R 3704
RESOLUTION NO. 3704
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AUTHORIZING CLOSURE OF
CITY STREETS AND USE OF CITY PROPERTY FOR THE
66TH ANNUAL ARROYO GRANDE VAlLEY HARVEST
FESTIVAL, FRIDAY AND SATURDAY, SEPTEMBER 26-
27,2003
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival have
requested closure of City streets and use of City property; and
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival will be
responsible for the removal of all garbage and debris generated by the event.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
does hereby approve that the fOllowing actions are authorized and the following described
City property may be used for the Harvest Festival:
1. The City parking area behind City Hall from the entrance of Mason Street and
extending to the area of the Gazebo and Short Street for use between the hours of
5:00 p.m. Thursday, September 25, 2003 until 10:00 a.m. the morning of Sunday,
September 28, 2003.
2. The parking area beginning at the Gazebo and extending westerly to Bridge Street
beginning at 1:00 p.m. Friday, September 26, 2003 until 10:00 a.m. Sunday,
September 28, 2003.
3. The use of the City owned Nelson Street property adjacent to Mason Street for
various displays and contests from 12:00 p.m. to 9:00 p.m. on Friday, September
26, 2003 and from 8:00 a.m. to 6:00 p.m. on Saturday, September 27, 2003 for a
variety of activities, contests, and displays.
4. The City's electrical service as needed forthe lighting of booths, sound system, and
contests.
5. The use of the Council Chambers on Friday, September 26, 2003 from 3:00 p.m. to
9:00 p.m. for the Arroyo Grande Masonic Lodge to conduct the Arroyo Grande
Harvest Festival Essay Scholarship Contest.
6. That the northerly half block portion of Short Street between Nelson Street and the
Swinging Bridge be posted No Parking from 6:00 a.m. to 5:00 p.m. on Saturday
September 27, 2003.
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RESOLUTION NO. 3704
PAGE 2
7. That request be made by the Arroyo Grande Police Department to the State of
California Department of Transportation for permission to close a portion of East
Branch Street, also known as Highway 227, from U.S. Highway 101 to Stanley
Avenue, and the closure of entrance and exit ramps of U.S. Highway 101 at East
Grand Avenue on September 27, 2003 between the hours of 7:00 a.m. and 1:00
p.m.
8. That the City Council authorizes closure of a portion of East Branch Street, al$O
known as Highway 227, from U.S. Highway 101 to Stanley Avenue and the closure
of entrance and exit ramps of U.S. Highway 101 at East Grand Avenue upon
authorization from the State Department of Transportation for said closure.
9. That the Arroyo Grande Police Department will control traffic along and around the
parade route, and police officers will be stationed to give instructions to mobists on
detouring the parade route; and further, the Police Department will restrict traffic on
Route 227 to one lane and control traffic at the freeway ramps from 9:30 a.m. to
12:00 noon on Saturday, September 27,2003.
10. That the City Council authorizes closure of Nelson Street between Bridge Street
and Mason Street on Saturday, September 27,2003 from 12:00 p.m. to 5:00 p.m.
for the "Big Ditch Derby".
BE IT FURTHER RESOLVED, that the following streets shall be closed for the Harvest
Festival parade on the morning of Saturday, September 27, 2003, beginning at East
Grand Avenue and Brisco Road and east to the comer of East Branch and Mason Streets;
and Halcyon Road from EI Camino Real to Fair Oaks Avenue from 7:00 a.m. to 1:00 p.m.
BE IT FURTHER RESOLVED, that the organizers of the Harvest Festival will adhere to
certain requirements and conditions set forth by the Public Works, Police, Parks,
Recreation and Facilities, and Building and Fire Departments regarding cleanup and
traffic control and all other applicable conditions of a Temporary Use Permit to be
issued by the City with the above findings and subject to the conditions as set forth in
Exhibit "A", attached hereto and incorporated herein by this reference.
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RESOLUTION NO. 3704
PAGE 3
On motion of Council Member Costello, seconded by Council Member Lubin, and on the
following roll call vote, to wit:
AYES: Council Members Costello, Lubin, Runels, Dickens and Mayor Ferrara
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 26th day of August, 2003.
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RESOLUTION NO. 3704
PAGE 4
TONY~
,
ATTEST:
A' tUJlc -
RE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~si2 ~)
STE N ADAMS, CITY MANAGER
APPROVED AS TO FORM:
~.CLlfYATTORNEY
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RESOLUTION NO. 3704
PAGE 5
EXHIBIT "A"
CONDITIONS OF APPROVAL
TEMPORARY USE PERMIT 03-021
66TH ANNUAL HARVEST FESTIVAL
GENERAL CONDITIONS:
1. The applicant shall ascertain and comply with All State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on
file in the Community Development Department.
3. The event organizers shall comply with all of the Conditions of Approval for
Temporary Use Permit 03-021.
4. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its agents, officers, or employees because of the issuance of said
approval, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and
attomey's fees which the City, its agents, officers or employees may be required by
a court to pay a~ a result of such adion. The City may, at its sole discretion,
participate at its own expense in the defense of any such action but such
participation shall not relieve applicant of his/her obligations under this condition.
PARKS, RECREATION AND FACILITIES DEPARTMENT CONDITIONS:
5. The Harvest Festival Committee is to contact the Parks, Recreation and Facilities
Department no later than September 12, 2003 regarding the number and location
of trash receptacles to be placed in the downtown area.
6. The Harvest Festival Committee is responsible for disposal of its garbage into large
trash containers. The Harvest Festival Committee is responsible for providing a
small cargo dumpster (20 cubic yards) in addition to required trash containers.
7. The Harvest Festival Committee is responsible for providing trashcan liners for all
trash containers.
8. The Harvest Festival Committee is responsible for providing additional restroom
supplies for the festival. Should the City provide these supplies, the Harvest
Festival Committee will reimburse the City for the cost of these supplies.
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RESOLUTION NO. 3704
PAGE 6
PUBLIC WORKS DEPARTMENT CONDITIONS:
9. Restroom facilities, barricades, signing and detour routes shall be provided by
applicant.
10. The event organizers shall provide (pay for) all traffic barricades and delineators.
The Public Works Department will place the barricades and delineators.
11. The event organizers shall place an advertisement in the September 24, 2003
edition of the Five Cities Times-Press Recorder advising residents of street
closures.
12. The event organizers shall provide a $1,000,000 personal liability insurance policy
naming the City as additional insured. Proof of insurance shall be submitted to the
Director of Administrative Services ten (10) days before the event.
13. The event organizers shall contact the Public Works Department two weeks prior to
the event to check on the status of street maintenance/construction activities. The
Public Works Department may require the event organizers to provide temporary
construction (orange plastic) fencing around areas designated as potentially
hazardous.
BUILDING AND FIRE DEPARTMENT CONDITIONS:
14. All food booths (cooking) must comply with the Fire Department guidelines.
15. A handicapped accessible toilet shall be included where other portable toilets are
located.
16. All electrical must be inspected by the Building and Life Safety Division, prior to the
event opening.
17. Emergency access must be maintained to the satisfaction of the Director of Building
and Fire.
18. The use of generators must be reviewed and approved by the Director of Building
and Fire.
19. All tape used for marking the booth locations shall be removed by the event
organizers.
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RESOLUTION NO. 3704
PAGE 7
POLICE DEPARTMENT CONDITIONS:
20. The Police Department shall obtain the necessary permit from Caltrans to close a
portion of East Branch Street, also known as Highway 227, from U.S. Highway 101
to Stanley Avenue and the entrance and exit ramps of U.S. Highway 101 at East
Grand Avenue.
RESOLUTION NO. 3704
OFFICIAL CERTIFICATION
I, KELL Y WETMORE, Director of Administrative Services/Deputy City Clerk of
the City of Arroyo Grande, County of San Luis Obispo, State of California, do
hereby certify under penalty of perjury, that Resolution No. 3704 is a true, full,
and correct copy of said Resolution passed and adopted at a regular meeting of
the City Council/Redevelopment Agency of the City of Arroyo Grande on the 26th
day of August, 2003.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 28th
day of August, 2003.
~'~
. ,I' / 1l1)/~ - .
KELLY W T RE,DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
.
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