger
parcel may be required to obtain a contract accepted by the State, 1
Commissioner Brown asked if the smaller parcel could be rezoned to Ag Preserve and if
the Williamson Act or Farmland Security Zone contract could be dealt with later?
Mr. Strong replied that is what staff is recommending at this time.
Commissioner Fowler asked for clarification regarding the Williamson Act Farmland
Security zones because she had read conflicting information. Mr. Strong replied that
the Williamson Act does require that the City/County indicate a contiguous area that is
100-acres in size in which properties of 10 acres or larger can seek individual contracts.
Commissioner Fowler then asked if the City could clarify the zoning before charging the
applicant fees to go forward, Mr. Strong said he would return to the Commission and
Council and request refund of fees to the applicant if the City finds it cannot legally
utilize the Farmland Security Zone contracts.
Commissioner Keen asked if once the contract is ended could the property owner return
and request rezone? Mr, Strong said they could, but it would be a Development Code
Amendment rezone.
Commissioner Guthrie asked for clarification on AG and AP. Mr. Strong gave
clarification and explained that the Dixson Trust had entered into a perpetual agricultural
conservation agreement with the American Farmland Trust, but also requested City
approval of contracts pursuant to State law.
PUBLIC HEARING OPENED
Marianne McClannahan, 617 Melboume, Fullerton, representative, stated that the farm
was purchased by her grandfather in 1909 and that it had been under the Williamson
Act since the mid 1960's. The family wanted to preserve the farmland and she would
like the Commission to recommend the change in zone from AG to AP for the 4-acre
parcel and that Condition No.4 be deleted pending verification of the parcel size under
the Williamson Act and/or Farmland Security Zone,
Dennis Fuller, neighbor, stated that he was in support of this application, but has
reservations and questions on easement issues and would like some clarification. He
also has concern regarding drainage, noise and dust that could become a nuisance.
Commissioner Guthrie asked if the change in zone would cause an increase or
decrease in activity? Mr. Strong said the Ag Preserve would not restrict the operations
of the Dixson Trust on either of the parcels or increase the operations.
Commissioner Guthrie then suggested that the zoning conversion be approved (striking I
Condition No.4) and not set a precedence to require a certain size of agricultural land
at this time in case the tax incentives do not work out.
Commission Keen agreed with Commissioner Guthrie.
Commissioner Fowler said farmland conservation should be encouraged in any way
that it can be by the City.
Commissioner Brown agreed with striking Condition No. 4 and said he believed the
Dixson Trust was showing great vision and he hoped these actions would provide a
guide to others in the City,
Chair Costello said he concurred with the other Commissioners and said that it is a goal
of the City to preserve as much agricultural land as possible.
Mr. Strong then clarified the allowed uses and differences between AG and AP zones.
Commissioner Brown made a motion, seconded by Commissioner Fowter, approving
Development Code Amendment 02-003, deleting Special Condition No.4, and
adopting:
RESOLUTION 02-1854
A RESOLUTION OF THE CITY OF ARROYO GRANDE PLANNING
COMMISSION RECOMMENDING THAT THE CITY COUNCIL
APPROVE DEVELOPMENT CODE AMENDMENT 02..(J03 AND ENTER
INTO A FARMLAND SECURITY ZONE CONTRACT WITH THE
GORDEN F. DIXSON TRUST COVERING APN 007-711..(J03 AND APN
007-711..(J07
AYES: Commissioners Brown, Fowler, Guthrie, Keen and Chair Costello
NOES: None
ABSENT: None
The foregoing resolution was adopted on this 15th day of October 2002 i
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10.8.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTO~S::
SUBJECT: CONSIDERATION OF APPLICATION TO LAFCO FOR OUTSIDE SERVICE
. CONTRACTUAL AGREEMENT APPROVALS (WATER SERVICE TO
MOBILE HOME PARKS IN SPHERE OF INFLUENCE AT HALCYON ROAD)
DATE: NOVEMBER 12, 2002
RECOMMENDATION:
It is recommended the City Council approve the LAFCO Application for Contractural
Agreement Approval for the Double 'J' Mobile Estates, Grande Mobile Manor, and
Ken-Mar Gardens.
FUNDING:
Initially, the City must pay a $3,500 application fee to LAFCO, which will be
reimbursed by the two or three mobile home parks that request water seryice. Other
connection charges and user fees are to be paid by the individual mobile home park
owners and/or residents after the contract agreements are approved by the City
Council.
DISCUSSION:
On August 27 and October 8, 2002 the City Council received and considered
requests for water seryice from two of the three mobile home parks located on
Halcyon Road near the southern City limits. The City Council directed staff to take all
steps necessary to enable City water service as soon as possible to the owners and
residents of the Double 'J' Mobile Estates and Grande Mobile Manor mobile home
parks. In discussion with LAFCO regarding Outside Service Agreements, it has been
determined that the City may request inclusion of the Ken-Mar Gardens Mobile Home
Park in case they request City water service in the future. LAFCO supports this
course of action. Although Ken-Mar Gardens has not requested City water seryice,
this property is located at the south end of the other two mobile home parks currently
requesting City water service and is also within the City's Sphere of Influence.
LAFCO approval does not commit either the City or the property owners or residents
to future City water services. It is, however, a condition precedent to any future City
water service to that property.
----------~~--_.-.-
Attached is a draft application to LAFCO for all three mobile home parks to authorize
separate contractual agreements with each of the three property owners. After
LAFCO approval, the Public Works Department will submit the two contracts with the
mobile home park owners (Double 'J' Mobile Estates and Grande Mobile Manor) for
City Council consideration.
The Uwater wheelingU service to Canyon Crest is outside the City's SOl and is being
requested by Oceano CSD - the agency providing the water. LAFCO has indicated
they will deny this request unless the Canyon Crest subdivision is added to the City's
SOl prior to approval of an Outside Service Agreement. Staff respectfully requests
direction with regard to this issue.
The City Council decided against providing water seryice or water wheeling to several
other owners outside the City limits and outside the SOl, proposed by the 2001
General Plan.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve the LAFCO application for all three mobile home parks to authorize
separate contractual agreements;
- The City Council can authorize application to LAFCO for one or both of the
mobile home parks (Double 'J' Mobile Estates and Grande Mobile Manor)
whose owners and residents requested water service, and defer application
for Ken-Mar Gardens Mobile Home Park unless the owner or residents
experience water quality problems and request City water seryice. This would
require subsequent application to LAFCO prior to City Council approval of a
water service agreement;
- The City Council could include Canyon Crest and/or other water wheeling
service agreements to LAFCO, subject to 2001 General Plan amendment and
approval by LAFCO of amendments to the proposed Sphere of Influence;
- The City Council could defer application to LAFCO and reconsider its water I
service policy to include other properties outside the City limits, subject to
2001 General Plan amendment and LAFCO approval of an amended SOl. I
Attachments:
1. Draft application to LAFCO for Outside Service Contractual Agreements.
-..------
,
LOCAL FORMATION COMMISSION
Application for
Contractual Agreement Approval
Date: November 23,2002
Agency: City of Arroyo Grande
Contact Person: Steve Adams, City Manager
Address: 214 E, Branch Street, ArrOYO Grande CA 93420 !
I
Phone#: (805) 473-5404 I
I
Property owner: 1) Double 'J' Mobile Estates 2) Grande Mobile Manor
c/o Richard & Nancy deAnda c/o Leo Brouwer
Address: 1312 Lvnnmere Drive
Thousand Oaks CA
Phone #:
Property Address: 727 S, Halcyon Road 655 S. Halcyon Road
ArroYO Grande CA ArroYO Grande CA
Parcel # (s): 075-011-040 075-011-037
Property owner: 3) Ken-Mar Gardens ,
c/o Gary Delk, Manager I
i
Address: 801 S. Halcyon ,
I
,
Arroyo Grande CA I
Phone #: ,
1
Property Address: 801 S, Halcyon Road
ArroYO Grande CA
Parcel # (s): 075-011-039
Please complete all relevant questions
1. Is the territory within the Agency's sphere of influence? If no, a ~h~e
amendment must be requested concurrent with this application. E I NO
2. Type of service to be provided? Water
I
I
i
S:ICOMMUNITY DEVElOPMENTICorrespondencelStrong, RobI10-24-02l0CAl FORMATION COMMISSION IUrvey.doc
.~_. _.~.- -,,----
3. Please discuss the reason for the service agreement/contract, Explain why a
jurisdictional change is not possible at this time. (Indicate if this is an
emergency health and safety situation).
Both owners (#1 and #2) indicate that existing private wells have high selenium and nitrates
- unsafe for drinking by mobile home park residents. Both request immediate water service.
City will investigate possible future inhabited annexation. but Council authorized emergency
health and safety solution subiect to LAFCO approval of OSA. (Residents may be concemed
about loss of County rent control.) Owner #3 interested in pOssible service if their private
wells become unacceptable water Quality after owners #1 and #2 stop pumping nearby wells,
4. Is reorganization of the territory anticipated at some future time? ~ / NO I
If yes, when?
Yes, but City needs to determine other costs and benefits of potential annexation, including
resident concerns, Annexation will be subiect to resident vote as well as separate City and
LAFCO approval.
5. If development is proposed, please provide a description of the project.
Both properties (#1 and #2) are fully developed mobile home parks with 35 mobile homes in
Grande Mobile Manor and 24 mobile homes in Double 'J' Mobile Estates. #3 Ken-Mar
Gardens contains 48 mobile homes and owner's house.
6. Is the project approval ministerial? YES /INol
If the project approval is discretionary, attach all supporting development
documentation including but not limited to:
Development approval Resolution attached? I
!
i
1
Tentative Map and Conditions [ ] ,
I
Subdivision Map or Parcel Map [ ]
Specific Plan [ ]
General Plan Amendment [ ]
Rezoning [ ]
Other/ Council authorization [ ] Minutes of Au,gust 27 and October 8, 2002
7. Please provide a detailed description of how services are to be extended to the
property.
City water lines in S. Halcyon Road would be used to connect new service lateral and meter
to each property: Park owners would be responsible for private distribution system. I
I
1
I
I
I
S:ICOMMUNITY DEVELOPMENTlCorrespondencelStrong. RobI10-24-02 LOCAL FORMATION COMMISSION lurvey.doc
-~ -------
a. Distance for connection:
Adiacent or within 300 feet.
b. Cost of improvements:
To be detennined by City Public Works Department.
c. How is financing to occur?
Owners will pay all costs of water line extension, laterals and meters, I
I
t
I
ENVIRONMENTAL REVIEW I
Please include a copy of environmental review conducted for the project. If
exempt, please provide a copy of the Notice of Exemption.
I
Categorical exemption per CEQA #15301 I
I
MAPS
Please provide a vicinity map showing the property, district or city boundary,
district or city sphere, and relevant proposed and existing infrastructure.
APN map of area enclosed.
AGREEMENT ICONTRACT
Please attach a copy of the proposed agreement or contract.
S:ICOMMUNITY DEVELOPMENTICorrespondencelStrong, RobI10-24-02 LOCAL FORMATION COMMISSION survey.doc
~----- ---,-._------- ------
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CITY COUNCIL MINUTES
OCTOBER 8, 2002
PAGE 4
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. '.
-* 10. CONTINUED BUSINESS
10.a. Consideration of Policy and Requests to Provide Water and Sewer
Seryice for Areas Outside the City Limits.
City Manager Adams presented the staff report and recommended the City Council
approve the proposed policy regarding requests to provide water service to
properties outside the City and direct staff to respond to the corresponding requests
for water service consistent with the policy. I
!
Following Council questions, Mayor Lady opened up the item for public comment.
Speaking to the Council on this matter were:
Mr. and Mrs. Richard deAnda, owners of Double J Mobile Home Park
Frank Harris and Jody Venema of Canyon Crest Mutual Water Co.
Carol Henson, resident of Double J Mobile Home Park
When no one further came forward to speak, Mayor Lady closed the public comment
period and brought the item back to Council for consideration.
After considerable discussion, it was moved by Council Member Ferrara that the City
extend City water services to Grande Mobile Manor and Double J Mobile Home Park
as soon as possible; that the process of extending services be reviewed in a three-
year period of time; and that based on review of the City's overall consumption,
supply and demand, a determination be made as to whether to continue to serve the
Parks with City water or whether to wheel water from another jurisdiction for Grande
Mobile Manor and Double J Mobile Home Park.
Mayor Pro Tem Runels requested the motion be amended by extending the time limit
to five-years. Council Member Ferrara agreed to amend the motion. Council
Member Lubin requested that options for transfer of water rights, annexation, and
wheeling of water also be addressed in determining whether to continue to serve the
Parks with City water. Council Member Ferrara agreed to the amendment. Council
Member Lubin seconded the motion.
On the following roll call vote, to wit:
AYES: Ferrara, Lubin, Dickens, Runels, Lady
NOES: None
ABSENT: None
CITY COUNCIL MINUTES
AUGUST 27, 2002
PAGE 6
~ 11.d. Consideration of Requests to Provide Water and Sewer Service for Areas
Outside the City Limits. . \
Director of Public Works Spagnolo presented the staff report, responded to questions
from Council, and recommended the Council direct staff to obtain the pumping records
and capacity of each individual applicant in order to further consider providing City water
to the properties outside the City limits. If it is determined, based on the pumping
records, that providing City water is not feasible, staff recommended the Council provide
staff direction to pursue establishing a process to wheel water through the City's
distribution system,
Mayor Lady invited comments from the public who wished to be heard on the matter.
The following members of the public spoke:
Richard Dianda, 727 Halcyon Road, Double J Mobilehome Park, requested the Council
approve the request to provide City water to Double J Mobilehome Park, which is .-,
located outside of the City limits.
Carol Henson, representing Double J Mobilehome Park, stated the well is no longer
viable and requested the Council approve the request to provide City water to the
Mobilehome Park.
Frank Harris, President of Canyon Crest Water Company and representative of the
Canyon Crest homeowners, expressed support for the Council's consideration of
requests to provide water and sewer services for areas outside the City Limits. He
submitted a letter for the record (on file in the Administrative Services Department)
presenting two options for providing an alternate source of water to replace their wells
and treatment plant.
Jody Venema, Canyon Crest homeowner, reiterated concerns expressed by Mr, Harris
and explained that the existing well has to be treated for hard water and extremely high
mineral content.
Anthony Aaevedo explained that the source of water for Canyon Crest comes from his
property and that there was a high iron content in the water.
Coker Ellsworth, 129 Bridge Street, owner of the property adjacent to Tract 2424, spoke
in support of his request to the City to provide water and sewer service to his proposed
development project on Halcyon Road just south of The Pike.
Brian Gilbert, resident of Double J Mobile Home Park, reaffirmed the position of the
residents' inability to drink the water due to its quality and urged the Council to approve
the request to provide water service to areas outside of the City.
Hearing no further public comments, Mayor Lady brought the issue back to Council for
consideration.
----...------ ----- ----..-.--.--.---
---.
'( COUNCIL MINUTES
JGUST 27, 2002
'AGE 7
Council comments and discussion ensued regarding policy issues; providing water to
areas that are not in the City's planning area; the ability to provide good water quality
and quantity to the City's existing customers; concerns regarding precedent setting for
providing water and sewer services to areas outside of the City limits; when the last
groundwater study had been completed for the City; the status of the Department of
Water Resources Arroyo Grande groundwater basin study; the lack of information with
regard to pumping capacity and the process and associated costs of wheeling water;
the City's water capacity; significant concerns regarding the water quality at Double J
Mobile Home Park and related health and safety concerns; and allowing the City's
citizens an opportunity to provide public input before making any decisions in providing
municipal services to areas outside of the City,
Following Council comments and discussion, there was consensus of the Council to
direct staff to research and obtain additional information needed on pumping records
and wheeling capacity, develop a recommended policy on how to respond to requests
for water and sewer services outside the City limits, and recommendations on how each .,
request could be addressed based on the proposed policy. At the direction of the
Council, the item would return to the Council for review within 45 days, City Manager
Adams recognized the urgency of the issue and clarified that, based on Council
discussion, should there be any delay in this timeframe, there was a priority in. moving
forward to respond to the mobile home park requests.
12. CiTY COUNCIL REPORTS
a. MAYOR MICHAEL LADY
(1 ) South San Luis Obispo County Sanitation District (SSLOCSD),
Reported on 2 August meetings: 1) Closed Sessions, no report; 2) Request
for waiver approved for Oceano Community Center; 3) Update on brine
-disposal; 4) Update on Bio-Solid Task Force; 5) Accepted and approved 3-
year audit proposal; and 6) Reported that Pismo Beach will build a new
facility and will not join the Sanitation District.
(2) Other. None,
b. MAYOR PRO TEM THOMAS A. RUNELS
(1 ) Zone 3 Advisory Board. No report.
(2) County Water Resources Advisory Committee (WRAC), No report.
(3) Other, None,
c. COUNCIL MEMBER JIM DICKENS
(1) Economic Opportunity Commission (EOC). No report.
(2) South County Youth Coalition. No report,
(3) Other. None,
-....-
11.a.
MEMORANDUM
TO: CITY COUNCIUREDEVELOPMENT AGENCY BOARD OF DIRECTORS
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ;fI.
SUBJECT: FISCAL YEAR 2002.()3 FIRST QUARTER BUDGET STATUS REPO T \
DATE: NOVEMBER 12, 2002
RECOMMENDATION:
It is recommended the City CounciVAgency Board:
. Approve Carryover Appropriations a detailed.
. Approve Carryover Appropriations as detailed in Schedule B,
. Approve detailed budget adjustments and recommendations as shown in Schedule B,
. Approve Schedules A through F included in the First Quarter Status Report,
FUNDING:
The requested actions will impact several fund budgets as outlined in the First Quarter
Budget Status Report and supporting schedules. The General Fund ending balance will be
impacted by the approval of the recommended revenue and appropriation adjustments as
follows:
Projected Fund Balance 6/3012003 $2,704,900
Carryover Appropriations (266,600)
Approved Adjustments (100,200)
Proposed Adjustments 98.400
Total Decrease to General Fund Balance (268,400)
Adjusted Fund Balance 6/30/2003 ~
Because some projects, operations, and orders are not complete by the June 30 year end
close, it is common for the projected fund balance to be reduced by expenses (carryovers) to
be paid in the current fiscal year,
DISCUSSION:
Each year, the City Council adopts a budget, which commits resources to the
accomplishment of its policies. The Financial Services Department routinely prepares
quarterly budget updates for the City Council.
I
----
FIRST QUARTER REPORT
NOVEMBER 12, 2002
PAGE 2
The purpose of the City's First Quarter budget review is to:
. Provide a reconciliation of the expected and actual year-end General Fund Balance for
Fiscal Year 2001-02.
. Recommend the re-appropriation of prior year budgets for services/products that were
begun but not completed as of June 30, 2002.
. Conduct a review of City funds to recommend budgetary changes to address known
budget deficiencies.
. Identify budget changes that materially impact fund balances.
SUMMARY OF KEY FIRST QUARTER POINTS:
. The FY 2001-02, unaudited General Fund Undesignated Fund Balance as of June 30,
2002 is $2,704,902. This FY 2002-03 beginning unaudited Fund Balance is
approximately $205,300 more than the projected fund balance shown in the pubiished FY
2002-03 Annual Budget. The difference is detaifed in Schedule F (page 38) and
discussed in length beginning on page 12.
. The current projected available General Fund Balance for June 30, 2003 is approximately
$2,436,500. The projected General Fund balance is approximately $846,600 over the
City Council goal of a fund balance of 15% of appropriations.
. Carryover appropriations from the 2001-02 year are reported on Schedule B,
Recommended Adjustments. Carryover budget amounts are unused appropriations in
the 2001-02 Fiscal Year added to the 2002-03 Fiscal Year. The carryover appropriations
are for items or projects that began the purchase process but were uncompleted by June
30, 2002.
. Approximately $95,200 of carryover appropriations is shown for General Fund contracts
and equipment. Additionally, there is approximately $171,400 in carryover capital
transfers to the CIP to reflect funding for capital projects still in progress. These projects
include $148,800 for the Pavement Management Program; $10,000 appropriated for the
Infrastructure Inventory; and $12,600 for the Newsom Springs Drainage Project,
. The budget for Property Tax revenues is being increased by $100,000 to reflect the
recent projection received from San Luis Obispo County. This projection was not
available when the City's Fiscal Year 2002-03 Annual Budget was prepared.
. The approval of a telecommunication site lease agreement with GTENerizon resulted in
the increase of revenue estimates by $12,500.
. An accident on Brisco Road resulted in $11,700 of damage to a City traffic signal.
Signal repairs were paid from appropriations budgeted for operating expenditures, The
party responsible for the signal damage sUbsequently remitted a check to the City for
I
------ --- -,---- -...--..--------- J
FIRST QUARTER REPORT
NOVEMBER 12, 2002
PAGE 3
repairs. It is therefore recommended that both the budget for Street Lighting contract
services and cost recovery revenue be increased by $11,700.
. The State of California is requiring Redevelopment Agencies to shift $37.5 million to
schools through an ERAF transfer. The Arroyo Grande Redevelopment Agency is
responsible for approximately $3,600 of the $37.5 million ERAF shift. Because the
RDA is responsible for submitting this payment to the San Luis Obispo County Auditor
Controller by May of 2003, an increase in RDA appropriations of $3,600 is
recommended.
ALTERNATIVES:
The following altematives are provided for City Council consideration:
1. Approve the following Schedules A through F, included in First Quarter Budget Status
report that summarizes budget adjustments;
A. Unreserved Fund Balance-Control,
B. Recommended Adjustments.
C. Adjustments to Fund Balance.
D. Unreserved Fund Balance-First Quarter Changes.
E. Two Year Comparison of First Quarter Revenues and Expenses.
F. Fund Balance Reconciliation.
2. Deny staff recommendation and reject all schedules;
3. Modify staff recommendation and approve selected schedules;
4, Provide direction to staff.
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First QUarter BUd et Status Re ort _ 200 003 November 12, 2002
S!!ID1narv of Key Points
. n,. F""" Yea,~, -....... ""-' Fund U""""-",,, Fund ......... "'-30, 2002 ~ ~ "'" 2002.
03 ......... -""'''''' Fund ....... ~ '_y -.300 .... .... the _ fund ""'- ""- in the
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11.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: CONSIDERATION OF AUTHORIZATION TO SOLICIT BIDS FOR PHASE
iii OF THE SCENIC CREEKSIDE WALK THROUGH THE HISTORIC
VILLAGE OF ARROYO GRANDE, PW-2002-02
DATE: NOVEMBER 12, 2002
RECOMMENDATION:
It is recommended the City Council:
A. approve the plans and specifications for Phase III of The Scenic Creekside Walk
Through the Historic Village of Arroyo Grande Project, PW 2002-02; and,
B. authorize the Public Works Department to solicit public construction bids for Phase
III of The Scenic Creekside Walk Through the Historic Village of Arroyo Grande
Project.
FUNDING:
The Public Works Department was successful in securing approximately $300,000 of grant
funds ($140,000 of State Transportation Improvement Program (STIP) funds, $125,000 of
Transportation Enhancement (TE) funds, and $34,636 of Urban State Highway Account
(SHA) funds) to be used for the design and construction of the project.
DISCUSSION:
This project will construct an enhanced pedestrian promenade on the north side of Arroyo
Grande Creek, between Bridge Street and Short Street. In addition to the pedestrian
improvements, the project will also include a new grass picnic area next to the creek, hose
bibs and electrical outlets to provide water and electricity for community functions, conduit
for additional future lighting, and restriping of the Olohan Alley parking lot to provide for
12 additional spaces, exclusive of potential tandem parking.
The components of Phase III were based on the Council's priorities developed at its
October 26, 1999 meeting. In addition, the design was developed through meetings with
the Public Works, Community Development, and Parks, Recreation & Facilities
Departments, the Arroyo Grande Village Improvement Association, the South County
Historical Society, and the Downtown Parking Advisory Board.
I
--~,.._.-
CITY COUNCIL \
CONSIDERATION OF AUTHORIZATION TO SOLICIT BIDS FOR PHASE III OF THE I
SCENIC CREEKSIDE WALK THROUGH THE HISTORIC VILLAGE OF ARROYO
GRANDE, PW-2002-02
NOVEMBER 12, 2002
PAGE 2
The contract time for this project is estimated to be 120 calendar days. Work is expected
to begin in January 2003 and be completed by the beginning of May 2003, as described
in the attached project schedule,
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve staffs recommendations;
. Do not approve staffs recommendations;
. Modify as appropriate and approve staffs recommendations; or
. Provide direction to staff.
Attachment:
1. Project Schedule
I
_..u.....__________....._._ ._....__.____.__._.._____ -
I
\
I
(3t~ ol-A"o~o (jraruk I
l
Tentative Project Schedule
For
The Scenic Creekside Walk Through I
the Historic Village of Arroyo Grande, Phase III
i
(City Project No. PW-2002-02) I
I
Authorization to Solicit Bids (at City Council meeting) .....,........,:,... November 12,2002
I" Notice to Bidders. . . , . . . . . . . . . . . . . . . .. , , . . . . . . , , . . . . . . . . , . . , . . November 15, 2002
2nd Notice to Bidders (min 5 days between publications) . . . . . . . . . , . . . . . . . . . . , November 22, 2002
Pre-Bid Job Walk (Tuesday, 10:00 a.m. at City Council Chambers) . . . , , . . . . . . . . , November 26,2002
Bid Opening (Tuesday, 3:00 p.m. City Council Chamber) . . . , , . . . . , . , . . . . . . . , , . December 3, 2002
A ward of Bid (at City Council meeting) , . , . , . . . . , . , , . . . . . , . . . . . . . . . . , . . . December 10, 2002
Notice of Award. . . . . . . . , , . . . . , . , . . . . , . , , . . . , , , . , . . . . . . . . . . . , , , . December 11,2002
Notice to Proceed, , , . . . . , . . . . . . . . . . . , , . . . . . , , . . . . . . . . , . . . . , , , , . . December 23, 2002
Contract/Construction Start Date. , , . . . , , . . . , , , , . . . . , , , . . , . . . . , . . . . . . . . January 2, 2003
Contract Completion (120 calendar days) .... . . , . . . . . . . . . . . . . . . . . , . . . . . . ., May 1,2003
-.----_..._- ~---
11.c.
MEMORANDUM
TO: CITY COUNCIL
ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR ~
FROM:
SUBJECT: CONSIDERATION OF RESOLUTION OF APPLICATION TO LAFCO
FOR SPHERE OF INFLUENCE UPDATE AND MUNICIPAL SERVICE
REVIEW
DATE: NOVEMBER 12, 2002
RECOMMENDATION:
It is recommended the City Council adopt the attached resolution of application to
LAFCO for the update of the City's Sphere of Influence and preparation of a Municipal
Service Review,
FISCAL IMPACT:
The costs for preparation of the Sphere of Influence Update and the Municipal Service
Review are covered in LAFCO's annual budget. The City is not required to pay any
other fees for the processing of this application.
DISCUSSION:
Background
The Local Agency Formation Commission is completing an update of the Spheres of
Influence for the following jurisdictions in the "Five Cities" area: the City of Arroyo
Grande, City of Grover Beach, Oceano Community Services District, and the South San
Luis Obispo County Sanitation District. The update is required by the Cortese-Knox-
Hertzberg (CKH) Local Government Reorganization Act of 2000, The Act also requires
that the City submit a resolution of application for updating and revising the City's
Sphere of Influence. The resolution is attached for Council consideration and approval.
In order to update the Sphere of Influence (SOl), a Municipal Service Review that
analyzes the service capabilities for each jurisdiction has been prepared. Information
has been gathered, analyzed and summarized into the nine legislative factors identified
in the CKH Act. Interviews with key staff have been conducted and surveys have been
distributed. The documents are scheduled to be released in early November, A
LAFCO hearing regarding the documents is scheduled to be conducted in January
2003, after a 30-day public review and comment period. City staff assisted LAFCO with
------ --~._"-
CITY COUNCIL
RESOLUTION OF APPLICATION TO LAFCO FOR
SPHERE OF INFLUENCE UPDATE AND MUNICIPAL SERVICE REVIEW
NOVEMBER 12, 2002
PAGE 2
the chapter concerning the City of Arroyo Grande, including meetings with LAFCO and
County Planning and Engineering Department staff,
The update will implement the changes to the Sphere of Influence included in the 2001
General Plan Update. However, there is one area recommended to be included by
LAFCO that is not currently included in the 2001 General Plan, which was proposed by
representatives of Tract No. 1724, southeast of the City after Plan adoption. This 23 lot
existing single-family subdivision is composed of quarter and half acre lots on Cathedral
Lane and Cornerstone Lane accessed from Century Lane off Los Berros Road,
surrounded on three sides by the city limits and adjoining Sunrise Terrace Mobile Home
Park and Arroyo Village. The change in SOl was suggested by LAFCO staff to
encourage a more logical jurisdictional boundary, subject to future annexation
consideration.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Adopt the resolution and the enclosed attachments as recommended,
- Request that LAFCO and the City consider different configurations of the SOl,
but the 2001 General Plan might require amendment if a substantial change
is requested;
- Defer any change in the SOl at this time, but this would preclude potential
annexation of the Williams property and the Church at Valley Road and Los
Berros Road, and enable future consideration of annexations to the north and
the Ellsworth property to the south;
Attachments:
1. SOl Map
2. Assessor's Parcel Map 075-390
--..._- ---- -- --- --~
RESOLUTION NO.
A RESOLUTION OF APPLICATION BY THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE
REQUESTING THE SAN LUIS OBISPO LOCAL AGENCY
FORMATION COMMISSION TO INITIATE PROCEEDINGS
TO UPDATE ITS SPHERE OF INFLUENCE
WHEREAS, the San Luis Obispo Local Agency Formation Commission is required to
develop and determine the updated Sphere of Influence for the City of Arroyo Grande
pursuant to Government Code Section 56425 as part of its periodic review of Sphere of
Influence for every City and Special District et. seq. in the County of San Luis Obispo; and
NOW, THEREFORE, this Resolution of Application is hereby adopted and approved by
the City Council of the City of Arroyo Grande, and the San Luis Obispo Local Agency
Formation Commission is hereby requested to initiate proceedings for the City of Arroyo
Grande Sphere of Influence Update as authorized and in the manner provided by the
Cortese-Knox-Hertzberg Local Govemment Reorganization Act of 2000 (Govemment
Code Sections 56000 et. seq,),
On motion by Council Member , seconded by Council Member , and I
by the following roll call vote, to wit: I
,
AYES: I
NOES:
ABSENT:
the foregoing Resolution was adopted this day of 2002,
I
I
I
-~---
--.-
RESOLUTION NO.
PAGE 2
.
i
MiCHAEL A. LADY. MAYOR I
r
ATTEST:
....
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
I
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
I
A TT ACHMENT 1 ,
CITY OF ARROYO GRANDE
1. Exclude from "~ Proposed Sphere of Influence
existing 501 November -2002
<"
PI8MO BEACH I
I
I
I
I
Area remains in
existing 501
(Outside User Agreement)
.
5, City requests exclusion 3. Add area to 501
OCSD requests to selVe area (developed % to 14 acre lots)
(Coker-Ellsworth) 4. Add existing
- ~_CllyL_ Church to 501
- -........"'..........--
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