Minutes 2003-02-25
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, FEBRUARY 25,2003
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council: Council Members Runels, Lubin, Costello, Mayor Pro Tem Dickens,
and Mayor Ferrara were present.
City Staff Present: City Manager Adams, City Attorney Carmel, Director of
Administrative Services Wetmore, Director of Financial Services
Snodgrass, Director of Community Development Strong, and Public
Works Supervisor Taylor.
3. FLAG SALUTE
Members of American Legion Post No. 136 led the Flag Salute.
4. INVOCATION
Pastor Robert Banker, Open Door Church, Oceano, delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Honorary Resolutions Commending Jonathan Griswold and Clayton Gheza
for Uncommon Bravery and Valor.
Honorary Resolutions commending Jonathan Griswold and Clayton Gheza were
presented by Mayor Ferrara, Chief of Police TerBorch, 4th District Supervisor Katcho
Achadjian, Alexie Santos, Field Representative for Assemblyman Abel Maldonado, and
Teresa Martinez, Field Representative for Senator Bruce McPherson. Citizen Howard
Mankins also commended the students and awarded them scholarships in the amount of
$5,000 each.
6. AGENDA REVIEW
None.
6.a. Resolutions and Ordinances Read in Title Only
Council Member Runels moved, Council Member Costello seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Jack Beagle, representing the Literacy Council, thanked the City Council for its support.
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8. CONSENT AGENDA
Council Member Costello moved, and Mayor Pro Tem Dickens seconded the motion to
approve Consent Agenda Items 8.a. through 8.g., with the recommended courses of
action:
8.a. Cash Disbursement Ratification.
Action: Approved the listings of cash disbursements for the period February 1,
2003 - February 15, 2003.
8.b. Consideration of Cash Flow Analysis/Approval of Interfund Advance from
the Water Facility Fund.
Action: Received and filed the January 2003 cash report and approve the
interfund advance from the Water Facility Fund to cover cash deficits in other
funds at January 31, 2003.
8.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of January 28,
2003 as submitted.
8.d. Consideration of an Award of Bid - Public Works Department Asphalt Cold
Planer.
Action: Awarded bid for an Asphalt Cold Planer to Quinn Company in the amount
of $14,716.85.
8.e. Consideration of Request for Emergency Appropriation for Fire Department
Radio Repeater Replacement.
Action: Approved an emergency appropriation in the amount of $10,500 for the
replacement of the Fire Department radio repeater and authorize the purchase of
a repeater from Sterling Communication.
8.f. Consideration of Authorization to Award Bid for Proposal: Architectural and
Engineering Work Related to the Fire Station Expansion Project.
Action: Authorized the award of bid to RRM Design Group in the amount of
$138,075 and authorized the execution of a Consultant Services Agreement with
RRM Design Group.
8.g. Consideration of Resolution Adopting Integrated Waste Management
Authority Local Enforcement Agency Designation.
Action: Adopted Resolution No. 3655 withdrawing the City's current designation
of the County Environmental Health Division as the Local Enforcement Agency
and designating the IWMA as the Local Enforcement Agency.
AYES: Costello, Dickens, Lubin, Runels, Ferrara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
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9. PUBLIC HEARINGS: ,
9.a. Consideration of Conditional Use Permit Case No. 02-009 to Construct a
6,000 Square Foot Retail Building; 1570 W. Branch Street - Oak Park Plaza;
James Wood.
Community Development Director Strong presented the staff report and recommended
the Council approve the Planning Commission's recommendation to adopt a Resolution
approving a mitigated negative declaration, instructing the Director of Administrative
Services to file a Notice of Determination, and approving Conditional Use Permit Case
No. 02-009.
Council questions included clarification as to the requirement for installation and
operation of a traffic signal at Camino Mercado and W. Branch Street; related costs and
reimbursement agreements; status of the planned expansion at the Quarterdeck
Restaurant; affect of peak hour traffic; potential conflict with parking with mixed uses;
whether any feedback had been received from Kmart; and the status of the City's traffic
study/model.
In response to questions by Mayor Ferrara, Steve Orosz, Traffic Engineer, Orosz
Engineering, replied that traffic counts were not conducted for the project. He explained
that his firm had submitted a traffic signalization plan to Caltrans for review and that
approval was expected within 30 days.
Mayor Ferrara opened the Public Hearing.
Kim Hatch, Pultz and Associates, spoke in favor of the project and stated that his client
was aware of the traffic signalization fee listed in the conditions of approval for the
project.
John Kani!:!, commented that all owners and tenants in the shopping center must
approve the project. The owners have monitored the use of the parking lot over the past
20 years and have never found it to be deficient of spaces. A color board of building
materials was shown and passed to Council for review. I
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Hearing no further public comments, Mayor Ferrara closed the Public Hearing. .,
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Council Member Costello stated he was gratified to see the signal requirement. He
expressed concerns with parking and encouraged parking agreements between the ",1
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business owners. He reluctantly supported the project. 11
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Council Member Lubin supported the proposed project. He supported the execution of a !~
Reimbursement Agreement with the applicant for the installation of the traffic signal. He
commented that based on the drawings, he could not visualize architectural compatibility
with the existing buildings.
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CITY COUNCIL MINUTES
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Council Member Runels supported the project and the proposed use.
Mayor Pro Tem Dickens commented on the traffic issue and stated that the installation of
the signal will address the impacts. He commented that, historically, the parking lot was
under parked. He stated that the proposed use will complement the existing uses,
Mayor Ferrara stated that he had hoped the City's Traffic Model had been used as there
is a cumulative effect with regard to traffic. He stated that the trip generation figures
were guesswork; however, the condition for installation of a traffic signal was critical. He
stated that if the signal was not installed, he could not support adding more uses. He
suggested that the conditions of approval require approval from Caltrans of the traffic
signal plan before the project proceeds.
Following discussion, City Attorney Carmel suggested a condition of approval be added
as follows: Traffic Signal Design: Prior to issuing a building permit, all plans related to
the traffic signal at Camino Mercado and W. Branch Street shall be completed and
approval by the City and Caltrans shall be obtained". There was unanimous consensus
of the Council to add this condition to the Resolution.
Council Member Lubin moved to adopt a Resolution, as amended, approving a mitigated
negative declaration, instructing the Director of Administrative Services to file a Notice of
Determination, and approving Conditional Use Permit Case No. 02-009. Mayor Pro Tem
Dickens seconded the motion, and on the following roll-call vote, to wit:
AYES: Lubin, Dickens, Runels, Costello, Ferrara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
9.b. Consideration of Approval of Program Year 2003 Community Development
Block Grant (CDGB) Projects.
Community Development Director Strong presented the staff report and recommended
the Council: 1) Adopt a Resolution approving projects to be funded with the City's
allocation of Program Year 2003 CDGB funds; and 2) Adopt a Resolution recommending
the County Board of Supervisors approve an amendment to the Consolidated Plan
reallocating a portion of Program Year 2002 CDBG funds for the City Hall ADA upgrade
project to priority ADA upgrades at other public facilities.
Mayor Ferrara opened the Public Hearing.
Ronnie Govette, representing the EOC, thanked the Council for its support.
Kellv VOUQh, representing the SLO YMCA, thanked the Council for its support,
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Hearing no further public comments, Mayor Ferrara closed the Public Hearing.
Council Member Costello moved to adopt a Resolution approving projects to be funded
with the City's allocation of Program Year 2003 CDGB funds. Mayor Pro Tem Dickens
seconded the motion, and on the following roll-call vote, to wit:
AYES: Costello, Dickens, Runels, Lubin, Ferrara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
Council Member Costello moved to adopt a Resolution recommending the County Board
of Supervisors approve an amendment to the Consolidated Plan reallocating a portion of
Program Year 2002 CDBG funds for the City Hall ADA upgrade project to priority ADA
upgrades at other public facilities. Council Member Runels seconded the motion, and
on the following roll-call vote, to wit:
AYES: Costello, Runels, Dickens, Lubin, Ferrara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
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g.c. Consideration of Development Code Amendment 01-003 - Revision of the h
Design Guidelines for Historic Districts. I.
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Community Development Director Strong presented the staff report and recommended I:
the Council review the proposed "Design Guidelines for Historic Districts", provide staff I;
direction on the "Alternatives: Design Guidelines for Historic Districts" (Exhibit B) \
recommended by the Architectural Review Committee and Planning Commission, and
continue the Public Hearing until March 11, 2003.
Mayor Ferrara opened the Public Hearing.
Heather Jensen, representing the Chamber of Commerce and the Village Improvement
Association, thanked the Council for giving this item an extension oftime for review.
Kristen Barneich, Arroyo Grande, supported the revised design guidelines.
Erin O'Connor, Arroyo Grande, strongly supported the proposed design guidelines and
suggested that all areas of the Village be included. He submitted his written comments
for the record (on file in the Administrative Services Department).
Chuck Fellows, representing Preserve the Village, asked for clarification on Alternatives
5, 7 and 9.
Howard Mankins, Arroyo Grande, thanked the Council for the time given to this issue.
He commented that the proposed guidelines discourage voluntary improvement or
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CITY COUNCIL MINUTES
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PAGE 6
restoration; there were too many "shalls" and not enough "shoulds" or "mays"; and
commented that the district boundaries were too large.
Hearing no further public comments, Mayor Ferrara closed the Public Hearing.
The Council reviewed the Alternatives proposed in Exhibit B and made the following
determinations:
ISSUE 1: Change "Guidelines" to "Guidelines and Standards". Unanimous consensus,
Alternative 1 A.
ISSUE 2: Exceptions. Majority consensus, Alternatives 2A & 28.
ISSUE 3: Village Core Mixed Use. Unanimous consensus, Alternative 3A.
ISSUE 4: Mixed Use Projects within the Village Core Downtown. Unanimous consensus,
Alternative 4A.
ISSUE 5: Signs. Unanimous consensus, Alternative 5A, as amended. (#1. Wall signs
painted on finished wood and/or painted brick, stone or stucco are allowed subject to
ARC recommendation. Signs painted directly on unpainted/unfinished walls are not
appropriate for the Village Mixed Use district. #3. High gloss, shiny or reflective surfaces
may be used as accents, but may not be used as the predominate siQn materiaL)
ISSUE 6: Painting of Buildings. Unanimous consensus, Alternative 6A. ~
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ISSUE 7: Design Overlay Boundary. Majority consensus, Alternative 7A. i
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ISSUE 8: Checklist of Building Elements. Unanimous consensus, Alternative 8A.
ISSUE 9: Historic Structure definition. Following discussion, it was determined that since
"historic structure" was not defined in the current guidelines, the Council agreed not to
incorporate ISSUE 9 into the revised guidelines.
Council Member Costello moved to continue the public hearing item to the next regular i
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City Council meeting of March 11, 2003. Council Member Lubin seconded. and the I
motion passed unanimously by voice vote.
Mayor Ferrara called a break at 9:55 p.m. The Council reconvened at 10:00 p.m.
10. CONTINUED BUSINESS
None.
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11. NEW BUSINESS
11.a. Consideration of San Luis Obispo County Visitors and Conference Bureau
2002 Tourism Conversion Study.
Director of Economic Development Sheeley introduced Jonni Biaggini from the San Luis
Obispo County Visitors and Conference Bureau. Ms. Biaggini gave a presentation on
the results of the 2002 Tourism Conversion Study (on file in the Administrative Services
Department), which included results specific to Arroyo Grande tourism.
There was no action on this item. The report was received and filed.
11.b. Consideration of Adding Fluoride to the City's Water System.
City Manager Adams presented the staff report. He explained that Council Member
Runels had requested that the City Council review information regarding the addition of
fluoride to the City's water system as the County has been asked to consider adding
fluoride to the Lopez water supply. He requested input from the Council that could be
forwarded to the Zone 3 Advisory Committee for consideration at its next meeting. Public
Works Supervisor Shane Taylor responded to questions from Council regarding required
monitoring; estimated annual chemical and operational costs; how reverse osmosis units
are affected (units remove fluoride from water); acknowledgement of the difficulties in
blending the water and whether over-fluoridation was a potential risk; and what the cost
to the City would be to implement fluoridated wa~er.
Dr. Steve Hansen, representing SLO County Children's and Family Commission,
explained that the Commission has allocated grant money for the installation of fluoride Ri
equipment at the Lopez Treatment Plant and he spoke of the dental health benefits for \'
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children resulting from fluoridated water. !
Following Council questions and discussion, the City Council expressed support in
concept for water fluoridation; however, staff was directed to perform a more detailed
cost benefit analysis for future consideration.
12. CITY COUNCIL REPORTS
a. MAYOR TONY M. FERRARA:
(1 ) San Luis Obispo Council of Governments/San Luis Obispo Regional
Transit Authority (SLOCOG/SLORTA). Approved 700-foot extension of
runway at San Luis Obispo Airport to accommodate use of regional jets.
(2) South San Luis Obispo County Sanitation District (SSLOCSD). Reviewed
District's Sphere of Influence; submitted to LAFCO for final approval.
(3) Integrated Waste Management Authority (IWMA). Executive Committee
meets next week to review Agenda for next IWMA Board meeting.
(4) Other. None.
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b. MAYOR PRO TEM JIM DICKENS:
(1 ) South County Youth Coalition. No report.
(2) Other. None.
c. COUNCIL MEMBER THOMAS A. RUNELS:
(1) Zone 3 Water Advisory Board. No report. Will be taking comments given
by Council regarding fluoridated water to the next meeting.
(2) County Water Resources Advisory Committee (WRAC). Reviewed storm
water and retention plan.
(3) Other. None.
d. COUNCIL MEMBER SANDY LUBIN:
(1 ) South County Area Transit (SCAT). No report. Next meeting is in April.
(2) Economic Vitality Corporation (EVC). No report. Meets tomorrow. Gave
brief recap of presentation received at EVC Executive Committee meeting.
(3) Other. None.
e. COUNCIL MEMBER JOE COSTELLO:
(1 ) Air Pollution Control District (APCD). No report. Received new board
member orientation.
(2) Other. Attending "Smart Growth Principles" Conference in San Luis Obispo
on Friday.
13. CITY COUNCIL MEMBER ITEMS !
None. ):
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14. CITY MANAGER ITEMS i;
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15. COUNCIL COMMUNICATIONS ,
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None.
16. STAFF COMMUNICATIONS
City Manager Adams reported that the bond issuance closed this morning; the Joint City
Council/Lucia Mar Unified School District Board Meeting has been confirmed for April 29,
2003; and gave an update on the progress of the Small Business Development Center's
Business Technical Assistance program, which was funded by Community Development
Block Grant funds.
17. COMMUNITY COMMENTS AND SUGGESTIONS:
Nancy Castle, AGP Video, announced that Friday's Smart Growth Principles Conference
in San Luis Obispo would be televised on Channel 21. She also announced that
SLOCOG meetings are also being televised now.
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18. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 11 :10 p.m.
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Tony M. Ferrara ayor
ATTEST:
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, Director of Administrative Servicesl
Deputy City Clerk
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