Agenda Packet 2003-02-11CITY COUNCIL
AGENDA
Tony M. Ferrera
Jim Dickens
Thomas A Runels
Sandy Lubin
Joe Costello
Me�► �i
Mayor dro Tem
Council Mem6er
Couneil Member
Council Member
Ci.t� of
�'Pt''O�O �t''QYId¢
Steven Adams City Manager
Timothy J. Cartnel City Attomey
Kelly Wehnore Director, AdministraUve Services
AGENDA SUMMARY
CITY COUNCIL/REDEVELOPMENT AGENCY MEETING
TUESDAY, FEBRUARY 11, 2003
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER
2. ROLL CALL
3. FLAG SALUTE:
4.
5.
5.a.
6.
6a.
INVOCATION
SPECIAL PRESENTATIONS:
7:00 P.M.
COUNCILIRDA
ARROYO GRANDE LIONS CLUB
PASTOR NORMAN SOMES, ST. BARNABAS
EPISCOPAL CHURCH, ARROYO GRANDE
Proclamation Recoanizinq Tuesday, February 25, 2003, as "Spay Day USA"
AGENDA REVIEW:
Move that all resolutions and ordinances presented tonight be read in title only
and all further readings be waived.
AGENDA SUMMARY — FEBRUARY 11, 2003
PAGE 2
7. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda.
Comments should be limited to those matters that are within the jurisdiction of the
City Council. The Brown Act restricts the Council from taking formal action on
matters not published on the agenda. In response to your comments, the Mayor or
presiding Council Member may:
♦ Direct City staff to assist or coordinate with you.
♦ A Council Member may state a desire to meet with you.
♦ It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Councii:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whole and not directed
to individual Council members.
Slanderous, profane or personal remarks against any Council Member or
member of the audience shall not be permitted.
8. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any Council Member may request
that any item be withdrawn from the Consent Agenda to permit discussion or change
the recommended course of action. The City Council may approve the remainder of
the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements for the period
January 16, 2003 through January 31, 2003.
8.b. Statement of Investment Deposits (SNODGRASS)
Recommended Action: Receive and file the report of current investment
deposits as of January 31, 2003.
8.c. Consideration of Resolution Establishing Voluntary Pavroll Deduction
Proaram for Action for Better Cities (ABC) (ADAMS)
Recommended Action: Adopt Resolution approving establishing a voluntary
payroll deduction program for Action for Better Cities (ABC).
8.d. Consideration of a Proqram Supplement Agreement with Caltrans for the
Branch Mill Road Rehabilitation Capital Improvement Proiect (SPAGNOLO)
Recommended Action: 1) Adopt Resolution authorizing the Mayor to execute
Program Supplement Agreement No. 894 with Caltrans; and 2) Direct the
Director of Administrative Services to submit the executed Program Supplement
Agreement No. 894 and authorizing Resolution to Caltrans.
AGENDA SUMMARY — FEBRUARY 11, 2003
PAGE 3
8. CONSENT AGENDA: (continued)
8.e. Consideration of Proqress Pavment No. 1 for the Scenic Creekside Walk.
Phase III Proiect — PW 2002-02 (SPAGNOLO)
Recommended Action: Authorize Progress Payment No. 1 in the amount of
$20,925.45 to Maino Construction Company, Inc. for the Scenic Creekside Walk
Project.
8.f. Consideration of Proqress Pavment No. 6 for the Rancho Grande Park
Project, PW 2002-03 (SPAGNOLO)
Recommended Action: Authorize Progress Payment No. 6 in the amount of
$111,686.35 to Herrera Engineering, Inc. forthe Rancho Grande Park project.
:.
Calminq Proiect, PW 2002-07 (SP,
Recommended Action: Authorize
$19,949.45 to Papich Constructior
Calming Project.
,GNOLO)
Progress Payment No. 1 in the amount of
Company, Inc. for the Rodeo Drive Traffic
8.h. Consideration of Proqress Pavment No. 1 for the Spruce and Cedar Street
Sidewalk Project, PW 2002-05 (SPAGNOLO)
Recommended Action: Authorize Progress Payment No. 1 in the amount of
$6,193.13 to Maino Construction Company, Inc. for the Spruce and Cedar
Streets Sidewalk Project.
r'.�
(STRONG)
Recommended Action:
Improvement Association
streets and use of City
Festival.
Consider the request from the Arroyo Grande Village
and adopt a Resolution authorizing the closure of City
property for the Annual Arroyo Grande Strawberry
8.j. Consideration of Consultant Services Agreements (STRONG)
Recommended Action: 1) Approve Agreement with planner Ray Heatherington
for Housing Element Update professional services; 2) Approve amended
agreements with EDA for engineering and landscape design services regarding
Poplar Ponding Basin Expansion project; and 3) Approve Agreement with
landscape architect Debbie Black for professional design services related to E.
Grand Avenue and E. Branch Street (Village) enhancement projects.
9. PUBLIC HEARINGS
9.a. Consideration of Request from South County Sanitary Service for
Inte4rated Solid Waste Collection Rate Increase (ADAMS)
Recommended Action: Adopt Resolution approving the integrated solid waste
collection rate increase and convert to a variable rate structure.
AGENDA SUMMARY — FEBRUARY 11, 2003
PAGE 4
9. PUBLIC HEARINGS (continuedl:
9.b. Consideration of Participation in Statewide Communitv Infrastructure
Proqram (SCIP) (ADAMS)
Recommended Action: 1) Adopt Resolution approving membership in the
California Statewide Communities Development Authority (CSCDA); and 2)
Adopt Resolution authorizing the CSCDA to accept applications from property
owners, conduct assessment proceedings and levy assessments against the
property of participating owners.
10. CONTINUED BUSINESS
10.a. Consideration of Policv/Procedure for Conductina City Council Business
(ADAMS)
Recommended Action: Adopt Resolution approving the revised
Policy/Procedure for Conducting City Council Business.
11. NEW BUSINESS
11.a. Consideration of Report on Potentiai Acauisition of State Water
(SPAGNOLO)
Recommended Action: Review information and provide direction to staff.
11.b. Consideration of Report on Lucia Mar Unified School District's Plans
School (ADAMS/STRONG)
Recommended Action: Receive information, provide staff direction on any
additional information desired, and include this item as a topic of discussion at
the joint meeting with the Lucia Mar Unified School District.
11.c. Consideration of Award of Street Sweeainq Contract to California Street
Maintenance (SPAGNOLO)
Recommended Action: Award a street sweeping contract to Calif.ornia Street
Maintenance for three years and authorize the Mayor to execute the contract.
11.d. Consideration of Fiscal Year 2002-03 Mid-Year Buduet Status Report
[COUNCIURDA] (SNODGRASS)
Recommended Action: a) Approve detailed budget adjustments and
recommendations; b) Approve (Deny) requests for additional appropriations in
the General Fund as detailed; and c) Approve Schedules A through E included in
the Mid-Year Status Report.
11.e. Consideration of Budqet Goals for FY 2003-2004 and FY 2004-2005
[COUNCIL/RDA] (ADAMS)
Recommended Action: Approve proposed budget goals for FY 2003-2004 and
FY 2004-2005.
AGENDA SUMMARY — FEBRUARY 11, 2003
PAGE 5
12. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would
like to receive feedback, direct staff to prepare information, and/or request a
formal agenda report be prepared and the item placed on a future agenda. No
formal action can be taken.
a) Request to place on future City Council Agenda report on water
fluoridation. (RUNELS)
b) Request for City Council Appeal of East Village Plaza Planned Unit
Development (PUD) Case No. 02-001 Planning Commission Approval,
February 5, 2003. (DICKENS)
13. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can
be taken.
a) None.
14. COUNCIL COMMUNICATIONS
Correspondence/Comments as presented by the City Council.
15. STAFF COMMUNICATIONS
Correspondence/Comments as presented by the City Manager.
16. ADJOURNMENT
AGENDA SUMMARY — FEBRUARY 11, 2003
PAGE 6
. . , , . . „
All staff reports or other written documentation relating to each item of business referred
to on the agenda are on file in the Administrative Services Department and are available
for public inspection and reproduction at cost. If requested, the agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
the Americans with Disabilities Act. To make a request for disability-related modification
or accommodation, contact the Administrative Services Department at 805-473-5414 as
soon as possible and at least 48 hours prior to the meeting date.
* . � . � . .
Note: This agenda is subject to amendment up to 72 hours prior to the date and time
set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or
call the Director of Administrative Services at (805) 473-5414 for more information.
www. a rro vo q ra n d e. o rq
CITY OF
�r' �' .��->
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\ ����if
. � � •
� ,��� '�
j'�" //
�onorar� �roc�amati.on �¢COBriis{n8
�¢6ruar� 25, 2003
as "S�a� �a� �(,IS,�"
WHEREAf, dogs and cals gi�e componionship to and share homes of over 63,000,000
indi�iduals in the United itates; and
WHEREAf, luro unaltered cats and lheir kittent can produce 420,00o more cats in
seven years and kwo unaltered dogs and lheir puppies con produce 67,000 moro dogs
in six years; and
WHEREAf, humane suieties and shelters ha�e to kill approximately five milUon dogs
and cats �each year, although maoy of them are healthy and adoptable, simply
because lhere are not enough good homes; and
WHEREAS, !he problem of companion animal overpopulation coits the laxpayers of
this country milliont of dollars annually through animal control proyrams aimed at
coping wikh the millions of unwanted dogt and cals; and
WHEREAf, spayfny and neulering dogs and cats has been shown ko draskically reduce
dog and cak overpopuletion; and
WHEREAS, veterinarians, humane suieties, and national and locol animal protackion
organizalions worked kogether to enture the spaying or neulering of an aslimated
sto,000 companion animals through •fpay Day USA' in 2002, and lhey haw �olned
together again !o ad�ocale !he spaying and neutering of companion animals during
`Spay Day UfA 2003".
NOW, THEREFORE, BE IT REfOLVED, !ha! 1, Tony M. Ferrara, Mayor of !he City of
Ar�oyo Gwnde, on behalf oF khe Cily Council, do hereby prulaim that February 25,
2003 is defignated `fpay Day UfA"; and encourage people of Arroyo Gwnde !o
observe the day by having their own dogs or cats spayed or neutered or by sponsoring
4he spaying or neutering of anolher.person'f dog or cal.
IN WITNEff WHEREOF,1 have hereunto set my hand and caused the feal of the Cily of
Arroyo Grande !o be affixed ihis tt"' day of February 2003.
Tony M. Ferrara, Mayor
o � pPROyO Q9
� NCOR�OR�TiD'
� O
U T
♦ .w�r �o. �n, *
C` �p
4[ /FOPN
S.a.
8.a.
TO: CITY COUNCIL
MEMORANDUM
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE�
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISO�
SUBJECT: CASH DISBURSEMENT RATIFICATION
DATE: FEBRUARY 11, 2003
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period January 16 — January 31, 2003.
FUNDING:
There is a$694,338.61 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1— Cash Disbursement Listing
ATTACHMENT 2— January 17, 2003 Accounts Payable Check Register
ATTACHMENT 3— January 17, 2003 Payroll Cks-Vacation Buyback/Uniform Allowance
ATTACHMENT 4— January 24, 2003 Accounts Payable Check Register
ATTACHMENT 5— January 24, 2003 Payroll Checks & Benefit Checks
ATTACHMENT 6— January 31, 2003 Accounts Payable Check Register
�
_ �
ATTACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
�mc #e �eernd od � 16'7�bwxgk �ua�y� 37. 2Gi�3
February 11, 2003
Presented are the cash disbursements issued by the Department of Financial Services for
the period January 16 to January 31, 2003. Shown are cash disbursements by week of
occurrence and type of payment.
WEEK TYPE OF PAYMENT
I:ri"�r�i
�I-IMENT AMOUNT
2 $ 73,496.90
3 58,563.04
132,059.94
January 17, 2003
Accounts Payable Cks 109298-109401
Payroll Vacation Buyback & Uniform Allowance
January 24, 2003
Accounts Payable Cks 109402-109467
Payroll Checks & Benefit Checks
January 31, 2003
Accounts Payable Clcs 109478-109548
Three Week Total
4 232,285.08
5 297,797.85
530,082.93
6 32,195.74
$ 694.338.61
CITYOFARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND (010)
Citu Government (Fund 010)
4001 - City Council
4002 - Administrative Services
4003 - City Attorney
4101 - City Maneger
4102 - Prinkng/Duplicating
4120 - Financial Services
4121 - Taxes/ Insurance/ Bonds
4130 - Community Development
4131 - Community Building (CDBG)
4140 - Management Informaflon System
4145 - Non Departmental
Public Safety (Fund 010)
4201 - Police
4211 - Fire
4212 - Building dr Safety
Public Works (Fund 010)
4301 - Public Works-Admin dc Engineering
4303 - Street/Bridge Maintenance
4304 - Street Lighting
4305 - Automoflve Shop
Pa�ks & Recreation (Fund O10)
4420 - Parks
4421 - Recreation
4422 - General Recreation
4423 - Pre-School Program
4424 - Recreatlon-Special Programs
4425 - Children in Mofion
9426 - Five Cities Youth Basketball
4430 - Soto Sport Complex
4213 - Government Buildin�s
4460 - Parkway Maintenance
SPECIAL REVENUE FUNDS
Park Development Fee Fund (Fund 213)
4550 - Park Development Fee
Traffic Signal Fund (Fund 222)
4501 - Traffic Fund
Transportarion Fund (Fund 225)
4553 - Public Transit System
Construction Tax Fund (Fund 230)
4556 - Construction Tax
Police Grant Funds
4201 - Law Enforcement Fquip. (Fd 272)
4202 - State AB3229 Cops Grant (Fd 271)
4203 - Federal Universal Hiring (Fd 274)
4205 - Federal Local Law Enforcmt (FD 279)
Redevelopment Agency ( Fund 284)
4103 - Redevelopment Administration
Sewer Fund (Fund 612)
4610 - Sewer Maintenance
Water Fund (Fund 640)
4710 - Water Administration
4711 - Water Production
4712 - Water Distribution
Lopez AdministraHon (Fvnd 641)
4750 - Lopez Administration
CAPTTAL IMPROVEMENT PROGRAMS (Fund 350)
55015599 - Park Projects
56015699 - Streets Projects
57015799 - Drainage Projects
58015899 - Water/Sewer/Slreet Projects
59015999 - Water Projects
Dep�.Index forCoukil
ATTACHMENT 2
voucEUCSz
O1/15/03 08:34
CITY OF ARROYO GRANDS
VOUCHER/Cf�CK REGISTER
FOR PERIOD 07
VOUCF�R/
CEIIiCK CHECK VENDpR VENDOR IT6M
NUhID6R DATE NUDiBER NAME DESCRIPTION
109298 O1/17/03 303399 ACCURATE WELDING fi MFG. R6PR-F101
109299 O1/17/03 100897 AMERICAN T6MP5
109299 OS/17/03 100897 AM�RICAN TEMPS
109299 O1/17/03 10089'/ AMERICAN TEMPS
109299 O1/17/03 10089'1 AGIERICAN TIIMPS
109299 O1/17/03 100897 AMERICAN T6MP5
109299 O1/17/03 100897 AMERICAN TEMPS
309299 O1/17/03 100897 AMERICAN TEMPS
109299 O1/17/03 100897 AMERICAN TEMPS
109300 O1/17/03 102509 API WASTE SERVICES
109301 O1/17/03 102221 ARMOR HOLDINGS.INC.
109302 O1/17/03 303411 H.R ARNOLD
109302 O1/1']/03 103411 H.R ARNOLO
109302 O1/17/03 103411 H.R ARNOLD
109302 O1/17/03 103411 H.R ARNOLD
CONNERLEY TO 12/27
CONNERLEY TO 12/27
WNNERLBY TO 12/27
SCHIAIDT SVCS TO 12/27
CONNERLEY TO 12/31
CONNERL6Y TO 12/31
CONNERLEY TO 12/31
SCFQ4IDT TO 1/3
R/0 BIN-DUMP/RSTURN SVCS.
PERFECT INK/INK PAD
CLOSING BILL-1250 SAGE
PAYMENT-1250 SAGE
OVER PAYMENT-1250 SAGE
PREVIOUS BALANCE-1250 SAGE
109303 O1/17/03 006006 ARROYO GRANDE FIAWER SR FLOWEAS-B6RRY
109304 O1/1'//03 301094 CITY OF ARROYO GRANDE
109304 O1/17/03 101049 CITY OF ARROYO GRAND6
109304 O1/17/03 101044 CITY OP ARROYO GRANDE
109304 O1/1']/03 101044 CITY OF ARROYO GRANDE
109304 O1/17/03 301044 CITY OF ARROYO GRANDE
109304 O1/1'//03 101099 CITY OF ARROYO GRAND6
109304 O1/17/03 101044 CITY OF ARROYO GRANDE
109304 O1/17/03 101044 CITY OF ARROYO GRANDE
309309 O1/17/03 101044 CITY OP ARROYO GRANDE
109304 OS/1]/03 101094 CITY OF ARROYO GRANDE
109304 O1/1'//03 101099 CITY OF ARROYO GRANDE
109304 O1/17/03 101044 CITY OP ARROYO GRAND6
109309 O1/17/03 101044 CITY OF ARROYO GRANDE
109304 O1/17/03 101044 CITY OF PRROYO GRANDE
109304 O1/17/03 101049 CITY OF ARROYO GRAN�E
109304 O1/17/03 301099 CZTY OF ARROYO GRANDE
SUPPLIES
PIC FRAMES
LOCKS
FILE FEBS
LUNC}[ MG6TING
OFPICE SUPPLI6S
HF2 MEETING
OFFZC& SUPPLIES
ASC6 M66TING
HOOKENDS
POCI�T CALENDAR
RECOR�ING FEE
OFFICE SUPPLIES
OFFICB SUPPLISS
MEETING SUPPLI6S
CITY MAHAGER I�ETING
ACCOONT
NUhIDER
010.4211.5603
612.4610.5303
640.4712.5303
030.4301.5303
640.4'/12.5303
612.4610.5303
640.9712.5303
010.4301.5303
640.4712.5303
010.9213.5303
oio.azoi.szss
690.0000.4751
fi40.0000.4'/S1
640.0000.4751
640.0000.4751
010.4201.5504
010.4001.5201
010.4001.5201
010.4130.5201
030.4301.5501
010.9301.5255
010.4130.5201
010.4101.5501
010.4301.5201
010.4301.5501
010.4101.5201
010.4120.5201
350.5641.7301
010.4301.5201
010.4301.5201
010.9101.5501
010.4101.5501
109305 01/1'//03 103394 VICfOR OR ANNA BARHOSA REF.L/SCAPE-509 VIA VAQU&RO 010.0000.2210
109306 O1/17/03 103901 JENNIFER BBAUMONT WATER DEP-163 G BRISCO RD 640.0000.2302
109306 O1/17/03 103401 JENNIFER BEAUMONT CLOSING HILL-163 G BRISCO 640.0000.9751
109307 O1/17/03 012480 CARL BRANDT REIhffi.3 RADZOS 010.4211.5255
109308 O1/17/03 013026 BRISCO MILL & LUMB2R LIGHT BULHS 640.9712.5604
109308 O1/17/03 013026 HRISCO MILL fi LODIDBR SHELVES/CHAIN/HOOKS � 010.4201.5604
109308 O1/1'//03 013026 BRISCO MILL & LUFIDER SAFETY GLPSSES/SELF ADHESIVE 010.4201.5604
109308 O1/17/03 013026 BRISCO MILL & LSJMBER CHAIN 010.4201.5604
109308 O1/1'//03 �013026 BRISCO MSLL 6 LIRABEA ATV SEALANT 640.4012.5610
PAG6 1
ITEM CHECK
AMOUNT AMOi1NT
125.00 125.00
154.22
149.69
149.69
523.60
66.10
64. 15
64.15
523.60
250.00
184.15
23.08-
81.43
104.51
81.43-
225.23
17.21
10.29
30.'/0
27.00
16.90
12.28
15.00
9.98
30.00
13.92
B.5]
10.00
12.28
2.67
9.90
15.00
1,200.00
180.00
49.88-
590.00
1.71
/4.20
43.83
36.10
4.60
1,695.20
250.00
184.15
81.93
225.23
221.20
1,200.00
130.12
590.00
VOUCHI262 CITY OF ARROYO GRANDE
O1/15/03 OB:34 VOUCHER/CHECK REGIST6R
POR PERIOD 07
VOUCHER/
CEI6CIC CF3ECR VENDOR V6NDOR ITEM
NUPIDER DATE NOMB6R NAME DESCRIPTION
109308 O1/1"//03 013026 BRISCO MILL & LUFIDER WASHER/BOLT
109309 O1/17/03 013572 BRUMIT DIESEL,INC OIL/FILTER/SPRINGS
109310 O1/17/03 013B06 BURI(& AND PACE OP AG LUMB6R �
109311 O1/17/03 102596 CA.FIRB CHIEFS ASSOC REGIS.L&GISLATZVE-FIHICH
109312 O1/17/03 016926 CA.SEXUAL ASSAI7LT INVES CSAIA DUES-WILLSAMS
109313 O1/17/03 017202 CA.ST.BOARD OF EQIIALIZA U/GROUND FUEL STORAGE FEE
109313 O1/17/03 017202 CA.ST.BOARD OF EQUALIZA DIESfiL FUEL TAX 1Q-02/03
109314 O1/17/03 103402 THACI CAMPBBLL WATER �EPOSIT-604 NEWMAN
109314 O1/17/03 303902 TRACI CWAPHELL CLOSING BILL-fiO4 NEWMAN
109315 O1/1'//03 101968 CAROLE CARLSON REF.L/SCAPE-520 PALOS S6CO5
109316 O1/17/03 103398 CFG/PDC CFCA PROF REGIS-PIBICH
109317 O1/17/03 102828 CHARTER CODMUNICATIONS MONTI;LY MODBM SVCS-2/7
109318 O1/17/03 0230BB CHERRY LANE NURSERY WHZTE BIRCH
109319 O1/17/03 0']7376 SUSAN SAX6- CLIFFORD PSYCH.EVALUATION
109320 O1/17/03 024142 COA517.INE EQUIPMENT FILTER/OIL
109321 O1/17/03 103395 SHANNON COLBY REF.SC YOUTH B/BALL
109322 O1/17/03 024492 COLD CANYON LAND FILL GREEN WASTE DUMP
109323 O1/17/03 024832 COD4AUNICATION SOLUTIONS TAOi7BL2 SHOT MOTOR
109324 O1/17/03 025928 CONSOLIDATED ELEC1'RICN. BALLAST/LIGHTS
109325 O1/17/03 103404 CRIME PR&VENTION RHSOUR IDENTITY THEFT VIDEO
109326 O1/17/03 026832 CUESTA EQUIPMENT CO H6X DZS/DZGITAL MET6R
10932'/ O1/17/03 029489 DI8S6LR0 INC. INSTL.WASTE GATE SOL&NOID
109327 O1/17/03 029484 DIESELRO INC. REPL.PTO PUhtP
109328 O1/17/03 030284 DENISE DUFPY & ASSOCIAT CREEKSIDE C1R EIR
109328 O1/17/03 030284 DENISE DUFFY & ASSOCIAT CITY ADMIN REV6NUE
109328 O1/17/03 030289 DBNIS6 DUFFY & ASSOCIAT DEVEIAPER D6P.ACC
309329 O1/17/03 1025'/4 EARTHLINK,INC INTERNET SVCS TO JAN 20
109330 O1/17/03 102229 ECO SOLUTIONS DISPOSAL OF OILY LIQUIDS
109330 O1/17/03 102229 ECO SOLUTIONS DISPOSAL OF OILY LIQUIDS
ACCOUNT
Ii0DID6R
640.4712.5610
010.4211.5603
010.4420.Sfi05
010.4211.5501
010.9201.5503
010.4305.5303
010.0000.1202
640.0000.2302
640.0000.9751
030.0000.2210
010.4211.5501
010.4140.5303
010.4420.5605
010.4201.5315
640.9712.5603
010.0000.4613
220.4303.530'/
640.4711.5603
010.4213.5604
010.4201.5255
010.4920.52]3
010.4420.5601
640.9712.5603
010.0000.2550
010.0000.4518
010.0000.2550
010.4201.5607
010.4420.5605
010.4420.5307
PAG6 2
ITSM CH&CR
AMOUNT AMOUNT
1.00 161.94
53'/.93 537.93
71.91 ]1.91
50.00 50.00
30.00 30.00
419.25
634.86
180.00
/].18-
1,200.00
120.00
189.85
73.84
350.00
564.94
80.00
12.00
145.00
302.98
94.00
30.67
1,054.11
102.82
1,200.00
120.00
189.85
'/3.84
350.00
564.94
80.00
12.00
145.00
302.98
94.00
30.67
114.05
779.29 893.34
14,011.91
2,101.79-
2,101.']9 14,011.91
95.90 45.90
534.00
200.00 734.00
VOUCHF2E2 CITY OF ARROYO GRANDE
O1/15/03 OB:39 VOUCHER/CHEC% REGIST6R
FOR PERIOD 07
VOUCk�R/
CE�CR CHBCR VENDOR VENOOR IT6M ACCOUCTl
N[IDIDBR DATE NU6IDfiR NAME DESCRIPTION 1.7p�gg
109331 O1/1]/03 032058 NADINE ELLIOTT REIM1ffi.MIL6AGE 010.9921.5501
109332 O1/17/03 101077 FDSOA MEMBERSHIP-STEFFAN �010.4211.5503
109333 O1/17/03 1013'/9 FERGUSON ENTERPRIS£S,IN ANGLE STOPS 640.4712.5610
109333 01/17/03 1013'/9 F6RGIISON ENTERPRISES,IN METER BOXES/LIDS fi90.4712.5610
109334 O1/17/03 302300 FIREFIGHTERS BOOKSTORE BOOKS 010.4211.5507
109335 O1/17/03 035802 FRANK'S IACK S KEY INC DUP KEYS 010.9201.5604
109336 O1/17/03 103408 %ARIN FROLICH REF.CHILD IN MOTION-FROLICH 010.0000.4602
109337 O1/1]/03 036738 GALL'S INC COLLAR PINS 010.9211.5272
109337 O1/17/03 036738 GALL'S INC HRASS NAME TAGS 010.4211.5272
109338 O1/17/03 103410 LISA GOUV6IA CLOSING BILL-535 FIELDVI6W 640.0000.4']51
109338 O1/1'//03 103410 LISA GOUVEIA PAYMGNT-535 FIELDVI6W 640.0000.9751
109338 O1/17/03 103910 LISA GOUVEIA OVER PAYMENT-535 FIELDVIEW 640.0000.4751
109338 O1/1'//03 103410 LISA GOIIVEIA PREVIOUS BALANCE-535 FIELDVIEW 690.0000.4751
109339 O1/17/03 039312 CITY OF GROVER BEACH REF.DILLION MOORfi PR6SCHOOL 010.0000.4603
109340 O1/1'//03 039702 HACH COMPPNY CHLORINE POWDER PILI/JWS 640.4712.5610
109341 O1/1']/03 102815 H6C%L8R @ XOCH,IN0. . ARMORY SUPPLIES 010.9201.5603
109342 O1/17/03 101102 HIGH TECMdOLOGY CRIME HTCIA DUES-HRIDGE 010.4201.5503
109343 O1/1']/03 102701 INDOFF,INC. OFFICE SUPPLIES
109343 O1/1]/03 102701 INDOPP,INC. OFFIC6 SUpPLIES
109344 O1/7'//03 09fi098 S C LANDSCAPING LPNDSCAPE MP.INT.
309394 O1/17/03 046098 J C LANDSCAPING LANDSCAPE MAINT.
109345 O1/17/03 046176 J J'S FOOD COMPANY CAP SUPPLIES
109395 O1/17/03 0461]6 J J'S FOOD COMPANY CAP SUPPLI6S
109346 O1/17/03 103244 8RN6ST JONES,hID PR6.EMPLOY.PHYSICAL
109347 O1/17/03 302653 KC'S CLEANING CLEANING SVCS-AGPD
109348 O1/17/03 1�340'/ LA CHEMICAL N1IdONIUM SULPHATE
109349 O1/17/03 102761 LAN� CONSERVANCY OF SLO MEPIDERSHIP-R.STRONG
109350 O1/1'//03 054482 MAINT6NANC6 SUPERINTEND MSA MEETING-B PEOPLE
109351 O1/17/03 054929 MP.T'S HRAI� & ALIGNMENT ALIGN/BALANCE
109352 O1/1'//03 056394 MIOAS MUFFLER & BRAI(E BRAKE REPA
010.4211.5201
010.9130.5201
010.4420.5303
350.5515.']001
010.4201.5504
010.4201.5504
030.4201.5315
010.4213.5303
640.4']12.52'/9
010.4130.5503
220.4303.5501
010.4211.5603
640.9712.5601
PAGE 3
IT'Eh1 CHECR
AMOONT AMOONT
14.78 14.78
]5.00 75.00
101.35
528.96 630.31
387.9'/ 38].47
3.22 3.22
33.75 33.'/S
14.89
43.45
59.48-
106.29
165. ]']
106.29-
67.00
31'].59
396.01
40.00
111.B1
41.25
SB.34
106.29
67.00
317.59
346.01
40.00
153.06
562.50
18].50
393.75
14.9]
112.00
3'/5.00
852.60
10.00
120.00
190.00
9'/9.62
750.00
408.]2
112.00
375.00
852.60
10.00
120.00
190.00
vovcFms�
O1/15/03 08:34
VOVCH6R/
CH6C% CF[ECK VENDOR VENDOR
NqPIDER DATE NUFIBBR NAMG
CITY OP ARROYO GRAND6
VOUCHER/CH6CR R&GISTER
F02 PERIOD 07
IT6M
D&SCRIPTION
ACCOUNf IT6M
NUt�IDER AMOUNT
109352 O1/17/03 056399 MIDAS MUFFLER S BFiAKE BALL SOINT/LUBE/OIL/FILTEA 010.4201.5601
109352 O1/17/03 056394 MIDAS MUFFLBR fi HRARE LUBE/OIL/WIPfiRS/BATTERY BUDDY 010.9201.5601
109353 O1/17/03 056940 MIBR eR05
TOPSOIL
010.4430.5605
109355 O1/17/03 OS]09fi MINER'S ACE HARDWAF2E
109355 O1/1]/03 OS'l096 MIN6R'S ACE HARDWARE
109355 O1/17/03 057096 MINER'S ACE HARDWARE
109355 O1/17/03 057096 MINBR'S ACE HARDWARE
109355 O1/17/03 057096 MINER'S ACE HARDWARE
109355 O1/17/03 057096 MIN6R'S ACE HARDWAR&
109355 OS/17/03 057096 MINBR'S AC8 HARDWARE
109355 O1/17/03 OS]096 MINER'S ACE HARDWARE
109355 O1/17/03 OS'l096 MINER'S AC& HA[2OWAR6
109355 O1/17/03 057096 MINER'S ACE HARDWARE
109355 O1/17/03 057096 MINER'S ACE HARDWARE
109355 O1/17/03 057096 MINBR'S AC& HARDWARS
109355 O1/17/03 OS'/096 MINER'S AC6 HARDWARE
109355 O1/17/03 OS'/096 MINER'S ACE HARDWARE
109355 O1/17/03 057096 MINER'S AC8 HARDWARS
109355 O1/17/03 057096 MINER'S AC6 HAR➢WARE
109355 O1/17/03 OS'/09fi MINER'S ACE HAflDWARE
109355 O1/17/03 OS'/096 MIN6R'S ACE HARDWAR&
109355 O1/1'//03 057096 MINBR'S AC6 HARDWARE
109355 U1/17/03 057096 MINER'S ACE HARDWARE
109355 O1/17/03 057096 MINBR'S AC6 HARDWARS
109355 O1/17/03 OS']096 MINER'S ACE HARDWARE
109355 O1/17/03 OS]096 MINER'S ACE HARDWARE
309355 O1/1'//03 057096 MIN6R'S ACH HARDNARE
109355 O1/17/03 OS']096 MINER'S AC6 HARDWARE
109355 O1/17/03 OS]096 MINER'S ACE HARDWARE
PLUhIDSNG SUPPLIES
SPRAY PAINT
FLEX HOSE
WIA6 TRACER
MEASURE,TAPE
BATT&RIES/CAUTION TAPE
VELCRO CINCH STRAPS
LOf�ER/FASTENERS
LUM1ID6R
KITCHEN SUPPLIfiS
SANDING WHEELS/WIRE BRIISH
PIP6/ANGLES/FASTENERS
CARGO N6T/FILM/BLDG.SUPPLIES
DUCT TAPE
MAS%ING TAPS/PAINT
PAINTING SUPPLIES
SPRINGS
X-ACTO SET
MISC SUPPLIBS
CAUTION TAPE
ELfiCT.SUPPLIES
ELECTRICN. SUPPLI&S
BLUBS
PLUhIDING SUPPLIES
HARDWARB
MISC.HARDWARB/SAND PAPER
109356 O1/1'//03 057252 MISSION i1NIF0RM 58AVIC6 UNIFORMS/MATS/TOWELS
109356 O1/1'//03 057252 MISSION ONIFORM SERVICE UNIFORMS/MATS/TOW6LS
109356 O1/1]/03 057252 MISSION UNIFORM SERVIC& UNIFORMS/MATS/TOWELS
109356 O1/17/03 057252 MISSION UNIFORM SEAVICE UNIFORMS/MATS/TOWELS
109356 O1/17/03 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOW6L5
109356 O1/17/03 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS
109356 O1/1'7/03 057252 MISSION IINIFORM SERVICB UNIFORMS/MATS/TOWELS
109356 O1/1]/03 057252 MISSION UNIFORM SERVICE qNIFORMS/MATS/TOWELS
10935] O1/17/03 103412 LYNBTT6 MOR&NO
109358 O1/17/03 0585'/8 MUI.LAHEY FORD
R&F.PARR DEPOSIT-MORENO
uIdq:i:ie.��li)11�'
010.4420.5605
010.4211.5255
640.4'/12.5610
690.9712.Sfi10
640.4712.52'/3
010.4211.5504
010.4211.5255
010.4211.5255
010.4211.5255
010.4211.5255
010.4211.5604
010.4211.5603
612.4610.5255
010.4211.5255
010.9211.5255
640.4712.5610
010.4211.5601
010.4211.5255
010.4420.5605
010.4211.5255
010.4211.5603
010.9420.5605
010.4213.5604
010.4420.5605
010.9920.Sfi05
010.4420.5605
030.9213.5143
010.4301.5143
640.4711.5143
612.9fi10.5143
010.4420.5193
010.4213.5303
010.4213.5303
010.4213.5303
010.0000.4354
010.4420.5601
109359 O1/1'//03 103405 N.CA.ROHHERY INVESTIGAT N.C.ROBBERY INVEST.DUES-WILLIA 010.9201.5503
109360 O1/1'//03 102730 NBXTEL COhAfONICATIONS CELL PHONE FIRE/BLDG
109360 O1/1'//03 102730 NEXTEL COPVAqNICATIONS CELL PHONB FZRE/BLDG
010.4211.5403
010.4212.5403
1093fi1 O1/1]/03 062712 ORCHARD SUPPLY HAROWPRE BOLTS 640.4712.5610
452.22
B0.97
214.50
14.04
5.35
92.21
59.60
10./2
70.11
14.98
7.24
25.72
15.00
25.78
30.56
84.44
13.92
20.55
39.66
10.10
19.29
3'/.26
27.86
14.99
1.58
21.43
27.96
4.29
2.13
94.52
13.00
110.99
23.60
82.60
11.40
28.48
50.82
27.00
10.80
10.00
251.01
31.31
2.13
PAGE 4
CHECK
AMOUNT
1,507.81
214.50
6'/6.77
915.36
2/.00
10.80
30.00
288.32
VOUCHItE2 CITY OF ARROYO GRAND&
O1/15/03 OB:39 VOUCHER/CF�CK REGISTER
FOR PBRIOD 07
VOUCE�R/
CF�CK CH6CR VENDOA VeNDOR ITEM ACCOUNT
NUFIDER DAT6 NUI�SR NAME DESCRIPTION NUhIDER
109361 O1/17/03 Ofi2712 ORCHARD SUPPLY HARDWARE MISC.SMALL TOOLS 612.4610.52'/3
109362 O1/1'//03 102995 PACIPIC HELL/WORLDCOM PIi0N2 021-2713 010.4145.5903
109363 O1/1'//03 103352 PEPP&RBALL TECFINOLOGI65 FREIGHT-PEPPER HALL SYSTEM 272.9201.6201
109364 O1/17/03 065598 DOUG YERRIN REIDID.YOUTH B/BALL SUPPLIBS 010.4426.6201
109365 O1/17/03 066690 PITNEY BOWES POSTAGE METfiR�RENTAL -5/15 010.4201.5602
109365 O1/1']/03 066690 PITNEY HOWES POSTAG6 MET6R RENTAL -5/15 010.4201.5fi02
109366 O1/1'//03 102673 PULITZER TPR SUB-CD 010.9130.5503
109367 O1/1'//03 069148 R 6 T EFIDROIDERY,INC CITY HATS 612.4610.5193
109367 O1/1'//03 Ofi9198 R fi T EMBROIDERY,INC CITY HATS 640.4712.5143
10936'/ 01/17/03 069148 R& T EhffiROIDERY,INC CITY HATS 220.9303.5143
109368 O1/17/03 303252 NINA RIPPY HALLET-JA22 CLASSES .010.4424.5351
109369 O1/1'//03 102916 ROB6RTSON SUPPLY RAIN GEAR-HACK UP SET 010.4420.5255
1093]0 O1/17/03 100928 SAGE YUBLICATIONS,INC. SUHSCRIP-CONTEMP.JOVRNAL 010.4201.5503
109371 O1/17/03 100192 SAN LUIS MAILING SVC DEC.WATER HILLS MAILED 690.4710.5201
1093'12 O1/17/03 075130 SAN LUIS OHISPO CTITY.NE LEGFfI. 5693025/5706362 010.4130.5301
1093'/2 O1/17/03 075130 SAN LUIS OBISPO CNTY.NE AD-CHILDCARE POSITIONS 010.4421.5316
1093'/2 O1/17/03 075130 SAN LUIS OBISPO CNTY.NB AD FOR CHILDCAR6 POSITIONS 010.4421.531fi
1093]3 pl/17/03 075660 SAN LUIS PAINTS FI6LD MARRING PAINT 010.4430.5255
3093'/4 O1/17/03 075816 SAN LUIS POWERHOUS% CONNECfOR HARNESS 010.4211.Sfi01
109375 O1/1]/03 103396 1C66LY SANCF38Z R6IMB.PRINTING-SANCf�Z 010.9201.5201
109375 O1/17f03 303396 KEELY SANCf�Z REIPID.PRINTING-SANCHEZ 010.4201.5201
109376 O1/17/03 078156 SfiBASTIAN OIL DISTRIB. DIESEL PUEL 010.4211.5608
3093'/'/ O1/17/03 078234 SECURED STORAGE OFF-SITE RECORDS STORAGE 010.9002.5303
109378 O1/17/03 103409 SHRM FR2 ASSOC.DUES 010.4101.5503
109379 O1/1'//03 074490 SLO CNfY DEPT.HEALTH IIST ANNOAL FEES 030.4305.5303
109380 O1/1'//03 303393 SMITH MFG.COMPANY CARHIDE CUTf6R5 220.4303.5603
109381 O1/17/03 100309 SMITH PIPE fi SUPPLY BLDG.TOOLS 010.4213.5273
109382 O1/1'//03 OBO808 SOUTH SLO COUNfY SANIT SEWER SVC COLL-12/02(BALANCB) 760.0000.2304
109382 O1/17/03 080808 SOUTA SLO COUNTY SANIT SEWER HOO[(UPS-12/02(BALANCE) '/60.0000.2305
309382 O1/1"i/03 OBOBOB SOOTH SLO COUNTY SANIT 12/02 SAN DIST-203 N.RENA 030.4145.5901
PAGE 5
ITEM CHECR
AMOUNT AMOUNT
31.05 33.18
293.94 293.44
8.46 8.46
11.80 11.80
9.08
1]2.44
20.00
49.42
115.31
164 J4
11'/.60
'/S.OB
57.00
939.01
184.68
147.72
19'/.72
192.36
26'/.33
6.49
642.3'/
81.34
60.00
160.00
578.50
654.45
114.22
11,902.44
4,000.00
13.47
181.52
20.00
329.9'1
11'/.60
75.08
57.00
939.01
480.12
192.36
2fi7.33
64B.B6
81.34
60.00
160.00
S'/8.50
654.45
114.22
VOUCHI2E2 CITY OF ARROYO GRANDE
O1/15/03 08:34 VOUCf[ER/CHBC% REGIST6R
FOR PERIOD 07
VOUCHfiR/
CH6CR CHECK VENDOR VENDOA ITEM ACCOUNT
NUPffiER DATE NUDiBER NAME DESCRIPTION N[1MBER
109382 O1/1'//03 080808 SOI]TH SLO COUNTY SANIT 12/02 SPN.DIST-ASH R/RM 010.9145.5401
109383 O1/1]/03 OBOBB6 SOUTF�RN AUTO SUPPLY PARTS 010.4211.5603
109383 O1/17/03 080886 SOUTH6RN AUTO SUPPLY H6AT SHE2INK/WASHER 010.9211.5fiO3
109383 O1/17/03 080886 SOUTH6RN AUTO SUPPLY SIL-GLYDe 010.4211.5603
109383 O1/17/03 OBOBB6 SOUTl�RN AUTO SUPPLY PUMP BEARINGS 640.4712.5630
109383 OS/17/03 080886 SOUTH6RN AUTO SUPPLY TIRE CLEPlIER/GREASE FITTING 640.4712.5601
109383 O1/1'//03 080886 SOUTHERN AUTO SUPPLY FITTINGS 640.4712.5610
109383 O1/1]/03 080BB6 SOUTHERN AUTO SUPPLY WINDOW HANDLE 640.4712.5601
109383 O1/1'//03 080886 SOUTHERN AUTO SUPPLY CR:DIAMOND BENCH 640.9712.5601
109383 O1/17/03 080886 SOUTHBRN AVfO SUPPLY SEAT COV6RS 640.4712.5601
109383 O1/17/03 080886 SOUT}IERN AUTO SUPPLY SEAT COVERS 612.4610.5601
109384 O1/17/03 080964 SOUTHBRN CALIFORNIA GAS GAS SERVICES 010.4145.5401
309384 O1/17/03 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 030.4145.5401
109385 01/1'//03 1023'/6 MICHEL6 STEARNS VOLUNTEER DINNER SUPPLIES 010.9201.5504
309385 O1/1']/03 102376 MICHELE ST6ARNS RAIN BOOTS 010.4201.5255
109386 O1/1'//03 082328 STERLING COhAt[JNICATIONS RADIO HATTERY 010.4211.5603
� 309386 O1/17/03 082328 STERLING COMAUNICATIONS SWITCH/ANTENNA 010.9211.5603
109386 O1/17/03 082328 STBRLING COP4AUNICATIONS CHARGBR FOR RADIO 010.4211.5603
109386 O1/17/03 OB2328 ST6RLING COM40NICATIONS CHARG6A FOR RADIO 010.4211.5603
109386 O1/1'//03 082328 STERLING COhAt[INICATIONS RADIO INSTALLED 010.4420.5601
109387 O1/1]/03 082836 STR6ATOA PIPE & SUPPLY HRASS NIPPLE COUPLER 640.4712.5610
109388 O1/1]/03 101932 STUDENT TFiANSPORATION TRANSPORT.HOLIqWAY 010.4425.5303
109389 O1/1'//03 103397 TACfICAL USA RE➢MAN FOREARM SHIELO 010.9201.5272
109390 O1/17/03 102399 THE TRIBUNE TRIHUNE-6NG ' 010.4301.5201
109391 O1/17/03 086892 WINTON TOLLIS R6IhID.BATTERY 010.9211.5255
109392 O1/17/03 088084 UNITED GREEN MARK,INC. POPUP SPRINRLbR 030.4430.5605
109393 O1/1'//03 088826 PBGGY VALRO ART CLASSES-VALKO 010.9924.5351
109393 O1/1�/03 OBBB26 PBGGY VALKO ART CLASSES-VALKO 010.9429.5351
109399 O1/17/03 103392 VALL6Y PACIFIC PfiTROLEU UNLEADED GASOLINE 010.0000.1202
109395 O1/17/03 102007 VEAIZON WIRELE55 MOTOR CELL PHONES 010.4201.5403
109395 O1/17/03 102007 VERIZON WIRELESS CELL PHONS-WATER/SHOP/PW DIR 010.4301.5403
109395 O1/17/03 102007 VHRI20N WIR%L655 CELL PHONB-WATBR/SHOP/PW DIR 010.4305.5903
109395 O1/1']/03 102007 V6RI20N WIRELE55 CELL PHONE-WATER/SHOP/PW DIR 612.4610.5403
109396 O1/17/03 101866 VERIZON WIRELESS MESSAG PAGERS-FIRE/BLDG. 010.4211.5403
109396 O1/17/03 101866 V6RIZON WIRELE55 MESSAG PAGERS-FIR6/HLDG. 010.4212.5403
10939'/ O1/17/03 103406 VISIONARY SYST6MS,LTD SOFTWARE SUPPORT RENEWAL 010.9140.5303
ITEM
AMOUNT
13.9'/
30.34
29.87
2'/.03
72.5']
50.]'/
31.98
53.09
37.53-
53.62
53.61
501.51
131.61
1']3. B4
16.08
198.41
46.87
'l0.79
'/0.'/9
107.14
9.15
205.00
2B5.00
156.00
15.00
319.56
186.80
228.80
12,000.63
75.17
41.]4
41.79
32.]3
24.29
12.15
1,015.00
PAGE 6
CHECK
AMOUNT
15,929.38
360.35
633.12
189.92
494.00
9.15
205.00
285.00
156.00
15.00
314.56
415.60
12,000.63
191.30
36.44
1,015.00
VOUC}6lE2 CITY OF ARROYO GRAND&
PAGE 7
O1/15/03 08:39 VOUCHER/Cf�CK REGISTER
FOR P6RSOD 07
VOUCHER/
C7�CR CHECK VBNDOR VBNDOR
NUbIDfiR DAT6. NUPID6R NAME
109398 O1/1]/03 103400 HENRY WACHTMANN
109398 O1/1'//03 103900 HENRY WACHTMANN
109398 O1/1'//03 103400 H6NRY WACHTMANN
109398 O1/17/03 103400 HENRY WACHTMANN
109399 O1/17/03 090480 WAYNE'S TIRE
109399 O1/17/03 090480 WAYNE'S TIRE
109399 O1/17/03 090480 WAYNE'S TIRS
109399 01/1'//03 090480 WAYNE'S TIRE
109399 O1/17/03 090480 WAYNG'S TIRE
109400 O1/17/03 103903 STEVE WHITH
109901 O1/17/03 102130 %BSYSTEMS,INC
ITEM ACCOONT
OESCRIPTION (.�p�g(t
CilJSING BILL-1049 FAIR ON(S 640.0000.9751
PAYMENT-1049 FAIR OAI(S 640.0000.4"/51
OVER PAYMENT-1049 PAIR OAKS 640.0000.4751
PREV.HAL-1099 FAIR OAI(S AVE 640.0000.9'/S1
TIE ROD END/ALIGN 010.4201.5601
LUBE/OIL/TIRES/WIPERS/BRAI(ES 010.9201.5601
LUBE/OIL/FILT6R/TIR6S/WIP6R5 010.4201.5fi01
LUBE/OIL/TIRES 010.4201.5601
OIL/FILTER/ROTATE TIRES 220.4303.5601
REP.L/SCAP6-1040 FAIR OAKS 010.0000.2210
MAINT.XEROX 010.4301.5602
ITEM
AMOUNT
11.54-
79.17
90.]1
79.1'/-
110.35
30'/.21
189.00
92.62
23.61
1,200.00
180.00
CHECK
AMOUNT
TOTAL C7�CKS
79.17
]22.79
1,200.00
180.00
73,496.90
VOUCHI2E2 CITY OF ARROYO GRANDE
PAGE 8
O1/15/03 OB:34 VOUCHER/CHECK REGISTSR
FOR PERIOD 07
FUND TITLE
O10 GENERAI. PUND
220 STREETS FUND
272 CA LAW Q7FORCMT TCEIISLGY EQUIP
350 CAPITAL IMPAOVEMENT PUND
612 SEWER PUND
640 WATER FUND
760 SANITATION DI5IRIBUTION FUND
, �•1_ u(�]Ii��Y
4B, 282. ]'/
979.8�
8.96
19'/.50
495.17
7,635.'/6
15,902.44
T�T� 73,49fi.90
ATTACFL�'LSNT 3
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
EXCESS VACATION ACCRUAL & UNIFORM ALLOWANCE
07/77I03
FUND 010 52,048.09
FUND 220 2,153.98
FUND 284 1,744.22
FUND 612 2,616.75
FUND 640 -
58,563.04
Salaries Full time
Salaries Part-Time - PPT
Salaries Part-Time - TPT
Salaries OverTime
Salaries Standby
Holiday Pay
Sick Pay
Annual Leave By Back
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
PERS Retirement
Social Securiry
PARS Retirement
State Disabiliry Ins.
Health Insurance
Dentalinsurance
Vision Insurance
Life Insurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
50.00
27,269.53
7,593.63
286.49
1,917.85
3,880.42
165.12
17,400.00
58,563.04
� CITY OF ARAOYO aRAND6
O1�I1/03 12:17 VOUCH6R/CHfiCR R6GISTER
� POR P6RIOU 07
VOUQIER/
Q�CIC CFI6CK V6NDOR VENDOR . IT6M
I7I�IBSR DATB NtlMBfiR NAMB D63CRIPTION
309�OY pl/3�/03 000234 A i R fISLDINO SUPPLY OXY 4 ACB�'YLBNB GA46$
109�03 01/7i/03 006124 ARROYO OPAND6 HIOH SCHO 03/OC AGH9 Y6ARB00%
109404 O1/3C/03 103246 B6ACH CITIfiS CAB CO,INC TAXI SVCS TO 1/19
109105 O1/24/03 010912 ALB6RT BBATTIB . NAItCOTICS INV6ST-B6A1TI6
109f06 O1/74/03 100618 BBRCHTOLD BpUIP!ffiiT CO tt[)ep4'A TRACTOR
109�07 Ol/N/03 010998 B61T�t B66P PAf36R S6RVIC6
309�01 O1/2�J03 010998 H&TT&R BBBP PAl38R SERVIC6
109�07 O1/3�/03 030998 B611BR B66P PAf38N 3fiRVIC&
109{OB O3/34/03 OIZ16B BO%X 6%PR8S9 UPS SHIPPII7O CHARGB9
309409 O1/24/03 300373 BOY SCOUT TROOP 26 DONATION-CL6ANUP FF ANARDS
309�30 O1/]4/03 021990 0.COAST TA][I CAB 38RVIC TAXI SVCS TO 1/14
109�11 O1/2�/03 303311 G.DSA NR6STLINO,iNC. CLUB R6GIS
109111 O1/24/03 10]211 G.USA NRHSTLIN3�ItiC. ADT'L INS-LUCIA MAR Sdi00L
309Q] O1/3�/03 303939 CID GBRIAL63 RSIlID.OA30LIN8
109�1] O1/II{/03 10]939 CID CABRIAL68 R6IlID.B007(3
1
109�}3 O3/2�/03 01983] ARON GNBY M6LDIN(i RSPR.VALVB IBY
109�14 O1/26/03 100622 CASTLeROCK D6V6LOPMRNT R6F.PR IMPROV-TRAC1' 1997
309�1� 03/34/03 1006]] GS1ZeROCIC DBV6LOPliBNT RBP.PIC IMPRW-TRACf 1994
309435 O1/24/03 307716 CBIZ UASB 34 INFAASTRUCI'-PMf 3�
109�16 01/24/OJ 1072B7 CINWf.AR NIIi8L688 CBLG PNONB-CODB �7FORC6
109117 01/Y�/03 033946 CLINIGL LAB.OP SAN BER NAT&fl 811MPL83 .
109�18 O1/74/03 OZ9492 COLD CANYOB LAND PILL JUNR FROM AUCTIO[i OUMP
109�IB O1/34/03 OZ1�9] COLD CANYOB LWD PILL JUNR PROM AtlCtION D[FiP �
109�19 Ol/1�/03 302723 COM�&RCIAL IMINTBN71l7C6 p/C PLOOR
109�20 O1/29/03 10378� CONSTRUCfION P'[R7D3 CONT RANRIO ORAND6 PR-5
109�71 Ol/74/03 100151 COUNTRY CI�tIS1T1A8 BOVfI REF.C/B.DBP-Q7'1'Y C7fltISTMAS
109�41 Ol/7{/03 100151 COUNfRY 6QtI3TMl�3 BOLPfi BLU(i.SUPfiR-CNTY QiRIS1TL15
309472 O1/2�/03 036754 CAYSTAL SPRIK08 NAT6R C BOTTL6D NAT6R
109�]3 O1/74/03 036833. CUBSTA BQUIP!ffi[iT CO 1BPIqN TAP6/HOS6/LIGHT
ATTACHI�9E.1T 4
ACCO[R!T
NUFIDSR
010.4305.5303
010.4701.5255
225.4553.5507
030.4Z01.5501
010.4{20.6301
690.4712.530J
270.4303.5303
010.9305.5303
230.4303.5501
010.4711.5255
275.4553.5507
010.4934.5357
oio.��a�.sasv
010.4201.5608
010.�301.5503
640.4713.5603
214.0000.9675
214.0000.4635
350.5�05.7701
010.4130.5301
690.4710.5310
1]0.4303.5307
72U.4303.5307
010.9213.5303
350.5517.7001
010.0000.2206
010.0000.4355
O10.i471.b201
230.4303.5601
IT&M
A(dOOMf
14.00
55.00
943.]5
1,625.40
17,159.99
192.00
96.00
192.00
19.79
100.00
316.00
50.00
ao.oa
43.3�
110.93
45.00
1,fi05.00
1,713.00
s,000.00
43.64
395.00
50.75
13B.50
525.00
2t,�03.43
250.00
135.00
31.00
1BB.45
PAGE 1
CHeCR
N10qP1'
14.00
55.00
993.75
1,625.G0
17,159.99
680.00
19.'l9
100.00
316.00
�o.00
164.17
95.00
3,318.00
s,000.00
�3.64
395.00
189.25
sas.00
39,903.93
115.00
31.00
188.45
:1
� � � . . . . . � � .
VOUCEII2E2 CITY OF AEiR0Y0 GRANDE
O1/22/03 12:42 VOUCHSR/C}�CK REGISTBR
FOR PBRIOD 07
VOUC}�R/
C}�CK CI�CK V6NDOR V6NDOR ITEM ACCOUNf
NUPIDER ➢ATE NUDIDER NNffi D65CRIPTION NUFIDER
109924 O1/24/03 0]6898 LENNY OE IAS SAIiTOS TENNIS CLASSES-DE IqS SANTOS 010.4424.5351
109425 O1/24/03 029484 DIESELRO INC. COHNECTOR 612.4610.5603
309426 O1/24/03 101241 DAIVSR ALLIANT INS.SERV U/GROOND FUSL TANRS-2003 010.4145.5578
109926 O1/29/03 101291 DRIVER ALLIANT INS.S&RV U/GROUND FUEL TANKS-2003 640.4730.5578
109427 O1/24/03 101379 FERGUSON 6NT&RPRISBS,IN AIR VAC SEATS/NEEDLES 640.4712.5610
109428 O1/24/03 101881 GR6ATAM8RICAN LEASING C PANASONIC COPIER LBA56 010.4130.5303
109429 O1/24/03 042822 LINDA HOLT EhID UPDAT&-HOLT 010.4201.5501
109430 O1/24/03 044496 INPO.TECfQiOLOGY D6PT DP ON LINE TRANS-NOV 010.4201.5606
109430 O1/29/03 099996 INFO.TECEINOI.OGY DEPT DP ON LINE TR7IPIS-DEC 010.4201.56�6
109431 O1/24/03 045162 INTL CONP OF HUILDING 0 ICBO DUES-SC}QAIDT 010.4212.5503
109432 O1/24/03 045942 IRRIGATION WEST PRESSUA6 GUAGES 690.4712.5610
109433 O1/29/03 046410 J.W.EN1'ERPRISES TOILET REN1'AL 220.4303.5552
109434 O1/24/03 102666 VAL6RI6 I(LINE PILATES CLASS-KLINfi 010.9424.5351
109435 O1/24/03 102889 LIHERTY INDU51RI8S MARK OFF 010.4213.5604
109436 O1/24/03 103414 CINDY LOPBZ REF.C.H/D8P-LOP22 010.0000.2206
109436 O1/24/03 103414 CINDY IAPEZ BLDG.SUPER-IqPEZ 010.0000.4355
109937 O1/24/03 053118 LUCIA MAR UN.SCH.DIST. GYM CHARGBS-ADULT V/BALL
109438 O1/24/03 100968 MAXIMUS,INC. 02/03 PROP.SVCS
309939 O1/24/03 101816 T6RSSA MCCLISH CEQA DESKBOOR R6IhID
109440 O1/29/03 056394 MIDAS MUPPL6R 4 HRARB BRAI(& R&PAIR-PW923
109440 O1/24/03 056394 MIDAS MUFFLER 6 BRA[� HRAI(8 RBPAIR-PW923
109440 O1/24/03 056394 MIDAS M[7FFL&R fi BRAI� HRA[� RBPAIR-PN923
109440 O1/24/03 056394 MIDAS MUFFLBR fi BRN(E BRAI� REYAIR-PW923
109441 O1/24/03 056990 MIER BROS. . CONCRBTB
109441 O1/24/03 056940 MI6R BROS. BRO[�N COBBLB
109441 O1/24/03 056940 MIBR BROS. BROI�t7 COBHLE
109442 O1/24/03 057096 MIN6R'S ACE HARDWARE FIELD MARI(BR
109992 O1/29/03 057096 MINBR'S AC6 HARDWARE WD 40/CORDLESS PHONB
109442 O1/24/03 057096 MINER'S ACE HARDWAR6 PLANLS
309442 O1/24/03 057096 MIN&R'S ACE HARDWPJ2E PLiMBING SUPPLIES
109993 O1/24/03 OS]252 MISSION UNIFORM SSRVICE UNIFORMS/MATS/TOW6LS
109943 O1/24/03 OS]252 MISSION UNIFORM 58RVIC6 UNIFORMS/MATS/TOWELS
010.9924.5251
010.4145.5303
030.4130.5501
640.4712.5601
612.4610.5601
220.4303.5601
010.4420.5601
640.4712.561U
220.9303.5613
220.4303.5613
010.4430.5605
010.9930.5605
010.4420.5605
010.4420.5605
220.4303.5143
010.4305.5143
ITEM
AMOUNT
21'/.88
9.48
201.00
250.00
120.12
319.07
90.00
301.45
302.32
195.00
31.30
123.90
117.60
391.90
250.00
141.75�
216.00
750.00
70.35
18 JS
18.'/S
18.'/5
18./5
49.23
96.53
193.05
32.11
95.45
23.58
10.46
104.28
29.00
PAGE 2
CHECK
AMOVNf
21].88
9.98
951.00
120.12
319.0'1
90.00
203.7'/
195.00
31.30
123.90
117.60
391.90
108.25
216.00
750.00
70.35
75.00
338.81
111.60
133.28
r �
VOUCfQtE2
O1/22/03 12:42
VOUCHGR/
�CK CHECK V6NDOR V6NDOR
NOMB&R DATE NUPIDER NAMB
109444 O1/29/03 059129 MUSTANG TREE CAR6
109999 O1/24/03 059124 MUSTANG TREE C>RF
109444 O1/24/03 059124 MUSTANG TR66 CPRE
109445 O1/24/03 101847 N6TWORK CATALYST
109445 O1/24/03 101847 NBTWORK CATALYST
CITY OF ARROYO GRANDB
VOUCf�R/CHGCR A6GIST&R
FOR PERIOD 07
ITEM
DESCRIPTION
ACCOUNf ITEM
NUPIDER AMOS/NT
TRIM1AIIiD OAK TREE 010.4420.5303
STORM DAMAGB RSMOVAL-BRISBANE 010.4420.5303
STORM DAMP.GS RfiMOVAL-CARItOTW00 010.4920.5303
BQUPT.FIH6R OPTIC NETWORK 010.4140.6101
EQUPT.FIHER OPTIC N67M170RR 272.9201.6101
109446 O1/24/03 301012 NICKSON'S MACHIN6 SAOP, REPR.PUMP SHAFT
109447 O1/24/03 062322 ONE HOUR PHOTO PLUS FILM/PICTURES
109448 O1/24/03 102995 PACIFIC BELL/WORLDCOM PHONE 267-Bfi33
109948 O1/24/03 102995 PACSFIC B6LL/WORLDCOM PHONE 489-2345
109448 O1/24/03 102995 PACIFIC BHLL/WORLDCOM ALARM 473-1935
109448 O1/24/03 102995 PACIPIC HSLL/WORLDCOM PHONE 4'/3-5100
109448 O1/24/03 102995 PACIFIC BELL/WORLDCOM PHONE 5400
109449 O1/24/03 065520 PEPSI-COLA
109450 O1/29/03 069576 RADIOSHACK
109451 O1/24/03 102916 ROHBRTSON SVPPLY
C0](E MACE[INE SUPPLIES
EAR PHONBS
RAIN JAC[�TS/GIAV85/MASI(S
109452 O1/24/03 072638 S fi L SAP6TY PRODUCTS SHOP TON6L5
109452 O1/24/03 072638 S& L SAPETY PRODUCTS SHOP TOW6L5
109952 O1/24/03 072638 S fi L SAF6TY PRODUCTS SHOP TOWELS
640.4712.5610
220.9303.5fi13
010.4145.5403
010.9145.5903
640.4710.5403
010.4145.5403
010.4145.5403
010.4422.5258
640.4712.5603
220.9303.5255
220.4303.5255
612.4610.5255
690.4712.5255
109453 O1/24/03 073554 CITY OP SAN LUIS OBISPO WOAI(BRS COMP.INS-3RD QTR 02/03 010.4001.5141
109453 O1/29/03 073554 CITY OF SAN LUIS OHISPO WOR[�RS COMP.INS-3RD QTR 02/03 010.4101.5141
309453 O1/24/03 073554 CITY OF SAN LUIS OHISPO WORKERS COMP.INS-3RD QTR 02/03 010.4102.5191
109453 O1/24/03 073554 CITY OF SAN LUIS OBISPO WORI�RS COMP.INS-3RD QTR 02/03 010.9120.5191
109453 O1/24/03 073554 CITY OF SAN LUIS OBISPO YIORI(BRS COMP.INS-3RD QTA 02/03 010.4002.5141
109453 O1/24/03 073559 CITY OP SAN LUIS OBISPO WORI�RS COMP.INS-3RD QTR 02/03 U10.4130.5141
109453 O1/29/03 073554 CITY OF SAN LUIS OHISPO WORI�RS COMP.INS-3RD Q1R 02/03 030.4201.5141
109453 O1/24/03 073554 CITY OF SAN LUIS OHISPO WORKERS COMP.INS-3RD Q1R 02/03 010.4211.5141
109453 O1/24/03 073554 CITY OF SAN LUIS OBISPO WORI(%RS COMP.INS-3RD QTR 02/03 010.4212.5141
109453 O1/24/03 073559 CITY OP SAN LUIS OBISPO WOR%BRS COMP.INS-3RD QTR 02/03 010.4301.5141
109953 O1/24/03 073554 CITY OP SAN LUIS OBISPO WORI(ERS COMP.INS-3RD QTR 02/03 010.4213.5141
109453 O1/24/03 073554 CITY OF SAN LUIS OHISPO WOR[�RS COMP.INS-3RD Q1R 02/03 030.4305.5141
109453 O1/24/03 073554 CITY OF SAN LUIS OBISPO WORI�RS COMP.INS-3RD QTR 02/03 010.9920.5141
109953 O1/24/03 073554 CITY OF SAN LUIS OBISPO WORI(6R5 COMP.INS-3RD QTR 02/03 010.4421.5141
109453 O1/24/03 073559 CI17 OF SAN LIIIS OBISPO NOAXSRS COMP.INS-3RD QTR 02/03 010.4422.5141
109453 O1/24/03 073554 CITY OP SAH LUIS OBISPO WORKERS COMP.INS-3RD QTR 02/03 010.4423.5141
109453 O1/24/03 073554 CITY OF SAN LUIS OHISPO WORKERS COMP.INS-3RD Q1R 02/03 010.4425.5141
109953 O1/29/03 073559 CITY OF SAN LUIS OBISPO WORI(ERS COMP.INS-3Rb QRR 02/03 010.9930.5191
109453 O1/24/03 073554 CI17 OP SAN LIIIS OBISPO WORI(GRS COMP.INS-3RD Q7R 02/03 220.4303.5141
309453 O1/24/03 0'/3554 CITY OF SAN LUIS OHISPO WOR[�RS COMP.INS-3RD QTR 02/03 284.4103.5141
109953 01/24/03 073554 CITY OF SAN LUIS OHISPO WORI�RS COD@.INS-3RD QTR 02/03 612.4610.5141
109453 O1/24/03 0'/3559 CITY OF SAN LUIS OBISPO WORICERS COMP.INS-3RD Q1R 02/03 640.4710.5141
109453 O1/24/03 073554 CITY OF SAN LUIS 09ISP0 WORI(ERS COMP.INS-3RD Q1R 02/03 690.9'/11.5141
109453 O1/24/03 0'/3559 CITY OP SAN LUIS OBISPO WORK6R5 COMP.INS-3RD QTA 02/03 640.4712.5141
300.00
85.00
150.00
29,935.96
5,700.00
526.33
100.15
97.12
43.58
28.91
756.70
1,73].59
128.70
23.58
1'/2.67
'/5.02
]5.02
75.02
57.01
706.91
182.43
752.52
182.93
923.55
63�108.96
11,550.02
1,630.96
1,909.10
501.68
2,040.92
7,274.35
228.04
798.13
410.46
2,9'l5.87
2,223.35
],513.]9
296.95
2,928.58
1,288.40
855.14
4,184.45
PAGE 3
CHfiCR
AMOUNT
535.00
35,635.96
52fi.33
100.15
2,663.90
128.']0
23.58
172.67
225.06
114,018.00
VOUCM2E2 CITY OP ARROYO GRANDE
PAGE 4
O1/22/03 12:42 VOUCHER/CH&CK REGISTBR
FOR P6RIOD 07
VOUCF�R/
CE�CK C}�CK V&NDOR VENDOR � ITEM
NUM9BR DATE NUPIDER NAME DESCRIPTION �
ACCOUNT
NOMBBA
ITEM
AMOI/NT
1,313.75
9,15].50
50.00
57.00
25.73
42.46
15.85
9.88
6.75
10.'!1
30.51
4.95
/3.41-
31.68-
21.11-
8.14-
C}iECK
AMOUNT
1,313.75
9�157.50
50.00
109954 O1/24/03 074990 SLO CNTY DEM.HEALTH CROSS CONNECT-NOV/D&C 640.9710.5303
109455 O1/24/03 098680 SLO COUNTY SH6RIFF HOOKING FEES 31 010.4201.5323
309456 O1/24/03 081120 SO CALIF MUNI ATHL FED S.CA.ATHLETIC FED.DUES 010.4424.5257
109457 O1/24/03 103415 SOCIETY OF AM.MILITARY AM.MILITARY ENG DUES 010.9301.5503
109458 O1/24/03 080886 SOUTHERN AUTO SUPPLY FLOOR MATS 010.4301.6301
109458 O1/29/03 080886 SOVfHGRN AUTO SUPPLY HRUSH 220.4303.5601
109458 O1/24/03 080886 SOUTHERN AUTO SI/PPLY REPL.LENS 220.9303.5601
109458 O1/24/03 080886 SOfTl'fIERN AUTO SUPPLY HSAT6R HOS6 220.4303.5601
109458 O1/24/03 OB0886 SOUTEIHRN AUTO SUPPLY TRAILBR CONN6CPOR 640.4712.5601
109458 O1/29/03 080886 SOUTHBRN AUTO SUPPLY RA20R PACK 010.4305.5201
109958 O1/29/03 080886 SOUTH6RN AUTO SUPPLY BAT1'ERY ROLL6R 220.9303.5603
109458 O1/24/03 080886 SOUTI�RN AUTO SUPPLY ADJ-SOUTHBRN AUTO PARTS 010.4305.5603
109458 O1/24/03 080886 SOUTf�RN AUTO SUPPLY ADJ-SOVfHERN AUTO PARTS 010.4305.5603
309458 O1/24/03 OB0886 SOUTH6RN AVfO SUPPLY CR:AA7-DS 010.4305.5603
109458 O1/29/03 080886 SOUTHBAN AVfO SUPPLY CR:AU7 010.9305.5603
109458 O1/24/03 080886 SOUTHERN AUTO SI/PPLY CR:ADJ 640.4712.5601
109459 O1/24/03 OB0964 SOUTHERN CALIPORNIA GAS GAS SERVICES 010.4145.5401
109959 O1/24/03 080969 SOUTH6RN CAi.IPORNIA GAS GPS SERVICES 010.4145.5401
109459 O1/29/03 080964 SOVfHBRN CALIFORNIA GAS GAS SERVICSS 010.4195.5901
109459 O1/24/03 080964 SOOT}�RN CALIFORNIA GAS GA$ SHRVICBS 010.4145.5401
309459 O1/24/03 080964 SOUTI�RN CALIFORNIA GAS GAS SBRVIC6S � 010.4145.5401
109959 O1/24/03 080964 SOUTHERN CALIPORNIA GAS GAS SERVICES 010.4145.54U1
109959 O1/29/03 080964 SOUTHERN CALIFORNIA GAS GA$ SERVICES 010.4145.5401
109459 O1/24/03 080964 SOUTHERN CALIFOF2NIA GAS GAS SERVIC6S 010.9145.5901
109460 O1/24/03 100906 SP&C1RUM F[YDR0568DING HYDR0586D HASIN 350.5515.7001
109461 O1/29/03 082328 STHRLING COhP10NICATIONS HOOK UP LIGHT BAR . 220.4303.5601
109462 O1/24/03 085644 TOSTE GRADING 4 PAVING TACR OIL 220.4303.5613
109463 O1/24/03 088062 VNION ASPHALT INC ASPHALT 220.4303.5613
109464 O1/24/03 088084 UNITED GAHBN MARK,INC. PIPE/FITTINGS 220.9303.5613
109965 O1/24/03 103413 UNITED RENTALS,NORTHW65 T6ST POMP GAS 640.4'112.5552
309466 O1/24/03 102007 VERIZON WIRSLESS CELL PHONE-SH&ELEY 284.4103.5903
109966 O1/24/03 102007 VERIZON WIR8L855 CELL PHON6-INSP6CT/51R8BT/6NG 010.9301.5403
109466 O1/29/03 102007 VERIZON WIREL655 CELL PHONE-INSPBCf/STREST/8NG 010.6301.5403
309466 O1/24/03 102007 VBRIZON WIRELESS C6LL PHONE-INSPECf/STREET/SNG 220.4303.5403
109966 O1/24/03 102007 VEAI20N WIF2ELES5 CELL PHONE-CHAVEZ 010.4430.5605
109466 O1/24/03 102007 VERIZON WIR6LESS CELL PHON&-PD 010.4201.5903
109466 O1/29/03 302007 VERI20N WIREL655 CELL PHONB PR.DIR. 010.4421.5602
309466 O1/29/03 30200'/ VERIZON WIRELBSS CELL PHONB-P%.SUP6R O10'.9421.5602
327.97
]2.59
32.'/3
10.85
240.98
209.82
82.34
11fi.96
3,000.00
391.29
135.00
366.02
14.67
42.42
38.69
90.71
40.71
40.71
48.25
187.25
46.95
15.36
57.00
12.50
1,093.79
3,000.00
341.29
135.00
366.02
14.fi7
92.42
458.58
VOUCHRE2
O1/22/03 12:42
VOUCHeR/
CFF�CK CH6CR VfiNDOR VENDOR
N[]MBER DATB NUhID@R NM1G
CITY OF ARAOYO GRANDE
VOUCR�R/CHECK REGISTER
FOR P6RIOD 07
ITEM
DESCRIPTION
309467 O1/24/03 092586 LB6 WILSON 6L6CTRIC COM SIGNAL MAINT-DBC
109967 O1/24/03 092586 LEE WIISON ELECTRIC COM SIG.MAINT-NOV
TOTAL CH6C](S
ACCOUNf
NUPID6R
010.4304.5303
010.4304.5303
PAG& 5
I1'Ef�1 CHECK
AMOUNT AMOUNT
1,483.54
1,483.54 2,9fi7.08
232,285.08
VOUCfQ2E2 CITY OF ARROYO GRANDE
PAGE 6
O1/22/03 12:92 VOUCHER/CHECK REGISTER
POR PERIOD 0'/
FVND TITLE
O10 GENERAi. FUND
214 PARK IMPRVMI' IMPACT FEES
220 STA6@TS FUND
225 TRANSPORTATION FUND
272 CA LAW ENPORCMT TCMiI.GY E4UIP.
284 RED6VHLOPM6Nf ACqP7Cy FOHp
350 CAPITAL IMPROVBMENT FUND
612 58WER FOND
640 WATER PUND
TOTAL
AMOUNT
167,410.95
3,318.00
9,888.02
1,259.75
5,700.00
335.09
32,403.43
2,531.83
9,438.01
232�285.08
ATTACAP�PIT 5
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
01/03/03 - 01/16/03
01/24/03
FUND 010
FUND 220
FUND 284
FUND 612
FUND 640
262,989.37
14,283.92
4,826.40
4,736.01
10,962.15
297,797.85
Salaries Full time
Salaries Part-Time - PPT
Salaries Part-Time - TPT
Salaries OverTime
Salaries Standby
Holiday Pay
Sick Pay
Annual Leave By Back
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
PERS Retirement
Social Security
PARS Retirement
State Disability Ins.
Deferred Compensation
Health Insurance
Dental insurence
Vision insurance
Life Insurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
176,136.49
18,670.27
9,588.90
13,383.27
361.50
648.88
1,962.12
(2,882.44)
4,015.07
2,965.10
1, 763.91
18,744.21
16,304.17
299.72
803.43
1,450.00
26,916.56
3,693.42
817.07
632.40
866.66
400.00
157.14
100.00
297,797.85
ATTACI�t7ENT 6
VOUCHRE2 CZTY OF ARROYO GRANDE
O1/29/03 12:39 VOUCF�R/CHECK REGISTSR
FOR PSRIOD 0]
VOUCE�R/
CH6CR CHECK VENDOR VENOpR ITEM ACCOUNT
NOMBER DATe NOMB6R NAME DESCRZPTION NUhID6R
67892 O1/23/03 0'/9178 SLO CN1'Y CLERK-RECORD&R NOTICE OF EXEMPTION 010.4130.5301
67894 O1/23/03 099245 CITY OF HSIBLLTON LOCC MEETING-HUELLTON 010.4001.5501
109478 01/31/03 029400 A.H.DICK COMPANY REpR.M(JLIIGRAPHICS PRESS 010.4102.5603
109979 O1/31/03 102354 ABS D&LIVERY SYSTEMS,IN EVID6NCE DELIV6RY CHARGE-DEC 010.4201.5324
109480 O1/31/03 10089'I AMERICAN TEMPS SCFAIIDT SVCS TO 1/10 640.4712.5303
109481 O1/31/03 102509 API WASTE SERVICES R/0 BIN-DUMP/RETURN SVCS. 010.4213.5303
109482 O1/31/03 102441 TAC1A ARANDA REUPHOLSTER $EATS 010.4211.5602
109483 O1/31/03 102620 CITY OF ARROYO GRANDE FIR6 STATION SIIPPLISS 010.4211.5255
109483 O1/31/03 102620 CITY OP ARROYO GBANDE FIRE STATION SUPPLI85 010.4211.5255
309483 O1/31/03 102620 CITY OF ARROYO GRAND6 POSTAGE 010.4145.5201
109983 O1/31/03 102620 CITY OF ARROYO GRANDE FF AWARDS CERBMONY SUPPLIES 010.4211.5255
109483 O1/31/03 102620 CITY OF ARROYO GRANDE FF AWARDS CEREMONY SUPPLISS 010.4211.5255
109484 O1/31/03 10161'/ AUTO GLASS CENTkAL WINDSHIELD 010.4420.5601
109485 O1/31/03 102050 AVAYA,INC. PHON6 MAINT.AGREE 010.4145.5403
109486 O1/31/03 009008 BANKCARD CBNTER RMCF EMPLOYEE REC.LUNCHEON 010.9101.5319
109986 O1/31/03 009008 BANRCAR� CEN1'ER FOGL-MOIST6AEY 010.4002.5501
109486 O1/31/03 009008 BANKCARD CENTER HOTEL-MONTEREY 010.4002.5501
109486 O1/31/03 009008 BANKCARD CSNTER LOCC REGIS-MONTEREY 010.9001.5501
109986 O1/31/03 009008 BANRCARD CENTER COMPUT6R STUFF 010.4140.5602
1U9486 O1/31/03 009008 HANKCARD CBNT6R OFFICE SUPPLIES 010.4140.5602
109486 O1/31/03 009008 BANKCARD CENTER TAPE/MEDIA.COM 010.9190.5602
109486 O1/31/03 009008 BAN%CARD CgP71'gR COMPUTER STlIFF 010.4140.5602
109486 O1/31/03 009008 HANKCARD CBNT6R PAPER FACTORY. 010.4101.5319
109986 O1/31/03 009008 BANKCAR� CENTER HOLIDAY LUNCEff.ON SUPPLIES 010.4101.5319
109486 O1/31/03 009008 HAN%CARD CENTER HOLIDAY LUNCH60N SUPPLIES 010.4101.5319
109486 O1/31/03 009008 HANKCARD CBNTER HOLIDAY LUNC7�ON SUPPLIfiS 010.4101.5319
109986 O1/31/03 009008 BANKCARD CENTER HOLIDAY LUNCHEON SUPPLIES 010.4101.5319
109486 O1/31/03 009008 HANRCARD C&NTER IACC BOOKS 010.4101.5201
109986 O1/31/03 009008 BANKCAkD CGNT6R TRAINING SUPPLIES 010.4301.5501
109486 O1/31/03 009008 BAN%CA[2D CENTER OFFICfi SI7PPLI65 030.4301.5201
109986 O1/31/03 009008 HANKCARD C6NTER IACC CONF-GAS 010.4120.5501
109486 O1/31/03 009008 BANKCARD C&NT6R LOCC CONF-GAS 010.4120.5501
109486 O1/31/03 009008 HAN%CARD CENTER LOCC CONF-HOTBL 010.4120.5501
309486 O1/31/03 009008 BANKCARD C6NT6R OFFICE SUPPLIES 612.4610.5201
109486 O1/31/03 009008 BANRCARD CENTER WINTER BRSAR SUPPLIES 010.9425.5255
109986 O1/31/03 009008 HANKCARD CfiNTER SPECIAL EVENT SUPPLIES 010.4424.5252
109486 O1/31/03 009008 BANKCARD CSNTER SNACK SUPPLIES 030.4425.5259
109986 O1/31/03 009008 BAN%CARD CENTER ORAL E%AM SUPPLIES 010.9211.5501
109486 O1/31/03 009008 BANKCARD C6NTER FIRE CHIEPS CONF.SUPPLIES 030.4211.5501
109486 O1/31/03 009008 BANRCARD CENTER LODGING-FIRE CHIEFS CONF. 010.4211.5501
109486 O1/31/03 009008 BAN%CARD CENTER MAN[7AL UPDATE 010.9211.5603
ZTEM
AMO[RiT
25.00
25.00
260.00
60.00
'/48.00
500.00
121.93
/.00
3.00
37.00
19.31
80.91
270.14
28.16
162.00
12.39
342.99
950.00
42.85
17.15
85.25
41.83
46.83
79.32
150.00
24 J3
385.88
38.00
70.90
117.'/'/
4.56
13.42
371.19
64.41
212.31
95.92
241.62
59.50
68.19
353.96
40.00
PAGE 1
CHfiCK
AMOUNT
25.00
25,00
260.00
60.00
798.00
500.00
12].93
146.'/2
270.14
28.16
VOUCHRE2 CITY OF ARROYO GRANDE
O1/29/03 12:39 VOUCHER/CHECR REGISTER
FOR PERIOD 07
VOUCH6R/
CHECK CFIECA VENDOR VENDOR ITEM ACCOVNI'
NUPIDER DATE NUPIDER NAME DESCRIPTION 2RIMBER
109486 O1/31/03 009008 BACIKCARD CBNT&R � AWARDS INVITATIONS 010.4211.5201
109486 O1/31/03 009008 BANRCARD CENTER MOUSE 010.9211.5201
109486 O1/31/03 009008 BANRCARD CSNTER SVPPLIES 010.4211.5255
109486 O1/31/03 009008 BANKCARD C8NT6R TRAINING SUYPLIES 010.4211.5501
109486 O1/31/03 009008 BANRCARD CENTER R6HAB SUPPLIES 010.4211.5501
109486 O1/31/03 009008 BANKf„4RD CENT6R TRAINING SUPPLIES 010.9211.5501
109986 O1/31/03 009008 BANRCARp CEN1'gR GAS 010.4130.5501
109486 O1/31/03 009008 BANKCARD C8NT6R FUANITURE 010.9130.6001
109986 O1/31/03 009008 BANRCARD CENTER FURNIT[7Rg 010.4130.6001
109486 O1/31/03 009008 BANKCARD C6NT&R PUANITURE 010.9130.6001
109486 O1/31/03 009008 BANRCARD CE6T1'gR RETVRN FURNITURE 030.4130.6001
309486 O1/31/03 009008 HANKCARD CHNTER OFPICE SUPPLI6S 010.4130.5201
109486 O1/31/03 009008 BANKCARD CENTBR FURNIT[]RE 010.4130.6001
109486 01/31/03 009008 BAN%CARD CENTER FORNITURE 010.4130.6001
109486 O1/31/03 009008 HANKCARD CBNTBR FURNITURE 010.4130.6001
309986 O1/31/03 009008 BANKCARD CEN1'ER RBTURN FURNITURfi 010.4130.6001
109486 O1/31/03 009008 HANKCARD CENTER TRAINING BOOKS 010.9130.5503
109486 O1/31/03 009008 BANKCARD CENTBR TRAINING BOOK$ 010.4130.5503
109486 O1/31/03 009008 BANKCARD CENTER OFPICB SUPPLIBS 010.4130.5201
109486 O1/31/03 009008 BANKCARD CENTER EIR COPIES 010.4130.5318
109486 01/31/03 009008 HANRCARO CENTER FORNIT[7RE , 010.4130.6001
109486 O1/31/03 009008 HANKCARD CBNTfiR OPFICE SUPPLIES 010.9130.5201
109487 O1/31/03 009750 BRENDA HARROW REIM1ID.VOLUNTE6R/SPECIAL 6VBNT 010.9929.5252
109488 O1/31/03 303918 TIMOTHY JINffiS BARTLETT R6P.PARRING CITBpD5648 010.0000.4203
109989 O1/31/03 012168 BOXX @XPRESS UPS SHIPPING CHARGBS 010.4211.5201
109990 O1/31/03 013026 BRISCO MILL fi LIIMB6R ROPE/SIMPLE GREEN 220.4303.5613
109490 O1/31/03 01302fi BRISCO MILL fi LUPIDER GREEN GI1N 220.4303.5273
109491 O1/31/03 101166 CDF/STATS FIRE TRAINING FF1 C&RT-BOR&HAM 030.4211.5501
109992 O1/31/03 021824 CfiNTRAL COAST SOD BERhNDA-BASIN 010.4430.5605
109493 O1/31/03 021918 CENTRAi. COAST SUPPLY 9LDG MAINT,SUPPLIES 010.4213.5604
109493 O1/31/03 021918 CENTRAL COAST SUPPLY BLIX7 MAINT.SUPPLIBS 010.4213.5604
109494 O1/31/03 023322 CEIItSSTIANSON CIiGVA0L6T LUBE/OIL/WIPERS 010.4201.5601
109994 O1/31/03 023322 C7�2ISTIANSON CE�VAOLET REPL.SEATBELT/TORN 58AT 010.4201.5601
109494 O1/31/03 023322 CE�2ISTIANSON CHBVROLET LUBE/OIL/PILTER/REMINDER LNiP 010.4201.5601
109495 01/31/03 026286 CREEK ENVIRONMBNTAL LAB WATER SAMPLES 690.9710.5310
109496 O1/31/03 026754 CRYSTAL SPRINGS WATER C HOTTLED WATER 010.9130.5201
109996 O1/31/03 026754 CRYSTAL SPRINGS WATER C BOTTLED WA1'ER 010.4101.5201
309496 O1/31/03 026]54 CRYSTAL SPRINGS WATER C HOTTLBD WATBA 010.4120.5201
109996 O1/31/03 026754 CRYSTAL SPRINGS WATSR C BOTTLED WATER 010.9001.5201
109496 O1/31/03 026754 CRYSTAL SPRINGS WATER C BOTTL6D WATER 010.4301.5201
109496 O1/31/03 026'/54 Cl2YSTAL SPRINGS WATER C BOTTLED WATER 010.9212.5201
ITEM
AMOIINT
159.90
69.39
51.85
25.09
61.08
55.90
15.00
85.'/6
64.33
34.30
64.33-
57.88
10.60
29.fifi
34.30
10.60-
33.23
44.65
51.66
'/2.27
9.52
19.64
71.08
103.00
6.80
52.16
30.00
30.00
129.30
)50.42
84.72
120.79
236.16
31.03
70.00
20.92
20.92
20.91
15.'!5
31.50
10.50
PAGE 2
CHECK
AhIOUNT
4,488.40
71.08
103.00
6.80
82.16 �
30.00
129.30
835.14
387.98
90.00
120.50
VOOCEIItE2 CITY OF ARROYO GRANDE
O1/29/03 12:39 VOUCHER/CHECR A6GISTSR
FOR PBAIOD 0'/
VOUCF36R/
Cf�CK CHECK VBNDOA VENDOR ITEM ACCOUNT
N[M6ER DATE NUPIDER NAME DESCRIPTION . NUhIDER
109999 O1/31/03 026832 CUESTA fiQUIPMENT CO DRILL W/SHANK & TAPE 010.4211.5273
109998 O1/31/03 029989 DIfi5SLR0 INC. CR:STEPS 010.4420.5601
109498 O1/31/03 029484 DIESELRO INC. STEPS 010.4420.5601
109498 O1/31/03 029989 DI6S&LRO INC. LUBE/OIL/FILTER/TONE UP 010.9920.5601
109998 O1/31/03 029484 DIESELRO INC. LUBE/OIL/FSLTERS 010.4420.5601
109498 O1/31/03 029484 DIES6LR0 INC. HUMPER GUIDE 010.9420.5601
109499 O1/31/03 103332 EASYLINK SERVICES CORP. 1RAK SYSTEM USAGE 010.4201.5607
109500 O1/31/03 103ll8 EXXONMOHIL FLEET/GECC GPSOLINE 010.4201.5608
109501 O1/31/03 033702 TERENCE FIBICH REIhID.FU&L-FIBICH 010.4211.5501
109502 O1/31/03 101662 FORD QUALITY FLEET CARE ABS SYS.INSTL.OUT BOX SENSOR 010.4201.5601
109502 O1/31/03 101662 FORD QUALITY FLEET CARE 932 MAINT 010.4201.5601
109503 O1/31/03 035802 FRANK�S IACR fi KEY INC REPR.LOCKS 010.4420.5605
109504 O1/31/03 036738 GALL'S INC BRP3S NAME TAG 010.4211.5272
109505 O1/31/03 303354 GRAND AVENUE SELF STORA RENT STORAGE-32/9] 010.4130.5501
109506 O1/31/03 066924 GRAND AWARDS-PLAQUE SHA ENGRAVE PLAT& 010.4211.5255
109506 O1/31/03 066924 GRAND AWARDS-PLAQU6 SHA AWARD-VOLUNTEER HANQU&T 010.4924.5252
109507 O1/31/03 091184 HEACOCK WSLDING NORTH STEEL TUBING 010.9920.5605
109507 O1/31/03 041184 HEACOCK WELDING NORTH ANGLE IRON 010.4420.5605
109508 O1/31/03 103417 CINDY HENDHRSON REF.PAR% DBP-HBND6RSON 030.0000.4354
109509 O1/31/03 041808 CRAIG H6NDRICRS MANAG6MENT COURS6-HENDRICKS 010.4201.5501
109510 O1/31/03 043630 IACP NAT'L LAW 6NFORCEM 2003 MEM1IDERSHIP-FIA6 CHIEF 010.4201.5503
109511 O1/31/03 102701 INDOFF,INC. OFFICE SUPYLIES 010.9211.5201
109512 O1/31/03 046176 J J'5 FOOD COMPANY EMPLOYEE REC.SUPPLIES 010.9101.5319
109512 O1/31/03 096176 J J'S FOOD COMPANY LOP&Z TECH SUPPLIfiS 010.4001.5201
109513 O1/31/03 096910 J.W.BNTSRPRISSS . TOIL6T RENTAL 220.4303.5552
109514 O1/31/03 048516 %EYLOC% S6C[7RITY SPECIA INSTL.ENTAY IACR 010.9201.5604
109515 O1/31/03 101173 IANGS DRUG STORE PHOTO PROCESSING-DEC/JAH 010.9201.5255
109516 O1/31/03 103922 NANCY I.ppMIS REF.PROP TAX O/PMT-103 HRANCH 010.9195.5551
109517 O1/31/03 053279 LYON fi CARt�L PROF.LEGPy SERVICE 010.9003.5304
109518 O1/31/03 102086 MED STOP CLINICS PRE-EMYIAY.PHYS-TORRES 010.4425.5315
PAGE 3
ITEM CHECK
AMOUNT AMOUNT
76.97
335.]8-
319.05
315.90
196.66
178.6'/
4.82
48.36
20.00
179.11
23.05
191.19
43.49
80.00
69.18
110.35
19.59
41.83
26.00
691.00
100.00
119.18
32.58
14.45
91.'/3
243.75
87.90
157.62
9,]13.2']
60.00
76.47
6]4.50
4.82
48.36
20.00
202.16
141.19
43.49
80.00
179.53
56.42
26.00
691.00
100.00
119.18
4'/.03
91.'/3
293.75
8].90
15'/.62
9,']13.20
VOUCHI2E2 CITY OF ARAOYO GRANDE -
O1/29/03 12:39 VOUCHER/CHECK REGIST2A
FOR p6AI0D 07
VOUCHER/
CHECK CHECK VEId(JpR VENDOR ITEM ACCOUNT
NUFIDfiR DAT6 NUhIDER NAME �ESCRIPTION NUI�ER
109518 O1/31/03 102086 M6D STOP CLINICS PRE-EMPLOY PHYSICAL-KOLOA 010.4213.5315
109518 O1/31/03 102086 MED STOP CLINICS PR6-EMPLOY.PHYS-HARP6R 010.4425.5315
109518 O1/31/03 102086 MED STOP CLINICS PR&-EMPIAY.PHYS-BRADFOFiD 010.4130.5315
109518 O1/31/03 102086 DfBD STOP CLINZCS PRE-EMPLOY.PHYS-JACOHS 010.4425.5315
109519 O1/31/03 056394 MIDAS MUFFLER & HRARB LUBE/OIL/FILTfiR 010.4201.5601
109520 O1/31/03 OS'/252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.9102.5255
109521 O1/31/03 058578 MULLIWEY FORO SENSOR 010.4211.5601
109522 O1/31/03 103920 NAT•L FIRE SPRINKL6R AS REGIS-3 CLA556S(STEFFAN) 010.4211.5501
109523 O1/31/03 301750 OPPICEMAX CREDIT PLAN OFFICE SUPPLIBS 010.4211.5201
109523 O1/31/03 101]50 OFFICEMAX CREDIT PLAN OFFICE SUPPLZES 010.4212.5201
109523 O1/31/03 101'!50 OFFICEMAX CREDIT PLAN OPPICE SUPPLIES 010.9211.5201
109524. O1/31/03 102995 PACIFIC H6LL/WORLDCOM FAX 473-0386 010.4145.5903
109525 O1/31/03 067234 POLICE EXEC.R6S6ARCH FO PERF 2003 DU6S-TERBORCH 010.4201.5503
109526 O1/31/03 103419 PSWRC PSWRC AGENCY DU&5-2003 010.4130.5503
10952] O1/31/03 102673 PULITZER LEGAL 134270 010.9130.5301
10952'/ O1/31/03 302673 pULITZER L6GAL 134218 010.4130.5301
109528 O1/31/03 103421 TOM M. REDING MONOMENT SIGN-OAI( PR/FARROLL 217.4460.5355
109529 O1/31/03 303252 NINA AIPPY HALLET-JAZZ CLASSES 010.9424.5351
309530 O1/31/03 302719 ROSSNOW SPBVACE% GROUP, RSG SVCS-DfiC WORKSHOP 284,q103.5303
109531 O1/31/03 102397 S& S HOMES OF THE CLOSING BILL-915 OAIC PARK BLVD 640.0000.4751
109531 O1/31/03 10234] S& S HOMBS OF THE ADJUST-415 OAK PARK HLVD 640.0000.4751
109531 O1/31/03 102347 S& S HOMES OF TNE PAYMENT-415 OA% PAR% BLVD fi40.0000.4751
109532 O1/31/03 075130 SAN LUIS OBZSPO CNTY,P7E PpgLIC SAFETY ADVERTS 010.4211.5504
109533 O1/31/03 078156 SEHASTIAN OIL DISTRIB. DIESEL FU6L 010.4211.5608
109533 O1/31/03 0]8156 56BASTIAN OIL DISTRIB. GASOLINE 010.9201.5608
109533 O1/31/03 0']8156 SEBASTIAN OIL DISTRIB. GASOLSNE 010.4201.5608
109534 O1/31/03 074684 SLO CNTY FIRE CHIEFS AS ANN[JAL CHIEF'S INSTL.DINNER 010.4211.5501
109535 O1/31/03 103039 SIA CNTY FIA6 DEPARTh16g REGIS.HASIC EVCO CLASS-MCLEAN 010.4211.5501
109535 O1/31/03 101039 SLO CNTY FZRE DEPARTM6N REGIS.6ASIC PUMP-MCLEAN 010.9211.5501
109536 O1/31/03 101490 SIACEO 6ULLYING/HATE CLASS-TAYLOR 010.4201.5501
10953] O1/31/03 080886 SOUTHER[P pUTO S➢PPLY SOLENOID 010.4211.5601
109537 O1/31/03 080886 SOUTHERN AUTO SUPPLY RADIO SUPPRESSOR/PIGTAIL 010.4211.5603
PAGE 4
ITEM CHECR
AMOi1NT AMOUNT
iss.00
60.00
20.00
60.00 355.00
25.32 25.32
'/.50 7.50
95.90 95.40
34].00 34].00
41.66
26.24
25.82
42.33
125. 00
69.00
51.00
138.00
1,865.00
60.48
62.50
330.00
30].80
330.00
166.50
89.20
1,309.93
1,355.20
40.00
25.00
25.00
55.00
61.87
26.92
93. 12
42.33
125.00
69.00
189.00
1,865.00
60.98
62.50
30'/.80
166.50
2,]54.33
40.00
50.00
55.00
I
VOUCFQ2E2 CITY OF ARROYO GRANDE PAGE 5
O1/29/03 12:39 VOUCHER/CHECK REGISTER
� FOR PERIOD 0]
VOUCHER/
CHECK CHECK VENDOR VECID�R ITEM
NUhffi6R DATE NUM1IDER NAME D65CRIPTION
109537 O1/31/03 OBOB86 SOUTHBRN AUTO SUPPLY HACKUP HORNS
10953'! O1/31/03 OBOBBfi SOUTHERN AUTO SUPPLY H&ADLAMP
109537 O1/31/03 080886 SOUTf�RN AUTO SUPPLY PUMP REPAIR PARTS
109537 01/31/03 080886 SOUTHSRN AUTO SUPPLY GREEN TOGGLE
10953'/ O1/31/03 080886 SOSTlHERN AUTO SUPPLY SEALED HEAM
10953'! O1/31/03 OBOB86 SOUTf�RN A(]TO SUPPLY DELO
109538 O1/31/03 082328 STERLING CODAfUNICATIONS NICAD BATTERY
109538 O1/31/03 002328 STERLING COIM70NICATIONS REPL.CBLL PHONE ANTENNA
109538 O1/31/03 082328 ST6RLING COP�AfUNICATIONS REPR.CELL PHONE
109538 O1/31/03 082328 STERLING COP4AONICATIONS ABMOTE SPEA[�R MIC HT
109539 O1/31/03 100253 FRED SNEENEY FF AWPRDS DINNER
109540 O1/31/03 1028'/8 T.R.I. PLAQUE-MIKE LADY
109541 O1/31/03 102785 TEMPLETON UNIFOI2M5 UNIFOAM SHIRT/PANfS
109592 O1/31/03 302933 THE SUPPLY CACHE,INC. H.D.NYLON B6LT
109543 O1/31/03 102244 TITAN INDUSTRIAL EXAM GIAVES
109543 O1/31/03 102244 TITAN INDUSTRIAL GLOV6S
109544 O1/31/03 OBB084 UNITED GREBN MARK,INC. PLANTEB WATERING PARTS
109544 O1/31/03 088084 UNITBD GReEN MP.RK,INC. PLAN'PER WATERING PARTS
109545 O1/31/03 102007 VERIZON WIRELESS CELL PHON&
109545 O1/31/03 102007 VERIZON WIR8LE55 PD CELL PHONES
109545 O1/31/03 10200'/ V6RIZON WIRELESS CELL PHONE-SHE6LBY
109545 O1/31/03 102007 V6RI20N WIRELESS C6LL PHON6-CHAVEZ
109545 O1/31/03 102007 VERIZON WIRELBSS PD C&LL PHONES
109545 O1/31/03 102007 VERI20N WIRBLESS CELL PHONE P&R DIR
109545 O1/31/03 10200'i VERIZON WIRELESS CELL PHONE-P[(S SUPER
109545 01/31/03 102007 V6RIZON WIRELESS CELL PHON6 SVC
109545 O1/31/03 10200'/ VERIZON WIRELESS CELL PHONB-CM
109546 O1/31/03 091026 WEST GROUP PAYMENT C1R. 2003 CA BUSINESS CODE
109547 O1/31/03 100431 WILLARD PAPER CO ' PAPER
109548 O1/31/03 0929'/6 WI1MER-TYSON IMPORTS DOC FOOD
109548 O1/31/03 092976 WITMER-TYSON IMPORTS SUPPLIES
TOTAL CE�CRS
ACCOVNT
NOhffi6R
010.4211.5601
010.4211.5601
010.4211.5601
010.4420.5601
010.4211.5601
010.4211.5601
010.4211.5603
01�.4101.5403
010.4201.5606
010.4201.5606
010.4211.5255
010.4001.5504
010.4211_.5272
010.4211.5255
010.4201.52'/2
010.4420.5255
010.9420.5605
010.4420.5605
010.4211.5403
010.4201.5403
284.4303.5403
010.4430.5605
- 010.4201.5403
010.9921.5602
010.4421.5602
010.4211.5403
010.4101.5403
010.4201.5255
010.4102.5255
010.4201.5322
010.4201.5322
ITEM
AMOUN'C
31.25
57.21
14.2'!
4.69
6.15
12.03
89.02
13.93
43.00
'l7.76
1,1'l0.00
37.59
4]1.69
'1'1.75
148.01
39.43
220.72
4'/.30
16.74
324.24
38.64
27.53
360.66
46.16
15.62
33.19
46.56
51.48
203.]8
1'/5.38
1'/9.O1
CHECK
AMOUNT
214.99
223.]1
1,1"l0.00
37.54
4]1.69
7'1.'IS
187.44
268.02
909.39
51.48
203.]8
349.39
32,195.'74
VOpCFIIt&2 - �
CITY OF ARROYO GRANDE
O1/29/03 12:39 VOUCHER/CHECK REGIST6R PAGE 6
, FOR PERIOD 07
F� TITL&
oio ceNSrzrw e�rvn
217 LANpSCAPS MAINT2NpT10E DISTRICT
22U 51REETS FOFIp
284 REDEVELOPMENR' pGENCY FOA7p
612 SEWEA FUNp
640 WAT6A FOD7p
TOTf�I,
AMOUNT
28,865.50
1,865.00
173.89
101.14
64.41
1,125.80
32,195.79
8.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES�
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR�I�
(J
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: FEBRUARY 11, 2003
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of January 31, 2003, as required by Government Code Section 53646 (b).
CITY OFARROYO GRANDE
MONTHLY INVESTMENT REPORT
�4a od j� 31. 2G1�3
February 11, 2003
This report presents the City's investments as of January 31, 2003. It includes all
investrnents managed by the City, the investment insritution, type of investrnent,
maturity date, and rate of interest. As of January 31, 2003, the investment portfolio was
in compliance with all State laws and the City's inveshnent policy.
Current Investments:
The City is currently invesring all short-term excess cash in the Local Agency
Investment Fund (LAIF) administered by the State Treasurer. This is a very high
quality investment in terms of safety, liquidity, and yield. The City may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
time, the City does not hold any other investrnents. The following is a comparison of
investments based on book values as of January 31, 2003 compared with the prior
month and the prior year.
LAIF INVFSTMENT
Date:
Amount:
Interest Rate:
��
january 2003
$14,000,000
2.11 %
i�:�[o7:7
December 2002
14,000,000
2.33%
PRIOR
January 2002
10,450,000
3.07%
8.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER�
SUBJECT: CONSIDERATION OF
VOLUNTARY PAYROLL
FOR BETTER CITIES
DATE: FEBRUARY 11, 2003
RESOLUTION ESTABLISHING A
DEDUCTION PROGRAM FOR ACTION
RECOMMENDATION:
It is recommended the City Council adopt the attached resolution establishing a
voluntary payroll deduction program for Action for Better Cities (ABC).
FUNDING:
There is no anticipated fiscal impact to the City projected as a result of the
proposed action.
DISCUSSION:
Action for Better Cities (ABC) is a non-profit corporation created in 1998 to help
California cities protect and strengthen decision-making control and stabilize city
finances. Unlike the League of California Cities, the ABC is privately funded and
can participate in political activities. However, they do not make contributions to
candidates. The ABC is a critical component of efforts under way by the League
of California Cities and the LOCAL Coalition to protect city resources and local
control. One of the primary goals of ABC is passage of a statewide ballot
measure to protect local tax dollars through a constitutional amendment.
Over 60 cities have adopted the resolution to establish the payroll deduction
program. By creating the program, employees will be given the opportunity to
request funds be automatically withheld from their paycheck and donated to
ABC. The purpose is to enable employees to more easily contribute toward this
effort since State reductions in funding for local government negatively impacts
all those that work for cities. If approved by the City Council, it will need to be
authorized by the SEIU and AGPOA before it will be available to employees that
are represented by those associations.
CITY COUNCIL
VOLUNTARY PAYROLL DEDUCTION PROGRAM FOR ABC
JANUARY 14, 2003
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Adopt resolution to establish the payroll deduction program;
- Make changes as appropriate and adopt resolution;
- Do not adopt the resolution;
- Provide direction to staff.
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ESTABLISHING A VOLUNTARY
CONTRIBUTION CHECK-OFF PROGRAM FOR CITY
MANAGEMENT AND EMPLOYEES
WHEREAS, as a general rule, communities are in a better position than State
government to make decisions governing local affairs, educate the citizenry as to the
benefits of strong local government, and advocate on behalf of cities; and
WHEREAS, measures enacted through the legislative process, as well as by statewide
ballot initiatives, over the past 20 years have produced the unintended consequences of
destabilizing city finances and have weakened the ability of city residents to govern
local affairs through their elected community representatives; and
WHEREAS, several statewide commissions and study groups are preparing
recommendations for local government reform which may be considered by the voters
through the initiative process, and cities may wish to propose changes proactively, as
well; and
WHEREAS, many of the "local government reform" changes proposed by others which
will appear on a statewide ballot are likely to further weaken constitutional protections of
local self-determination unless information is provided to the voters using conventional
campaign methods; and
WHEREAS, Action for Better Cities was created by the Board of Directors of the
League of California Cities for that purpose; and
WHEREAS, elected and appointed officials in local government have the opportunity to
provide leadership in Action for Better Cities through voluntary financial assistance; and
WHEREAS, monies collected by Action for Better Cities shall be limited to those
programs and efforts intended specifically for strengthening the position of local
government.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande that:
1. There is hereby established the Voluntary Contribution Check-Off Program of the
City of Arroyo Grande.
RESOLUTION NO.
PAGE 2
2. Any unrepresented employee or elected official of the City of Arroyo Grande is
eligible to participate in the Program. Employees represented by a bargaining
unit only may participate if the Voluntary Contribution Check-Off Program is
authorized by their representatives.
3. The purpose of the Program is to allow an employee or a member of the City
Council to direct the City of Arroyo Grande to remit a portion of their salary
payable to charitable, educational, governmental, or other purposes for which
mutual benefit corporations are organized.
4. Participation in the Program is voluntary.
5. The City Manager is directed
the Program established by tt
appropriate forms to be com
members, informing city cc
educational, governmental, oi
corporations are organized,
employees or city council mer
in the appropriate forms.
to do all things necessary and proper to implement
is Resolution including, but not limited to, preparing
�leted by participating employees and city council
uncil members of the full range of charitable,
other purposes for which non-profit mutual benefit
carrying out the direction of the participating
�bers by remitting a portion of their salary as stated
In establishing this Program, the City Council specifically wishes to make its
support known for a voluntary contribution check-off to support the mission and
objectives of Action for Better Cities.
On motion by Council Member , seconded by Council Member
, and on the following roll-call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted on this _ day of , 2003.
RESOLUTION NO.
PAGE 3
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TiMOTHY J. CARMEL, CITY ATTORNEY
8.d.
TO: CITY COUNCIL
MEMORANDUM
A�
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER �
SUBJECT: CONSIDERATION OF A PROGRAM SUPPLEMENT AGREEMENT WITH
CALTRANS FOR THE BRANCH MILL ROAD REHABILITATION CAPITAL
IMPROVEMENT PROJECT
DATE: FEBRUARY 11, 2003
RECOMMENDATION:
It is recommended the Council:
A. adopt the attached resolution authorizing the Mayor to execute Program
Supplement Agreement No. 894 with Caltrans; and,
B. direct the Director of Administrative Services to submit the executed Program
Supplement Agreement No. 894 and authorizing resolution to Caltrans.
FUNDING:
The City was successful in securing $244,000 of State Transportation Improvement
Program (STIP) funds forthe Branch Mill Road Rehabilitation capital improvement project.
However, due to State funding shortfalis, the project allocation was delayed until FY 2005-
06 and FY 2006-07. Staff is recommending funds from the City Hall Extension capital
improvement project be used for the Branch Mill Road Rehabilitation project until the City
can be reimbursed from the State. There is $230,000 of General Fund and $20,000 of
Construction Tax monies currently budgeted for the City Hall project. By funding the
project in this way, the expenditure will not impact the City's General Fund reserve if any
complications are experienced with reimbursement by the State.
DISCUSSION:
The Branch Mill Road Rehabilitation project consists of grinding and overlaying the existing
pavement, installing storm drain improvements, and striping improvements on Branch Mill
Road between Huebner Lane and Newsom Springs Road.
STIP funding for the design phase ($15,000) of the Branch Mill Road project is
programmed in FY 2005/O6 and funding for construction ($229,000) is programmed in FY
2006/07. Assembly Bill 3090 (AB 3090) allows a local agency to complete a project before
the fiscal year in which it is programmed by using local funds. The local agency can then
request reimbursement from the State in the fiscal year in which the State funds are
programmed.
cirir couNCi�
CONSIDERATION OF A PROGRAM SUPPLEMENT AGREEMENT WITH
CALTRANS FOR THE BRANCH MILL ROAD REHABILITATION
CAPITAL IMPROVEMENT PROJECT
FEBRUARY 11, 2003
PAGE 2
Before the City can begin reimbursable work on the Branch Mill Road project, the project
must be noticed and approved by the California Transportation Commission (CTC). The
Branch Mill Road project is scheduled for noticing and approval at the February 26-27,
2003 CTC meeting.
Before the CTC can notice and approve a project, a Program Supplement Agreement must
be executed between the local agency and the State. This Program Supplement
Agreement is a project-specific agreement that is incorporated into the general Master
Agreement for State funded projects already entered into by the City and State in 1999. It
states the financial responsibilities and provisions for a specific State funded project. It
identifies the reimbursable work in addition to the types and amounts of Federal, State and
local funds used to finance the project. This Program Supplement Agreement is not a
contract for the State to pay the local agency for work done, but instead an agreement to
begin reimbursable work before the year in which the project is programmed. It is
anticipated that a subsequent Program Supplement Agreement will be executed in the
programming year that will be a contract for the State to pay the local agency.
A resolution that clearly identifies the official authorized to execute the Program
Supplement Agreement must be attached to each Program Supplement Agreement in
order to be fully executed. A resolution authorizing the Mayor to execute the Agreement is
attached.
ALTERNATIVES:
The following alternatives are presented for the Council's consideration:
Approve staffs recommendations;
Do not approve staff's recommendations;
Modify as appropriate and approve staff's recommendations; or
Provide direction to staff.
Attachment:
Program Supplement Agreement No. 894
ep232.5650\GranGS\Prog Supple Staff Report.doc
DEPARTMENT OF TI
Division of Lacal Aaelslance
1120 N STREET
P.O. BOX 942874, MSN 1
Sacramento, CA 942740001
TDD (416) 654-4014
(978)854-3151
Fax(916)653-7621
February 4, 2003
Mr. Don Spagnolo
Director Of Public Worlcs/City Engineer
Ciry of Ar►oyo Grande
PO Box 550
Artoyo Grande, CA 83421
Dear Mc Spagndo:
Fi�e : OSSLQ�ARGD
RPL-5199(079)
Endased Is an oriylnels and one copy of Program Supplement Agreernent No. 884 to Admk�istedng Agency-State
Master AgreertreM No. 000188.
Please afgn both Program Supplert�ent Agreemems and reqxn them to CAs �, Offlce of Locel Proyrame - MSt.
Alteradons should not be rtiade to the agroement languege a fim�np. AM&df your locai agerwy's oektllkd autlrorising
resdutbn that deatly Ide� the proJect and the o}flcial aulhorimd to execute the �resnbrk. A fuNy ezecuted copy
of the agreement w� be returt�ed to you �on ratlficatbn by Cqltrane.
���
FAADAD FALAKFARSA, Chief
O(flce of Project ImpfemeMation. South
c)Ivisla, a �oca� Assi�nce
Encbsure
c: OLP AE ProJect Flles
(0� DLAE - Jerald T. Q�bs
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING PROGRAM SUPPLEMENT
AGREEMENT NO. 894 TO ADMINISTERING AGENCY-
STATE AGREEMENT FOR STATE FUNDED PROJECTS
NO. 000199 FOR THE BRANCH MILL ROAD
REHABILITATION CAPITAL IMPROVEMENT PROJECT
WHEREAS, the City and the State have entered into Administering Agency-State
Agreement for State Funded Projects No. 000199 on August 2, 1999; and
WHEREAS, Program Supplement No. 849 to the Administering Agency-State Agreement
for State Funding Projects No. 000199 designates the State funds requested and the
matching funds to be provided by the City of Arroyo Grande for all phases of work on the
Branch Mill Road Rehabilitation capital improvement project; and
WHEREAS, the City of Arroyo Grande is eligible to receive State Transportation
Improvement Program (STIP) funds for this project; and
WHEREAS, the Branch Mili Road Rehabilitation capital improvement project is
programmed to receive $15,000 of STIP funding in FY 2005/06 and $229,000 in FY
2006/07; and
WHEREAS, Program Supplement No. 849 to the Administering Agency-State Agreement
for State Funding Projects No. 000199 allows the City of Arroyo Grande to use its local
funds to implement the Branch Mill Road Rehabilitation Project now and also the State to
reimburse the Ciry in the fiscal years in which the project is programmed.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arroyo Grande
hereby:
A. Approves Exhibit "A" attached, entitled "Program Supplement No. 894 to
Administering Agency-State Agreement for State Funded Projects No. 000199"
B. Appoints the Mayor as the official representative authorized to execute Program
Supplement Agreement No. 894.
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of 2003.
__
RESOLUTION NO.
PAGE 2
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
PROGRAM SUPPLEMENT N0.894
to
ADMINISTERING AGENCY-STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO 000199
Date: February 4, 2003
Lxation: 05-SLO-O-A RG 0
ProJect Number: RPL-5199(019)
E.A. Number: OS•4A1504
Locode: 5199
rY N�: aya��
This Program Supplement, effective , is hereby incorporated into the Administering Agency-State Agreeme�t
No. 000199 for State Funded Projects entered into between the ADMINISTERING AGENCY and the STATE wilh an
effective date ot 08/02/99 and is subject to all the terms and condRfons thereof. This PROGRAM SUPPLEMENT is
adopted in accorclance with Articia l of the aforementioned Master AgreemeM under authority of Resolutlon No.
approved by the ADMINISTERING AGENCY on (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to payment of funds encumbered to this project, it
accepts and will comply with ihe Special Covenants and Conditions set forth on the following pages.
PROJECT LOCATION:
Branch Mill Road Rehab. Grind and Overiay the existing AC Pavement, storm drain improvements, and striping.
TYPE OF WORK: Road Rehabilitation
S645 STATE 5244,000.00
OTHER
$0.00
qTY OF ARROYO GRANDE
By
Tftle
Date
Attest
STATE OF CALIFORNIA
Depa�tment o( TrenspoRsUon
e y
Chlef, Ofllce of Pro)ect Implementation
Divislon of Local Asslstanee
Date
Program Supplement 00-0199-894- SERIAL Page 1 of 4
i hereby cerdfy upon my personal knowledge that budgeted funds are avaAable for this encumbrance:
�7a bt cowy�(e.t'r+� on� iF a.`d aMa` C7c �cf(oc..t�s fw.L�� Deta 3244.000.00
Aceountinp �tticer
os-s�o-o-a,R�o
RPL-5199(019)
SPECIAL COVENANTS OR REMARKS
Special Covenants for AB3090 Agreement
(Version January 31, 2003)
1. This PROJECT is presently programmed to receive future funding fro
Transportation Improvement Program (STIP) under one or more components
to other requirements, a STIP Amendment that replaces the originai
programming with a PROJECT programmed for reimbursement must be
approved by the CTC before that reimbursable work can occur for , the
identified herein.
02/04l2003
m the State
. In addition
PROJECT
noticed and
component
2. This PROGRAM SUPPLEMENT has been prepared under the authority of
Govemment Code section 14529.7(b)(AB3090) in order to allow the ADMINISTERING
AGENCY to use iYs local (non-state and non-federal) funds to implement PROJECT
earlier and allow STATE to reimburse ADMINISTERING AGENCY's eligible PROJECT
expenditures with STIP funds at a later date, if and when the CTC allocates such funds
and State Budget Authority exists. The earliest commencement of reimbursabie
expenditures is restricted to the later of 1) the effective date of the Master Agreement, 2)
the effective date of this PROGRAM SUPPLEMENT, 3) the effective date of the STIP
Amendment, or 4) the authorization date of the E�76 ('rf federal funds are involved).
3. Execution of this PROGRAM SUPPLEMENT does not encumber any STIP or other
State or Federal funds. Programmed reimbursement funds can only be encumbered by a
subsequeM STATE issued finance letter if and when those funds are allocated by the
CTC (and State Budget Authority exists) and subsequent to the conversion of Advanced
Construction to federal funds (if federal funds are involved).
4. ADMINISTERING AGENCY agrees that reimbursement will onty tie author�zed for
allowable PROJECT expenditures and will be limited to the amount originally
programmed in the STIP or that amount allocated by the CTC for the PROJECT. The
PROJECT scope may be modified within CTC STIP guidelines when approved by both
the STATE and the CTC. ADMINISTERING AGENCY agrees to bear any cost differential
resulGng from a change in scope or a cost overrun. Reimbursement of programmed STIP
funds is subject to that payment schedule set forth by the CTC In arry amended STIP
programming document, is limited to the eligible PROJECT e�enditures as set forth in
the final invoice, and said amount shall not exceed the total amount originaily
programmed in the STIP or the amount allocated by the CTC, whichever is less. STATE
agrees to reimburse ADMINISTERING AGENCY upon the encumbrance of these funds, if
and when allocated by CTC, and the passage of the State Budget Act authorizing the
expenditure of those funds.
5. ADMINISTERING AGENCY agrees that subsequent to an AB3090 STIP Amendment
Approval by the CTC, the scheduled PROJECT programmed for reimbursement may be
re-programmed for a later fiscal year by CTC. The revised programmed year will become
the reimbursement year if and when said aliocation occurs and State Budget Authority
exists. ADMINSTERING AGENCY agrees that the CTC may aliocate these STIP funds
for reimbursement of eligible PROJECT expenditures in one lump sum, or may provide
funds in one or more fiscal years if and when said aliocation occurs and the necessary
Program Supplement 00-0199-894 SERIAL Pa9e Z of 4
OS-SLO-O-ARGD
RPL-5199(0191
SPECIAL COVENANTS OR REMARKS
State Budget Authority exists.
02/04/2G03
6. PROJECT wilt be administered in accordance with the CTC STIP guidelines, as then
adopted or amended, the CTC Advance Local Funding and Reimbursement Guidelines
(AB3090), the latest published Local Assistance Program Guidelines, and the Locai
Assistance Procedures Manual, ail of which are, by this reference, made an express part
of this PROGRAM SUPPLEMENT.
7. ADMINISTERING AGENCY agrees to notiiy the appropriate iNetropolitan Pianning
Organization (MPO)/Regional Transportation Planning Agency (RTPA) within 30 days of
that CTC approval of the STIP Amendment for this PROJECT and request that the
MPO/RTPA submit a request for the FTIP amendment to the STATE and FHWA for
approval, if necessary.
8. ADMINISTERING AGENCY will reimburse STATE for the ADMINISTERING
AGENCY'S share of costs for work requested to be performed by STATE.
9. All project repair, replacement and maintenance involving the physical condition and
operation of the PROJECT improvements refeRed to in krticle III MAINTENANCE, of the
aforementioned Master Agreement will be the responsibility of the ADMINISTERING
AGENCY and shall be performed at regular intervals and as required for safe and efficient
operation of the completed PROJECT improvements.
10. If PROJECT construction is completed prior to the CTC allocation of funds,
ADMINISTERING AGENCY shall prepare the final Report ot Expenditures and draft final
invoice, and submit to the District Local Assistance Engineer (DLAE) for verification and
final inspection. The eligible expenditures in the draft final invoice will not be paid unGl
after the CTC's allocation of funds, the passage of the State Budget Act containing these
funds, and the submittal to the DLAE of the final invoice (with a current date) by
ADMINISTERING AGENCY.
1 i. ADMINISTERING AGENCY is required to have an audit in accordance with the Single
Audit Act and OMB A-133 if ADMINISTERING AGENCY receives a total of $300,000 or
more in federal funds in a single flscal year. Any federal funds received under this
PROJECT may be a part of the Catalogue of Federal Domestic Assistance (CDFA)
20.205, Highway Planning and Research funding (OMB A-133 superceded OMB A-128
in 199& and any reference to OMB A-128 in a Master Agreement (if any) is superceded
by this covenant 4o conform to OMB A-133).
12. Award information shall be submitted by the ADMINISTERING AGENCY to the DLAE
immediately after PROJECT contract award. Please refer to Section 15.7 'Award
Package° of the Local Assistance Procedures Manual.
13. If federal funds are to be utilized for this PROJECT, ADMINISTERING AGENCY
agrees to first submit a request for "Advance Construction Authorization° to the DLAE.
ADMINISTERING AGENCY aiso agrees that ADMINISTERING AGENCY will oniy
proceed with PROJECT work authorized for specific phase(s) after receipt of a STATE
Program Supplement 00-0199-894 SERIAL Page 3 oi 4 .,_
eel e,anrmn�
Oy0�20G3
OS-SLO-O-ARGD
RPL-5199(U191 SPECIAL COVENANTS OR REMARKS
issued "Authorization to Proceed" for that phase(s) unless no further State or Federal
funds are needed for those future phase(s).
14. ADMINISTERING AGENCY shall conform to all State statutes, regulations and
procedures (including those set forth in the Local Assistance Procedures Maable,Federai
lawseregulationsaand poi cy and I p ocedural oainst�ructi nal memorandap �
15. STATE shall process ADMINISTERING AGENCY's request for Adva( �aCof the STIP
Authorization after execution of this PROGRAM SUPPLEMENT and app
Amendment by CTC once PROJECT is in the triennial period of the current FSTIP.
16. ADMINISTERING AGENCY agrees to submit a written request to the CTC and
STATE for ailocation of programmed reimbursement STIP funds at the beginning of the
A MIINISTERING AGENCY has�complet d the PROJECTPwhichevee comes earlier time
17. Foliowing CTC allocation, the PROJECT will be roved n 1997e a d I adopted f n the
provisions enacted. by Senate .Bili 45 (SB 45), aPP ens rior to the CTC
subsequent CTC guidelines. However, if the awarcl of contract happ P
allocation, ADMINISTERING AGENCY agrees to complete PROJECT construction within
36 months of that allocation date.
18. If PROJECT is still under construction if and when CTC allocates the STIP funds for
PROJECT and State Budget Authoriiy exists, ADMINISTERfNG AGENCY will be
reirtibursed only for eligibie PROJECT expenditures for work completed to date, and shall
thereafter submit progress reports and invoices for any remaining eligible PROJECT
expenditures monthly in arrears.
19. If PROJECT will be combined with other projects W ���emental Agreement wiiabe
Federal Funds into one contract, a separate Program Supp
prepared and executed, if and when the CTC aliocates these funds. -
Program Supplement 00-0198-894- SERIAL
Page 4 ot 4
8.e.
MEMORANDUM
TO: CITY COUNCIL
1'�'
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER �
SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO. 1 FOR THE SCENIC
CREEKSIDE WALK — PHASE III, PROJECT PW-2002-02
DATE: FEBRUARY 11, 2003
RECOMMENDATION:
It is recommended the Council authorize Progress Payment No. 1 in the amount of
$20,925.45 to Maino Construction Company, Inc. for the Scenic Creekside Walk Phase III
Project.
FUNDING:
On June 11, 2002, the City Council awarded the Scenic Creekside Walk Phase 111 Project to
Maino Construction Company, Inc. in the amount of $280,704.20 and authorized a
contingency of $28,074.20 to be used for unanticipated costs during the construction phase
of the project. The total construction budget is $308,774.66.
DISCUSSION:
The City received an application for Progress Payment No. 1 in the amount of $23,250.50
from Maino Construction Company, Inc. for work completed from January 21 through
January 31, 2003. Staff reviewed the application and determined that the amount
requested is in accordance with the quantity of work completed.
The City will withhold 10% of the requested amount ($2,325.05) in retention until the project
is completed in accordance with the plans and specifications.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve staff's recommendation;
• Do not approve stafFs recommendation;
• Modify as appropriate and approve staff's recommendation; or
• Provide direction to staff.
Attachment:
Application for Progress Payment No. 1
����
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. ,�
Public Works Department
Application for Progress Payrnent
Con[rect Name: Scenic Creekside Walk - Phase ill
Contract No: 2002-02
Progress Payment Na: 1
City Account No: 350-5512-7001
Payment Date: February 5, 2003
�. " _ .. .�
���//��� � �������.�.,�_
Cant�ctAfca laYYmO�b ?I�but Y IlYtfa!lm1b
� ErtOM .'bMRks Rfn 0 7 OH ! ON !
BID ITEMS
O�n�nl Rpulnm�n�
1 MotilrsaUan 1 Is 10,000.00 iQ000.00 90% It 9.00Q00 O% b 0.00 90% Is 9.000.00
2 ConstrucCOn An� 8 TrNfio Contrd 1 Is 1.100.00 1.100.00 0% ly 0.00 0% 4 0.00 O% Is 0.00
3 Compine� with OSFIA Rpuirsmmts 1 Is 550.00 55Qpp 25% Is 137.50 0% Is 0.00 25% h 137.50
4 ConM+etiu� SurvN 7 b 3.080.00 3,080.00 25% I� 770.00 0% la 0.00 2S% la 770.W
5 p�r m G'ub. Earthwark 1 Is 8.800.00 8.800.00 80% le 7.040.00 O% Is 0.00 80% Is 7.040.00
Surhw ImP���nls � � �
e�,,:,� c�va i ia z,�so.ao z�saoo ox �s o.ao ox K o.ao ox b a.00
7 D�WHrnw� Ezstinp Surtadn0 1 Is d404.00 8,409.00 75% le 0.7�3.00 0% b 0.00 75% k 6.303.00
8 krppt SbucturY Fi 150 q 38.50 5,775.00 0 ey 0.00 0 cy 0.00 0 ey 0.00
9 CW�'B'AphYtCona�ta 4,870 cf 1.78 &�47.70 0 af 0.00 0 q 0.00 0 sf 0.00
10 pp� plyprp�b Bp� 750 N 27.50 6,87300 0 N 0.00 0 fi 0.00 � 0 in 0.00
11 Expw�d Apprp� Cona�b P�vinp 5,030 af 7.10 35,71d00 0 af 0.00 0 sf 0.00 0 af U.00
12 Bridc Pw�n m Minfarcatl Cona�a 850 af 75.40 13,090.00 0 tt 0.00 0 d 0.00 0 nl 0.00
13 eriek Pw�n on S�nd Bd 3.575 af 70.00 35.750.00 0 af 0.00 0 M - 0.00 0 N 0.00
14 Cmv�N Hxdr 16' vrid�) 841 M 28.00 17,948.40 0 S 0.00 0 Y 0.00 0 M � 0.00
15 Cana�bXwd�r172'widal 118 U 33.00 3,82&W� 0 fl 0.00 � 0 M 0.00 0 M 0.00
18 SpRt Rrl F�nu ILiritadl 384 If 77.00 4.004.0� 0� If 0.00 0 If . 0.00 0 If 0.00
17 Gew P�vinp 9y�twn � 375 af 8.00 2,250.00 0 af 0.00 0 af 0.00 0 sf 0.00
78 OrivwvM �C 1� 1.700.00 1.100.00 0 ea 0.00 0 ee 0.00 0 ea � 0.00
19 Cenc�n Curb! Guttr l0" td11 e46 q 24.00 15,4BQ00 0 II 0.00 0 tl 0,00 0 k 0.00
20 Caw�b HrMieap Xrry 3 ea 2.200.00 B.BOQ00 0� 0.00 0 m 0.00 0 ae 0.00
21 ConvN�Nh 85 If 26.40 1,71&W 0 M 0.00 0 M 0.00 0 M 0.00
72 Caw�t� Gutiv 3C' Wd� 270 af 9.90 7,277.00 0 N 0.00 0 Y 0.00 0 sf 0.00
23 Rnav� dpro �4 ee 14.00 176.00 0 a 0.00 0� 0.00 0 ea 0.00
]4 TnfRc 5qns 3 ea 275.00 82500 0 ea Q00 � 0 u 0.00 0 ee Q00
25 �81urry &d flauM�dnv 41.800 af 0.61 25,37&00 0 sf 0.00 0 af 0.00 0 d Q00
Onin�p� Improwm�Ms
IB Stam Aim Gop Inlat 2 ee 3,465.00 6,930.00 - 0 N 0.00 0�a 0.00 0 e� 0.00
27 18" CAF Stam Orin 10 H 87.50 825.00 0 M Q00 0 If 0.00 0 If 0.00
28 24' CAp Storm Drin 10 H 710.00 1,700.00 0 If 0.00 0 If Q00 0 I} O.UO�
��Inq�tia� 8ytbm 1 la 13.400.00 13,40Q00 O% I� 0.00 0% 1� 0.00 0% la 0.00
30 Pob6N W�ta Lin� wl Hwabibs C� If 5.00 2,325.00 0 M 0.00 0 C 0.00 0 M 0.00
M�Miny
31 80 DN �hn�na� -� t In ffi5.00 823.00 0% b 0.00 0% k 0.00 0% la 0.00
32 flm dWmp and Muleh 2805 sf � 0.60 7.BB3.00 0 a! 0.00 0 at 0.00 0 sf 0.00
xi fNao...a zna ar o.so �.eezao a sr aao a ar aoo o si o.00
34 Grouid Covx/Shrub • 1 Gdlrn 564 ae 6.25 3,52Q00 0 m O.OD 0� 0.00 0 ea 0.00
9S SMub - 6 GYlan B5 ea 11.00 775.OD 0� 0.00 0 ea 0.00 0 ea 0.00
38 7n� • 18 GWon 20 ee 88.00 1,760.00 0 ea 0.00 0 ea 0.00 0 sa 0.00
El�ctrkai
37 Trw�Uinq, Backfill, CaM�ot 800 N 15.90 9,290.00 0 It 0.00 0 M 0.00 0 H 0.00
BIA Alpmab 1
At Truh Me�pt�el� 3 ea 755.00 2,285.00 0 ee 0.00 0 ea 0.00 0 ea 0.00
A2 ADA Rrnie T�bb � 3 ea 1,1&5.00 3,495.00 0 w 0.00 0 ee 0.00 0 ee 0.00
A3 9«ich 2 ea 1.455.00 2.910.00 0 ee 0.00 0 ea 0.00 0 ee 0.00
A< Tn� G�ate 7� 3,365.00 3,3&5.00 0 ea 0.00 0 ea 0.00 0 ea 0.00
AS Removable Bdlartl 1 ee 465.00 4�.00 0 m 0.00 0 m Q00 0 ea 0.00
Idm T�IS 780. �Y . 0 D.250.5
��� � �
/
/�;� ///
Publk Warks Direetw
�-3�-03
Date
�•3/ v,�_
Date
Dffie
Contract Time
ContraU Start Date:
Original Contraet Oays:
Adjuated CoMrect Days:
Adjusted Con4act End Date:
1/27/03
720
0
5121/03
aiM PaVma�t ro�
Maira ConsWction Company, Ine.
P.O. Box 1347
� San Luis OMspo, CA 93406
�� �� Deta
PAYMENT THIS APPLICATION 320,925.45
8.f.
TO: CITY COUNCIL
MEMORANDUM
MV
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER {+�►d'�
SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO. 6 FOR THE RANCHO
GRANDE PARK PROJECT, PW-2002-03
DATE: FEBRUARY 11, 2003
RECOMMENDATION:
It is recommended the City Council authorize Progress Payment No. 6 in the amount of
$111,686.35 to Herrera Engineering, Inc. forthe Rancho Grande Park Project.
FUNDING:
On June 11, 2002, the City Council awarded the Rancho Grande Park Project to Herrera
Engineering, Inc. in the amount of $1,082,345.00 and authorized a contingency of
$108,235.00 to be used for unanticipated costs during the construction phase of the project.
The total construction budget is $1,190,580.00.
DISCUSSION:
The City received an application for Progress Payment No. 6 in the amoun4 of $124,095.95
from Herrera Engineering, Inc. for work completed from December 26, 2002 through
January 25, 2003. Staff reviewed the application and determined that the amount
requested is in accordance with the quantity of work completed.
The City will withhold 10% of the requested amount ($12,409.59) in retention until the
project is completed in accordance with the plans and specifications.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve staff's recommendation;
• Do not approve staff's recommendation;
• Modify as appropriate and approve staff's recommendation; or
. Provide direction to staff.
Attachment:
Application for Progress Payment No. 6
r��
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, ,-
Public Works Depazhnent
Applicatimi for Progress Payment
Contract Name: Rancho Grande Park
Contract No: 2002-03
Progress Payment No: 6
City Account No: 350.5512-7001
Payment Date: February 5, 2003
_
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� /I///� 1 � 1 �� ,�\�� 'r'
co�..�e r�rx. ra.i,roo.m n.Ya�, . cw�.anwv«roa
ia. u�x�o. ae. Ese r ree. t rt�. t
1 MobiYmtlonAlbxronu 71s 80,000.00 80,000.00. 98.1% 58,848.15 98.1% 58.818.15 0.0% 0.00
2 D�molMton �nd EaMwak • 7 Is 83.520.00 895�.00 84a% 70�44C.82 84.9% 70.444.82 0.0% 0.00
3 PaAtEnlryaMAcdssRoed t h 88.882.00 88,882,0p 98.0% 37,625.02 11.0% 70,A�.28 27.0% 28,765.74
4 SksUdiltlp 1 h 47.140.00 47.1�0.00 89.8% 42,280.53 88.8% 42,280.53 0.0% 0.00
5 SitsEbetrial � 1 b 170.882.00 170.882.00 21.7% 38,88557 27J% 38,98557 0.0% 0.00
6 Construetlon Improwmenb d Fumishinpa ^7 b 770.000.00 170,000.00 30.4% 51.843.57 0.5% 881.58 28.9% 50.761.89
7 4rtysdon .11s 102,587.00 702,587.00 84.1% 84,778.29 82.1% 84.77829 0.0% 0.00
8 I,�ndsupinp .1 b 148,497.00 748,487.00 0.096 0.00 0.0% 0.00 0.0% 0.00
A1 Alhmsbt-SpwbFaciGtles '-7 6 47,298.00 47,298.00 0.0% 0.00 0.0% 0.00 0.0% 0.00
A2 AMamab 2- Playpround Equipmsnt � 1 b 77,�8.00 77,839.00 35.0% ]7.187.94 0.0% 0.00 95.0% 27.187.34
A3 AIOrmU3-RatroomBWldin ��1 h 75.000.00 75,000.00 30.0% 22,500.00 90.0% 22,300.00 0.0% 0.00
ContraetTofeb . 1.082,945.00 491,889,28 928,954.21 104,715.07
CM ON�ts 72,789.93 71.817.74 525382E 19.380.88
EARN O O TE 1,155,108. 303,586A2 378. .4 124.085.85
LC�TI: IYWRCICIYIMY �T1�.n.J.Oq J/�079M IL�9Yi..7J
PAYMENT TOTAL3 453,227.78 941.511.12 111.686.35
PAYMENT THIS APPLICATION 5711,686.35
• _ W 1
o ctor
P ' ct er
Public Works D'vector
City Manager
Z-3- 03
Date
1•S-o3
Date
Contract Time
ConVact Sfart Date:
Original Cantract Days:
Adjwted Contract Days:
Adjustad Contract End Date:
821/02
275
13
6!4/03
Date Send Pavmant to:
CornWction Funds Cwitrol Services,
Trustea tw Hertera Engineering
1330 Amold Drive
Sude 242
Date Martinez, CA 94553
8 •9•
�
FROM:
CITY COUNCIL
MEMORANDUM
DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER�1�"�,
SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO. 1 FOR THE RODEO
DRIVE TRAFFIC CALMING PROJECT, PW 2002-07
DATE: FEBRUARY 11, 2003
RECOMMENDATION:
It is recommended the Council authorize Progress Payment No. 1 in the amount of
$19,949.45 to Papich Construction Company for the Rodeo Drive Traffic Calming Project.
FUNDING:
On November 6, 2002, the City Council awarded the Rodeo Drive Traffic Calming Project to
Papich Construction Company in the amount of $45,438.80 and authorized a contingency of
$4,543.88 to be used for unanticipated costs during the construction phase of the project.
The total construction budget is $49,982.68.
DISCUSSION:
The City received an application for Progress Payment No. 1 in the amount of $22,166.05
from Papich Construction Company for work completed from January 14 through January
31, 2003. Staff reviewed the application and determined that the amount requested is in
accordance with the quantity of work completed.
The City will withhold 10% of the requested amount ($2,216.61) in retention until the project
is completed in accordance with the plans and specifications.
ALTERNATIVES:
The following altematives are provided for the Council's consideration:
• Approve staffs recommendation;
. Do not approve staff's recommendation;
• Modify as appropriate and approve staffs recommendation; or
• Provide direction to staff.
Attachment:
Application for Progress Payment No. 1
���
.
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ApplicaHox forProgress Paymrnt
CoMrect Name:
Contract No:
Progress Payment No:
Cily Account No:
Payment Date:
�1L7:Fj
Rodeo Drive T2Ke Calming Project
2002-07
1
350-5639-7007
February 3, 2003
1 MoClliatlen 1 Is Y,OOp.Op
x n.m�c�oa , i. zeao.ao
3 Gmqllbn (a58F psr'BUIDauP) 3800 af 236
� caiaw cwe a o�ror t� � o«'emno�r� sxe n ».x
a �+a�n.�.���ea�ar•amee�r� i.ose n e.ee
6 Cenu�bBMrvwlk(121.SSFpw'BUIbouP) 1.911 M 3.85
e "pn.nce�cr.c.aP..an�P. e M �,000.00
t P�nnMntMUd'g�aM3Ulptp 1 b 1.300.00
8 Tnllk 8lpnpab uM Syro 4 w r00.00
]�OW.00 9096 b 1.800.00
1.800.00 !0% b 1.300.00
&b7.G7 ],823 sl 8,673.76
a�eo.m . �ee x e.e�o.eo
�,oa�o � o s o.w
7,085.80 1.�St Y 6,321.70
e,000.ro o .. o.ao
1,500.00 0 h 0.00
1.BOO.OD 0 p 0.00
�� =-'. . \����
�/���1M►U\\
0% b 0.00 80% y 1.800.00
0% b 0.00 !0% b 1.300.00
o e o.00 ;m r e,an.�s
o n o.ao �e n e,e�o.ao
o e a.ao o.r o.ao
0 Y 0.00 1.�6! Y 5.721.70
o .. o.ao o « o.00
0 4 o.aa o r o.00
0 p Q00 0 p 0.00
PAYMENTTFNEAPPLICATION y,8{g,�g
\ \ � " _ — ' ����� .
�
Projecl A7anegx
Publk Waln Direclor �
CNy Ma�reper .
�
Z�� �03
Date
Date
Contract Time
conv■a smn oms:
OripinW CoMract Days:
AdJusted ConUacl Daya:
na��aaa co�w�x e�a om.:
Send Prvm�nt to:
P�pidi Conttruc6m ComPNY
818 Pri� RwA
Moyo OnnAS, CA 93a10
t/14/2003
45
0
zrzanao3
8 .h.
MEMORANDUM
TO: CITY COUNCIL
p�
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ��
SUBJECT: CONSIDERATION OF PROGRESS PAYMENT NO. 1 FOR THE SPRUCE
AND CEDAR STREETS SIDEWALK PROJECT, PW 2002-05
DATE: FEBRUARY 11, 2003
RECOMMENDATION:
It is recommended the Council authorize Progress Payment No. 1 in the amount of
$6,193.13 to Maino Construction Company, Inc. for the Spruce and Cedar Streets Sidewalk
Project.
FUNDING:
On December 10, 2002, the City Council awarded the Spruce and Cedar Street Sidewalk
Project to Maino Construction Company, Inc. in the amount of $90,481.00 and authorized a
contingency of $9,048.00 to be used for unanticipated costs during the construction phase
of the project. The total construction budget is $99,529.00.
DISCUSSION:
The City received an application for Progress Payment No. 1 in the amount of $6,881.25
from Maino Construction Company, Inc. for work comp�eted from January 21 through
January 31, 2003. Staff reviewed the application and determined that the amount
requested is in accordance with the quantity of work completed.
The City will withhold 10% of the requested amount ($688.25) in retention until the project is
completed in accordance with the plans and specifications.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
. Approve staff's recommendation;
. Do not approve staff's recommendation;
. Modify as appropriate and approve staff's recommendation; or
. Provide direction to staff.
Attachment:
Application for Progress Payment No. 1
���
eJq!/�/�diLd e�� Public Works Depaxtment
-o
ApplicaHan forPsogress Payment
Contract Name:
Contreet No:
Progress PaymeM No:
Ctty AccouM No:
Payment Date:
Spruce and Cedar Street Sidwalks
2002-OS
1
350-5647-7001
February 3, 2003
� /II / � l � M � � � , � � ` �� z i
c«..a�.. rasaron. n..a.. n.�.er�w
,w, c�a ursrw ne. r s s
BID REMS :�. � .
6�m�Y Rpuln�nb
/ MoOMnMen 1 b 5.000.00 5.000.00 90% b 1.500.00 0% b 0.00 90% b /.300.00
R Tnllk CMVN 7 b Y,000.00 2.000.00 2'i96 N 60G.00 0% b 0.00 26% b 300.00
� CanWUCtbn3urvsY . th 1.800.00 1.800.00 90%b 1�620.00 0%b 0.00 90%b 1�620.00
suels� Impewmmb
� cu..•anro�ncorK� �e m �as.00 e.eis.ao mcm o.00 oxm o.ao oxm o.ao
3 Chat tl Iypny�b Bfa 30 ry 15.00 4.Yu0.00 25% ry 71.15 09L ry O.OD ZS% eY 1125
8 ConcnbCmwOUIExuMSPandrol 7 p 8.000.00 8,000.00 0 a 0.00 � 0 a 0.00 0 p 0.00
7 CpipWQ�NbONbr �ID M 78.00 B,b80.00 0 II 0.00 0 G 0.00 �0 M O.OD
6 R2Cma�bORwwqR�mP 7 p$188.00 Z38A00 0 a 0.00 0 p 0.00 0 p D.00
9 M'COna�bdMwryRUnP 1 p 2A9100 2tW.00 0 p 0.00 0 q 0.00 0 p 0.00
10 YB' Carc��b DrMw+Y �P 1 p 2,BB0.00 2,890.00 0 q 0.00 0 p 0.00 0 w 0.00
11 7D' CanCnb GMwq flamV 1 N Y.9,8.00 2G8.00 0 p 0.00 D N 0.00 0 H 0.00
17 CencM� MvWlup R�mp antl SM+nik C ��� 2,BIB.W 11,7M.00 0 a 0.00 0 p 0.00 0 a 0.00
13 Caiu�b810wv�lk 3.OW al 8.50 13.028.00 0 af 0.00 0 af 0.00 D p 0.00
10 RNenbTMlk9lyna 1 aa i16.00 738.0� 0 p 0.00 0 w 0.00 0 a 0.00
m n.i,�.c, wcem �« u�m �.sea.ao o« o.00 o u o.ro a.. o.00
u
18 Ramvn 6tlftln0 Tros 3 p 100.00 2.000.00 0 p 0.00 0 n 0.00 0 p 0.00
11 CuN ANtlnp (2 Caab) 28 tt 8.00 208.00 0 M 0.00 0 11 0.00 0 M 0.00
PrIrM� PmWM1y bnprev�m�nb
78 OMYgddaMapalmpmvemmb(125] 1 b 1,000.00 7,W0.00 25% h 250.00 0 b 0.00 0 Is 250.00
79 WKnbOR.s.ny 970 # e.OU 8.790.00 0 Y 0.00 0 af 0.00 0 af 0.00
BW AINm.I� 1 � .
Improwmmb 7TW CWr Slmt �
A7 C4e'B'ASph�ttCOnaMS 718af 5.W 803.00 0%sf 0.00 0%�f 0.00 O%ol 0.00
AY GMpt�yp�sp�bBU� �ry �].00 18&W � 0 ry 0.00 0 Cy 0.00 0 ry 0.00
A7 CpK� Cu�E �ntl Oulbf �0 M 30.00 1,a70.OD 0 II 0.00 0 M 0.00 0 M . 0.00
M 37 Wna�O�MNw�nYRamP t p 2200.00 3�200.00 0 p 0.00 0 q 0.00 0 a 0.00
A6 Conp�bBkwrNk � 2M�f 8.80 7.W2.00 0 af 0.00 0 af 0.00 0 tl 0.00
/� �p�w p�w�Y 90 ef 9.00 870.00 0 af 0.00 0 sf 0.00 0 Y 0.00
�7 RalonblMlboz 7�t 783.00 283.00 0 w 0.00 0 p 0.00 0 a 0.00
BIaMm eW� S i0.�H.00 p7. 1.
CONTRACTCNANOEOROERS
Canlnal �rTOtal�
FARNED TO DATE i Y0.utoo � 4at.2a i 1 0.p7.76
1E89: 70%RETEMKKJ Bei73 O.00 C!l.17
PAVMENtTOTAl3 8.793.13 0. 8.193.73
PAYMENT THIS APPLICATION 58,793.13
Pu61b Waks Direclor
Ciy Manegar
�-3-d
�ia
Z-3-o3
��a
Date
Deta
Contract Time
coowm san oeie:
Oripinal ContraM Days:
Adjusted Coniract Days:
Adjustetl ConUacl End Data:
�mnooa
45
0
3/72003
s.nd vavmene ro:
Mdno Construction Company, Inc.
P.O. Box 7347
San Luis Obispo, CA 93406
8.i.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR �
BY: RYAN FOSTER
SUBJECT: CORRECTED RESOLUTION REGARDING AGENDA ITEM 8.i. —
CONSIDERATION OF AUTHORIZATION TO USE CITY PROPERTY
AND CLOSE CITY STREETS FOR THE ANNUAL ARROYO GRANDE
STRAWBERRY FESTIVAL ON MAY 24-25, 2003
DATE: FEBRUARY 11, 2003
The attached corrected resolution shows changes to No. 'J' highlighted. This
information was received subsequent to the distribution of the Council agenda on
Februay 11, 2003.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
AUTHORIZING THE CLOSURE OF CITY STREETS AND USE OF CITY
PROPERTY FOR THE ANNUAL STRAWBERRY FESTIVAL, MAY 24-25, 2003
WHEREAS, the Arroyo Grande Village Improvement Association (AGVIA), organizers of the
Strawberry Festival, have requested ciosure of certain City streets and the use of City property
as outlined below, for the purpose of craft exhibits, displays, food booths and entertainment, and
similar activities; and
WHEREAS, members of the AGVIA will be responsible for traffic control, cleanup, and payment
of all related fees and costs for use of City property and City empioyee time related to the event.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as
follows:
1. That the Arroyo Grande Village Improvement Association is hereby granted the use of
certain City streets and property as follows:
Strawberry Festival — Saturday & Sunday, May 24 & 25, 2003
A. °No Parking/Tow Away Zone" on both sides of Branch Street (Highway 227) from
Tra�c Way to Mason Street; Bridge Street, from Branch Street to Traffic Way; Nelson
Street, from Traffic Way to Mason Street; and Mason Street, from Poole Street to Le
Point Street; Poole Street, from Traffic Way to Mason Street, in the City of Arzoyo
Grande, for the period of 6:00 a.m. to 6:00 p.m., Saturday, May 24 and Sunday, May
25, 2003.
B. That for fire/emergency access, there be a No Parking/Tow Away Zone" on both sides
of Nevada Street, from Branch Street to Le Point Street; and Le Point Street, from
Nevada Street easterly through the Taily Ho curve; Crown Terrace, from Crown Hill
Road to Le Point Street; and East Branch Street, from Garden Street to Huasna Road,
in the City of Arroyo Grande; for the period of 6:00 a.m. to 6:00 p.m., Saturday, May 24
and Sunday, May 25, 2003.
C. The closure of Branch Street from Traffic Way to Mason Street from 6:00 am to 6:00
pm on Saturday, May 24, 2003 and Sunday, May 25, 2003 (this will require the Police
Department to apply fo CalTrans for street closure authorization).
D. The closure of Short Street from Branch Street to Olohan Alley from 6:00 pm Friday,
May 23, 2003 to 6:00 pm Sunday, May 25, 2003.
RESOLUTION NO.
PAGE 2
E. The closure of Bridge Street from Branch Street to the driveway at McLintock's parking
lot from 6:00 am Saturday, May 24, 2003 to 6:00 pm Sunday, May 25, 2003.
F. The closure of Bridge Street from McLintock's driveway to Nelson Street from 6:00 am
to 6:00 pm, Saturday, May 24, 2003 and Sunday, May 25, 2003.
G. The closure of Bridge Street from Nelson Street to Traffic Way from 6:00 am Saturday,
May 24, 2003 to 6:00 pm Sunday, May 25, 2003.
H. The closure of Nelson Street from Mason Street to Traffic Way from 6:00 am to 6:00
pm on Saturday, May 24, 2003 and Sunday, May 25, 2003.
I. The use of the parking lots along Olohan Alley from Mason Street to Bridge Street
from 6:00 pm Friday, May 23, 2003 to 6;00 pm Sunday, May 25, 2003.
J. The use of the Car Corral , 2003 to
6:00 pm Sunday, May 25, 2003.
K. The use of the grass area on Nelson Street between Mason and Short Streets from
6:00 pm Friday, May 23, 2003 to 6:00 pm Sunday, May 25, 2003.
L. The use of Hart-Collett Park between Bridge Street and Traffic Way from 6:00 am to
6:00 pm on Saturday, May 24, 2003 and Sunday, May 25, 2003.
M. The use of the five-acre lot next to the Arroyo Grande Woman's Club on West Branch
Street for shuttle bus parking on Saturday, May 24, 2003 and Sunday, May 25, 2003.
2. That the AGVIA will adhere to all requirements and conditions of approval as set forth n
Exhibit "A" attached hereto and incorporated herein by this reference for each of the above
events issued by the City.
On motion of Council Member , seconded by Council Member , and on the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing resolution was passed and adopted this day of , 2003.
RESOLUTION NO.
PAGE 3
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
8.1.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR I�
BY: RYAN FOSTER, ASSISTANT PLANNE�
SUBJECT: AUTHORIZATION TO USE CITY PROPERTY AND CLOSE CITY
STREETS FOR THE ANNUAL ARROYO GRANDE STRAWBERRY
FESTIVAL ON MAY 24-25, 2003
DATE: FEBRUARY 71, 2003
RECOMMENDATION:
It is recommended the City Council consider the request from the Arroyo Grande
Village Improvement Association and adopt a Resolution authorizing the closure of
City streets and use of City property for the Annual Arroyo Grande Strawberry
Festival on May 24-25, 2003 (Attachment 1).
FUNDING:
There is no direct funding impact as a result of this event. Event organizers are
required to reimburse the City for the costs of police, fire, public works and other
City services used to conduct this event.
DISCUSSION:
The Arroyo Grande Village Improvement Association has requested the following
items for the Annual Arroyo Grande Strawberry Festival on May 24 & 25, 2003:
1. The closure of Branch Street from Traffic Way to Mason Street from 6:00
am to 6:00 pm on Saturday, May 24, 2003 and Sunday, May �5, 2003
( this will require the Police Department to apply to CalTians for st�eet
c%sure auihorization►.
2. The closure of Short Street from Branch Street to Olohan Alley from 6:00
pm Friday, May 23, 2003 to 6:00 pm Sunday, May 25, 2003.
3. The closure of Bridge Street from Branch Street to the driveway at
McLintock's parking lot from 6:00 am Saturday, May 24, 2003 to 6:00
pm Sunday, May 25, 2003.
4. The closure of Bridge Street from McLintock's driveway to Nelson Street
from 6:00 am to 6:00 pm, Saturday, May 24, 2003 and Sunday, May
25, 2003.
CITY COUNCIL
STRAWBERRY FESTIVAL
FEBRUARY 11, 2003
PAGE 2
5. The closure of Bridge Street from Nelson Street to Traffic Way from 6:00
am Saturday, May 24, 2003 to 6:00 pm Sunday, May 25, 2003.
6. The closure of Nelson Street from Mason Street to Traffic Way from 6:00
am to 6:00 pm on Saturday, May 24, 2003 and Sunday, May 25, 2003.
7. The use of the parking lots along Olohan Alley from Mason Street to
Bridge Street from 6:00 pm Friday, May 23, 2003 to 6:00 pm Sunday,
May 25, 2003.
8. The use of the Car Corral from 6:00 am Saturday, May 24, 2003 to 6:00
pm Sunday, May 25, 2003.
9. The use of the lawn on Nelson Street between Mason and Short Streets
from 6:00 pm Friday, May 23, 2003 to 6:00 pm Sunday, May 25, 2003.
10. The use of Hart-Collett Park between Bridge Street and Traffic Way from
6:00 am to 6:00 pm on Saturday, May 24, 2003 and Sunday, May 25,
2003.
11. The use of the five-acre lot next to the Arroyo Grande Woman's Club on
West Branch Street for shuttle bus parking on Saturday, May 24, 2003
and Sunday, May 25, 2003.
Upon City Council authorization to use City property, the Community Development
Department will issue a Temporary Use Permit for the event.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Adopt the attached resolution;
- Modify as appropriate and adopt the attached resolution;
- Deny the attached resolution; or
- Provide direction to staff.
Attachments:
Letter from the Arroyo Grande Village Improvement Association.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
AUTHORI2ING THE CLOSURE OF CITY STREETS AND USE OF CITY
PROPERTY FOR THE ANNUAL STRAWBERRY FESTIVAL, MAY 24-25, 2003
WHEREAS, the Arroyo Grande Village Improvement Association (AGVIA), organizers of the
Strawberry Festival, have requested closure of certain City streets and the use of City
property as outlined below, for the purpose of craft�exhibits, displays, food booths and
entertainment, and similar activities; and
WHEREAS, members of the AGVIA will be responsible tor traffic control, cleanup, and
payment of all related fees and costs for use of City property and City employee time
related to the event.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as
follows:
1. That the Arroyo Grande Village Improvement Association is hereby granted the use of
certain City streets and property as follows:
Strawberry Festival — Saturday & Sunday, May 24 & 25, 2003
A. "No Parking/Tow Away Zone" on both sides of Branch Street (Highway 227) from
Traffic Way to Mason Street; Bridge Street, from Branch Street to Traffic Way;
Nelson Street, from Traffic Way to Mason Street; and Mason Street, from Poole
Street to Le Point Street; Poole Street, from Traffic Way to Mason Street, in the
City of Arroyo Grande, for the period of 6:00 a.m. to 6:00 p.m., Saturday, May
24 and Sunday, May 25, 2003.
B. That for fire/emergency access, there be a"No Parking/Tow Away Zone" on both
sides of Nevada Street, from Branch Street to Le Point Street; and Le Point Street,
from Nevada Street easterly through the Tally Ho curve; Crown Terrace, from
Crown Hill Road to Le Point Street; and East Branch Street, from Garden Street to
Huasna Road, in the City of Arroyo Grande; for the period of 6:00 a.m. to 6:00
p.m., Saturday, May 24 and Sunday, May 25, 2003.
C. The closure of Branch Street from Traffic Way to Mason Street from 6:00 am to
6:00 pm on Saturday, May 24, 2003 and Sunday, May 25, 2003 (this will require
the Po/ice Department to apply to CalTians foi stieet c%sure authorization►.
D. The closure of Short Street from Branch Street to Olohan Alley from 6:00 pm
Friday, May 23, 2003 to 6:00 pm Sunday, May 25, 2003.
RESOLUTION NO.
PAGE 2
E. The closure of Bridge Street from Branch Street to the driveway at McLintock's
parking lot from 6:00 am Saturday, May 24, 2003 to 6:00 pm Sunday, May 25,
2003.
F. The closure of Bridge Street from McLintock's driveway to Nelson Street from
6:00 am to 6:00 pm, Saturday, May 24, 2003 and Sunday, May 25, 2003.
G. The closure of Bridge Street from Nelson Street to Traffic Way from 6:00 am
Saturday, May 24, 2003 to 6:00 pm Sunday, May 25, 2003.
H. The closure of Nelson Street from Mason Street to Traffic Way from 6:00 am to
6:00 pm on Saturday, May 24, 2003 and Sunday, May 25, 2003.
I. The use of the parking lots along Olohan Alley from Mason Street to Bridge Street
from 6:00 pm Friday, May 23, 2003 to 6:00 pm Sunday, May 25, 2003.
J. The use of the Car Corral from 6:00 am $aturday, May 24, 2003 to 6:00 pm
Sunday, May 25, 2003.
K. The use of the grass area on Nelson Street between Mason and Short Streets
from 6:00 pm Friday, May 23, 2003 to 6:00 pm Sunday, May 25, 2003.
L. The use of Hart-Collett Park between Bridge Street and Traffic Way from 6:00 am
to 6:00 pm on Saturday, May 24, 2003 and Sunday, May 25, 2003.
M. The use of the five-acre lot next to the Arroyo Grande Woman's Club on West
Branch Street for shuttle bus parking on Saturday, May 24, 2003 and Sunday,
May 25, 2003.
2. That the AGVIA will adhere to all requirements and conditions of approval as set forth n
Exhibit "A" attached hereto and incorporated herein by this reference for each of the
above events issued by the City.
On motion of Council Member , seconded by Council Member
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing resolution was passed and adopted this 11"' day of February, 2003.
RESOLUTION NO.
PAGE 3
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
ARROYO GRANDE STRAWBERRY FESTIVAL
MAY 24-25, 2003
General Conditions
1. The applicant shall ascertain and comply with all State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans
on file in the Community Development Department office.
3. The event organizers shall comply with all the conditions of the City Council
Resolution adopted on January 28, 2003 (reference attachment).
4. The appiicant shall agree to defend at his/her sole expense any action brought
againsi the City, its agents, officers, or employees because of the issuance of said
approval, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and
attorney's fees-which the City, its agents, officers, or employees may be required
by a court to pay as a result of such action. The City may, at its sole discretion,
participate at its own expense in the defense of any such action but such
participation shall.not relieve applicant of his/her obligations under this condition.
Parks, Recreation and Facilities Deoartment Conditions
5. The event organizers shall notify the Parks and Recreation Department of the
number and placement of waste containers and barricades prior to May 24, 2003.
6. The AGVIA is responsible for providing trash bags and restroom supplies for the
festival. Any supplies the Parks and Recreation Department may need to provide
will need to be reimbursed by the AGVIA.
7. The event organizers shall have an individual designated to periodically inspect the
restrooms and areas around the food vendors and waste containers. That
individual shall be responsible for maintaining these areas in a clean manner and to
gather and dispose of all debris.
8. The event organizers shall reimburse the City for electrical costs associated with
special events. Specifically, for the outlets by the gazebo, Bridge St., and behind
City hall.
9. The event organizers shall reimburse the City for the costs of any Parks and
Recreation City services required for this event
10. The event organizers shall remove any tape placed on streets and parking areas
after the event.
Public Works Deoartment Conditions
11. Restroom facilities, barricades, signing and detour routes shall be provided as
required by applicant.
12. The event organizers shall place an advertisement in the May 16, 2003 edition of
the Five Cities Times-Press Recorder advising residents of street closures.
RESOLUTION NO.
PAGE 5
13. The event organizers shall provide a 51,000,000 insurance policy naming the City
as additional insured.
14. The event organizers shall reimburse the City for the costs of Public Works and
any other City services required for this event.
15. The event organizers shall contact the Public Works Department 72 hours prior to
the event to check on the status of street maintenance/construction activities.
The Public Works Department may require the event organizers to provide
temporary construction (orange plastic) fencing around areas designated as
potentially hazardous.
BuildinQ and Fire Deoartment Conditions
16. All food booths (cooking) must comply with the Fire Department guidelines, and
must have County Health Department approval. AGVIA will inform booth
applicants of Fire Department guidelines, and will ensure total compliance of
booth operators. AGVIA will not allow non-compliant booths to operate.
17. The project shall comply with the most recent edition of the California State Fire
and Building Codes and the Uniform Building and Fire Codes as adopted by the
City of Arroyo Grande. Specifically, all temporary-wiring provisions of the N.E.C.
must be met.
18. The Building and Fire Department must inspect all food booths, generators and
temporary electrical service prior to the opening of the event. In lieu of requiring a
building permit for temporary electrical service, AGVIA will collect a fee of S15
per every booth utilizing an electrical connection. This fee will be itemized by
booth number and submitted to the Department of Building and Fire within 15
days of the end of the Festival.
19. Emergency access must be maintained to the satisfaction of the Director of the
Building and Fire Department. A detailed chart or map will be provided to the
Department of Building and Fire for approval prior to the event, showing
placement of all booths, to include actual dimensions of access pathways for fire
apparatus and emergency vehicles.
20. Per the approval of the Fire Chief, there will be ambulance service dedicated to
the event.
21. The use of generators must be reviewed and approved by the Director of the
Building and Fire Department.
22. All fire lanes must be posted and entorced in accordance with Police and Fire
Department guidelines. Fire lanes and access must be approved by the Fire Chief.
23. The applicant shall identify an individual to act as liaison with the Fire Department
for the purpose of maintaining proper life and safety.
24. Prior to opening the event, the fire access road shall be posted. The applicant
shall provide continuous enforcement of the fire access road during the event.
25. AGVIA will coordinate, and be responsible for costs associated with Five Cities
Ambulance, to provide standby personnel and equipment for Bike Medic and golf
cart transport for entire duration of Festival.
RESOLUTION NO.
PAGE 6
26. AGVIA shali pay Department of Building and Fire costs for members and
equipment assigned to the event.
Police Deaartment Conditions
27. The event organizers shall pay Police Department costs for officers assigned to
the event.
28. All temporary "no parking" signs shall be posted a minimum of 24 hours prior to
event setup (by 6:00 a.m., Friday, May 23, 2003).
29. A minimum of four (4) private "licensed" security will be provided by AGVIA. The
AGVIA will present to the Arroyo Grande Police Department two (2) weeks prior
to the event:
a. The name of the security agency
b. A schedule of security coverage
c. Location and hours of security assignments
d. Minimal security locations will be one (1) officer stationed at Nelson & Bridge
Sreet, Two (2) officers assigned to the swinging bridge. One (1) officer for
patrol throughout the nighttime hours on Saturday, May 24, 2003.
30. Failure to provide private licensed security will result in AGPD Officers being
assigned with billing made to the AGVIA.
Special Conditions
31. All streets subject to closure must be posted a minimum of 24 hours prior to
closure, stating the dates and times of closures.
32. The AGVIA shall distribute to all vendors State Board of Equalization forms to
report the sales tax collected during the festival, and notify the vendors that a
listing of vendors will be supplied to the City to verify payment of sales tax.
33. The AGVIA shall provide to the City's Financial Services Department a listing of all
vendors participating in the festival. The listing will be used to verify that sales
tax was collected and reported as earned in Arroyo Grande.
ATTACHMENTI
Ct'Oy0 Ei i`f GF G� ;'i�c
rande
•-- _ P.O. BOx 1526 • nrroyo Grande. C����� p� (; ( �
� � Phone: (805) 473-2250 • Fax: (805) 473-0345
vlllage Improvement
Association
November 12, 2002
Steve Adams, City Manager
City of Arroyo Grande
P.O.Box 550 � ; �y�y� �ZU�
Arroyo Grande, CA 93421 `71re��e'✓
�4; P��r
Deaz Steve: !l�i�} oy
I am submitting the items below for depaRmental scrutiny. Please send me the necessary forms to
apply for the use permits and have the meetings scheduled that are necessary with the involved
departments.
A. Arroyo Grande Strawberry Festival - Saturday and Sunday, May 24 & 25, 2003
Item #1 will require a resolution from the City Council. Also, the Police Department will have
to apply to Cal Trans for authorization.
1. The closure of Branch St. from Traffic Way to Mason St. from 6 am - 6 pm on Saturday,
May 24 and Sunday, May 25.
2. The closure of Short St. from Branch St. to Olohan Alley from 6 pm Friday, May 23 to 6
pm , Sunday, May 25.
3. The closure of Bridge St. from Branch St. to the driveway at McLintock's parking lot
from 6 am on Saturday, May 24 until6 pm on Sunday, May 25.
4. The closure of Bridge St. from McLintock's driveway to Nelson St. from 6 am to 6 pm,
Saturday and Sunday, May 24 and 25.
5. The closure of Bridge St. from Nelson St. to Traffic Way from 6 am Saturday, May 24 to
6 pm on Sunday, May 25.
6. The closure of Nelson St. from Mason St. to Traffic Way on Saturday and Sunday, May
24 and 25 from 6 am to 6 pm.
7. The use of the parking lots along Olohan Alley from Mason St. to Bridge St. from 6 pm
Friday, May 23 through 6 pm Sunday, May 25.
8. The use of the Caz Corral from 6 pm, Friday, May 23 to 6 pm, Sunday, May 25.
9. The use of the parking area from the Car Corral to and including the Brisco pazking lot
from 6 am Saturday to 6 pm Sunday.
10. The use of the lawns between Short St. and Mason St. on Nelson St. from 6 pm Friday,
May 23 until6 pm Sunday, May 25.
11. The use of the Collette Pazk between Bridge St. and Traffic Way from 6 am Saturday,
May 24 to 6 pm on Sunday May 25.
12. The use of the five-acre lot next to the Woman's Club on West Branch St. for shuttle bus
parking orr Saturday, May 24 and Sunday, May 25.
The Arroyo Grande Village Improvement Association will provide the proper insurance policy to the
City by April 1, as our cunent policy is good through then.
The A.G.V.I.A. will compensate the City for any extra expenses incuned as agreed upon.
The A.G.V.I.A. will provide private police for all areas that need monitoring.
The A.G.V.I.A. will abide by all rules and regulations that will be discussed and agreed upon.
The A.G.V.I.A. will provide all bazricades and signs, an arrow board, as we have done in the past.
The A.G.V.I.A. will provide all "No Pazking" delineators and the proper "No Parking" signs.
The A. G. V.I.A. will install all delineateors with "tow away, no pazking" signs, as we have done in the
past. They will be installed on Thursday, May 22 on all streets as outlined by the Police Dept. on
Branch St., Bridge St., Nelson St. between Traffic Way and Mason St.; Mason St: from LePoint St.
to Poole St.; Poole St. from Mason St. to Traffic Way; Nevada St.; a portion of LePoint St. as
outlined by the Police Dept.; Crown Terrace between LePoint St. and Crown Hill; a portion of
Highway 227 as outlined by the Police Department; the comer of Allen St. and Mason St., two
parking spaces in from the comer in all directions,. Short St. from the Swinging Bridge to Nelson St.
Also, the off ramp earit to North HWY. 101 from Branch Street should have four delineators. We
will also install delineators in all pazking areas we have authority to use.
The A.G.V.I.A. will maintain a private patrol to replace delineators that are stolen misplaced, or
vandalized.
The A.G.V.I.A. will provide Swinging Bridge security as needed.
The A.G.V.I.A. will provide and place all barricades.
Thank you for your consideration. I would appreciate a response as soon as possible.
Sincerely,
.��
ob Lund, Executive Director
Arroyo Grande V'illage Improvement Association
8.j.
TO: CITY COUNCIL
MEMORANDUM
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTORe V
SUBJECT: CONSIDERATION OF CONSULTANT SERVICES AGREEMENTS
REGARDING HOUSING ELEMENT UPDATE, POPLAR PONDING BASIN
PROJECT, AND EAST BRANCH STREET AND EAST (3RAND AVENUE
ENHANCEMENT PROJECTS
DATE: FEBRUARY 11, 2003
RECOMMENDATION:
It is recommended the City Council approve the following:
1) Agreement with community development planner Ray Hetherington for Housing
Element Update professional services,
2) Amended agreements with EDA for engineering and landscape design services
rega►ding Poplar Ponding Basin Expansion project, and
3) Agreement with landscape architect Debbie Black for professional design services
related to East Grand Avenue and East Branch Street (Village) enhancement
projects.
FUNDING:
The revised FY2002-03 budget includes approximately $30,580 for Community
Development Department Contract Services for the remainder of this fiscal year. This
includes adequate funding for:
1) $9,600 for Housing Element Update assistance,
2) $1,100 additional expense for design revisions to Poplar Ponding Basin, and
3) $3,600 for enhancement project landscape design.
DISCUSSION:
Pursuant to the mid-year budget adjustments and recognizing the current work plan of the
Community Development Department, staff proposes the following:
1) Contract with Ray Hetherington, whose resume and proposal are attached for
Housing Element Update assistance and coordination with Associate Planner Kelly
Heffemon. Mr. Hetherington has attended most LHTF workshops during
November, December and January and would provide experienced professional
help to the LHTF subcommittees for the next five months. If necessary, we may
request extension of his services into the 2003-04 budget to help refine and
cinr couNCi�
CONSIDERATION OF CONSULTANT SERVICES AGREEMENT
FEBRUARY 11, 2003
PAGE 2
process Housing Element programs. I estimate an average of 80 hrs./month at the
Associate Planner hourly rate equivalent of $24/hr. for a total allocation of
$1,920/month for five months or $9,600 in this years budget. Attachment 1 is the
standard form draft City agreement, including resume and proposal workscope.
2) EDA has an approved June 12, 2002 contract for engineering and landscape
design services for the Poplar Ponding Basin Expansion budgeted at $11,500, but
plan revisions require a$1,100 increase. Attachment 2 is an amendment to the
contract.
3) Approval of agreement with Debbie Black for landscape design services associated
with current enhancement projects is also requested. Attachment 3 includes the
proposed scope of worlc and standard Consultant Services Agreement.
ALTERNATIVES:
The following attematives are provided for the Council's consideration:
- Approve contract service agreements and amendments as recommended.
(Most of the design services have been performed to maintain project
schedules, but Council approval is needed for compensation);
- Withhold (specified) contract service agreements and amendments and
direct staff to renegotiate;
- Defer and request further information or explanation of costs;
- Provide direction to staff.
Attachments:
1. Consultant Services Agreement including resume and proposal, Ray
Hetherington.
2. Consultant Services Agreement Amendment #1, EDA Design Services.
3. Consultant Services Agreement for Architect, Debbie Black.
ATTACHMENT1
CONSULTANT SERVICES AGREEMENT
This Agreement is made upon the date of execution, as set fo�th below, by and between
Ray Hetherington (hereinafter referred to as "CONSULTANT"), and the CITY OF ARROYO
GRANDE, a Municipal Corporation (hereinafter referred to as "CITY"). The parties hereto, in
consideration of the mutual covenants contained herein, hereby agree to the following terms and
conditions:
�1 . :• I •.
1.01 IEB�AS: This Agreement will become effective on the date of execution set foRh
below, and will continue in effect until terminated as provided herein.
� •, .•-. ,_ •,
a. f:lllC. The COMMUNITY DEVELOPMENT DIRECTOR shall be the
representative of CITY for all purposes under this Agreement. The Community Development
Director, or his designated representative, hereby is designated as the Contract Manager for the
CITY. He shalt supervise the progress and execution of this Agreement.
1.03 SFRVI S T� B P RFORM D BY -oNC i TANT; CONSULTANT agrees to
perform or provide the services specified in the proposal dated January 9, 2003, attached hereto
as Exhibit "A" and incorporated herein by this reference.
CONSULTANT shall determine the method, details and means of perfortning the
above-referenced services.
CONSULTANT may, at CONSULTANT's own expense, employ such assistants as
CONSULTANT deems necessary to perform the services required of CONSULTANT by this
Agreement. CITY may not control, direct or supervise CONSULTANTs assistants or employees
in the pertormance of those services.
�,04 rOMPENCpT1�N: In consideration for the services to be perFormed by
CONSULTANT, CITY agrees to pay CONSULTANT the consideration set forth in the amounts
and under the terms provided in Exhibit "B" attached hereto and incorporated herein by this
reference.
�� •: •. • •. �IIyY_1:Y�
2.01 MINIM IM AMO INT OF c Rvl - eY _oNC i�TANT: CONSULTANT agrees to
devote the hours necessary to perform the services set forth in this Agreement in an effiaent and
effective manner. CONSULTANT may represent, perform services for and be employed by
additional individuals or entities, in CONSULTANTs sole discretion, as long as the pertormance of
these extra-contractual services does not intertere with or present a conflict with CITY's business.
2,Q2 T�� S AND INSTR �M NTA ITI c: CONSULTANT shall provide all tools and
instrumentalities necessary to perform the services under this Agreement.
2.03 � 4wG To B oFy R�FO. CONSULTANT shall:
a. Procure all permits and licenses, pay all charges and fees, and give all
notices which may be necessary and incidental to the due and lawful prosecution of the services
to be perFormed by CONSULTANT under this Agreement;
b. Keep itself fully informed of all existing and proposed federal, state and
local laws, ordinances, regulations, orders, and decrees which may affect those engaged or
employed under this Agreement, any materials used in CONSULTANT's performance under this
Agreement, or the conduct of the services under this Agreement;
c. At all times observe and comply with, and cause all of its employees to
observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned
above;
d. Immediately report to the CITY's Contract Manager in writing any
discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and
decrees men6oned above in relation to any plans, drawings, specifications, or provisions of this
Agreement.
Q,Q4 RF AS �F REP�RTC AND INF�RMOTI�N, /�y VId20 t8pe reports
information, data, or other material given to, or prepared or assembled by, CONSULTANT under
this Agreement shall be the property of CITY and shall not be made available to any individual or
organization by CONSULTANT without the prior written approval of the CITY's Contract Manager.
2.05 rOPIES pF VI�EO TAPE$, REPORTS AND INF�RMATI�N, If CITY �eqUeStS
additional copies of videotapes, reports, drawings, specifications, or any other material in addition
to what the CONSULTANT is required to fumish in limited quantities as part of the services under
this Agreement, CONSULTANT shall provide such additional copies as are requested, and CITY
shall compensate CONSULTANT for the costs of duplicating of such copies at CONSULTANT's
direct expense.
2.06 QllO IFI _ATIONC OF .ONC 1 TANT, CONSULTANT fep�eSe�tS that It IS
qualified to fumish the services described under this Agreement.
Z,Q7 WORKERC� COMPENRATION ON� OTHER EMPL�YEE gENFFITC: CITY and
CONSULTANT intend and agree that CONSULTANT is an independent contractor of CITY and
agrees that CONSULTANT and CONSULTANTs employees and agents have no right to
Workers' Compensation and other employee benefits provided by CITY. If any worker insurance
protection is desired, CONSULTANT agrees to provide Workers' Compensation and other
employee benefits, where required by law, for CONSULTANTs employees and agents.
CONSULTANT agrees to hold harmless and indemnify CITY for any and all claims arising out of
any claim for injury, disability, or death of CONSULTANT and CONSULTANTs employees or
agents.
2.pg INDEnnNIFICATION: CONSULTANT hereby agrees to, and shall, hold CITY, its
elective and appointive boards, officers, agents and employees, harmless and shall defend the
same from any liability for damage or claims for damage, or suits or actions at law or in equity
which may allegedly arise from CONSULTANT's or any of CONSULTANT's employees' or
agents' opera6ons under this Agreement, whether such operations be by CONSULTANT or by
any one or more persons directly or indirectly employed by, or acting as agent for, CONSULTANT
provided as follows:
a. That CITY does not, and shall not, waive any rights against CONSULTANT
which it may have by reason of the aforesaid hold-harmless agreement, because of the
acceptance by CITY, or the deposit with CITY by CONSULTANT, of any of the insurance policies
hereinafter described.
b. . That the aforesaid hold-harmless agreement by CONSULTANT shall apply
to all damages and claims for damages of every kind suffered, or alleged to have been suffered,
by reason of any of the aforesaid operations of CONSULTANT or any agent or employee of
CONSULTANT regardless of whether or not such insurance policies shall have been determined
to be applicable to any of such damages or claims for damages.
require that either the insurer reduce or eliminate such deductibles or self-insured
11 �� • : � �� • a • � • � • :
Program scheduling shall be described in Exhibit "A" unless revisions to the exhbit are
approved by the CITY'S contract Manager and CONSULTANT'S contract Manager.
Time extensions may be allowed for delays caused by CITY, other govemmental
agencies, or factors not directly brought about by the negligence or lack of due care on the part of
the CONSULTANT.
4.00 TFMP�RORY RLSPENSI�N
The CITY's Contract Manager shall have the authority to suspend this Agreement wholly
or in part, for such period as she deems necessary due to unfavorable conditions or to the failure
on the part of the CONSULTANT to perform any provision of this Agreement. CONSULTANT will
be paid the compensation due and payable to the date of temporary suspension.
5.00 INSPECTI�N
CONSULTANT shall fumish CITY with every reasonable opportunity for CITY to ascertain
that the services of CONSULTANT are being performed in accordance with the requirements and
intentions of this Agreement. All work done and all materials fumished, if any, shall be subject to
the CITY's Contract Managers inspection and approval. The inspection of such work shall not
relieve CONSULTANT of any of its obligations to fulfill its Agreement as prescribed.
6.00 �WNERSHIP OF MATERIALS
All original drawings, videotapes and other materials prepared by or in possession of
CONSULTANT pursuant to this Agreement shall become the permanent property of the CITY,
and shall be delivered to the CITY upon demand.
7.00 OB I.ATIONS OF CITY
7.p� cooPEROTION: CITY agrees to comply with all reasonable requests of
CONSULTANT necessary to the pertormance of CONSULTANTs duties under this Agreement.
8.00 TFRMINATION OF ACREEMENT
$,Q� TERMINCTION OF NOTIrE, NOtWIthStelldltlg 8ny Othef pI'oVlSion Of thls
Agreement, any parry hereto may terminate this Agreement, at any time, without cause by giving
at least thirty (30) days prior written notice to the other parties to this Agreement.
g.Q2 T RMINATION ON �.. �RR N_ OF cTAT D V NTC. This Agreement shall
terminate automatically on the occurcence of any of the following events:
a. Bankruptcy or insolvency of any party;
b. Sale of the business of any party;
c. Death of any party;
d. End of the Agreement to which CONSULTANTs services were necessary:
or
e. Assignment of this Agreement by CONSULTANT without the consent of
cinr.
8.03 TERMINOTION HY ANY PARTY FOR DEFAl1LT OF CANSULTANT; ShOUId
any party default in the pertormance of this Agreement or materially breach any of its provisions, a
non-breaching party, at its option, may terminate this Agreement, immediately, by giving written
notice of tertnination to the breaching party.
g.pq TERMINATION: This Agreement shall terminate on upon completion of services
uniess extended as set forth in this section. CITY, with the agreement of CONSULTANT, is
authorized to extend the term of this Agreement beyond the termination date, as needed, under
the same terms and conditions set forth in this Agreement. Any such extension shall be in writing
and be an amendment to this Agreement.
. � :, • „:
Upon such termination, CONSULTANT shall tum over to the CITY immediately
any and all copies of videotapes, studies, sketches, drawings, computations, and other data,
whether or not completed, prepared by CONSULTANT, and for which CONSULTANT has
received reasonabie compensation, or given to CONSULTANT in connection with this Agreement.
Such materials shall become the permanent property of CITY. CONSULTANT, however, shall
not be liable for CITY's use of incomplete materials or for CITY's use of complete documents if
used for other than the project or scope of services contemplated by this Agreement.
• � � : ���l��C�7. �9
• � . • • . �ilTi i�`I
CONSULTANT covenants that it presenUy has no interest, and shall not acquire
any interest, direct or indirect, financial or othervvise, which would conflict in any manner or degree
with the pertormance of the services hereunder. CONSULTANT further covenants that, in the
pertormance of this Agreement, no subcontractor or person having such an interest shall be
employed. CONSULTANT certifies that no one who has or will have any financial interest under
this Agreement is an officer or employee of CITY. It is expressly agreed that, in the performance
of the services hereunder, CONSULTANT shall at all times be deemed an independent contractor
and not an agent or employee of CITY.
9A2 DIS _RI� M�NAT��N
No discrimination shall be made in the employment of persons under this
Agreement because of the race, color, national origin, ancestry, religion or sex of such person.
If CONSULTANT is found in violation of the nondiscrimination provisions of the
State of Califomia Fair Employment Practices Act or similar provisions of federal law or executive
order in the pertormance of this Agreement, it shall thereby be found in material breach of this
Agreement. Thereupon, CITY shall have the power to cancel or suspend this Agreement, in
whole or in part, or to deduct from the amount payable to CONSULTANT the sum of fifty Dollars
($50) for each person for each calendar day during which such person was discriminated against,
as damages for said breach of contract, or both. Only a finding of the State of California Fair
Employment Practices Commission or the equivalent federal agency or officer shall constitute
evidence of a violation of contract under this paragraph.
If CONSULTANT is found in violation of the nondiscrimination provisions of this Agreement or the
applicable affirmative action guidelines pertaining to this Agreement, CONSULTANT shall be
found in material breach of the Agreement. Thereupon, CITY shall have the powe� to cancel or
suspend this Agreement, in whole or in part, or to deduct from fhe amount payable to
CONSULTANT the sum of Five Hundred Dollars ($500) for each calendar day during which
CONSULTANT is found to have been in such noncompliance as damages for said breach of
contract, or both.
10.00 MIC . eN O Ic
10.01 RFMFniFS; The remedies set foRh in this Agreement shall not be exclusive but
shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
10.02 No waivER; The waiver of any breach by any party of any provision of this
Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this
Agreement.
10.03 A���r��: This Agreement is specifically not assignable by CONSULTANT
to any person or entity. Any assignment or attempt to assign by CONSULTANT, whether it be
voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this
Agreement giving rise to a right to terminate as set forth in Section 8.03.
10.04 AnORNEY FEES: In the event of any controversy, claim or dispute between the
parties hereto, arising out of or relating to this Agreement, or the breach thereof, the prevailing
party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as
and for attomey fees.
10.05 TIME F�R PERFORMONGE: EXcept 8S Oth2NVIS2 eXp�eSSly p�OVlded f0� In thlS
Agreement, should the performance of any act required by this Agreement to be performed by
either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble,
inability to secure materials, or any other cause except financial inability not the fault of the party
required to perform the act, the time for performance of the act will be extended for a period of
time equivalent to the period of delay and performance of the act during the period of delay will be
excused; provided, however, that nothing contained in this section shall exclude the prompt
payment by either party as required by this Agreement or the performance of any act rendered
difficult or impossible solely because of the financial condition of the party required to perform the
act.
10.06 NOTICES: Except as otherwise expressly provided by law, any and all notices or
other communications required or permitted by this Agreement or by law to be served on or given
to any party to this Agreement shall be in writing and shall be deemed duly served and given
when personally delivered or in lieu of such personal service when deposited in the United States
mail, first-class postage prepaid to the following address for each respective party:
CITY: City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421-0550
CONSULTAN7:
Raymond Hetherington, Community Development Planner
P.O. Box 722
Grover Beach, CA 93483
10.07 GOVERNING LAW: This Agreement and all matters relating to this Agreement
shall be govemed by the laws of the State of California in force at the time any need for the
interpretation of this Agreement or any decision or holding conceming this Agreement arises.
10.08 BINDING EFFECT: This Agreement shall be binding on and shall inure to the
benefit of the heirs, executors, administrators, successors and ass(gns of the parties hereto, but
nothing in this section shall be construed as a consent by CITY to any assignment of this
Agreement or any interest in this Agreement.
10.09 SEVERABILITY: Should any provision of this Agreement be held by a court of
competent jurisdiction or by a legislative or rule making act to be either invalid, void or
unenforceable, the remaining provisions of this Agreement shall remain in full force and effect,
unimpaired by the holding, legislation or rule.
10.10 SOLE AND ENTIRE AGREEMENT: This Agreement constitutes the sole and
entire agreement between the parties with respect to the subject matter hereof. This Agreement
coRectly sets forth the obligations of the parties hereto to each other as of the date of this
Agreement. All agreements or representations respecting the subject matter of this Agreement
not expressly set forth or referred to in this Agreement are null and void.
10.12 TIME: Time is expressly declared to be of the essence of this Agreement.
10.13 DUE AUTHORITY: The parties hereby represent that the individuals executing
this Agreement are expressly authorized to do so on and in behalf of the paRies.
10.14 CONSTRUCTION: The parties agree that each has had an opportunity to have
their counsel review this Agreement and that any rule of construction to the effect that ambiguities
are to be resolved against the drafting party shall not apply in the interpretation of this Agreement
or any amendments or exhibits thereto. The captions of the sections are for convenience and
reference only, and are not intended to be construed to define or limit the provisions to which they
relate.
10.15 AMENDMENTS; Amendments to this Agreement �hall h? in writ�n�a and shall be
made only with the mutual written consent of all of the parties to this Agreement.
Executed on February 11, 2003, at Arroyo Grande, California.
CITY OF ARROYO GRANDE
Steven Adams, City Manager
ATTEST:
Kelly Wetmore, Administrative Services Director/
Deputy City Clerk
CONSULTANT
� J
1.�� ....�-��
. �
.-
APPROVED AS TO CONTENT
Steve Adams, City Manager
APPROVED AS TO FORM:
Timothy J. Carmel, City Attomey
ATTACHMENT2
CONSULTANT SERVICES AGREEMENT
AMENDMENT #1
The ConsultanYs Services Agreement by and between the CITY OF
ARROYO GRANDE and EDA DESIGN PROFESSIONALS, INC., dated June
12, 2002, is hereby amended this 11�' day of February, 2003, to include the
scope of work in CONSULTANT's addendum letter, dated January 21, 2003
attached hereto as Exhibit "A". All other terms and conditions set forth in said
Consultant Services Agreement shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this
amendment the day and year first above written.
EDA DESIGN PROFESSIONALS, INC.
�
CITY OF ARROYO GRANDE
�
JAN-21-03 10:48A� FRO�-EDA
EXHIBIT A
design
professionals
eini(anyin�rrr � (nnd.w�veyorr � londple,y�ers
ADDENDUM
This document reflects an addendum to the proposal dated June 12, 2002, by and
between The Citv of Arrovo Grande "clienY', and eda, for tha project known as Po�lar
Street Detention Basin Imorovements. Arrovo Grande. CA eda job # 32469.001 The
following additional services requested of eda are:
1. Revise improvement plans to show replacement of existing drop-inlet,
located at Poplar Street entrance to basin, with City standard curb face
drop inlet. Existing 24" CMP storm drain from existing drop-inlet to
basin to remain.
2. Revise improvement plans to construct new 6" concrete curb, 18"
gutter and 16' driveway apron at the termination of Poplar Street.
3. Revise improvement plans to show new irrigation water meter location
(to be constructed by City) at Poplar Street Basin entry.
4_ Revise improvement plans to reflect installation of new 6' wrought iron
fence and 16' wide vehicle access gate along basin easterly property
line.
The fee for these services shall be $1100.00
.
1998 Santa Berbera Street, San Luis Obispo, CA 9340�
BOS-549-8658 Fax 80.5349-870a
www.edainc.cam
T-268 P.U2/03 F-588
JAt4-21-03 10:48AN FROM-EDA
+805-549-BT04 T-i6B P.03/03 F-588
These additional services will be shown on your invoice under Product Code: .50. The
work covered by this Addendum shali be performed under the same terms and
conditions as specified in the original proposal. To expedite the processing of this
document, all parties agree that a facsimile version of this ag�eement shall be binding.
Work will not be perfoRned until eda has received an executad copy of this agreement.
ed
�
DATE:
OdA • dosign professionals
1998 Santa Berbara Stroe4 San Wis Obisp0. CA 93407
805-S49�B85B 6 Faz 80S543B704
www.edainc.aom
Jan 09 03 12:SOp Jennifer Hetherington 831
EXHIBIT A
FACSIMILE TRANSMITTAL
RAYMOND L. HETHERINGTON
CONIMLTNITY DEVELOPMENT PLANNER
Date: January 9, 2003
To: Kelly Heffernon, Associate Planner, City of Atroyo Grande
CC: Rob Strong, Community Development Director
From: Raymond L. Hetherington �� f�
, �_.
Subject: Submittal of Draft Consultant Services Proposal
Attached is thc proposal you requested. Please have yourself and/or Rob review so that
we can finalize. [f you have any questions, you may contact me 473-5831 or email at
rhetherington@sbeglobal.net. Thank you
Included 5 page proposal and 1 fax sheet
_____ _
Jan 09 03 12:SOp Jennifer Hetherin6ton 831-637-8763 p.2
RAYMOND L HETHERINGTON
COMNILJNITY DEVELOPMENT PLANNER
CONSULTANT SERVICESPROPOSAL
CITY OF ARROYO GRANDE HOUSING ELEMENT UPDATE
7'he following represents a proposal from Raymond L. Hetherington, Communiry
Development Planner (Consultant), to provide contract consultant services to the City of
Arroyo Grande (City) to assist in the preparation of the update to the City Housing
Element. The goal of the consultant services is to assist the City in preparing an updated
Housing Element the meets the identified housing needs of Arroyo Grande that is
consistent with the City General Plan and the regional housing allocation, is consistent
with Article 10.6 of Chapter 3 of Division 1 of the State Planning and Zoning Law, as
well as being consistent with the desires of the community.
Consultant will conduct the contract services under the direction of the Community
Development Director of the City, with specific tasks or work products assigned by the
DirecWr. The services provided will assist the City and its staff in the following work
program required to prepare the update to the Housing Element. It is the intent of the
City to complete the preparation and review of the Housing Element update, and have the
update eertified by the State Department of Housing and Community Development
(HCD), by December 31, 2003.
WORK PROGRAM
TASK 1 CONDUCT HOUSING ELEMENT RESOURCE ANALYSIS
Collect�view existing City and other reports and data required for use
in the Housing Element update prepazation. This would include City plans
and documents, 2000 Census data, SLOCOG housing reports. This may
also include coordination with other local govemments in their housing
element update.
Identify current community and county resources required for the update
prepazation. Contact identified resources to determine what information is
available within the time frame of the update schedule. This may include
assistance with CalPoly, county housing authorities, State and local
cmployment organizations, social service providers, housing advocates
etc. This sub-task witl be utiliud to complete the data required for Tasks
2 and 3.
Determine City staff and consultant work roles and tasks for the
prepazation of the Housing Element update.
_
Jan.09 03 12:SOp Jennifer Hetherinston 831-637-8763
Housing Element Update Proposal
Page 2 of 5
TASK 2
PREPARATION OF CURRENT DEMOGRAPHIC AND HOUSING
CHARACTERIS"I1CS
Utilizing existing ccnsus and other available reports and data, compleu an
analysis of past population and employment characteristics of the City as
well as an analysis of fuhue population and employment trends.
Prepaze an analysis and documentation of City housing characteristics,
including, but not limited to housing costs and affordabiliry, income
levels, household size, ethnic composition, age distribution, housing stock
conditions including overcrowding, as well a past building history.
Identify current affordable housing projects in the City
Review and prepaze an analysis of opportunities for energy conservation
with respect to residential development, including oppommities to assist in
the reduction of energy costs.
TASK 3 PREPARE HOUSING NEEDS ASSESSMENT
Review the regional housing needs assessment as adopted by the San Luis
Obispo Council of Govcrnments (SLOCOG). Collect and analyze
available housing reports that have been prepared by State HCD and
SLOCOG for use in preparing a housing needs aSSessment
Prepare and evaluation of special housing needs and special housing needs
groups, including elderly, persons with disabilities, large fami►ies, female
heads of household, fazm workers, homeless, students, as well us local
workers.
Identify and where required prepaze an analysis oFcurrent assisted housing
developments that are eligible to be converted from low income housing
uses within the next tens years, consistent with the requirements set forth
by subseciion (8) of Section 65583 of Article 10.6 of the Planning and
Zoning Law.
TASK 4 REVIEW CURRENT CITY HOUSING ELEMENT/GENERAL PLAN
Review current City Housing Element as well as cuaent State legislation
goveming Housing Element requirements.
Identify programs and action items identified in the current City Gene�al
Pian and Housing Element.
Evaluate the effectiveness of these previous prograzns and action items.
Analyze difference between project goals and achievement
p.3
Jan 09 03 12:51p Jennifer Hetherinston 831-637-8763
Housing Element Update Proposal
Page 3 of 5
Identify programs and action items that were effective and can be utilized
for future housing production.
TASKS CONDUCTLANDINVENTORY
Complete and finalize a land inventory and would be available for housing
production within the Housing Element planning period, including vacant
sites, infill sites, sites having potentiat for redevelopment.
Prepare an analysis of the relationship of current zoning and General Plan
land use categories, as well as public services and facilities available to
allow the development of these sites.
Review applicability of State law as to the preservadon of existing
residential units that may be credited towards the identified housing needs
(Sxtion 65583.1 (c))
TASK 6 PREPARE AN ANALYSIS OF CONTRAINTS ON HOUSING
Prepare an analysis of potential and actual govemment consQaints upon
the maintenance, improvement or development of housing for all income
levels and identified special housing needs, including, but not limited to
iand use con�ols, building codes, site improvements, fees and other
exactions, local processing and permit requirements, as well as local
municipal resources required to support future residential development.
Identify and quantify any adopted growth management requirements or
progiams that may have an impact on the construction of residential
developments
Propare an analysis of potnnli�l and actual nongovemmental constrainu
upon the maintenance, improvement, or development of housing for all
income levels, including land costs, construction costs, and availability of
financing.
Prepare an analysis of environmental constraints that may have actual or
potential itnpacts on the development of future msidential developments
of all income levels, including but not limited to traffic conditions, sewer
treatrnent and �ansmission capacity, water capacity, prime agricultural
lands, flood zones, hillside und slopes ctc.
P-
TASK 7 RESEARCH AND IDENTIFY FUNDING RESOURCES
Conduct research and identify available govemment and private funding
resources that can assist in the financing of residential development or
redevelopment, specifically in regard to affordable housing.
Jan 09 03 12:S1p Jennifer Hetherington 831-637-8763 p.5
�
Housing Element Update Proposal
Pagn 4 of 5
TASK 8 DEVELOPMENT HOUSING GOALS, POLICIES AND PROGRAIvIS
Based upon the housing data collection and housing needs assessment,
develop community goals and policies relative to the maintenance,
preservation, improvement, and development of housing.
TASK 9
Based upon available resources and the analysis of constraints to housing,
prepaze quantified objectives to meet local housing needs.
Develop a program which sets forth a 5 year schedule of actions along
with specific strategies and implementation measures to meet the
quantified objecNves. Included shall be the identification of adequate sites
which will or may be available to meet the qualified objectives for
housing, along with potential financial resources that wilt be available to
assist in funding residential housing. This program shall address and
where lega(ly possible remove govemment constraints to housing
developments �
HOUSING ELEMENT TASK FORCE
Participate in housing task force and subcommittee meetings as required.
Assist task force and subcommittees by providing information and data to
assist in their task responsibilities
Assist staff and the task force in the prnpazation of public information and
repoRs.
TASK 10 DRAFTING HOUSING ELEMENT UPDATE
Based upon above tasks, public workshops and task force review, prepare
drafts and final review draft of Housing Element. Submit draft of Element
update along with the required review form to State HCD for initial
consistency review. Modify Element draft as required in accordance with
HCD review comments. Conduct meeting with HCD representatives as
required to facilitate completion of the draft Element.
TASK 11 CONDUCT AND COMPLETE CEQA ENV'IRONMENTAL ANALYSIS
Upon completion of the initial HCD review and any required
modifications to the draft Element, prepare an initial study analysis to
determine the appropriate environmental documentation required.
Prepare draft environmental dceument and set for public review. After
public review and wmment, cumplatc fmal environmental document.
Jan 09 03 12:51p Jennifer Hetherin6ton 831-637-8763
Housing Element Update Proposal
Page 5 of 5
TASK 11 HOUSING ELEMENT REVIEW AND ADOPTION
Conduct public workshops, public hearings before the Planning
Commission and City Council. Meet with rcpresentatives with State HCD
as required for State review ofthe draft update.
AVAII,ABILITY OF CONSULTANT
Consultant will provide cervices as directed for the term of the preparation of the Housin�
Element update. It is estimated that the draft update will be prepared by September l,
2003. Consultant will provide up to an average of 25 hours per week, unless otherwise
negoGated.
COMPENSATION
Consultant will be compensated at an hourly rate equivalent to the salary and benefiu of
that of an Associate Planner for the City of Arroyo Grande, with a final compensation
rate to be negotiated between Consultant and the City.
OTHER PLANNING SERVICES
The purpose of this proposal is to provide contract planning services for the update of the
City Creneral Plan. Other cbmmunity development or plazu►ing services are available,
subject to an agreement to provide said services.
p.6
STATEMENT OF QUALIFICATIONS
RAYMOND L. HETHERINGTON
COMMUNI'I'Y DEVELOPMEN'P PLANNER
Mailin¢ Address
P.O. Box 722
Grover Beach, CA 93483
Phone: (805) 473-5831
email - rhetherington@sbcglobal.net
OBJECTIVE
Consulting work in the field of municipal or local planning, either on a consultant basis or contract
position. My objective is to utilize my professional planning experience, leadership, manageria] and
creative skills in a way that would contribute to the a community's growth, development, and
sustainability
SUNIMARY OF QUALIFTCATIONS
With 28 years of local government experience, I feel I have a good overall planning background and a
good working knowledge of local govemment operations, specifically. city government operations. I have
an extensive knowledge of State Planning Law, including CEQA law and LAFCO law. I have also
obtained through experience and training a working knowledge of redevelopment law and operations. I
have also obtained a good reputallon of being able to work with the multitude of stak�holders involved in
planning a local community, with the abiliry to communicate with all parties and to be a problem solver.
I have the ability to work with elected and appointed officials, both at the local and state level, as well as
the local citizenry to accomplish the defined goals of the community I represent.
WORK HISTORY
Communi[y Development Director — City ojHollister 1996 to 2002 (Retired)
Responsible for the management of the City's Community Development Department, which comprises
the Planning, Building, Code Enforcement, and Redevelopment/Housing divisions. Senior Member of
City Management team. Overall supervision for 12 employees in the four divisions. Continued as a city
staff representative to the San Benito Counry Council of Govemments Technical Advisory Committee.
Continued to serve as Secretary to the City Planning Commission. Major responsibilities and activities as
follows:
• Supervision of the drafting and preparation of a new City Development Code, currently in draft form.
• General supervision of several City redevelopment projects as well as City Housing program.
Participated in the prepazation of a Redevelopment Plan Amendment and Env'vonmental Impact
Report, which were adopted by the City in June, 2002.
• Supervised and participated in a residential fiscal economic modeling project to determine and costs
and revenues associated with new residential development in the City. The modeling report resulted
in the quantification of a"fiscally neutral' policy for residential development annexations and assisted
in the preparation of a new tax sharing ageement with the county.
• Developed two residential Growth Management Programs for the City, the most recently adopted in
2001.
• Preparation and/or supervision of budgets for the three Department divisions 1997-2002.
Statement of QualiScations
Raymond L. Hetherington
Page 2 of 4
• Development and administration of three Community Services (Mello-Roos) Districts, two of which
funded increased police and fve personnel.
• With the City Attomey, developed and implemented a comprehensive code enforcement progam for
the City.
• With other affected City Departments, developed fast track processing program for economic
development proje�ts. Member of City's Economic Recruitrnent Team.
• Oversaw preparation of a Comprehensive Land Use Plan for the Hollister Municipal Airport, adopted
in 2001.
• Assisted in the staff operations of the Council of San Benito Council of Govemmenu and the County
Airport Land Use Commission (2000-2002).
• Oversaw the preparation of the 2001 Ciry Council re-districting plan.
• General supervision of 2000 Federal Census Program for the City.
• Assisted Council of GovernmenYs staff in review of Housing Allocation Plan as submitted by the
State Department of Housing and Community Development (I3CD).
• City staff person responsible for reviewing and commenting on State legislation conoerning planning
and env'vonmental issues, including the drafting of amendments to several bilis.
Planning Director — City of Hollister 1981 to I996
Resporisble for the supervision and management of the City Planning Department, including current and
advanced planning, code enforcement, CEQA administration, and assistance in redevelopment projects.
Supervised two planner positions and a support services assistant position. Member of City Management
Team with other Departrnent Directors, Ciry Attomey and City Manager. Ciry staff representative to the
San Benito County Council of Govemments Technical Advisory Committee. Secretary to the City
Planning Commission. Major responsibilities and activities aze as follows:
• Project manager for the preparation of the new City General Plan, adopted in 1995, which superceded
the previous plan adopted in 1976/77.
• Preparation of General Plan Housing Elements in 1985 and 1993.
• Preparation of EIR for the initial adoption of the City Redevelopment Plan in 1983. Assisted in the
preparation of the Plan documents.
• Participation in preparation of a Redevelopment Plan Amendment in 1994.
• Processed numerous planning applications, including prezoning applications, rezoning applications,
general plan amendments, and subdivision requests.
• Administered City 1990 Federal Census program.
• Drafted and developed initial City Growth Management Program in 1981 and prepared several
revisions through 199L
• Prepazed and administered Planning Department budgets form 1981 through 1996.
• Managed several consultant contracts including General Plan, Housing Element revisions, EIIt's etc.
• Conducted a comprehensive number of initial studies and Negative Declarations .
• Participated in CitylCounty/StatelFederal recovery team during the aftermath of the 1989 L,oma Prieta
earthquake. -
Senior Planner/Environmenta! Coordinator — City ojl►vine 1980 to 1981
Responsible for the supervision and management of the Env'vonmental Services Division of the Ciry of
Irvine's Community Development Departrnent. The City of Irvine has been recognized as one of the
nation's major planned communities. This division was responsible for implementing the City's
Statement of Qualifications
Raymond L. Hetherington
Page 3 of 4
- endvonmental progam. Member of Department management team. Other responsibilities same as
Planner II below.
Planner II/Environmental Coordinator = Ciry oJlrvine I978 to I980
Responsible for adininisVation of the City's env'vonmental program, an integral part of the DepartrnenYs
development review process. Conducted initial studies, prepared endvonmental impact reports and
assessments for numerous private development applications and public works projects. Supervised
several department employees and responsible for administration of consultant services. Made numerous
presentations to the Ciry Council, City Commissions and citizen groups.
Planner II — City of Irvine I977 to 1978
Project manager for the City's Growfh Management Program, including program development and
implementation. Attained working knowledge of General Plan through assisting in the preparation of the
Ciry's General Plan. Attained knowledge of the development process, as well as a knowledge of laws and
court case pertaining to growth management. Additional e�cperience in environmental law, agricultural
land preservation, flemographics, economics and economic modeling, and legislative proposals.
Planner — County ojOrange/Greenbelt Commission 1974 to 1976
Staff planner for the Santa Ana RivedSantiago Creek Greenbelt Commisgion, a joint powers agency made
up of elected officials from six cities, the County of Orange and the Orange County Water District.
Responsible for review of local and state land use actions as they related to the greenbelt corridor.
Responsible for the review and coordination of recreational progam plans as they related to the defined
greenbelt coordinator. Completed Greenbelt Plan for the Santa Ana River/Santiago Creek re�reational
project azea in 1979.
Planner — County ojOrange Adminisirative Office 1974
Staff coordinator for a comprehensive cosUbenefit study wnducted for the County, three cities and five
school districts. Responsible for the collection and analysis of cost date essential to the development of
the study. Acquired knowledge of administrative/budget data for t6e participating agencies. Assisted in
the development of environmental and social factors considered in the study.
P[anning Technician — City ojLaguna Beach Planning Depanment 1973
Conducted a comprehensive land use study for use in the City's advanced and current planning functions.
Assisted in the compilation of data for the City Open Space and Conservation Elements of the General
Plan. Researched and developed several planning research studies for the D'vector and City Council,
including preliminary data related to the then recently adopted State Coastal Act. Assisted in counter
information as needed.
MII.TPARY SERVICE
Lieutenant (JG)/Survey O�cer — United States Nava1 Oceanographic O�ce 1969 to 1972 .
Division Officer responsible for twenry-five enlisted men, four hydrographic survey launches, and '
vehicles aboard a hydrographic survey ship. Conducted oceanogaphic surveys on the east coast of the U.
S., as well as in the Republic of the Philippines.
EDUCATION
Huntington Beach High School — Graduated 1964
Statement of QualiScations
Raymond L. HMhaington
Page 4 of 4
- Ormege Coast College, Costa Mesa CA — AA Degree 1996
Cali,J'ornia State University Long Beach — BA Degree (Geography) 1969
California State University Long Beach — Completed majority of classes for MA in Urban
Geography 1972-1976
University of Colifornia, Irvine — Courses in Urban and Environmenta! Planning
TRAINING
U. S. Naval Oceanographic O�ce, Washington D.C. — Certif:cate ix Hydrographic Engineering ]969
California Department of Transporiation — Certrficate in Transportation Noise 1979
Ormige Coast College — Courses in Property Development and Property Management 1979
California Redevelopment Association — Introduction to Redevelopment 1998
Universiry of California Extension (Berkeley, Santa Cruz, Davis) courses in planning and environmental
law
Attendance at several League of Calrfornia Cities conference seminars in planning and management
Monterey Bay Employment Relations Consortium — Several Courses in Personnel and Management
Issues 1990 —1999
State and County training in Emergency Operations
COMMUNITY 1NVOLVEMENT
Member, Kiwanis Club ofHollister, 1985 to Present. Board ofDirectors member
Former Elder, First Presbyterian Church of Hollister
Former Board Mem6er, Bertha Briggs Memorial Youth Center
PROFESSIONAL ORGANIZATIONS
American Planning Association, 1981 to Present
Available on Request
EXHIBI
COMPENSATION FOR CONSULTANT SERVICES
HOUSING ELEMENT UPDATE ASSISTANCE
Hourly rate shall be $24 per hour, the equivalent to an Associate Planner
providing part-time temporary services.
2. The agreement provides approximately 80 hours per month for five
months with total compensation not to exceed $9,600 unless modified by
mutually agreed written amendments.
3. Billing for actual time and related expenses shall be submitted monthly by
invoice submitted to the Project Manager.
ATTACHMENT3
CONSULTANT SERVICES AGREEMENT
This Agreement is made upon the date of execution, as set forth below, by and between
Debbie Black (hereinafter referred to as "CONSULTANT"), and the CITY OF ARROYO
GRANDE, a Municipal Corporation (hereinafter referred to as "CITI^'). The parties hereto, in
consideration of the mutual covenants contained herein, hereby agree to the following terms and
conditions:
�� , :. .,
1.01 IEB�A3: This Agreement will become effective on the date of execution set foRh
below, and will continue in effect until tertninated as provided herein.
i��Y��i, ; •�:� �_ •.
a. !'JIIC. The COMMUNITY DEVELOPMENT DIRECTOR shall be the
representative of CITY for all purposes under this Agreement. The Community Development
Director, or his designated representative, hereby is designated as the Contract Manager for the
CITY. He shall supervise the progress and execution of this Agreement.
1.03 S RVIC S T� g P RFORM � BY otic � To1�T: CONSULTANT agrees to
perForm or provide the services specified in the Ietter dated January 13, 2003 attached hereto as
Exhibit "A" and incorporated herein by this reference.
CONSULTANT shall determine the method, details and means of pertortning the
above-referenced services.
CONSULTANT may, at CONSULTANT's own expense, employ such assistants as
CONSUITANT deems necessary to perform the services required of CONSULTANT by this
Agreement. CITY may not control, direct or supervise CONSULTANTs assistants or employees
in the pertortnance of those services.
1.04 COMPENCpTION; In consideration for the services to be performed by
CONSULTANT, CITY agrees to pay CONSULTANT the consideration set forth in the amounts
and ander the terms provided in Exhibit "A" attached hereto and incorporated herein by this
reference.
�� •: �. • •. _.
2.01 MINIMI IM AMO 1NT �F S RVIC` BY ol�c i TAI�T; CONSULTANT agrees to
devote the hours necessary to pertorm the services set forth in this Agreement in an efficient and
effective manner. CONSULTANT may represent, pertorm services for and be employed by
additional individuals or entities, in CONSULTANTs sole discretion, as long as the performance of
these extra-contractual services does not intertere with or present a conflict with CITY's business.
2.02 TOOLC pNO INCTRI�MENTA ITI c; CONSULTANT shall provide all tools and
instrumentaiities necessary to perform the services under this Agreement.
2.03 owc To g ogc Rv D. CONSULTANT shall:
a. Procure all pecmits and licenses, pay all charges and fees, and give all
notices which may be necessary and incidental to the due and lawful prosecution of the services
to be performed by CONSULTANT under this Agreement;
b. Keep itself fully informed of all existing and proposed federal, state and
lopl laws, ordinances, regulations, orders, and decrees which may affect those engaged or
employed under this Agreement, any materials used in CONSULTANTs performance under this
Agreement, or the conduct of the services under this Agreement;
c. At all times observe and comply with, and cause all of its employees to
observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned
above;
d. Immediately report to the CIT1^s Contract Manager in writing any
discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and
decrees mentioned above in relation to any plans, drawings, specfications, or provisions of this
Agreement.
2.04 Re ea oF R PoRTS eun �uFnati.�T�n.�. Any video tape, reports,
information, data, or other material given to, or prepared or assembled by, CONSULTANT under
this Agreement shall be the properly of CITY and shall not be made available to any individual or
organization by CONSULTANT without the prior written approval of the CITY's Contract Manager.
2.05 -OPI S OF VI� O TAP � REPORTC OND IWFOR6"ATIOW, If CITY �eqUeStS
additional copies of videotapes, reports, drawings, specifications, or any other material in addition
to what the CONSULTANT is required to fumish in limited quantities as part of the services under
this Agreement, CONSULTANT shall provide such additional copies as are requested, and CITY
shall compensate CONSULTANT for the costs of dupiicating of such copies at CONSULTANT's
direct expense.
2.06 L1LIpLIFICATIONC OF oNC � TANT. CONSULTANT represents thet It IS
qualified to fumish the services described under this Agreement.
2.07 WORKERC' .OMP NSATIAN AND ATH R MP �Y B W FITS: CITY 8�d
CONSULTANT intend and agree that CONSULTANT is an independent contractor of CITY and
agrees that CONSULTANT and CONSULTANT's employees and agents have no right to
Workers' Compensation and other employee benefits provided by CITY. If any worker insurance
protection is desired, CONSULTANT agrees to provide Workers' Compensation and other
employee benefits, where required by law, for CONSULTANTs employees and agents.
CONSULTANT agrees to hold harmless and indemnify CITY for any and all Gaims arising out of
any Gaim for injury, disability, or death of CONSULTANT and CONSULTANTs employees or
agents.
2.08 iN�EneNiFica'rioN: CONSULTANT hereby agrees to, and shall, hold CITY, its
elective and appointive boards, officers, agents and employees, harmless and shall defend the
same from any liability for damage or claims for damage, or suits or actions at law or in equity
which may allegedly arise from CONSULTANT's or any of CONSULTANT's employees' or
agents' operations under this Agreement, whether such operations be by CONSULTANT or by
any one or more persons directly or indirectly employed by, or acting as agent for, CONSULTANT
provided as follows
a. That CITY does not, and shall not, waive any rights against CONSULTANT
which it may have by reason of the aforesaid hold-harmless agreement, because of the
acceptance by CITY, or the deposit with CITY by CONSULTANT, of any of the insurance policies
hereinafter described.
b. That the aforesaid hold-harmless agreement by CONSULTANT shall apply
to all damages and Gaims for damages of every kind suffered, or alleged to have been suffered,
by reason of any of the aforesaid operations of CONSULTANT or any agent or employee of
CONSULTANT regardless of whether or not such insurance policies shall have been determined
to be applicable to any of such damages or claims for damages.
require that either the insurer reduce or eliminate such deductibles or self-insured
3.00 TIME FAR .OMP TION �F TH WORK
Program scheduling shall be described in Exhibit "A" unless revisions to the exhbit are
approved by the CITY'S contract Manager and CONSULTANT'S contract Manager.
Time extensions may be allowed for delays caused by CITY, other governmental
agencies, or factors not directly brought about by the negligence or iack of due care on the part of
the CONSULTANT.
4.00 TEMPORCRY S ICp NSIOW
The CITY's Contract Manager shall have the authority to suspend this Agreement wholly
or in part, for such period as she deems necessary due to unfavorable conditions or to the failure
on the part of the CONSULTANT to perform any provision of this Agreement. CONSULTANT will
be paid the compensation due and payable to the date of temporary suspension.
5.00 INSPECTI�N
CONSULTANT shall fumish CITY with every reasonable opportunity for CITY to ascertain
that the services of COCJSULTANT are being performed in accordance with the requirements and
intentions of this Agreement. All work done and all materials fumished, if any, shall be subject to
the CITY's Contract Manager's inspection and approval. The inspection of such work shall not
relieve CONSULTANT of any of its obligations to fulfill its Agreement as prescribed.
6.00 �WN RCHIP �F MAT RIA S
All original drawings, videotapes and other materials prepared by or in possession of
CONSULTANT pursuant to this Agreement shall become the permanent property of the CITY,
and shall be delivered to the CITY upon demand.
7.00 �BLIC+ATIONS OF CITY
7.01 CooPEROTION: CITY agrees to comply with all reasonable requests of
CONSULTANT necessary to the performance of CONSULTANTs duties under this Agreement.
8.00 TERMINOTI�N OF A.R M NT
8.01 TERMINATION oF NoTi _. Notwithstanding any other provision of this
Agreement, any party hereto may terminate this Agreement, at any time, without cause by giving
at �east thirty (30) days prior written notice to the other parties to this Agreement.
8.02 TERMINATION ON �.. IRR N_ OF RTAT D V WTq This Agreement shall
tertninate automatically on the occurrence of any of the following events:
a. Bankruptcy or insolvency of any party;
b. Sale of the business of any party;
c. Death of any party;
d. End of the Agreement to which CONSULTANT's services were necessary:
or
e. Assignment of this Agreement by CONSULTANT without the consent of
cinr.
8.03 TERMINOTION BY ANY PARTY FOR D FA 1 T OF ONC 1 TAWT; ShOUId
any party default in the pertormance of this Agreement or materially breach any of its provisions, a
non-breaching party, at its option, may terminate this Agreement, immediately, by giving written
notice of termination to the breaching party.
8.04 TERM�Na'rioN: This Agreement shall terminate on upon completion of services
unless extended as set forth in this section. CITY, with the agreement of CONSULTANT, is
authorized to extend the tertn of this Agreement beyond the termination date, as needed, under
the same terms and conditions set forth in this Agreement. Any such extension shall be in writing
and be an amendment to this Agreement.
. � : � : . • �� : -
Upon such termination, CONSULTANT shall turn over to the CITY immediately
any and ali copies of videotapes, studies, sketches, drawings, computations, and other data,
whether or not completed, prepared by CONSULTANT, and for which CONSULTANT has
received reasonable compensation, or given to CONSULTANT in connection with this Agreement.
Such materials shall become the permanent properly of CITY. CONSULTANT, however, shall
not be liable for CITY's use of incomplete materials or for CITY's use of complete documents if
used for other than the project or scope of services contemplated by this Agreement.
• �� : • ..
• � , • �. _.
CONSULTANT covenants that it presently has no interest, and shall not acquire
any interest, direct or indirect, financial or othervvise, which would cronflict in any manner or degree
with the pertormance of the services hereunder. CONSULTANT further covenants that, in the
pertortnance of this Agreement, no subcontractor or person having such an interest shall be
employed. CONSULTANT certifies that no one who has or will have any financial interest under
this Agreement is an officer or employee of ClTY. It is expressly agreed that, in the performance
of the services hereunder, CONSULTANT shall at all times be deemed an independent contractor
and not an agent or employee of CITY.
• �.
No discrimination shall be made in the employment of persons under this
Agreement because of the race, color, national origin, ancestry, religion or sex of such person.
If CONSULTANT is found in violation of the nondiscrimination provisions of the
State of Califomia Fair Employment Practices Act or similar provisions of federal law or executive
order in the pertormance of this Agreement, it shall thereby be found in material breach of this
Agreement. Thereupon, CITY shall have the power to cancel or suspend this Agreement, in
whole or in part, or to deduct from the amount payable to CONSULTANT the sum of fifty Dollars
($50) for each person for each calendar day during which such person was discriminated against,
as damages for said breach of contract, or both. Only a finding of the State of Califomia Fair
Employment Practices Commission or the equivalent federal agency or officer shall constitute
evidence of a violation of contract under this paragraph.
If CONSULTANT is found in violation of the nondiscrimination provisions of this Agreement or the
app�icable affirmative action guidelines pertaining to this Agreement, CONSULTANT shall be
found in material breach of the Agreement. Thereupon, CITY shall have the power to �ancel or
suspend this Agreement, in whole or in part, or to. deduct from the amount payable to
CONSULTANT the sum of Five Hundred Dollars ($500) for each calendar day during which
CONSULTANT is found to have been in such noncompliance as damages for said breach of
contract, or both.
10.00 MIS _ eN O IC
10.01 R M oi c; The remedies set forth in this Agreement shall not be exclusive but
shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
10.02 No wa�veR: The waiver of any breach by any party of any provision of this
Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this
Agreement.
10.03 ASS�GniMeNT: This Agreement is specifically not assignable by CONSULTANT
to any person or entity. Any assignment or attempt to assign by CONSULTANT, whether it be
voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this
Agreement giving rise to a right to terminate as set forth in Section 8.03.
10.04 ATroRNev FEec: In the event of any controversy, claim or dispute between the
parties hereto, arising out of or relating to this Agreement, or the breach thereof, the prevailing
party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as
and for attomey fees.
10.05 TIMF FOR PFRFORMAN .: EXC2pt eS othe�NIS2 2XpfeSSly p�OVld2d fOf In thlS
Agreement, should the pertormance of any act required by this Agreement to be performed by
either party be prevented or delayed by reason by any act of God; strike, lockout, labor trouble,
inability to secure materials, or any other cause except financial inability not the fault of the parry
required to perForm the act, the time for pertormance of the act will be extended for a period of
time equivalent to the period of delay and performance of the act during the period of delay will be
excused; provided, however, that nothing contained in this section shall exclude the prompt
payment by either party as required by this Agreement or the pertormance of any act rendered
di�cult or impossible solely because of the financial condition of the party required to perform the
act.
10.06 NoTIGES: Except as otherwise expressly provided by law, any and all notices or
other communiptions required or permitted by this Agreement or by law to be served on or given
to any party to this Agreement shall be in writing and shall be deemed duly served and given
when personally delivered or in lieu of such personal service when deposited in the United States
mail, first-class postage prepaid to the following address for each respective party:
CITY: City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421-0550
CONSULTANT: Debbie Black, Landscape Architecture
4443 Poinsettia Drive
San Luis Obispo, CA 93401
10.07 .ov RNIN . nw; This Agreement and all matters relating to this Agreement
shall be govemed by the laws of the State of Califomia in force at the time any need for the
interpretation of this Agreement or any decision or holding conceming this Agreement arises.
10.08 g�NOiN - FF -'r; This Agreement shall be binding on and shall inure to the
benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but
nothing in this section shall be construed as a consent by CITY to any assignment of this
Agreement or any interest in this Agreement.
10.09 s v Reei irv; Should any provision of this Agreement be held by a court of
competent jurisdiction or by a legislative or rule making act to be either invalid, void or
unenforceable, the remaining provisions of this Agreement shall remain in full force and effect,
unimpaired by the holding, legislation or rule.
10.10 �o AND NTIR A R nn NT; This Agreement constitutes the sole and
entire agreement between the parties with respect to the subject matter hereof. This Agreement
correctly sets forth the obligations of the parties hereto to each other as of the date of this
Agreement. All agreements or representations respecting the subject matter of this Agreement
not expressly set forth or referred to in this Agreement are null and void.
10.12 II�AE: Time is expressly declared to be of the essence of this Agreement.
10.13 DuE auTHOR�TV: The parties hereby represent that the individuals executing
this Agreement are expressly authorized to do so on and in behalf of the parties.
10.14 CoNaTRLCT�ON: The parties agree that each has had an opportunity to have
their counsel review this Agreement and that any rule of construction to the effect that ambiguities
are to be resolved against the drafting party shall not apply in the interpretation of this Agreement
or any amendments or exhibits thereto. The captions of the sections are for convenience and
reference only, and are not intended to be construed to define or limit the provisions to which they
relate.
A 1 � i� � _ • �
No discrimination shall be made in the employment of persons under this
Agreement because of the race, color, national origin, ancestry, religion or sex of such person.
If CONSULTANT is found in violation of the nondiscrimination provisions of the
State of Califomia Fair Employment Practices Act or similar provisions of federal law or executive
order in the performance of this Agreement, it shall thereby be found in material breach of this
Agreement. Thereupon, CITY shall have the power to cancel or suspend this Agreement, in
whole or in part, or to deduct from the amount payable to CONSULTANT the sum of fifty Dollars
($50) for each person for each calendar day during which such person was discriminated against,
as damages for said breach of contract, or both. Only a finding of the State of Califomia Fair
Employment Practices Commission or the equivalent federal agency or officer shall constitute
evidence of a violation of contract under this paragraph.
if CONSULTANT is found in violation of the nondiscrimination provisions of this Agreement or the
applicabie affiRnative action guidelines pertaining to this Agreement, CONSULTANT shall be
found in material breach of the Agreement. Thereupon, CITY shall have the power to rancel or
suspend this Agreement, in whole or in part, or to. deduct from the amount payable to
CONSULTANT the sum of Five Hundred Dollars ($500) for each calendar day during which
CONSULTANT is found to have been in such noncompliance as damages for said breach of
contract, or both.
10.00 MICCELLON��
10.01 RFM oi c: The remedies set forth in this Agreement shall not be exclusive but
shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
10.02 No waiveR: The waiver of any breach by any parly of any provision of this
Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this
Agreement.
10.03 °—GSi�Nne�: This Agreement is specifically not assignable by CONSULTANT
to any person or entity. Any assignment or attempt to assign by CONSULTANT, whether it be
voluntary or involuntary, by operation of law or othervvise, is void and is a material breach of this
Agreement giving rise to a right to terminate as set forth in Section 8.03.
10.04 AT ToRNFY Feec: In the event of any controversy, claim or dispute between the
parties hereto, arising out of or relating to this Agreement, or the breach thereof, the prevailing
parry shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as
and for attomey fees.
10.05 TIME FOR PERF�RMANCE; EXC2pt 8S Oth6nNlSe 2Xp�6SSly p�OVid2d fOf In thls
Agreement, should the performance of any act required by this Agreement to be pertormed by
either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble,
inability to secure materials, or any other cause except financial inability not the fault of the party
required to pertorm the act, the time for perfortnance of the act will be extended for a period of
time equivalent to the period of delay and performance of the act during the period of delay will be
excused; provided, however, that nothing contained in this section shall exclude the prompt
payment by either party as required by this Agreement or the performance of any act rendered
difficult or impossible solely because of the financial condition of the party required to perform the
act.
10.06 NoTiCES; Except as otherwise expressly provided by law, any and all notices or
other communications required or permitted by this Agreement or by law to be served on or given
to any party to this Agreement shall be in writing and shall be deemed duly served and given
when personally delivered or in lieu of such personal service when deposited in the United States
mail, first-Gass postage prepaid to the following address for each respective party:
CITY: City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421-0550
CONSULTANT: Debbie Black, Landscape Architecture
4443 Poinsettia Drive
San Luis Obispo, CA 93401
10.07 •ov RNIN � ew; This Agreement and all matters relating to this Agreement
shall be govemed by the laws of the State of Califomia in force at the time any need for the
interpretation of this Agreement or any decision or holding concerning this Agreement arises.
10.08 gwDwC eFFEC'r: This Agreement shall be binding on and shall inure to the
benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but
nothing in this section shall be construed as a consent by CITY to any assignment of this
Agreement or any interest in this Agreement.
10.09 cFVFReRii rrv. Should any provision of this Agreement be held by a court of
competent jurisdiction or by a legislative or rule making act to be either invalid, void or
unenforceable, the remaining provisions of this Agreement shall remain in full force and effect,
unimpaired by the holding, legislation or rule.
10.10 so ANO NTIR A,R M NT: This Agreement constitutes the sole and
entire agreement between the parties with respect to the subject matter hereof. This Agreement
correctly sets forth the obligations of the parties hereto to each other as of the date of this
Agreement. All agreements or representations respecting the subject matter of this Agreement
not expressly set forth or referred to in this Agreement are null and void.
10.12 L�AE: Time is expressly declared to be of the essence of this Agreement.
10.13 DuE auTHORiTV: The parties hereby represent that the individuals executing
this Agreement are expressly authorized to do so on and in behalf of the parties.
10.14 CoNSTRUCTION; The parties agree that each has had an opportunity to have
their counsel review this Agreement and that any rule of construction to the effect that ambiguities
are to be resolved against the drafting party shall not apply in the interpretation of this Agreement
or any amendments or exhibits thereto. The captions of the sections are for convenience and
reference only, and are not intended to be construed to define or limit the provisions to which they
relate.
10.15 AMENDMENTa; Amendments to this Agreement shau hP in writinn and shall be
made only with the mutual written consent of all of the parties to this Agreement.
Executed on February 11, 2003, at Arroyo Grande, Califomia.
CITY OF ARROYO GRANDE
Steven Adams, City Manager
ATTEST:
Kelly Wetmore, Administrative Services Directod
Deputy City Clerk
CONSULTANT
Principal
APPROVED AS TO CONTENT
Steve Adams, City Manager
APPROVED AS TO FORM:
Timothy J. Carmel, City Attomey
�
LANDSCAf'E ARCHITECTURE
Jannarv 13. 2003
ROb $tIOIIg
DlLCCtOI. COIDIDUIIl�}' DCYCIOj.lIDCII1 �COI
Cih� of Arror•o Grande
214 E. Branch
Arro}�o Giande, CA 93�420
� �_ �.�.
EXHIBIT A
Per our canvcisariob I am pl� to submit a ievised pnoposal for Iandscape A:chitaYuial
consultu� sen�ces for the Fast Grand Avenue Enhancement projed . The scope as I imdeisland
it to datz is as follo�cs:
1. BLI.BOLfIS: desiffi hyical buIbout ooncept; pmvide costiQg to JLWA; provide ddails
for bulbart coasuu� plaaring and 'urigati� pe�spechve skdch
2. �DIA\S: tediiaz JLwA's P�S Plan to istled new Planting design: �e3line ieviea�
dLWA's im�aon plas
3. SIG�AGE: prm�ide to JLR%A a ddail of dne Cm• � si� scaled for media�
4. �4SC: assist m cross�calk mazerial sdxtioa color, desgna misc_ aha qsks
5. ��ETI\GS_ with Crt�• and JL�YA
I �...... .: ... �.: �.. .�� � � . � ..�� . �.� . . ��� � . �„- ,,..� . ,. . .. �- � . . .. �� _.
�u� -.: .u� . . a . � .�r -..m - .. u�w r ..� � - �.: . � .
1�� • I�K ��r �.. � �' • ��: �� � � Y �' �� 1�..� .1�.\ �I�
Pa cur discasson. I nill nnrk on an ho�uh basis of SS5.00 per hau nith a Irot-t4-c+cceed l�it
of 53600.00.
S�c�h _
� "
�
bie Black
t� uchneu �o. 19so
Ams�t Appmdix 4
HOL"R FS1l�iAIES: 42 Lo�' .
T.�SK I: Gmmaze 16 Loes (ahrady' 2 Lrs to date)
L45ii .: esamate 4 hoes (ahmdy 1.5 w daze)
T�K ?: �e 3 homs (aheadc 1 to date}
T.ASK 4: e�im�e i hoes
T.4SK :: �timate ld �as tatal
.lfeertrms ro date:
Oa 31 2.0 hrs with Rob Suong
Jau 2 1.5 a� Stece Adams d al
Jan6 25 R'/staff
Jan 8 1.5 a> �
4443 Poinsettia Street • San Luis Obispo, CA • 93401 • Phone and Fax (805) 545-9470
FEB-0T-2003 01:81 PM D.BLqCK
L 1
805 545 9479 P.01
1. EXCLUSION8 TO SCOPE OF SERVICES:
A. Ths ollm�t ihdl provlde the followlnp Mfortn�tlon or s�rvloss, If nqulrsd wr pertomnnos oi th�
woAC. 1 awms no nsponslMllty for ths aowrnoy ot woh Infortnntlon or Ntvloq MO �INII not bs Il�bb
for �rro�s or omlWon� thsrsln. 8hould I ba nqulnd to provlde a�Mae In obtalnirq or 000rdlnatlnp
eompllatlon of thls intormatlon, auch ahall be chsryed as E�Qra SsrvloN.
1. Topopraphy and boundary wrvey a� neoswry.
2. Solls and/or peolaplal Inve�tip�tion I( nea�eery.
3. Existl� aite erpineeAnp �nd utllNy bess In/onnatlon.
11. FEES FOR PROFE8810NAL SERVICE8:
Servfoes outlineA undar the Extr� SeMOes ah�ll be provlded on a tlme baais eomputed as follows:
Debble B1adc io5,00 p�r hour
Produdlon statt i40.00 per hou�
III. REIIIABURSABLE COSTa:
The followirq eoets shall be �imbuned at cost plus 10% and aro not indudsd In the Fee /or Profeeelonal
9�rvkes:
A. Costs for eopies of drawlnps, speGflcstlons, reports, pnG oo�t eatlmMas; xeropqphy u�d
pAotopnphle roprodudlon of drawinga an0 other documerrts fumished or prep�rsd In eonnectbn wllh the
work of this oonfna.
B. Lonp-tllstanoe tolephone cherpes mede In eonneetbn wlth this proJecl.
N. EXTRA SERVICES:
A. Exlre Servicea ahall be provlded o� a tlme basle sa state0 �bove.
B. Exlra Servlcea InGude, but aro not Ilmksd to:
t. eld /bminl�tretlon
2. Daslpn consulfstlon on Rems of ske development other than thate atet�d under 600ps.
3. Reviaions and ehanpes In approvetl drawlnps antl ths prsp�ntlon of akemale or deduative
ehanpe orden requeated by allant.
4. Servfose with rospeet to roplaesment of any work damapsd duAnp comtniqion.
S. 8ervicea roquired as a rewR of the detauk of Insolveney of contradais.
6. Preperetion M as-buik drawlnps or meaeured drawlrqe M e�dstlnp COneWons n outhorized by
Cllent.
V. BILLINOS/PAYMEN"1'8:
A. Few for Profeselonal Services shell be bllled moMhly.
8. Aeoow�ts aro p�yade not 30 days from Invoke. A servlee cnarga of 1.59� per moMh will be
applied W ell acoouMs over 3o d.ys.
VI. TERMINATION:
It Is understood t�at these senlees may be terminated amonp thlRy (30) deys wrlden notip fa ppOC
roeson by eMher party. In thle event, 1 shell De compsnaatet! for slt work performad prlor to dNe of
tertnlnaGon at the rated set foRh ebove.
�i. aErroco►noN:
TAIs proposel sAall be consbereG revoked ff accaptance Is not roeslvsd withln �0 days M data herooi.
9.a.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of
the City of Arroyo Grande on the following item: CONSIDERATION OF REQUEST BY
SOUTH COUNTY SANITARY SERVICE, INC. FOR AN INCREASE IN RATES FOR
INTEGRATED SOLID WASTE COLLECTION.
APPLICANT:
City of Arroyo Grande
PROPOSAL: The City Council will consider a request from South
County Sanitary Service to increase solid waste
collection rates due to increases in landfill tipping
fees; inflation; and franchise fees.
REPRESENTATIVE: City Manager
Any person affected or concerned by the proposal may submit written comments to the
Office of the City Manager before the City Council hearing, or appear and be heard in
support of or opposition to the proposal at the time of the hearing.
Any person interested in the proposal can contact the City Manager's Office at 214 E.
Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5404 during
normal business hours (8:00 a.m. to 5:00 p.m.). The proposal will be available for
public inspection at the above address.
If you challenge an item in court, you may be limited to raising only those issues you or
someone else raised at the Public Hearing described in this notice, or in written
correspondence delivered to the City Council at, or prior to, the Public Hearing.
Failure of any person to receive the notice shall not constitute grounds for any court to
invalidate the action of the legislative body for which the notice was given.
Date and Time of Hearing:
Place of Hearing:
Tuesday, February 11, 2003 at 7:00 p.m.
Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, Califomia 93420
Gy� ���1 DlL1�---
Kelly et re
Director of Administrative Services/Deputy City Clerk
Publish 1 time, Friday, January 31, 2003
9.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER �/
v�
SUBJECT: CONSIDERATION OF REQUEST FROM SOUTH COUNTY SANITARY
SERVICE FOR INTEGRATED SOLID WASTE COLLECTION RATE
INCREASE
DATE: FEBRUARY 11, 2003
RECOMMENDATION:
It is recommended the Council adopt the attached resolution approving the integrated
solid waste collection rate increase and convert to a variable rate structure.
FUNDING:
The increase in the franchise fee, already approved by the City Council, was estimated
to increase revenue by approximately $50,000 -$70,000 annually. This will result in an
increase of about $15,000 this fiscal year, which was included in the approved FY 2002-
03 budget. The additional rate adjustment will result in an estimated increase of
approximately $11,000 to the City in franchise fee revenue.
DISCUSSION:
On November 12, 1997, the City entered into a franchise agreement with South County
Sanitary Service, Inc. for collection, diversion and disposal of solid waste. On August
24, 1999, the City also entered into a franchise agreement with South County Sanitary
Service for recycling services. The agreements specify procedures for rate adjustment
requests, review and approval. On January 10, 2003, the City received a request from
South County Sanitary Service, Inc. for a rate increase of 7.47%. A copy of the request
is attached. The increase includes a 3.32% COLA (Cost of Living Adjustment) and
4.15% increase due to the franchise fee increase approved by the City Council in June
2002. The COLA is the combination of 2.47% for inflation and .85°/a for increases in
Cold Canyon Landfill tipping fees.
The franchise agreement allows for a base rate adjustment each three years and
interim rate increases the other two years. In interim rate periods, the operator is limited
to increases resulting from inflation, tipping fee adjustments, and franchise or regulatory
fee increases. We are currently in the second interim year. Per the franchise
agreement, rate review is established in accordance with the "City of San Luis Obispo
Rate Setting Process and Methodology Manual for Integrated Solid Waste Management
Rates." The Manual specifically sets forth the costs allowed to be recovered through
CITY COUNCIL
INTEGRATED SOLID WASTE COLLECTION RATE INCREASE REQUEST
FEBRUARY 11, 2003
PAGE 2
rate adjustments. An excerpt from the manual covering the interim year rate setting
process is provided in Attachment 2. Since the manual was developed by the City of
San Luis Obispo, Bill Statler, the San Luis Obispo Finance Director, has been requested
to review the rate request. As a result of findings of the review, South County Sanitary
Service agreed to a decrease in the request. Mr. Statler has now determined the
revised request to be consistent with the provisions of the franchise agreement. A copy
of a correspondence from Mr. Statler is attached.
Existing rates are as follows:
• 32-gallon container - $11.76
• 64-gallon container - $15.30
• 96-gallon container - $18.83
. 128-gallon container - $22.38
The increase will result in the following residential rates effective April 1, 2003:
• 32-gallon container - $12.64
• 64-gallon container - $16.44
• 96-gallon container - $20.24
• 128- gallon container - $24.04
This represents a monthly increase of $.88 for the 32-gallon container, $1.14 for the 64-
gallon container, $1.41 for the 96-gallon container, and $1.66 for the 128-gallon
container.
When the last rate increase was approved in November 2001, City Council expressed
an interest in converting to a variable rate the next time rates are adjusted. Therefore,
South County Sanitary Service was requested to provide a rate proposal for the same
increase under a volume based variable rate structure. If the rate structure is converted
to a variable rate, the increase would result in the following rates:
• 32-gallon container - $11.32
. 64-gallon container - $22.64
• 96-gallon container - $33.96
• 128- gallon container - $45.28
This represents a monthly decrease of $.44 for the 32-gallon container, an increase of
$7.34 for the 64-gallon container, an increase of $15.13 for the 96-gallon container, and
$22.90 for the 128-gallon container.
There are two advantages of transitioning to a volume based rate structure. First of all,
it would provide financial relief for customers using the 32-gallon containers. Customers
with 32-galion containers would actually experience a decrease. Secondly, because
CITY COUNCIL
INTEGRATED SOLID WASTE COLLECTION RATE INCREASE REQUEST
FEBRUARY 11, 2003
PAGE 3
each customer is provided a 96-gallon greenwaste container and a 32-gallon recycling
container (regardless of the size of garbage container), a volume-based structure
encourages recycling and decreases in general refuse volume. The primary
disadvantage is that it will result in a much larger increase for other accounts.
When conversion to the variable rate structure was discussed by the City Council last
year, interest was expressed in providing public education regarding the options
available before the change takes effect. South County Sanitary Service was requested
to provide sufficient lead time when submitting the request in order to provide the
necessary public education. Therefore, if the change is approved by the City Council,
staff will work with the operator to provide information to the public during the next two
months.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Adopt the attached resolution approving the overall rate increase of 7.47% and
conversion to a variable rate structure;
- Modify the attached resolution to approve the rate increase of 7.47%, but
maintain the current semi-variable rate structure;
- Delay action on the increase and request additional information;
- Provide staff direction.
Attachments:
1. South County Sanitary Service, Inc. Interim Year Rate Application
2. Excerpt from City of San Luis Obispo Rate Setting Process and Methodology
Manual for Integrated Solid Waste Management Rates
3. February 7, 2003 correspondence from Bill Statler, City of San Luis Obispo
Finance Director, regarding South County Sanitary Service Rate Request
Review
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARROYO GRANDE ESTABLISHING
INTEGRATED SOLID WASTE COLLECTION SERVICE
RATES
WHEREAS, the City of Arroyo Grande may determine rates and charges for solid
waste, recycling and green waste collection services pursuant to Public Resources
code Section 40059 (a) and AGMC §§ 6-410 and 6-4.19.
WHEREAS, South County Sanitary Service, Inc. has submitted a rate increase
application in accordance with the City's franchise agreements for solid waste,
recycling and green waste collection services;
WHEREAS, said application has been comprehensively reviewed in accordance
with the City's rate-setting policies.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Arroyo
Grande as follows:
SECTION 1. The integrated solid waste, recycling and green waste collection
service rates set forth in Exhibit A attached hereto and incorporated herein shall
become effective on April 1, 2003.
Upon motion of , seconded by , and on the
following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was adopted this day of , 2003.
RESOLUTION NO.
PAGE 2
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
EXHIBIT "A"
�.a�^ia
CITYOFARROYO GRANDE
ALL RATES EFFECTIVE 4-01-2003
COMMERCULL GARBAGE CANS (PER MONTH)
number COLLECTIONS PER WEEK
a
cans 1 2 _ 3 4- 5 6 �
Maximum volume antl weight per garbage can: 33 albns and 80 pounds
Fxtra bags or pns above service level 53.89 Each
Comrt�ercial waste wheeler rent 52.86 per month
COMMERCIAL DUMPSTER CONTAINERS (PEI
Size W COLLECTIONS PER WEEK
container �
1
1.5
2
i
The 2tes shown above inGude ihe rtanthly container rental fee and are the same
and parwoo0s, when volume is identical.
��D� (/�n ��
;
_..__ _ _ �
UNSCHEDULED E%TRA CALLEGTIONS FOF COMMERCIAL CUSTOMERS PER VARD 57.80
CAMMERCIAL CUSTOMERS MAV REQUEST A 98 WLLON CaREENWASTE CAN FOR 52.38 PER MONfH EACH
COMPACTORSPERYARD S�o.t6 own,000im�uowmro��B.�ro
CITY OFARROYO GRANDE
ALL RATES EFFECTIVE 4-01-2003
7.47%
Residential Recycling
CUSTOMERS MAV REQUEST EXTRA 98 GALLON GREENWASTE CANS FO $2.54 per month
IN YARD SERVICE (in atltlilion to residential g2bage service level) S9.Z2 per monlh
Commercial Recycling
Twice per week pickup of any quantity is free. If you need eMra or rtrore frequent service
we can provide it at a 75°/, discount from garbage rates. Please recycle, its cheaper
and it helps the city acheive its AB939 goal.
MISCELLANEOUS ITEMS
SHORT TERM BINS
DELIVERY
TAKE AWAY
RENTAL
EMPTIES
MATRESSES
TWIN
DOUBLE
QUEEN
KING
SUNDAY SERVICE
LATE CHARGES
EACH
PER DAY
PER YARD
EACH
EACH
EACH
EACH
(in addition to garbage service level)
PER MONTH
All RESIDENML 8 COMMERCIAL ACCOUNTS OVER SI%TY UAVS ARE SU&IECT TO LATE CHARGES
$28.46
NOCHARGE
St.6t
E77.12
59.97
$18.54
s2s.ss
529.95
$46.2t
$5.00
__ __
Tri-City Disposal Service
(805) 489-3534
Steve Adams
City of Arroyo Grande
PO Box 550
Arroyo Grande , CA 93421
874 Grand Avenue
Grover Beach, California 93433
January 10, 2003
Deaz Steve,
Nipomo Garbage Company
(805) 4893534
Enclosed please find the 4-1-2003 Interim Yeaz Rate Application. It was prepared in accordance
with the Rate Setting Manual as in prior yeazs. This is the 2" interim request. A base yeaz review
will be prepared for the 4-1-04 time frame. Please feel free to have your staff call me if there are
any quesrions at all. I generally can be reached at (805) 543-2910 x 17. My cell number is (805)
471-7979.
Sincerely,
��
Tom Martin
General Manager
Enclosure (1)
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South County Sanitary Service Inc. ATTACHMENT 1
�unc� �uo_����
Tri-City Disposal Service s74 Grand Avenue Nipomo Garbage Company
(805) 4593534 Grover Beach, California 93433 (805) 4593534
This rate increase consists of the following:
Inflation factor 2.47%
Landfill expense 0.85%
Raised Franchise Fee 4.15%
7.47%
South County Sanitary Service Inc.
�stna� kR4���r,
SwahCamtlSroiurySwia
Interim Year Rate Adjustment
lication
FOR: THE CITY OF ARROYO GRANDE
1.
, >,,,��:,.;�, �:,,, :,;,,,a:� r:,::� :;<>.
'6J�i �nbl,ie'
riJi)
. . '•�' Y, .•.l �<
*0.':� °!;
......... ''.•ti, '•`,".,
. . . . . . . . . . ......... ..:•',:��%F ' •
. . . . . . . . . . . . .. .��.i�� r�:1':?.. . .. . .: . . .. . .....::�•:4':.J.�.. . . . :!t�i.O;i..
COLAADJUSTMENT 3.32°k
FRANCHISE TO 10% 4.15%
Ra[e Increase Requested �
;lZ::' yX•' �.s u:�i:'v 'i{b:�iili.k'.V;TV{b�bs%,
ji<t.;i."O:i,`<���'.v::ti�?�,j�%IY�i��in'.iJ::%5 �i.tio'Si�r�ry,r:�i.J.!S�til?>Hr40iTi'�xvnrh0<(iNO'1..'s''�.
,.: ,.:.......,,..:.:......::>.�����c.f+:.,�nY,,.<r<•.:.t;q•,i,,•.�i,.r,:LS,?�;,,n,;4<":C�n,i,,r5,.,,..
Cmrent Increased Adjushnent New
Rate Schedule Rate Rate (a) Ra[e
Sing/e Famfly Resldential
2. 32 gallon Waste Wheeler
3. 64 gallon Was[e Wheeler
4. 96 gallon Waste Wheeler
5. 128 gallon Wast� Wheeler
$ll96 $]2,64 512.64
$1530 $16:44 � � � � $16.44
E18.83 $20.7A $20.24
$22.38 $24.05 $0.01 524.04
s. Mu/tiunit Residential and Non-residendal
Rece increases of . . 7.47%
will be applied W ell retes in cach strucque
:, �.5.,..,L ��, ..:.,,. , �. ` i�...� r ti' �b,1-4J1'.+� rtiL i'� ° .�1 ° ..v`y 4o '� °AR ,i:'.
Signature: ��G�
Title: Controller
Date: 02/07/2003
Flsca/ Year. 4H/2003 - 3/31/2004 P 1 of 2
To Ne best of my knowledge, the data and information in this applicetion is complete, acavace, end consistent witL the instructions
provided by ihe City of San Luis Obispo Rate Making Menusl
Name: TOM MARTIN
South Cowry Saoihry Service, Inc.
Interim Year Rate Adiustment
Financfal /nformation
6.
7.
8.
9.
I0.
11.
12.
13.
` .. ..t ..,,,�, .,.��'H�'%AT?�5.. .. .. _.S�.tiRry...in�S �:'
���e.e.t. er• >���nY� «e�>/i.�r�
Base Year Controllable Coats
Total Allowable Costs
Plus Allowable Opaating Profi[
Equals Total Controllable cosis
Base Ycar Pras Through Costs
Tipping Fees
Frenchise Fces
n
Equa/s TotalPass Through Costs 51,835,741 25.7% I
Base Year Revenue Requirements (lesa Franchise Fee) �$7 133� 564 � ��� 100Y.
• ��..p.,y.. . �
Ki � , �. .. ..:':4�ytill�.�: F.O."i�in��i i9ir. :.y"l i 0 ;li i i4t:�:�i;'i. n 1:�:<
��%e�t�/i�+� ..��.�.���ATi.'��t.�'l+�i e+���
Change in Cantrollable Cost �
14. Historical Percentage Change in Consumer Price Inde�c (Dec 2001 to Dec 2002)
Change in Pasa Through Cost
15. Base Year Tipping Fees
Base Year Franchise Fees
16.
17.
18
Rojec[ed Interim Yeaz Tipping Pees
Projected Interim Year Franchise Fees
19. Proia
20. Equa(s Total
Pass Ttvough costs
2.4%
2l. Projected Percentage Change in Pass T7vough Cosis � 5.19%
p,�nr.qr>:,N-:,�Q..�yr,...nnY.,rhh',> 'r.�oln'�<i.Pt.rV:n.t',.r;n.''n:"si».r,.>:q'.rr.:u�;+�UOLv.tc
i.O�,ri:`:A. ... ..� ;
r,:>!(r/rt �
...
;�i:1�i.Qri:..... ..��.�.� .�.. . �����;��SlS3 x�:
..... n ....ey:1L.:: Oiipr:lGp:.�i,:
Weighted C6ange iu Controllable Costs
ZZ. - Controllable Costs as a Percent of Base Year Revenue Requirements
23. - Multinlied b�Percent chanAe in CPI
24. Equals Weighted Percent Change in Controllable Costs
25.
26.
27.
Eqvals Total Base Year Pass Through Costs
Wdghted Cheege in Pass Through Costs
Pass Through Cos[s as a Percent of Base Yr Revenue Requirements
Equak Weighted Percent Change in Pass Through Costs
Total Chauge
28. Total Percent Change in Cost 3.12%
29. Divided by AdiusUnent for Franclilse Fee �
30. EqvaJs Percent change in E�tisting Rates g,32e��
Fiscal Year. 4H/2003 - 3/31/2004 Page 2 OF 2
CITY OF ARROYO GRANDE
EXISTING SEMI-VARIABLE
Curent Effective
rates 4-1-2003
45% ONE CAN $11.76 j12.64
$3.54
37% TWO CAN 575.30 576.44
$3.53
17% THREE CAN 578.83 520.24
$3.55
1% FOUR CAN 522.38 s�a na
IANGE TO 100% VARIABLE
Curent Effective
rates 4-1-2003
CAN $17.76 511.32
$3.54
CAN $15.30 jyy,gq
$3.53
:E CAN ;18.83 f33.96
$3.55
t CAN 522.38 s45.28
7%
0%
o Beach Rates
io franchise fee
CAN j10.94
CAN 521.88
?E CAN j32.82
SEMI-VARIABLE RATES
CITY OF GROVER BEACH
OCEANO CSD
LOS OSOS CSD
CAYUCOS SANITARY DISTRICT
COUNTY OF SLO
$3.80
$3.80
$3.80
$11.32
$11.32
$11.32
Arroyo Grande
10% Franchise fee
571.32
522.64
533.96
o�
difference
3.47°/a
3.47%
3.47%
100% VARIABLE RATES
CITY OF PISMO BEACH
CITY OF SAN LUIS OBISPO
CAMBRIA CSD
CITY OF MORRO BAY
from
existing
50.88
57.74
s�.a,
7.48%
7.45%
�.as�io
from
existing
(30.44) -3.74%
57.34 47.97%
575.13 80.35%
SZZ•90 102.32°k
7.47°h
CITY OFARROYO GRANDE
ALL RATES EFFECTIVE 4-01-2003
COMMERCIAL 6ARBAGE CANS (PER MONTN)
number COLLECTIONS PER WEEK
a
�
2
�
4 I s I e
Maximum volume and weight per gaibage can: 33 allons and 80 pounds
Ezha beps or cans above service level $3.55 Each
Commercial waste wheeler ren[ $2.88 per rtqnth�
COMMERCIAL DUMPSTER CONTAINERS (PEI
Size m COLLECTIONS PER WEEK
conleiner
7
3 594.52 f 178.92 5249.80
4 5718.15 $209.29 5300.43
The rates shovm above indude the monthy container rental fee antl are
and garwoods, when volume is identical.
4
�
UNSCHEOULED E%iRA CALLECTIONS FOR COMMERCIAL CUSTOMERS PER VARD 57.80
COMMERCIAL CUSTOMERS M4V REpUEST A 98 G4LLON GREENWASTE CAN FOR 52.38 PER MONTH EACH
COMPACTORSPERYARD Sta.18 wa��,000m,�n�anoa��aoe�re
CITY OFARROYO GRANDE
ALL RATES EFFECTIVE 4-01-2003
7.47%
Residentlal Recycling
CUSTOMERS MAY REQUEST EXTR4 96 GALLON GREENWASTE CANS FO $2.54 per month
IN YARD SERVICE (in additlon to residential grabage service level) E922 per month
Commerclal Recyclinp
Twice per week pickup of any quantity is free. If you need eMra or rtare frequent service
we can provide it at a 75% discount from garbage rates. Please recycle, its cheaper
and it helps the city acheive its AB939 goal.
MISCELLAN ITEMS
SHORT TERM BINS
DELIVERY
TAKE AWAY
RENTAL
EMPTIES
MATRESSES
TWIN
DOUBLE
QUEEN
KING
SUNDAY SERVICE
LATE CHARGES
EACH
PER DAY
PER YARD
EACH
EACH
EACH
EACH
(in addition to garbage service level)
PER MONTH
Fli RESIDENML & CAMMERCIAL ACCWNTS OVER SIXTV DAYS ARE SU&IECT TO LATE CHFRGES
S2s.as
NOCHqRGE
a,.s,
Sn.tz
as.e�
S�a.sa
SP5.85
a2e.as
546.27
$5.00
CITYOFARROYO GRANDE
ALL RATES EFFECTIVE 4-Ot-2003
7.47%
COMMERCIAL GARBAGE CANS (PER MONTH)
number COLLECTIONS PER WEEK
of
nns 1 2 3 4 5
1
Mazimum volume anC weight per garbage can: 33 allons an0 BO pounds
Ext2 baps or Cans above serviCe level 53.69 EaCh
Comrtrerdal waste whceler rent 52.88 per month
COMMERCIAL DUMPSTER CONTAINERS (PEF
Size M COLLECTIONS PER WEEK
container
1
1.5
2
3
1 I 2 I 3 I 4
The rales shown above inGutle the monthly container rental tee and are Ne same
and parwoods, when volume is Identical.
�DD� (/�rnG��
UNSCHEDULED E%iRF COLLECTIONS FOR COMMERCIAL CUSTOMERS PER YARO 57.80
CAMMERCIAL CUSTOMERS M4Y REWEST A 98 GALLON GREENWFSTE CAN FOR 52.38 PER MONTH EACH
COMPACTORSPERYARD $10.16 wer�,000xu�wnann�naqenre
CITY OFARROYO GRANDE
ALL RATES EFFECTIVE 4-Ot-2003
7.47%
Residential Recycling
CUSTOMERS MAY REOUEST EXTRA 96 GALLON GREENWASTE CANS FO E2.54 per rtanth
IN YARD SERVICE (in aCdition to residential grabage service level) 5922 per month
Commercial Recycling
Twice per week pickup of any quantity is free. If yau need e�Rra or more frequent service
we can provide it at a 75°/, discount from garbage rates. Please recyGe, its cheaper
and it helps the city acheive its A8939 goal.
MISCELLANEOUSITEMS
SHORT TERM BINS
DELIVERY
TAKE AWAY
RENTAL
EMPTIES
MATRESSES
TWIN
DOUBLE
QUEEN
KING
SUNDAY SERVICE
EACH
PER DAY
PER YARD
EACH
EACH
EACH
EACH
(in addition to garbage service level)
E28.48
NOCNARGE
51.87
Stt.t2
59.97
578.54
E25.85
aza.es
aaez�
IATE CHARGES PER MONTH $5.00
ALL RESIOENML d CWd.1ERCIAL AGCOUNTS OVER $IXiY DAYS ME 3UBIECT TO IATE CHARGES
ATTACHMENT2
Seetlon 11. Rste Settinu Proeess
G Ixterl�x Year Rate Seu/ng
Process
[nterim year rate adjustment requests
aze accepred in the two years between base
years. The interim year process requires
less informadon and preparation time, while
still a!loaving fair and rcasonable rate
adjustments.
During the two interim years, rates can
be adjusted annually through application of
a composite index. The index consists of:
0 Historirrl changes in tha U.S.
Na[ional Consumer Price Index
<CPl) published by the Bureau of
Iabor Statlsdcs in their Monthly
Labor Reuiew
0 Projected changes in tipping fees
a Projected changes in AB 939 and
regulatory fees
❑ Adjustment for the franchise fees
which change if revenues change.
In nch interim year, the franchise hauler
is responsible for detemtining the ac[ual
annual change in the CPI for che most recent
12-month period. The franchise hauler also
will be responsible for estimating and
documenting projec[ed changes in tipping
•
Psga II-?2
fees, and AB 939 and regulatory fees in the
interim year for which a rate adjus[ment is
requesred.
Even if the interim-year adjustment would
justify an increase in rates, the franchisa hauler
is not required to apply for the incraax. This
will help stabilize rate adjustmenrs evan when
small increases might be warranted.
Special mid-year rrte adjustments are
allowed ouuide of the annual schedules of the
base yaar and interim year adjusucxnts. These
adjustments are for extraordinary and
consequential cast incrcases which would
require across-the-board rare increases of
greater than five percent (5%). Both tho Ciry
and franchise hauler may initia[e the special
mid-year rate adjustment process by contactiag
the Ciry Administrative Officer (CAO). For
special mid-year rate adjustmen[s, the franchise
hauler will provide necessary inEormation and
documentation so the CAO can make a
judgment as to the reasonableness of such a
rate adjustment. With CAO approval, a mid-
year rate adjustmert can be made by the
frattchise hauler.
Exhibit II-4, following this page,
provides an overview of the in[erim year rate
adjustment process. Following this exhibi[ is
a description of each step in the process.
Ctry ojSan Guu Obtspo
•
•
ATTACHMENT3
124 Cerro Romauldo Avenue
San Luis Obispo, CA 93405
(805)544-5838
Email: bstatler@pacbeil.net
February 7, 2003
Steve Adams, City Manager
City of Arroyo Grande
214 East Branch Street
Arroyo Grande, CA 93421
SOUTH COUNTY SANITARY SERVICES RATE REQUEST REVIEW
As you requested, this report presents the findings of my analysis of the Interim Year rate request
submitted by South County Sanitary Services (SCSS).
Summary of Findings
SCSS has requested an Interim Year rate adjushnent of 7.47%, to be effective April I, 2003. It is
composed of two parts:
■ An increase of 332% based on the rate adjustment criteria set forth in the City's Franchise
Agreement with SCSS.
Finding. The calculations underlying this reguest have been prepared in accordance with
the Ciry's franchise agreement, and accordingly, I recommend that the City approve this rate
request.
■ A sepazate increase of 4.15% to reflect the City's interest in raising the franchise fee from
6% of revenues plus $18,000 for AB 939 services, to 10% of revenues (without a sepazate fee
for AB 939 services). This change would make the City's franchise fee consistent with all of
the other communities in the South County, except Pismo Beach.
Finding. If the City decides to increase its franchise fee to 10% (without an additional AB
939 service charge), the 4.15% added rate has been correctly calculated by SCSS under the
City's franchise agreement with them.
Background
Under the City's Franchise Agreement with SCSS, the rate setting process follows a three-year
cycle:
South County Sanitary Services Rate Request Review Page 2
■ Base Year. The first yeaz of the cycl�the Base Year—requires a comprehensive, detailed
analysis of revenues, expenses and operating data. This information is evaluated in the
context of agreed upon factors in the Franchise Agreement in determining fair and reasonable
rates.
■ Interim Years. In both the second and third years, SCSS is eligible for Interim Year rate
adjushnents that address rivo key change factors: changes in the consumer price index for
"controllable" operating costs; and changes in "pass-though costs" (primarily "tipping fees),
which SCSS does not control (they are set by the County Board of Supervisors). These
adjustment factors aze "weighted" by the proportionate share ihat these costs represent of
total costs. For example, in the most recent Base Year, controllable costs accounted for 74%
of total costs, with pass through wsts (tipping and franchise fees) accounting for 26%. The
rate review for the two Interim Years requires less information and prepazation time than the
Base Year review, while still providing fair and reasonable rate adjustments.
The last Base Year rate review was completed in September 2001, and the first Interim Year rate
adjustment was approved with an effective date of April 1, 2002 The proposed rate increase is
the second (and final) Interim Year review in the current three-yeaz cycle.
Review Process
In evaluating the SCSS rate request, I reviewed and confirmed the following in determining that
it complies with the Interim Year rate adjushnent provisions of the Franchise Agreement:
■ The correct forms and calculations were used in preparing request in accordance with the
Rate Setting Process and Methodology Manual for Integrated Solid Waste Management
Rates as referenced in the Franchise Agreement as the basis for adjusting rates.
■ Base yeaz information for 2002 was correctly entered from the most recent Base Year review
(September 2001).
■ Consumer price index data was correctly gathered and "weighted" in accordance with the
Franchise Agreement.
■ Projected ripping fees were adequately documented and "weighted" in accordance with the
Franchise Agreement.
■ Adjushnents to account for franchise fees, at either at the 6% or 10% level, were correctly
calculated.
Alternate Rate Structure
At the City's request, SCSS has also provided an altemative rate structure for "100% Vaziable
Rates," under which the "per gallon" cost is the same for all service types (one, two, three or
cans). For example, under the current rate structure (with the proposed rate increase), "one-can"
service (32-gallon container) costs $12.64 monthly, and "two-can: service costs $16.44. Under
this rate structure, the cost per gallon for "one-can" service is 39.5 cents per gallon, while cost
South County Sanitary Services Rate Request Review Page 3
for "two-can" service is 25.7 cents per gallon-35% less than the "one-can" rate on a per gallon
basis. There aze philosophical azguments in favor of the "semi-vaziable" rate structure that the
City has in place today (which recognizes that there are economies of scale in the collection
process), and for the "100% variable" rate shucture (which more cleazly signals the Ciry's
conservation goals to SCSS customers). This is a policy call on the Council's part, and any
analysis of the "pros and cons" of this are beyond the workscope of my review.
However, if the City decides to change to a"100% variable" rate structure, SCSS is proposing
the same rate structure in place in Pismo Beach, adjusted for differing franchise fee rates. The
composition of the City's customers by service type will undoubtedly change if a new rate
structure is adopted by the City, with some customer moving to the smaller, lower cost
containers. However, it is not possible to know exactly what will changes will occur, and hoe
this will affect overall revenues. For this reason, should the City decide to change its rate
struchue, the SCSS proposal offering the same rate shucture as Pismo Beach is a reasonable one.
SUMMARY
■ The SCSS request for an Interim Year rate increase of 332% effective April 1, 2003 has been
correctly calculated in accordance with the City's Franchise Agreement.
■ The SCSS request for an additional adjushnent of 4.15% if the City decides to increase its
franchise fee rate to 10% (without an additional AB 939 service chuge) has also been
correctly calculated.
Please call or email me if you have any questions regazding my findings.
Sincerely,
�
Bill Statler
9.b.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of
Arroyo Grande on the following item: CONSIDERATION OF PARTICIPATION IN STATEWIDE
COMMUNITtES INFRASTRUCTURE PROGRAM (SCIP).
APPLICANT: City of Arroyo Grande
PROPOSAL: The City Council will consider participation in the Statewide
Communities Infrastructure Program of the California Statewide
Communities Development Authority. Participation in said program
will enable property owners to finance development impact fees for
public capital improvements imposed on new development. Said
development impact fees will be used by the City of Arroyo Grande
to pay for public capital improvements which will be located in the
City, and which will be of a type and nature authorized under the
Municipal Improvement Act of 1913 (codified at California Streets
and Highways Code Sections 10000 et seq.). Participation in said
program does not itself authorize new or additional development
impact fees on any property owner.
REPRESENTATIVE: City Manager
Any person affected or concerned by the proposal may submit wrikten comments to the Office of
the City Manager before the City Council hearing, or appear and be heard in support of or
opposition to the proposal at the time of the hearing.
Any person interested in the proposal can contact the City Manager's Office at 214 E. Branch
Street, Arroyo Grande, California, or by telephone at (805) 473-5404 during normal business
hours (8:00 a.m. to 5:00 p.m.). The proposal will be available for public inspection at the above
address.
If you challenge an item in court, you may be limited to raising only those issues you or
someone else raised at the Public Hearing described in this notice, or in written correspondence
delivered to the City Council at, or prior to, the Public Hearing.
Failure of any person to receive the notice shali not constitute grounds for any court to invalidate
the action of the legislative body for which the notice was given.
Date and Time of Hearing:
Place of Hearing:
Tuesday, February 11, 2003 at 7:00 p.m.
Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, California 93420
� ����
Kelly etm re
Director of Administrative Services/Deputy City Clerk
Publish 1 time, Friday, January 31, 2003
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER��
SUBJECT: CONSIDERATION OF PARTICIPATION IN STATEWIDE
COMMUNITY INFRASTRUCTURE PROGRAM (SCIP)
DATE: FEBRUARY 11, 2003
RECOMMENDATION:
It is recommended the City Council:
1. Adopt the attached resolution approving membership in the California
Statewide Communities Development AuthoPity (CSCDA); and
2. Adopt the attached resolution authorizing the CSCDA to accept
applications from property owners, conduct assessment proceedings and
levy assessments against the property of participating owners.
FUNDING:
There is no direct financial impact to the City projected from participation in this
program.
DISCUSSION:
The Statewide Community Infrastructure Program ("SCIP") is a program of the
CSCDA. CSCDA is a joint powers authority sponsored by the League of
California Cities and the California State Association of Counties. The member
agencies of CSCDA include approximately 230 cities and 54 counties throughout
Califomia.
SCIP is available to cities and counties that are members of the Authority and
either the League of California Cities or the California State Association of
Counties. SCIP was instituted by CSCDA in 2002 to allow owners of property in
participating cities and counties to finance the development impact fees that
would be payable by property owners upon receiving development entitlements
or building permits. If a property owner chooses to participate, the development
impact fees owed to the City will be financed by the issuance of tax-exempt
bonds by CSCDA. CSCDA will impose a special assessment on the owner's
property to repay the portion of the bonds issued to finance the fees paid with
respect to the property. The property owner will either pay the impact fees at the
CITY COUNCIL
STATEWIDE COMMUNITY INFRASTRUCTURE PROGRAM
FEBRUARY 11, 2003
PAGE 2
time of permit issuance, and will be reimbursed from the SCIP bond proceeds
when the SCIP bonds are issued, or the fees will be prepaid to the City from the
proceeds of the SCIP bonds. In this way, the City is never at risk for the receipt
of the impact fees.
SCIP issues tax-exempt revenue bonds on a periodic basis. The proceeds from
the revenue bonds are used by SCIP to provide financing for development
impact fees or improvements to qualifying property owners. SCIP will then levy
an annual assessment on the property owner's parcel(s). The assessment
payments will be set at levels sufficient to repay the revenue bonds and to cover
administrative costs of the program. The obligation to pay off the assessment
lien follows the parcel, not the property owner, if the property owner chooses to
sell the affected parcel. All the duties related to the formation and administration
of the assessment district, the levy of the assessments, the issuance of the
bonds, and the administration of funds will be handled by SCIP. The only
responsibilities of the City are to make SCIP applications available to property
owners, submit requests to withdraw funds held by SCIP as needed, and sign a
single closing certificate.
The benefits to the property owner include:
• Only property owners who choose to participate in the program will have
assessments imposed on their property.
. Instead of paying cash for development impact fees, the property owner
receives low-cost, long-term tax-exempt financing of those fees, freeing up
capital for other purposes.
• The property owner can choose to pay off the special assessments at any
time.
• For homebuyers, paying for the costs of public infrastructure through a
special assessment is superior to having those costs "rolled" into the cost of
the home. Although the tax bill is higher, the amount of the mortgage is
smaller, making it easier to qualify. Moreover, because the special
assessment financing is at tax-exempt rates, it typically comes at lower cost
than mortgage rates.
• Owners of smaller projects, both residential and commercial, can have
access to tax-exempt financing of infrastructure. Before the inception of
SCIP, only projects large enough to justify the formation of an assessment or
communities facilities district had access to tax-exempt financing.
The benefits to the City include:
• The City is not liable to repay the bonds issued by CSCDA or the
assessments imposed on the participating properties.
• CSCDA handles all district formation, district administration, bond issuance
and bond administration functions. Therefore, participating cities can provide
CITY COUNCIL
STATEWIDE COMMUNITY INFRASTRUCTURE PROGRAM
FEBRUARY 11, 2003
PAGE 3
tax-exempt financing to property owners through SCIP while committing little
staff time to administer the program.
Providing tax-exempt financing helps cushion the impact of rising
development impact fees on property owners.
Access to tax-exempt financing makes development fees more economically
feasible for projects, thus increasing funding available to the City for needed
public improvements financed by the fees.
Since City approval on each application is required for participation in the
program, it can be used as an important economic development tool.
The first resolution attached for Ciry Council consideration will establish the City
as a member of CSCDA in order to become eligible for the program. It
authorizes the Mayor or City Manager to execute the attached agreement. The
second proposed resolution authorizes CSCDA to accept applications from
property owners to apply for tax-exempt financing of development impact fees
through SCIP, form an assessment district covering our jurisdiction, conduct
assessment proceedings, and levy assessments against the property of
participating owners. It also authorizes miscellaneous related actions and makes
certain findings and determinations required by law. Attached to the resolution
as Exhibit A is a"Form of CSCDA Resolution of Intention." This is for
informational purposes and does not require action by the City Council.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Adopt the attached resolutions approving participation in the SCIP
program;
- Adopt the attached resolutions approving participation in the SCIP
program and provide direction to staff if the City Council would like to
place restrictions on utilization of the program;
- Delay action on the attached resolutions and
information from staff;
- Do not approve the attached resolutions;
- Provide direction to staff.
Attachments:
request additional
Amended and Restated Joint Exercise of Powers Agreement Relating to
the Califomia Statewide Communities Development Authority
RESOLUTION NO.
A RESOLUTION APPROVING, AUTHORIZING AND DIRECTING
EXECUTION OF AN AMENDED AND RESTATED JOINT
EXERCISE OF POWERS AGREEMENT RELATING TO THE
CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT
AUTHORITY
WHEREAS, the City of Arroyo Grande, California (the "City"), has expressed an
interest in participating in the economic development financing programs (the
"Programs") in conjunction with the parties to that certain Amended and Restated
Joint Exercise of Powers Agreement Relating to the California Statewide
Communities Development Authority, dated as of June 1, 1988 (the
"AgreemenY'); and
WHEREAS, there is now before this City Council the form of the Agreement; and
WHEREAS, the City proposes to participate in the Programs and desires that
certain projects to be located within the City be financed pursuant to the
Programs and it is in the public interest and for the public benefit that the City do
so; and
WHEREAS, the Agreement has been filed with the City, and the members of the
City Council of the City, with the assistance of its staff, have reviewed said
document;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE DOES HEREBY RESOLVE AS FOLLOWS:
The Agreement is hereby approved and the
or designee thereof is hereby authorized ai
document, with such changes, insertions
approved by said Mayor or City Managi
Services DirectodDeputy City Clerk or des
and directed to a�x the City's seal to sa
thereto.
Mayor or the City Manager
id directed to execute said
�nd omissions as may be
r, and the Administrative
gnee is hereby authorized
d document and to attest
2. The Mayor, the City Manager, the Administrative Services
Director/Deputy City Cierk and all other proper officers and officials of
the City are hereby authorized and directed to execute such other
agreements, documents and certificates, and to perform such other
acts and deeds, as may be necessary or convenient to effect the
purposes of this Resolution and the transaction herein authorized.
RESOLUTION NO.
PAGE 2
3. The Administrative Services DirectodDeputy City Clerk of the City shall
forward a certified copy of this Resolution and an originally executed
Agreement to: Angie Sessions
Orrick, Herrington & Sutcliffe LLP
400 Capitol Mall, Suite 3000
Sacramento, Califomia 95814
4. This Resolution shall take effect immediately upon its passage.
On motion of Council Member
the following roll call vote, to wit:
, seconded by Council Member
and on
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this day of
, 2003.
__ _ _
RESOLUTION NO.
PAGE 3
TONY M. FERRARA, MAYOR
ATTEST:
KEL�Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
JOINING THE STATEWIDE COMMUNITY INFRASTRUCTURE PROGRAM
AND AUTHORIZING THE CALIFORNIA STATEWIDE COMMUNITIES
DEVELOPMENT AUTHORITY TO ACCEPT APPLICATIONS FROM
PROPERTY OWNERS, CONDUCT SPECIAL ASSESSMENTPROCEEDINGS
AND LEVY ASSESSMENTS WITHIN THE TERRITORY OF THE CITY OF
ARROYO GRANDE AND AUTHORIZING RELATED ACTIONS
WHEREAS, the California Statewide Communities Development Authority (the "Authority") is a
joint exercise of powers authority the members of which include numerous cities and counties in
the State of California, including the City of Arroyo Grantle (the "City"); and
WHEREAS, the Authority has established the Statewide Community Infrastructure Program
("SCIP") to allow the financing of certain development impact fees (the "Fees") levied in
accordance with the Mitigation Fee Act (California Government Code Sections 66000 and
following) and other authority providing for the levy of fees on new development to pay for public
capital improvements (collectively, . the "Fee AcY') through the levy of special assessments
pursuant to the Municipal Improvement Act of 1913 (Streets and Highways Code Sections
10000 and following) (the "1913 AcY') and the issuance of improvement bonds (the "Local
Obligations") under the Improvement Bond Act of 1915 (Streets and Highways Code Sections
8500 and following) (the "1915 AcY'); and
WHEREAS, the City desires to allow the owners of property being developed within its
jurisdiction to participate in SCIP and to allow the Authority to conduct assessment proceedings
under the 1913 Act and issue Local Obligations under the 1915 Act to finance Fees levied on
such properties provided that such property owners voluntarily agree to participate and consent
to the levy of such assessments; and
WHEREAS, in each year in which eligible property owners within the jurisdiction of the City elect
to participate in SCIP, the Authority will conduct assessment proceedings under the 1913 Act
and issue Local Obligations under the 1915 Act to finance Fees payable by such property
owners and, at the conclusion of such proceedings, will levy special assessments on such
property within the territory of the City /County; and
WHEREAS, there has been presented to this meeting a proposed form of Resolution of
Intention to be adopted by the Authority in connection with such assessment proceedings, a
copy of which is attached hereto as Exhibit A(the "ROI") and the territory within which
assessment may be levied for SCIP (provided that the owner of any property subject to
assessment consents to such assessment) shall be coterminous with the official boundaries of
the City of record at the time of adoption of each such Resolution of Intention (the "Proposed
Boundaries"), and reference is hereby made to such boundaries for the plat or map required to
be included in this Resolutiort pursuant to Section 10104 of the Streets and Highways Code;
and
WHEREAS, the City will not be responsible for the conduct of any assessment proceedings; the
levy or collection of assessments or any required remedial action in the case of delinquencies in
such assessment payments; or the issuance, sale or administration of the Local Obligations or
any other bonds issued in connection with SCIP; and
RESOLUTION NO.
PAGE 2
WHEREAS, pursuant to Government Code Section 6586.5, notice was published at least five
days prior to the adoption of this resolution of a public hearing, which was duly conducted by
this Council concerning the significant public benefits of SCIP and the financing of the public
capital improvements to be paid for with the proceeds of the Fees.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as
follows:
The City hereby consents to the conduct of special assessment proceedings by the Authority
in connection with SCIP pursuant to the 1913 Act and the issuance of Local Obligations
under the 1915 Act on any property within the Proposed Boundaries; provided, that
(a) Such proceedings are conducted pursuant to one or more Resolutions of Intention in
substantialiy the form of the ROI; and
(b) The legal owner(s) of such property execute a written consent to the levy of
assessment in connection with SCIP by the Authority and execute an assessment
ballot in favor of such assessment in compliance with the requirements of Article XIIID
of the State Constitution.
2. The Ciry hereby finds and declares that the issuance of bonds tiy the Authority in connection
with SCIP will provide significant public benefits, including without limitation, savings in
effective interest rate, bond preparation, bond underwriting and bond issuance costs and the
more efficient delivery of local agency services to residential and commercial development.
3. The Authority has prepared and will update from time to time the SCIP Manual of
Procedures" (the "Manual") and the City will handle Fee revenues for properties participating
in SCIP in accordance with the procedures set forth therein.
4. The appropriate officiais and staff of the City are hereby authorized and directed to make
SCIP applications available to all property owners who are subject to Fees for new
development within the City and to inform such owners of their option to participate in SCIP;
provided, that the Authority shali be responsible for providing such applications and related
materials at its own expense. The staff persons listed on Exhibit B, and any other staff
persons chosen by the City Manager from time to time, are hereby designated as the
contact persons for the Authority in connection with the SCIP program.
5. The appropriate o�cials and staff of the City are hereby authorized and directed to execute
and deliver such closing certificates requisitions and related documents as are reasonably
required by the Authority in accordance with the Manual to implement SCIP for property
owners who elect to participate in SCIP and to evidence compliance with the requirements
of federal and state law in connection with the issuance by the Authority of the Local
Obligation and any other bonds for SCIP. To that end, and pursuant to Treasury
Regulations Section 1.150-2, the staff persons listed on Exhibit B, or other staff person
acting in the same capacity for the City with respect to SCIP, are hereby authorized and
designated to declare the official intent of the City with respect to the pubiic capital
improvements to be paid or reimbursed through participation in SCIP.
6. This Resolution shall take effect immediately upon its adoption. The Director of
Administrative Services/Deputy City Clerk is hereby authorized and directed to transmit a
certified copy of this resolution to the Secretary of the Authority.
RESOLUTION NO.
PAGE 3
On motion by Council Member , seconded by Council Member , and
on the following roll-call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this _ day of February, 2003.
RESOLUTION NO.
PAGE 4
TONY M. FERRARA, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT::
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
__ _
RESOLUTION NO.
PAGE 5
EXHIBIT A
FORM OF RESOLUTION OF INTENTION
TO BE ADOPTED BY CSCDA
RESOLUTION OF INTENTION OF THE CALIFORNIA STATEWIDE
COMMUNITIES DEVELOPMENT AUTHORITY TO FINANCE THE PAYMENT
OF DEVELOPMENT IMPACT FEES FOR PUBLIC IMPROVEMENTS IN THE
PROPOSED ASSESSMENT DISTRICT NO. (COUNTY OF ,
CALIFORNIA), APPROVING A PROPOSED BOUNDARY MAP, MAKING
CERTAIN DECLARATIONS, FINDINGS AND DETERMINATIONS
CONCERNING RELATED MATTERS, AND AUTHORIZING RELATED
ACTIONS IN CONNECTION THEREWITH
WHEREAS, under the authority of the Municipal Improvement Act of 1913 (the "1913 Act"),
being Division 12 (commencing with Sections 10000 and following) of the California Streets and
Highways Code, the Commission (the "Commission") of the California Statewide Communities
Development Authority (the "Authority") intends to finance, through its Statewide Community
Infrastructure Program, the payment of certain development impact fees for public
improvements as described in Exhibit A attached hereto and by this reference incorporated
herein (the "Improvement Fees"), all of which are of benefit to the proposed Assessment District
No. (County of , California) (the "Assessment DistricY'); and
WHEREAS, the Commission finds that the land specially benefited by the Improvement Fees is
shown within the boundaries of the map entitled "Proposed Boundaries of Assessment District
No. (County of , California)," a copy of which map is on file with the
Secretary and presented to this Commission meeting, and determines that the land within the
exterior boundaries shown on the map shall be designated "Assessment District No.
(County of , California)';
NOW, THEREFORE, BE IT RESOLVED that the Commission of the California Statewide
Communities Development Authority hereby finds, determines and resolves as follows:
The above recitats are true and correct, and the Commission so finds and
determines.
2. Pursuant to Section 2961 of the Special Assessment Investigation, Limitation and
Majority Protest Act of 1931 (the "1931 AcY'), being Division 4(commencing with
Section 2800) of the California Streets and Highways Code, the Commission
hereby declares its i�tent to comply with the requirements of the 1931 Act by
complying with Part 7.5 thereof.
3. The Commission has or will designate a registered, professional engineer as
Engineer of Work for this project, and hereby directs said firm to prepare the
report containing the matters required by Sections 2961(b) and 10204 of the
Streets and Highways Code, as suppiemented by Section 4 of Article XIIID of the
California Constitution.
4. The proposed boundary map of the Assessment District is hereby approved and
adopted. Pursuant to Section 3111 of the California Streets and Highways Code,
the Secretary of the Authority is directed to file a copy of the map in the office of
the County Recorder of the County of within fifteen (15) days of the
adoption of this resolution.
RESOLUTION NO.
PAGE 6
5. The Commission determines that the cost of the Improvement Fees shall be
specially assessed against the lots, pieces or parcels of land within the
Assessment District benefiting from the payment of the Improvement Fees. The
Commission intends to levy a special assessment upon sucFt lots, pieces or
parceis in accordance with the special benefit to be received by each such lot,
piece or parcel of land, respectively, from the payment of the Improvement Fees.
6. The Commission intends, pursuant to subparagraph (f) of Section 10204 of the
California Streets and Highways Code, to provide for an annual assessment
upon each of the parcels of land in the proposed assessment district to pay
various costs and expenses incurred from time to time by the Authority and not
otherwise reimbursed to the Authority which result from the administration and
collection of assessment installments or from the administration or registration of
the improvement bonds and the various funds and accounts pertaining thereto.
Bonds representing unpaid assessments, and bearing interest at a rate not to
exceed twelve percent (12%) per annum, wili be issued in the manner provided
by the Improvement Bond Act of 1915 (Division 10, Streets and Highways Code),
and the last installment of the bonds shall mature not to exceed thirty (30) years
from the second day of September next succeeding twelve (12) months from
their date.
8. The procedure for the coilection of assessments and advance retirement of
bonds under the Improvement Bond Act of 1915 shall be as provided in Part
11.1, Division 10, of the Streets and Highways Code of the State of California.
9. Neither the Authority nor any member agency thereof will obligate itself to
advance available funds from its or their own funds or otherwise to cure any
deficiency which may occur in the bond redemption fund. A determination not to
obligate itself shall not prevent the Authority or any such member agency from, in
its sole discretion, so advancing funds.
10. The amount of any surplus remaining in the improvement fund after completion
of the improvements and payment of all claims shall be distributed in accordance
with the provisions of Section 10427.1 of the Streets and Highways Code.
11. To the extent any Improvement Fees are paid to the Authority in cash with
respect to property within the proposed Assessment District prior to the date of
issuance of the bonds, the amounts so paid shall be reimbursed from the
proceeds of the bonds to the property owner or developer that made the
payment.
RESOLUTION NO.
PAGE 7
EXHIBIT B
CITY OF CONTACTS FOR SCIP PROGRAM
Primary Contact
Name:
Title:
Mailing Address:
Delivery Address (if different):
E-mail:
Telephone:
Fax:
Secondary Contact
Name:
Title:
Ntailing Address:
Delivery Address (if different):
E-mail:
Telephone:
Fax:
[Add additional contacts as needed]
Attachment 1
AMENDED ANp RESTATEO
JOINT EXERCISE OF POWERS AGREEMENT -
RELATING TO TNE CALIFORNIA STATEWIDE COMMUNITIES
DEVEIOPMENT AUTHORITY
THIS AGREEMENT, dated as of June 1, 1988, by and
among the parties executing this Agreement �all such pazties,
eacept those which have withdrawn in accordanee with Section
13 hereof, being herein referred to as the "Proqram
Participants"):
WITNESSETM ._
WNEREAS, pursuant to Title 1, Division 7, Chapter•5
of the Government Code of the State of California (the "Joint
Ezercise of Powers Act"), two or more publie aqencies may by
aqreement jointly exercise any power common to the contracting
parties; and
WFIEREAS, each of the Proqram Partieipants is a
"public agency" as that term is defined in SeCtion 6500 of the
Gavernment Code of the State of California, and
WHEREAS, eaci� of the Program Participants is
empowered to promote economic development, including, without
limitation, the promotion of opportunities foz the creation or
retention of employment, the stimulation of economic activity,
and the increase of the taa base, within its boundaries; and
wHEREAS, a public entity established pursuant to
the Joint Eaereise of Powers Act is empowered to issue
industrial development bonds pursuant to the California
Industrial Development Financing Act (Title 10 (commencing
with Section 91500 of the Government Code of the State of
California)) (the 'ACt") and to otherwise undertake financing
programs under the Joint Ezercise of Powers Aet or other
applicable provisions of law to promote economie development
through the issuance of bonds, notes, or other evidences of
indebtedness, or certificates of partieipation in leases or
other agreements (all such instruments being herein
collectively referred to as 'BOnds"); aad
WNEREAS, in order to promote economic development
within the State of California, the C�unty Supervisors
Association of California ("CSAC"), together with the
California Manufacturers Association, has established the
8onds for Industry program (the "Program").
WHEREAS, in fuztherance of the Program, certain
California counties (collectively, the "Initial Participants")
have entered into that certain Joint Ezezcise of Powers
Agzeement dated as of November 18, 1987 (the "Initisl -
Agreement"), pursuant to which the Californis Counties
Industrial Development Authority has been established as a
separate entity under the Joint Ezercise of Powers Act for the
purposes and with the powers specified in the Snitial
Agreement; and
WHEREAS, the League of California Cities ("LCC")
has determined to join as a sponsor of the Program and to
actively participate in the administration of the Authority;
and
WHEREAS, the Initial Participants have determined
to specifically authozize the Authority to issue Bonds
pursuant to Article 2 of the Joint Ezercise of Powers Act
("Article 2") and Article 9 of the Joint Ezercise of Powers
Act ('Article 4'), as well as may be authorized by the Act or
other applicable law; and
WHEREAS, the Initial Participants desire to rename
the California Counties Industrial Development.Authority to
better zeflect the additional sponsorship of the Program;,and
WHEREAS, each of the Initial Participants has
detezmined that it is in the public interest of the citizens
within its boundaries, and to the benefit of such Initial
Participant and the area and persons served by such Initial
Participant, to amend and restate in its entirety the Initial
Agzeement in order to implement the provisions set forth
above; and
WHEREAS, it is the desire of the Proqram
Participants to use a public entity established pursuant to
the Joint Ezercise of Powers Act to undertake projects aithin
theiz respective jurisdictions that may be financed with Bonds
issued pursuant to tbe Act. Article 2, Article 4, or other
applicable provisions of law; and
WHEREAS, the projeets undertaken will result in
significant public benefits, ineluding those public benefits
set forth in Section 91502.1 of the Act, an increased level of
economic activity, or an increased tas base, and will
thezefore serve and be of benef:t to the inhabitants of the
jurisdictions of the Pzogram Participants;
NOW, THEREFORE, the Program Participants, for and
in consideration of the mutual promises and agreements herein
contained, do agree to restate and amend the Initial Agreement
in its entirety to provide as follows:
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Section 1. purpose.
This Agreement is made pursuant to the pzovisions of
the Joint Exercise of Powers Act, relating to the joint
ezercise of powers common to public agencies, in this case
being the Program Participants. The Program Participants each
possess the powers referred to in the tecitals hereof. The
purpose of this Agreement is to establish an agency for, and
with the purpose of, issuing Honds to finance projects within
the territorial limits of the Program Participants pursuant to
the Act, Article 2, Article 4, or othet appliable provisions
of law; provided, however that nothing in this Aqreement shall
be construed as a limitation on the rights of the Proqram
Participants to pursue economic development outside of this
Agreement, including the rights to issue Bonds through
industrial development authorities under the ACt, or as
otherwise permitted by law.
Within the various jurisdictions of the Progzam
Participants such purpose will be accomplished and said powers•
ezercised in the manner hezeinafter set forth.
Section 2. Term
This Aqreement shall become effective as of the date
hereof and shall continue in full force and effect for a
period of forty (40) years fzom the date hereof, or until such
time as it is terminated in writing by all the Program
Participants; provided, however, that this Agreement shall not
terminate or be terminated until the date on which all Bonds
or other indebtedness issued or caused to be issued by the
Authority shall have been retired, oz full provision shall
have been made for theiz retirement, including interest until
their retirement date. �
Secfion 3. Authoritv.
A. CREATION AND POWERS OF AUTHORITY.
(1) Pursuant to the Joint Ezercise of Powers Act, there
is hereby created a public entity to be known as the
"California Statewide Communities Development Authority' (the
"Authority"), and said Authority shall be a public entity
separate and apart from the Program Participants. Its debts,
liabilities and obligations do not constitute debts,
liabilities or obligations of any party to this Agreement.
COMMISSION.
The Authority shall be administered by a Commission
(the "Commission") which shall consist oE seven members, each
se:�••:ng in his oz her individual capacity as a member of the
CoT�'_ssion. The Com�ission shall be the administezing agency
of tris Agreement, and, as such, shall be vested with the
powers set forth herein, and shall ezecute and administec_this
Agreement in accordance with the purposes and functions
provided herein. •
Four members of the Commission shall be appointed by
the aoverning body of CSAC and three members of the Commission
shall be appointed by the 9overning body of LCC. Initial
members of the Commission shall serve a term endinq June 1, '
1991. Successors to such members shall be selected in the
manner in which the respective initial member was selected and
shall serve a term of three years. Any appointment to fill an
unexpired term, howevez, shall be for such unezpired term.
The tezm of offiee specified above shall be applieable�unless
the term of office of the respective member is terminated as
hereinafter provided, and provided that the term of any member
shall not expire until a successor thereto has been appointed
as provided herein.
Each of CSAC and LCC may appoint an alternate member
of the Commission for each member o� the Commission which it
appoints. Such alternate member may act as a member of the
Commission in place of and during the absence or disability of
such regularly appointed member. All refezences in this
Agreement to any member of the Commission shall be deemed to
refer to and include the applicable alternate member when so
acting in place�of a regulazly appointed metnbez.
Each member or alternate member of the Commission
may be removed and replaced at any time by the governing body
by which such member was appointed. Any individual, including
any member of the governing body or staff of CSAC oz LCC,
shall be eligible to serve as a member or alternate member of
the Commission.
Members and alternate members of the Commisaion
shall not receive any compensation for servinq as snch but
shall be entitled to reimbursement for any ezpenses actuslly
incurred in connection with serving as a member or alternate
member, if the Commission shall determine that sueh ezpenses
shall be reimbursed and there are uneneumbered funds available
for such purpose. •
C. OFFICERS; DUTIES; OFFICIAL BONDS.
The Commission shall elect a Chair, a Vice-Chair,
and a Secretary of the Author.ity from among its members to
serve for such term as shall be determined by the Commission.
The Corturission shall appoint one or more of its officers or
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employees to serve as treasurer, auditor, and controller of
the Authority (the "Treasurer") pursuant to Section 6505.6 of
the Joint Exercise of Powers Act to serve for such term as
shall be determined by the Commission.
Subject to the applicable provisions of any
resolution, indenture or other instrument or proceeding
authorizinq or securinq Bonds (each such zesolution,
indenture, instrument and proceeding being herein referred to
as an "Indenture") providing for a trustee or other fiscal
agent, the Treasurer is desiqnated as the depositary of the
Authority to have custody of all money of the Authority, fzom
whatever source derived.
The Treasurer of the Authority shall have the
powers, duties and responsibilities specified in ,.
Section 6505.5 of the Joint Ezercise of Powers Act.
The Treasurer of the Authority is designated as the
public officer or person who has charqe of, handles, or has
access to any property of the Authority, and such officer
shall file an official bond with the Seeretary of the
Authority in the amount specified by resolution of the
Commission but in no event less than 51,000. If and to the
extent permitted by law, any such offieer may satisfy this
requirement by filing an official bond in at least said amount
obtained in connection with another public office. '
The Commissian shall have the power to appoint such
other officers and employees as it may deem necessary and to
retain independent counsel, consultants and accountants.
The Commission shall have the power, b� resolution,
to the extent permitted by the Joint Ezercise of Powers Act or
any other applicable law, to delegate any of its functions to
one or more of the members of the Cortuaission or offieers or
agents of the Authority and to cause any of said members,
officers or agents to take any actions and ezecute any
documents or instruments for and in the name and on behalf of
the Commission or the Authority.
D. MEETINGS OF THE COA4dIS5I0N.
(1) Reqular Meetinqs.
The Commission shall provide for its regular
meetings; provided, however, it shall hold at least one
regular meeting each year. The date, hour and plaee of the
holding of the regulaz meetings shall be fized by resolution
of the Commission and a copy of such resolution shall be filed
with each party hereto.
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(2) Special Meetinas.
Special meetings of the Commission may be called in
accordance with the provisions of Section 54956 of the
Government Code of the State of California. '
(3) Ralah M. Brown Act
All meetings of the Commission, including, without
limitation, reqular, adjourned regulaz, special, and adjourned
special meetings shall be called, noticed, held and conducted
in accordance with the provisions of the Ralph M. Brown Act
(commencing with Section 54950 of the Government Code of the
State of California).
(4) Minutes ••
The Secretary of the Authority shall cause to be
kept minutes of the zegular, adjourned reqular, special, and
adjourned special meetings of the Cotamission and shall, as �
soon as possible after each meeting, eause a eopy of the
minutes to be forwarded to each member of the Commission.
(5) uorum.
A majority of the membezs Df the Commission which
includes at least one member appointed by the governing body
of each of CSAC and LCC shall constitute a quorum for the
transaction of business. No action may be taken by the
Commission except upon the affirmative vote of a majority of
the members of the Commission which incudes at least one
member appointed by the governing body of each of CSAC and
LCC, except that less than a quorum may adjourn a meeting to
another time and place.
E. RULES AND REGULATIONS.
The Authority may adopt, from time to time, by
resolution of the Cammission such rules and requlations for
the conduct of its meetinqs and affaira as may be required.
Seetion 4. Powers.
The Authority shall have any and all powers relating
to economic development authorized by law to each of the
parties hereto and separately to the publiC entity herein
created, including, without limitation, the promotion of
oppoztunities for the creation and retentiop of employment,
the stimulation of economic activity, and the increase of the
tax base, within the juzisdictions.of such parties. Such
powers shall include the common powezs specified in this
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Agreement and may be exercised in the Ranner and according to
the method provided in this Agreement. All such powers comrron
to the parties are specified as powers of the Authority. The
Authority is hereby authorized to do all acts necessary foc
the exercise of such powers, includinq, but not limited to,
any or all of the followinq: to make and enter into
contracts; to employ agents and employees; to acquire,
construct, provide for maintenance and operation of, or
maintain and operate, any buildings, works or improvements; to
acquire, hold or dispose of property wherever located; to
incur debts, liabilities or obliqations; to receive gifts,
contributions and donations of property, funds, services and
other forms of assistance from persons, firms, corporations
and any governmental entity; to sue and be sued in its owa
name; and generally to do any and all things necessary or
convenient to the promotion of economic development, including
without limitation the promotion of opportunities for'the
creation or retention of employment, the stimulation of •
economic aetivity, and the increase of the taz base, all as
herein contemplated. without limiting the qenerality of the
foregoinq, the Authority may issue or cause to be issued
bonded and other indebtedness, and pledqe any property or
zevenues as security to the eztent permitted under the Joint
Ezercise of Powers Act, including Article 2 and Article 4, the
Act or any other applicable provision of law.
The manner in which the Authotity shall ezercise its
powers and perform its duties is and shall be subject to the
restrictions upon the manner in which a California county
could eaercise such powers and perform such duties until a
California general law city shall become a Proqram
Participant, at which time it shall be subject to the
restrictions upon the manner in whieh a California general law
city eould exercise such powers and perform such duties. The
manner in which the Authority shall ezercise its powers and
perform its duties shall not be subject to any restrictions
applicable to the manner in which any other public agency
could ezercise such poWers or perform such duties, whether
such ageney is a party to this Aqreement or not.
Seetion 5. Fiseal Year.
For the purposes of this Aqreement, the term "Fiscal
Year" shall mean the fiscal year as established from time to
time by the Authority, being, at the date of this Agreement,
the period from July 1 to and including the following June 30,
except Eor the first Fiscal Year which shall be the period
from the date of this Agreement to June 30, 1988.
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Section 6. Disposition of Assets.
At the end of the term hereof or upon the earlier
termination of this Agreement as set forth in Section 2
hereof, after payment of all eapenses and liabilities of the
Authority, all property of the Authority both real and
personal shall automatically vest in the Program Participants
and shall thereafter remain the sole property of the Program
Participants; provided, however, that any sur money on
hand sha1T be returned in proportion to the contributions made
by the Pzogram Participants.
Section 7. Bonds
The Authority shall issue Bonds foz the purpase of
esercising its powers and raising the funds necessary to carry
out its purposes under this Agreement. Said Bonds may, at the
discretion of Authority, be issued in series.
The services of bond counsel, financing consultants
and othez consultants and advisors workinq on the projects
andior their financing shall be used by the Authority. The
fees and ezpenses of such counsei, consultants, advisors, and
the expenses of CSAC, LCC, and the Commission shall be paid
from the proceeds of the Bonds oz any other unencumbered �unds
of the Authority available for such purpose.
Seetion 9. Locai Approval.
A copy of the application for financing of a projeet
shall be filed by the Authority with the Proyram Partieipant
in whose jurisdiction the project is to be located. The
Authority shall not issue Bonds with respect to any projeet
unless the governing body of the Program Participant in whose
jurisdiction the projeet is to be located, or its duly
authozized designee, shall approve, conditionally or
unconditionally, the project, including the issuance of Sonds
therefor. Action to approve or disapprove a project shall be
taken within 45 days of the filinq with the Frogram
Participant. Certification of approval or diaapproval ahall
be made by the clerk of the goveraing body of the Proqram
Participant, or by such other officer aa may be designate8 by
the applicnble Program Participant, to the Authority.
Seetio� 8. Bo�ds Onlv Limited and Speelal
The Bonds, together with the interest and premium,
if any, thereon, shall not be deemed to constitute a debt of
any Program Participant, CSAC, or LCC or pledge of the faith
and credit of the Program Participants, CSAC, LCC, or the
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Authority. The Bonds shall be only special obligations of the
Authority, and the Authority shall under no circumstances be
obligated to pay the 8onds or the respective project costs
except from revenues and other funds pledged therefor.
Neither the Program Participants, CSAC, LCC, nor the Authority
shall be obligated to pay the ptincipal of, premium, if any,
or interest on the Bonds, or other costs incidental thereto,
e:cept from the zevenues and funds pledged therefor, and
neither the faith and credit nor the tazing power of the
Program Participants nor the faith and credit of CSAC, LCC, or
the Authority shall be pledged to the payment of the principal
of, premium, if any, or interest on the Bonds nor shall the
Program Participants, CSAC, LCC, oz the Authority in any ,
manner be obligated to make any appropriation for such payment.
No covenant or agreement contained in any Bond or
Indenture shall be deemed to be a covenant or aqreemeri! of any
member of the Commission, or any officer, aqent or employee of
the Authority in his individual eapacity and neither the
Commission of the Authority nor any offieer thereof ezecuting•
the Bonds shall be liable personally on any Bond or be subject
to any personal liability or aecountability by reason of the
issuance of any Bonds.
Sectio� 10. Accounts and Reoorts.
All funds of the Authority shall be strictly
accounted for. The Ruthority shall establish and maintain
such funds and accounts as may be required by good accounting
practice and by any provision of any Indenture (to the eztent
such duties are not assiqned to a trustee of Sonds). The
books and records of the Authority shall be open to inspection
at all reasonable times by each Program Participant.
The Treasurer of the Authority shall cause an
independent audit to be made of the books of accounts and
financial records of the Agency by a eertified publie
accountant or public accountant in compliance with the
provisions of Section 6505 of the Joint Ezercise of Powers
Act. In each case the minimum requir�ments of the audit shall
be those preseribed by the State Controller for special
distriets under Section 26909 of the Government Code of the
State of California and shall conform to qenerally aeeepted
auditing standards. when sueh an audit of accounts and
records is made by a certified public aecountant or public
accountant, a repozt thereof shall be filed as public records
with each Program Participant and also With the county auditor
of each county in which a Program Participant is located.
Such report shall be filed within 12 months of the end of the
Fiscal Year or Years under examination.
770h5
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Any costs of the audit, including contracts with, oz
employment of, certified public accountants or public
accountants in making an audit pursuant to this SeCtion, shall
be borne by the Authority and shall be a charge against ar�y
unencumbered funds of the Authority available for that purpose.
In any Fiscal Year the Commission may, by zesolution
adopted by unanimous vote, replace the annual special audit
with an audit covering a two-year period.
The Treasurez of the Authority, within 120 days
after the close of each Fiscal Year, shall give a complete
written repozt of all financial aetivities for such Fiscal
Year to each of the Program Participants to the eztent such
activities are not covered by the reports of the tzustees for
the Bonds. The trustee appointed under each Indenture"shall
establish suitable funds, furnish financial reports and
provide suitable accounting proeedures to cazry out the
provisions of said Indenture. Said trustee may be given such
duties in said Indenture as may be desirable to carry out this
Agreement.
Seet+on 11. Funds
Subject to the applicable provisions of each
Indenture, which may provide for a trustee to receive, have
custody of and disburse Authority funds, the Treasurer of the
Authority shall receive, have the custody of an8 8isburse
Authority funds puzsuant to the accountinq proceduzes
developed under Section 10 hereof, and shall make the
disbursements required by this Agreement or otherwise
necessary to cazry out any of the provisions or purposes of
this Agreement.
Seetion �2. Notices.
Notices and other communications dereunder to the
Program Participants shall be sufficient if delivered to the
clerk of the governing body of each Proqram Participant.
SecYion 13. Withdrawat end Addition of Psrties.
A Program Participant may aithdraw from this
Aqreement upon written notice to the Commission; provided,
however, that no such withdrawal shall result in the
dissolution of the Authority so long as any Bonds remain
outstanding under an Indenture. Any such withdzawal shall be
effective only upon receipt of the notice of withdrawal by the
Commission which shall acknowledge.receipt of such notice of
withdrawal in writing and shall file such notice as an
amendment to this Agzeement effective upon such filing.
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Qualifying public agencies may be added as parties
to this Agreement and become Progtam Patticipants upon: (i)
the filing by such public agency of an eaecuted counterpart of
this Agreement, together with a certified copy of the
resolution of the governing body of such public agency
approving this Agreement and the ezecution and delivery
hereof; and (ii) adoption of a resolution of the Commission
approving the addition of such public agency as a Program
Participant. Upon satisfaction of sueh conditions, the
Commission shall file such ezecuted counterpart of this
Agreement as an amendment hereto, effective upon such filinq.
Seetion 14. Indemnificatio�
To the full eztent permitted by law, the Commission
may authorize indemnification by the Authorit� of any••person
who is or was a member or alternate member of the Commission,
or an officer, employee or other aqent of the Authority, and
who was or is a party or is threatened to be made a party to a
proceeding by reason of the fact that such person is or was
such a member or alternate member of the Commission, or an
officer, employee or other agent of the Authority, aqainst
ezpenses, judqments, fines, settlements a�d other amounts
actually and reasonably incurred in connection with such
proceeding, if such person acted in qood faith and in a manner
such person reasonably believed to be in the best interests of
the Authority and, in the case of a criminal proceeding,�had
no reasonable cause to believe the conduct of such person was
unlawful and, in the case of an action by or in the right of
the Authority, acted with such care, includinq reasonable
inquiry, as an ordinarily prudent person in a like position
would use under similar circumstances.
Seetion 15. Contributions and Adva�ces
Contributions or advances of public funds and of the
use of personnel, equipment or property may be made to the
Authority by the parties hereto for any of .the purposes of
this Agreement. Payment of public funds may be made to defray
the cost of any such contribution. Any such advance may be
made subject to repayment, and in such case shall be repaid,
in the manner agreed upon by the Authority and the party
making such advance at the time of sueh advance.
Section 16. Imnunities.
All of the privileges and irmnunities from
liabilities, exemptions from laws, ordinances and rules., all
pension, relief, disability, workers' compensation, and other
benefics which apply to the activity of officers, agents or
employees of Program Participants when performing their
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zespective functions within the territozial limits of their
respective public agencies, shall apply to them to the same
degree and extent while engaged as members of the Commission
or otherwise as an officer, agent or other representative of
the Authority or while engaged in the performance of any of
their functions or duties eztraterzitorially under the
provisions of this Agreement.
Seetion 17. Amendments
Except as provided in Section 13 above, this
Agreement shall not be amended, modified, or altered ezcept by
a written instrument duly executed by each of the Program
Participants.
Seetion 18. Effeetive�ess
This Agreement shall become effeetive and be in full
force and effect and a legal, valid and binding obligation of.
each of the Program Participants at 9:00 a.m., California
time, on the date that the Commission shall have zeceived from
each of the Initial Pazticipants an ezecuted counterpart of
this Agreement, together with a eertified copy of a resolution
of the governing body of each such Initial Participant
appzoving this Agreement and the execution and delivery hereof
Seetion �9. Partial Invstidity.
If any one or more of the terms, provisions,
promises, covenants or conditions of this Agreement shall to
any extent be adjudged invalid, unenforceable, void or
voidable for any reason whatsoever by a eourt of competent
jurisdiction, each and all of the remaining terms, provisions,
promises, covenants and conditions of this Agreement shall not
be affected thereby, and shall be valid and enforceable to the
fullest eztent permitted by law.
Section 20. Suecesso�s.
This Agreement shall be binding upon and shall iaure
to the benefit of the successozs of the parties hereto.
Ezcept to the eztent espressly provided herein, no party may
assign any right or obligation hereunder without the consent
of the other parties.
Section 21. Miscellaneous
This Agreement may be ezecuted in several
counterparts, each of ahich shall be an original and ell of
which shall constitute but one and the same instrument.
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The section headings herein are foc convenience only
and are not to be construed as modifying or qoverninq the
language in the section reEerted to.
wherever in this Agreement any consent or approval
is required, the same shall not be unreasoaably withheld.
This Agreement is made in the State oE CaliEornia,
under the Constitution and laws oE such state and is to be so
construed.
This Aqreement is the complete and e=clusive
statement of the aqreement among the parties hereto,,which
supercedes and mer,qes all prior propoaal�, understaadinqs, and
othec agreements, includinq, without lioitation, the initial
Agreement, whether oral, written, or implied in conduct,
between and amoag the psrties celatiny to the s.ubject matter
of this Aqreement.
IN wTTNESS wNERLOF, the Qasti�s herato have cauaed
thi� Aqreemeat to be ezecuted aad att�st.d by lheic proper
officers thereunto dulp authorized, aad theic offieial aeala
to b� hereto affized, aa of the day and p�ar first above
writtea.
[ SF.11L ]
A1TES'P:
Bp_
NaAe:
Titl�:
Proqram Participant:
By
Nam�:
Title:
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10.a.
TO: CITY COUNCIL
MEMORANDUM
FROM: STEVEN ADAMS, CITY MANAGER S�
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SUBJECT: CONSIDERATION OF MODIFICATIONS TO THE
POLICY/PROCEDURE FOR CONDUCTiNG CITY COUNCIL
BUSINESS
DATE: FEBRUARY 11, 2003
RECOMMENDATION:
It is recommended the City Council adopt the attached resolution approving the
revised Policy/Procedure for Conducting City Council Business.
FUNDING:
There is no anticipated fiscal impact to the City projected as a result of the
proposed action.
DISCUSSION:
At the January 28, 2003 City Council meeting, the City Council adopted changes
to the Policy/Procedure for Conducting City Council Business. The primary
changes relate to time limits for public comment and requests for items to be
placed on the agenda. Staff was directed to make additional modifications to the
provisions on handling disruptive persons for City Council consideration. Staff is
also recommending one additional amendment be made, which consists of
extending the time requirement for requests from City Council to place an item
under City Council Items from 5:00 p.m. on Thursday prior to the meeting until
12:00 p.m. on Friday. The policy/procedure is attached with the additional
changes, along with a resolution adopting the revised policy/procedure.
ALTERNATIVES:
The following altematives are provided for the Council's consideration:
- Adopt resolution, approving the revised Policy/Procedure for Conducting
Ciry Council Business;
- Make additional changes to the policy/procedure and adopt the resolution;
- Do not adopt the resolution;
- Provide direction to staff.
Attachments:
Draft Policy/Procedure for Conducting City Council Business
POLICY/PROCEDURE FOR
CONDUCTING CITY COUNCIL BUSINESS
The following guidelines are to assist the City Council in the conduct of City business
and are procedural only. Failure to strictly observe such procedures shall not affect the
jurisdiction of the Council nor invalidate any action taken at a meeting that is othervuise
held in conformance with the law.
Except as otherwise provided for in this Policy, any special rule adopted by the City
Council, or as otherwise provided by state statute, the procedures of the City Council
meetings shall be governed by the latest revised edition of "Sfurgis Standard Code of
Parliamentary Procedure'; as modified by Council practices. The City Attorney is
designated as the parliamentarian for City Council meetings. The City Manager shall
preside as the parliamentarian in the City Attorney's absence.
1.
a. The City Council shall meet in regular session on the second and fourth
Tuesday of each month.
b. Business at regular sessions shall be conducted from 7:00 PM to 12
Midnight only, unless extended by unanimous consent of the City Council
Members present.
c. Special adjourned meetings and study sessions of the City Council may
be called by a majority vote of the City Council.
d. The order of business for the City Council shall be as arranged by the City
Manager, except for matters set at a specific time by the Council.
2. ADDRESSING THE CITY COUNCIL
a. Each person desiring to address the Council shall proceed to the
speaker's stand upon recognition from the Mayor. The speaker shall state
for the record his/her name and address. Unless further time is granted
by the Mayor, (unless overruled by a majority vote of the Council), the
speaker shall limit his/her remarks to three (3) minutes unless special
circumstances exist. All remarks shall be pertinent to the subject at hand.
All remarks must be addressed to the Council as a whole and not to any
Member individually. No questions shall be asked of a Council Member or
member of City staff without the permission of the Mayor.
b. In order to avoid repetitious presentations and delay in the business of the
Council, whenever any group of persons wishes to address the Council on
the same subject matter, it shall be proper for the Mayor to request a
spokesperson be chosen by the group to represent its position. The
Mayor may, in his discretion, grant additional time for a speaker that has
been recognized or designated by a group to present comments on their
behalf.
Policy / Procedure For Conducting City Council Business
Page 2
c. After a motion has been made and seconded, or a public hearing has
been closed, no member of the public shall address the Council from the
audience on the matter under consideration without first securing
permission to do so from the Mayor or a majority vote of the Council.
3. DISTURBANCE OF CITY COUNCIL MEETINGS
The following procedure and format will be used by the City Council to address
e^�'.,�� disruptive persons � a Council Meeting:
a.
- .• -
�-.. _ - _ - _ - .:.:,.._.�::,:... - _n.....,,-.:_.
�,�,s�.�.T,ti,� _ ..
.�- -
b. Recess and call for police to be present when meeting reconvenes.
c. If the disturbance continues after reconvening the meeting, the Presiding
Officer shall make the following announcement:
, I a�eg�g you that
the Penal Code provides that every person who, without authority of law,
willfully disturbs or breaks up any meeting, not unlawful in its character, is
guilty of a misdemeanor.
. If you do not
immediately cease this disturbance, I will request the police to arrest you
under Penal Code Section 403.
The Presiding Officer shall make the following announcement:
Policy / Procedure For Conducting City Council Business
Page 3
d. If the disturbance continues, request the police to come forward to make
the arrest. (Government Code Section 54957.9)
4. PROCEDURES
a. Council ordinances and resolutions must be reviewed in written form
before binding action is taken on same.
b. A Council order applies mainly as a directive to City officers or employees.
It need not be in writing, as it generally applies to one specific act only.
c. In the absence or inability of the Mayor and the Mayor Pro Tem to attend a
meeting of the City Council, the Members present shall select one
Member to temporarily preside.
d. A motion shall not be debated or "put to vote", unless the same is
seconded. When a motion is seconded, if requested, it shall be stated by
the Mayor or the Director of Administrative Services/Deputy City Clerk
before debate.
e. Upon a motion having been made and seconded, it shall be deemed to be
in possession of the Council, but it may be withdrawn at any time, before
decision or amendment, with the assent of a second.
f. A Member called to order should relinquish the floor, unless permitted to
explain; and the Council, if appealed to, shall decide on the case, but
without debate. If there is no appeal, the decision of the Mayor shall be
final.
g. Upon demand of any Council Member, or at the discretion of the Mayor,
the vote shall be by roll call, expect that the vote on all ordinances or
resolutions shall be by roll call vote.
h. Tie votes shall be lost motions.
i. Tie votes on the appeal of a Commission/Board/Committee or staff
decision sustain the action of the Commission/Board/Committee, or staff.
j. Every Council Member, unless disqualified by reason of a conflict of
interest or as otherwise provided by law, shall cast his/her vote upon any
matter put to vote by the legislative body.
k. Any Council Member who abstains from voting without a valid reason shall
be deemed to have voted with the majority on that particular issue.
_ _-
Policy / Procedure For Conducting City Council Business
Page 4
I. A Council Member who publicly announces that he/she is abstaining from
voting on a particular matter for specified reasons shall not subsequently
be allowed to withdraw that abstention.
m. In order to avoid any attack on the validity of Council hearings, Council
Members shall avoid forming final conclusions or making commitments
with proponents and opponents during any meetings, conferences, or
discussions regarding the merits of the matter or issue before the body,
including but not limited to, specific zoning and related land-use proposals,
comprehensive planning, and like matters.
n. A motion to reconsider a legislative or quasi-legislative action taken by the
Council may be made only at the same meeting at which the action was
taken. Quasi judicial actions shall not be subject to a motion to
reconsider.
5. COMMITTEES
a. The Council shall appoint committees as deemed necessary for the proper
conduct of City business.
b. No committee shall include in its membership more than two (2) Council
Members.
c. The City Manager, or his/her designee, shall be an ex-o�cio member of
all committees.
6. AGENDAS
a. Agendas for the Council will be prepared by the City Manager.
b. Agendas shall be posted on a bulletin board, publicly accessible, in City
Hall and/or the Council Chamber.
7. COUNCIL MEMBER REQUESTS
a. To request a formal agenda report be prepared and placed on a future
agenda, direct staff to prepare a study or analysis, or request feedback
from other Members of the City Council on a given subject, a Council
Member may place the request on the City Council A enda b notifying
the City Manager by : " prior
to the City Council meeting. The request will then be identified on the
Agenda along with the name of the Council Member making the request.
b. The City Council may conduct limited discussion regarding the request
and provide direction, but no formal action may be taken regarding the
topic of the request.
Policy / Procedure For Conducting City Council Business
Page 5
c. If a majority of the City Council concurs with the request, staff will respond
appropriately.
d. Any City Council Member may make an announcement that does not
involve discussion or direction to staff during the Council Communications
portion of the meeting.
8. MISCELLANEOUS
a. Items referred to departments for action by the City Council shall be
routed through the City Manager's Office.
b. The City Council shall occasionally review this Policy/Procedure.
c. Amendments to this Policy/Procedure shall be by majority vote of the
Council.
11.a.
TO: CITY COUNCIL
MEMORANDUM
1'll'
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY N�
ENGINEER P�
SUBJECT: CONSIDERATION OF ACQUISITION OF STATE WATER
DATE: FEBRUARY 11, 2003
RECOMMENDATION:
It is recommended the City Council review the following information and provide
direction to staff whether to further pursue the potential acquisition of an allocation
of State water.
FUNDING:
There is no fiscal impact at this time.
DISCUSSION:
At the January 28, 2003 City Council meeting, Council Member Runels requested,
and the City Council concurred, to place on the agenda for discussion potential
acquisition of surplus State water from the County. Last month, the Board of
Supervisors reviewed a report prepared by the County Public Works Department
regarding the State Water Project Evaluation Report. This report details the
background of the State water project costs, transfers and marketing strategies for
State water. A copy of the report is attached for Council review.
On February 26, 1963 the San Luis Obispo County Flood Control and Water
Conservation District entered into a water supply contract with the California
Department of Water Resources for an annual supply of 25,000 acre feet of State
Water. The State Water Project is a multiple use project monitored by the
Department of Water Resources that provides water and distributes it throughout
the State of California.
There are a number of issues relevant to a decision regarding participation in the
State Water Project. The first is cost of the water. The City will pay an estimated
$664.55 per acre-foot in FY 03-04 for water that comes from Lake Lopez. However,
this is projected to increase to approximately $1,075 by FY 06-07 due to costs for
upgrade of the water treatment plan. Other local agencies pay over $1,000 per
acre-foot for State water. The specific cost to the City would be dependent upon
the cost of improvements necessary to deliver the water.
CITY COUNCIL
CONSIDERATION OF ACQUISITION OF STATE WATER
FEBRUARY 11, 2003
PAGE 2
The second issue involves the capacity of the system, which would need to be
studied further if the City Council provides direction to pursue State water. The
County's allocation of State water significantly exceeds the capacity to deliver the
water. Improvements necessary to increase this capacity are costly. However, it is
unclear what amount of excess long-range capacity currently exists. As a new
participant, the City may also have a lower priority than existing users regarding
future capacity.
A third issue includes questions regarding the reliability of State water during
drought periods. It is projected that delivery will average 72% of estimated
entitlements Statewide at build-out. It would be less during drought years.
However, according to County staff, reliability is very good within San Luis Obispo
County because the entitlements exceed capacity by such a large amount.
Lastly, in 1990, Measure A was adopted by Arroyo Grande voters. This measure
requires an affirmative vote of the public before the City can participate in the
California State Water Project. Therefore, if a decision were made to acquire State
water, it would first need to be placed on the ballot for approval.
If the City Council would like to pursue State water, it is recommended staff first be
directed to work with County staff to investigate the necessary capacity and cost
issues.
ALTERNATIVES:
The following alternatives are provided for Council consideration:
- Provide direction to staff to work with County staff to investigate whether
available capacity of State water exists for participation by the City of
Arroyo Grande and cost estimates;
- Request additional information;
- Direct staff to take no further action regarding acquisition of State water;
- Provide staff direction.
Attachments:
1. County of San Luis Obispo County Flood Control & Water Conservation
District State Water Project Contract Valuation Report
A'ovember 200?
FINAL BR:�FT
COUNTY OF SAN LUIS OBISPO
SAN LUIS OBISPO COUNTY
FLOOD CONTROL & WATER CONSERVATION DISTRICT
STATE WATER PROJECT CONTRACT
VALUATION REPORT
Materials Prepared for Discussioa by:
OPTIMAL WATER, INC.
� U;? :_ WATEr?, ...,'.
TABLE OF CONTENTS
1. EXECUTIVE SUMMARl'......._...._...__..._.„.._._..__.
........__.__.._..__...._...._.
........._._.__......._ ............._....__....
2. COUNT]' OF SAN LUIS OBISPO .......__._...._._...__. _. �
.. .............._....._.__._..........•-•_.............»...._..._.
................. .
Cou:rrv oeracrn�.s.........._ ..........................._.............. _
. ..................................................................................................... .
W nTER SALES S'IR4TEGIES.....� ............................................................................................
................................................. 3
3. BACKGROUND._ ..............._._......_....._.__._._..._..__».....„...._._._.
...__.___._......_._.__ .............».......__._._.
....._...
THESlATE W ATER PROIECl' ..................................................... �.. .............................................................. 3
......................... ..
S WP CAASTAL BRANCH (PHASES I AND In ................................................................. ............4
..........................................
CENTRAL WATER AUTHORIN ................................................................................................................................5
HISTORY OF S WP USE IN SAN LCi1S OBISPO GbUNTY .......................................... ............................................. 5
. ...............
BARRIERS FOR FVLL Liflf.IZATION ........................................._.. ..............................6
. ..........................................................
Limited Capaciry ................................................................................................ .......................................6
....................
Capital Expense jor Espansion .................................................................................................................................. 6
Growth Inducement ...................................................................................................................................................... �
Timing ofA[ternaXves .........................................................................-------__ _... �
4. COSTBASISOFSTATEWATERPROJECTWATER ..„..,__.,_..„..,,,_
SWPFTXED&VARInaLECOSTS ................:......................................................_..... � .........................................7
..............._.
ALLOCATIONOF COSf ........................................................................... ............................................................. 8
...................
Toint LoNGTERM SWP CoNixnct Cosr ..........:......._.............................................. ........ ]0
..........................................
5. SWPTRANSFERS. _...._�...„_..._.___._._�....._........_... ___._._.�.�_ ._._._..._ll
SHOItTTERM TRANSFERS ..................................................................................... �.. ................ 12
.................... �....................
Twn-B¢ck PooL ..........................................................................................................................................................! 2
CALFEDEnvironmental R'aterAecount ...............................................................................................................13
WcterExchanges ........................................................................................................................................................13
PERMnNFNTSALES ..............:.........................................._._................................................_. ......................................14
..._.
DISRUC7'S W ATEIt TRANSFERS HiSTORY ............................................................ .. 14
.................. _.....................................
6. MARKETiNG STRATEGIES ._..�____..,Y„_„_.�...._____,_,___,,,,_„„______,____,,._....,_r,____14
OP7ION 1: PARTiCIPATION IN NRN-BACK POOL ...............................................................
.............................................. 15
Ducrip�iort ..................................................................................................................:. ..........1 S
....................................
Estimate ofReversue ...................................................................................................................................................15
OP170N 2: ANNUAL SALE TO FNVIRONMENTAL WpTER ACCOUNi
Estimate oj
OPTION 3: PERMANENT SALE OF FIJ7TILEMENT
vv�r��� v� YYIi VV�i
SWP Contract Valuation
15
IS
16
��
__-----_. _ .. _i
`Q :.:=";�;�i.! VJATER, :.:_
Descripsion..................................................................................................................................................................16
EslimareojRevenue ...................................................................................................................................................I7
OPTfON4: E�iI7T[.EMENT DCCHANGE ............................................................................................................................... 17
Description..................................................................................................................................................................17
Estimate ojRevenue ...................................................................................................................................................18
OPT10N 5: GROUNDWATER BANkA1G (OUTSIDE COUNT}� ........................................................................................... l8
Deserintion ..................................................................................................................................................................18
Es6mate oJRevenue ...............................:...................................................................................................................19
OrnoN 6: GRO[mmWarm BnxxuaG (]r� ..............._............................................_..._...................._............19
Description..................................................................................................................................................................19
Estimafe
OP770N 7: SPECffIC CAASfAi BRANCH OPTIONS ............................................_...................:........................_._............7A
Retail Water Services Contract ................................................................................................................................20
Out-righr Sale .............................................................................................................................................................20
7. COMPARISON OF OPTIONS �_ �._._........._ _ _._.11
8. CONCLUSION AND RECOMMENDATIONS.�....._. _.._._ —33
RESULTS OF
PREFERRED ALTERNATIVE(S� BY RANKING ...................................._.............................._........................._..._...............23
NEXT SCEP ............................................................................................................_..............._....._..._......................_..........2
APPENDICES
APPENDIx A:
.APPErroix Al
APPENDIX A2
APPENDIX B:
APPENDIX C :
APPENDLY D:
APPENDIa E:
APPENDL\ F:
APPENDIa G:
AFPENDVC H:
P.PPENDix I:
a,PrErmix J:
Estimated DWR Chazges, Financial5ummary
ContracYor's Estimated DWR Chazges, Financial Summary
DistricYs Estimated DWR Chazges, Financial Summary
State Water Project Overview Map
The Coastal Branch Map
TunrBack Pool Participation, Financial Summary
EVJA Sale, Financial Summary
Listin; of Permanent Entitlement Transfers — Kern County Water Agency
Permanent Entitlement Transfer, Financial Sununary
Entitlement Eachange, Financial Summary
Groundwater Banking (Outside County), Financial Summary
Groundwater Banking (I�County), Financial Summary
Counry of San Luis Obispo Confidrnaal Drafr
SNP Concact Valuation Report � P�� v
(['1, Ca-?i:�.-.�WATER, �h:��.
`�J
1. EXECUTIVE SUMMARY
On February 26, 1963, the San Luis Obispo County Flood Control and Water Conservation
District (`District") entered into a kater supply contract (the `SWP Conhaa" or "EntitlecnenP')
with the Califomia DeparGnent of V�'ater Resources ("DWR") for an annua( supply of 25,000
According to District staff, the San Luis Obispo County Boazd of Supervisors (the "County
Boazd") intends to proceed with either the permanent sa� of the DishicYs cuirently undelivcrable
SWP Entidement or a]ease thereof until such time as adequate capacity in the SWP system is
developed The County Boazd seeks altematives in generating Yevenue to pay for the stranded
costs associated with the undelivered SWP EntiUement In keeping wrth tlsss directive, the
County of San Luis Obispo ("San Luis Obispo" or the "County'� hired Ophmal Water Inc.
("Optimat Waur'� to provide a preliminary valuation of the DishicYs SWP Con�act It is
expected that this report will become an action dacument for futun decisions.
The first step of this study provides an evaluation of the SWP Cbn�aact and establishes the
DistricPs cost basis for SWP water. Over the next thirty-three years dnough 2035 (the estimated
teim of the SWP Conhact), the Distiict is expected to pay $156.0 million (Appendix-A2) in total
payments or $76.4 million (Appendix A2) in today's dollars for its SWP Contract. 'I`o cover the
minimum cost of the annual SWP Contract (fixed component of DWR chatges), the District must
generate an averaf;e of $153,OO,per acre-foot of entitlem,e,nt (Table 41) in water sales or from
pro e taxes for 25,000 acre-feet of SWP water. Based on its 2002 conhact water sales, the
DistncYs cost�the ntenaace of'�Ttie`excess 20,170 acre-fcet (25,000 - 4830 = 20,170) is
appror.imately $1.70 millioa
The second phase of the valuation study covers the development of options and strategies for the
full uulizalion of the DistricPs SWP Entitlement Optima( Water has identified the following
options available to San Luis Obispo:
�➢ Continued participation in the DWR huaback pool program ("TunrBack Pool")
D Execurion of an annual sale of surplus water supplies to the CALFED Environmental
Water Accotmt ("EWA")
➢ Petmanent entitlement hansfer
➢ Pazticipation in an entiflement exchange
> Particination in a groundwater banlang proeram located ouuide the Dishict service azea
D Development and participation in a groundwater banlang prograzn located u�[hin the
DisRict service area
A detai]ed description of each option, including the relative value per acre-foo� is provided in
Section 6 of dus report. As eapected, the value of the DistricYs SWP Enrittcment varied greatly
Counry of San Luis Obispo Confidential Drafr
SWP Contaet Vatuation Repon �� �
([�, ��-,f:�:;`-.� YdATER, i!!+�.
��J -
whm comparing short-term to ]ongterm opportunities (S3.1 millioa to 591.6 million). T'hese
values were generaud on a thirty-three yeaz basis and discounted to present value. Given the
financial value of the options, Optimal VVater then ana(yzed each option with regazd to the
DishicYs identified objective to obtain an immediate revenue stream to offset the cost while
maintaining the right to utilize its full SWP Contract in the futurc. The analysis is summariud in
Section 7 of this report
I'he opuons anafyud in this report are based on recent developments in SWP policy regazding
water transfers. The implementation of the EWA, a joint State/Federal effort to provide
mirigation water for the Sacramento-San Joaquin Delta, has made it poss�ble to look at
altematives other than the Tum-Back Pool. Over the last two years, SWP contractors have sold
local water supplies to the EWA and delivered the water through an wcchange of SWP
entidement In addition, the San Bemazdino Valley Municipal Water District and the
Metopolitan Water Dis�ict of Southem Califomia enured into an ageement for the transfer of
surplus SWP water. The contract between the parties was shvctured as a long-term ]ease for a
period of twenty years. In both cases, DWR has encoutaged the reallocation of suiplus SWP
entidement to the benefit of SWP conGactors.
Bassd on the analysis, Optimal Water believes that the District has multiple options to generate
revenue or reduce cosu associated with the SWP Conuact The options include a combination of
short and long-term opportuniies. The Dis�ict has the ability to remarket its sutpJus Entitlernant
as long as sufficient supplies are reserved for current and projected demand. °
The following sections of the report pmvide a list of the Coimty's obje ctives with respect to the
SWP Contxact, a review of the Dish SWP water supplies and infrashvcture, a valuauoa of
the DisCicYs SWP Entitlement and associated costs, and discussion of the options for full
utilization identified by Optimal Water.
2. COUNTY OF SAN LUIS OBISPO
COUNTY OBJECTNES
Given the County Board's directive, Optimal Watu has identified San Luis Obispo's general
objectives as (1) fu�l utilizarion of the DistricYs Entidement based on its SWP Contract, and (2)
maintaining the Dis7icYs�SWP water supplies for future use. Optimal Water believes that [he
County needs to approach the DishicYs SWP Contract as an asset that has long-term value rathtt
than view it from an annual cost perspective. From a water asset perspective, there are
opportunities for the District to leverage iu SWP Entitlement to provide short and/or longterm
revenue. In addition, the Dis�ict may bank its S WP water for future use. In this report, Optimal
VJater will provide the Dish with various options and tlse relauve value of the surplus SWP
Entitlement under each oprion.
In keeping with the County Board's directive, Optimal Water prepared the following scope of
work to meet San Luis Obispo's general objectives in this report:
SWP Contract Valuation
Page 2
`Q c-�-;�;�;�.� warER, <<,c.
✓ Evaluate the DistricPs SWP Contract
✓ Develop options for fiil] utilization of the SWP Conhact
✓ Retain thc fiil125,000 acre-foot Entitlement (or an equivalent water supply)
✓ Prepaze an analysis of identified options
✓ Provide recommendations for next steps
San Luis Obispo's specific objective is to reduce aid/or eliminate stranded SWP costs. The
District needs to obtain an immediate revenue stream to offset such costs whi]e maintaining the
right to utiliu the water in the future.
WATER SALES STRATEGIES
In meeangs with Optimal Water, Distict staff ha�e noted that the Dis�ict would like to poshue
itself in a manner to take advantage of the short-tenn, mid-term, and long-term water markets.
Thic diversified porifolio straugy will provide tLe Dishict with a means of capitalizing on
underuuti]ized water assets. At the same tune, t6e District will retain its $WP water supplies in the
event a significant increase in demand arises. -
Therefore, the prefeaed sh�ategy will be one that provides an immediate revenue steam to offset
the capital expense of the SWP Contract such that fimds from the DistricYs accouat can be freed
up and utiliud for the development of bng-term capital water projects. Such longterm water
projects may include, but are not lunited to, the development of an 'Sn-County" groundwater
banl.ing progrdm or the Nacimiento Water Project
3. BACKGROUND
Since February 26, 1963, when the initial agreement between the State of California and the
Distict was executed, the SWP Contact has been amrnded fifteen times. The most significant
amendment affecting the DistricYs ability to marimi�P util'vstion of its SWP EntiUement throug6
watec transactions is Amendment No. 14 (the "Monterey AmendmenY'). Executed by the Dish
and DWR on February I, 1996, the Monterey Amendment affects the Dish�ict in tLe following
ways: 1) allows the District to store SWP water outside of its service area for future use within
its service azea, 2) creazes the Tum-Back Pool for sale of surplus SWP water, and 3) elixninates
the water allocation preference for �sban contractors during dry years,
THE STATE WATER PROJECT
The State VVater Project is a mul�use project managed by DWR that govides the collection,
storage, and dishiburion of water throughout the State of Califomia The total allocation of SWP
entitlements equak approximately 4.2 million acre-feet However, the firm yield of the existing
SN�P faciliries is only about 2.4 miliion acre-fcet annually, with the average annual yield
approaching 3.0 million acre-feet. The SRTP provides water to 29 urban and a�
Counry of San Luis Obispo � Confidrnual Drafr
SKP Contrset Valuadon Repon �� 3
`Q � -- ,.•.. ._ w,arER, ��: �.
supplie:s in Northern Califomia, San Francisco Bay Area, the Saa Joaquin Valley, and Southem
Califomia.
DWR issued a report in Aueust 2002 enrided "The State Water Project Delivery Reliability
Report" that projected the reliability of the SR'P. According to t6e report, the SWP should
deliver an average of at least 72% of entidement annually over the next twenty years. Tlus means
that the Distict should expect an average annual supply of appror.imately I 8,000 acre-feet from
it� SVVP Entitlement This aznounu to over 300°�0 of the 4,830 annual entidement conaacted for
by agcncies in the Dish This equates to approximately ]00% reliability for the existing
District con�actors and excess entidement is sGll available for sala
SVVP COASTAL BRANCH (PHASES IAND In
S��P w�ater is delivered south of the San Francisco Bay-Delta through the SWP's Califomia
Aqueduct The Coastal Branch begins at Reach � of the California' P.queduct From there,
water is lifted via five (5) pumgsta6ons: Las Perillas, Badger Hill, Devils Den, Bluestone, and
Polonio Pass. Maps of the SWP system and the Coastal Branch are provided as Appendices B
and C, respecrively.
Phase I of the Coastal Branch, a 1 S-mile canal from the Califomia Aqueduct to Devils Den in
� northwestem Kem County, was completed in 1968. At the request of both the San Luis Obispo
and Santa Barbara County Flood Control and Water Conservation Dishicts, compleGon of the
� Coactal Branch and delivery of SWP water was delayed several tines. In 1986, the two dishicts
asl;ed DWR to begin planning for Phase II construction. DWR finally commenced constuction
! in December 1993, and Phase II of the Coastal Branch pmject was completed and dedicated on
' July 18, 1997.
According to DWR, the Coastal Branch was designed to deliver 4,830 acre-feet per year of SWP
w•aur to San Luis Obispo County and 42,486 acre-feet per year to Santa Barbara County. Tha
Coastal Branch, Phase II, includes a 102-mile pipeline that starts at Devils Den, ttaverses San
Luis Obispo County, extends 14 miles into Santa Bazbara Coimty, and terminaus at Vandenberg
Air Foice Base. Ttuee pumpiag planu lift the water approximately 1,500 feet to Polonio Pass,
w•here the w�ater is treated at a regional treahnent plant, constructed and opented by the Central
Coast R'ater Authoriry ("CCWA").
The facilities located upstreazn of the Polonio Pass Water Treatrnent Plant from the Devils Den
pump starion wero intentionally upsized to provide adequate capacity for off-peak pumping.
Therefo:e, each of the three pump stations (Devils Den, Bluestone, and Polonio Pass) and
associated faciliues were sized to provide a design flow of ]00 cfs (72,400 acre-feet per year
maximum capacity). The Polonio Pass Water Treahnent Plaat was then desi�ed to treat 43
million eallons per day which is approrunately 48,200 acr:-feet per yeaz.
A fourth pumping plant neaz Casmalia in Santa Bazbaza County lifrs the water appro�:imately 400
feet over the Cazmalia Hills to Tank 5, the tecminus of Phase II. From there, CCWA's local
facilities con��ey the water 42 miles to Lake Cachuma, which serves the south coastal area of
Santa Bazbaza Counry. A locauon has also been identified for a future power recovery plant east
of the ciry of San Luis Obispo and south of the Cuesta Grada
S\1P Conaact Vatuaiion Revorz � 4
v C�-�'f:9a.L WATER, IP:�C. .
'I'he Coastal Branch aqueduct is unique in that it is the only facility witliln the SWP system that is
not operated by the State. The Coasta] Branch aqueduct and facilities are operated by the CCWA.
CENTRAL COAST WATER AUTfiORITY
In September �91, the Santa Bazbaza County voters authorized issuance of revenue bonds to
finance design and conshvction of Phase II of the Coastal Branch, and creation of the CCWA.
The CCWA was initially tasked with ffie const�uction, managemen; and operation of Sama
Bazbaza County's local facilities for the distribution and treahnent of SWP water. The "Transfer
of Financial Responsibility Agreement," executed on November 12, 1991, formally assigned
Santa Bazbaza County's SWP conh�act to the CCWA wzth al! financialresponsibility related
thereto, including debt service on the newly-issued bonds.
At thaz time, the CCWA also executed water service agreements (WSA's) with each of Santa
Barbaza Counry's SWP con�actors. Although the Dishict is not a member of the CCWA, 8
negotiated a contract with CCWA to participate in the CCWA nvenue bond issuance for tLe
desigi and conshvction of Phase II of the Coastal Branch.
IiISTORY OF SWP USEIN SAN LUIS OBISPO COUNTY
The Dis�icYs hisrorical usage of SWP water has been limited due to its capacity,within the
Coastal Branch from ttie Po]onio Pass Water Tream�ent Plant W the Lopez Turnout The District
has 4,830 acre-feet of total conveyance capaciry withia Phase II of the Coastal Branch project as
completed by the CCWA. Based on tlus total available capacity, the Dishict's SV✓P Entidement
is allocated among its water purveyors ("Contractors") as noted in Table 31 below.
Table 3-1
DisTxic'rSWP Cox'rRnCroRS
� County of San Luis Obispo C.S.A. No. 16, I.D. #1
County of San Luis Obispo (Op. Ctr. & Reg. Pazk)
Ciry of Pismo Beach r
City of Morro Bay
Avila Beach Community Services Dis�ict
Oceano Community Services District
Califomia Men's Colony (State)
San Luis Obispo Counp� Community College Dist.
(Cuesta College;
Avila Valley Mutual Water Company, Inc.
San Miguelito Mutual Water Company
San Luis Coastal Unified School Dishict
100
425
1,240
1,313
100
750
400
200
20
275
Counry of San Luis Obispo Confidentlat Ihaft
SNT Coatract Valua[ion Report P8 � 5
v ����if`:;=._ 1tJATER, :'.� �.
The Dis�ict's historical deliveries of SWP water are provided in Table 3-2 below.
Table 3-2
SArr Lms Osisro Covn^r� FC&VC'CD
HISTORICAL STATE WATER PROJECT DELIVERIES (IN AF�
Year
2002 ��
2001
2000
1999
1998
1997
1996
Delivered
4,830
4,283
3,985
3,743
3,592
1,199
100
EntiUement'
25,000
25,000
25,000
25,000
6,215
6,215
25,000
Avsilabte
17,500
9,750
9,761
21,674
3,863
2,693
14,679
Unused
Totals
12,670
5,467
5,776
17,931
271
1,494
14,579
1) Actual 2002 deliveries wen not available at this time; therefore, it will be assumed Nat the Dishict will
maximize dcliveries as limited by its contmetual capacity within the Coastal Branch.
2) Amendment No. 15 to the Wata Supply Contact between the Stau.of Califomia Depamnrnt of Waur
Resources and San Luis Obispo Counry Ftood Control and Water Conservarion District, Augusc 4,
]997.
$ARRIERS FOR FULL UTILIZATION
With any water mazketing approach, it is critica] to identify the potenual bamers to a successfiil
tansfer. Ia the DistricYs case, numerous obstacles exist with respect to the consuuction of
facilities that would allow the Dishict to disuibute its surplus supply to its service area Some of
these bazriers to fiill utilization aze discussed below:
Limited Capacity. Based on the 1992 dccision of many local agencies and voters to not
participate in the SWP, the Dis7ict limited its participation in Phase II of the Coastal Bcanch to
4,830 acre-fcet per yeaz. As a result, the Distict does not have capacity to take delivery of the
rema;n;,,g 20,170 acre-feet per year of its contractual SWP Enutlement due to physical
limitarions from the Polonio Pus Vyater Tieatment FaciliTy to the Lopez Tumout. However,
facilities upstream of the Polonio Pass VVazer Treatment Facility were sized to provide for off-
peak pumping capabiliries. The District's 4,830 acre-feet of annual SWP Entidement is
dis7ibuted aznong 11 Contractors, as delineaud in Table 3-1 above.
Capita! Expense for Ezpansion. There aze significant capital costs associated with upgrading
existing facilities to provide enough capaciry to deliver the DistricYs full SWP Enudement to
purveyors ��thin the its service azea. This is primazily due to the fact that a paza]lel pipeline
would have to be constructed from Polonio Pass Water Treatrnent Plant to the Lopez Turnout.
SWP Contraet \'aluation
Page 6
� C?�if�t;.-.� WATER, �l ! �.
Capacity of the Polonio Pass Water Trea�entPlant and pump station would have to he increased
to pennit the dish�bution of the additional Distict SWP water. The design and constuction of
these facilities would be very capital-intensive and would also require a significant amount of
tune and resowces to address enduonmeatal issues. Although this option is techaically feasible,
the Dis�ict is not financially capablc of solely implementing a project of this magniNde and
would need to partner with local agencies and water purveyors who have a customer base willing
to pay for the costs.
Growth Jnducement. The infusion of new water supply is typically associated with gowth.
Therefore, the growth inducement aspect of water projects must be addressed in accordance with
the Califomia Environmental Quality Act, and it is highly unlikely that a project of this nature
will move forward until such time as a definitive need is identified.
Tunueg ofAlternarives. To date, no environmental work orpreliminary/conceptual design exists
with respect to a project to deliver the DishicYs remaining SWP Entidement to iu service area
The District has been moving forwazd with the completion of the Nacitniento Project as its
primary source for future supplemental water supply.
4. COST BASIS OF STATE WATER PROJECT WATER
To determine the mazketability of the Distict's sucplus SWP water, it is first necessary to
deteimine the cost basis for the SWP Contract The current cost cf the SWP Coahact sets the
benchmazk for alternative uses. Tlus includes the projected cost over the remaining term of the
SWP Contract (estimated at thirty-three years). The following secbon analyzes the DisticYs
SWP costs on both an annual and long-term basis.
SWP FI3�D & VARIABLE COSTS
DWR's annual chazges for SWP operations aze broken down into two buic categories: fixed and
variable. The fixed component includes the costs of facilities for the conservarion and
development of the water supply and the conveyance of such supply to the SWP contractors'
respective service azeas. These fixed costs are calculaud based on each con�actor's
proportionate allocation of the system and supply, and must be paid every year whether or not a
contractor takes delivery of any portion of its SWP endtlement. The variable component consisu
of the variable operaLions, maintenance, power, and repa'u costs. The vaziable charges are based
on a contractor's actuai deliveries in a given year.
For the SWP fixed costs, the Dishict is required to pay a fixed component based on the total
contract enriUement. In 2002, the payment for the fixed cost component prior to allocation was
53,609,374 (52,474,023 +�1,135,351, from Table 41 as provided by District staf�. For the
Dish SV��P Con�act thi; equates to approxunately S 144 per acre-foot of Enutlement (25,000
acre-feet) or �747 per acre-foot delivered (4,830 acre-feet). This payment is made every year by
the District (W1th slight annual adjushnents made for operations and maintenance of SWP
facilities).
For the SWP variable costs, the Dishict pays for water delivered. Power costs represent the
majority of variable costs (conveyance of water frnm ttie SacramentaSan Joaquia Delta to San
Counry of San Luis Obispo Confidrndal Ihsfr
SWP Contran Valuation Report p� �
v CW � iF•�',.�.L WATER, !:-l��.
Luis Obispo). In 2002, the Dish-ict paid 51,178,972 (5615,300 + 563,672, from Table 41 az
provided by District staf� for variable costs. This amounts to approximately S47 per acre-foot
based upon the 25,000 acre-feet of SWP Entidement (or 5244 per acro-foot for 4,830 acre-feet
delivered,).
Total fixed and variable costs were $4,788,346.05 or approximately $]92 per acre-foot of SWP
Entitlement (or $991 per acre-foot for 4,830 delivered).
Ar.r.00ATION OF COST
T'he District allocates the cost of the SWP Contract to two separate categories. First, the District
chazges its Contactors for the delivery of SWP water pursuant to established contracts. Based on
the SWP cost allocation stucture established by the District, approximately 65-75% of the total
annual cost associated with the SWP Conhact is ]evied against the Contractors taldng delivery of
the 4,830 acre-feet
Sxond, the District assianes payment of costs associated with the remaining 20,170 AF of
En6tlement Of the chazges paid by the District, 40% to 60% is fimded through the m�position of
! a speciai SWP tax incorporated into the County's property tax systeca To date, the Dishict has
utiliud cash reserves and other funding mechanisms to m+n+�+++�� the burden on the Cotmty
� taxpayers not taldng deGvery of SWP watet The balance is then paid via the following Distict
I revenue streams:
1. Interest on reserves
2. Homeowners' property relief
3. Water Contact roimbiusement (revbnue from sale of drought buffer to
Dishict Con�actors (a3 $30 to $50/acre-foot)
4. Other sources
Table 41 on the following page summarizes.the allocarion of costs among the Contractors and
the District This is the cost allocation for the DistricPs annual EntiUement of 25,000 acre-feet
County of San Luis Obispo Confidentlal Drafr
SR? Convact Valuation Report p 8
�Q ����r•.5�:� w,arFR, �!a�.
Table 41
S.e,rt Luts OBisro CouN�►y FC&WCD
DWR COST ALLACATtON
Year
2001
2000 _
1999
1996
1997
AF1' Fized Unit
vered (S/AF)
4,830 $ 512.22
4,263 502.90
3,985 571.66
3,743 535.78
3,592 526.50
1,199 S1215
]00 38931
32.00 S 789.13
Fixed Total
$ 2,474,023
2,429,016
2,761,122
2,567,811
2,542.983
2,474,l45
ient ° 4,If3U)
Variable Unit
(S/AF)
S I27.39
38.91
109.15
69.22
109.84
255.50
riable Total
S 615,300
166,672
434,980
259,107
394,530
306,349
' Coutraeror
Cost�
S 3,089,323
2,595,688
3,196,102
2,846,918
2,937,513
2,780,494
FC&WCD: ntltlement-20170
_ Total
. - AFY FSzed Unit � ; � � - � Variable Unit . � Variable � . � District
Year Detivered (S/AFj Flzed,Total : _(S/AF� Su6sid Cost<�
2002 0 S 56.29 $ 1,135,351 S-- S 563,672 S 1,699,023
2001 0 54.43 1,097,872 - 612,467 1,710,359
2000 - 0 43.61 883,575 - - 883,575
1999 0 36.90 744,296 - - 74q,Zgg
1998 0 29.28 590,505 - - 590,505
199� 0 41.92 845,527 - 99,226 944,753
1996 0 44.61 699,858 899 858
Totai 0 S 43.89 S 6,196,986 S- S 1,275,385 S 7,472,371
Tots] (EntiHemeut-25,000) . . .
Fized Unit R� Vsriabie Unit �� Totsl Unit l�
Yesr Fixed Total (S/A Variable Total (S/ Tota1 Cost S/
2002 S 3,609,374 S 14437 5 1,178,972 S 244.09 S 4,788,346 S 991.38
2001 3,526,888 141.08 779,159 181.92 4,306,047 1,00538
2000 3,644,697 145.79 ' 434,980 ]09.15 4,079,677 1,023.76
1999 3,332,109 133.28 259,10'! 69.22 3,591,216 959.45
1998 3,133,4B8 125.34 394,530 ]09.84 3,528,018 962.19
1997 3,319,672 132.79 405,575 ;;6.26 3,725,247 3,106.96
1996 2,780,213 111?1 - - 2,780,213 27,602.13
� 'fotal Papmentr to DR'R � S 26,798,764
Average Per AF Deiivered (Fixed and Variable) = S 1,?33.15
.4verage Per AF Endtlement (Fixed and VarIable) � S 153.14
2002 Per AF Entitlement (Fixed and Variable) = 5191.53
Nohr.
(1) Pro4ided by District ataff
(2) Fixed Unit eost is based upon allocation of Fndtlemeot and not deGvered w�ater
(3) Variable Udt cost is based upon quanHn� of water deliver�d
(4) Tohl Uait per AF is determined by Total Cost divided bp Total Delivered
Counry of San Luis Obispo Confidenrial Unft
SWP Contract Valuation Report p� y
(['� ,-, �- ; n,.'..-: L WA TER, <<,: C.
�'J
A breakdown of the allocation of budgeted funds as noted in the Dish intemal budget for the
payment of DWR chazges is provided in Table 42 below:
Table 4-2
S,w Lu�s Ostsro CouNrY FC&WCD
FTSCAL YEARBUDGETING FOR PAYMENTOF DWR CHARGES
Fund Balance Availabte
Cancelled Reserves
Revrnue
Property 7ax Allocation
Iaterest on Reserves
� tIomeowners Property Relief
Waur Contract Reimbursement
Operating Transfer In
Total Revenoe
1999/DO
S 315,530
703,609 514,360
157,247 176,767
11,230 7,803
1,009 —
S 873,095 S 698,930
Fiscsl Yesr .
2000lO1 2001/02 20D2/03
S I69,511 S(313,467) S 589,479
20,489 825,367 —
525,000
]25,000
S 650,000
550,000
100,000
7,800
112,600
S 770,400
Fund Batance Availa6le
Canceled Reserves
Property Tu Alloca6oa .
Inte¢st
Homeownen Property Relief
Water Contract Reimbursoment
Operating Transfer Tn
Total Revenue
26.6°h
0.0%
592°/a
13.2°h
0.9%
0.1%
0:0%
100.0%
19.1 %
2.3%
57.8°h
19.9°k
0.9%
0.0%
0.0%
100.0Yo
-27.0%
71.0%
45.2%
30.8°�
0.0°/.
0.0°h
0.0°/a
100.00°/.
43.4%
0.0%
40.4%
73%
0.6%
8.3%
0.0%
TOTAL LONG-TERM SWP CONTRACT COST
«-
To provide a bazis for comparison, the total estimated cost for the continued tnaintenance of the
Dis�ict's 25,000 acre-feet per yeaz of annual Entidement and the delivery of 4,830 acre-feet of
water to the DistricYs Contractors for the remaining 33 yeazs of t�e SWP Contract was
detennined to be approximately S 156 million. For purposes of this analysis, the total esrimated
cost for tbe remaining contract term was then discounted at the DistricYs estimated cost of capital
(5 to eenerate a net present value asset calculation such that the value of the Dis�icYs SVdP
Contract could be presented ia today's dollazs.
Given a 5 cost of capital and annua] deliveries of 4,830 acre-feet from the 25,000 acre-feet
annual Entidement, the net present value of the DistricPs remaining SR�P Contract is
approximately 576.4 million. This is the value of the DistricPs total DWR paymenu in today's
dollazs for the remainder of the SWP Con�act given the present operaring wndirions. The
Counry of San Luis Obispo Confidrnria] Draft
SWP Contract Valuation Report Pagc ]0
� ��''slEr'r.L WATEFt, It:C.
financial summary for the calculation of the estimated total SWP Con�act value is presented in
Appendix A.
Table 4-3
With the net present value of the remaining SWP Contract, the District is in the position to
compare the relative value of the options to be presented in the following sections of flris report.
Each option identified by Optimal Water (bng or short-term) will be struchsed for a 33 year
period with the net present value of the total revenue from the hansaction discounted at 5% to
provide a basis for comparison to the present value of the cucrent S WP Contract
5. SWP TRANSFERS
Water hansfers have dong been recognized by DWR and the State Water Resources Control
Board (the "State Boazd") as a necessary and permanent part of the California waur indushy.
Over the years, the Califomia legislature has adopted seve:al laws that support voluntary tansfers
and direct Stau agencies to encourage and facilitate such uansfen within existing guidelines.
In conjunction wit}i the CALFED Record of Decision, DWR, the State Board and the U.S.
Bureau of Reclamauon executed a Memorandum of Understanding in August 2000 that
established objectives for implementing a Water Transfen Program. Those stated objectives,
which the DWR R'ater Transfers Office has incorporated into its mission statement, aze as
follows:
1. Facilitate water tansfe� in a manner consistent with er.isting lau�.
2. Address the institutional, regulatory, and assurance issues that need to be resolved to
provide for a more effective water transfer system.
Count7 of San Lvis Obispo Coafidrnuel Thaft
S�VP Conuaet Vatvation Report � Page 11
Sa�v Lu[s Osispo Coun^ty FC&WCD
ALLOCATION OF FUTURE PAYMENTS
V ^J_�r,! ;r ��..I�
�. � �L�-.� WATER,
3. Address the physical constraints that need to be resolved to provide for a more
effective water uansfer system, particularly cross-Delta transfers.
4. Encourage cansfers that result in overall improvements in CALFED objectives for
water supply reliabitity, ecosystem health, and water quality, and that have no
si�ificant re-directed impacts.
5. Develop a water hansfer fraznework that seeks to avoid injury to other legal users of
water, avoids or adequately mifigates adverse impacts that may occur, and publicly
disseminates information on general tcansfer niles as well as specific water transfer
proposals.
6. Promote and encourage uniform rules for transfers using State and federal project
facilities and cross-Delta conveyance capacity.
7. Promou and encoucage the development of standazdized niles for hansfers based on
replacement with groundwater and other conjunctive use-type transfers, so that water
transfers do not cause degradation of groundwater basins or impair the correlative
rigl�ts of overlying users and historical groundwater levels are sustained or improved.
Under the present terms of its Jong-urm water supply contracu with the SWP contractors, DWR
will approve only two types of water ttansfers: 1) short-temi ttansfers, and 2) permanent sales.
SHORT-TERM TTtANSFERS
Short-term transfers can be grouped into three general categories: I) DWR's Tur�Back Pool, 2)
the CALFED EWA, and 3) water exchanges. These three categories are described in more detail
below.
Turn-Back Pool. The TmaBack Pool was established by DWR for SWP contractors who do not
use or need their full annual enutlement DWR designed the program as a mechanism by which
selling conhactors could recover a portion of their Sxed costs while proatoting the more efficient
utilization of water within the SWP system. T'he Tum-Back Pool was fixst ouflined by DWR in
the December 1, 1994 Monterey Agreement — Staument of Principles, and was incorpoiaud by
amendment as Article 56 of the SWP conlxactors' respec6ve long-term water supply contracts
with DWR. The program �is only available to conhactors that have signed the Monterey
Amendment
Per Article 56 of the DistricYs Monterey Amendment, the Tum-Back Pool "shall constitute the
exclusive means of sclling portions of annual entitlemontc not desired by the contractor."
Furthennore, Axticle 56 states that "the price per acre-foot to be paid by the state to the
conhactors selling ��ater in the pool ... shall be equal to fifty percent (50%) of the Delta water
rate as of tnat date." This cost per acre-foot also holds true for those conhactors who request to
purchase water from the Ta'crBack Poo1
DWR established two pools within the Turn-Back Pool program, idenUfied as Pool "A" and Pool
`B." The two pools allow the contactors to offer to buy and/or sell water during two separate
periods. Pool "A" requires sellers to offer surplus SWP waur for sale by February ]Sth and
buyers must put in their requests for allocation of sucplus SWP supplies from Pool "A" by
Mazch lst. Sellers may not withdraa� from the proeram after February 15th. Pool "B" requires
Counry of San Luis Obispo Confidrncial Draft
SRP Convaet Valuation Report Pe �-'
_ _
� G'•�;iE��.�L WATER, r�
sellers to offer siuplus water for sale by March ]Sth and requires buyers to place requests for
allocation from Pool "B" by April 1". Selleis may not withdesw from participation in Pool `B"
after March I S
The Disvict has participated in the Tum-Back Pool since its incep6on in 1996. To dau, the
District has con�ibuted 20,041 acre-feetto Pool "A" and 25,136 acre-feetto Pool`B," resulting
in a rotal of $385,757 in surplus watcr sales since 1996.
CALFED Enviroamental A'aterAccount. The EWA is an active govemment water acquisirion
program whose focus is to purchase waur from willing sellers in order to manage the acquired
water asset "in a way that benefits fish, wildlife, and other ecological resources" (Source:
CALFED Environmental Ti�ater Program web site). Environmental water may bc applied eitha
u�-su�eam, which could brnefit those organisms and fuactions associated with rivers and streams
(such as anadromous fish), or off-streaxn, which could benefit organi�s and fuactions associated
with wetlands (such as migratory waurfowl).
Wbile the EWA focuses on enhancing in-streazn conditions, progracn manage[s also consider the
potential for EWA water to benefit off-stream resources. At this time, CAI.FED is embazkiag on
a two year pilot progam iniriated in 2001 to assess the efficacy of such a purchasing progam,
However, ttris prcgam is solely reliant upon funding from the joint State/Federal effort, which
may vary from year w year. -
Water Fxchanges. Water exchanges can take many forms. An enGty often will utiliu a water
exchange progam to insulate itself from hydrological fluctuations common with re�onal water
supplies. To effectuate an exchange of tlris nature, a SWP contractor caa wcchange all or a
porbon of its annual entidemrnt for a more reliable altemate water supply that is re-ngulated
through a third party. This is commonly done m coordination with a groundwater laa(dng
progam or sunilaz storage facility (�.g., the Semitropic Water SWTage Distict on behalf of
various SWP contractois). Typically, the third party has a firm annual water supply that is
smp]us to its existing needs or has adequate banked reserves to allow for re-regtilaGOn.
Participation in a stomge progtam gives the re-regulating third party the ability to take advantage
of short-term interruptible supplies that can be acquired for a fractioa of the cost associated with
the SWP contract supply deliveries. Such interruptible short-term progruns include the Tum-
Back Poo] and Article 21 water (surplus SWP water}
.•, •
Another water exchange progazn is the utilization of a]ocal water source (surface or
groundwater) in lieu of deliveries from a reginnal waur program. Such an oxchange allows a
contractor the ability to transfer siuplus local water supplies to another agency while utilizing the
SWP entidement az the vehicle for the uansfer.
In implemenring a wate: exchange pr �oram, the District would trade iu unused SWP Entidement
to a third party for a specified quanaty of fum k�ater deliveries. For e�:ample, based on DWR's
long-term SWP reliability factor of 72%, the Distric[ would exchange 20,170 acre-feet of SWP
Entitlement for 14,522 acre-feet of ficxn water deliveries. Under this scenario, the District will
haw effectively eliminated its exposure to years when SWP deliveries aze ]ess than 72%.
County of San Luis Obispo � Confidenual Dnfr
SWP Contract Valuation Rcport _ p �g
{�� "...�I�t'+'' �V�IT�f� j':�
�':' ! t :r L i
�
PExM�wEN'r Snr.Es
In accordance with the Monterey Agreement, t3rticle 53 was added to the SWP conhactors'
respective ]ong-urm water supply conhacts w�th DWR to allow the peananent transfa of
entidement aznong individual contractors. Article 53(h) of the DistriCYs amended SWP Conffact
specifically states:
"Individual contractors may transfer entitlements aznong themselves in amoimts
in addition to those otherwise provided in this article. The Smte shall
expeditiously execute any necessary documents and approve all conhacts
involving permanent sales of enUUanents among con�actors, including
permanent sales among urban contactors."
q permanent transfer is a permanent sale of a water right and/or asset A permanent SWP
transfer would involve the ou�ight sale of all or a portion of the contractor's annual conuact
enddement for the remainder of the contract period (which expires in 2035). With the sale of the
enddement contract, the setling SWP coniracWr elixainates the stranded cost (fixed cost
component) associated with the SWP con�ad, but aLso loses the ability to ranew the SWP
contract at termination in 2035. Tlvs is typically only an option for those agencies who do not
foresee a possbility for the future utilization of their sucplus Enritlement
DISTRIC'I WATER TRANSFERS HISTORY
As noted in the previous section, the Dish has participated in water tansfers in the past This
participation in water �ansfers has hisWrically been limited to tho Tu�Back Pool. The
exception to the Tux�Back Pool occurred when the District transfercr.d 100 acrafeet of SWP
� water to the Tulare Lake Basin Water Storage Distric; a SWP contractor in Kings County. This
transfer was conducted on behalf of the Avila Beach Community Services Distict ("Avila'�. The
]etter of agreement detailing fl�e transfer is dated March 19, 1997. (This transfer is unrelated to
the 2002 Turn-Back Pool sale on behalf of Avila.)
In pzoviding Optimal Water with an explanation for the Avila transfer, District staff explained
that oil contamaiarion 6ad been discovered at Avila Beach. All access to the beach facilities wu
resaicted during Unocal's subsequent clean-up opention, and Unocal assumed respoasibility for
Avila's SWP water for a 5 yeaz period. Unocal lransfeaed the l00 acre-feet of SWP water to one
of its facilities in Kings County. District staff fiuther noud that the Unocal Vansfer only took
place on a short-term basis.
6. A'IARKETING STRATEGIES
The primary objective of this section of the report is to provide the District K�th altemative
marketing strategies foz the full uulization of iu SWP Contract. Based on the findings discussed
in Section 4, the District can benefit both its Contractors and the District by mazkerin� surplus
SWP Entidement. Each of the options reviewed in this section provides a means for the District
to reduce tbe future cost basis on its SV�TP Contact.
SR'P Contrac! Valuation Rep<
Page 14
v �?T1F.��.L WATER, i!
Each option — whether ]ong or short term — was analyzed on a"]ong-tam" basis such that t6e
"long-term" value could then be calculated and utiliud as the basis for comparison. T6e net
pment value for each option was then computed to allow the District to compare options without
adjusting for time and the future value of money. The following financial assumptions were
nsed 1) a tirirry-three yeaz term (SWP Conuact term through 2035), 2) District cost of capital at
5.0%, and 3) inflationary cost increases at 3.0%. At the end of each opton, a net preseat value
calcularion is provided
OPTION 1: PARTICIPATION IN TURI�BACK POOL
Description. T'he first option for the Dishict is to continue its par6cipation in the Turn-Back
PooL Pazticipation in the Turn-Back Pool will provide a guaranteed rotum to offset a portion of
the significant capital expenditure associated with the Dis�icYs anaual SWP fixed wsts. This
fixed component of the DistricYs DWR charges raaged &om $2.8 million in 1996 w$3.6 million
m 2002. The District is required to budget for and pay this obligation evwy year regardless of
whether or not it receives delivery of S WP water.
Optimal Water utilized the following assumptions in perFoiming a valuation analysis for this
option_
1. The average of future SWP deliveries will be 72% annua(ly, as stated in the State Water
Project Delivery Reliability Report released by DWR in August 2002,
2. 100% of the DistricYs available surplus SWP Entiflement will be con�ibuted to Tur¢
Back Pool "A." There are no sales to Pool `B." The price paid by DWR is based on the
2002 salos with an annual escalator for the remainder of the S WP Conttact period, wLich
terminates in 2035.
3. The Delta rate will escalate at approximately 1.5% annually through 2035.
Estimate ofRevenue. Given these assump6ons, the Dis�ict could realize a first-year revenue of
approximately 5154,000, with total revenues of over $7 million if' it *!s`r+mi�rs psrticipation in
the Tux�Back Pool for the �mainder of iu SWP Conhact teml A financial summary for
Option 1 is attached as App�dix D. -
Option 1 net present value is esiimated at $3.1 million
OPTION 2: .AI�TNUAL SALE TO ENVIROATMENTAL WATER ACCOUIVT
Descriprion. In order to participate in an annuat sale to the ER'A, the Dish�ict must first identify a
uansferdble localwater supply. The District must request iu full SR'P Entidement by October I"
of the year preceding the ffansfer to ensure that the exchange can occur. On average, the amount
of surplus SWP Enrit]ement will be 13,170 acre-feet The calculation is as follows:
Step 1: 25.000 AF Si�'P Contract multiplied by 71 % reliabilit�� equals 18, 000 AF
Step 2: l8, D00 AF minus 4,530 to District Contractors equals 13,170 rLF
Counry of San Luis Obispo Confidenaal Drafr
SNP Contract Valuation Report . .� Page IS
{� �--:;,':;`.! WATER, It�,C.
��
Therefore, the exchange is lunited to the 13,170 AF in allocation available from DWR. For the
analysis, it is assumed that the Disaict will providc its swplus stored surface water from the
Nacimieato Reservoir to the EWA as the local water for exchange.
This sale is subject to DWR approval of Nacimiento Reservoir water as a local water supply
This concept has been submitted to EWA for comment In addition, the sale would be subjxt to
t6e exisunce of the EWA program from yeaz to year and the negotiated temis of the transaction.
However, given current political views and public sentiment towazd environmental progams, it is
highly probable that the EWA progam will be in existence in some form for the remainder of the
DistricPs SWP Con�act term
For the EWA, water that can be regulated south of the Sacramento-San Joaquin Delta is wortL a
premium (as compazed to Sacramento Valley water transfers). As a SWP coatactor, the Dis�ict
meets these requirements. Tberefore, Optimal Water estimates that the EWA will pay at least
$125.00 per acre-foot for transferable water (based on estimated 2003 prices).
Estimate of Revenue. Given these assumptions, the Disirict could expect revenue of SI,646,250
in the first year (based on $125.00 per acre-foot) with total revenue through 2035 of
approximately $90,672,000. A financial summazy for Option 2 is attached as Appendix E.
Option 2 net present value is estimated at 538.7 million
OYTION 3: PERMANENT SALE OF ENTITLEMENT
Description. Opportunities exist for the DisGict to sell all or a portion of its sucplus SWP
Entidement Permanent transfers of SWP Entitlement have been successfully completed in the
past, and Optimal Water has had direct experirnce in structucing and aegotiating this type of
transfer. A permanent tiansfer can offer the District direct relief in pay[nent of iu SWP Contact
obligations.
This is a viable option if the Dis�ict reinvests the sale proceeds inw other water projxts that
reduce the need to develop additional waur supplies in the future. The proceeds of a permanent
sale could be applied "to other projects under the discretion of the Distric; such as water
conservation and management plans, the developmeqi of a local groundwater bank, or the
Nacuniento Project. In this way, the District effective7y leverages its SWP Conhact (with surplus
water) for the develqpment of local water progcams.
Based on iu Contractors' identified long-term need of 4,830 acre-feet annually, the District could
mazket up to 15,292 acre-feet of its SWP Contract (It taY.es 6,708 AF of Entitlemmt at 72%
reliability to maintain annual deliveries of 4,830 AF.) Tbis assumes that there aze other dry year
oprions. Currendy, the District can experience an allocabon as low as 19.32% from DWR before
reducing deliveries to iu Contractors. However, the annual payments associated w�th
maintaming such covemge place a significant financial burden on the Dish
Historical precedenu exist for the permanent tansfer of surplus SWP entitlement. The Monterey
Agreement authorizbd the sale of up to 130,000 acre-feet of swplus S��P entitlemrnt by tbe Kem
Counry of San Luis Obis
SWP Contea Valuation
Page 16
�Q 4; :?�'=.hr;! WATER, �i•!C.
County Water Agency ("KCWA"). To date, KCWA has sold neazly 112,000 acre-feet to other
SWP contractois. The prices ranged from $1,000 to 51,150 per acre foot as a transfer fee. Tn
addition, the buyeis assumed all future fixed and variable costs for the transferred entiUement
(fixed based on KCWA costs and vaziable based on accuat delivery w buyer). Cu:rently, there are
two pending sales wtaling approximately 18,000 acre-fee; at $1,500 and $1,60U per acre-foot,
nspectively, for the. hansfer fee with the assumprion of all future costs. A list of the KCWA
transactions is attached as Appendix F.
Estimate ojRevenue. Based on the KCWA pertnanent SWP mtitlement sales, the District can
expect a tiansfer price of up to $1,600 per acre-foot in today's muket ('This assumes that the
District would consider a permanent �ansfer). In addition, the transfer would include the
assiunption of an estimated $145.00 per acre-foot in annual fuced costs associated with the gWp
Contract This represenu the uppa price ]imit of value in �ansaction options available to the
Distict A financial analysis of this option is attached as Appendix G.
Option 3 ret present vatue is estimated at 591.6 millioa This includes $29.3 million in aa u�
front transfer payment and $623 million in avoided fixed cost payments (net present value).
OPTION 4: ENTITLEMENT EXCIiANGE
Description. Another option available to the District is to participate in an entiflement excLange.
As previously noted, mridement exchanges typically involve the combinarion of water supplies
from two agencies to create a new allocation. More spocifically, given the unique situation of the
two SWP contractors on the Coastal Branch, it may be possible for the Districtto exchange
swplus SWP Entidement for additional conveyance capacity within the Coastal Branch
downs�eazn from the Polonio Pass Water Treahnent Facility.
An analysis of historic SWP deliveries indicates that many Santa BarUara County agencies have
historically not aced t6e'u full SWP wtiUement As a res�ilt, the cont�acted capacity in t6e
Coastal Branch system has aot been and cuxrently is not fiilly utilized Based on this analysis, it
may be concluded that many of the Santa Barbaza Coimty agoncies view their SWP con�acts as
purely supplemental If this ass�unption is conect, certain Santa Barbara County agencies may
prefer to fum up SWP deliveries by acquiring afditional SWP entiUement as a drought tnffer
thtough a non-monetazy exchange for unused wnveyance capaciry. .It should be noted, however,
that the CCWA projects increased utilizadon of SWP entidement aznong Santa Barbara County
agencies in the future.
Under this scenario, the Dish would identify those Santa Bazbara County agencies wishing to
exchange SWP Entitiement for Coastal Branch capacity. Once the addirional Coastal Brancb
capacity is acqu'ued through the exchange of SWP EnriUemen;, the Dishict will be m a position
to mazket additionalSWP Enritlement to agencies w7thin iu service azea. Given the DistricYs
current cost basis and redistribution of DWR fces to its existing Contractors, it is trighly likely
that the sale of additional SWP water within its service azea would provide the Dis�ict with
enough revenue to relieve any burden associated w�th the fixed costs for its s�nplus SWP
Entidement
Counry of San Lvis Obispo Confidrnual Ihaft
SRT Contract Valuation Report �� ��
(('1� �.}-ir.! t � �t
v,
.;. �:��: - WATER, s,�1C
It is esti[nated that the District will have to exchange huo acre-feet of SWP EntiUement for tho
acquisition of each acre-foot of conveyance capacity within the Coastal Branch downstream of
the Polonio Pass Water Treatrnent Plant (this is negotieble). The exchange values are derived by
comparing the value of the SWP Contract to the capital cosu for the stuplus conveyance capacity
in the Santa Barbaza County reach of the Coastal Branch. Given DWR's estitnated SWP long-
term reliability of 72%, the Dishict must maintain on average 6,708 acre-feet Entidement to
ensure delivery of 4,830 to the Conhactors as determined below:
Contractual obligarion ofSLO County Contractors = 4,830 acre�'eet per year
Long-term reliabiliry ofSAPperDA'R = 7l°/n
4,830 =72% = 6,708 acre feet
Therefore, the Dis7ict has approximately 18,292 acre-feet of SWP Entitlemrnt available foz
excbange as calculated below:
25,000— 6,708 =18,292 acre�eet
Assuming a 2-to-1 exchange, it is estunated thaz the Distict would be able to obtain an additional
6,097 acre-feet of Coastal Branch conveyance capacity through the hansfer of 12, ] 95 acre-feet of
SWP Entiflement to pardcipabng Santa Bazbara County agencies.
I Estimate of Revenue. The District will greaUy enhance its existing cost structure for the SWP
, Contract through an exchange of SWP Entitlement for CouffiI Branch capacity. By utilizing a
, sffanded asset (surplus SWP Entitlement) and exchanging it for convcyance capacity (needed to
, provide additional wholesale water service to other District water purveyors), the Distict can sell
mon water. The revenue from the water sales, if structured properly, should make the SWP
Contract self suppozting. In addition, the Dishict will avoid significant capital costs associated
� with the design, const:uction, and operation of a parallei system.
Assuming water sales at its Contractors' 2002 fixed rate of $512.22 per acre-foot of Entitlement,
the District can generate an additional $3,123,U00 in revenue each yeaz for the sale of up W 6,097
acre-feet of Eatidement This �ption sssumes full utilization of the surplus Entidement A
financial analysis of this option is attached as Appendix H.
Option 4 mt pregent value is estimated at 573.4 million.
OPTION �: GROUNDWATER BAIQHING (OUTSIDE COU]\"I'P)
Description. Article 56 of the SWP Contract, which was added by the Monterey Amendment,
provides that the Disuict "m:y elect to store water outside of iu service azea for late: use within
its service asea" Article 56 furt6er states that "there shall be no limit on the aznount of project
water a contactor can store outside of its service azea during any yeaz in a then eusring and
operational groundwater storage prograzn." It is noted, however, that "any contractor electing to
store project v.�ater ouuide of its service area pursuant to this subdi�zsion may not sell project
water during the yeaz in which it has elected to store project water."
Covnry of San Lvis Obispo Confidmtiel Dcaft
SH'P Convaa Valuation Report � �8
� �?i?P.R.:�L WATER, GJC.
Pazticipation in a groundwater banldng progazn outside its sen�ce area would allow the District
to fum up reliability of its Entitlemont by insiilating it from fluctuations of the regional
bydrology. Furthermore, through the participation in such a program, the Dishict could in effect
reduce the quantity of Enudement maintained as a drought buffer on behalf of iu Conhacwrs.
This drought buffer Entitlement couid then be freed up for fuhue water marketing opportunities.
Numerous groundwater banldng programs currcnUy exist along the SWP.
Estimate ofRevenue. No direct revenues will be generated as a result of participating in an out-
of-County groundwater banldng progratn. The value of participation in such a prog-am results
from the ability to insulau t6e Distict and iu Contracwrs from the fluctuations of SWP
deliveries and thereby increasing the reliabiliry of the import supply. Additional value could also
be created through the remazketing of surplus supplies t6at h'storically have been held u drought
buffer for the District's Conuactors.
Although there are no annua! revenues, the Dishict is creating a water asset thaL will be
marketabla When the Dishict does not take water available under its SWP Cont�act, it losa al1
value associated with the water supply. By banking the sucplus watec, a groundwatet account is
created. In t6e San Joaquin Valley, stored groundwater has a net value of $100.00 per acre-foot
A financial analysis of this option is auached as Appendix I,
Option 5 net present valne is estimated at $09 million This value dces not represtnt
payments to the Dishic; but the value of the water asset crcated.
OPTION 6: GROUNDWATER BANK�VG (IN-COUNTY)
Description. If water is banked within a SWP contractor's service area, there are minimal
restictions with regazd to how this supply can be used in the future. In essence, such a program
"hansfoims" the imported SWP water to locai groundwatcr, which can be subsequently used
within the contractor's service azea a later sold as smplus supplies.
An in-County program would also create a groundwater account that would allow t6e Distict to
pazticipau in the acquisition and re-regulation of other sutplus/interruptible $WP wpplies, as
available. These snrplus/intecruptible supplies include water available within the Turn-Back Pool
as well as Article 21 surplus water supplies. These sucplus/'mteriuptible supplies can typically be
acquired for a fraction of the cost associated with SWP entitleme� deliveries. Once these
sourcos of additional water aze banked, the Dishict would be in a position to take advantage of
other water marketing opportunities.
The Paso Robles Groundwater Basin (the "Paso Robles Basin") is an example of an in-County
groundwater banldng opportunity. According to the recently completed Phase I Puo Robles
Groundwater Bazin Study, si�in"cant storage capacity exists within the Paso Robles �Sin.
Furthermore, the Basin lies in close pror.imity to the Coastal Branch. If the Dishict should
choose to pursue the development of an m County groundwater banldng progam, the Paso
Robles Basin may be the �eal location. However, addirional study is required to verify the
feasibility of this optioa
County of San Luis Obispo � � Confideadai Lhaft
SWP Contract Valuadon Report P � 19
v ;�" � i�,f cr WATER. !`1C.
Estimate of Revenue. No direct revenue is expected to be generated through the implemeatation
of an m-County groundwater banking pro�am. The vafue associated with such a progam is
generated through the ability to re-regulate imported water supplies, thereby increasing the supply
reliability while positioning the District to take advantage of future water marketing
opportuniries. Given the premium for water within the DisticYs service area, it is expected that
stored groundwater within the County will have a value of at least 5150.00 per acra-foot A
financial analysis of tlris option is attached as Appmdix 7.
Option 6 net present valve is estimated at 546.4 million This value does not represent
payments to the Dishict, but the value of the water asset created.
OPTION 7: SPECIFIC COASTAL BRANCH OPTIONS
Retail Water Services Contracx With an increase of new development within the County, the
District may wish to enter into an agreement to sell additional SWP Entidement to local waur
purveyots. T'his would ensure that adequau supplies would be available in the future to support
the additional demand assceiated with the new development This option may require the
uaprovemenUdevelopment of turnouts on the Coastal Branch and acquisition of additional
! conveyance capacity. Implementation of this option, when combined with Option 4 above, will
allow the District to e�cpand iu current base of Contractors with minimal capital expense.
� Out-right Sale. To eliminate many of tLe institutional issues associated with a water tcansfer, it
may be advantageous for the Disuict to contact those agencies that aze already taking deliveries
of SWP water through the Coastal Branch wirh the focus of leasing surplus Entidement for
increased system reliability �'.e., drought buffe=). This is an existing program that has leen
limited to the District's Contractors. However, it could easily be expanded to include CCWA
member agencies in Santa Barbara County. Such an artangement would provide the Dishict with
a market for the suTplus SWP water without the need for obtaining additional Cbastal Branch
capacity.
�;
SWP Contract Valuation Rep�
Page 20
\V] v ' i �lt��.� �Y� �iL�i..
\��
7. COMPARISON OF OPTIONS
The following table provides a comparison of the fust six options described above (Option 7 is
not �cluded as it is lunited to specific Coastal Branch oppommities). -
Table 7-1
COMPARISON OF OPTIONS
Counry Objativet
Mu Quanury
(Fatidanent)
Rciiabiliry
Delivery -
Requi�emrnts
7�ansfcabiliry
Probabiliry of
CmnPkGw
NPV
Per AF (I,ong
7am)
ReNm
Annuil Payments
Ranking.
Shon-Tertn
LonpTecm
Pooi
Yes
18,292 afy
K�
None
Hi�
High
53,127,000
5171
Low
Ya
2
6
v000n.f uU[lona , .
. ER'A Transfer � � Permanent . �. � � Entltlwent (
. . - Sak . �.,�. Fsehao<e..,.-'.
Ya No Yes
16�292 afy 18,292 ef 1&292 aPy
�Bb H'i¢h Moderau
None None Nooe .
High
Modente
536,676,000
szi �a
Modente
Ya
]
4
Modaate Moderate
K8b . . � Modmte
591,580,000 573�70,000
ss,00� sa,o>>
High Kgh
No Ya
6 3
3 I
Couutr)� — -----
Ya Ya
16,292 �ty 18,292 ify
Hi64 HiCh
None Infnshvcice
- Req'd
Low High
High Moderue
530,942,000 546,412,OW
51,692 52�37
Defetred Defetred
No No
5 4
S 2
The above table qualitatively and quantitatively compazes Op6ons 1-6. The first line of the table
addresses whether or not the idenufied opdon adheres to the stated County objectives as noted in
the Secvon Z of this report. The second line of the table identifies the maximum quantity of
excess enudement to be mazketed given the long unn reliabilitq of the SWP and the Dis7ict's
obligations to provide 4,830 acre-feet per year to iu Contractors. The reliability of the water
supply option is then assessed noling the likelihood that the given piogram will be in existence
each year for the remainder of the SWP Contract. Each option was also analyzed as to the need
of infrastructure to complete the uznsfer option. The probability of completion for each option
was then detemvned, noting the current hansfer policies of DWR as well as the environmental,
institutional, political, and financia! aspects of the given opbon. L.asUy, the NPV, long-term per
acre-foot value and relative retum was psesented to address the relaave retum of each option
Couney of San Luis Obispo �� �
SWP Contract Viluation Report Page ZI
I
v � =-:P,`�.� WATER. 'iJC.
Each option was ihen ranked with regazd 4o the above criuria, noting short-term and longterm
rime horizons. For this analysis, Optimal Water believes that the longterm ranldngs are more
important in determining which options should be wnsidered by the Dishict for full development
The short-term rankings are provided as interim markeung opportunities for the Dishict to pursue
while proceeding with the development of a long-term strategy.
After the general comparison as provided in Table 7�1, a comparison of the relative impact of
unplcmentauon of the various options with regard to the DWR base cost, estimated option
revenue, and impact to the District's budget is provided in Table 7-2 below:
Table 7-2
coMrniusox oF orr►oNs
SWYl:oS[s -. . ++a�° -"�°°°•
, Exisring Contractors 555,913,064.08 555,913,064.08
District 20,492,210.65 17,365,166.44
tion Revenue — 3,127 044.21
Tota1 576,405 274.73 576 405,274.73
oo8ou 2
555,913,064.08
(I B,1 &1.047.69)
� :� .VpOOn3
555,913,064.08
(71,087.874.41)
91.580.085.06
Existing Coatractors $55,913,064.08 555,913,064.08 555,913,064.08
Distict 20,492,210.65 (52,578,274.58) (1Q449.359.R6)
73
S55,913,064.08
(35,9?0,145.12)
The ranldng of Option 1 will be discussed to illushate the methodology used to creau the above
table:
Option I, Turn-Back Pool, meets the stated County objxtive of providing a mechanism to fiilly
utilize the SWP Contract mhile maintaining the Dis7icPs entidement for future use. Under
Option 1, it is noted that a maximum of 18,292 afy of entidement (13,170 afy of delivered water
assiuning DWR's projected long-term SWP reliability of 72%) can be conhibuted to the Twn-
Back Pooi and m additional infrastructure is nee�d to effectuate this usnsaction. As a DWR-
sponsored program that hu traditionally shown active buyer participation among SWP
contractors, this option's reliability, transferability and probability of completion factors rank
very high. From a financial standpoint, provided the Dishict maxunius participarion in the
Turo-Back Pool for the remainder of the SWP Con�act (2035), the net present value (NP� of
all participation proceeds is approximately �3.1 million. This NPV is Iow when compazed to the
other options idenrified Therefore, pazticipafion in the Turo-Back Pool is an amactive option
for the short-term �tank: 2) given the ]vgh probabilit�� of compJetion, but very unamactive
(Rank: � as a long-term opeon given the NPV and rate of retum.
SWP Contract \'aluation
Page zz
�Q c�: �r���.� warER, €,,�c.
8. CONCLUSION AND RECOMMENDATIONS
RESULTS OF STUDY
The options identified in the preceding section have been analyzed to provide the Dishict with
alumative strategies for the use of its Entiflement. Based on flris analysis, Optimal Water has
identi5ed multiple options for the Disaict W pu:sue. To develop a wmprehensive marketing
plan, i may be necessary foz the Distict W combine options. Optimal Water's conclusions and
recommendations are provided below.
PREFERRED ALTERNATIVE(S) By RANKING
As previously noted each option wac ranlced uvith regard W long-term and short-urm planning
horizons, given the County's stated objectives and a thorough analysis of the identified op6ons,
Optimal Water believes the following combination of ]ong and short-term options represent the
best altematives for the District (in order of preferonce):
1. Option 4: Fatid�ment Exchange (L,ong-Teim)
2 Option 6: "I�County Groundwaur Baoldag Program (L,onB-Term)
3. Option 3: Pemzanent Sale ofEnridement(I,ong-Term)
4. Option 2: Annual Sale to Environmental Water Account (Short-Term)
Op6ma1 Waur believes that the Dis�ict should utilize a mul�faceted strategy thac will, in effec;
diversify its SWP watcr supplies with regazd to short and long-term oppormnities, Wo
recommend that the Dish�ict immediauly pursue a series of short-tum water sales to the EWA,
beginning in 2003. In the cvent a sale to the EWA cannot be completed, the District should
mavimi�w �� P�cipation in the Tum-Back Poo1 (Note: As explained below, the Tur¢Back
Pool is recommended as an option only if no other sales can be accomplished.) In addi4on, the
District should seek a long-teim transaction that allows it to acchange Entitlement for conveyance
capacity within the Coastal Branch of thc Califotnia Aqueduct wlvle also puisving the
development of an"in-Crnmty" groundwater banking progrdm.
1'he following discussion provides an explanazion for why Optimat Water did not iaclude he
"Turn-Back Pool" and "Groundwater Banking (Outside Couaty)" options m the list of
recommended altematives.
Option I: Tnm-Bsck Poo1 Due to the ]ow value obtained from pazticipation in the Tum-Back
Pool, it should only be considered if other options aze not available. Optimal Water believes that
the Dis�ict can make ten to fifteen times the value of the annual sales to the Turn-Back Pool with
altemative options. Therefore, the Ture-Back Pool is the sale of last resort for the Dis�ict
Opfion 5: Groundwater Bankino (Outside Countv). W}ille this is a viable option, the
lumtations on remazketing water stored outside of the DishicPs service azea made this option
unappealing given the County's stated objecdves. Pursuant to Article 56 of the SWP Contrac�
water stored outside of the DisfficYs service azea can only be stored for later use within its ser�9ce
azea. Therefore, this stored v.�ater supply ca�ot be r�nmarketed W entiries located outside of the
DistricYs service azea, wlvch severely limits the pool of prospective buyers. 'I'his option,
Couary of San Luis 06ispo � Confidrntiil Uraft
SWP Contract Valua[ion Rcpon pag- 23
� ��'iE�'r.� WATER iidC.
however, is attactive if the District's intent is to firm up reliability of the SWP deliveries to its
Con�actors.
NEXT S'I'EP
pptimal Watrs recommends that the District commence the work required to formally structure a
comprehensive marketing plan based on the staugy outlined above. Optimal Water proposes to
work with the District to further develop a plan and implement it for the District With proven
experienoe in stuctiuing and completing EWA sales and long-term hansactions, as well as the
development, marketing and management of groundwater bankin8 programs, Optimal R'ater
believes that it can provide invaluable assistance to the District in developing and implementing a
successfiil shaugy fo; maximizing use of the DishicYs SWP Entitlement
�.ounry vi oaz� a.uaa vv�eyo
SWP Contrect Valuarion Report � p°B` z4
■� ••at6 SZRC1 �:R?. 77::F ' 'q; ^
q p� RE � 7R �E x
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The Coastal Branch Map
(from DWR Bulletin 132-98)
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Appendix E
EWA Sale, Financial Summary
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3,tlS,OSI
�.OIIyPi
LU32K
�.376521
t309u
UISA31
��6SO,f W
<.790A21
�93(IJI
s,ax,�x
5,2Mb33
l391.661
339,�1�
3.]3UAU
1.�9Ib��
6.06836:
4550,�13
b,q793
4631.D61
6.Y29995
51]Sa4.M:
ssisw.eas
(n� `�-;-.-�, WATER, �;
�� :�,•,.
Appendiz H
EntiUement Erhan;e, Financial Summary
FudlAi
CmpcAF
6.09)
SSI] a
3.0X
o.ox
s.ox
50.00
FkN Aen-
0 ]WI
1 i0W
2 2pM
3 1D05
� 2006
S iW]
6 SW{
] ]009
! 3010
9 ZOII
D 2012
1 ]OU
t mu
� sou
a 2016
s ]0�1
s m�e
1 7019
I 2020
1 p:i
1 203
�v
NI]�
i 20'3
I 2036
30�
� zoze
SU?9
3030
20Jt
3033
2033
:03<
30J5
6.09) Sl1221
6.69t 52)39
409'1 513AI
6.09'1 l59.R
6.091 SlQSI
409f 393.to
6,09] 611b2
6,09] 6t9.9'!
6,097 61&!6
409] 66l.7)
6,Ori W876
6,09'! ]09D)
aos> >w�o
aosi nu�
s.os� nan
s.ov� �se.o=
6.09) i^1.96
6.09) • Nfi.62
6.091 i1203
�4�'1 l98.IB
4�1 425.13
6,09] 952t1
6,09t 9t1A)
409] 1.01031
609] I.WISe
c.uv� I.OY2A]
6.09] 1.101.65
6.09) 1.1)].19
6.Oa] 1.1)1.9:
6.U?Y t30t.o8
6.09i 1]<334
6.09i 1,38059
6,09] 1319.01
Tnnmrutlu
SRT ReliWOiry i�mr
9.121,W5
7,216p%
13t7.1%
].�12593
)SIIy10
l.6IDAi9
3.'R9A]]
3.M09U3
193b.D0
I.Ot�,/I�
�m,use
uasw
� �a,6f9
4516y9
�.�x�.us
uesae�
5.011307
5.161,W
5316,1M
S.aM.2W
5.610.H5
s.ew,��o
59MA01
6.163331
6�16A3]
6 <)6J10
6.]15,016
6.?]).091
].I�SSIO
)J!9}6/
`.SfO]5�
].BQl.)W
ta�ss�
7nuf�rOn=�Aw Te�rfoOvp.WVN '
FM Gp Aod Gn
- SO SO
• � - 3.IJAOS
• - . lQi6.696
- . . 1317.1%
' " 3Al2d9]
- . J31�yA
" ' ).630.�19
. . 3.T19.61]
. . �.e�osm
' " ].936.IW
. - �.M�.11�
• - �.�m.ase
• - ua.no
- . �.�S3.G19
- • �3tb.379
- . �.m.ne
- . �.wNi
- - SA�47m
, • - S.16I.IS3
• � � - 5,316,9pt
- . SA96]W
' . . S.NO.OS
- . S.t09.110
• - 5,9N,001
. . 6.I6],731
• - 6.N1.42'!
• - 63J6.N0
- • 6,135.0/6
- . 6.93).09t
- . ].1<SSIO
- � 135936]
- - 1.560.]Se
- . 1.80].9N
i.aisc�
� r.m wi,xm szsa�v� a;aoufx . - . mrmu
nrv - s[zo�ost n�.noAss ' ' � rnpvo.�
(�, �, c i;;i E;�'.' th�A7ER, I'�: �.
\✓
Appead'u I
Groundwater Banl:ing (Outside County), Financial Snmmary
al AF
Fi[eNAF
J Inercue
fuC6vjeEaWaUr
0
1
1
3
1
5
6
7
6
9
10
11
12
I3
IA
IS
16
17
16
19
20
21
33
33
xa
25
26
27
26
29
30
31
32
33
i002
2003
200G
aoos
3006
2007
2008
2009
2010
2011
30It
201]
201�
3015
2016
2017
2016
3019
2020
3021
3023
2033
202<
?025
1026
3027
2026
?0?9
?030
2031
3033
20i3
2034
2035
A?V
16.392
5100.00
3.OX
0.0X
5.0%
So.00
Tnnsoort�lioo
S WP Reliabiliry F�aor
Fiaed Aen-
Acrc-Fetl Foet FIxeEAenvalCw
13,170 5100.00 SI,J17,071
13,170 703.00 1,356,535
13,170 ]06.09 �,797,y)�
13.170 ]09.37 1,�39.1It
1].170 112.55 �,082,322
13,I70 115.93 1,536,79]
13,110 119.11 1,573,596
13.170 I72.99 - 1.619.773
17,170 136.68 1,666,367
I3.170 IJOAB 7.716.4II
! 3,170 I3<39 1,769,970
13.170 I36.12 1,827.069
I3.170 IIi.58� I.R77.761
13,170 1<6.85 1,93<,094
13.170 15126 1,992.11)
13,170 I55.80 1,OS1,8d0
77,170 160.tl 2.173.477
I3,770 165,28 2,176,&0
13,170 170.Ia 2.212.145
13,770 1]533 2,309,410
I3.170 IBD.61 3,3)8,691
13.1)0 186.03 Z,e50,053
13,170 191.61 ?,523,554
13,170 ]9].36 2,599,261
13.170 203.28 2.677,239
ti.170 209.36 �,757.556
13,170 515.66 :,ga0,38?
I?.170 I22.1i ?.925.491
I3.170 736.Y9 3.OI3 :56
13,170 235.66 � 3,103,653
I3.I70 2<?.73 3.196.763
13,170 250.01 3 =9�,666
13,170 IS].51 3,791,N6
N,618 55,501.]d 5'1:,53C,L]9
• 51,319,36 530,9tl,577
Tne�ferC6vYe .7nutvCharje
Aerc-Feot Aua�1 C�n M�o�l Cot
' S0 ' f0
' • ' �7,377,039
' - 1,356,5J5
' • i.397.231
' • 1.939.1�8
' • 1,162,323
' - 1.536.792
' - I,fR,596
' - 1.619.773
' • I,66A,367
" . ' l.tl6,�it
' � • 1,769,970
� ' . - I.E27.069
' • 1,677,761
' � - 1.93/.09�
' • 1.992.117
" • 2,051,6l0
� ' • 2,113,/77
� ' • 3,I76,I10
' - 2.2Q.1�5
' • 2.309.010
' • 2,37I,692
• I,a50,057
' - :,523,351
' - 2.599.361
' 2,67i.239
' • , 2,]57,556
' - ?.6/0,26?
' � • 2.935.�91
' - 3,OI3,356 �
' - 3,103,653
" - 3.196,763
' • 3,292,666
' • 3,391,M6
' • S;2,SIi.U9
' - f7D,9�1,57]
`Q �-�Ti'.`�.= VVATFR, i:'•.,,.
Append'u J
Groundwater Banking (In-County), F[nancial Summary
Diawe�Ram
0
1
2
3
4
5
6
7
B
9
10
11
I2
13
�a
IS
I6
17
IB
19
20
21
22
23
2e
:i
26
27
?b
�g
30
31
33
I6.392
TI50.00
7.0X
0.05:
5.07:
50.00
Fised Aera
la�e AcreFetl Feet
2002 - -
2003 13,170 SI50.00
2004 13,170 ISd.50
3005 13,170 159.10
2006 I7,I10 167.91
3007 13,17D I66.A3
2008 13,170 173.B9
3009 13,170 IY9.I7
2010 13,170 IBa.�9
3011 13,170 190.02
3013 13,170 ]95.)2
i017 13,170 3D1.59
201� 13,770 307.61
3015 I7,170 71J.86
3016 13,170 320.38
3017 13,170 226.B9
2018 I7.170 277.70
2019 13,110 1a0.71
2020 13,170 3a7.93
2021 13,170 355.36
2022 I3,I70 267.03
20:7 13.I70 270.92
202d �},�70 279.0<
2025 13,tY0 ]67.42
:026 li,]]0 29b.09
]027 IJ,i'!0 30a.92
2028 Ii,170 314.0^
?0'_9 13,170 32i.4S
?030 I3,I70 3Ji.19
iO31 ]3,170 3a3.19
TOi3 13,170 353.48
:03J Ii,170 364.09
2034 13,1'!0 3]5.01
2035 13,1]0 366.26
Tnnmartatlee
SWP Rcli�bitiryFuar
TrroH�rCY�qe 7nmhrCYar�e
51,975,536
2,03�,803
1,095,N6
2.ISB,712
2.R3,083
3.290.188
1,J5�,l93
2,<T9,660
?,502,550
3.S1t,636
3,6N,955
2.734,601
2,C16,6/2
3.901.711
2,988,175
3.Q77.B3I
3,it0,I55
7,265,260
3,363,118
3.161.114
3,561,O7A
3,675,079
3.785.331
3,896,691
a,015,856
a,Ub.33a
< :60,a34
G,388 .36
e,519,663
<,655,/BU
4.795,1u
1,938,999
S,OB�,I69
rt A�eul Ceet
SO SO
• � 1,975,336
- i
- 2,095,U6
- x.�se,nx
- '-.227.�8J
- 2.390.168
• 3,351,t93
• 2.Q9.660
• I,SOI,350
- 2.571.f26
- 2,651,953
• 2.73<.6W
- 2.616.6/2
- 3,9D1,1�1
- 2,961.1)5
• ).077.831
- 3,170,153
• 3,365,260
• J,763 �16
. 3,ab1.11�
- 3,566,Q3B
- 3.675.079
• 3.785.331
• 3.89B,691
• a,ois,esa
- <.136.D3�
- 4,260,a]a
- t,388,276
• a,519,8Bi
- 4,655,460
. 4.)95,7«
• <,93I,999
- S,U87,169
Toul �3�,618 56,261.68 SIOB,tOB,336 - - 5108,808,`!
f�' - f3.52d.03 St6,�1:,756 - - 5�6,/71,7!
11.b.
TO: CITY COUNCIL
MEMORANDUM
FROM: STEVEN ADAMS, CITY MANAGER �
ROB STRONG, COMMUNITY DEV OPMENT DIRECTOR '"-'
SUBJECT: DISCUSSION AND CONSIDERATION OF POSITION
REGARDING LUCIA MAR UNIFIED SCHOOL DISTRICT'S
PLANS REGARDING THE HIDDEN OAKS ELEMENTARY
SCHOOL SITE AND HARLOE ELEMENTARY SCHOOL
DATE: FEBRUARY 11, 2003
RECOMMENDATION
It is recommended the City Council receive and discuss the following
information, provide staff direction on any additional information desired, and
include this item as a topic of discussion at the joint meeting with the Lucia Mar
Unified School District.
FUNDING:
There is no financial impact to the City regarding this item.
DISCUSSION:
During the past two Council meetings, individuals have expressed concern
regarding Lucia Mar Unified School District consideration of closing Harloe
Elementary School. At the January 28, 2003 meeting, the City Council
requested staff to place this issue on the next agenda for discussion.
This topic was discussed by the Lucia Mar Unified School District Board of
Education at a special meeting held on January 21, 2003. Minutes from the
meeting are attached. The topic was part of a discussion regarding Proposition
47 funding and options for construction of the Hidden Oaks Elementary School
at the Village Glen site. Three options were presented to the Board of Education
for discussion, which included: 1) build Hidden Oaks Elementary School as an
additional school; 2) build Hidden Oaks Elementary School and close one
school; or 3) hold on to Hidden Oaks property and not build until the need exists.
Two primary issues exist for the School District regarding the project. The first
issue is funding. As a result of Proposition 47, the School District has received
approval for $4.5 million in matching funds for construction of the school.
However, local matching funds are currently not budgeted. The District has 18
months in which to respond to the grant. Funding strategies discussed include
either some type of debt financing or possible closure and sale of another school
__J
CITY COUNCIL
HIDDEN OAKS ELEMENTARY SCHOOL SITE
FEBRUARY 11, 2003
PAGE 2
property or possible unused portions of District owned property. Harloe
Elementary School was one of the potential schools identified for closure and
sale.
The second issue is enrollment trends and whether the demand exists for an
additional elementary school in this area at this time. We have requested the
School District staff to present information regarding both enrollment and student
commuting data at the joint meeting with the Board of Education.
If the School District determined that one of its existing schools within the City
was not needed (or could not be economically operated), it could temporarily
close all or part of the facility without required consultation with the City. If the
District intended to dispose of the property, however, it would be required to
notify other public agencies of the potential surplus property to determine other
possible public uses prior to sale for private reuse. The City would have the
opportunity pursuant to Government Code section 65402 to report to the District
within 40 days of request regarding the conformity of an acquisition or disposition
of real property with the adopted General Plan. However, if the City (planning
agency) disapproves, it may be overruled by the District.
If the disposed property changed from public use to proposed private use or
development, it would be subject to both General Plan Amendment and
Development Code Amendment applications before it could be approved.
Essentially, these provisions encourage the City and District to coordinate
regarding property acquired for public purposes and discourage disposal without
consideration of conformity to the City's General Plan and zoning.
ALTERNATIVES:
The following altematives are provided for the Council's consideration:
- Receive information and conduct further discussion directly with the Lucia
Mar Unified School District Board of Education at the joint meeting.
- Vote to establish a formal position to submit to the School Board
regarding one of the options under consideration.
- Request additional information.
- Provide direction to staff.
Attachments:
A. Minutes from Lucia Mar Unified School District Board of Education
meeting of January 21, 2003
SENT BY: LUCIA MAR UNIFIED SCHOOL DIST. ; 805 473 1593 ; JAN-30-03 9:49AM; � PAGE 2
Attachment A
LUCiA MAR UNIFILD SCHOOL DTSTRICT
BOARD OF EDUCATTON
Januaty 21, 2003
The Minutes of the Special Meeting of the Boani of Education held on Jmuary 21, 2003,
at the District Administration Ot�ice, Anoyo (irande, Califomia
A. Call to Order
B. Roll C�a 1_
Members Present
Membeis Absent
C.
I�
The meeting wav cnlled to oMer at 8:08 a.m, by
President Mills
Mr. Baughman, Mrs. CurVe, Mrs. Mills,
M�s. O'Comor, Mrs. Soto
Mr. Howell
Ado�tion of Aeenda A motion wes passed to adopt the agenda of the special
meeting of January 21, 2003 by having staff repoR on the entire
agenda and discuss the items and receive input from the
cudience. Following the discugsion of cach item, the board wi1(
take action on iums I, 2, 3 and 6. O'ConnorBau�hmen
Gosed Session The board adjoumed to closed session at 8:09 a.m. to discuss:
CSEA Chapter 275 negotiations
Conference with Lega! Counse] — existing ]itigation —
Name of Case: PERB Decision No. 1440 Compliancc
Proceeding Govemment Code Sacdon 54956.9(e)
C«ti6cated and clagsified personnel matters
E.
F�
77ie boacd reconvened in rogutar session at 9:10 am.
RCDO � a OIII Of �OSCd $Cecinn
Thec�e was nothing to repoR out of closed session.
C�mments bv the eublic on items not on the aget+�n
No comment from the public was received.
SENT BY: LUCIA �AR UNIFIED SCHOOL DIST. ; BOS 473 1593 ; JAN-30-03 9:SOAM;
Minutes, Board of Education �_ Janusry 21, 2003
� � _. . .�
�.
PAGE 3
Funding for porothea Lange Elementary School, Hidden Oalcs Elementery, the joint
use mulb-purpose room at Paulding Middle School, options for Hidden Oaks
Elementary 5chool, and the construction timeline for pomthea Laange Elemencary
Schoal were discussed by staff and board with input from the audience.
The tim�line for porothea Lange construction is tentatively scheduled W begin with
finalizing plans county approval on site plans, Cal Cities water agreement end prepere
plens tn go to bid on November 2002, consoru�tion beQins Mat�h/Apri12003, with
school opening 5eptember 2004.
Hidden Oaks Elementary opdons mentioned were (1 } build xhool as an additional
school, (2) build as a replacement for another scliool and claye one school, or (3) hold
on to Hidden Oaks property and not build until need exists, No action wag taken on
these items.
The following motions were passed on the following PmposiUon 47 funding for
Nipomo High School.
• Retire debt
SoW/O'Cunnor
$ 5,000,000
• Move 12 relocatables S 180,000
• Purchase/instell 4 36x40 relocatabiw $ 260,000
• Purchase/lnstal! 21 24x40 relocatables S 1,260,OOU
Soto/Baughman
' ABriculture facil'nY nor ru exceed $ SOU,000
Baughman/Mills Dissent: Curtu
• Match for porothea Lange Elementery
Soto/Curtze
Total Obligation
74 7 9
513,942,789
SENT BY: LUCIA MAR UNIFIED SCHOOL DIST. ; BOS 473 1593 ; JAN-30-03 9:SOAM; PAGE 4/5
Minutes, Board of Education 3 Jmusry 21, 2003
G. �iscussion/c�ss�ble actions (c:on�nued)
•.., _ � ;, . �_��� �
■• }� , ,�. =��, ��,•���
� _. ,
The following fund is the remainder of the Proposition 47 money after mceting
obligations listed under agenda G-1.
A motion was pagsed w allocate 5300,000 in support of Nipomo Hig6 School
stadium.0'Connor/Soto Dissent: Curtze
A motion was passed to table to a laur date the F!E reimbursement to the geaeral fund
($750,000) and the balance of $930,117 held until Dorothea Lenge is built.
Baughmae/Curtze
�
A motion was passed to appmve the multi-Purposc room pruject at Paulding by using
developer fees. SotoBaughman
�i._-�. �`�._.. �� 4_4!�•.._�..._... ._'a ��.z+uii t ry .j
Mike Sears repoRed on the feedback &om the Facility Advisory Committee regarding
the 25% Blue Ribbon Hold Back monics from Mea4urc A. Seveial options were
suggested as follows:
• Finish out future needs for Nipomo High School
• Dist:ibute to school sites for their needs
' Use toward renovation of Arroyo Grande High School
• Detail conceptual plan — G.O. Bond possibilities
The Board agned these are viable options but must have morc information before
making a decision, t6erefore this item wag tab(ed,
5• Reporf/disc��on on ¢le Theater Renovation
N1r• Soars reported on the renovatioa of t6e Eagle Theater complex. Room 914 will be
renovatad wnth funcis frum d�fecred maintenance funds snd Digital HiQh School funds
for use by students in the 900 wing. Staff wi11 report on the pmgress of the clean up.
The Boa�d will decide on the final design of the H�eater for best use av a pre�enMtion
room for use by Arroyo Grande High School end disttict stat�: It will also be usod as a
district boazd room.
SENT BY: LUCIA MAR UNIFIED SCHOOL DIST. ; 805 473 1593 ; JAN-30-03 9:SOAM; PAOE 5/5
I
Minutes, Board of Edueation r
G. Discussion/oossible actions (continued)
January 21, 2003
6• A�roval- Procedure for Ninomo e�.v schools' configuraion and
boundarv de��sions
Superintendent DePue reported on her meetings t�gether with Deputy Supccintendent,
Mike Seazs as they met with Nipomo and Daaa PTA's end with eacb staff at Mesa
Middle School, Dena and Nipomo Elementary Schools regardiny the configuration
and boundary decisions once Dorothea Lenge Elementary School is buiit. Two
suggestions were (i )1'hree elementary schools K-6, (2) Lesve Nipomo a� a primary
school, K-1 and Dana / Dorothea Lange as gr�des 2-6 schools. This will be an
advantage for the K-1 students and no retro-fitting the schoal. il�e Board inatructed
staffto establish an advisory wmmittce consisting of inembers from throughout tlie
Lucia Mar district to come up with a focmal rocomm�dation to the Board.
Thr Board adjourned for lunch at I a:1 S ro 1: 00 p.m.
The meerrng recortvened in regulnr sessron at I:10 p.m. ta lisren to rhe superirrtendent's report o.r
Ci-7, District Tsansporfation Service.
7. Re�ort. DlstriC[ TI�Lncnp tinn Servi .Pa
Superintendent DePue reported on the status of student vansportation service when
the district, within next two yesrs will be bringing back its own �ensportation
departrnent.
When this happens, budget cuts mast be made and additional revenue must be
generated ihrouBL the tesnsportation deparrment. The amount needed will be greater if
we purchase new buses. In the last Uuee years we were able to purchase thirteen buses
valued at 51,032,U98.
One meaos of defraying trenspottation costs would be to charQe families for
hansportation. San Luis Coastal USD has done this successfully ovcr the past few
years and has generated approximately S 150,000 per year. 'Thc superintendent will
pursue this option as weli as options for saving trensportation costs by cutting back on
roules/stops or extend tiansportatiom m�es and �port to the Boerd in March.
The Board ucl oasned �o closed session at 2:00 p.m. to discuss personnel mru�ers.
The Board reconve►�ed al 3: 30 p. m. No action war taAren.
', H. Adjoumment
The meetiag was adjoumed at 3:30 p.m_
Georgie O'Connor, Clerk
or
Nancy L. DePue, 5uperintendont
Secretary W the Board
11.a.
MEMORANDUM
TO: CITY COUNCIL
t'W
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER �
SUBJECT: CONSIDERATION OF AWARD OF STREET SWEEPING CONTRACT
TO CALIFORNIA STREET MAINTENANCE
DATE: FEBRUARY 11, 2003
RECOMMENDATION:
It is recommended the Council award a street sweeping contract to California Street
Maintenance for three years and authorize the Mayor to execute the contract.
FUNDING:
The FY 2002-03 budget contains funding in the amount of $75,000 for Street Sweeping
Services. The remaining balance as of January 1, 2003 will be su�cient due to the
decrease in cost for street sweeping services. The proposed contract will result in an
estimated annual savings of approximately $7,000.
DISCUSSION:
On December 17, 2002, the City received three (3) bid proposals from Daystar,
California Street Maintenance, and Venco Western Inc. for street sweeping services.
The bid specifications required proposals for both a one-year and three-year contract.
California Street Maintenance was the lowest bidder for both contract proposals. The
cost per curb mile for one year was $16.00 per curb mile, and the three-year contract
cost was $16.96 per curb mile. Parking lots were bid by month and were $516.67 for
the one-year contract and $547.67 for the three-year contract. Both of these bids were
lower than the bids of the other proposals and less than what the City is currently paying
for street sweeping services (See Attachment 1). Staff contacted the references for
California Street Maintenance and received favorable responses for their work,
including two local cities, Morro Bay and Pismo Beach.
Staff is recommending contracting with California Street Maintenance for a three-year
period. Contracting for the longer period helps keep the cost of street sweeping more
stable.
At the City Council's request, an analysis was also performed to compare contract costs
with similar in-house services. The following is a comparison of in-house services
versus the bid received from California Street Maintenance:
CITY COUNCIL
CONSIDERATION OF AWARD OF STREET SWEEPING CONTRACT TO
CALIFORNIA STREET MAINTENANCE
FEBRUARY 11, 2003
PAGE 2
Estimated Street Sweeping Cost Using California Street Maintenance for 3-year
Agreement:
Primary and Secondary Sweeps; Parking Lots:
Average $5,100 per month
Estimated Special Sweep costs:
(Average)
Estimated Total per year:
$61,200 per year
1.800 per year
$63,000
Estimated In-House Street Sweeping Cost Including Purchase of New Sweeper
and Permanent Part-Time Employee (working approximately 120 hours per
month):
New Johnson 610 Sweeper or Equivalent (amortized over 10-year period):
$170,000 amortized over 10-years: $17,000 per year
Permanent Part-Time Maintenance Worker: $35,700
Yearly Land Fill Costs @$17/ton of fill dirt: $13,000
(assumes only sweeping mostly dirt, if not cost is $49.95/ton)
Fuel at 2.5 gph @ $1.35/gallon: $4,500
Equipment Maintenance (filters, tires, misc.): $4,200
Consumable Parts (Brooms, nozzles, damaged parts): $6,000
Estimated Subtotal: $80,400 per year
Estimated Caltrans Reimbursement for
sweeping Highway 227: $4,000 per year
Estimated Reduction for Special Sweeps: 1 800 per year
Estimated Yearly Costs for In-House Sweeping: $74,600
Based on the above analysis, staff is recommending that the City Council award the
Street Sweeping Services Bid to California Street Maintenance for the period of three
(3) years.
cirY couNCi�
CONSIDERATION OF AWARD OF STREET SWEEPING CONTRACT TO
CALIFORNIA STREET MAINTENANCE
FEBRUARY 11, 2003
PAGE 3
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
— Approve staffs recommendation;
— Modify the term and/or conditions of the proposed contract;
— Reject staffs recommendation;
— Direct staff to purchase equipment and hire additional staff to perform street
sweeping services in-house; or
— Provide direction to staff.
Attachments:
Bid Results
Street Sweeping Agreement
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: December 17, 2002
Street Sweeping Services
BIDDER'S NAME, CITY TOTAL 1 YR/cm" TOTAL 3 YRlcm*
Venco Western,lnc.
Oxnard, CA
California Street Maintenance
Gardena, CA
Daystar Industries
Grover Beach
$95,760.00/$30.00 $268,128.001$28.00
$51,072.00/$16.00 $162,408.96/$16.96
$61,452.001$19.25 $177,156.001$18.50
�� ,
Kelly etm e,
Administrative Services Director/Deputy City Clerk
c: Director of Public Works
City Manager
* curb mile
9
CITY OF ARROYO GRANDE
SERVICE AGREEMENT
FOR
STREET SWEEPING SERVICES
THIS AGREEMENT, made this day of February, 2003, by and between the CITY
OF ARROYO GRANDE, California (hereinafter referred to as "CITY"), and CALIFORNIA
STREET MAINTENANCE, (hereinafter referred to as "CONTRACTOR").
WITNESSETH:
WHEREAS, CITY desires to retain a qualified individual, firm, or business entity to
provide Street Sweeping Services; and
WHEREAS, CITY desires to engage CONTRACTOR to provide services by reason
of its qualifications and experience for performing such services, and CONTRACTOR has
offered to provide the required services on the terms and in the manner set forth herein.
NOW, THEREFORE, in consideration oftheir mutual covenants, the parties hereto
agree as follows:
1. CONTRACT COORDINATION
a. CITY. The Public Works Director shall be the representative of CITY
for all purposes under this Agreement. The Public Works Director, or his designated
representative, is hereby designated as the Contract Manager for the CITY. He or she
shall supervise the progress and execution of this Agreement.
b. CONTRACTOR. CONTRACTOR shall assign a single Contract
Manager to have overall responsibility for the progress and execution of this Agreement
for CONTRACTOR. JERE COSTELLO is hereby designated as the Contract Manager
for CONTRACTOR. Should circumstances or conditions subsequent to the execution of
this Agreement require a substitute Contract Manager for any reason, the Contract
Manager designee shall be subject to the prior written acceptance and approval of the
CITY's Contract Manager.
2. DUTIES OF CONTRACTOR
a. Services to be furnished. CONTRACTOR shall provide all specified
services as set forth in Exhibit "A", entitled "Special Provisions", a copy of which is
attached hereto and incorporated herein by this reference.
b. Laws to be observed. CONTRACTOR shall:
(1) Procure all permits and licenses, pay all charges and fees, and
give all notices which may be necessary and incidental to the due and lawful prosecution
of the services to be performed by CONTRACTOR under this Agreement;
(2) Keep itself fully informed of all existing and proposed federal,
state, and local laws, ordinances, regulations, orders, and decrees which may affect those
engaged or employed under this Agreement, any materials used in CONTRACTOR's
performance under this Agreement, or the conduct of the services under this Agreement;
(3) At all times observe and comply with, and cause all of its
employees to observe and comply with professional standards regarding laws, ordinances,
regulations, orders, and decrees mentioned above.
(4) Immediately report to the CITY's Contract Manager in writing
any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders,
and decrees mentioned above in relation to any plans, special provisions, specifications,
or provisions of this Agreement.
c. Qualifications of CONTRACTOR. CONTRACTOR represents that
it is qualified to fumish the services described under this Agreement.
K � • �3i�'1
CITY agrees to cooperate with CONTRACTOR and to perform that work
described in Exhibit "A".
�
a. The CITY agrees to pay CONTRACTOR monthly, in accordance with
the payment schedule as set forth in Section X, of Exhibit A, based upon actual work
performed.
b. CONTRACTOR shall not be compensated for any services rendered
in connection with its performance of this Agreement which are in addition to those set forth
herein, unless such additional services are authorized in advance and in writing by the
CITY Contract Manager.
c. CONTRACTOR will submit invoices monthly for actual services
perFormed. Invoices shall be submitted on or about the first business day of each month,
for services provided in the previous month. Payment shall be made within thirty (30) days
of receipt of each invoice as to all nondisputed fees. If the CITY disputes any of
CONTRACTOR'S fees, it shall give written notice to CONTRACTOR within 30 days of
receipt of an invoice setting forth any disputed fees.
5. TIME FOR COMPLETION OF THE WORK
Program scheduling shall be as described in Exhibit "A" unless revisions to
the schedule are approved in writing by the CITY's Contract Manager and
CONTRACTOR's Contract Manager.
Time extensions may in City's discretion, be allowed for delays caused by
CITY, other governmental agencies, or factors not directly brought about by the negligence
or lack of due care on the part of the CONTRACTOR.
6. TEMPORARY SUSPENSION
The CITY's Contract Manager shall have the authority to suspend this
Agreement, wholly or in part, for such period as he deems necessary due to unfavorable
cqnditions or to the failure on the part of the CONTRACTOR to perform any provision of
this Agreement. CONTRACTOR will be paid the compensation due and payable to the
date of temporary suspension.
7. TERMINATIDN
Riaht to terminate. The CITY retains the right to terminate this Agreement
for any reason by notifying CONTRACTOR in writing thirty (30) days prior to termination
and by paying the compensation due and payable to the date of termination; provided,
however, if this Agreement is terminated for fault of CONTRACTOR, CITY shall be
obligated to compensate CONTRACTOR only for that portion of CONTRACTOR services
which are of benefit to CITY. Said compensation is to be arrived at by mutual Agreement
of the CITY and CONTRACTOR and should they fail to agree, then an independent
arbitrator is to be appointed and his decision shall be binding upon the parties.
CONTRACTOR may terminate the Agreement upon written notice in the event of
substantial failure of the CITY to perform in accordance with the terms of this Agreement.
8. INSPECTION
CONTRACTOR shall furnish CITY with every reasonable opportunity to
ascertain that the services of CONTRACTOR are being performed in accordance with the
requirements and intentions of this Agreement. All work done and all materials furnished,
if any, shall be subject to the CITY's Contract Manager's inspeation and approval. The
inspection of such work shall not relieve CONTRACTOR of any ofits obligations to comply
with all terms and conditions of this Agreement.
• •�� : . • u: :
All original water use logs and other materials prepalred by or in possession
of CONTRACTOR pursuaM to this Agreement shall become the p$rmanent property of the
CITY, and shall be delivered to the CITY upon demand.
10. oSSIGNMENT• SUBGONTRAGTORS• EMPLOYEIF.�
This Agreement is for the performance of Street Sv�yeeping Services by the
CONTRACTOR and is not assignable by the CONTRACTOR without prior consent of the
CITY in writing. The CONTRACTOR may employ other specialist� to perform services as
required with prior written approval by the CITY, which approval shall not be unreasonably
withheld.
11. dOTICES
All notices hereunder shall be given in writing and rr�ailed, postage prepaid,
by Certified Mail, addresses as follows:
CITY: CITY OF ARROYO GR/�NDE
ATTENTION: PUBLIC ORKS DIRECTOR
214 EAST BRANCH ST EET
P. O. BOX 550
ARROYO GRANDE CA'93421
CONSULTANT: CALIFORNIA STREET �v1AINTENANCE
ATTENTION: JERE CO�TELLO
1918 W. 169 STREE
GARDENA CA 90247
fiL#I.�i�:7����7�d�7.�i7T•�Ti �7c�
CONTRACTOR covenants that it presently has no interest, and shall not
acquire any interest, direct or indirect, financial or otherwise, whi�h would conflict in any
manner or degree with the performance of the services hereunder. CONTRACTOR further
covenants that, in the performance of this Agreement, no subcontractor or person having
such an interest shall be employed. CONTRACTOR certifies tha� no one who has or will
have any financial interest under this Agreement is an officer or employee of CITY. It is
expressly agreed that, in the performance of the services hereunder, CONTRACTOR shall
at all times be deemed an independent contractor and not an agent or employee of CITY.
i[�I.! - � � �
CONTRACTOR shall indemnify, defend, and hold harmless CITY and its
officers, officials, employees and agents from and against any and all liability, loss,
damage, expense, costs (including without limitation costs and fees of litigation) of every
nature arising out of or in connection with CONTRACTOR's performance of work
hereunder or its failure to comply with any of its obligations contained in this Agreement,
except such loss or damage which was caused by the proven sole negligence or willful
misconduct of CITY.
fiL��dL�7:7:1 �:�� • � � • � _ • .
CITY and CONTRACTOR intend and agree that CONTRACTOR is an
independent contractor of CITY and that CONTRACTOR and CONTRACTOR'S
employees and agents have no right to City's Workers Compensation and other employee
benefits.
CONTRACTOR certifies that it is aware of the provisions of the Labor Code
of the State of California, which require every employer to be insured against liability for
workers' compensation or to undertake self-insurance in accordance with the provisions
af that code, and it certifies that it will comply with such provisions before commencing the
performance of the work of this Agreement.
. : .
CONTRACTOR shall obtain and provide proof of all insurance of the types
and the amounts set forth in Exhibit "A".
. : � � . : . � .
The terms, covenants, and conditions of this Agreement shall apply to, and
shall bind, the heirs, successors, executors, administrators, assigns, and subcontractors
of both parties.
� :
The waiver by either party of any breach or violation of any term, covenant,
or condition of this Agreement or of any provision, ordinance, or law shall not be deemed
to be a waiver of any subsequent breach or violation of the same or of any other term,
covenant, condition, ordinance, or law. The subsequent acceptance by either party of any
fee or other money which may become due hereunder shall not be deemed to be a waiver
of any preceding breach or violation by the other party of any term, covenant, or condition
of this Agreement or of any applicable law or ordinance.
fd��d��.� � : � � : • : .
The prevailing party in any action between the parties to this Agreement
brought to enforce the terms of this Agreement or arising out of this Agreement may
recover its reasonable costs and attorneys' fees expended in connection with such an
action from the other party.
' � : �i ► : • �
No discrimination shall be made in the employment of persons under this
Agreement because of the race, color, national origin, ancestry, religion or sex of such
person.
If CONTRACTOR is found in violation of the nondiscrimination provisions of
the State of California Fair Employment Practices Act or similar provisions of federal law
or executive order in the performance of this Agreement, it shall thereby be found in
material breach of this Agreement. Thereupon, CITY shall have the power to cancel or
suspend this Agreement, in whole or in part, or to deduct from the amount payable to
CONTRACTOR the sum of Twenty-five Dollars ($25) for each person for each calendar
day during which such person was discriminated against, as damages for said breach of
contract, or both. Only a finding of the State of California Fair Employment Practices
Commission or the equivalent federal agency or officer shall constitute evidence of a
violation of contract under this paragraph.
If CONTRACTOR is found in violation of the nondiscrimination provisions of
this Agreement or the applicable affirmative action guidelines pertaining to this Agreement,
CONTRACTOR shall be found in material breach of the Agreement. Thereupon, CITY
shall have the power to cancel or suspend this Agreement, in whole or in part, or to deduct
from the amount payable to CONTRACTOR the sum of Two Hundred Fifty Dollars ($250)
for each calendar day during which CONTRACTOR is found to have been in such
noncompliance as damages for said breach of contract, or both.
� _ � 11 \ � \ _ \ \ � C 1 \ � \
This document (including all exhibits referred to above and attached hereto)
represents the entire and integrated Agreement between CITY and CONTRACTOR and
supersedes all prior negotiations, representations, or Agreements, either written or oral.
This document may be amended only by written instrument, signed by both CITY and
CONTRACTOR. All provisions of this Agreement are expressly made conditions. This
Agreement shall be governed by the laws of the State of California.
: 1
The invalidity, illegality, or unenforceability of any provision of this Agreement
or the occurrence of any event rendering any portion or provision of this Agreement void
shall in no way affect the validity or enforceability of any other portion or provision of this
Agreement. Any void provision shall be deemed severed from this Agreement, and the
balance of this Agreement shall be construed and enforced as if this Agreement did not
contain the particular portion or provision held to be void. The CITY and CONTRACTOR
further agree to amend this Agreement to replace any stricken provision with a valid
provision that comes as close as possible to the intent of the stricken provision. The
provisions of this Article shall not prevent this entire Agreement from being void should a
provision which is of the essence of this Agreement be determined void.
. : � :: : .
Nothing in this Agreement shall be construed to give any rights or benefits
to anyone other than CITY and CONTRACTOR.
� . : •:��:.
Neither CITY nor CONTRACTOR shall be considered in default of this
Agreement for delays in performance caused by circumstances beyond the reasonable
control of the nonperForming party. For purposes of this Agreement, such circumstances
include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire;
epidemics; war; riots, and other civil disturbances; strikes, lockouts, work slowdowns, and
other labor disturbances; sabotage; judicial restraint; and inability to procure permits,
licenses, or authorizations from any local, state, or federa� agency for any of the supplies,
materials, accesses, or services required to be provided by either CITY or CONTRACTOR
under this Agreement.
Should such circumstances occur, the nonperForming party shall, within a
reasonable time of being prevented from performing, give written notice to the other party
describing the circumstances preventing continued performance and the efforts being
made to resume performance of this Agreement.
24. TERM
The term of this Agreement shall be for a period of one (1) year or three (3)
years commencing on January 1, 2003 and expiring at midnight on December 31, 2003
or December 31, 2005, unless sooner terminated as specified herein. There shall be four
(4) one year options to extend this Agreement, subject to the prior written approval of the
parties as to the terms and conditions thereof.
IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Agreement
the day and year first above written.
CALIFORNIA STREET MAINTENANCE
CITY OF ARROYO GRANDE
�
Jere Costello, President
ATTEST:
�
Mayor
APPROVED AS TO FORM:
Director of Administrative Services City Attorney
EXHIBIT "A"
SPECIAL PROVISIONS
SECTION I
Purpose of the Street Sweepinq Contract:
To provide str�et sweeping services to the City of Arroyo Grande on a regularly
scheduled basis, by removing litter, leaves, dirt, and debris from streets, alleys, and
parking lots. This program shall leave the streets with a presentable appearance and
free from dust created by traffic.
It shall be the contractor's responsibility to furnish at his own expense all tools,
equipment, labor, material, and services necessary for the satisfactory performance of
the work set forth in these specifications.
SECTION II
Standards of Service
A. The Contractor agrees to comply with all applicable provisions of federal,
state and/or local laws governing the duties and obligation of businesses
and employers.
B. The standards of performance which the Contractor is obligated to
pertorm hereunder are standards considered by the City to be good street
sweeping practices. Reference Street-Cleaning Practice, Third Edition,
by American Public Works Association.
C. Street sweepers will operate at suggested manufacturers sweeping
speeds in accordance with local conditions and desired results. At no time
may the Contractor's street sweeper speed exceed 6 miles per hour.
D. The Contractor shall conduct his operations as to cause the least possible
obstruction and inconvenience to public traffic.
E. Sweeping will be done during daylight hours in all residential areas.
Downtown and other commercial areas will be swept in morning hours.
F. The intersections (cross gutter area) along all scheduled streets are to be
swept. All debris (including debris following inclement weather) along
regularly scheduled routes, no matter what quantity, is to be removed.
SECTION III
Work Performance
A. The City of Arroyo Grande will monitor the work performance of the
Contractor by randomly choosing ten (10) streets of a regular scheduled
route to spot check upon completion of that route. It is understood that if
three (3) of the streets do not meet acceptable city standards, the
Contractor will be required to sweep the entire route again within 48 hours
at no cost to the City.
B. If a spot check determines a single street has not met the standards, the
Contractor shall resweep within 24 hours at no cost to the City.
C. All potable water used for dust control will be provided, at no cost to the
Contractor, through fire hydrants. The City will provide a Fire Hydrant
Water Meter that is to be used every time the street sweeping vehicle fills
up.
D. The Contractor shall provide to the City, immediately following award of
contract, the manufacturers gallons per minute (GPM) rating for dust
control, on each street sweeping unit. The Contractor shall record the
daily quantity of water used by any or all street sweeping equipment used
to clean the regularly scheduled route. The daily totals will then be
compared against the monthly metered potable water total to assist in
verifying dust control compliance. If the daily recorded water usage does
not meet or exceed the monthly metered potable water total, the City
considers this a loss of value and reserves the right in its sole discretion to
reduce the curb mile rate by 50% for that month.
E. City staff which observe the sweeping of regularly scheduled routes
without the use of water for dust control shall result in a 50% reduction of
the curb mile rate for that day.
F. Regularly scheduled routes that are not completely swept on the assigned
day for any reason except for provisions in Sections VII, will require
notification of City residents. The Contractor will immediately place and
pay for a"Notice of Street Sweeping Rescheduling" in the Five Cities
Times Press Recorder. A 1/16" size advertisement stating the reason for
rescheduling and the Contractors name and phone number shall be
included in the notification. The City reserves the right to add or modify
the content of the "Notice of Street Sweeping Rescheduling". A final draft
of the notification must be approved by the Public Works Director or his
designee prior to placement.
G. Failure to sweep one or more streets, on a regularly scheduled routine
may result in the City contracting for the clean up of these streets. All
contract and administrative costs incurred as a result of this failure to
perForm will be deducted from the regular monthly street sweeping invoice.
H. The determination of acceptable City standards will be made by the Public
Works Director and/or his Designee in his sole and absolute discretion.
Equipment:
A. Contractor shall use, at a minimum, the following equipment:
Item Model/Capacity Year Manufactured
1. Tymco 600 1999
2. Mobil 2000
B. All equipment used for the performance of this contract shall be standard
heavy-duty mechanical broom sweeping or air/vacuum equipment
necessary to properly clean streets and alleys of litter, dirt, rocks, leaves
and other debris. Equipment shall be properly maintained both as to
condition and appearance so as to ensure a high level of street sweeping
services.
C. Sweeping equipment as well as disposal trucks shall be equipped with
adequate warning devices and lights for safe operation and shall meet all
vehicle operation requirements of the State of California Department of
Motor Vehicles and the California Highway Patrol.
D. Machines must be maintained both mechanically and visually throughout
the term of this agreement with capability to ensure scheduled routine
maintenance and proper adjustment for sweepers.
E. Machines must be equipped with an adequate water spray system for dust
control.
F. All units shall be clearly and prominently marked with the Contractor's
name and unit number.
G. Contractor must keep a su�cient supply of spare brooms and parts to
ensure continuous operation. Worn brushes and brooms shall be
replaced and adjusted to ensure maximum efficiency.
H. All equipment must be properly registered and insured in accordance with
state and local laws. Contractor must show proof of ownership or a
signed lease for sufficient machinery to adequately pertorm services as
specified in this agreement and the provisions of Section XI.
All units shall have the capability of being contacted by their main office
with radio or paging equipment.
Contractor shall have the ability to provide two (2) sweepers to the City of
Arroyo Grande within four (4) hours notice.
K. Contractor shall have the ability to provide a mechanical broom type
sweeper and an air/vacuum type sweeper within four (4) hours notice.
SECTION V
Work to be Performed
During the term of this agreement, Contractor shall sweep all designated public streets
and curbs and gutters, alleys, street medians, parking lots, center lanes and
intersections within the incorporated City limits of Arroyo Grande with the assigned
frequency as listed below:
The Contractor will adhere to the Primary and Secondary "Street Sweeping Schedule"
provided to him by the City of Arroyo Grande. The City reserves the right to modify the
"Street Sweeping Schedule" from time to time during the period of the contract.
Additions or deletions to this schedule shall be made in accordance with unit prices as
specified herein, or at the City's sole discretion, as otherwise mutually agreed upon by
the CoMractor and the City.
SECTION VI
Primarv and Secondary Street Sweepinq Schedule:
The Primary and Secondary Street Sweeping Schedules shall be as outlined on the
attached pages.
SECTION VII
Inclement Weather
In the event that a scheduled sweeping shift is not possible due to weather conditions,
equipment failure, or other unforeseen occurrences, Contractor shall notify the City of
Arroyo Grande at the earliest possible time and arrange for sweeping on another day
within a five working day period. It is understood that the Contractor will make up the
missed sweeping shift on the first available day within the five working day limitation, or
forfeit any and all compensation for that particular shift.
�
SECTION VIII
Additional Work
A. In the event the City of Arroyo Grande desires to extend the street
sweeping program to include newly constructed streets or alleys, or
streets or alleys procured through annexations, or existing streets not
listed or referenced in Section V, "Work to be Performed" after the
effective date of this Agreement, the Contractor will be notified by fax
and/or US mail with a form "Addition to Street Sweeping Schedule".
This form will identify streets and give curb mile length to be added to
"Primary Street Sweeping Schedule" and Contractor shall be paid for
additional streets at the applicable price per curb mile as specified
herein.
B. The Contractor shall provide additional miscellaneous street sweeping
services or "Special Sweeps" for work not otherwise specified in these
Special Provisions, at the current hourly rate as specified herein when
requested to do so by the City of Arroyo Grande.
Contractor from time to time may be requested to provide Special
Sweeps immediately following parades, communiry celebrations, and
other activities involving City streets, alleys or parking lots.
Compensation for this work will be paid at the hourly rate as specified
herein.
C. The Contractor may be requested to provide "Seasonal Sweeps" during
certain times of the year along curbs and at intersections to address
seasonal changes including removal of dirt and debris resulting from
adjacent farming activities.
D. All sweeping as identified in this section, paragraphs B and C, shall be
performed as not to interfere with the proper completion of the regular
street sweeping schedule.
SECTION IX
Disposal of Sweeaing Debris:
At all relevant times, Contractor shall dispose of all refuse and debris collected by his
sweeping operation by hauling to a properly licensed landfill within thirty (30) days of the
date of this Agreement, Contractor shall provide City with evidence of same.
SECTION X
Compensation:
The following payment schedule will be used for services provided by the Contractor:
1
2
3.
Primary Street Sweeping
Special Sweeps
Parking Lot Sweeps
(Section VI)
(Section VIII)
(Section VI)
$16.96 per curb mile
$75 per hour (2 hr
minimum)
$547.67 per month
Failure to sweep shall be deducted from payment, unless made up as stipulated in
Section VII.
SECTION XI
Insurance Requirements:
The Contractor shall procure and maintain for the duration of the contract insurance
against claims for injuries to persons or damages to property which may arise from or in
connection with the perFormance of the work hereunder, by the Contractor, his agents,
representatives, employees or subcontractors. The cost of such insurance shall be paid
for by Contractor.
Q
�
Minimum Scope of Insurance: Coverage shall be at least as broad as:
1. Insurance Services O�ce Form Number GL-0002 (Ed. 1/73),
covering comprehensive general liability and insurance
services; office form number GL-0404, covering broad form
comprehensive general liability, or; Insurance Services Office
Commercial General Liability coverage ("Occurrence", Form
CG-0001).
2. Insurance Services Office Form Number CA-0001 (Ed. 1/78),
covering automobile liability, Code 1, "Any Auto", and
endorsement CA-0025.
3. Workers' Compensation Insurance, as required by the Labor
Code of the State of California, and Employers' Liability
Insurance.
Minimum Limits of Insurance: The Contractor shall maintain limits no
less than:
1. Comprehensive general liability: One million dollars
($1,000,000.00) combined single-limit per occurrence for
bodily injury, personal injury and property damage.
2. Automobile Liability:
combined single-limit
property damage.
One million dollars ($1,000,000.00)
per accident for bodily injury and
3. Workers' Compensation and Employers' Liability: Workers'
Compensation limits as required by the Labor Code of the
State of California, and Employers' Liability limits of one million
dollars ($1,000,000.00) per accident.
C. Deductibles and Self-Insured Receptions: Any deductibles of self-
insured receptions must be declared to and be approved by the City. At
the option of the City, either the insurer shall reduce or eliminate such
deductibles or self-insured receptions as affects the City, its officials,
agents and employees, or the Contractor shall procure a bond
guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
D. Other Insurance Provisions: The policies are to contain the following
provisions:
1. General Liability and Automobile Liability Coverages:
a. The City, its officials, agents, employees and volunteers
are to be covered as primary insured as respects
liability arising out of activities performed by or on
behalf of the Contractor, or products and completed
operations of the Contractor, or premises owned,
leased or used by the Contractor, or automobiles
owned, leased, hired or borrowed by the Contractor.
The coverage shall contain no special limitations on the
scope of protection afforded to the City, its officials,
agents, employees or volunteers.
b. The Contractor's insurance coverage shall be primary
insurance as respects the City, its officials, agents,
employees and volunteers. Any insurance or self-
insurance maintained by the City, its officials, agents,
employees or volunteers shall be in excess of the
Contractor's insurance, and shall not contribute with it.
c. Any failure to comply with reporting provisions of the
policies shall not affect coverage provided to the City,
its officials, agents, employees or volunteers.
d. Coverage shall state that the Contractor's insurance
shall apply separately to each insured against whom
claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
2. Workers' Compensation and Employers' Liability Coverage:
a. The insurer shall agree to waive all rights of
subrogation against the City, its o�cials, agents,
employees and volunteers for losses arising from work
performed by the contractor for the City.
3. All Coverages:
Each insurance policy required by this clause shall be
endorsed to state that coverage shall not be
suspended, voided, canceled, reduced in coverage or
in limits, except after thirty (30) days prior to written
notice by certified mail, return receipt requested, has
been given to the City.
E. Acceptability of Insurers: Insurance is to be placed with insurers with a best
rating of no less than A;XIII
F. Verification of Coverage: Contractor shall furnish the City with certificates of
insurance and with original endorsements affecting coverage required by
this clause (actual policy). The certificates and endorsements for each
insurance policy are to be signed by a person authorized by that insurer to
bind coverage on its behalf. The certificates and endorsements are to be
received and approved by the City before work commences. If so required
by the City, the Contractor shall furnish to the City a duplicate original policy.
G. Subcontractors: The Contractor shall include all subcontractors as insurers
under his policies, or shall furnish separate certificates and endorsements
for each subcontractor. All coverages for subcontractors shall be-subject to
all of the requirements stated herein.
SECTION XII
Responsibility for Damage:
The City of Arroyo Grande and all of their employees and agents shall not be answerable
or accountable in any manner for any loss or damage that may happen to the work or any
part thereof; or for any material or equipment used in perForming the work; for any injury
or damage to any person or persons, either workmen or the public; for damage to
adjoining property from any cause whatsoever during the progress of work.
SECTION XIII
Complaints:
All complaints shall first be directed to the Public Works Director or his Designee, then to
the Contractor. A"Street Sweeping ComplainY' form will be faxed to the Contractor
indicating the location and nature of each complaint. The Contractor shall fax back his
response to the City indicating compliance to the compliant. It shall be the Contractor's
obligation to resolve all complaints within 24 hours of receiving a fax copy of the
complaint.
The following is the approved Street Sweeping Schedule for the City of Arroyo Grande:
PRIMARY STREET SWEEPING SCHEDULE
STREETS DAY
Downtown Village Monday & Friday
Barnett Street Bridge Street Halcyon Road Every Monday
E. Branch Street EI Camino Real Grand Avenue
W. Branch Street (West S. Elm Street Traffic Way
of Regional Center) Fair Oaks Avenue Valley Road
Alder Street Huasna Road Oak Park Boulevard Every Wednesday
Ash Street James Way Tally Ho
Brisco Road Le Point (East of The Pike
Farroll Avenue Mason)
Arroyo Avenue Golden West Place Pilgrim Way 3r Tuesday
Bakeman Lane Hampton Place Rice Court of the Month
Bambi Court Lancaster Drive Rogets Court
Beech Street La Vista Court Russ Court
Brittany Avenue Leanna Drive Sandalwood Avenue
California Street Magnolia Drive Starlight Lane
Cameron Court Mesa Drive Sycamore Court
Carmella Drive Morning Rise Lane Sycamore Drive
Carol Place Muiberry Lane Tierra Street
Carrington Place Noel Street Tiger Tail Drive
W. Cherry Avenue S. Oak Park Boulevard Todd Lane
Creekside Drive Olive Street Turquoise Drive
Del Sol Street Opai Circle Verde Place
Diamond Circle Orchard Street Via Berros
Diana Place Pacific Pointe Way Victorian Court
Dixson Street Palm Court Victoria Way
Farroli Avenue (East of Paul Place Virginia Drive
Halcyon)
Forest Glen Drive
Ga�eld Place Pearl Drive Willow Lane 3r Tuesday
Gaynfair Terrace Pecan Street Wilson Court of the Month
Woodland Court (continued)
Woodland Drive
PRIMARY STREET SWEEPING SCHEDULE
STREETS DAY
Acorn Drive Hidden Oak Road Rancho Parkway 2n Tuesday
Andre Drive Hodges Road Refugio Place of the Month
Arabian Circle James Way Robirt Circle
Asilo Jenny Place Rodeo Drive
Avenida De Diamante La Canada Rosemary Lane
Calle Carman Los Ciervos Salida Del Sol
Calle Cuervo Matthew Way Scenic Circle
Camino Mercado Meadowlark Drive Sombrillo
Cardinal Court Mercedes Lane Spanish Moss Lane
Castillo Court Mesquite Lane Stevenson Drive
Chaparral Lane Mustang Circle Via Bandolero
Clinton Court Oak Leaf Circle Via Las Aguilas
Collado Corte Old Ranch Road Via Poca
Cuerda Corte Palos Secos Via Vaquero
Deer Trail Circle Paraiso Court Village Glen Drive
Dos Cerros Puesta Del Sol Vista Circle
Emerald Bay Drive Quail Court Vista Drive
Equestrian Way Quail Ridge CouR
Grace Lane
Alpine Street Faeh Avenue Pecan Place 1B Tuesday
Aspen Street Fairview Drive Pine Stfeet of the Month
Bell Street Grand Avenue Isiands Poplar Street
Bennett Avenue Hillcrest Drive Priscilla Lane
Beta Court Juniper Street Rena Street
Brighton Avenue Ledo Place Robles Road
Cedar Street Linda Drive Ruth Ann Way
CeRO Vista Circle Maple Street Sage Street
Cerro Vista Lane Montego Street Sierra Drive
Chelsea Court Newman Drive Spruce Street
Chilton Street Newport Avenue Sunset Drive
Cornwall Avenue (Lower) Taylor Place
Corona Del Terra Newport Avenue Walnut Street
Courtland Street Oak Street Wood Place
Dodson Way Park Way Woodland Drive
N. Elm Street
Eman Court
PRIMARY STREET SWEEPING SCHEDULE
STREETS DAY
Allen Street Ide Street Paseo Street 4'" Tuesday
Branch Mili Road Ikeda Way Pearwood Avenue of the Month
Callie Court James Way (South of Plata Road
Campana Place Colina) Platino Lane
Canyon Way La Cresta Drive Plomo Court
Clarence Avenue La Paz C'vcle Poole Street
Coach Road Ladera Place Pradera Court
Cobre Place Larchmont Drive Rosewood Lane
Colina Street Launa Lane S. Traffic Way
Corral Place Le Point Street Short SVeet
Cross Street Le Poi�t Terrace Stagecoach Road
Crown Hill Los Olivos Lane Station Way
Crown Terrece Mariposa Circle Tanner Lane
Cuesta Place Mason Street Toyon Rlace
E. Cherry Avenue May Street Trinity Avenue
Farmhouse Place McKinley StreeE Vard Loomis Court
Fieldview Place Miller Circle Vard Loomis Lane
Flora Road Miller Way ` Vemon Street
Fortuna Court Myrtle SVeet Via La Barranca
Garden Street Nelson Street Village Court
Greenwood Drive Nevada Street W. Branch Street
Grove Court Noguera Place Wesley Street
Gularte Road Oro Drive Whiteley Street
Harrison Street Outland Court Zogata Way
Hawkins Court Pacific Coast Railway
Hillside Court
Ash Street Bathrooms Elm Street Recreation Soto Sports Complex Twice a Month;
Car Corral Parking Lot Olohan Alley Strother Park 2n & 4'" Thursdays
City Hall Parking Lots Womans Club
The Streets listed below will be swept two weeks following their primary sweeping.
SECONDARY STREET SWEEPING SCHEDULE
STREETS DAY
Aspen Street Maple Street Taylor Piace 3r Tuesday
Bennett Avenue Palm Court Walnut Street (from ot the Month
Brighton Avenue Pine Street Maple Street to end of
Cerro Vista Circle Priscilla Lane street)
Courtland Street Ruth Ann Way (from
Dodson Way (from S. Brighton to bottom of
Halcyon to S. Alpine) street)
Arroyo Avenue Opal Circle Turquoise Drive 1" Tuesday
Bambi Court Orchard Avenue Via Berros of the Month
Carmella Drive Pearl Drive West Cherry Avenue
Diamond Circle Pilgrim Way Woodland Drive
Leanna Drive Todd Lane
Avenida De Diamante Old Ranch Road (250 Rodeo Drive (250 feet 4'" Tuesday
Hodges Road (from feet from W. Branch on each side of of the Month
Stevenson Drive to end Street) Rodeo Drive &
of street) Robin Circle Mercedes Lane
intersection)
Allen Street Oro Drive (from Rosewood Lane 2n Tuesday
Coach Road Huasna Road to Platino Stagecoach Road (500 of the Month
Corral Place Lane) feet from Platino,
East Cherry Avenue Pacific Coast Railway 1 south)
Flora Road (ftom Allen Street to Station Way
Garden Street E. Cherry Avenue) Tanner Lane
Greenwood Drive Pearvvood Avenue Traffic Way Exit
Launa Lane Platino Lane (from Via La Barranca
Los Olivos Lane Stagecoach to La
Myrtle Street Cresta Drive)
Noguera Place
MEMORANDUM
11.d.
TO: CITY COUNCIUREDEVELOPMENT AGENCY BOARD OF DIRECTORS
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES� l�
SUBJECT: FISCAL YEAR 2002-03 MID-YEAR BUDGET STATUS REPORT
DATE: FEBRUARY 11, 2003
RECOMMENDATION:
It is recommended the City Council/Agency Board:
• Approve detailed budget adjustments and recommendations as shown in Schedule B.
• Approve Schedules A through E included in the Mid-Year Budget Status Report.
• Approve (Deny) requests for additional appropriations in the General Fund.
FUNDING:
The requested actions will impact several fund budgets as out�ined in the Mid-Year Budget
Status Report and supporting schedules. The General Fund ending balance will be impacted
by the approval of the recommended revenue and appropriation adjustments as folbws:
Projected Fund Balance at First Quarter Report $2,436,500
Audit Adjustments $ 30,700
Revision of Revenue Estimates 167,500
Increase in Transfers-In 100,000
Proposed Expenditure Adjustments 2( 08.500)
Total Increase to General Fund Balance
Adjusted Fund Balance 6/30/2003
DISCUSSION:
89.700
, . �;�
Each year, the City Council adopts a budget, which commits resources to the
accomplishment of its policies. The Financial Services Department routinely prepares
quarterly budget updates for the City Councii.
The purpose of the City's Mid-Year budget review is to:
Compare revenues received and expenditures made to budgeted amounts to determine
appropriate adjustments.
I
MID-YEAR REPORT
cinr couNCr�
FEBRUARY 11, 2003
PAGE 2
• Report on Departmental accomplishments.
• Provide a link between the City budget, the financial records, and the independent
financial audit.
• Compare cuRent revenues and expenditures against the prior fiscal year.
SUMMARY OF KEY MID-YEAR POINTS:
• The 2001-02 Fiscal Year audit has been completed and the Annual Financial Report
presented to the City Council on January 14, 2003. The audited Fund Balances
reported in the Annual Financial Report have been incorporated into Schedules A,
Unreserved Fund Balance-Control and Schedule D, Unreserved Fund Balance — Mid-
Year Changes. The total Citywide Fund Balance reported at June 30, 2002 is
$14,440,063. This is an increase of approximately $2,587,000 over June 30, 2001.
The current projected available General Fund Balance for June 30, 2003 is E2,526,224,
an increase over the first projected fund balance of s2,425,675 published in the FY 2002-
03 Annual Budget. This projected Fund Balance assumes revenues are received exactly
as budgeted, all budget expenditures are made, and all capital transfers required by the
CIP Program are completed. Historically, the General Fund has not been required to
fund all budgeted capital transfers and expenditures at year-end are traditionally less
than budgeted. Therefore it is likely that the June 30, 2003 General Fund Balance will
be greater than the $2,526,224 projection. However, there are also usually
recommended carryover funds for ongoing projects, which will likely reduce the actual
"available" fund balance at the beginning of the next fiscal year.
The projected General Fund Balance for June 30, 2003 of $2,526,224 meets the City
Council goal of establishing a fund balance reserve of 15% of expenditures. Staff is
gratified to report that the fund balance is projected to be 23.5% of appropriations.
The budget for General Fund revenue is being increased by $167,500. The irx;rease is
due primarily to increased sales tax revenues (a700,000), an increase in Police expense
recovery ($20,000), an increase in franchise revenues ($15,000) and smalier increases
and decreases of revenues received to date ($32,500). The detail of these adjustments
may be found beginning on Page 9 and Schedule B(Page 25) of the report.
Transfers-In for the General Fund are being increased by $100,000 for the State Funding
of the COPS grant program. Allocations for the State COPS Block Grant (Fund 271)
were not included in the Fiscal Year 2002-03 Annual Budget as the State budget was still
in debate when the City's budget was approved. This grant is primarily used to fund
Police personnel through transfers-in and out.
MID-YEAR REPORT
CITY COUNCIL
FEBRUARY 11, 2003
PAGE 3
The Public Works Department requests an additional appropriation of 518,226 for the
Contract-Services Account in the Administration Program. This request resulted from (1)
unexpected repairs required for the fuel delivery system at the City Corporation Yard
(a4,600); costs necessary to obtain FEMA Flood Elevation Cert�cates (51,435);
engineering and surveying services ($1,257) incurred in determining the right-of-way on
Branch Mill Road; increased costs for engineering services for the Tally Ho Creek Flood
Barrier project ($6,323); and increased costs for environmental monitoring of the Tally Ho
Creek Flood Barrier project ($4,611).
• Because of an increase in demand and the supplying of Special Interest classes in the
Recreation Division, the Department has requested a$4,000 increase in both revenues
and appropriations. The additional revenue generated by these classes offsets the
additional appropriation for instructor costs.
• The Recreation Administration Division requested an additionaf appropriation of =1,500
for the purchase and installation of a bed liner, fire extinguisher, and first aid kit for the
Division's new Ford 150 truck.
• An additional $1,000 is requested to cover unexpected vehicle maintenance costs at the
Soto Sports complex.
• The Community Development Department (on behalf of the City) applied to the Local
Agency Formation Commission (LAFCO) for Outside User Service Agreements for two
mobile home parks on South Halcyon Road. In order to receive LAFCO consideration, a
payment of 53,500 must accompany the application. The mobile home parks will
reimburse the City for these costs when Outside User Service Agreements are compieted
and the parks are connected to City water. The Department has requested an additional
appropriation to "front" these costs during the current fiscal year, with the expectation that
the City will be reimbursed during the coming fiscal year.
Staff recommends that two outstanding lease-purchase agreements be paid off during the
remainder of this fiscal year. Because future State funding of municipal revenues could
be in jeopardy, paying $133,250 of one-time revenues to eliminate $138,100 of long-term
debt makes financial sense and benefits future fiscal years. Paying off outstanding debt
with one-time monies in order to reduce ongoing costs is part of tFie City's efforts to
address any potential shortfall in the upcoming budget.
The Management Reporting System focus on departmental accomplishments and key
issues in progress is presented as a separate section at the rear of this report. Each
department /division reports the work accomplished during the first half of the fiscal year
toward an improved City government. Also reported is the progress toward those on-
going projects/work efforts that will continue into the remaining quarters.
MID•YEAR REPORT
CITY COUNCIL
FEBRUARY 11, 2003
PAGE 4
• Approve the following Schedules A through E, included in the Mid-Year Budget Status
report that summarizes budget adjustments.
A. Unreserved Fund Balance-Control.
B. Recommended Adjustments.
C. Adjustments to Fund Balance.
D. Unreserved Fund Balance-Mid-Year Changes.
E. Two Year Comparison of Mid-Year Revenues and Expenses.
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City of
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MANAGEMENT REPORTING SYSTEM
MID-YEAR BUDGET STATUS REPORT
FISCAL YEAR 2002-03
February 11,2003
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2002 - December 31. 2002
FUND: GENERAL FUND
DEPARTMENT: CITY MANAGER
Mid-Year Accomplishments
• Established a City-wide Safety Committee
. Negotiated a Franchise Agreement extension with Charter Communications in
exchange for provision of a City-wide fiber optic network.
• Completed a draft update of Section A of the Administrative Policy Manual.
• Initiated a customer service program, consisting of training and satisfaction surveys.
• Developed a proposal for City participation in the Statewide Community Infrastructure
Program (SCIP).
Kev Issues / Work Efforts In Prostress
. Initiated an effort to identify cost saving and revenue enhancement measures in order
to address funding issues for the upcoming budget.
• City-wide draft organizational value statements have been completed and meetings
with City employees in each division are nearing completion. Once completed, the
value statements will be finalized.
• Completed a draft of the Injury and Illness Prevention Plan (IIPP), which will now be
reviewed by the Safety Committee before it is finalized.
41
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1, 2002 - December 31. 2002
FUND: GENERALFUND
DEPARTMENT: ADMINISTRATIVE SERVICES
Mid-Year Accomalishments
. Prepared Candidate Handbooks and guided six (6) candidates through the nomination
process for the November 5, 2002 General Municipal Election for the purpose of
electing a Mayor and 2 Councii Members.
• Served as FPPC Filing Officer and assisted City Council candidates and two ballot
measure committees with campaign disclosure filing requirements.
• Assisted with process for placement of a City bond measure on the ballot relating to
the issuance of general obligation bonds for the expansion and improvement of the
City's Fire Department.
. In conjunction with the City Manager, City Attorney, and appropriate staff, completed
content review of first three titles of the Municipal Code as the first step in a review
and update process.
. Coordinated publication of the City newsletter, Staaecoach Exoress, which was
mailed in September, 2002 to all City residences and businesses.
. Completed bi-annual review of the City's Conflict of Interest Code.
Kev Issues / Work Efforts In Prostress
• Prepare draft Ordinance with amendments to the first three titles of the Municipal
Code for City Council consideration; and continue review of remaining Municipal Code
titles.
• Administer Oath of Office and distribute Assuming Office Statement forms to all newly
appointed commission, board, and committee members.
42
• Distribute Annual Statement of Economic Interests Forms to all elected and appointed
officials of the City, including members of the City Council, commissions, boards,
committees, staff, and consultants.
• Publish and distribute next issues of City newsletter; Staaecoach Exoress, in
February, 2003 and May, 2003.
• Review and update City-wide Records Retention Policy.
• Update Administrative Services Department Procedural Manual.
43
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2002 - December 31, 2002
FUND: GENERALFUND
DEPARTMENT: FINANCIAL SERVICES
Mid-Year Accomplishments
• Completion of Fiscal Year 2001-02 audit.
• Designed and issued Fiscal Year 2002-03 Annual Budget.
• Monitored and reported on State budget issues that could impact the City's finances.
. Improved customer service by telephoning late customers before water service is
discontinued.
• Modified CaIPERS contract to increase City's health plan contribution.
• Contracted and coordinated GASB 34 infrastructure valuation.
• Monitored and reported on CaIPERS investment issues as related to City PERS
contribution rates.
• Assisted in the development of the Fire Facility General Obligation Bond Official
Statement.
• Assisted with Standard & Poor's rating of the Fire Facility General Obligation Bond.
. Completion of Califomia Street Report and California Transportation Report.
Kev Issues / Work Efforts In Pros�ress
• Completion of Phase III of the Long Range Financiai Plan.
• Conversion of Eden Command financial management system to Inforum Gold system.
• Establish decentralized encumbrance system.
• Preparation of 2003-04 Annual Budget
44
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2002 - December 31, 2002
FUND: GENERAL FUND
DEPARTMENT: COMMUNITY DEVELOPMENT
Mid-Year Accomalishments
. East Grand Avenue Enhancement Project including buib-out and median design
coordination with Public Works, Parks and Recreation and engineering and landscape
consultants.
• Development Code Amendments to Village Commercial district to update Village Core
Downtown and Village Mixed Use development standards and guidelines.
. Complete Draft EIR's for Creekside Center and Tract 01-001 (1998) projects.
. Process improvement plans for Poplar.Ponding Basin Expansion — Long's Gateway
Center, Santa Lucia National Bank and other new development at Courtiand Street
and East Grand Avenue.
• Create Local Housing Task Force and conduct public workshops to discuss Housing
issues and solutions for Housing Element Update.
Kev Issues / Work Efforts In Pros�ress
. Complete Housing Element Policies & Programs for Planning Commission and
Council consideration during summer 2003 as required by State law, including second
dweliing unit code amendments.
• Continue Development Code Amendments for Commercial, Office and Mixed Use
District along East Grand Avenue, EI Camino Real, West Branch Street, Halcyon
Road and Traffic Way.
• Consider altematives for preventing conversion of prime agricultural soils including
possible policies and regulations regarding agricultural buffers, and conservation
easements adjoining residential developments.
45
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1, 2002 - December 31, 2002
FUND: GENERALFUND
DEPARTMENT: MANAGEMENT INFORMATION SYSTEMS
Mid-Year Accomplishments
. Negotiated successfuily with cable franchise operator for installation of a fiber optic
institutionai nefinrork (i-Net) to connect all City facilities in exchange for a 3-year
extension of the cable franchise agreement.
• Installed memory upgrades on various workstations to a standard of 128 mb.
• Installed new workstations in Financial Services Department.
• Installed new workstation in Administrative Services Department for document
imaging system.
. Installed new workstation at Fire Department.
• Installed new CAD/GIS workstation at Public Works Department.
• Redesigned City website with an improved navigational system, including easier
access to City meeting information, agendas, press releases, and city events.
• Attended training for the conversion to Eden's Inforum Gold financial services
software upgrade.
• Implemented Virtual Pnvate Network (VPN) access to City network. CuRently
provides secure access to Eden Systems support personnel.
. Installed Application/Database server hardware in support of Eden's Inforum Gold
financial services software upgrade.
. Installation and configuration of Inforum Gold and associated database software.
• Installed Domain Name Servers (DNS) to allow the City to manage iYs own DNS
configuration eliminating outside service providers and increasing website
manageability.
��
Kev Issues / Work Efforts In Pros�ress
• Complete 2 phase implementation of wide-area network infrastructure upgrade to
replace existing ISDN and T-1 lines with fiber optic institutional network (I-Net).
. Implement new network addressing scheme City wide in support of the I-Net network
infrastructure upgrade.
. Implement computer user training for City departments.
. Develop a computer equipment surplus program.
. Make VPN remote access available to designated City personnel.
• Continue to migrate workstations from Office 97 to Office 2000.
• Continue to work on workload tracking procedures.
. Continue to work on City computedsoftware inventory tracking methods.
. On-going support of Eden System's upgrade to Inforum Gold financial services
software.
. Configure external time synchronization for the City and Police Department networks.
• Implement network storage procedures and limitations applied to the Finance server.
• Locate and install backup media for City web and DNS servers.
• Support Public Works GIS implementation.
47
MANAGEMENT REPORTING SYSTEM
MID-YEAR
11�1:1��
DEPARTMENT:
Julv 1. 2002 - December 31. 2002
GENERALFUND
POLICE
Mid-Year Accomalishments
• The FBI Index Crimes for Arroyo Grande are currently 41.8% below that of the.
National average and 37.9% below that of the State average for cities of similar size.
• Traffic collisions are currently 12.6% below that of the same period last fiscal year.
. Maintained a citizen satisfaction rate
DepartmenYs Quality Services Program.
citizen complaint ratio is currently 51.5:1.
of 98.9% as measured by the Police
Additionally, the citizen commendation to
• Have increased training in terrorism by Police Department personnel. A total of nine
personnel have attended advanced terrorism courses, including two who have been
trained as instructors in the "Weapons of Mass Destruction Awareness". These
instructors will then train other Department personnel in "Weapons of Mass
Destruction Awareness".
• Obtained a new computerized "Kid PrinY' system funded by FY 2002-03 State Law
Enforcement Technology funds.
• Expanded the Police DepartmenYs less than lethal weapons capabilities by obtaining
two pneumatic PepperBall launcher systems funded by FY 2002-03 State Law
Enforcement Technology funds.
. Continued to work with "Project Star", a U.S. State Department funded program to
train Senior Russian Police Officials on current effective law enforcement operations,
inciuding Community Policing.
48
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1, 2002 - December 31, 2002
FUND: GENERAL FUND
DEPARTMENT: BUILDING 8� FIRE
DIVISION: FIRE & EMERGENCY SERVICES
Mid-Year Accomulishments
Public Education Programs
Daily crews provided station tours, school presentations, and local business
presentations to over 700 children and adults during this period. This
included topics on fire safety, emergency preparedness, and fire extinguisher
training. The Division has successfully coordinated two quarterly blood drives
with the Tri-Counties Blood Bank.
• Call Statistics
Medical 433
Fire 82
Vehicle Accidents 9
Hazardous Conditions 31
Other 74
Total Incidents 629
Note: Out of 629 incidents, 84 were Auto/Mutual Aid incidents.
• Administrative Report
The Fourth of July Safe and Sane Fireworks celebration was a success. Six
non-profit organizations were issued permits to sell Safe and Sane Fireworks
in the City.
:�]
The Annual Weed Abatement Program was successfully coordinated with
only having to invoice one property owner for not complying with the Citys
weed abatement guidelines.
The Division continues to co-sponsor the Allan Hanwck College Fire
Academys Intern Firefighter Development Program. We are one of three Fire
Departments who are entered into this program dedicated to providing
academy graduates training, education, mentoring and career development.
During this period we provided two intems this opportunity.
On November 5, 2002 the voters of the City approved Measure O-02 to fund
the Fire Station expansion project. This bond measure had been placed on
the ballot by the City Council after acceptance of the RRM Fire Station
Expansion Feasibility Report on May 28, 2002. Measure 0-02 was passed
by a majority vote of 72.34% on November 5, 2002. We are in the process of
choosing an Architect for the Architectural and Engineering work associated
with the Fire Station Expansion Project that is based on the project layout,
design, and engineering as proposed by RRM Design Group.
The Retired Senior Volunteer Program (RSVP) provided over 160 hours of
assistance to fire administration during this period.
• Recruitment
Full time Fire Engineer recruitment was accomplished during this period. Two
candidates were offered the position with start dates in January 2003. This
position assists with emergency response management on a 24-hour shift
basis, and provides apparatus and equipment maintenance, hose testing, as
well as apparatus operation. Four Volunteer Firefighters were rec,�uited and
are working on their six-month Recruit Training Program. Three of them are
attending the SLO County Basic Firefighter Academy. The fourth firefighter is
a graduate of the Allan Hancock Fire Academy and Intem Firefighter
Development Program.
. Training Report
Staff expanded the training program to include multi-agency training drills.
This provides familiarity and consistency of practices used on the fire ground
during automatic/mutual aid responses.
Fire Inspection Report
The Division continues to provide fire inspections for the higher-risk properties
in the City. All commercial and high-risk properties have been divided among
the three Fire Captains for purposes of pre-fire familiarization and to provide
the property owners with fire safety information and correction advice. During
this period we targeted commercial properties with hood systems to make
sure they are in compliance with National Fire Protection Association
Standards.
50
Kev Issues / Work Efforts In Proaress
. The Division continues to move forward with the expansion of the Fire
Station.
• The Division continues to co-sponsor the Allan Hancock College Fire
Academys Intern Firefighter Development Program. We will dedicate four
months to each intern firefighter.
. The Division continues to recruit for Volunteer Firefighters.
• Staff continues to provide training with neighboring fire agencies.
• Staff continues to provide fire safety inspections for the business community.
51
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2002 - December 31. 2002
FUND: GENERAL FUND
DEPARTMENT: BUILDING & FIRE
DIVISION: BUILDING AND LIFE SAFETY
Mid-Year Accomplishments
. Issued occupancy certificates for Vigneto restaurant, A.G. Edwards, Kennedy
Club Fitness, Spencer's market and tenant spaces at Kolbo and Sheppel
office buildings.
• De-Blauw's Grand Ave. office building is 40% complete and the expansion of
Miners Hardware is 100% complete.
. Facilitated in preparation of plans for the Women's Club A.D.A. (Americans
with Disabilities Act) improvements.
• Residential progress includes the Highlands Phase V at 80% complete, Berry
Gardens at 85%, and Vista Del Mar at 68%. Building has commenced at tract
2240 (9-unit PUD) and we continue to receive applications for new custom
homes and additions/remodels throughout the City.
. Building permits totaling 306 have been issued this period, holding steady
with 314 permits for the same period last year. Projections for FY 2002-03
and this Division's ten-year valuation average are shown in the following
chart:
�
Kev Issues/Work Efforts In-Proaress
. Plan review and inspection services for Longs Drug Store and (2) new
commercial/retail buildings along with tenant improvements.
. Inspection of construction at the De-Blauw, Grand Ave. office building.
. Solicit bids and oversee construction for the Women's Club A.D.A.
improvements.
• Inspection services for Tract 2240, (9-unit PUD) and ongoing residential
construction throughout the City. Finalization of Berry Gardens, the
Highlands Phase V, and Vista Del Mar housing tracts.
53
MANAGEMENT REPORTING SYSTEM
MID-YEAR
FUND:
DEPARTMENT:
DIVISION:
Julv 1. 2002 - December 31. 2002
GENERALFUND
PUBLIC WORKS
PUBLIC WORKS ADMINISTRATION / ENGINEERING
Mid-Year Accomalishments
• Participated in the review of proposal for the Lopez Water Treatment Plant
upgrade and the Habitat Conservation Plan for Arroyo Grande Creek, which will
determine the amount of water released from the dam for fish habitat.
• Completed the update to the City's water atlas and distributed copies to all City
Departments, including fire and police.
• Twenty-eight properties were surveyed in response to the FEMA's request for
Flood Elevation Certificates as part of the City's Flood Plain Management
Ordinance.
= The Department prepared funding applications for submittal to various regional,
State and Federal agencies. The City was successful in securing $12 miilion of
Proposition 50 funds for the Reservoir No. 1 Replacement project
• Advertised and submitted the City's Disadvantaged Business (DBE) program with
established goai to Caltrans.
• Presented approximately 35 items to the City Council and 22 items to the Traffic
Commission for consideration and accomplished the necessary steps as follow-up
to its recommendations.
• PerFormed approximately 10 plan and map checks, drafted conditions for 6
conditional use permits, 3 parcel maps, and 3 lot line adjustments, recorded 3
parcel maps, 2 tract maps, 3 lot line adjustments, and numerous other documents.
54
Kev Issues / Work Efforts In Proaress
• Participate in the selection of the most qualified consultant to perform the work on
the Lopez Water Treatment Plant upgrade project.
• Work with the utility companies to begin the design of the underground utility
district on Grand Avenue, between Elm Street and Oak Park Boulevard.
• Update to the City's sewer and storm drain atlases.
• Revise and update the City's Standard Plans and Specifications.
• Continue to monitor and apply for all available grant funding.
55
MANAGEMENT REPORTING SYSTEM
MID-YEAR
FUND:
DEPARTMENT:
DIVISION
Julv 1, 2002 - December 31. 2002
GENERALFUND
PUBLIC WORKS
AUTOMOTIVE SHOP
Mid-Year Accomolishments
The Automotive Shop has the overall responsibility for the maintenance and repair of
the City vehicle fleet, exclusive of the Fire Department vehicles. The Automotive Shop
also maintains the mechanical equipment by providing limited in-house repairs and
maintenance. Most extensive repairs are contracted out to private shops and staff
monitors these services to be assured of the best service in both price and
workmanship.
• At Mid-Year, the Automotive Shop has carried out the following services:
Services (lube, oil, filter, safety insp.)
Tune Up (scope, spark plugs, rotor, cap)
General (mechanical i.e., pumps, cables)
Electric (starter, alternator, wiring)
Brake Repair
Warranty Repair
Transmission Service and Repair
Tire Services (replacing, mount & balance)
Tire Repair
Pre Trip Check
Smog Certificates
112
11
82
33
15
9
11
15
20
43
20
�
Kev Issues / Work Efforts In Proaress
. Preparation of seasonal equipment (e.g., crack sealer, chipper) for the next cycle.
• Deploy PD 984 Radar Trailer two (2) times per week in cooperation with Police
Department and the Traffic Commission.
• Continue to maintain the City fleet at a high levei of reliability and safety.
57
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2002 - December 31. 2002
FUND: GENERAL FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: STREETS
Mid-Year Accomplishments
. Completed annual underground storm drain line cleaning program.
• Completed annuai cleaning of sidewalk drain program.
• Completed annual cleaning of Tally Ho, Meadow, and Arroyo Grande Creeks.
. Completed 28 locations in concrete replacement program.
• Completed asphalt repairs on City streets using 225 tons of asphalt.
• Continue with Phase I II of the Street Name Sign Program.
Kev Issues / Work Efforts In Pros�ress
• Continue with asphalt repairs on all City streets.
• Continue with concrete replacement program.
• Completion of Annual Sign Program.
• Completion of Annual Sidewalk Grinding Program.
• Completion of Annual Tree Trimming Program.
• Completion of crack sea�ing for 42 streets listed for slurry seal.
58
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1, 2002 - December 31. 2002
FUND: SEWER FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: UTILITIES I SEWER MAINTENANCE
Mid-Year Accomplishments
• Sewer laterai service installations on Collado Corte/Rancho Grande Park.
• Sewer lift station cleaning program.
• Sewer lift station check valve maintenance program.
• Problem sewer main cleaning program.
• Vactor jet rodder hose replacement.
• No reportable sewage spills from July 1 S � to December 31 St
Kev Issues / Work Efforts In Prostress
• Crown Hill/East Branch Street sewer main lining project.
• Lift station No. 1 upgrade.
59
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1, 2002 - December 31. 2002
FUND: WATER FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: WATER ADMINISTRATION
Mid-Year Accomplishments
• Responded to 300 Underground Service Alert monitoring requests.
• Read water meters monthly.
• Responded to 150 service calls.
. Administered and completed record keeping of 214 cross connection device
inspections.
• Completed 100 customer non-payment shut offs.
• Completed 350 customer open/close service calls.
Kev Issues / Work Efforts In Prostress
. Reservoir No. 1 replacement project.
. GAS64 accounting project.
• Water rate study/implementation
• Water conservation study
• Grand Avenue water main repiacement, Phase III
.�
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1, 2002 - December 31. 2002
FUND: WATER FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: UTILITIES / WATER PRODUCTION
Mid-Year Accomalishments
• Well disinfection upgrade project completed.
• Well motor preventive maintenance program.
. Pumped a totai of 665.3 acre feet of well water.
• Took delivery of 1,193.0 acre feet of Lopez water.
. Met all water quality standards for well water for nitrate blending, bacterioiogical.
Kev Issues / Work Efforts In Proaress
• Start up of Well #9 treatment plant.
• Well No. 8 motor shelter.
61
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1, 2002 - December 31. 2002
FUND: WATER FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: UTILITIES / WATER DISTRIBUTION
Mid-Year Accomalishments
• Collado Corte (Rancho Grande Park) water service installations.
• Computer Meter testing program.
• Altitude valve rebuiids for reservoir No.'s 2& 4.
• Valley Gardens touch read meter conversion.
• Valve exercise program.
. Le Point Street water main replacement project.
. Air/vacuum valve maintenance program.
. Cedar Street water service/fire hydrant replacements.
Kev Issues / Work Efforts In Pros�ress
• Myrtle Street main replacement.
• Reservoir inspection project.
• CLA-VAL maintenance program.
• Launa Lane water service replacements.
62
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2002 - December 31. 2002
FUND: CAPITAL IMPROVEMENT PROGRAM
DEPARTMENT: PUBLIC WORKS
Mid-Year Accomplishments
• Obtained a consultant for the Geographical Information System (GIS) who is nearing
completion of the digital base map of the City and has started to piace zoning and
general plan information onto the system.
• Completed construction of the Oak Park Boulevard Widening project.
• Completed construction of the Tally Ho Sediment Removal and Flood Barrier project.
• In cooperation with the City of Grover Beach and the County of San Luis Obispo,
completed construction of The Pike Rehabilitation project.
• Advertised and awarded the Rancho Grande Park project.
. Advertised and awarded the Scenic Creekside Walk Through the Historic Village of
Arroyo Grande, Phase III project.
• Advertised and awarded the Rodeo Drive Traffic Calming project.
• Advertised and awarded the Spruce and Cedar Streets Sidewalks project.
. Advertised, awarded, and completed the Spring 2001/2002 Slurry Seal project.
Kev Issues / Work Efforts In Pros�ress
• Complete the City's Geographical Information System (GIS).
• Complete the update to the City's Water and Sewer Rate Study.
• Complete the update to the Traffic Count Program/Traffic Model.
• Complete wnstruction of Rancho Grande Park project.
63
• Complete construction of the Scenic Creekside Waik Through the Historic Viliage
of Arroyo Grande, Phase III project.
• Complete construction of the Rodeo Drive Tra�c Calming project.
• Complete construction of the Spruce and Cedar Streets Sidewalks project.
• Complete the design of the Grand Avenue, Phase III (Elm Street to Oak Park
Boulevard) project, including the streetscape improvements.
• Begin design of the Branch Mill Road Overlay project
• Begin design of the Sewer Lift Station No. 1 project.
• Begin work on the next phase of project development for the Brisco Road-Halcyon
Road/Route 101 Interchange which is the Project Approval and Environmental
Document (PA&ED)
• Obtain Caltrans' approval on the EI Campo Road/Route 101 Project Study Report/
Project Development Support (PSR-PDS).
• Complete the traffic signal modifications to the Grand Avenue/Halcyon Road
intersection after the overhead utility lines have been removed.
. Identify an appropriate bridge rail and secure adequate funding for the Traffic Way
Bridge Barrier Rail Replacement project.
• Obtain the necessary easements and advertise the construction contract for the
Reservoir No. 1 Replacement project.
[:,�
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2002 - December 31. 2002
FUND: GENERAL FUND
DEPARTMENT: PARKS AND RECREATION
DIVISION: PARKS
Mid-Year Accomplishments
• Completion of City owned tree inventory list to identify all trees that may be owned
and maintained by the City and those on private property
. Completion of trail improvements on lower section of James Way Oak Habitat
• Implemented new safety training program for all Parks Division Staff
Kev IssueslWork Efforts in Proaress
. Initiate and complete Winter turn. renovations
. Complete ADA improvements for city playgrounds
• On going tree tnmming and weed abatement program for city maintained areas
. On going tree planting and replacement citywide
['�7
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2002 - December 31. 2002
FUND: GENERAL FUND
DEPARTMENT: PARKS AND RECREATION
DIVISION: RECREATION ADMINISTRATION
Mid-Year Accomplishments
• Construction began at Rancho Grande Park with park completion scheduled for late
March, 2003
. Finalized all lot sales on Collado Corte in the amount of $785,000, which exceeded
initial estimates of $525,000
. Upgraded Activity Guide cover and quality of paper. Additionally, completed both the
Fall and WintedSpring Guides. Total distribution exceeded 19,000 copies throughout
the Five Cities area
• Processed over 1,300 registration forms for Five Cities Youth Basketball
Kev Issues/Work Efforts in Pros�ress
. Coordinate with Recreation Staff for Rancho Grande Park dedication activities
. Coordinate with surrounding agencies the Summer Activity Guide
• Update training for new city staff on Rec Ware Registration program
..
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1, 2002 - December 31. 2002
FUND: GENERAL FUND
DEPARTMENT: PARKS, RECREATION AND FACILITIES
DIVISION: GENERAL RECREATION
Mid-Year Accomalishments
• Conducted the Summer Playground Program at Elm Street Park with an average of
33 children participating daily
• Conducted 8 field trips to local businesses as well as hosting 9 local business visits to
the Summer Playground Program
• Conducted Winter Break Program at Elm Street Park
• The Woman's Club Community Center has hosted 426 group meetings totaling over
35,000 participants
Kev IssueslWork Efforts In-Propress
• Staff will be attending motivational and game workshops in the area this Spring
• All staff will complete or re-certify in CPR and First Aid training this Spring
• Complete renovations to the Woman's Club Community Center with regards to ADA
compliance for access and restrooms
67
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1, 2002 - December 31. 2002
FUND: GENERAL FUND
DEPARTMENT: PARKS, RECREATION AND FACILITIES
DIVISION: PRE-SCHOOL
Mid-Year Accomplishments
• Conducted the Summer Pre-School Program with an average of 18 children
participating
• The Fall Pre-School Program is operating with 67 students in the current
Kev IssueslWork Efforts In-Proaress
• Staff will be attending motivational and game workshops in the area this Spring
• All staff will complete or re-certify in CPR and First Aid training this Spring
C�:
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2002 - December 31. 2002
FUND: GENERAL FUND
DEPARTMENT: PARKS, RECREATION AND FACILITIES
DIVISION: SPECIAL PROGRAMS
Mid-Year Accomolishments
• Summer Carnival held on August 16�' with 120 children participating
• Halloween Carnival and Haunted Maze held on October 26"' with over 600 participants
• Worked with Cal Poly students and the Arroyo Grande Lions Club to organize staff the
25"' Annual Turkey Trot Fun Run with 186 participants
• Organized and staffed Harvest Festival Activities including the Diaper Derby, Chili-
Fest, and BBQ Booth.
• Conducted the Holiday Decorating Contest for business and residences with 23
participants
Kev IssueslWork Efforts In-Proaress
• Staff will be planning the return of the Parents Night Out Program
. Preparations currently under way for the Annual Egg Hunt to be held at Elm Street
Park
.•
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1, 2002 - December 31. 2002
FUND: GENERAL FUND
DEPARTMENT: PARKS, RECREATION AND FACILITIES
DIVISION: CHILDREN IN MOTION
Mid-Year Accomolishments
• Children In Motion Summer Day Camp was successfully conducted with
approximately 90-100 children daily participating in a variety of activities and field trips
• School year programs at Branch, Ocean View and Harloe elementary schools have
increasing enroliment and currently provide childcare services to approximately 200
children daily.
• Winter Camp was completed this past holiday break at Harloe elementary school with
an average attendance of 50 children
• All staff participated in a training from Officer Jim Williams from Arroyo Grande Police
Department on child abuse issues
Kev IssueslWork Efforts In-Proaress
• Staff will complete review of all licensing requirements and insure that sites are in full
compliance with all rules and regulations
• Staff will be attending several workshops on topics such as games, crafts and Shaken
Baby Syndrome
• Staff will be completing re-certification for First Aid and CPR
70
MANAGEMENT REPORTING SYSTEM
MID-YEAR
Julv 1. 2002 - December 31. 2002
FUND: GENERAL FUND
DEPARTMENT: PARKS, RECREATION AND FACILITIES
DIVISION: 5 CITIES YOUTH BASKETBALL LEAGUE
Mid-Year Accomolishments
• Registered 152 teams with 1,300 participants
• Prepared game schedules for the league season (over 800 games)
• Recruited, trained and assigned 45 referees
• Collected $56,200 in fees
• Completed team and individual photos
Kev Issues / Work Efforts In Proaress
• Preparing the end of the season tournament schedule
• Distributing photo packets
• Continuing preparation of referee schedules
71
MANAGEMENT REPORTING SYSTEM
M I D-YEAR
Julv 1, 2002 - December 31. 2002
FUND: GENERALFUND
DEPARTMENT: PARKS, RECREATION AND FACILITIES
DIVISION: SOTO SPORTS COMPLEX
Mid-Year Accomplishments:
• Replacement light standard/cellular array was instal�ed at Porter Field
• With labodequipment donations from Little League Baseball, begin renovations at Don
Roberts Field
Key IssueslWork Efforts In-Pros�ress
• Complete Winter turn renovations on all multi-use fields
• Complete remodel of Soto Complex restrooms related to ADA compliance and stall
doors
. Complete complex tree trimming project
72
11.e.
TO: CITY COUNCIL
MEMORANDUM
FROM: STEVEN ADAMS, CITY MANAGE '�j
SUBJECT: CONSIDERATION OF FY 2003-04 AND FY 2004-05 BUDGET
GOALS
DATE: FEBRUARY 11, 2003
RECOMMENDATION:
It is recommended the Council approve proposed budget goals for FY 2003-04 and
FY 2004-05.
FUNDING:
There is no direct cost impact of the recommendations at this time. There may be
costs associated with budget goals established, but those will be identified and
addressed as part of the budget process.
DISCUSSION:
The budget goals are established each year as the first step in the budget process to
provide for initial City Council input to assist staff in preparing the budget. It does not
address funding availability at this time, but provides staff with direction on how to
prioritize the proposed allocation of available funding. Goals that cannot be achieved
in the annual budget will then be identified as needs in the long-range financial plan.
This year, for the first time, staff will be preparing a two-year budget. This change
was approved by the City Council in January 2000. Therefore, the goals process has
been modified to accommodate a two-year period.
Given the uncertainty of the State budget shortfall and PERS retirement rate
increases, the primary focus this year will be on addressing potential shortfalls rather
than allocating increases in revenues. The following priorities agreed upon by the
Department Directors and are recommended to the City Council:
. Address increased costs of PERS retirement rates and State budget cuts -
The City has been notified that PERS retirement rates will increase
significantly over the next two years due to losses in their investments as a
result of the poor stock market. This will result in a projected loss of
approximately $350,000 to the General Fund in FY 2003-04. In addition, the
Governor's existing proposed budget could impact the City's annual budget by
_
,
CITY COUNCIL
FY 2003-04 AND FY 2004-05 BUDGET GOALS
FEBRUARY 11, 2003
PAGE 2
as much as $830,000. It is unlikely that we will know all the ramifications of
the State budget crisis by the time the City adopts its budget. However, it is
recommended that we plan for likely impacts as best as possible.
• Maintain existing service levels — Staff believes the City is currently providing a
good level of service to the community. Given the financial issues that need to
be addressed, one of the primary goals recommended is simply to address
these issues without negatively impacting these services.
• Addition of the third full-time paid Fire Engineer position — The City has been
incrementally converting from a volunteer fire force to a combination of paid
and volunteer staffing. During the budget hearing for the current fiscal year,
staff was directed to add two paid fire engineer positions in FY 2002-03 and a
third in FY 2003-04. The addition of this position will complete the
recommendations for staffing in the Facilities and Staffing Needs Assessment.
• Street maintenance — An increased investment in infrastructure maintenance
has been an ongoing goal in both the Long-Range Financial Plan and the
annual budget process. The pavement management system developed by the
Public Works Department indicates an increase in infrastructure maintenance
is needed to maintain the City's street system in the most cost efficient
manner. This need will likely continue to increase given the impact on funding
the City is expected to experience due to the State budget shortfall. Over the
past two years, staff has recommended gradually increasing General Fund
monies appropriated for an annual street improvement program until the
appropriate funding level is reached. Staff recommends the continuation of
this practice remain a high priority this year.
• Park maintenance — The opening of Rancho Grande Park will necessitate an
increase in park maintenance costs. An additional maintenance position was
added this fiscal year. Therefore, staffing has been addressed. However,
there will likely be some additional impact on costs for supplies and utilities
ne� fiscal year.
• Employee negotiations — The MOU with the Service Employees International
Union (SEIU) expires at the end of this fiscal year. The current MOU with the
Arroyo Grande Police Officers' Association (AGPOA) includes a re-opener this
fiscal year and expires at the end of FY 2003-04. Funding availability will
impact the negotiations. However, projections for some cost increases
resulting from the negotiations, as well as potentially management
compensation, should be planned for.
• Redevelopment Agency ShortFall — It is recommended to continue to
implement the plan approved by the City Council in January 2001 to address
CITY COUNCIL
FY 2003-04 AND FY 2004-05 BUDGET GOALS
FEBRUARY 11, 2003
PAGE 3
the Redevelopment Agency shortfall. This plan has impacted the General
Fund because it has resulted in transferring some of the Agency costs to the
General Fund. According to the plan, the Agency will be able to begin
repaying debt to the facility funds by FY 2004-05.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve the budget goals as proposed;
- Make changes to the budget goals as appropriate;
- Provide direction to staff.
7 2.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR��
SUBJECT: REQUEST FOR CITY COUNCIL APPEAL OF EAST VILLAGE PLAZA
PLANNED UNIT DEVELOPMENT (PUD) CASE NO. 02-007 PLANNING
COMMISSION APPROVAL, FEBRUARY 5, 2003 (DICKENS)
DATE: FEBRUARY 7, 2003
Attached is a copy of the annotated agenda including PUD No. 02-001 approval by the
Planning Commission on February 5, 2003. Pursuant to section 1.12.050 of the
Municipal Code, the City Council may appeal any decision within 15 calendar days.
(Any other potential appellant may file a notice of appeal with the Director of
Administrative Services/Deputy City Clerk within ten calendar days, as provided in
Section 16.12.150 of the Municipal Code.)
This is an informational communication to the City Council. Staff will be prepared to
discuss the recommendations of the Staff Advisory Committee, Architectural Review
Committee and the action of the Planning Commission if requested by any Council
member.
PLANNING COMMISSION
MEMBERS
John Keen Vice-Chair
Ed Arnold Commissioner
Tim Brown Commissioner
Nan C. Fowler Commissioner
James Guthrie* Commissioner
4i
CITY OF
ARROYO GRANDE
Steven Adams City Manager
Timothy J. Carmel City Attorney
Rob Strong CDD Director
ANNOTATED AGENDA
PLANNING COMMISSION
CITY COUNCIL CHAMBERS
215 EAST BRANCH STREET
TUESDAY, FEBRUARY 5, 2003 — 7:00 P.M.
ROLL CALL All Commissioners were present.
PLEDGE OF ALLEGIANCE*
AGENDA REVIEW
APPROVAL OF MINUTES: None
ORAL COMMUNICATIONS - None
WRITTEN COMMUNICATIONS - None
PUBLIC HEARING ITEM - PLANNED UNIT DEVELOPMENT CASE NO. 02-001;
APPLICRNT — DB& M PROPERTIES, LLC; LOCATION — 520, 522 & 528 EAST
BRANCH STREET. Staff report prepared and presented by Kelly Heffernon, Associate
Pianner.
The Pianning Commission reviewed a proposai to establish conceptual design
standards for a mixed-use project located on ten (10) existing commercial lots.
Ten citizens spoke strongly in favor of the project. They were comprised of Village
business owners, residents and potential tenants of the Planned Unit Development.
Commissioner Brown had concems about the design not being compatible with the
Village and that it was too modem; traffic and parking needs had not adequately been
addressed; would like to see a model showing scale and size; project not pedestrian
friendly.
Commissioner Fowler disagreed with Commissioner Brown; stated she believed it was
a great project and thought it would be a good continuation of the Village.
Commissioner Arnoid agreed with Commissioner Fowler, but had a concern that that
the buildings may look the same.
Commissioner Guthrie stated he could not see this as part of the Village Core; there
could be parking issues; he would like to see the scale of buildings 1& 2 broken up;
analysis of the peak hour a.m. traffic impact should be conducted. He stated he
believed these issues could be resolved.
ANNOTATED AGENDA
PLANNING COMMISSION
FEBRUARY 5, 2003
PAGE 2
Commissioner Keen liked the architecture and stated the "Railroad Station" style ties in
with the history of the Pacific Railroad through this area.
Commissioners further discussed this item at length and made the following motion:
Commissioner Amold made a motion, seconded by Commissioner Fowler to approve
the project with the foliowing changes:
1. Mitigations Measure No. 19 revised.
2. Condition of approval No. 12 revised.
3. Eliminate Condition of Approval No. 60 (Duplicates No. 59).
The motion was approved on a 3/2 vote with Commissioners Brown and Guthrie voting
no.
PUBLIC HEARING ITEM - GENERAL PLAN AMENDMENT CASE NO. 02-001;
DEVELOPMENT CODE AMENDMENT CASE NO. 02-002; PLANNED
DEVELOPMENT AMENDMENT CASE NO. 02-002 AND VESTING TENTATIVE
TRACT MAP 02-002; APPLICANT — DON MCHANEY; LOCATION — NORTH SIDE
OF FARROLL AVENUE BETWEEN OAK PARK BLVD AND GOLDEN WEST PLACE.
Staff report prepared and presented by Kelly Heffernon, Associate Planner.
The Planning Commission considered the proposed subdivision of a 10.3-acre site into
45 residential lots ranging in size from 4,503 sq. ft. to 9,379 sq. ft.
Five members of the public spoke with the following concems:
• Traffic circulation.
• Lack of a pocket park.
• Access to the rear of some residences located on Golden West Place via the subject
property.
• Congestion on neighborhood streets, Dixson StreeUOak Park intersection
particularly.
The Planning Commission had the following comments and concems:
• Traffic circulation — safety concerns.
• Lack of a pocket park for young children.
• The traffic study had not addressed the Oak Park/Dixson Street intersection, the trip
distribution does not seem valid.
• They prefer not to have "in lieu" fees for affordable housing.
• Like to see 4' sidewalks with a 2-4' landscaped parkway (same Berry Gardens)
• Existing single story homes should have single story homes next to them.
• Landscape design should include water conservation measures.
• Like to see access to Soto Park.
• A possible bus stop or turnout on Oak Park or Farroll.
Due to the late hour and many undecided factors the Commission decided to continue
discussion of the project to the March 4, 2003 meeting.
NON-PUBLIC HEARING ITEM - None
ADJOURNMENT - The meeting was adjoumed at 11:15 p.m.